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HomeMy WebLinkAbout05-01-2013 Operations Committee Agenda Packet Orange County Sanitation District Wednesday, May 1, 2013 Regular Meeting of the 5:00 P.M. Operations Committee Administration Building Board Room 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7130 AGENDA PLEDGE OF ALLEGIANCE: DECLARATION OF QUORUM: PUBLIC COMMENTS: If you wish to speak, please complete a Speaker's Form and give it to the Clerk of the Board. Speakers are requested to limit comments to three minutes. REPORTS: The Committee Chair and the General Manager may present verbal reports on miscellaneous matters of general interest to the Committee Members. These reports are for information only and require no action by the Committee. CONSENT CALENDAR: 1. Approve Minutes of April 3, 2013, Operations Committee meeting. 2. Recommend to the Board of Directors to: Approve Amendment No. 1 to the Professional Services Agreements with V&A Consulting Engineers, Inc., and CSI Services, Inc., providing for on-call Coatings Inspection, Corrosion Testing, and Confined-Space Entry Services for Collection System and Treatment Plant Projects, extending the contract period from July 1, 2013 to August 31, 2013. 3. Recommend to the Board of Directors to: Approve Amendment No. 1 to the Professional Services Agreements with Ninyo & Moore, and Converse Consultants, providing for on-call Materials Testing, Inspection, and other Geotechnical Testing Services for Collection System and Treatment Plant Projects, extending the contract period from July 1, 2013 to August 31, 2013. 05/01/13 Operations Committee Agenda Page 1 of 5 4. Recommend to the Board of Directors to: Approve Amendment No. 1 to the Professional Services Agreements with Stantec Consulting, and Bush and Associates, providing for on-call Surveying Services for Collection System and Treatment Plant Projects, extending the contract period from July 1, 2013 to August 31, 2013. 5. Recommend to the Board of Directors to: A. Approve a Sole Source Agreement with ALS Environmental for the purpose of collecting and analyzing foul air samples at locations at both the Orange County Sanitation District (OCSD) treatment plants, in separate events, for a total amount not to exceed $282,776, plus any applicable taxes or sample shipping fees; B. Approve a contingency of$14,139 (5%); C. Approve a Sole Source Agreement with the University of California, Los Angeles for the purpose of analyzing foul air samples by the Odor Profile and Odor Wheel Methods at 34 different locations at both OCSD treatment plants during the warm months of 2013, for a total amount not to exceed $134,618; and D. Approve a contingency of$6,731 (5%). 6. Recommend to the Board of Directors to: A. Approve a Sole Source Agreement with Kruger Inc. for equipment procurement, installation, and maintenance services of six electronic noses to be located in Plant No.1 and Plant No. 2, for a total amount not to exceed $450,000, plus any applicable taxes; and B. Approve a contingency of$22,500 (5%) 7. Authorize the General Manager to negotiate a Professional Consultant Services Agreement with Carollo Engineers for engineering support services during construction of Plant Water System Rehabilitation at Plant No. 2, Project No. P2- 101. 8. A. Award a contract to RT Contractor Corp (primary) and Verne's Plumbing, Inc. (secondary) for general plumbing services, Specification No. S-2013- 556 BD, for the period July 1, 2013 through June 30, 2014, for a combined total annual amount not to exceed $175,000 with four one-year renewal options; and B. Approve an annual contingency of$17,500 (10%). 05/01/13 Operations Committee Agenda Page 2 of 5 NON-CONSENT: 9. Recommend to the Board of Directors to: Items A-E: A. Award a contract to Kemira Water Solutions, Inc., for the purchase of liquid Ferric Chloride, Specification No. C-2013-553BD, for the period July 1, 2013 through June 30, 2014, for a unit price of $535.00 per dry ton delivered, plus applicable sales tax for an estimated annual amount of $1,712,280 with four one-year renewal options; and, B. Award a contract to Thatcher Company of California, Inc., for the purchase of liquid Ferric Chloride, Specification No. C-2013-55313D, for the period July 1, 2013 through June 30, 2014, for a unit price of$579.20 per dry ton delivered, plus applicable sales tax for an estimated annual amount of $610,000 with four one-year renewal options; and, C. Award a contract to Pencco, Inc., for the purchase of liquid Ferric Chloride, Specification No. C-2013-55313D, for the period July 1, 2013 through June 30, 2014, for a unit price of $539.40 per dry ton delivered, plus applicable sales tax for an estimated annual amount of $576,310 with four one-year renewal options; and, D. Award a contract to California Water Technologies, LLC., for the purchase of liquid Ferric Chloride, Specification No. C-2013-553BD, for the period July 1, 2013 through June 30, 2014, for a unit price of$502.00 per dry ton delivered, plus applicable sales tax for an estimated annual amount of $537,200 with four one-year renewal options; and, E. Approve a unit price contingency of 10% per contract. 10. Recommend to the Board of Directors to: Items A-J: A. Award a contract to Hill Brothers Chemical Company, for Regional Odor and Corrosion Control Services, Specification No. C-2013-56513D, for Ferrous Chloride dosing services, at the unit price of $636.50/dry ton, $12.65/dry ton freight, delivered, plus tax; for an estimated total annual amount of $2,450,245; and additional program services for dose site development for an amount not to exceed $50,000 for the period July 1, 2013 through June 30, 2014,with four one-year renewal options; and, B. Award a contract to Hill Brothers Chemical Company, for Regional Odor and Corrosion Control Services, Specification No. C-2013-56513D, for Magnesium Hydroxide dosing services, at a unit price of $438.79/dry ton, 05/01/13 Operations Committee Agenda Page 3 of 5 $29.70/dry ton freight, delivered, plus tax; for an estimated total annual amount of $2,115,078; and additional program services for dose site development for an amount not to exceed $50,000 for the period July 1, 2013 through June 30, 2014,with four one-year renewal options; and, C. Award a contract to Hill Brothers Chemical Company for Application Services $100/day for Ferrous Chloride stations and $150/day for Magnesium Hydroxide stations; for an estimated total annual amount of $91,250; for Regional Odor and Corrosion Control Services, Specification No. C-2013-565BD, for the period July 1, 2013 through June 30, 2014,with four one-year renewal options; and, D. Award contract to Hill Brothers Chemical Company, for Field Services $100/day for Ferrous Chloride stations and $100/day for Magnesium Hydroxide stations; for an estimated total annual amount of $73,000; for Regional Odor and Corrosion Control Services, Specification No. C- 2013-565BD, for the period July 1, 2013 through June 30, 2014, with four one-year renewal options; and, E. Award contract to Hill Brothers Chemical Company, for Regional Odor and Corrosion Control Services, Specification No. C-2013-565BD, to include a $100 per hour demurrage fee for mobile dosing upon request for Magnesium Hydroxide at a unit price 580.00/dry ton, $29.70/dry ton freight (maximum 48 hours), delivered, plus tax; for the period July 1, 2013 through June 30, 2014,with four one-year renewal options; and, F. Award a contract to US Peroxide, LLC, for Regional Odor and Corrosion Control Services, Specification No. C-2013-565BD, for Calcium Nitrate dosing services, at the unit price of $2.28/gallons, $0.028/gallons freight, delivered, plus tax; for an estimated total annual amount of $499,016; and additional program services for dose site development mobilization and demobilization for an annual amount not to exceed $50,000; for the period July 1, 2013 through June 30, 2014, with four one-year renewal options; and, G. Award a contract to US Peroxide, LLC, for Application Services for $100/station for Calcium Nitrate stations, for an estimated total annual amount of $36,500; for Regional Odor and Corrosion Control Services, Specification No. C-2013-565BD, for the period July 1, 2013 through June 30, 2014,with four one-year renewal options; and, H. Award contract to US Peroxide, LLC, for Field Services $100/ gallon for Calcium Nitrate, for an estimated total annual amount of $36,500; for Regional Odor and Corrosion Control Services, Specification No. C-2013- 565BD, for the period of July 1, 2013 through June 30, 2014, with four one-year renewal options, and 05/01/13 Operations Committee Agenda Page 4 of 5 I. Approve an annual unit price contingency of 15%, per contract. J. Approve an annual service price contingency of 15%, per contract. INFORMATION ITEMS: 11. Retirement Program Update DEPARTMENT HEAD REPORTS: OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: ADJOURNMENT: The next Operations Committee meeting is scheduled for Wednesday, June 5, 2013, at 5:00 p.m. Accommodations for the Disabled: Meeting Rooms are wheelchair accessible. If you require any special disability related accommodations, please contact the Orange County Sanitation District Clerk of the Board's office at (714)593-7130 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability and the type of accommodation requested. Aaenda Posting: In accordance with the requirements of California Government Code Section 54954.2,this agenda has been posted outside the main gate of the Sanitation District's Administration Building located at 10844 Ellis Avenue, Fountain Valley, California, not less than 72 hours prior to the meeting date and time above. All public records relating to each agenda item, including any public records distributed less than 72 hours prior to the meeting to all,or a majority of the Board of Directors,are available for public inspection in the office of the