HomeMy WebLinkAbout05-07-2014 Operations Committee Agenda Packet Orange County Sanitation District SM'n'ATIoN oinua Wednesday, May 7, 2014
Regular Meeting of the 5:00 P.M.
Operations Committee Administration Building
Board Room
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7130
1954-2014
AGENDA
PLEDGE OF ALLEGIANCE:
DECLARATION OF QUORUM:
PUBLIC COMMENTS: If you wish to speak, please complete a Speaker's Form and give it to the
Clerk of the Board. Speakers are requested to limit comments to three minutes.
REPORTS: The Committee Chair and the General Manager may present verbal reports on
miscellaneous matters of general interest to the Committee Members. These reports are for information
only and require no action by the Committee.
CONSENT CALENDAR:
1. Approve Minutes of April 2, 2014, Operations Committee meeting.
2. Recommend to the Board of Directors to:
Approve a three-year Memorandum of Understanding with California State
University, Fullerton Auxiliary Services Corporation for Operation of the Center
for Demographic Research, for the period July 1, 2014 through June 30, 2017,
for a total amount not to exceed $239,344.
3. Recommend to the Board of Directors to:
A. Terminate the agreement of May 1, 2007, between OCSD and SCCWRP,
which provided use of OCSD laboratory facilities; and
B. Direct the General Manager of OCSD to notify the Executive Director of
SCCWRP of the decision to terminate this agreement effective three
months from the date of the notice.
05/07/14 Operations Committee Agenda Page 1 of 3
4. Recommend to the Board of Directors to:
A. Approve Change Order No. 2 to Purchase Order 104627-OB to Olin Chlor
Alkali Products, for the Purchase of sodium hypochlorite, Specification No.
C-2012-536 authorizing a unit price increase of $0.05 per gallon for a new
total unit price of$0.489/gallon delivered, plus applicable sales tax, for the
period beginning September 1, 2014 through August 31, 2015, and for all
subsequent contract renewal periods; and
B. Approve a 10% annual unit price contingency.
5. Recommend to the Board of Directors to:
A. Award a Contract to Polydyne Inc. for the purchase of Cationic Polymer,
Specification No. C-2013-59113D, for a unit price of $2.425 per active
pound delivered for Solution Polymer (WE-192) plus applicable sales tax,
and $2.225 per active pound delivered for Mannich Polymer (C-331) plus
applicable sales tax, and $2.929 per active pound delivered for Emulsion
Polymer (WE-1233) plus applicable sales tax, and $2.643 per active
pound delivered for Emulsion Polymer (WE-1328) plus applicable sales
tax, for a total estimated amount of $1,650,100 for the period July 1, 2014
through June 30, 2015, with four one-year renewal options; and
B. Approve a 10% annual unit price contingency.
6. Approve sole sourcing with MH3 Corporation to qualify and quantify certain
odorants to complete the Odor Control Master Plan's characterization work, for a
total amount not to exceed $99,500.
NON-CONSENT:
7. Recommend to the Board of Directors to:
A. Approve Amendment No. 6 to the Professional Design Services
Agreement with TetraTech, Inc., providing for additional engineering
services for Gisler-Redhill System Improvements, Reach B, Contract No.
7-37, for an additional amount of$416,000 increasing the total amount not
to exceed $1,475,479; and
B. Approve a contingency increase for an additional amount of$73,774
INFORMATION ITEMS:
8. Warehousing of Critical Programmable Logic Controllers
9. Post March 28, 2014 Earthquake Activities
05/07/14 Operations Committee Agenda Page 2 of 3
10. Reserves, Investments and Financial Management Policies
11. Quarterly Odor Complaint Report
DEPARTMENT HEAD REPORTS:
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA
ITEMS, IF ANY:
ADJOURNMENT:
The next Operations Committee meeting is scheduled for Wednesday, June 4, 2014, at
5:00 P.M.
Accommodations for the Disabled: Meefing Rooms are wheelchair accessible. If you require any special disability
related accommodations, please contact the Orange County Sanitation District Clerk of the Board's office at
(714)593-7130 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability
and the type of accommodation requested.
Agenda Posting: In accordance with the requirements of California Government Code Section 54954.2,this agenda
has been posted outside the main gate of the Sanitation District's Administration Building located at 10844 Ellis
Avenue, Fountain Valley, California, not less than 72 hours prior to the meeting date and time above. All public
records relating to each agenda item, including any public records distributed less than 72 hours prior to the meeting
to all,or a majority of the Board of Directors,are available for public inspection in the office of the Clerk of the Board.
NOTICE TO DIRECTORS: To place items on the agenda for the Committee Meeting, items must be submitted to the
Clerk of the Board 14 days before the meeting.
Made E.Ayala
Clerk of the Board
(714)593-7130
mavalat1locsd.com
For any questions on the agenda,Committee members may contact staff at:
General Manager Jim Herberg (714)593-7300 iherberafaocsd.com
Assistant General Manager Bob Ghirelli (714)593-7400 rghirelli(olocsd.com
Director of Engineering Rob Thompson (714)593-7310 rthomosonaocsd.mm
Director of Facility Support Services Nick Amontes (714)593-7210 narhontes(&ocsd.mm
Director of Operations&Maintenance Ed Tomes 714 593-7080 etorres ocsd.com
05/07/14 Operations Committee Agenda Page 3 of 3
ITEM NO. 1
MINUTES OF THE
OPERATIONS COMMITTEE
Engineering, Operations & Maintenance, and Facilities Support Services
Orange County Sanitation District
A regular meeting of the Operations Committee of the Orange County Sanitation District
was held on April 2, 2014, at 5:05 p.m. at the District's Administrative Office. Director
Shawver led the Flag Salute.
A quorum was declared present, as follows:
Operations Directors Present: Staff Present:
John Nielsen, Chair Jim Herberg, General Manager
Brett Murdock, Vice-Chair Bob Ghirelli, Assistant General Manager
Rush Hill (Alternate) Rob Thompson, Director of Engineering
Lucille Kring Nick Arhontes, Director of Facilities Support
Michael Levitt Services
Steve Nagel Ed Torres, Director of Operations & Maintenance
Greg Sebourn Lorenzo Tyner, Director of Finance &
David Shawver Administrative Services
Fred Smith Jeff Reed, Director of Human Resources
Constance Underhill (Alternate) Kelly Lore, Secretary Pro Tern
Troy Edgar, Board Chair Cindi Ambrose
Jennifer Cabral
Operations Directors Absent: Jim Colston
Steve Jones Dean Fisher
Tom Beamish, Board Vice-Chair Norbert Gala
At Garcia
Dave Halverson
Kathy Millea
Faviola Miranda
Others Present:
Brad Hogin, General Counsel
Bob Ooten (Alternate Director)
PUBLIC COMMENTS:
No public comments.
REPORT OF COMMITTEE CHAIR:
Committee Chair, John Nielsen did not provide a report.
04/02/2014 Operations Committee Minutes Page 1 of 5
REPORT OF GENERAL MANAGER:
General Manager, Jim Herberg introduced newly appointed Director of Engineering,
Rob Thompson.
CONSENT CALENDAR:
1. MOVED, SECONDED, and DULY CARRIED: Approve Minutes of March 5, 2014,
Operations Committee meeting.
AYES: Edgar, Kring, Levitt, Murdock, Nagel, Nielsen, Sebourn,
Shawver and Smith
NOES: None
ABSTENTIONS: Hill (Alternate) and Underhill (Alternate)
ABSENT: Beamish and Jones
2. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of
Directors to:
A. Approve a Professional Consultant Services Agreement with Black &
Veatch Corporation to provide construction support services for CenGen
Emissions Control, Project No. J-111, for an amount not to exceed
$1,097,212; and
B. Approve a contingency of$109,721 (10%).
AYES: Edgar, Hill (Alternate), Kring, Levitt, Murdock, Nagel, Nielsen,
Sebourn, Shawver, Smith and Underhill (Alternate)
NOES: None
ABSTENTIONS: None
ABSENT: Beamish and Jones
3. MOVED, SECONDED, and DULY CARRIED: Recommend to the Board of
Directors to:
A. Approve a Professional Consultant Services Agreement with Brown &
Caldwell to provide construction support services for Newport Force Main
Rehabilitation, Project No. 5-60, for an amount not to exceed $2,231,925;
and
04/02114 Operations Committee Minutes Page 2 of 5
B. Approve a contingency of$178,554 (8%).
AYES: Edgar, Hill (Alternate), Kring, Levitt, Murdock, Nagel, Nielsen,
Sebourn, Shawver, Smith and Underhill (Alternate)
NOES: None
ABSTENTIONS: None
ABSENT: Beamish and Jones
NON-CONSENT:
Dave Halverson, Engineering Manager, gave a brief presentation of the item.
4. MOVED, SECONDED AND DULY CARRIED:
A. Award a Change Order to P.O. # 104926-OB to Jamison Engineering
Contractors, Inc. for the Rehabilitation of Two (2) Final Basins at Plant No.
2, Specification No. S-2013-585BD for an additional amount not to exceed
$62,500.00 for a total amount not to exceed $124,993; and
B. Approve a contingency of$12,500 (10%)
AYES: Edgar, Hill (Alternate), Kring, Levitt, Murdock, Nagel, Nielsen,
Sebourn, Shawver, Smith and Underhill (Alternate)
NOES: None
ABSTENTIONS: None
ABSENT: Beamish and Jones
INFORMATION ITEMS:
5. Capital Improvement Program Update
Dean Fisher, Engineering Manager, provided an informational PowerPoint
presentation and update on the status of the current Capital Improvement
Program (CIP). He shared cumulative data for major construction projects
completed and program accomplishments for FY 2013-14.
04/02J74 Operations Committee Minutes Page 3 of 5
Rob Thompson, Director of Engineering, provided information on the plan and
budget for the new CIP that will be proposed for approval in June. He informed
the Committee of the enhanced planning methodology, the top revised CIP
projects, proposed new project and studies, the five-year rate increase cash Flow
impact and the CIP budget forecast and answered questions from the
Committee.
The Committee members requested that staff coordinate additional information
regarding the future CIP cash flow with the upcoming budget book presentation.
Director Shawver left the meeting at 6:05 p.m.
6. Community Outreach
Assistant General Manager Bob Ghirelli introduced Senior Public Affairs
Specialist Faviola Miranda, who provided an informative PowerPoint presentation
regarding OCSD's Public Outreach Program. She informed the Committee of
community and media relations, public education, special events, and explained
the use of social media. Ms. Miranda also displayed various informational and
promotional items.
Director Seabourn requested a presentation from Public Affairs at an upcoming
City of Fullerton Council meeting and the possibility of a booth at the city's
Farmers Market.
DEPARTMENT HEAD REPORT:
Ed Torres, Director of Operations and Maintenance reported he had met with the expert
panel organized by the National Water Research Institute on March 26th, to review our
effluent disinfection strategy. He stated that overall the panel was very complimentary
of the District's proactive efforts in protecting public health; impressed with our Urban
Water runoff program; supportive of discontinuing chlorination and offered suggestions
for positive public outreach.
Mr. Torres went on to state that there were no damages to the treatment plant or the
collection facilities from the recent earthquake.
Director Levitt suggested that the District have some type of policy for media coverage,
after a natural disaster or emergency, to better inform the public of the status of the
OCSD plant/sewer infrastructure. Mr. Torres stated that staff is working on that issue.
Mr. Herberg stated that the District has an excellent plan in the event of a disaster,
including an incident command system, communication protocol, and a Public Affairs
representative available during a disaster, but that we are not currently positioned for
positive notifications.
Chair Edgar asked that an agenda item be placed on the next Operations Committee
Meeting regarding an overall incident report of the earthquake.
04102J14 Operations Committee Minutes Page 4 of 5
Director Seaboum reported the status of his city after the earthquake of March 28th.
stating the city of Fullerton is estimating upwards of $5 million in damages. He further
stated that there were 12 water main breaks and that at approximately ''/4 mile from the
pump station at Cal State Fullerton, two buildings were red tagged.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA
ITEMS, IF ANY:
None.
ADJOURNMENT
At 6:40 p.m., Committee Chair Nielsen declared the meeting adjourned to the next
scheduled meeting of Wednesday, May 7, 2014 at 5:00 p.m.
Submitted by,
Kelly A. Lore, Secretary Pro Tem
04/02l74 Operations Committee Minutes Page 5 of 5
BOARD OF DIRECTORS NeedngDole TOBe.orDir.
05/07/14 OS/28/14
AGENDA REPORT Item Number Item Number
z
Orange County Sanitation District
FROM: James D. Herberg, General Manager
Originator: Rob Thompson, Director of Engineering
SUBJECT: 2014-17 SPONSORSHIP OF THE CENTER FOR DEMOGRAPHIC
RESEARCH
GENERAL MANAGER'S RECOMMENDATION
Approve a three-year Memorandum of Understanding with California State University,
Fullerton Auxiliary Services Corporation for Operation of the Center for Demographic
Research, for the period July 1, 2014 through June 30, 2017, for a total amount not to
exceed $239,344.
SUMMARY
The Center for Demographic Research (CDR), located at California State University
Fullerton, develops demographic and related information for Orange County. Since
1996, CDR has been supported by sponsoring agencies, including the Orange County
Sanitation District (Sanitation District). The Sanitation District uses CDR information to
develop flow projections, to project revenues from connection fees, and to assess
capacity needs for sewer conveyance and treatment facilities.
This Memorandum of Understanding covers the three-year period required to update
the CDR population projection model used by the Sanitation District to update flow
projections and estimated revenues from connection fees.
PRIOR COMMITTEE/BOARD ACTIONS
None
ADDITIONAL INFORMATION
The Center for Demographic Research produces core demographic products such as
the "Orange County Progress Report," "Orange County Projections" and census, and
employment data by traffic analysis zone (TAZ). Recognizing the importance of local
area expertise in developing demographic projections and associated products, a
number of agencies sponsor CDR: the County of Orange, the Orange County
Transportation Authority, the Orange County Local Agency Formation Commission, the
Southern California Association of Governments (SCAG), the Orange County Council of
Governments, the Sanitation District, the Transportation Corridor Agencies, the
Municipal Water District of Orange County, and the Orange County Water District.
Page 1 of 2
Respective fees shall be as follows for the following fiscal year:
2014-2015 2015-2016 2016-2017 TOTALS
Orange County Transportation $ 79,922 $ 79,481 $ 79,941 $ 239,344
Authority
County of Orange 79,922 79,481 79,941 239,344
Orange County Council of 79,922 79,481 79,941 239,344
Governments
Orange County Sanitation District 79,922 79,481 79,941 239,344
Transportation Corridor Agencies 79,922 79,481 79,941 239,344
Southern California Association of 79,922 79,481 79,941 239,344
Governments
Municipal Water District of Orange 39,961 39,740 39,971 119,672
Orange County Water District 39,961 39,740 39,971 119,672
Orange County Local Agency 15,000 15,000 15,000 45,000
Formation Commission
TOTALS $574,454 $571,366 $574,588 $1,720,408
The 2014 to 2017 Memorandum of Understanding established the Sanitation District
sponsorship fees at $79,922 for 2014-15, $79,481 for 2015-16, and $79,941 for
2016-17.
CEQA
This is not a project. CEQA is not applicable.
BUDGET/PURCHASING ORDINANCE COMPLIANCE
This request complies with authority levels of the Sanitation District's Purchasing
Ordinance. This item has been budgeted within the Operational Budget of Division 740
under memberships. (Line item: Section 6, Page 56).
Date of ADDroval Contract Amount Continaencv
05/28/14 $239,344 N/A
ATTACHMENT:
The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.coml with the
complete agenda package:
Memorandum of Understanding
RT:KH:sa:gc
Page 2 of 2
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MOU2014-17 20140218 final.docx CSUF OGC:
- - AGREEMENT NO.
MEMORANDUM OF UNDERSTANDING
by and between
ORANGE COUNTY INTERESTS
and
CALIFORNIA STATE UNIVERSITY,FULLERTON AUXILIARY SERVICES
CORPORATION
for the
CONTINUED OPERATION OF THE CENTER FOR DEMOGRAPHIC RESEARCH
AT CALIFORNIA STATE UNIVERSITY,FULLERTON
This Memorandum of Understanding ("MOU") is entered into between the County of
Orange, Transportation Corridor Agencies, Orange County Sanitation District, Orange
County Transportation Authority, Municipal Water District of Orange County, Orange
County Water District, Orange County Council of Governments, and Southern California
Association of Governments ("SPONSORS"); the Orange County Local Agency Formation
Commission ("CONTRIBUTING PARTNERS") and the CSU Fullerton Auxiliary Services
Corporation, ("ASC"), which is a 501 (c)3 California corporation organized under California
law as an auxiliary organization of California State University, Fullerton ("CSUF"). This
MOU is for the development of demographic data and related support products. Obligations
and rights specified for CSUF in the MOU shall be exercised by the ASC.
WHEREAS, the development of demographic and related information for Orange County is
a vital data source used for a wide range of local, subregional and regional applications,
including, transportation infrastructure planning, facilities planning and timing, development
of fee programs,bond revenue stream analysis,general planning and other applications; and
WHEREAS, a number of primary users of data in Orange County have recognized the
benefit of having a local area expertise in developing demographic projections and associated
products; and
WHEREAS, these SPONSORS, CONTRIBUTING PARTNERS, and California State
University, Fullerton agree on the importance of having a single entity in Orange County
developing demographic products and providing such products to data users; and
WHEREAS, these agencies also desire to establish a long-term process which allows each
individual agency participation in the development and review of demographic products; and
WHEREAS, the Center for Demographic Research located at CSUF provides an opportunity
to place demographic activities in a setting that accomplishes SPONSORS' and
CONTRIBUTING PARTNERS' objectives and provides augmented educational
opportunities for CSUF; and
WHEREAS,CSUF will be listed as a"SPONSOR"based upon their financial contribution as
outlined in the budget in Attachment I and in-kind contributions for the balance of the
remaining Sponsor seat; and
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WHEREAS, the SPONSORS and CSUF have worked cooperatively in supporting and
organizing the Center for Demographic Research for eighteen years and wish to continue their
cooperation; and
WHEREAS, the CONTRIBUTING PARTNERS wish to participate in supporting the Center
for Demographic Research beginning in Fiscal Year 2014/2015; and
NOW, THEREFORE, IT IS RESOLVED that the SPONSORS, CONTRIBUTING
PARTNERS,and the ASC agree as follows:
I. The SPONSORS and CONTRIBUTING PARTNERS will fund the Center for
Demographic Research for the next three years, subject to an annual review and two
one-year options by the SPONSORS and CONTRIBUTING PARTNERS, for an
annual total fee as set forth in Item IV below and Attachment 1.
U. Process and Structure
A. Orange County Projections
The Orange County Council of Governments (OCCOG) will be responsible for the
approval of the Orange County Projections at the Regional Statistical Area level
and subsequent to that action the County of Orange will approve the Orange
County Projections. The OCCOG will work with CDR staff to integrate the
Orange County Projections as approved into the Southern California Association
of Governments (SCAG) Regional Growth Forecast. Sponsors will make good
faith efforts to use the Orange County Projections data in all future forecasting and
planning efforts.
