HomeMy WebLinkAbout05-01-2019 Operations Committee Meeting Agenda Packet Orange County Sanitation District Wednesday, May 1, 2019
SPECIAL Meeting of the - 4:00 P.M.
OPERATIONS COMMITTEE PLANT NO. 2
OPERATIONS CENTER
Operations & Training Conf. Room
22212 Brookhurst Street
Huntington Beach, California 92646
714 593-7433
AGENDA
CALL TO ORDER
Members of the Operations Committee will take a one-hour tour of Plant No. 2 beginning at
4:00 p.m., with the business meeting reconvening thereafter at 5:00 p.m.
RECESS — PLANT NO. 2 TOUR
RECONVENE
PLEDGE OF ALLEGIANCE
DECLARATION OF QUORUM: Clerk of the Board
PUBLIC COMMENTS: If you wish to address the Committee on any item, please complete a Speaker's
Form (located at the table outside of the Board Room)and submit it to the Clerk of the Board or notify the Clerk
of the Board the item number on which you want to speak. Speakers will be recognized by the Chairman and
are requested to limit comments to three minutes.
REPORTS: The Committee Chair and the General Manager may present verbal reports on miscellaneous
matters of general interest to the Committee Members. These reports are for information only and require no
action by the Committee.
CONSENT CALENDAR: The Consent Calendar Items are considered routine and will be enacted, by the
Committee, after one motion, without discussion. Any items withdrawn from the Consent Calendar for separate
discussion will be considered in the regular order of business.
1. APPROVAL OF MINUTES (Clerk of the Board)
RECOMMENDATION: Approve Minutes of the Regular meeting of the Operations
Committee held on April 3, 2019.
05/01/2019 Operations Committee SPECIAL Meeting Agenda Page 1 of 4
2. REHABILITATION OF WESTERN REGIONAL SEWERS, PROJECT NO. 3-64
(Kathy Milled)
RECOMMENDATION: Recommend to the Board of Directors to: Approve a Cost
Sharing Agreement between the Orange County Sanitation District and the City of
Anaheim for traffic signal construction in conjunction with the Orange-Western
Sub-Trunk Rehabilitation, Contract No. 3-64A, for an amount not to exceed $220,000.
3. CAPITAL IMPROVEMENT PROGRAM CONTRACT PERFORMANCE REPORT
(Kathy Milled)
RECOMMENDATION: Recommend to the Board of Directors to: Receive and file
the Capital Improvement Program Contract Performance Report for the period ending
March 31, 2019,
4, PLANT NO. 2 CENTRAL GENERATION STEAM TURBINE REHABILITATION,
PROJECT NO. MP-105 (Kathy Millea)
RECOMMENDATION: Recommend to the Board of Directors to: Approve
renegotiated Purchase Order terms and conditions with Dresser-Rand for the
assessment and standard overhaul of Plant No. 2 Central Generation Steam Turbine
Rehabilitation, Project No. MP-105.
5, QUARTERLY ODOR COMPLAINT REPORT (Rob Thompson)
Receive and file the Fiscal Year 2018119 Third Quarter Odor Complaint Report.
NON-CONSENT:
6. FERRIC CHLORIDE PURCHASE (Rob Thompson)
RECOMMENDATION: Recommend to the Board of Directors to:
A. Approve a Purchase Order Agreement with Pencco, Inc. for the purchase of
liquid ferric chloride, Specification No. C-2019-1037BD, for the period
beginning July 1, 2019 through June 30, 2020, for a unit price of$597 per dry
ton delivered, for an estimated annual amount of $1,791,000 (plus applicable
sales tax) with four (4) one-year renewal options.
B. Approve a Purchase Order Agreement with Kemira Water Solutions, Inc. for
the purchase of liquid ferric chloride, Specification No. C-2019-1037BD, for the
period beginning July 1, 2019 through June 30, 2020, for a unit price of $630
per dry ton delivered, for an estimated annual amount of $3,150,000 (plus
applicable sales tax) with four (4) one-year renewal options; and
C. Approve a unit price contingency of 10% per agreement.
05/01/2019 Operation Committee SPECIAL Meeting Agenda Page 2 of 4
7. REGIONAL ODOR AND CORROSION CONTROL SERVICES (ROCCS)
PROGRAM, SPECIFICATION NO. C-2017.899BD — CONTINGENCY INCREASE
(Rob Thompson)
RECOMMENDATION: Recommend to the Board of Directors to: Approve a unit price
contingency increase of $116.39{dry ton (11,91%) to the Ferrous Chloride Chemical
Agreement with Hill Brothers Chemical Company for the Regional Odor and Corrosion
Control Services Program, Specification No. C-2017-899BD, for the period beginning
July 1, 2019 through June 30, 2020, for a new total contingency amount not to exceed
$136.931dryton (26.91%); an estimated total amount of$2,583,000.
INFORMATION ITEMS:
8. CAPITAL IMPROVEMENT PROGRAM PROPOSED BUDGET FOR FY 2019-20
(Kathy Millea)
Each month, staff provides an informational presentation on topics of interest to the
Board of Directors. This month's topic: Orange County Sanitation District Capital
Improvement Program Proposed Budget for FY 2019-20.
9. FY 2019-20 BUDGET UPDATE (Lorenzo Tyner)
Staff will provide an update on the revenue and expenditure details of the
FY 2019-20 Budget.
DEPARTMENT HEAD REPORTS:
CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS IF
ANY:
BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING:
At this time Board members may request staff to place an item on a future agenda.
ADJOURNMENT:
The next Regular Meeting of the Operations Committee meeting is scheduled for
June 5, 2019 at 5:00 p.m.
05/01/2019 Operation Committee SPECIAL Meeting Agenda Page 3 of 4
Accommodations for the Disabled: Meeting Rooms are wheelchair accessible. If you require any special disability related
accommodations, please contact the Orange County Sanitation District Clerk of the Board's office at(714)593-7433 at
least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability and the type of
accommodation requested.
Agenda Posting: In accordance with the requirements of California Government Code Section 54954.2,this agenda has
been posted outside the main gate of the Sanitation District's Administration Building located at 10844 Ellis Avenue,
Fountain Valley, California, not less than 72 hours prior to the meeting date and time above. All public records relating
to each agenda item, including any public records distributed less than 72 hours prior to the meeting to all, or a majority
of the Board of Directors,are available for public inspection in the office of the Clerk of the Board.
Agenda Description: The agenda provides a brief general description of each item of business to be considered or
discussed. The recommended action does not indicate what action will be taken. The Board of Directors may take any
action which is deemed appropriate.
NOTICE TO DIRECTORS. To place items on the agenda for the Committee Meeting, items must be submitted to the
Clerk of the Board 14 days before the meeting.
Kelly A. Lore, MMC
Clerk of the Board
(714)593-7433
r 'x ;'csd -^n
For any questions on the agenda,Committee members may contact staff at:
General Manager Jim Hearing (714)593-7300 /qrt c:m
Assistant General Manager Rob Thompson (714)593-7310 ^Fcn c:m
Assistant General Manager Lorenzo Tyner (714)593-7550 c-1
Director of Engineering KathyMillen 714 593-7365 mnal
05/01/2019 Operations Committee SPECIAL Meeting Agenda Page 4 of 4
ITEM NO. 1
MINUTES OF THE
OPERATIONS COMMITTEE
Orange County Sanitation District
Wednesday, April 3, 2019, 5:00 p.m.
A meeting of the Operations Committee was called to order by Committee Chair Robert
Collacott on Wednesday, April 3, 2019 at 5:03 p.m. in the Administration Building.
Director Brad Avery led the Flag Salute.
A quorum was declared present, as follows:
COMMITTEE MEMBERS PRESENT: STAFF PRESENT:
Robert Collacott, Chair Jim Herberg, General Manager
Mariellen Yarc, Vice-Chair Rob Thompson, Assistant General Manager
Brad Avery Lorenzo Tyner, Assistant General Manager
Tom Beamish (Alternate) Celia Chandler, Director of Human Resources
Allan Bernstein Kathy Millea, Director of Engineering
Doug Chaffee Kelly Lore, Clerk of the Board
Brooke Jones (Alternate) Bob Bell
Lucille Kring Don Cutler
Sandra Massa-Lavitt Martin Dix
Fred Smith Mike Dorman
Dave Shawver, Board Chair Dean Fisher
John Withers, Board Vice-Chair Alfredo Garcia
Larry Johnson
COMMITTEE MEMBERS ABSENT: Cortney Light
Steve Jones Rebecca Long
Jesus J. Silva Jeff Mohr
Riaz Moinuddin
Adam Nazaroff
Tyler Ramirez
Wally Ritchie
Don Stokes
Eros Yong
OTHERS PRESENT:
Brad Hogin, General Counsel
Bob Ooten, Alternate Director (CMSD)
Austin Melia (Supervisor Chaffee's office)
PUBLIC COMMENTS:
None.
04/0312019 operation Committee Minotes Page 1 of 4
REPORT OF GENERAL MANAGER:
General Manager Jim Herberg announced that next month's meeting will be held at Plant
No. 2 and will begin at 4:00 p.m. with a tour of the Plant. Alternate Directors are
encouraged to attend.
REPORT OF COMMITTEE CHAIR:
Committee Chair Collacott did not provide a report.
CONSENT CALENDAR:
1. APPROVAL OF MINUTES (Clerk of the Board)
MOVED SECONDED AND DULY CARRIED TO., Approve Minutes of the
Regular meeting of the Operations Committee held on March 6, 2019.
AYES: Avery, Beamish (Alternate), Bernstein, Chaffee, Collacott,
Kring, Shawver, F. Smith, Withers, and Yarc
NOES: None
ABSTENTIONS: B. Jones (Alternate) and Massa-Lavitt
ABSENT: S. Jones and Silva
Item pulled and heard separately.
2. PLANT NOS. 1 AND 2 CENTRAL GENERATION ENGINE OVERHAULS
(Rob Thompson)
Assistant General Manager Rob Thompson provided an informative PowerPoint
presentation with an overview of the required engine overhaul of the Central
Generation Engines. Mr. Thompson provided a history of the prior bids and the
reasons associated with the lack thereof.
MOVED SECONDED AND DULY CARRIED TO: Recommend to the Board of
Directors to: Authorize the General Manager to commence negotiations with
identified firms for the overhaul of two central generation engines located at Plant
No. 1 and Plant No. 2 Central Generation Facilities.
AYES: Avery, Beamish (Alternate), Bernstein, Chaffee, Collacott,
B. Jones (Alternate), Kring, Massa-Lavitt, Shawver, F. Smith,
Withers, and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: S. Jones and Silva
0 410 312 01 9 Operations Committee Minutes Page 2 0 4
NON-CONSENT:
3. 65-75 TON AIT CRANE REPLACEMENT (Rob Thompson)
Mr. Thompson provided a PowerPoint presentation and overview of the proposed
purchase of the Sany Crane replacement. Mr. Thompson stated the various uses
of the crane and the unreliability of the crane that this will replace. Mr. Thompson
responded to questions and concerns from the Committee regarding the legal
recourse against the dealer and manufacturer, warranty information, and alternate
solutions. The Committee requested additional information regarding these items
be included in the item moving to the Board of Directors.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Purchase Order to Western Pacific Crane & Equipment for the
purchase of a 70-ton rough terrain crane using Sourcewell (formerly
National Joint Powers Alliance) Cooperative Contract #032515-GUS, for a
total amount not to exceed $679,413; and
B. Approve a contingency of$33,971 (5%) to accommodate for fluctuations in
pricing/freight costs.
AYES: Avery, Beamish (Alternate), Bernstein, Chaffee, Collacott,
B. Jones (Alternate), Kring, Massa-Lavitt, Shawver, F. Smith,
Withers, and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: S. Jones and Silva
4. SITE ACCESS AND LICENSE AGREEMENT—2899 MENDOZA DRIVE, COSTA
MESA (Rob Thompson)
Mr. Thompson provided a brief report on this item.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to: Approve a Site Access and License agreement with Costa Mesa
Sanitary District (CMSD) and the City of Costa Mesa, to allow mobilization of an
odor control chemical dosing station and injection of chemicals into the Baker-Main
Interceptor at 2899 Mendoza Drive in the city of Costa Mesa, in a form approved
by General Counsel.
AYES: Avery, Beamish (Alternate), Bernstein, Chaffee, Collacott,
B. Jones (Alternate), Kring, Massa-Lavitt, Shawver, F. Smith,
Withers, and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: S. Jones and Silva
0 410 312 01 9 Operations Committee Minutes Page 3 0 4
INFORMATION ITEMS:
5. CAPITAL IMPROVEMENT PROGRAM PERFORMANCE UPDATE FOR
FY 2018-19 (Kathy Millea)
Engineering Manager Jeff Mohr provided an informative PowerPoint presentation
on Orange County Sanitation District Capital Improvement Program performance
that included: Capital Project Life Cycle; CIP outlays; Planning Studies; CEQA
Facilities Master Plan Project No. PSI 7-08; Collections Capacity Evaluation Study
Project No. PS15-08; Design and Construction Accomplishments; performance
indicators; and factors affecting non-construction cost and change order rates.
DEPARTMENT HEAD REPORTS:
None.
CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS,
IF ANY:
None.
ADJOURNMENT
Chair Collacott declared the meeting adjourned at 6:01 p.m. to the meeting to be held on
Wednesday, May 1, 2019 at4:00 p.m. to be held at Plant No. 2 in Huntington Beach, CA.
Submitted by,
Kelly A. Lore, MMC
Clerk of the Board
0 410 312 01 9 Operations Committee Minutes Page 4 0 4
OPERATIONS COMMITTEE Meeting Date To Bd.of Dn.
05/01/19 05J22119
AGENDA REPORT Item Number Item Number
2
Orange County Sanitation District
FROM: James D. Herberg, General Manager
Originator: Kathy Millea, Director of Engineering
SUBJECT: REHABILITATION OF WESTERN REGIONAL SEWERS,
PROJECT NO. 3-64
GENERAL MANAGER'S RECOMMENDATION
Approve a Cost Sharing Agreement between the Orange County Sanitation District and
the City of Anaheim for traffic signal construction in conjunction with the Orange-Western
Sub-Trunk Rehabilitation, Contract No. 3-64A, for an amount not to exceed $220,000.
BACKGROUND
Orange-Western Sub-Trunk Rehabilitation, Contract No. 3-64A, the most north easterly
section of the Rehabilitation of the Western Regional Sewers, Project No. 3-64,
rehabilitates approximately 2.6 miles of existing 21-inch sewers along Orange Avenue
and Western Avenue within the Cities of Anaheim, Cypress, and Buena Park.
Three intersections and two school pedestrian crossings within the City of Anaheim (City)
will be impacted by the project.
RELEVANT STANDARDS
• Maintain collaborative and cooperative relationships with regulators, stakeholders,
and neighboring communities
• Ensure the public's money is wisely spent
PROBLEM
Construction of the project will damage traffic sensor loops and variable signal timers at
three intersections and two school pedestrian crossings in the City. Normally, the Orange
County Sanitation District (Sanitation District) would replace the traffic loops after
construction. In this case, the City would also require compensation for labor to manually
change signal timing twice per day until the work is completed.
PROPOSED SOLUTION
The City intends to replace in-ground traffic loops with networked cameras for bettertraffic
management. The City has proposed to replace the impacted traffic loops with cameras
prior to construction of the Orange-Western Sub-Trunk Rehabilitation, Contract
No. 3-64A, which would eliminate the need for the Sanitation District to replace the loops
Page 1 of 2
and the need for the City to manually change signal timing. In return for a negotiated fee
of $220,000, the City would waive any work required for the traffic loops, signal timing,
and public-works related inspection fees.
TIMING CONCERNS
The agreement requires approval so the detection cameras can be installed prior to
construction, currently scheduled to start in November 2019.
RAMIFICATIONS OF NOT TAKING ACTION
Without the Cooperative Agreement, the impacted intersections would cause traffic
impacts to the traveling public throughout the construction phase. The Sanitation District
would have to reinstall the magnetic loops after the project is completed and the streets
are repaved. Staff estimates more than $300,000 of additional costs would be incurred
for loop replacement, charges for the City's costs to manually change signal timing,
inspection and permit fees, and less favorable work hours than those the City has
accepted in association with this agreement.
PRIOR COMMITTEE/BOARD ACTIONS
NIA
ADDITIONAL INFORMATION
N/A
CEQA
The Sanitation District prepared an Environmental Impact Report (EIR) entitled, Final
Environmental Impact Report for The Rehabilitation of Western Regional Sewers, Project
No. 3-64. The Board certified the EIR on March 22, 2017. The Sanitation District filed a
Notice of Determination on March 23, 2017.
FINANCIAL CONSIDERATIONS
This request complies with authority levels of the Sanitation Dis-mcts Purchasing
Ordinance. This item has been budgeted. (FY2018-19 Budget Update, Appendix,
Section 8, Page 24, Project No. 3-64). The expense of this agreement will be offset by
the savings in the cost of the construction contract.