Clerk of the Board. NOTICE TO DIRECTORS: To place items on the agenda for the Committee Meeting, items must be submitted to the Clerk of the Board 14 days before the meeting. Maria E.Ayala Clerk of the Board (714)593-7130 mavala(rIlocsd.com For any questions on the agenda,Committee members may contact staff at: General Manager Jim Herberg (714)593-7300 iherbera(Mocsd.com Assistant General Manager Bob Ghirelli (714)593-7400 rohirelliamsd.com Director of Engineering Nick Kanetis (714)593-7310 nkanetisOoosd.cem Director of Facility Support Services Nick Arhontes (714)593-7210 narhontes(Wocsd.com Director of Operations&Maintenance Ed Tortes 714 593-7080 etorres ocsd.com 05/01/13 Operations Committee Agenda Page 5 of 5 OPERATIONS COMMITTEE Needng Dare TOBd.Or W. 05/01/13 OS/22/13 AGENDA REPORT ItemNumber Item Number z Orange County Sanitation District FROM: James D. Herberg, General Manager Originator: Nick Kanetis, Director of Engineering Project Manager: Terry Krie, Senior Construction Inspector Supervisor SUBJECT: CORROSION TESTING SERVICES GENERAL MANAGER'S RECOMMENDATION Approve Amendment No. 1 to the Professional Services Agreements with V&A Consulting Engineers, Inc., and CSI Services, Inc., providing for on-call Coatings Inspection, Corrosion Testing, and Confined-Space Entry Services for Collection System and Treatment Plant Projects, extending the contract period from July 1, 2013 to August 31, 2013. SUMMARY The Orange County Sanitation District (Sanitation District) uses outside Consultants for coatings inspection, corrosion testing, and confined space entry services in support of Capital Improvement and Maintenance Projects during the planning, design, and construction of facilities both inside the plants and for the collection systems. These Consultants are utilized in inspection and root cause analysis for areas showing corrosion, inspection of newly coated structures and mechanical systems, and provide their own access to confined space areas. These corrosion Consultants are responsible for taking samples, performing material testing/analysis, and performing other related tasks as directed by staff. The existing agreement with V&A Consulting Engineers, Inc. and CSI Services, Inc. is scheduled to expire on June 30, 2013. To effectively maintain a smooth bid process, as well as maintaining material testing and geotechnical investigation services, staff recommends an extension of the agreement to August 31, 2013 to ensure an ample amount of time is allowed to update the technical and evaluation requirements, and send out Requests for Proposals for new professional services agreements. This time extension will be made at no change to the cost of the existing agreements. This is an extension of time only without an increase to the contract amount. Page 1 of 2 PRIOR COMMITTEE/BOARD ACTIONS May 2010 — Board of Directors approved a three-year Professional Services Agreement with V&A Consulting Engineers, Inc. and CSI Services, Inc. providing for on-call Coatings Inspection, Corrosion Testing, and Confined-Space Entry Services for Collection System and Treatment Plant Projects, in an amount not to exceed $400,000. ADDITIONAL INFORMATION There are sufficient funds in the individual project budgets that require these services, but the current agreement expires on June 30, 2013. This amendment will extend the agreement through August 31, 2013, with no charge to the cost of the agreement. Sanitation District staff will use these Consultants on an as-needed basis only. The total agreement cost is not guaranteed nor is it paid to the Consultant if their services are not used. CEQA N/A BUDGET/DELEGATION OF AUTHORITY COMPLIANCE This Professional Services Agreement complies with authority levels of the Sanitation District's Delegation of Authority and the budget is sufficient for this recommended action. These funds are included in the individual project budgets that require these services. NK:TC:dm:gc Page 2 of 2 OPERATIONS COMMITTEE Meeting Date Toad.ofDir. 05/01/13 05/22/13 AGENDA REPORT Item Number Item Number 3 Orange County Sanitation District FROM: James D. Herberg, General Manager Originator: Nick Kanetis, Director of Engineering Project Manager: Terry Krie, Senior Construction Inspector Supervisor SUBJECT: GEOTECHNICAL TESTING SERVICES GENERAL MANAGER'S RECOMMENDATION Approve Amendment No. 1 to the Professional Services Agreements with Ninyo & Moore, and Converse Consultants, providing for on-call Materials Testing, Inspection, and other Geotechnical Testing Services for Collection System and Treatment Plant Projects, extending the contract period from July 1, 2013 to August 31, 2013. SUMMARY The Orange County Sanitation District (Sanitation District) uses outside Consultants for material testing and geotechnical investigation services in support of Capital Improvement and Maintenance Projects during the planning, design, and construction of facilities both inside the plants and for the collection systems. The Scope of Work includes taking samples, laboratory and field, material testing, geotechnical testing, and analysis. The existing agreement with Ninyo & Moore and Converse Consultants is scheduled to expire on June 30, 2013. To effectively maintain a smooth bid process, as well as maintaining material testing and geotechnical investigation services, staff recommends an extension of the agreement to August 31, 2013 to ensure an ample amount of time is allowed to update the technical and evaluation requirements, and send out the Requests for Proposals for new professional services agreements. This time extension will be made at no change to the cost of the existing agreements. This is an extension of time only without an increase to the contract amount. PRIOR COMMITTEE/BOARD ACTIONS May 2010 — Board of Directors approved a three-year Professional Services Agreement with Ninyo & Moore and Converse Consultants, providing for on-call Materials Testing, Inspection, and other Geotechnical Testing Services for Collection System and Treatment Plant Projects, in an amount not to exceed $300,000. Page 1 of 2 ADDITIONAL INFORMATION There are sufficient funds in the individual project budgets that require these services, but the current agreement expires on June 30, 2013. This amendment will extend the agreement through August 31, 2013, with no change to the cost of the agreement. Sanitation District staff will use these Consultants on an as-needed basis only. The total agreement cost is not guaranteed nor is it paid to the Consultant if their services are not used. CEQA N/A BUDGET/DELEGATION OF AUTHORITY COMPLIANCE This Professional Services Agreement complies with authority levels of the Sanitation District's Delegation of Authority and the budget is sufficient for the recommended action. These funds are included in the individual project budgets that require these services. NK:TC:dm:gc Page 2 of 2 OPERATIONS COMMITTEE Meeth,Dale TOBd 011Di,. 0 101113 Os/22/13 AGENDA REPORT Item Number Item Number a Orange County Sanitation District FROM: James D. Herberg, General Manager Originator: Nick Kanetis, Director of Engineering Project Manager: Terry Krie, Senior Construction Inspector Supervisor SUBJECT: SURVEYING SERVICES GENERAL MANAGER'S RECOMMENDATION Approve Amendment No. 1 to the Professional Services Agreements with Stantec Consulting, and Bush and Associates, providing for on-call Surveying Services for Collection System and Treatment Plant Projects, extending the contract period from July 1, 2013 to August 31, 2013. SUMMARY The Orange County Sanitation District (Sanitation District) uses outside Consultants for surveying services in support of Capital Improvement and Maintenance Projects during the planning, design, and construction of facilities both inside the plants and for the collection systems. These licensed surveying companies are responsible for locating the position of new facilities, checking placement of underground facilities, and performing other varied tasks as directed by staff. The existing agreement with Stantec Consulting and Bush and Associates is scheduled to expire on June 30, 2013. To effectively maintain a smooth bid process, as well as maintaining material testing and geotechnical investigation services, staff recommends an extension of the agreement to August 31, 2013 to ensure an ample amount of time is allowed to update the technical and evaluation requirements, and send out Requests for Proposals for new professional services agreements. This time extension will be made at no change to the cost of the existing agreements. This is an extension of time only without an increase to the contract amount. PRIOR COMMITTEE/BOARD ACTIONS May 2010 — Approved a three-year Professional Services Agreement with Stantec Consulting and Bush and Associates, providing for on-call Surveying Services for Collection System and Treatment Plant Projects, in an amount not to exceed $200,000. Page 1 of 2 ADDITIONAL INFORMATION There are sufficient funds in the individual project budgets that require these services, but the current agreement expires on June 30, 2013. This amendment will extend the agreement through August 31, 2013, with no change to the cost of the agreement. Sanitation District staff will use these Consultants on an as-needed basis only. The total agreement cost is not guaranteed nor is it paid to the Consultant if their services are not used. CEQA N/A BUDGET/DELEGATION OF AUTHORITY COMPLIANCE This Professional Services Agreement complies with authority levels of the Sanitation District's Delegation of Authority and the budget is sufficient for the recommended action. These funds are included in the individual project budgets that require these services. NK:TC:dm:gc Page 2 of 2 OPERATIONS COMMITTEE MeebngDate TOBO.ofDir. 