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HomeMy WebLinkAbout04-23-2014 Steering Committee Agenda Packet.pdf Orange County Sanitation District OBANGEC NI Wednesday, April 23, 2014 Regular Meeting of the S.W ITATION UISTGCT 5:30 P.M. Steering Committee Administration Building Conference Rooms A& B 10844 Ellis Avenue I Fountain Valley, CA 92708 J (714) 593-7130 1954-2014 AGENDA DECLARATION OF QUORUM: PUBLIC COMMENTS: If you wish to speak, please complete a Speaker's Form and give it to the Clerk of the Board. Speakers are requested to limit comments to three minutes. REPORTS: The Committee Chair and the General Manager may present verbal reports on miscellaneous matters of general interest to the Directors. These reports are for information only and require no action by the Directors. CONSENT CALENDAR: 1. Approve Minutes of the March 26, 2014 Steering Committee Meeting. ACTION ITEMS: 2. Approve and/or Ratify Board Director business travel, as listed in the enclosed agenda report, in accordance with Board Resolution No. OCSD 14-04. CLOSED SESSION: During the course of conducting the business set forth on this agenda as a regular meeting of the Board, the Chair may convene the Board in closed session to consider matters of pending real estate negotiations, pending or potential litigation, or personnel matters, pursuant to Government Code Sections 54956.8, 54956.9, 54957 or 54957.6, as noted. Reports relating to (a) purchase and sale of real property; (b) matters of pending or potential litigation; (c) employment actions or negotiations with employee representatives;or which are exempt from public disclosure under the California Public Records Act, may be reviewed by the Board during a permitted closed session and are not available for public inspection. At such time as the Board takes final action on any of these subjects, the minutes will reflect all required disclosures of information. 04/23/14 Steering Committee Agenda Page 1 of 3 Convene in closed session. (1) CONFER WITH LABOR NEGOTIATORS (Government Code Section 54957.6) Agency Designated Representatives: Steve Filarsky, James Ruth, James Herberg, Robert Ghirelli, Jeff Reed, and Richard Spencer. Employee Organizations: 3 • Orange County Employees Association (OCEA); • International Union of Operating Engineers, Local 501; and • Supervisors and Professionals Group Reconvene in regular session. Consideration of action, if any, on matters considered in closed session. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: ADJOURNMENT: The next Steering Committee meeting is scheduled for Wednesday, May 28 2014, at 5:30 p.m. 04/23/14 Steering Committee Agenda Page 2 of 3 Accommodations for the Disabled: Meeting Rooms are wheelchair accessible. If you require any special disability related accommodations, please contact the Orange County Sanitation District Clerk of the Board's office at (714)593-7130 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability and the type of accommodation requested. Agenda Posting: In accordance with the requirements of California Government Cade Section 54954.2,this agenda has been posted outside the main gate of the Sanitation District's Administration Building located at 10844 Ellis Avenue, Fountain Valley, California, not less than 72 hours prior to the meeting date and time above. All public records relating to each agenda item, including any public records distributed less than 72 hours prior to the meeting to all,or a majority of the Board of Directors,are available for public inspection in the office of the Clerk of the Board. NOTICE TO DIRECTORS: To place items on the agenda for the Committee Meeting, items must be submitted to the Clerk of the Board 14 days before the meeting. Maria E.Ayala Clerk of the Board (714)593-7130 mavalaaocsd.com For any questions on the agenda,Committee members may contact staff at: General Manager Jim Herberg (714)593-7110 iherbsro(cDocsd.com Assistant General Manager Bob Ghirelli (714)593-7400 rghirelli(Qocsd.com Director of Engineering Rob Thompson (714)593-7310 rthompson(g)gcsd.com Director of Facility Support Services Nick Arhontes (714)593-7210 narhontes(olocsd.com Director of Finance and Lorenzo Tyner (714)593-7550 Itvnerrolocsd.com Administrative Services Director of Human Resources Jeff Reed (714)593-7144 ireed(d)ocsd.com Director of Operations&Maintenance Ed Torres 714 593-7080 storres oad.com 04/23/14 Steering Committee Agenda Page 3 of 3 ITEM NO. 1 MINUTES STEERING COMMITTEE MEETING Orange County Sanitation District The Steering Committee meeting convened on Wednesday, March 26, 2014, at 5:35 p.m. in