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HomeMy WebLinkAbout04-25-2018 Steering Committee Agenda Packet.pdf Orange County Sanitation District Wednesday, April 25, 2018 Regular Meeting of the 5:00 P.M. STEERING COMMITTEE Administration Building Conference Rooms A& B 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 AGENDA CALL TO ORDER DECLARATION OF QUORUM: Clerk of the Board PUBLIC COMMENTS: If you wish to address the Committee on any item, please complete a Speaker's Form (located at the table at the back of the room) and submit it to the Clerk of the Board or notify the Clerk of the Board the item number on which you want to speak. Speakers will be recognized by the Chairperson and are requested to limit comments to three minutes. REPORTS: The Committee Chairperson and the General Manager may present verbal reports on miscellaneous matters of general interest to the Directors. These reports are for information only and require no action by the Directors. CONSENT CALENDAR: The Consent Calendar Items are considered to be routine and will be enacted, by the Committee, after one motion, without discussion. Any items withdrawn from the Consent Calendar for separate discussion will be considered in the regular order of business. 1. APPROVAL OF MINUTES (Clerk of the Board) RECOMMENDATION: Approve Minutes of the Regular Meeting of the Steering Committee held March 28, 2018. NON-CONSENT: 2. TEMPORARY EMPLOYMENT SERVICES (Celia Chandler) RECOMMENDATION: Recommend to the Board of Directors to: Authorize the General Manager to increase the current Temporary Employment Services (Specification No.CS-2009-421 BD)funding of$1,187,190 by$80,000 with temporary service firms for a new total amount not to exceed $1,267,190 for the remainder of the fiscal year (through June 30, 2018). 04/25/2018 Steering Committee Agenda Page 1 of 4 3. SELECTION OF 2018 HONOR WALK RECIPIENTS (Jim Herberg) RECOMMENDATION: A. Approve nominated former employees Barbara Collins and Doug Kanis as Honor Walk brick recipients for the year 2018. B. Consideration of former Board Chairman Willis H.Warner as Honor Walk brick recipient for the year 2018. INFORMATION ITEMS: None. CLOSED SESSION: During the course of conducting the business set forth on this agenda as a regular meeting of the Board, the Chairperson may convene the Board in closed session to consider matters of pending real estate negotiations,pending or potential litigation,or personnel matters,pursuant to Government Code Sections 54956.8, 54956.9, 54957 or 54957.6, as noted. Reports relating to (a)purchase and sale of real property, (b) matters of pending or potential litigation; (c)employment actions or negotiations with employee representatives;or which are exempt from public disclosure under the California Public Records Act, may be reviewed by the Board during a permitted closed session and are not available for public inspection. At such time as the Board takes final action on any of these subjects, the minutes will reflect all required disclosures of information. CONVENE IN CLOSED SESSION. (1) CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Government Code Section 54956.8) Property: 10950 Virginia Cir. Fountain Valley, CA- APN No.156-165-05; 10870 Spencer Ave. Fountain Valley, CA -APN No.156-163-07; 18480 Pacific St. Fountain Valley, CA -APN No.156-165-04; 18430 Pacific St. Fountain Valley, CA -APN No.156-165-06; 18370 Pacific St. Fountain Valley, CA -APN No.156-165-08; 18429 Pacific St. Fountain Valley, CA -APN No.156-163-09; 18410 Bandilier Cit. Fountain Valley, CA -APN No.156-163-10; 18368 Bandilier Cit. Fountain Valley, CA -APN No.156-163-11; 10700 Spencer St. Fountain Valley, CA-APN No.156-163-16; 10700 Spencer Ave. Fountain Valley, CA -APN No.156-154-07; 18386 Mt. Langley St. Fountain Valley, CA-APN No.156-154-06; 18385 Bandilier Cit. Fountain Valley, CA -APN No.156-163-12; 18401 Bandilier Cit. Fountain Valley, CA -APN No.156-163-13; 18424 Mt. Langley St. Fountain Valley, CA-APN No.156-154-05; 18435 Bandilier Cit. Fountain Valley, CA -APN No.156-163-14; 18475 Bandilier Cit. Fountain Valley, CA -APN No.156-163-15; 04/25/2018 Steenng Committee Agenda Page 2 of 4 10725 Ellis Ave. Fountain Valley, CA -APN No.156-154-04; and 10540 Talbert Ave. Fountain Valley, CA -APN No.156-151-03 Agency negotiators: General Manager, Jim Herberg; Assistant General Manager, Bob Ghirelli; Assistant General Manager, Rob Thompson; Director of Finance and Administrative Services, Lorenzo Tyner; Engineering Managers, Kathy Millea and Jeff Mohr; CIP Project Manager, Tom Grant; Kevin Turner and John Gallivan, Cushman and Wakefield. Negotiating parties: Valley Business Park, APN Nos. 156-165-05, 156-165-06, 156-163-07; DK-USA LLC, APN No.156-165-04; Fountain Valley Industrial Parcel 13, APN No.156-165-08; Sukut Real Properties LLC, APN Nos. 156-163-09, 156-163-10, 156-163-11; The Ins Trust Shabtai, Nevon, APN No. 156-163-16; The Ins Trust, APN No. 156-154-07; Fountain Valley Star LLC, APN No. 156-154-06; TN Sheet Metal Inc., APN No. 156-163-12; 18401 Bandilier LLC, APN No. 156-163-13; Phone Lilly Lin-Lin TR, APN No. 156-154-05; JDK Partners, APN No. 156-163-14; Chandler Real Properties, APN No. 156-163-15; Ellis Avenue LLC, APN No. 156-154-04; and SFII Fountain Valley LLC, APN No. 156-151-03 Under negotiation: Instruction to negotiator will concern price and terms of payment. (2) CONFERENCE WITH LEGAL COUNSEL RE EXISTING LITIGATION (Government Code Section 54956.9(d)(1))—2 cases Melissa Forman-Woodbridge v. Orange County Sanitation District, Superior Court of California, County of Orange, Case No. 30-2017-00934699 Melissa Forman-Woodbridge — Workers Compensation Appeals Board, Case No. ADJ9906373 (3) CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION Significant exposure to litigation (Government Code Section 54956.9(2)) Claim of Carlos Quiroz RECONVENE IN REGULAR SESSION. CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED SESSION: 04/25/2018 Steering Committee Agenda Page 3 of 4 OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS IF ANY: ADJOURNMENT: To the Steering Committee meeting scheduled for Wednesday, May 23, 2018 at 5:00 P.M. Accommodations for the Disabled: Meeting Rooms are wheelchair accessible. If you require any special disability related accommodations, please contact the Orange County Sanitation District Clerk of the Board's office at (714)593-7433 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability and the type of accommodation requested. Aaenda Posting: In accordance with the requirements of California Government Code Section 54954.2,this agenda has been posted outside the main gate of the Sanitation District's Administration Building located at 10844 Ellis Avenue, Fountain Valley, California, and on the Sanitation District's website at www.ocsd.com, not less than 72 hours prior to the meeting date and time above. All public records relating to each agenda item, including any public records distributed less than 72 hours prior to the meeting to all,or a majority of the Board of Directors, are available for public inspection in the office of the Clerk of the Board. Agenda Description: The agenda provides a brief general description of each item of business to be considered or discussed. The recommended action does not indicate what action will be taken. The Board of Directors may take any action which is deemed appropriate. NOTICE TO DIRECTORS: To place items on the agenda for a Committee or Board Meeting, items must be submitted to the Clerk of the Board 14 days before the meeting. Kelly A.Lore Clerk of the Board (714)593-7433 klore(ailocsd.com For any questions on the agenda, Committee members may contact staff at: General Manager Jim Herberg (714)593-7300 iherbemiftocsd.com Assistant General Manager Bob Ghirelli (714)593-7400 rghirelli(&ocsd.com Assistant General Manager Rob Thompson (714)593-7310 rthomosonaocsd.com Director of Environmental Services Jim Colston (714)593-7450 icolston(&ocsd.com Director of Finance and Lorenzo Tyner (714)593-7550 Ityner(ciiocsd.com Administrative Services Director of Human Resources Celia Chandler (714)593-7202 cchandlendiomd.com Director of Operations&Maintenance Ed Torres 714 593-7080 etorres ocsd.com 04/25/2018 Steering Committee Agenda Page 4 of 4 ITEM NO. 1 MINUTES OF THE STEERING COMMITTEE Orange County Sanitation District Wednesday, March 28, 2018 at 5:00 p.m. A regular meeting of the Steering Committee of the Orange County Sanitation District was called to order by Chair Sebourn on Wednesday, March 28, 2018 at 5:05 p.m. in the Administration Building of the Orange County Sanitation District. A quorum was declared present, as follows: COMMITTEE MEMBERS PRESENT: STAFF PRESENT: Greg Sebourn, Board Chair Jim Herberg, General Manager David Shawver, Board Vice-Chair Bob Ghirelli, Assistant General Manager John Withers, Operations Committee Rob Thompson, Assistant General Chair Manager Ellery Deaton, Member-At-Large Celia Chandler, Director of Human Donald Wagner, Member-At-Large Resources Chad Wanke, Administration Committee Jim Colston, Director of Environmental Chair Services Ed Torres, Director of Operations & COMMITTEE MEMBERS ABSENT: Maintenance Tim Shaw, Member-At-Large Lorenzo Tyner, Director of Finance & Administrative Services Kelly Lore, Clerk of the Board Jennifer Cabral Mike Dorman Al Garcia Kathy Millea Jeff Mohr Man Nguyen Jim Spears OTHERS PRESENT: Brad Hogin, General Counsel Gary Weisberg, Assistant General Counsel PUBLIC COMMENTS: No public comments were provided. 