B. Management Oversight
The Management Oversight Committee shall meet at least four(4)times each year
to (1) consider policy matters associated with the operations of the Center for
Demographic Research, (2) review products status and activities which are part of
the core Work Program, (3) review the Center for Demographic Research's
financial status and status of annual MOU signatures, (4) set CDR budget and
modify staff salaries funded by this MOU (5) consider requests from additional
agencies wishing to become sponsors or contributing partners, (6) modify budget
and work program upon addition or termination of a sponsor or contributing
partner, (7) address other matters vital to the function of the Center for
Demographic Research, and (8) undertake additional tasks as requested by the
SPONSORS.
The Management Oversight Committee will be comprised of staff representing the
SPONSORS, CONTRIBUTING PARTNERS and CSUF. Each SPONSOR will
have one voting member of equal standing on the Management Oversight
Committee including one member jointly representing the Municipal Water
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District of Orange County and the Orange County Water District; each
CONTRIBUTING PARTNER will have one non-voting Ex-Officio member. The
designees from each SPONSOR, CONTRIBUTING PARTNER, and the
university shall be named by July 1 of each yew. An organization may also
designate an individual(s) to serve as an alternate member of the Management
Oversight Committee. The committee chair and vice-chair will be elected for a
three-year term.
C. Technical Oversight:
The Technical Advisory Committee provides technical guidance and input into the
development of each product produced under this MOU before they are reviewed
by the Management Oversight Committee. The Technical Advisory Committee
advises the Director of the Center for Demographic Research, as well as reports to
the Management Oversight Committee. The Committee will include one voting
representative from each SPONSOR including a member representing the
Municipal Water District of Orange County and the Orange County Water District;
each CONTRIBUTING PARTNER will have one non-voting Ex-Officio member.
University participation on the Technical Advisory Committee will include at least
one voting member from CSUF, and one voting member each from the University
of California, Irvine and Chapman University. The Director of the Center for
Demographic Research will coordinate with research centers at these universities
to ensure data consistency. The designees from each SPONSOR,
CONTRIBUTING PARTNER, and agency shall be named by July 1 of each year.
The committee chair and vice-chair will be elected for a three-year term.
The Technical Advisory Committee shall schedule at least four (4) meetings each
year. It will (1) provide a report to the Management Oversight Committee
summarizing its meetings, (2) provide advice on the approach, techniques, data
sources and methods used to develop new products, (3) facilitate the acquisition of
data necessary to produce products, (4) provide suggestions on the interpretation
and analysis incorporated into deliverables, (5) provide input on assumptions for
the development of the growth projections, (6)provide review of deliverables prior
to approval by the Management Oversight Committee and (7) undertake other
tasks as identified by the Management Oversight Committee.
D. Transportation Modeling Data
The Orange County Transportation Authority (OCTA) will be responsible for the
approval of all transportation modeling variables used in the Orange County
Transportation Analysis Model (OCTAM) at the Traffic Analysis Zone level. The
transportation modeling variables shall be consistent with the Orange County
Projections, as approved by the Orange County Council of Governments and the
County of Orange at the Regional Statistical Area Level. The OCTA and Southern
California Association of Governments (SCAG) will exercise user agreements for
their consultants to access the transportation modeling variables.
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III. Duration and Terminations
This agreement will become effective upon execution and ends on June 30, 2017. A
review of the performance of the Center for Demographic Research in meeting its
obligations under this MOU will be conducted by the Management Oversight
Committee throughout the term July 2014 through June 2017. This MOU may be
extended and/or amended by mutual agreement of all signatories.
A party may terminate its participation under this MOU by giving each of the other
parties sixty (60) days written notice thereof Upon said notice of termination, the
SPONSOR or CONTRIBUTING PARTNER terminating its participation shall pay
the balance of fees owed by the SPONSOR or CONTRIBUTING PARTNER for that
given fiscal year. Each fiscal year, the SPONSORS and CONTRIBUTING
PARTNERS shall review and approve in writing the MOU, work program, and
funding arrangement. Such written approval shall constitute a SPONSOR'S or
CONTRIBUTING PARTNER'S agreement to participate in this Agreement. In the
event that ASC wishes to terminate its participation, it shall reimburse the
SPONSORS and CONTRIBUTING PARTNERS any advance payments, less an
amount to cover expenses related to work in progress and less costs reasonably
necessary to effect such termination. If a party wishes to withdraw from the
agreement, said notice shall be affected by delivery of such notice in person or by
depositing said notice in the United States mail, registered or certified mail, return
receipt required,postage prepaid.
IV. Funding and Schedule
Respective fees shall be as follows for the following fiscal year:
Payment Schedule for 2014-2017 2014-2015 2015-2016 2016-2017 Three Year
Total
Orange County Transportation Authority $79,922.00 $79,481.00 $79,941.00 $239,344.00
County o£Orange $79,922.00 $79,481.00 $79,94L00 $239,344.00
Orange County Council of Governments $79,922.00 $79,481.00 $79,941.00 $239,344.00
Orange County Sanitation District $79,922.00 $79,481.00 $79,941.00 $239,344.00
Transportation Corridor Agencies $79,922.00 $79,481.00 $79,941.00 $239,344.00
Southern California Association of Governments $79,922.00 $79,481.00 $79,941.00 $239,344.00
Municipal Water District of Orange County $39.961.00 $39,739.50 $39,971.50 $119,672.00
Orange County Water District $39.961.00 $39,739.50 $39971.50 $119,672.00
Orange County Local Agency Formation Commission $15,000.00 $15,000.00 $15,000.00 $45,000.00
TOTAL $574,454.00 $571,365.00 $574,589.00 $1,720,408.00
Payments shall be made in accordance with invoicing policies of the ASC according to
the schedule below. SPONSORS and CONTRIBUTING PARTNERS will be
invoiced at the beginning of each quarter. Quarterly payments equal to 25% of the
annual fees shall follow invoices submitted according to the calendar below:
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Fiscal Year 2014/2015: July 2014,October 2014, January 2015,April 2015
Fiscal Year 2015/2016: July 2015,October 2015, January 2016,April 2016
Fiscal Year 2016/2017: July 2016,October 2016, January 2017,April 2017
SPONSORS and CONTRIBUTING PARTNERS shall pay one-quarter of their annual
fees upon receipt of said invoices or may prepay for an entire fiscal year. Prepayment
does not imply a discounted rate.
V. Administrative Representatives
A. The Principal Investigator for the operations and management of the Center for
Demographic Research and the conduct of this MOU is Deborah Diep, Director.
The Assistant Director, Scott Martin, will serve as the Principal Investigator in the
Director's absence. They are authorized to negotiate supplemental services with
the SPONSORS, CONTRIBUTING PARTNERS, and Non-sponsors as noted in
Section VII. Denise Bell is designated as the administrative representative for the
ASC. Should the Principal Investigators become unavailable for any reason, no
other Principal Investigator shall be chosen by CSUF or the ASC without the
approval of the SPONSORS. Furthermore, the ASC agrees that the Management
Oversight Committee shall make the recommendation on the selection of the
Director or interim Director of the Center for Demographic Research and no
Director or interim Director shall be appointed without approval of the
Management Oversight Committee. The Management Oversight Committee will
serve as the search committee if a search committee for the Director is required by
the ASC.
B. Equipment and furniture purchased by ASC under the terms of this MOU shall
remain the property of the SPONSORS. In the event that the Center for
Demographic Research is disbanded, the equipment remains the property of the
SPONSORS and the Management Oversight Committee shall determine its
disposition.
C. Databases and applications developed and maintained for the Center for
Demographic Research purposes shall remain under control of the SPONSORS.
In the event that Center for Demographic Research is relocated from CSUF, all
Center for Demographic Research functions and designations shall accompany the
Center for Demographic Research.
VI. Additional Sponsorships and Revenues
Other agencies and entities can become sponsors or contributing partners of the Center
for Demographic Research with unanimous agreement among the SPONSORS as
determined by a vote of the Management Oversight Committee. Adjustments in
sponsor fees found necessary resulting from the addition of sponsors shall be
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determined by the Management Oversight Committee with consultation from the
Center for Demographic Research Principal Investigators.
The disposition of additional revenues generated through additional sponsors, and the
sale of products and services to non-sponsors shall be determined by the Management
Oversight Committee. The additional funds shall be prorated according to the
respective sponsor fee. SPONSORS shall have the option of expending their share of
the additional funds on CDR activities, products or equipment or having the funds
returned to the SPONSORS at the end of the fiscal year.
VII. Products and Deliverables
A. The Center for Demographic Research will produce the identified core
Demographic Products and Services as listed in Attachment 2 and described in
Attachment 3. Each SPONSOR will receive ten (10) copies in printed form and
one(1)copy of estimates and projections in electronic form.
B. The SPONSORS and CONTRIBUTING PARTNERS have the right to request
supplemental products and support services from the Center for Demographic
Research through a purchase order. Projects above the amount of$25,000 shall be
approved by the ASC. Such purchases may be entered into if the SPONSOR or
CONTRIBUTING PARTNER agrees to pay ASC all additional costs resulting
from the additional products or services, including an indirect cost of 25%, and if
the activities do not interfere with the normal functioning of the CDR. If requests
for additional products or services require interference with the normal functioning
of the CDR as determined by the Management Oversight Committee or additional
resources from the CDR's basic budget the proposal for such products and services
will be forwarded to the Management Oversight Committee for their advice and
consent prior to finalization of the agreement. In all cases, supplemental work for
SPONSORS and CONTRIBUTING PARTNERS shall be assessed indirect costs
of 25%.
C. Non-sponsors can contract with the Center for Demographic Research through the
ASC for its services or obtain supplemental products and support services from the
Center for Demographic Research through a Non-sponsor purchase order. A list of
these projects will be submitted to the MOC on a quarterly basis. If the Director
assesses a proposed project contains a conflict of interest, conflict of time
commitment, or interference with the normal functioning of CDR, the
Management Oversight Committee will be informed of the request for services and
will review it for any potential conflicts. The Director shall notify the
Management Oversight Committee of any such proposed agreement and provide
the committee with draft text and budget, before the intended start of work. The
Management Oversight Committee shall review the proposed project for possible
conflicts of interests, conflicts of time commitment, and budgetary adequacy. The
Management Oversight Committee may at its discretion impose a surcharge of
funds to be used at its discretion. Action on these matters may be taken only with
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the concurrence of a majority of the members of the Management Oversight
Committee and all such supplemental work for Non-sponsors shall be assessed
normal indirect costs of 25%.
D. Use of revenues generated by the sale of products produced by the Center for
Demographic Research shall be determined by the Management Oversight
Committee. A quarterly report on product sales will be presented to the
Management Oversight Committee.
E. Additional projects should not adversely affect the schedule of deliverables unless
otherwise agreed to by the Management Oversight Committee.
VIII. Sponsorship
This Agreement shall be signed by all SPONSORS and CONTRIBUTING
PARTNERS by June 30, 2014 with the exception of the Southern California
Association of Governments. The Southern California Association of Governments
shall sign this Agreement by September 30, 2014. If all SPONSORS and
CONTRIBUTING PARTNERS listed in Section XVIII do not sign by September 30,
2014, the work program and budget will be modified to reflect the committed
funding. If any SPONSOR or CONTRIBUTING PARTNER does not sign this
Agreement,the funding amounts of the remaining SPONSORS and CONTRIBUTING
PARTNERS will not change. The remaining SPONSORS and CONTRIBUTING
PARTNERS we not required to make up the difference in the reduced budget. Any
SPONSOR or CONTRIBUTING PARTNER listed as an ORANGE COUNTY
INTEREST that does not sign this Agreement forfeits all rights, services, and
privileges as a CDR SPONSOR or CONTRIBUTING PARTNER unless otherwise
negotiated. A formal status report on execution will be delivered at each Management
Oversight Committee meeting until all SPONSORS and CONTRIBUTING
PARTNERS sign this Agreement.
DC. Liability and Insurance
Each party to this MOU hereby assumes any and all risks for personal injury and
property damage attributable to the negligent acts or omissions of that party and the
officers, employees, and agents thereof. ASC warrants that it has adequate Worker's
Compensation Insurance and liability insurance for its own employees. The ASC, the
SPONSORS (the County of Orange, Transportation Corridor Agencies, Orange
County Sanitation District, Orange County Transportation Authority, Municipal Water
District of Orange County, Orange County Water District, Orange County Council of
Governments, and Southern California Association of Governments), and the
CONTRIBUTING PARTNERS (the Orange County Local Agency Formation
Commission) agree to indemnify and hold each other, their respective officers,
employees, students, agents, harmless from and against all liability, loss, expense
(including reasonable attorney's fees), or claims for injury of damages arising out of
the performance of this Agreement but only in proportion to and to the extent such
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liability, loss, expense, attorney's fees, or claims for injury or damages are caused by
or result from negligent or intentional acts or omissions of the indemnifying party, its
officers, employees, students or agents.
X. Independent Contractor
In the performance of all services and obligations under this agreement, SPONSORS,
CONTRIBUTING PARTNERS, and ASC shall act as independent contractors. None
shall be considered an employee or agent of the other.
XI. Use of Names
SPONSORS and CONTRIBUTING PARTNERS agree not to use the names of the
ASC or CSUF in any commercial connection with work performed under this
Agreement without prior written permission from the ASC. SPONSORS and
CONTRIBUTING PARTNERS may use said names in ordinary internal business
reports concerning this Agreement and may use the names of the Center for
Demographic Research and the Principal Investigators in non-commercial publicity
announcing the results of the project.
ASC agrees not to use the names of SPONSORS and/or CONTRIBUTING
PARTNERS in any commercial connection with this work without prior written
permission from SPONSORS and/or CONTRIBUTING PARTNERS. ASC may use
SPONSORS' and/or CONTRIBUTING PARTNERS' name in ordinary internal
business reports concerning this agreement and in non-commercial publicity
announcing the awarding of the contract.
The provisions of this Section of the Agreement shall survive for two (2)years beyond
any termination date specified in Section III or any extension thereof.
XH. Force Majeure
SPONSORS, CONTRIBUTING PARTNERS, and ASC shall not be liable or deemed
to be in default for any delay or failure in performance under this Agreement or
interruption of services resulting, directly or indirectly, from acts of God, civil or
military authority, acts of public enemy, strikes, labor disputes, or any similar cause
beyond the reasonable control of SPONSORS, CONTRIBUTING PARTNERS, or
ASC, provided the affected party notifies the other party of the delay in writing within
ten days of the onset of the delay.
XHL Assignment
This Agreement shall inure to the benefit of and be binding upon and enforceable by
the parties and their successors and permitted assigns. However, neither party may
assign any of its rights or obligations under this Agreement without the prior written
consent of the other.
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XIV. Modification and Waiver
None of the terms of the Agreement may be waived or modified except by an express
agreement in writing signed by SPONSORS, CONTRIBUTING PARTNERS, and
ASC. Modifications not documented in writing cannot be enforced. The failure or
delay of either party in enforcing any of its rights under this Agreement shall not be
deemed a continuing waiver or a modification by such party of such right.
XV. Governing Law
The validity and interpretation of this Agreement shall be governed by the laws of the
State of California.
XVL Federal Statutes Relating to Nondiscrimination
ASC will comply with all Federal statutes relating to nondiscrimination. These
include but are not limited to (a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352)
which prohibits discrimination on the basis of race, color or national origin; (b) Title
IX of the Education Amendments of 1972, as amended (20 U.S. C. sections 1681-
1683, and 1685-1686), which prohibits discrimination on the basis of sex; (c) Section
504 of the Rehabilitation Act of 1973, as amended (29 U.S. C. section 794), which
prohibits discrimination on the basis of handicaps; (d) Age discrimination Act of 1975,
as amended (42 U.S.C. sections 6101-6107), which prohibits discrimination on the
basis of age, (e) the Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as
amended, relating to nondiscrimination on the basis of drug abuse; (f) the
Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment, and
Rehabilitation Act of 1970 (P.O. 91-616), as amended, relating to nondiscrimination
on the basis of alcohol abuse or alcoholism; (g) sections 523 and 527 of the Public
Health Service Act of 1912 (42 U.S.C. 290 dd-d and 290 ee-3), as amended, relating
to confidentiality of alcohol and drug abuse patient records; (h) Title VIII of the Civil
Rights Act of 1968 (42 U.S.C. section 3601 et seq.), as amended, relating to
nondiscrimination in the sale, rental or financing of housing; (I) any other
nondiscrimination provisions in the specific statute(s) under which application for
Federal assistance is being made; and Q) the requirement of any other federal
nondiscrimination statue(s)which may apply to the application.
XVII.Notices
Notices under this agreement shall be considered to be given if delivered by fast class
mail to the following addresses:
For SPONSORS:
Carolyn McInerney
County of Orange
10 Civic Center Plaza, 3rd Floor
Santa Ana, CA 92701
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Gwenn Norton-Perry
Orange County Council of Governments
550 South Main Street
P.O. Box 14184
Orange, CA 92613-1584
Jim Herberg
Orange County Sanitation District
10844 Ellis Avenue
P.O. Box 8127
Fountain Valley,CA 92738-8127
Kurt Brotcke
Orange County Transportation Authority
550 South Main Street
P.O. Box 14184
Orange, CA 92613-1584
Hasan Ikhram
Southern California Association of Governments
818 West Seventh Street, 12'n Floor
Los Angeles,CA 90017-3435
Valarie McFall
Transportation Corridor Agencies
125 Pacifica, Suite 100
Irvine,CA 92618-3304
Robert Hunter
Municipal Water District of Orange County
18700 Ward Street
P.O Box 20895
Fountain Valley, CA 92728
Michael R. Markus
Orange County Water District
18700 Ward Street
P.O. Box 8300
Fountain Valley, CA 92728-8300
For CONTRIBUTING PARTNERS:
Carolyn Emery
Orange County Local Agency Formation Commission
12 Civic Center Plaza,Room 235
Santa Ana, CA 92701
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For CSU FULLERTON AUXILIARY SERVICES CORPORATION
Denise Bell, Director, Sponsored Programs
CSUF Auxiliary Services Corporation
2600 Norwood Ave., Suite 250
Fullerton,CA 92831
XVUL Execution
IN WITNESS THEREOF, the SPONSORS, CONTRIBUTING PARTNERS, and the ASC
have executed this Agreement on the date first herein written. This Agreement is to be signed
in counter parts.
