HomeMy WebLinkAbout04-23-2014 Steering Committee Agenda Packet.pdf Orange County Sanitation District OBANGEC NI Wednesday, April 23, 2014
Regular Meeting of the S.W ITATION UISTGCT 5:30 P.M.
Steering Committee Administration Building
Conference Rooms A& B
10844 Ellis Avenue
I Fountain Valley, CA 92708
J (714) 593-7130
1954-2014
AGENDA
DECLARATION OF QUORUM:
PUBLIC COMMENTS: If you wish to speak, please complete a Speaker's Form and give it to the
Clerk of the Board. Speakers are requested to limit comments to three minutes.
REPORTS: The Committee Chair and the General Manager may present verbal reports on
miscellaneous matters of general interest to the Directors. These reports are for information only and
require no action by the Directors.
CONSENT CALENDAR:
1. Approve Minutes of the March 26, 2014 Steering Committee Meeting.
ACTION ITEMS:
2. Approve and/or Ratify Board Director business travel, as listed in the enclosed
agenda report, in accordance with Board Resolution No. OCSD 14-04.
CLOSED SESSION:
During the course of conducting the business set forth on this agenda as a regular meeting of the
Board, the Chair may convene the Board in closed session to consider matters of pending real estate
negotiations, pending or potential litigation, or personnel matters, pursuant to Government Code
Sections 54956.8, 54956.9, 54957 or 54957.6, as noted.
Reports relating to (a) purchase and sale of real property; (b) matters of pending or potential litigation;
(c) employment actions or negotiations with employee representatives;or which are exempt from public
disclosure under the California Public Records Act, may be reviewed by the Board during a permitted
closed session and are not available for public inspection. At such time as the Board takes final action
on any of these subjects, the minutes will reflect all required disclosures of information.
04/23/14 Steering Committee Agenda Page 1 of 3
Convene in closed session.
(1) CONFER WITH LABOR NEGOTIATORS
(Government Code Section 54957.6)
Agency Designated Representatives: Steve Filarsky, James Ruth, James
Herberg, Robert Ghirelli, Jeff Reed, and Richard Spencer.
Employee Organizations: 3
• Orange County Employees Association (OCEA);
• International Union of Operating Engineers, Local 501; and
• Supervisors and Professionals Group
Reconvene in regular session.
Consideration of action, if any, on matters considered in closed session.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA
ITEMS, IF ANY:
ADJOURNMENT:
The next Steering Committee meeting is scheduled for Wednesday, May 28 2014, at
5:30 p.m.
04/23/14 Steering Committee Agenda Page 2 of 3
Accommodations for the Disabled: Meeting Rooms are wheelchair accessible. If you require any special disability
related accommodations, please contact the Orange County Sanitation District Clerk of the Board's office at
(714)593-7130 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability
and the type of accommodation requested.
Agenda Posting: In accordance with the requirements of California Government Cade Section 54954.2,this agenda
has been posted outside the main gate of the Sanitation District's Administration Building located at 10844 Ellis
Avenue, Fountain Valley, California, not less than 72 hours prior to the meeting date and time above. All public
records relating to each agenda item, including any public records distributed less than 72 hours prior to the meeting
to all,or a majority of the Board of Directors,are available for public inspection in the office of the Clerk of the Board.
NOTICE TO DIRECTORS: To place items on the agenda for the Committee Meeting, items must be submitted to the
Clerk of the Board 14 days before the meeting.
Maria E.Ayala
Clerk of the Board
(714)593-7130
mavalaaocsd.com
For any questions on the agenda,Committee members may contact staff at:
General Manager Jim Herberg (714)593-7110 iherbsro(cDocsd.com
Assistant General Manager Bob Ghirelli (714)593-7400 rghirelli(Qocsd.com
Director of Engineering Rob Thompson (714)593-7310 rthompson(g)gcsd.com
Director of Facility Support Services Nick Arhontes (714)593-7210 narhontes(olocsd.com
Director of Finance and Lorenzo Tyner (714)593-7550 Itvnerrolocsd.com
Administrative Services
Director of Human Resources Jeff Reed (714)593-7144 ireed(d)ocsd.com
Director of Operations&Maintenance Ed Torres 714 593-7080 storres oad.com
04/23/14 Steering Committee Agenda Page 3 of 3
ITEM NO. 1
MINUTES
STEERING COMMITTEE MEETING
Orange County Sanitation District
The Steering Committee meeting convened on Wednesday, March 26, 2014, at
5:35 p.m. in the Administration Building of the Orange County Sanitation District.