03/28/2018 Steering Committee Minutes Page 1 of 3 REPORTS: General Manager Herberg provided a brief overview of the order of action for the public hearings regarding the proposed rate increases at tonight's Board meeting. He stated that staff presented information regarding the proposed rates to the Orange County Business Council, OCTax, and the Building Industry Association, and received positive feedback regarding the fiscal management of OCSD. Mr. Herberg announced the following awards were received by the agency: Certificate of Achievement for Excellence in Financial Reporting for the 25th consecutive year and the Award of Financial Reporting Achievement by the Government Finance Officers Association of the United States and Canada. In addition, individual awards at the local section of the California Water Environment Association (CWEA) were received by: Larry Andresen, Sr. Plant Operator, received Plant Operator of the Year; Jonathon Powell,Associate Engineer,won the Pretreatment, Pollution Prevention and Stormwater(P3S)Person of the Year Award; Michelle Hetherington and Vicki Francis, Sr. Engineers, received the CWEA Quarter Century Recognition. Chair Sebourn stated that a request for a budget workshop was made, and that he would like feedback as to whether the Committee felt that it was necessary to have a full meeting, or consider one-on-one meetings with staff. The consensus of the Committee was to pose the question to the entire Board. Chair Sebourn also stated that he received a request, from a Director, to attend the CASA &WaterReuse Forum in Sacramento on April 11. He stated that this item had not previously been attended by a Board Member nor budgeted. Discussion followed as to the number of probable requests we could possibly receive, possible cost-sharing with additional agencies, should attendance be determined by Board leadership or should it be open to others, establishing guidelines for staff or Chair approval, how to deem a request beneficial, and ensuring the value of the conference/meeting. Staff will develop a framework for a policy and will agendize for a future meeting. CONSENT CALENDAR: 1. APPROVAL OF MINUTES (Clerk of the Board) MOVED, SECONDED, AND DULY CARRIED TO: Approve Minutes of the Regular Meeting of the Steering Committee held on February 28, 2018. AYES: Deaton; Sebourn, Shawver; Wagner, Wanks; and Withers NOES: None ABSTENTIONS: None ABSENT: Shaw 03i2812018 Steering Committee Minutes Page 2 of 3 NON-CONSENT: None. INFORMATION ITEMS: None. CLOSED SESSION: CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTIONS 54956.8 & 54956.9(2): The Committee convened in closed session at 5:21 p.m. to discuss two items. Confidential minutes of the Closed Sessions have been prepared in accordance with the above Government Code Sections and are maintained by the Clerk of the Board in the Official Book of Confidential Minutes of Board and Committee Closed Session Meetings. RECONVENED IN REGULAR SESSION: The Committee reconvened in regular session at 5:57 p.m. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None. ADJOURNMENT: Chair Sebourn declared the meeting adjourned at 5:57 p.m. to the next Steering Committee meeting to be held on Wednesday, April 25, 2018 at 5:00 p.m. Submitted by: Kelly A. Lore, MMC Clerk of the Board 03/28/2018 Steering Committee Minutes Page 3 of 3 STEERING COMMITTEE Meeting Date TOBE.Or Dir. 0 2SI18 oa/zs/1B AGENDA REPORT ItemNumber Item Number z Orange County Sanitation District FROM: James D. Herberg, General Manager Originator: Celia Chandler, Director of Human Resources SUBJECT: TEMPORARY EMPLOYMENT SERVICES GENERAL MANAGER'S RECOMMENDATION Authorize the General Manager to increase the current Temporary Employment Services (Specification No.CS-2009421BD) funding of $1,187,190 by $80,000 with temporary service firms for a new total amount not to exceed $1,267,190 for the remainder of the fiscal year (through June 30, 2018). BACKGROUND Temporary workers are hired,fora limited duration, through third-party staffing firms when regular employees are not available to cover for employee absences due to illness, vacation, and leave of absence; or for unforeseen circumstances such as increased work demands. In addition, temporary workers are also used for approved special projects and budgeted capital improvement projects that are non-engineering related. In June 2017, the Board of Directors approved $1,187,190 for temporary employment services. Due to unanticipated leaves, retirements, and unforeseen circumstances such as increased work demands within Operations and Maintenance and Environmental Services, staff projected that in March 2018 costs were likely to exceed the approved dollar amount. After careful consideration, the Executive Management Team decided that temporary staffing assignments would come to an end on March 30, 2018. At that time, temporary employment service firms were asked to provide final invoices for services rendered, which resulted in an overage of $70,000. An additional $10,000 is being requested for unanticipated temporary services that may be required through May 30, 2018. RELEVANT STANDARDS • Ensure the public's money is wisely spent PROBLEM Unanticipated leaves, retirements, and unforeseen circumstances such as increased work demands within Operations and Maintenance and Environmental Services has exhausted the approved funds, and an additional authorization of$80,000 is required. Page 1 d 2 PROPOSED SOLUTION Authorize the General Manager to increase the Temporary Employment Services fund by $80,000 to allow Orange County Sanitation District (Sanitation District) to pay for temporary services that have been utilized through March 30, 2018, including $10,000 for unanticipated temporary services that may be required through May 30, 2018. Going forward, staff will be tracking the overall budget status and notifying Divisions earlier than originally planned to ensure funds are not exhausted, and Board-approved thresholds are not exceeded. TIMING CONCERNS Board approval is necessary to ensure that the Sanitation District is able to pay vendors for temporary services provided through March 30, 2018. RAMIFICATIONS OF NOT TAKING ACTION The Sanitation District will not be able to pay the outstanding invoices beyond the original Board approved $1,187,190. PRIOR COMMITTEE/BOARD ACTIONS June 2017 - Board approved entering into agreements for Temporary Services with 11 temporary service firms for a total amount not to exceed $1,187,190. October 2016 - Board approved entering into contracts for Temporary Services with 11 temporary service firms for a total amount not to exceed $814,400. May 2014 - Board approved entering into contracts for Temporary Employment Services (Specification No.CS-2009-421BD) for a one-year period (July 1, 2014 through June 30, 2015), for a total amount not to exceed $550,000 per year, with a 5% annual aggregate escalation factor, with four one-year renewal options. FINANCIAL CONSIDERATIONS There is sufficient remaining funding in the 2017-18 Operating Budget to cover the $80,000 request. This request complies with authority levels of the Sanitation District's Purchasing Ordinance. ATTACHMENT The following attachment(s) may be viewed on-line at the OCSD website (wwwocsd.corn with the complete agenda package: N/A Page 2 d 2 STEERING COMMITTEE Meeting Date To Bd.of Dir. a/zs/IB — AGENDA REPORT Item Number Item Number 3 — Orange County Sanitation District FROM: James D. Herberg, General Manager SUBJECT: SELECTION OF 2018 HONOR WALK RECIPIENTS GENERAL MANAGER'S RECOMMENDATION A. Approve nominated former employees Barbara Collins and Doug Kanis as Honor Walk brick recipients for the year 2018. B. Consideration of former Board Member Willis H. Warner as Honor Walk brick recipient for the year 2018. BACKGROUND The Steering Committee is being asked to consider and act on the nominations for the 2018 Honor Walk. RELEVANT STANDARDS Maintain positive employer-employee relations PROBLEM If the nominees are not approved the Honor Walk process cannot proceed. PROPOSED SOLUTION Please accept the nominations for the selected employees and approve the consideration of the Board nomination. TIMING CONCERNS All nominees must be approved in order for us to move forward with the Honor Walk celebration which is taking place on May 23, 2018 at 4:00 p.m. RAMIFICATIONS OF NOT TAKING ACTION The Honor Walk will not take place. PRIOR COMMITTEE/BOARD ACTIONS June 2008 - Board adopted Resolution No. OCSD 08-08 establishing a policy for naming facilities and placing of monuments and other memorials. Page 1 of 3 ADDITIONAL INFORMATION In 2008, the Steering Committee adopted a resolution that provided a framework