For the CSU Fullerton Auxiliary Services Corporation:
Frank Mumford, Executive Director Date
For the County of Orange:
Michael B. Giancola, County Executive Officer Date
For the Orange County Council of Governments:
Gwenn Norton-Perry, Executive Director Date
For the Orange County Sanitation District:
Jim Herberg, General Manager Date
For the Orange County Transportation Authority:
Darrell Johnson, Chief Executive Officer Date
For the Southern California Association of Governments:
Basso Ikhrata,Executive Director Date
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For the Foothill]Eastern Transportation Corridor Agency:
Neil Peterson, Chief Executive Officer Date
For the San Joaquin Hills Transportation Corridor Agency:
Neil Peterson,Chief Executive Officer Date
For the Municipal Water District of Orange County:
Joan Finnegan, President of the Board Date
Robert Hunter, General Manager Date
For the Orange County Water District:
Shawn Dewane,President Date
Michael R. Markus, General Manager Date
For the Orange County Local Agency Formation Commission:
Joe Carchio, Chair Date
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Attachment 1:('enter for Demographic Research
Proposed.annual Budget: .luh 1.21114 through June 30,2017
7014-15 2015-16 2016-17
Director $98,717 $98.717 598,717
Benefits S37,366 $38,114 $38,877
Assistant Director $79,780 $78,790 $79,780
Benefits 533,252 $33,917 $34,595
GIS/Analyst $60,713 $60,713 560,713
Benefits $29,523 $30.I13 $30,716
Adnouisnaave Assistant $45,031 $45,031 545,031
Benefits $26,296 $26.812 S27J48
Demogrepine Analyst $30,500 $30,500 $30.500
Benefits $4,575 54.575 $4,575
Research Assishants $9,620 59,620 $9,620
Benefits $1,443 $1,443 $1,443
Supplies $7,000 57,000 $7,000
Printing&Publications $8,900 $3,900 $3900
Meetings,Mileage,&Training $500 S50o $500
Equipment $500 5500 5500
Erpetses 547Z706 5470.235 S472,814
25%Induect Cost(IDC)/Overhead SlIU77 $117,559 $118,204
40%ofolfice space rem not paid through IDC $26,257 $76,257 $26,257
(office space rent is exempt from overhead)
Gross Total 5617,140 5614,051 5617,275
University will connibme:40%of office space real 526,257 $26,257 $26,257
HSS Dean will contribute 516,429 to Adminisnatis..'. $16,429 516,429 $16,429
\lone... ln661 . 1 542,686 542,686 542.656
VI I ( IN II(,I 1 II)I U ]iV.454 l5'1.365 S'4,589
d 1, .1
OCI A 1 $79,922.00 $79,491.00 $79941.00
COUNTY 1 $79,922.00 $79,481.00 $79,941.00
OCCOG I 579,922.00 579,481.00 579,941.00
OCSD 1 $79,922.00 $79,481.00 $79,941.00
TCA I 579,922.00 579,481.00 579,941.00
SCAG 1 $79,922.00 $79,491.00 $79,941.00
MWDOC 0.5 $39,961.00 539,739.50 $39,971.50
OCWD 0.5 $39,961.00 $39,739.50 $39,971.50
CSUF I see above see above see above
CONTRIBUTING PARTNER.LAFCO $15,000.00 $15,000.001 ,
TOTAL 8 5574,454.00 $571,365.00 $574,589.00
Cast per Sponsorship Seat=Net Budget/7 renaming seats 579,922.00 579,481.00 579,941.00
Notes:
Directors salary includes 0ansponafion expenses.
IDC/Overhead covens direct and indirect support services ofCSUF ASC and 60%ofspace rem.
University,provides m-land support in addition lomonemry contributions listed above.
2013/2014 Sponsor seat=$79,917
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Attachment 2
Proposed CDR 2014-2017 Services and Products
REPORTS
Orange County Progress Report
Produce an annual Orange County Progress Report. This document presents a unified and a
comprehensive picture of Orange County and its 34 cities including its economic health,its
demographic status and trends,and other information of interest to those who might wish to
relocate to Orange County,do business in the County,or otherwise have an interest in the
economic and demographic status and future of Orange County. A new two-page spread will be
added displaying a map and table of city spheres of influence.
Orange County Projections
Complete OCP-2014 dataset and adoption. Following the adoption of OCP-2014,produce a report
containing assumptions,tables,charts,maps,and methodology. Preparation and development of
OCP-2018 will begin during this three-year MOU. The OCP dataset contains population,
housing,and employment projections by 2010 census tract,jurisdiction,Community Analysis
Area,and Regional Statistical Area for a 25-year period.
Orange County Facts and Figures
Update quarterly the Orange County Facts and Figures.This document focuses on the most
frequently asked questions about Orange County demographics and related information.
PUBLIC INFORMATION SERVICES
Provide Public Information on Orange County Demographics as Requested
Provide information in response to numerous requests made by government agencies,elected
officials,private companies,non-profit organizations,schools, students,and citizens regarding
demographic and related information about Orange County.
Maintain CDR Homepage
Update the information currently on the CDR homepage on a regular basis and expand as
information becomes available.
Provide Information and Analysis to News Media
Provide information,description,interviews,and analysis of demographics to news media to
assist them in doing stories where demographics is the focus.
Update RHNA Allocations
Develop allocations of 2012 RHNA for annexations and incorporations.Provide data support
to local jurisdictions and SCAG during development of 2016 RHNA if any Orange County
jurisdiction is subject to a 2016 RHNA.Provide data support to local jurisdictions and SCAG
during development of the 2020 RHNA.Monitor RHNA development process to ensure
Orange County data is incorporated.
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Process Decennial Census and American Community Survey Data
Process Bureau of Census data as it pertains to development of the Orange County Projections
and at the request of CDR Sponsors.
DATA BASES
Housing Inventory System
The Housing Inventory System(HIS)is a data system that includes all changes to each
jurisdiction's housing stock. Data is collected at the address level and converted into a GIS
database by geocoding.After geocoding,quality analysis efforts include tying activity to
parcels.Depending on the jurisdiction,different documents are used to record added units
including certificates of use and occupancy,utility release log, or building final documents.
Demolitions and conversions are recorded though other recordation. Changes to the mobile
home inventory will be verified with HCD.This project will be expanded to include an annual
review and sign off process by each jurisdiction of their geocoded data to ensure accuracy.
Census Data by Partial TAZ
Update the correspondence tables of 2010 Census blocks to the TAZs after release of Census
Bureau data and GIS shapefiles. As the various census files become available,transportation
modeling variables and other key variables useful for projecting the modeling variables will be
aggregated to TAZ.
Calibrate Age Cohort Component,Shift-Share and Headship Rate Models
Based on data from the Census Bureau, DOE, and EDD data, calibrate the models used to
project county-wide population,housing and employment.
Master Polygon File
Update master polygon file based on the 2010 Census block file for use in development of
OCP dataset and annual population and housing unit estimates.Allocate Census block data to
TAZ,CAA,RSA,MWDOC,OCSD, and OCWD.Working with information from OC
LAFCO,the master polygon file will be updated annually to include changes to agency
boundaries:jurisdiction,MWDOC, OCSD,and OCWD.
Population and Housing Estimates by TAZ(OCP)
Estimates of population and housing by unit type will be developed using the 2010 Census
and American Community Survey data at the split TAZ. From 2014 onwards,housing unit
changes will be geocoded and aggregated to the TAZ. Annual estimates of population and
housing will be produced by TAZ for maintenance of the OCP base file.
Annual Population and Housing Estimates by Partial Census Tract and Sponsor Agency
Estimates of population and housing units developed using the 2010 Census for each of the
special district sponsors will be updated annually.From 2014 onwards,annual estimates
(January 1)ofpopulation and housing will be produced by partial census tract and for each of
the special district sponsor agencies:MWDOC, OCSD,and OCWD.
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Project Total County Population,Housing,and Employment
Draft assumptions for OCP-2018 will be developed and reviewed by the CDR TAC. These
will then be incorporated into the macro level models used to project population,housing,and
employment. The resulting projections will be reviewed by the CDR TAC and MOC and then
brought to the OCCOG TAC and Board for approval as the controls totals for OCP-2018.
Projected Population,Housing and Employment by TAZ(OCP)
Preparation and development of OCP-2018 will begin during this MOU cycle. Countywide
population,housing,and employment for years 2020 through 2045 will be allocated to Traffic
Analysis Zones split by jurisdictions. Following the allocation, extensive review and
refinement will occur to assure the accuracy of the projections.
Secondary Variables by TAZ(OCTAM)
The basic projected population,housing,and employment from OCP-2014 will be expanded to
the 14 OCTAM variables. These variables will include resident population,group quarters
population, employed residents,median income,occupied single family dwelling units,
occupied multiple family dwelling units,household size,retail employment,service
employment,K-12 public school employment,all other employment,school enrollment,
university enrollment,and area. Data for the projection years will be updated in the next MOU
cycle. Preparation of the base year OCTAM data for OCP-2018 will begin in this MOU cycle.
Consolidated Boundary and Annexation Program (CBAS)
CDR staff will report annual inisdictional boundary and feature changes through a new,
voluntary program of the U.S. Census Bureau that allows for a consolidated annual review of
jurisdiction boundaries.This review will be done using the official County Surveyor/OC
LAFCO jurisdiction GIS boundary file. Orange County jurisdictions will be able to opt in or
out of this CDR service annually. CDR will notify each participating jurisdiction and OC
LAFCO of the outcome of the BAS review, i.e.whether there were any areas where
jurisdiction boundaries needed to be corrected.
COMMITTEES
Participate in Sponsor Technical Advisory Committees as Requested
Participate in appropriate Sponsor technical advisory committees including,OCCOG TAC,
County's Demographic Steering Committee,OCTA's Modeling TAC, Orange County
Sanitation District's Planning Advisory Committee,Water Use Efficiency Project Advisory
Committee,and SCAG's Technical Working Group and Scenario Planning Model Working
Group.
Coordinate with SCAG and SCAG Committees
This service revolves around the incorporation of OCP into the SCAG growth forecast. This
service includes participation in SCAG expert panels and workshops to develop assumptions
for their population and employment projections;monitoring the discussions relevant to the
development of SCAG's growth forecast at SCAG policy committees and subregional
coordinator meetings;and coordinating with relevant SCAG staff on this issue.
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Coordinate with University Research Centers
CDR staff will coordinate with UCI and Chapman University research centers to ensure
consistency between the CDR's forecast and estimates and those produced by these institutes.
2014-2017 LAFCO FUNDED PROJECT: Sphere of Influence Estimates
CDR will update its master polygon file on an annual basis with changes to the sphere of influence
(SOI)boundaries. CDR will produce annual estimate of January 1 population and housing for each of
the SOI polygons upon completion of the annual Housing Inventory System to maintain this
information in preparation for the 2018-2022 OC LAFCO municipal service review cycle.
NEW PROJECTS
Boundary and Annexation Report
Working with information provided by OC LAFCO, CDR staff will produce an annual report
of the jurisdictional boundary changes. This multi-page report will contain a map of the year
to year boundary changes and a table listing the area change and specific annexations and
incorporations for each calendar year.Detailed annexation and vicinity maps from OC
LAFCO's approved changes of organization documents will also be included in the report. For
ease of reference and to make the information publically available, the report will be posted on
OC LAFCO's website.Working with OC LAFCO over the three-year MOU cycle,CDR will
attempt to build a historical reference collection of these reports going back to 2000 as
information is available.
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Attachment 3
Freposed Draft NMk"rare]Q014-erzon
CC FacM and Flpurea
CC Proprtas Report
OC PMeOws 2014
OCP go14 sewndaF variables
Census Data o Tr
Pop&Housing t TPZ
Employment EyW
Housing Want.,System
Pop&Hwaing by PNlal CT
Speaal pRnd Annual Eatmales
CaliMte Demo,&Ecm MMels
Consolinaled Boundary&Annexation
Publk lnfonnabm
Maintain CDR Homepa,e
Into kr Me da
F.aa Cenma Inb
RHNAAIIocalions
40 Startup
Milestone'Ccmpletim
IS
OPERATIONS COMMITTEE Neeting Dare TOBA.O Dir.
0
5
/07/1
4
os/ze/ia
AGENDA REPORT Item Number Item Number
3
Orange County Sanitation District
FROM: James D. Herberg, General Manager
Originator: Ed Torres, Director of Operations and Maintenance
SUBJECT: TERMINATION OF AGREEMENT FOR LABORATORY FACILITIES
BETWEEN OCSD AND SCCWRP
GENERAL MANAGER'S RECOMMENDATION
A. Terminate the agreement of May 1, 2007, between OCSD and SCCWRP, which
provided use of OCSD laboratory facilities; and
B. Direct the General Manager of OCSD to notify the Executive Director of
SCCWRP of the decision to terminate this agreement effective three months
from the date of the notice.
SUMMARY
In July 2007 the OCSD Board of Directors entered into an agreement with the Southern
California Coastal Water Research Project (SCCWRP) to provide OCSD laboratory
facilities at no cost. At that time OCSD and SCCWRP were engaged in a number of
significant research based studies that benefited both organizations. Also at that time
SCCWRP did not have laboratory facilities of its own to carry out this work. Since 2007
SCCWRP has constructed a laboratory and no longer has need or desire to perform
laboratory work at the OCSD laboratory. It is therefore recommended that the
agreement approved by OCSD's Board of Directors on July 9, 2007, to provide OCSD
access and facilities to SCCWRP staff be terminated. Section 14 of the Agreement
provides that it may be severed or terminated by either party upon three months' notice.
It is further recommended that the OCSD Board of Directors provide direction to
OCSD's General Manager to provide the Executive Director of SCCWRP the three
months' notice of termination.
PRIOR COMMITTEE/BOARD ACTIONS
July 2007 - Board of Directors approved agreement dated May 1, 2007, granting
laboratory facilities and access to SCCWRP staff.
ADDITIONAL INFORMATION
SCCWRP staff vacated OCSD laboratory facilities over nine months ago and SCCWRP
management has expressed that they have no interest in reoccupying these facilities in
the foreseeable future.
Page 1 of 2
CEQA
N/A
BUDGET / PURCHASING ORDINANCE COMPLIANCE
N/A
ATTACHMENT
The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.coml with the
complete agenda package:
• Agreement between the Orange County Sanitation District and the Southern
California Coastal Water Research Project
Page 2 of 2
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Agreement Between the Orange County Sanitation District and
Southern California Coastal Water Research Project Regarding
SCCWRP Utilization of OCSD Microbiology Laboratory Facilities
This agreement regarding utilization of Orange County Sanitation District("OCSD')
laboratory facilities by the Southern California Coastal Water Research Project Authority
("SCCWRP'),effective as of May 1,2007,("Agreemenf)is entered into by OCSD and
SCCWRP on the terms described below. OCSD and SCCWRP are referred to
individually as a"Party"and collectively as "Parties".
Recitals
A. OCSD is a County Sanitation District pursuant to California Health&Safety
Code§4700 or seq.
B. SCCWRP is a joint powers agency focusing on marine environmental research.
C. OCSD is a SCCWRP member agency.
D. OCSD currently has a full service microbiology laboratory for routine work. In
addition,OCSD often provides at its facilities some of the microbiology testing
services for SCCWRP projects,since SCCWRP currently has a limited
microbiology laboratory
E. OCSD and SCCWRP desire to have SCCWRP conduct some or all of its
microbiology testing using OCSD microbiology laboratory facilities, for the
convenience of both OCSD and SCCWRP. OCSD will also benefit from direct
participation in SCCWRP research projects, enabling OCSD to maintain a leading
role within SCCWRP in the evaluation of ocean discharges on public health and
the environment. These general microbiology tests and services include fecal
indicator bacteria identification, identification of unknown bacteria using the
Vitek systems,PCR research,and gene sequencing.
Therefore,OCSD and SCCWRP agree as follows:
1. SCCWRP anticipates that a laboratory analyst and a laboratory supervisor,
both employed by SCCWRP,will work at OCSD 90%and 50%of time,
respectively. OCSD agrees to provide 2 office spaces in a cubicle arrangement
that will include access to the OCSD information technology network and
telephone network. OCSD will provide SCCWRP two of its computers to
access the OCSD network onsite, and only OCSD computers will be permitted
to be connected to the network. OCSD will assure that all network software is
updated to meet OCSD standards.
531732.3
OCSD/SCCWRP Return to Mende Report
Laboratory Agreement
May 1,2007
2. OCSD and SCCWRP anticipate that 30 to 50linear feet of lab bench space
will be adequate to support SCCWRP projects. This space will be distributed
throughout the lab.
3. Other SCCWRP personnel will be present at various times depending on the
nature of the work. Arrangements for space and resources will be worked out
in advance with the OCSD laboratory management.
4. If a conflict arises in the workplace between SCCWRP and OCSD personnel,
a management team from both agencies will meet to review the facts and to
determine the best course of action. OCSD reserves the right to deny access
to any SCCWRP employee at my time for any reason or no reason.
5. Some work may need to be performed at off-hours and on weekends. At such
times, SCCWRP staff performing such work shall sign in and out at the
Control Center and notify the Control Ceuta when staying past normal
business hours.
6. OCSD will provide 2 permanent parking passes,4 building access cards and
temporary passes as needed.
7. Laboratory supplies for SCCWRP projects will be purchased by SCCWRP
and stored in a location provided by OCSD. Approximately 2-4 weeks of
supplies can be stored at any one time,.and longer term storage must be
arranged by SCCWRP.
8. OCSD will provide access to OCSD lab equipment to SCCWRP staff on the
same basis as OCSD staff. Scheduling of equipment use will be discussed as
required between staff from both agencies. SCCWRP owned equipment
brought to OCSD will be available to OCSD lab personnel after consultation
with SCCWRP regarding availability.
9. SCCWRP will meet with OCSD lab management at least quarterly to discuss
the nature of upcoming projects so that proper coordination with OCSD
activities is assured.
10. All SCCWRP personnel who will work in the OCSD lab facilities will be
interviewed by the lab management to make sure there is compatibility
between the two groups. Whenever possible,someone from the OCSD
laboratory will be part of the hiring team for SCCWRP staff.
11. SCCWRP will assure that their staff members have received appropriate
training related to diversity in the workplace,violence in the workplace,
harassment in the workplace and safety in the laboratory. This training can be
accomplished by a combination of reading OCSD personnel policies in these
5317823
OCSD/SCCWRP Return to Mende Report
Laboratory Agreement
May 1, 2007
areas as well as by SCCWRP sponsored courses. OCSD will provide a
training session on general and laboratory plant safety. SCCWRP personnel
will be invited to attend the quarterly laboratory safety committee meetings.
12. Insurance.
a. General Provisions. SCCWRP shall purchase and maintain, for the
duration of the Agreement,insurance against claims for injuries to
persons,or damages to property which may arise from or in connection
with the services which will be performed under this Agreement by
SCCWRP,its agents,representatives,employees, and/or subcontractors,in
amounts equal to the requirements set forth below. SCCWRP shall not
commence or continue its services under this Agreement until all
insurance required under this Section is obtained in a form acceptable to
OCSD. SCCWRP shall maintain all of the foregoing insurance coverages
in force until this Agreement is terminated. The requirement for carrying
the foregoing insurance shall not derogate from the SCCWRP's
indemnification obligations. Notwithstanding nor diminishing the
obligations of SCCWRP with respect to the foregoing, SCCWRP shall
subscribe for and maintain in full force and effect during the life of this
Agreement,the following insurance in amounts not less than the amounts
specified. OCSD reserves the right to amend the required limits of
insurance commensurate with SCCWRP's risk at any time. No vehicles
may enter OCSD premises/worksite without possessing the required
insurance coverage.
b. Worker's Compensation. SCCWRP shall provide such Worker's
Compensation Insurance as required by the Labor Code of the State of
California,including employer's liability with a statutory minimum limit
of One Million($1,000,000)Dollars per accident for bodily injury or
disease. Such Worker's Compensation Insurance shall be endorsed to
provide for a waiver of subrogation against OCSD.
c. General Liability. SCCWRP shall maintain in full force and effect,
throughout the term of this Agreement,standard industry form insurance
coverage in an amount of not less than one million($1,000,000)dollars
per occurrence for bodily injury,personal injury and property damage. If
Commercial General Liability Insurance,or other form with a general
aggregate limit is used, either the general aggregate limit shall apply
separately to this project/location,or the general aggregate limit shall be
twice the required occurrence limit.
