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HomeMy WebLinkAbout03-26-2014 Steering Committee Agenda Packet.pdf 0R&NGI COUNTY Orange County Sanitation District SANITATION DISTRICT Wednesday, March 26, 2014 Regular Meeting of the 5:30 P.M. Steering Committee Administration Building Conference Rooms A& B 10844 Ellis Avenue Fountain Valley, CA 92708fl� (714) 593-7130 1954-21114 AGENDA DECLARATION OF QUORUM: PUBLIC COMMENTS: If you wish to speak, please complete a Speaker's Form and give it to the Clerk of the Board. Speakers are requested to limit comments to three minutes. REPORTS: The Committee Chair and the General Manager may present verbal reports on miscellaneous matters of general interest to the Directors. These reports are for information only and require no action by the Directors. Board AB1825 Compliance Requirements CONSENT CALENDAR: 1. Approve Minutes of the February 26, 2014 Steering Committee Meeting. ACTION ITEMS: 2. Receive and file the 2014 SAWPA Remedial Plan Report CLOSED SESSION: During the course of conducting the business set forth on this agenda as a regular meeting of the Board, the Chair may convene the Board in closed session to consider matters of pending real estate negotiations, pending or potential litigation, or personnel matters, pursuant to Government Code Sections 54956.8, 54956.9, 54957 or 54957.6, as noted. Reports relating to (a) purchase and sale of real property, (b) matters of pending or potential litigation; (c) employment actions or negotiations with employee representatives;or which are exempt from public disclosure under the California Public Records Act, may be reviewed by the Board during a permitted closed session and are not available for public inspection. At such time as the Board takes final action on any of these subjects, the minutes will reflect all required disclosures of information. Convene in closed session. 03/26/14 Steering Committee Agenda Page 1 of 3 (1) CONFER WITH LABOR NEGOTIATORS (Government Code Section 54957.6) Agency Designated Representatives: Steve Filarsky, James Ruth, James Herberg, Robert Ghirelli, Jeff Reed, and Richard Spencer. Employee Organizations: 4 • Orange County Employees Association (OCEA); • International Union of Operating Engineers, Local 501; • Supervisor Group; and • Professional Group Reconvene in regular session. Consideration of action, if any, on matters considered in closed session. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: ADJOURNMENT: The next Steering Committee meeting is scheduled for Wednesday, April 23, 2014, at 5:30 p.m. 03/26/14 Steering Committee Agenda Page 2 of 3 Accommodations for the Disabled: Meeting Rooms are wheelchair accessible. If you require any special disability related accommodations, please contact the Orange County Sanitation District Clerk of the Board's office at (714)593-7130 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability and the type of accommodation requested. Agenda Posting: In accordance with the requirements of California Government Code Section 54954.2,this agenda has been posted outside the main gate of the Sanitation District's Administration Building located at 10844 Ellis Avenue, Fountain Valley, California, not less than 72 hours prior to the meeting date and time above. All public records relating to each agenda item, including any public records distributed less than 72 hours prior to the meeting to all,or a majority of the Board of Directors,are available for public inspection in the office of the Clerk of the Board. NOTICE TO DIRECTORS: To place items on the agenda for the Committee Meeting, items must be submitted to the Clerk of the Board 14 days before the meeting. Maria E.Ayala Clerk of the Board (714)593-7130 mavalaO.ocsd.com For any questions on the agenda,Committee members may contact staff at: General Manager Jim Herberg (714)593-7110 iherberg(o)ocsd.com Assistant General Manager Bob Ghirelli (714)593-7400 raturelli(alocsd.com Director of Engineering Rob Thompson (714)593-7310 rthomoson(glocsd.com Director of Facility Support Services Nick Arhontes (714)593-7210 narhontes(@,ocsd.com Director of Finance and Lorenzo Tyner (714)593-7550 Itvneraocsd.com Administrative Services Director of Human Resources Jeff Reed (714)593-7144 ireedODocsd.com Director of Operations&Maintenance Ed Torres 714 593-7080 etorres ocsd.com 03/26/14 Steering Committee Agenda Page 3 of 3 ITEM NO. 1 MINUTES STEERING COMMITTEE MEETING Orange County Sanitation District The Steering Committee meeting convened on Wednesday, February 26, 