for recognizing past Board Members and retired staff for their outstanding contributions. One of the results of this resolution and the discussions that followed was the creation of the Honor Walk in front of the Administration Building at Plant No. 1 in 2009 with the first honoree recognized in 2010. Honorees could be past Board Members or retired staff who made significant contributions to the Orange County Sanitation District (Sanitation District) and the people it serves. The policy and procedures developed by the Steering Committee stipulate that the General Manager makes recommendations to the Steering Committee for retired staff nominees and the Steering Committee will deliberate and decide on past Board Members. The criteria adopted by the Board of Directors for selecting Honor Walk recipients are: • Have a long-standing affiliation with the Sanitation District. • Enhanced the quality of operations and/or leadership directly contributing to the well- being of the Sanitation District and people served by the Sanitation District. • Made an exceptional contribution to the community through their leadership, involvement, or substantial commitment of time or improvement of the quality of life. PAST BOARD MEMBER NOMINEE This year, former Board Member Willis H. Warner was nominated for the Honor Walk by current Board Chairman Greg Sebourn. Attached is the nomination form for consideration by the Steering Committee. STAFF NOMINEES Three employees were nominated for the Honor Walk this year. An employee committee representing different divisions and various years of service reviewed the three candidates. Based on the review of the nominees, the employee committee recommended two out of the three employees to the Executive Management Team (EMT). Based on each employee's significant, unique, and outstanding contributions to the Sanitation District, the EMT unanimously accepted the following two recommendations. The Employee Nominees are: Barbara Collins 1987-2015 (28 years) Doug Kanis 2005-2016 (11 years) Copies of the nomination forms for these two employee nominees are attached. The Honor Walk ceremony will be held on May 23, 2018 at 4:00 p.m. Page 2 of 3 CEQA N/A FINANCIAL CONSIDERATIONS N/A ATTACHMENT The following attachment(s)are included in hard copy and may also be viewed on-line at the OCSD website (wwwocsd.com) with the complete agenda package: • Honor Walk Nomination Forms Page 3 of 3 ORANGE COUNTY SANITATION DISTRICT HONOR WALK NOMINEE FORM Please complete this form and return it to the OCSD Public Affairs Office. Name of nominee Barbara Collins Relationship to OCSD Long-time employee 1987-2015 On a separate sheet, please describe: . The length and nature of the nominee's relationship to OCSD; . How he or she has enhanced the quality of operations and/or leadership;and . How the nominee has made an exceptional contribution to the District or people served by the District. Please use the attached leadership competencies and resolution adopted by the Board of Directors establishing the program,as reference. Nominees should be past Board Members or retired employees. Name of requestor Randy Kleinman Phone/email address x7562 RKleinman@ocsd.com Department head approval' Date General manager approval' Date Steering Committee Yes No Date approval `Required for employee nominations only. Barbara Collins I would like to nominate Barbara Collins for the Honor Walk. Barbara's contribution to OCSD was of immense importance as she was uniquely able to unify the operational side of the Sanitation District with the dollars and cents provided by taxpayers. Barbara was employed here for nearly 30 years,and had an encyclopedic knowledge of the plants and their operations. She was a scientist originally by training,and so she was able to understand the chemical and biological processes on top of her deep understanding of the mechanical operations.She earned an MBA and became a Principal Financial Analyst,enabling her to be irreplaceable in her cogent analyses of the Sanitation District's cost- effectiveness. When she was about to leave, many employees contacted her to say"please don't go until you've shown us where all the data is!" Her hard work underlay many of the key decisions made by senior management and the Board. People at the Sanitation District often ask"what projects have you been involved with?" But Barbara's work transcended individual projects—she was usually putting together figures which explained the big picture,so that senior management and the Board could make the key decisions necessary to operate the organization. Whereas most citizens knew Barbara as the First Lady of Fountain Valley, because she was the wife of John Collins,at OCSD the employees knew John as"the husband of our key employee Barbara"! The taxpayers have been incredibly lucky to have received Barbara's services over the past decades. -Randy Kleinman, Principal Staff Analyst(Risk Management, Division 161) Barbara Collins A Career Well Spent Barbara Collins started as a part time employee in the lab. She helped in the Micro section. Later,she went full time and also come over to the Chemistry section. Barbara was the"right hand"person for supervisor Laurie Blustein. Later,she greatly made accomplishments for the District working in the Administration-Finance department. —recollections from Norm Whiteman(Senior Environmental Specialist, Laboratory and Ocean Monitoring, Division 630) about Barbara's career Barbara's Career: PT Assistant June 1987-February 1989 Lab Analyst February 1989-December 1996 Senior Lab Analyst Div: 3460: December 1996-June 1997 Senior Financial Analyst Div: 2410,410,820: June 1997-July 2002 Principal Financial Analyst Div:820,810, 150, 210: July 2002-September 2015 1. It is widely known and accepted that Barbara saved the District considerable money in connection with a construction defect and legal action against a manufacturer, but the details appear to be lost in history. Most of the people involved seem to have retired,and existing employees,while well aware of the situation,do not know the details. 2. The Management Services Team was an effort started by the Administrative Services Department in large part because Barbara Collins had so much knowledge from which other analysts could learn. People Raise Their Voices for Barbara Collins These are remembrances of Barbara Collins from people who wish to see her included in the Honor Walk. I would like to encourage the Honor Walk nominations committee to consider including Barbara Collins in this year's Honor Walk. Barbara worked at OCSD for over 25 years in various capacities and had multiple contributions that improved OCSD's operations, but I consider her most valuable contributions to be her unselfish dedication to sharing her knowledge. When I came to work at OCSD Barbara was the first employee who befriended me. She became my Onboarding buddy in a sense by checking in on me and showing me how to do basic things like filling out my time card. In today's busy world people are often preoccupied with their own tasks and not concerned about others, but Barbara always made time for her coworkers. Barbara was always looking for teaching opportunities and identifying things she could add to other people's bailiwicks. She trained me on our financial software programs and taught me tips and tricks on how to run different financial reports.She wanted to make sure I had the access to the tools I needed and knew how to use them in order to ensure that I would be able to properly support the 5 Managers in the Operations and Maintenance Department. I felt fortunate to have access to a resource like Barbara and her endless knowledge about OCSD. She was an OCSD Encyclopedia. She was always happy to answer any questions about the plant and its operations. Anytime I reached out to Barbara, she was willing to make time to walk me through whatever I was stuck on step by step, but she was such a great teacher she would never just tell me the answers,she would show me how to get to them myself. At times it felt like Barbara was as invested in my success as I was, but what I came to realize was that it wasn't my personal success she was invested in, it was OCSD's. Her investment in me wasn't unique, she was invested in a lot of other employees as well. She wanted to ensure she passed on as much knowledge as she could to make sure the future of OCSD stayed bright. Barbara took it upon herself to take me and countless other OCSD employees under her wing without anyone directing her or asking her to. She became our informal mentor. In all my years working for public sector agencies I have never come across an employee as unselfish and dedicated as Barbara. I urge you to consider honoring Barbara Collins' legacy with a brick in our Honor Walk. - Lori Karagezian, Principal Staff Analyst(General Manager's Office, Division 110) Barbara was known as the person who not only knew where to find any OCSD-related information, but more importantly what it meant. When I started at OCSD in 2008 as an Associate Engineer III, 1 would go to Barbara for data needed