5317U.3
' OCSD/SCCWRP Return to Mende Report
Laboratory Agreement
May 1,2007
d. Additional Insurance Requirements.
(i) Certificates of Insurance. SCCWRP shall provide to OCSD a
certificate of insurance in a form acceptable to OCSD indicating the
deductible or self-retention amounts and the expiration date of said
policy, and shall provide renewal certificates not less than ten(10)
days prior to the expiration of each policy term.
(ii)Notice of Cancellation/Termination of Insurance. The above
policy/policies of insurance shall not terminate,nor shall they be
canceled,nor the coverage reduced,until after thirty(30)days' written
notice is given to OCSD, except that ten(10)days'notice shall be
given if there is a cancellation due to failure to pay a premium.
(iii)Proof of Insurance Requirements. SCCWRP shall submit the
certificate of insurance, including the deductible or self-retention
amount,to OCSD's Insurance Administrator for certification that the
insurance requirements of this Agreement have been satisfied prior to
commencement of any work under this Agreement.
13. Indemnification.
To the fullest extent permitted by law, SCCWRP shall indemnify,defend
(at SCCWRP's sole cost and expense and with legal counsel approved by
OCSD,which approval shall not be unreasonably withheld),protect and
hold harmless OCSD and all of OCSD's officers,directors,employees,
consultants,and agents(collectively the"Indemnified Parties'), from and
against any and all claims,damages, liabilities, causes of action, suits,
arbitration awards,losses,judgments,fines,penalties, costs and expenses
(including,without limitation,attomeys' fees,disbursements and court
costs,and all other professional,expert or SCCWRP's fees and costs and
OCSD's general and administrative expenses; individually,a"Claim";
collectively,"Claims')which may arise from or are in any manner related,
directly or indirectly,to any work performed, or any operations, activities,
or services provided by SCCWRP in carrying out its obligations trader this
Agreement(including,without limitation,the negligent and/or willful acts,
errors and/or omissions of SCCWRP, its principals,officers, agents,
employees, SCCWRP's suppliers, consultants, subcomultants,
subcontractors, anyone employed directly or indirectly by any of them)
regardless of any contributing negligence or strict liability of an
Indemnified Party. Notwithstanding the foregoing,nothing herein shall be
construed to require SCCWRP to indemnify the Indemnified Parties from
any Claim arising solely from:
53rl63.3
OCSD/SCCWRP Return to Aaenda Report
Laboratory Agreement
May 1,2007
(1) the active negligence or willfirl misconduct of the Indemnified
Parties; or
(2) a natural disaster or other act of God, such as an earthquake; or
(3) the independent action of a third party who is neither one of the
indemnified Parties nor the SCCWRP,nor its principal,officer,
agent, employee,nor SCCWRP's supplier, consultant,
subconsultant,subcontractor,nor anyone employed directly or
indirectly by any of them.
Exceptions(1)through(3)above shall not apply, and SCCWRP shall,to
the fullest extent permitted by law,indemnify the Indemnified Parties,
from Claims arising from more than one cause if any such cause taken
alone would otherwise result in the obligation to indemnify hereunder.
SCCWRP's liability for indemnification hereunder is in addition to any
liability SCCWRP may have to OCSD for a breach by SCCWRP of any of
the provisions of this Agreement. Under no circumstances shall the
insurance requirements and limits set forth in this Agreement be construed
to limit SCCWRP's indemnification obligation or other liability
hereunder. The terms of this Agreement are contractual and the result of
negotiation between the parties hereto. Accordingly,any rule of
construction of contracts(including,without limitation,California Civil
Code Section 1654)that ambiguities are to be construed against the
drafting party, shall not be employed in the interpretation of this
Agreement.
DUTY TO DEFEND
The duty to defend hereunder is wholly independent of and separate from
the duty to indemnify and such duty to defend shall exist regardless of any
ultimate liability of SCCWRP. Such defense obligation shall arise
immediately upon presentation of a Claim by any person if,without regard
to the merit of the Claim, such Claim could potentially result in an
obligation to indemnify one or more Indemnified Parties,and upon written
notice of such Claim being provided to SCCWRP. Payment to SCCWRP
by any Indemnified Party or the payment or advance of defense costs by
any Indemnified Patty shall not be a condition precedent to enforcing such
Indemnified Party's rights to indemnification hereunder. SCCWRP's
indemnification obligation hereunder shall survive the expiration or earlier
termination of this Agreement until such time as action against the
Indemnified Parties for such matter indemnified hereunder is fully and
finally barred by the applicable statute of limitations.
14. This agreement is severable by either party at any time for any reason or no
reason without penalty with a minimum of 3 months notice. If OCSD severs
531782.1
j OCSD/SCCWRP Return to Mende Report
Laboratory Agreement
the agreement it is anticipated that it would take SCCWRP at least this time
period to find alternate laboratory facilities. OCSD agrees to provide
reasonable flexibility in this notification requirement.
IN WITNESS WHEREOF,these Parties have executed this Agreement on the day and
year shown below.
Date: ' /� ,2007 fo, "7
N
Dated: —�+ -�3—
Contracts/Purchasing Manager Date
-97-07
h�a/ir,Board f Directors Date
By .� i,70
Clerk ofthe Board Date
Approved as to Form:
General Counsel Date
Date:66, 2007 Southern California Coastal
Water Research Project Authority
By L
Stephen B. Weisberg
Executive Director
5317823
OPERATIONS COMMITTEE Meebog Date TOBd 0111 r.
05/07/14 OSRa/la
AGENDA REPORT Item Number Rem Numbe
a
Orange County Sanitation District
FROM: James D. Herberg, General Manager
Originator: Ed Torres, Director of Operations and Maintenance
SUBJECT: CONTRACT FOR SODIUM HYPOCHLORITE, SPECIFICATION NO.
C-2012-536
GENERAL MANAGER'S RECOMMENDATION
A. Approve Change Order No. 2 to Purchase Order 104627-OB to Olin Chlor Alkali
Products, for the Purchase of sodium hypochlorite, Specification No. C-2012-536
authorizing a unit price increase of $0.05 per gallon for a new total unit price of
$0.489/gallon delivered, plus applicable sales tax, for the period beginning
September 1, 2014 through August 31, 2015, and for all subsequent contract
renewal periods; and
B. Approve a 10% annual unit price contingency.
SUMMARY
Olin Chlor Alkali Products (Olin) is requesting a price increase from $0.439/gallon to
$0.489/gallon delivered plus applicable sales tax. Staff recommends the renewal of the
contract because:
• Olin has historically maintained low chemical costs and lowered OCSD's pricing
significantly for sodium hypochlorite in 2012 and held it firm for two years.
• The price is lower than OCSD's previous contract with JCI which had a unit cost of
$0.592/gallon plus tax.
• Olin's proposed price is lower than the other municipalities in Southern California
including, City of San Diego, Orange County Water District, South Orange County
Water District, and Irvine Ranch Water District.
• Olin has consistently provided dependable service and a quality product.
PRIOR COMMITTEE/BOARD ACTIONS
Original Spec. C-2012-536 contract with Olin was approved per FY 2012/13 Budget:
Section 5, Page 11.
Page 1 of 2
ADDITIONAL INFORMATION
Sodium hypochlorite (bleach) is used at both treatment plants for disinfection and odor
control. Olin has reliably provided bleach since August 2012 for a delivered price of
$0.439/gallon plus applicable sales tax. In 2012 the bleach contract was competitively
bid where Olin was the successful lowest bid. The next lowest bid was $0.513/gallon
plus applicable sales tax.
CEQA
N/A
BUDGET/PURCHASING ORDINANCE COMPLIANCE
This request complies with authority levels of the Sanitation District's Purchasing
Ordinance. This item is budgeted under Division 830 and 840, objects 52034, 52041,
and 52042, Bleach.
Date of ADDroval Contract Amount Continaencv
05/28/14 $980,280.00 $98,000 (10%)
ATTACHMENT:
N/A
Page 2 of 2
OPERATIONS COMMITTEE NeetingDate TOBe.orDi,.
os/o7/ta os/zs/ta
AGENDA REPORT Item Number Item Number
s
Orange County Sanitation District
FROM: James D. Herberg, General Manager
Originator: Ed Torres, Director of Operations and Maintenance
SUBJECT: CATIONIC POLYMER, SPECIFICATION NO. C-2013-591BD
GENERAL MANAGER'S RECOMMENDATION
A. Award a Contract to Polydyne Inc. for the purchase of Cationic Polymer,
Specification No. C-2013-5918D, for a unit price of $2.425 per active pound
delivered for Solution Polymer (WE-192) plus applicable sales tax, and $2.225
per active pound delivered for Mannich Polymer (C-331) plus applicable sales
tax, and $2.929 per active pound delivered for Emulsion Polymer (WE-1233) plus
applicable sales tax, and $2.643 per active pound delivered for Emulsion
Polymer (WE-1328) plus applicable sales tax, for a total estimated amount of
$1,650,100 for the period July 1, 2014 through June 30, 2015, with four one-year
renewal options; and
B. Approve a 10% annual unit price contingency.
SUMMARY
Cationic polymer is used at both treatment plants for thickening biological solids
generated in the dissolved air flotation thickeners (DAFT) and dewatering biosolids
before being transported to offsite reuse or disposal sites.
This contract was competitively bid with twenty (20) prospective bidders with two (2) bid
packages being received by the bid close date of March 11, 2014.
In order to increase competition, the bid criteria was broken into three process areas: 1)
Plant No. 1 & Plant No. 2 dewatering, 2) Plant No. 1 DAFT and 3) Plant No. 2 DAFT.
Bidders were allowed to bid on 1, 2, or all 3 process areas.
The bidding process included special requirements for supplier bench testing. Suppliers
were allowed a two (2) week period to schedule and conduct bench tests. OCSD bench
tested the pre-qualified polymers to evaluate the performance of the polymer. The
projected usage was determined based on polymer performance in bench scale testing.
The total annual cost was determined by multiplying the projected usage by the unit
cost. The prequalified polymers with the lowest annual cost for each of the three
process areas is being recommended for this contract, which in this case are all
supplied by Polydyne, Inc.
Page 1 of 3
The two companies that bid and their total bid amounts are listed below in the Additional
Information section. Although BASF Corp. appeared to have a lower unit cost, it would
have required a much higher usage to yield the required performance and would have
ended up actually costing more.
PRIOR COMMITTEE/BOARD ACTIONS
N/A
ADDITIONAL INFORMATION
OCSD utilizes three types of cationic polymer (solution polymer, mannich polymer and
emulsion polymer) for the following reasons.
Mannich polymer is used in Plant No. 1 and Plant No. 2 dewatering. Mannich
(pronounced mannick) polymers are effective and can be manufactured and provided at
a lower cost than solution polymers. However they can contain various amounts of
residual formaldehyde which presents risk to the Ground Water Replenish System
(GWRS) as these compounds can form compounds of concern. At Plant No. 1 we use
mannich polymers only in process areas that do not enter into GWRS
Solution polymer is used at Plant No. 1 to thicken biological solids generated in the
secondary treatment process. In this application the higher cost solution polymer is
used instead of mannich because the process stream feeds into GWRS.
Emulsion polymer is used at Plant No. 1 as backup polymer in dewatering and Plant No.
2 to DAFTs. The emulsion polymer is 10 times the concentration of both solution and
mannich polymer, allowing the Districts to store more active pounds of polymer on site.
Because Plant No. 1's mannich polymer storage is only 3.5 days, emulsion polymer is
stored as a backup, increasing storage to 19 days. Plant No. 2 DAFT process area only
has facilities for emulsion polymer.
Bid results
Polymer Type/ Product Usage Actual Bidder $/ Total Annual
Process Area Name active Ib/yr %active I I Active Ila. Cost
Mannich-P3/P2 Dewaterin C-331 440,000 4% Pol d ne $ 2.225 $ 979,000.00
Emulsion-P1 Dewaterin WE-1233 20,000 42% Pol ci ne $ 2.929 $ 58,580.00
Solution-P3 DAFT WE-192 100,000 4% Polydyne $ 2.425 $ 242,500.00
Emulsion-P2 DAFT WE-1328 1 140,000 42% 1 Polydyne 1 2.643 $ 370,020.00
Total: $1,650,100.00
Emulsion-P2 DAFT IZETAG8816 1 168,0001 40% I BASF Corp I $ 2,262 $ 380,016.00
Page 2 uF 3
CEQA
N/A
BUDGET/PURCHASE ORDINANCE COMPLIANCE
This recommendation complies with authority levels of the OCSD Purchase Ordinance.
This item has been budgeted in Divisions 830 and 840, object 52012, line item 52.
Date of ADDroval Contract Amount Continaencv
05/28/14 $1,650,100.00 $165,010.00 (10%)
ATTACHMENTS
The following attachment maybe viewed on-line at the OCSD website(www.ocsd.com) with the complete
agenda package and attachments.
Draft Contract
ET:JS:UM:MJ:YS:cf
Page 3 of 3
Return to Mende Report
CONTRACT
Purchase of Liquid Cationic Polymer
Specification No. C-2013-591BD
THIS CONTRACT is made and entered into this , by and between Orange
County Sanitation District hereinafter referred to as "OCSD" with main offices located at 10844
Ellis Avenue, Fountain Valley, California 92708-7018 and with main
offices located at hereinafter referred to as
"Supplier" collectively referred to as "the Parties".
WITNESSETH
WHEREAS, OCSD requires Cationic Polymer in its sewage treatment process and ha
prepared Technical Specifications including use of processing equipment (attached here
incorporated herein by reference as Exhibit "A")for the purchase of said Cationic Poly .
y
WHEREAS, bids for the Purchase of Cationic Polymer Specification NO.C.2011d wer
solicited and received on ; and t
WHEREAS, OCSD has chosen Supplier to provide Cationic er in aortle with
Ordinance No. OCSD-44; and
WHEREAS, on the Board of Directors of OCSD,�by minute order,
authorized execution of this Contract between OCSD and Supplier; and
NOW, THEREFORE, in consideration of the premises and agreements hereinafter made and
exchanged, Supplier and OCSD agree as follows:
1. Delivery �10
1.1 LOCATIONS as called for by OCSD, deliveries will be made to Plant No. 1, 10844 Ellis
Avenue, Fountain Valley, and Plant No. 2, 22212 Brookhurst Street, Huntington Beach,
California. Under normal conditions, OCSD will provide a three- (3) day notification except in
emergency situations whereby a 24-hour notice for delivery is requested. Such expedited
deliveries will be provided at no additional cost to OCSD. Complete orders will be delivered
F.O.B. Destination, and shall include unloading chemical into OCSD's existing Cationic Polymer
tanks. See Technical Specifications, Exhibit "A", for additional requirements and Exhibit "B",
Plant No.1 and No.2 Chemical Delivery Procedures for Contract Drivers, attached hereto and
incorporated herein by reference. Deliveries will usually be received Monday through Friday,
7:00 a.m. to 4:00 p.m.
1.2 Supplier shall supply Cationic Polymer at the prices contained in this Contract, for the
Contract Term. OCSD will buy at the Contract price from Supplier only, except when OCSD
determines Supplier cannot make delivery within the time specified or with the quality and
quantity specified, or at the Contract price, at which time OCSD may purchase Cationic Polymer
elsewhere and charge Supplier any differences in the delivered price to OCSD.
1.3 CERTIFICATION OF WEIGHT Delivery weight of material shall be determined by
certified scales. Certificates of weight will be furnished by Supplier for all loads of Cationic
Polymer delivered. Loading, hauling and unloading shall be done at the expense of Supplier.
1.4 ANALYSIS CERTIFICATION Each delivery of Cationic Polymer requires a written
certified analysis of the percentage total solids and percentage active Cationic Polymer for that
Orange County Sanitation District 1 of 8 Specification No. C-2013-591BD
DRAFT CONTRACT-DO NOT SUBMIT
Return to Aaenda Report
shipment. A certified analysis is defined as a statement signed by Supplier's representative
declaring the analysis information is true and accurate.
1.5 Supplier shall be responsible for any loss or damage to facilities of OCSD caused by
negligence of Supplier's delivery equipment or operators thereof.
2. Possession Ownership and control of all Cationic Polymer delivered pursuant to this
Contract shall remain solely and exclusively with Supplier, until complete transfer of possession
by delivery to OCSD at the designated locations is made from Supplier.
3. Quantit OCSD makes no guarantee to actual use or quantity of Cationic Polymer
purchased. The cationic polymer, , will be used to dewater anaerobically digested
sludge at an estimated annual use of active p nds and, to thicken
waste activated sludge (WAS) at an estimated annual us active pounds
cationic polymer. Use may be sporadic based on the wastewater treatment require
unique to each treatment plant. le _ -
4. Performance Time is of the essence in the performance of the provisions hereof.
5. Familiarity with Work
5.1 By executing this Contract, Supplier warrants that: 1) it has investigated the work to be
performed; 2) it has investigated the site of the work and is aware of all conditions there; and 3)
it understands the facilities, difficulties and restrictions of the work under this Contract. Should
Supplier discover any latent or unknown conditions materially differing from those inherent in the
work or as represented by OCSD, it shall immediately inform OCSD of this and shall not
proceed, except at Supplier's risk, until written instructions are received from OCSD.
5.2 Supplier will schedule work through OCSD's Proj4M Manager. Supplier will not come on
site unannounced. All scheduled work will be dpne Monday through Friday, between 7:00 am
and 4:00 pm.
6. Prcci nd Inv
6.1 Supplier will invoice monthly for delivered Cationic Polymer per the Technical
Specifications, Exhibit "A", at:
per pound (active basis); and
$ per pound (active basis)
6.2 T)rices shall remain firm during the Contract Term. Price shall include all cartage and
taxes per active pound except California State Sales Tax. The sales tax will be paid by OCSD.
The sales tax shall not apply to freight charges.
6.3 OCSD will pay only for the actual pounds of active Cationic Polymer delivered into
OCSD's storage tanks. Certified weight scale tickets shall be provided to OCSD for every
delivery and shall contain the tare weight, loaded gross weight and net weight. Pounds invoiced
will be the total net pounds of Cationic Polymer delivered (loaded gross weight minus the tare
weight). Tare weight shall be determined immediately after each delivery and prior to cleaning,
emptying, or clearing the delivery tank.
6.4 Periodic quality control tests will be performed by OCSD on the delivered product to
assure that minimum Contract specifications are attained and that Supplier-reported quality is
accurate. The product will be paid for on a corrected weight basis. All Cationic Polymer
delivered under the minimum product specifications shall be discounted proportionately. A
Orange County Sanitation District 2 of 8 Specification No. C-2013-591BD
DRAFT CONTRACT-DO NOT SUBMIT
Return to Mende Report
discount formula as shown shall be utilized.
Cost per Active Pound x Active Pounds Delivered = Delivered Cost
6.5 A Delivery statement shall accompany all shipments. Each product batch will be tested
by the manufacturer prior to shipment and the certified test results showing the actual percent of
Cationic Polymer will be forwarded to OCSD with the invoice. OCSD reserves the right to
reject a load if the active solids concentration of that batch is not within the specified range of
+/-0.5% by weight. Repeated deviations of the solution strength from the specified range of
more than twice per calendar month may be used as grounds for terminating the Contract.
