HomeMy WebLinkAbout05-01-2013 Operations Committee Agenda Packet Orange County Sanitation District Wednesday, May 1, 2013
Regular Meeting of the 5:00 P.M.
Operations Committee Administration Building
Board Room
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7130
AGENDA
PLEDGE OF ALLEGIANCE:
DECLARATION OF QUORUM:
PUBLIC COMMENTS: If you wish to speak, please complete a Speaker's Form and give it to the
Clerk of the Board. Speakers are requested to limit comments to three minutes.
REPORTS: The Committee Chair and the General Manager may present verbal reports on
miscellaneous matters of general interest to the Committee Members. These reports are for information
only and require no action by the Committee.
CONSENT CALENDAR:
1. Approve Minutes of April 3, 2013, Operations Committee meeting.
2. Recommend to the Board of Directors to:
Approve Amendment No. 1 to the Professional Services Agreements with V&A
Consulting Engineers, Inc., and CSI Services, Inc., providing for on-call Coatings
Inspection, Corrosion Testing, and Confined-Space Entry Services for Collection
System and Treatment Plant Projects, extending the contract period from July 1,
2013 to August 31, 2013.
3. Recommend to the Board of Directors to:
Approve Amendment No. 1 to the Professional Services Agreements with Ninyo
& Moore, and Converse Consultants, providing for on-call Materials Testing,
Inspection, and other Geotechnical Testing Services for Collection System and
Treatment Plant Projects, extending the contract period from July 1, 2013 to
August 31, 2013.
05/01/13 Operations Committee Agenda Page 1 of 5
4. Recommend to the Board of Directors to:
Approve Amendment No. 1 to the Professional Services Agreements with
Stantec Consulting, and Bush and Associates, providing for on-call Surveying
Services for Collection System and Treatment Plant Projects, extending the
contract period from July 1, 2013 to August 31, 2013.
5. Recommend to the Board of Directors to:
A. Approve a Sole Source Agreement with ALS Environmental for the
purpose of collecting and analyzing foul air samples at locations at both
the Orange County Sanitation District (OCSD) treatment plants, in
separate events, for a total amount not to exceed $282,776, plus any
applicable taxes or sample shipping fees;
B. Approve a contingency of$14,139 (5%);
C. Approve a Sole Source Agreement with the University of California, Los
Angeles for the purpose of analyzing foul air samples by the Odor Profile
and Odor Wheel Methods at 34 different locations at both OCSD
treatment plants during the warm months of 2013, for a total amount not to
exceed $134,618; and
D. Approve a contingency of$6,731 (5%).
6. Recommend to the Board of Directors to:
A. Approve a Sole Source Agreement with Kruger Inc. for equipment
procurement, installation, and maintenance services of six electronic
noses to be located in Plant No.1 and Plant No. 2, for a total amount not
to exceed $450,000, plus any applicable taxes; and
B. Approve a contingency of$22,500 (5%)
7. Authorize the General Manager to negotiate a Professional Consultant Services
Agreement with Carollo Engineers for engineering support services during
construction of Plant Water System Rehabilitation at Plant No. 2, Project No. P2-
101.
8. A. Award a contract to RT Contractor Corp (primary) and Verne's Plumbing,
Inc. (secondary) for general plumbing services, Specification No. S-2013-
556 BD, for the period July 1, 2013 through June 30, 2014, for a combined
total annual amount not to exceed $175,000 with four one-year renewal
options; and
B. Approve an annual contingency of$17,500 (10%).
05/01/13 Operations Committee Agenda Page 2 of 5
NON-CONSENT:
9. Recommend to the Board of Directors to:
Items A-E:
A. Award a contract to Kemira Water Solutions, Inc., for the purchase of
liquid Ferric Chloride, Specification No. C-2013-553BD, for the period July
1, 2013 through June 30, 2014, for a unit price of $535.00 per dry ton
delivered, plus applicable sales tax for an estimated annual amount of
$1,712,280 with four one-year renewal options; and,
B. Award a contract to Thatcher Company of California, Inc., for the purchase
of liquid Ferric Chloride, Specification No. C-2013-55313D, for the period
July 1, 2013 through June 30, 2014, for a unit price of$579.20 per dry ton
delivered, plus applicable sales tax for an estimated annual amount of
$610,000 with four one-year renewal options; and,
C. Award a contract to Pencco, Inc., for the purchase of liquid Ferric
Chloride, Specification No. C-2013-55313D, for the period July 1, 2013
through June 30, 2014, for a unit price of $539.40 per dry ton delivered,
plus applicable sales tax for an estimated annual amount of $576,310 with
four one-year renewal options; and,
D. Award a contract to California Water Technologies, LLC., for the purchase
of liquid Ferric Chloride, Specification No. C-2013-553BD, for the period
July 1, 2013 through June 30, 2014, for a unit price of$502.00 per dry ton
delivered, plus applicable sales tax for an estimated annual amount of
$537,200 with four one-year renewal options; and,
E. Approve a unit price contingency of 10% per contract.
10. Recommend to the Board of Directors to:
Items A-J:
A. Award a contract to Hill Brothers Chemical Company, for Regional Odor
and Corrosion Control Services, Specification No. C-2013-56513D, for
Ferrous Chloride dosing services, at the unit price of $636.50/dry ton,
$12.65/dry ton freight, delivered, plus tax; for an estimated total annual
amount of $2,450,245; and additional program services for dose site
development for an amount not to exceed $50,000 for the period July 1,
2013 through June 30, 2014,with four one-year renewal options; and,
B. Award a contract to Hill Brothers Chemical Company, for Regional Odor
and Corrosion Control Services, Specification No. C-2013-56513D, for
Magnesium Hydroxide dosing services, at a unit price of $438.79/dry ton,
05/01/13 Operations Committee Agenda Page 3 of 5
$29.70/dry ton freight, delivered, plus tax; for an estimated total annual
amount of $2,115,078; and additional program services for dose site
development for an amount not to exceed $50,000 for the period July 1,
2013 through June 30, 2014,with four one-year renewal options; and,
C. Award a contract to Hill Brothers Chemical Company for Application
Services $100/day for Ferrous Chloride stations and $150/day for
Magnesium Hydroxide stations; for an estimated total annual amount of
$91,250; for Regional Odor and Corrosion Control Services,
Specification No. C-2013-565BD, for the period July 1, 2013 through
June 30, 2014,with four one-year renewal options; and,
D. Award contract to Hill Brothers Chemical Company, for Field Services
$100/day for Ferrous Chloride stations and $100/day for Magnesium
Hydroxide stations; for an estimated total annual amount of $73,000; for
Regional Odor and Corrosion Control Services, Specification No. C-
2013-565BD, for the period July 1, 2013 through June 30, 2014, with
four one-year renewal options; and,
E. Award contract to Hill Brothers Chemical Company, for Regional Odor and
Corrosion Control Services, Specification No. C-2013-565BD, to include
a $100 per hour demurrage fee for mobile dosing upon request for
Magnesium Hydroxide at a unit price 580.00/dry ton, $29.70/dry ton freight
(maximum 48 hours), delivered, plus tax; for the period July 1, 2013
through June 30, 2014,with four one-year renewal options; and,
F. Award a contract to US Peroxide, LLC, for Regional Odor and Corrosion
Control Services, Specification No. C-2013-565BD, for Calcium Nitrate
dosing services, at the unit price of $2.28/gallons, $0.028/gallons freight,
delivered, plus tax; for an estimated total annual amount of $499,016; and
additional program services for dose site development mobilization and
demobilization for an annual amount not to exceed $50,000; for the period
July 1, 2013 through June 30, 2014, with four one-year renewal options;
and,
G. Award a contract to US Peroxide, LLC, for Application Services for
$100/station for Calcium Nitrate stations, for an estimated total
annual amount of $36,500; for Regional Odor and Corrosion Control
Services, Specification No. C-2013-565BD, for the period July 1, 2013
through June 30, 2014,with four one-year renewal options; and,
H. Award contract to US Peroxide, LLC, for Field Services $100/ gallon for
Calcium Nitrate, for an estimated total annual amount of $36,500; for
Regional Odor and Corrosion Control Services, Specification No. C-2013-
565BD, for the period of July 1, 2013 through June 30, 2014, with four
one-year renewal options, and
05/01/13 Operations Committee Agenda Page 4 of 5
I. Approve an annual unit price contingency of 15%, per contract.
J. Approve an annual service price contingency of 15%, per contract.
INFORMATION ITEMS:
11. Retirement Program Update
DEPARTMENT HEAD REPORTS:
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA
ITEMS, IF ANY:
ADJOURNMENT:
The next Operations Committee meeting is scheduled for Wednesday, June 5, 2013, at
5:00 p.m.
Accommodations for the Disabled: Meeting Rooms are wheelchair accessible. If you require any special disability
related accommodations, please contact the Orange County Sanitation District Clerk of the Board's office at
(714)593-7130 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability
and the type of accommodation requested.
Aaenda Posting: In accordance with the requirements of California Government Code Section 54954.2,this agenda
has been posted outside the main gate of the Sanitation District's Administration Building located at 10844 Ellis
Avenue, Fountain Valley, California, not less than 72 hours prior to the meeting date and time above. All public
records relating to each agenda item, including any public records distributed less than 72 hours prior to the meeting
to all,or a majority of the Board of Directors,are available for public inspection in the office of the Clerk of the Board.
