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HomeMy WebLinkAbout04-24-2019 Steering Committee Agenda Packet.pdf Orange County Sanitation District Wednesday, April 24, 2019 Regular Meeting of the 5:00 P.M. STEERING COMMITTEE Administration Building Conference Rooms A & B 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 AGENDA CALL TO ORDER DECLARATION OF QUORUM: Clerk of the Board PUBLIC COMMENTS: If you wish to address the Committee on any item, please complete a Speaker's Form (located at the table at the back of the room) and submit it to the Clerk of the Board or notify the Clerk of the Board the item number on which you want to speak. Speakers will be recognized by the Chairperson and are requested to limit comments to three minutes. REPORTS: The Committee Chairperson and the General Manager may present verbal reports on miscellaneous matters of general interest to the Directors. These reports are for information only and require no action by the Directors. CONSENT CALENDAR: The Consent Calendar Items are considered to be routine and will be enacted, by the Committee, after one motion, without discussion. Any items withdrawn from the Consent Calendar for separate discussion will be considered in the regular order of business. 1. APPROVAL OF MINUTES (Clerk of the Board) RECOMMENDATION: Approve Minutes of the Regular Meeting of the Steering Committee held March 27, 2019. NON-CONSENT ITEMS: 2. SELECTION OF 2019 HONOR WALK RECIPIENTS (Jim Herberg) RECOMMENDATION: Approve nominated former employees Chris Cervellone and Ingrid Hellebrand as Honor Walk brick recipients for the year 2019. 3. NEWHOPE-PLACENTIA TRUNK REPLACEMENT, PROJECT NO. 2-72 (Kathy Millea) RECOMMENDATION: Recommend to the Board of Directors to: A. Adopt Resolution No. OCSD 19-XX entitled, "A Resolution of the Board of Directors of Orange Sanitation District Amending the Proposition 84 Integrated 0424/2019 Steering Committee Agenda Page 1 of 3 Regional Water Management Program 2015 Implementation Grant Funding Contract for Newhope-Placentia Trunk Sewer Replacement Project 2-72, and Repealing Resolution No. OCSD 16-20"; and B. Approve Amendment No. 1 to the Contract between the Orange County Sanitation District and the Santa Ana Watershed Project Authority (SAWPA) to allow the Newhope-Placentia Trunk Replacement, Project No. 2-72, to receive Proposition 84 related grant funds up to $1,000,000. INFORMATION ITEMS: 4. STRATEGIC PLAN DEVELOPMENT PROCESS AND TIMELINE (Rob Thompson) Staff will provide an overview of the process and development of the upcoming Strategic Plan, which will look beyond the next five years and focus on broad policy statements with focused policy goals associated with each policy statement. CLOSED SESSION: During the course of conducting the business set forth on this agenda as a regular meeting of the Board, the Chairperson may convene the Board in closed session to consider matters of pending real estate negotiations,pending orpotential litigation,or personnel matters,pursuant to Government Code Sections 54956.8, 54956.9, 54957 or 54957.6, as noted. Reports relating to (a) purchase and sale of real property; (b) matters of pending or potential litigation; (c)employment actions or negotiations with employee representatives;or which are exempt from public disclosure under the California Public Records Act, may be reviewed by the Board during a permitted closed session and are not available for public inspection. At such time as the Board takes final action on any of these subjects, the minutes will reflect all required disclosures of information. CONVENE IN CLOSED SESSION. (1) CONFER WITH LABOR NEGOTIATORS (Government Code Section 54957.6) Agency Designated Representatives: Laura Kalty, Liebert Cassidy Whitmore; James Herberg; Lorenzo Tyner; and Celia Chandler. Employee Organizations: 3 • International Union of Operating Engineers, Local 501; Orange County Employees Association; and the Supervisors and Professionals Group. RECONVENE IN REGULAR SESSION. CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED SESSION: 04/24/2019 Steering Committee Agenda Page 2 of 3 OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: BOARD OF DIRECTORS INITIATED ITEMS FOR A FUTURE MEETING: At this time Board members may request staff to place an item on a future agenda. ADJOURNMENT: To the Steering Committee meeting scheduled for Wednesday, May 22, 2019 at 5:00 p.m. Accommodations for the Disabled. Meeting Rooms are wheelchair accessible. If you require any special disability related accommodations, please contact the Orange County Sanitation District Clerk of the Board's office at (714)593-7433 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability and the type of accommodation requested. Agenda Posting: In accordance with the requirements of California Government Code Section 54954.2,this agenda has been posted outside the main gate of the Sanitation District's Administration Building located at 10844 Ellis Avenue,Fountain Valley,California,and on the Sanitation District's website at ^. ,)x c corn not less than 72 hours prior to the meeting dale and time above. All public records relating to each agenda item, including any public records distributed less than 72 hours prior to the meeting to all,or a majority of the Board of Directors,are available for public inspection in the office of the Clerk of the Board. Agenda Description: The agenda provides a brief general description of each item of business to be considered or discussed. The recommended action does not indicate what action will be taken. The Board of Directors may take any action which is deemed appropriate. NOTICE TO DIRECTORS. To place items on the agenda for a Committee or Board Meeting, items must be submitted to the Clerk of the Board 14 days before the meeting. Kelly A. Lore, MMC Clerk of the Board (714)593-7433 t r• ,r For any questions on the agenda, Committee members may contact staff at: General Manager Jim Herberg (714)593-7300 w, Assistant General Manager Lorenzo Tyner (714)593-7550 c;n Assistant General Manager Rob Thompson (714)593-7310 h.;n r, n , s- Director of Human Resources Celia Chandler (714)593-7202 - 1 e L x, :o-- Director of Engineering Kathy Millais (714)593-7365 :n, Director of Environmental Services VACANT 0424/2019 Steering Committee Agenda Page 3 of 3 ITEM NO. 1 MINUTES OF THE STEERING COMMITTEE Orange County Sanitation District Wednesday, March 27, 2019 at 5:00 p.m. A regular meeting of the Steering Committee of the Orange County Sanitation District was called to order by Board Chairman David Shawver on Wednesday, March 27, 2019 at 5:01 p.m. in the Administration Building of the Orange County Sanitation District. A quorum was declared present, as follows: COMMITTEE MEMBERS PRESENT: STAFF PRESENT: David Shawver, Board Chair Jim Herberg, General Manager John Withers, Board Vice-Chair Rob Thompson, Assistant General Robert Collacott, Operations Committee Manager Chair Lorenzo Tyner, Assistant General Peter Kim, La PA Committee Chair Manager Glenn Parker, Member-At-Large Celia Chandler, Director of Human Tim Shaw, Member-At-Large Resources Kathy Millea, Director of Engineering COMMITTEE MEMBERS ABSENT: Kelly Lore, Clerk of the Board Chad Wanke, Administration Committee Stephanie Barron Chair Rod Collins Thys DeVries Mike Dorman Al Garcia Larry Johnson Tina Knapp Rebecca Long Laura Maravilla Andrew Nau Adam Nazaroff Wally Ritchie Jim Spears Thomas Vu OTHERS PRESENT: Brad Hogin, General Counsel Laura Kalty, Liebert Cassidy Whitmore, Special Counsel PUBLIC COMMENTS: No public comments were provided. 0 312 712 01 9 Steering Committee Minutes Page 1 of 4 REPORTS: Chair Shawver announced that Director Donald Wagner was sworn in today as Orange County Supervisor and would therefore no longer be able to serve as the appointed member from the city of Irvine. Chair Shawver announced the following Committee appointments: Tim Shaw (La Habra) Steering Committee (At-Large Member) Erik Peterson (H.B.) Legislative & Public Affairs Committee Jesus Silva (Fullerton) GWRS Steering Committee (Alternate) Chair Shawver stated that he intends to keep the Board apprised of OCSD's public outreach and legislative efforts by providing this information in various ways beginning with the inclusion of the Legislative and Public Affairs Committee monthly reports as a receive and file item included in the Board meeting packets. He also stated that proposed positions on newly introduced bills will be introduced and discussed at the upcoming Legislative and Public Affairs Committee. Chair Shawver also stated that he has requested staff incorporate information and major decision points regarding OCSD's future building in the General Manager's monthly report. Chair Shawver reminded the Board Members that April 1 is the last day to file an Annual Statement of Economic Interests - Form 700. General Manager Jim Herberg notified the Directors of a recent CAL OSHA Process Safety Management inspection and subsequent minor violations which were remedied the same day. CONSENT CALENDAR: 1. APPROVAL OF MINUTES (Clerk of the Board) MOVED SECONDED AND DULY CARRIED TO: Approve Minutes of the Regular Meeting of the Steering Committee held February 27, 2019 and the Special Meeting held March 18, 2019. AYES: Collacott, Kim, Parker, Shaw, Shawver, and Withers NOES: None ABSTENTIONS: None ABSENT: Wanke NON-CONSENT ITEMS 2. ORANGE COUNTY SANITATION DISTRICT/ORANGE COUNTY WATER DISTRICT JOINT AGREEMENT FOR GWRS FINAL EXPANSION (Kathy Millea) 0 312 712 01 9 Steering Committee Minutes Page 2 of 4 Director of Engineering Kathy Millea provided a brief introduction to this item. MOVED SECONDED AND DULY CARRIED TO: Recommend to the Board of Directors to: Approve the Second Amendment to the Second Amended and Restated Joint Exercise of Powers Agreementfor the Development, Operation, and Maintenance of the Groundwater Replenishment System and Green Acres Project between Orange County Sanitation District and Orange County Water District, in a form approved by General Counsel. AYES: Collacott, Kim, Parker, Shaw, Shawver, and Withers NOES: None ABSTENTIONS: None ABSENT: Wanke INFORMATION ITEMS: None. CLOSED SESSION CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTIONS 54956.9(d)(2) & 54957.6: The Board convened in closed session at 5:07 p.m. to discuss two items. Item No. 2 was not heard. Confidential minutes of the Closed Sessions have been prepared in accordance with the above Government Code Sections and are maintained by the Clerk of the Board in the Official Book of Confidential Minutes of Board and Committee Closed Session Meetings. RECONVENED IN REGULAR SESSION: The Board reconvened in regular session at 5:35 p.m. CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED SESSION: General Counsel Brad Hogin did not provide a report. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS. IF ANY: Assistant General Manager Rob Thompson responded to questions regarding the construction traffic impacting the area near Angels Stadium, noting the project was nearing completion. 0 312 712 01 9 Steering Committee Minutes Page 3 of 4 ADJOURNMENT: Chair Shawver declared the meeting adjourned at 5:37 p.m. to the next Steering Committee meeting to be held on Wednesday, April 24, 2019 at 5:00 p.m. Submitted by: Kelly A. Lore, MMC Clerk of the Board 0 312 712 01 9 Steering Committee Minutes Page 4 of 4 STEERING COMMITTEE MeetmgDate ToBa.ofDr. 04/24/19 -- AGENDA REPORT Item Number Item Number 2 Orange County Sanitation District FROM: James D. Herberg, General Manager SUBJECT: SELECTION OF 2019 HONOR WALK RECIPIENTS GENERAL MANAGER'S RECOMMENDATION Approve nominated former employees Chris Cervellone and Ingrid Hellebrand as Honor Walk brick recipients for the year 2019. BACKGROUND The Steering Committee is being asked to consider and act on the nominations for the 2019 Honor Walk. RELEVANT STANDARDS • Maintain positive employer-employee relations PROBLEM If the nominees are not approved, the Honor Walk process cannot move forward. PROPOSED SOLUTION Approve the nominations for the selected employees. TIMING CONCERNS All nominees must be approved in orderto move forward with the Honor Walk celebration, which is taking place on May 22, 2019 at 4 p.m. RAMIFICATIONS OF NOT TAKING ACTION The Honor Walk will not take place. PRIOR COMMITTEE/BOARD ACTIONS June 2008 - Board adopted Resolution No. OCSD 08-08 establishing a policy for naming facilities and placing of monuments and other memorials. Page 1 of 2 ADDITIONAL INFORMATION In 2008, the Board adopted a resolution that provided a framework for recognizing past Board Members and retired staff for their outstanding contributions. One of the results of this resolution and the discussions that followed was the creation of the Honor Walk in front of the Administration Building at Plant No. 1 in 2009 with the first honoree recognized in 2010. Honorees can be past Board Members or retired staff who made significant contributions to the Orange County Sanitation District (Sanitation District) and the people it serves. The policy and procedures developed by the Steering Committee stipulate that the General Manager makes recommendations to the Steering Committee for retired staff nominees and the Steering Committee will deliberate and decide on past Board Members. The criteria adopted by the Board of Directors for selecting an Honor Walk recipients: • Have a long-standing affiliation with the Sanitation District. • Enhanced the quality of operations and/or leadership directly contributing to the well-being of the Sanitation District and people served by the agency. RETIRED STAFF NOMINEES Four employees were nominated for the Honor Walk this year. An employee committee representing different divisions and various years of service reviewed the four candidates. Based on the review of the nominees, the employee committee recommended two out of the four employees to the Executive Management Team (EMT). Based on each employee's significant, unique, and outstanding contributions to the Sanitation District, the EMT unanimously accepted the following two recommendations. The Employee Nominees are: Chris Cervellone 1984-2017 (33 years) Ingrid Hellebrand 1990-2016 (26 years) Copies of the nomination forms for these two employee nominees are included. The Honor Walk ceremony will be held on May 22, 2019 at 4:00 p.m. ATTACHMENT The following attachment(s)are included in hard copy and may also be viewed on-line at the OCSD website ( i v�:�d_._r;) with the complete agenda package: • Honor Walk Nomination Forms Page 2 of 2 ORANGE COUNTY SANITATION DISTRICT HONOR WALK NOMINEE FORM Please complete this form and return it to the OCSD Public Affairs Office. Name of nominee Chris Cervellone Relationship to OCSD Retired OCSD Employee- Engineering Supervisor On a separate sheet, please describe: . The length and nature of the nominee's relationship to OCSD; . How he or she has enhanced the quality of operations and/or leadership; and . How the nominee has made an exceptional contribution to the District or people served by the District. Please use the attached leadership competencies and resolution adopted by the Board of Directors establishing the program,as reference. Nominees should he past Board Members or retired employees. Name of requester Dean Fisher Phone/email address (714)593-7370, cfHsher@ocsd.Coup Department head approval* Date General manager approval* Date Steering Committee Yes No Date approval `Required for employee nominations only. Chris Cervellone was completely devoted to the District, its mission and in performing an exemplary job every day for over 32 years. His drive and energy were boundless as was his initiative and positive attitude. As an Engineering Supervisor in Construction Management he fearlessly took on solving the toughest problems to keep the construction moving and get the projects finished. He pushed his staff and pushed the contractors to be accountable and he stood up for what was right. Even though he was tough, everyone that engaged with Chris was eventually won over by his sense of humor, his passion and his spirit. Many of his toughest challengers became his biggest supporters over his career because they knew Chris was honorable. Chris was at his best however, when the District was at its worst. When emergencies arose, when sewage was in the streets and you needed a superhero—you called Chris. Chris always quickly showed up to take charge and did whatever was needed to get it done. He would be the beacon everyone would follow to solve the problem. No matter what the issue, no matter what the hour, Chris was on the job taking care of the problem. Chris' passion for deep sea diving carried over into his effectiveness in emergencies. His diving expertise allowed him to be effective at getting into the confined spaces in the plant and in the pipelines to see the problems first-hand. He would go into the facilities to find out what is wrong and recommend solutions. His firsthand experience gave credibility to his solutions and everyone involved with the situation,from the General Manger all the way down to an installation subcontractor trusted Chris' opinion. Chris also has a passion for engineering and always played the role of the engineer's engineer. When a vendor or a consultant recommends a product or construction method that may be unfamiliar, Chris' response would be "show me". He's been involved with countless experiments installing a product and then testing them to see if it works. He's glued bricks together, applied sealants and coatings to fake walls, sealed many cracks and even installed concrete piles in a middle of a field and dug them up to verify their integrity. At each step Chris is there reviewing the results before he gives it his stamp of approval. He did a multi-year experiment on various types of handrail to test the corrosion resistance by hanging them near the secondary clarifiers at Plant 2. He became the de-facto concrete and coatings expert, but not from something learned in a book, from real world applications and experience. Chris always had the passion and the energy to drive these tests to conclusion and it led to some innovative products and designs we still use today. Chris' biggest legacy however will probably be in the people he mentored along the way. Many of the current leadership of the Engineering Dept, were at once students of the Chris Cervellone School of Construction Management and it was an intensive class. He would spend countless hours following you like a shadow and bleeding red ink over everything you wrote. But after a while he backed off and assisted from the sidelines and eventually, he'd move on the next challenge. Initially you thought you were just being moromanaged, but in the long run you were grateful that someone cared enough to spend that amount of time to share what they know. it's that generosity that stays with you as a lasting impression of Chris. Even in retirement, Chris is still leading tours regularly for the agency and volunteering his time to educate others. Talk to Chris for any length of time and you will hear lots of stories. The reason he has so many stories are that he put himself out there volunteering to fix difficult problems time after time and year after year. Whether it's a facility emergency or a difficult contractor claim, Chris is your man because he gets it done.There is probably no one that has saved the Districts more money, solved more problems, or helped more people than Chris Cervellone and there is no one more deserving of our honor. -Dean Fisher Chris Cervellone spent most of his working career at OCSD to support our ongoing CIP program. He came to work each day with the same energy Monday through Friday, no matter how critical the situation was, he always worked hard to bring everyone together. His ability to communicate with the public,management,our consultants and OCSD stake holders continues even after he retired.Chris continues to support OCSD by volunteering to lead public site walks and assist with future project design reviews. His integrity and honesty continue even after he retired, due to the lasting impression he left on the hundreds of staff he worked with over the last 36 years.Chris always understood what was happening in the field, not to micro manage but to support his staff during the sometimes-difficult situations that happens with construction. I remember all the times, he would enter 12T short outfali pipe during the 24/7 shutdown,decisions had to be made on the spot(no problem). Chris has always had OCSD's best interest,when making decisions and mentoring his peers and staff over the last 36 years. Last week I sat next to him during a design review for a future project two(6) hour days, happy to assist always with a smile. I remember calling Chris,during a difficult situation that needed an answer quickly. He stated, he was sitting in the dentist chair and still answered his phone,gave a quick fix over the phone and continued kith his appointment. OCSD Leadership Traits: Communication, Integrity,Honesty, Interpersonal skills, conflict management, team leadership,teaching/mentoring, decision making, planning, prioritizing an issue, problem solving, goals,vision and objectives. Chris enjoyed working under pressure during stressful situations to bring everyone together to make a sound and competent decision. Thank you for considering Chris Cervellone as an'Honor Walk Nominee"to prove to everyone around him, his hard work and dedication will never go unnoticed.Chris has proven that you can retire from OCSD and still support our ongoing mission to make the environment a better place. -John Flores I met Chris Cervellone back in 2003 when I worked as an Assistant Resident Engineer on the 1-2-4 Bushard Trunk Line Project.After several years of having Chris as my indirect Supervisor, I joined OCSD back in 2009 where Chris became officially my Supervisor at OCSD. Making the transition to OCSD was something that I didn't have to think twice,and in part it was due to Chris. Chris Cervellone has always been a problem solver and he still enjoys mentoring Staff. Even after being retired from OCSD for about 2 years, he is always available to answer any questions, provide technical construction advice,or even come to a construction site or meeting and help MD. One of the biggest contributions from Chris to OCSD is sharing his passion for Construction,take ownership and lead the construction project as the Resident Engineer. Chris was a person, that also loved Emergencies and believe he misses that part now that he is enjoying retirement. It appeared that he was eager and waiting for an emergency to occur at any time, he will jump on it, dedicate long hours with minimal or no sleep until the emergency was resolved. Chris also loved participating in heated negotiations with Contractors, he will prepare prior to the negotiation, perform a full research of the issue,prepare a plan and engage the Contractor In a professional manner to successfully reach an agreement. He cared about doing what was right,being fair and protect the taxpayer's interest. Chris was also a great mentor. He will have the patience to provide advice for any specific situation,and provide suggestions as the same time that will lead by example when needed. Please find attached some memorable photos of Chris at a challenging 103-Inch Tunnel Project that was constructed under Ellis Avenue that started right outside the Admin Building. iii i I- 1 2 Raul Cuellar • The length and nature of the nominee's relationship to OCSD; • Chris was an Engineering Supervisor who worked for the District for 36 years. (in retirement, he continues to be a tour guide.) • How he or she has enhanced the quality of operations and/or leadership • Chris was an exceptional boss • As a supervisor/employee relations: He always kept an open line of communication whether you were a subordinate or not. His open-door policy was very refreshing and appreciated. Anytime you needed to get clarification,advice, direction,or resolution, he never shied from being there. • Exceptional Tour Guide • Chris was the best at giving tours of our facilities. He'd had a hand in almost all of our current facilities. There wasn't any thing that he could get stumped on when doing these tours. He was always able to not only make the tours educational, he also made them enjoyable by regaling you with anecdotal stories of their creation and/or rehabilitation. • Exceptional at his job • Being with the District for over 36 years,you tend to become a mentor without thinking about it. The knowledge he acquired throughout his time he was always willing to pass along to those that wanted to know. He always promoted the satisfaction of continuously growing not only in your capacity as an individual but also in that of your career. • How the nominee has made an exceptional contribution to OCSD or people served by OCSD. • Chris was always the go to go for any delegate/high profile tours. Besides the knowledge he acquired in his time here, he was also known as the go to guy for answers. He was routinely requested to chime in on the various projects that were to be created or rehabilitated. His knowledge and expertise were appreciated from all (and frequently called upon by most). This is the kind of boss you don't find everyday. Even though I only got to work for him for a few short years,the lessons imparted,the kindness given, and the morale that was promoted by this man will never be lost on me. I'm sure,there are others that feel the same way. I was lucky enough to be hired by Chris over 13 years ago. During my time working for him, he always made our group feel like a second family. One special thing to note is that every year, on my hiring anniversary, he would always send me a note congratulating me or wishing me well. Always with an encouraging word or phrase about my person or my work. He is the example of great leadership. Monica Sanchez ORANGE COUNTY SANITATION DISTRICT HONOR WALK NOMINEE FORM Please complete this form and return it to the OCSD Public Affairs Office. Name of nominee Ingrid Hellebrand Relationship to OCSD OCSD Employee Retiree On a separate sheet,please describe: . The length and nature of the nominee's relationship to OCSIO . How he or she has enhanced the quality of operations and/or leadership; and . How the nominee has made an exceptional contribution to OCSD or people served by OCSD. Please use the attached leadership competencies and resolution adopted by the Board of Directors establishing the program, as reference. Nominees should he past Board Members or retired employees. Name of requestor Dionne Kardos Phonelemail address 714-593-7116 dkardos@ocsd.com Department head approval* Date General manager approval* Date Steering Committee Yes No Date approval *Required fore mployee nominations only. 2019 HONOR WALK NOMINEE Page l of IngridHellebrand—u "true-blue ambassador ofOCSD" obvious!byDlowensDirso Retired February 18,2016 with 25 Years of Service(Drift 6/41901 Ingrid Hellebrand served as Graphics Coordinator, Senior Administrative Analyst,and Senior Public Affairs Specialist in the General Manager's Office,Public Affairs Division from June 1990 through May 2011, and as Senior Staff Analyst in the Facilities Support Services Department from May 2011 until retiring in February 2016 after 25 years of service. Ingrid worked artistically and conscientiously designing public education collateral materials,and tenaciously spearheadingldWeloping and managing OCSD's community education and outreach programs including the general tour,specialty AP class science lab tour and wastewater Sewer Science curriculum, producing the wastewater 101 video,creating graphics and POP for Award-winning Fats,Oil and Grease(FOG)and What to Flush outreach programs, and outreach for the Groundwater Replenishment System Program, Not only would she find public outreach events for OCSD to support,she would design and make materials for the booth,coach staff on messaging and,she would get out there and talk to coworkers and make relationships,get the management support and volunteers needed to staff the booth and recruit tourguides— a not easy,very time consuming job. She worked on internal communication efforts too, like the employee newsletter,and started the lunchtime Chatrooms,getting employees to talk about programs their divisions were working on to inform others.She also recognized staff and thanked them every year at a VIP luncheon that she coordinated and hosted. All the while enhancing her own skills as a public speaker through Toastmaster so that she could also give tours,staff and speak at outreach events,and teach OCSD curriculum. Ingrid received the 2001 SARBS Public Education Award, 2011 Ambassador Award,and m 2012 received the OCSD"Volunteer Hall of Fame"Award for her many years of service and dedication to the Orange County Sanitation Districts outreach and education programs. Even while working in a different capacity as an analyst for the FSS Department, Ingrid made that group and OCSD shine by securing funding for fleet services training through the State of California's Alternative and Renewable Fuel and Vehicle Technology Program Grant,and successfully applied for Government Fleet awards for OCSD's Fleet Services for 2012-2014. Ingrid Hellebrand has characterized her representation of the Orange County Sanitation District, Its staff, member agencies and service area community with a generous commitment of her time, professional dignity, pride,enthusiasm,and genuine caring spirit. She had the unique position to work directly with staff in all divisions,executive management, Board members, OCSD consultants and vendors,and the general public. When she retired, Ingrid thanked the many people she learned so much from. "Operators,source control inspectors,scientists, biologists,engineers, collections, rebuild and fleet shop crew and so many more.Through their work,they also got people to think before they flush,"she said. Thank you for considering Ingrid as an Honor Walk Nominee as a token of gratitude and appreciation for her outstanding support to OCSD and public service to the citizens of Orange County, and her meritorious efforts on behalf of the District and its program of public health and environmental protection. To this day, Ingrid continues to be an OCSD advocate and environmental steward for Orange Cou Myl Above one next pages for pictures of mite5tone attpmpJiShmenCS and[ammenti,and ohm refer to any provided by others that may be attached. IWg MN4IN nd Page 3 of 2419 Honor Walk Nnmvlea A tr ,e-blue ambassador of OCSD t va Mtlaknuktor nga Rutm zof her nwn axtl Mrtrorotpz wnh rtaffmBM mmm and work wNrstaf to aeatt dmrout of tlsar cuMat znras xN ���� . 