2014, at 5:32 p.m. in the Administration Building of the Orange County Sanitation District. A quorum was declared present, as follows: COMMITTEE MEMBERS STAFF PRESENT PRESENT: Jim Herberg, General Manager Troy Edgar, Chair Bob Ghirelli, Assistant General Tom Beamish, Vice-Chair Manager Brad Reese, Administration Committee Nick Arhontes, Director of Facilities Chair Support Services John Nielsen, Operations Committee Nick Kanetis, Director of Engineering Chair Jeff Reed, Director of Human Keith Curry, Member-At-Large Resources Brett Murdock, Member-At-Large Ed Torres, Director of Operations & Maintenance Lorenzo Tyner, Director of Finance & COMMITTEE MEMBERS ABSENT: Administrative Services John Withers, Member-At-Large Maria Ayala, Clerk of the Board Janine Aguilar Jim Colston Norbert Gaia Andrew Nau Rich Spencer Rob Thompson OTHERS PRESENT: Brad Hogin, General Counsel Jim Ruth, Consultant PUBLIC COMMENTS: None. Minutes of the Steering Committee February 26, 2014 Page 2 of 4 COMMITTEE CHAIR REPORT: Chair Edgar reported on his trip to Washington DC, where he attended the CASA Conference as well as attending various meetings with District's delegation to discuss ongoing project actions surrounding the SARI Line realignment, removal of rip rap, and other issues of concern to the wastewater industry, and the Sanitation District in particular. Chair Edgar announced that a forthcoming trip to Washington DC will occur on or about April 7� , wherein he will be accepting the U.S. Water Prize on behalf of the Sanitation District. Chair Edgar also invited the Committee members to attend the Sanitation District's Floor Recognition ceremony on March 201", should they already happen to be in Sacramento on that date. The recognition is for the District's 60t" Anniversary. GENERAL MANAGER REPORT: Mr. Herberg reported on the following: • Various events attended by the District during the month of February as part of the community outreach program; • Joint management team meeting with IRWD; • Legislation on converting the City or Yorba Linda seat on the OCSD Board; • Newport Beach Force Main Rehabilitation Project contract award status; • Two committees were agreed to from the SAWPA Settlement agreement. One being the Joint Operations Committee and the other being the Joint Policy Committee. Meetings are scheduled to take place in the near future; • Attending the SAWPA Commission meeting with Chair Edgar and Vice- Chair Beamish on February 4" to recognize SAWPA's collaboration with the Sanitation District; • Huntington Beach Community Meeting. CONSENT CALENDAR: 1. MOVED, SECONDED, AND DULY CARRIED: Approve Minutes of the January 26, 2014 Steering Committee Meeting. AYES: Beamish, Edgar, Reese, Murdock, Nielsen NOES: None Minutes of the Steering Committee February 26, 2014 Page 3 of 4 ABSTENTIONS: None ABSENT: Curry and Withers ACTION ITEMS: None. INFORMATION ITEMS: 2. International Water Summit Trip Report Chair Edgar briefly reported on this recent trip from and encouraged everybody to read his report that was included as part of the agenda. CLOSED SESSION CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTIONS: 54957.6 and 54957(b)(1). The Committee convened in closed session at 5:47 p.m. to discuss two items. Confidential Minutes of the Closed Session have been prepared in accordance with the above Government Code Sections and are maintained by the Clerk of the Board in the Official Book of Confidential Minutes of Board and Committee Closed Meetings. (Director Curry arrived at the meeting during closed session.) RECONVENE IN REGULAR SESSION: The Committee reconvened in regular session at 6:30 p.m. CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED SESSION: None. Minutes of the Steering Committee February 26, 2014 Page 4 of 4 OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None. ADJOURNMENT: The Chair declared the meeting adjourned at 6:30 p.m. Submitted by: Maria E. Ayala Clerk of the Board STEERING COMMITTEE Neebng Dare To ad.of Di, 03,26,14 -- AGENDA REPORT Item Number Item Number 2 Orange County Sanitation District FROM: James D. Herberg, General Manager Originator: Rob Thompson, Director of Engineering SUBJECT: SAWPA REMEDIAL PLAN CLOSEOUT GENERAL MANAGER'S RECOMMENDATION Receive and file the 2014 SA WPA Remedial Plan Report SUMMARY On January 23, 2013, the Board of Directors directed the Orange County Sanitation District (OCSD) staff to issue the final Remedial Plan to the Santa Ana Watershed Project Authority (SAWPA) to correct significant deficiencies in its Pretreatment