NOTICE TO DIRECTORS: To place items on the agenda for the Committee Meeting, items must be submitted to the
Clerk of the Board 14 days before the meeting.
Maria E.Ayala
Clerk of the Board
(714)593-7130
mavala(rIlocsd.com
For any questions on the agenda,Committee members may contact staff at:
General Manager Jim Herberg (714)593-7300 iherbera(Mocsd.com
Assistant General Manager Bob Ghirelli (714)593-7400 rohirelliamsd.com
Director of Engineering Nick Kanetis (714)593-7310 nkanetisOoosd.cem
Director of Facility Support Services Nick Arhontes (714)593-7210 narhontes(Wocsd.com
Director of Operations&Maintenance Ed Tortes 714 593-7080 etorres ocsd.com
05/01/13 Operations Committee Agenda Page 5 of 5
OPERATIONS COMMITTEE Needng Dare TOBd.Or W.
05/01/13 OS/22/13
AGENDA REPORT ItemNumber Item Number
z
Orange County Sanitation District
FROM: James D. Herberg, General Manager
Originator: Nick Kanetis, Director of Engineering
Project Manager: Terry Krie, Senior Construction Inspector Supervisor
SUBJECT: CORROSION TESTING SERVICES
GENERAL MANAGER'S RECOMMENDATION
Approve Amendment No. 1 to the Professional Services Agreements with V&A
Consulting Engineers, Inc., and CSI Services, Inc., providing for on-call Coatings
Inspection, Corrosion Testing, and Confined-Space Entry Services for Collection
System and Treatment Plant Projects, extending the contract period from July 1, 2013
to August 31, 2013.
SUMMARY
The Orange County Sanitation District (Sanitation District) uses outside Consultants for
coatings inspection, corrosion testing, and confined space entry services in support of
Capital Improvement and Maintenance Projects during the planning, design, and
construction of facilities both inside the plants and for the collection systems. These
Consultants are utilized in inspection and root cause analysis for areas showing
corrosion, inspection of newly coated structures and mechanical systems, and provide
their own access to confined space areas. These corrosion Consultants are
responsible for taking samples, performing material testing/analysis, and performing
other related tasks as directed by staff.
The existing agreement with V&A Consulting Engineers, Inc. and CSI Services, Inc. is
scheduled to expire on June 30, 2013.
To effectively maintain a smooth bid process, as well as maintaining material testing
and geotechnical investigation services, staff recommends an extension of the
agreement to August 31, 2013 to ensure an ample amount of time is allowed to update
the technical and evaluation requirements, and send out Requests for Proposals for
new professional services agreements. This time extension will be made at no change
to the cost of the existing agreements.
This is an extension of time only without an increase to the contract amount.
Page 1 of 2
PRIOR COMMITTEE/BOARD ACTIONS
May 2010 — Board of Directors approved a three-year Professional Services Agreement
with V&A Consulting Engineers, Inc. and CSI Services, Inc. providing for on-call
Coatings Inspection, Corrosion Testing, and Confined-Space Entry Services for
Collection System and Treatment Plant Projects, in an amount not to exceed $400,000.
ADDITIONAL INFORMATION
There are sufficient funds in the individual project budgets that require these services,
but the current agreement expires on June 30, 2013. This amendment will extend the
agreement through August 31, 2013, with no charge to the cost of the agreement.
Sanitation District staff will use these Consultants on an as-needed basis only. The
total agreement cost is not guaranteed nor is it paid to the Consultant if their services
are not used.
CEQA
N/A
BUDGET/DELEGATION OF AUTHORITY COMPLIANCE
This Professional Services Agreement complies with authority levels of the Sanitation
District's Delegation of Authority and the budget is sufficient for this recommended
action. These funds are included in the individual project budgets that require these
services.
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Page 2 of 2
OPERATIONS COMMITTEE Meeting Date Toad.ofDir.
05/01/13 05/22/13
AGENDA REPORT Item Number Item Number
3
Orange County Sanitation District
FROM: James D. Herberg, General Manager
Originator: Nick Kanetis, Director of Engineering
Project Manager: Terry Krie, Senior Construction Inspector Supervisor
SUBJECT: GEOTECHNICAL TESTING SERVICES
GENERAL MANAGER'S RECOMMENDATION
Approve Amendment No. 1 to the Professional Services Agreements with Ninyo &
Moore, and Converse Consultants, providing for on-call Materials Testing, Inspection,
and other Geotechnical Testing Services for Collection System and Treatment Plant
Projects, extending the contract period from July 1, 2013 to August 31, 2013.
SUMMARY
The Orange County Sanitation District (Sanitation District) uses outside Consultants for
material testing and geotechnical investigation services in support of Capital
Improvement and Maintenance Projects during the planning, design, and construction of
facilities both inside the plants and for the collection systems. The Scope of Work
includes taking samples, laboratory and field, material testing, geotechnical testing, and
analysis.
The existing agreement with Ninyo & Moore and Converse Consultants is scheduled to
expire on June 30, 2013.
To effectively maintain a smooth bid process, as well as maintaining material testing
and geotechnical investigation services, staff recommends an extension of the
agreement to August 31, 2013 to ensure an ample amount of time is allowed to update
the technical and evaluation requirements, and send out the Requests for Proposals for
new professional services agreements. This time extension will be made at no change
to the cost of the existing agreements.
This is an extension of time only without an increase to the contract amount.
PRIOR COMMITTEE/BOARD ACTIONS
May 2010 — Board of Directors approved a three-year Professional Services Agreement
with Ninyo & Moore and Converse Consultants, providing for on-call Materials Testing,
Inspection, and other Geotechnical Testing Services for Collection System and
Treatment Plant Projects, in an amount not to exceed $300,000.
Page 1 of 2
ADDITIONAL INFORMATION
There are sufficient funds in the individual project budgets that require these services,
but the current agreement expires on June 30, 2013. This amendment will extend the
agreement through August 31, 2013, with no change to the cost of the agreement.
Sanitation District staff will use these Consultants on an as-needed basis only. The
total agreement cost is not guaranteed nor is it paid to the Consultant if their services
are not used.
CEQA
N/A
BUDGET/DELEGATION OF AUTHORITY COMPLIANCE
This Professional Services Agreement complies with authority levels of the Sanitation
District's Delegation of Authority and the budget is sufficient for the recommended
action. These funds are included in the individual project budgets that require these
services.
NK:TC:dm:gc
Page 2 of 2
OPERATIONS COMMITTEE Meeth,Dale TOBd 011Di,.
0 101113 Os/22/13
AGENDA REPORT Item Number Item Number
a
Orange County Sanitation District
FROM: James D. Herberg, General Manager
Originator: Nick Kanetis, Director of Engineering
Project Manager: Terry Krie, Senior Construction Inspector Supervisor
SUBJECT: SURVEYING SERVICES
GENERAL MANAGER'S RECOMMENDATION
Approve Amendment No. 1 to the Professional Services Agreements with Stantec
Consulting, and Bush and Associates, providing for on-call Surveying Services for
Collection System and Treatment Plant Projects, extending the contract period from
July 1, 2013 to August 31, 2013.
SUMMARY
The Orange County Sanitation District (Sanitation District) uses outside Consultants for
surveying services in support of Capital Improvement and Maintenance Projects during
the planning, design, and construction of facilities both inside the plants and for the
collection systems. These licensed surveying companies are responsible for locating
the position of new facilities, checking placement of underground facilities, and
performing other varied tasks as directed by staff.
The existing agreement with Stantec Consulting and Bush and Associates is scheduled
to expire on June 30, 2013.
To effectively maintain a smooth bid process, as well as maintaining material testing
and geotechnical investigation services, staff recommends an extension of the
agreement to August 31, 2013 to ensure an ample amount of time is allowed to update
the technical and evaluation requirements, and send out Requests for Proposals for
new professional services agreements. This time extension will be made at no change
to the cost of the existing agreements.
This is an extension of time only without an increase to the contract amount.
PRIOR COMMITTEE/BOARD ACTIONS
May 2010 — Approved a three-year Professional Services Agreement with Stantec
Consulting and Bush and Associates, providing for on-call Surveying Services for
Collection System and Treatment Plant Projects, in an amount not to exceed $200,000.
Page 1 of 2
ADDITIONAL INFORMATION
There are sufficient funds in the individual project budgets that require these services,
but the current agreement expires on June 30, 2013. This amendment will extend the
agreement through August 31, 2013, with no change to the cost of the agreement.
Sanitation District staff will use these Consultants on an as-needed basis only. The
total agreement cost is not guaranteed nor is it paid to the Consultant if their services
are not used.
CEQA
N/A
BUDGET/DELEGATION OF AUTHORITY COMPLIANCE
This Professional Services Agreement complies with authority levels of the Sanitation
District's Delegation of Authority and the budget is sufficient for the recommended
action. These funds are included in the individual project budgets that require these
services.
NK:TC:dm:gc
Page 2 of 2
OPERATIONS COMMITTEE MeebngDate TOBO.ofDir.