ATTACHMENTS
The following attachment(s)are included in hard copy and may also be viewed on-line at the OCSD website
with the complete agenda package:
• Cooperative Agreement with City of Anaheim
HKAm:gc
Page 2 of 2
COST SHARING AGREEMENT
BETWEEN THE ORANGE COUNTY SANITATION DISTRICT AND THE
CITY OF ANAHEIM FOR CONSTRUCTION OF CITY FACILITIES IN
CONJUNCTION WITH THE REHABILITATION OF WESTERN
REGIONAL SEWERS PROJECT NO. 3-64
THIS AGREEMENT ("Agreement'), is made and entered into on this day of May,
2019, by and between the:
ORANGE COUNTY SANITATION DISTRICT,
a County Sanitation District, hereinafter referred to as "OCSD";
AND
CITY OF ANAHEIM, California, a Municipal Corporation,
hereinafter referred to as "City."
OCSD and City are sometimes hereinafter individually referred to as "Party" and collectively
reterred to as"Parties."
RECITALS
WHEREAS,OCSD is a duly organized County Sanitation District existing pursuant to the
County Sanitation District Act, California Health and Safety Code section 4700, at seq., providing
for the ownership, operation, and maintenance of waste collection, treatment, and disposal
facilities within Orange County, California; and
WHEREAS, City is a charter city and municipal corporation duly organized and validly
existing under the laws of the State of California and its charter, with the power to carry on its
business as it is now being conducted under the statutes of the State of California; and
WHEREAS, OCSD owns, operates and maintains a sewer main within the City located
beneath streets called Orange Avenue and Western Avenue("Sewer Facility"); and
WHEREAS,this Sewer Facility currently consists of one 21-inch diameter sewer pipeline
which OCSD intends to rehabilitate as part of a project known as Orange-Western Sub-Trunk
Rehabilitation,Project 3-64A ("Project 3-64A"); and
WHEREAS, the construction of Project 3-64A will damage certain traffic loops located
in the vicinity of the Sewer Facility that are owned and operated by City; and
WHEREAS, it is mutually advantageous for City to install certain fiber communication
networks mid equipment within the Project 3-64A corridor before construction of Project 3-64A
to provide uninterrupted traffic management during and after construction ofProject 3-64A; and
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WHEREAS, within the Project 3-64A corridor, the City would like to install fiber
communication network, traffic cameras and associated equipment prior to the start of Project 3-
64A construction for the following intersections:Orange Avenue at Knott Avenue,Orange Avenue
at Western Avenue, Orange Avenue at the Pedestrian Crossing signal west of Knott Avenue,
Western Avenue at Lincoln Avenue, and Western Avenue at the Pedestrian Crossing signal south
of Lincoln Avenue (hereinafter, collectively, these projects shall be referred to as the "Traffic
Signal Construction'); and
WHEREAS, the City requires the Traffic Signal Construction work to be performed by
the City and their Contractors; and
WHEREAS, it is advantageous to both Parties for the Traffic Signal Construction to occur
prior to construction of Project 3-64A to minimize the impacts to the environment,the public, and
the surrounding homeowners; and
WHEREAS, the City agrees to procure and install all equipment necessary for the Traffic
Signal Construction; and
WHEREAS, the Parties agree that the Traffic Signal Construction will allow OCSD to
forego the replacement or repair of any traffic loops that are damaged or removed due to
construction of Project 3-64A; and
WHEREAS, OCSD agrees to pay to City one lump-sum payment of TWO HUNDRED
AND TWENTY THOUSAND DOLLARS AND N0/100 CENTS (5220,000.00) for costs
associated with the procurement, installation and commissioning of the Traffic Signal
Construction, including,but not limited to, City permit fees, and City construction inspection fees;
and
WHEREAS, the Parties agree to enter into this Agreement for the sharing of costs
associated with the procurement, installation and commissioning of Traffic Signal Construction
and related City permit fees and City construction inspection fees in a manner agreeable to both
Parties and subject to the terms and conditions set forth below.
NOW,THEREFORE, in consideration of the mutual promises set forth herein,the Parties
hereto agree as follows:
Section l: Recitals. The Recitals above are deemed true and correct, are hereby
incorporated in this Section as though fully set forth herein, and each Party to this Agreement
acknowledges and agrees that they are bound by the same.
Section 2: Elements of Agreement. OCSD and City will work cooperatively in order
to perform the Tragic Signal Construction in a manner that minimizes the costs and impacts to the
public. The specific terms and conditions governing the elements ofthis Agreement are set forth
herein.
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Section3: OCSD's Specific Obligations.
A. OCSD will be responsible for modifying the Project 3-64A plans and
specifications to account for the changes involving the Traffic Signal
Construction.
B. OCSD shall provide to City the modified Project 3-64A plans and specifications
for review.
C. OCSD shall make one lump-sum payment to City for costs associated with the
Traffic Signal Construction in accordance with Section 5 of this Agreement.
Section 4: City's Specific Obligations.
A. City shall make reasonable efforts to complete all procurement, installation,
construction and commissioning activities associated with the Traffic Signal
Construction prior to November 21, 2019, The affected locations are identified in
the table depicted in Section 5 below.
B. City shall consider all Public Works permit and Inspection Fees that may apply to
OCSD due to construction of Project 3-64A to be included in the lump sum
payment for Traffic Signal Construction. City shall not impose or assess any
additional or separate Public Works permit and Inspection Fees against OCSD due
to construction of Project 3-64A.
C. City shall be responsible for compliance with the California Environmental Quality
Act ("CEQA") (Pub. Resources Code § 21000, et seq.) with respect to the Traffic
Signal Construction and related activities. City shall serve as lead agency for
Traffic Signal Construction for purposes of CEQA and will supply OCSD with
copies of City-approved environmental documents, if any, for OCSD's files.
D. City shall provide OCSD with monthly updates regarding Traffic Signal
Construction activities, and City shall promptly notify OCSD upon completion of
Traffic Signal Construction.
E. City shall be responsible for ensuring that the Traffic Signal Construction and
related activities comply with all applicable federal, state, and local laws,rules and
regulations.
Section 5: Traffic Construction Locations and Total Costs.
The table below provides a tabular account of the locations for Traffic Signal Construction
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No. Traffic Signal Construction Locations
I Orange Avenue at Knott Avenue
2 Orange Avenue at Western Avenue
3 *Orange Avenue at Pedestrian Crossing signal west of Knott Avenue
4 Western Avenue at Lincoln Avenue
5 Western Avenue at Pedestrian Crossing signal south of Lincoln Avenue
A. OCSD shall not be responsible for any costs associated with any design
modification necessary to accommodate the Traffic Signal Construction performed by City at the
locations identified in the table above and as further described herein.
B. OCSD shall make a single lump-sum payment ofTWO HUNDRED AND TWENTY
THOUSAND DOLLARS AND NO/]00 CENTS (5220,000.00) to City for costs associated with
the procurement, installation, and commissioning of the Traffic Signal Construction. OCSD shall
have no obligation to reimburse City for any costs associated with the Traffic Signal Construction,
including City permit fees and City construction inspections tees, in excess of TWO HUNDRED
AND TWENTY THOUSAND DOLLARS AND NO/100 CENTS (S220,000.00).
Section 6: Timing of Pay men
OCSD shall make the single lump-sum payment of TWO HUNDRED AND TWENTY
THOUSAND DOLLARS AND NO/100 CENTS (S220,000.00) to City within thirty (30) days of
OCSD's approval and execution of this Agreement.
Section 7: Indemnification.
A. OCSD will indemnify, defend mid hold City, its officers, agents, employees, and
consultants harmless from any and all actions, suits, claims, liability or expense for death, injury,
loss, or damage to persons or property which may arise or is claimed to have arisen as a result of
any work or action pertbnncd by or on behalf of OCSD, its officers,agents,employees,count zetoas
or consultants, save and except in those instances where such expense, liability or claim is solely
caused by any act, omission, or negligence of City, its officers, agents, employees or consultants.
B. City will indemnify, defend and hold OCSD, its elected and appointed officials,
officers, agents, employees, and consultants, harmless from any and all actions, suits, claims,
liability or expense for death, injury, loss or damage to persons or property which may wise or is
claimed to have arisen as a result of any act performed by City, its officers, agents, employees,
contractors, or consultants, with respect to the Traffic Signal Construction, save and except in
those instances where such expense, liability or claim is solely caused by any act, omission or
negligence of OCSD, its officers, agents, employees or consultants. City will also indemnify,
defend and hold OCSD, its elected and appointed officials, officers, agents, employees, and
consultants, harmless from any and all actions, suits, claims,liability, cost or expense which may
else or is claimed to have aisen as a result of City's denial of any change order or part thereof.
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Section 8: Term. This Agreement will remain in fill force and effect until the specified
obligations of both Parties have been fulfilled. Notwithstanding the foregoing, either Patty may
terminate this Agreement with or without cause upon giving the other Party one hundred (100)
calendar days prior written notice. If this Agreement is terminated, City will be paid for those
reimbursable costs incurred up to the date of termination, in accordance with Section 5.
Section 9: Agents, Any contractor or subcontractor performing work in connection with
the work described herein on behalf of either Party will be conclusively deemed to be the servant
and agent of each respective Party employing said contractor or subcontractors hereof, acting on
behalf and within the scope of such contractor and subcontractor employment for said Party.
Section 10: Notices. All notices or other communications required or permitted hereunder
will be in writing and will be personally delivered or sent by registered or certified mail, postage
prepaid, return receipt requested, delivered or sent by electronic transmission, and will be deemed
received upon the earlier of: (i) the date of delivery to the address of the person to receive such
notice if delivered personally or by messenger or overnight courier; (ii) three (3) business days
after the date of posting by the United States Post Of ice if by mail; or (fit) when sent if given by
electronic transmission. Any notice, request, demand, direction, or other communication sent by
electronic transmission must be confirmed within 72 hours by letter mailed or delivered. Notices
or other communications will be addressed as follows:
To OCSD: Orange County Sanitation District
I0844 His Avenue
Fountain Valley, CA 92708
Attention: Kelly Lore, Clerk of the Board
Facsimile: (714) 962-0356
To City: City of Anaheim - Public Works Department
200 South Anaheim Boulevard
Anaheim, CA 92805
Attention: Rudy Emami, Director of Public Works
Facsimile: (7t4) 7I4-765-5I76
Section 11: Jurisdiction. In the event of a dispute regarding performance or interpretation
of this Agreement, the venue for any action to enforce or interpret this Agreement will lie in the
Superior Court of California for Orange County.
Section 12: No Third Party Beneficiaries. This Agreement is entered into by and for
City and OCSD, and nothing herein is intended to establish rights or interests in individuals m
entities not a party hereto.
Section 13: Force Majeure. Except for the payment of money, neither Party will be
liable for any delays or other non-performance resulting from circumstances or causes beyond its
reasonable control, including without limitation, fire or other casualty, act of God, strike or labor
dispute, war or other violence, acts of third parties, or any law, order, or requirement of any
governmental agency or authority.
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Section 14: Governing Law. This Agreement will be governed by the laws of the State
of California.
Section 15: Entire Agreement. This Agreement constitutes the entire understanding and
agreement between the Parties and supersedes all previous negotiations and agreements between
the Parties pertaining to the subject matter hereof.
Section 16: Waiver. A waiver of a breach of the covenants, conditions, or obligations
under this Agreement by either Party will not be construed as a waiver of any succeeding breach
of the same or other covenants, conditions, m obligations of this Agreement.
Section 17: Modification. Alteration, change, or modification of this Agreement will
be in the form of a written amendment, which will be signed by both Parties.
Section I8: Severability. If any term or portion of this Agreement is held to be invalid,
illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions
of this Agreement will continue in full force and effect.
Section 19. Agreement Execution and Authorization. Each of the undersigned
represents and warrants that they are duly authorized to execute and deliver this Agreement and
that such execution is binding upon the entity on whose behalf they are executing this Agreement.
This Agreement may be executed by two or more counterparts, each of which shall be deemed an
original, but which together shall constitute a single Agreement.
[SIGNATURES ON THE NEXT PAGE]
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IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed
as of the day and year first above written.
ORANGE COUNTY SANITATION DISTRICT
By:
David John Shawvcr,
Chair, Board of Directors
APPROVED AS TO FORM:
GENERAL COUNSEL ATTEST:
By: By:
Bradley R. Hogin, Kelly Lore,
Orange County Sanitation District Clerk of the Board, Board of Directors
CITY OF ANAHEIM
By:
Hairy Sidhu, Mayor
APPROVED AS TO FORM: ATTEST:
ANAHEIM CITY ATTORNEY
By: By:
Bryn M. Morley, Theresa Bass, City Clerk
Deputy City Attorney
7
399455,2
OPERATIONS COMMITTEE Meetmg Date To ea.of Dn.
05/01/19 05/22/19
AGENDA REPORT Item Number Item Number
3
Orange County Sanitation District
FROM: James D. Herberg, General Manager
Originator: Kathy Millea, Director of Engineering
SUBJECT: CAPITAL IMPROVEMENT PROGRAM CONTRACT PERFORMANCE
REPORT
GENERAL MANAGER'S RECOMMENDATION
Receive and file the Capital Improvement Program Contract Performance Report for the
period ending March 31, 2019.
BACKGROUND
The Capital Improvement Program involves awarding and managing many construction
and consulting contracts. In 2008, the Orange County Sanitation District (Sanitation
District) Board of Directors began awarding contingencies along with construction and
consulting contracts. The contingencies allow the General Manager to approve change
orders for construction contracts and amendments for consulting contracts up to the
amount of the approved contingency. This practice reduces administrative costs,
expedites resolution of project issues that arise, helps avoid Contractor delay claims, and
facilitates efficient management of many contracts.
The Capital Improvement Program Contract Performance Report summarizes
construction and consulting contract performance and activities for the quarter ending
March 31, 2019. This report is updated quarterly.
RELEVANT STANDARDS
• Ensure the public's money is wisely spent
ATTACHMENT
The following attachment(s)are included in hard copy and may also be viewed on-line at the OCSD website
( r tasc_. .;n) with the complete agenda package:
• Capital Improvement Program Contract Performance Report for the period ending
March 31, 2019
JMAnn:gc
Page 1 of 1
ORANGE COUNTY SANITATION DISTRICT
Capital Improvement Program
Contract Performance Report
1i For the period ending March 31, 2019
DATE: April 22, 2019
TO: Orange County Sanitation District
Board of Directors
FROM: James D. Herberg, General Manager
Through: Kathy Millea, Director of Engineering
This report summarizes the status, activities, and performance of public works
construction contracts and consultant agreements. This report also identifies the names
and status of projects being performed under master budgets for planning studies,
research, small construction projects, O&M capital projects, and information technology
projects.
PART 1 - CONSTRUCTION CONTRACTS
When the Orange County Sanitation District (Sanitation District) Board awards a
construction contract, a contingency is also approved which allows the General Manager
to approve contract change orders up to the amount of the contingency. One of the
purposes of this report is to document how that contingency is managed and how much
of the contingency is utilized. A project's change order rate can only be documented when
the work is complete. As such, the change order performance charts in this report are
based only on projects closed since the Board began approving contingencies in 2008.
Activity in Last Quarter
FE14-05 Plant No. 1 Fleet Services UST Leak Contract Award 23-Jan-19
Remediation
P2-98B B(C-Side Primary Clarifiers Interim Contract Award 23-Jan-19
Repair at Plant 2
J-126C NFPA 820 Improvements at Plant Contract Award 27-Mar-19
No. 1 and Plant No. 2
Page 1 of 5
ORANGE COUNTY SANITATION DISTRICT
Capital Improvement Program
Contract Performance Report
For the period ending March 31, 2019
Anticipated Activity in Next Quarter
P2-92A Truck Loading Bay Odor Control at Final Completion 13-May-19
Plant 2
FE17-05 Plant 1 ICS Network Extension Contract Award 22-May-19
6-17 District 6 Trunk Sewer Relief Final Completion 30-Apr-19
J-126L Various Final Completion 14-Jun-19
PART 2 — DESIGN CONSULTANT AGREEMENTS
The Sanitation District engages design consultants through Professional Design Services
Agreements (PDSAs), Professional Consultant Services Agreements (PCSAs), and
Master Professional Services Agreements (Master Agreements). PDSAs are used to
obtain design engineering services, and PCSAs are a subsequent agreement with the
design consultant to provide support services during construction.
Activity in Last Quarter
PS17-02 Guidelines for Development in the Final Study 15-Jan-19
Area of OCSD Facilities Received
PS17-08 CEQA - Facilities Master Plan PSA Award 27-Feb-19
J-117B Ocean Outfall System Rehabilitation PSA Award 27-Mar-19
PS17-03 Active Fault Location Study at Plant PSA Award 27-Mar-19
No. 2
Page 2 of 5
ORANGE COUNTY SANITATION DISTRICT
Capital Improvement Program
Contract Performance Report
For the period ending March 31, 2019
Anticipated Activity in Next Quarter
P1-133 Primary Sedimentation Basis 6-31 RFP 30-Apr-19
Reliability Improvements at Plant No. 1 Advertisement
P1-132 Uninterruptable Power Supply RFP 06-May-19
Improvements at Plant 1 Advertisement
7-66 Sunflower and Red Hill Interceptor RFP 14-May-19
Repairs Advertisement
J-98 Electrical Power Distribution System RFP 20-May-19
Improvements Advertisement
5-68 Newport Beach Pump Station Odor RFP 28-May-19
Control Improvements Advertisement
PS15-06 Seismic Evaluation of Structures at Final Study 04-Jun-19
Plant Nos. 1 and 2 Received
3-67 Seal Beach Pump Station Replacement RFP 21-Jun-19
Advertisement
Master Agreements are issued to a pool of pre-qualified consultants for smaller projects.