the Administration Building of the Orange County Sanitation District. A quorum was declared present, as follows: COMMITTEE MEMBERS STAFF PRESENT PRESENT: Jim Herberg, General Manager Troy Edgar, Chair Bob Ghirelli, Assistant General Tom Beamish, Vice-Chair Manager Brad Reese, Administration Committee Nick Arhontes, Director of Facilities Chair Support Services John Nielsen, Operations Committee Jeff Reed, Director of Human Chair Resources Keith Curry, Member-At-Large Rob Thompson, Director of Brett Murdock, Member-At-Large Engineering Ed Torres, Director of Operations & Maintenance COMMITTEE MEMBERS ABSENT: Lorenzo Tyner, Director of Finance & John Withers, Member-At-Large Administrative Services Maria Ayala, Clerk of the Board Jim Colston Norbert Gaia Mark Kawamoto Rich Spencer OTHERS PRESENT: Brad Hogin, General Counsel Celeste Cantu, SAWPA Rich Haller, SAWPA Ron Sullivan, SAWPA Craig Proctor, IEUA Martyn Draper-WMWD Najib Saadeh EEC John Shaffer- EEC Minutes of the Steering Committee March 26,2014 Page 2 of 4 PUBLIC COMMENTS: SAWPA representatives, Celeste Cantu and Ron Sullivan, presented Chair Troy Edgar, and former OCSD Vice-Chair John Anderson, with Certificates of Appreciation for their collaborative working relationships with SAWPA. Ms. Cantu and Mr. Sullivan each briefly commented on the positive developing working relationship between the two agencies, and that they look forward to commencing the Joint Policy Committee. Each also thanked General Manager Jim Herberg for his professionalism in working with SAWPA. Chair Edgar announced that the Committee would hear Agenda Item No. 2 at this time. Rich Haller, from SAWPA, gave a brief PowerPoint presentation on the improvements SAWPA has made and what they are still working on, in reference to the Remedial Plan. Mark Kawamoto, Engineer, reported on the significant improvements SAWPA has made over the past year. ACTION ITEMS: 2. Receive and file the 2014 SAWPA Remedial Plan Report AYES: Beamish, Curry, Edgar, Reese, Murdock, and Nielsen NOES: None ABSTENTIONS: None ABSENT: Withers COMMITTEE CHAIR REPORT: Bradley Hogin, General Counsel, informed the Committee about the new legal compliance requirements from AB 1825 regarding Board Members receiving training on Sexual Harassment. Chair Edgar reported on his trip to Sacramento last week which included various meetings with Senators and Assembly members to provide an update on the District's request to amend the District Act. (He informed the Committee that he and the General Manager will be attending the Senate Governance and Finance Committee Hearing on April grh in Sacramento). Minutes of the Steering Committee March 26,2014 Page 3 of 4 The trip to Sacramento also included various meetings to discuss the opportunity of potentially sending the remaining 70mgd from Plant 2 to GWRS, and the Board's decision to pursue a feasibility study to determine if this is a possibility. The trip concluded with a ceremonial event honoring OCSD's 60th Anniversary in both the Assembly and Senate chambers during their Floor sessions. Chair Edgar announced that the District will begin recognizing various agencies and/or cities over the next few Board meetings as part of the 60t" Anniversary commemoration. He also reported that a trip to Washington DC is planned for he and Mr. Herberg to receive the U.S. Water Prize on behalf of the District, the dates for that meeting will be April 6-8. Lastly, Chair Edgar informed the Committee that the new OCSD-SAWPA Joint Policy Committee is scheduled to meet for the first time on April 23. GENERAL MANAGER REPORT: Mr. Herberg reported on the following from his General Manager's Monthly Status Report: OCSD employee retirements; OCSD Plant 2 Headworks receiving awards; update on recent community outreach; the District is working on a 2-Year budget plan; upcoming presentations on the District's CIP 5-year plan; and Chair Edgar being a panelist at the WateReuse Conference in Newport Beach. Mr. Herberg also announced that although there is a closed session item regarding labor negotiations, there is nothing to report. Ed Torres, Director of Operations and Maintenance, gave a brief report on the Disinfection Panel held at the District today. Mr. Torres informed the Committee that this was an expert panel tasked with looking at the District's disinfection program and the impact on the marine environment. Lorenzo Tyner, Director of Finance and Administrative Services, gave a brief report on the recent news articles on PIMCO as they pertain to OCSD. CONSENT CALENDAR: 1. MOVED, SECONDED, AND DULY CARRIED: Approve Minutes of the February 26, 2014 Steering Committee Meeting. AYES: Beamish, Curry, Edgar, Reese, Murdock, Nielsen NOES: None Minutes of the Steering Committee March 26, 2014 Page 4 of 4 ABSTENTIONS: None ABSENT: Withers CLOSED SESSION None. CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED SESSION: None. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None. ADJOURNMENT: The Chair declared the meeting adjourned at 6:17 p.m. Submitted by: Maria E. Ayala Clerk of the Board STEERING COMMITTEE Meeting Dare To ad.of W. 04/2 3 /14 -- AGENDA REPORT Item Number Item Number z Orange County Sanitation District FROM: James D. Herberg, General Manager Originator: Maria E. Ayala, Clerk of the Board SUBJECT: APPROVE/RATIFY TRAVEL FOR BOARD MEMBERS GENERAL MANAGER'S RECOMMENDATION Approve and/or Ratify Board Director business travel, as listed in the enclosed agenda report, in accordance with Board Resolution No. OCSD 14-04. SUMMARY In accordance with Resolution No. OCSD 14-04, Board Director travel shall be approved in advance by the Steering Committee, except when specifically preauthorized by Resolution No. OCSD 14-04. In the event there is not sufficient time to receive approval from the Steering Committee, the Board Chair has the authority to approve such a request in advance. Any such approval shall be ratified by the Steering Committee at its next regularly scheduled meeting. PRIOR COMMITTEE/BOARD ACTIONS March 2014 — Board adopted Resolution No. OCSD 14-04, A Resolution of the Board of Directors of the Orange County Sanitation District Adopting a Revised Policy Regarding Board of Directors' Expense Reimbursement and Meeting Attendance and Compensation and Repealing Resolution No. OCSD 06-11. ADDITIONAL INFORMATION Following is a list of proposed Director Travel for approval and/or ratification: Name Travel Type Dates Location 1. Troy Edgar, Receive the U.S. Water April 6-8, 2014 Washington D.C. Board Chair Prize and Congressional Office Visits 2. Troy Edgar, Committee Hearing April 9, 2014 Sacramento, CA Board Chair regarding SB946 BUDGET /PURCHASING ORDINANCE COMPLIANCE N/A ATTACHMENT N/A Page 1 of 1 ORANGE COUNTY SANITATION DISTRICT Agenda Terminology Glossary Glossary of Terms and Abbreviations AQMD Air Quality Management District ASCE American Society of Civil Engineers BOD Biochemical Oxygen Demand CARB California Air Resources Board CASA California Association of Sanitation Agencies CCTV Closed Circuit Television CEQA California Environmental Quality Act CRWQCB California Regional Water Quality Control Board CWA Clean Water Act CWEA California Water Environment Association EIR Environmental Impact Report EMT Executive Management Team EPA U.S. Environmental Protection Agency FOG Fats, Oils, and Grease FSSD Facilities Support Services Department gpd Gallons per day GWR System Groundwater Replenishment System (also called GWRS) LOS Level of Service MGD Million gallons per day NACWA National Association of Clean Water Agencies NPDES National Pollutant Discharge Elimination System NWRI National Water Research Institute O&M Operations and Maintenance OCCOG Orange County Council of Governments OCHCA Orange County Health Care Agency OCSD Orange County Sanitation District OCWD Orange County Water District OOBS Ocean Outfall Booster Station OSHA Occupational Safety and Health Administration POTW Publicly Owned Treatment Works ppm Parts per million RFP Request For Proposal RWQCB Regional Water Quality Control Board SARFPA Santa Ana River Flood Protection Agency SARI Santa Ana River Inceptor SARWQCB Santa Ana Regional Water Quality Control Board Glossary of Terms and Abbreviations SAWPA Santa Ana Watershed Project Authority SCADA Supervisory Control and Data Acquisition system SCAP Southern California Alliance of Publicly Owned Treatment Works SCAQMD South Coast Air Quality Management District SOCWA South Orange County Wastewater Authority SSMP Sanitary Sewer Management Plan SSO Sanitary Sewer Overflow SWRCB State Water Resources Control Board TDS Total Dissolved Solids TMDL Total Maximum Daily Load TSS Total Suspended Solids WDR Waste Discharge Requirements WEF Water Environment Federation WERF Water Environment Research Foundation Activated-sludge process — A secondary biological wastewater treatment process where bacteria reproduce at a high rate with the introduction of excess air or oxygen, and consume dissolved nutrients in the wastewater. Benthos — The community of organisms, such as sea stars, worms and shrimp, which live on, in, or near the seabed, also know as the benthic zone. Biochemical Oxygen Demand (BOD)—The amount of oxygen used when organic