0501/13 05/22/13
AGENDA REPORT Item number Item Number
s
Orange County Sanitation District
FROM: James D. Herberg, General Manager
Originator: Nick Kanetis, Director of Engineering
Project Manager: Ted Vitko
SUBJECT: ODOR MASTER PLAN — ODOR MONITORING INVESTIGATION BY
ALS ENVIRONMENTAL AND UCLA
GENERAL MANAGER'S RECOMMENDATION
A. Approve a Sole Source Agreement with ALS Environmental for the purpose of
collecting and analyzing foul air samples at locations at both the Orange County
Sanitation District (OCSD) treatment plants, in separate events, for a total amount
not to exceed $282,776, plus any applicable taxes or sample shipping fees;
B. Approve a contingency of$14,139 (5%);
C. Approve a Sole Source Agreement with the University of California, Los Angeles for
the purpose of analyzing foul air samples by the Odor Profile and Odor Wheel
Methods at 34 different locations at both OCSD treatment plants during the warm
months of 2013, for a total amount not to exceed $134,618; and
D. Approve a contingency of$6,731 (5%).
SUMMARY
The Odor Control Master Plan (SP-166) is expected to be completed by December
2014 and will provide the basis for a cost analysis for alternative Level of Service for
plant odor treatment. The Five-Year Strategic Plan adopted in November 2012 called
for this Master Plan effort to validate the scope, priority, and measurement approach to
odor. In order to accomplish this, staff will approach the project in three phases; an
odor monitoring investigation phase, an odor modeling phase, and a report-writing
phase. This request involves the first phase, the odor monitoring investigation.
The odor monitoring investigation will help measure the effectiveness of the existing
odor control facilities and determine if additional facilities or technologies are needed.
The results could potentially affect several tens of millions of dollars in future projects.
For this reason in this first phase, all major odorous processes at both treatment plants
will be sampled and sent to certified laboratories for the analysis of specific odorants
and other sensory tests. The odorous processes will be sampled four separate times in
order to help establish a sound statistical analysis of the results.
ALS Environmental is the only known certified laboratory in Southern California
equipped to analyze the wide range of odorants required for this project.
Page t of 2
ALS Environmental will include the services of two teams of experienced sample
technicians equipped with state-of-the art sampling apparatus and trained in chain of
custody methodology that will ensure accurate and representative results.
ALS Environmental will also include the services of Dr. Irwin Suffet of the University of
California, Los Angeles (UCLA) Institute of the Environment and Sustainability and
professor at the School of Public Health. Dr. Suffet will provide a specialized method of
analysis of odorants using a combination of Gas Chromatography and Mass
Spectroscopy (Odor Profile Method) along with a sensory evaluation using the Odor
Wheel Method. This combination will offer OCSD a complete characterization and
intensity of odors at the various odorous processes at both treatment plants. Dr. Suffet
will also serve as a consultant to OCSD staff throughout the odor monitoring
investigation and for the final statistical data analysis and odor results interpretation in
preparation for the subsequent phases of this effort.
UCLA will provide the trained staff and its laboratory facilities to conduct the analysis by
the Odor Profile and Odor Wheel methods. The work at UCLA will be conducted by
advanced degree students under the direction of Dr. Suffet who perfected the above
odor identification methods. UCLA's School of Public Health is the only organization
that conducts such odor characterization methods in California.
PRIOR COMMITTEE/BOARD ACTIONS
None.
ADDITIONAL INFORMATION
Staff is presenting its recommendation based on careful research of the subject matter
with the aim at obtaining as much field information about this difficult to quantify subject
as possible. Odors are difficult to analyze and as a result are quite onerous and
expensive. Given this, the Board has an option to partially approve this request by not
approving the Sole Source contract with UCLA. However, by doing so, OCSD may be
missing the opportunity to see the advantages of this new and simplified odor
identification method that can be used by staff in resolving plant odor complaints by
OCSD's plant neighbors.
CEQA
This is not considered a project under CEQA.
BUDGET/DELEGATION OF AUTHORITY COMPLIANCE
This request complies with authority levels of the Sanitation District's Delegation of
Authority. This item has been budgeted for FY 2012-13 and FY 2013-14 (section 8,
page 83).
Date of Approval Contract Amount Contingency
10/24/12 $1,200,000 10%
Page 2 of 2
OPERATIONS COMMITTEE Meeting Date TOBd.ofDir.
05/01/13 05/22/13
AGENDA REPORT Item Number Item Number
6
Orange County Sanitation District
FROM: Jim Herberg, General Manager
Originator: Nick Kanetis, Director of Engineering
Project Manager: Andre Miller
SUBJECT: ODOR CONTROL MASTER PLAN — ODOR MONITORING
ELECTRONIC SENSORS TO DETECT ODORS (D/T)
GENERAL MANAGER'S RECOMMENDATION
A. Approve a Sole Source Agreement with Kruger Inc. for equipment procurement,
installation, and maintenance services of six electronic noses to be located in Plant
No.1 and Plant No. 2, for a total amount not to exceed $450,000, plus any applicable
taxes; and
B. Approve a contingency of$22,500 (5%)
SUMMARY
The Odor Control Master Plan (SP-166) is expected to be completed by December
2014. To accomplish this, staff proposes a three phase approach; an odor monitoring
investigation phase, an odor modeling phase, and a report-writing phase. The Five-
Year Strategic Plan adopted in November 2012 called for this Master Plan effort to
validate the scope, priority, and measurement approach to odor.
The odor monitoring will help staff to understand the effectiveness of the existing odor
control facilities and determine the need for additional facilities or new technologies,
potentially affecting several tens of million dollars in future projects. As part of the odor
monitoring phase, six electronic sensors (eNoses) are proposed for installation within
the Plant No. 1 and 2 on those locations considered as significant sources of odors
around Orange County Sanitation District (OCSD).
There are no known systems like that offered by Kruger Inc. that detect, measure,
model and monitor odors continuously from the site. Kruger Inc. uses eNoses to detect
odors much like the human nose does. Unlike other technologies that measure the
presence of individual odor-causing chemicals, the eNose quantifies odors in odor units
(D/T) and use that information, along with meteorological data, to indicate to plant
operators when odors are becoming a problem.
Kruger Inc. will provide equipment procurement, process and design engineering field,
and a subsequent yearly service maintenance agreement.
Page 1 of 2
PRIOR COMMITTEE/BOARD ACTIONS
None.
ADDITIONAL INFORMATION
Kruger Inc. is a water and wastewater solutions provider specializing in advanced and
differentiating technologies. Kruger Inc. is a subsidiary of Veolia Water Solutions and
Technologies.
To eliminate the need of a typical lengthy and costly odor detection process, Kruger Inc.
has a unique technology—Odowatch.
Odowatch technology uses real time meteorological data collected at the plant to model
the impact of odors. The Odowatch system has sensors that continuously measure the
odor being emitted from each odor source. The measurement is in compliance with
ASTM E679-91 and EN 13725. The data are then automatically input into an odor
impact model that has been specially developed for modeling odors. At the same time,
real time weather data from an on-site meteorological monitoring tower are also
automatically fed into the model. The odor model is then run, and the results are plotted
onto an aerial image of the facility and surrounding areas. The plot is generated
automatically at five-minute intervals, or at a user-selected refresh rate.
CEQA
This project is exempt under CEOA guidelines.
BUDGET/DELEGATION OF AUTHORITY COMPLIANCE
This request complies with authority levels of the Sanitation District's Delegation of
Authority. This item has been budgeted for FY 2012-13 and FY 2013-14 (section 8,
page 11).
AM:sa:gc
Page 2 of 2
OPERATIONS COMMITTEE Meng Date To ad.of Di,
0 ed01,13 --
AGENDA REPORTItem Number Item Number
Orange County Sanitation District
FROM: James D. Herberg, General Manager
Originator: Nick Kanetis, Director of Engineering
CIP Project Manager: Victoria Pilko
SUBJECT: PLANT WATER SYSTEM REHABILITATION AT PLANT NO. 2,
PROJECT NO. P2-101
GENERAL MANAGER'S RECOMMENDATION
Authorize the General Manager to negotiate a Professional Consultant Services
Agreement with Carollo Engineers for engineering support services during construction
of Plant Water System Rehabilitation at Plant No. 2, Project No. P2-101.
SUMMARY
Carollo Engineers has satisfactorily furnished engineering services for the design of
Project No. P2-101, and is in the best position to provide construction support services
and continuity through the end of the project. The final design has been submitted and
the contract documents are being prepared for the project bid phase.
The scope of services during construction includes the review of submittals, responses
to Requests for Information, preparation of Requests for Proposal for Change Orders,
and assistance with the start-up and commissioning of the new facility.
The construction contract is scheduled to be awarded in July 2013. Staff is requesting
authorization to negotiate the agreement now so that contractual documents can be
approved in conjunction with the award of the construction contract at a future meeting.
PRIOR COMMITTEE/BOARD ACTIONS
October 2011 — Approved a Professional Design Services Agreement with Carollo
Engineers for providing engineering services for Plant Water System Rehabilitation at
Plant No. 2, Project No. P2-101, for an amount not to exceed $471,975.
ADDITIONAL INFORMATION
This project will rehabilitate or replace deteriorating plant water pipe and valves that are
in need of replacement due to corrosion. This project also includes temporary measures
to ensure that the treatment plant maintains continuous operations during the repairs.
Page 1 of 2
CEQA
A Notice of Exemption was filed and recorded on May 5, 2008.
BUDGET/DELEGATION OF AUTHORITY COMPLIANCE
This request complies with authority levels of the Orange County Sanitation District's
Delegation of Authority. This item has been budgeted (FY2012-13 Section 8, Page 72)
and the budget is sufficient for the recommended action.
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Page 2 of 2
OPERATIONS COMMITTEE NeedngDate To ad.of Di,.