Program. Staff will provide an oral report summarizing the 2014 SAWPA Remedial Plan Report on the Remedial Plan status, which was due on January 17, 2014, and SAWPA's work to date to develop and implement a competent Pretreatment Program. PRIOR COMMITTEE/BOARD ACTIONS January 2013 — The Board approved the Final SAWPA Remedial Plan and directed staff to issue the final Remedial Plan to SAWPA to correct significant deficiencies in its Pretreatment Program. November 2012 — The Steering Committee reviewed the SAWPA Audit and directed staff to prepare a Remedial Plan for issuance to SAWPA. ADDITIONAL INFORMATION As of January 17, 2014, the SAWPA Remedial Plan Final Compliance date, SAWPA had passed through all 21 Gates for the 13 Requirements. Going forward, OCSD will continue to work with SAWAP to address a few outstanding conditions which still remain open. At this point, unresolved tasks have been memorialized in a Punch List for SAWPA to address. The Punch List consists of discrete tasks to be completed, including open Gate conditions, notes, and agreement issues, many of which were addressed through a side letter issued by OCSD to SAWPA on March 13, 2014. OCSD will continue to work with SAWPA to make progress on addressing the Punch List. SAWPA has started transmitting submittals to address Punch List tasks. Page 1 of 2 Staff prepared a report on the Remedial Plan called the Santa Ana Watershed Project Authority Remedial Plan Report (Final Report). The Final Report describes the overall objectives and process for the SAWPA Remedial Plan, actions to address the deficiencies in the SAWPA Pretreatment Program, and the construction of the new SAWPA Pretreatment Program. The Final Report also contains the Punch List and recommendations to ensure that SAWPA effectively implements the SAWPA Pretreatment Program. Important notes in the report include the following: 1. SAWPA has agreed to address the Punch List with OCSD. OCSD staff shall provide quarterly updates on SAWPA's progress to the Steering Committee. 2. Pursuant to the 1991 Memorandum of Understanding and 1996 Agreement, SAWPA shall implement a Pretreatment Program that is substantially similar to OCSD's approved Pretreatment Program. SAWPA shall update its Pretreatment Program Control Documents (PPCD) to assure such a program. 3. SAWPA shall complete the conversion of the discharge permits to SAWPA permits and ensure that accurate, complete permits are issued on a timely basis. 4. SAWPA shall retain competent individuals to implement and enhance its Pretreatment Program, and SAWPA will ensure that the Member and Contract agencies bound by the Multijurisdictional Pretreatment Agreement properly implement the pretreatment program. OCSD will institute regular meetings with SAWPA to communicate, collaborate, and cooperate for a successful implementation and execution of its Pretreatment Program. CEQA N/A BUDGET/DELEGATION OF AUTHORITY COMPLIANCE N/A ATTACHMENT The first attachment is included in hard copy and may be viewed on-line at the OCSD website (wwwocsd.com) with the complete agenda package; a full copy of the second attachment is on file and may be viewed in hard copy at the Clerk of the Board's Office: • EXECUTIVE SUMMARY: SAWPA Remedial Plan Report(Attached) • Santa Ana Watershed Project Authority Remedial Plan Report (On file with the Clerk of the Board) o Final Report and Figures (26 pages) o Appendixes A— S (1700+ pages) JC:jb:gc Page 2 of 2 Return to Mende Report Santa Ana Watershed Project Authority (SAWPA) Remedial Plan Executive Summary March 19 , 2014 4�JN1, 1 SAHIiq Tpy c 9 n O -1 A ti �FCT/N� THE EN�\Qoa Prepared by: Orange County Sanitation District 10844 Ellis Avenue Fountain Valley, California 92708 Return to Mende Report EXECUTIVE SUMMARY Introduction As the holder of an NPDES Permit with a large base of industrial dischargers, the Orange County Sanitation District (OCSD) instituted a Pretreatment Program, which has been approved by the California Regional Water Quality Control Board, Santa Ana Region and the U.S. Environmental Protection Agency, Region IX. Since OCSD has an approved Pretreatment Program, OCSD must fulfill its role as the Control Authority by controlling all dischargers into its collection and treatment systems. This is done through the adoption of wastewater discharge regulations that stipulate issuing permits for industrial and commercial facilities and by enforcing permit conditions. To facilitate the cleanup of groundwater containing high levels of Total Dissolved Solids (TDS) in