Payment shall be based on the actual product delivered. At a minimum, the invoice shall
include a description of the delivery location, the delivery date, the unit price, the active pounds
of product delivered, and any other parameters used to determine the cost for the shipment.
6.6 OCSD shall pay, Net 30 days, upon receipt and approval by Project Manager, MargLL
Jimenez or his designee of itemized invoices, submitted in duplicate, in a form acceptable to
OCSD to enable audit of the charges thereon. The active concentration of the shipped material
must be included on the product invoice. 11 invoices must reference the P e Orde;
Number.
6.7 Invoices �al�email e Supplier to OCSD�Y� Payab a kat
APStaff(a)OCSD.com and the Purchase Order number and " " shall be referenced
in the subject line. e
6.8 All cash discounts shall be taken and computed from the date of completion of tasks or
acceptance of equipment, material, installation and training, or from the date of receipt of
invoice, whichever occurs last. ,
7. Contract Term The Services provided under thliContract shall be for a period of one
(1) year commencing and continuing through
8. Renewals
8.1 OCSD may exert do o renew the Contract for up to four (4) one-year periods
based upon the criteria set forth in the specifications, Exhibit"A", if mutually acceptable contract
terms can be negotiated. OCSD shall make no obligation to renew nor give reason if it elects
not to ren
8.2 Re wals may be made through the OCSD Purchase Order Process.
9. Termination
9.1 OCSD reserves the right to terminate this Contract for its convenience, with or without
cause, in whole or in part, at any time, by written notice from OCSD (delivered by certified mail,
return receipt requested) of intent to terminate. Upon receipt of a termination notice, Supplier
shall immediately discontinue all work under this Contract (unless the notice directs otherwise).
OCSD shall thereafter, within thirty (30) days, pay Supplier for work performed (cost and fee) to
the date of termination. Supplier expressly waives any claim to receive anticipated profits to be
earned during the uncompleted portion of the Contract. Such notice of termination shall
terminate this Contract and release OCSD from any further fee, cost or claim hereunder by
Supplier other than for work performed to the date of termination.
9.2 OCSD reserves the right to terminate this Contract immediately upon OCSD's
determination that Supplier is not meeting specification requirements for delivery of quantities
needed, the level of service is inadequate, for poor quality of product, for OCSD unapproved
increase in rate, or any other default of the Contract.
Orange County Sanitation District 3 of 8 Specification No. C-2013-591BD
DRAFT CONTRACT-DO NOT SUBMIT
Return to Mende Report
9.3 OCSD may also immediately cancel for default of this Contract in whole or in part by
written notice to Supplier:
9.3.1 if Supplier becomes insolvent or files a petition under the Bankruptcy Act;
9.3.2 if Supplier sells its business; or
9.3.3 if Supplier breaches any of the terms of this Contract.
9.4 All OCSD property in the possession or control of Supplier shall be returned by Supplier
to OCSD upon demand, or at the termination of this Contract, whichever occurs first.
10. Indemnification and Hold Harmless Supplier agrees to save, indemnify, defend and
hold harmless OCSD against any and all liability, claims, judgments, cost and demands,
including demands arising from injuries or death of persons and damage to property, arising
directly or indirectly out of the negligence or willful misconduct of Supplier, its employees or
agents, in relation to the rendition of services pursuant to this Contract, except claims or
litigations arising through the sole negligence or willful misconduct of OCSD. Supplier agrees to
reimburse OCSD for any expenditure, including reasonable attorney's fees, OCSD may incur b
reason of such matters, and, if requested by OCSD, will defend any such suits at the cost andd
expense of Supplier. t�
11. Insurance Supplier an�dll subcontractors shall purchase and maintain, throdghout the
life of this Contract and any periods of warranty or extensions, insurance in amounts equal to
the requirements set forth in the signed Acknowledgement of Insurance Requirements (attached
hereto and incorporated herein as Exhibit " "). Supplier shall not commence work under
this Contract until all required insurance is obtained in a form acceptable to OCSD, nor shall
Supplier allow any subcontractor to commence service pursuant to a subcontract until all
insurance required of the subcontractor has been obtained. Failure to maintain required
insurance coverage shall result in termination of this Contract.
12. Equipment Loss OCSD will be responsible for any loss or damage to Supplier-owned
equipment, when OCSD determines OCSD is at fault, and will reimburse Supplier for such loss
or damage upon receipt of invoices.
11. Damage to OCSD's Property Any of OCSD's property damaged by Supplier, any
subcontractor, or by the personnel of either will be subject to repair or replacement by Supplier
at no cost to OCSD.
14. Safety and Accident Prevention OCSD requires all contractors and service providers
to follow and ensure their employees and all subcontractors follow all State and Federal
regulations as well as OCSD requirements while working at OCSD locations. If during the
course of a contract it is discovered that OCSD policies, safety manuals, or contracts do not
comply with State or Federal regulations then the Supplier is required to follow the most
stringent regulatory requirement at no cost to OCSD. Supplier and all their employees and
subcontractors, shall adhere to all applicable OCSD Safety and Human Resources Policies
found at: OCSD.com, "Doc Central" (bottom of page), under"Safety'.
15. Right to Review Services. Facilities. and Records
15.1 OCSD reserves the right to review any portion of the Services performed by Supplier
under this Contract, and Supplier agrees to cooperate to the fullest extent possible. Supplier
shall furnish to OCSD such reports, statistical data, and other information pertaining to
Supplier's Services as shall be reasonably required by OCSD to carry out its rights and
responsibilities under its agreements with its bondholders or noteholders and any other
Orange County Sanitation District 4 of 8 Specification No. C-2013-591BD
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Return to Aaenda Report
agreement relating to the development of the project(s) and in connection with the issuance of
its official statements and other prospectuses with respect to the offering, sale, and issuance of
its bond and other obligations.
15.2 The right of OCSD to review or approve drawings, specifications, procedures,
instructions, reports, test results, calculations, schedules, or other data that are developed by
Supplier shall not relieve Supplier of any obligation set forth herein.
16. Incorporated Documents
16.1 The Specifications, Bid and Notices from OCSD are hereby incorporated into and made
a part of this Contract as though fully set forth hereat, and unless modified or changed
hereinabove, are controlling for all matters pertaining to the supply of Cationic Polymer and the
manner of performance thereof.
16.2 In the event of any conflict or inconSlS n etwee• provisions of this Contract and
any of the provisions of the other incorporated documents, the provisions of this Contract shall
in all respects govern and control. y
17. Permits. Ordinances and Regulations Any and all fees required by Federal, State,
County, City a d/or municipal laws, codes and/or tariffs that pertain to work performed under the
terms of this ontract shall be paid by Supplier. Fees demanded for obtaining certificates,
including asso ted inspection fees and expenses of re to d in) ors shall be paid
by Supplier.
16. Compliant lMth Law
18.1 Supplier warrants that under the performance act, it shall comply with all
applicable federal, state and local laws, and all lawful les and regulations thereunder.
18.2 In connection with the execution of this Contract, Supplier shall not discriminate against
employees or an applicant for employment because of race, religion, color, sex or national
origin. Supplier shall take affirmative action to ensure that applicants are employed and
employees are treated during their employment without regard to their race, religion, color, sex
or national origin. Such action shall include, but not be limited to, the following: employment,
upgrading, demotion or transfer; recruitment or recruitment advertising; lay-off or termination;
rate of pay, or other forms of compensation; and selection for training, including apprenticeship.
19. Breach The waiver of either party of any breach or violation of, or default under, any
provision of this Contract, shall not be deemed a continuing waiver by such party of any other
provision or of any subsequent breach or violation of this Contract or default thereunder. Any
breach by Supplier to which OCSD does not object shall not operate as a waiver of OCSD's
rights to seek remedies available to it for any subsequent breach.
20. Severabifity Any provision of this Contract which is found to be invalid or unenforceable
shall be ineffective to the extent of such invalidity or unenforceability, and the invalidity or
unenforceability of such provision shall not affect the validity or enforceability of the remaining
provisions hereof.
21. Disputes
21.1 This Contract shall be governed by and interpreted under the laws of the Slate of
California and the Parties submit to jurisdiction in Orange County, in the event any action is
brought in connection with this Contract or the performance thereof. Pending final resolution of
a dispute hereunder, Supplier shall proceed diligently with the performance of this Contract and
in accordance with OCSD's decision.
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21.2 In the event of a dispute as to the construction or interpretation of this Contract, or any
rights or obligations hereunder, the Parties shall first attempt, in good faith, to resolve the
dispute by mediation. The Parties shall mutually select a mediator to facilitate the resolution of
the dispute. If the Parties are unable to agree on a mediator, the mediation shall be conducted
in accordance with the Commercial Mediation Rules of the American Arbitration Agreement,
through the alternate dispute resolution procedures of Judicial Arbitration through Mediation
Services of Orange County ("JAMS"), or any similar organization or entity conducting an
alternate dispute resolution process.
21.3 In the event the Parties are unable to timely resolve the dispute through mediation, the
issues in dispute shall be submitted to arbitration pursuant to California Code of Civil Procedure,
Part 3, Title 9, Sections 1280 at seq. For such purpose, an agreed arbitrator shall be selected,
or in the absence of Contract, each party shall select an Oitrator, and those two arbitrators
shall select a third. Discovery may be conducted in connection with the arbitration proceeding
pursuant to California Code of Civil Procedure Section 1283.05. The arbitrator, or three
arbitrators acting as a board, shall take such evidence and make such investigation as deemed
appropriate and shall render a written decision on the matter in question. The arbitrator shall
decide each and every dispute in accordance with the laws of the State of California. The
arbitrator's de ' ion and award shall be subject to review for errors of fact or law in the Superior
Court for the 111unty of Orange, with a right of appeal from any judgment issued therein.
22. Remedies In addition to other remedies available in law or equity, if the Supplier fails to
make delivery of the goods or Services or repudiates its obligations under this Contract, or if
OCSD rejects the goods or Services or revokes acceptance of the goods or Services, OCSD
may (1) cancel the Contract; (2) reco*pr whatever amount of the purchase price OCSD has
paid, and/or (3) "cover" by purchasing, or contracting to purchase, substitute goods or Services
for those due from Supplier. In the event OCSD electsTo "cover' as described in (3), OCSD
shall be entitled to recover from Supplier as damages the difference between the cost of the
substitute goods or Services and the contract price, together with any incidental or
consequential damages.
23. Attorney's Fees If any action at law or in equity is necessary to enforce or interpret the
terms of this Contract, the prevailing party shall be entitled to reasonable attorney's fees, costs
and necessary disbursements, in addition to any other relief to which it may be entitled.
24. Public Contracts Law OCSD is subject to the provisions listed in the prevailing wage
determination made by the Director of Industrial Relations pursuant to California Labor Code. It
is agreed that all provisions of law applicable to public contracts are part of this Contract to the
same extent as though set forth herein and will be complied with by Supplier. Supplier shall not
pay less than the prevailing wage.
25. South Coast Air Quality Management District's (SCAQMD) Reauirements It is
Supplier's responsibility that all equipment furnished and installed be in accordance with the
latest rules and regulations of the South Coast Air Quality Management District (SCAQMD). All
contract work practices, which may have associated emissions such as sandblasting, open field
spray painting or demolition of asbestos containing components or structures, shall comply with
the appropriate rules and regulations of the SCAQMD.
26. Conflict of Interest and Reporting Supplier shall at all times avoid conflict of interest
or appearance of conflict of interest in performance of this Contract.
27. Supplier's Relationship to OCSD Supplier's relationship to OCSD in the performance
Orange County Sanitation District 6 of 8 Specification No. C-2013-591BD
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of this Contract is that of an independent contractor. The personnel performing Services under
this Contract shall, at all times, be under Supplier's exclusive direction and control, and shall be
employees of Supplier and not employees of OCSD. Supplier shall pay all wages, salaries and
other amounts due its employees in connection with this Contract, and shall be responsible for
all legal reports and obligations respecting them, such as social security, income tax
withholding, unemployment compensation, worker's compensation and similar matters.
28. Assignments Neither this Contract nor any interest herein or any claim hereunder may
be assigned by Supplier either voluntarily or by operation of law, nor may all or substantially all
of this Contract be further subcontracted by Supplier without the prior written consent of OCSD.
29. Third Party Rights Nothing in this Contract shall be construed to give any rights or
benefits to anyone other than OCSD and �pfier. .
30. Read and Understood By signing this Contract, Supplier represents that he he
and understood the terms and copditions of the Contract.
J �
31. Authority to Execute The persons executing this Contract on behalf of the Partie
warrant that they are duly authorized to execute this Contract and that by executing this
Contract, the Parties are formally bound. * +
i
32. Entire Agreement This Contract constitutes the entire agreement of the Parties and
supersedes all prior written or oral and all contemporaneous oral agreements, understandings,
and negotiations between the Parties with respect to the subject matter hereof. This Contract
may be modified or changed only by written instrument in the form of an amendment to this
Contract signed by both Parties.
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33. Notices All notices under this Contract must be in writing. Written notice shall be sent
by registered or certified mail, postage prepaid, return receipt requested, or by any other
overnight delivery service which delivers to the noticed destination and provides proof of
delivery to the sender. Any facsimile notice must be followed within three (3) days by written
notice. All notices shall be effective when first received at the following addresses:
OCSD: Marc Dubois
Contracts/Purchasing Manager
Orange County Sanitation District
10844 Ellis Avenue
Fountain Valley, CA 92708-7018
Supplier: Supplier .
IdA
IN WITNESS WHEREOF, the Parties hereto have hereunto set their han e a ea
indicated below.
OWNGECOUNTY4
SANITAI
Dated: By:
air Board of Directors
Dated:
M Clerk of the Board
.ank
Dated: By:
Contracts/Purchasing Manager
SUPPLIER
Dated: By:
Print Name and Title of Officer
IRS Employer's I.D. Number
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OPERATIONS COMMITTEE Meng Date To Bd.ofW.
05/ed07,14 --
AGENDA REPORT Item Number Item Number
6
Orange County Sanitation District
FROM: James D. Herberg, General Manager
Originator: Rob Thompson, Director of Engineering
SUBJECT: ODOR CONTROL MASTER PLAN — ODOR MONITORING
INVESTIGATION BY MH3 CORPORATION
GENERAL MANAGER'S RECOMMENDATION
Approve sole sourcing with MH3 Corporation to qualify and quantify certain odorants to
complete the Odor Control Master Plan's characterization work, for a total amount not to
exceed $99,500.
SUMMARY
The Odor Control Master Plan (SP-166) will provide the Board of Directors a detailed
cost analysis for alternative odor control Levels of Service for its approval. In order to
accomplish this, staff will approach the Odor Control Master Plan in three phases: an
odor monitoring investigation phase, an odor modeling phase, and a report-writing
phase. This request supports the odor monitoring investigation.
The odor monitoring work conducted so far has determined the majority of chemical
compounds that cause odors at the different process areas at both Orange County
Sanitation District (OCSD) plants. However, the study has also pointed to the presence
of certain odorants that require more research to determine their identification,
concentration, and odor threshold. This information is important in order to determine
target odorants that require foul air scrubbing to minimize the impacts of plant process
odors to surrounding neighbors.
MH3 Corporation is the only consultant in Southern California equipped to identify,
determine concentrations, and analyze odor thresholds of compounds that are
detectable by the human nose, but not by standard laboratory method.
PRIOR COMMITTEE/BOARD ACTIONS
N/A
ADDITIONAL INFORMATION
N/A
Page 1 of 2
CEQA
This project has been determined to be statutorily exempt in accordance with Section
15262 of the California Environmental Quality Act. A Notice of Exemption was filed on
February 19, 2014.
BUDGET/PURCHASING ORDINANCE COMPLIANCE
This request complies with authority levels of the Sanitation District's Purchasing
Ordinance. This item has been budgeted for FY 2012-13 and FY 2013-14 (section 8,
page 11).
Date of ADDroval Contract Amount Continaencv
05/07/14 $ 99,500 0%
05/21/13 $282,776 $14,139 (5%)
05/21/13 $134,618 $ 6,731 (5%)
ATTACHMENT:
N/A
TV:sa:gc
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OPERATIONS COMMITTEE Meeting Date TOBA.of Dir.
05/07/14 OS/28/14
AGENDA REPORT ern Number Item Number
7
Orange County Sanitation District
FROM: James D. Herberg, General Manager
Originator: Rob Thompson, Director of Engineering
SUBJECT: GISLER-REDHILL SYSTEM IMPROVEMENTS, REACH B,
CONTRACT NO. 7-37
GENERAL MANAGER'S RECOMMENDATION
A. Approve Amendment No. 6 to the Professional Design Services Agreement with
Tetra Tech, Inc., providing for additional engineering services for Gisler-Redhill
System Improvements, Reach B, Contract No. 7-37, for an additional amount of
$416,000 increasing the total amount not to exceed $1,475,479; and
B. Approve a contingency increase for an additional amount of$73,774 (5%).
SUMMARY
The Orange County Sanitation District's (Sanitation District) 1999 Strategic Plan
identified a portion of the Gisler-Redhill System Improvements, Reach B, Contract
No. 7-37, to be hydraulically deficient. Flow monitoring conducted in 2004 has also
confirmed that the sewer is flowing approximately 90% full, and hydraulic modeling
indicates that peak wet weather flows would exceed the capacity of the pipeline.
The original project scope of work included constructing a parallel larger diameter trunk
sewer line to increase capacity. Upon completion of this design, concerns were raised
by the City of Tustin (City) regarding traffic impacts the project would have on the
community and that the Sanitation District should look into alternative means to improve
the hydraulic deficiencies in the sewer system. A hybrid rehabilitation design was
completed that included cross connections between the trunk and parallel interceptor
line to maximize capacity of the existing system preventing potential spills but not
surcharges. This was a compromise, but allowed the project to move forward to reduce
risk of spills. Plans were nearing completion to rehabilitate the remaining hydraulically
deficient sewer.
Recently, the City completed a section of Tustin Ranch Road, a parallel roadway that is
designed to relieve traffic volumes from Redhill Avenue. The Sanitation District then re-
approached the City and obtained approval to design and construct a new sewer to
replace the capacity and condition-deficient section of the trunk sewer with a new larger
sewer in shoulder sections of Redhill Avenue. This revised scope of work provides a
long-term uncompromised design providing capacity to eliminate the risk of a spill and
avoiding surcharge while also reducing construction risks and impacts to the City by
moving the pipeline to a less congested area.
This Amendment is to provide additional engineering design services to prepare plans
and specifications for the revised project scope of work.
Page 1 of 3
PRIOR COMMITTEE/BOARD ACTIONS
August 2012 - General Manager approved Amendment No. 5 to the Professional
Services Agreement with Tetra Tech, Inc. for $65,000, increasing the total amount not
to exceed $1,059,479.
June 2012 — Approved an increase in contingency to the Professional Services
Agreement with Tetra Tech, Inc. for an additional amount of $81,520 (9%), increasing
the total contingency amount not to exceed $172,098 (19%).
January 2012 — General Manager approved Amendment No. 4 to the Professional
Services Agreement with Tetra Tech, Inc. for $88,700, increasing the total amount not
to exceed $994,479.