0501/13 05/22/13 AGENDA REPORT Item number Item Number s Orange County Sanitation District FROM: James D. Herberg, General Manager Originator: Nick Kanetis, Director of Engineering Project Manager: Ted Vitko SUBJECT: ODOR MASTER PLAN — ODOR MONITORING INVESTIGATION BY ALS ENVIRONMENTAL AND UCLA GENERAL MANAGER'S RECOMMENDATION A. Approve a Sole Source Agreement with ALS Environmental for the purpose of collecting and analyzing foul air samples at locations at both the Orange County Sanitation District (OCSD) treatment plants, in separate events, for a total amount not to exceed $282,776, plus any applicable taxes or sample shipping fees; B. Approve a contingency of$14,139 (5%); C. Approve a Sole Source Agreement with the University of California, Los Angeles for the purpose of analyzing foul air samples by the Odor Profile and Odor Wheel Methods at 34 different locations at both OCSD treatment plants during the warm months of 2013, for a total amount not to exceed $134,618; and D. Approve a contingency of$6,731 (5%). SUMMARY The Odor Control Master Plan (SP-166) is expected to be completed by December 2014 and will provide the basis for a cost analysis for alternative Level of Service for plant odor treatment. The Five-Year Strategic Plan adopted in November 2012 called for this Master Plan effort to validate the scope, priority, and measurement approach to odor. In order to accomplish this, staff will approach the project in three phases; an odor monitoring investigation phase, an odor modeling phase, and a report-writing phase. This request involves the first phase, the odor monitoring investigation. The odor monitoring investigation will help measure the effectiveness of the existing odor control facilities and determine if additional facilities or technologies are needed. The results could potentially affect several tens of millions of dollars in future projects. For this reason in this first phase, all major odorous processes at both treatment plants will be sampled and sent to certified laboratories for the analysis of specific odorants and other sensory tests. The odorous processes will be sampled four separate times in order to help establish a sound statistical analysis of the results. ALS Environmental is the only known certified laboratory in Southern California equipped to analyze the wide range of odorants required for this project. Page t of 2 ALS Environmental will include the services of two teams of experienced sample technicians equipped with state-of-the art sampling apparatus and trained in chain of custody methodology that will ensure accurate and representative results. ALS Environmental will also include the services of Dr. Irwin Suffet of the University of California, Los Angeles (UCLA) Institute of the Environment and Sustainability and professor at the School of Public Health. Dr. Suffet will provide a specialized method of analysis of odorants using a combination of Gas Chromatography and Mass Spectroscopy (Odor Profile Method) along with a sensory evaluation using the Odor Wheel Method. This combination will offer OCSD a complete characterization and intensity of odors at the various odorous processes at both treatment plants. Dr. Suffet will also serve as a consultant to OCSD staff throughout the odor monitoring investigation and for the final statistical data analysis and odor results interpretation in preparation for the subsequent phases of this effort. UCLA will provide the trained staff and its laboratory facilities to conduct the analysis by the Odor Profile and Odor Wheel methods. The work at UCLA will be conducted by advanced degree students under the direction of Dr. Suffet who perfected the above odor identification methods. UCLA's School of Public Health is the only organization that conducts such odor characterization methods in California. PRIOR COMMITTEE/BOARD ACTIONS None. ADDITIONAL INFORMATION Staff is presenting its recommendation based on careful research of the subject matter with the aim at obtaining as much field information about this difficult to quantify subject as possible. Odors are difficult to analyze and as a result are quite onerous and expensive. Given this, the Board has an option to partially approve this request by not approving the Sole Source contract with UCLA. However, by doing so, OCSD may be missing the opportunity to see the advantages of this new and simplified odor identification method that can be used by staff in resolving plant odor complaints by OCSD's plant neighbors. CEQA This is not considered a project under CEQA. BUDGET/DELEGATION OF AUTHORITY COMPLIANCE This request complies with authority levels of the Sanitation District's Delegation of Authority. This item has been budgeted for FY 2012-13 and FY 2013-14 (section 8, page 83). Date of Approval Contract Amount Contingency 10/24/12 $1,200,000 10% Page 2 of 2 OPERATIONS COMMITTEE Meeting Date TOBd.ofDir. 05/01/13 05/22/13 AGENDA REPORT Item Number Item Number 6 Orange County Sanitation District FROM: Jim Herberg, General Manager Originator: Nick Kanetis, Director of Engineering Project Manager: Andre Miller SUBJECT: ODOR CONTROL MASTER PLAN — ODOR MONITORING ELECTRONIC SENSORS TO DETECT ODORS (D/T) GENERAL MANAGER'S RECOMMENDATION A. Approve a Sole Source Agreement with Kruger Inc. for equipment procurement, installation, and maintenance services of six electronic noses to be located in Plant No.1 and Plant No. 2, for a total amount not to exceed $450,000, plus any applicable taxes; and B. Approve a contingency of$22,500 (5%) SUMMARY The Odor Control Master Plan (SP-166) is expected to be completed by December 2014. To accomplish this, staff proposes a three phase approach; an odor monitoring investigation phase, an odor modeling phase, and a report-writing phase. The Five- Year Strategic Plan adopted in November 2012 called for this Master Plan effort to validate the scope, priority, and measurement approach to odor. The odor monitoring will help staff to understand the effectiveness of the existing odor control facilities and determine the need for additional facilities or new technologies, potentially affecting several tens of million dollars in future projects. As part of the odor monitoring phase, six electronic sensors (eNoses) are proposed for installation within the Plant No. 1 and 2 on those locations considered as significant sources of odors around Orange County Sanitation District (OCSD). There are no known systems like that offered by Kruger Inc. that detect, measure, model and monitor odors continuously from the site. Kruger Inc. uses eNoses to detect odors much like the human nose does. Unlike other technologies that measure the presence of individual odor-causing chemicals, the eNose quantifies odors in odor units (D/T) and use that information, along with meteorological data, to indicate to plant operators when odors are becoming a problem. Kruger Inc. will provide equipment procurement, process and design engineering field, and a subsequent yearly service maintenance agreement. Page 1 of 2 PRIOR COMMITTEE/BOARD ACTIONS None. ADDITIONAL INFORMATION Kruger Inc. is a water and wastewater solutions provider specializing in advanced and differentiating technologies. Kruger Inc. is a subsidiary of Veolia Water Solutions and Technologies. To eliminate the need of a typical lengthy and costly odor detection process, Kruger Inc. has a unique technology—Odowatch. Odowatch technology uses real time meteorological data collected at the plant to model the impact of odors. The Odowatch system has sensors that continuously measure the odor being emitted from each odor source. The measurement is in compliance with ASTM E679-91 and EN 13725. The data are then automatically input into an odor impact model that has been specially developed for modeling odors. At the same time, real time weather data from an on-site meteorological monitoring tower are also automatically fed into the model. The odor model is then run, and the results are plotted onto an aerial image of the facility and surrounding areas. The plot is generated automatically at five-minute intervals, or at a user-selected refresh rate. CEQA This project is exempt under CEOA guidelines. BUDGET/DELEGATION OF AUTHORITY COMPLIANCE This request complies with authority levels of the Sanitation District's Delegation of Authority. This item has been budgeted for FY 2012-13 and FY 2013-14 (section 8, page 11). AM:sa:gc Page 2 of 2 OPERATIONS COMMITTEE Meng Date To ad.of Di, 0 ed01,13 -- AGENDA REPORTItem Number Item Number Orange County Sanitation District FROM: James D. Herberg, General Manager Originator: Nick Kanetis, Director of Engineering CIP Project Manager: Victoria Pilko SUBJECT: PLANT WATER SYSTEM REHABILITATION AT PLANT NO. 2, PROJECT NO. P2-101 GENERAL MANAGER'S RECOMMENDATION Authorize the General Manager to negotiate a Professional Consultant Services Agreement with Carollo Engineers for engineering support services during construction of Plant Water System Rehabilitation at Plant No. 2, Project No. P2-101. SUMMARY Carollo Engineers has satisfactorily furnished engineering services for the design of Project No. P2-101, and is in the best position to provide construction support services and continuity through the end of the project. The final design has been submitted and the contract documents are being prepared for the project bid phase. The scope of services during construction includes the review of submittals, responses to Requests for Information, preparation of Requests for Proposal for Change Orders, and assistance with the start-up and commissioning of the new facility. The construction contract is scheduled to be awarded in July 2013. Staff is requesting authorization to negotiate the agreement now so that contractual documents can be approved in conjunction with the award of the construction contract at a future meeting. PRIOR COMMITTEE/BOARD ACTIONS October 2011 — Approved a Professional Design Services Agreement with Carollo Engineers for providing engineering services for Plant Water System Rehabilitation at Plant No. 2, Project No. P2-101, for an amount not to exceed $471,975. ADDITIONAL INFORMATION This project will rehabilitate or replace deteriorating plant water pipe and valves that are in need of replacement due to corrosion. This project also includes temporary measures to ensure that the treatment plant maintains continuous operations during the repairs. Page 1 of 2 CEQA A Notice of Exemption was filed and recorded on May 5, 2008. BUDGET/DELEGATION OF AUTHORITY COMPLIANCE This request complies with authority levels of the Orange County Sanitation District's Delegation of Authority. This item has been budgeted (FY2012-13 Section 8, Page 72) and the budget is sufficient for the recommended action. NK:VP:dm:gc Page 2 of 2 OPERATIONS COMMITTEE NeedngDate To ad.of Di,. 