an area of the Inland Empire defined in the 1996 Wastewater Treatment and Disposal Agreement (1996 Agreement) as "SAWPA's SARI Service Area," OCSD and the Santa Ana Watershed Project Authority (SAWPA) entered into agreements starting in the 1970s that allow SAWPA to discharge wastewater containing high TDS into OCSD's collection system through a specific sewer trunk that connects the two agencies. This trunk is referred to by OCSD as the "Santa Ana River Interceptor' (SARI) Line. Agreements governing the usage of the SARI Line and requirements resulting therefrom include the 1991 Memorandum of Understanding between SAWPA and CSDOC Governing Quality Control of Wastewater Discharged to the SARI (1991 MOU) and the 1996 Agreement. Through these agreements, OCSD, as the Control Authority for its Pretreatment Program, granted SAWPA authority to control the dischargers in SAWPA's area; therefore, SAWPA is OCSD's Delegated Control Authority and is responsible to OCSD for running a Pretreatment Program to issue permits and enforce permit conditions for all discharges from SAWPA's SARI Service Area to OCSD. The SAWPA Pretreatment Program is an extension and a critical part of OCSD's own Pretreatment Program. As the Control Authority, OCSD is required to have a Pretreatment Program, and, thus, OCSD has required that SAWPA establish a substantially similar or more stringent (hereafter referred to as "substantially similar") Pretreatment Program than that of OCSD's Pretreatment Program, because OCSD's Pretreatment Program is approved by EPA and the RWQCB, and OCSD is responsible to these regulators to ensure that SAWPA maintains compliance with applicable Pretreatment regulations and conditions for discharging into OCSD's SARI Line and wastewater treatment facilities. Some of the major elements of the Pretreatment Program include the issuance of permits, the performance of inspections, the collection of samples ("monitoring'), the review of permittee self-monitoring reports, and the initiation of enforcement activities, when necessary. The relationship between OCSD, as the Control Authority, and SAWPA, as the Delegated Control Authority, for the SARI Line is governed by the requirements, responsibilities, and practices as specified in the following documents or 1 Return to Mende Report their successors: NPDES Permit No. CA011 0604; OCSD's Wastewater Discharge Regulations, Ordinance No. OCSD-39, SAWPA's Brine Line Ordinance No. 7; and the agreements between OCSD and SAWPA, in particular the 1991 MOU and the 1996 Agreement. Background Since 2011, OCSD staff began to observe that SAWPA had violated provisions of the 1991 MOU and the 1996 Agreement. Furthermore, in March 2012, OCSD staff became aware that SAWPA had allowed the unauthorized discharge of nine million gallons of mining wastewater that originated outside SAWPA's SARI Service Area into a facility connected to the SARI Line. Although the facility was permitted by one of SAWPA's Member Agencies, the permit for the facility did not have the proper permit category, limits, and requirements for wastewater resulting from mining operations. Upon becoming aware of the discharge, OCSD issued an Order to Cease Noncompliant Discharge to SAWPA. The magnitude and significance of the violations of the agreements warranted OCSD to exercise its right under the 1991 MOU to audit the SAWPA Pretreatment Program. The goal of the audit was to ensure that SAWPA and any other agency having discharge rights to the SARI Line pursuant to contracts with SAWPA are adequately administering and diligently enforcing Pretreatment Programs in conformance with federal Pretreatment regulations (40 CFR 403), the 1991 MOU and 1996 Agreement, and OCSD's regulations, requirements, and practices for discharges to the SARI Line. These other agencies are SAWPA's four Member Agencies: Inland Empire Utilities Agency (IEUA), Eastern Municipal Water District (EMWD), Western Municipal Water District (WMWD), and San Bernadino Valley Municipal Water District (SBVMWD). OCSD retained Environmental Engineering & Contracting, Inc. (EEC) to perform the comprehensive audit between August and November of 2012. The audit revealed that SAWPA and its Member Agencies did not always follow important program requirements, responsibilities, and practices and did not always comply with the 1991 MOU and 1996 Agreement. The November 2012 audit report contained seventy-five (75)findings, many of which required further action. Objective of the SAWPA Remedial Plan On January 23, 2013, OCSD's Board