August 2011 — Approved an increase in contingency to the Professional Services
Agreement with Tetra Tech, Inc. for an additional amount of $45,289 (5%), increasing
the total amount not to exceed $90,578 (10%), and authorized staff to negotiate a
Professional Consultant Services Agreement with Tetra Tech, Inc. for construction
support services for the subject project.
April 2010 — Approved Amendment No. 3 to the Professional Services Agreement with
Tetra Tech, Inc. for $350,000, increasing the total amount not to exceed $905,779, and
approved a contingency of$45,289 (5%).
November 2005 — Approved Amendment No. 2 to the Professional Service Agreement
with Tetra Tech, Inc. for$194,399, increasing the total amount not to exceed $555,780.
October 2003 — Approved Amendment No. 1 to the Professional Service Agreement
with Tetra Tech, Inc. for$24,500, increasing the total amount not to exceed $361,380.
November 2001 — Approved Professional Services Agreement with Tetra Tech, Inc. for
a total amount not to exceed $336,880.
ADDITIONAL INFORMATION
Over the course of this project, the Sanitation District has been working cooperatively
with the City of Tustin, as well as the cities of Santa Ana, Irvine, and the Irvine Ranch
Water District, to design and construct this new sewer while minimizing impacts to the
busy street in this service area. This has caused some inefficiency in design yet we
have been able to find effective solutions to phase construction of portions of this line
using existing city construction contracts, as well as finding a new alignment that will
benefit both parties with an improved construction plan.
CECA
This project was included in the 1999 Strategic Plan Program EIR, certified on
October 27, 1999. A Notice of Determination was filed on October 29, 1999.
Page 2 of 3
BUDGET/PURCHASING ORDINANCE COMPLIANCE
This recommendation complies with authority levels of the Sanitation District's
Purchasing Ordinance. This item has been budgeted (FY2013-14 Update, Page A-7,
Item 30), and the budget is sufficient for the recommended action.
Date of ADuroval Contract Amount Contingency
11/28/01 (Org. PSA) $ 336,880
10/30/03(GM Amend. No. 1) $ 24,500
11/16/05(Board Amend. No. 2) $ 194,399
04/28/10(Board Amend. No. 3) $ 350,000 $45,289
08/24/11 (Board Contingency Increase) $45,289
01/03/12(GM Amend. No.4) $ 88,700
06/27/12(Board Contingency Increase) $81,520
08/07/12(GM Amend. No. 5) $ 65,000
05/28/14(proposed Amend. No. 6) $ 416,000 $73,774
TOTAL $1,475,479
ATTACHMENT
The following attachment(s) may be viewed on-line at the OCSD website (wwwocsd.com) with the
complete agenda package and attachments:
PDSA Amendment No. 6
RT:HK:dm:gc
Page 3 of 3
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AMENDMENT NO. 6 TO AGREEMENT
THIS AMENDMENT NO. 6 TO AGREEMENT, is made and entered into to be
effective the 28th day of May, 2014, by and between the ORANGE COUNTY SANITATION
DISTRICT, hereinafter referred to as "SANITATION DISTRICT', and TETRA TECH, INC.,
of Irvine, California, for purposes of this Agreement hereinafter referred to as
"CONSULTANT".
WITNESSETH:
WHEREAS, the SANITATION DISTRICT and CONSULTANT have previously
executed an Agreement dated November 28, 2001, together with Amendment No. 1 dated
October 30, 2003, Amendment No. 2, dated November 16, 2005, Amendment No. 3, dated
April 28, 2010, Amendment No. 4, dated January 3, 2012, and Amendment No. 5, dated
August 7, 2012, for professional design services for Gisler-Redhill System Improvements,
Reach B, Contract No. 7-37; and,
WHEREAS, the SANITATION DISTRICT has determined that additional design
services are required; and,
WHEREAS, CONSULTANT is qualified to provide the necessary services in
connection with these additional requirements based on its demonstrated competence and
has agreed to provide the necessary engineering services, and has been selected in
accordance with the SANITATION DISTRICT selection policy regarding professional design
services; and,
Amendment No. 6 -1- Contract No. 7-37
Revised 12/01/10
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WHEREAS, the SANITATION DISTRICT acting through its Director of Engineering
has negotiated with CONSULTANT, and has certified the final negotiated fee for said
services as reasonable, and,
WHEREAS, the Board of Directors has approved this Amendment No. 6 between
the SANITATION DISTRICT and CONSULTANT.
NOW, THEREFORE, in consideration of the promises and mutual benefits, which
will result to the parties in carrying out the terms of this Amendment No. 6, it is mutually
agreed as follows:
1. CONSULTANT agrees to provide services necessary to the SANITATION
DISTRICT'S Gisler-Redhill System Improvements, Reach B, Contract No. 7-37, as outlined
in attached letter dated April 15, 2014, designated as Exhibit"A", attached hereto and by
this reference made a part of this Amendment No. 6 to Agreement.
2. Article 2 of that certain Agreement dated November 28, 2001, together with
Amendment No. 1 dated October 30, 2003, Amendment No. 2, dated November 16, 2005,
Amendment No. 3, dated April 28, 2010, Amendment No. 4, dated January 3, 2012, and
Amendment No. 5, dated August 12, 2012, between the SANITATION DISTRICT and
CONSULTANT is hereby amended to increase the total compensation by $416,000 from
$1,059,479 to an amount not to exceed $1,475,479, all in accordance with the same terms
and conditions as otherwise specified in Article 3 and the other provisions of said
Agreement.
Amendment No. 6 -2- Contract No. 7-37
RB Md 12/01110
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3. The additional compensation authorized hereby and sums paid by the
SANITATION DISTRICT to CONSULTANT pursuant hereto shall be based upon and
allocated as follows:
Current Contract Amount Change per Amended
(includes Amendments)' Amendment No. 6 Agreement
Engineering Services,
(direct labor at hourly rates
plus overhead at 170%),
Not to Exceed $ 762,120 $ 320,263 $ 1,082,383
Subsoncultant Fees and
Costs, Not to Exceed $ 214,179 $ 60,500 $ 274,679
Profit 8.2% $ 68,118 $ 26,261 $ 94,379
Direct Costs, Not to Exceed $ 15,060 $ 8,976 $ 24,036
Total Not To Exceed $ 1,059,479 $ 416,000 $ 1,475,479
4. The SANITATION DISTRICT agrees to pay CONSULTANT on a monthly basis
pursuant to invoices submitted to the SANITATION DISTRICT from CONSULTANT and as
approved by the SANITATION DISTRICT's Director of Engineering.
5. This modifying Amendment is supplemental to the Agreement dated
November 28, 2001, together with Amendment No. 1 dated October 30, 2003, Amendment
No. 2, dated November 16, 2005, Amendment No. 3, dated April 28, 2010, Amendment
No. 4, dated January 3, 2012, and Amendment No. 5, dated August 12, 2012, and is by
reference made a part of said Agreement. All of the terms, conditions, and provisions
thereof, unless specifically modified herein, shall continue in full force and effect.
Amendment No. 6 -3- Contract No. 7-37
R.wd 12MI110
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6. In the event of any conflict or inconsistency between the provisions of this
Amendment and any of the provisions of the original Agreement and Amendment Nos. 1, 2,
3, 4, and 5, the provisions of this Amendment No. 6 shall in all respects govern and control.
Amendment No. 6 -4- Contract No. 7-37
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IN WITNESS WHEREOF, this Amendment No. 6 to Agreement has been executed
in the name of the SANITATION DISTRICT by its officers thereunto duly authorized and
executed by CONSULTANT as of the day and year first above written.
ORANGE COUNTY SANITATION DISTRICT
ey
James D. Herberg Date
General Manager
By
Clerk of the Board Date
TETRA TECH, INC.
By
Date
By
Date
ORANGE COUNTY SANITATION DISTRICT
By
Marc Dubois Date
Contracts/Purchasing Manager
HK:dm
EOMS:00395565915.11,
Amendment No. 6 5 Contract No. 7-37
Revise 12/01/10
Exhibit"A" Return to Mends Report
OTETRATECH
April 15,2014
Mr.Hardat Khublall,Project Manager
Orange County Sanitation District
10544 Ellis Avenue
Fountain Valley,CA 92708
Reference: Gisler-Redhill System Improvements,Reach B,Contract No.7-37
Fee Proposal for Amendment No.6
Dear Mr.Khublall:
Tetra Tech appreciates this opportunity to submit this proposal to provide professional engineering
services for Amendment No. 6 to our Professional Design Services Agreement for Gisler-Redhill
System Improvements,Reach B.Contract No.7-37. We value the relationship that we have built with
OCSD on this project and with the SARI project and want to expand it again with Amendment No.6.
Our past work on the Gisler-Redhill System Improvemems,Contract No. 7-37,makes us the best team
to complete this work. The following fee proposal for Amendment No. 6 is based on the Scope of
Work included within OCSD's March I lo, 2014 correspondence with Tetra Tech and our negotiation
meeting on April lia,2014.
Summary of Design Changes
Upsize the trunk sewer between Edinger Avenue and Warner Avenue,similar to the November 2006
plans, except increasing the existing size by two pipe sizes. The replacement sewer will be located
along the proposed easterly widened section of Redhill Avenue as discussed and agreed upon with the
City of Tustin.Delete the rehabilitation design of the existing trunk within the subject reach and instead
prepare plans for abandoning the replaced portion of the trunk sewer system.
The City has indicated that Warner Avenue and Redhill Avenue intersection may be completed this
spring and would prefer not to have any concoction within the intersection after the street
improvements are completed. Tetra Tech may need to prepare a separate construction bid package
consisting of all intersection work to be included in the City's bid package m have the City construct on
behalf of OCSD. H required,Tetra Tech's scope of work will include concoction support services for
this separate bid package.
Modified Scope of Work for Amendment No.6
Task 6.1—Basis of Design(DSI)
Based on Tetra Tech's background of the project and the design completed during the original scope
and Amendments No. 3 through No. 5, it was decided that Design Submittal 1 (DSI) will not be
required for the mvised scope of work. We are recommending updates to the previous design
memorandums as described within DS3 scope of work to m1ablish/finalize the Basis of Design.
Tetra Tech, Inc.
17M Van Kerman Avenue,Suit.son.Irvine,CA 92614.6213
TeI249.809.5000 Fer 949.809.5010 ..tatretech.can
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W.Handal Khublall
April 15,2014
Page 2
Task 6.2—Design Submittal (DS2)
Based on Tetra Tech's background of the project and the design completed during the original scope
and Amendments No. 3 through No. 5, it was decided that Design Submittal 2 (DS2) will not be
required for the revised scope of work. We are recommending updates to the previous design
memorandums as described within DS3 scope of work to establish/finalize the Basis of Design.
Work Package 3253—Design Submittal 3 and Final Design
Task 6.3—Design Submitial3(DS3)
For this submittal,all documents required for the final submittal shall be included.This submittal shall
include all finished, checked and complete plans and specifications as well m finalized databases,
reports,construction schedules,cost estimates and other project documentation as described below.No
new drawings and/or specification sections by Tetra Tech are expected after this stage.
The project is essentially finished and submitted as 100% complete. The only missing effort is the
District's final review with comment incorporation.The DS 3 Submittal shall include the following:
• Project Support Documentation consisting of calculations,phone/fax quotes, catalog cuts,and
meeting notes.
• Final Basis of Design Technical Memorandums
Final Basis of Design consisting of the final Technical Memorandums summarizing all of the
recommendations to be concocted by this project This document shall serve as the final and complete
basis of design document for the project. As such it must contain sufficiently comprehensive and
detailed information that it can be used in the future to understand all the design decisions.
6.3.1—Update Hydraulic Analysis Memorandum
Tetra Tech's August 25, 2011 Hydraulic Analysis Memorandum will be updated to the new design
direction,replacement of the existing trunk sewer,upsized by two pipe sizes,between Edinger Avenue
and Wainer Avenue. Tetra Tech is proposing to have RMC perform the hydraulic modeling. We are
proposing to have the following scenarios inn with the replacement trunk sewer as part of the analysis:
Year 2030 peak dry weather and peak wet weather flows;and low flows within the replacement conk
(determine the lowest flow occurring during Year 2030 dry weather flows per the model and time step
function to evaluate the minimum velocity within the pipe).
6.3.2—Update RehabMzdon of Trunk and Interceptor Memorandum
OCSD will conduct a new CCTV inspection of all of the trunk and interceptor pipelines and provide
video to Tetra Tech. Tetra Tech will conduct a condition assessment of all manholes and r vafidate all
CIPP lining and manhole rehabilitation design.Based on the review,Tetra Tech will update the August
25a,2011 Rehabilitation of the Trunk and Interceptor Memorandum.
TETRA TECH
Return to Mende Report
Mr.Hardat Khublall
April 15,2014
Page 3
6.3.3—Additlonal Geotechnical Investigation
Tetra Tech will retain Leighton Consulting, Inc. to conduct a geotechnical investigation of the new
alignment. We are assuming a total of seven (7)soil borings to at least five feet below the proposed
pipeline(six borings between Edinger and Warner and one boring at Mitchell and Redhilp. Leighton
will prepare an addendum to the previous Gwtechnical Report dated June 2004.The addendum report
shall present findings, conclusions and recommendations for the design of the proposed sewers. The
report shall include, at a minimum: the potential groundwater presence and levels; construction
dewatering requirements including dewatering well(s) design criteria; trench shoring requirements;
settlement potential;excavatibility of the soils;and foundation design data for new manholes.
As an optional item of work, a Geotechnical Baseline Report(GBR)can be provided if GCSD decides
it is required. The GBR will provide interpretive and baseline gwtechnical conditions that are
considered to be relevant to the proposed project and the associated construction activities. The report
will include: Purpose and limitations of the GBR; Project Description; Geotechnical data; Project
geologic setting; Baseline conditions of subsurface materials and groundwater conditions; and
Construction considerations.
6.3.4—Alignment Selection
Tetra Tech will evaluate and select an alignment along the proposed easterly widened section on
Redhill Avenue as discussed and agreed upon with the City of Tustin on February 27, 2014. The
following is a brief summary of the work to be performed:
• Perform a new utility research and update the base maps that were prepared as part of the 2006
construction plans.
• Show the proposed widening street improvements to the base map.
• Perform a detailed field walk to locate all above ground facilities within the existing parkway.
• Evaluate the potential impacts to the adjacent properties or above ground
facilities/improvements with the new alignment(assuming the conk sewer will be constructed
prior in the widening of the street).
• Prepare a Memorandum summarizing the alignment selection and the improvements impacted
by the constriction of the new conk sewer.
6.3.5—Update Bypass Plans including Hydraulics
Term Tech will update the conceptual flow handling plans for the CIPP construction activities with the
new upsized trunk sewer, all sewer connection locations, and the new lateral connections.Tetra Tech
will determine if bypass pumping is still required if the work is sequenced after the construction of the
new conk sewer. Tetra Tech will prepare a memorandum summarizing our findings and
recommendations.
6.3.6—Construction Cost Estimate and Schedule
• Prepare Preliminary Construction Sequencing Plan, & Schedule. Tetra Tech will develop a
detailed construction sequencing plan and construction schedule.
TETRA TECH
Return to Mends Report
Mr.Hardat Khublall
April 15,2014
Page 4
• Prepare Preliminary Construction Cost Estimate(see Engineering Design Guidelines,Chapter
01,Section 01.4.6"Construction Cost Estimate'for requirements)
6.3.7.Construction Schedule
Detailed CPM Schedule based on the Preliminary Construction Sequencing Plan and quantify take-offs
from the contract documents. Provide printed version in Gantt chart format.
Provide electronically using Primavera Pmject Planner. The goal is to develop a realistic schedule
based on project information not roles of thumb. (see Phase 3—Final Design of this Scope of Work,
General Design Serviccs,Task 3.9 "Subconsultants" for requirements.) It should be noted that Tetra
Tech is assuming that cost loading will not be required on the schedule.
6.3.8—DS3—Plans
Provide final drawings for:
• All General drawings
• All Civil drawings and details
• All Pipeline Plan and Profile drawings
• Ali Pipeline Detail drawings
• All Demolition and abandonment drawings
• All Manhole Details
Based on our understanding of the project,we envision the following plans:
Cover Sheet(modified)
General Notes,Symbols,and Abbreviations(updated)
Index of Drawings and Schedule of Work(new)
Horizontal Control Plan(new)
Trunk Sewer Plan and Profile including abandonment(6 sheets)(new)
Connection/Manhole Detailed Plans(5 sheets)(new)
Lateral Reconnection Profiles—8 laterals(2 double profile sheets)(new)
Site Restoration Plans—Warner to Edinger(6 sheets)(new)
Manhole Rehabilitation—7 sheets(3 sheets modified—Warner to Edinger)
Interceptor Sewer Rehabilitation Plan and Profile(5 sheets)(3 sheets modified)
Trunk Sewer Rehabilitation Plan and Profile(2 sheets)(existing)
Newport Ave Repair Plan and Profile(existing)
Redhill Repair Plan and profile(existing)
Paving Plan for Newport and RedhiB(existing)
Warner,Valencia and Edinger Paving Plan(new)
Civil Details(C5001 to C5007)(modified)
Miscellaneous Details including Paving Sections(1 sheet)(new)
Concept Traffic Plans(C8001 to C8016 and C8021 to 8023)existing
Concept Traffic Plans(C8024 to 8025)(modified)
Concept Traffic Plans for Trunk Sewer Replacement(30 sheets)(new)
Constmction Area Signs(1 sheet)(new)
Typical Traffic Control Sheets(2 sheets)(new)
TETRA TECH
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Mr.Hardat Khublall
April 15.2014
Page 5
Tetra Tech is assuming that the Contractor will be required to prepare Traffic Control Plans for the new
conk construction and his CCTV and Manhole Rehab work. The two typical sheets will provide the
Contractor with the understanding of the requirements and quality of the traffic control plans that the
City will be expecting to be submitted for permit. It is Tetra Tab's opinion that this will provide the
bidders with adequate information to bid the project and will ensure the Contractor will have a good
understanding of the traffic control requirements and the level of effort required for the preparation of
the traffic control plans.
The following is summary of the conceptual traffic plans for the conk replacement sewer construction:
Warner crossing—3 phases;typical for Warner to Bell; typical lateral crossing—3 phases; typical for
Bell to Valencia; crossing Valencia— 3 phases; crossing Redhill @ Valencia— 3 phases; typical for
Valencia to Santa Fe; lateral at Santa Fe — 3 phases; typical for Santa Fe to Industrial; crossing
Industrial—3 phases;lateral at Industrial—3 phases;typical for Industrial to Edinger;crossing Edinger
— 3 phases; and crossing Redhill at Edinger—3 phases. Two of these phases will be included in the
typical traffic control sheets.
Tetra Tech will also refer to the OCSD's Engineering Design Guidelines, Sections 01.4, 01.7, 10.2,
10.14, 11.3, and 11.4; and applicable sections of Appendix A for additional design submittal
requirements.
6.3.9—DS3—Specffrcalfons
For DS 3 Tetra Tech will provide final technical specifications (Divisions 02-17). Tetra Tech will
provide final Additional General Requirements(Division 01),edited and customized to the project.
Provide final specifications except for bid documents and Division 00-General Conditions(which will
be prepared by OCSD, except that the draft final schedule of prices,project milestones, and warranty
requirements shall be provided by Tetra Tech). Final technical specifications and AGRs shall reflect
design decisions made to this point in the design.