A quorum was declared present, as follows:
COMMITTEE MEMBERS STAFF PRESENT
PRESENT: Jim Herberg, General Manager
Troy Edgar, Chair Bob Ghirelli, Assistant General
Tom Beamish, Vice-Chair Manager
Brad Reese, Administration Committee Nick Arhontes, Director of Facilities
Chair Support Services
John Nielsen, Operations Committee Jeff Reed, Director of Human
Chair Resources
Keith Curry, Member-At-Large Rob Thompson, Director of
Brett Murdock, Member-At-Large Engineering
Ed Torres, Director of Operations &
Maintenance
COMMITTEE MEMBERS ABSENT: Lorenzo Tyner, Director of Finance &
John Withers, Member-At-Large Administrative Services
Maria Ayala, Clerk of the Board
Jim Colston
Norbert Gaia
Mark Kawamoto
Rich Spencer
OTHERS PRESENT:
Brad Hogin, General Counsel
Celeste Cantu, SAWPA
Rich Haller, SAWPA
Ron Sullivan, SAWPA
Craig Proctor, IEUA
Martyn Draper-WMWD
Najib Saadeh EEC
John Shaffer- EEC
Minutes of the Steering Committee
March 26,2014
Page 2 of 4
PUBLIC COMMENTS:
SAWPA representatives, Celeste Cantu and Ron Sullivan, presented Chair Troy
Edgar, and former OCSD Vice-Chair John Anderson, with Certificates of
Appreciation for their collaborative working relationships with SAWPA. Ms. Cantu
and Mr. Sullivan each briefly commented on the positive developing working
relationship between the two agencies, and that they look forward to commencing
the Joint Policy Committee. Each also thanked General Manager Jim Herberg for
his professionalism in working with SAWPA.
Chair Edgar announced that the Committee would hear Agenda Item No. 2 at this
time.
Rich Haller, from SAWPA, gave a brief PowerPoint presentation on the
improvements SAWPA has made and what they are still working on, in reference
to the Remedial Plan.
Mark Kawamoto, Engineer, reported on the significant improvements SAWPA has
made over the past year.
ACTION ITEMS:
2. Receive and file the 2014 SAWPA Remedial Plan Report
AYES: Beamish, Curry, Edgar, Reese, Murdock, and Nielsen
NOES: None
ABSTENTIONS: None
ABSENT: Withers
COMMITTEE CHAIR REPORT:
Bradley Hogin, General Counsel, informed the Committee about the new legal
compliance requirements from AB 1825 regarding Board Members receiving
training on Sexual Harassment.
Chair Edgar reported on his trip to Sacramento last week which included various
meetings with Senators and Assembly members to provide an update on the
District's request to amend the District Act. (He informed the Committee that he
and the General Manager will be attending the Senate Governance and Finance
Committee Hearing on April grh in Sacramento).
Minutes of the Steering Committee
March 26,2014
Page 3 of 4
The trip to Sacramento also included various meetings to discuss the opportunity
of potentially sending the remaining 70mgd from Plant 2 to GWRS, and the
Board's decision to pursue a feasibility study to determine if this is a possibility.
The trip concluded with a ceremonial event honoring OCSD's 60th Anniversary in
both the Assembly and Senate chambers during their Floor sessions.
Chair Edgar announced that the District will begin recognizing various agencies
and/or cities over the next few Board meetings as part of the 60t" Anniversary
commemoration. He also reported that a trip to Washington DC is planned for he
and Mr. Herberg to receive the U.S. Water Prize on behalf of the District, the dates
for that meeting will be April 6-8.
Lastly, Chair Edgar informed the Committee that the new OCSD-SAWPA Joint
Policy Committee is scheduled to meet for the first time on April 23.
GENERAL MANAGER REPORT:
Mr. Herberg reported on the following from his General Manager's Monthly Status
Report: OCSD employee retirements; OCSD Plant 2 Headworks receiving awards;
update on recent community outreach; the District is working on a 2-Year budget
plan; upcoming presentations on the District's CIP 5-year plan; and Chair Edgar
being a panelist at the WateReuse Conference in Newport Beach.
Mr. Herberg also announced that although there is a closed session item
regarding labor negotiations, there is nothing to report.
Ed Torres, Director of Operations and Maintenance, gave a brief report on the
Disinfection Panel held at the District today. Mr. Torres informed the Committee
that this was an expert panel tasked with looking at the District's disinfection
program and the impact on the marine environment.
Lorenzo Tyner, Director of Finance and Administrative Services, gave a brief
report on the recent news articles on PIMCO as they pertain to OCSD.