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Ingrid wlll always weremembered for her creathwY and getting-ridea flomconcepttoreeirty.E' --""_ Chdgren'z Water Festival masterpceces— Ww;TeWaTelsu.010bm"a'dd_e (award wimm�gA years in a row!"Are You Smarter Than a Sewer Ra"game, the deaide"game.and,of course, Microbe Mania—making seaming fun anq ch,l&an deetmad m the wasrewatmw,wwr edtwe,wtvze,award �'.y olds 6eAiaatiEa a` to ~a re I 3M Ml "hd Ingrid was a rare bread,always willing and more than able to 'put it all on the line' to accomplish her goal, one of which was including all divisions in updates on the outreach (and internal)communication and programs as well as educating other divisions on what other groups are accomplishing in ourrourit effort Ingrid was 'all in' on communicating our(Operations) contribution to the CICSD Mission,the water environment and the overall health and well being of Orange County residents, Operations staff recognized Ingrid's dedication and commitmeritto educate both internally and the general public on what we do,why we do it and in many cases how we do it Ingrid made certain that no division was left out of the loop, bringing the spotlight to all groups and helping them feel "included' in the bigger picture that made up OCSD's various initiatives. There was always so much going on it was easy to feel left out, about then, Ingrid would show up and "shine a light' on what was happening District wide. Another great trait Ingrid displayed was her ability to convince many of our folks to volunteer for various internal and external functions,some of which seemed highly unlikely to ever get involved in outreach efforts but somehow Ingrid would convince them to try it Ingrid was always a caring, helpful and totally committed district employee who displayed her passion for what she did and love for her fellow OCSD team members Ron Wade Ingrid was an excellent leader helping the rest of us to be good representatives of the district— providing feedback to improve our presentations/speeches and setting the example of our core values from teamwork and teaching to respect, leadership and recognition She was also the face of the district—always smiling, welcoming and encouraging) Paula Zeller I remember Ingrid being the Districts public relations person She was great at representing QCSD*s mission and values to the public. I was fortunate to accompany Ingrid on a few District tours She had away of capturing our guest attention with a warm welcome, followed by an introduction to OCSD She explained -Our Mission' of ensuring all our employees and guests remained safe while in our facility and ensured each guest wore safety hats and gloves prior to the tour, Our guest's loved the tour as they walked to each station They eagerly asked questions and Ingrid explained the importance to each sewer process and its function, I too learned a lot from Ingrid, I remember Ingrid speaking at neighboring schools, educating and encouraging students to value and look at a future in Wastewater. Ingrid's compassionate in educating our neighbors and the public in protecting our environment made her an excellent ambassador. I'm proud to have worked with Ingrid and whole huartedly nominate her for the Honor Walk Award Rose Marsella STEERING COMMITTEE MeetmgDate ToBd.ofDrr. 04/24/19 04J24j19 AGENDA REPORT Item Number Item Number 3 Orange County Sanitation District FROM: James D. Herberg, General Manager Originator: Kathy Millea, Director of Engineering SUBJECT: NEWHOPE-PLACENTIA TRUNK REPLACEMENT, PROJECT NO. 2-72 GENERAL MANAGER'S RECOMMENDATION A. Adopt Resolution No. OCSD 19-XX entitled, "A Resolution of the Board of Directors of Orange Sanitation District Amending the Proposition 84 Integrated Regional Water Management Program 2015 Implementation Grant Funding Contract for Newhope-Placentia Trunk Sewer Replacement Project 2-72, and Repealing Resolution No. OCSD 16-20"; and B. Approve Amendment No. 1 to the Contract between the Orange County Sanitation District and the Santa Ana Watershed Project Authority (SAWPA) to allow the Newhope-Placentia Trunk Replacement, Project No. 2-72, to receive Proposition 84 related grant funds up to $1,000,000. BACKGROUND Contract No. 2-72A, Newhope-Placentia Trunk Sewer Replacement, Segment A, includes the Newhope-Placentia Trunk in Yorba Linda Boulevard from Campus Drive to State College Boulevard, and on State College Boulevard from Yorba Linda Boulevard, to just south of the 91 Freeway. This portion of the project is currently under construction within the City of Fullerton (City). The second portion, Contract No. 2-72B, continues south to Orangewood Avenue at Anaheim Stadium and is currently in the preliminary design phase. The additional capacity provided by the project will allow flows currently going to Plant No. 2 to be diverted to Plant No. 1 for reclamation. Through the 2015 Proposition 84 Integrated Regional Water Management Implementation Grant, the State of California will provide funding from the Safe Drinking Water, Water Quality and Supply, Flood Control, River and Coastal Protection Bond Act of 2006 to assist in financing projects related to water resources. SAWPA is the Local Project Sponsor for this program on behalf of the California Department of Water Resources. Staff applied for a grant in fall 2015. SAWPA notified staff in late 2015 that a $1,000,000 grant was approved for the project. Since then, staff has been coordinating with SAWPA to satisfy State requirements. Once finalized, SAWPA will act as an agent of the State. RELEVANT STANDARDS • Secure outside funding (grants)for recycled water or other capital programs Page 1 of 2 • Sound engineering and accounting practices, complying with local, state, and federal laws PROBLEM An amendment to the existing agreement with SAW PA is required based on the California Department of Water Resources amending the reporting requirements from 10 years to three years. With the revisions required, the opportunity was taken to also update the project's approved budget, along with the technical specs that are in place for this project (e.g., pipe size of 66 inches to 54 inches). PROPOSED SOLUTION Approving this amendment will allow the Orange County Sanitation District (Sanitation District) to stay in compliance with the grant requirements. RAMIFICATIONS OF NOT TAKING ACTION Amended agreement will remain unsigned and terms of grant not finalized. PRIOR COMMITTEE/BOARD ACTIONS October 2016 - Approved Resolution No. OCSD 16-20 Accepting the Proposition 84 Integrated Regional Water Management Program 2015 Implementation Grant Funding Contract for Newhope-Placentia Trunk Sewer Replacement Project 2-7; and approved the Contract between the Orange County Sanitation District and the Santa Ana Watershed Project Authority (SAWPA) to allow the Newhope-Placentia Trunk Replacement, Project No. 2-72, to receive Proposition 84 related grant funds up to $1,000,000. FINANCIAL CONSIDERATIONS The grant added $1,000,000 to the Sanitation District's FY 2017-18 budget. ATTACHMENT The following attachment(s)are attached in hard copy and may also be viewed on-line at the OCSD website (,',A',', with the complete agenda package: • Resolution No. OCSD 19-XX • Amendment No. 1 to 2015 IRWM Implementation Contract & Grant Agreement • 2015 IRWM Implementation Contract & Grant Agreement Page 2&2 RESOLUTION NO. OCSD 19-XX A RESOLUTION OF THE BOARD OF DIRECTORS OF ORANGE COUNTY SANITATION DISTRICT AMENDING THE PROPOSITION 84 INTEGRATED REGIONAL WATER MANAGEMENT PROGRAM 2015 IMPLEMENTATION GRANT FUNDING CONTRACT FOR NEWHOPE-PLACENTIA TRUNK SEWER REPLACEMENT PROJECT 2-72; AND REPEALING RESOLUTION NO. OCSD 16-20 WHEREAS, in May of 2015, the Orange County Sanitation District applied for a Proposition 84 Integrated Regional Water Management Implementation Grant (Administered by the California Department of Water Resources (DWR)) to help fund the $104,890,000 Newhope-Placentia Trunk Sewer Replacement Project 2-72; and WHEREAS, the DWR and Santa Ana Watershed Project Authority (SAWPA) entered into a 2015 Proposition 84 Integrated Regional Water Management Implementation Grant Agreement, providing that SAWPA would serve as the administrator and program manager for grant funds related to the Santa Ana Watershed; and WHEREAS, SAWPA intends to disburse a portion of the $64,267,686 in grant funds for the Orange County Sanitation District's (Sub-Grantee) Newhope-Placentia Trunk Sewer Replacement Project 2-72 by way of the attached Agreement (Attachment "A"); and WHEREAS, in August 2016, the Orange County Sanitation District was notified that it is eligible for a Proposition 84 Integrated Regional Water Management Implementation Grant in an amount not to exceed $1,000,000. As a condition for receiving the grant, the Orange County Sanitation District must enter into an Agreement with SAWPA and comply with all the requirements detailed therein; and WHEREAS, the Board of Directors is willing to accept the Proposition 84 Integrated Regional Water Management Implementation Grant and agrees to comply with all the terms and conditions of the Grant Agreement; and WHEREAS, the Grant Agreement is being updated to reflect the revised project budget from $104.91M to $112.OM, update project technical specifications, and change the post-performance reporting period from ten years to three. NOW, THEREFORE, the Board of Directors of Orange County Sanitation District DOES HEREBY RESOLVE, DETERMINE, AND ORDER: Section 1: That the Orange County Sanitation District accepts the Proposition 84 Integrated Regional Water Management Implementation Grant. OCSD 19-XX-1 Section 2: That the Proposition 84 Integrated Regional Water Management Implementation Grant will be used for partial funding of the Newhope-Placentia Trunk Sewer Replacement Project 2-72 in accordance with the terms and conditions specified in the Grant Agreement. Section 3: Resolution No. OCSD 16-20 is hereby repealed in its entirety. PASSED AND ADOPTED at a regular meeting of the Board of Directors held April 24, 2019. David John Shawver Board Chairman ATTEST: Kelly A. Lore, MMC Clerk of the Board APPROVED AS TO FORM: Bradley R. Hogin General Counsel OCSD 19-XX-2 STATE OF CALIFORNIA ) ss COUNTY OF ORANGE ) I, Kelly A. Lore, Clerk of the Board of Directors of the Orange County Sanitation District, do hereby certify that the foregoing Resolution No. OCSD 19-XX was passed and adopted at a regular meeting of said Board on the 241h day of April 2019, by the following vote, to wit: AYES: NOES: ABSTENTIONS: ABSENT: IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of Orange County Sanitation District this 241h day of April 2019. Kelly A. Lore, MMC Clerk of the Board of Directors Orange County Sanitation District OCSD 19-XX-3 AMENDMENT NO. 1 PROPOSITION 84 INTEGRATED REGIONAL WATER MANAGEMENT PROGRAM 2015 IMPLEMENTATION GRANT FUNDING CONTRACT BETWEEN THE SA.NTA ANA WATERSHED PROJECT AUTHORITY AND ORANGE COUNTY SANITATION DISTRICT This is Amendment No. 1 to the Proposition 84 Integrated Regional Water Management Program ("IRWMP")2015 Solicitation Implementation Grant Funding Contract made between Santa Ana Watershed Project Authority("SAWPA")and Orange County Sanitation District(the"Sub-Grantee")executed by SAWPA on November 21,2016, and by Sub-Grantee on December 7,2016. SAWPA and the Sub-Grantee may be individually referred to as"Party",and collectively referred to as the "Parties". WHEREAS, Exhibit A of the Department of Water Resources Grant Agreement No. 4600011515 has been amended to clarify the work that will be done,update the permit deliverables,update the size of pipe to be used, and rehabilitate the pipe rather than increasing the pipe size; and WHEREAS, Exhibit B of the Department of Water Resources Grant Agreement No. 4600011515 has been amended to revise the total project cost from $104.9M to$112.OM, increase the required funding match to $32.OM, and increase the additional cost share to$79.OM. 'THEREFORE,based on the foregoing incorporated recitals and in consideration of the mutual covenants and conditions set forth in the Grant Funding Contract and this Amendment,the Parties hereby agree to modify the following sections to their Grant Funding Contract: SECTION1. PROJECTDESCRIPTION AND SUB-GRANTEE DELIVERABLES The Project will increase the size of the existing Newhope-Placentia Trunk Sewer by installing approximately 34,800 linear feet(LF)of pipe on State College Boulevard from the Yorba Linda Pump Station(Yorba Linda Boulevard and State College Boulevard in the City of Fullerton,California)to Orangewood Avenue(Orangewood Avenue and State College Boulevard in the City of Anaheim,California; South of Los Angeles Angels of Anaheim Baseball Stadium).The Project will also modify the Rolhng Hills Sub-trunk Sewer by installing approximately 3,500 LF of pipe north of the Yorba Linda Pump Station in the City of Fullerton. The Sub-Grantee's Project deliverables include: - • The installation of a total of approximately 38,300 LF of pipe will provide the required capacity for current and future sewer flows.The pipeline diameter for the Project will range from approximately 30 inches at the upstream end,up to 54 inches at the downstream end. • Through implementation of the Project,approximately eight(8)million gallons per day(MGD)of the sewer flows from the Newhope-Placentia"Truck Sewer currently going to the Santa Ana Regional Interceptor(`°SARI')will be diverted to the Sub-Grantee's Plant No. I (`PI")in the City of Fountain Valley for treatment before being sent to the Groundwater Replenishment System ("GWRS").From G W RS,the 8 MGD is stored in the Orange County Groundwater Basin(`Basin") by the Sub-Grantee's partner Orange County Water District, where the water will be pumped by various water suppliers and used to protect the Basin from seawater intrusion. • Approximately six(6)MGD,equivalent to 6,300 acre feet per year(AFY),of the eight(8)MGD will reduce salt loading by 4,170 tons/year,which is equivalent to reducing the Total Dissolved Solids levels in the 6,300 AT of Basin water by 457 mg/L per year if the Project water was used in 1 2015IRWM Implementation Contract Amendment 1 February 2019 place of the other main source of Basin recharge water, imported water, because the GWRS water has a lower salt content.The 6 MGD will also provide the multiple benefit of new water supply to water users through Basin pumping and the 2 MGD will protect the Basin by pumping it into the seawater protection barrier managed by the Sub-Grantee's partner Orange County Water District. • The Project Monitoring Plan as described in Paragraph 21 of the Grant Agreement. The Project Monitoring Plan must be approved by SAWPA and DWR before the Sub-Grantee implements any sampling or monitoring activities. The Sub-Grantee will report on the benefits of the Project based on the Project Monitoring Plan using a final Project Completion Report mid Post Performance Reports described in Section IS and Section 20 of the original Contract. • All other deliverables described in the Grant Agreement such as the delivembles listed m Paragraph 15 of the Grant Agreement SECTION 3. ESTIMATED ELIGIBLE PROJECT COSTS GRANT AMOUNT The estimated reasonable cost of the Project at the time of SAWPA's and DWR's approval of Amendment No. I to the Grant Agreement is One Hundred Twelve Million dollars($112,000,000)for implementation of the Project_Subject to all of the terms,provisions,and conditions of this Contract,and subject to the availability of the grant funds, SAWPA shall disburse such grant funds in a sum not to exceed One Million dollars IS 1,000,000). However, SA WPA's actual grant disbursements to the Sub-Grantee under this Contract shall not exceed payments received from the DWR. All grant disbursements will be reimbursements. Per Exhibit D of the Grant Agreement,the DWR shall withhold retention. If the Sub-Grantee proceeds to construction of the Project, the final grant amount will be determined in accordance with the provisions of this Contract. If the Sub-Grantee fails or refuses to proceed with or complete the construction of the Project, SAWPA may consider such failure or refusal to be a material violation and breach of this Contract. SAWPA shall have all rights and remedies as are otherwise available to it for breach of this Contract by the Sub-Grantee. If actual Project costs exceed the Project's estimated reasonable cost, SAWPA shall have no obligation to provide grant funds for such exceedence. Eligible Project costs include the reasonable costs of studies, engineering, design,land and easement acquisition, legal fees,preparation of environmental documentation,environmental mitigations, monitoring, and construction. Reasonable administrative expenses may be included as eligible Project costs or cost share and will depend on the complexity of the Project preparation,planning,coordination,construction,acquisitions, implementation,and maintenance.Reasonable administrative expenses are the necessary costs incidentally but directly related to the Project including the portion of overhead and administrative expenses that are directly related to the Project. Costs not eligible for reimbursement or eligible to be counted as cost share are described in Paragraph ten (10)of the Grant Agreement. Work performed after January 1,2011,is eligible to be counted as cost share.Work performed after January 17,2014, is eligible for grant reimbursement. 2 2015 IRW M Implementation Contract Amendment 1 February 2019 SECTION 20. POST-PERFORMANCE REPORTS Post-Performance Reports as described in Exhibit G of the Grant Agreement shall be submitted to SAWPA within seventy-five(75)calendar days after the first operational year of the Project has elapsed. This record keeping and reporting process shall be repeated annually for a total of three(3),years after the completed Project begins operation.The format of the Post Performance Report is outlined in both the Project Completion Report Section 19(f)and in Exhibit G of the Grant Agreement.The Parties to this Contract understand and agree that this covenant shall survive the expiration or termination of this Contract while not to exceed the Post-Performance Reporting period. IN WITNESS THEREOF,the parties have executed this Contract on the later date set forth below. SANTA ANA WATERSHED PROJECT AUTHORITY 1177 Grp Yt--( 2 H Dated: �1 ��i�� BY �J Rich Haller, General Manager ORANGE COUNTY SANITATION DISTRICT Sub-Grantee Dated: By: Chair,Board of Directors Dated: By: Kelly A. Lore,Clerk of the Board Approved as to form: Dated: By: Bradley Ilogin,General Counsel 3 421: IRIGN41 A PROPOSI I[ON 84 IN ITGRATED REGIONAL rAAFER MANAGENIENTPROGRANI 2014 IMPLEMENTATION GRAN UFL NDING CONTRACT BFJAVLFNI III, SANI A ANA WATERSHED PROJECT AU I DORITY AND ORo-,NGF ('01 NTY SANrrAFION DIS FRIC I I]its Proposition 84 Integrated Regional 'baccrManancluent Program (*IRIAM P") ME 4 Solicitation Implenrentatitn (ollin Funding Contract h, made between Some Ana Watershed Protect Authority ("SAW PA")and Orange County Sanitation District (tile "Sub-(olrrhce`)- SAWPA and the Sub-Grantee may be individually referred to a, "Party", and collecmely referred to as the Trrmcs". fiVilFli LAS, Section 79560 el Iteq, of the Water Code cleri the IRVINIP prim thing approximately Nine Hundred Million dollars(S900,000,000) for local assistance grants to be allocated to projects feels that implement projects and of program, to accomplish doivcrifldlsw such as protecting regionsloan driulght, improving regional water quality and Improving regional water security by reducing dependence on Imported water; and Wl ILREAS, on November I, 2016. the California Department of Water Resources(-L)lw lif'),and SA\k PA ciecrial into 2015 Proposition 84 integrated Rettaxon Water Management Implementation Grant Agreement No 46000115 15 ("Grant Agreement—), which is attached hereto as"Attachment A", id ovichie, that S'AA 11A would serve the program manager for the Sixty Four M illion'l%o limachand Sixty Seven I'llmosand Six Hundred Eitill dollar(d64,267,686) ill grant fundi, to be disbursed to the Sur-Grantee and other Sub-Grantees. consistent w Ill IRVENJI requirenxnt,, and ensuring that the maximum hersern of such lards are realized lized in the come Ana River Watershed: and WI IF RFAS,consistent with the Orion Agreement between DV R and SAW PA. SAyk PA intends to disburse a poriconofthe 564267.6S6 In finteb funds lot the Sub-(;rantee*,Ne"hope-Placentia Trunk Sewer Replacement Project 2-72 Project("Project") by way of fill, Contact with the Sub-Grantee. 11 ILRFFORF, eased(in the foregoing incorporated recitals and in consideration of the mutual all.ciraue and conditions set fordo In Ellis Contract, the Parties hereby arnec to the fellow rin: SEC11,1011, 1, PROJI-C-1 DI'SCRIPTION AND SUB-ORAN11 F D11-FIVERABLES 'tile Project will increase the stic of dleexelue, Truck Sewer ldvinstalling approximately 34.800 linear feet (IF) of pipe tal Stoic College Boulevard from the Yorbrr Linda Pump Station (shores Linda Boulevard and State College Boulevard in the(oll, of Fullerton, California)to Orangewood Avenue (Orangewood Avenue and S'lauc College Boulevard in the City ol'Anateurr California; South of Los Aucedcs Amick of Anaheim Baseball Suchran) T lie Proiccl will chat meshfv the Rolling Ifilh, Sub-trunk Sewer by Installing 1,500 1 F of pipe noun of the yorba Simile Polar Station in the ('try of I ulle"on The Suld-Orrunce', Prohreu deliverables include • Ihe In'tallanoll of It total of approximately 38.300 LF of hire will provide the requiecd capacity for current and firture,sewer Rows.The puchne diameter for the Project will approximately ranee dolu 30 inches at the ulwircarn encL up to 66 inches at the downstream end, 201s IRtNM mpIr,,,, radon Contract November 1016 • Throngh implentcmation of the Project, approximately eight(8) million gallons per day(MGD)of the sewer flows from the Newhope-Placeutfa Truck Sewer currently going to the Santa Are Regional interceptor('SARI-) will be diverted to the Sub-Granters Plant No. I ('Pl,) in the City of Fountain Palley for treeunent before being sent to the Groundwater Replenishment System ("GWRS). From GWRS, the 8 MGD is stored in the Orange County Groundwater Basin(-Basin) by the Sub-Grantees painter Orange County Water District, where the water will be pumped by various water suppliers and used to protect the Basin from se,water intrusion. • Approximately six (6) MGD,equivalent to 6,300 acre feet per year(At Y), of the eight(8) MGD will reduce salt loading by4,170 tonsiyear, which is equivalent to reducing the Total Dissolved Solids levels in the 0 300 AP of Basin water by 457 mg1L per year if the Project water was used ]n place of the other main source of Basin recharge water, imported water, because the GW RS water ha,a lower salt content.7 he 6 MGD will also provide the multiple benefit of new water supply to water users through Basin pumping and the 2 MGD will protect the Basin by pumping it into the seawater protection barrier managed by the Sub-Grantee's partner Orange('minty Nit ater District. • The Project Monitoring Plan as described in Paragraph 21 of the(front Agreement.The Project Monitoring Plan must be approved by SAWPA and DW R before the Sub-Grantee implements any santpline or monitor me activities. The Sub-Grantee will report rnt the benefits of Project based on the Project Monitoring Plan using a final Project Completion Report and Post Performance Reports described in Section 18 and Section 20 of this Contract • rill other deliverables described in the Crant Agreement such as the deliverables listed in Paragraph 15 of the Grant Agreement SEC"EH)N 2 CON FRAC I DOC UMLN)S: ORDI_R OI PRI (P )FN('L, SUB GRAN I EE GLNFRAI. COM IIIAfFN1 I[its Contract incorporates and includes as pan of its teens and conditions the Grant Agreement. In the event of any inconsistency between this Contract and the Grant Agreement, except as otherwd,e specifically provided, the inconsistency shall be resole ell by giving precedence to the Grant Agreement, The Sub-Grantee shall comply,he all teens, provisions, conditions, and conmiurmo is of this Contract and the Gram Agreement. Such compliance shall include providing SAWPA with all del is erables, budget detail, reports and all other documents required by the Grant Agreement. On behalfof and for the benefit of SAWPA, Sub-Grantee shall comply with all of the obligations and requirements of the Grant Agreement as if the Sub-Grantee were the'(it antec- under the terms of the Gram Agreement Such eontphancc shall be to the fullest extent necessary and as may be required by SAW PA in order to enable SAWPA to comply with tee Grant Agreement as"Grantee."' SECFION3. ES I IMA FLI) FLIGIBLL PROJL( I COS-IS GRANTAMOLN-F I7re estimated reasonable cost Of tire Project at the time of SAWPA's and DWR's approval of the Grant Agreement is One Hundred Four Million Eight Hundred Ninety Thousand dollars($ImA.8)0,000) for implenxntation of the Project. Subject to all of the terms, provisions, and conditions of this Contract, and subject to the availability of the grant funds, SAWPA shall disburse such grant finds in a sum not to exceed One Million dollars(S I,000,000). However, SAWPA',actual grant dtcbumcnaents to the Sub-Grantee under this Contract shall not exceed payments received tl'orn the DWR. All grant disbursentems will be reimbursements. Per Exhibit D of the Grant Agrecmcnt, the DNA,R shall withhold retention. 2015 R4VM!mpiemeniation Contract November 2016 I'(tic Sub-Grantee proceeds to construction oftlie Project,the 6na1 brunt amount will be determined in accordance with the provisions of dns Contract. If the Sub-Grantee fads or refuses to proceed with or complete the construction off tic Project. SAXVPA may consider such failure or refhs,aI to be a material violation and breach of ling Crnnract. SA W PA shall have all rights and remedies as are otherwise available I(, it for breach of this Contract by the Sub-Gidntce If actual Project costs exceed the Project s estimated reasonable cost SAW PA shall tease no obligation to provide grant funds Rat such exceedence. Eligible Project costs Include the reasonable costs of studies, engineering, design, land and casement acquisition, legal fees, preparation of environmental documentation, crivirouru ntai mitigations,T000iroring. and construction. Reasonable admnuetrative expenses may be included as eligible Protect costs or cost share and will depend on the complexity of the project prepnedion,planning,coordination,construction,aaqumnons, implementation, and maintenance. Reasonable administrative expenses are the nccessit-y costs incidentally but directly related to the project including the poniml of overhead and administran4e expenses tha-lire directly related to the Project. Costs not eligible for reimbursement or eligible to be counted as cost share are described in Paingra;ih ten {It)) of the Grant ,Agreement. Woi k performed after January 1,2011,is ebgible to be counted as cost share. Work performed after January 17, 2014, is eligible for grant reimbursement. SECTK)N 4. SCOPE OF WORK AND C OMPIT I ION OF PRQIFC'T Thu Scope of Work shall be as pmaided for Sub-Grantee e Project described in the Grant .Agreement, Section I of this Contract and any Amendments to the Grant Agreement and or Contract. The puree, understand that time is of the essence,and agree to expeditiously proceed with and complete the Project. SEC1101, 5. DISi3liRSPl9EN'F Grant funds will be disbursed in accordance with the disbursement provisions of the Grant Agreem(nt. Retention Is stipulalvd in Exhibit I)ofthe Uro nt Agreement. SE( IIION 6. PIS( At, ill ANA{,hMI Nrh SYS1 EMS AND ACCOUNf156 S I ANDARDS fhe Sub-Grantee agrees that,at a minimum, its fiscal control and accounting procedures shall be su'ficient to permit tracking of grant funds to it level of expenditure adequate to establish that such funds has not been used In violation of State taw or this Contract. The Sub-Grantee shaft maintain separate Project accounts in accordance with generally accepted government accounting standards and the eondltions outlined in Exhibit 1)of the Grant Agreement. SEC'PION 7. TFRM 1 ten Cmniact shad not be of ltctive until it has been executed by SAW PA. I no'I cool of this Contract shall be limit the project Completion Repoli for the Sub-Grantee's Posieet has been accepted by DWR,tndess sorrier teneleoped pursuant to the provisions of this Contract or the Grant Agreement. Notwithstanding the Foregoing, the obligations of this Contract and the Grant Agreement shall continue through the lite of the Project. 