for air quality compliance reporting. This would be aggregated data on plant performance. Barbara would ask me a couple of clarifying questions, then provide me exactly what I needed. And with a smile. Also, Barbara and I collaborated occasionally when she was assigned to the OCSD Stat program. She would come to me with questions regarding the metrics being evaluated, and together we would brainstorm improvements. Barbara's contribution to OCSD exceeded hertechnical and customer service abilities; she is remembered as an amazing human being. When a co-worker was experiencing pain due to a post-procedure infection, Barbara was quick to drop everything and take her co-worker to the emergency room. Barbara is remembered as both a co-worker and friend who brought value to everything she did. - Lisa Frigo, P.E., Environmental Supervisor(Laboratory and Ocean Monitoring, Division 630) Barbara was a caring woman with many gifts. Barbara was an active listener that you could walk up to and strike a conversation on just about any subject,and with a sympathetic ear. She made me feel free to express my opinions as she shared her own personal experiences that validated my areas of interest. Even though Barbara had served as the First Lady of Fountain Valley and was steeped in local politics, she never forced her views on anyone. She made herself very transparent in a most friendly and unarming way that led you to admire her knowledge and experience in her professional life, as well as her personal life. I appreciated hearing Barbara speak so lovingly about her family, always uplifting, adoring and respectful of every family member. Her graceful and friendly attitude made her a most admired woman, demonstrated by her highly attended retirement luncheon by many well-wishers and long-retired friends, and even more so at her memorial funeral with saddened hearts at having lost a dearly-loved woman. Her kind spirit will live among those who were around her and will not be forgotten. - Lilia Kovac, Staff Analyst (Financial Management, Division 220) Barbara Collins is so deserving of having her name on the honor walk. Barbara touched so many lives at OCSD. She was stellar at herjob and was always willing to help you no matter how busy she might have been. To me,she was an inspiration and a mentorand I knowso many employees at OCSD would say the same thing. She helped me understand processes and billing data. More importantly, she helped me get back up when I didn't get a promotion. She worked with me so that I would be better prepared for the next promotion, which I did get. Barbara was humorous, caring and a model employee. Through all the medical hardships she endured, she always kept such a positive attitude. Barbara remains one of the most remarkable people I have met in a career spanning almost thirty years. -Suzanne Crider, Principal Staff Analyst (Project Management Office, Division 750) Barbara was special in that she gave her all to OCSD, even throughout her own health problems. - Mike White, Controller(Financial Management, Division 220) Barbara had great energy - for work and life. When I was monitoring the strategic goals and levels of service(for reporting in the biosolids management system), I relied on her to update the dashboard consistently and make improvements fairly frequently. She always did so with professionalism and grace. When I would speak with her personally,she was open and kind, and never complained about the challenges before her. I believe she could handle anything asked of her and do it with a smile. - Rachel Van Exel, Senior Environmental Specialist(Laboratory and Ocean Monitoring, Div. 630) 1 worked with Barbara Collins when there was a Management Services Team. She was a wonderful about teaching the rest of the team about the budget process and how to populate spreadsheets she created to monitor departmental budgets. She was a team player and continuously taught us what she knew and never withheld information. I personally witnessed Barbara take on enormous, insurmountable tasks in order to help OCSD achieve its goals. She was a delight to work with and a great asset to OCSD. I highly recommend her to receive this Honor Walk award. - Dr. Michele Farmer, Principal Environmental Specialist (Laboratory and Ocean Monitoring, Division 630) Barbara gave me my "Spirit" award when I couldn't attend the VIP Luncheon that year. Barbara was so easy to talk to and confide in. She radiated the district's values in all sorts of ways. She acknowledged everyone and encouraged others to develop themselves which showed respect, provided team leadership and perpetuated learning. She even set the example by"going back to school" herself and transitioning into a new position outside of the lab. She could even balance work/life despite being married to a board member; in fact I think she was a better politician than John... I think Barbara Collins is especially deserving of an honor walk brick! - Paul Zeller, Senior Plant Operator (Plant 2 Operations, Division 840) 1 had the pleasure of working with Barbara in the operations division. Early in my career we worked on an optimization study on the original trickling filters that have since been replaced. She was knowledgeable on all aspects of wastewater. She understood the treatment side, financial and people side of OCSD. She had the ability to gather financial information on the treatment process, understand what it meant and what was needed to evaluate process performance. She was always willing to help you. She reviewed many papers I wrote and provided me with critical feedback. She had a great work ethic and something positive to say about everyone. She was invaluable to me and many others. She had a great sense of humor. I still smile when I think of her stories. I am fortunate to have to work with her and call her a friend. - Michelle Hetherington,Senior Engineer(Civil & Mechanical Engineering, Division 760) 1 first came to know Barbara in the early 1990s when she was working in the laboratory. Barbara was always cheerful and ready to help explain a lab test process or hold still for photos we needed for informational brochures. As OCSD executive management transitioned in late 1990S to include assistant General Managers and include a new emphasis on building staff skills by a new tuition reimbursement program, Barbara took advantage of new opportunities. She completed an MBA program and was promoted from her lab position to a senior or principal staff analyst (sorry I don't know her exact title). She began working more with Operations tracking expenses and looking for areas to improve efficiencies and cut costs.There was a huge benchmarking study coordinated with at least 17 other wastewater agencies and Barbara was one of the key point persons. Her knowledge of plant operations processes and budget preparation and account became legendary. She was one of the key go-to persons right up to her retirement. Barbara loved sharing all she knew with others and this included becoming one of our main tour guides.She was always ready to help and could handle the range from students to VIP tours.She also helped with other outreach activities. Barbara was also a member of the original Core Values Committee. Which speaks a lot to who she was. Even though her husband was an OCSD Board Chair, she never wanted anyone to treat her with any special consideration. Her work and achievements were hers! Her values were honesty and respect and ready to contribute to the group as a whole. Sincerely, - Ingrid Hellebrand, retiree; former Senior Staff Analyst (served in Public Affairs Division and Operations & Maintenance Division) Gerry Matthews, Office Assistant, Board Services, Division 120, also wanted to write on behalf of Barbara Collins, but was unfortunately out of the office and could not submit a statement before the deadline. Barbara Collins richly deserves to be on the Honor Walk because she knew everything and helped everyone! - Lisa Haney, Regulatory Specialist, Laboratory and Ocean Monitoring, Division 630 Barbara was a number cruncher, an analyst and report writer. With a strong analytical background, she started her career at OCSD in the Lab, but her real talents shown bright when she became the key analyst to the GM's office and O&M departments. Dedicated to giving the "real picture' and researching the heck out of something, Barbara didn't just stay in the in the background turning in her reports.She wasn't afraid to speak her mind and bring out the facts— all the facts.This made her trusted voice and highly respected.She helped provide justification during the benchmark study years that ultimately helped change the way OCSD did business. (These studies prompted the big O&M reinvention and automation push.) Barbara was a friendly smiling face in the foreground, helping all division when needed and being an active environmental steward to OCSD. She volunteered yearly for community outreach events and to give tours. Barbara was an outspoken advocate and face of OCSD. I will remember her kind, generous, fighting spirit, and strong family