On those smaller projects, the Sanitation District solicits task order proposals from three
or four of the firms, and awards a task order to the most qualified consultant. There are
currently seven sets of Master Agreements.
2009 Master Design Agreements (expired)
• 2012 Master Design Agreements (expired)
• 2015 Master Design Agreements (expired)
2018 Master Design Agreements
• 2017 Master Agreements for CEQA Studies
2017 Master Agreements for Collection Planning Studies
• 2017 Master Agreements for Wastewater Treatment Planning Studies
Page 3 of 5
ORANGE COUNTY SANITATION DISTRICT
Capital Improvement Program
Contract Performance Report
1i For the period ending March 31, 2019
The three Master Design Agreements from 2009, 2012, and 2015 have expired, meaning
no new task orders can be issued under them, but previously-issued task orders remain
active until completed. Task Orders are limited by Sanitation District Ordinance
No. OCSD-52 $300,000 per task order.
PART 3 — MASTER BUDGET PROJECTS
The Board-adopted budget for Fiscal Years 2018-19 and 2019-20 includes master
program budgets that allow staff to more quickly initiate, execute, and manage smaller
projects that fit within the scope of a particular program. The projects chartered under
these program budgets are referred to as sub-projects, and are managed to the same
standards as projects specifically listed in the adopted budget. A status table for each of
these programs listing the sub-projects is attached.
Master Program Title Status Table
Planning Studies Program Table 3.1
Research Program Table 3.2
Small Construction Projects Program Table 3.3
Information Technology Capital Program Table 3.4
Operations & Maintenance Capital Program Table 3.5
PART 4— STAFF AUGMENTATION CONTRACT
In May 2016, the Sanitation District Board of Directors approved a $41 million
professional services agreement with Jacobs Project Management Co. to provide
supplemental engineering and support staff services for a four-year term with the option
of three one-year renewals. The benefits of using staff augmentation, as opposed to
hiring full-time staff or limited-term employees, include rapid mobilization of highly
skilled/technical staff, flexibility to change the mix of staff positions on an immediate and
as-needed basis, the ability to reduce staff as workloads decrease, access to technical
experts to support special tasks, and access to staff with wastewater project experience.
CHARTS AND TABLES
Chart 1.1 — Program Overview
Chart 1.2 — Change Order Rates Over Time— All Closed Projects
Chart 1.3 — Change Order Rates Over Time — Collections Projects
Chart 1.4 — Change Order Rates Over Time — Plant Projects
Page 4 of 5
ORANGE COUNTY SANITATION DISTRICT
Capital Improvement Program
Contract Performance Report
1i For the period ending March 31, 2019
Table 1.1 — Summary of Closed Construction Contracts by Category
Table 1.2 —Contract Performance —Active Construction Contracts
Table 1.3 —Active Construction Contracts by Contractor
Table 2.1 —Active Design Consultant Contracts by Consultant
Table 2.2 — Activity Report for 2012 Master Professional Design Services Agreements
Table 2.3—Activity Report for 2015 Master Professional Design Services Agreements
Table 2.4 —Activity Report for 2018 Master Professional Design Services Agreements
Table 2.5 —Activity Report for 2017 Master Agreements for CEQA Studies
Table 2.6—Activity Report for 2017 Master Agreements for Collection Planning Studies
Table 2.7 — Activity Report for 2017 Master Agreements for Wastewater Treatment
Studies
Table 3.1 — Planning Studies Status Report
Table 3.2 — Research Program Status Report
Table 3.3— Small Construction Project Program Status Report
Table 3.4 — Information Technology Capital Program Status Report
Table 3.5 — Operations & Maintenance Capital Program Status Report
Table 4.1 — Staff Augmentation Contract Status
Table 4.2 — Staff Augmentation Labor Summary
Page 5 of 5
Chart 1.1
Program Overview
CUMULATIVE DATA THROUGH QUARTER ENDING MARCH 31,2019 3 QTR FY18/19
qw = Ift 0' =
CLOSED PROJECTS-DISTRIBUTION BY CATEGORY* ACTIVE PROJECTS-DISTRIBUTION BY CATEGORY
Total Base Contract Value $ 1,254,226,489 Total Base Contract Value $ 386,555,900
Collections $ 312,548,525 25.0% Collections $ 66,139,383 17.1%
Plant Projects $ 941,677,964 75.0% Plant Projects $ 320,416,517 82.9%
Total Base#of Contracts 76 Total Base#of Contracts 22
Collections 31 Collections 4
Plant Projects 45 Plant Projects 18
*Projects closed since 2 QTR FY07/08
Chart L2
Change Order Rates Over Time
All Closed Projects
ocs.
ess;c;<
Y
0.7% �% -48°%
A]% 0.A%6.A%4 A%
O% 9b%
3AY�
4.60,o 3.8'M 3.8% 3.8% 3$%
3.5"
3.5%-
1_p(sb
No Contracts closed in the last quarter
oo�q
,. - ..
Chart 1.3
Change Order Rates over Time
Closed Collections Projects
1235%
2 C2d
11.19%
10.00% 9.53%
8.91% 9.08%
8Sf5;
7.14% 7.14% 7.14&14%7.10%
6.77%
619%
5.85% 5.81%
GAO o 552% 5.51% 534% 5.51% &51%
No Contracts closed in the last quarter
zoom
0 00%
r n o, `r n o, c n o, `r n . `r n . `r n c r n r n o, `r n
Chart 1A
Change Order Fates Over Time
Closed Plant Projects
oe
73%
A43 % 4.29 436%419% 4.18% 4.11% 420%3.8 4.04%
311%
2.88% 2.90% 2.901/1
2.7n% 2.59%
No Contracts closed In the last quarter
0.00%
v i t
Table 1.1
Summary of Closed Construction Contracts by Category
MEMEMMEMMEMEMEW
COLLECTIONS $312,548,525 $28,378,795 $340,927,320 9.08% 6,50%
PLANT PROJECTS $941,677,964 $38,019,650 $979,697,614 4.04% 2.75%
Total $1,254,226,489 $ 66,398,445 $1,320,624,934 5.29% 5.00%
Table 1.2
Contract Performance - Active Construction Contracts
a a m
Collections
2-72B 24% $ 58,242,000 $ - $ 58,242,000
2-41-8 0% $ 28,090,802 $ - $ 2,809,082
6-17 95% $ 3,699,301 $ 409,174 $ 4,108,475
FE15-10 100% $ 1,389,000 $ - $ 1,389,000
Plant Projects
FE14-05 0% $ 648,675 $ - $ 648,675
FE75-07 75% $ 1,790,000 $ 23,562 $ 1,813,562
FE16-10 100% $ 529,350 $ 43,696 $ 573,046
J-117A 99% $ 12,609,012 $ 635,038 $ 13,244,050
J-117B 2% $ 90,200,000 $ - $ 90,200,000
J-126AH 77% $ 452,757 $ - $ 452,757
J-126BFG 58% $ 557,759 $ - $ 557,759
1-126E 100% $ 418,000 $ - $ 418,000
J-1261 0% $ 881,800 $ - $ 881,800
J-1261K 0% $ 3,637,601 $ - $ 3,637,601
J-126L 43% $ 212,700 $ - $ 212,700
J-126PQ 0% $ 786,000 $ - $ 786,000
Pi-101 99% $ 126,908,300 $ 11,024,152 $ 137,932,452
Pl-115B 65% $ 2,235,563 $ 59,634 $ 2,295,197
P2-110 78% $ 16,730,000 $ 1,095,746 $ 17,825,746
P2-92 93% $ 49,850,000 $ 1,400,093 $ 51,250,093
P2-92A 98% $ 3,304,000 $ 224,179 $ 3,528,179
P2-98B 0% $ 8,665,000 $ - $ 8,665,000
Table 1.3
Active Construction Contracts by Contractor
Contractor/Project Number Project Name Current Contract
Value
Access Pacific
J-126E Roof Fall Protection and Skylights $ 418,000
Amick Construction
J-126AH Hot Surfaces Insulation P1/P2/Bay Bridge PS/Slater PS $ 452,757
J-126BFG Lights, Ladder and Walkway Hazards $ 557,759
Charles King Company, Inc.
6-17 District 6 Trunk Sewer Relief $ 3,699,301
FE75-10 East Lido Force Main Rehabilitation $ 1,389,000
Engineering/Remediation Resources Group, Inc.
FE14-05 Plant No. 1 Fleet Services UST Leak Remediation $ 648,675
Filanc
FE15-09 CenGen Hot Water Pipe Bracing at Plant 1 $ 94,784
Flatiron West Inc
P2-110 Consolidated Demolition and Utility Improvements at Plant 2 $ 16,730,000
Griffith Company
2-41-8 SARI Rock Stabilizers Removal $ 2,809,082
Helix Electric, Inc
J-126I Exit Signs Exit Lights Electrical Disconnects Gas Detection $ 881,800
FE15-07 Secondary Treatment and Plant Water VFD Replacement at Plant 1 $ 1,797,000
ICA Construction
J-126L Various $ 212,700
Kiewit Infrastructure West Co.
P2-92A Truck Loading Bay Odor Control at Plant 2 $ 3,304,000
Myers &Sons Construction, LLC
P2-98B B/C-Side Primary Clarifiers Interim Repair at Plant 2 $ 8,665,000
CDC Engineering and Technology
P1-115B Rehabilitation of Fleet Services Building, Building 8 and Paving Area $ 2,235,563
Oisson Construction, Inc.
Table 1.3
Active Construction Contracts by Contractor
Contractor/Project Number Project Name Current Contract
Value
J-126JK Stairs, Hatches, Walkway Hazards, Ladders, Guardrails, Roof Fall Protection $3,637,601
OHL USA
2-728 Newhope-Placentia Trunk Replacement, Segment 8 $ 58,242,000
Shimmick Construction Co., Inc.
J-117A Interplant Effluent Pipeline Rehabilitation $ 12,609,012
1-1178 Outfall Low Flow Pump Station $ 90,200,000
P2-92 Sludge Dewatering and Odor Control at Plant 2 $ 49,850,000
Tharsos, Inc.
J-126PQ Ladders, Hatches, Roof Fall Protection $ 786,000
WM Lyles Company
P1-101 Sludge Dewatering and Odor Control at Plant 1 $ 126,908,300
Table 2.1
Active Design Consultant Contracts by Consultant
Project Agreement Original Number of Amendments
Number Project Name Type Value Amendments To Date
AECOM Technical Services,Inc. $ 20,923,626 8 $ 748,273
3-64 Rehabilitation of Western Regional Sewers PDSA $ 17,639,250 7 $ 721,258
P1-100 Digester Rehabilitation at Plant 1 PCSA $ 2,761,337 0 $ -
Pi-129 Return Activated Sludge Piping Replacement at Activated Sludge Plant No.L PDSA $ 523,039 1 $ 27,015
Arcadis $ 8,677,000 3 $ 1,795,434
5-67 Bay Bridge Pump Station Replacement PDSA $ 7,137,000 2 $ 295,434
1-126 Safety Improvements Program PDSA $ 1,540,000 1 $ 1,500,000
Black&Veatch $ 18,690,957 5 $ 1,279,488
P2-98 Primary Treatment Rehabilitation at Plant 2 PDSA $ 18,141,423 5 $ 1,279,488
P2-98B B/C-Side Primary Clarifiers Interim Repair at Plant 2 PCSA $ 549,534 0 $
Brown and Caldwell $ 28,485,832 5 $ 951,881
5-60 Newport Force Main Rehabilitation PCSA $ 2,231,925 4 $ 839,714
1-117A Interplant Effluent Pipeline Rehabilitation PCSA $ 1,121,666 1 $ 112,167
1-124 Digester Gas Facilities Rehabilitation PDSA $ 11,770,000 0 $ -
P2.92 Sludge Dewatering and Odor Control at Plant 2 PCSA $ 4,798,328 0 $ -
J-1178 Outfall Low Flow Pump Station PCSA $ 8,563,913 0 $ -
Carollo Engineers $ 21,317,792 9 $ 7,868,103
PI-105 Headworks Rehabilitation and Expansion at Plant 1 PDSA $ 17,529,957 4 $ 7,659,692
PS15.10 2017 Facilities Master Plan PSA $ 3,132,052 5 $ 208,411
RE17-02 Biogas Scrubber Evaluation PSA $ 656,783 0 $ -
CDM Smith $ 5,319,930 0 $ -
P2-122 Headworks Modifications at Plant 2 for GWRS Final Expansion PDSA $ 5,319,930 0 $ -
Dudek&Associates,Inc. $ 912,709 0 $ -
PS17-08 CEQA-Facilities Master Plan PSA $ 812,709 0 $ -
GeosyntecConsultants $ 2,578,028 2 $ 132,425
PS15-06 Seismic Evaluation of Structures at Plant Nos.1 and 2 PSA $ 2,579,028 2 $ 132,425
Hazen and Sawyer $ 697,952 0 $ -
SP-152 Climate Change Impact Study PSA $ 697,952 0 $ -
HDR Engineering,Inc. $ 19,057,648 7 $ 3,251,999
FE16-11 Lane Channel Crossing PDCSSA $ 131,939 0 $ -
P1.101 Sludge Dewatering and Odor Control at Plant 1 PCSA $ 7,140,000 3 5 2,096,303
PS-128 Headquarters Complex,Site and Security,and Entrance Realignment Program PDSA $ 11,785,709 4 $ 1,165,696
Kennedy/Jenks Consultants $ 695,000 0 $ -
P2-124 Interim Food Waste Receiving Facility PDSA $ 695,000 0 $ -
Lee&Ro $ 11,722,178 5 $ 434,974
2-72 Newhope-Placentia Trunk Replacement PDSA $ 8,468,232 4 $ 434,974
2-72 Newhope-Placentia Trunk Replacement PCSA $ 3,253,946 1 $ -
Table 2.1
Active Design Consultant Contracts by Consultant
Project Agreement Original Number of Amendments
Number Project Name Type Value Amendments To Date
Lockwood,Andrews&Newnam,Inc(LAN) $ 505,042 0 $ -
PS15-02 Edinger Pump Station Rehabilitation Study PSA $ 505,042 0 $ -
LSAASSOCIATESINC $ 420,927 1 $
Pi-128 Headquarters Complex,Site and Security,and Entrance Realignment Program PSA $ 420,927 1 $ -
MICHAEL BAKER INTERNATIONAL,INC. $ 930,429 1 $ 54,839
2-41-8 SARI Rock Stabilizers Removal PCSA $ 215,129 0 $ -
PSI6-01 Stormwater Master Plan PSA $ 715,300 1 $ 54,839
PM Web Inc $ 1,022,500 2 $ 79,525
J-128 Project Management Information System PSA $ 1,022,500 2 $ 79,525
Schweitzer Engineering Laboratories(SELL $ 1,096,074 0 $ -
J-1178 Outfall Low Flow Pump Station PSA $ 1,096,074 0 $ -
StanteCConsultingServices,Inc. $ 9,815,880 5 $ (697,689)
3-62 Westminster Blvd Force Main Replacement PDSA $ 6,917,175 5 $ (697,689)
P2-110 Consolidated Demolition and Utility Improvements at Plant 2 PCSA $ 1,499,339 0 $ -
SP-196 Process Control Systems Upgrades Study PSA $ 1,398,866 0 $THE AUSTIN COMPANY $ 606,622 0 $ -
P1-115 Title 24 Access Compliance and Building Rehabilitation Project PCSA $ 606,622 0 $ -
Woodard&Curran $ 3,092,675 3 $ 19,372
6-17 District 6 Trunk Sewer Relief PCSA $ 290,000 1 $ -
PSiS-08 Collections Capacity Evaluation Study PSA $ 2,802,675 2 $ 19,372
Table 2.2
Activity Report for 2012 Master Professional Design Services Agreements
Finn Task Order Status PROJECT TITLE/DESCRIPTION
FE13-02, Repairs to Bar Screen at D Headworks at $ 27,980.00
12-00-01-01 Closed P2
FE13-02 Amendment No. 1 $ 9,200.00
FE13-02 Amendment No.2 $ 6,770,00
FR12-035,Edinger Pump Station Record Drawing $ 42,511.00
LEE&RO, INC 12-00-01-02 Closed Preparation
PO#104615-OB FR12-035 Amendment No. 1 $ 10,455,00
Contract No.FE12-00-01 12-00-01-03 Closed FE13-01,(5-60)Newport Force Main Rehabilitation $ 74,600,00
FE13-01 5-60 Amendment No. 1 $ 24,943,00
FR13-020, Plant No. 2 Gas Compressor Building $ 68,917,00
12-00-01-04 Open Piping Replacement
FR13-020 Amendment No. 1 $ 30,568.00
FR13-020 Amendment No.2 $ 25,896.00
CUMULATIVE
12-00-02-01 Closed FE12-06,84-inch P2 PI Line for Dist Box B Rehab. $ 64 095,00
and Flow Meter Structure Aban.CLOSED
DUDEK&ASSOCIATES, INC. FE09-04, Pl Potable Water System Improvements $ 50,472,00
PO#104616-OB 12-00-02-02 Closed
Contract No.FE12-00-02 FE09-04 Amendment No. 1 $ 13,320.00
12-00-02-03 Closed FE14-04, Primary Influent Channels Repair at Plant 1 $71,841,00
CUMULATIVE
FR12-003,Warner Avenue Manholes Structural $ 42,081,00
RMC WATER AND ENVIRONMENT 12-00-03-OS Closed Repair Project
PO#104611-OB FR12-003Amendment No. 1 $ 24,739,00
Contract No.FE12-00-03 12-00-03-02 Closed FR13-012,Santa Ana River Interceptor i i $ 56,404,00
CUMULATIVE
Table 2.2
Activity Report for 2012 Master Professional Design Services Agreements
Finn Task Order Status PROJECT TITLEDESCRIPTION
TRAN CONSULTING ENGINEERS 12-00-04-01 Closed FR12-012,Slater Ave VFD Replacement $ 39,963.00
PO#104617-OB
Contract No.FE12-00-04 FR12-012 Amendment No. 1 $ 26,968,00
CUMULATIVE
FE10-19, Landscaping and Miscellaneous $ 74,957,00
REIF CONSULTING 12-00-05-01 Closed Improvements Along Ellis Avenue
PO#104626-OB FE10-19 Amendment No.1 $ 12,295,00
Contract No.FE12-00-03 FE10-19 Amendment No.2 $ 5,876.00
CUMULATIVE
12-00-06-01 Closed FR12-030,P2 Solids Loading Station Truck Loading $ 15935,00
Auger Access
IDS GROUP FE12-05, 15th St, Rocky Point and Bitter Point Pump $ 40,575,00