matter undergoes decomposition by microorganisms. Testing for BOD is done to assess the amount of organic matter in water. Biosolids — Biosolids are nutrient rich organic and highly treated solid materials produced by the wastewater treatment process. This high-quality product can be recycled as a soil amendment on farm land or further processed as an earth-like product for commercial and home gardens to improve and maintain fertile soil and stimulate plant growth. Capital Improvement Program (CIP) — Projects for repair, rehabilitation, and replacement of assets. Also includes treatment improvements, additional capacity, and projects for the support facilities. Collform bacteria—A group of bacteria found in the intestines of humans and other animals, but also occasionally found elsewhere used as indicators of sewage pollution. E. coli are the most common bacteria in wastewater. Collections system — In wastewater, it is the system of typically underground pipes that receive and convey sanitary wastewater or storm water. Certificate of Participation (COP) — A type of financing where an investor purchases a share of the lease revenues of a program rather than the bond being secured by those revenues. Contaminants of Potential Concern (CPC) — Pharmaceuticals, hormones, and other organic wastewater contaminants. Glossary of Terms and Abbreviations Dilution to Threshold (D/T) - the dilution at which the majority of the people detect the odor becomes the D/T for that air sample. Greenhouse gases - In the order of relative abundance water vapor, carbon dioxide, methane, nitrous oxide, and ozone gases that are considered the cause of global warming ("greenhouse effect'). Groundwater Replenishment (GWR) System - A joint water reclamation project that proactively responds to Southern California's current and future water needs. This joint project between the Orange County Water District and the Orange County Sanitation District provides 70 million gallons a day of drinking quality water to replenish the local groundwater supply. Levels of Service (LOS)-Goals to support environmental and public expectations for performance. NDMA- N-Nitrosodimethylamine is an N-nitrosoamine suspected cancer-causing agent. It has been found in the Groundwater Replenishment System process and is eliminated using hydrogen peroxide with extra ultra-violet treatment. National Biosolids Partnership (NBP) - An alliance of the National Association of Clean Water Agencies (NACWA) and Water Environment Federation (WEF), with advisory support from the U.S. Environmental Protection Agency (EPA). NBP is committed to developing and advancing environmentally sound and sustainable biosolids management practices that go beyond regulatory compliance and promote public participation in order to enhance the credibility of local agency biosolids programs and improved communications that lead to public acceptance. Plume-A visible or measurable concentration of discharge from a stationary source or fixed facility. Publicly-owned Treatment Works (POTW)- Municipal wastewater treatment plant. Santa Ana River Interceptor (SARI) Line - A regional brine line designed to convey 30 million gallons per day (MGD) of non-reclaimable wastewater from the upper Santa Ana River basin to the ocean for disposal, after treatment. Sanitary sewer - Separate sewer systems specifically for the carrying of domestic and industrial wastewater. Combined sewers carry both wastewater and urban run-off. South Coast Air Quality Management District (SCAQMD) - Regional regulatory agency that develops plans and regulations designed to achieve public health standards by reducing emissions from business and industry. Secondary treatment - Biological wastewater treatment, particularly the activated-sludge process, where bacteria and other microorganisms consume dissolved nutrients in wastewater. Sludge - Untreated solid material created by the treatment of wastewater. Total suspended solids (TSS) -The amount of solids floating and in suspension in wastewater. Trickling filter - A biological secondary treatment process in which bacteria and other microorganisms, growing as slime on the surface of rocks or plastic media, consume nutrients in wastewater as it trickles over them. Urban runoff - Water from city streets and domestic properties that carry pollutants into the storm drains, rivers, lakes, and oceans. Wastewater-Any water that enters the sanitary sewer. Glossary of Terms and Abbreviations Watershed —A land area from which water drains to a particular water body. OCSD's service area is in the Santa Ana River Watershed.