CONSENT CALENDAR:
1. MOVED, SECONDED, AND DULY CARRIED: Approve Minutes of the
February 26, 2014 Steering Committee Meeting.
AYES: Beamish, Curry, Edgar, Reese, Murdock, Nielsen
NOES: None
Minutes of the Steering Committee
March 26, 2014
Page 4 of 4
ABSTENTIONS: None
ABSENT: Withers
CLOSED SESSION
None.
CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN
CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA
ITEMS, IF ANY:
None.
ADJOURNMENT:
The Chair declared the meeting adjourned at 6:17 p.m.
Submitted by:
Maria E. Ayala
Clerk of the Board
STEERING COMMITTEE Meeting Dare To ad.of W.
04/2
3
/14 --
AGENDA REPORT Item Number Item Number
z
Orange County Sanitation District
FROM: James D. Herberg, General Manager
Originator: Maria E. Ayala, Clerk of the Board
SUBJECT: APPROVE/RATIFY TRAVEL FOR BOARD MEMBERS
GENERAL MANAGER'S RECOMMENDATION
Approve and/or Ratify Board Director business travel, as listed in the enclosed agenda
report, in accordance with Board Resolution No. OCSD 14-04.
SUMMARY
In accordance with Resolution No. OCSD 14-04, Board Director travel shall be
approved in advance by the Steering Committee, except when specifically
preauthorized by Resolution No. OCSD 14-04. In the event there is not sufficient time
to receive approval from the Steering Committee, the Board Chair has the authority to
approve such a request in advance. Any such approval shall be ratified by the Steering
Committee at its next regularly scheduled meeting.
PRIOR COMMITTEE/BOARD ACTIONS
March 2014 — Board adopted Resolution No. OCSD 14-04, A Resolution of the Board of
Directors of the Orange County Sanitation District Adopting a Revised Policy Regarding
Board of Directors' Expense Reimbursement and Meeting Attendance and
Compensation and Repealing Resolution No. OCSD 06-11.
ADDITIONAL INFORMATION
Following is a list of proposed Director Travel for approval and/or ratification:
Name Travel Type Dates Location
1. Troy Edgar, Receive the U.S. Water April 6-8, 2014 Washington D.C.
Board Chair Prize and Congressional
Office Visits
2. Troy Edgar, Committee Hearing April 9, 2014 Sacramento, CA
Board Chair regarding SB946
BUDGET /PURCHASING ORDINANCE COMPLIANCE
N/A
ATTACHMENT
N/A
Page 1 of 1
ORANGE COUNTY SANITATION DISTRICT
Agenda
Terminology Glossary
Glossary of Terms and Abbreviations
AQMD Air Quality Management District
ASCE American Society of Civil Engineers
BOD Biochemical Oxygen Demand
CARB California Air Resources Board
CASA California Association of Sanitation Agencies
CCTV Closed Circuit Television
CEQA California Environmental Quality Act
CRWQCB California Regional Water Quality Control Board
CWA Clean Water Act
CWEA California Water Environment Association
EIR Environmental Impact Report
EMT Executive Management Team
EPA U.S. Environmental Protection Agency
FOG Fats, Oils, and Grease
FSSD Facilities Support Services Department
gpd Gallons per day
GWR System Groundwater Replenishment System (also called GWRS)
LOS Level of Service
MGD Million gallons per day
NACWA National Association of Clean Water Agencies
NPDES National Pollutant Discharge Elimination System
NWRI National Water Research Institute
O&M Operations and Maintenance
OCCOG Orange County Council of Governments
OCHCA Orange County Health Care Agency
OCSD Orange County Sanitation District
OCWD Orange County Water District
OOBS Ocean Outfall Booster Station
OSHA Occupational Safety and Health Administration
POTW Publicly Owned Treatment Works
ppm Parts per million
RFP Request For Proposal
RWQCB Regional Water Quality Control Board
SARFPA Santa Ana River Flood Protection Agency
SARI Santa Ana River Inceptor
SARWQCB Santa Ana Regional Water Quality Control Board
Glossary of Terms and Abbreviations
SAWPA Santa Ana Watershed Project Authority
SCADA Supervisory Control and Data Acquisition system
SCAP Southern California Alliance of Publicly Owned Treatment Works
SCAQMD South Coast Air Quality Management District
SOCWA South Orange County Wastewater Authority
SSMP Sanitary Sewer Management Plan
SSO Sanitary Sewer Overflow
SWRCB State Water Resources Control Board
TDS Total Dissolved Solids
TMDL Total Maximum Daily Load
TSS Total Suspended Solids
WDR Waste Discharge Requirements
WEF Water Environment Federation
WERF Water Environment Research Foundation
Activated-sludge process — A secondary biological wastewater treatment process where bacteria
reproduce at a high rate with the introduction of excess air or oxygen, and consume dissolved
nutrients in the wastewater.
