HomeMy WebLinkAbout98.06-22-16 Steering Committee Supplemental Agenda 06-17-16 ONLINE.pdf Orange County Sanitation District " -oy Wednesday, June 22, 2016
Regular Meeting of the v 4:00 P.M.
Steering Committees Administration Building
Conference Rooms A &B
10844 Ellis Avenue
F Fountain Valley, CA
(714) 593-7433
SUPPLEMENTAL
AGENDA
The Steering Committee Members will consider the following additional items:
INFORMATION ITEM
3. PRELIMINARY CLASSIFICATION & COMPENSATION STUDY RESULTS
(Celia Chandler)
Georg Krammer, Chief Executive Officer with Koff&Associates, will present a
preliminary summary of the compensation study findings.
CLOSED SESSION
During the course of conducting the business set forth on this agenda as a regular meeting of the Board,
the Chair may convene the Board in closed session to consider matters of pending real estate
negotiations,pending or potential litigation,orpersonnel matters,pursuant to Government Code Sections
54956.8, 54956.9, 54957 or 54957.6, as noted.
Reports relating to (a) purchase and sale of real property, (b) matters of pending or potential litigation;
(c)employment actions or negotiations with employee representatives,or which are exempt from public
disclosure under the California Public Records Act, may be reviewed by the Board during a permitted
closed session and are not available for public inspection. At such time as the Board takes final action
on any of these subjects, the minutes will reflect all required disclosures of information.
(4) CONFERENCE WITH LEGAL COUNSEL RE. EXISTING LITIGATION
(Government Code Section 54956.9(d)(1))
Name of Case: Caravetta v. Orange County Sanitation District, Orange County
Superior Court, Case No. 30-2016-008326:31-CU-OR-CJC
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing
Supplemental Agenda was posted outside the main gate of the Districts'Administration Building located at
10844 Ellis Avenue, Fountain Valley, California not less than 72 hours prior to the meeting. Dated this 15'h
day of June 2016;and updated on June 16,2016.
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AGENDA REPORT I em Number Item Number
3
Orange County Sanitation District
FROM: James D. Herberg, General Manager
Originator: Celia Chandler, Director of Human Resources
SUBJECT: PRELIMINARY CLASSIFICATION & COMPENSATION STUDY RESULTS
GENERAL MANAGER'S RECOMMENDATION
Information Only.
BACKGROUND
Orange Orange County Sanitation District (Sanitation District) initiated its comprehensive
classification and compensation (C & C) study in March 2015 for the purpose of updating
its job classification specifications and benchmarking against other organizations' job
structures and compensation systems. Classification and Compensation studies are
conducted periodically by organizations to obtain information on how other agencies
structure their positions and compensate employees in similar positions.
Key business reasons for conducting the Sanitation District's study were changes due to
reorganization, recruitment/retention considerations, and labor relations, in addition to the
time lapse from the prior study.
The classification phase is near completion, with discussions with bargaining units
ongoing to finalize classification specifications.
Koff & Associates has completed data collection for the study's compensation phase.
Georg Krammer, Chief Executive Officer with Koff&Associates, will present a preliminary
summary of the compensation study findings.
RELEVANT STANDARDS
• Support ongoing workforce planning and workforce development efforts
• Comply with Article 29 Classification Studies of OCSD's Memoranda of
Understanding with represented employee groups
• Industry best practices recommend a study every five years for business relevance
and compliance with the Americans with Disabilities Act (ADA) and the Fair Labor
Standards Act (FLSA)
PROBLEM
The C & C study provides an opportunity for the organization to update its compensation
plan in support of Board direction.
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PROPOSED SOLUTION
The final report for the Sanitation District's compensation study will be presented in July.
TIMING CONCERNS
Koff & Associates' presentation of the compensation study final report with
recommendations is planned for the July 27th Board meeting.
RAMIFICATIONS OF NOT TAKING ACTION
N/A
PRIOR COMMITTEE/BOARD ACTIONS
April 2016: The Administration Committee awarded a Professional Consultant Services
Agreement with Koff & Associates for the compensation phase of the classification and
compensation study, Specification CS-2014-630BD, for a total amount not to exceed
$65,040, with a new total amount of phase one and two not to exceed $126,929, and
approved a contingency of$6,504 (10%).
September 2015: Board of Directors approved the list of 17 comparison agencies
selected by the Sanitation District in collaboration with stakeholder groups and approved
beginning the next phase of the C & C study, which includes a labor market survey.
February 2014: The Administration Committee authorized the General Manager to
advertise a request for proposal and subsequently award a Consultant Services
Agreement for a Sanitation District-wide C&C study, for a total amount not to exceed
$100,000.
ADDITIONAL INFORMATION
N/A
CEQA
N/A
FINANCIAL CONSIDERATIONS
The total cost to complete the project will not exceed $133,433, as approved by the
Sanitation District's Administration Committee on April 13, 2016.
ATTACHMENT
The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.corn with the
complete agenda package:
N/A
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