05,01,13 --
AGENDA REPORT Item Number Item Number
e
Orange County Sanitation District
FROM: James Herberg, General Manager
Originator: Ed Torres, Director of Operations and Maintenance
SUBJECT: GENERAL DOMESTIC PLUMBING SERVICE/ REPAIRS CONTRACT
GENERAL MANAGER'S RECOMMENDATION
A. Award a contract to RT Contractor Corp (primary) and Veme's Plumbing, Inc.
(secondary) for general plumbing services, Specification No. S-2013-556 BD, for
the period July 1, 2013 through June 30, 2014, for a combined total annual amount
not to exceed $175,000 with four one-year renewal options; and
B. Approve an annual contingency of$17,500 (10%).
SUMMARY
The District outsources general plumbing and repair tasks that are not related to Plant
processes. These types of repair services include, but are not limited to sinks/faucets,
toilets/urinals, dishwashers/refrigerators, garbage disposals, small plumbing lines,
deionized components in the laboratory building, hot water heaters and showers.
Historically multiple purchase requisitions would be issued for individual services. In
order to obtain the maximum economies of scale and significantly reduce administrative
time and cost, staff developed a scope of work to competitively bid the estimated annual
amount of work to include general plumbing service and repairs. Forty-nine vendors
were notified and five competitive bids were received. Subsequently, one bidder
rescinded its bid.
Staff is recommending awarding a primary and secondary service provider in the event
that the primary provider is unable to meet the requirements of a request. The combined
total of both services providers will not exceed $175,000 per year. This amount is based
on past service needs. The service needs, which are captured in the scope of work,
include labor, parts and materials. Parts and materials will be reimbursed at a rate of
cost plus 15%.
PRIOR COMMITTEE/BOARD ACTIONS
None
Page 1 of 2
ADDITIONAL INFORMATION
Company Hourly Rate Hourly Rate Callout Trip
Journeyman Helper/Apprentice Charge
RT Contractor Corp. $61.90 $44.68 $61.90
Affordable Built Const. Rescinded bid
Verne's Plumbing Inc. $83.75 $75.00 $75.00
Hoffman Southwest Corp. $130.00 $95.00 No Char e
True Plumbing $85.00 $45.00 $350.00
CEQA
N/A
BUDGET/ DELEGATION OF AUTHORITY COMPLIANCE
This item has been budgeted in the Joint Operating budget. This request complies with
authority levels of the Sanitation District's Delegation of Authority and has been
budgeted in the Operating Budget.
Page 2 of 2
OPERATIONS COMMITTEE Neeth,Date TOBd 0111 ,.
05/01/13 Os/22/13
AGENDA REPORT Item Number Item Number
9
Orange County Sanitation District
FROM: James Herberg, General Manager
Originator: Ed Torres, Director of Operations and Maintenance
SUBJECT: CONTRACT AWARDS FOR FERRIC CHLORIDE PURCHASE
GENERAL MANAGER'S RECOMMENDATION
A. Award a contract to Kemira Water Solutions, Inc., for the purchase of liquid Ferric
Chloride, Specification No. C-2013-55313D, for the period July 1, 2013 through
June 30, 2014, for a unit price of $535.00 per dry ton delivered, plus applicable
sales tax for an estimated annual amount of$1,712,280 with four one-year renewal
options; and,
B. Award a contract to Thatcher Company of California, Inc., for the purchase of liquid
Ferric Chloride, Specification No. C-2013-55313D, for the period July 1, 2013
through June 30, 2014, for a unit price of $579.20 per dry ton delivered, plus
applicable sales tax for an estimated annual amount of $610,000 with four
one-year renewal options; and,
C. Award a contract to Pencco, Inc., for the purchase of liquid Ferric Chloride,
Specification No. C-2013-55313D, for the period July 1, 2013 through June 30,
2014, for a unit price of$539.40 per dry ton delivered, plus applicable sales tax for
an estimated annual amount of$576,310 with four one-year renewal options; and,
D. Award a contract to California Water Technologies, LLC., for the purchase of liquid
Ferric Chloride, Specification No. C-2013-55313D, for the period July 1, 2013
through June 30, 2014, for a unit price of $502.00 per dry ton delivered, plus
applicable sales tax for an estimated annual amount of $537,200 with four
one-year renewal options; and,
E. Approve a unit price contingency of 10% per contract.
SUMMARY
For over 15 years, OCSD has been dependent on a single supplier for ferric chloride.
The recent entrance of new ferric chloride suppliers has provided the OCSD a unique
opportunity to establish for the long term - a sustainable, fairly market priced product
supply stream. The presence of multiple suppliers will also significantly mitigate
potential regulatory compliance and fiscal implications related to the risk of ferric supply
disruption from its current single source.
A Request for Proposal (RFP) solicitation process was utilized for the purchase of ferric
chloride for in-plant process use related to enhanced solids settling in the primary
Page 1 of 5
treatment process and for digester gas hydrogen sulfide control. Proposals were
solicited in increments of 1,000 dry tons up to 6,000 dry tons total annual OCSD usage.
Four suppliers, all of them deemed qualified based upon criteria described in the RFP,
submitted proposals. Upon conducting an extensive evaluation of supplier proposals
and the ferric chloride supply market dynamics, Staff is recommending the following
multiple supplier contracts award.
Table 1
PROPOSED CONTRACT AWARDS
Vendor Total Estimated
Quantity Unit Price Cost
DryTons/Yr $/Dry Ton $/Yr
Kemira 3000 $ 570.76 $ 1,712,280
CWT 1000 $ 537.20 $ 537,200
Pencco 1000 $ 576.31 $ 576,310
Thatcher 1000 $ 610.00 $ 610,000
(Unit Price Includes 8% Sales Tax)
Awarding contracts to all four qualified suppliers would result in a $595,410 annual
savings (15%) compared to the price paid in the 2011-2012 contract period and would
provide the greatest benefits to OCSD in terms of long-term sustainability and future
market pricing for the following reasons:
1. It balances local versus regional as well as start-up versus well established ferric
chloride suppliers ensuring reliable backup while positioning OCSD to benefit from
the lowest market prices when new suppliers to the region become established
2. It will establish a new supply corridor from Salt Lake City, Utah with the potential to
meet all our ferric chloride needs at the lowest unit cost
3. It will provide OCSD the opportunity to monitor and evaluate the three new suppliers'
product quality, consistency, and service for one year with minimum risk.
Distributing the 6,000 dry tons across two or three suppliers, results in a lower annual
cost, but will not provide all the benefits described above, and is therefore not
recommended. The annual costs savings would be $690,810 and $737,400 for the
three supplier award and two supplier award; respectively.
PRIOR COMMITTEE/BOARD ACTIONS
December 2012
A. Adopt Resolution No. OCSD 12-17, to Amend Section 4.09 Request for Proposal
Procedure of Resolution No. OCSD 07-04 entitled "Establishing Policies And
Procedures For: The Award Of Purchase Orders And Contracts; Public Works
Page 2 of 5
Project Contracts; Professional Services Contracts; And Delegation Of Authority To
Implement Said Policies And Procedures."
B. Authorize the General Manager to initiate a request for proposal process and
recommend multiple contract awards for the purchase of ferric chloride
(Specification No. C-2013-553BD), for the period of July 1, 2013 through June 30,
2014, with four one-year renewal options.
ADDITIONAL INFORMATION
Ferric chloride price escalation in a single supplier dominated market is evident from the
historical OCSD ferric chloride cost chart below (Figure 1). The steep price escalation
appears to coincide with the May 2005 acquisition of Kemiron by Kemira, which made it
the dominant ferric/ferrous chloride supplier in the region. The recent dynamics of the
supply market can be attributed to the recent (since December 2012) cost decline of
about 10%.
Figure 1
HISTORICAL OCSO FERRIC CHLORIDE PRICES
once.Count,Unn.uon unn[e
Historical Ferric Chloride unit pricing
Sego
$tm
May 2W5 Nemi, n beame
s iubWiery MN m
$0Y)
Y
r
s�
szm
[.u/M ran
srm .
Each of the four suppliers was deemed qualified to reliably supply ferric chloride to
OCSD based upon requirements specified in the RFP related to production
capacities/purchase agreements, technical support capabilities, raw materials access
and storage capabilities, delivery plan and logistical setup, technical support capabilities
Page 3 of 5
and product QA/QC process. The suppliers unit prices for varying supply scenarios is
provided in Table 2.
Table 2
PROPOSAL UNIT PRICES
Quantity Kemira Pencco CWT Thatcher
DryTonsNear $/DryTon
1000 $ 576.31 $ 537.20 $ 610.00
2000 - $ 576.31 $ 548.00 $ 599.55
3000 $ 570.76 $ 593.51 $ 591.20 $ 591.00
4000 $ 556.72 $ 605.31 $ 745.64 -
5000 $ 551.32 $ 638.71 $ 745.64
6000 $ 551.32 $ 672.11 $ 745.64 -
Using the unit prices proposed by each supplier, a weighted unit cost of all possible
combinations in a one (single source), two, three and four supplier award scenarios was
established and then from each category of one (single source), two, three and four
supplier contract awards, the scenario with the lowest weighted unit cost was identified.