PO#104614-OB 12-00-06-02 Closed Station Fall Protection Improvements
Contract No.FE12-00-06 FE12-05 Amendment No. 1 $ 2,330,00
12-00-06-03 Closed FE12-10, IT Server Room Cooling Improvements $ 43,470,00
12-00-06-04 Closed FE14-01, Plant 1 Primary Sludge Handling $6,200,00
Modifications
CUMULATIVE
PSOMAS 12-0407-01 Closed FE12-02, P1 Hazardous Waste Storage Relocation $ 51,400.00
PO#104610-OB
Contract No.FE12-00-07
CUMULATIVE
Table 2.2
Activity Report for 2012 Master Professional Design Services Agreements
Finn Task Order Status PROJECT TITLEDESCRIPTION
FE10-21,Area 02 Craig Regional Park Manhole $ 58,440.00
12 00-08-01 Open Improvements
FE10-21 Amendment No. 1 $ 18,780,00
FE10-21 Amendment No.2 $ 22.780.00
GHD 12-00-08-02 Closed FE12-07, Upgrade PLC Panels at P1 and P2- $ 69,840,00
PO#104612-OB FE13-04, Plant 2 Trickling Filter Odor Control System
Contract No.FE12-00-08 Upgrade $ 74,910.00
12-00-08-03 Open FE13-04 Amendment No.1 $ 9.635.00
FE13-04 Amendment No. 2 $ 14,455.00
FE13-04 Amendment No.3 $ 24.235.00
FE13-04 Amendment No.4 $ 11,095,00
CUMULATIVE
RMS ENGINEERING&DESIGN, INC. 12-00-09-01 Closed FE12-08, P2 TF/SC Blower Insultation Modifications $ 57,351,00
PO#104625-OB
Contract No.FE12-00-09 FE12-08 Amendment No. 1 $ 27,390.00
CUMULATIVE
HARRIS AND ASSOCIATES
PO#104613-OB
Contract No.FE12-00-10 CUMULATIVE
TOTAL=615,004�00 .00 $ 337 752.00
Table 2.3
Activity Report for 2015 Master Professional Design Services Agreements
Firm Task Order Status Project Title/Description FY15-16 FY16-17 FY17-18
FE14-05, Plant No. 1 Fleet Services UST Leak $86,116.00
FE15-00-01-01 Open Renunciation
DUDEK FE14-05 Amendment No. 1 $53,137.00
Purchase Order No. 1054350E FE14-05 Amendment No. 1 $20,000.00
Contract No. FE15-00-01 FE15-00-01-02 Open FE15-09, CenGen Hot Water Pipe Bracing at P1 $146,516.00
FE15-00-01-03 Open FE16-14, Slater Pump Station Valve Replacements $175,500,00
FISCAL YEAR TOTAL $159 253.00 $146 516.00 $175 500.00
LEE&RO,INC. No task orders issued
Purchase Order No. 1054360E
Contract No. FE15.00-02
FISCAL YEAR TOTAL $0.00 $0,00 $0.00
GHD, INC. No task orders issued
Purchase Order No. 105469OB
Contract No. FE15-00-03
FISCAL YEAR TOTAL $0.00 $0.00 $0.00
FE15-00-04-01 Open 17" 2 ui a ines for Development in the Area o $93,186.61
AECOM OCSD Facilities
Purchase Order No. 105440OB
Contract No. FE15-00-04
FISCAL YEAR TOTAL $0.00 $0.00 $93,186.61
No task orders issued
HAZEN AND SAWYER
Purchase Order No. 1054510E
Contract No. FE15-00-05
FISCAL YEAR TOTAq $0.00 1 $0,00 $0.00
Table 2.3
Activity Report for 2015 Master Professional Design Services Agreements
Firm Task Order Status Project Title/Description FY15-16 FY16-17 FY17-18
RMC WATER AND ENVIRONMENT
FE15-00-06-01 Open PS16-04, Rectangular Primary Clarifier Reliability $156,518.00
Study at Plant 1
Purchase Order No. 10544108
Contract No. FE15-00-06
FISCAL YEAR TOTAL $0.00 $0.00 $156 518.00
PROJECTLINE TECHNICAL FE15-00-07-01 Closed FE15-02, Plant No. 2 Control Center Server Room $83,624.00
SERVICES, INC. HVAC Upgrade
Purchase Order No. 105452OB
Contract No. FE15-00-07
FISCAL YEAR TOTAL $83,624.00 $0,00 $0.00
TAIT&ASSOCIATES, INC. No task orders issued
Purchase Order No. 1054490E
Contract No. FE15-00-08
FISCAL YEAR TOTAL $0.00 $0.00 $0.00
BEYAZ&PATEL,INC. No task orders issued
Purchase Order No. 1054450E
Contract No. FE15-00-09
FISCAL YEAR TOTAL $0.00 $0,00 $0.00
IDS GROUP,INC. No task orders issued
Purchase Order No. 1054370E
Contract No. FE15-00-10
FISCAL YEAR TOTAL $0.00 1 $0,00 $0.00
KLEINFELDER, INC. No task orders issued
Purchase Order No. 1054330E
Contract No. FE15-00-11
FISCAL YEAR TOTAL $0.00 $0.00 $0.00
Table 2.3
Activity Report for 2015 Master Professional Design Services Agreements
Finn Task Order Status Project Title/Description FY15-16 FY16-17 FY17-18
RMS ENGINEERING 8,
FE15-00-12-01 Open FE16-10, East Basin Distribution Box Repair $79,990.00
DESIGN, INC.
Purchase Order No. 105439OB
Contract No. FE15-00-12
FISCAL YEAR TOTAL $0.00 $79,990.00 $0.00
TOTAL $242,877.00 $226,506.00 $425,204.61
Table 2.4
Activity Report for 2018 Master Professional Design Services Agreements
Firm Task Order Status Project Title/Description FY18-19 FY19-20 FY20-21
No Task Orders Issued to Date
AECOM
Contract No. FE18-00-01
FISCAL YEAR TOTAL $0 $0 $0
2-01 Active J-127, Natural Gas Pipelines Replacement at Plant $271 964,000
Black&Veatch Nos. 1 and 2
Contract No. FE18.00-02
FISCAL YEAR TOTAL $271 964 000 $0 $0
No Task Orders Issued to Date
Dudek
Contract No. FE18-00-03
FISCAL YEAR TOTAL $0 $0 $0
No Task Orders Issued to Date
GHD
Contract No. FE18-00-04
FISCAL YEAR TOTAL $0 $0 $0
No Task Orders Issued to Date
HDR Engineering
Contract No. FE18-00-05
FISCAL YEAR TOTAL $0 $0 $0
No Task Orders Issued to Date
IDS Group
Contract No. FE18-00-06
FISCAL YEAR TOTAL $0 $0 $0
No Task Orders Issued to Date
Infrastructure Engineering
Contract No. FE18-00-07
FISCAL YEAR TOTAL $0 $0 $0
No Task Orders Issued to Date
Michael Baker International
Contract No. FE18-00-08
FISCAL YEAR TOTAL $0 $0 $0
TOTAL $271,964,000 $0 $0
Table 2.5
Activity Report for 2017 Master Agreements for CEQA Studies
Firm Task Order Status Project Title/Description FY18-19 FY19-20 FY20-21
No Task Orders Issued to Date
HDR Engineering
CEQA PLAN2017-01
FISCAL YEAR TOTAL $0 $0 $0
No Task Orders Issued to Date
Michael Baker International
CEQA PLAN2017-02
FISCAL YEAR TOTAL $0 $0 $0
No Task Orders Issued to Date
Helix Environmental
CEQA PLAN2017-03
FISCAL YEAR TOTAL $0 $0 $0
No Task Orders Issued to Date
ESA
CEQA PLAN2017-04
FISCAL YEAR TOTAL $0 $0 $0
No Task Orders Issued to Date
AECOM
CEQA PLAN2017-05
FISCAL YEAR TOTAL $0 $0 $0
No Task Orders Issued to Date
LSA
CEQA PLAN2017-06
FISCAL YEAR TOTAL $0 $0 $0
TOTAL $0 $0 $0
Table 2.6
Activity Report for 2017 Master Agreements for Collection Planning Studies
Firm Task Order Status Project Title/Description FY17.18 FY18.19 FY19.20
No Task Orders Issued to Date
Brown and Caldwell
PLAN2017-01 (Collections)
FISCAL YEAR TOTAL $0 $0 $0
No Task Orders Issued to Date
AECOM
PLAN2017-02(Collections)
FISCAL YEAR TOTAL $0 $0 $0
No Task Orders Issued to Date
HDR Engineering
PLAN2017-03(Collections)
FISCAL YEAR TOTAL $0 $0 $0
No Task Orders Issued to Date
Dudek
PLAN2017-04(Collections)
FISCAL YEAR TOTAL $0 $0 $0
No Task Orders Issued to Date
Woodard and Curran
PLAN2017-05(Collections)
FISCAL YEAR TOTAL $0 $0 $0
TOTAL $0 $0 $0
Table 2.7
Activity Report for 2017 Master Agreements for Wastewater Treatment Studies
Firm Task Order Status I Project Title/Description FY18-19 FY19-20 FY20-21
01-01 Active Root Cause Analysis of Malfunctioning Process $24,783
Brown and Caldwell 1 Units at TFSC Facility at Plant No. 2
PLAN2017-01 (Wastewater)
FISCAL YEAR TOTAL $0 $24,783 $0
Spill Prevention, Control,and Countermeasure Plan $28,216
AECOM 02-01 Open for Sludge Dewatering and Odor Control at Plant 1
PLAN2017-02(Wastewater) Amendment No. 1 $10,935
FISCAL YEAR TOTAL $39 151 $0 $0
No Task Orders Issued to Date
HDR Engineering
PLAN2017-03(Wastewater)
FISCAL YEAR TOTAL $0 $0 $0
No Task Orders Issued to Date
Dudek
PLAN2017-04(Wastewater)
FISCAL YEAR TOTAL $0 $0 $0
No Task Orders Issued to Date
Woodard and Curran
PLAN2017-05(Wastewater)
FISCAL YEAR TOTAL $0 $0 $0
TOTAL $39,151 $24,783 $0
Table 3.1
Planning Studies Status Report
Project Number Project Name Status Allocated Budget
PS15-01 PS15-01 Biosolids Master Plan Closed $ 3,496,985
PS15-02 PS15-02 Edinger Pump Station Rehabilitation Study Active $ 971,000
P515-06 PS15-06 Seismic Evaluation of Structures at Plant Nos. 1 and 2 Active $ 3,860,000
PS15-07 PSIS-07 Pressurization and Odor Control Study at Newport Beach Closed $ 344,145
PS15-08 PS15-08 Collections Capacity Evaluation Study Active $ 3,682,000
P515-10 PS15-10 2017 Facilities Master Plan Closeout $ 4,150,000
PS16-01 PS16-01 Stormwater Master Plan Active $ 1,415,700
PS16-02 PS16-02 SCE Feed Reliability Improvements Study Active $ 293,000
P516-04 PS16-04 Rectangular Primary Clarifier Reliability Study at Plant No. 1 Closeout $ 420,000
PS17-01 PS17-01 Fire Flow Testing at Plant No. 1 Cancelled $ 28,043
P517-02 P517-02 Guidelines for Development in the Area of OCSD Facilities Closeout $ 176,000
PS17-03 PS17-03 Active Fault Location Study at Plant No. 2 Active $ 1,121,000
PS17-04 PS17-04 Office Workspace Study for Plant No 1 and 2 Closeout $ 110,000
PS17-08 PS17-08 CEQA- Facilities Master Plan Active $ 1,170,000
PS17-09 PS17-09 Calibration of Plant 1/Plant 2lnfoWorks Hydraulic Model Closed $ 51,996
PS17-10 PS17-10 Emergency Overflow Weirs,Wing Wall Structural and Geotechnical Inver Active $ 357,000
PS18-01 PS18-01 Asset Management Plan Development Active $ 420,000
PS18-02 PS18-02 Bushard Diversion Structure Rehabilitation Study Active $ 96,000
P518-04 PS18-04 Easements Assessment Cancelled $ -
PS18-05 PS18-05 Plant No.2 Future Site Plan Development Active $ 193,000
PS18-06 PS18-06 Go/No-Go Lights and Slgnage Active $ 495,000
P518-07 PS19-07 ASCE Review of CIP Program Active $ 50,000
PS18-08 PS18-08 Plant 2 Cen Gen Engine Exhaust Oxidizer Catalyst Cracking Root Cause Ar Cancelled $ -
PS18-09 PS18-09 Ocean Outfall Condition Assessment and Sc eng Study Active $ 1,850,000
P518-10 PS18-10 Root Cause Analysis of Malfunctioning Process Units at TFSC Facility at PI Active $ 41,000
Grant Total $ 24,791,869
Total Chartered Project 25
Board Approved Program Budget $ 28,652,000
Remaining Unallocated Budget $ 3,860,131
Table 3.2
Research Program Status Report
Project Number Project Name Status Allocated Budget
RE17-01 RE17-01 Operational Research Technical Support FY18-19 Active $ 650,000
RE17-02 RE17-02 Biogas Scrubber Evaluation Active $ 865,000
RE17-03 RE17-03 Reliant Wet Well Wizard Test Active $ 74,000
RE17-04 RE17-04 AquaNereda Aerobic Granular Sludge Process Active $ 242,000
RE17-05 RE17-05 Organics FCR Process On-Hold $ 242,000
RE17-06 RE17-06 TWAS Pump Reliability Improvement Trials at Plant No. 2 Closed $ 8,392
RE17-07 RE17-07 Super Oxygenation System Research at Seal Beach Pump Station On-Hold $ 80,000
RE18-01 RE18-01 Trickling Filter Bleach Test at Plant No. 1 Active $ 125,000
Grand Total $ 2,286,392
Total Chartered Project 8
Board Approved Program Budget $ 8,500,000
Remaining Unallocated Budget $ 6,213,609
Table 3.3
Small Construction Projects Program-Status Report
Project Number Project Name Status Allocated Budget
FE10-21 FE10 21 Area 02 Craig Regional Park Manhole Improvements Design $ 1,359,000
FE12-10 FE12-10 IT Server Room Cooling Improvements Closed $ 956,086
FE13 04 FE13 04 Plant No.2 Trickling Filter Chemical Odor Control Close Out $ 4,830,000
FE14 03 FE14 03 Rehabilitation of Digester Mixing Pumps at P2 Digesters E,H,R,S,and T Close Out $ 1,360,000
FE14 05 FE14 05 Plant No.I Fleet Services UST Leak Remedfation Design $ 1,487,311
FE15 01 FE15 01 Fullerton Creek Channel Crossing Closed $ 84,640
FE15 06 FE15 06 Gas Compressor Building Piping Replacement at Plant 2 Close Out $ 3,924,000
FE15 07 FE15 07 Secondary Treatment and Plant Water VFD Replacement at Plant 1 Construction $ 3,319,600
FE15-09 FE35-09 CenGen Hot Water Pipe Bracing at Plant 1 Close Out $ 425,000
FE15-SO FE35-10 East Lido Force Main Rehabilitation Construction $ 2,628,000
FE16 01FE16 01Big Canyon Nature Park improvements Closed $ 29,915
FE16 02 FE16 02 Jamboree Sewer Realignment at Big Canyon Closed $ 54,434
FE16 05 FE16 05 Burled Water Valve Support Upgrades at Plant 2 Construction $ 500,000
FE16 06 FE16 06 Fuel Cell Facilities Demolition Design $ 810,000
FE16-08 FE36-08 Carbon Canyon Clay Pipe Repairs Closed $ 649,756
FE16-SO FE36-10 East Basin Distribution Box Repair Construction $ 1,021,960
FE16-11 FE36-11 Lane Channel Crossing Construction $ 500,000
FE16-12 FE36-12 Garfield Road Perimeter Security Fence Closed $ 39,410
FE16-13 FE36-13 Collections Infrastructure Relocation at Plant 2,Phase 1B Close Out $ 120,000
FE16-14 FE36-14 Slater Pump Station Valve Replacements Construction $ 1,050,000
FE17 01 FE17 01 Carbon Canyon Pipeline Sag Repairs Design $ 783,000
FE17 03 FE17 03 Battery Storage System at Plant No,1 Project Develop. $ 571,000
FE17 04 FE17NStorm Water Compliance Improvements at 3 Pump Stations Cancelled $ 9,929
FE17 05 FE17 05 Plant 1 ICS Network Extension Design $ 950,000
FE17 06 FE17 06 Tustin Ave Manhole and Pipe Repair Project Develop. $ 273,000
FE17 07 FE17 07 Fruit Street Trunk Sewer Relocation-OC Streetcar Project Develop. $ 334,000
FE1708 FE1708 Big Canyon Trunk Sewer Realignment-BCCC Maintenance Yard Project Develop. $ 130,000
FE18 01 FE19 01 Interim Relocation to 18350 Mt.Langley Project Develop. $ 665,000
FE1802 FE19 02 Jamboree Sewer Transfer Closed $ 300,000
FE1803 FE19 03 Building 6 Staff Consolidation Cancelled $ -
FE18 04 FE19 04 Activated Sludge Basin Lighting Repair at Plant No,2 Design $ 1,600,000
FE1808 FE1908 West Trunk Bypass Sewer Realignment Project Develop. $ 98,000
FE18-10 FE18-10 Mt Langley HVAC Replacement and Upgrades Project Develop. $ 560,000
Grand Total $ 31,419,041
Total Chartered Project 38
Board Approved Program Budget $ 55,000,000
Remaining Unallocated Budget $ 23,580,959
Table 3.4
Information Technology Capital Program Status Report
Project Number Project Name Status Allocated Budget
IT16-03 IT16-03 Plant 2 Internet Connection Active $ 50,000
IT16-05 IT16-05 Plant Radio Repeater Upgrade Active $ 35,000
IT16-06 IT16-06 Network Equipment 2016-17 Active $ 44,302
IT16-07 IT16-07 Server Replacement and Obsolescence Active $ 337,332
IT16-08 IT16-08 IT Security 2016-17 Active $ 162,000
IT16-09 IT16-09 iPACS Enhancements Active $ 85,000
IT16-10 IT16-10 LIMS Compliance Improv,Project Active $ 754,800
IT16-11 IT16-11 Business Continuity Plan Active $ 140,000
IT17-01 IT17-01 VMWare Active $ 800,000
IT17-02 IT27-02 Upgrade Active Directory Directory to 2016 Active $ 56,000
IT17-03 IT17-03 Upgrade ShoreTel System Server Active $ 190,000
IT17-04 IT17-04 PCI Improvements Active $ 131,093
IT17-05 IT17-05 Conference Room Monitor Upgrade Active $ 75,686
IT17-06 IT17-06 Printer Obsolescence Active $ 350,000
IT17-07 IT17-07 Safety Management Suite Active $ 106,000
IT17-08 IT17-08 Perimeter Physical Security Im Active $ 170,077
IT17-09 IT17-09 MYOCSD Redesign Active $ 170,077
IT17-10 IT17-10 Electronic Operator Round Form Active $ 45,000
IT17-11 IT17-11 P2 Radio Repeater Active $ 170,077
IT17-12 IT17-12 Sever/Network Power Improvements Active $ 90,000
IT17-13 IT17-13 Graphric Workstations for PAO Active $ 15,000
IT17-14 IT17-14 Specialized Application Programing&Support Active $ 600,000