values. She was always helpful and kind, a trusted friend, and pleasure to work with. —Dionne Kardos (25-year employee), Div. 250 ORANGE COUNTY SANITATION DISTRICT HONOR WALK NOMINEE FORM Please complete this form and return it to the OCSD Public Affairs Office. Name of nominee Doug Kanis Relationship to OCSD OCSD Employee - Past On a separate sheet, please describe: • The length and nature of the nominee's relationship to OCSD; • How he or she has enhanced the quality of operations and/or leadership;and How the nominee has made an exceptional contribution to the District or people served by the District. Please use the attached leadership competencies and resolution adopted by the Board of Directors establishing the program, as reference. Nominees should be past Board Members or retired employees. Name of requestor Ted Gerber, Kevin Hadden, John French Phone/emall address tgerber@ocsd.com x7830/khadden x7462/jfrench x2637 Department head approval* Date General manager approval* Date Steering Committee Yes No Date approval -Required for employee nominations only. 2018 Honor Walk Nomination for Doug Kanis Nominating Staff: H. Ted Gerber (tgerber@ocsd.com x7830), Kevin Hadden (khadden@ocsd.com x7462), & John French (Ifrench@ocsd.com x2637) with supporting information provided by contract staff Ian Oakley (ioakley@ocsd.com x7866) and Sanjay Javia (siavia@ocsd.com x7017). Background: Doug started at OCSD in 2005. He initiated the agency's corrosion management program while assigned to O&M division 850, and soon after, realized this was not a task for one person. Doug expanded the corrosion team to two district staff, and after a lengthy research initiative and RFP process headed by Doug, the program later added three contract staff. At one point the corrosion team assembled by Doug had over � 7 I 110 years of l Il I, 1 �i 11 l l combined i corrosion experience. Doug closely worked with operations and collections staff to find out their concerns and needs for corrosion assessments and minor repairs. Doug forged a reputation with staff at both plants and within operations, and when his team had finished a project, immediate improvements had been made or, at a minimum, administrative steps taken to Page 2 of 7 push the repairs forward. Because of his many years of corrosion relate experience and expertise, some of the staff lovingly referred to Doug as 'Rusty'. Doug and his team developed documentation for capital improvement projects in excess of $100 million — these rehabilitation requests were sent to the annual Capital Improvements Project (CIP) clearing house, and some later became construction projects. This later led Doug and the corrosion team to be transferred to Division 740 to become part of the Engineering Planning team and to support the planning efforts for new projects. Some of Doug's achievements included: the internal assessment and repair of all the PVC T-lock lining in the Sunflower Truck from Plant 1 to the City of Irvine limits; the development of a massive database to store and allow enterprise access to the 1000's of CCTV videos of OCSD's collection system piping, which were previously inaccessible from the OCSD network; providing gap analysis for coverage of CCTV survey on collection piping; and the assessment and rehabilitation of digester domes and piping. Doug also developed an on-call contractor support contract where condition assessments and associated repairs could be set up and performed quickly, taking advantage of plant shutdowns and other windows of opportunity, and resulting in an economical use Page 3 of 7 of rate payer's funds. Doug's corrosion assessment projects often had a secondary benefit to the operation of OCSD facilities (at both plants and in the collections system) in that incidental repairs were performed while systems were out of operation to leave the assets in a better condition than when they were found with no additional shutdown or process disruption. W$ Doug, pioneered the use of re-breathers for respiratory protection while performing assessments of long pipeline spans. The rebreathers provided up to 4 hours of breathable air supply as compared to SCBA that only had a capacity for 30-45 minutes of air. Without the use of the re- breathers, the inherent risks of performing manned assessments of live sewers pipe spans in excess of 1,000 feet were too challenging to overcome (including the Sunflower trunk under the Santa Anna River at over 1,400 feet). It is understood that OCSD was the first sanitation district to use the rebreathers for entries into liver sewers. Doug Kanis passed away suddenly on Friday November 11, 2016. He was a mentor to many and when asked, always provided honest sound engineering advice within his wide area of expertise. Doug was also a very caring and giving person with a great sense of humor. His life was centered around his family. He was accomplished in home renovation, completing a nearly entire re-modeling of his home in Irvine, where he lived with his wife, Jackie. He also readily assisted his friends and family with their major re-modeling projects. In addition to being a Page 4 of 7 husband and father, a corrosion expert, and avid home renovator, Doug was a motor bike enthusiast — keeping busy rebuilding and riding his collection of four dirt bikes. Doug lived a very interesting life both personally and professionally, and was known to his family and friends as a life-long adventurer. Experience • Corrosion Engineering/Asset Management (2005-2015) o Operations Process Engineering (Manager- Mark Esquer) o Maintenance (Manager - Simon Watson) o Operations Process Engineering (Supervisor - Carla Dillon) o Engineering Planning (Manager- Rob Thompson/Kathie Millea) • Project Management (2016) o Engineering PMO (Manager - Jeff Mohr) Page 5 of 7 Key Accomplishments • Corrosion Engineering Master Plan • Collections & Force Main Risk Models • CCTV video centralization • Implemented, coordinated, and participated in hundreds of corrosion assessments for collections and plant process structures • Developed innovative inspection protocols/procedures for corrosion inspections Degrees and Certifications • Mechanical Engineering BS • Mathematics BS • Civil Engineering - Structural MS (in progress) • Mechanical Engineering PE • Corrosion Engineering PE • National Association of Engineers (NACE): Corrosion Specialist • National Association of Engineers (NACE): Cathodic Protection Specialist • National Association of Engineers (NACE): Level Three Coatings Inspector • The Society for Protective Coatings: Level Three Coatings Inspector Personal Doug leaves behind a wife Jackie, young daughter Olivia, and sons Brad and Chris. Prior to working at OCSD, he operated his own corrosion engineering consulting firm in Seattle and California. Page 6 of 7 �I Page 7 of 7 ORANGE COUNTY SANITATION DISTRICT HONOR WALK NOMINEE FORM Please complete this form&return it to the OCSD Clerk of the Board Name of nominee Willis Huxley Warner Relationship to OCSD Board of Directors 1947-1960 On a separate sheet, please describe: e The length and nature of the nominee's relationship to OCSD; • How he or she has enhanced the quality of operations and/or leadership;and * How the nominee has made an exceptional contribution to the District or people served by the District. As reference, please use the attached resolution adopted by the Board of Directors establishing the program and leadership competencies. Nominees should be past Board Members or retired employees. Name of requestor Gregory C. Sebourn, PLS (Board Chairman) Signature Department Head approval* Date General Manager approval* Date Steering Committee Yes No Date approval *Required for employee nominations only. Willis Huxley Warner Mr. Willis Huxley Warner served on the Board of Directors officially for 13 years through its formation in 1947-48 and well into its operations in 1960. He was also the first General Manager of the joint districts from 1948-1950. Willis Warner was a prominent Orange County government official who served on the County Board of Supervisors from 1939 to 1963 and was Chairman for over 14 years. Mr. Warner is most notably remembered for his extensive work on sanitation and flood control issues and having the foresight of a plan to provide public sanitary sewerage facilities to serve the County. Warner resided in Huntington Beach from 1905 until his death in 1963. He was a student in the first graduating class of Los Bolsas High School (now Huntington Beach High). He was a graduate of USC where he studied municipal sanitation. In 1911 Willis Warner produced a thesis on a sewer system and treatment plant for Huntington Beach. After college Mr. Warner worked in a lumber yard and in 1925 purchased his own store. Mr. Warner was a man of many hats in the public sector, but his dedication to the County of Orange and the Sanitation and Water Districts of the past have left a mark on our future. In 1915, Warner served as secretary for the Westminster Drainage District. He also served as the first chairman of the newly formed Orange County Water District in 1933; was