Table 3
LOWEST WEIGHTED COST FOR EACH CONTRACT AWARD OPTION
Option Weighted Average Estimated Annual Cost
Unit Cost($/DryTon) ($Nr)
1 Vendor $ 551.32 $ 3,307,920
2 Vendors $ 548.97 $ 3,293,800
3 Vendors $ 556.73 $ 3,340,390
4 Vendors $ 572.63 $ 3,435,790
Table 4
COST OF 6,000 DRY TONS BASED UPON 2011-12 CONTRACT PERIOD
Average Cost($/Dry Ton) Cost for 6000 Dry TonsNr
Based Upon Pricing in the Usage
2011-2012 Contract Period
CumeMvendor $ 671.86 1 $ 4,031,200
It is in the best interest of OCSD to seize the opportunity which will provide sustainable
ferric chloride supply streams and price stability in the long term. Purchasing 1,000 dry
tons of ferric chloride from Thatcher at $610/DT price, which is slightly greater than the
current quarterly adjusted purchase price of $603/DT (table 5) can be adequately
justified considering the high freight cost associated with the newly developed logistics
for bringing the product into Southern California from Utah. However, the Thatcher
Page 4 of 5
product price on the other hand is about 20% lower than others. The high Thatcher
freight cost is expected to decline upon development of more efficient supply logistics.
Table 5
PROPOSED AWARD OPTION RFP COST BREAKDOWN
Contract RFP Pricing
with Kemim Current Period
12/1/11 to Kemira Kemira CWT Pencco Thatcher
11/30/12 Contract 3000 Dry Tons 1000 Dry Tons 1000 Dry Tons 1000 Dry Tons
Pre-Tax Unit Price $ 540.59 $ 476.90 $ 447.00 $ 440.00 $ 461.40 $ 385.00
Freight $ 88.02 $ 88.02 $ 88.00 $ 62.00 $ 78.00 $ 194.20
Tax $ 43.25 $ 38.15 $ 35.76 $ 35.20 $ 36.91 $ 30.80
Total $ 671.86 $ 603.07 $ 570.76 $ 537.20 $ 576.31 $ 610.00
CEQA
N/A
BUDGET/DELEGATION OF AUTHORITY COMPLIANCE
This request complies with authority levels of the Sanitation District's Delegation of
Authority.
Date of ADDroval Contract Amount Continaencv
12/19/12 N/A N/A
ATTACHMENTS
N/A
DH:SSB:ysh:cf
Page 5 of 5
OPERATIONS COMMITTEE MeetlOgoate TOBd 0/1Dir.
0 13 Os/22/13
AGENDA REPORT Item Number Item Number
0
Orange County Sanitation District
FROM: James D. Herberg, General Manager
Originator: Nick Arhontes, P.E., Director of Facilities Support Services
Manager: Mark Esquer, P.E., Engineering Manager, Collection Facilities
SUBJECT: REGIONAL ODOR AND CORROSION CONTROL SERVICES,
SPECIFICATION NO. C-2013-565BD
GENERAL MANAGER'S RECOMMENDATION
Items A-J:
A. Award a contract to Hill Brothers Chemical Company, for Regional Odor and
Corrosion Control Services, Specification No. C-2013-565BD, for Ferrous
Chloride dosing services, at the unit price of $636.50/dry ton, $12.65/dry ton
freight, delivered, plus tax; for an estimated total annual amount of $2,450,245;
and additional program services for dose site development for an amount not to
exceed $50,000 for the period July 1, 2013 through June 30, 2014,with four one-
year renewal options; and,
B. Award a contract to Hill Brothers Chemical Company, for Regional Odor and
Corrosion Control Services, Specification No. C-2013-56513D, for Magnesium
Hydroxide dosing services, at a unit price of $438.79/dry ton, $29.70/dry ton
freight, delivered, plus tax; for an estimated total annual amount of $2,115,078;
and additional program services for dose site development for an amount not to
exceed $50,000 for the period July 1, 2013 through June 30, 2014,with four one-
year renewal options; and,
C. Award a contract to Hill Brothers Chemical Company for Application Services
$100/day for Ferrous Chloride stations and $150/day for Magnesium Hydroxide
stations; for an estimated total annual amount of $91,250; for Regional Odor and
Corrosion Control Services, Specification No. C-2013-56513D, for the period July
1, 2013 through June 30, 2014,with four one-year renewal options; and,
D. Award contract to Hill Brothers Chemical Company, for Field Services $100/day for
Ferrous Chloride stations and $100/day for Magnesium Hydroxide stations; for an
estimated total annual amount of $73,000; for Regional Odor and Corrosion
Control Services, Specification No. C-2013-56513D, for the period July 1, 2013
through June 30, 2014,with four one-year renewal options; and,
E. Award contract to Hill Brothers Chemical Company, for Regional Odor and
Corrosion Control Services, Specification No. C-2013-565BD, to include a $100
per hour demurrage fee for mobile dosing upon request for Magnesium Hydroxide
at a unit price 580.00/dry ton, $29.70/dry ton freight (maximum 48 hours),
delivered, plus tax; for the period July 1, 2013 through June 30, 2014, with four
Page 1 of 5
one-year renewal options; and,
F. Award a contract to US Peroxide, LLC, for Regional Odor and Corrosion Control
Services, Specification No. C-2013-565BD, for Calcium Nitrate dosing services, at
the unit price of $2.28/gallons, $0.028/gallons freight, delivered, plus tax; for an
estimated total annual amount of $499,016; and additional program services for
dose site development mobilization and demobilization for an annual amount not to
exceed $50,000; for the period July 1, 2013 through June 30, 2014, with four
one-year renewal options; and,
G. Award a contract to US Peroxide, LLC, for Application Services for $100/station
for Calcium Nitrate stations, for an estimated total annual amount of
$36,500; for Regional Odor and Corrosion Control Services, Specification No.
C-2013-565BD, for the period July 1, 2013 through June 30, 2014, with four one-
year renewal options; and,
H. Award contract to US Peroxide, LLC, for Field Services $100/ gallon for Calcium
Nitrate, for an estimated total annual amount of $36,500; for Regional Odor and
Corrosion Control Services, Specification No. C-2013-565131), for the period of July
1, 2013 through June 30, 2014, with four one-year renewal options, and
I. Approve an annual unit price contingency of 15%, per contract.
J. Approve an annual service price contingency of 15%, per contract.
SUMMARY
The current contract expires on June 30, 2013 and allowed for four optional one-year
renewals.
OCSD requested pricing for the next renewal period and received a price increase from
Hill Brothers Chemical Company, current supplier, that exceeded the Board approved
annual unit price and program price contingency of 15% per contract. As a result, staff
initiated an open Bid procurement.
OCSD has been using these types of services since 2003. These contracts provide
continuous treatment for odor and corrosion control within the regional trunk system and
major tributary sewers using a variety of staff-recommended chemical applications. This
serves to reduce odors at both OCSD treatment plants, as well as member agencies.
Staff maintains oversight and daily interaction with outsourced service providers.
In addition to the chemicals, the Contractors will provide all necessary equipment
including tanks, containment, pumps, piping, secure fencing, and equipment monitoring
to determine tank levels, leaks, and pump rates.
OCSD needs flexibility in these contracts as new odorous hot spots are identified.
These contacts also allow for flexibility to adjust to changing field conditions and
chemical unit prices, and enables mobilization and demobilization of equipment for
Page 2 of 5
testing as new products become available. Staff continually evaluates the most cost
effective site-specific treatment approach, and anticipates conducting future trials for
odor control based on changing conditions such as more stringent environmental
regulations, costs, and other factors.
During FY 2013/14, there will be two sites planned for calcium nitrate, two for
magnesium hydroxide, and five for ferrous chloride. Staff anticipates possible site start-
ups or trials in Newport Beach. In addition, data shows that along OCSD's Euclid trunk
through Santa Ana and Garden Grove, there are high levels of hydrogen sulfide. If a site
can be secured, dosing may begin in this trunk as well.
The new contract provides equipment, chemical, services, and monitoring of the
trunklines. This monitoring data provides information needed to adjust chemical dosing
to meet levels of service for reducing odors and corrosion and prevent overdosing. The
levels of service are: 1) Maintain an average of 25 parts per million (ppm) or less of
hydrogen sulfide in the vapor headspace of the sewer trunks, and 2) Maintain 0.5
milligrams per liter (mg/L) of dissolved sulfides in the liquid phase of the wastewater.
The emergency services will only be utilized with management approval in the event of
a regional and national chemical supply shortage or delivery stoppage. In the past, this
has been a rare occurrence (two times over a ten year period) caused by events such
as hurricanes damaging production facilities or transit routes.
PRIOR COMMITTEE/BOARD ACTIONS
June 2012 —The Board approved contracts with US Peroxide, LLC, and to Hill Brothers
Chemical Company for Regional Odor and Corrosion Control Services, Specification
No. C-2012-52413D, and approved an annual unit price and program price contingency
of 15%, per contract.
July 2010 — The Board approved change orders to contracts with U.S. Peroxide, LLC,
and to Hill Brothers Chemical Company for Regional Odor and Corrosion Control
Services, Specification No. C-2009-405BD, and approved a 15% annual unit price
contingency.
May 2009 — The Board approved contracts with US Peroxide, LLC, and to Hill Brothers
Chemical Company for Regional Odor and Corrosion Control Services, Specification
No. C-2009-40513D, and approved a 10% annual unit price contingency.
June 2008 —The Board approved a sole source contract with US Peroxide, LLC, for the
application of a proprietary chemical process which uses hydrogen peroxide
regenerated iron for odor and corrosion control, and approved a 10% unit cost
escalation contingency.