Benthos — The community of organisms, such as sea stars, worms and shrimp, which live on, in, or
near the seabed, also know as the benthic zone.
Biochemical Oxygen Demand (BOD)—The amount of oxygen used when organic matter undergoes
decomposition by microorganisms. Testing for BOD is done to assess the amount of organic matter in
water.
Biosolids — Biosolids are nutrient rich organic and highly treated solid materials produced by the
wastewater treatment process. This high-quality product can be recycled as a soil amendment on
farm land or further processed as an earth-like product for commercial and home gardens to improve
and maintain fertile soil and stimulate plant growth.
Capital Improvement Program (CIP) — Projects for repair, rehabilitation, and replacement of assets.
Also includes treatment improvements, additional capacity, and projects for the support facilities.
Collform bacteria—A group of bacteria found in the intestines of humans and other animals, but also
occasionally found elsewhere used as indicators of sewage pollution. E. coli are the most common
bacteria in wastewater.
Collections system — In wastewater, it is the system of typically underground pipes that receive and
convey sanitary wastewater or storm water.
Certificate of Participation (COP) — A type of financing where an investor purchases a share of the
lease revenues of a program rather than the bond being secured by those revenues.
Contaminants of Potential Concern (CPC) — Pharmaceuticals, hormones, and other organic
wastewater contaminants.
Glossary of Terms and Abbreviations
Dilution to Threshold (D/T) - the dilution at which the majority of the people detect the odor
becomes the D/T for that air sample.
Greenhouse gases - In the order of relative abundance water vapor, carbon dioxide, methane,
nitrous oxide, and ozone gases that are considered the cause of global warming ("greenhouse
effect').
Groundwater Replenishment (GWR) System - A joint water reclamation project that proactively
responds to Southern California's current and future water needs. This joint project between the
Orange County Water District and the Orange County Sanitation District provides 70 million gallons a
day of drinking quality water to replenish the local groundwater supply.
Levels of Service (LOS)-Goals to support environmental and public expectations for performance.
NDMA- N-Nitrosodimethylamine is an N-nitrosoamine suspected cancer-causing agent. It has been
found in the Groundwater Replenishment System process and is eliminated using hydrogen peroxide
with extra ultra-violet treatment.
National Biosolids Partnership (NBP) - An alliance of the National Association of Clean Water
Agencies (NACWA) and Water Environment Federation (WEF), with advisory support from the U.S.
Environmental Protection Agency (EPA). NBP is committed to developing and advancing
environmentally sound and sustainable biosolids management practices that go beyond regulatory
compliance and promote public participation in order to enhance the credibility of local agency
biosolids programs and improved communications that lead to public acceptance.
Plume-A visible or measurable concentration of discharge from a stationary source or fixed facility.
Publicly-owned Treatment Works (POTW)- Municipal wastewater treatment plant.
Santa Ana River Interceptor (SARI) Line - A regional brine line designed to convey 30 million
gallons per day (MGD) of non-reclaimable wastewater from the upper Santa Ana River basin to the
ocean for disposal, after treatment.
Sanitary sewer - Separate sewer systems specifically for the carrying of domestic and industrial
wastewater. Combined sewers carry both wastewater and urban run-off.
South Coast Air Quality Management District (SCAQMD) - Regional regulatory agency that
develops plans and regulations designed to achieve public health standards by reducing emissions
from business and industry.
Secondary treatment - Biological wastewater treatment, particularly the activated-sludge process,
where bacteria and other microorganisms consume dissolved nutrients in wastewater.
Sludge - Untreated solid material created by the treatment of wastewater.
Total suspended solids (TSS) -The amount of solids floating and in suspension in wastewater.
Trickling filter - A biological secondary treatment process in which bacteria and other
microorganisms, growing as slime on the surface of rocks or plastic media, consume nutrients in
wastewater as it trickles over them.
Urban runoff - Water from city streets and domestic properties that carry pollutants into the storm
drains, rivers, lakes, and oceans.
Wastewater-Any water that enters the sanitary sewer.
Glossary of Terms and Abbreviations
Watershed —A land area from which water drains to a particular water body. OCSD's service area is
in the Santa Ana River Watershed.