05,01,13 -- AGENDA REPORT Item Number Item Number e Orange County Sanitation District FROM: James Herberg, General Manager Originator: Ed Torres, Director of Operations and Maintenance SUBJECT: GENERAL DOMESTIC PLUMBING SERVICE/ REPAIRS CONTRACT GENERAL MANAGER'S RECOMMENDATION A. Award a contract to RT Contractor Corp (primary) and Veme's Plumbing, Inc. (secondary) for general plumbing services, Specification No. S-2013-556 BD, for the period July 1, 2013 through June 30, 2014, for a combined total annual amount not to exceed $175,000 with four one-year renewal options; and B. Approve an annual contingency of$17,500 (10%). SUMMARY The District outsources general plumbing and repair tasks that are not related to Plant processes. These types of repair services include, but are not limited to sinks/faucets, toilets/urinals, dishwashers/refrigerators, garbage disposals, small plumbing lines, deionized components in the laboratory building, hot water heaters and showers. Historically multiple purchase requisitions would be issued for individual services. In order to obtain the maximum economies of scale and significantly reduce administrative time and cost, staff developed a scope of work to competitively bid the estimated annual amount of work to include general plumbing service and repairs. Forty-nine vendors were notified and five competitive bids were received. Subsequently, one bidder rescinded its bid. Staff is recommending awarding a primary and secondary service provider in the event that the primary provider is unable to meet the requirements of a request. The combined total of both services providers will not exceed $175,000 per year. This amount is based on past service needs. The service needs, which are captured in the scope of work, include labor, parts and materials. Parts and materials will be reimbursed at a rate of cost plus 15%. PRIOR COMMITTEE/BOARD ACTIONS None Page 1 of 2 ADDITIONAL INFORMATION Company Hourly Rate Hourly Rate Callout Trip Journeyman Helper/Apprentice Charge RT Contractor Corp. $61.90 $44.68 $61.90 Affordable Built Const. Rescinded bid Verne's Plumbing Inc. $83.75 $75.00 $75.00 Hoffman Southwest Corp. $130.00 $95.00 No Char e True Plumbing $85.00 $45.00 $350.00 CEQA N/A BUDGET/ DELEGATION OF AUTHORITY COMPLIANCE This item has been budgeted in the Joint Operating budget. This request complies with authority levels of the Sanitation District's Delegation of Authority and has been budgeted in the Operating Budget. Page 2 of 2 OPERATIONS COMMITTEE Neeth,Date TOBd 0111 ,. 05/01/13 Os/22/13 AGENDA REPORT Item Number Item Number 9 Orange County Sanitation District FROM: James Herberg, General Manager Originator: Ed Torres, Director of Operations and Maintenance SUBJECT: CONTRACT AWARDS FOR FERRIC CHLORIDE PURCHASE GENERAL MANAGER'S RECOMMENDATION A. Award a contract to Kemira Water Solutions, Inc., for the purchase of liquid Ferric Chloride, Specification No. C-2013-55313D, for the period July 1, 2013 through June 30, 2014, for a unit price of $535.00 per dry ton delivered, plus applicable sales tax for an estimated annual amount of$1,712,280 with four one-year renewal options; and, B. Award a contract to Thatcher Company of California, Inc., for the purchase of liquid Ferric Chloride, Specification No. C-2013-55313D, for the period July 1, 2013 through June 30, 2014, for a unit price of $579.20 per dry ton delivered, plus applicable sales tax for an estimated annual amount of $610,000 with four one-year renewal options; and, C. Award a contract to Pencco, Inc., for the purchase of liquid Ferric Chloride, Specification No. C-2013-55313D, for the period July 1, 2013 through June 30, 2014, for a unit price of$539.40 per dry ton delivered, plus applicable sales tax for an estimated annual amount of$576,310 with four one-year renewal options; and, D. Award a contract to California Water Technologies, LLC., for the purchase of liquid Ferric Chloride, Specification No. C-2013-55313D, for the period July 1, 2013 through June 30, 2014, for a unit price of $502.00 per dry ton delivered, plus applicable sales tax for an estimated annual amount of $537,200 with four one-year renewal options; and, E. Approve a unit price contingency of 10% per contract. SUMMARY For over 15 years, OCSD has been dependent on a single supplier for ferric chloride. The recent entrance of new ferric chloride suppliers has provided the OCSD a unique opportunity to establish for the long term - a sustainable, fairly market priced product supply stream. The presence of multiple suppliers will also significantly mitigate potential regulatory compliance and fiscal implications related to the risk of ferric supply disruption from its current single source. A Request for Proposal (RFP) solicitation process was utilized for the purchase of ferric chloride for in-plant process use related to enhanced solids settling in the primary Page 1 of 5 treatment process and for digester gas hydrogen sulfide control. Proposals were solicited in increments of 1,000 dry tons up to 6,000 dry tons total annual OCSD usage. Four suppliers, all of them deemed qualified based upon criteria described in the RFP, submitted proposals. Upon conducting an extensive evaluation of supplier proposals and the ferric chloride supply market dynamics, Staff is recommending the following multiple supplier contracts award. Table 1 PROPOSED CONTRACT AWARDS Vendor Total Estimated Quantity Unit Price Cost DryTons/Yr $/Dry Ton $/Yr Kemira 3000 $ 570.76 $ 1,712,280 CWT 1000 $ 537.20 $ 537,200 Pencco 1000 $ 576.31 $ 576,310 Thatcher 1000 $ 610.00 $ 610,000 (Unit Price Includes 8% Sales Tax) Awarding contracts to all four qualified suppliers would result in a $595,410 annual savings (15%) compared to the price paid in the 2011-2012 contract period and would provide the greatest benefits to OCSD in terms of long-term sustainability and future market pricing for the following reasons: 1. It balances local versus regional as well as start-up versus well established ferric chloride suppliers ensuring reliable backup while positioning OCSD to benefit from the lowest market prices when new suppliers to the region become established 2. It will establish a new supply corridor from Salt Lake City, Utah with the potential to meet all our ferric chloride needs at the lowest unit cost 3. It will provide OCSD the opportunity to monitor and evaluate the three new suppliers' product quality, consistency, and service for one year with minimum risk. Distributing the 6,000 dry tons across two or three suppliers, results in a lower annual cost, but will not provide all the benefits described above, and is therefore not recommended. The annual costs savings would be $690,810 and $737,400 for the three supplier award and two supplier award; respectively. PRIOR COMMITTEE/BOARD ACTIONS December 2012 A. Adopt Resolution No. OCSD 12-17, to Amend Section 4.09 Request for Proposal Procedure of Resolution No. OCSD 07-04 entitled "Establishing Policies And Procedures For: The Award Of Purchase Orders And Contracts; Public Works Page 2 of 5 Project Contracts; Professional Services Contracts; And Delegation Of Authority To Implement Said Policies And Procedures." B. Authorize the General Manager to initiate a request for proposal process and recommend multiple contract awards for the purchase of ferric chloride (Specification No. C-2013-553BD), for the period of July 1, 2013 through June 30, 2014, with four one-year renewal options. ADDITIONAL INFORMATION Ferric chloride price escalation in a single supplier dominated market is evident from the historical OCSD ferric chloride cost chart below (Figure 1). The steep price escalation appears to coincide with the May 2005 acquisition of Kemiron by Kemira, which made it the dominant ferric/ferrous chloride supplier in the region. The recent dynamics of the supply market can be attributed to the recent (since December 2012) cost decline of about 10%. Figure 1 HISTORICAL OCSO FERRIC CHLORIDE PRICES once.Count,Unn.uon unn[e Historical Ferric Chloride unit pricing Sego $tm May 2W5 Nemi, n beame s iubWiery MN m $0Y) Y r s� szm [.u/M ran srm . Each of the four suppliers was deemed qualified to reliably supply ferric chloride to OCSD based upon requirements specified in the RFP related to production capacities/purchase agreements, technical support capabilities, raw materials access and storage capabilities, delivery plan and logistical setup, technical support capabilities Page 3 of 5 and product QA/QC process. The suppliers unit prices for varying supply scenarios is provided in Table 2. Table 2 PROPOSAL UNIT PRICES Quantity Kemira Pencco CWT Thatcher DryTonsNear $/DryTon 1000 $ 576.31 $ 537.20 $ 610.00 2000 - $ 576.31 $ 548.00 $ 599.55 3000 $ 570.76 $ 593.51 $ 591.20 $ 591.00 4000 $ 556.72 $ 605.31 $ 745.64 - 5000 $ 551.32 $ 638.71 $ 745.64 6000 $ 551.32 $ 672.11 $ 745.64 - Using the unit prices proposed by each supplier, a weighted unit cost of all possible combinations in a one (single source), two, three and four supplier award scenarios was established and then from each category of one (single source), two, three and four supplier contract awards, the scenario with the lowest