IT17-15 IT17-15 Data Storage Replac/Obsolescens Active $ 600,000
Grand Total $ 5,177,444
Total Chartered Project 23
Board Approved Program Budget $ 10,000,000
Remaining Unallocated Budget $ 4,822,556
Table 3.5
Operations& Maintenance Capital Program Status Report
Project Number Project Name Status Allocated Budget
FR00001 SAILS Mdrostal Pump Open $ 250,000
FR00002 New Chopper Pump at Digester P,Plant Cancelled $ 200,000
FR00003 Rehab Clarifiers 4&5 at Plant Open $ 450,000
FR00006 PEPS No.4 Submersible Replacement Open $ 30,000
FR00007 Pl,M&D Structure:Concrete&Behar Repairs to 2 Existing Aimase Sluice Gates Cancelled $ 180,000
FR00008 flag Bin Ramp Retrofit Open $ 20,000
FR00009 P2 Remove&Replace Dlsgester Mixing Pumps at Digesters R,S,T,E if H Cancelled $ 950,000
FR00010 Toshiba Breaker Replacement Open $ 190,000
FR00011 Westslde PS Impeller&Liner Replacement Open $ 75,000
FR00012 P2 Primary Scum Pumps Cancelled $ 58,360
FYE Small Cap FYE 14/15 Small Cap Replac(Ops charges to CIP) Closed $ 1,398,500
Replac
SC15-01 Replace Intercom at P2 Main Gate Cancelled $ 12,000
SC15-02 SACS vibration Monitoring Server Closed $ 17,000
SC15 03 Installing Card Readers In Men's locker Rooms Cancelled $ 40,000
SC15-04 Replace COGS(emissions monitoring)System Closed $ 54,057
SC16-01 Maintenance Storage Area Tool Cage P2 Open $ 9,572
SC17-01 CenGen pl Elevator Rehabilitation Open $ 180,000
SC17 02 P1 CenGen Plant Water Piping Rehabilitation Open $ 250,000
SC17-03 PI P2 CenGen Oil tube Platform Open $ 61,000
SC17-04 P1 CenGen 12KV Circuit Breaker Replacement Open $ 220,000
SC17-05 Hidrostal Pump-TEFC Close Coupled Motor#2(Pump for SALE) Open $ 261,260
SC17 06 P1 Lab UPS System Replacement Open $ 290,294
SC18-01 Pl Primary Clarifier Fall Protection Improvements Open $ 50,000
SC18-02 Joint Cho Gen Oil Centrifuge Heater&Controls Rehabilitation(MP-18) Open $ 120,000
SC18-03 PI SAILS Main Duty Pump&Motor&Installation-Remaining 2(MP-524) Open $ 500,000
SC18 04 Edinger UPS Replacement(MP 444) Open $ 15,000
SC18-05 Improvements to PS Laboratory Boilers-New Bmners(MP-485) Open $ 311,000
SCSS-06 Pump Station Bypass Parts-Procurement IMP-426) Open $ 500,000
SC18-07 Power Building 512kv Switchgear Replacement Pending $ 1,000,000
SC1808 MacArthur Pump Station-FM Valve Replacement Open $ 55,109
SC18-09 Admin Bldg UPS System Replacement Open $ 185,000
Grand Total $ 7,933,152
Total Chartered Project 31
Board Approved Program Budget $ 15,622,000
Remaining Unallocated Budget $ 7,688,849
Table 4.1 Staff Augmentation Contract Status
Total Fees Time
Contract $41,000,000 86 months ai
Actuals to Date $15,108,591 37% 35 months 41%
Remaining $25,891,409 63% 51 months 59%
Assuming three 1-year extensions
Table 4.2 Staff Augmentation Labor Summary
This Quarter Inception to Date
Labor Hours 9,976 112,334
Full Time Equivalents 22.2 21.4
Labor Costs(no expenses) $1,325,679 $14,744,736
Average Hourly Rate $133 $131
OPERATIONS COMMITTEE Meeting Date To Bd.of Dn.
05/01/19 05/22I19
AGENDA REPORT Item Number Item Number
4
Orange County Sanitation District
FROM: James D. Herberg, General Manager
Originator: Kathy Millea, Director of Engineering
SUBJECT: PLANT NO. 2 CENTRAL GENERATION STEAM TURBINE
REHABILITATION, PROJECT NO. MP-105
GENERAL MANAGER'S RECOMMENDATION
Approve renegotiated Purchase Order terms and conditions with Dresser-Rand for the
assessment and standard overhaul of Plant No. 2 Central Generation Steam Turbine
Rehabilitation, Project No. MP-105.
BACKGROUND
Orange County Sanitation District (Sanitation District) operates eight Central Generation
(Can Gen) engines at its two treatment plants. The engines generate approximately
two-thirds of the electric demand for the Sanitation District and the majority of the process
heat demand for sludge digestion. Plant No. 2 includes a steam turbine to convert the
waste heat into electrical energy.
The Plant No. 2 steam turbine has been in operation for approximately 175,000 hours,
with 70,000 hours (approximately 8 years) since the last overhaul. A thorough
assessment of the steam turbine and supporting safety systems is needed to identify,
address, and rehabilitate any deficiencies accordingly.
RELEVANT STANDARDS
• Maintain a proactive asset management program
• Use all practical and effective means for resource recovery
PROBLEM
In March 2018, the Board approved a sole-source purchase order with Dresser-Rand, the
successor company to the original steam turbine manufacturer for $245,424 with a
$49,085 contingency to complete a major overhaul. Following receipt of the Sanitation
District's Purchase Order Terms and Conditions, Dresser-Rand requested changes
related to ownership of intellectual property rights. The Sanitation District and
Dresser-Rand then negotiated changes which the Board approved in December 2018.
In March 2019, Dresser-Rand noted inconsistencies between the provisions of Section 4
(Records) and Section 9 (Confidentiality) of the Purchase Order Terms and Conditions.
Page 1 of 3
In reviewing the terms and conditions, staff worked with General Counsel to resolve the
inconsistencies. These revised terms and conditions now require Board approval.
PROPOSED SOLUTION
Approve revised Terms and Conditions for this purchase order. The proposed revisions
do not change the project cost, do not significantly modify the terms and conditions
previously approved in December 2018, and are necessary to retain Dresser-Rand's
services for this purchase order. Approval will allow Dresser-Rand to begin the
assessment and overhaul of the steam turbine.
The proposed revisions ensure Section 4 (Records) is consistent with Section 9
(Confidentiality) of the Purchase Order Terms and Conditions, which was the subject of
prior negotiations between Sanitation District and Dresser-Rand in 2018. The 2018
revisions clarified that the Sanitation District may use the work product provided by
Dresser-Rand for operating/repairing/maintaining the steam turbine, but the Sanitation
District would have no intellectual property rights to any of the background information
used to prepare the work, including steam turbine design and manufacturing methods.
TIMING CONCERNS
Without approval of the revised terms and conditions, the assessment and overhaul will
be delayed indefinitely.
RAMIFICATIONS OF NOT TAKING ACTION
Failure to take action will reduce the recovery of waste heat for electricity, resulting in an
annual cost of approximately $125,000 for additional electricity purchases. In addition,
the steam turbine helps to balance the steam system, improving the safety and integrity
of the steam system as a whole.
PRIOR COMMITTEE/BOARD ACTIONS
December 2018 - Approved negotiated Purchase Order Terms and Conditions following
negotiations with Dresser-Rand.
March 2018 - Approved a Sole Source Purchase Order to Dresser-Rand for the
assessment and standard overhaul of the Steam Turbine at Plant No. 2, for an amount
not to exceed $245,424, including applicable tax and freight, and a contingency of
$49,085 (20%).
ADDITIONAL INFORMATION
N/A
Page 2&3
CEQA
The project is exempt from CEQA under the Class 1 categorical exemptions set forth in
California Code of Regulations sections 15301. Section 15301 (Class 1) exempts from
CEQA "the operation, repair, maintenance, permitting, leasing, or minor alteration of
existing public or private structures, facilities, mechanical equipment, or topographical
features, involving negligible or no expansion of use beyond that existing at the time of
the lead agency's determination" including "(b) Existing facilities of both investor and
publicly-owned utilities used to provide electric power, natural gas, sewerage, or other
public utility services".
The project is exempt because it involves repairs and minor replacement of existing
facilities involving no expansion of use or capacity.
FINANCIAL CONSIDERATIONS
The requested modifications to the terms and conditions do not alter the amount of the
sole source purchase order approved by the Board in March last year.
ATTACHMENT
The following attachment(s)are included in hard copy and may also be viewed on-line at the OCSD website
(,i,,v v.ocstY.co;r) with the complete agenda package:
• Revised/Redlined Orange County Sanitation District - Purchase Order Terms and
Conditions
ML:dm:gc
Page 3 of 3
ORANGE COUNTY SANITATION DISTRICT (OCSD) - PURCHASE ORDER TERMS AND CONDITIONS
1. CONTRACTTERMS.
1.1 Forms/Acceptance. Except as otherwise provided in subsection 1.2 below, the complete agreement the ("Agreement") between
OCSD and Contractor (collectively, the "Parties') consists of, in order of precedence: (1) the agreed plans and specifications of the
Purchase Order, (2) the Purchase Order signed by OCSD's Purchasing Manager and Contractor (the "Purchase Order"), (3) these
terms and conditions (the"Terms and Conditions"), and (5) Contractor's bid/proposal, if any, as though fully set forth herein. To the
extent of any inconsistency between the provisions of any of the foregoing, the order of precedence shall dictate the result. Except
for any section or subsection OCSD has marked "WAIVED", each provision of the Terms and Conditions applies to the Agreement.
Contractor's shipment of goods/performance of services shall constitute acceptance of these Terms and Conditions.
1.2 Additional Terms Any other terms, conditions,or limitations suggested by Contractor or Incorporated in Contractor's invoice,or other
correspondence, shall not form a part of the Agreement unless expressly accepted in writing by OCSD's Purchasing Manager.
2. PAYMENT TERMS.
2.1 Standard: Net 30 days unless otherwise stated on the Purchase Order.
2.2 Price. Except as may otherwise be included in the Purchase Order,Contractor shall not charge for transportation, packing,containers,
storage, or any similar charge unless pre-approved by OCSD. COED is exempt from the payment of federal excise tax, which shall be
excluded from the purchase price.The total purchase price quoted in the Purchase Order also excludes applicable California,county and
municipal sales and use taxes or similar taxes now or hereafter applicable to, measured by, or imposed upon or with respect to the
goods, its or their sale, their value or their use, or any services performed in connection therewith. OCSD agrees to pay or reimburse
Contractor for any such taxes which Contractor or its subcontractors are required to pay.
2.31nvoices.Contractor shall submit invoices to APstaff@ocsd.com or in duplicate to the Orange County Sanitation District,Attn:Accounts
Payable, 10844 Ellis Ave., Fountain Valley, CA 92708. Each invoice must show OCSD's purchase order number, description of goods and
services, unit price, quantities billed, extended totals, and shall cover only goods delivered or shipped/services performed. OCSD shall
pay for goods/services after receipt of a conforming invoice and confirmation by OCSD of its accuracy.
24:
3. DELIVERY PERFORMANCE INSPECTION AND RISK OF LOSS.
3.1 Deliver,/Performance. Contractor shall reasonably endeavor to deliver the goods/perform the services according to the schedule
in the Agreement, with numbers of days meaning calendar days, unless otherwise stated, and to the locations specified by OCSD.
All goods shall be delivered to COED in accordance with the applicable delivery terms set forth in the Purchase Order (INCOTERMS
2010). All pre-approved transportation and delivery charges must be prepaid in full to destination, and the prepaid freight bill must
be submitted to OCSD with the invoice. Goods shall not be accepted if shipped C.O.D. Subject to OCSD's right of rejection, title to
goods shall pass to OCSD upon delivery at 22212 Brookhurst Street, Huntington Beach, CA 92646.
3.2 Inspection. OCSD shall have the right to inspect the goods within a reasonable amount of time prior to acceptance. If,on inspection,
OCSD reasonably determines that the goods do not meet the Agreement requirements, OCSD may reject nonconforming goods until
such nonconformance has been rectified to the reasonable satisfaction of OCSD. Prior to shipment, Contractor, if requested by OCSD,
will inform COED of those tests and procedures which can be witnessed. Should OCSD elect to witness specific tests, OCSD must so
specify such requirement in ample time to permit Contractor to include said witness tests in the schedule. Contractor, if requested,will
advise OCSD of the schedule of such tests. However, no rescheduling of tests or delays in manufacturing or shipment will be made to
accommodate such inspection. OCSD shall have the right to inspect services within a reasonable amount of time prior to acceptance and
payment. If OCSD does not Inspect the services within a reasonable time not to exceed seven (7) business days after receipt of notice
from Contractor that the services have been completed, the services shall be deemed accepted by COED. If services do not conform to
the Agreement requirements,OCSD shall have the right to withhold payment or enforce any other remedy provided for in the Agreement
until the services conform to the Agreement requirements.
3.3 Risk of Loss. Risk of loss of the goods/materials passes to OCSD upon delivery in accordance with the applicable Incoterm delivery
term.
4. PERFORMANCE OF SERVICESICQNTRACIQR COVENANTS.
4.1 Personnel/Compliance with Law All services shall be performed: (a) by competent and qualified personnel, who shall be paid at
least the prevailing rate of per diem wages, as determined by the Director of the Department of Industrial Relations, applicable to the
work to be done for the locality in which the work is to be performed, unless exempted, and (b) In conformance with applicable
federal, state and local laws. Contractor certifies that it is registered with the Department of Industrial Relations pursuant to Labor
Code section 1725.5 and shall obtain and maintain valid,permits, licenses,certificates,authorizations and other documents as required
by federal, state or local laws or regulations to be held in in Contractor's name.The persons performing services under this Agreement
on behalf of Contractor, if any, shall at all times be under Contractor's exclusive direction and control. Neither OCSD nor any of its
ORANGE COUNTY SANITATION DISTRICT (OCSD) - PURCHASE ORDER TERMS AND CONDITIONS
officers, employees, or agents shall have control over the conduct of Contractor or any of Its officers, employees, or agents, except
as set forth in the Agreement.