3 2015 i@WM Implementation Contract Novernher 20P, SECT ION 8. COA'FNANT10OPERATF.AND MAINTAIN PROGRAM Ilse Sub-Gramce shad properly staff,operate and maintain all portions of the Project described in this Contract and the Gent Agreement, including, but not limited to.program management,contractor oversight and monitoring,during the Projects useful life and in accord s C accordance with this, the Grant Agreement,and all applicable state and federal laws, ntles and�egulations. In the event that the Sub-Grantee assigns or transfers it]] or any portions of the Project to another entity,the Sub-Grantee'hall be responsible to ensure that the assignee or transferee of all ar any portions of the Project shall properiv staff,operate and malntam all portions of the Project during its useful life and in compliance with this Contract,the Grant Agreement, and all applicable state and federal laws,rules and regulations I'he Parties to this C'ontraat understand and agree that this covenant shall surcive the expiration or let mutation of this Contract. The Panles further understand and agree that this covenant Is for the benefit of SAWPA and DWR and shall be enforeeable(fill led tlte useful life of the Protect facilities. The Patties agree that the useful life of the Plowet facilities is fifty(50)years Goo and after Project completion and the Sub Grantee shall comply with Paragraph 20 of the Grant Agreement. -lie Sub-Chance shad not abandon, substantial Ip discontinue use of;lease,or dispose of the Project,including its construction,orany significant pan or Potion thereof;during the useful life of the Project without SAW PA's and DV,R's prior written approval" SH"I ION 9. ASSIGNMFN"I" Neal e'tlas Contract,nor any duties in obligations under this Contract, nor airs of the Project facilities referenced in this Contract,or ibc Grant Agreement shall be assigned by any Party without the prior written consent of the other pane. Should an a66iggme4 or transfer occur, tsheneser SAl4 PA or the Sub Grantee are named or referred to herein, such reference shall be deemed to Include the succes xii to the powers,duties and functions that are prcacnth vested in SAW PA and the Sub-Grantee,and all Contract and covenants required hereby to be perfomicd by or on behalf of SAu PA and,or the Sub-Grantee shall bind and inure to the benefit of the tespeauve succeu,or, therco£u-lather so expressed or not. SFCI"ION 10 COMPLIANCE W 1111 I AWS AND RLGUI A PIONS l he Sub-Grantec agrees that it shall,at and bares,comply with and require its contractors and nubcrnlltacters to comply with all applicable federal and state laws, ones,regulations and clodchucs. The Suh-Grantee shall comply with, implement, and fulfill all environmental mitigation mcasares applicable to the Project, and which mas otherwise be lactated by this Contract and the Giant Agreement. the California Ilnvironnicntal Quality Act t C'IfQA"),and the State CF,QA Guwlchnes- SFCI ION 1 L ACK\OAi Lh,UCiI Mh:x 7 OE'C REDI'I' SI(i'vAGt RPQLIRI ML[v I S fie Suh-Gtnntcc shall include appropriate acknowledgement of credit to the State. SAWPA and to all cost- sharing partners for their support when promoting the Project or using any data and ior infonnation developed under this Contract. During conatniction and post-construction the Grantee shall install a sign in compliance with Exhibit D of the Grant Agrceniew In addition to the sign tequlrements required under Exhibit 1), the sign shall include the One Water One AA/etershcd logo(tit be provided b} SAlb'P.A), 4 2015 iaNIM ImpiomentaUnn Contract November 2016 Dimare it it constructed.the Suk(Winve shad provide We draft design layout of the sign to SAWPA Al approval.The SANCam-nee 50 not SAWPA that the sign has been ercoul by providing Gem with a site will want the vur location noted and a photograph of the sam, SECTION It C(AS I RUCTION ACI IV]I 11SANDNO I IFICATIO\1 "I-he StdrGranur shall minnednardy nod, SAWPA in writing at- (1) Any substmaral charge in the were. budget tweak enhanced of the Prow IM- 50- Wamec agrees that no wbumaral chane in the scope of the Protect may be undenaken unnl wrown raince of the proposed change has been provided to SAWPA,end SAV,PA and DW R hire given "own approval On such a mianyan (21 Any hall w or media event Intent;aw he the accomplishments and or man lit s of this Chant Alamenrull and provide We oNinnernity for sawratman;and participation. FAMAirarme must read S VU PA at ]cast treenty (20) calendar day*prow to the c%car, (1) Unscheduled uwaltual of all major eonstruetfon myrit on the Prooln %hue such cannaawn of nark N expected to or chun aninme: Or a pawned A dfi PM calendar days a naere. (4) Any circumstance, combination ofurcumnancie,.or Condition Watch is expected It,delay pivica completion for a period of ninety (90)calendar days or more beyond the maid annealed date of completion of the Protect pun rouml provided R, SAyk IIA, and (5) (Onapenitar of comularion of the Project and pun adc SA A,PA and 11111 the opporturny, it, lowitureac in the Inspection Sub-Granecc inner notify SAWPA to least Unmity (20) calendar daps prior if, Sam mmincental SLCI'ION 13. PAYS11 N 1 01 PROJECT 00,1 S BYSUB GRAN I I I Ile Sub4hanwr shut fritnide ha and make proamm Rw all Preout coos Al] coats and payincus For We Project shall be paid by the Sub4inmee promptly will in craintikenes; "A A M§wAk laws. S SECTION 14, WI I HIIOI DIN(l OF ORAN I DISBURSLVIFN IS SAWPA may e ithhold all car any national of the green WG& prodded Or Y IN Comma in We want that: (1) 1 he Sub w(Armcc has notated.or threatens to notate, any term, on"munn,conaidniva, or commitnern of As Contract: (2) Ile Sub-Grantee 05 in narrate reasonable progress rouald completion of the Project; or. Q DWR m"Ic, Section 13 or%own 14 M the (Rant Agiverawn SECTION 15, INVOICING (A) Incomes ARM be completed on a Slawpro"flud invoice forte and slash rwu the following sooner inquirtautant, (1) Invoices "last entreat the date ofthe Intowe, the(line period tuccum by the iloosce"nal We total amemml &]a 201S IRWM implementation Contract November 2016 (2) invoices must be itcno2ed.The amount claimed for salaries ,ages Consultant fees nmst include It calculation formula(i.a hours or days worked times the hourly or daily rate equals The total amount claimed). Refer to Attachment C. (3) fach invoice steal I dealt) delineate those costs claimed for reimbumcnand from the State's grant amount( 'Grant Amount") and those costs that represent the Sub4dantce's cost share ost share-)as applicable. State funding cannot be used for Cost Share.Sufficient evidence ofihe costs (S_c receipts, copies ofchecks, inuesheets) reflecting the Grain Amount and Cost Share must be included in the invoice. (4) ]'lie total Gran[Amount and Cost Share to be documented thraueh invoicing is provided Ili the Grant Agreement.Additional cost share ("Additional C'osi Share") as provided ]n the Grant Agreement does not need to be Irefuted In invoicing. (11) Invoices also shall include the followln, information. (1) Costs incurred for work performed in implementing the Project during the period identified In the particular invoice. (2) Costs incurred for any interests In real property(]slid or easements)that have been necessarily acquired for the Project doting the period identified in the particular invoice for the construction, operation, or maimenaice ofthe project. (3) Appropriate receipts and documentation that show the total oudays for the Grant Antonin and Cost Share. Receipts and documentation do not need to be pro,tiled for Additional Cost Share. SLC IION 16. QI,AR I CR[_Y PROGRI SS REPQR'I'S Quarterly Progress Reports shall he completed using the templates provided Ili Attachment H. Quarterly Progress Reports shall provide a brief description of the work performed under all funding caicgorlcs(Grant Ainotua,Cost Share and Additional Cost share).activities,milestones achieved,and any accomph,lunents as well as any problems encountered in the pa-lonnance of the Project.The first Quarterly Progress Report shall cover the period bchveen,lanuarc 1,2011 and March 31.2017, and be submitted no later than May 31,2017 ro SAW PA,with futwe Progrew Reports covering three month reporting perod,. fach Quarterly Pitlemw Report shall be delivered to SAA'PA Is nine sixty(60)calendar days after the close of the reporting fecrod. Quarteriv Progress Reports are,rrquned until the Project Closeout 17oaunenlabon is reeenad and sm m "ed to Db R. SF,C"I ION 17. R1 ( ORDS ANT) RLPORTS (A) 4vithout limitation on the requirement that Project accounts be nstimonned in aceordance with gencrally accepted government accounting standards, the Sub-Grantee shall comply with the records and reporting requn-enients imposed by the(stain Agreement, and shall also (1) Estah]]sh an official Project file that documents all sr mificant actions relative to the Project, 12) Establish separate accounts that adequately and accurately itemize and describes it][ amounts received and expended on the Project, nwhiding all grant finds received under this CmlloleC 6 2015 IRWM implementda,l Contract November 2016 0) 1 slablish Separate accounts that adequately and accurately pumices and dereribro,all income reesoved silirch is attribluablo to the Project, sIteelfically including art, ..,comix attributable to talent funds dobillecd under this Contract; (4) kcalihsh an accounting system that adequately red amiralchy itemizes and lberrilizs final total casts of the Project, including both ifirrist and maltreat costs; (5) Cstablish such accounts and inaualim such records its may be necessary for the Stiff— DWR and S y%VPA to fulfill federal rejusulule, rechurcincrus. including any and all reporting riourrionciv, under federal tax sarrujolo,or regulations: will (6) If Ponce Account is used by , the Sub-Grantee for any phase of die Project, establish air account that adequately and accurately thom/cs and&xisibics all employee hours, and i,lsunrrhul larks charged to the Project per employee. B) The Sub-Gtang:e quill acquire all project conurarrors and subconfracmix to maintain books, recourds, and other noperell rcliul,c to the Project or accordance With generally accepted accounting standards. and 4, require that such contractors and subcontractors retain such earlier, records, and other ulaccrial for it fulnulluill(it three (3)years after final pa%nacm under fill, Grant Aluccorcill The Sub-Gratuce shall nxiLare that such buoks, freord, and other nevenal shall be subject,at all reasonable(miles, lo inspection, copying, and audit by SAWlyly, MVR, the State ofCaltharnia of their asollorlecti repre,cipall,es (C) "I lie Sub Grantee shall maintain if,book, record,and labor nesunial concerning the Project in acrimbutec with amaoralh, accepted Ixoscnlmlull accounting standard, and a, required by the Great Agreement. (D) All dircumere,raptured or acquroled to Ile fainxiod to SAWS shall Ile sulunmed clecuromea It an the hoth the napNe runner pe-a Microsoft Word, Mero,oti [ xcci.etc)and PDF All documents slap he public doinaut or the property of SAWPA once oulair(hof (F) The Sub-Grantee agrees a,expeditiously pim file,during work on the Priam and for three(3) )cars after final payment under this tinaril equeement, such ilcuorl,,,data. ingornagusn and certifications its nuit be ouurofaibhp required by SAV,PA, DWR the State of California.or their asulcuriorld Such shicument,and inforroation shall be puts ahol an clecemnic formal. SF( T)ON 18 PROJf-C1 RIA 11 V, AND I is Al I A I ION :1 11 [\At hil POR I S AND At ) (A) SAV,PA our, perorin it Project lux col or raheresse loalutice the Project to cleternane compliance"ith the colarm clocumeral at any little or ff qucsflons about the proper use or inanalumilop of tire funds arise. SAW PA nice reek, or oaluace the contractor or vendor for compliance with the faults slid conditions of the contract document -Ilse protest rioaor and c%aluturrin may oc,patterned he SAWPA or may he clauracosd Is,a rc,j...amble third lems Any findurgi,and rccommendaircue,of the i',luccl uc,unt, and c%aluafion shall be addressed by the Suh-Grantee o than sixi'8 (60)calendar daistribe dale such f indfngs alai aauamcndni isms rim prnvidcd to the and before the next Hoolcc1, told his SAW PA- (13) At least fifteen (15) calendar daps prior to sulams,ron of fits final project m%lacc. Sub-Grantee shall pro%site SAW PA file Disposition of I usupturip per Lxhibit 1)of the Omni Agreement 201,IRWW impicmenratlon(c,e,,,t November 2016 (C) In addition to the documents into deliverables required to be provided by the(train Agreement. within seventy-five(75)calendar dogs ys after completion er completion ofPopect the Sub-Grantee shalt poltole to SAWPA it brief Project Completion Report 'the final Project Completion Report slid]] include, at a minimum the information required in Exhibit G ol'the Grant Agreement, The final Project Completion Report strap be accompanied by such other financed orna mutton as may be inquired by SAWPA or DWR to verify Sub-Grantee entitlement to craw fiords, to assure program integrity, and to comply with any federal or taino requirements A dub authorized representative of the Sub-6rounle shall earthy the Project Completion Report at,iculecl- (D) SAWPA may call force audit of financial infonniount relative to the Project, where SAWPa, determines that an audit it,desirable to assure program opera jtN or where such an audit becomes ncccs'ary because of federal or elate requirement't Where such an audit is called for, the audit still]] be performed by a Carolled public Accountant independent of the Sub-Grantee and In the colt of the Sub., -6ranlec I lie audit shall be in the form required by SAWPA SLCJ ION 19, PROM"I CLOSE'OUTDOCI IVIFN I A I ION' I o ensure that that the project is closed out in a manner that provides trainable file for SAWPA. Sub- Grantee shall follos, a close-out procedure that includes payment of all subcontracts,completion of A punch list,.defects correction.sat ,faction of car ranty or announce issue,,and any other requirements for the completion of the scope of work. Such close-out procedures shall include those procedure,contained in the (,rare Agrccnunh or otherwise required be SAWPA and DWR. SECT-]ON 211, POS F-PLRI ORMANCL REPORTS FS Post-Pertormance Reports as described in Exhibit G of the(irare Agreement shall be submitted to SAWPA Within seventy-five(75)calendar daps after the first operational year of the Project has elapsed. This record keeping and reporting process shall be repeated aturi for a lood often (10))ears after tile completed Yroieet begins operation. The format of the Post Performance Report is outlined in both the Project Completion Report Seattle 19 (f);ned in Ftilabit G of the Grant Agreement The Parties to her, Contract understand and agree,that this covenant shall servile the expiration or termination ofthis Contract elifle not to exceed the Yost-Performance Reporting period. SE( TIO.", 21 MONFIORIN6 RLQUIKIAII-Nirly, Not used SECTION 22. 1 FRMINA I ION, IMMI DLA:FKRFPAYMFN'F, IN I FIRLST (A) SAWPA may renoulant this Contract at any little prior to Completion of the llrolccn for ,no- Orall(CQ'S violation ofany provision of this Contract upon critten notice by SAWPA of the violation and failure ot'Sub-Grantee to conic into COUTIP11011CC within it rainalatJ31C time it,established by SAWPA. (B) In the event of such torrent the Sub-Oraluce agrees, upon demand, to immediately repay to SAWPA an terearb equal to the turecon of giant frodi,ifisloinud to the eitib-Otainec prior it, such llemnauion. In the event of termination, prejudgment interest shall aCCrUW On all earoullut,due front he thee that notice of termination is loaded ill the Sub-Gounce it,the date offidl repayment by the Suld 4yranice 2015 name Impiemeniation Corn,o Noo,,ah,,2016 W) TA% PA may Icarimmere to Commu should DT R terminate SAT PA as program numoor or immune favichnig Or this Contract or the Proloor or should 1W,IS tumnome in; roolmird ligne...art l%ahSAWPAon into I`rvy= Upon such DWR<mwdwnnmwOmSA%TA shall nmhc noble t(, S54hornme for any damages.Colors or expenses lesuhme from such wommanson A such l nomasiat termination nemin, Arm SAWPAV vichason of 6num youtnern that r;nor ar"A by Su b-Grantee, Sub-Grantee QW1 no be required to repay toSAWPA any of Me grant funds Tanind for the project. SYCI ION 23. FAMA01 S FOR BREACH 1011 CI INO l AX FXEMPI SFA I US A the emna that any Amman of any of the pro,mumis of this Comma or other=win by the Sulf0ramm WWI Moan in we All""In;CWMN notus for any blind,mr 1f such breach Mal result in all obligation on the pan of the SAWPA to reimburse the federal gin-emmem by iumn of any arbitrage profits. be Sub4imnwe WWI ununamanAy reimburse SAWPA and car DWR in an alumina Nut to alm, damages fund by or loss incurred by he SAW:due to such much. SLCFION 24. ARIA TRAI ION Any dispute whidi man arise under this{'murder by and Acilswil SAATA and be Taill-Grionce, inducting rite Sub-Grantee's subeaniraexss. 3abnrers.and suppliers. shall be submitted to binding arbitration. The arbitrator shall AcdAQ each and nay dispute in accordance with the has of the State of California. and all other applicable Unless the Panics stipulate m smiting in the wramo, prior to Are implantmen of the aritimmm all cliquan shelf Art be,ulummod to non-binding nialmom SECFION' 25, (Ot,'FS And)Al I ORNPr PI In Are nwit of aulnumom or Manown bureau the parties hanal arising from this Craved. " is socal that be pi-vilmn,party shill be eroded to munn reasonable costs and immmey Re, Mr!WS 26, WASTR Any, %mwi Many nou;ol-ohlywis trader this Contractor tho(mom Agmemerm ball be in aroma and signed by the Pane rnaktne such sraSrer.duct approved by SAWPA and lire DW R. SECHON 27, AME'N'LiMEN I This Commul may be amended at any time by remain written tuarmont of the Parties. SLC['[ON* 2K SATTA RFVW%I, SL'B-ORA,\FEF AS INDEPTNEFsa-I CON I RAC FOR Q) The Parran agree that late" or approval M the Pnipw or Flow pins and spudicamns by SAW PA n for allnunwrove and ewphl"y purposes only and hear ino online the Sub-Granme of ainceponslility to properly plan, design, construct, operam,and maintain the Mljjea As between SAUTA and Is the StAKramen agrees that A has Wide responlabrin) Aw frontier planning, design, emnansCtoln,operation,and maintenance of the Project. (B) The Sub Granteem an independent andrienor a,citi,owly responsible for the design, conmiuction, opulamin and maintenance of the Wroafic minut funded by this Owma and to he SiNoramee is not acting as SAT Pal agent, nor is SA%TA acting its an agent of the Sub-6runce ous IRWM implementation Contract Novrrnbrr)OA6 SEC)J ON 29. INDLM NIFICAI'ION (A) the Sub-Grantee shall defend, indemnify and bald harmless SAW PA and DWR and their directors, comimssloners, officers,employees. agents and assigns tcollcetively the"Indemnified Panics-) against any and all losses claims. damages or habdntes,jobu or several,uscludine a¢orneys' Ices and expenses incurred in connection therewith, to which such Indemnified Parties may become liable in connection with or arising Coal this Contract, and the transactions, funding and construction "divines contemplated by this('(,hit act Sub-Grantee shall reimburse Indemnified Panne,for any legal or other expenses incurred by it in connection with mi estigatma any claims against It and defending eny actions, insofar as such losses,. claims,damages, liabilities or actions arise out of or related to this Contract, and the transactions. fendine and construction activities contemplated by this Contract Sub-Grantee shall indemnify and save the Indemnified Partics harmless from and against any claims, lasses, damages,attorneys' fees and expenses arising treat any and all contracts,contractors, subcontractors, suppliers, laborers, and any other person,. entity rn corporation furnishing or supplying inch wri,wes, materials or supplies to connection with Sub- Grantce's Project funded. in part b} this Contract Sub-Grantee shall indemnify and save Indemnified Patties harmless from any and all clauns, losses, damages,amrne}s' fees and expenses that may arise Bon any breach or default by Sub-Grantee In the performance of its oblSganons under this Contract, or any act of negligence by tire Sub-Grantee e or any of its agents,contractors, subcontractors,servants, employees or licensees concerning the subject matter of this Contract or the Project Sub-Grantee shall indemnify and hold the Indeminfied Parties harmless loan any and all elatms, losses, damages, abome) ' fees and expenses arising rant of the cmnpletion of the Project or the authorization of payment of Project Costs to or by the Sub-Chance. No indemnification is required under this Section for clams. loons or damages arising out of the sole and exclusive misconduct or negligence under thi,Comoro by SAWPAA M) 'I he Sub-Gramcc understands and agrees that it has complied and will oomph a¢h CPQA and the State CI QA Guidelhncs for the project which Is the subject matter of this Contract. Sub Grantee understand,and agrees that it is ultimately and solely responsible, as the lend agency, for compliance with C'LQA and any fruit gati<m measures required fro the Project. The Sub-Grantee herehy agrees to indemnify, defend and hold har nle,s SA W PA and the DWR from any and all claims or actions related to fill, Project that may be made by any third part,or public agency allegSm n among other things-, violation, (if CLQA or the State CI QA(ondelines- (C) In addbton to complying with the nouvance requirements contained in the Grant Agreement, including Exhibit 1) of that Agreement,the Sub-Grantee shall ensure that adequate insurance coverage is pmafded by Sub-Gramee and/or its contractors and subcomnnetois on the Project handed, in part, by do, Contract. Such insurance shall include adequate coverage for comprehensive comnicneial ganeral liability, business auto liability, workers compensation liability, professional and Curtis and ontisslons le both, property insurance, including all builders risk insurance. Such insurance coverage shall, at it minimunn, insure against injuries to third parties,damage to properly owned by third parties, physical damage to the Project and all related facilities, their of budding materials and supplies mended for the Project, delays in Project completion, delays In Project Completion due to strikes and governmental actions,liquidated damages, employee injuries and workoelated illnesses, design ermns resulting in increased project costs, enaha nnimial damage caused by construction acm tons related to the Project,and nonperformance by the contractors and subcontractors. Such insurance coverages shall be provided by admitted insurance companies authorvad to he business in the State of( ahronia,and with a minommn '*Fnst's Insurance Guide' rating of`AMP 10 2015 IRW M Imptaurnei:c a Conine November 2016 S'ECI ION 30, PROWC'7 AND TNT ORMAl ION ACCESS "I he Sub-Ga rmc agrees to ensure that S.AWPA, UIYR, or any authurirec! mpresent "w thereof, shall have masraraWc access to the Project site at all reasonable times during Project consinictlmt,and 14to flar for the useful life of the Prolwi. SITC'I ION 3I, OPINIONS AND DI I PITMINAHONS W hem the tens on his contract pismde for action "Mr:basal upon die opinion,mdpmnt. approval raw%, or diuri natlnn of either party henato.such terns zee not attended to be and shall never be construed eu pcnintang such opinion, lodgment,appttwal, re,icw,or detc iania6on to he arbib'ary and capricious. IN WI VNESS TIIFRFOF,tlue parse,have executed this Contract on the later date set forth below, SANTA ANA WATERSHED PROJECT AUPIIORI'PY -) / TWO ° N . C . _ ass •Ca d, osive I a M1lanaecu ORANGE V ON IES'IRICT Nutt-Crantec � }}}}PP Dated 1�� `~ 1! (p 1➢y C'ha¢ 3oaVd of Dlrcctors — r � , Dated I All IT 131 Kell A. I_efr C crk of the Nod 1 Appeared as to Real � Da J I, Dated 1�i`r tt7' Yt'� '1, 1 +�— _ Hilval Cy ifil. Unetel Cbunvcl GRANT AGREEMENT BETWEEN THE STATE OF CALIFORNIA (DEPARTMENT OF WATER RESOURCES) AND SANTA ANA WATERSHED PROJECT AUTHORITY AGREEMENT NUMBER 460D0I 1515 2015 PROPOSITION 84 INTEGRATED REGIONAL WATER MANAGEMENT(IRWM) IMPLEMENTATION GRANT CALIFORNIA PUBLIC RESOURCES CODE§7502E ET SEQ. THIS GRANT AGREEMENT is entered Into by and between the Department of Water Resources of the State of California, herein referred to as fine"State"or "DW R"and the Santa Ana Watershed Project Authority, a public agency in the Counties of Los Angeles, Orange, Riverside, and Son Bernardino, State of California, duly organized, existing, and acting pursuant to the laws thereof,herein referred to as the"Grantee",which parties do hereby agree as follows' 1. PURPOSE State shall provide funding from the Safe Drinking Water, Water Quality and Supply, Flood Control, River and Coastal Protection Bond Act of 2006 to Grantee to assist in financing projects associated with the One Water One Watershed 2.0 Plan pursuant to Chapter 8 (commencing with §79560) of Division 26.5 of the California Water Code (CWC), hereinafter collectively referred to as"IRW'M Program,' 2, TERM OF GRANT AGREEMENT The form of this Grant Agreement begins on the date this Grant Agreement is executed by Stare,and terminates on December 31, 2021,or when all of the Parties' obligations under this Grant Agreement are fully satisfied,whichever occurs earlier. Execution date is the date the State signs this Grant Agreement, 3. GRANT AMOUNT The maximum amount payable by the State under this Grant Agreement shall not exceed $64,267,686. 4. GRANTEF�QST SHARE Grantee agrees to fund the difference between the Total Project Cost and the Grant Amount (amount specified in Paragraph 3), Grantee Cost Share consists of Funding Match and Additional Cost Share,as documented in Exhibit B (Budget). Additional Cost Share will not be reviewed by the State for Invoicing purposes, however,the Grantee is required to maintain all financial records associated with the project in accordance with Exhibit I (Stale Audit Document Requirements and Funding Match Guidelines for Grantees). 5. FINDING MATCH. Grantee is required to provide a Funding Match (non-State funds) of not less than 25 percent of the Grand Total of all the total project costs unless a Disadvantaged Community project waiver is granted.Grantee agrees to provide a Funding Match for the amount as documented in Exhibit B (Budget),and may include expenses directly related to Exhibit A (Work Plan) after January 1,2011. 6. GRANTEE'S RESPONSIBILITY Grantee and its representatives shall: a) Faithfully and expeditiously perform or cause to be performed all project work as described in Exhibit A (Work Plan) and in accordance with Exhibit B (Budget) and Exhibit C (Schedule}. of Accept and agree to comply with all terms, provisions,conditions, and written commitments of this Grant Agreement,including all incorporated documents,and to fulfill all assurances,declarations, representations, and statements made by Grantee in the application,documents, amendments, and communications filed in support of its request for Safe Drinking Water,Water G itty and Supply. Flood Control. River and Coastal Protection Bond Act at 260E financing. c) Comply with all applicable California Taws and regulations. ( ) Implement the Projects to accordance with applicable provisions of the low. AT Fulfill its obligations under the Grant Agreement, and be responsible for the performance of the projects. 7. LOCAL PROJECT$PQN2gR'S RESPONSIBILITY Grantee shall assign Local Project Sponsors to act on behalf of Grantee for the purposes of individual project management,oversight, compliance, and operations and maintenance. Local Project Sponsors shall be assigned in accordance with the participating agencies identified in the 2015 One Water Watershed Program grant application. Exhibit F identifies Local Project Sponsors.Local Project Sponsors shall also act on behalf of Grantee in the fulfillment of Grantee respssmroldrssx where specifically specified in this Grant Agreement. 8. BASICONDITTQNS State shall have no obligation to disburse money for projects under this Grant Agreement until Grantee has satisfied the following conditions (if applicable): f;1.wA,,v,,,,1 Ns.4601 yvy,2,v54 a) Grantee and Local Project Sponsors demonstrate the availability of sufficient funds to complete each project by submitting the most recent 3 years of audited financial statements and submitting all Audited Financial Statement Summary for each Local Project Sponsor. bl Grantee must demonstrate compliance with the groundwater compliance options set forth on pages I A and 15 of life BWN4 Program Guidelines, dated May 2015, of Grantee submits delfwartake as Specified in Paragraph 19 of this Grant Agreement and in Exhibit A all Prior to the, commencement of construction or implementation activities. Grantee shall submit the lot owing to the State for each project I I Final plans and specifications certified by a California Registered Professional (Civil Engineer or Geologist,as appropriate) for each of the approved projects as listed in Exhibit A of this Grant Agreement 2) Environmental Documentation: it Grantee submits to the State all applicable environmental permits, if) Documents that satisfy the CEQA process are received by the State, fill State has completed its CEQA compliance review as a Responsible Agency, and iv) Grantee receives written concurrence tram the State of Lead Agency's CEQA documents and State notice of verification of environmental permit submittal State's concurrence of Lead Agency's CEQA documents is fully discretionary and shall constitute a condition precedent to any work (i.e., construction of implementation activities) for which it is required. Once COCA documentation has been completed, State will consider The environmental documents and decide whether to continue to land the projects of to require changes, alterations or other mitigation. Grantee must also demonstrate that it has complied With all applicable requirements of the National Environmental Policy Act by submitting copies of any environmental documents, including environmental impact statements. Finding or No Significant! Impact, and mitigation monitoring programs as may be required prior to beginning constructionfimplementation, 3) A monitoring plan as secured by Paragraph 21, "Project Monitoring Plan Requirements." Y DISBURSEMENT OF FUNDS.State will disburse to Grantee the amount approved,subject to the availability of funds through normal State processes. Notwithstanding any other provision of this Grant Agreement, no disbursement shall be required at any time or in any manner which is in violation of, Win conflict win, federal or state laws, rules, or regulations, of which may require any rebates to the federal government,or any loss of tax-free status on state bonds, pursuant to any federal statute or regulation. 10 ELIGIBLE PROJECT COST, Grantee shall apply State funds received only to Eligible Project Costs in accordance with applicable provisions of the low and Exhibit B.Eligible project costs include the reasonable costs of dudess, engineering, design,land and easement acquisition, legal fees,preparation of environmental documentation environmental mitigations, monitoring, and project construction. Reasonable administrative expenses may be included as Total Project Costs and vall depend on The complexity of the project preparation, planning,coordination, construction.acquisitions, and implementation Reimbursable administrative expenses are the necessary cods,riciderstally but directly related to the projects including the pahch.of overhead and administrative expenses that are directly related to the projects included in this Grant Agreement in accordance with the standard accounting practices of the Grantee.Work performed on The projects after January 17, 2014,shall be eligible for reimbursement. Costs that are nor eligible for reimbursement include, but are not limited to the following items a) Costs, other than those noted above,Incurred prior to the award date of the sscrih b) Operation and maintenance costs, including post construction performance and monitoring costs c) Purchase of equipment that is not an integral part of st project of Establishing a reserve fund a) Purchase of water supply. I) monitoring and assessment costs for efforts required after project construction is complete Groat Ag,svmewA, 46giffuliI5 Test,3 os'34 9) Replacement of existing funding sources for ongoing programs. H) Travel and per diem costs (per diem includes subsistence and differ related costs). I) Support of existing agency requirements and mandates (e.g., punitive regulatory agency requirement) j) Purchase of lard in excess of the minimum required acreage necessary to operate as an integral part of a project, as set forth and detailed by engineering and feasibility studies. k) Payment of principal or interest of existing indebtedness or any interest payments unless the debt is incurred after execution of this Grant Agreement, the State agrees in writing to the eligibility of the costs for reimbursement before the debt is incurred, and the purposes for which the debt is incurred are otherwise eligible costs However, this will only be allowed as Grantee Cost Share (i.e., Funding Match). 1) Overhead not directly related to project costs, 1, METHOD OF PAYMENT. a) Reimbursement-Submit a copy of invoice for costs incurred and supporting documentation to the DWR Project Manager via Grant Review and Tracking System (GRsmTE). Additionally, the original invoice form with signature and date (in ink) of Grantee's Project Representative, as indicated on page 11 of this Grant Agreement, must be sent to the DWR Project Manager far approval. Invoices submitted via GROHTE shall include the following information: I) Costs incurred for work performed in implementing the projects) during the period identified in the particular invoice. 