elected to the Huntington Beach City Council in 1934 and was elected Mayor of Huntington Beach in 1936. In 1939, as his career on the Board of Supervisors began, the population of the County was 130,000 but grew to over 750,000 by 1963. Mr. Warner was intimately involved in the numerous, expanding county issues. In 1945 the County of Orange officially formed a County-wide sanitation program to which Warner was extremely passionate about, and a highly active participant. According to his lifelong annual diaries, he spent a good portion of his time from 1945-1949 seeing to every detail so that the districts could come to life. According to the minutes of the District, on July 2r, 1948 and reiterated by Resolution on March 9, 1949, the decision was made to retain the staff on hand for the "Orange County Sanitation work and proceed under the capable leadership of Supervisor Willis Warner." He was then named the General Manager and served in that capacity, until a replacement could be found in 1950, which at that time was not an easy feat. It was documented that Mr. Warner was only paid '% of a full-time salary of $700 per month, or a total monthly salary of$350. Beside running his own business, and his work as a Supervisor, some of Mr. Warner's accomplishments while serving the Sanitation Districts were: • Garnering support for the purchase of the JOS; • Hiring Vinton W. Bacon as Sanitation Engineer(Sewerage Survey Staff and author of the 1948 Engineering Report— "General plan" of the existing and future district facilities, work proposed, property to be acquired etc.); • Establishing committee after committee to look into various problems that would confront the joint organization after the bond elections; • Administering elections for the incurrence of a $2.6 million bond; • Authoring the original joint construction and operations agreements, and the Joint Administration Agreements and mimeographing the copies. (I found copies of all of these documents in the "Papers of Willis H. Warner' - UCI archives) • Designing and procuring the official seals of the Districts; • Applying to the State Board of Public Health for the permits to construct a new primary sewage treatment plant and new ocean outfall; • Consolidation Elections; • Gaining support on the opposition of SB No. 164 and AB No. 2804 in 1949; • Acquiring the most competent staff, consultants and Special Counsel; and • Promoting the election of a Permanent Chairman of Joint District meetings. Mr. Warner also served as a Director of EACH of the County Sanitation Districts of Orange County and served as Chairman of the various Districts and Committees. Special acknowledgement and appreciation was expressed to Chair Warner by CSDOC Resolution on the 10'" day of February, 1960 where the joint District Boards expressed Chair Warner's "able and forthright manner in which he approached the complex and difficult problems confronting each District and the Joint administrative organization and for the aid he had given in resolving the many issues which arose by generously devoting his time and ability to each District and the joint affairs of the Sanitation Districts." Willis Huxley Warner retired as Chairman of the Board of Supervisors of the County of Orange in 1962 and was acknowledged by CSDOC resolution for "the foresight, perseverance and impartial public service in studying and planning for the best means of providing public sanitary sewerage facilities to serve the County of Orange and for his guidance and continual service in resolving the many problems which arose with the formation of the Districts and in the earlier years preceding actual operation of the presently existing facilities." In another District resolution adopted in memory of Former Director Warner in 1963, the Directors of the County Sanitation Districts"wished to acknowledge the many contributions of Mr. Warner for which he received neither public acclaim nor remuneration, only the sense of satisfactions that must have been his." We can only know Willis Warner by the legislative records of our predecessors, but I feel true admiration for Mr. Warner's courage and spirit to break new ground. Those of us here today are the beneficiaries of this founder; one of those committed people whose vision, determination and perseverance, became an integral part in the establishment of the County Sanitation Districts. The last 71 years have seen vast advances and changes to our District, to which I am certain Mr. Warner would be extremely proud. "Someone's sitting in the shade today because someone planted a tree a long time ago." Warren Buffet Attachments ,� ,� -� 1 {uuvN Mllllw utl M1pf.il. xnnae Rmneq MLLllu; 0. A. Meee to a f.v ve.ua tis N. yeHage{.1 di^m' Ni.en Le.XS I3L N, grn.e LL tM Bclpen ey cl.e. on ae.v o{ u.mmRe NNN q��1oy.se Aeseef. 11111yu pn_ y11tr. Maeu.v1µ an .1N.A1 hwl.tw AMia. ..:•.. �//xA2/4sNs ? mu.n. v.m.., or.,t a xw< • RESOLUTION NO. 795 A JOINT RESOLUTION OF THE BOARDS OF DIRECTORS OF COUNTY SANITATION DISTRICTS NOS. 1, 2, 3, 5, 6, 7 and 11 OF ORANGE COUNTY, CALIFORNIA, EXPRESSING THEIR APPRECIATION FOR THE SERVICES OF RETIRING MEMBER, DIRECTOR WILLIS H. WARNER WHEREAS, Willis H. Warner has retired as Chairman of the Board of Supervisors of the County of Orange and as a Director of each of the County Sanitation Districts of Orange County, California, NOW, THEREFORE, BE IT RESOLVED, that the Boards of Di- rectors of County Sanitation Districts Noe. 1, 2, 3, 5, 6, 7, and 11 of Orange County, California, acting as Directors of the Joint Administrative Organization of said Districts, do hereby express the appreciation of each individual member of Bald Boards, and said Boards do hereby acknowledge the foresight, perseverance and impartial public service of Willie H. Warner in studying and planning for the beat means of providing public sanitary sewerage facilities to serve the County of Orange and for his guidance and continual service In resolving the many problems which arose with the formation of the Districts and in the earlier years ➢receding actual operation of the presently existing sewerage facilities. BE IT FURTHER RESOLVED that special acknowledgment and appreciation Is heresy expressed by said Boards for the able and forthright manner In which Director Warner has approached the com- plex and difficult problems confronting each District and the Joint administrative Organization of said Districts and for the aid he has given In resolving the many Issues which have arisen by generously devoting his time and ability to each District and the Joint affairs of the Sanitation Districts while serving as a Director of each District, Chairman of various Districts and on many committees dur- ing hie thirteen years as a Director of each of Bald Districts. • -1- • The above and foregoing resolution was regularly passed and adopted by the Boards of Directors of County Sanitation Dis- tricts Noe. 1, 2, 3, 5, 6, 7 and 11, acting as Directors of the Joint Administrative Organization of said Districts, at a regular • meeting of said Boards held on the loth day of February 1960, by the following vote, to wit: AYES: Directors Thomas Baroldl, Herbert Cook, Howard M. Cornwell John R. Dunham, Glenn 0. Fry, Paul C. Furman, A. Allen Hall, Charles E. Hart, Earl T. Irby, Jim Kanno, Jerome Kidd, Hans J. Lorenz, W.A. MacKinnon, Arthur H. Meyers, Rex A. Parks, Raymond L. Pound, Frank J. Schweitzer, Jr., Robert A, Thompson, James B. Stoddard, Walter W. Walker, Robert Wardlow, C.M. Featherly NOES: Directors None ABSENT: Director Victor Terry I, FRED A, HARPER, Secretary pro tern of .the Joint Adminis- trative Organization of County Sanitation Districts Noe. 1, 2, 3, 5, 6, 7 and 11 of Orange County, California, do hereby certify that the above and foregoing resolution was regularly passed and adopted by the Boards of Directors of said Joint Administrative Organization at a regular meeting of said Boards held on the loth day of February '960 by the vote above stated. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of County Sanitation District No, 1 of • Orange County, California, agent for the Joint Administrative Organization of County Sanitation Districts Nos, 1, 2, 39 5, 6, 7 and 11 of Orange County, California. Secretary pro tam of a Joint Administrative Organization of County Sanitation Districts Noe. 1, 2, 3, 5, 6, 7, and 11 of Orange County, California -2- RESOLUTION N0. 