4.2 Status of Contractor.The legal relationship between the parties hereto is that of an independent contractor, and nothing herein shall
be deemed to make Contractor or any subcontractor(s) an OCSD employee. During the performance of this Agreement,Contractor and
its officers, employees,and agents shall act in an independent capacity and shall not act as OCSD's officers,employees, or agents.
4.3 Taxes. Contractor shall pay and/or withhold all applicable sales, use, income, employment, or other taxes arising out of the
performance of the Agreement. Contractor shall pay all wages,salaries, and other amounts due its employees, agents or Independent
contractors in connection with this Agreement and shall be responsible for all reports and obligations respecting them, including but not
limited to unemployment compensation,workers'compensation, and other similar matters.
+,,I-, Records. Contractor shall keep and maintain full and complete documentation and accounting records concerning all services
performed that are compensable on a time and material basis under the Agreement and shall make such documents and records
available to OCSD for inspection at any reasonable time to determine any amounts due for such work and/or to enable OCSD to
comply with all federal, State, and local laws and administrative actions. Contractor shall maintain such records for a period of 3 years
following completion of the work under the Agreement. All written product, data, findings, or information in any form preparerl
assembled by, or provided to Contractor under this Agreement are the property of OCSD, including all copyrights or intellectual
property rights inherent in them or their preparation. To the extent permitted by law, it is the intent of the Parties that deliverable
written products to be produced, if any, by Contractor, under this Agreement-are conclusively+jeemed words made for hire" within
the meaning ef the Cruted-States Cels Hdj;t Act will become the.property of OCSD, and that OC&D the Conti actor will =,e remain the
sole copyright owner of the deliverables,data,findings,or information,and of all aspects,elements and components of them in which
copyright can subsist, and of all rights in connection with such copyright. Upor dr iv.r, o Of5D a` s,y dr verahle wnf cn yrccw is'
,,r(,pc ed ..rd,� il-v Rgmrmr-f, OCSD shall, ror„s:eni ,+ fh Swcfior i of to r Ad ,emen% obtain a license to use such materials »,
e,<,errc xe w f,Sce'k -9 0c tan-Ar. r�nror iht tar purpose.of op , aims- rr ,.i-ng .,nd.oi mei fair mu I ic deriuratr c„i,x u,,A
ane asro u.d eq,igrrrrt All c."net ur.,kue is pecp.r,d b, e t ,it'^rior e;roan is , .7tth 6'ns-A, a: ancdaoy.md t&intellectual
property rights arising from their creation of tie n..etan e untie^ 4rcructs p epared b/ Cc.i�actgr r :*sect on w th this =3reemert,
including, but not limited to, all copyrights and other proprietary rights, shall be and remain the property of OESD-Conti actorcroh fut
S. WARRANTIES.
S.1 Warranty of Ttle Contractor warrants that it has title to the goods, and to the materials and equipment used in the performance of
services under the Agreement, and that none of the foregoing is subject to any security interest, lien,or other encumbrance.
5.2 Warranties for GoodslServices. Contractor warrants that: (a) the goods, and any materials and equipment supplied, will: p) be new
unless otherwise specified, (ii) conform to OCSD's plans, specifications, and/or descriptions, as mutually agreed by the parties and fill)
Contractor's goods be of first-class material and workmanship and free from defect until the earlier of eighteen (18) months after the
delivery of such goods or twelve(12) months from the date of first use of the item of the goods(the"Goods Warranty Period"); and (b)
all services will be: (I) of good quality, free from defect, and In conformance with the Agreement, and Qi) performed to the standard of
care that reflects competent professional knowledge and judgment, beginning with the start of the item of services and ending one (1)
year after completion of said item of services by Contractor (the"Services Warranty" Period). Contractor shall transfer to OCSD all of
Contractor's rights to and interest in the manufacturer's warranty or guarantee for each item delivered or installed, if applicable. All
manufacturers' warranties and guarantees shall be in addition to Contractor's warranty under the Agreement. In the event of a breach
of Warranty, and upon written notice from OCSD, Contractor, at its option, shall repair or replace the goods, materials and equipment
and remedy any defects in workmanship, without charge and within a reasonable period of time after receipt of OCSD's request. If
Contractor does not do so and fails to perform as required under the Goods Warranty,OCSD shall be entitled to remedy any defects itself
and to collect the reasonable and verifiable cost of the same from Contractor. If during the Services Warranty Period, Contractor is
notified in writing that any portion of the Services fails to conform to the Services Warranty, Contractor will promptly re-perform such
nonconforming portion of the Services to the reasonable satisfaction of OCSD. If re-performance is impracticable Contractor will refund
the amount of the compensation paid to Contractor for such nonconforming portion of the Services, and will reimburse OCSD for its
reasonable and verifiable costs to complete the services up to twenty percent (20%) of the total price paid to Contractor under the
Agreement. OCSD's inspection,acceptance,and/or payment shall not relieve Contractor of liability under this warranty.The remedies in
this subsection are in addition to those described in Section 6, below.
5.3 The warranties and remedies set forth in this section are conditioned upon(A)OCSD's receipt,handling,storage,installation,testing,
operation and maintenance, including tasks incident thereto, of the Goods in accordance with the recommendations of Contractor to the
extent applicable or,in the absence of such recommendations or to the extent not applicable,in in such a manner that reflects competent
professional knowledge and judgment. In addition,such goods shall not have been operated in excess of limitations specified in writing
by Contractor and not have been subjected to accident, alteration,abuse or misuse. For all warranty work, where equipment unrelated
ORANGE COUNTY SANITATION DISTRICT (OCSD) - PURCHASE ORDER TERMS AND CONDITIONS
to this Agreement may obstruct access to goods, materials, and structures OCSD shall make reasonable efforts to provide Contractor
with access to the nonconformity, by disassembling, removing, replacing and relnstaliing any goods, materials or structures to the extent
necessary to permit Contractor to perform its warranty obligations.
5.4 THE WARRANTIES SET FORTH IN THIS ARTICLE ARE EXCLUSIVE AND ARE IN LIEU OF ALL OTHER WARRANTIES, WHETHER
STATUTORY, EXPRESS, OR IMPLIED (INCLUDING ALL WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR
PURPOSE,AND ALL WARRANTIES ARISING FROM COURSE OF DEALING OR USAGE OF TRADE).
6.EXPORT CONTROL.OCSD acknowledges that Contractor is required to comply with all applicable export laws and regulations relating
to the sale, exportation, transfer, assignment, disposal and usage of goods provided under this agreement, including any export license
requirements. OCSD agrees that such goods shall not at any time directly or indirectly be used, exported, sold,transferred, assigned or
otherwise disposed of in a manner which will result in non-compliance with such applicable export laws and regulations. It shall be a
condition of the continuing performance of Contractor and of its obligations hereunder that compliance with such export laws and
regulations be maintained at all times.
7. DELAY LIQUIDATED DAMAGES. In the event that delivery of any goods is delayed more than twenty-one (21) calendar days
beyond the agreed date of delivery as set forth in the Purchase Order, OCSD may assess liquidated damages for Contractor's delivery
delay. Such damages will be limited to a rate specified in each Purchase Order. ("Delay Liquidated Damages"). Contractor's exclusive
liability and OCSD's sole and exclusive remedy for delay in delivery of the goods caused by Contractor shall be the payment of Delay
Liquidated Damages as set forth herein, and no other remedies of any kind whatsoever shall apply whether based in contract, in tort
(including negligence and strict liability) or any other theory of recovery. It is agreed by both parties that the aforementioned damages
for delivery would be difficult to quantify as such the parties have fairly agreed that these damages are a reasonable estimate and do
not constitute a penalty.
There are no guarantees relating to the completion date of any services unless specifically set forth in the Purchase Order. In the event
any performance guarantees are provided in the Purchase Order,OCSD's sole and exclusive remedy and Contractor's sole and exclusive
liability for any unexcused failure of the Contractor to complete the services beyond the agreed date of completion as set forth in the
Purchase Order,any theory of recovery,shall be the liquidated damages specified in such Purchase Order up to the limit specified therein.
It is agreed by both parties that the aforementioned damages for completion of the services would be difficult to quantify, and as such,
the parties have fairly agreed that these damages are a reasonable estimate and do not constitute a penalty.
8. CONTRACTOR'S REMEDIES. If OCSD defaults under the Agreement, Contractor may file a claim with OCSD, in accordance with
applicable provisions of law.
9. CONFIDENTIALITY.Contractor may have a proprietary interest in information that may be furnished pursuant to this agreement.
To the extent permitted by law, OCSD will keep In confidence and will not disclose any such Information which Is specifically designated
as confidential to Contractor or use any such information for other than the purpose for which it is supplied without the prior written
permission of Contractor. The provisions of this paragraph shall not apply to information, notwithstanding any confidential designation
thereof, which is known to COED without any restriction as to disclosure or use at the time it is furnished,which is or becomes generally
available to the public without breach of any confidentiality obligation of OCSD,which is received from a third party without limitation or
restriction on said third party or OCSD at the time of disclosure. Additionally,OCSD's rights to any confidential or proprietary information
shall be limited solely to the use in operation, repair and/or maintenance of the designated project.At no time will any permanent transfer
of title be created for any technical drawings or intellectual property,nor shall any of this specifically designated information be disclosed
other than for the above stated purposes.Contractor acknowledges that OCSD is a public agency subject to compliance with the California
Public Records Act. Should OCSD receive a California Public Records Act request that pertains to documents related to this agreement,
OCSD will notify Contractor who may then choose to intercede to prevent disclosure of confidential Information not otherwise protected
by the California Public Records Act.
IO.TERMINATION FOR CONVENIENCE AND DEFAULT
108.1.Termination for Convenience. OCSD, in its sole and absolute discretion, may terminate the Agreement, in whole or in part, at any
time, without cause, by providing thirty (30) days'written notice to Contractor. In such case, Contractor shall immediately discontinue
all work (unless the notice directs otherwise). Further, should the work be delayed for a period in excess of 180 days for any reason
attributable to force majeure,the Agreement may be deemed to have been terminated at the option of either Party. Should either Party
opt to terminate the Agreement, Contractor shall be entitled only to payment for such goods, materials and equipment delivered and
services performed, and reasonable, documented costs related to termination as may be demonstrated by Contractor,including but not
ORANGE COUNTY SANITATION DISTRICT (OCSD) - PURCHASE ORDER TERMS AND CONDITIONS
limited to manufacturing costs for materials and/or components that cannot be used for another reasonably foreseeable purpose or
otherwise returned.
8G.2. Termination for Default. (A) OCSD may terminate the Agreement based on the Contractor's default. If Contractor (i) materially
breaches any provision of this Agreement and if such breach is not commenced to be cured within fifteen(15)days after receiving written
notice from OCSD specifying such breach in reasonable detail, or (ii) in the event of an act of insolvency or bankruptcy by Contractor
then (ICED shall have the right to terminate the Agreement by giving written notice to Contractor at which time termination shall be
effective immediately. Upon termination for default, OCSD may exclude Contractor from all OCSD sites; take possession of all materials,
equipment, tools, and equipment and machinery owned by the Contractor and remaining on OCSD sites; accept assignment of any
subcontracts that OCSD desires to keep and complete the work by whatever reasonable method it deems expedient. In the event the
Agreement is terminated for default,(ICED is entitled to recover excess re-procurement costs and delay damages,among other remedies.
Contractor may also terminate the Agreement for cause in the event of a material breach of the Agreement by OCSD which OCSD fails
to commence to cure within fifteen(15)days after notice thereof from Contractor and fails to diligently pursue thereafter. In such event,
Contractor shall be entitled only to payment for such goods, materials and equipment delivered and services performed, and reasonable,
documented costs related to termination as may be demonstrated by Contractor, including but not limited to manufacturing costs for
materials and/or components that cannot be used for another reasonably foreseeable purpose or otherwise returned.
11.INDEMNIFICATION/DUTY TO DEFEND.
Contractor shall assume all responsibility for damages to third party property and/or injuries to persons, including accidental death, to
the extent such damages, injuries, or death are caused by Contractor in the performance of services under this Agreement, or by its
subcontractor or by anyone directly or indirectly employed by Contractor, and whether such damage or injury shall accrue or be
discovered before or after the termination of the Agreement. Contractor shall indemnify, protect, defend and hold harmless OCSD, its
elected and appointed officials, officers, agents and employees, from and against any and all claims, liabilities, damages or expenses
of any nature, including attorneys'fees: (a)for injury to or death of any person or damage to third parry property or interference with
the use of such third party property to the extent such damages injuries or death are caused by the negligent acts or omissions of
Contractor; and/or(b)on account of any goods and services provided under this Agreement,Contractor will,at its own expense,defend
or at its option settle any suit or proceeding brought against OCSD so far as based on an allegation that any services, or use thereof
for their Intended purpose, constitutes an Infringement of any United States patent or copyright or misappropriation of a trade secret.
In case the services, or any part thereof, as a result of any suit or proceeding so defended is held to constitute infringement of any
such United States patent, copyright or trade secret, or its use by OCSD is enjoined, Contractor will, at its option and its own expense,
either: (i) procure for OCSD the right to continue using said services; (ii) replace the work with substantially equivalent non-Infringing
work;or(iii)modify the work so it becomes non-infringing. Contractor will pay the damages and costs awarded in any suit or proceeding
so defended. Contractor will not be responsible for any settlement of such suit or proceeding made without its prior written consent.
This indemnification provision shall apply to any acts or omissions, willful misconduct, or negligent misconduct, whether active or
passive, on the part of Contractor or anyone employed by or working under Contractor. If Contractor is promptly given information,
and assistance in a timely manner for the defense of any suit or proceeding, Contractor agrees to provide this defense immediately
upon written notice from OCSD, and with well qualified, adequately insured, and experienced legal counsel.This section shall survive
the expiration or early termination of the Agreement.
12. GENERAL PROVISIONS.
12.1 Notice. Notice shall be given by certified mall, return receipt requested, facsimile or other electronic telecommunications
transmission with a date and time receipt acknowledgment,or personal delivery. Notice shall be effective on receipt.
12.2 Nondiscrimination. Contractor shall comply with all applicable federal, state, and local laws, rules, and regulations in regard
to nondiscrimination in employment because of race, color,ancestry, national origin, religion, sex, marital status,age, medical condition,
pregnancy,disability,or other prohibited basis. All nondiscrimination rules or regulations required by law to be included in the Agreement
are incorporated by this reference.
12.3 Force Majeure Neither party shall be liable for any delay or failure in the performance of the Agreement to the extent the
delay or failure is caused by circumstances beyond the reasonable control of the parties, including but not limited to labor disputes,
strikes, war, riots, insurrection, civil commotion, fire, flood,accident,storm or any Act of God.
12.4 Assignment. Except with respect to any of Contractor's affiliates, neither party may assign a right under or an interest in the
Agreement nor delegate or subcontract an obligation under the Agreement, without the written consent of the other party (consent of
which shall not be unreasonably withheld).Any attempted assignment, delegation or subcontract,without such written consent, shall be
void.
12.5 No Waiver or Excuse. No provision of the Agreement shall be deemed waived and no breach shall be deemed excused,
unless such waiver or excuse is in writing and signed by the party making the waiver or excusing the breach. No such waiver or excuse
shall constitute a waiver of another provision, or an excuse of another breach.
12.6 Applicable law/Venue/Attorneys' Fees The Agreement shall be governed by, and construed in accordance with, the laws of
the State of California. Any action or proceeding for dispute resolution arising out of the Agreement shall be brought and tried in the
ORANGE COUNTY SANITATION DISTRICT (OCSD) - PURCHASE ORDER TERMS AND CONDITIONS
County of Orange, State of California, and the prevailing party shall be entitled to reasonable attorneys' fees, costs and expenses. The
parties shall attempt In good faith to resolve such dispute promptly by negotiations between executives who have authority to settle the
dispute, subject to approval by OCSD's Board of Directors. Any trial of any dispute not so settled will be resolved by a judge sitting
without a jury and EACH PARTY EXPRESSLY WAIVES ITS RIGHT TO A JURY TRIAL.
12.7 Construction and Severabil'ty. To the fullest extent allowed by law, the provisions of the Agreement shall be construed in a
manner that avoids any violation of statute, ordinance, regulation, or law. If a court of competent jurisdiction holds any provision of the
Agreement to be void, the remaining provisions shall continue in full force and effect.
12.8 Chan e Order OCSD may request change orders within the scope of the Agreement and, if accepted by Contractor,the price,
performance, schedule and other pertinent provisions of the Agreement will be adjusted by mutual agreement of the parties prior to
Implementation of the change. Expenses Incurred by Contractor due to (p delays, other than delays which are deemed to be within the
reasonable control of the Contractor, and(ii)changes in applicable laws, regulations and technical codes and standards or the imposition
of new laws, regulations and/or technical codes and standards after the execution of this Agreement will be treated as changes to the
scope of work and the Agreement will be adjusted as set forth above.