6.4—Final Design Submittal
Descriptions of the tasks and deliverables for Final Design Submittal are provided below.
6.4.1 Final Design Submittal(FDS)
This submittal shall include all finished, checked and complete plans and specifications as well as
finalized databases,reports,construction schedules, cost estimates and other project documentation as
described below. We are assuming that there will be very minimum comments, if any, on any of the
sheers that were included within the 2013 concoction plan set that was completed to final design.
The FDS shall include the following:
• Written response log to OCSD comments received on DS3
• Final Plans and Specifications
• Final Construction Schedule in Gantt chart format using Primavera Project Planner. Tetra
Tech has assumed that cost loading of the schedule will not be required.
TETRA TECH
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Mr.Hardat Khublail
April 15,2014
Page 6
• Project Support Documentation consisting of calculations, phonelfax quotes, catalog cuts,
design period memoranda, and meeting notes. (see Appendix A, Design Guidelines Sections
A.3.19"Project Support Documentation" for requirements)
All OCSD comments on the previous submittal,including from OCSD's Safety group, workshops and
constructability reviews, shall have been resolved, rejected, addressed and/or incorporated in this
submittal.
Tetra Tech will not add any new drawings or make any changes to the plans or specifications that are
not a result of comments received by OCSD or a final in-house quality control check. Terra Tech will
document in-house changes and submit them in OCSD along with the FDS.
Tetra Tech's checking shall include a review of all deliverables within each discipline(i.e. drawings,
detailed specifications,project support documentation,etc.)and an in-house Integrated Multidiscipline
Design Quality Review of all deliverables to ensure that every document is consistent with all other
documents containing the same equipment. Tetra Tech will incorporate corrections into the project
deliverables prior to FDS.
A copy of the in-house Integrated Multidiscipline Design Quality Review comments with Tetra Tech's
detailed responses, written next to each respective checker's continents on the checked Contract
Documents,shall be made and submitted to OCSD along with the FDS.
Refer to the Engineering Design Guidelines, Sections 01.4, 01.7, 10.2, 10.14, 11.3, and 11.4; and
applicable sections of Appendix A for additional design requirements. The FDS submittal shall be
reviewed by OCSD's Safety Department in accordance with the OCSD's safety policies. The process
of assisting OCSD in obtaining the required permits,as specified in Task 6.8—'Temdlling".shall have
been completed(City of Tustin,City of Santa Ana,and City of Irvine).
Final submittal deliverables shall consist of camera ready documents and digital documents, suitable
for final reproduction by OCSD. In addition, the FDS shall include remaining project support
document on paper form consisting of calculations, phonetfax quotes, catalog cuts, design period
memoranda, and meeting notes. All plans and detailed specifications and engineering calculations
shall be stamped and signed by a Registered Engineer in the State of California.
GENERAL DESIGN SERVICES
General Design Services includes tasks that will be performed by Tetra Tech throughout Amendment
No. 6. These tasks are included in a separate section of the Scope of Work to facilitate tracking of
man-hours and fees by Tetra Tech and OCSD. These services include: project management,
workshops and meetings,quality control,and permitting.
Task 6.S—Project Management
Tetra Tech will be responsible for detailed management of the project including the Subconsultants and
shall keep OCSD apprised of the status of the project.
TETRA TECH
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Mr.Hardat Khublall
April 15,2014
Page 7
Tetra Tech will not reassign the key personnel without prior approval of OCSD per Section 8 of the
Professional Services Agreement. OCSD may request reassignment of any of the Consultant's
personnel,based on that individual's unsatisfactory performance.
Tetra Tech will conduct monthly project meetings with OCSD's Project Manager.These meetings shall
be attended by OCSD's Project Manager and Tetra Tech's Project Manager at a mutually agreeable
time, generally around the second week of the month and are assumed to be about two hours in
duration.The purpose of the meetings shall be to review Terra Tech Project Manager's report and the
status of the project scope,schedule,budget and any issues which may affect completion of the project.
Meetings should be arranged so that the progress report can be submitted at each meeting. One of the
monthly project meetings will incorporate a safety meeting.
Tetra Tech will submit an updated WBS, Progress Reports, Project Invoices, project schedule and
progress schedule on a monthly basis. Tetra Tech will include fees for General Design Services related
to Addendum No.6 under this section of the proposal.
Task 6.6—Workshops and Meetings
Tetra Tech will hold meetings and workshops throughout the project to keep OCSD apprised of the job,
review work-in-progress, share information, discuss project submittals, present findings of technical
analyses,receive and resolve comments, and obtain decisions and direction by OCSD staff. This task
defines the major meetings and workshops to be held by Tetra Tech in accordance with the
requirements of OCSD's Engineering Design Guidelines.Tetra Tech will also hold additional meetings
as required to keep OCSD apprised of the job, to review work-in-progress, and to receive and resolve
comments.
Tetra Tech will prepare and submit an agenda to OCSD (hard copy and e-mail)for review at least one
week prior to each meeting or workshop. The agenda package shall include a copy of the formal
agenda and applicable review materials such as draft design criteria, design memoranda, associated
drawings and specifications,to support meeting or workshop goals.Tetra Tech will prepare minutes for
each workshop or meeting and submit them to the OCSD's Project Manager for approval within three
(3)business days following the meeting or workshop.
Informal meetings such as office meetings shall be recorded as follows:
• Tetra Tech will notify the Project Manager/Project Engineer prior to the meeting
• Tetra Tech will prepare minutes for the meeting
• The minutes shall be submitted to the Project Manager/Project Engineer and the Project Team
• After review and modification,the minutes will be filed as a formal record of the meeting
• Meetings that do not follow this procedure will not be recognized as having occurred
Tetra Tech will prepare for all telephone and teleconferencing meetings in the same manner as outlined
above.Tetra Tech will refer to the Project Schedule to determine OCSD review period for each major
milestone submittal (usually accompanied by a workshop). Tetra Tech will continue to work on the
project during the review period of major milestone submittals. At the end of the review period,Tetra
Tech will meet with OCSD staff to receive and review OCSD comments.
TETRA TECH
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Mr.Hardat Khublall
April 15,2014
Page S
A copy of all comments on project issues obtained by Tetra Tech from OCSD staff without direct
OCSD Project Manager's involvement shall be submitted for the Project Manager's approval within
three(3)business days of receipt.
Upon receipt of OCSD comments on each project submittal and each set of meeting or workshop
materials, Tetra Tech will address the comments and submit a legible set of all OCSD comments
together with Tetra Tech's detailed responses, each written next to the respective OCSD comment.
OCSD will provide a template for submission of these comments. A hard copy of the responses shall
be submided no later than 30 days after receipt of the OCSD comments and at least 30 days prior to the
next submittal date. Tetra Tech will keep an ongoing record of decisions made on the project in a
"Decision Log" and will submit a copy of the updated Decision Log with each monthly Progress
Report. The Decision Log format shall be provided by OCSD.
Submittals that contain gross deficiencies or errors requiring a significant amount of OCSD staff time
for checking shall be returned without review until OCSD is satisfied that a thorough Tetra Tech's
review,checking and correction for coherence,consistency,spelling,etc.has been performed.
Task 6.6.1 Workshops
The focus of workshops is to review project progress to date and the technical decisions that have been
made. Tetra Tech will conduct the following workshops in Amendment No.6.
Basis of Desien Technical Memorandums Workshop Basis of Desien Workshop)
Basis of Design workshop shall be held to review the Final Basis of Design Technical Memorandums
summarized within Task 6.3 above.
Design Submittal Workshop 3(DS3 Workshop)
The DS3 submittal workshop shall be held to review all elements required in the DS3 submittal.
Basis of Design and DS3 Workshop
The Basis of Design and DS3 workshops shall be held to review the Basis of Design Technical
Memorandums and DS3 submittal.This workshop shall be held immediately following the submittal of
the Basis of Design Technical Memorandums and the DS3 submittal. The Consultant staff required at
this workshop shall include:
• Project Manager The primary focus will be to review the consultant's quality control by reviewing every drawing and
specification. new workshops shall be 4-hours in length,each.OCSD has agreed that there will not
be a Final Design Workshop and therefore, we have not included attendance at a Final Design
Workshop in our proposal.
TETRA TECH
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W.Handal Khublall
April 15,2014
Page 9
Tark 6.7—Quality Control
All elements of the Consultant's Quality Assumnce/Quality,Control (QA/QC)Plan developed for the
SARI Project—Preliminary Design shall also apply to Amendment No.6. It has been assumed that no
additional documents will need to be prepared to facilitate a District requested QA/QC audit of the
Consultant's work to ensure conformance with the QA/QC Plan. Tetra Tech will be required to submit
a copy of the QA/QC plan and its implementation,if requested by OCSD.
Task 6.8—Pertaining
Tetra Tech will assist the District in obtaining the City of Tustin, City of Santa Ana, City of Irvine,
Railroad and other required permits.We have assumed that new submittal packages will be required to
the City of Santa Ana, City of Wine and the Railroad. For the City of Tustin, we have assumed a
maximum of six (6) meetings will be required during the design process to obtain the permit for the
new design.
Tack 6.9—Separate Construction Bid Package for Warner and Redkill(folk may be deleted)
The City of Tustin has indicated that Warner Avenue and Redhill Avenue intersection street
improvements may be constructed this spring. The City prefers not to have any construction within the
intersection after the street improvements are completed.The following task may be deleted if the City
delays the construction of the street improvements to after the construction of the new replacement
conk sewer. The following is a summary of the level of effort to prepare a separate construction bid
package consisting of all of the new replacement sewer construction within the intersection to be
included in the City's bid package so that the City will construct the pipeline on behalf of OCSD.
• Prepare a Technical Memorandum summarizing the hydraulic analysis to determine if the
interconnection between the book and interceptor can occur upstream of Warner Avenue,
eliminating the requirement to construct within the intersection.
• Prepare a plan and profile of the new replacement bond,sewer and necessary details and traffic
control concepts to be included in the City's bid package. This is the additional effort to
remove from the overall design package and include in a separate plan set.
• Prepare a separate Construction Cost Estimate for this work.
• Prepare a separate Specification package for this work including a bid schedule.
• Additional submittals to Santa Ana and Tustin due to separate bid package.
• Additional meetings with City of Tustin and City's designer of the street improvements. For
this proposal,we have assumed an additional four(4)meetings with the City.
• Additional bid support services for this separate bid package. This includes attendance in a
pre-bid meeting, evaluation of the submitted bids, fumish consultation and advise to OCSD
staff regarding the potential award of the Contract, and attendance in two (2) negotiation
meetings with the City to discuss award of the contract
Work Package 3254—Bid Support Services
Task 6.10—Bid Support Services
Tetra Tech will provide the following bid period services:
TETRA TECH
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Mr.Hardat Khublall
April 15.2014
Page 10
• Participate in the pre-bid meeting
• Respond to questions and provide answers as appropriate and feasible.
• Prepare project drawing set and project specification addenda to provide clarification and
resolve ears and omissions identified prior to bid opening
• Within two weeks of the bid date, prepare conformed documents set (drawings, databases,
specifications and other required materials) that incorporates the addenda (see Engineering
Design Guidelines, Chapter 01, Design Guidelines — General Requirements, Section 01.4
"Preparation of Project Deliverables"for requirements as modified in Section V of this Scope
of Work, "Modifications to the Engineering Design Guidelines" and the requirements of the
CAD Manual).
• Participate in reviewing alternate equipment proposals from the contractor,if applicable.
Work Package 3258—Environmental Documentation
Task 6.11—Environmental Documentation(task may be deleted and performed by OCSD)
Tetra Tech has reviewed the OCSD's "1999 Strategic Plan Final Program Environmental Impact
Report",dated October 1999,in its final version to assess if the proposed new design is covered under
this EIR.Although the EIR does analyze this project at the project level(versus the program level, as
many of the 1999 EEL projects planned for later years were addressed),the current project disturbance
footprint exceeds the area analyzed in the 1999 EIR, and now incorporates unpaved area along the
eastern side of Red Hill between Warner and Edinger not addressed in the EIR. As indicated in the
EIR for biological resources (page 7.3-1, and in Mitigation Measure 7.3-1), if the District modifies a
project alignment such that unpaved vegetated area would be disturbed, the District would conduct
additional California Environmental Quality Act (CEQA) review as appropriate to address potential
impacts to biological resources.
Term Tech proposes a limited work effort to conduct the additional CEQA review for the new design.
Preparation of an Addendum to the 1999 Strategic Plan EIR is proposed. Circulation of an EIR
Addendum for public review is not required, hence allowing a more compact schedule. An EIR
Addendum can also be narrowly focused on those areas where changes to the original project are
planned. For topical areas where project changes are proposed, such as biological resources, limited
technical analysis is required to support that there has been no substantial change from the previous
1999 EIR analysis.
In the 15 years since the Strategic Plan EIR was prepared,analysis of greenhouse gas(GHG)emissions
has been incorporated into the CEQA checklist Conducting additional CEQA review through the
preparation of an EIR Addendum is not felt to trigger the need for a GHG analysis, however. While
some public commenters on other projects have made the argument that additional CEQA
documentation required GHG analysis, case law has upheld that modifications to an environmental
document prepared before the GHG requirement was imposed do not trigger the need for a GHG
analysis. The reasoning has been that climate change was a known phenomenon in the 1980's and
1990's, and does not represent a new significant area for analysis. A technical GHG analysis is,
therefore,not considered a requirement and is not included in this scope of work.
The scope of work that follows consists of three tasks:
TETRA TECH
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Mr.Harder Khublall
April 15,2014
Page 11
Task 6.11.1—Project Iniff rdon and Organfzodon
Tetra Tech's CEQA specialist will perform a site visit, review project plans, assess additional data
requirements, and finalize the scope of work and schedule for obtaining the required CEQA clearance
for the new design.
Task 6.11.2—Prepare and SubmirAdminisrrnfive Draft EIR Addendum
Tetra Tech will prepare a complete HER Addendum, using the CEQA checklist. The discussion will
explain by topical area why the 1999 EEL analysis still applies, based on lack of substantial change
from the previous analysis.
As an initial step, a draft project description for the project with supporting Site Plan exhibit, based
upon the site visit and review of project and reference materials, will be prepared for review by the
project team to confirm its accuracy and completeness.Environmental issues from the CEQA checklist
identified as requiring an expert level of technical analysis are limited to biological resources, and
hazards/hazardous materials(database search and interpretation only).
The following technical items will be provided to support the EIR Addendum: 1) a Geld visit by a
biologist followed by a letter report addressing site and surrounding biological resource conditions,and
addressing potential impacts (to be performed by subconsuimnt PCR); and 2) a database search for
hazards/hazardous materials.
Three hard copies and electronic Word and PDF files of the Administrative Draft EIR Addendum will
be submitted to OCSD.
Task 6.11.3—Prepare Revisions and Submit Draft EIR Addendum
Revisions to the Administrative Draft EEL Addendum will be made in response to one set of comments
by OCSD. Three hard copies and electronic Word and PDF files of the Draft EEL Addendum will be
provided to OCSD. Tetra Tech will produce up to 20 copies of the Draft EIR Addendum for OCSD
use and files.
Task 6.11.4—Additional Technical Studies(Optional Task)
To make sure there is no grounds for questions on the CEQA documentation, OCSD may consider to
include the Air Quality Greenhouse Gas (AQ/GHG) emissions analysis. This will additional CEQA
documentation, while not required, may be worthwhile to make sure no comments from the public
would slow the project down.The following task is an optional task which can be deleted by OCSD.
The additional technical studies include air quality and GHG analysis, a construction-phase technical
analysis for fugitive dust and greenhouse gas emissions. Transportation/traffic and noise technical
specialists will be contributing to the EIR Addendum at a general level, but no detailed, specific
technical analyses for these issue amas are included in this scope of work.
TETRA TECH
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Mr.Handal Khublall
April 15,2014
Page 12
Work Package 3350—Construction Support Services(task may be deleted)
Task 6.11—Construction Support Services
This task is for providing construction support services for the construction of the new replacement
trunk sewer within Warner Avenue and Redhill Avenue within the City's bid package. It is our
understanding the Tetra Tech will provide construction support services for the bid package included
within Amendment No.6 but that this scope and fee will be negotiated at a different date.
This task may be deleted if Tetra Tech is not required to perform the above Task 6.9.The following is a
description of the construction support services that we will provide for this separate bid package:
• Perform shop drawing review of fifteen(15)submittals.
• Respond to five(5)Requests for Information(RFIs).
• Attend two(2)meetings with the City,Contractor and OCSD.
• Prepare record drawings.
Project Team
The following is our proposed Project Team for this work:
Sr.Project Manager: Mr.Tom Epperson,P.E.
Project Manager: Mr.Mark Bush,P.E.
Project Engineer: Laurence Baguette,P.E.
Design Engineer: Kyle Bohn,P.E.and Molly Jewett,P.E.
QA/QC: Steve Tedesco,P.E.
CEQA: Emilie Johnson,AICP
We have added the following subcwnsultsnts to our project team:
Hydraulic Modeling: RMC Water and Environment
Traffic Control Concepts: PMK Associates
PCR CEQA Support
Schedule
The following is our preliminary schedule in complete Amendment No.6 and provide OCSD with final
bid documents for the entire project:
Milestones Approximate Date
Notice to Proceed June 9o,2014
Update Hydraulic Analysis July 2a,2014
Obtain New CCTV July 71h,2014
Alignment Selection Memo July go,2014
Update Rehab Memo July 291h,2014
Update Bypass Memo August S1° 2014
Geotechnical Report August 261h,2014
Submit EIR Addendum September 91°,2014
TETRA TECH
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Mr.Hardat Khublall
April 15,2014
Page 13
Submit DS3 to OCSD and City September 96,2014
Receive Comments from OCSD September 29ih,2014
Receive Comments from City October 70,2014
Submit FOS to OCSD and City November 40,2014
Receive Comments from OCSD November 240.2014
Receive Comments from City December 86,2014
The above preliminary schedule is based on timely reviews by OCSD and the City of Tustin.
Basis of Fee
Based on the above modified abbreviated scope of work, Tetra Tech submits the following not-to-
exceed fee:
Task Description Badger
Work Package 3253—Design Submittal 3 and Final Design
Task 6.3.1 to 6.3.5: Update Final Design Memorandums $ 65,000
Task 6.3.3 Optional GBR(Gcotechnical Baseline Report) $ 8,000
Task 6.3.6 to 6.3.9: Design Submittal 3(DS3) $ 148,500
Task 6.4: Final Design Submittal(FDS) $ 53,700
Task 6.5: Project Management $ 25,000
Task 6.6: Workshops end Meetings $ 9,000
Task 6.7: Quality Control S 15,600
Task 6.8: Permitting S 17.400
Task 6.9: Separate Bid Package at Water(Deleteable) S 17,000
Submmtfor Work Package 3252 $359,200
Work Package 3254—Bid Support Services
Task 6.10: Bid Support Services $ 5,000
Work Package 3258—Environmmtal Documentation(Deleteable)
Task 6.11.16.I1.3: Environmental Documentation $ 18,600
Task 6.11.4: Additional Technical Studies(Optional) $ 14,800
Submmt for Work Package 3258 $ 33,400
Work Package 3350—Construction Support Services(Deleteable)
Task 6.12: Construction Support Services $ 18.400
Total Not-to-Exceed Budget Amount S 416,000
Attached are the following: summary of our estimated hours per task, and other associated costs; cost
summary matrix; profit summary; and assumed billing rates. We are proposing to submit monthly
invoices for tasks completed with the above not-to-exceed budget.