2) Costs incurred for any interests in real property (land or easements) that Have been necisconly acquired for the project(s) during the period identified in the particular invoice for the implementation of a project 3) Invoices shall be submitted on terms provided by State and shall meet the following format requirements: I) Invoices must contain mrs date of the invoice, the time period covered by the invoice, and the total amount due, it) Invoices must be itemized based on the categories (i,e- tasks) specified in Exhibit g The amount claimed for saloneowargesoconsultaint fees must include a calculation formula (i.e,, hours or days worked times the hourly or daily tote = the total amount claimed), III) Sufficient evidence (e.g.receipts, copies of checks,time sheets) as determined by the Slate must be provided for all costs included in the invoice, Additional Cost Share shall be accounted for separately in the progress reports, iv) DWR Project Manager will notify Grantee, in a timely mother, when, upon review of an invoice the State determines that any portion of portions of the costs claimed are not eligible costs or are not supported by documentation of receipts acceptable to State Grantee may, within thirty (30) calendar days of the date of receipt of such notice, submit additional documentation to State to cure such deficlencyted. After the disbursement requirements in Paragraph 8 -yaoc Conditions" are met, State will disburse the whole or portions of State funding to Grantee, following receipt from Grantee via O.S. mail at Express mail delivery of a wet signature' invoice for costs incurred, including Cost Share, and timely Quarterly Progress Reports as required by Paragraph le Submission of Reports,' Payment will be made no more frequently than monthly, in arrears, upon receipt of an invoice bearing the Grant Agreement number, Hj Advanced Payment-Wale,Code Is 10551 authorizes advance payment by State for projects which are sponsored by a nonprofit organization; a disadvantaged Community (DAC): of the proponent of a project that benefits a DAC, it these projects are awarded less than $1 000,000 in grant funds, the project proponent may receive an advanced payment of 50%of the grant award the remaining 50% of the grout award will be reimbursed in arrears, within 90 calendar days of execution of the Grant Agreement, the Grantee shall provide Seek an Advanced Payment Request the Advanced Payrai Request must contain the following 1) Documentation demonstrating that each Local Protect Sponsor was notified about their eligibility to receive an advanced payment and a response from Vie Local Project Sponsor stating whether it wishes to receive the advanced payment 01 not. firma A,1,11l,11,V, 46001 Page 4 of 54 2; If a local Project Sponsor is requesting the advanced payment, the request must also include it A finding plan which shows how the advanced funds will be expended within 18 months of this Grant Agreement's execution, (i.e., for what, how much, and when) li) A discussion of Ifer Local Project Sjgomrsr s financial capacity to complete the project once the advance funds have been expended. 3) it an Local Project Sponsor is requesting advanced payment, Grantee shall also submit a single Advance Payment invoice, containing the request for each qualified project, to the DWR Project Manager with signature and date (in ink) of Grantee's Project Representative,as indicated or page 11 of this Agreement, The Grantee shall be responsible for the timely distribution of the advanced funds to the individual Local Project Sponsors Within 60 calendar days of receiving the Advanced Payment invoice and subject to the availability of funds State will authorize payment of the advanced funds sought of 50%of the giant award for the qualified project(s). The Advance Payment Invoice shall be submitted on 'arms provided by State and shall meet the following format requirements: I I Invoice must coal the date of the invoice, the law period covered by the invoice,and the lod, amount due, 2) Invoice must be itemized based on the categories (t.e., tasks) specified in Exhibit El 3) DWR Protect Manager will notify Grantee, in a timely manner,when upon review of an Advance Payment Invoice, the, State determines that any portion or cautious of the costs claimed are not eligible costs. Grantee may,will flisty (30) Calendar days of the date of receipt of Such no!ice submit positional documentation to cure such deficei-ICY(im). After the disbursement requirements in Paragraph 8 "Basic Conditions" (8d) and 8b) only) are mef, State will disburse the whole or portions of State funding to Grantee following receipt from Grantee via US mail or Express mat delivery of a 'wet signature" invoice for costs incurred, including Cost Share, and timely Progress Reports as required by Paragraph 19 "Submission of Reports," Or a quarterly basis, the, Grantee will submit an Accountability Report to DWR that demonstrates how actual expenditures compare with the scheduled budget. The Accountability Report shall include the following information: An itemization of how advanced funds have been expended to date (Expenditure Summary) including documentation that supports the expenditures (e.g contractor invoices, receipts, personnel hours, etc.) Invoices must be itemized based on the categories (i.e.. tasks) specified in Exhibit 3. 21 A funding plan which snows how the remaining advanced funds will be expended, 3; Documentation that the funds were placed in a non-interest bearing account, including the dates of deposits and withdrawals from that occourfl, DWR Project Manager will notify Grantee, in a timely manner, when, upon review of the Expenditure Summary, the Slate determines that any portion or particle of the expenditures clamed are not eligible costs.Grantee may,within thirty (30) calendar days of the date of receipt of such notice,submit additional documentation to cure such If costs are not consistent with the tasks in Palmas B, the State will reject the claim and remove them from the Expenditure Summary. Gn . Grantee has ex nded ail advanced funds titan the method f a I will revert to the no any hemaininic requirements�qfPm. rch 8 12, REPAYMENT OF ADVANCES.State troy demand repayment from Grantee of all or any portion of the advanced State funding along with interest of the California general obligation hand interest rate at the time the State notifies the Grantee,as directed by State and take any other action that it Seems necessary to protect its interests for the following conditions a) A project is not being Implemented in accordance with the provisions of this Grant Agreement. h) Grantee has failed in any other respect to carninly with the provisions of this Grant Agreement and if Grantee does not remedy any such failure to State's satisfaction. Repayment an-,ouriz may also include Guus, 4ginveos No Across 1515 Pope 5 of 54 c) Advance funds which have not been expended within 18 months of the Grant Agreement's execution by file Local Project Sponsor, of Actual costs incurred are not consistent with the Exhibit A (Work Plan) activities, not supported, or are ineligible, e) At the completion of the project, the funds have not been expended. for conditions I 2cj and 12d), repayment may consist of deducting the amount from future reimbursement invoices. State may consider Grantee's refusal to repay the requested advanced amount a substantial breach of this Grant Agreement subject to the default provisions in Paragraph 14, "Default Provisions,*' It State notifies Grantee of its decision to demand repayment or withhold the entire funding amount from Grantee pursuant to this paragraph this Grant Agreement shall terminate upon receipt of such notice by Grantee and the State shot!no longer be required to provide funds under this Grant Agreement and the Grant Agreement shall no longer be binding on either party. 13, WITHHOLDING OF DISBURSEMENTS BY STATE It State determines that a project is not being implementedw accordance with the provisions of this Grant Agreement, or that Grantee has failed in any other respect to comply With the provisions of this Grant Agreement,and it Grantee does not remedy any such failure to State's satisfaction,State may withhold from Grantee all at any portion of the State funding and take any other action that it deems necessary to protect its interests,Where a portion of the State funding has been disbursed to the Grantee and Stale notifies Grantee of its decision not to release funds that have been withheld pursuant to Paragraph 14, 11he portion that has been disbursed shall thereafter be repaid immediately with interest of the California general obligation bond interest rate at the time the State notifies the Grantee, as directed by State. Stale may consider Grantee's refusal to repay the requested disbursed amount a contract breach subject to the default provisions in Paragraph 14, "Default Provisions' It State notifies Grantee of its decision to withhold the entire funding amount from Grantee pursuant to this paragraph, this Grant Agreement shall terminate upon receipt of such notice by Grantee and the State shall no longer be required to provide funds under this Grant Agreement and the Grant Agreement shall no longer be binding on either party, 14. DEFAULT PRGwIS1ONS Grantee (and a Local Project Sponsor receiving grant funding through this Grant Agreement) will be in default under this Grant Agreement it any of the following occur: a) Substantial breaches of this Grant Agreement, or any supplement or amendment to it, or any other agreement between Grantee and State evidencing or securing Grantee's obligations of Making any false warranty, representation,or statement with respect to this Grant Agreement or the application filed to obtain this Grant Agreement, of Failure to maintain an adopted losses Plan that meets the requirements contained in Pori 22 of Division 6 of the CWC, commencing with §10530 d) Failure to operate or maintain project(s) in accordance with this Grant Agreement (Paragraph 20) A) Failure to make any remittance required by this Grant Agreement f) Failure to comply with Labor Compliance Program requirements (Paragraph 18) St) Failure to submit timely progress reports Fri Failure to routinely invoice State. i) Failure to mysist any of the requirements set man in Paragraph 15, ' Continuing Efigbility,' Should an event of default occur, State shall provide a notice of default to the Grantee and shall give Grantee at least ter, 110) calendar days to cure the default from the date the notice is sent via first-class mail to file Grantee it the Grantee fails to cure the default within the time prescribed by the State, State may do any of the following of Declare the funding be immediately repaid,with interest at the Califomid Senator obligation bond interest rate at the time the State notifies the Grantee of the default of Terminate any obligation to make future payments to Grantee, c) Terminate the Gran! Agreement 46001 Push,6 of J4 d) Take any other action that it deems necessary to protect its interests In the event State finds it necessary to enforce this provision of this Grant Agreement in the manner provided by low. Grantee agrees to pay all costs incurred by State including, but not limited to,reasonable attorneys fees, legal expenses, and costs, 15. LLLL!S IN�11 - ITY Grantee must meet the following ongoing requiremenip) to remain eligible to receive State funds: a) An urban water supplier that receives grant funds governed by this Grant Agreement shalt: 1) Maintain compliance with the Urban Water Management Planning (UWMP) Act (Water Code IF 10610 At seq.) and Sustainable Water Use and Demand Reduction, Part 2.55 of Division 6 (Water Cade §1060i Urban water Suppliers that submitted AS 1420 compliance Table 2 in the 2015 Implementation Grant Application must submit, until June 30, 2016, either: it List of tasks to implement the best management practices listed in AB 1420 compliance Table 2 and a corresponding schedule and budget or, it! The progress toward the 2015 interim Gallons per Capita per Day (GPCD) pri It not meeting the interim target also include a schedule, financing plan, and budget for achieving the GPCD, as required pursuant to Water Code It 10608.24 By July 1, 2016 all urban water suppliers most submit documentation that demonstrates they are meeting the 2015 interim GPCD target. If nor meeting the interim target,also include a schedule, financing plan, and budget for achieving the GPCD, as required pursuant to Water Code If 10608 24 Starting June 30, 2017, those urban water suppliers that did not meet their 2016 GPCD target must also submit by June 30.annual reports that include a schedule, financing plan, and budget for achieving the GPCD (Water Code §10608 24) 2) Have their 2010 UWMP deemed consistent by Dairy. The 2015 UWMP update must be submitted to DWR by July 1, 2016.It the 2015 UWMP is not submitted to OW by July 1, 2016, funding disbursements 10 the urban water supplier Ads cease until the 2015 UWMFI;s submitted, If the 2015 UWMP is(learned inconsistent by DWR the urban water supplier will be ineligible to receive funding disbursements until the inconsistencies are addressed and DWR deems the UWMP consistent. For more information, visit the following swersete: b) An agricultural water supplier receiving grant funding must. I) Comply with Sustainable Water Use and demand Reduction requirements outlined in Part 255 (commencing with it 10608) of Division 6 of the Water Code Before July 1 2016,submit a schedule, financing plan, and budget for implementation of the efficient water management practices, required pursuant to Water Code§neFteati 2) Have their Agricultural Water Management Plan JAWMP) deemed consistent by DONE The most recent AWMIP update must have been submitted to DWR by December 31, 2015. To maintain eligibility and continue funding disbursements,an agricultural water supply must have their 201 S AWMP deemed consistent by Date on or before October 1, 2016, For more information, visit the following wedete M of Grantees diverting surface water must maintain compliance with diversion reporting requirements as o,fifined in Part 5A of Division 2 of the Water Code. d) Protects with potential groundwater impacts must demonstrate compliance with the groundwater compliance options set forth on pages 14 and 15 of The IRWM Program Guidelines,dated May 2015, a) Project Proponents That have been designated as monitoring entities under the California Statewide Groundwater Elevation Monitoring (CASGEM) Program must maintain reporting compliance, as required by Water Code IF 10920 and the CASGRM Program 16 Grantee shall be responsible for obtaining any and all neurris licenses, and approvals required for performing any work under this Grant Agreement G...a psuer miAso 4660011515 Jugv 7 of 54 including those necessary to perform design,construction, of operation and maintenance of the Projects Grantee shall be responsible for absenting and complying with any applicable federal, state,and local love rules or regulations affecting any such work, specifically those including, but not limited to, environmental, procurement,and safety laws, rules, regulations, and ordinances. Grantee shall provide copies of permits and approvals to State. 17, RELATIONSHIP OF PARTIES. Grantee is solely responsible for design, conelruclion, and operation and maintenance of projects within the work plan. Review or approval of plans,specifications, bid documents, or other construction documents by State is solely for the purpose of proper administration of funds by State and shall not be deemed to relieve of restrict responsibilities of Grantee under this Grant Agreement. 18. LABOR COMPLIANCE Grantee, agrees to comply With all applicable California Labor Code requirements and Standard Condition D.28 in Exhibit D.Grantee must, independently or through a third party, adopt and enforce a Department of Industrial Relations-certified Labor Compliance Program h_CP) meeting the requirements of Labor Code §1771.5 for projects funded by: a) Proposition 84 (Safe Drinking Water, Water Quality and Supply, Flood Control, River and Coastal Protection Bond Act of 2006; Public Resources Code §75075 et seg.) or b) Any other funding source requiring an LCP. At the State's request, Grantee must promptly submit written evidence of Grantee's compliance with the LCP requirements. lq- SUBMISSION OF REPORTS. The submittal and approval of all reports is a requirement for the successful completion of this Grant Agreement. Reports shall meet grourrolly,accepted professional standards for technical reporting and shall be proofread lot content, numerical accuracy, spelling,and grammar prior to submittal to State.If requested, Grantee shall promptly provide any additional Information deemed necessary by State for the approval of reports Reports shall be presented in the formats described in the applicable portion of Exhibit G.The timely submittal of reports is a requirement for initial and continued disbursement of State funds.Submittal and subsequent approval by the State of a Project Completion Report is a requirement for the release of any funds retained for such projects. a) Progress s: Grantee shall submit progress reports on a regular and consistent basis to meet the State's requirement for disbursement of funds. The reporting period shall not exceed one quarter in length.The progress reports shall be sent via e-mail to the State's Project Manager and shall be uploaded into GRamS at the frequency specified in Exhibit C (Schedule) The progress reports shall provide a brief description of the work performed during the reporting period including* Grantee's activities,milestones achieved, any accomplishments, and any problems encountered in the performance of the work under this Agreement of AgAggllltsy Report: Grantee shall submit, on a quarterly basis, an Accountability Report by individual Local Project Sponsor that at a minimum. I) An itemization of how advanced funds have been expended to date (Expenditure Summary), including documentation that supports the expenditures (eC, contractor invoices, receipts, personnel hours, etc.). Invoices must be itemized based on the categories (i.e., tasks) specified in Exhibit B. 2) A funding plan which shows how the remaining advanced funds will be expended 3) Provides an accounting of distributing the advanced funds to the appropriate Local Project Sponsor. 4) Documents that the funds were spent on eligible reimbursable costs, 5) Documentation trial the funds were placed in a non-interest bearing account,including the dates of deposits and withdrawals from that account. ci Wafer Management Status Report:Until June 30, 2016 Grantees shall submit status reports on implementation at siflne,Ass 1421 status or Sryx7-7 water conservation status for the urban water suppliers that submitted an AS 1420 compliance Table 2 in the 2015 Implementation Grant Application. AB 1420 status reports shall be uploaded Into GRamS no later than 30 calendar days after execution of this agreement. SBx7-7 GPCD status tabour shall bevidooded via GRamS no later than June 30, 2016. By G,... An 160,70.�)1)r 1"g,8 q1 S4 July I, 2016 all urban water suppliers must submit an UWMP trial defurcorrates they are meeting the 2015 interim SIjx7-7 GPCD target. If the urban water supplier is not meeting the interim target, then the urban water suppliers must also submit with its UWeAP,a schedule, financing plan, and budget for achieving the GPCD (Water Code §10608.24), Starting June 30, 2017, those urban water suppliers that did not meet their 2015 GPCD target must also submit, by June 30 annual reports that include a schedule, financing plan,and budget for achieving the GPCD ( Water Code §10608.24), Failure to progress on implementation may result in continuing grant eligibility actions under Paragraph 15, before July 1, 2016, all agricultural water suppliers must submit a schedule financing plan, and budget for implementation of the efficient water management practices, required pursuant to Water Code §10608,48 to comply with Sustainable Water Use and Demand Reduction requirements outlined in Port 2.55 (commencing with §1060d3) of Division 6 of the Water Code. of Project Completion Report Grantee shall prepare and submit to State a separate, Project Completion Report for each project included in Exhibit A. Grantee shall submit a Project Completion Report within ninety (90) calendar days of projects completion, Project Completion Report(s) shall include, in part, a drecnplan of actual work done,any changes or amendments to each project, and a final schedule showing actual progress versus planned progress, copies of any final documents or reports generated or utilized during a project The Project Completion Report shall also Include, if applicable, certification of firioi project by a California Registered Professional (Civil Engineer of Geologist, as appropriate), sourcetent with Standard Condition 1).19 in Exhibit D. A DWR "Certification of Project Completion"form will be provided by the Slate e) Grant Completion Re-port. dean completion of all projects included in Exhibit A. Grantee shall submit to State a Grant Completion Report.The Grant Completion Report shall be submitted within ninety (90) calendar days of submitting the Project Completion Report for The final project to be completed under this Grant Agreement.The Grant Completion Report shall include reimbursement status, a brief description of each project completed,and how those projects will further the goals of the IRWAT Plan and identify any changes to the IRWM Plan, as a result at project implementation. Retention for the last project to be completed as part of this Grant Agreement will not be disbursed until the Grant Completion Report is submitted to and approved by the State. Grantee sholl submit Post-Performance Reports. Post-Performance Reports shall be submitted to State within ninety (90) calendar days after the first operational year of a project has elapsed.This record keeping and reporting process shall be repeated annually for a total of 10 years after the completed thojeet(s) begins operation. 20. OPERATION AND MAINTENANCE OF PROJECT. For the useful life of construction and Implementation projects and in consideration of the funding forme by State, Grantee agrees to ensure or cause to be performed the commencement and continued operation of each project, and shall ensure or cause each project to be operated in an efficient and economical manner, shall ensure all repairs,renewals, and replacements necessary to the efficient operation of the some are provided; and shall ensure or cause the some to be. maintained in as good and efficient condition as upon its construction,ordinary and reasonable wear and depreciation excepted. The State shall not be liable for any cost of such maintenance management, or operation.Grantee or their successors may,with the written approval of Slate transfer this responsibility to use, manage, and maintain the property. For purposes of this Grant Agreement, 'useful life" means period during which an asset, property, or activity is expected to be usable for the purpose it was acquired of implemented "operation costs' include direct costs incurred for material and labor needed for operations, utilities,insurance,and similar expenses, and maintenance costs" Include ordinary repairs and replacements of a recurring nature necessary for capital assets and basic 5fincrules and the expenditure of funds necessary to replace or reconstruct capital assets of basic structures. Refusal of Grantee 10 ensure operation and maintenance of the projects in accordance with the provision may,at the option of State be considered a breach of this Grant Agreement and may be treated as default under Paragraph 14, "Default Provisions ' 21 PROJECT MONITORING PLAN REQUIREMENTS Grantee shall develop and submit to State a Project Monitoring Plan that incorporates (1) the Project Performance Monitoring rape requirements outlined in Grant A,,,,v,,rrNv 460001j.515 Sage 9isf 54 the Proposition 84 2015 IRWM Implementation Grout Proposal Solicitation Package (pages 20 and 21), and (2) the guidance provided in Exhibit J, "Project Monitoring Plan Guidance." 22, JWEWIQLMONITQRiNG REQUIREMENTS Grantee shah ensure that all groundwater projects and projects that include groundwater monitoring requirements are consistent with the Cossuncheater Quality Monitoring Act of 2001 (Part 2.76 (commencing with is 10780) of Division 6 of California Water Code) and,where applicable, that projects that affect water quality sholl,rictude a monitoring component that allows the integration of data into Statewide monitoring efforts including where applicable, the Surface Water Ambient Monitoring Program coured out by the State Water Resources Control Board, See Exhibit H (Requirements for Statewide Monitoring and Data Submittal) for web links and information regarding other State monitoring and data reporting requirements. 23, NQTELSEIKINLO€ $tATP. Grantee Shall promptly notify State,in writing, of the following items a) Events of proposed changes that could affect the scope, budget, of work performed under this Grant Agreement, Grantee agrees that no Substantial change in the scope of the projects will be undertaken until written notice of the proposed change has been provided to Slate and State has given written approval for such change Substantial changes generally include changes to the work plan, schedule or term, and budget Eh Any public or toward event ducloong the accomplishments and/or results of this Grant Agreement and provide the opportunity for attendance and participation by Slate's representatives Grantee shall make such notification at least 14 calendar days prior to the event. c) Final inspection of the, completed work or,a project by a California Registered Professional (Civil Engineer or Geologist, as appropriate), in accordance with Standard Condition D,19 in Exhibit D. Grantee shall notify the Slate's Project Manager of the inspection date at least 14 Calendar days prior to the inspection in order to provide Slate the opportunity to participate in the inspection. 24, NOTI , Any notice, demana, request, consent, or approval that either party disal or is required to give to the other party under this Grant Agreement Shall be in writing. Notices moy be transmitted by any of the following means, a) By delivery in person b) By certified U.S.mail return receipt requested, postage prepaid c) By "overnight' delivery service: provided that next-business-day delivery is requested by the Synder. of By electronic means Notices delivered in person will be deemed effective immediately on receipt (at refusal of delivery or receipt) Notices Sent by certified mail will be deemed effective given ten (10) calendar days after the date deposited with the U S, Postal Service Notices Sent by overnight delivery service will be deemed effective one business day after the date deposited with the delivery service Notices sent electronically will be effective on the date of transmission, which is documented in writing. Notices shall be sent to the addresses set forth in Paragraph 26 Either party may, by written notice to the offset, designate a different address that shall be substituted for the one below. 25, PERFORMAN{rE EVA;.UATI Upon completion of this Grant Agreement, Grantee's performance will be evaluated by the State and a cagy of he evaluation will be placed m, Ine State file and a copy sent to the Grantee, �S ��t'tgtPtt � "i:nti t pn+x-"w"$O yLx Cis ry i yY, tyyt .l}` C;i4fFtt ",Pf§ 4&�"0" yius A pH Ct ni€jP 7Y?sG. Rae ytl�>y.t bfJ* �v '='M� 04 g' cf t.ts``t F fcpt � Y :q va< f `trO x.A bn.C9in,i ' r.is'F"rta`•Y.'at` ZG sty �uxf}P i4 ,n f cit r 'ti rot i.f 44n 8 S'- yW t a,i {f M1 rlr.t Gf? � 2' - r T1- xP ij< sftF „pt " F toLiGv.F yam. �F2Y t i �'e 5fd i': 54d t~ tf •a e&'�'' t p ,c-s f•�.1� p,.,c� . F <{LP.£ae hY+�.r!jjy.CY% y.Y n C.. £ vo t� .�n CF hg pt#;...• z-cY- ��ww o vGSfx {lt 3`"u.� N FXxt4N�P qK Y..1£' {Y4 1S.i ' x Td]'r Grrsat Agreement Nn.4600011515 Page 11 of 54 IN WITNESS WHEREOF, the padres hereto have executed this Grant Agreement. STATE OF CALIFORNIA Santa Ana Watershed P oject AUthority DEP N SOURCES AuHiner es Ca t inooa Cel DlvtStan of Integrated Management General Manager Date---._.. Date__.. -� 1- q- Approved as to Legal Form and Sufficiency All Brewer, AssistantCounsel Office of Chief Counsel Date !J l t_-.