12.8 Hazardous Materials Contractor shall have no responsibility or liability with regard to any hazardous material which It does not
know or have reason to know of its existence in the performance of the work and OCSD shall be responsible for all pollution and
environmental impairment arising from the property,the equipment and the services other than for any such hazardous materials which
Contractor may have brought onsite which it may suddenly and accidently release. In the event that any such hazardous materials,
including any asbestos materials, are discovered at the site, Contractor shall have the right to suspend the work in progress, without
consequence, until such time as the hazard has been safely remediated or contained by OCSD.
13. INSURANCE AND BOND REQUIREMENTS. Before beginning work under the Agreement, Contractor shall accept the terms
provided In OCSD's Acknowledgement of Insurance Requirements and shall provide OCSD with:
13.1 Such bonds, insurance and certificates of insurance, as set forth in 13.2.
13.2 If not described in 11.1, (1) Certificates of commercial general liability, automobile liability, employer's liability and workers
compensation insurance in the following amounts: COL($10,000,000 each occurrence and in the aggregate), Automobile ($10,000,000
combined single limit bodily Injury and property damage), Employer's Liability ($1,000,000 each accident and In the aggregate, and
$1,000,000 disease each employee), Worker's Compensation (Statutory amount); (2)Insurance policy endorsements showing additional
insured coverage for OCSD (for general and automobile liability), as well as waivers of subrogation in favor of OUSD with regard to all
policies described above provided, however, that such additional insured status shall apply to the extent of Contractor's indemnity
obligations under Article 11. Subject to a change order for the additional costs of any bond,DUST) may request that Contractor procure
labor and materials bonds, reasonably satisfactory to OCSD. All such insurance and bonds must remain in effect throughout the
performance of the Agreement. In addition, all bonds must be issued by a qualified corporate surety licensed to do business in the State
of California and all insurance carriers must have an A- (A minus),or better, policy holder's rating and a financial rating of Class VIIL or
better, in accordance with the most current AM Best rating.All sureties and insurers must have agents for service of process in California.
14. SAFETY AND HUMAN RESOURCES POLICIES: Contractors who perform work for OCSD must comply with OCSD Safety
Standards. A digital version of OCSD's Safety Standards is available on the OCSD website at www.ocsd.com. A printed version of the
Safety Standards will be made available only upon request.
15. LIMITATION OF LIABILITY: NOTWITHSTANDING ANY OTHER PROVISION OF THE AGREEMENT, OCSD EXPRESSLY AGREES
THAT NEITHER CONTRACTOR NOR ITS SUBCONTRACTORS WILL UNDER ANY CIRCUMSTANCES BE LIABLE UNDER ANY THEORY OF
RECOVERY, WHETHER BASED IN CONTRACT, IN TORT (INCLUDING NEGLIGENCE AND STRICT LIABILITY), UNDER WARRANTY, OR
OTHERWISE,FOR ANY SPECIAL,INDIRECT,INCIDENTAL OR CONSEQUENTIAL LOSS OR DAMAGE WHATSOEVER; DAMAGE TO OR LOSS
OF ANY PROPERTY OR EQUIPMENT; LOSS OF PROFITS OR REVENUE OR LOSS OF USE THEREOF; LOSS OF USE OF OCSD'S MATERIAL,
EQUIPMENT OR POWER SYSTEM; COST OF CAPITAL: COST OF FUEL; COST OF PURCHASED OR REPLACEMENT POWER; INCREASED
COSTS OF ANY KIND; OR ANY CLAIMS OF CUSTOMERS OF OCSD.
OCSD EXPRESSLY AGREES THAT THE REMEDIES PROVIDED IT IN THE AGREEMENT ARE EXCLUSIVE, AND THAT NOTWITHSTANDING
ANY OTHER PROVISION OF THE AGREEMENT, EXCEPT FOR CONTRACTOR'S OBLIGATIONS UNDER ARTICLES 9., 11. a) AND 11(b)
HEREIN,UNDER NO CIRCUMSTANCES SHALL THE TOTAL AGGREGATE LIABILITY OF CONTRACTOR UNDER ANY THEORY OF RECOVERY,
WHETHER BASED IN CONTRACT, IN TORT (INCLUDING NEGLIGENCE AND STRICT LIABILITY), UNDER WARRANTY, OR OTHERWISE,
EXCEED THE FOLLOWING AMOUNTS:
Order Value Liability Amount
Up to$300,000 Three times the Purchase Order amount
$300,001 -$500,000 Two times the Purchase Order amount
ORANGE COUNTY SANITATION DISTRICT (OCSD) - PURCHASE ORDER TERMS AND CONDITIONS
$500,001 -and above The Order amount
ALL LIABILITY OF CONTRACTOR AND ITS SUBCONTRACTORS UNDER THIS AGREEMENT SHALL TERMINATE NO LATER THAN TWELVE
(12) MONTHS AFTER THE EXPIRATION OF THE WARRANTY PERIOD. THE PROVISIONS OF THIS ARTICLE SHALL PREVAIL OVER ANY
CONFLICTING OR INCONSISTENT PROVISIONS SET FORTH ELSEWHERE IN THE AGREEMENT.
IN 4bTNF„`vTrRF0F, IlreFa't esn[rewhan=cxsuiei [err,&tone bens as of'hc Dxew Ibeow_
CONTRACTOR: 00513:
Dresser-Rand Orange County Sanitation District
a public agency
By;.. By:
Name: Name: David John Shawver
Title: Title: Board Chairman
Date: Date:
By;.. AT ZEST;.
Name;._ By;...
Kelly t.ore
Title _ Clerk of the Board
Date: Rate:
ARPROVFD AS TO FORM:
By:
Bradley R._[login
General Counsel
Date:
OPERATIONS COMMITTEE McA,rg Date To ea.otDr.
05/01/19 --
AGENDA REPORT Item Number Item Number
5
Orange County Sanitation District
FROM: James D. Herberg, General Manager
Originator: Rob Thompson, Assistant General Manager
SUBJECT: QUARTERLY ODOR COMPLAINT REPORT
GENERAL MANAGER'S RECOMMENDATION
Receive and file the Fiscal Year 2018/19 Third Quarter Odor Complaint Report.
BACKGROUND
During the 3r1 quarter of FY 2018/19, the Orange County Sanitation District had the
following attributable odor complaints: Plant No. 1 had no odor complaints, Plant No. 2
had no odor complaints, and the collections system had no odor complaints. A summary
of the odor complaints with a table tracking the history is included as an attachment.
RELEVANT STANDARDS
• Zero odor incidents/events under normal operating conditions for Plant Nos. 1
and 2
• Operate and maintain facilities to minimize impacts on surrounding communities,
including odor, noise, and lighting
• 12 or fewer odor complaints per year under normal operating conditions in the
collections system
ATTACHMENT
The following attachment is included in hard copy and may also be viewed on-line at the OCSD website
{f 'x.rc with the complete agenda package:
• Fiscal Year 2018/19 3rd Quarter Odor Complaint Report
RS:cf:gc
Page 1 of 1
Orange County Sanitation District
Odor Complaint Report
Fiscal Year 2018/19 — 31d Quarter
1. Plant No. 1 Treatment Facility Odor Complaint Summa
Plant No. 1 received no attributable odor complaints during the 31' quarter.
2. Plant No. 2 Treatment Facility Odor Complaint Summer
Plant No. 2 received no attributable odor complaints during the 3'd quarter.
3. Collections Facilities Odor Complaint Summary
The collections system received no attributable odor complaints during the V quarter.
All Odor Complaints Tracking
1�' Qtr 2"d Qtr 3'd Qtr 41' Qtr Cumulative
Jan. 2019 to March. 2019 FY FY FY FY 18/19
18/19 13/19 18/19 18/19 FY
All Public Collections P1 P2 Total Total Total Total Total
Complaints
Attributable 0 0 0 4 2 0 6
to OCSD
Not
Attributable 6 3 0 10* 6 9 25*
to OCSD
Total Public
Complaints 6 3 0 14 8 9 31
Received:
(') On Sep. 30' and October I", OCSD received 12 non-attributable complaints related to offshore
activities, and we grouped them as one odor complaint.
OPERATIONS COMMITTEE Meeting Date To Bd.of Dn.
05/01/19 05/22I19
AGENDA REPORT Item Number Item Number
6
Orange County Sanitation District
FROM: James D. Herberg, General Manager
Originator: Rob Thompson, Assistant General Manager
SUBJECT: FERRIC CHLORIDE PURCHASE
GENERAL MANAGER'S RECOMMENDATION
A. Approve a Purchase Order Agreement with Pencco, Inc. for the purchase of liquid
ferric chloride, Specification No. C-2019-10376D, for the period beginning
July 1, 2019 through June 30, 2020, for a unit price of $597 per dry ton delivered,
for an estimated annual amount of $1,791,000 (plus applicable sales tax) with
four (4) one-year renewal options;
B. Approve a Purchase Order Agreement with Kemira Water Solutions, Inc. for the
purchase of liquid ferric chloride, Specification No. C-2019-103713D, for the period
beginning July 1, 2019 through June 30, 2020, for a unit price of$630 per dry ton
delivered, for an estimated annual amount of $3,150,000 (plus applicable sales
tax) with four (4) one-year renewal options; and
C. Approve a unit price contingency of 10% per agreement.
BACKGROUND
Ferric chloride is the coagulant of choice for wastewater treatment process performance
due to its high efficiency and effectiveness in clarification, enhanced solid removal, and
cost effectiveness compared to other chemicals (i.e., ferric sulfate, alum, or lime). For
the 2019-2020 fiscal year, it is estimated that the Orange County Sanitation District
(Sanitation District)will use 1.2 million gallons of ferric chloride at a cost of approximately
$4.7M. Ferric chloride is used in the United States primarily for wastewater and water
treatment. There are a limited number of suppliers, and it is important for the Sanitation
District to maintain a reliable supply chain that encourages competitive pricing and
chemical availability/sustainability.
Prior to July 2013, the Sanitation District utilized a single supplier for 15 years. The 2010
Chemical Sustainability Study identified ferric chloride as one of the most critical
chemicals for plant operation. It also highlighted the potential supply disruption and price
escalation risks associated with this single-supplier system. As a result, the Sanitation
District developed a multiple-vendor supply chain that has been in place since that time.
The Sanitation District currently purchases ferric chloride through two vendors whose
Agreements are scheduled to expire on June 30, 2019. The current agreements can be
extended through June 30, 2020; however, at a dry ton rate of $692 which exceeds our
current purchase contingency.
Page 1 of 3
RELEVANT STANDARDS
• 24/7/365 treatment plant reliability
• Meet volume and water quality needs for the GWRS
Ensure the public's money is wisely spent
PROBLEM
The chemical cost has increased beyond the approved contingency amount.
PROPOSED SOLUTION
Staff recommends approval of the unit price increase to ensure that the supply and
delivery of ferric chloride chemical to Plant Nos. 1 and 2 are not disrupted.
TIMING CONCERNS
NIA
RAMIFICATIONS OF NOT TAKING ACTION
The Sanitation District will continue to purchase ferric chloride under the existing
agreements at a unit price amount of $692 per dry tons.
PRIOR COMMITTEE/BOARD ACTIONS
April 2016 -Awarded current ferric chloride Purchase Order Agreements to two vendors,
Specification No. C-2016-7556D.
ADDITIONAL INFORMATION
A Request for Proposal was issued, and three proposals were received. Prices were
provided for increments of 1,000 dry tons, up to 8,000 dry tons annually. The estimated
cost of various scenarios was calculated based on the unit prices. The award
recommendation includes a minimum of two vendors and is the best value option that
staff believes will provide adequate supply chain reliability.
The bid prices are shown below. Applicable sales tax was not included with these values
because there is a tax differential between Plant No.1 and Plant No. 2. Tax applies to
the product price but does not apply to the freight charge.
Page 2 of 3
Proposal Unit Prices (including Freight, but excluding Sales Tax)
Quantity
Dr TonsNr. Kemira Pencco CWT
1,000 $750.00 - $645.00
V7,000
00 $720.00 - -
00 $690.00 $597.00 -
00 $660.00 $597,00 -
00 $630.00 $597.00
00 $600.00 $597.00
$600.00 $597.00
00 $600,00 $597.00 -
Recommended Agreement Awards
The table below does not include sales tax. Tax is charged separately, so tax is not
part of the award amount. Also, the quantity below is the quantity that the Sanitation
District is negotiating with each vendor, which is the estimated usage.
Quantity Unit
Vendor (Dry Tons/Yr. Price Agreement Amount
Pencco 3000 $597.00 $1,791,000
Kemira 5000 $630,00 $3,150,000
Total 8000 $4,941.000
CEQA
NIA
FINANCIAL CONSIDERATIONS
This request complies with authority levels of the Samtaiian Disincts Purchases
Ordlmance. This item has been budgeted in the FY18-19 and FY19-20 Division 830 and
840 operating budgets (Line item: Supplies, Section 6, Pages 84 & 88).
Date of Approval Contract Amount Contingency
05/22/2019 $4,941,000 $494,100 (10%)(Unit Price)
ATTACHMENT
The following aHachment(s) may be viewed on-line at the OCSD website (un-vw.oesd.corr.) with the
complete agenda package:
• CWT Cost Proposal
• Pencco Cost Proposal
• Kemira Cost Proposal
MPV:cf:gc
Page 3 of 3
ATTACHMENT B
COST PROPOSAL FORM
Purchase of Liquid Ferric Chloride (FeC13)
6. Specification No. C-2019-1037BD
Due Date for Submittal:April 4,2019, at 2:00 P.M. Any additions,substitutions,conditions or alarnater,inserted by Proposer 10 the proposal will be considered irregularities
and maybe cause for rejection of the proposal. Erasures of"sfirikwouts"must be initiated by the Proposer.
The undersigned does hereby propose to provide goods or services in accordance with all provisions of the Request for Proposal and the Specifications for the following price.
Incomplete submittal of requested information as called out in the proposal specification requirements may deem the proposal as non-responsive. Submit total amount as follows:
Contract may be awarded to multiple proposers. Total estimated OCSD product demand is 6000 dry tons/year, no guaranteed usage.
Completely fill out each and every unit quantity Proposer proposes to supply. Individual consideration will be made only for the
quantities for which unit Prices are provided.
1 2 3 4
Quantity Dry tons Product Unit Freight Cost Product Shipped Via Total Unit Price
peryear Price$/Dry Ton $/Dry Ton Common Company
Carrier owned Track
-- 4�6—
1000 575.00 / DT- , 70 00 / ITT X 5.00 / DT
2000 No bid No bid No bid
3000 No bid No bid No bid
4000 No bid No b
5000 o bid No bid
6000 No bid No 'bid No bid
7000 No bid
8000 No bid No bid No bid
Provide yourbid—--provIdo—unit —Check one boxper -Product Unit—Price(Col 2)
Nigeria) freight cost quantity bid Dq to +Freight Cost(Col.3)
Notes excluding freight indicate the mode of
andtaxes product shipping
corresponding to
the Dry tonslyear
California Water Technologies, LLC Craig Mikkelson
Name of Firm Authorized Agent(Printed or Typed) Signature
bids@pvschemicals.com 313-571-1100 April 1, 2019
Email Telephone No, Date
COST PROPOSAL FORM Page 1 of 1 SpeeffiCation No. C-2019-1037BD
Attachment B
COSTPROPOSALFORM
For
Purchase of Liquid Ferric Chloride (FeC13)
All Proposers must upload the Cost Proposal Form at the time of bid submission.
ATTACHMENT B Specification No. C-2010-1037BD
ATTACHMENT B
COST PROPOSAL FORM
Purchase of Liquid Ferric Chloride (FeC13)
Specification No. C-2019-1037BD
Do. Date for Submittal-Bpjjrj00 P.M. Any seditious, substitutions,conditions or alternates inserted by Proposer to the proposal will be considered lrrequiarlties
and maybe cause for rejection of the proposal Fminassof"strike nuts- flat be initialed be the Proposer
The undersigned does hereby propose to they its goods or services in accordance with air provisions of the Request for Proposal and the Specifications for the edichamia price
loco...plate sulbr,"Ital of requested information as pulled out in the proposal spe,ffli-aharn onjuirihmarlso.v d,,,,,,the proposal sil...pension Suli total amount as follows
Contract may be awarded to multiple proposers. Total estimated 0CaD product demand is 6000 dry tonsonoto no guaranteed usage
Completely fill out each and decry unit quantity Proposer proposes to supply. Individual consideration will be made only for the
quantities for which unit prices are preauldni
1 2 3 4
Quantity Dry tons Product unit Freight Cast Product
t Stopped Via Total Unit Price
Partner Does$10,y Ton SIDry,Ton Iman's Compary
_ Corner Owned Truck
No Bid
No Bid
3000 X
$501 Do $9600 X $597.00
T—
X $59700
103 $5,01 00 $9600 —x cc
'Led 13 00 —---L 7000 $561 00 $9600 X $597 00
600 31 E10)00 IiO9
$5 h)1 00 ji�96'00 511971 Go
Provide — Pm vide ydid,bid CV1de unit Check one box per Product Unit Price{Cot.2)
anuregid firoquir cost quantity bid (X)to Freight Cost(Col.3)
inimi.od"luddin indicate the those of
Notes and ..a product shipping
corresponding to
the Dry tonstyear
Pencco, Inc. Sarah Duffy
Name of Firm AuchonVool Agent(Printed or Typed) slignearre
saraholdencconcorin 979-81815-0005 04/01/2019
Plural Telephone No. Date
COST PROPOSAL FORM Page 1 of 1 Specification NO C-201-9-10376D
s
Attachment B
COST PROPOSAL FORM
For
Purchase of Liquid Ferric Chloride (FeC13)
All Proposers must upload the Cost Proposal Form at the time of bid submission.