of Directors issued a Remedial Plan to SAWPA to correct deficiencies in SAWPA's Pretreatment Program. The Remedial Plan, referred to as the SAWPA Remedial Plan, was developed by OCSD staff to ensure that SAWPA addressed the items in its Pretreatment Program identified during the 2012 audit by OCSD (EEC) as well as any items that were encountered by SAWPA or OCSD during SAWPA's effort to address the audit findings and to bring improvements to SAWPA's overall Pretreatment Program. However, in the early stages of the SAWPA Remedial Plan, SAWPA informed OCSD that it did not have a Pretreatment Program; therefore, the focus then shifted from improving an existing program to building the SAWPA Pretreatment Program. 2 Return to Mende Report To build the SAWPA Pretreatment Program, SAWPA had to revise existing Pretreatment Program Control Documents and create new ones. This effort entailed revising SAWPA's current Ordinance; developing and entering into a new Multijurisdictional Pretreatment Agreement (MJPA) with the SAWPA Member Agencies and other agencies (known as "Contract Agencies"); and developing new Policies, Procedures, Standard Operating Procedures (SOP), and an Enforcement Response Plan (ERP). The Pretreatment Program Control Documents are critical for establishing the legal authority and foundation for the SAWPA Pretreatment Program to allow SAWPA to issue industrial user (IU) discharge permits that are adequate and enforceable. Before creating these documents, one of the decisions was how the SAWPA Pretreatment Program would function and be implemented. OCSD's contractual agreement is with SAWPA and does not extend to the Member or Contract Agencies. OCSD holds SAWPA responsible for the SAWPA Pretreatment Program under any arrangement between SAWPA and its Member and Contract Agencies. SAWPA's compliance with all Pretreatment and agreement requirements is the ultimate objective. Therefore, the SRP was developed based on the idea and recommendation that SAWPA runs its own Pretreatment Program and directly controls all dischargers to the SARI Line. SAWPA hired a consultant, Dudek, to review the options and recommend a method for managing the SAWPA Pretreatment Program. As a result, SAWPA informed OCSD of its desire to run a SAWPA-directed Pretreatment Program, in which SAWPA would be responsible and liable directly to OCSD but would also continue to administer the existing Pretreatment Program. Such an arrangement would entail SAWPA doing some Pretreatment work to prevent conflict of interest issues in situations where Agencies permitted their own facilities. Aside from addressing conflict of interest situations, SAWPA would primarily oversee and direct the work of the Member and Contract Agencies, who act as SAWPA's "boots on the ground." Methodology for the SAWPA Remedial Plan With the understanding that transforming the conditions contributing to the identified omissions and deficiencies in SAWPA's program requires a sustained effort, OCSD followed a systematic approach emphasizing the importance of establishing a recognized legal authority enabling SAWPA to implement and enforce a delegated Pretreatment Program substantially similar to that of OCSD's Pretreatment Program. OCSD's method included a framework consisting of a sequence of project progress stages to be achieved for SAWPA to complete the SAWPA Remedial Plan. In the initial step, OCSD created a Work Breakdown Structure (WBS) for the thirteen SAWPA Remedial Plan Requirements. In addition, a Communication Plan was developed to provide a structured path for interaction between OCSD and SAWPA and to define roles and responsibilities of the staff involved with the SAWPA Remedial Plan. The achievement of each project Requirement progress was marked by a decision Gate. 3 Return to Mende Report A decision Gate indicated a milestone in the SAWPA Remedial Plan sequence where the current state of the SAWPA Remedial Plan implementation, or more specifically a Requirement, was evaluated. For each decision Gate, OCSD defined the Deliverable for submittal, which consisted of one or more items. Based on the submitted documentation, OCSD decided whether the SAWPA Remedial Plan progress stage was completed successfully and whether the next SAWPA Remedial Plan stage was ready to be entered. In addition to the Gate meetings, Technical Discussions were often held to discuss items in greater detail. OCSD also transmitted Submittal Review Comments or drafts Submittal Review Comments to help SAWPA make the corrections necessary or to