62-151 A JOINT RESOLUTION OF THE BOARDS 01 DIRECTORS OF COUNTY SANITATION DISTRICTS NOS. 1, 2, 3, 5, 6, 7, g and 11 OF ORANGE COUNTY, CALIFORNIA. ADOPTED TO COMMEMORATE THE RETIREMENT OF WILLIS H. WARNER AS A MEMBE9 OF THE COUNTY OF ORANGE, BOARD OF SUPERVISORS The Boards of Directors of the County Sanitation Districts of Orange County, California, DO HEREBY RESOLVE AS FOLLOWS: \ WHEREAS, Supervisor Willi. H. Warner has announced his re- tirement as a member of the Board of Supervisors, County of Orange; and NOW THEREFORE, BE IT RESOLVED, that the Boards of Directors of the County Sanitation Districts of Orange County, California, acting as Directors of the Joint Administrative Organisation of said Districts, do hereby commend Supervisor Willis H. Warner for his dedication in serving the public twenty-four years as County Supervisor for the Second District, seventeen years of which he served as Chairman of the Board of Supervisors; and BE IT FURTHER RESOLVED, that the individual appreciation of each member of said Boards of Directors Is hereby expressed for his many substantial contributions to the County Sanitation Dis- tricts during the thirteen years he served as a Director; and BE IT FURTHER RESOLVED, that Resolution No. 795, adopted upon the retirement of Willie H. Warner as a Director on the Boards of the County Sanitation Districts, January, 1960, be attached hereto and made a part of this resolution. • STATE OF CALIFORNIA) COUNTY OF ORANGE ) SS. I, FRED A. HARPER, Secretary of the Boards of Directors of County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7 and 11 of Orange County, California, do hereby certify that the above and foregoing Resolution No. 62-151 was regularly passed and adopted at a regular meeting of said Boards on the 12th day of December, 1962, by the following vote, to wit: AYES: Directoro Cornwell, Bell, Boar, Bousman., .Schutt&, Craft, Doney, Dunham, Furman, Globe, Hall, Hock, Boer, Lambert Lorenz, MoBratney, Neyera, Parke, Shull, Reese, Stewart, Stoddard, Wright, Featherly, Culver NOES: None ABSENT: Director Cook IN WITNESS WHEREOF, I have hereunto set my hand this 12th day of December, 1962. • Fre A. Harper,� Secretary o'vtne Boards of Directors of County Sanitation Districts Nos. 1,2,3,5,6, 7 and 11 of Orange County, California • -2- RESOLUTION No. 63-173 A JOINT RESOLUTION OF THE BOARDS OF DIRECTORS OF THE COUNTY SANITATION DISTRICTS OF ORANGE COUNTY, ADOPTED IN MEMORY OF FORMER DIRECTOR, WILLIS H. WARNER The members of the Boards of Directors of the County Sanitation Districts of Orange County wish to express their Individual condolences to the family of Willis H. Warner, who served as a Director on the Boards of the Districts for thirteen years. Few are capable of the perseverance and dedication to public service that was so much a part of Willis Warner, whose energy and ability were so generously devoted to the civic affairs of Orange County. These Boards of Directors also wish to again acknowledge his substantial contributions to the Districts and to express appreciation for his active participation and guidance In re- solving the many complex problems which arose with the formation of the Districts as well as in the years preceding the actual operation of the present sewerage facilities. In spite of the demands made upon him he served voluntarily on many special comitteea for the Districts In addition to serving as a Director of each District, and Chairman of various Districts. Most of all, the Directors wish to acknowledge the many contributions of Willis Warner for which he received neither public acclaim nor remuneration - - only the sense of satisfaction that must have been his. • STATE OF CALIFORNIA) ) as COUNTY OF ORANGE ) • I, FRED A. HARPER, Secretary of the Boards of Directors of County Sanitation Districts Nos. 1, 2, 3, 5, 6, 7 and 11 of Orange County, California, do hereby certify that the above and foregoing Resolution No, 63-167 was regularly passed and adopted at a regular meeting of said Boards on the 13th day of November, 19630 by the following vote, to wit: AYES: Directors Cornwell, Boll, Calleas, Sohuttso Culver. Doney# Dunham# FUMM, GOMM, Hubbard& Mock$ KaMo, Lambert# Lsrens# Meyers# Parke, Bees&, Shells Stewarto Stoddard, Workment Wright and ysatherly NOES: None ABSENT: Dlaeotoee Cook. Boaeaan and MoBratney IT WITNESS WHEREOF, I have hereunto set my hand this 13th day of November, 1963. • re a ecre a o e Directors Co Boards of Directors of County Sanitation Districts Nos. 1,2,3,5,5,7 and 11 of Orange County, Californta • -2- v x.mg we People .aa Gmmuvitim a Wert Oemle WSMM M,CAUFORNM—fRIOpL MOV.1. 114 • A1Gl Gla — Toastmasters Supervisor Warner Speaks p f1 Meet Here °`gat Barber City Meeting a ` On Water, Sanitation spuuv.1 en u.`t . �ue w.ewiCmue mace e-'t n +�mC "e ue emw.°a ry een .m Ne wmr.r.u°n m vlt �"mwuve. awV.vn..l .wN.l°w�acyv.r`m w".tni. ivua u mmms w• s �e roww.m�. NEW FLORIST OF NOW .PEN HERE d mR wMwm�of Ne tj wb m°vw. yu Teo TO Be �o.m It amiee u.e °„ ` Held at Church cum tltr.wetly[ .It t-tw is m e ee mww wnv OetrG}�v v eeuge.met=v�a<w vu nest weer 'avT.^.Rea erno...uen.m _ w"nm �s"mv `gym �wy.m°e°yfw' a mace m x'emwu'J .am wm[.e�e.a menu �"1L1°t°'`v THESPIANS PLAN e.--'48 PLAYS FOR '47 .wk m w. a'"odmwm' aeJ m SEASON HERE r w '" '"••'^^^" m Sewage District itanton Forms u„=,%^^rIXE�m Local Hunters Outlined; Date - Lions Club Bag Elk, Deer of Hearing Set my u,.t."e-� R oC W �e .�"w�°wre::" `.ai`" 3.5 --.. i. tt� t _ w.wt�w,':o:•re:e'er,• we;� Mv rym. _ �omsti� Le w v ry�o11 ".nwa�""vwt:o. dIr It, :f - mow dam. ate, Lyt— .t N wRa Waifft Relatives " Im Junior Club _ °°' 1"`""°`° `ltl�1a io in rw _•'bJ Dean Waters �Arcadia w �e Hosts Hubbys rtertevea..lewe a.�F Recovering From Auto Accident mom,N.°r .w.ewy wa wtww e,..v. .3. .. ; ,... rr mk vtl .1 �J°mu NvwvmMei�mu°u "ne dl^r lr - .ue. ena 4 y.�m,�v mm. .my�tgP e•�ur�moMte ee awev. w•vm�W��emnN IWestminsterMan Pieads Guilty to 'Aunsiaughter ou a,lwmA s°°.a Man Com mitts lwa..a uRF"aen`t"ertm`nn`x'N' omyawwffi l Y4yeN Wst vSe,fuFm aeu.M dy w e°u[AHIMwenwa r y�e Mc wwVu. Gaff u.u[ew.eroy mm Speaks .t sbw�^•••a^^t-�^ . IrIfin-twit'"tr 4 rvulw '9edi�mlml m tivawg fht Paple >al Unimuwfin td Wut Q+n9� �K� WU MINSRR.CALIFORNIA—FRIDR.NOV.21 11" !RK!l o"' NCO. SANITATION DISTRICT FORMED IN WESTMINSTER —�— _ 'Representatives of !Nest q (County Area Organize V District No. 3 Here U.a C A 'plpp t Ne(,rt W D,. Cuv-m W w ee W W Pw— '! Cn.m W I-.e tlt9 Izm.wetnYtl NU En"",E I IAe uv,t. UY m .vt"t s.Ma L,®m..� aw• -R,Co..ly gdNa111n d D.e .�..y'Lm�.•e u.� u,t k it ne,.omslmm as t / mah��wn- m RIt.l.W �D�Iee !�Dln�t� _ .� .e¢e..ImL 11^Moeiwavwm .ure wa.wuuan anwb P we N — -d«w Stanton LIOIIS Committeemen Football Team, aGrange Holds _ '01 Are Named .ema m.. pp- Coach, Honored Meeting Ton.gbt New Garage sa�m ��t�;I 1-1 a nm to Opens Here a u q ee' q nmG♦ tl mry u Io.muLv palpe'v c.. nYd.o.mmn, [ m;eMlp w^^ eIU 1nR-tIt m OtEIew.Be! F. ntt. zntK e1 e 1 onv U 6'W P.t RE RCcw CCl.'eEpvc O e I:`ueee o�wldml.. tt grm vaLLry sse � M[ e'."toewe'anue ma '+I.e nve wa. reem.n we u- M TTe nm my mmYv. . wN M n. e. 'm.lu weLL ms - vow . __ aeeeeWN mur..1^t _ _ �mhe py,gue eLecYw oRe t nysmt�W 1 Nql ed n Aue m —tt,tIl N ve16�ta mtr Credit Uni , State Chart ' ._ rz w r �� ....� h ]:�` e4. �'�Ili,� �.�. ', � ,� , CLOSED SESSION 1 MWOODA 11 . 1 RUFF . . N6$MAILC 555 ANION BOULEVARD, 801rE 1200 COSTA MESA, CA 92626-7670 (714)558-7000 MEMORANDUM TO: Hon. Chair and Members of the Orange County Sanitation District Steering Committee FROM: Bradley R. Hogin, Esq. General Counsel DATE: April 17, 2018 RE: Closed Session Items The Steering Committee will hold a closed session on April 25, 2018 for the purpose of conferring with its negotiators regarding the purchase of real property. The negotiating parties and properties are as follows: Valley Business Park,APN Nos. 156-165-05, 156-165-06, 156-163- 07; DK-USA LLC, APN No.156-165-04; Fountain Valley Industrial Parcel 13, APN No.156-165- 08; Sukut Real Properties LLC, APN Nos. 156-163-09, 156-163-10, 156-163-11; The Ins Trust Shabtai,Nevon,APN No. 156-163-16; The Ins Trust,APN No. 156-154-07; Fountain Valley Star LLC, APN No. 156-154-06; TN Sheet Metal Inc., APN No. 156-163-12; 18401 Bandilier LLC, APN No. 156-163-13; Phone Lilly Lin-Lin TR, APN No. 156-154-05; JDK Partners, APN No. 156-163-14; Chandler Real Properties, APN No. 156-163-15; Ellis Avenue LLC, APN No. 156- 154-04; and SFII Fountain Valley LLC, APN No. 156-151-03. The District's negotiators are Jim Herberg,Bob Ghirelli, Lorenzo Tyner,Rob Thompson, Kathy Millea and Jeff Mohr, Tom Grant, Kevin Turner and John Gallivan, Cushman and Wakefield. Said closed session will be held pursuant to authority of California Government Code Section 54956.8. Respectfully submitted, By 4J Bradley R. Hogin, ejeneral Counsel 1308906.1 kT WOODRUFF,SPRADLIN&SMART CLOSED SESSION 2 555 AmTON Bo ULEVARD, SUITE 1200 COSTA MESA, CA 92626-7670 (714)558-7000 MEMORANDUM TO: Hon. Chair and Members of the Orange County Sanitation District Steering Committee FROM: Bradley R. Hogin, Esq. General Counsel DATE: April 17, 2018 RE: Closed Session Items The Steering Committee desires to hold a closed session on April 25, 2018 for the purpose of conferring with its legal counsel regarding existing litigation to which the District is a party. The title of the case is Melissa Forman-Woodbridge v. Orange County Sanitation District. Orange County Superior Court Case No. 30-2017-00934699. The closed session will be held pursuant to the authority of California Government Code Section 54956.9(d)(1). Respectfully submitted, By Bradle R. Hogin, 46eneral Counsel 1308914.1 ,T WOODRUFF,SPRADUN a SMART 555 AmTON 6auievARD, SUITE 1200 COSTA MESA, CA 92626-7670 (714)558-7000 MEMORANDUM TO: Hon. Chair and Members of the Orange County Sanitation District Steering Committee FROM: Bradley R. Hogin, Esq. General Counsel DATE: April 17, 2018 RE: Closed Session Items The Steering Committee desires to hold a closed session on April 25, 2018 for the purpose of conferring with its legal counsel regarding existing litigation to which the District is a party. The case is Melissa Forman-Woodbridge's Workers Compensation Appeals Board, Case No. ADJ9906373. The closed session will be held pursuant to the authority of California Government Code Section 54956.9(d)(1). Respectfully submitted, By Z Bradle R. Hogin, Oeneral Counsel 1308916.1 kTAW M WOODRUFF,A 11 . 