ATTACHMENT B Specification No. C-2019-1037BD
ATTACHMENT B
6.
COST PROPOSAL FORM
Purchase of Liquid Ferric Chloride (FeCl3)Specification No. C-2019-1037BD
Due Date for Submittal:April 4,2019.at 2c0 P.M. A7y arl"bstrutens,conditions or alsmates nse'did dy Pmnotrer m the proposal will be considered i^egutari5es
and may be cause b--aection of the proposal Erasures of smkemUbymust be -selard by the Proposer.
The undersigned does hereby propose to provide goods or sero,besrn a-cmdamat ndh all dm,'sio-s w the rtequest-or Proposal sop he Specficatfons for the dtfloslng dince
Incomplete submittal of roquested(nformatlonas lied o-d i-the id,�idsal sideeffitradon req,,remarts may deem the proposal as nen-responsive. SubmAtotal amount as m1fluos
Contract may be awarded to multiple proposers. Total estimated CCSD product demand is 6000 dry tonslyear, no guaranteed needs.
Completely fill out each and every unit quantity Proposer proposes to supply. individual consideration will be made only�for tthe
'a
'Chun, Prices
quantities for which unit Prices are provided.
'a 'tied
1 2 3 4 5
t d S Vs T I
Quantity Dry uses Product Unit Freight Cost Product Shipped Via Total Unit Price
Story
parses, PriceSIDryTon Story Ton C....s Company
C.m" Owned Truck
000
6000
70000
BoX
Provide Year bid Provide unit Check one box per Product Unit Pride(Col.2)
price($) freight test quantity bid(X)to Freight Cost(Col.3)
excluding freight indicate the mode of
Notes and taxes product shipping
corresponding to
the Dry tonslyear
Kernira Water Solutions, Inc,
Name or F rrt A,t-d-zed Agent{Panted or Typed) &mna-.ue
E,@,: Telephone N_ Dale
COST PROPOSAL FORM Page 1 of 1 specification No. C-2019-1027BD
OPERATIONS COMMITTEE Meeting Date To Bd.of on.
05/01/19 05/22I19
AGENDA REPORT Item Number Item Number
7
Orange County Sanitation District
FROM: James D. Herberg, General Manager
Originator: Rob Thompson, Assistant General Manager
SUBJECT: REGIONAL ODOR AND CORROSION CONTROL SERVICES (ROCCS)
PROGRAM, SPECIFICATION NO. C-2017-899BD — CONTINGENCY
INCREASE
GENERAL MANAGER'S RECOMMENDATION
Approve a unit price contingency increase of $116.39/dry ton (11,91%) to the Ferrous
Chloride Chemical Agreement with Hill Brothers Chemical Company for the Regional
Odor and Corrosion Control Services Program, Specification No. C-2017-899BD, for the
period beginning July 1, 2019 through June 30, 2020, for a new total contingency amount
not to exceed $136.93/dry ton (26.91%); an estimated total amount of$2,583,000.
BACKGROUND
In April, 2018, the Orange County Sanitation District's (Sanitation District) Board of
Directors awarded an agreement to Hill Brothers Chemical Company (the Supplier) for
the Regional Odor and Corrosion Control Services (ROCCS) Program, Specification No.
C-2017-89913D, for the supply, delivery, and dosing services of Ferrous Chloride at the
unit price of $508.82/dry ton delivered (plus applicable sales tax); with Application
Services at a unit price of $25 per site per day and Field Services at a unit price of $25
per site per day for an estimated total annual amount of $2,001,263, for the period
July 1, 2018 through June 30, 2019, with four (4) one-year renewal options, and an
annual unit price and program price contingency of 15% per Agreement. Also, the
supplier provides all necessary equipment including tanks, containment, pumps, piping,
secure fencing, and equipment monitoring to determine tank levels, leaks, and pump
rates. In summary, the unit cost will be $645.75/dry ton delivered plus application and
field service fees.
The Sanitation District's ROCCS program currently operates nine continuous chemical
dosing sites located in nine member-agency cities.
When staff initiated the agreement renewal process with the Supplier, the Supplier
notified staff that there will be an increase in the unit price for ferrous chloride. Some of
the reasons cited for the unit price increase are related to (a)trucking and rail freight costs
increase, (b) scrap metal rose 12%, and (c) U.S. Tariffs on steel.
Furthermore, when looking for comparison in the iron-based chemical market, staff found
that the proposed increase in unit price for ferrous chloride compare to ferric chloride
ranges between 33-51%.
Page 1 of 3
RELEVANT STANDARDS
• 12 or fewer odor complaints per year under normal operating conditions in the
collections system
• Zero odor incidents/events under normal operating conditions for Plant Nos. 1
and 2
• Operate and maintain facilities to minimize impacts on surrounding communities,
including odor, noise, and lighting
PROBLEM
The chemical unit cost has increased beyond the approved contingency amount.
PROPOSED SOLUTION
Staff recommends approval of the unit price increase.
TIMING CONCERNS
If no action is taken, then a lapse in service for odor control will occur.
RAMIFICATIONS OF NOT TAKING ACTION
Without action, ferrous chloride addition in the collection system will cease. Normal
biological action in the sewer system will produce hydrogen sulfide which causes odor
and corrosion problems in the collection system.
PRIOR COMMITTEE/BOARD ACTIONS
April 2018 -Awarded an Agreement to Hill Brothers Chemical Company for the ROCCS
Program, Specification No. C-2017-899BD, for ferrous chloride chemical supply and
dosing services for the period July 1, 2018 through June 30, 2019,with four(4)one-year
renewal options, for the: for the: Supply and delivery of Ferrous Chloride at the unit price
of$508.82/dry ton delivered (plus applicable sales tax); with Application Services at a unit
price of $25/per site per day and Field Services at a unit price of $25/per site per day for
an estimated total annual amount of$2,001,263; and approved an annual unit price and
program price contingency of 15%, per agreement.
ADDITIONAL INFORMATION
Reasons cited for market increase in ferrous chloride:
• China curtailing production of ferrous chloride
• US Tariffs on steel imports used in producing ferrous chloride
• Oil and gas fracturing competing for hydrochloric acid used in producing ferrous
chloride
• Trucking and rail freight cost increases have been substantial in 2018
Page 2 of 3
• Scrap metal rose 12% from 2017-2018
• Chlorine costs have risen 5 to 10%
Staff evaluated the cost benefits of changing the chemicals used to prevent hydrogen
sulfide formation. Magnesium hydroxide or calcium nitrate are alternatives. The cost for
the alternative options will be higher compared to ferrous chloride. To replace ferrous
chloride with magnesium hydroxide, the cost would be estimated at$7,226,000, and with
calcium nitrate, the cost would be estimated at $6,834,000. Also, the treatment plants
will lose the benefit of the residual iron received from upstream treatment.
For Fiscal Year 2020-21, staff intends to bid out the contract.
For comparative purposes, this Supplier also supplies and delivers magnesium hydroxide
under the ROCCS Program. During negotiation, the Supplier agreed to hold the unit price
for the magnesium hydroxide chemical and their program pricing.
FINANCIAL CONSIDERATIONS
This complies with authority levels of the San Cation Dis-,nci s Purchasing O,dinance. This
item has been budgeted in the FY 17-18 Budget, Division 820 (Line item: Supplies,
Section 6, page 76).
Date of Approval Contract Amount Contingency
05/22/2019 $2,583,000 (Total) $337,450 (15%) (Program and
Unit Price)
04/25/2018 $2,001,263 $300,189 (15%) (Program and
Unit Price
ATTACHMENT
The following attachment(s) may be viewed on-line at the OCSD website (1. r + _or;D with the
complete agenda package:
N/A
MPV:cf:gc
Page 3 of 3
OPERATIONS COMMITTEE Meeting Date To ed.of Dn.
05/01/19 --
AGENDA REPORT Item Number Item Number
s
Orange County Sanitation District
FROM: James D. Herberg, General Manager
Originator: Kathy Millea, Director of Engineering
SUBJECT: CAPITAL IMPROVEMENT PROGRAM PROPOSED BUDGET FOR
FY 2019-20
GENERAL MANAGER'S RECOMMENDATION
Information Only.
BACKGROUND
Staff will present the proposed Capital Improvement Program (CIP) budget to be included
in the upcoming FY 2019-20 Budget recommendation.
RELEVANT STANDARDS
• Protect Orange County Sanitation District assets
• Ensure the public's money is wisely spent
ATTACHMENT
The following attachment(s) may be viewed on-line at the OCSD website (wwmocsd.coml with the
complete agenda package:
N/A
KM:sa:gc
Page 1 of 1
OPERATIONS COMMITTEE Meeting Date To Bd.of Dn.
05/01/19 --
AGENDA REPORT Item Number Item Number
9
Orange County Sanitation District
FROM: James D. Herberg, General Manager
Originator: Lorenzo Tyner, Assistant General Manager
SUBJECT: FY 2019-20 BUDGET UPDATE
GENERAL MANAGER'S RECOMMENDATION
Information Only.
BACKGROUND
Staff will provide an update and overview of the FY 2019-20 Proposed Budget including
Revenues, Operating Expenditures, and Capital Improvement Program. Staff will make
a brief presentation at the Committee meeting.
The Budget Update, effective July 1 of this year, will be presented for re-adoption at the
June 26, 2019 Board meeting.
RELEVANT STANDARDS
• Produce Operating and CIP budgets every two years, with annual update
PRIOR COMMITTEE/BOARD ACTIONS
The FY 2018-19 and 2019-20 biennium budget was adopted on June 27, 2018.
FINANCIAL CONSIDERATIONS
The FY 2019-20 Budget Update being proposed for re-adoption on June 26, 2019 is to
operate and maintain the Orange County Sanitation District facilities in a fiscally
responsible manner.
ATTACHMENT
The following attachment(s) may be viewed on-line at the OCSD webslte (p +: ;,-„) with the
complete agenda package:
NIA
Page 1 of 1
ORANGE COUNTY SANITATION DISTRICT
COMMON ACRONYMS
Association of California Local Agency Formation Regional Water Quality
ACWA Water Agencies LAFCO Commission RWQCB Control Board
APWA American Public Works LOS Level Of Service SARFPA Santa Ana River Flood
Association Protection Agency
AOMD Air Quality Management MGD Million Gallons Per Day SARI Santa Ana River
DistrictInterceptor
ASCE American Society of Civil MOD Memorandum of SARWQCB Santa Ana Regional Water
Engineers Understanding Quality Control Board
BOD Biochemical Oxygen Demand NACWA National Association of Clean SAWPA Santa Ana Watershed
Water Agencies Project Authority
CARB California Air Resources NEPA National Environmental SCADA Supervisory Control And
Board Policy Act Data Acquisition
California Association of Non-Governmental Southern California
CASA Sanitation Agencies NGOs Organizations SCAR Alliance of Publicly Owned
Treatment Works
CCTV Closed Circuit Television NPDES National Pollutant Discharge SCAQMD South Coast Air Quality
Elimination System Management District
CEQA California Environmental NWRI National Water Research SOCWA South Orange County
Quality Act Institute Wastewater Authority
CIP Capital Improvement O&M Operations&Maintenance SRF Clean Water State
Program Revolving Fund
California Regional Water Orange County Council of SSMP Sewer System
CRWQCB Quality Control Board OCCOG Governments Management Plan
CWA Clean Water Act OCHCA Orange County Health Care SSO Sanitary Sewer Overflow
Agency
CWEA California Water Environment OCSD Orange County Sanitation SWRCB State Water Resources
Association District Control Board
EIR Environmental Impact Report OCWD Orange County Water District TDS Total Dissolved Solids
EMT Executive Management Team OOBS Ocean Outfail Booster Station TMDL Total Maximum Daily Load
EPA US Environmental Protection OSHA Occupational Safety and TSS Total Suspended Solids
Agency Health Administration
Professional Waste Discharge
FOG Fats,Oils,and Grease PCSA Consul tanUConstruction WDR Requirements
Services Agreement
gpd gallons per day PDSA Professional Design Services WEE Water Environment
Agreement Federation
GWRS Groundwater Replenishment ROTW Publicly Owned Treatment WERE Water Environment&
System Works Reuse Foundation
ICS Incident Command System ppm parts per million WIFIA Water Infrastructure
Finance and Innovation Act
Integrated Emergency Professional Services Water Infrastructure
IERP Response Plan RSA Agreement WIIN improvements for the
Nation Act
JPA Joint Powers Authority RFP Request For Proposal WRDA Water Resources
Development Act
ORANGE COUNTY SANITATION DISTRICT
GLOSSARY OF TERMS
ACTIVATED SLUDGE PROCESS—A secondary biological wastewater treatment process where bacteria reproduce at a high
rate with the introduction of excess air or oxygen and consume dissolved nutrients in the wastewater.
BENTHOS —The community of organisms, such as sea stars, worms, and shrimp, which live on, in, or near the seabed, also
known as the benthic zone.
BIOCHEMICAL OXYGEN DEMAND (BOD)—The amount of oxygen used when organic matter undergoes decomposition by
microorganisms.Testing for BOD is done to assess the amount of organic matter in water.
BIOGAS—A gas that is produced by the action of anaerobic bacteria on organic waste matter in a digester tank that can be used
as a fuel.
BIOSOLIDS—Biosolids are nutrient rich organic and highly treated solid materials produced by the wastewater treatment process.
This high-quality product can be recycled as a soil amendment on farmland or further processed as an earth-like product for
commercial and home gardens to improve and maintain fertile soil and stimulate plant growth.
CAPITAL IMPROVEMENT PROGRAM (CIP) — Projects for repair, rehabilitation, and replacement of assets. Also includes
treatment improvements,additional capacity, and projects for the support facilities.
COLIFORM BACTERIA—A group of bacteria found in the intestines of humans and other animals, but also occasionally found
elsewhere, used as indicators of sewage pollution. E. coli are the most common bacteria in wastewater.
COLLECTIONS SYSTEM — In wastewater, It is the system of typically underground pipes that receive and convey sanitary
wastewater or storm water.
CERTIFICATE OF PARTICIPATION (COP)—A type of financing where an investor purchases a share of the lease revenues of
a program rather than the bond being secured by those revenues.
CONTAMINANTS OF POTENTIAL CONCERN (CPC) — Pharmaceuticals, hormones, and other organic wastewater
contaminants.
DILUTION TO THRESHOLD (DIT)—The dilution at which the majority of people detect the odor becomes the D(f for that air
sample.
GREENHOUSE GASES (GHG)— In the order of relative abundance water vapor, carbon dioxide, methane, nitrous oxide, and
ozone gases that are considered the cause of global warming ("greenhouse effect").
GROUNDWATER REPLENISHMENT SYSTEM(GWRS)—Ajoint water reclamation project that proactively responds to Southern
California's current and future water needs.This joint project between the Orange County Water District and the Orange County
Sanitation District provides 70 million gallons per day of drinking quality water to replenish the local groundwater supply.
LEVEL OF SERVICE(LOS)—Goals to support environmental and public expectations for performance.
N-NITROSODIMETHYLAMINE (NDMA) — A N-nitrosamine suspected cancer causing agent. It has been found in the
Groundwater Replenishment System process and is eliminated using hydrogen peroxide with extra ultra-violet treatment.
NATIONAL BIOSOLIDS PARTNERSHIP (NBP) —An alliance of the National Association of Clean Water Agencies and Water
Environment Federation, with advisory support from the US Environmental Protection Agency. NBP is committed to developing
and advancing environmentally sound and sustainable biosolids management practices that go beyond regulatory compliance
and promote public participation to enhance the credibility of local agency biosolids programs and improved Communications that
lead to public acceptance.
PLUME—A visible or measurable concentration of discharge from a stationary source or fixed facility.
PUBLICLY OWNED TREATMENT WORKS (POTW)—A municipal wastewater treatment plant.
SANTA ANA RIVER INTERCEPTOR(SARI) LINE—A regional brine line designed to convey 30 million gallons per day of non-
reclaimable wastewater from the upper Santa Ana River basin to the ocean for disposal,after treatment.
SANITARY SEWER— Separate sewer systems specifically for the carrying of domestic and industrial wastewater. Combined
sewers carry bath wastewater and urban runoff.
SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT (SCAQMD)—Regional regulatory agency that develops plans and
regulations designed to achieve public health standards by reducing emissions from business and industry.
SECONDARY TREATMENT— Biological wastewater treatment, particularly the activated sludge process, where bacteria and
other microorganisms consume dissolved nutrients in wastewater.
SLUDGE—Untreated solid material created by the treatment of wastewater.
TOTAL SUSPENDED SOLIDS(TSS)—The amount of solids floating and in suspension in wastewater.
TRICKLING FILTER—A biological secondary treatment process in which bacteria and other microorganisms,growing as slime
on the surface of rocks or plastic media,consume nutrients in wastewater as it trickles over them.
URBAN RUNOFF—Water from city streets and domestic properties that carry pollutants into the storm drains, rivers, lakes, and
oceans.
WASTEWATER—Any water that enters the sanitary sewer.
WATERSHED—A land area from which water drains to a particular water body.The Orange County Sanitation District's service
area is in the Santa Ana River Watershed.