__- Graw lg,,.on so, 466001151i Pagr 12 o 54 Exroars A WORK PheN The Proposition 842015 IRWM Implementation Grant agreement provides funding for four projects located within the Santa Ana eased Region PROJECT 1:GRANT AGREEMENT ADMINISTRATION IMPLEMENTING AGENCY:Santa Ana Watershed Project Authority(SAWPA) PROJECT DESCRIPTION The Regional Water Management Group, authorized Santa Ana Watershed Project Authority {SAWPA)to act as the applicant and the grant manager for the Proposition 84 2015 IRWM Implementation Grant, SAWPA will administer these funds and respond to Chad's reporting and compliance requirements associated with the grant administration. This office will act in a coordination role: disseminating grant compliance information to the project managers responsible for implementing the projects contained in this agreement, obtaining and retaining evidence of compliance (e.g_ CEOA/NEPA documents, reports, monitoring compliance documents, labor requirements, etc), obtaining data for progress reports from individual project managers, assembling and submitting progress reports to the State,and coordinating all invoicing and payment of invoices Budget Category(a): Direct Project Administration Task 1 IRWM Coordination and Application SAWPA will prepare the 2015 IRWM Grant Solicitation application by coordinating with the project Proponents through the One Water One Watershed Santa Ana River Watershed AWRA process SAWPA win assist the project proponents in describing their quantifiable benefits,explaining their budgets detail and justifying their project costs in order to meet the level of detail required by the DWR's IRWM guidelines Task 2 Agreement Administration SAWPA will respond to Coal reporting and compliance requirements associated with the grant administration and will coordinate with the project managers responsible for implementing the projects contained in this agreement. Task 3 ksJnvoico SAWPA will be responsible for compiling invoices for submittal to DWR. This includes collecting invoice documentation from each of the project proponents and compiling the Information into a Done Invoice Packet Task 4 Prjgjgjness fte orts and Prri ect Coco Ietian Re orts SAWPA will be responsible for compiling progress reports for submittal to DWR SAWPA will coordinate with project proponent staff to retain consultants as needed to prepare and submit, Progress Reports and Final Project Completion Reports for each project,as well as the Grant Completion Reports Reports will meet generally accepted professional standards for technical reporting and the requirements terms of the contract with DWR outlined in Exhibit A of this Agreement For example, Progress Reports will explain the status of the project and will include the following information: summary of the work completed for the project during the reporting period; activities and milestones achieved; and accomplishments and any problems encountered in the performance of work Project Completion Reports will include: documentation of actual work done, changes and amendments to each project, a final schedule showing actual progress versus planned progress, and copies of final documents and reports generated during the project. Deliverables: Invoices and associated backup shocumentartan, L, Progress Reports CJ Draft and Final Project Completion Report 6,ian 4gwone,tNo 4600011 5t5 Pos, 13 ,(54 PROJECT 2; Newhope-Placentia Trunk Sewer(NHP)Replacement Project 2-72 IMPLEMENTING AGENCY: Orange County Sanitation District(OCSD) PROJECT DESCRIPTION This project will Increase the size of the existing Newhope-Placentia (NHP) Trunk Sewer, approximately 3S,300 feet of pipe in the City of Fullerton,to provide the required capacity for current and future sewer flows Current NHP capacity ranges from an 18' pipe at the upstream end, up to 42" pipe at the downstream end The new NHP capacity will range from approximately 30" pipe at the upstream end, to up to 54` (possibly W) at the downstream end The project will redirect approximately 8 million gallons per day LAGD) of the sewer flows from Santa Ana Regional Interceptor (SARI) line, and divert them to Orange County Sanitation District's (OCSD's) Plant No, I TI) in Fountain Valley for treatment before being sent to the Groundwater Replenishment System OWITS) Budget Category(a): Direct Project Administration Task 7 proiect Management Manage grant agreement including compliance with grant requirements, and preparation and submission of supporting grant documents and coordination with SAWPA Prepare invoices including relevant supporting documentation for submittal Rz DWR via 5AaVPA This task also includes administrative responsibilities associated with the project such as coordinating with Partnering agencies and managing consuranto'contractiors Deliverables: 0 Environmental information Form PIT) ❑ Financial Statements ❑ Invoices ❑ Other Applicable Project Deliverables iA2LLiAbor Compliance Program Take all measures necessary to ensure compliance with applicable California Labor Code requirements, including, preparation and Implementation of a labor compliance program or including any payments to the Department of Industrial Relations under Labor Code Section 17713 Deliverables: ❑ Proof of labor compliance upon request Prepare progress reports detailing work completed during reporting period as outlined In Exhibit G of this Agreement Submit reports to VAWPA for review and inclusion in a progress report to be submitted to DWR, Prepare Draft Project Completion Report and submit to DWR via SAWPA for DWR Project Manager's comment and review no later than 90 days after project completion, Prepare Final Report addressing Graftem/Dateps comments The report shall be prepared and presented in accordance with the provision of Exhibit G. Copies of final design submittals, construction contract documents, bids, and contractor pay requests, contractor payments,and overall project expenditures will be available to so;Pbseft the quarterly,annual,and final reports. Deliverables: ❑ Project Progress Reports ❑ Draft and Final Project Completion Report Gn+n,dgrrerrreir No. 460P01 151 Page 14 e,f i Budget Category(b): Land Purchase/Easement Task Land PurchaselEasement No land purchases or easements are anticipated at this time for the Project.The Project will be located within existing easements and public right-of-way in the Cities of Fullerton and Anaheim. Budget Category(c): Planning/Design/Engineering and Environmental Documentation Task 5 Feasibility Studies OCSD identified the Project in Its 1999 and 2006 Strategic Plan Update and in the 2009 Facilities Master Plan. Copies of these completed reports are available upon request. The preliminary design phase of the Project will include preparation of a preliminary design report consisting of a series of technical memoranda that document the conceptual design of the proposed facilities. The technical memoranda will be prepared by the engineering design consultant, reviewed by OCSO staff, and discussed In detail through review meetings and workshops. Deliverables: D Preliminary Design Report Task 6 CEQA Documentation OCSD has completed environmental documentation for compliance with CEQA for this Project in the "Program Environmental Impact Report,Collection System Improvement Plan' (PEIR) (SCHN 2006101018), dated March 2007 in its final version.The Project was identified as Project 2-65 under the PEIR.An addendum to the PEIR was developed and accepted by the OCSD board on February 24, 2016. The addendum contained project specific details and studies. The Addendum did not include any changes to the Project that differed from the PEIR- Deliverables: D Draft and Final EIR O Copy of Notice of Determination No Legal Challenges letter Tribal Notification per Public Resources Code § 75102 Task 7 PermittfnR It is anticipated that OCSD will acquire the following permits: Agency Permit f CALTRANS _ Traverse Encroachment Permit Cities of Fullerton,Anaheim, and Orange Encroachment Permit Hauling Temporary Street Use Permit Traffic Control State Water Resources Control Board(SWRCB) Siormwater Notice of Intent California General Construction Permit(SWEEP) Order 2009-0009 DWQ Regional Water Quality Control Board Dewatering Permit under M54 Permit j Notice of Intent under General Order No. 98-67i �__. SWRCB 401 Water Quality Certification (if needed ; 4600011511 Pop, 15 of 54 Rolling Hills Trunk) Section 401 Water QUaIEty Certification ((f needed Rolling Hills Trunk) -Cuth Coast Air Quality Management District Permit to Construct/Operate County of Orange, Parks Department Encroachment Permit h � isi�ioi tfri�O Al� �riaj If cl�ep California Occupational Safety and Health (OSHA) Excavation permit for 5 it deep Tunneling safety, underground classification Burlington Northern and Santa Fe dyNSF)Railway Encroachment permit crossing and grade separation Army Corps of Engineers (USACQ Section 404 Permit(if needed- Rolling Hills Trunk, if any dredging or discharge into waters of the U.S he"Thoun Agreement California Department of 1Fwh and wildlife Streambed Alternation Agreement(if needed- Rolling Hills Trunk for Section 1602 compliance) _J set for CE (if U.S. Fish&Wildlife Service Environmental review for LISACE (if needed- Rolling Hills Trunk) Additional permits may be required and will be obtained as necessary. Deliverables: 0 Copy of all required permits IdLk 8 Design Final Design includes the preparation of a package of biddable plans and technical specifications,as well as,contractor bid and award activities The Final Design will be submitted in two review packages before the final review package is approved and submitted: 70% (DS2),90% (DS3),and 100%Final Design Each of the design submittals will include engineering drawings and specifications,and an updated construction cost estimate and schedule, plus updated risk management and permit management plan At each step, design submittals will be reviewed by CCSD staff and comments will be returned to the design engineer. Responses to comments will be prepared by the design engineer and discussed with OCSO staff, In accordance with OCSO's project administration procedures,these final design packages are submitted by the consultant to CKSD for review in accordance with the schedule outlined in the project Scope of Work. Formal workshops are conducted to review each package with OCSD staff. A constructalb,hry review by an objective third party will be conducted, prior to the DS3 submittal,to determine if the contract documents have sufficient Information needed to bid and construct the project and avoid misinterpretations The goal will be to address any comments prior to completion of the 100%Final Design documents. Delivinni izi 70%(DA2) 3 90%(DS3) 0 100%Design Plans and Specifications Task 0 P,roiect Montorina Pian Develop and submit a Project Monitoring Plan Along with the Project Performance Measures Table provided by DWR Project manager,the Project monitoring Plan (as described in Exhibit J)will include baseline conditions, a brief Pays 16'/j4 discussion of monitoring systems to be used,methodology of monitoring,frequency of monitoring, and location of monitoring points, Deliverables: U Project Monitoring Plan Budget Category (d): Construction/firriplendentation Task 10 Construction Contracting Activities necessary to secure a contractor and award the contract include: develop bid documents, prepare advertisement and contract documents for construction contract bidding, conduct pre-bid meeting, bid opening and evaluation, selection of the contractor, award of contract, and issuance of notice to proceed. As the Project is considered a public improvement, CCSD will adhere to Public Contracts Code Section 20783 OCSD will follow its Policies and Procedures for solicitation and bid evaluation Deliverables: D Bid documents 0 Proof of Advertisement 3 Award iffcontract 3 ficurcemproceed Task 11 Construction Administration Manage the project, provide field inspections during construction, perform quality assurance and quality control, complete contract bonds,and insurance requirements Construction and installation support services will be provided A full time engineering construction observer will be on site for the duration of the project Construction observer duties include documenting of pre-construction conditions, daily construction diary, preparing change orders, addressing questions of contractors on site, review I ng/u piddling project schedule, reviewing contractor log submittals and pay requests,forecasting each flow, notifying contractor if work is not acceptable Deliverables: J Notice of Completion Task 12 Constructiondruclementation Activities Construction activities will likely include, but are not limited to the following Mobilization: • Deliver equipment required to complete the project • Install temporary hil for staff Site Preparation: • Traffic control and engineering support for public outreach • Secure and erect storage and staging areas • Install temporary construction power, wiring, communication, lighting facilities, water supply connections, potable water,and sanitary sewer connections for temporary trailers Install,Construct,and Excavate: Approximately 34,800 feet of 30' — 66' pipe for upsoing existing Newhope-Placentia Trunk Sewer along State College Blvd. Grart,?greemenr No. 4600011515 Pax, 17 of 54 • Approximately 3,500 feet of 18"-39` pipe for upsizing the Rolling Hills Sub-Trunk Sewer • New Diversion 47 structure to accommodate future NHP flows Improve: • Review the existing sewer alignment of approximately 18,000 feet for abandonment or replacement. Where the new sewer is placed in a new alignment,the existing sewer will be abandoned in place. This is performed by the Construction Contractor, removing the top 5 feet of the manhole structure and filling the pipes and structure with a controlled low strength material. Where the new sewer is to be installed in the existing alignment, the existing manholes and pipes will be removed and disposed. • Removal and abandonment of existing trunk sewers and manholes Commissioning and Demobilization: • Conduct performance testing(commissioning( • Remove temporary trailers and utility connections Deliverables: ❑ Photographic documentation Granr,4urran:rxt No. 4600011 J 1 J PAee i8 of 54 PROJECT 3:2015 Integrated Watershed Protection Program IMPLEMENTING AGENCY: Riverside County Flood Control and Water Conservation District(RCPCWCD) PROJECT DESCRIPTION: The Watershed Protection Program consists of the following three components: (1)San Jacinto River,Stage 4, Phase 1:will install an approximately 2.5 mile long and approximately 10-12 feet high river levee in western Riverside County will provide all-weather access into and out of the San Jacinto Valley in western Riverside County and remove approximately 967 acres and approximately 445 structures from the San Jacinto River 100- year floodplain- This component will also increase the hydraulic capacity under the existing State Street Bridge, and protect the State Street Bridge from damage during high flow events. (2) Bautista Optimization Pond: will expand upon the existing recharge facilities, which include a series of 6 recharge ponds constructed adjacent to Bautista Channel, by constructing six new basins and their corresponding inlet and outlet facilities within an approximate 16-acre site with an approximate benefit of 1,200 acre feet per year- (3) Beaumont RUDE Line 16: will install an approximately 6,800 foot reinforced concrete water conveyance pipeline that will connect recharge ponds owned and operated by the Beaumont-Cherry Valley Water District to areas that collect stormwater from a tributary area of approximately SAD acres. Budget Category(a): Direct Project Administration Task 1 Project Management Manage grant agreement including compliance with grant requirements, and preparation and submission of supporting grant documents and coordination with SAWPA. Prepare invoices including relevant supporting documentation for submittal to DWR via SAWPA. This task also includes administrative responsibilities associated with the project such as coordinating with partnering agencies and managing consultants/contractors. Deliverables: ,C Environmental information Form (EIF) D Financial Statements 0 Invoices C Other Applicable Project Dehverables Task 2 Labor Compliance Program Take all measures necessary to ensure compliance with applicable California Labor Code requirements, including, preparation and implementation of a labor compliance program or including any payments to the Department of Industrial Relations under tabor Code Section 1771.3. Deliverables: D Proof of labor compliance upon request Task 3 Reporting Prepare progress reports detailing work completed during reporting period as outlined in Exhibit G of this Agreement. Submit reports to the Grantee for review and inclusion in a progress report to be submitted to DWR. Prepare Draft Project Completion Report and submit to DWR via SAWPA for DWR Project Manager's comment and review no later than 90 days after project completion. Prepare Final Report addressing GranteejDWRs comments.The report shall be prepared and presented in accordance with the provision of Exhibit G. Gra»t Agreement No-4600011515 Pnge 19 of 54 Deliverables: ❑ Project Progress Reports ❑ Draft and Final Project Completion Report Budget Category (b): Land Purchase/Easement Task 4 Land Purchase/Easement The San Jacinto River,Stage 4, Phase 1 component will require the purchase of approximately 93 acres of right-of-way within the City of San Jacinto and County of Riverside. Neither the Bautista Optimization Pond Component, nor the Beaumont MDP-tine 16 Component will require the purchase of land or the acquisition of an easement. Deliverables: ❑ Documentation supporting property value of right-of-way ❑ All relevant documentation regarding property ownership transfer including final recorded deed,title report,etc. Budget Category (c): Planning/Design/Engineering and Environmental Documentation Task 5 Feasibility Studies Task 5 L San Jacinto River Stage 4 Phase 1 No Project Feasibility Study was completed as part of the project development process. However, sufficient planning level investigations have been completed for the project to proceed. Task 5.2:Bautista Optimization Pond Prepare a Project Feasibility Study as part of the project development process that will determine the feasibility of stormwater recharge at the proposed locations. Task 5.3: Beaumont MDP-line 16 No Project Feasibility Study was completed as part of the project development process. However, sufficient planning level investigations have been completed for the project to proceed. Deliverables: ❑ Relevant Feasibility Studies Task 6 CR A Documentation Task 6 1:San Jacinto River Stage 4 Phase 1 A Notice of Preparation (including tribal notification to the California Native Heritage Commission) has been completed. A draft Environmental Impact Report (EIR) has been completed and has been released for public review. The Final Environmental Impact Report has been completed and approved by the City of San Jacinto,City Council. Task 6.2:Bautista Optimization Pond An Initial Study (IS) is being prepared and an anticipated Mitigated Negative Declaration (MND) will be completed. An expected Environmental Assessment will be completed as the appropriate National Environmental Protection Act documentation for the project and that document is being prepared concurrently with the CECA ISJMND- Task 6.3:Beaumont MDP-Line 16 An 15 will need to be prepared and it's anticipated that an MIND will be completed. 46110011111 Pug,,20 ,/ is Cddiwurabljsx: 11 Copy of approved CEOA documentation for each component as needed 3 No Legal Challenges Letter Task 7 210per-Ittim Obtain all necessary federal, state, and local permits Permits may include Task 7 1 San�Jaci • federal Emergency Management Agency (FEMA) Review and approval of proposed revisions to FEMA mapped flood hazard areas and levee certification • Or S. Army Corps of Engineers (USAGE): Review and approval of project design at connection to the existing USAGE levee: Issuance of Clean Water Act Section 404 Permit • California Department of Transportation (Caltrouish, Issuance of encroachment permits for project improvements within their rights-of-way(State Route 79 Bridge) • Riverside County Transportation Department, issuance of encroachment permits for project improvements within their nithts-of-way. • Metropolitan Water Distinct, Issuance of encroachment permits for project improvements within their rights-of- way, approval of construction plans for project improvements within their rights-cf-way. • Regional Water Quality Control Board: Issuance of a National Pollutant Discharge Elimination System (NPDES) Construction- Permit (Order No 2009-0009-DWQ), Issuance of Clean Water Act Section 401 Water Quality Certification and/or Waste Discharge Requirements Permit • California Department of Fish and Wildlife, Issuance of Lake or Sereambed Alteration Agreement Task 7.2, Bautista Optimization Pon . USACE 408 Permit Approval of modifications and Alterations to USAGE Projects Task 7 3 Beaumont IVIDP-Line 16 . At this time no permits will be required for this project, Additional permits may be required for each component and will be obtained as necessary, Deliverables: 3 Copy of all required permits Task 8 Design Complete preliminary design for the levee including the following supporting work gronechnical investigation, topographic survey, and a preliminary design report (PUM, The FOR will provide the overall project concept for use In development of final design including the flood level models used to determine inundation areas, preliminary eartmorria calculations, and preliminary design details for the levee, The Final Design for the San Jacinto River,Stage 4, Phase I will include the preparation of a package of biddable plans and technical specifications, as well as, contractor bid and award activities The final design for the Bautista 0younivanon Ponds is nearly complete A PDR for Beaumont Line 16 is currently in development Final Design for those projects will estate the preparation of a package of biddable plans and technical specifications, plus contractor bid and award activities (;,acIAg,e,,m,wA,, 460001151'i Pag,21 cf 54 Deliverables; C Geotechnical Report 0 Topographic Survey 0 PDR Report n Engineer's Cost Estimate LI 100% Design Plans and Specifications Task 9 Protect Monitorin&Plan Develop and submit a Project Monitoring Plan for each component. Along with the Project Performance Measures Table provided by DWR Project Manager,the Project Monitoring Plan (as described in Exhibit J)will include baseline conditions,a brief discussion of monitoring systems to be used,methodology of monitoring,frequency of monitoring, and location of monitoring points. Deliverables; 0 Project Monitoring Plan for each component Budget Category(d): Construction/implementation Task 10 Construction Contracting Activities necessary to secure a contractor and award the contract for each component include develop bid documents, prepare advertisement and contract documents for construction contract bidding, conduct pre-bid meeting,bid opening and evaluation,selection of the contractor, award of contract, and issuance of notice to proceed. Deliverables: 0 Bid documents E Proof of Advertisement 0 Award of contract 0 Notice to proceed Task 11 Construction Administration This task includes managing contractor submittal review, answer requests for information, and issue work directives for each component. A full time engineering construction observer will be on site for the duration of the project Construction observer duties include: documenting of pre-construction conditions, daily construction diary, preparing change orders, addressing questions of contractors on site, reviewing/ updating project schedule, reviewing contractor log submittals and pay requests,forecasting cash flow, notifying contractor if work is not acceptable Deliverables; C Notice of Completion GrrrarAereeixrer! tie.46t7t107ti 75 Pngr_'2 of f f Task 12 Constructionlimplementation Activities Task 12.1 San Jacinto River Sta e 4 Phase L Construction activities will likely include, but are not limited to the following: Mobilization and Site Preparation: • Mobilization of equipment needed for component; • Site security and installation of construction best management practices (BMps} such as dust control measures, etc.; • Installation of noise control measures as needed to comply with noise suppression requirements required by what permit or ordinance. Levee Construction: • Construction of Levee approximately 2.5 miles long and approximately 10-12 feet high by utilizing heavy equipment; • Removal of an approximately 1,500 foot portion of the existing sand levee, to allow vehicle access, by utilizing heavy equipment in the flood control channel. • Reconstruction of the sand levee at the upstream end. San Diego Aqueduct Protection Construction: • Construction of rock cutoff wall approximately 850 feet long, approximately 22 feet wide and approximately 7 feet deep by utilizing heavy equipment; • Construction of Floodwall approximately 12 feet high and approximately 500 feet in length and approximately 46 Piles ranging in depth from approximately 36 to approximately 48 feet around the aqueduct. Task 12.2 Bautista Optimization Pond Mobilization and Site Preparation: • Mobilization of equipment needed for component; • Site security and installation of construction BMps such as dust control measures,water quality BMPs,etc.; • Installation of noise control measures as needed to comply with noise suppression requirements; • Traffic control and access to driveways. Easln Earthwork: • Construction of approximately 6 pending basins that will cover approximately 11 acres and provide approximately 28 acre feet of storage. Inlet and Outlet Structures: • Construction of inlet and outlet structures. Waterline Extension: • Construction of waterline extension approximately 6,900 feet long with a varying diameter of approximately 30 inches to approximately 66 inches. Task 12.3 Beaumont MDP-Line 16 Mobilization and Site Preparation: • Mobilization of equipment needed for component; • Site security and installation of construction BMPs such as dust control measures,water quality Was, etc; • Installation of noise control measures as needed to comply with noise suppression requirements; • Traffic control and access to driveway Grunt An.....n,nfVn 4600011515 Page 23 aIf 54 Inlet and Outlet Structures: . Construction of inlet and outlet structures- Storm Drain Construction: • Construction of multiple sized storm drain facility; • Final site grading, including installation of site surfacing material Deliverables: • Photographic documentation • Engineers Certification PROJECT 4:Santa Ana River Conservation and Conjunctive Use Program (SARCCUP) IMPLEMENTING AGENCY: SAWPA and its Five Member Agencies which include Eastern Municipal Water District (EIAWD),Inland Empire Utilities Agency REUAj,Orange County Water District(OCWU,San Bernardino Valley Municipal Water District(SBVMWD),Western Municipal Water District(WMWD) PROJECT DESCRIPTION: The purpose of SARCCUP is to implement a collaborative program that improves the Santa Ana River Watershed's water supply resiliency through development of additional dry-year yield (DYY). It will also conserve water, promote water use efficiency, and improve habitat for a native, threatened species which will help facilitate obtaining permits from the State and Federal wildlife agencies for water supply projects along the Santa Ana River. The SARCCUP programs and projects will support implementing the One Water One Watershed 2.0 IRWM Plan Goals SARCCUP generally consists of the following components: 1, SARCCUP Habitat Improvement - invasive weed removal and habitat creationjoestoratiore Remove approximately 640 acres of the invasive weed Arundo Cancer in the Santa Ana River Watershed and construct about 40.5 acres of riparian vegetation for the Santa Ana sucker (Camoormus yontownsse) fish in order to obtain permits for various water supply projects such as the Enhanced Recharge in Santa Ana River Basins 2, SARCCUP Water Use Efficient, - water use efficient- and water conser ..'qw Expand the existing water use efficiency project that received grant funding during the IRWM 2014 Drought Round to provide support to approximately five agencies for conservation-based water rate structures Implement the Smartscape Program In the Santa Ana River Watershed 3. SARCCUP Coniunaive Use Program - creating approximately 1g0,OD0 acre feet tAFj o£ DYV over a #en year peClod: Create a diversified Conjunctive Use Program that can be used to store wet-year Witter and then pump that water during droughts, providing DYY. Construct recharge ponds and/or extraction wells in the following banking locations Basin Storage(AF) (Approximate Amounts) Chino 96,000 _ Elsinore _-4,500 � San Bernardino 60,000 --..-San Jacinto 19,500 TOTAL 180,660 6,,,A,,,—,—,A, 46,00011 i I i Pswe 24,u`54 Budget Category (a); Direct Project Administration lksikl Protect Management L---- --- The SAWPA member agencies and SAWPA will maintain the grant agreement including compliance with grant requirements,and preparation and submission of supporting grant documents, largely through consultant support (with consultant oversight provided by SAWPA staff) The SAWPA member agencies and SAWPA will form a new Project Committee, known as the Project Agreement 23 Committee,with representatives from each of the five SAWPA member agencies SAWPA will perform Project Committee administration and coordination for the Project Committee, The Project Committee will make policy decisions and direct the expenditure of grant funds for the Project in relation to all Tasks except 12,6,1 and 12,6.2 while SAWPA staff will provide staff administration support. SAWPA will coordinate with the five SAWPA Member Agencies (Exabaki CUA,COND, SBVMWD, and WMWD),The APARA member agencies, largely through consultant support, will prepare quarterly reports and invoices including relevant supporting documentation for submittal to FAIR via the Grantee The SAWPA member agencies and SAWPA will perform administrative responsibilities associated with the SARCCUP components, such as coordinating with partnering agencies and utilizing consultants/contractors as needed. SAWPA and the SAWPA member agencies will also utilize the torwirlds Project Committee, known as the Project Agreement 22 Committee, which includes a representative from each of the five SAWPA member agencies and was formed during implementation of the project funded by the IRWIM 2014 Drought Round The Project Agreement 22 Committee will make policy decisions and direct the expenditure of grant funds for Tasks 12 6 1 and 12.6 2 Rude SAWPA staff will provide administrative staff support to the Committee and coordinate with the five SAWPA member agencies. Deliverables: 3 Environmental information Forms (FIT)for each component 3 Financial Statements C Compiled Invoices 0 Project Agreement forming the new Committee 0 Other Applicable Project Deliverables iAiLLLabor Camoliance Program The SAWPA member agencies and SAWPA will take all measures necessary to ensure compliance with applicable California Labor Code requirements for each applicable component, including, preparation and implementation of a labor compliance program or including any payments to the Department of Industrial Relations under Labor Code Section 17713. Deliverables: C Proof of labor compliance for each applicable component upon request Task 3 Patterning The SAWPA member agencies and SAWPA will prepare quarterly progress reports detailing work completed during reporting Period as outlined in Exhibit C of this Agreement, The SAWPA member agencies will submit reports to the Grantee for review and inclusion in a progress report to be submitted to DWR The SAWPA member agencies and SAWPA will prepare Draft Project Completion Report and submit to DWR via the Grantee for DWA Project Manager's comment and review no later than 90 days after project completion The SAWPA member agencies and SAWPA will prepare the Final Report addressing Grandee/Dissys comments, The report shall be prepared and presented in accordance with the provision of Exhibit G. Gr..it.4greente..t A'¢4600011515 Page 25 ,f54 Detiverables: D Compiled Quarterly Progress Reports ❑ Draft and Final Project Completion Report Budget Category dd: Land Purchase/Easement Task A Land Purchase/Easement Property lots or portions of lots within the project area will be purchased as necessary for construction in the EMWD, SBVMWD,and WMWD aervwo areas. Easements may be secured as needed by the implementing agencies. Deliverables: ❑ All appraisal and related acquisition documents for the Conjunctive Use components from EMWD,5BVMWD and WMWD in partnership with Elsinore Valley Municipal Water District{EVMAi ❑ Additional easements as needed. Budget Category(c): Planning/Design/Engineering and Environmental Documentation Task 5 Feasibility Studies The five SAWPA member agencies will develop a Master Plan for the SARCCUP Conjunctive Use Program to take advantage of approximately 7 million AF of available groundwater storage in the Santa Ana River Watershed to capture available excess supplies during wet years. The Master Plan, which will be funded entirely by the SAWPA member agencies, is intended to assist in identifying operational constraints in the SARCCUP Conjunctive Use Program and the needs to overcome these in current or potential future phases. The Master Plan will utilize a decision support model {model}and take into consideration the watershed's hydrology, planned and existing facilities,and groundwater put and take scenarios in order to better define agreements and needs for future expansion. The SAWPA member agencies divided the Master Plan development into two-steps with the first step being the development of the model. This model, which can be updated by the staff from the SAWPA member agencies, will enable the agencies to optimize the proposed SARCCUP Conjunctive Use Program facilities with the overarching goals to simulate the anticipated operations of the facilities,quantify the benefits,quantify the costs and help identify future phases of the SARCCUP Conjunctive Use Program. The five SAWPA member agencies will develop the necessary institutional agreements for the SARCCUP Conjunctive Use Program in order to store and convey through such methods as direct pumping or in lieu transfers of approximately 160,000 RE to different wholesale water agencies in the Santa Ana River Watershed over a ten year period. The agreements will reflect the result of evaluating alternative cost allocation methods and their impacts in order to define a price per At for the water that is utilized for the SARCCUP Conjunctive Use Program. EMWD will prepare a preliminary design report for the SARCCUP Conjunctive Use Program to allow implementation in the San Jacinto Basin