HomeMy WebLinkAbout04-26-2017 Legislative_Steering Special Joint Meeting ONLINE Agenda.pdf Orange County Sanitation District , Wednesday, April 26, 2017
SPECIAL JOINT Meeting of the 4:30 P.M.
LEGISLATIVE AND PUBLIC Administration Building
AFFAIRS COMMITTEE Conference Rooms A& B
AND 10844 Ellis Avenue
STEERING COMMITTEE Fountain Valley, CA 92708
(714) 593-7433
AGENDA
CALL TO ORDER:
PLEDGE OF ALLEGIANCE:
DECLARATION OF QUORUM: (Clerk of the Board)
PUBLIC COMMENTS: If you wish to address the Committee on any item, please complete a Speaker's
Form(located at the table at the back of the room) and submit it to the Clerk of the Board or notify the Clerk of
the Board the item number on which you wish to speak. Speakers will be recognized by the Chairman and
are requested to limit comments to three minutes.
CONSENT CALENDAR: Consent Calendar Items are considered to be routine and will be enacted, by
the Committee, after one motion, without discussion. Any items withdrawn from the Consent Calendar for
separate discussion will be considered in the regular order of business.
None.
NON-CONSENT CALENDAR:
1. LEGISLATIVE AND PUBLIC AFFAIRS COMMITTEE (Bob Ghirelli)
RECOMMENDATION: Provide direction regarding scheduling of the Legislative and
Public Affairs Committee, and make a recommendation to the Board of Directors.
INFORMATION ITEMS:
None.
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OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS,
IF ANY:
ADJOURNMENT:
Accommodations for the Disabled: Meeting Rooms are wheelchair accessible. If you require any special disability
related accommodations, please contact the Orange County Sanitation District Clerk of the Board's office at
(714)593-7433 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability
and the type of accommodation requested.
Aaenda Postina: In accordance with the requirements of California Government Code Section 54954.2, this agenda
has been posted outside the main gale of the Sanitation District's Administration Building located at 10844 Ellis Avenue,
Fountain Valley, California, and on the Sanitation District's website at www.ocsd.com, not less than 72 hours prior to
the meeting date and time above. All public records relating to each agenda item, including any public records
distributed less than 72 hours prior to the meeting to all,or a majority of the Board of Directors,are available for public
inspection in the office of the Clerk of the Board.
Agenda Description: The agenda provides a brief general description of each item of business to be considered or
discussed. The recommended action does not indicate what action will be taken. The Board of Directors may take
any action which is deemed appropriate.
NOTICE TO DIRECTORS: To place items on the agenda for the Committee Meeting, items must be submitted to the
Clerk of the Board 14 days before the meeting.
Kelly A.Lore
Clerk of the Board
(714)593-7433
Klore(locsd.com
For any questions on the agenda, Committee members may contact staff at:
General Manager James D. Herberg (714)593-7300 iherberarrpocsd.com
Assistant General Manager Bob Ghirelli (714)593-7400 rohirelli6ocsd.com
Director of Engineering Rob Thompson (714)593-7310 nhompson(cfocsd.com
Director of Environmental Services Jim Colston (714)593-7450 icolston0ocsd.com
Director of Finance and Administrative Lorenzo Tyner (714)593-7550 Itvner((Docsd.com
Services
Director of Human Resources Celia Chandler (714)593-7202 cchandler(docsd.com
Director of Operations&Maintenance Ed Torres 714 593-7080 etorres ocsd.com
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LEGISLATIVE AND PUBLIC AFFAIRS COMMITTEE Meeting Date To ad.of Dlr.
STEERING COMMITTEE 0426/17 0426/17
JOINT - AGENDA REPORT Item Number Item Number
I
Orange County Sanitation District
FROM: James D. Herberg, General Manager
Originator: Robert Ghirelli, Assistant General Manager
SUBJECT: LEGISLATIVE AND PUBLIC AFFAIRS COMMITTEE
GENERAL MANAGER'S RECOMMENDATION
Provide direction regarding scheduling of the Legislative and Public Affairs Committee,
and make a recommendation to the Board of Directors.
BACKGROUND
The Legislative and Public Affairs Committee (La PA) began in September 2013 as a
Special Committee. In January 2015, Board leadership directed staff to establish La PA
as a Standing Committee. The Committee meets monthly to provide updates and make
recommendations on matters related to the legislative and public affairs programs of the
Orange County Sanitation District (Sanitation District).
Significant progress has been made in the legislative and public affairs programs and the
programs are sustainable by staff under the direction of the Public Affairs Strategic Plan
and the Legislative Platform adopted each year by the Board of Directors.
Priorto becoming a Standing Committee, legislative and public affairs items were brought
to the Steering Committee for consideration.
A review of the past year shows that the La PA Committee met 10 times and four action
items were considered by the Committee and recommended to the Board for approval.
Additionally, two months were scheduled dark and five months had no action items (only
information items).
RELEVANT STANDARDS
• Ensure the public's money is wisely spent
• Maintain a culture of improving efficiency
• Unified legislative advocacy and public outreach program
PROBLEM
A recent request to change the dates/time of the La PA Committee has provided an
opportunity to reevaluate the frequency and timing of the Committee Meetings.
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The programs are self-sustaining under the direction of the Board, through the adoption
of the Public Affairs Strategic Plan and Legislative Platform. At the direction of the
Steering Committee, the General Manager is requesting reevaluation of the Committee
and its continued effectiveness. As a result of the discussion at the March Steering
Committee, staff proposes three options for consideration.
PROPOSED SOLUTION
Option 1: Continue LaPA as a Standing Committee with meetings held in thefollowing
months:
• February, March, May, July, August, and November, reducing the
number of committee meetings from 10 to six per year.
• The Sanitation District's lobbyists indicate these are the months that best
match legislative activity in Sacramento and Washington, D.C.
Option 2: Sunset the La PA Committee and return this area of purview to the Steering
Committee's authority, and extend the current meeting time for Steering
Committee meetings to allow more time for consideration of legislative and
public affairs matters.
Option 3: Continue with monthly LaPA Committee meetings,with January and August
being dark.
For all three options, staff will continue to keep the Board informed of legislative and public
affairs activities through the General Manager's monthly update.
PRIOR COMMITTEE/BOARD ACTIONS
March 2017-The Steering Committee discussed this item, resulting in this agenda report.
December 2015 - The Board approved the latest Rules of Procedure Resolution
No. OCSD 15-27, adding La PA as a Standing Committee.
ATTACHMENT
The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.coml with the
complete agenda package:
N/A
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