weighted unit cost was identified. Table 3 LOWEST WEIGHTED COST FOR EACH CONTRACT AWARD OPTION Option Weighted Average Estimated Annual Cost Unit Cost($/DryTon) ($Nr) 1 Vendor $ 551.32 $ 3,307,920 2 Vendors $ 548.97 $ 3,293,800 3 Vendors $ 556.73 $ 3,340,390 4 Vendors $ 572.63 $ 3,435,790 Table 4 COST OF 6,000 DRY TONS BASED UPON 2011-12 CONTRACT PERIOD Average Cost($/Dry Ton) Cost for 6000 Dry TonsNr Based Upon Pricing in the Usage 2011-2012 Contract Period CumeMvendor $ 671.86 1 $ 4,031,200 It is in the best interest of OCSD to seize the opportunity which will provide sustainable ferric chloride supply streams and price stability in the long term. Purchasing 1,000 dry tons of ferric chloride from Thatcher at $610/DT price, which is slightly greater than the current quarterly adjusted purchase price of $603/DT (table 5) can be adequately justified considering the high freight cost associated with the newly developed logistics for bringing the product into Southern California from Utah. However, the Thatcher Page 4 of 5 product price on the other hand is about 20% lower than others. The high Thatcher freight cost is expected to decline upon development of more efficient supply logistics. Table 5 PROPOSED AWARD OPTION RFP COST BREAKDOWN Contract RFP Pricing with Kemim Current Period 12/1/11 to Kemira Kemira CWT Pencco Thatcher 11/30/12 Contract 3000 Dry Tons 1000 Dry Tons 1000 Dry Tons 1000 Dry Tons Pre-Tax Unit Price $ 540.59 $ 476.90 $ 447.00 $ 440.00 $ 461.40 $ 385.00 Freight $ 88.02 $ 88.02 $ 88.00 $ 62.00 $ 78.00 $ 194.20 Tax $ 43.25 $ 38.15 $ 35.76 $ 35.20 $ 36.91 $ 30.80 Total $ 671.86 $ 603.07 $ 570.76 $ 537.20 $ 576.31 $ 610.00 CEQA N/A BUDGET/DELEGATION OF AUTHORITY COMPLIANCE This request complies with authority levels of the Sanitation District's Delegation of Authority. Date of ADDroval Contract Amount Continaencv 12/19/12 N/A N/A ATTACHMENTS N/A DH:SSB:ysh:cf Page 5 of 5 OPERATIONS COMMITTEE MeetlOgoate TOBd 0/1Dir. 0 13 Os/22/13 AGENDA REPORT Item Number Item Number 0 Orange County Sanitation District FROM: James D. Herberg, General Manager Originator: Nick Arhontes, P.E., Director of Facilities Support Services Manager: Mark Esquer, P.E., Engineering Manager, Collection Facilities SUBJECT: REGIONAL ODOR AND CORROSION CONTROL SERVICES, SPECIFICATION NO. C-2013-565BD GENERAL MANAGER'S RECOMMENDATION Items A-J: A. Award a contract to Hill Brothers Chemical Company, for Regional Odor and Corrosion Control Services, Specification No. C-2013-565BD, for Ferrous Chloride dosing services, at the unit price of $636.50/dry ton, $12.65/dry ton freight, delivered, plus tax; for an estimated total annual amount of $2,450,245; and additional program services for dose site development for an amount not to exceed $50,000 for the period July 1, 2013 through June 30, 2014,with four one- year renewal options; and, B. Award a contract to Hill Brothers Chemical Company, for Regional Odor and Corrosion Control Services, Specification No. C-2013-56513D, for Magnesium Hydroxide dosing services, at a unit price of $438.79/dry ton, $29.70/dry ton freight, delivered, plus tax; for an estimated total annual amount of $2,115,078; and additional program services for dose site development for an amount not to exceed $50,000 for the period July 1, 2013 through June 30, 2014,with four one- year renewal options; and, C. Award a contract to Hill Brothers Chemical Company for Application Services $100/day for Ferrous Chloride stations and $150/day for Magnesium Hydroxide stations; for an estimated total annual amount of $91,250; for Regional Odor and Corrosion Control Services, Specification No. C-2013-56513D, for the period July 1, 2013 through June 30, 2014,with four one-year renewal options; and, D. Award contract to Hill Brothers Chemical Company, for Field Services $100/day for Ferrous Chloride stations and $100/day for Magnesium Hydroxide stations; for an estimated total annual amount of $73,000; for Regional Odor and Corrosion Control Services, Specification No. C-2013-56513D, for the period July 1, 2013 through June 30, 2014,with four one-year renewal options; and, E. Award contract to Hill Brothers Chemical Company, for Regional Odor and Corrosion Control Services, Specification No. C-2013-565BD, to include a $100 per hour demurrage fee for mobile dosing upon request for Magnesium Hydroxide at a unit price 580.00/dry ton, $29.70/dry ton freight (maximum 48 hours), delivered, plus tax; for the period July 1, 2013 through June 30, 2014, with four Page 1 of 5 one-year renewal options; and, F. Award a contract to US Peroxide, LLC, for Regional Odor and Corrosion Control Services, Specification No. C-2013-565BD, for Calcium Nitrate dosing services, at the unit price of $2.28/gallons, $0.028/gallons freight, delivered, plus tax; for an estimated total annual amount of $499,016; and additional program services for dose site development mobilization and demobilization for an annual amount not to exceed $50,000; for the period July 1, 2013 through June 30, 2014, with four one-year renewal options; and, G. Award a contract to US Peroxide, LLC, for Application Services for $100/station for Calcium Nitrate stations, for an estimated total annual amount of $36,500; for Regional Odor and Corrosion Control Services, Specification No. C-2013-565BD, for the period July 1, 2013 through June 30, 2014, with four one- year renewal options; and, H. Award contract to US Peroxide, LLC, for Field Services $100/ gallon for Calcium Nitrate, for an estimated total annual amount of $36,500; for Regional Odor and Corrosion Control Services, Specification No. C-2013-565131), for the period of July 1, 2013 through June 30, 2014, with four one-year renewal options, and I. Approve an annual unit price contingency of 15%, per contract. J. Approve an annual service price contingency of 15%, per contract. SUMMARY The current contract expires on June 30, 2013 and allowed for four optional one-year renewals. OCSD requested pricing for the next renewal period and received a price increase from Hill Brothers Chemical Company, current supplier, that exceeded the Board approved annual unit price and program price contingency of 15% per contract. As a result, staff initiated an open Bid procurement. OCSD has been using these types of services since 2003. These contracts provide continuous treatment for odor and corrosion control within the regional trunk system and major tributary sewers using a variety of staff-recommended chemical applications. This serves to reduce odors at both OCSD treatment plants, as well as member agencies. Staff maintains oversight and daily interaction with outsourced service providers. In addition to the chemicals, the Contractors will provide all necessary equipment including tanks, containment, pumps, piping, secure fencing, and equipment monitoring to determine tank levels, leaks, and pump rates. OCSD needs flexibility in these contracts as new odorous hot spots are identified. These contacts also allow for flexibility to adjust to changing field conditions and chemical unit prices, and enables mobilization and demobilization of equipment for Page 2 of 5 testing as new products become available. Staff continually evaluates the most cost effective site-specific treatment approach, and anticipates conducting future trials for odor control based on changing conditions such as more stringent environmental regulations, costs, and other factors. During FY 2013/14, there will be two sites planned for calcium nitrate, two for magnesium hydroxide, and five for ferrous chloride. Staff anticipates possible site start- ups or trials in Newport Beach. In addition, data shows that along OCSD's Euclid trunk through Santa Ana and Garden Grove, there are high levels of hydrogen sulfide. If a site can be secured, dosing may begin in this trunk as well. The new contract provides equipment, chemical, services, and monitoring of the trunklines. This monitoring data provides information needed to adjust chemical dosing to meet levels of service for reducing odors and corrosion and prevent overdosing. The levels of service are: 1) Maintain an average of 25 parts per million (ppm) or less of hydrogen sulfide in the vapor headspace of the sewer trunks, and 2) Maintain 0.5 milligrams per liter (mg/L) of dissolved sulfides in the liquid phase of the wastewater. The emergency services will only be utilized with management approval in the event of a regional and national chemical supply shortage or delivery stoppage. In the past, this has been a rare occurrence (two times over a ten year period) caused by events such as hurricanes damaging production facilities or transit routes. PRIOR COMMITTEE/BOARD ACTIONS June 2012 —The Board approved contracts with US Peroxide, LLC, and to Hill Brothers Chemical Company for Regional Odor and Corrosion Control Services, Specification No. C-2012-52413D, and approved an annual unit price and program price contingency of 15%, per contract. July 2010 — The Board approved change orders to contracts with U.S. Peroxide, LLC, and to Hill Brothers Chemical Company for Regional Odor and Corrosion Control Services, Specification No. C-2009-405BD, and approved a 15% annual unit price contingency. May 2009 — The Board approved contracts with US Peroxide, LLC, and to Hill Brothers Chemical Company for Regional Odor and Corrosion Control Services, Specification No. C-2009-40513D, and approved a 10% annual unit price contingency. June 2008 —The Board approved a sole source contract with US Peroxide, LLC, for the application of a proprietary chemical process which uses hydrogen peroxide regenerated iron for odor and corrosion control, and approved a 10% unit cost escalation contingency. Page 3 of 5 ADDITIONAL INFORMATION A Bid process was used for procurement. Bids were received from three (3) companies. The companies were Siemens Industry Inc., Hill Brothers Chemical Company, and US Peroxide, LLC. Providing treatment