1 . . . . .INe' — — CLOSED SESSION 3 555 AmTON Bo ULEVARD, SUITE 1200 COSTA MESA, CA 92626-7670 (714)558-9000 MEMORANDUM TO: Hon. Chair and Members of the Orange County Sanitation District Steering Committee FROM: Bradley R. Hogin, Esq. General Counsel DATE: April 18, 2018 RE: Closed Session Items The Steering Committee desires to hold a closed session on April 25, 2018 for the purpose of conferring with its legal counsel regarding anticipated litigation. Existing facts and circumstances reflect a significant exposure to litigation against the District. The closed session will be held pursuant to the authority of California Government Code Section 54956.9(d)(2). The facts and circumstances are as follows: The District received a claim from an employee Carlos Quiroz. Respec i submitted, By: Bradley 1 . Hogin, G neral Counsel 1297912.1 ORANGE COUNTY SANITATION DISTRICT COMMON ACRONYMS Association of California Local Agency Formation Santa Ana River Flood ACWA Water Agencies LAFCO Commission SARFPA Protection Agency APWA American Public Works LOS Level Of Service SARI Santa Ana River Association Interceptor AQMD Air Quality Management MGD Million Gallons Per Day SARWQCB Santa Ana Regional Water District Quality Control Board ASCE American Society of Civil MOU Memorandum of SAWPA Santa Ana Watershed Engineers Understanding Project Authority BOD Biochemical Oxygen Demand NACWA National Association of Clean SCADA Supervisory Control And Water Agencies Data Acquisition California Air Resources Non-Governmental Southern California CARB Board NGOs Organizations SCAP Alliance of Publicly Owned Treatment Works CASA California Association of NPDES National Pollutant Discharge SCAQMD South Coast Air Quality Sanitation Agencies Elimination System Management District CCTV Closed Circuit Television NWRI National Water Research SOCWA South Orange County Institute Wastewater Authority CEQA California Environmental O&M Operations&Maintenance SRF Clean Water State Quality Act Revolving Fund Capital Improvement Orange County Council of Sewer System CIP Program OCCOG Governments SSMP Management Plan CRWQCB California Regional Water OCHCA Orange County Health Care SSO Sanitary Sewer Overflow Quality Control Board Agency CWA Clean Water Act OCSD Orange County Sanitation SWRCB State Water Resources District Control Board CWEA California Water Environment OCWD Orange County Water District TDS Total Dissolved Solids Association EIR Environmental Impact Report OOBS Ocean Oulfall Booster Station TMDL Total Maximum Daily Load EMT Executive Management Team OSHA Occupational Safety and TSS Total Suspended Solids Health Administration US Environmental Protection Professional Waste Discharge EPA Agency PCSA Consultant/Construction WDR Requirements Services Agreement FOG Fats,Oils,and Grease PDSA Professional Design Services WEF Water Environment Agreement Federation gpd gallons per day POTW Publicly Owned Treatment WERF Water Environment& Works Reuse Foundation Groundwater Replenishment Water Infrastructure GWRS System PPm parts per million WIFIA Finance and Innovation Act Professional Services Water Infrastructure ICS Incident Command System PSA Agreement WIIN Improvements for the Nation Act IERP Integrated Emergency RFP Request For Proposal WRDA Water Resources Response Plan Development Act JPA Joint Powers Authority RWQCB Regional Water Quality Control Board ORANGE COUNTY SANITATION DISTRICT GLOSSARY OF TERMS ACTIVATED SLUDGE PROCESS—A secondary biological wastewater treatment process where bacteria reproduce at a high rate with the introduction of excess air or oxygen and consume dissolved nutrients in the wastewater. BENTHOS —The community of organisms, such as sea stars, worms, and shrimp, which live on, in, or near the seabed, also known as the benthic zone. BIOCHEMICAL OXYGEN DEMAND (BOD)—The amount of oxygen used when organic matter undergoes decomposition by microorganisms.Testing for BOD is done to assess the amount of organic matter in water. BIOGAS—A gas that is produced by the action of anaerobic bacteria on organic waste matter in a digester tank that can be used as a fuel. BIOSOLIDS—Biosolids are nutrient rich organic and highly treated solid materials produced by the wastewater treatment process. This high-quality product can be recycled as a soil amendment on farmland or further processed as an earth-like product for commercial and home gardens to improve and maintain fertile soil and stimulate plant growth. CAPITAL IMPROVEMENT PROGRAM (CIP) — Projects for repair, rehabilitation, and replacement of assets. Also includes treatment improvements,additional capacity, and projects for the support facilities. COLIFORM BACTERIA—A group of bacteria found in the intestines of humans and other animals, but also occasionally found elsewhere,used as indicators of sewage pollution. E.coli are the most common bacteria in wastewater. COLLECTIONS SYSTEM — In wastewater, it is the system of typically underground pipes that receive and convey sanitary wastewater or storm water. CERTIFICATE OF PARTICIPATION (COP)—A type of financing where an investor purchases a share of the lease revenues of a program rather than the bond being secured by those revenues. CONTAMINANTS OF POTENTIAL CONCERN (CPC) — Pharmaceuticals, hormones, and other organic wastewater contaminants. DILUTION TO THRESHOLD (Dfr)—The dilution at which the majority of people detect the odor becomes the D/T for that air sample. GREENHOUSE GASES (GHG)— In the order of relative abundance water vapor, carbon dioxide, methane, nitrous oxide, and ozone gases that are considered the cause of global warming("greenhouse stil . GROUNDWATER REPLENISHMENT SYSTEM(GWRS)—Ajoint water reclamation project that proactively responds to Southern California's current and future water needs.This joint project between the Orange County Water District and the Orange County Sanitation District provides 70 million gallons per day of drinking quality water to replenish the local groundwater supply. LEVEL OF SERVICE(LOS)—Goals to support environmental and public expectations for performance. N-NITROSODIMETHYLAMINE (NDMA) — A N-nitrosamine suspected cancer causing agent. It has been found in the Groundwater Replenishment System process and is eliminated using hydrogen peroxide with extra ultra-violet treatment. NATIONAL BIOSOLIDS PARTNERSHIP (NBP)—An alliance of the National Association of Clean Water Agencies and Water Environment Federation, with advisory support from the US Environmental Protection Agency. NBP is committed to developing and advancing environmentally sound and sustainable biosolids management practices that go beyond regulatory compliance and promote public participation to enhance the credibility of local agency biosolids programs and improved communications that lead to public acceptance. PLUME—A visible or measurable concentration of discharge from a stationary source or fixed facility. PUBLICLY OWNED TREATMENT WORKS(POTW)—A municipal wastewater treatment plant. SANTA ANA RIVER INTERCEPTOR(SARI) LINE—A regional brine line designed to convey 30 million gallons per day of non- reclaimable wastewater from the upper Santa Ana River basin to the ocean for disposal,after treatment. SANITARY SEWER— Separate sewer systems specifically for the carrying of domestic and industrial wastewater. Combined sewers carry both wastewater and urban runoff. SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT (SCAQMD)—Regional regulatory agency that develops plans and regulations designed to achieve public health standards by reducing emissions from business and industry. SECONDARY TREATMENT— Biological wastewater treatment, particularly the activated sludge process, where bacteria and other microorganisms consume dissolved nutrients in wastewater. SLUDGE—Untreated solid material created by the treatment of wastewater. TOTAL SUSPENDED SOLIDS(TSS)—The amount of solids floating and in suspension in wastewater. TRICKLING FILTER—A biological secondary treatment process in which bacteria and other microorganisms,growing as slime on the surface of rocks or plastic media,consume nutrients in wastewater as it trickles over them. URBAN RUNOFF—Water from city streets and domestic properties that carry pollutants into the storm drains, rivers, lakes, and oceans. WASTEWATER—Any water that enters the sanitary sewer. WATERSHED—A land area from which water drains to a particular water body.The Orange County Sanitation District's service area is in the Santa Ana River Watershed.