in EMWD's service area. The results from this study will be used for California Environmental Quality Act (CEQA)documentation and for final design. Within WMWD's general service area, WMWD, in partnership with EVMWQ will complete a well siting study/report for the Aquifer Storage Recovery (ASR} wells in the Elsinore Basin. The results from this study will be used for CEQA documentation and for final ASR design for the SARCCUP Conjunctive Use Program Implementation in the Elsinore Basin. P,,1.,26, Q Deliverables: C Master Plan for the Conjunctive Use component E Institutional agreements for the Conjunctive Use component E San Jacinto Basin Preliminary Design Report for the Conjunctive Use component from EMIND L Elsinore Basin Siting Study/Report for the Conjunctive Use component from WMWO in partnership with EVMWD Task 6 SARCCUP CEgADiccumentatom The SAWPA member agencies will prepare and circulate a Notice of Preparation (including tribal notification to the California Native Heritage Commission), The agencies, with IEUA as the lead, will prepare a draft Programmatic Environmental Impact Report (PEIR) and release the document for public review, respond to comments reserved, file a Notice of Determination with State Clearinghouse, and prepare a letter stating no legal challenges (or addressing legal challenges), The PEIR will provide a baseline environmental document to comply with CECA and support future site specific projects as they are funded and implemented by each SAWPA member agency. While the water use efficiency and conservation based rates tasks are not anticipated to qualify as a *'Project" under CEQA and therefore, makes its CECA documentation unnecessary, the PEIR will consider these components of SARCCUP in its evaluation EMWD will prepare an Iffs to address CDQA with a possible NIEPA document. EMWD's OR will reference the SARCCUP PEIR for the program SBVMWD will circulate a Notice of Preparation (including tribal notification to the California Native Heritage Commission) UgVMyMD will prepare draft Ed for the SARCCUP Habitat Improvement Implementation (Santa Ana sucker fish component) and release document for public review. SBVMWD will file a Notice of Determination with the State Clearinghouse, SBV%4VVEj will prepare a letter stating no legal challenges (or addressing legal challenges) Deliverables: 3 Copy of Notices of Preparation from all components as needed ,-1 Draft and Final IdG, and Notice of Determinations from all components as needed 0 No Legal Challenges letters (or addressing legal challenges) from all components as needed Task 7 SARCCUP Per verthrus Each SAWPA member agency will identify federal, state, and local permits required for the SARCCUP programs and projects during preliminary and final design. Permits may include. • USS Army Corps of Engineers(USACE)Section 404 Permit; • State Water Resources Control Board(SWRCIU Section 401 Permit, • California Department of Fish&Wildlife(CDFW) 1602 Permit; • California Department of Public Health(CDPH)Use Permit; • Local ConstructianlEncroachment Permit; • Caltrans Encroachment Permit; • Federal Emergency Management Agency(EEMA) Letter of Map Amendment(HOMA); • County Flood Control District Construction Permits: • County Well Drilling and/or modification permits; • Storm Water Pollution Prevention Program SVVPPPf and General Construction Permit, Additional permits may he required and will be obtained as necessary, Deliverables: 0 Copy of all required permits from all components as needed Grare(Agreemenl No.4600071515 Pnge 17 of 54 Task 8 SARCCUP Desien Task 8.1 SARCCUP Commictive Use Program Implementation in the Chino Basin IEUA will arrange with the retail water agencies in its service area and the Chino Basin Watermaster to recharge the groundwater basin through wet-water recharge and in-lieu recharge.Distribution of the DYY supply would be by exchange, Baseline Feeder supply from the SBBA to Chino Basin,groundwater pumping and/or reclaimed water to OCWD, and interconnections to WMWD. Task 8.1.1 Baseline Feeder Extension IEUA will complete preliminary and final design on the Baseline Feeder which will be extended from its current termination near Cactus Avenue in Rialto approximately 6.5 miles to San Sevaine Creek near the border of Rancho Cucamonga and Fontana. IEUA will design the length,dimension,alignment, and appurtenances of the extension so the extension has an approximate 60 cubic feet per second lets)capacity and be similar to the existing nominal 48-inch diameter feeder;possibly up to 60-inch diameter. Preliminary design work will include the following supporting work: geotechnical investigation,topographic survey,and basis of design report (BCD). Using the BCD and supporting documents, IEUA will produce 100% (Final) design, plans and specifications. Task 8.1.2 Municipal Interties on Baseline Feeder Extension IEUA will complete preliminary and final design on the extension alignment to provide recharge water discharge to San Sevaine Channel and ioterties for connection to Fontana Water County and Cucamonga Valley Water District. IEUA will design capacities so the facilities can perform at an expected flow of about 10-15 cfs each, which will depend on evaluation of the connecting systems,and the final design analysis.Preliminary design work will include the following supporting work:geotechnical investigation,topographic survey,and basis of BCD. Using the ROD and supporting documents, IEUA will produce 100 a (Final) design, plans and specifications. Task 8.1.3 Turnout on Baseline Feeder to San Sevaine Creek IEUA will complete preliminary and final design on the Baseline Feeder extension to reach or cross the San Sevaine Creek and complete a turnout to the creek or tributary storm drain for discharge of water for recharge at basins downstream of the turnout. IEUA will design capacities so the facilities can perform at an expected flow of about 20 cfs which will depend on hydraulics analyses,supply water facilities,and the final design analysis. Preliminary design work will include the following supporting work:geotechnical investigation,topographic survey,and ROD. Using the BCD and supporting documents, IEUA will produce 100% (Final) design, plans and specifications. Task 8.1.4 Diversion on San Sevaine Creek to Recharge Basin IEUA will complete preliminary and final design on the Increasing the diversion capacity to Jurupa Basin downstream of the Baseline Feeder extension by constructing a diversion gate into the flood control channel water at the existing diversion on San Sevaine Creek. IEUA will design the new structure so the facilities can likely duplicate the existing 4-foot sluice gate, piping, and controls. IEUA will design the new diversion to increase the existing capacity for imported water diversion up to 15 cis allowing for final capacities to be determined during the final design stages. Preliminary design work will include the following supporting work:geotechnical investigation,topographic survey,and ROD. Using the ROD and supporting documents, IEUA will produce 100%(Final)design,plans and specifications. Task 8.1.5 Turnout on Devil Canyon-Azusa Pipeline into San Antonio Creek IEUA will complete preliminary and final design of a.turnout on the existing Devil Canyon Azusa Pipeline to allow water to service multiple purposes such as diverting water into San Antonio Creek for recharge at downstream recharge sites in Chino Basin and/or Orange County, as well as providing a point of connection for the Water Facilities Authority to receive water for treatment and deliver water in Chino Basin. IEUA will design the turnout capacity so the facilities can perform at an expected flow of about 40 offs for recharge and up to 20 cfs for Water Facilities Authority, allowing the ultimate flow to depend on hydraulics analyses,supply water facilities,and the final design analysts.Preliminary design Grant 3grrex,cn!A'a.46000;151- Pare 2R.,(54 work will include the following supporting work:geotechnical investigation,topographic survey,and BOD. Using the ROD and supporting documents, IEUA will produce 100% (Final)design, plans and specifications. Task 8.1.6 Production Wells in Chmof IEUA South Zone IEUA will complete the screening and evaluation of existing inactive production/agricultural wells in the southern pressure zone of IEUA's recycled water distribution system for rehabilitation. if no suitable existing wells are identified, IEUA will develop new welts). IEUA will complete the design of plumbing the wells)to take groundwater into the recycled water system to replace recycled water delivered to OCWD. Well{s)will have a target capacity of approximately 1,000 gallons per minute. If additional wells are designed,they may also have an approximately 1,000 gallons per minute capacity. Existing wells will have old pumping equipment removed,as needed. New pumping equipment and appurtenances will be analyzed during the planning phase taking into account regulations- Additionally, downhole rehabilitation and possible lining may be required to achieve desired production rates and may be analyzed based on possible geotechnical work. The plumbing of wells into the IEUA recycled water distribution system will be designed. Preliminary design work will include the following supporting work:geotechnical investigation,topographic survey,and ROD Using the DOD and supporting documents,IEUA will produce 100% (Final)design, plans and specifications if suitable existing wells cannot be identified for rehabilitation, IEUA will prepare a design for new wells) according to remaining task funds. Task 8.2 SARCCUP Conjunctive Use Program Implementation in the San Jacinto Basin EMWD will complete preliminary and final design on facilities to augment San Jacinto Upper Pressure Sub-basin by approximately 19,500 AFY. EMWD will design development of an estimated 39-acre recharge basin, Mountain Avenue West. EMWD will complete the design of the recharge ponds to range in depth from about 10 to 15 feet, berms so they range from approximately 3 to 6 feet above existing ground, and perimeter fencing to include approximately two to three access gates. EMWD will design the pipelines to Include approximately one to three 20 to 30 inch laterals from the existing 33 inch diameter raw water pipeline to the recharge ponds,and are at a length of about 700 feet. EMWD will plan for flow and pressure control facilities with a meter section which can be used to regulate the flow of water into the ponds. EMWD will design the described facilities by completing preliminary design work(will include the following supporting work:geotechnical investigation,topographic survey, and DOD). Using the ROD and supporting documents, EMWD will produce 100% (Final)design,plans and specifications. EMWD will design the amenities for a walking/jogging path with conservation-focused informational signage along the perimeter of the recharge site. EMWD will design the landscaping to include drought tolerant plants and drip irrigation. EMWD will produce a final design/landscaping plan. EMWD will design three(3) new extraction wells and associated distribution pipelines so the pipelines connect the wells to the existing potable water distribution system {with one pipeline per well). EMWD will design the length of the pipelines,location of the wells and the distance to the distribution system by completing preliminary design work(will include the following supporting work:geotechnical investigation,topographic survey,and DOD). Using the BOD and supporting documents, EMWD will produce 100%(Final)design,plans and specifications. Task 8.3 SARCCUP Conunctive Use Program Im lementation in the San Bernardino Basin Area SBVMWD will design the facilities necessary to remove approximately 20,000 AF of water from the San Bernardino Basin Area (SBRA)with approximately 60,000 AFY of storage and deliver to their retail area and the Metropolitan Water District of Southern California(MWDSC)system.SBVMWD will design the facilities which will include five(5)welts,an associated transmission pipeline,and an expansion phase to the Redlands Pump Stations which includes three additional 20 CFS pumps. SBVMWD will complete the preliminary design work(will include the following supporting work: geotechnical investigation,topographic survey,and BOD). Using the ROD and supporting documents,SBVMWD will produce 100%(Final)design,plans and specifications. 6raer.4greemeni:b'o.4600011515 Page 29 of54 Task 8.4 SARCCUP Con unCtiye Use Pro ram Im Iementatian in the Elzinare Basin W M W D,in partnership with EVMWD,will design two dual-purpose ASR wells needed to expand the existing EVM W D mn}uncBve use program by 4,500 acre-feet or an additional extraction capability of 1,500 AFY.The existing EVMWD conjunctive use program is comprised of approximately eight ASR wells and a storage capacity of approximately 12,000 acre-feet.WMWD's, in partnership with EVMWD,design will include selecting well sites and analyzing the need for minor distribution pipelines,perhaps covering distances of 1,SO0 feet each,with the actual lengths of each well pipeline depending on the final locations of the wells and the distance to the distribution system.Wildcats,in partnership with EVMWD,will complete the preliminary design work(will include the following supporting work:geotechnlcai investigation,topographic survey,and BOD). Using the ROD and supporting documents,WMWD,in partnership with EVMWD,will produce 100%(Final)design, plans and specifications. Task 8.5 SARCCUP Habitat Improvement Implementation Task 8.5.1 Arundo Donax Removal OCWD will design the removal of approximately 640 acres of Arundo Donax along the Santa Ana River above Prado Basin by coordination with its partners by identifying access into the river systems,equipment needed,and the amount of labor required to operate equipment and apply herbicide.OCWD will provide a final removal plan. Task 8.5.2 Santa Ana Sucker Fish Habitat Improvements Task 8.5.2.1 Anza Drain SBVMWD will conduct site preparation by analyzing locations for non-native tree removal (as well as clearing and grubbing,hazardous soil removal),create a water diversion plan, prepare earth work(such as channel excavation,gravel placement, liner,erosion control,and instream woody material),and prepare plans for infrastructure,seeding, planning, irrigation system installation,signage and fencing.SBVMWD will produce final habitat improvement plans. Task 8.5.2.2 Old Farm Road SBVMWD will conduct site preparation by analyzing locations for non-native tree removal (as well as clearing and grubbing,hazardous soil removal),create a water diversion plan,prepare earth work(such as channel excavation,gravel placement, liner,erosion control,and instream woody material),and prepare plans for infrastructure,seeding, planning,irrigation system installation,signage and fencing.SBVMWD will produce final habitat improvement plans. Task 8.5.2.8 Lower Hole Creek SBVMWD will conduct site preparation by analyzing locations for non-native tree removal(as well as clearing and grubbing, hazardous soil removal),create a water diversion plan,prepare earth work(such as channel excavation,gravel placement, liner,erosion control,and instream woody material),and prepare plans for infrastructure,seeding, planning, irrigation system installation, signage and fencing.SBVMWD will produce final habitat improvement plans. Task 8.5.2.4 Hidden Valley Wetlands SBVMWD will conduct site preparation by analyzing locations for non-native tree removal(as well as clearing and grubbing, hazardous soil removal),create a water diversion plan, prepare earth work(such as channel excavation,gravel placement, liner,erosion control,and instream woody material),and prepare plans for infrastructure, seeding, planning, irrigation system installation,signage and fencing.SBVMWD will produce final habitat improvement plans. 1"ge A)eJ Ss Deliverables: ❑ ROD Reports for Conjunctive Use component from EMWO, IEUA, SBVMWD, and WMWD in partnership with EVMWD ❑ Engineer's Cost Estimate for Conjunctive Use components from EMWD, BOA, SBVMWD, and Vvrvj in partnership with EVMWD ❑ 100% Design Plans and Specifications for Conjunctive Use components from EIAVVD, IEUA, SBVMWD, and WMWD ho partnership with EVMWD ❑ Final Arundo Derow removal plans from OCWD ❑ Final Santa Ana Sucker habitat improvement plans from SBVMWD Task Project Montioring Plan SAWPA and the SAWPA member agencies will develop and submit a Project Monitoring Plan that encompasses each component of SARCCUP Along with the Project Performance Measures Table provided by OWN Project Manager,the Project Monitoring Plan (as described in Exhibit J)will include baseline conditions,a brief discussion of monitoring systems to be used,methodology of monitoring,frequency of monitoring, and location of monitoring points Deliverables: ❑ Compiled Project Monitoring Plan (for all components from FMWO, IEUA, WMWD in partnership with EVMWD, OCWD, SBVMWD,SAWPA) Budget Category(d): Construction/Implementation Task 10 Construction Contrarfiqg The SAWPA member agencies will undertake activities necessary to secure a contractor and award the contract for each component include develop bid documents, prepare advertisement and contract documents for construction contract bidding, conduct pre-bid meeting, bid opening and evaluation, selection of the contractor, award of contract, and issuance of notice to proceed. Deliverables: [21 Bid documents for all components as needed ❑ Proof of Advertisement for all components as needed ❑ Award of contract for all components as needed C Notice to proceed for all components as needed Task 11 Construction Administration The SAWPA member agencies will review contractor submittals, answer requests for information, and issue work directives. An engineering construction observer will be on site for the duration of the Project. Construction observer duties will include: documenting of pre-construction conditions, party construction diary, preparing change orders, addressing questions of contractors on site, reviewing/ updating project schedule, reviewing contractor log submittals and pay requests,forecasting cash flow, notifying contractor if work is not acceptable. Deliverables: E) Notice of Completion for each component as needed (rant.mu,,vi,,nA,, mi Page 31454 LiNk 12 ConatructronLimadementation AS(rvi i r PSjBC Construction activities will likely include, but are not limited to the following: tion in the Chino Basin IEUA will construct the following facilities: Baseline Feeder Extension, Municipal Interties on Baseline Feeder Extension, Turnout on Baseline Feeder to San Sesame Creek, Diversion on San Sevaine Creek to Recharge Basin, Turnout on Devil Canyon-Azusa Pipeline into San Antonio Creek,Production Wells in Cbmo/IEUA South Zone. Task L12 I I Baseline Feeder Extension IEUA will extend the Baseline Feeder by approximately 6,5 miles with an approximately 48 inch pipeline from Cactus Ave and Baseline and an muffall on San Sevaine Creek in the Chino Basin It is anticipated the extension will have an approximate 60 cubic feet per second lets)capacity and be similar to the existing nominal 48-inch diameter feeder; possibly up to 60-inch diameter. Pon IEUA will construct an Intertie for Cucamonga Valley Water District and Fontana Water Company to take potable water from the Baseline Feeder Extension from SBVIvi Capacities are expected to be about 10-15 cfs each,will depend on evaluation of the connecting systems,and the final design analysis, Task 12.1.3 Turnout on Baseline Feeder to San Sevaine Creek IEUA will construct a Baseline Feeder turnout allowing discharges to San Sevaine creek or tributary storm drain for discharge of water for recharge at basins downstream of the turnout. Its capacity will likely be about 20 Fes,will depend on hydraulics analyses, supply water facilities,and the final design analysis. Task 1114 Diversion on San Sevaine Creek to Bechar e_Basin IEUA will construct a new 4-foot sluice gate and piping cutting into the flood control channel wall of Jurupal Basin to allow an increased rate of diversion of imported water to Jorupa Basin.A rubber dam may also be installed along the flood control channel.Diversion will likely be of State Water Project water from MWDSC or SBVMWD water from the Baseline Feeder extension. The new diversion will likely increase the existing capacity for imported water diversion up to 15 cfs;final capacities will be determined during the final design stages Task 12.1.5 Turnout on Devil Can on-Azusa Pi eline into San Antonio Creek IEUA will build a dual purpose turnout for delivery of SmVMWD imported water for 1)direct recharge in Chino or Orange County Basins, and 2)delivery,treatment,and use as in-lieu recharge in Chino Basin The turnout capacity will likely be up to 40 cfs for recharge and up to 20 cfs for Water Facilities Authority, but will depend on hydraulics analyses,supply water facilities,and the final design analysis Task 121.6 Production Wells in ChinoLl ELIA South Zone . _ ELJA will plumb existing inactive Production/agricultural wells in the southern pressure zone of IEUA'5 recycled water distribution system to take groundwater into the recycled water system to replace recycled water delivered to OCWD Each well will have a target capacity of approximately 1,000 gallons per minute. If additional wells are needed,they may also have an approximately 1,000 gallons per minute capacity. Wells will have old pumping equipment removed,as needed. New pumping equipment and appurtenances will be added based on regulations and final design. Additionally, downhude rehabilitation and possible lining will likely be required to achieve desired production rates. Wells will be plumbed into the IEUA recycled water distribution system If suitable existing wells cannot be identified for rehabilitation,IEUA will install new wells)according to remaining task funds Task 12.2 SARCCUPJacinto Basin EMWD will construct the following facilities: 39-acre, approximately 10-15 feet deep recharge basin, basin amenities, extraction wells (3 wells total each with a capacity of 1,500 somr, drilled to a depth of approximately 1,200 feet), and inns:A...... ..rift Na.4600011 i)� Pagr 32 of 54 associated pipelines. The pipelines will includes approximately one to three 70, to 30-inch laterals from the existing 33-inch diameter raw water pipeline to the recharge ponds, about 700 feet in fistri Pipelines will connect the groundwater wells to the existing potable water distribution system. One pipeline will be needed for each well. The length of each well discharge pipeline will depend on the final locations of the wells and the distance to the distribution system,which we have estimated at about 1,200 feet each and diameter of approximately 12 to 18 inches depending on capacity of the well The basin amenities will include a walking/jagging path with conservation-targeted informational signage along the perimeter of the recharge site. This will also include drought,tolerant landscaping with drip irrigation Task 123 SARCCUP Con unctive Use Pro ram Im Iementation in In.curia, SBVMWD will construct the facilities necessary to remove water from the SERA and deliver to the MWDSC system through developing construction plans and oulwindir a construction contractor(s) These facilities will include approximately five (5) Production Wells at up to approximately 1,000 feet deep (estimated to produce from approximately 2,400 to 3,650 gallons per minute) and approximately 15,000 feet of Transmission Pipelines and an additional approximately 20 CFS pumps at the expanded Redlands Pump Station, Task 12.4 SARCCUP re Basin WMWD, in partnership with EVMWD, will construct two dual-purpose ASR wells within the WMAG general service area through developing construction plans and utilizing a construction contractor(s) One well will be located in the northern portion of the Elsinore Basin, and one will be located in the southern portion of the same basin referred to as the back Basin. Each well will be estimated to operate at an average flow rate of approximately 1,000 gallons per minute(GPM) Each well will need a distribution pipeline to connect to the nearby water distribution system. The depth of the two ASP wells will ultimately depend on the final locations selected Similar wells in the area rage from approximately 760 to 2,100 feet deep. Task 12.5 SARCCUP Habitat Im rovement finn Iementation The construction and implementation of the habitat improvement component of the project includes the following elements, Task 12.5,1 Anundo Donax Removal OCWD will remove approximately 640 acres of Arundo Donax along the Santa Ana River just upstream of Prado Basin in Riverside County by utilizing heavy machinery in the fireadislauh herbicide and maintenance sweeps by working with its partners. Task 12,5.2 Santa Ana Sucker Fish Habitat improvements Task 12.5.2.1 Anza Drain SBVMWD will Construct the Ama Drain habitat restoration project in Riverside County through non-native tree removal, clearing and grubbing, hazardous soil removal, installing infrastructure, earth work such as channel excavation, erosion control, irrigation system installation,signage,fencing and overseeing five years of plant establishment. Task 12,5.2.2 Old Farm Road SBVMWD will construct the Old farm Road habitat restoration project in Riverside County through non-native tree removal, clearing, grubbing, hazardous soil removal, installing infrastructure, earth work such as channel excavation, irrigation system installation, signage,fencing and overseeing five years of plant establishment. Task 12.523 Lower Hole Creek SBVMWD will construct Lower Hole Creek habitat restoration project through reen-morse tree removal, clearing, grubbing, hazardous soil removal, installing infrastructure, earth work such as channel excavation, irrigation system installation,signage,fencing and overseeing five years of plant establishment G,uwusso,rceir,%n, 46000ii52.$ Page 33&54 Task 12.5.2.4 Hidden Valley Wetlands SEWIVIWD will construct Hidden Valley Wetlands habitat restoration project through non-native tree removal, clearing, grubbing, hazardous soil removal, installing infrastructure, earth work such as channel excavation, irrigation system installation,sigrales,fencing and overseeing five years of plant establishment. Task 12.6 SARCCUP Water Use Efficient Im Iementation This will include the work required for the implementation of the water use efficiency component of SARCCUP. It consists of the following two inernewtv Task 12,61 Conservation-Based Water Rates SAWPA will prepare contracts with retail water agencies for conservation-based water rates and recommend contract awards to the Project Agreement 22 Committee for approval. SAWPA staff will implement the Task so retail water agencies are aware of the SARCCUP Project and execute the contracts (i.e. outreach and ordboarding), the retail water agencies make progress toward completing the tasks an their individual contracts once executed, and the retail water agencies meet the conditions of the Grant Agreement Outreach workshops in Santa Ana River Watershed (total of up to 2 workshops)will be held targeting the watershed's retail water agencies'elected officials and staff.These workshops will review the tools available to the retail water agencies for adopting conservation-based rates. Conservation-based rate structures will be implemented by approximately five water agencies. Funding will be provided to approximately five retail agencies, through the contracts approved by the Committee, for items needed to adopt conservation-based rate structures such as: an implementation of a rate study, billing support needs, acquisition of weather data, Proposition 218 notices, etc. A policy will be developed by the Committee that specifies the reimbursement process for agencies. The policy will include stipulations on water conservation reporting Tools may be developed to assist the up to five retail water agencies to adopt conservation-based water rates. These tools may include information to determine outdoor budgets and local weather data This component will be an extension of the Conservation Based Reporting Tools and Rate Structure Implementation Project under the Proposition 84 IRWM 2014 Drought Grant Agreement Talk 12 6 2-SmilUscdRis The Smarycape Program will be implemented to provide, on an as-needed basis as requested by the SARCCUP project proponents,education and outreach,training and communication services about drought tolerant landscaping design, installation and maintenance.This support will include conducting training workshops and seminars for homeowners, landscape professionals and water retail support agency staff;operation of a phone hotline to answer questions, distribution of training manuals, brochures,flyers and reports;social media posts; and outreach to local schools The support will also assist entities that have drought tolerant landscaping and need assistance with their landscape needs to adapt to site specific soil, water and vegetation conditions.Orange County Coasticeper and Inland Empire Waterfeeper, SARCCUP partners,will assist in the implementation of this Task SAWPA staff will oversee Orange County Coastoseeper and Inland Empire WaterKeeper throughout implementation of the Task Deliverables: ❑ Photographic documentation for all components,except the Water Use Efficiency Implementation component, from EMWD, IEUA,OCWD,SAWPA,SBVMWD, WMWD in partnership with EVMWD ❑ Map products showing final completed project areas for Santa Ana Sucker component and Am ndo component from OCWD and SBVMWD ❑ Engineer's certification for the Conjunctive Use components from EMWD, IELA,SBVMWD,WMWD in partnership with EVMWD ❑ Record drawings for the Conjunctive We components from EMWD, IEUA SBVMWD, WMWD in partnership with EVMWD LI Documentation of participating agencies in workshops, including sign-in sheets for the Conservation based Water Rates Component from SAWPA Ag" ....... Vo, 4600fjllilG Page 34 N 54 Resolutions of adoption of conservation based rate structures for the Conservation Based Water Rates Component from SAW PA 0 Outreach materials for the Conservation Based Water Pates and Smarbscape Components from SAWPA G,aw Agreement No.4600011515 Yage 35 of 54 EXHIBIT 8 BUDGET SAWPA 2015 implementation Agreement Summary Budget Project Nome Grant Amount ls�Is ED Additional Cost Share Total Cost funding Project l:Grant Administration $3,213,384 $0 So $3,213,384 Project 2:Newhope-Piacenda Trunk Sewer(NHP) $1,000,000 $30,000,000 $73,890,000 $104,890,000 Replacement Project 2-72 Protect 12015 integrated $S,OS4,302 $9,060,000 $36,379,698 $30,494,000 Watershed Protection Program Project 4-Santa Ana River Conservation and Conjunctive $55,000,00D $3D,500,000 $15,772,899 $101,272,899 Use Program Grand Total $64,267,686 $59,560,004 $106,042,547 $239,870,283 29% Project t:Grant Administration Budget Category Giant Amount Cost Share:Nor. Additional Stale fund Source Cost Share Total Cost (funcifing Match) (a) Direct Project Administration $3,213384 $0 $0 $3,213,384 (b) Land Purchase/Easements $0 $0 $0 $0 (c) Planning/Design/Engineering/Environmental $0 $0 $0 Documentation so (d) Construction/implementation $0 $0 $0 $D TOTAL $3,213,384 $0 $0 $3,213,394 Project 2: Newhope-Placentia Trunk Sewer(NHP) Replacement Project 2.72 