TETRA TECH
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Mr.Hardat Khublal]
April 15,2014
Page 14
The following is a summary of our proposed compensation:
Consulting Services Including:
Burdended labor: $ 118,616
Overhead at 170%: $ 201.647
Profit(includes burdened labor and overhead)at 8.2%: 26,261
Subtotal—Consulting Services
(including burdened Iabor,Overhead,and Profit,not-to-exceed): $ 346,524
Subconsultant Services:
Subconsultant fees,not to exceed: $ 60,500
Direct Costs:
Direct costs,n0t-t0-CXCCCd: 8 976
Total,not-to-exceed: $ 416,000
The following table summarizes our amended agreement amount:
Current ConfractAmount Changeper Amended
includes Amendments)- Amend No.6Azrrmaw
Engineering Services
(direct labor at hourly rates plus $762.120 $320,263 $1,082,383
overhead at 170%)
Not to Exceed
Subconsultant Fees and Costs $214,179 $ 60,500 $ 274.679
Not to Exceed
Profit @ 8.2% $68,118 $ 26,261 $ 94,379
Direct Costs,N No xto 8, 6 245369T tExeeed $1,059,47 $ 9
47
' The Current Contract Amount included above was based on the Reallocation Correspondence dated
December 11,2012 which was approved by OCSD.
Thank you for this opportunity to submit this proposal for your consideration. If you need any
additional information,or have any questions,please do not hesitate to contact me at(949)585-1212.
Sin ly,
Tom Eppersovt,'— �
Project Manager
TLFIte
PlIN2]MI30.a92]4-IOanIMojMgmUCortrsponticnc/Drah4Amendmcn�No.6 F.Pmposd
Attachment
TETRA TECH
OPERATIONS COMMITTEE Neebng Dare To ad.of W.
05,07,14 --
AGENDA REPORT Item Number Item Number
e
Orange County Sanitation District
FROM: James D. Herberg, General Manager
Originator: Ed Torres, Director of Operations & Maintenance
SUBJECT: WAREHOUSING OF CRITICAL PROGRAMMABLE LOGIC
CONTROLLERS
GENERAL MANAGER'S RECOMMENDATION
Information Only.
SUMMARY
Since 1994, The Orange County Sanitation District (OCSD), as a part of an effort to
automate and efficiently operate the treatment and collection processes, has
standardized the use of Modicon Quantum programmable logic controllers (controllers)
as an integral part of the supervisory control and data acquisition systems. These
controllers are used throughout the facilities to control and monitor treatment systems,
pumps, valves and process equipment within the treatment plants and outlying pump
stations. Approximately 180 controller modules are installed throughout the facilities.
Schneider Electric, the parent company of the Modicon Quantum line of controllers, has
recently announced an end of life date for these controllers, tentatively scheduled for
mid-2015. Given the criticality of these controllers and the large quantities of software
developed on these controllers for all the CIP projects over the last eighteen years, staff
will pursue increasing the current warehouse inventory and purchase additional Modicon
Quantum controllers to stock and serve as replacements to ensure reliability of the
treatment processes are always running. Staff has started the process of researching
and developing standards and a migration path forward to service and replace these
controllers with newer models.
Two types of components are impacted by the recently announced end of life date by
Schneider Electric, the programmable logic controller and associated hot stand by
module. Quantities in the warehouse will be increased by approximately 20 controllers
and hot standby modules each for an estimated value of$400,000.
PRIOR COMMITTEE/BOARD ACTIONS
N/A
CEQA
N/A
Page 1 of 1
OPERATIONS COMMITTEE Neebng Dare To ad.of Di,
05,07,14 --
AGENDA REPORT Item Number Item Number
9
Orange County Sanitation District
FROM: James D. Herberg, General Manager
Originator: Lorenzo Tyner, Director of Finance and Administrative Services
SUBJECT: POST MARCH 28, 2014 EARTHQUAKE ACTIVITIES
GENERAL MANAGER'S RECOMMENDATION
Information Only.
SUMMARY
On March 28, a 5.1 magnitude earthquake centered in the La Habra area occurred with
several smaller pre and aftershocks. Preliminary damage assessments conducted by
Collections and Operations staff, soon following the event, did not reveal the presence
of any damage or operational disruptions, which ultimately did not warrant activation of
the Integrated Emergency Response Plan (IERP). As with any incident, this event
allowed for further refining of post-earthquake procedures.
PRIOR COMMITTEE/BOARD ACTIONS
N/A
ADDITIONAL INFORMATION
Integrated Emergency Response Plan (IERP)
The Integrated Emergency Response Plan (IERP) is based on a realistic identification
and assessment of hazards with which we may be confronted and using our resources
and capabilities to deal effectively with these hazards. The IERP contains policies,
plans, and procedures for preparing for and responding to emergencies. OCSD's
emergency response organization, called the Incident Command System (ICS), will be
activated when an emergency condition cannot be effectively responded to using the
normal operating organization.
The IERP reflects OCSD's commitment to ensuring the safety and health of employees,
the community, and the environment. In addition, the IERP was developed to ensure
that we meet the legal and regulatory requirements to be prepared for and respond to a
variety of emergencies.
Page 1 of 3
The IERP is based on the following principles:
• Ensure the safety of personnel, the public, and equipment and systems.
• Keep water flowing into and out of the plant so that it does not flood the streets.
• Comply with regulatory requirements.
The goals of the IERP are to:
• Protect human life
• Protect the environment
• Prevent or reduce property damage
• Restore normal operations
When emergencies exceed our capabilities, assistance from local resources (agencies
and vendors) will be requested through prearranged agreements, contracts, and
working relationships. When local resources are exhausted, assistance will be
requested in accordance with the Operational Area Agreement.
Earthquake Response
Collections Inspection Activities
• A Collections Operations and Maintenance team completed their inspection of
the District's Miller-Holder, Beach Relief, and Imperial Sewer Trunk lines from
Stage Road and Dodds Avenue. in Buena Park upstream to Imperial Hwy and
Palm St. in Brea, approximately 3.5 roadway miles. Their inspection did not
reveal any signs of damage to roadways or see any repair excavation activities
by others that would indicate possible stress to our sewer lines.
• Facilities Engineering Support Services' (FSSD), Contracts Management and our
Facilities Repairs Engineering staff scheduled our Closed Circuit Television
(CCTV) contractor(s) to perform internal inspections, to be completed by April 30
in the following two pipelines:
• One mile of the existing Western Regional Sewers near Los Alamitos
which could be at risk due to older pipe joint styles
• One mile of the Miller Holder or Imperial Sewer that is above and closest
to the earthquake epicenter on March 28
• The Facilities Repairs Engineering staff will also conduct an internal inspection of
the Yorba Linda Pump Station Force Main which might have been put at risk.
This outsourced CCTV system work of the pressurized metallic pipe will occur by
May 7. Flows can be gravity by-passed during the inspection.
Page 2 of 3
Operations Inspection Activities
• Soon following the earthquake, operations staff at both plants assembled to verify
staff safety. Operations staff paired up and inspected the treatment facility looking
for leaks, damaged concrete, or any other visible damage such as misaligned
pipes. Typically, any visible damage is reported to the shift supervisor and
documented in the shift supervisors log; however the magnitude of this event did
not cause damage of any type to report.
• Operations staff who worked the desk conducted a CRISP round to verify our main
influent/effluent pumps were operational or if any alarms that may have occurred
due to the quake were activated. Staff also conducted a CRISP round of pump
stations to verify alarms, possible loss of power, and pumping/wetwell trends.
• Once the status of both treatment plants were know, a status email was sent out
to selected Executive Team members and Managers.
All findings will be discussed and repairs if recommended will be scheduled. These are
unbudgeted operating expenses and reimbursement from FEMA may be recommended
depending on findings.
As a final step, staff is finalizing a post-earthquake response checklist to employ after
quakes of an OCSD agreed magnitude. In addition to inspection activities, notification
steps which involve the PIO are also incorporated in this checklist. Like the March 28
event, not all earthquakes will require massive regional IERP mobilization. The
responses checklist allows for scalability of activities based on the earthquake's
magnitude however IERP trigger criteria will need to be further explored.
CEQA
N/A
BUDGET/PURCHASING ORDINANCE COMPLIANCE
N/A
ATTACHMENT
N/A
Page 3 of 3
OPERATIONS COMMITTEE Meeting Dare To ad.of Di,
05,07,14 Item --
AGENDA REPORT Number Item Number
10
Orange County Sanitation District
FROM: James D. Herberg, General Manager
Originator: Lorenzo Tyner, Director of Finance and Administrative Services
SUBJECT: INFORMATIONAL PRESENTATION ON OCSD RESERVES,
INVESTMENTS AND FINANCIAL MANAGEMENT POLICIES
GENERAL MANAGER'S RECOMMENDATION
Information Only.
SUMMARY
As part of the ongoing Board Member Orientation effort, OCSD staff will provide a
general presentation on specific topics that the Board of Directors requested via a survey
conducted in October 2013. Each month a different topic will be presented to both the
Operations Committee and Administration Committee.
PRIOR COMMITTEE/BOARD ACTIONS
N/A
ADDITIONAL INFORMATION
The following informational presentations have been provided to both Operations and
Administration Committees:
• February— OCSD Budget and Finances
• March —Water Quality and OCSD's Disinfection Program
• April — Community Outreach Program
CEQA
N/A
BUDGET/PURCHASING ORDINANCE COMPLIANCE
N/A
ATTACHMENT
N/A
Page 1 of 1
OPERATIONS COMMITTEE Meeting Date To BA.of Dlr.
os/o7,14 --
AGENDA REPORT em number Item Numbe
u
Orange County Sanitation District
FROM: James D. Herberg, General Manager
Originator: Ed Torres, Director of Operations and Maintenance
SUBJECT: QUARTERLY ODOR COMPLAINT REPORT
GENERAL MANAGER'S RECOMMENDATION
Information Only.
SUMMARY
During the third quarter of FY 2013/14 Plant No. 1 had no odor complaints, Plant No. 2
had six odor complaints and the collections system had one odor complaint attributable
to OCSD. A brief summary of the odor complaints with a table tracking the history is
included as an attachment.
PRIOR COMMITTEE/BOARD ACTIONS
N/A
ADDITIONAL INFORMATION
CEQA
N/A
BUDGET/DELEGATION AUTHORITY COMPLIANCE
N/A
ATTACHMENT
The following attachment(s) are provided in hard copy and may be viewed on-line at the OCSD website
(www.ocsd.coml with the complete agenda package and attachments:
Fiscal Year 2013/14 Third Quarter Odor Complaint Summary
Page 1 of 1
Return to Agenda Report
Orange County Sanitation District
Odor Complaint Report
Fiscal Year 2013/14 - 3rd Quarter
1. Plant No. 1 Treatment Facility Odor Complaint Summary
Plant No. 1 received 2 in house odor complaints that were attributed to stagnant water in our
out of service Headworks facility. Odors from the Headworks facility were noticeable at our
plant entrance and around our administrative buildings. Staff have implemented practices to
ensure odors from the Headworks facility do not reoccur. In an effort to better respond to
and define odor sources, the Public Information Office (PIO), Process Engineering and
Operations continue to evaluate odor sources and address all odor complaints in a timely
manner.
2. Plant No. 2 Treatment Facility Odor Complaint Summary
Plant No. 2 received 6 attributable odor complaints. These complaints seem to be directly
related to our new Trickling Filter process. The most significant odor being a "garlic smell"
which is emitted from carbon scrubbers used to treat trickling filter odors. To reduce the
nuisance of garlic odor, carbon is being replaced every two months which has had a positive
effect on the number of odor complaints received. Due to the frequency of carbon change
out, Operations with support from Engineering staff are designing an alternative odor
scrubbing technology. During this quarter Public Information Office (PIO), Process
Engineering, and Operations met with nearby neighbors twice to better identify and mitigate
odors.
3. Collection Facilities Odor Complaints—Third Quarter FY 2013/14
OCSD received 3 odor complaints potentially due to the collection system. Only 1 was
attributable to OCSD. Based on our current upstream sewage conditioning program, our
goal for level of service is 34 or fewer complaints caused by OCSD.
4. All Odor Complaints Tracking
3rd Qlr 2nd Qtr 1st Qlr Cumulative
January 2014 to March 2014 FY FY FY FY 13/14
13/14 13/14 13/14
Collections P'I P2 Total Total Total Total
Total
Complaints 3 2 7 12 33 36 81
Received
Complaints
from 0 2 0 2 2 5 9
Employees
Total
Complaints 3 0 7 10 31 31 72
from Public.,
Attributable to 1 0 6 7 12 17 36
OCSD
Unknown
Source/in 2 2 1 5 3 7 15
House
Not OCSD 0 0 0 0 18 12 30
ORANGE COUNTY SANITATION DISTRICT
Agenda
Terminology Glossary
Glossary of Terms and Abbreviations
AQMD Air Quality Management District
ASCE American Society of Civil Engineers
BOD Biochemical Oxygen Demand
CARB California Air Resources Board
CASA California Association of Sanitation Agencies
CCTV Closed Circuit Television
CEQA California Environmental Quality Act
CRWQCB California Regional Water Quality Control Board
CWA Clean Water Act
CWEA California Water Environment Association
EIR Environmental Impact Report
EMT Executive Management Team
EPA U.S. Environmental Protection Agency
FOG Fats, Oils, and Grease
FSSD Facilities Support Services Department
gpd Gallons per day
GWR System Groundwater Replenishment System (also called GWRS)
LOS Level of Service
MGD Million gallons per day
NACWA National Association of Clean Water Agencies
NPDES National Pollutant Discharge Elimination System
NWRI National Water Research Institute
O&M Operations and Maintenance
OCCOG Orange County Council of Governments
OCHCA Orange County Health Care Agency
OCSD Orange County Sanitation District
OCWD Orange County Water District
OOBS Ocean Outfall Booster Station
OSHA Occupational Safety and Health Administration
POTW Publicly Owned Treatment Works
ppm Parts per million
RFP Request For Proposal
RWQCB Regional Water Quality Control Board
SARFPA Santa Ana River Flood Protection Agency
SARI Santa Ana River Inceptor
SARWQCB Santa Ana Regional Water Quality Control Board
Glossary of Terms and Abbreviations
SAWPA Santa Ana Watershed Project Authority
SCADA Supervisory Control and Data Acquisition system
SCAP Southern California Alliance of Publicly Owned Treatment Works
SCAQMD South Coast Air Quality Management District
SOCWA South Orange County Wastewater Authority
SSMP Sanitary Sewer Management Plan
SSO Sanitary Sewer Overflow
SWRCB State Water Resources Control Board
TDS Total Dissolved Solids
TMDL Total Maximum Daily Load
TSS Total Suspended Solids
WDR Waste Discharge Requirements
WEF Water Environment Federation
WERF Water Environment Research Foundation
Activated-sludge process — A secondary biological wastewater treatment process where bacteria
reproduce at a high rate with the introduction of excess air or oxygen, and consume dissolved
nutrients in the wastewater.
Benthos — The community of organisms, such as sea stars, worms and shrimp, which live on, in, or
near the seabed, also know as the benthic zone.
Biochemical Oxygen Demand (BOD)—The amount of oxygen used when organic matter undergoes
decomposition by microorganisms. Testing for BOD is done to assess the amount of organic matter in
water.
Biosolids — Biosolids are nutrient rich organic and highly treated solid materials produced by the
wastewater treatment process. This high-quality product can be recycled as a soil amendment on
farm land or further processed as an earth-like product for commercial and home gardens to improve
and maintain fertile soil and stimulate plant growth.
Capital Improvement Program (CIP) — Projects for repair, rehabilitation, and replacement of assets.
Also includes treatment improvements, additional capacity, and projects for the support facilities.
Coliform bacteria—A group of bacteria found in the intestines of humans and other animals, but also
occasionally found elsewhere used as indicators of sewage pollution. E. coli are the most common
bacteria in wastewater.
Collections system — In wastewater, it is the system of typically underground pipes that receive and
convey sanitary wastewater or storm water.
Certificate of Participation (COP) — A type of financing where an investor purchases a share of the
lease revenues of a program rather than the bond being secured by those revenues.
Contaminants of Potential Concern (CPC) — Pharmaceuticals, hormones, and other organic
wastewater contaminants.
Glossary of Terms and Abbreviations
Dilution to Threshold (DIT) — the dilution at which the majority of the people detect the odor
becomes the D/T for that air sample.
Greenhouse gases — In the order of relative abundance water vapor, carbon dioxide, methane,
nitrous oxide, and ozone gases that are considered the cause of global warming ("greenhouse
effect').
Groundwater Replenishment (GWR) System — A joint water reclamation project that proactively
responds to Southern California's current and future water needs. This joint project between the
Orange County Water District and the Orange County Sanitation District provides 70 million gallons a
day of drinking quality water to replenish the local groundwater supply.
Levels of Service (LOS)—Goals to support environmental and public expectations for performance.
NDMA— N-Nitrosodimethylamine is an N-nitrosoamine suspected cancer-causing agent. It has been
found in the Groundwater Replenishment System process and is eliminated using hydrogen peroxide
with extra ultra-violet treatment.
National Biosolids Partnership (NBP) — An alliance of the National Association of Clean Water
Agencies (NACWA) and Water Environment Federation (WEF), with advisory support from the U.S.
Environmental Protection Agency (EPA). NBP is committed to developing and advancing
environmentally sound and sustainable biosolids management practices that go beyond regulatory
compliance and promote public participation in order to enhance the credibility of local agency
biosolids programs and improved communications that lead to public acceptance.
Plume—A visible or measurable concentration of discharge from a stationary source or fixed facility.
Publicly-owned Treatment Works (POTW)— Municipal wastewater treatment plant.
Santa Ana River Interceptor (SARI) Line — A regional brine line designed to convey 30 million
gallons per day (MGD) of non-reclaimable wastewater from the upper Santa Ana River basin to the
ocean for disposal, after treatment.
Sanitary sewer — Separate sewer systems specifically for the carrying of domestic and industrial
wastewater. Combined sewers carry both wastewater and urban run-off.
South Coast Air Quality Management District (SCAQMD) — Regional regulatory agency that
develops plans and regulations designed to achieve public health standards by reducing emissions
from business and industry.
Secondary treatment — Biological wastewater treatment, particularly the activated-sludge process,
where bacteria and other microorganisms consume dissolved nutrients in wastewater.
Sludge—Untreated solid material created by the treatment of wastewater.
Total suspended solids (TSS)—The amount of solids floating and in suspension in wastewater.
Trickling filter — A biological secondary treatment process in which bacteria and other
microorganisms, growing as slime on the surface of rocks or plastic media, consume nutrients in
wastewater as it trickles over them.
Urban runoff — Water from city streets and domestic properties that carry pollutants into the storm
drains, rivers, lakes, and oceans.
Wastewater—Any water that enters the sanitary sewer.
Glossary of Terms and Abbreviations
Watershed —A land area from which water drains to a particular water body. OCSD's service area is
in the Santa Ana River Watershed.