in the regional trunks offers OCSD a secondary benefit of reducing hydrogen sulfide and odors entering Reclamation Plant No. 1 and Wastewater Treatment Plant No. 2 and conditioning the wastewater by off-setting the amount of chemicals dosed at the treatment plants. Staff continually evaluates developing products and techniques to reduce costs. Through OCSD's research program, a specialized application of oxygen is being considered to off-set chemical dosing needs, and a new modeling system will be tested to identify ideal dosing locations through modeling of liquid flows, chemical and biological reactions. Bid Procurement Under the guidance of the Finance Department's Contracts, Purchasing, and Materials Management Division, the bids were submitted on April 23, 2013, staff has determined that Hill Brothers Chemical Company, is/are the lowest responsive and responsible bidder(s). Bid tab below (see Table 1) Page 4 of 5 Table 1: Bid Hill Brothers US Peroxide, LLC Siemens Industry Inc Chemical Company Ferrous Chloride Product Cost $ 2,410,24-1.00 $ 2,453,100.00 $ 3,207,715.00 Service Cost $ 73,000.00 $ 673,750.00 $ 0 Subtotal $ 2,523,245.00 $ 3,126,850.00 $ 3,207,715.00 Magnesium Hydroxide Product Cast $ 2,115,078.01) $ 0 $ 2,608,200.00 Service Cost $ 91,250.00 $ 0 $ 0 Subtotal $ 2,206,328.00 $ 0 $ 2,608,200.00 Calcium Nitrate Product Cost $ 682,903.00.00 $ 493,465.00 $ 0 Service Cost $ 73,000.00 $ 58,400.00 $ 0 Subtotal $ 755,903.00 $ 551,865.00 $ 0 CEQA N/A BUDGET DELEGATION OF AUTHORITY This complies with authority levels of the Sanitation District's Delegation of Authority. This item has been budgeted in Division 342, line items 58, 60, 61. ATTACHMENTS The following attachment(s)maybe viewed on-line at the OCSD website (www.ocsd.com) with the complete agenda package and attachments: Draft Contract: Regional Odor and Corrosion Control Services Page 5&5 CONTRACT Regional Odor and Corrosion Control Services (ROCCS) Specification No. C-2013-565BD THIS CONTRACT is made and entered into as of the date it is fully executed below, by and between ORANGE COUNTY SANITATION DISTRICT hereinafter referred to as "OCSD" with main offices located at 10844 Ellis Avenue, Fountain Valley, California 92708-7018 and with main offices located at hereinafter referred to as "Company" collectively referred to as "the Parties". WITNESSETH WHEREAS, OCSD requires Regional Odor and Corros' n n ervi a OCCS) in its sewage treatment process and has prepared T rid a is t a a ad hereto and incorporated herein by reference as Exhibit " " ("S c ' n WHEREAS, Proposals for RO S, lion o. -2 1 -565BD were solicite cei and opened on d WHEREAS, O h h e o a provide ROCCS in a c asi Resolutio o. 0 7 ; nd O E o the BOard of Dire C D, u er, authorized of'fhis t ct between OCSD an Cc p d N EFORE, in consider h premi agreements hereinafter made and exc ged, Company and O S e as o ws: \\�� 1. Sco a of Wor i t be rformed in accordance with Exhibit " " at the direction/CC ole n er, MarcoPolo Velasco, or his designee. 2. 'h at to De of Work OCSD shall have the option to modify the Scope of Wok �t �� ogram objectives. This Contract may not be modified, changed or supple ented, nor may any obligations hereunder be waived or extensions of time for performance granted, except by written instrument signed by both parties. 4. Exhibits Exhibits to this Contract are incorporated by reference and made a part of this Contract as though fully set forth at length herein. Exhibits to this Contract are as follows in order of precedence: Exhibit"A" Scope of Work/Technical Services Specification Exhibit"B" Exhibit"C" Exhibit"D" Exhibit"E" Signed Acknowledgement of Insurance Requirements 5. Controlling Document In the event of any conflict or inconsistency between the provisions of this Contract and the Exhibits hereto, the provisions of this Contract shall in all respects govern and control. Agreement for ROCCS 1 of 8 Specification No. C-2013-565BD 6. Delivery 6.1 LOCATIONS to be called for by OCSD, deliveries shall be as directed by the OCSD Project Manager and performed as specked in Exhibit "A". Complete orders will be delivered F.O.B. destination. See Exhibit"B"for additional requirements. 6.2 CERTIFICATION OF WEIGHT Delivery weight of material shall be determined by certified scales. Certificates of weight shall be furnished by Company for all loads of chemicals delivered. Loading, hauling and unloading shall be done at the expense of Company. 6.3 ANALYSIS CERTIFICATION Each delivery of chemicals requires ritten certified analysis of the chemical delivered. A certified analysis is defined as t t ent signed by Company's representative declaring the analysis information is true d a u t . 6.4 OWNERSHIP AND CONTROL Ownership and co ro a is I li ered pursuant to this Contract shall remain solely and exclusive FN 0 n , u i c m ate transfer of possession by delivery to OCSD at the deal ated Io de ompany. 7. Quand \�J\ 7.1 The quantities of c c Is out d ' hibit are estimates only. o guarantee as to actu 09 ti of e e icals identified in Exhibit " 7.2 O D V r th at chemicals delivers dgryh fed wei ht s al ti II rovided to OCSD for eve a aYQ,a I n the tare ei , I h and net weight. t in of e i e t total chemical d ( ade s weight minus the are r e hall be determined i is Iy It each delivery and prio cl nin e t , or earing the delivery tank. 6. Pricinn 8.1 The prices to b ai tti6 cqe is Is and related Program Services are as defined in Exhibit" " heret 8.2 he e(�e sha r i firm for the duration of the Contract Term with the exception b ' g vlla Jpn pric justments made shall be as noted in Exhibit "C" and will be based up a t information furnished by Company and OCSD sources. OCSD reserves the gr ith or reject the proposed price increase or decrease. 8.3 rice changes may be made through the OCSD Purchase Order Process. 8.4 California State Sales tax shall not apply to the Service portion or to freight charges. Prices shall include all cartage and taxes except California State Sales Tax. The California State Sales Tax will be paid by OCSD. 9. Invokes 9.1 OCSD shall pay, Net 30 days, upon receipt and approval by OCSD Project Manager, Brian Reed or his designee, of itemized invoices, submitted in duplicate, in a form acceptable to OCSD to enable audit of the charges thereon. 9.2 All cash discounts shall be taken and computed from the date of completion of tasks or acceptance of equipment, material, installation and training, or from the date of receipt of invoice, whichever occurs last. 9.3 All invoices must reference the Purchase Order Number. At a minimum, all invoices shall include a description of the delivery location, the delivery date, the unit price, the weight of product delivered, the percent solution, weight, gallons, actual specific gravity and other Agreement for ROCCS 2 of 8 Specification No. C-2013-565BD parameters used to determine the cost for the shipment. 9.4 Company will mail the invoices to Orange County Sanitation District, P.O. Box 8127, Fountain Valley, CA 92728-8127, attention Accounts Payable. Company shall provide a duplicate copy of all invoices labeled Attention: Brian Reed, Division 820. 10. Contract Term The Services provided under this Contract shall commence upon July 1, 2013 and continue through June 30, 2014. 11. Renewals 11.1 OCSD may exercise the option to renew the Contract for up t u ( ) one-year (12 calendar months) periods based upon the criteria set forth in the ea a Exhibit "A", if mutually acceptable contract terms can be negotiated. OCSD I ke no to ation to renew nor give reason if it elects not to renew. 11.2 Renewals maybe made through the CS P rr a r S. 12. Extensions OCSD may ten th ntra o on -to-month basis for - rea to ensure that the ROCCS con 'n t rema full compliance with s and specifications. p a cha D during the extensio ri t th s pricing and rate s 'n t to u e e the Contract. 13. r . i .1 e s right to terminate this r s e�C e c , with or without 'n w ole art, at any time, by wri ten n t' o C ( e' red by certified mail, r r i r uested) of intent to ter ' at Up r ce o a rmination notice, Company s iately discontinue all a this Co Mass the notice directs otherwise). OC shall thereafter, withi th 0 d s, pay Co y for work performed (cost and fee) to the date of terminati 0 a y p as ly aives any claim to receive anticipated profits to be earned during the nc p rti n he Contract. Such notice of termination shall terminate t ' tract rel SO from any further fee, cost or claim hereunder by Com h a for o rmed to the date of termination. 13. e es the right to terminate this Contract immediately upon OCSD'S date ti ompany is not meeting specification requirements for delivery of quantities need , t level of service is inadequate, for poor quality of product, for OCSD unapproved increa a in rate, or any other default of the Contract. 13.3 OCSD may also immediately cancel for default of this Contract in whole or in part by written notice to Company: 13.3.1 if Company becomes insolvent or files a petition under the Bankruptcy Act; 13.3.2 if Company sells its business; or 13.3.3 if Company breaches any of the terms of this Contract. 13.4 All OCSD property in the possession or control of Company shall be returned by Company to OCSD upon demand, or at the termination of this Contract, whichever occurs first. 14. Indemnification and Hold Harmless Company agrees to save, indemnify, defend and hold harmless OCSD against any and all liability, claims, judgments, cost and demands, including demands arising from injuries or death of persons and damage to property, arising directly or indirectly out of the negligence or willful misconduct of Company, its employees, subcontractors or its suppliers, in relation to the rendition of services pursuant to this Contract, except claims or litigations arising through the sole negligence or willful misconduct of OCSD. Agreement for ROCCS 3 of 8 Specification No. C-2013-565BD Company agrees to reimburse OCSD for any expenditure, including reasonable attorney's fees, OCSD may incur by reason of such matters, and, if requested by OCSD, will defend any such suits at the cost and expense of Company. 