W(a) Direct Project Administration $0 $0 $25,095,648 $25,095,648 (b) Land Purchase/Easements $0 $0 $a $0 (c) Planning/Design)Engineering] $1,000,000 $0 $8,315,055 $9,379,055 Environmental Documentation (d} Construction/implementation $0 $30,000,000 $40,479,297 $70,479,297 TOTAL $1,000,000 $30,000,ODO $73,890,000 $104,890,000 Gran;Agreement A, 4600011515 Page 36 of 54 Project 3: 2015 Integrated Watershed Protection Program (a) Direct Project Administration $0 $0 $0 $0 (b) Land Purchase/Easements $0 $2,SW,W9 $2,500,000 $5,000,000 (c) Planning/Design/Engineering/ $54302 $o $5,379,698 $5,434,000 Environmental Documentation Jill Construction/Implementation $5,000,000 $6,560,OW $8,SW,D00 $20,060,000 TOTAL $5,054,302 $9,060,000 $16,379,698 $30,494,000 Project 4: Santa Ana River Conservation and Conjunctive Use Program St Grant Amount t� nor Source os are Total Cost Ja} Direct Protect Admmistration $1,000,000 $0 $11000,0 0 $21000,000 (bj Land Purchase/Easements $839,000 $0 $200,000 $1,039,000 {cj Planning/Design/Engineering/ $5,274,405 $0 $5,367,685 $10,642,090 Environmental Documentation (dj Construction/Implementation $47,886,595 $30,50o,OW $9,205.214 $87,591,809 TOTAL $55,000,000 $30,500,000 $15,772,899 $101,272,899 Gram dgreeneent No-460001 t 31S Page 37 oj34 EXHIair C SCHEDULE Task(a} Direct Project Administration June-16 December-21 Project 2:Newhope-Placentur Trunk Sewer JNHP)Reptacement Project Task 1 Agreement Administration tune-15 December-21 Task 2 invoicing January-16 December-21 Task 3 Progress Reports and Project Completion Reports January-16 December-21 Cat o Start Date End Date TEL (a) Direct Pro ect Administration April-14 December-21 Task 1 Project Management _ April-14 September-21 Task Labor Compliance Aprii-14 September-21 Task 3 Reportin April-14 December-21 Task(b) Land Purchase/Easement nJa nja Task 4 Not Applicable nja nja Task(c) Plannln DesignjEngineeringond Environmemal Documentation Septembe1-14 September-21 Task 5 feasibility Studies September-14 September-16 Task 6 CEQA Documentation nja nJa Task? Permitting September-14 September-18 Task Design July-15 February-19 Task9 Project Monitorin Plan September-14 September-21 Task(d) Construction/Implementation April-16 Se tember-21 Task SD Construction Contracting April-16 September-21 Task 11 Constructinn Administration April-16 September-21 Task 12 Construction/Implementation Activities April-16 September-21 Grant Agreement No-46000t1515 Page 38 of 54 ... .. . category Task(a) Direct Project Administration January-11 December-21 Task 1 Project Management January-11 September-21 Task Labor Compliance January-11 September-21 Task Reporting January-11 December-21 Task(b) land Purchase/Easement January-11 October-19 Task Land Purchase/Easement January-11 October-19 Task(c) Planning/Design/Engineering and Environmental Documentation January-11 September-21 Task Feasibility Studies June-11 May-15 Task 6 CECA Documentation January-11 October-17 Task 7 Permitting June-15 November-19 Task 8 1 Design May-15 June-18 Task Project Monitoring Plan __ January-11 September-21 Task(d) Construction/implementation May-16 September-21 Task 10 Construction Contracting May-16 September-21 Task 11 Construction Administration July-16 September-21 Task 12 Construction/implementation Activities Recember-16 September-21 Project 4:Santa Am fUwr Consternation and Conjuncimur Use Program(SARCCUP) Task(a) Direct Project Administration April-16 December-2J Task 1 Project Management April-15 September-21 Task Labor Compliance July-16 September-21 Task Reporting July-16 December-21 Task(b) Land Purchase/Easement July-IS October-18 Task Land Purchase/Easement July15 October-18 Task(c) Planning/Design/Engineering and Environmental Documentation January-25 September-21 Task Feasibility Studies January-16 April-20 Task CEQA Documentation July-15 October-18 Task Permitting July-15 January-20 Task Design January-15 July-19 Task 9 Project Monitoring Plan July-16 September-21 Task(d) Construction/implementation May-1 September-21 Task 10 Construction Contracting January-17 September-21 Task 11 Construction Administration July-17 September-21 Task 12 Construction/implementation Activities Mav 16 September-21 of Tr hovenew No, 4600011'15 Joy,39 of 54 ExHiarr D STANDARD CONDITIONS D.1) ACCOUNTING AND DEPOSIT OF FUNDING DISBURSEMENT: 0) Separate Accounting of Funding Disbursements and Interest Records: Grantee shall account for the money disbursed pursuant to this Grant Agreement separately from all other Grantee funds. Grantee shall maintain audit and accounting procedures that are in accordance with generally accepted accounting principles and practices, consistently applied.Grantee shall keen complete and accurate records of all receipts, disbursements, and interest earned on expenditures of such funds. Grantee shall require its contractors or subcontractors to maintain books, records,and other documents pertinent to their work in accordance with generally accepted accounting principles and practices. Records are subject to inspection by State at any and all reasonable times, Tel Fiscal Management Systems and Accounting Standards: The Grantee agrees that, at a minimum,its fiscal control and accounting procedures will be sufficient to permit tracing at grant funds to a level of expenditure adequate to establish that such funds have not been used in Violation of state low or this Grant Agreement. of Disposition of Money Disbursed: All money disbursed pursuant to this Grant Agreement shall be deposited, administered, and accounted for pursuant to the provisions of applicable law. of Remittance of Unexpended Funds: Grantee shall remit to State any unexpended funds that were disbursed to Grantee under this Grant Agreement and were not used to pay Eligible Project Costs within a period of sixty (60) calendar(Jays from the final disbursement from State to Grantee of funds or,within fhftb (30) calendar days of the expiration of the Grant Agreement whichever comes first. D.2) ACKNOWLEDGEMENT Of CREDIT: Grantee shall include appropriate acknowledgement of credit to the State and to all cost-sharing partners for their support when prompting the Projects or using any data and/or information developed under this Grant Agreement During construction of each project, Grantee shall install a evin at a prominent location,which shelf include a statement that the project is financed under the Safe Drinking Water, Water Quality and Supply, Flood Control, River and Coastal Protection Bond Act of 2006, administered by State of California, Department of Water Resources, Grantee shall notify Store that the sign has been erected by providing them with a site map with he sign location noted and a photograph of the sign, D.3) AIR OR WATER POLLUTION VIOLATION: Under State laws, the Grantee shall nor be: (1) in violation of any order or resolution not subject to review promulgated by the State Air Resources Board of an air pollution control district (2) subject to cease and desist order not subject to review issued pursuant to §13301 of the Water Code for violation of waste discharge requirements or discharge prohibitions, or (3) finally determined to be in violation of provisions of federal low relating to air or water pollution, DA) AMENDMENT:This Grant Agreement may be amended at any time by mutual agreement of the Parties, except insofar as any proposed amendments are in any way contrary to applicable low. Requests by the Grantee for amendments must be in writing stating the amendment request and the reason for the request. Stale shall have no obligation to agree to on amendment. D.S) AMERICANS WITH DISABILITIES ACT. By signing this Grant Agreement, Grantee assures State that it complies with the Americans with Disabilities Act (ADA) of 1940, (42 il 12 101 et sed.),which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to the ADA. D.6) APPROVAL This Agreement if of no force or effect until signed by all patties to the agreement Grantee may not submit invoices or receive payment until oil required signatures have been obtained D.7) AUDITS: State reserves the Tight to conduct an audit at any time between the execution of this Grant Agreement and the completion of Projects,with the costs of such audit borne by State After completion of the Projects Stale may require Grantee to concro-f a final audit to State's specifications, at Grantee's expense, such audit to be conducted by and a report prepared by an tndsevsmsseot Gran!Arinuolu,n No. 4600011515 Parts 40of-54 Certified Public Accountant. Failure or refusal by Grantee to comply with this provision Shall be considered a breach of this Grant Agreement,and State may elect to pursue any remedies provided in Paragraph 14 or take any other action it deems necessary to protect its interests Pursuant to Government Code §8546.7 the Goontee shall be subject to the examination and audit by the State for a period of three years after final payment under this Grant Agreement with respect to all matters connected with this Grant Agreement, including but not limited to the cost of administering this Grant Agreement. All records of Grantee or its contractor or subcontractors shall be preserved for this purpose for at least three (3) years after project completion or final billing, whichever comes later. D.8) BUDGET CONTINGENCY: It the Budget Act of the current year covered under this Grant Agreement does not appropriate sufficient funds for the Proposition 84 Implementation Grant Program, this Grant Agreement shall be of no force and effect.This provision Shall be construed as a condition precedent to the obligation of State to make any payments under This Grant Agreement. In this event, State shall have no liability to pay any funds whatsoever to Grantee or to furnish any other considerations under this Grant Agreement and Grantee shall not be obsigared to perform any provisions of this Grant Agreement, Nothing in this Giant Agreement shall be construed to provide Grantee with a right at priority for payment over any other Grantee. If funding for any fiscal year after the current year covered by this Grant Agreement is reduced at deleted by the Budget Act for purposes of this program, State shall have the option to either cancel this Giant Agreement with no liability occurring to State, or offer a Grout Agreement amendment to Grantee to reflect the reduced amount. D.1) CALIFORNIA , As required in Water Code §79038(b), Grantee shall examine the feasibility or using the California Conservation Corps or community conservation corps to accomplish the habitat restoration, enhancement and protection activities listed in the Exhibit A, Work Plan, and shot use the services at one of these organizations whenever feasible D.10) CEQA: Activities funded under this Grant Agreement,regardless of funding source, must be in compliance with the California Environmental Quality Act (CEOA) (Public Resources Code §21000 of seg.). Information on CEQA may be found at the following links Environmental Information: California State Clearinghouse Handbook: 11) CHILD SUPPORT COMPLIANCE ACT: For any Grant Agreement in excess of$100,000, the Grantee acknowledges in accordance with Public Contract Code §7110, that: a) The Grantee recognizes the importance of child and family Support obligations and shall fully comply with all applicable state and frederol laws relating to child and family support enforcement including, but not limited to, disclosure of information and compliance with earnings assignment orders as provided in Chapter 8 (commencing with §5200) of Part 5 of Division 9 of the Family Code, and of The Grantee, to the best airs knowledge is fully complying with the earnings assignment orders of all employees and is providing the names of all new employees to the New Hire Registry maintained by the California Employment Development Department D.12) CLAW DISPUTE: Any claim that the Grantee may have regarding performance of this agreement Including, but not limited to, claims for additional compensation or extension of time, shall be submitted to the Stale's Project Manager, within thirty (30) calendar days of the Grantee's knowledge of the claim State and Grantee shall then attempt to negotiate a resolution of such claim and process an amendment to this Agreement to implement the terms of any such resolution. D13) COMPETITIVE BIDDING AND PROCUREMENT$: Grantee shall comply with all applicable laws and regulations regarding securing competitive bids and undertaking competitive negotiations in Grantee's contracts with other entities for acquisition of goods and services and construction of public works with funds provided by Slate under this Grant Agreement, 6vlrAg1,111r11r,Vo 4600t)11919 Issifir 414 54 D,14) COMPUTEk SOFTWARE Grantee certifies that it has appropriate systems and controls in place to Pleats that state funds will not be used in the performance of this Grant Agreement for the acquisition operation, or maintenance of computer software in violation of copyright laws. D.15) CONFLICT OF INTEREST: All participants are subject to State and Federal conflict of interest laws. Failure to comply with these laws including business and financial disclosure provisions,will result in the application being rejected and any subsequent contract being declared void. Other legal action may also be taken. Applicable squibs include, but are not limited to,Government Code, §1090 and Public Contract Code, §10410 and §10411, for Slate conflict of interest requirements. a) Current State Employees: No State officer or employee stall engage in any employment, activity, or enterprise from which the officer or employee receives Compensation or has a financial interest and which is sponsored or funded by any State agency, unless the employment, activity, or enterprise is required as a condition of regular State employment, No State officer or employee shall contract on his or her own behalf as an independent contractor with any State agency to provide goods or services. b) Former State Employees, For the Iwo-year period from the date he or she left State employment, no former State officer or employee may enter into a contract in which he or she engaged in any of the negotiations,transactions planning, arrangements, at any part of the decision-making process relevant to the contract while employed in any capacity by any State agency. For the twelve- month period from the dole he or she left State employment no former State officer or employee may enter into a contract with any Slate agency if he or she was employed by that State agency in a policy-mmang position in the some general subject area as the proposed contract within the twelve-month period prior to his or her leaving Stole service, of Employees of the Grantee Employees of the Grantee shall comply with all applicable provisions of low pertaining to conflicts of interest, including but not limited to any applicable conflict of interest provisions of the California Political Reform ACT, Government Code §87 100 et veq. ch Employees and Consultants to the Grantee:Individuals working on behalf of a Grantee may be required by the Department to file a Statement of Economic Interests (Felt Political Practices Commission Form 700) if it is determined that an individual is a consultant for Political Reform Act purposes. D.16) Grantee agrees to expeditiously provide throughout the term of this Grant Agreement, such reports, data information, and certifications as may be reasonably required by State. D17) DISPOSITION Of EQUIPMENT: Grantee shall provide to State, not less than 30 calendar days prior to submission of the final invoice, an itemized inventory of equipment purchased with funds provided by State. The inventory shall include all items with a current estimated fair market value of more than $5,000 00 per item py(ihirt 60 calendar days of receipt of such inventory Stole shall provide Grantee with a list of the items on the inventory that State will take title to. All other items shall become the property of Grantee Slate shall arrange for delivery from Grantee of items that it takes title to.Cost of transportation, if any, shall be borne by State. DAS) DRUG-FREE-WQRtPLACE-qERTI-FICQ CERTIFICATION Certification of Compliance:By signing This Grant Agreement Grantee its contractors or subcontractors hereby certify,under penalty of perjury under the laws of State of California, compliance with the requirements of the Drug-Free Workplace Act of 1990 (Government Code §S350 rat seq.) and have or will provide a drug-free workplace by taking the following actions: a) Publish a statement notifying employees, contractors, and subcontractors that unlawful manufacture-distribution, dispensation priaessior, or use of a controlled substance is prohibited and specifying actions to be taken against annoloyeso, cont,actors, or subcontractors for violations as required by Government Code §8355(a)(1), 6111WArs,111trontAll 4600011515 Page 42 sy54 bs Establish a Drug,hres, Awareness Program, as required by Government Code §8355(a)(2) to inform employees, contractors, or subcontractors about all of the following: i) The dangers of drug abuse in the workplace, ii) Grantee's policy of maintaining a drug-free workplace, li) Any available counseling, relmoldation,and employee assistance programs and so Penalties that may be imposed upon employees, contractors, and subcontractors for drug abuse violations. c) Provide,as required by Government Code §8355(a)(3), that every employee, contractor, and/or subcontractor who works under this Grant Agreement: if Will receive a copy of Grantee's drug free policy statement, and ill Will agree to abide by terms of Grantee's condition of employment, contract or subcontract D,19) FINA4INSPECTIONS AND CERTIFICATION OF REGISTERED PROFESSIONAL Upon completion of the Project, Grantee shall provide for a final inspection and certification by the appropriate registered professional (California Registered Civil Engineer or Geologist) that the Project has been completed in accordance with submitted final plans and specifications and any modifications thereto and in accordance with this Grant Agreement, Grantee shall notify the State's Project Manager of the inspection date at least 14 calendar days prior to the inspection in older to provide State the opportunity to participate inthe inspection. D.20) GRANTEE COMMITMENTS' Grantee accepts and agrees to comply with all terms, provisions,conditions and commitments of this Grant Agreement, including all incorporated documents, and to fulfill all assurances, declarations, representations, and statements made by the Grantee in the application, documents amendments, and Communications filed in Support of its request for funding. D.21) GRANTEE NAME CHANGE: Approval of the State's Program Manager is required to change the Grantee's name as listed on this Grant Agreement, Upon receipt of legal documentation of the name change the State will process an amendment Payment at invoices presented with a new name cannot be paid prior to approval of said amendment. D.22) GOVERNING lakIlln This Grant Agreement is governed by and shall be interpreted in accordance with the lows of the State of California D.23) INDEMNIFICATION: Grantee shall indemnify and hold and save the State. its officers, ogents,and employees, free and harmless from any and all liabilities for any claims and damages (handling inverse condemnation) that may arise out of the Projects and this Agreement,including, but not limited to any claims of damages arising from planning, design construction, maintenance and/of operation of levee rehabilitation measures for this Project and any breach of this Agreement. Grantee shall require its contractors or subcontractors to name the State, its officers, agents and employees as additional insured on their liability insurance for activities undertaken pursuant to this Agreement, D.24) INDEPENDENT CAPACITY; Grantee, and the agents and employees of Grantees, in the performance at the Grant Agreement, shall act in an independent capacity and not as officers, employees, or agents of the State D.25) INSPECTION RR N REPORTS;* During regular office hours, each of the parties hereto and their duly authorized representatives shall have the right to inspect and to make copies of any books records, or reports of either party pertaining to this Grant Agreement or matters related hereto. Each of the parties hereto sholl maintain and mail make available atoll times for such inspection accurate records of all its costs, disbursements,and receipts with respect to its activities under this Grant Agreement, Failure or refusal by Grantee to comply with this provision shall be considered a breach of this Grant Agreement, and State may withhold disbursements to Grantee or take any other action it deems necessary to protect its interests D.26) INSPECTIONS P PROJECT_gY_STATE State shall have the right to inspect the work being performed at any and all reasonable times during the term of the Grant Agreement.This right shall extend to any subcontracts and Grantee shall include Provisions ensuring such access in all its contracts or subcontracts entered into pursuant to its Grant Agreement with State GrawAgntertuitAn 4600011515 Nor 43 of 54 D.27) jRYQj In the event of an invoice dispute,payment will not be made until the dispute is resolved and a Corrected Invoice Submitted,Failure to use the address exactly as provided may result in return of the invoice to the Grantee.Payment shalt be deemed complete upon deposit of the payment, properly addressed, postage prepaid, in the United States Mail.Any claim that Grantee may have regarding The performance of this Grant Agreement including, but not limited to claims far additional compensation or extension of time,mall be submitted to the DWR Project Manager within thirty (30) calendar days of Grantee's knowledge of the claim.State and Grantee shall then attempt to negotiate a resolution of such claim and process on amendment to the Grant Agreement to implement the terms of any such resolution. D28) jjkit�P IAN E:The Grantee will be required to keep informed of and take all measures necessary to ensure compliance with applicable Labor Code requirements, including, but not limited to, §1720 of seq. of the Labor Code regarding public works, limitations on use of volunteer labor (Labor Code§1720.4) labor compliance programs (Labor Code §1771.5) and payment at prevailing wages for work done and funded pursuant to these Guidelines including any payments to the Department of industrial Relations under Labor Code it 1771.3. D.29) NPNj[ljjLQAIMjNA1Il During the performance of this Giant Agreement, Grantee and its contractors or subcontractors shall not unlawfully discriminate, harass, or allow harassment against any employee Of applicant for employment because of sex (gender), sexual orientation. race, color, ancestry, religion creed, national origin (including language use restriction), pregnancy, physical disability (including Has and AIDS), mental disability, medical condition (cancer/genetic characteristics), age (over 40) Mentor status, and denial of medial and family cone leave or pregnancy penalty leave. Grantee and its contractors or subcontractors shall ensure that The evaluation and treatment of their employees and applicants for employment are free from such discrimination and harassment. Grantee and its contractors or subcontractors shall comply with the provisions of the fair Employment and Housing Act (Government Code §12990 pi At Sea.) and the applicable regulations promulgated there under (California Code of Regulations,fifle 2, §7285 et seq.) The applicable regulations of the Fair Employment and Housing Commission implementing Government Code §12990 Tani), set forth in Chapter 5 at Division 4 of Title 2 of the California Code of Regulations, are incorporated into this Agreement by reference and made a part hereof as it set forth in full. Grantee and its contractors or subcontractors shall give written notice of their obligations under this clause to labor organizations with which They have a collective bargaining or other agreement. Grantee shall include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform work under the Grant Agreement D10) NO DISCRIMINATION AGAINST DOMESTIC PARTNERS: For contracts over$100,000 executed or amended after January 1,2007, the Grantee certifies by signing this Grant Agreement, under penalty of penury under the laws of State of California that Grantee is in compliance with Public Contract Code it 10295.3. D.31) Where the terms of this Grant Agreement provide for action to be based upon,judgment, approval, review, or determination of either party hereto, such terms are not intended to be and shall never be construed as permitting such opinion,judgment, approval, review,or determination to be arbitrary, coloricious, or unreasonable D.32) tijjiij ANQ�ANp ASSURANCES: Grantee agrees to faithfully and expeditiously perform or cause to be performed all Project work as described in Exhibit A (Work Plan) and to apply State funds received only to Eligible Project Costs in accordance with applicable provisions of the low. D13) PRIORITY HIRINO CONSIDERATIONS It this Grant Agreement includes services in excess of$200,000 the Grantee shall give priscry consideration in filling vacancies in positions funded by the Grant Agreement to qualified recipients of aid under Welfare and Institutions Code §11200 in accordance with Public Contract Code §10353, D.34) PROHIBITION AGAINST DISPOSAL OF±P!ROJ§ECTTWITHOUT STATE PERMISSION' The Grantee shall not sell abandon, lease, transfer, exchange, mortgage Hypothecate, or encumber in any manner whatsoever all or any portion of any real or other property necessarily connected or used in conjunction with the G'a'tmj,vrrn,tXv 4600W151.5 Page 44,,f54 Projects,or with Grantee's service of water,without prior permission of State Grantee shall not take any action, including but not limited to actions relating to user fees, charges, and assessments that could adversely affect the ability of Grantee to meet its obligations under This Grant Agreement,without prior written permission of State.State may require that the proceeds from the disposition of any real or personal property be remitted to State. D.35) REMEDIES NOT EXCLUSIVE:The use by either party of any remedy specified herein for the enforcement of this Grant Agreement is not exclusive and shall not deprive the party using such remedy of, or limit the application of, any other remedy provided by law. D.36) Ragi Notwithstanding any other provision of this Grant Agreement,Slate shall, for each project, withhold five percent (5.0%) until January 1, 2018 and ten percent thereafter, of the funds requested by Grantee for reimbursement of Eligible Costs,Each project in this Grant Agreement will be eligible to release its respective retention when that project is completed and Grantee has met requirements of Paragraph 19, "Submissions of Reports", except in the case of the lost project to be completed under this Grant Agreement,n which case retention for such project will not be disbursed until the "Grant Completion Report" is submitted to and approved by State. State shall disburse retained funds to the Grantee, Ensp') &q_N�T Grantee agrees that all data, plans,drawings,specifications, reports, computer programs, operating manuals, notes and other written or graphic work produced in the performance of this Grant Agreement shall be made available to the State and shall be in the public domain to the extent to which release of such materials is required under the California Public Records Act_ Government Code §6250 At Sea. Grantee may disclose,disseminate and use in whole or in part, any final form data and information received, collected and developed under this Grant Agreement, subject to appropriate acknowledgement of credit to State for financial support. Grantee shall not utilize the materials for any profit-making venture or sell or grant rights to a third party who intends to do so, The State shall have the right to use any data described in this paragraph to,any public purpose. D,38) UYIRAMI Should any portion of this Grant Agreement be determined to be void of unenforceable, such shall be severed from the whole and the Grant Agreement shall continue as modified. STATE REVIEWS: The parties agree that review or approval of projects applications, documents, permits, plans,and specifications or other project information by the State is for administrative purposes only and does not relieve the Grantee of their responsibility to properly plan, design, construct, operate, maintain, implement or otherwise carry out the projects, D,40) JMJtfNJjON_QF_EAJMJNl This Grant Agreement may be subject to suspension of payments or termination, or both, and Grantee may be subject to debarment if the State determines that a) Grantee, its contractors, or subcontractors have mode a false certification, or b) Grantee, its contractors, or subcontractors violates the certification by failing to carry out the requirements noted in this Grant Agreement. 11) SUCCESSORS AND ASSIGNS; This Grant Agreement and all of its provisions shall apply to and bind the successors and assigns of the parties. No assignment or transfer of this Grant Agreement or any part thereof, rights hereunder, or interest herein by the Grantee shall be valid unless and onfil it is approved by State and made subject to such reasonable terms and conditions as State may impose, DA2) TERMINATION BY GRANTEE: Subject to State approval which may be reasonably withheld, Grantee may terminate this Agreement and be relieved of contractual obligations. In doing so. Grantee must provide a moson(s) for termination. Grantee most submit all progress reports summarizing accomplishments up until termination dote. D.43) 1tRbAINA1LQ_N FOB CAUSE Subject to the right to cure under Paragraph 14, the State may terminate this Grant Agreement and be relieved of any payments should Grantee fall to perform the requirements of This Grant Agreement at the time and in the manner herein, provided including but not limited to reasons of default under Paragraph 14 Gnal,or ..r,,ol No.4600011515 Page 45rf 54 D 44) TERMINATION WITHOUT CAUSE.- The State may terminate this Grant Agreement without cause on 30 calendar days advance written notice,The Grantee shall be reimbursed for all reasonable expenses Incurred up to the date of termination. D.45) THIRD PARTY BENEFICIARIES: The parties to this Grant Agreement do not intend to create rights in, or grant remedies to, any third party as a beneficiary of this Agreement, or any duty, covenant, obligation or understanding established herein. TIMELINESS:Time is of the essence in this Grant Agreement. TRAVEL: Grantee agrees that travel and per them costs shall NOT be eligible for reimbursement with State funds, and shall NOT be eligible for computing Grantee cost match.Travel includes the costs of transportation, subsistence, and other associated costs incurred by personnel during the term of this Grant Agreement. WAIVER OF RIGHTS: None of the provisions of this Grant Agreement shall be deemed waived unless expressly waived in writing. It is the, intention at the parties here to that from time to time either party may waive any of its rights under this Grant Agreement unless contrary to low. Any waiver by either party of rights arising in connection with the Grant Agreement shall not be deemed to be a waiver with respect to any order rights or matters, and such provisions shall continue in full force and effect, D.49) WORKERS'COMPENSATION: Grantee affirms that it is aware of the provisions of §3700 of the Labor Code which requires every employer to be insured against liability fat workers' compensation or to undertake self-insurance in accordance with the provisions of that code, and Grantee affirms that it will comply with such provisions before commencing the performance of the work under this Grant Agreement and will make its contractors and subcontractors aware of this provision. 