Page 3 of 5
ADDITIONAL INFORMATION
A Bid process was used for procurement. Bids were received from three (3)
companies. The companies were Siemens Industry Inc., Hill Brothers Chemical
Company, and US Peroxide, LLC.
Providing treatment in the regional trunks offers OCSD a secondary benefit of reducing
hydrogen sulfide and odors entering Reclamation Plant No. 1 and Wastewater
Treatment Plant No. 2 and conditioning the wastewater by off-setting the amount of
chemicals dosed at the treatment plants.
Staff continually evaluates developing products and techniques to reduce costs.
Through OCSD's research program, a specialized application of oxygen is being
considered to off-set chemical dosing needs, and a new modeling system will be tested
to identify ideal dosing locations through modeling of liquid flows, chemical and
biological reactions.
Bid Procurement
Under the guidance of the Finance Department's Contracts, Purchasing, and Materials
Management Division, the bids were submitted on April 23, 2013, staff has determined
that Hill Brothers Chemical Company, is/are the lowest responsive and responsible
bidder(s). Bid tab below (see Table 1)
Page 4 of 5
Table 1: Bid
Hill Brothers US Peroxide, LLC Siemens Industry Inc
Chemical Company
Ferrous Chloride
Product Cost $ 2,410,24-1.00 $ 2,453,100.00 $ 3,207,715.00
Service Cost $ 73,000.00 $ 673,750.00 $ 0
Subtotal $ 2,523,245.00 $ 3,126,850.00 $ 3,207,715.00
Magnesium
Hydroxide
Product Cast $ 2,115,078.01) $ 0 $ 2,608,200.00
Service Cost $ 91,250.00 $ 0 $ 0
Subtotal $ 2,206,328.00 $ 0 $ 2,608,200.00
Calcium Nitrate
Product Cost $ 682,903.00.00 $ 493,465.00 $ 0
Service Cost $ 73,000.00 $ 58,400.00 $ 0
Subtotal $ 755,903.00 $ 551,865.00 $ 0
CEQA
N/A
BUDGET DELEGATION OF AUTHORITY
This complies with authority levels of the Sanitation District's Delegation of Authority.
This item has been budgeted in Division 342, line items 58, 60, 61.
ATTACHMENTS
The following attachment(s)maybe viewed on-line at the OCSD website (www.ocsd.com) with the
complete agenda package and attachments:
Draft Contract: Regional Odor and Corrosion Control Services
Page 5&5
CONTRACT
Regional Odor and Corrosion Control Services (ROCCS)
Specification No. C-2013-565BD
THIS CONTRACT is made and entered into as of the date it is fully executed below, by and
between ORANGE COUNTY SANITATION DISTRICT hereinafter referred to as "OCSD" with
main offices located at 10844 Ellis Avenue, Fountain Valley, California 92708-7018 and
with main offices located at
hereinafter referred to as "Company" collectively referred to as "the Parties".
WITNESSETH
WHEREAS, OCSD requires Regional Odor and Corros' n n ervi a OCCS) in its
sewage treatment process and has prepared T rid a is t a a ad hereto and
incorporated herein by reference as Exhibit " " ("S c ' n
WHEREAS, Proposals for RO S, lion o. -2 1 -565BD were solicite cei
and opened on d
WHEREAS, O h h e o a provide ROCCS in a c asi
Resolutio o. 0 7 ; nd O
E o the BOard of Dire C D, u er, authorized
of'fhis t ct between OCSD an Cc p d
N EFORE, in consider h premi agreements hereinafter made and
exc ged, Company and O S e as o ws: \\��
1. Sco a of Wor i t be rformed in accordance with Exhibit " " at
the direction/CC ole n er, MarcoPolo Velasco, or his designee.
2. 'h at to De of Work OCSD shall have the option to modify the Scope of
Wok �t ��
ogram objectives.
This Contract may not be modified, changed or
supple ented, nor may any obligations hereunder be waived or extensions of time for
performance granted, except by written instrument signed by both parties.
4. Exhibits Exhibits to this Contract are incorporated by reference and made a part of this
Contract as though fully set forth at length herein. Exhibits to this Contract are as follows in
order of precedence:
Exhibit"A" Scope of Work/Technical Services Specification
Exhibit"B"
Exhibit"C"
Exhibit"D"
Exhibit"E" Signed Acknowledgement of Insurance Requirements
5. Controlling Document In the event of any conflict or inconsistency between the
provisions of this Contract and the Exhibits hereto, the provisions of this Contract shall in all
respects govern and control.
Agreement for ROCCS 1 of 8 Specification No. C-2013-565BD
6. Delivery
6.1 LOCATIONS to be called for by OCSD, deliveries shall be as directed by the OCSD
Project Manager and performed as specked in Exhibit "A". Complete orders will be delivered
F.O.B. destination. See Exhibit"B"for additional requirements.
6.2 CERTIFICATION OF WEIGHT Delivery weight of material shall be determined by
certified scales. Certificates of weight shall be furnished by Company for all loads of chemicals
delivered. Loading, hauling and unloading shall be done at the expense of Company.
6.3 ANALYSIS CERTIFICATION Each delivery of chemicals requires ritten certified
analysis of the chemical delivered. A certified analysis is defined as t t ent signed by
Company's representative declaring the analysis information is true d a u t .
6.4 OWNERSHIP AND CONTROL Ownership and co ro a is I li ered pursuant
to this Contract shall remain solely and exclusive FN 0 n , u i c m ate transfer of
possession by delivery to OCSD at the deal ated Io de ompany.
7. Quand \�J\
7.1 The quantities of c c Is out d ' hibit are estimates only. o
guarantee as to actu 09 ti of e e icals identified in Exhibit "
7.2 O D V r th at chemicals delivers dgryh fed
wei ht s al ti II rovided to OCSD for eve a aYQ,a I n the tare
ei , I h and net weight. t in of e i e t total chemical
d ( ade s weight minus the are r e hall be determined
i is Iy It each delivery and prio cl nin e t , or earing the delivery tank.
6. Pricinn
8.1 The prices to b ai tti6 cqe is Is and related Program Services are as defined in
Exhibit" " heret
8.2 he e(�e sha r i firm for the duration of the Contract Term with the exception
b ' g vlla Jpn pric justments made shall be as noted in Exhibit "C" and will be based
up a t information furnished by Company and OCSD sources. OCSD reserves
the gr ith or reject the proposed price increase or decrease.
8.3 rice changes may be made through the OCSD Purchase Order Process.
8.4 California State Sales tax shall not apply to the Service portion or to freight charges.
Prices shall include all cartage and taxes except California State Sales Tax. The California
State Sales Tax will be paid by OCSD.
9. Invokes
9.1 OCSD shall pay, Net 30 days, upon receipt and approval by OCSD Project Manager,
Brian Reed or his designee, of itemized invoices, submitted in duplicate, in a form acceptable to
OCSD to enable audit of the charges thereon.
9.2 All cash discounts shall be taken and computed from the date of completion of tasks or
acceptance of equipment, material, installation and training, or from the date of receipt of
invoice, whichever occurs last.
9.3 All invoices must reference the Purchase Order Number. At a minimum, all invoices shall
include a description of the delivery location, the delivery date, the unit price, the weight of
product delivered, the percent solution, weight, gallons, actual specific gravity and other
Agreement for ROCCS 2 of 8 Specification No. C-2013-565BD
parameters used to determine the cost for the shipment.
9.4 Company will mail the invoices to Orange County Sanitation District, P.O. Box 8127,
Fountain Valley, CA 92728-8127, attention Accounts Payable. Company shall provide a
duplicate copy of all invoices labeled Attention: Brian Reed, Division 820.
10. Contract Term The Services provided under this Contract shall commence upon July 1,
2013 and continue through June 30, 2014.
11. Renewals
11.1 OCSD may exercise the option to renew the Contract for up t u ( ) one-year (12
calendar months) periods based upon the criteria set forth in the ea a Exhibit "A", if
mutually acceptable contract terms can be negotiated. OCSD I ke no to ation to renew
nor give reason if it elects not to renew.
11.2 Renewals maybe made through the CS P rr a r S.
12. Extensions OCSD may ten th ntra o on -to-month basis for - rea
to ensure that the ROCCS con 'n t rema full compliance with s
and specifications. p a cha D during the extensio ri t th s
pricing and rate s 'n t to u e e the Contract.
13. r . i
.1 e s right to terminate this r s e�C e c , with or without
'n w ole art, at any time, by wri ten n t' o C ( e' red by certified mail,
r r i r uested) of intent to ter ' at Up r ce o a rmination notice, Company
s iately discontinue all a this Co Mass the notice directs otherwise).
OC shall thereafter, withi th 0 d s, pay Co y for work performed (cost and fee)
to the date of terminati 0 a y p as ly aives any claim to receive anticipated profits to
be earned during the nc p rti n he Contract. Such notice of termination shall
terminate t ' tract rel SO from any further fee, cost or claim hereunder by
Com h a for o rmed to the date of termination.
13. e es the right to terminate this Contract immediately upon OCSD'S
date ti ompany is not meeting specification requirements for delivery of quantities
need , t level of service is inadequate, for poor quality of product, for OCSD unapproved
increa a in rate, or any other default of the Contract.
13.3 OCSD may also immediately cancel for default of this Contract in whole or in part by
written notice to Company:
13.3.1 if Company becomes insolvent or files a petition under the Bankruptcy Act;
13.3.2 if Company sells its business; or
13.3.3 if Company breaches any of the terms of this Contract.