15. Insurance Company shall purchase and maintain, throughout the life of this Contract and any periods of warranty or extensions, insurance in amounts equal to the requirements set forth in the signed Acknowledgement of Insurance Requirements (attached as Exhibit "E"). Company shall not commence work under this Contract until all required insurance is obtained in a form acceptable to OCSD, nor shall Company allow any subcontractor to commence service pursuant to a subcontract until all insurance required of the subco actor has been obtained. Failure to maintain required insurance coverage shall resu ' e ination of this Contract. 16. Equipment Loss OCSD will be responsible for a o age to C mpany-owned equipment, when OCSD determines OCSD is at fa an ill e e o p ny for such loss or damage upon receipt of invoices. 17. Conflict of Interest and e o i mpa a at all times avoid conflic nter or appearance of conflict o s in p o ace of Contract. 18. Coma 's R tIAS i Company's relaf i t performs o t i r is th an independent contr e p n ing Services un r h t hall, at all times, be and 0 Y16x i ion and ntr nyA,�� I ass of Company and n e o pany shall pay I 531an other amounts due it am 1 1 n e i n this Contract, and e e po ible for all legal rep a d o i a on esp ing them, such as social s c ' y i come tax withholding o ant n ation, worker's compensation and sim matters. 19. Sa tv and H a c s Po ' tes Contractor shall adhere to the Safety and Human urce in [Exhibit "B" hereto or hlt :// c e e .co i x? a e=38& arent=13953 . 20. 'n S oking is only allowed in designated areas. Smoking is not allowed in any buil le tr classified area or process area where methane gas may be present. Lack of co pli a with OCSD Smoking policy will be cause for removal of offending personnel from I he sit , termination of the Contract, or both. 21. Drug-Free Workplace All employees of Company who will perform work under this Contract must adhere to the California Drug-Free Workplace Act, Sections 8350 through 8357. 22. Assignments Neither this Contract nor any interest herein or any claim hereunder may be assigned by Company either voluntarily or by operation of law, nor may all or substantially all of this Contract be further subcontracted by Company without the prior written consent of OCSD. 23. Attorney's Fees If any action at law or in equity is necessary to enforce or interpret the terms of this Contract, the prevailing party shall be entitled to reasonable attorney's fees, costs and necessary disbursements, in addition to any other relief to which it may be entitled. 24. Permits. Ordinances and Regulations Any and all fees required by Federal, State, County, City and/or municipal laws, codes and/or tariffs that pertain to work performed under the terms of this Contract shall be paid by Company. Fees demanded for obtaining certificates, including associated inspection fees and expenses of regulatory body inspectors shall be paid Agreement for ROCCS 4 of 8 Specification No. C-2013-565BD by Company. 25. Compliance With Law Company warrants that under the performance of this Contract, it shall comply with all applicable federal, state and local laws, and all lawful orders rules and regulations thereunder. In connection with the execution of this Contract, Company shall not discriminate against employees or an applicant for employment because of race, religion, color, sex or national origin. Company shall take affirmative action to ensure that applicants are employed and employees are treated during their employment without regard to their race, religion, color, sex or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion or transfer; recruitment or recrui ent advertising; lay-off or termination; rate of pay, or other forms of compensation; anMeln for training, including apprenticeship. 26. Disputes 26.1 This Contract shall be governed by and ' d d th la s of the State of erp California and the Parties submit to jurisdI ion i ra g ty, ' e event any action is brought in connection with this Contra r pe r a t e o . Pending final resoluti f a dispute hereunder, Company all o dilig t w h e performance of thi ontr and in accordance with OC d isio . 26.2 In the e t of is a t struction or interpreta ' h' t t, r a rights or lig ti n er, t rties shall first attem $op i I the dis ute y d t a ies shall mutually select t r ovaa�i i lution of e p el rt re unable to agree on a o f di'�I'ibn s l e conducted 'n e h Commercial Median n R le t erc n itration Agreement, I e alt ate dispute resolutio ro dur o J is bitration through Mediation S e Orange County ("J r ny si r anization or entity conducting an alit e a dispute resolution oc s . 26.3 In the event th Pa s a b e t mely resolve the dispute through mediation, the issues in dis a all b mil o itration pursuant to California Code of Civil Procedure, Part itl 9 ns q. For such purpose, an agreed arbitrator shall be selected, or e ce o agre nt, each party shall select an arbitrator, and those two arbitrators sh 1 I ct t iscovery may be conducted in connection with the arbitration proceeding purs a t to nia Code of Civil Procedure Section 1283.05. The arbitrator, or three arbitr for cting as a board, shall take such evidence and make such investigation as deemed approp late and shall render a written decision on the matter in question. The arbitrator shall decide each and every dispute in accordance with the laws of the State of California. The arbitrator's decision and award shall be subject to review for errors of fact or law in the Superior Court for the County of Orange, with a right of appeal from any judgment issued therein. 27. Right to Review Services, Facilities, and Records 27.1 OCSD reserves the right to review any portion of the Services performed by Company under this Contract, and Company agrees to cooperate to the fullest extent possible. Company shall furnish to OCSD such reports, statistical data, and other information pertaining to Company's Services as shall be reasonably required by OCSD to carry out its rights and responsibilities under its agreements with its bondholders or noteholders and any other agreement relating to the development of the project(s) and in connection with the issuance of its official statements and other prospectuses with respect to the offering, sale, and issuance of its bond and other obligations. 27.2 The right of OCSD to review or approve drawings, specifications, procedures, instructions, reports, test results, calculations, schedules, or other data that are developed by Company shall not relieve Company of any obligation set forth herein. Agreement for ROCCS 5 of 8 Specification No. C-2013-565BD 26. Severability Any provision of this Contract which is found to be invalid or unenforceable shall be ineffective to the extent of such invalidity or unenforceability, and the invalidity or unenforceability of such provision shall not affect the validity or enforceability of the remaining provisions hereof. 29. Waiver The waiver of either party of any breach or violation of, or default under, any provision of this Contract, shall not be deemed a continuing waiver by such party of any other provision or of any subsequent breach or violation of this Contract or default thereunder. 30. Breach Any breach by Company to which OCSD does not obje II of operate as a waiver of OCSDS rights to seek remedies available to it for any su qu t e ch. 31. Public Contracts Law OCSD is subject to the p ov I t in th evailing wage determination made by the Director of Industrial at p a to a'fo his Labor Code part 7, Chapter 1, Article 2, Sections 1770, 773 n 7 's that all provisions of law applicable to public contracts are of is C n ac t t e a e extent as though set herein and will be comp=&an 0 a not pay less than the vail wage. 32. South a t t District (SCAGMe t addition th nt in tXhibi "A" hereto, it is arg+y e i it t all equi m t ni h I t led be in accordance with I le t u e a r ul ns of the out C aQt lit nagement District (SC II a ractices, which v a soc missions such as san blast n fi Id a ' ting or demolition of o c is ing components or s ur s, s II o wit the appropriate rules and r i of the SCAOMD. 33. Performance a 's the a a c i the performance of the provisions hereof. 34. Fam" wit rk a uting this Contract, Company warrants that: 1)it has inves to t tre' to o ad; 2) it has investigated the site of the work and is aware of all co ih e ; and ' understands the facilities, difficulties and restrictions of the work un r th n ct Should Company discover any latent or unknown conditions materially diffe in f o inherent in the work or as represented by OCSD, it shall immediately inform OCS of is and shall not proceed, except at Company's risk, until written instructions are receiv from OCSD. 35. Damage to OCSD'S Property Any OCSDS property damaged by Company, any subcontractor, or by the personnel of either will be subject to repair or replacement by Company at no cost to OCSD. 36. Third Party Rights Nothing in this Contract shall be construed to give any rights or benefits to anyone other than OCSD and Company. 37. Non-exclusive Agreement This Contract is a non-exclusive agreement. OCSD reserves the right to enter into agreements with one or more companies in order to secure these Services. 36. Authority to Execute The persons executing this Contract on behalf of the Parties warrant that they are duly authorized to execute this Contract and that by executing this Contract, the Parties are formally bound. 39. Entire Aureement This Contract constitutes the entire agreement of the Parties and Agreement for ROCCS 6 of 8 Specification No. C-2013-565BD supersedes all prior written or oral and all contemporaneous oral agreements, understandings, and negotiations between the Parties with respect to the subject matter hereof. 