1"ar,46 004 ExHisa E AumoaivmG RisomoN RESOLUTION NO.201"6 A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE SANTA ANA WATERSHED PROJECT AUTHORITY AUTHORIZING PREPARATION AND SUBMITTAL OF AN APPLICATION TO THE CALIFORNIA DEPARTMENT OF WATER RESOURCES(DWR) TO OBTAIN AN INTEGRATED REGIONAL WATER MANAGEMENT IMPLEMENTATION GRANT; AND AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH DINE WHEREAS,the Sama Who Watershed Toojart Authority is haao,gni,.d by the Scam hf(7.hfo,,oa ac the regional planning agency to oo,odatette,phqaoo,and,.rpkheol haegmiad feagota.1 Water M.oeaghhaahl: WHEREAS,the apt,o,y recently...dwtd.process as poet of as 0oa Watt,One Wmarhed 2015 oaplarueem...o aath,,i,ahcon xherc littea,projects.s W of..0'tnahl Pooeof portfolio.. ,dartified.nd s loolcd for funding that...td Wo,xte htnt.:ottl and vahcal.rhapathoo be,,oa,'water noortroe.g.a.e,and ponadc,raoluph,berrefit,to a.Sam.Ana R,cr Wmmloed, WHEREAS,the So,ow Aim Watershed Project Authority has demonstrated that the project pahfi,ho has been amed through the Santa A.Fahol.rg Ara.',Regional Water Management Group: NOW,THEREFORE,BE IT RESOLVED that the PoaN of Commtssacners of the Sort,Ana Watershed P,,aT Awharri,(SAWPAl haraby resolves.s holl.o,a Sechool Staff is au4xtmai and directed ro prepare.sign and submit an application to tht Cahtfurroo Department of Water Re,ourao,s(DWR)to obtain a 2015 Integrated Regional Water klmoqero,ak lmpkmentarion Grow Tov-suarl to the Safe Doale.g Wrta,,Water Quality and Supply. Flood C.moto,We,,and('.,W Notc,ohre,Rood Act of 2006{Public Rew.tre Coate Sccheo 75obl eq'):and 2. Staff 3s authotizcei to enter into an agrccmem with DW R to receive grant funding Eot $paion . The General Managerz is herehy authorised and dirceted to prepare the rmnssary data. r.rdhon.,,,,upuoo,.f,-la,orha,,hcaly,y and execute the Woo,ap"thool u,lh VVVF ADOPTED this 70,do,ofJ,ay,2015 SANTA ANA WATERSHED PROJECT kUlHORTIN' Wlll.'s P 4ifa 015� Attest By kel, it- -My',Cla aft e B,,,,d Gnu,1 AW, .,,I V, 4600011*iO i',W A,- If 54 ExHI&IT F LOCAL PROJECT SPONSORS Grantee has assigned, for each protect a Local Project Sponsor according to the roles of the participating agencies identified in the IRWM Plan Local Project Sponsors may act on behalf of Grantee for the purposes of individual project management, oversight, compliance, and operations and maintenance Local Project Sponsors are identified for each Sponsored Project below: Sponsored POn,OPJd "Oe c' 'Ponso'Agency"nCy Agency Address me"tI - ranIA " Myod'on Santa Ana Watershed 1 "6ln Avenue Project Authority Riverside C903 Project 2- -no ' Placentia 'on "Count Sanitation 1u844 E1I's Avenue Trunk Sewer nHP) Replacement Project 2 72 District Fountain Valley. CA 9270 8 Riverside Coun ry redACc'n yFtoo Project a2015Integrated Control and Water 1RAEMarketStreet Watershed Protection Program Conservation 0 Stnot Riverside. (RCFC CD)i Santa Ana Watershed 116 15 Sterling Avenue Project Authority Riverside CA 42503 Eastern municipal Water 2270 Tremble Road District Parts, CA 92570 —i Intand Empire Utilities 6075 Kimball Avenue Project 4-Santa Ana River Agency Chino, CA 91708 Conservation and Conjunctive Orange County Water 18700 Ward Street Use Program (SARCCUP) District Fountain Volley, CA 92708 Son Bernardino Valley 1 380 East Vanderbilt Way Municipal Water district San Bernardino, CA 924018 s' Bernardino,M way "Pal W, Western Municipal Water 14205 Meridian Parkway District Riverside, CA 92518 Grant Agreentcm Aa.460601151 s Page 48 of i4 EXHIBIT G REPORT FORMATS AND REQUIREMENTS The following reporting for should be utilized. Please obtain State approval prior to submitting a report in an alternative format. PROGRESS REPORTS Progress reports shall generally use the following format. This format may be modified as necessary to effectively communicate information. For each project, discuss the following at the task level,as organized in Exhibit A (Work Plan): . Percent complete estimate. . Discussion of work accomplished during the reporting period. Milestones or deliverables completed/submitted during the reporting period. • Scheduling concerns and issues encountered that may delay completion of the task. For each project,discuss the following at the project level,as organized to Exhibit A (Work Plan): • Work anticipated for the next reporting period. • Photo documentation, as appropriate. • Any schedule or budget modifications approved by DWR during the reporting period. PROJECT COMPLETION REPORT Project Completion Reports shall generoliy use the following format. Executive Summary Should include a brief summary of project information and include the following items: • Brief description of work proposed to be done In the original Grant application. • Description of actual work completed and any deviations from Exhibit A. List any official amendments to this Grant Agreement,with a short description of the amendment. Reports and/or Products The following items should be provided. unless already submitted as a deliverable: • Provide a copy of any final technical report or study, produced for this project as described in the Work Plan,if applicable • Electronic copies of any data collected, not previously submitted • As-built drawings • Fnor geodetic survey information • Project photos • Discussion of problems that occurred during the work and how those problems were resolved • A final project schedule showing actual progress versus planned progress Costs and Disposi ions of Funds A list of showing: • Summary of project cost including the fallowing items' Accounting of the cost of project expenditure: .. Include all internal and external costs not previously disclosed (Le.,additional cost share)-and A discussion of factors that positively or negatively affected the project cost and any deviation from the original protect cost estimate. Grist Arflo,lell of, 4600011515 PPro,As of 54 Additional Information • Benefits derived from the project with quantification of such benefits provided, if applicable • A final project schedule showing actual progress versus planned progress as shown in Exhibit C. • Certification from a California Registered Professional (Civil Engineer or Geologist, as appropriate) that the project was conducted in accordance with the approved work plan and any approved modifications thereto • Submittal schedule for the Post Performance Report GRANT COMPLETION REFF91FT The Grant Completion Report shall generally use the following formal.This formal may be modified as necessary to effectively communicate information on the various projects in the IRWM Program funded by the Grant Agreement, and includes the following Executive Summary The Executive Surrimsoy,consists of a maximum of twenty (20) pages summarizing information for the grant cis well cis the individual projects. Reports and/or products • !mnimary of the regional priorities, objectives, and water management strategies of the IRWM Plan • Brief comparison of work proposed in the original Safe Drinking Water, Water Quality and Supply, Flood Control, River and Coastal Protection Bond Act of 2006 IRWM Implementation Grant application and actual work done • Brief description of the projects completed and how they will further the goals identified in the Agency's final approved IRWM Plan, • Describe how the implemented projects will meet the regional priorities identified in the final approved IRWM Plan and how the, projects contribute to regional integration • Identify remaining work and mechanism for their implementation, • Identify any changes to the IRWM Plan as result of project implementation • It applicable a Short discussion on how the towns Plan will assist in reducing dependence on Delta water supplies. • It applicable,a discussion of the critical water supply or water quality benefits to DAC as part of this Grant Agreement Cost& Disposition of funds Information . A summary of final funds disbursement for each project, Additional Information • Summary of the submittal schedule for the Post Performance Reports for each of the projects in this Grunt Agreement POST-PERFORMANCE REFOR Report should be concise, and focus on how (each/the) project is actually performing compared to its expected performance whether the project is being operated and maintained, and providing intended benefits as proposed. Reports and/or products • Time period of the annual report of a., January 2015 through December 20'5) • Short project description • Discussion of the project benefits • An assessment of any explanations for any differences between the expected versus actual project bener's in meeting IRWM priorities as stated in the original IRWM Implementation Grant application Where applicable, the reporting should include quantitative metrics,i.e.,new acre-feet of water produced that year, acres of wildlife habitat added etc Erma Ag .......1A,, 4600011115 Page SO f 54 • Summary of any additional costs and/or benefits deriving from the project since its completion if applicable. • Continued reporting on meeting the Output Indicators and Targets discussed in the Project Monitoring Plan discussed in Paragraph 21 of this Grant Agreement. • Any additional information relevant to or generated by the continued operation of the project Giant Agreement Vr 4600011515 Juds,51 of54 Exi H REQUIREVENIS FOR STATEWIDE MONITORING AND DATA SURIATTAL Surface and Groundwater Quality Data Groundwater quality and ambient surface water quality monitoring data that include chemical, physical, or biological data shall be submitted to the State as described below,with a narrative description of data submittal activities included in project reports, of described in Exhibit G. Surface water quality monitoring data shall be prepared for submission to the California Environmental Data Exchange Network (CEDEN).The CEDED data templates are available on the CEDEN weente. Inclusion of additional data elements described on the data templates is desirable. Data ready for submission should be uploaded to your CEDEN Regional Data Center ale the CEDEN weasite. CEDEN weleste: hbp,Aiw ged n r - It a project's Work Plan contains a groundwater ambient monitoring element, groundwater quality monitoring data shall be submitted to the State for inclusion in the State Water Resources Control board's Groundwater Ambient Monitoring and Assessment (GAMA) Program Information on the GAMA Program can be obtained at: rd It further information is required, the Grantee can corridor the State Water Resources Control Board (SWRCR) GAMA Program, Groundwater Level Data Grantee shall submit to DWR groundwater level data collected as part of this grant.Water level data most be submitted using the California Statewide Groundwater Elevation Monitanng (CASGEM) Online data submission system. Grantee should use their official CASGEM Monitoring Entity or Cooperating Agency status to gain access to the online submittal tool and submit data. If the data Is from wells that are not part of the monitoring network, the water level measurements should be classified as voluntary measurements in the CASGEM system If the grantee is not a Monitoring Entity or Cooperating Agency, please contact your DWR grant project manager for further assistance with data submittal.The activity of data submittal should be documented in appropriate progress or final project reports, as described in Exhibit G. Information regarding the CASGEM program can be found at 111 woovwater yr n w t r m Or wAgn,onnuorr,So 460001YiD Pagr 52 ,,,54 EXHUTT I STATE AUDIT borcusinita REQUIREMENTS AND FUNDING MATCH QUID AWES FOR GRANTEES State Audit Document Requirements The list below details the documents/records that State Auditors Typically reviewed in the event of 0 Grant Agreement being soussied Grantees should ensure that such records are maintained for each State funded Program/Project.Where applicable, this list of documents also includes documents relating to the Grantee's funding match which will be required for audit purposes 4.'7t�rnal Controls' I, Organization chart (e.g-, Agency's overall organization chart and organization chart for this Grant Agreement's funded project 2 Written internal procedures and flowcharts for the following a) Receipts and deposits p) Disbursements c) State reimbursement requests of State funding expenditure tracking e) Guidelines, proficyted, and procedures on State funded prognUm/Project 3. Audit reports of the Grantee's internal control structure and/or financial statements within the last two years. 4 Prior audit reports on State funded Program/Project. aLafg.fMqng_ I Original Grant Agreement,any arnendmentp) and budget modification documents. 2 A list of all bard-funded grants, loans or subventions received from the State 3, A list of all other funding sources for each Program/Project .QQnPQs1—tL I All subcontractor and consullon'contracts and related, if applicable, 2- Contracts between the Grantee member agencies and project partners as related to the State funded Program/Project, InvoiDes', I, Invoices from vendors and subcontractors for expenditures submitted to the State for payments under the Gran! Agreement, 2 Documentation linking subcontractor invoices lo State reimbursement requests and folaord Giant Agreement budget line items 3. Reimbursement requests Submitted to the State for the Grant Agreement. Cash Documents I Receipts (copies of warrants) showing payments received from the State, 2 Deposit slips or bank statements showing deposit of the payments received from the, State, 3 Cancelled checks A disbursement documents showing payments made to vendors, subcontractors consultants and/or quarts under The Grant Ageserment, ACCaanfin Cj RCCOYQS: I Ledgers showing receipts and cash disbursement entries for Sidle- funding 2, Ledgers showing receipts and cash disbursement entries of other funding sources 3 Bridging documents that tie the general ledger to vernbursement requests submitted to the State for She Grout Agreement Admllstrotion Costs I Suirabortrict documents Showing the calculation of administration cash, G ...ilAfv,v.,,wo, WeA011515 Page 53 of 54 Personnel 1, List of all contractors and Grantee staff that worked on the State funded Program/Pireect 2, Payroll records including firmemeets for contractor staff and the Grantee's EDISEQ1 FTQL 1. All modelling documentation maintained in the Progrom/Project ties, 2, All Grant Agreement related correspondence funding Match Guidelines Funding Match consists of non-State funds including imund services. In-and services are defined as work performed or items contributed i.e , dollar value of non-cash contributions) by the Grantee (and potentially other parties involved) directly related to the execution of Exhibit A (Work Plan) (examples:volunteer seraces equipment use. and facilities) The cost of in-kind achurce can be counted as funding match in-lieu of actual funds (or revenue) provided by the Grantee Other funding match and in-kind service eligibility conditions may apply. Provided below is guidance for documenting funding match with and without in-kind services, 1. Although tracked separately, in-kind services shall be documented and, to the extent feasible, supported by the some methods used by the Grantee for its own employees Such documentation should include the following: a. Detailed description of the contributed items) or services) b Purpose for which the contribution was made (tied to Grant Agreement Exhibit A (work Plan)) c, Name of contributing organization and date of contribution d. Real or approximate value of contribution.Who valved the contribution and how the value was determined? (wgF,actual appraisal, fair market value, Pic.). Justification of rate (See item #2, below) a. For contributed labor, the person's name, the work performed, the, number of hours contributed, and the pay rate applied f. It multiple sources exist, these should be summarized on a table with summed charges g Source of contribution and whether it was provided by, obtained van or supported by government funds 2 Rates for volunteer or in-kind services ma!l be consistent with those paid for similar work in the Grantee's organization For example volunteer service of clearing vegetation performed by an attorney shall be valued at a fair market value for this service, not the rate for professional legal services In those instances in which the required skills are not found in the recipient organization, rates mall be consistent with those paid for similar work in the labor market Paid fringe benefits that are reasonable allowable and allocable may be included in the valuation, 3. Funding match contribution (including in kind services) shall be for costs and services directly attributed to activities included in the Grant Agreement Work Plan, These services, furnished by professional and technical personnel, consultants,and other skilled and unskilled labor may be counted as in kind it the activities are an integral and necessary part of the State funded Program/Project under the Grant Agreement A Cash contributions made to a Progrom/Pireect shall be documented as revenue and in kind services as expendiure these costs rl be tracked separately in the Grantee's accounting systems dpr.orerrer Vv 4ANVIII75 wrw,54 of 14 lanian El PROJECT MONITORING PLAN GUIDANCE Infroptychort ':oam include a brief description of the project (maximum-150 words) including project location, implementaton elements and need for project (what problem will the project address), Project Monitoring Plan Components The Projec! Monitoring Plan should contain responses to the following questions • What are the anticipated project physical benefits? • What are the corresponding numeric targets for each project benefit? • How will proposed numeric Targets be measured? • What are baseline conditions? • When will the targets be met (upon project completion, five years after completion,etc) • How often will monitoring be undertaken (monthly yearly, etc,), • Where are monitoring point locations {ex:meter located of— at st,earr,mile, )7 Include relevant maps • how will the project be maintained Hoc irrigation,pest management, weed abatement, )? • What will be the frequency and duration of maintenance proposed activities? • Are there any special environmental considerations (e.g.. resource agency requirements permit requirements, (-FQAINEPA mitigation measured? • Who is responsible for collecting the samples (who is conducting monitoring and/or maintenance)? • How and to Whom, will monitoring results be mowled A g , paper reports, online databases, public meetings}? • What adaptive monagemeni strategies will be employed it problems are encountered during routine monitoring or maintenance? • What is the anticipated life of the reelect? STEERING COMMITTEE MeetmgDate Toed.ofDr. 04/24/19 -- AGENDA REPORT Item Number Item Number 4 Orange County Sanitation District FROM: James D. Herberg, General Manager Originator: Rob Thompson, Assistant General Manager SUBJECT: STRATEGIC PLAN DEVELOPMENT PROCESS AND TIMELINE GENERAL MANAGER'S RECOMMENDATION Information Only. BACKGROUND In November 2013, the Board of Directors adopted a Five-Year Strategic Plan. Over the past five years, the Orange County Sanitation District (Sanitation District) has conducted annual updates to the Five-Year Strategic Plan. In 2018, the Sanitation District completed an updated five-year plan. This year, a more in-depth planning process is proposed in order to develop a new Strategic Plan. The new Strategic Plan will look beyond the next five years and focus on broad policy statements with focused policy goals associated with each policy statement. RELEVANT STANDARDS • Comply with OCSD Policy - Strategic Plan PROBLEM The Five-Year Strategic Plan followed a five-year development cycle with annual updates, but the schedule did not align with the Sanitation District's two-year budgeting process. With the Sanitation District entering a period of continuous maintenance and technology improvements, a new Strategic Plan format is more appropriate. PROPOSED SOLUTION The proposed Strategic Planning Process will include Strategic Goals that are broad policy statements with smaller, more achievable supporting initiatives that move toward achieving the strategic goals. The new proposed strategic plan and strategic planning process will follow a two-year development cycle to support the two-year budgeting process and allow for the Strategic Plan to be updated and completed in the fall prior to the development of the two-year budget. Page 1 of 2 RAMIFICATIONS OF NOT TAKING ACTION There is a risk that the Sanitation District will not be proactively setting strategic direction for the agency, and risk becoming more reactive and less effective in delivering the agency's mission. Additionally, the Sanitation District risks not having clear strategic direction and alignment from the Board of Directors to staff. PRIOR COMMITTEE/BOARD ACTIONS N/A ADDITIONAL INFORMATION The Strategic Plan development process will include interviews with the Board of Directors, an employee workshop, and a Board of Directors workshop. The Executive Management Team (EMT) completed a preliminary review of draft policy statements and goals at its March 25 meeting. During the coming spring/summer months, the 2019 Risk Register will be reviewed, policy statements and goals will be reviewed and discussed with the Management Team, the Board interviews and employee workshop will be scheduled, and issue papers will be prepared as needed. The EMT will finalize the draft Strategic Plan at its annual retreat in August and present the draft Strategic Plan to the Steering Committee for review in the fall. CEQA The Strategic Plan itself is not subject to CEQA; however, individual projects referred to in the Plan may. FINANCIAL CONSIDERATIONS Each new Strategic Goal will be supported by an issue paper that will analyze financial impacts. The intent is for the approved Strategic Goals to be budgeted in the FY 2020-2022two-year budget. ATTACHMENT The following attachment(s) may be viewed on-line at the OCSD website with the complete agenda package: N/A Page 2 of 2 WOODRUFL SPRADLINsSMART CLOSED SESSION 1 153 Aviory 6o Utecnrz o. Sv�i r. 1300 Cps rn MVS n. C1 926'_4-5fi"!Y pli)55&5IN1p MEMORANDUM TO: Hon. Chair and Members of the Orange Comity Sanitation District Steering Committee FROM: Bradley R. Hogin, Esq. General Counsel DATE: April 16,2019 RE: Closed Session Items The Steering Committee will hold a closed session on April24,2019 for the purpose of conferring with its labor negotiators to discuss negotiations with the International Union of Operating Engineers Local 501, the Orange Comity Employees Association, and the Supervisors and Professionals Group. The Agency Designated Representatives are Laura Kalty, Lieber[ Cassidy Whitmore, James Herberg, Lorenzo Tyner, and Celia Chandler. The closed session will be held pursuant to authority of California Government Code Section 54957.6. Respectf submitted, 1f/ Bradley V. Ilogin, Ge reral Counsel 139459.1 ORANGE COUNTY SANITATION DISTRICT COMMON ACRONYMS Association of California Local Agency Formation Regional Water Quality ACWA Water Agencies LAFCO Commission RWQCB Control Board APWA American Public Works LOS Level Of Service SARFPA Santa Ana River Flood Association Protection Agency AOMD Air Quality Management MGD Million Gallons Per Day SARI Santa Ana River DistrictInterceptor ASCE American Society of Civil MOD Memorandum of SARWQCB Santa Ana Regional Water Engineers Understanding Quality Control Board BOD Biochemical Oxygen Demand NACWA National Association of Clean SAWPA Santa Ana Watershed Water Agencies Project Authority CARB California Air Resources NEPA National Environmental SCADA Supervisory Control And Board Policy Act Data Acquisition California Association of Non-Governmental Southern California CASA Sanitation Agencies NGOs Organizations SCAR Alliance of Publicly Owned Treatment Works CCTV Closed Circuit Television NPDES National Pollutant Discharge SCAQMD South Coast Air Quality Elimination System Management District CEQA California Environmental NWRI National Water Research SOCWA South Orange County Quality Act Institute Wastewater Authority CIP Capital Improvement O&M Operations&Maintenance SRF Clean Water State Program Revolving Fund California Regional Water Orange County Council of SSMP Sewer System CRWQCB Quality Control Board OCCOG Governments Management Plan CWA Clean Water Act OCHCA Orange County Health Care SSO Sanitary Sewer Overflow Agency CWEA California Water Environment OCSD Orange County Sanitation SWRCB State Water Resources Association District Control Board EIR Environmental Impact Report OCWD Orange County Water District TDS Total Dissolved Solids EMT Executive Management Team OOBS Ocean Outfail Booster Station TMDL Total Maximum Daily Load EPA US Environmental Protection OSHA Occupational Safety and TSS Total Suspended Solids Agency Health Administration Professional Waste Discharge FOG Fats,Oils,and Grease PCSA Consul tanUConstruction WDR Requirements Services Agreement gpd gallons per day PDSA Professional Design Services WEE Water Environment Agreement Federation GWRS Groundwater Replenishment ROTW Publicly Owned Treatment WERE Water Environment& System Works Reuse Foundation ICS Incident Command System ppm parts per million WIFIA Water Infrastructure Finance and Innovation Act Integrated Emergency Professional Services Water Infrastructure IERP Response Plan RSA Agreement WIIN improvements for the Nation Act JPA Joint Powers Authority RFP Request For Proposal WRDA Water Resources Development Act ORANGE COUNTY SANITATION DISTRICT GLOSSARY OF TERMS ACTIVATED SLUDGE PROCESS—A secondary biological wastewater treatment process where bacteria reproduce at a high rate with the introduction of excess air or oxygen and consume dissolved nutrients in the wastewater. BENTHOS —The community of organisms, such as sea stars, worms, and shrimp, which live on, in, or near the seabed, also known as the benthic zone. BIOCHEMICAL OXYGEN DEMAND (BOD)—The amount of oxygen used when organic matter undergoes decomposition by microorganisms.Testing for BOD is done to assess the amount of organic matter in water. BIOGAS—A gas that is produced by the action of anaerobic bacteria on organic waste matter in a digester tank that can be used as a fuel. BIOSOLIDS—Biosolids are nutrient rich organic and highly treated solid materials produced by the wastewater treatment process. This high-quality product can be recycled as a soil amendment on farmland or further processed as an earth-like product for commercial and home gardens to improve and maintain fertile soil and stimulate plant growth. CAPITAL IMPROVEMENT PROGRAM (CIP) — Projects for repair, rehabilitation, and replacement of assets. Also includes treatment improvements,additional capacity, and projects for the support facilities. COLIFORM BACTERIA—A group of bacteria found in the intestines of humans and other animals, but also occasionally found elsewhere, used as indicators of sewage pollution. E. coli are the most common bacteria in wastewater. COLLECTIONS SYSTEM — In wastewater, It is the system of typically underground pipes that receive and convey sanitary wastewater or storm water. CERTIFICATE OF PARTICIPATION (COP)—A type of financing where an investor purchases a share of the lease revenues of a program rather than the bond being secured by those revenues. CONTAMINANTS OF POTENTIAL CONCERN (CPC) — Pharmaceuticals, hormones, and other organic wastewater contaminants. DILUTION TO THRESHOLD (DIT)—The dilution at which the majority of people detect the odor becomes the D(f for that air sample. GREENHOUSE GASES (GHG)— In the order of relative abundance water vapor, carbon dioxide, methane, nitrous oxide, and ozone gases that are considered the cause of global warming ("greenhouse effect"). GROUNDWATER REPLENISHMENT SYSTEM(GWRS)—Ajoint water reclamation project that proactively responds to Southern California's current and future water needs.This joint project between the Orange County Water District and the Orange County Sanitation District provides 70 million gallons per day of drinking quality water to replenish the local groundwater supply. LEVEL OF SERVICE(LOS)—Goals to support environmental and public expectations for performance. N-NITROSODIMETHYLAMINE (NDMA) — A N-nitrosamine suspected cancer causing agent. It has been found in the Groundwater Replenishment System process and is eliminated using hydrogen peroxide with extra ultra-violet treatment. NATIONAL BIOSOLIDS PARTNERSHIP (NBP) —An alliance of the National Association of Clean Water Agencies and Water Environment Federation, with advisory support from the US Environmental Protection Agency. NBP is committed to developing and advancing environmentally sound and sustainable biosolids management practices that go beyond regulatory compliance and promote public participation to enhance the credibility of local agency biosolids programs and improved Communications that lead to public acceptance. PLUME—A visible or measurable concentration of discharge from a stationary source or fixed facility. PUBLICLY OWNED TREATMENT WORKS (POTW)—A municipal wastewater treatment plant. SANTA ANA RIVER INTERCEPTOR(SARI) LINE—A regional brine line designed to convey 30 million gallons per day of non- reclaimable wastewater from the upper Santa Ana River basin to the ocean for disposal,after treatment. SANITARY SEWER— Separate sewer systems specifically for the carrying of domestic and industrial wastewater. Combined sewers carry bath wastewater and urban runoff. SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT (SCAQMD)—Regional regulatory agency that develops plans and regulations designed to achieve public health standards by reducing emissions from business and industry. SECONDARY TREATMENT— Biological wastewater treatment, particularly the activated sludge process, where bacteria and other microorganisms consume dissolved nutrients in wastewater. SLUDGE—Untreated solid material created by the treatment of wastewater. TOTAL SUSPENDED SOLIDS(TSS)—The amount of solids floating and in suspension in wastewater. TRICKLING FILTER—A biological secondary treatment process in which bacteria and other microorganisms,growing as slime on the surface of rocks or plastic media,consume nutrients in wastewater as it trickles over them. URBAN RUNOFF—Water from city streets and domestic properties that carry pollutants into the storm drains, rivers, lakes, and oceans. WASTEWATER—Any water that enters the sanitary sewer. WATERSHED—A land area from which water drains to a particular water body.The Orange County Sanitation District's service area is in the Santa Ana River Watershed.