provide guidance. Outcome Since the issuance of the SAWPA Remedial Plan, SAWPA worked to develop a new unified Pretreatment Program that would address the concerns identified during the 2012 SAWPA Audit and the SAWPA Remedial Plan. SAWPA established two new groups, the Pretreatment Working Group and the Pretreatment Management Team, in which SAWPA has extended an invitation for OCSD to sit in on to provide technical support and to facilitate communication and accountability among SAWPA and its Member and Contract Agencies. OCSD worked with SAWPA to pass as many Requirements, Gates, and Conditions as possible before the January 17, 2014, deadline. SAWPA passed through all 21 Gates, and SAWPA successfully completed 7 of 13 SRP Requirements and 52 of 72 Gate Conditions. After collaborating with SAWPA, OCSD issued a side letter on March 13, 2014, to capture some of the understandings between the parties not otherwise documented in the SAWPA Remedial Plan. Issues listed in the side letter include interpretation of definitions, practices acceptable to OCSD, and expectations of the SAWPA Pretreatment Program. Remaining items are continuing and are slated to be addressed by June 30, 2014. The remaining items that are discrete tasks were memorialized in a Punch List. A listing of the general groupings of the tasks in the Punch List is provided below: Grou Subject A Establishment of Substantiall Similar Pretreatment Programs_ B Revision of Pretreatment Program Control Documents C Data Management System At the completion of the SAWPA Remedial Plan, SAWPA had developed five Pretreatment Program Control Documents that constitute the legal basis, foundation, and framework for its Pretreatment Program. The Pretreatment Program Control Documents encompass SAWPA's revised Ordinance and newly developed MJPA, ERP, Policies, and Procedures. Due to modifications made to the SAWPA Pretreatment Program and the amount of work required to draft the Pretreatment Program Control Documents, SAWPA's Pretreatment Program Control Documents will be improved over 4 Return to Mende Report time. Moreover, for the SAWPA Pretreatment Program to be substantially similar to OCSD's Pretreatment Program, SAWPA must further align its Pretreatment Program Control Documents with OCSD's Pretreatment Program, and whenever OCSD revises its Pretreatment Program Control Documents, SAWPA will be required to update its Pretreatment Program Control Documents to ensure that its Pretreatment Programs remain substantially similar. Conclusion OCSD and SAWPA invested a considerable amount of time and effort in creating the SAWPA Pretreatment Program. SAWPA decided to implement a directed Pretreatment Program, in which SAWPA simultaneously remains responsible and liable to OCSD at all times, while primarily coordinating, directing, and reviewing the Pretreatment Program efforts of the Member and Contract Agencies. SAWPA appears ready to maintain, improve/enhance, and sustain all SAWPA Pretreatment Program elements established under the SRP, including Pretreatment Program staffing and resources. In turn, OCSD will continue to oversee SAWPA's efforts and will conduct future audits to verify that the SAWPA Pretreatment Program development is essentially completed and that its implementation is in compliance with all regulations and requirements. SAWPA must continue to align the SAWPA Pretreatment Program with OCSD's Pretreatment Program. Without substantially similar Pretreatment Programs, both OCSD and SAWPA are always at a significant risk when undergoing a regulatory inspection or audit. During the SAWPA Remedial Plan, OCSD assisted SAWPA to establish a Pretreatment Program substantially similar to OCSD's Pretreatment Program. SAWPA must carefully fill its Manager of Pretreatment and Permitting and obtain other necessary expert resources to help achieve the SAWPA Remedial Plan objectives and requirements in a timely, effective, and efficient manner. If SAWPA wishes to retain a SAWPA-directed program, SAWPA must be able to retain in-house staff to ensure that there is continuity for the SAWPA Pretreatment Program. Changes to the SAWPA Pretreatment Program need to be made in a manner transparent to OCSD to ensure that the SAWPA Pretreatment Program is developed and implemented properly at all times. OCSD will host recurring meetings regularly with SAWPA and SAWPA's Member and Contract Agencies to help all agencies fulfil their respective duties and obligations. Moving forward and after one year of working together on the SRP, OCSD