0 00 � o 0 o 0 0 0 0 Agreement for ROCCS 7 of 8 Specification No. C-2013-565BD 40. Notices All notices under this Contract must be in writing. Written notice shall be sent by registered or certified mail, postage prepaid, return receipt requested, or by any other overnight delivery service which delivers to the noticed destination and provides proof of delivery to the sender. Any facsimile notice must be followed within three (3) days by written notice. All notices shall be effective when first received at the following addresses: OCSD: Clarice M. Marcin Senior Contracts Administrator Orange County Sanitation District 10844 Ellis Avenue Fountain Valley, CA 92708-7018 Company: Company Name IN WITNESS WHEREOF, the !as a ave heLeLAo set their hands the d r indicated below. O E COUNTY SANITA O T O ated: By: air f i s Dated: I k of the Boards Dated: Contracts/Purchasing Manager 0 COMPANY Dated: By: Print Name and Title of Officer IRS Employer's I.D. Number Agreement for ROCCS 8 of 8 Specification No. C-2013-565BD OPERATIONS COMMITTEE Meng Date To ad.of Di,. 0 ed01,13 -- AGENDA REPORT Item Number Item Number u Orange County Sanitation District FROM: James D. Herberg, General Manager Originator: Jeff Reed, Director of Human Resources SUBJECT: Retirement Program Update GENERAL MANAGER'S RECOMMENDATION Information only. SUMMARY Representatives from the Orange County Employees Retirement System (OCERS) will provide the Board with a comprehensive overview of the Orange County Sanitation District's (OCSD) retirement program. PRIOR COMMITTEE/BOARD ACTIONS N/A ADDITIONAL INFORMATION Regular full-time and part-time employees participate in the Orange County Employees Retirement System (OCERS), which is governed by the County Employees Retirement Law (CERL). OCSD pays an employer contribution rate which is determined annually by OCERS. The FY 2012-2013 employer contribution rates range from 24.89% to 27.47%, based on retirement formula. OCERS projects a rate increase effective July 1, 2013, and will present on the anticipated costs and assumptions. Active OCERS members (employees) contribute to the plan via employee contributions, ranging from 5.54% to 14.51%, based on age and retirement formula. The average employee contribution rate is 11.37% Most current employees were hired in under Plan H; providing a benefit of 2.5% at 55; and the employer contributes 3.5% toward the employee's contribution. A second tier retirement formula was negotiated with all OCSD labor groups. Thereafter, all new hires were subject to the second tier retirement formula (Plan B), which provides a benefit of 1.667% at 57.5. The third tier retirement formula (Plan U) was implemented per the Public Employee Pension Reform Act (PEPRA) on January 1, 2013, which provides a benefit of 2% at 62. Employees pay the full employee contribution rate for Plans B and U; there is no employer pick up of any portion of the employee contribution rate. Page 1 of 2 CEQA N/A BUDGET/ DELEGATION OF AUTHORITY COMPLIANCE N/A ATTACHMENT N/A Page 2 of 2 Glossary of Terms and Abbreviations AQMD Air Quality Management District ASCE American Society of Civil Engineers BOO Biochemical Oxygen Demand CARB California Air Resources Board CASA California Association of Sanitation Agencies CCTV Closed Circuit Television CEQA California Environmental Quality Act CRWQCB California Regional Water Quality Control Board CWA Clean Water Act CWEA California Water Environment Association EIR Environmental Impact Report EMT Executive Management Team EPA U.S. Environmental Protection Agency FOG Fats, Oils, and Grease FSSD Facilities Support Services Department gpd Gallons per day GWR System Groundwater Replenishment System (also called GWRS) LOS Level of Service MGD Million gallons per day NACWA National Association of Clean Water Agencies NPDES National Pollutant Discharge Elimination System NWRI National Water Research Institute O&M Operations and Maintenance OCCOG Orange County Council of Governments OCHCA Orange County Health Care Agency OCSD Orange County Sanitation District OCWD Orange County Water District OOBS Ocean Outfall Booster Station OSHA Occupational Safety and Health Administration POTW Publicly Owned Treatment Works ppm Parts per million RFP Request For Proposal RWQCB Regional Water Quality Control Board SARFPA Santa Ana River Flood Protection Agency SARI Santa Ana River Inceptor SARWQCB Santa Ana Regional Water Quality Control Board Glossary of Terms and Abbreviations SAWPA Santa Ana Watershed Project Authority SCADA Supervisory Control and Data Acquisition system SCAP Southern California Alliance of Publicly Owned Treatment Works SCAQMD South Coast Air Quality Management District SOCWA South Orange County Wastewater Authority SSMP Sanitary Sewer Management Plan SSO Sanitary Sewer Overflow SWRCB State Water Resources Control Board TDS Total Dissolved Solids TMDL Total Maximum Daily Load TSS Total Suspended Solids WDR Waste Discharge Requirements WEF Water Environment Federation WERF Water Environment Research Foundation Activated-sludge process — A secondary biological wastewater treatment process where bacteria reproduce at a high rate with the introduction of excess air or oxygen, and consume dissolved nutrients in the wastewater. Biochemical Oxygen Demand (BOD)—The amount of oxygen used when organic matter undergoes decomposition by microorganisms. Testing for BOD is done to assess the amount of organic matter in water. Biosolids — Biosolids are nutrient rich organic and highly treated solid materials produced by the wastewater treatment process. This high-quality product can be recycled as a soil amendment on farm land or further processed as an earth-like product for commercial and home gardens to improve and maintain fertile soil and stimulate plant growth. Capital Improvement Program (CIP) — Projects for repair, rehabilitation, and replacement of assets. Also includes treatment improvements, additional capacity, and projects for the support facilities. Coliform bacteria—A group of bacteria found in the intestines of humans and other animals, but also occasionally found elsewhere used as indicators of sewage pollution. E. coli are the most common bacteria in wastewater. Collections system — In wastewater, it is the system of typically underground pipes that receive and convey sanitary wastewater or storm water. Certificate of Participation (COP) — A type of financing where an investor purchases a share of the lease revenues of a program rather than the bond being secured by those revenues. Contaminants of Potential Concern (CPC) — Pharmaceuticals, hormones, and other organic wastewater contaminants. Dilution to Threshold (D!T) — the dilution at which the majority of the people detect the odor becomes the D(f for that air sample. Glossary of Terms and Abbreviations Greenhouse gases — In the order of relative abundance water vapor, carbon dioxide, methane, nitrous oxide, and ozone gases that are considered the cause of global warming ("greenhouse effect'). Groundwater Replenishment (GWR) System — A joint water reclamation project that proactively responds to Southern California's current and future water needs. This joint project between the Orange County Water District and the Orange County Sanitation District provides 70 million gallons a day of drinking quality water to replenish the local groundwater supply. Levels of Service (LOS)—Goals to support environmental and public expectations for performance. NOMA— N-Nitrosodimethylamine is an N-nitrosoamine suspected cancer-causing agent. It has been found in the Groundwater Replenishment System process and is eliminated using hydrogen peroxide with extra ultra-violet treatment. National Biosolids Partnership (NBP) — An alliance of the National Association of Clean Water Agencies (NACWA) and Water Environment Federation (WEF), with advisory support from the U.S. Environmental Protection Agency (EPA). NBP is committed to developing and advancing environmentally sound and sustainable biosolids management practices that go beyond regulatory compliance and promote public participation in order to enhance the credibility of local agency biosolids programs and improved communications that lead to public acceptance. Plume—A visible or measurable concentration of discharge from a stationary source or fixed facility. Publicly-owned Treatment Works (POTW)— Municipal wastewater treatment plant. Santa Ana River Interceptor (SARI) Line — A regional brine line designed to convey 30 million gallons per day (MGD) of non-reclaimable wastewater from the upper Santa Ana River basin to the ocean for disposal, after treatment. Sanitary sewer — Separate sewer systems specifically for the carrying of domestic and industrial wastewater. Combined sewers carry both wastewater and urban run-off. South Coast Air Quality Management District (SCAQMD) — Regional regulatory agency that develops plans and regulations designed to achieve public health standards by reducing emissions from business and industry. Secondary treatment — Biological wastewater treatment, particularly the activated-sludge process, where bacteria and other microorganisms consume dissolved nutrients in wastewater. Sludge—Untreated solid material created by the treatment of wastewater. Total suspended solids (TSS)—The amount of solids floating and in suspension in wastewater. Trickling filter — A biological secondary treatment process in which bacteria and other microorganisms, growing as slime on the surface of rocks or plastic media, consume nutrients in wastewater as it trickles over them. Urban runoff — Water from city streets and domestic properties that carry pollutants into the storm drains, rivers, lakes, and oceans. Wastewater—Any water that enters the sanitary sewer. Watershed —A land area from which water drains to a particular water body. OCSD's service area is in the Santa Ana River Watershed.