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HomeMy WebLinkAbout04-26-2017 Legislative_Steering Special Joint Meeting ONLINE Agenda.pdf Orange County Sanitation District , Wednesday, April 26, 2017 SPECIAL JOINT Meeting of the 4:30 P.M. LEGISLATIVE AND PUBLIC Administration Building AFFAIRS COMMITTEE Conference Rooms A& B AND 10844 Ellis Avenue STEERING COMMITTEE Fountain Valley, CA 92708 (714) 593-7433 AGENDA CALL TO ORDER: PLEDGE OF ALLEGIANCE: DECLARATION OF QUORUM: (Clerk of the Board) PUBLIC COMMENTS: If you wish to address the Committee on any item, please complete a Speaker's Form(located at the table at the back of the room) and submit it to the Clerk of the Board or notify the Clerk of the Board the item number on which you wish to speak. Speakers will be recognized by the Chairman and are requested to limit comments to three minutes. CONSENT CALENDAR: Consent Calendar Items are considered to be routine and will be enacted, by the Committee, after one motion, without discussion. Any items withdrawn from the Consent Calendar for separate discussion will be considered in the regular order of business. None. NON-CONSENT CALENDAR: 1. LEGISLATIVE AND PUBLIC AFFAIRS COMMITTEE (Bob Ghirelli) RECOMMENDATION: Provide direction regarding scheduling of the Legislative and Public Affairs Committee, and make a recommendation to the Board of Directors. INFORMATION ITEMS: None. 0 412 612 01 7 SPECIAL JOINT MEETING Legislative and Public Affairs&Steenng Committees Page 1 of 2 OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: ADJOURNMENT: Accommodations for the Disabled: Meeting Rooms are wheelchair accessible. If you require any special disability related accommodations, please contact the Orange County Sanitation District Clerk of the Board's office at (714)593-7433 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability and the type of accommodation requested. Aaenda Postina: In accordance with the requirements of California Government Code Section 54954.2, this agenda has been posted outside the main gale of the Sanitation District's Administration Building located at 10844 Ellis Avenue, Fountain Valley, California, and on the Sanitation District's website at www.ocsd.com, not less than 72 hours prior to the meeting date and time above. All public records relating to each agenda item, including any public records distributed less than 72 hours prior to the meeting to all,or a majority of the Board of Directors,are available for public inspection in the office of the Clerk of the Board. Agenda Description: The agenda provides a brief general description of each item of business to be considered or discussed. The recommended action does not indicate what action will be taken. The Board of Directors may take any action which is deemed appropriate. NOTICE TO DIRECTORS: To place items on the agenda for the Committee Meeting, items must be submitted to the Clerk of the Board 14 days before the meeting. Kelly A.Lore Clerk of the Board (714)593-7433 Klore(locsd.com For any questions on the agenda, Committee members may contact staff at: General Manager James D. Herberg (714)593-7300 iherberarrpocsd.com Assistant General Manager Bob Ghirelli (714)593-7400 rohirelli6ocsd.com Director of Engineering Rob Thompson (714)593-7310 nhompson(cfocsd.com Director of Environmental Services Jim Colston (714)593-7450 icolston0ocsd.com Director of Finance and Administrative Lorenzo Tyner (714)593-7550 Itvner((Docsd.com Services Director of Human Resources Celia Chandler (714)593-7202 cchandler(docsd.com Director of Operations&Maintenance Ed Torres 714 593-7080 etorres ocsd.com 0 412 612 01 7 SPECIAL JOINT MEETING Legislative and Public Affairs&Steering Committees Page 2 of LEGISLATIVE AND PUBLIC AFFAIRS COMMITTEE Meeting Date To ad.of Dlr. STEERING COMMITTEE 0426/17 0426/17 JOINT - AGENDA REPORT Item Number Item Number I Orange County Sanitation District FROM: James D. Herberg, General Manager Originator: Robert Ghirelli, Assistant General Manager SUBJECT: LEGISLATIVE AND PUBLIC AFFAIRS COMMITTEE GENERAL MANAGER'S RECOMMENDATION Provide direction regarding scheduling of the Legislative and Public Affairs Committee, and make a recommendation to the Board of Directors. BACKGROUND The Legislative and Public Affairs Committee (La PA) began in September 2013 as a Special Committee. In January 2015, Board leadership directed staff to establish La PA as a Standing Committee. The Committee meets monthly to provide updates and make recommendations on matters related to the legislative and public affairs programs of the Orange County Sanitation District (Sanitation District). Significant progress has been made in the legislative and public affairs programs and the programs are sustainable by staff under the direction of the Public Affairs Strategic Plan and the Legislative Platform adopted each year by the Board of Directors. Priorto becoming a Standing Committee, legislative and public affairs items were brought to the Steering Committee for consideration. A review of the past year shows that the La PA Committee met 10 times and four action items were considered by the Committee and recommended to the Board for approval. Additionally, two months were scheduled dark and five months had no action items (only information items). RELEVANT STANDARDS • Ensure the public's money is wisely spent • Maintain a culture of improving efficiency • Unified legislative advocacy and public outreach program PROBLEM A recent request to change the dates/time of the La PA Committee has provided an opportunity to reevaluate the frequency and timing of the Committee Meetings. Page 1 of 2 The programs are self-sustaining under the direction of the Board, through the adoption of the Public Affairs Strategic Plan and Legislative Platform. At the direction of the Steering Committee, the General Manager is requesting reevaluation of the Committee and its continued effectiveness. As a result of the discussion at the March Steering Committee, staff proposes three options for consideration. PROPOSED SOLUTION Option 1: Continue LaPA as a Standing Committee with meetings held in thefollowing months: • February, March, May, July, August, and November, reducing the number of committee meetings from 10 to six per year. • The Sanitation District's lobbyists indicate these are the months that best match legislative activity in Sacramento and Washington, D.C. Option 2: Sunset the La PA Committee and return this area of purview to the Steering Committee's authority, and extend the current meeting time for Steering Committee meetings to allow more time for consideration of legislative and public affairs matters. Option 3: Continue with monthly LaPA Committee meetings,with January and August being dark. For all three options, staff will continue to keep the Board informed of legislative and public affairs activities through the General Manager's monthly update. PRIOR COMMITTEE/BOARD ACTIONS March 2017-The Steering Committee discussed this item, resulting in this agenda report. December 2015 - The Board approved the latest Rules of Procedure Resolution No. OCSD 15-27, adding La PA as a Standing Committee. ATTACHMENT The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.coml with the complete agenda package: N/A Page 2 of 2