and SAWPA will begin a new chapter in their working relationship. A positive vision for a new era is envisioned by OCSD and SAWPA. OCSD and SAWPA desire to build a new working relationship and to implement activities to foster regular communication, collaboration, and cooperation. The primary concerns at OCSD include the protection of OCSD's wastewater collection, treatment, and reclamation facilities, the health and safety of its workers, the current and future biosolids reuse, compliance with its NPDES Permit regulating discharge to the Pacific Ocean, and the GWRS. It is important to mention that as a result of the 2012 audit and SRP implementation, the risk to OCSD has been 5 Return to Mende Report reduced; however, the risk would be reduced further if SAWPA and OCSD implemented the requirements and recommendations listed below. Requirements and Recommendations For SAWPA: 1. SAWPA shall address the Punch List items by June 30, 2014. SAWPA shall provide progress updates to OCSD on a monthly basis. 2. SAWPA shall meet approximately quarterly with OCSD to address Pretreatment Program issues of concern. For OCSD: 1. OCSD will provide updates to the OCSD Steering Committee on the status of the SAWPA Pretreatment Program. 2. OCSD will conduct regular audits of the SAWPA Pretreatment Program starting in the fall of 2014 after SAWPA has had time to implement the SAWPA Pretreatment Program, e.g., issue some permits and conduct some enforcement activities. OCSD will audit the SAWPA Pretreatment Program to verify whether the agencies are fulfilling their respective obligations and requirements and assess whether additional modifications are required. 3. OCSD will establish quarterly Pretreatment Program Coordination Meetings with SAWPA and the Member and Contract Agencies to promote coordination, cooperation, collaboration, and alignment of the two Pretreatment Programs. OCSD will also participate in SAWPA's Pretreatment Working Group and Pretreatment Management Team meetings. 4. OCSD will provide information on the state of SAWPA's Pretreatment Program to SAWPA based on internal review and third party audit of the SAWPA Pretreatment Program. OCSD will provide SAWPA advanced notice of any planned or required changes to the OCSD approved Pretreatment Program. 6 ORANGE COUNTY SANITATION DISTRICT Agenda Terminology Glossary AQMD Air Quality Management District ASCE American Society of Civil Engineers BOO Biochemical Oxygen Demand CARB California Air Resources Board CASA California Association of Sanitation Agencies CCTV Closed Circuit Television CEQA California Environmental Quality Act CRWQCB California Regional Water Quality Control Board CWA Clean Water Act CWEA California Water Environment Association EIR Environmental Impact Report EMT Executive Management Team EPA U.S. Environmental Protection Agency FOG Fats, Oils, and Grease FSSD Facilities Support Services Department gpd Gallons per day GWR System Groundwater Replenishment System (also called GWRS) LOS Level of Service MGD Million gallons per day NACWA National Association of Clean Water Agencies NPDES National Pollutant Discharge Elimination System NWRI National Water Research Institute O&M Operations and Maintenance OCCOG Orange County Council of Governments OCHCA Orange County Health Care Agency OCSD Orange County Sanitation District OCWD Orange County Water District OOBS Ocean Outfall Booster Station OSHA Occupational Safety and Health Administration POTW Publicly Owned Treatment Works ppm Parts per million RFP Request For Proposal RWQCB Regional Water Quality Control Board SARFPA Santa Ana River Flood Protection Agency SARI Santa Ana River Inceptor SARWQCB Santa Ana Regional Water Quality Control Board SAWPA Santa Ana Watershed Project Authority SCADA Supervisory Control and Data Acquisition system SCAP Southern California Alliance of Publicly Owned Treatment Works SCAQMD South Coast Air Quality Management District SOCWA South Orange County Wastewater Authority SSMP Sanitary Sewer Management Plan SSO Sanitary Sewer Overflow SWRCB State Water Resources Control Board TDS Total Dissolved Solids TMDL Total Maximum Daily Load TSS Total Suspended Solids WDR Waste Discharge Requirements WEF Water Environment Federation WERF Water Environment Research Foundation Activated-sludge process — A secondary biological wastewater treatment process where bacteria reproduce at a high rate with the introduction of excess air or oxygen, and consume dissolved nutrients in the wastewater. Biochemical Oxygen Demand (BOD)—The amount of oxygen used