13.4 All OCSD property in the possession or control of Company shall be returned by
Company to OCSD upon demand, or at the termination of this Contract, whichever occurs first.
14. Indemnification and Hold Harmless Company agrees to save, indemnify, defend and
hold harmless OCSD against any and all liability, claims, judgments, cost and demands,
including demands arising from injuries or death of persons and damage to property, arising
directly or indirectly out of the negligence or willful misconduct of Company, its employees,
subcontractors or its suppliers, in relation to the rendition of services pursuant to this Contract,
except claims or litigations arising through the sole negligence or willful misconduct of OCSD.
Agreement for ROCCS 3 of 8 Specification No. C-2013-565BD
Company agrees to reimburse OCSD for any expenditure, including reasonable attorney's fees,
OCSD may incur by reason of such matters, and, if requested by OCSD, will defend any such
suits at the cost and expense of Company.
15. Insurance Company shall purchase and maintain, throughout the life of this Contract
and any periods of warranty or extensions, insurance in amounts equal to the requirements set
forth in the signed Acknowledgement of Insurance Requirements (attached as Exhibit "E").
Company shall not commence work under this Contract until all required insurance is obtained
in a form acceptable to OCSD, nor shall Company allow any subcontractor to commence
service pursuant to a subcontract until all insurance required of the subco actor has been
obtained. Failure to maintain required insurance coverage shall resu ' e ination of this
Contract.
16. Equipment Loss OCSD will be responsible for a o age to C mpany-owned
equipment, when OCSD determines OCSD is at fa an ill e e o p ny for such loss
or damage upon receipt of invoices.
17. Conflict of Interest and e o i mpa a at all times avoid conflic nter
or appearance of conflict o s in p o ace of Contract.
18. Coma 's R tIAS i Company's relaf i t
performs o t i r is th an independent contr e p n ing
Services un r h t hall, at all times, be and 0 Y16x i ion and
ntr nyA,�� I ass of Company and n e o pany shall pay
I 531an other amounts due it am 1 1 n e i n this Contract, and
e e po ible for all legal rep a d o i a on esp ing them, such as social
s c ' y i come tax withholding o ant n ation, worker's compensation and
sim matters.
19. Sa tv and H a c s Po ' tes Contractor shall adhere to the Safety and
Human urce in [Exhibit "B" hereto or
hlt :// c e e .co i x? a e=38& arent=13953 .
20. 'n S oking is only allowed in designated areas. Smoking is not allowed in any
buil le tr classified area or process area where methane gas may be present. Lack
of co pli a with OCSD Smoking policy will be cause for removal of offending personnel from
I he sit , termination of the Contract, or both.
21. Drug-Free Workplace All employees of Company who will perform work under this
Contract must adhere to the California Drug-Free Workplace Act, Sections 8350 through 8357.
22. Assignments Neither this Contract nor any interest herein or any claim hereunder may
be assigned by Company either voluntarily or by operation of law, nor may all or substantially all
of this Contract be further subcontracted by Company without the prior written consent of
OCSD.
23. Attorney's Fees If any action at law or in equity is necessary to enforce or interpret the
terms of this Contract, the prevailing party shall be entitled to reasonable attorney's fees, costs
and necessary disbursements, in addition to any other relief to which it may be entitled.
24. Permits. Ordinances and Regulations Any and all fees required by Federal, State,
County, City and/or municipal laws, codes and/or tariffs that pertain to work performed under the
terms of this Contract shall be paid by Company. Fees demanded for obtaining certificates,
including associated inspection fees and expenses of regulatory body inspectors shall be paid
Agreement for ROCCS 4 of 8 Specification No. C-2013-565BD
by Company.
25. Compliance With Law Company warrants that under the performance of this Contract,
it shall comply with all applicable federal, state and local laws, and all lawful orders rules and
regulations thereunder. In connection with the execution of this Contract, Company shall not
discriminate against employees or an applicant for employment because of race, religion, color,
sex or national origin. Company shall take affirmative action to ensure that applicants are
employed and employees are treated during their employment without regard to their race,
religion, color, sex or national origin. Such action shall include, but not be limited to, the
following: employment, upgrading, demotion or transfer; recruitment or recrui ent advertising;
lay-off or termination; rate of pay, or other forms of compensation; anMeln for training,
including apprenticeship.
26. Disputes
26.1 This Contract shall be governed by and ' d d th la s of the State of erp
California and the Parties submit to jurisdI ion i ra g ty, ' e event any action is
brought in connection with this Contra r pe r a t e o . Pending final resoluti f
a dispute hereunder, Company all o dilig t w h e performance of thi ontr
and in accordance with OC d isio .
26.2 In the e t of is a t struction or interpreta ' h' t t, r a
rights or lig ti n er, t rties shall first attem $op i I the
dis ute y d t a ies shall mutually select t r ovaa�i i lution of
e p el rt re unable to agree on a o f di'�I'ibn s l e conducted
'n e h Commercial Median n R le t erc n itration Agreement,
I e alt ate dispute resolutio ro dur o J is bitration through Mediation
S e Orange County ("J r ny si r anization or entity conducting an
alit e a dispute resolution oc s .
26.3 In the event th Pa s a b e t mely resolve the dispute through mediation, the
issues in dis a all b mil o itration pursuant to California Code of Civil Procedure,
Part itl 9 ns q. For such purpose, an agreed arbitrator shall be selected,
or e ce o agre nt, each party shall select an arbitrator, and those two arbitrators
sh 1 I ct t iscovery may be conducted in connection with the arbitration proceeding
purs a t to nia Code of Civil Procedure Section 1283.05. The arbitrator, or three
arbitr for cting as a board, shall take such evidence and make such investigation as deemed
approp late and shall render a written decision on the matter in question. The arbitrator shall
decide each and every dispute in accordance with the laws of the State of California. The
arbitrator's decision and award shall be subject to review for errors of fact or law in the Superior
Court for the County of Orange, with a right of appeal from any judgment issued therein.
27. Right to Review Services, Facilities, and Records
27.1 OCSD reserves the right to review any portion of the Services performed by Company
under this Contract, and Company agrees to cooperate to the fullest extent possible. Company
shall furnish to OCSD such reports, statistical data, and other information pertaining to
Company's Services as shall be reasonably required by OCSD to carry out its rights and
responsibilities under its agreements with its bondholders or noteholders and any other
agreement relating to the development of the project(s) and in connection with the issuance of
its official statements and other prospectuses with respect to the offering, sale, and issuance of
its bond and other obligations.
27.2 The right of OCSD to review or approve drawings, specifications, procedures,
instructions, reports, test results, calculations, schedules, or other data that are developed by
Company shall not relieve Company of any obligation set forth herein.
Agreement for ROCCS 5 of 8 Specification No. C-2013-565BD
26. Severability Any provision of this Contract which is found to be invalid or unenforceable
shall be ineffective to the extent of such invalidity or unenforceability, and the invalidity or
unenforceability of such provision shall not affect the validity or enforceability of the remaining
provisions hereof.
29. Waiver The waiver of either party of any breach or violation of, or default under, any
provision of this Contract, shall not be deemed a continuing waiver by such party of any other
provision or of any subsequent breach or violation of this Contract or default thereunder.
30. Breach Any breach by Company to which OCSD does not obje II of operate as a
waiver of OCSDS rights to seek remedies available to it for any su qu t e ch.
31. Public Contracts Law OCSD is subject to the p ov I t in th evailing wage
determination made by the Director of Industrial at p a to a'fo his Labor Code
part 7, Chapter 1, Article 2, Sections 1770, 773 n 7 's that all provisions of
law applicable to public contracts are of is C n ac t t e a e extent as though set
herein and will be comp=&an
0 a not pay less than the vail
wage.
32. South a t t District (SCAGMe t
addition th nt in tXhibi "A" hereto, it is arg+y e i it t all
equi m t ni h I t led be in accordance with I le t u e a r ul ns of the
out C aQt lit nagement District (SC II a ractices, which
v a soc missions such as san blast n fi Id a ' ting or demolition of
o c is ing components or s ur s, s II o wit the appropriate rules and
r i of the SCAOMD.
33. Performance a 's the a a c i the performance of the provisions hereof.
34. Fam" wit rk a uting this Contract, Company warrants that: 1)it has
inves to t tre' to o ad; 2) it has investigated the site of the work and is aware of
all co ih e ; and ' understands the facilities, difficulties and restrictions of the work
un r th n ct Should Company discover any latent or unknown conditions materially
diffe in f o inherent in the work or as represented by OCSD, it shall immediately inform
OCS of is and shall not proceed, except at Company's risk, until written instructions are
receiv from OCSD.
35. Damage to OCSD'S Property Any OCSDS property damaged by Company, any
subcontractor, or by the personnel of either will be subject to repair or replacement by Company
at no cost to OCSD.
36. Third Party Rights Nothing in this Contract shall be construed to give any rights or
benefits to anyone other than OCSD and Company.
37. Non-exclusive Agreement This Contract is a non-exclusive agreement. OCSD
reserves the right to enter into agreements with one or more companies in order to secure these
Services.
36. Authority to Execute The persons executing this Contract on behalf of the Parties
warrant that they are duly authorized to execute this Contract and that by executing this
Contract, the Parties are formally bound.