when organic matter undergoes decomposition by microorganisms. Testing for BOD is done to assess the amount of organic matter in water. Biosolids — Biosolids are nutrient rich organic and highly treated solid materials produced by the wastewater treatment process. This high-quality product can be recycled as a soil amendment on farm land or further processed as an earth-like product for commercial and home gardens to improve and maintain fertile soil and stimulate plant growth. Capital Improvement Program (CIP) — Projects for repair, rehabilitation, and replacement of assets. Also includes treatment improvements, additional capacity, and projects for the support facilities. Coliform bacteria—A group of bacteria found in the intestines of humans and other animals, but also occasionally found elsewhere used as indicators of sewage pollution. E. coli are the most common bacteria in wastewater. Collections system — In wastewater, it is the system of typically underground pipes that receive and convey sanitary wastewater or storm water. Certificate of Participation (COP) — A type of financing where an investor purchases a share of the lease revenues of a program rather than the bond being secured by those revenues. Contaminants of Potential Concern (CPC) — Pharmaceuticals, hormones, and other organic wastewater contaminants. Dilution to Threshold (DR) — the dilution at which the majority of the people detect the odor becomes the D(f for that air sample. Greenhouse gases — In the order of relative abundance water vapor, carbon dioxide, methane, nitrous oxide, and ozone gases that are considered the cause of global warming ("greenhouse effect'). Groundwater Replenishment (GWR) System — A joint water reclamation project that proactively responds to Southern California's current and future water needs. This joint project between the Orange County Water District and the Orange County Sanitation District provides 70 million gallons a day of drinking quality water to replenish the local groundwater supply. Levels of Service (LOS)—Goals to support environmental and public expectations for performance. NOMA— N-Nitrosodimethylamine is an N-nitrosoamine suspected cancer-causing agent. It has been found in the Groundwater Replenishment System process and is eliminated using hydrogen peroxide with extra ultra-violet treatment. National Biosolids Partnership (NBP) — An alliance of the National Association of Clean Water Agencies (NACWA) and Water Environment Federation (WEF), with advisory support from the U.S. Environmental Protection Agency (EPA). NBP is committed to developing and advancing environmentally sound and sustainable biosolids management practices that go beyond regulatory compliance and promote public participation in order to enhance the credibility of local agency biosolids programs and improved communications that lead to public acceptance. Plume—A visible or measurable concentration of discharge from a stationary source or fixed facility. Publicly-owned Treatment Works (POTW)— Municipal wastewater treatment plant. Santa Ana River Interceptor (SARI) Line — A regional brine line designed to convey 30 million gallons per day (MGD) of non-reclaimable wastewater from the upper Santa Ana River basin to the ocean for disposal, after treatment. Sanitary sewer — Separate sewer systems specifically for the carrying of domestic and industrial wastewater. Combined sewers carry both wastewater and urban run-off. South Coast Air Quality Management District (SCAQMD) — Regional regulatory agency that develops plans and regulations designed to achieve public health standards by reducing emissions from business and industry. Secondary treatment — Biological wastewater treatment, particularly the activated-sludge process, where bacteria and other microorganisms consume dissolved nutrients in wastewater. Sludge—Untreated solid material created by the treatment of wastewater. Total suspended solids (TSS)—The amount of solids floating and in suspension in wastewater. Trickling filter — A biological secondary treatment process in which bacteria and other microorganisms, growing as slime on the surface of rocks or plastic media, consume nutrients in wastewater as it trickles over them. Urban runoff — Water from city streets and domestic properties that carry pollutants into the storm drains, rivers, lakes, and oceans. Wastewater—Any water that enters the sanitary sewer. Watershed —A land area from which water drains to a particular water body. OCSD's service area is in the Santa Ana River Watershed.