39. Entire Aureement This Contract constitutes the entire agreement of the Parties and
Agreement for ROCCS 6 of 8 Specification No. C-2013-565BD
supersedes all prior written or oral and all contemporaneous oral agreements, understandings,
and negotiations between the Parties with respect to the subject matter hereof.
0
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Agreement for ROCCS 7 of 8 Specification No. C-2013-565BD
40. Notices All notices under this Contract must be in writing. Written notice shall be sent
by registered or certified mail, postage prepaid, return receipt requested, or by any other
overnight delivery service which delivers to the noticed destination and provides proof of
delivery to the sender. Any facsimile notice must be followed within three (3) days by written
notice. All notices shall be effective when first received at the following addresses:
OCSD: Clarice M. Marcin
Senior Contracts Administrator
Orange County Sanitation District
10844 Ellis Avenue
Fountain Valley, CA 92708-7018
Company: Company Name
IN WITNESS WHEREOF, the !as a ave heLeLAo set their hands the d r
indicated below.
O E COUNTY SANITA O T
O
ated: By:
air f i s
Dated:
I k of the Boards
Dated:
Contracts/Purchasing Manager
0 COMPANY
Dated: By:
Print Name and Title of Officer
IRS Employer's I.D. Number
Agreement for ROCCS 8 of 8 Specification No. C-2013-565BD
OPERATIONS COMMITTEE Meng Date To ad.of Di,.
0 ed01,13 --
AGENDA REPORT Item Number Item Number
u
Orange County Sanitation District
FROM: James D. Herberg, General Manager
Originator: Jeff Reed, Director of Human Resources
SUBJECT: Retirement Program Update
GENERAL MANAGER'S RECOMMENDATION
Information only.
SUMMARY
Representatives from the Orange County Employees Retirement System (OCERS) will
provide the Board with a comprehensive overview of the Orange County Sanitation
District's (OCSD) retirement program.
PRIOR COMMITTEE/BOARD ACTIONS
N/A
ADDITIONAL INFORMATION
Regular full-time and part-time employees participate in the Orange County Employees
Retirement System (OCERS), which is governed by the County Employees Retirement
Law (CERL).
OCSD pays an employer contribution rate which is determined annually by OCERS.
The FY 2012-2013 employer contribution rates range from 24.89% to 27.47%, based on
retirement formula. OCERS projects a rate increase effective July 1, 2013, and will
present on the anticipated costs and assumptions. Active OCERS members
(employees) contribute to the plan via employee contributions, ranging from 5.54% to
14.51%, based on age and retirement formula. The average employee contribution rate
is 11.37%
Most current employees were hired in under Plan H; providing a benefit of 2.5% at 55;
and the employer contributes 3.5% toward the employee's contribution. A second tier
retirement formula was negotiated with all OCSD labor groups. Thereafter, all new hires
were subject to the second tier retirement formula (Plan B), which provides a benefit of
1.667% at 57.5. The third tier retirement formula (Plan U) was implemented per the
Public Employee Pension Reform Act (PEPRA) on January 1, 2013, which provides a
benefit of 2% at 62. Employees pay the full employee contribution rate for Plans B and
U; there is no employer pick up of any portion of the employee contribution rate.
Page 1 of 2
CEQA
N/A
BUDGET/ DELEGATION OF AUTHORITY COMPLIANCE
N/A
ATTACHMENT
N/A
Page 2 of 2
Glossary of Terms and Abbreviations
AQMD Air Quality Management District
ASCE American Society of Civil Engineers
BOO Biochemical Oxygen Demand
CARB California Air Resources Board
CASA California Association of Sanitation Agencies
CCTV Closed Circuit Television
CEQA California Environmental Quality Act
CRWQCB California Regional Water Quality Control Board
CWA Clean Water Act
CWEA California Water Environment Association
EIR Environmental Impact Report
EMT Executive Management Team
EPA U.S. Environmental Protection Agency
FOG Fats, Oils, and Grease
FSSD Facilities Support Services Department
gpd Gallons per day
GWR System Groundwater Replenishment System (also called GWRS)
LOS Level of Service
MGD Million gallons per day
NACWA National Association of Clean Water Agencies
NPDES National Pollutant Discharge Elimination System
NWRI National Water Research Institute
O&M Operations and Maintenance
OCCOG Orange County Council of Governments
OCHCA Orange County Health Care Agency
OCSD Orange County Sanitation District
OCWD Orange County Water District
OOBS Ocean Outfall Booster Station
OSHA Occupational Safety and Health Administration
POTW Publicly Owned Treatment Works
ppm Parts per million
RFP Request For Proposal
RWQCB Regional Water Quality Control Board
SARFPA Santa Ana River Flood Protection Agency
SARI Santa Ana River Inceptor
SARWQCB Santa Ana Regional Water Quality Control Board
Glossary of Terms and Abbreviations
SAWPA Santa Ana Watershed Project Authority
SCADA Supervisory Control and Data Acquisition system
SCAP Southern California Alliance of Publicly Owned Treatment Works
SCAQMD South Coast Air Quality Management District
SOCWA South Orange County Wastewater Authority
SSMP Sanitary Sewer Management Plan
SSO Sanitary Sewer Overflow
SWRCB State Water Resources Control Board
TDS Total Dissolved Solids
TMDL Total Maximum Daily Load
TSS Total Suspended Solids
WDR Waste Discharge Requirements
WEF Water Environment Federation
WERF Water Environment Research Foundation
Activated-sludge process — A secondary biological wastewater treatment process where bacteria
reproduce at a high rate with the introduction of excess air or oxygen, and consume dissolved
nutrients in the wastewater.
Biochemical Oxygen Demand (BOD)—The amount of oxygen used when organic matter undergoes
decomposition by microorganisms. Testing for BOD is done to assess the amount of organic matter in
water.
Biosolids — Biosolids are nutrient rich organic and highly treated solid materials produced by the
wastewater treatment process. This high-quality product can be recycled as a soil amendment on
farm land or further processed as an earth-like product for commercial and home gardens to improve
and maintain fertile soil and stimulate plant growth.
Capital Improvement Program (CIP) — Projects for repair, rehabilitation, and replacement of assets.
Also includes treatment improvements, additional capacity, and projects for the support facilities.
Coliform bacteria—A group of bacteria found in the intestines of humans and other animals, but also
occasionally found elsewhere used as indicators of sewage pollution. E. coli are the most common
bacteria in wastewater.
Collections system — In wastewater, it is the system of typically underground pipes that receive and
convey sanitary wastewater or storm water.
Certificate of Participation (COP) — A type of financing where an investor purchases a share of the
lease revenues of a program rather than the bond being secured by those revenues.
Contaminants of Potential Concern (CPC) — Pharmaceuticals, hormones, and other organic
wastewater contaminants.
Dilution to Threshold (D!T) — the dilution at which the majority of the people detect the odor
becomes the D(f for that air sample.
Glossary of Terms and Abbreviations
Greenhouse gases — In the order of relative abundance water vapor, carbon dioxide, methane,
nitrous oxide, and ozone gases that are considered the cause of global warming ("greenhouse
effect').
Groundwater Replenishment (GWR) System — A joint water reclamation project that proactively
responds to Southern California's current and future water needs. This joint project between the
Orange County Water District and the Orange County Sanitation District provides 70 million gallons a
day of drinking quality water to replenish the local groundwater supply.
Levels of Service (LOS)—Goals to support environmental and public expectations for performance.
NOMA— N-Nitrosodimethylamine is an N-nitrosoamine suspected cancer-causing agent. It has been
found in the Groundwater Replenishment System process and is eliminated using hydrogen peroxide
with extra ultra-violet treatment.
National Biosolids Partnership (NBP) — An alliance of the National Association of Clean Water
Agencies (NACWA) and Water Environment Federation (WEF), with advisory support from the U.S.
Environmental Protection Agency (EPA). NBP is committed to developing and advancing
environmentally sound and sustainable biosolids management practices that go beyond regulatory
compliance and promote public participation in order to enhance the credibility of local agency
biosolids programs and improved communications that lead to public acceptance.
Plume—A visible or measurable concentration of discharge from a stationary source or fixed facility.
Publicly-owned Treatment Works (POTW)— Municipal wastewater treatment plant.
Santa Ana River Interceptor (SARI) Line — A regional brine line designed to convey 30 million
gallons per day (MGD) of non-reclaimable wastewater from the upper Santa Ana River basin to the
ocean for disposal, after treatment.
Sanitary sewer — Separate sewer systems specifically for the carrying of domestic and industrial
wastewater. Combined sewers carry both wastewater and urban run-off.
South Coast Air Quality Management District (SCAQMD) — Regional regulatory agency that
develops plans and regulations designed to achieve public health standards by reducing emissions
from business and industry.
Secondary treatment — Biological wastewater treatment, particularly the activated-sludge process,
where bacteria and other microorganisms consume dissolved nutrients in wastewater.
Sludge—Untreated solid material created by the treatment of wastewater.
Total suspended solids (TSS)—The amount of solids floating and in suspension in wastewater.
Trickling filter — A biological secondary treatment process in which bacteria and other
microorganisms, growing as slime on the surface of rocks or plastic media, consume nutrients in
wastewater as it trickles over them.
Urban runoff — Water from city streets and domestic properties that carry pollutants into the storm
drains, rivers, lakes, and oceans.
Wastewater—Any water that enters the sanitary sewer.
Watershed —A land area from which water drains to a particular water body. OCSD's service area is
in the Santa Ana River Watershed.