Loading...
HomeMy WebLinkAbout03-22-2017 Steering Committee Agenda Packet.pdf Orange County Sanitation District Wednesday, March 22, 2017 Regular Meeting of the A 5:00 P.M. STEERING COMMITTEE Administration Building Conference Rooms A&B 10844 Ellis Avenue Fountain Valley, CA 92708 (714)593-7433 AGEND0 CALL TO ORDER DECLARATION OF QUORUM: Clerk of the Board PUBLIC COMMENTS: if you wish to address the Committee on any item, please complete a Speaker's Form (located at the table at the back of the room) and submit it to the Clerk of the Board or notify the Clerk of the Board the item number on which you want to speak. Speakers will be recognized by the Chairperson and are requested to limit comments to three minutes. REPORTS: The Committee Chairperson and the General Manager may present verbal reports on miscellaneous matters of general interest to the Directors. These reports are for information only and require no action by the Directors. CONSENT CALENDAR: The Consent Calendar Items are considered to be routine and will be enacted, by the Committee, after one motion, without discussion. Any items withdrawn from the Consent Calendar for separate discussion will be considered in the regular order of business. 1. APPROVAL OF MINUTES (Clerk of the Board) RECOMMENDATION: Approve Minutes of the regular meeting of the Steering Committee held on February 22, 2017. NON-CONSENT CALENDAR: 2. 2017-20 SPONSORSHIP OF THE CENTER FOR DEMOGRAPHIC RESEARCH (Rob Thompson) RECOMMENDATION: Recommend to the Board of Directors to: Approve a three- year Memorandum of Understanding with California State University, Fullerton Auxiliary Services Corporation for Operation of the Center for Demographic Research, for the period July 1, 2017 through June 30, 2020, for a total amount not to exceed $282,005.26. 03/22/2017 Sleenag Committee Agenda Page 1 of 4 3. INFORMATION ITEMS: LEGISLATIVE AND PUBLIC AFFAIRS COMMITTEE (Bob Ghirelli) CLOSED SESSION: During the course of conducting the business set forth on this agenda as a regular meeting of the Board, the Chairperson may convene the Board in closed session to consider matters of pending real estate negotiations,pending orpotential litigation,or personnel matters,pursuant to Government Code Sections 54956.8, 54956.9, 54957 or 54957.6, as noted. Reports relating to (a)purchase and sale of real property; (b) matters of pending or potential litigation; (c) employment actions or negotiations with employee representatives;or which are exempt from public disclosure under the California Public Records Act, may be reviewed by the Board during a permitted closed session and are not available for public inspection. At such time as the Board takes final action on any of these subjects, the minutes will reflect all required disclosures of information. CONVENE IN CLOSED SESSION. (1) CONFERENCE WITH LEGAL COUNSEL RE EXISTING LITIGATION (Government Code Section 54956.9(d)(1)) Number of Cases: 2 Klean Waters, Inc. at al. v. Orange County Sanitation District, at al., United States District Court, Central District of California, Southern Division, Case No. 8:15—cv-00627. Klean Waters, Inc. at al. v. Orange County Sanitation District, at al. United States District Court, Central District of California, Southern Division, Case No. 8:15—cv-01498. (2) CONFERENCE WITH LEGAL COUNSEL RE EXISTING LITIGATION (Government Code Section 54956.9(d)(1)) Number of Cases: 1 City of Los Angeles v. County of Kern, Tulare County Superior Court, Case No. 242057. (3) CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Government Code Section 54956.8) Property: 300 East Coast Highway, Newport Beach, CA -APN No.440-132-60 O3@2(2017 Sleemg Committee Agmda Page 2 of 4 Agency negotiators: General Manager, Jim Herberg; Assistant General Manager, Bob Ghirelli; Director of Finance and Administrative Services, Lorenzo Tyner; Director of Engineering, Rob Thompson; Engineering Managers, Kathy Millea and Jeff Mohr; and CIP Project Manager, Adam Nazaroff. Negotiating parties: Bayside Village Marina LLC Under negotiation: Instruction to negotiator will concern price and terms of payment. (4) CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Government Code Section 54956.8) Property: 10950 Virginia Cir. Fountain Valley, CA -APN No.156-165-05; 10870 Spencer Ave. Fountain Valley, CA-APN No.156-163-07; 18480 Pacific St. Fountain Valley, CA- APN No.156-165-04; 18430 Pacific St. Fountain Valley, CA- APN No.156-165-06; 18370 Pacific St. Fountain Valley, CA- APN No.156-165-08; 18429 Pacific St. Fountain Valley, CA- APN No.156-163-09; 18410 Bandilier Cir. Fountain Valley, CA-APN No.156-163-10; 18368 Bandilier Cir. Fountain Valley, CA-APN No.156-163-11; 10700 Spencer St. Fountain Valley, CA -APN No.156-163-16; 10700 Spencer Ave. Fountain Valley, CA- APN No.156-154-07; 18350 Mt. Langley St. Fountain Valley, CA - APN No.156-154-08; 18386 Mt. Langley St. Fountain Valley, CA - APN No.156-154-06; 18385 Bandilier Cir. Fountain Valley, CA-APN No.156-163-12; 18401 Bandilier Cir. Fountain Valley, CA-APN No.156-163-13; 18424 Mt. Langley St. Fountain Valley, CA - APN No.156-154-05; 18435 Bandilier Cir. Fountain Valley, CA-APN No.156-163-14; 18475 Bandilier Cir. Fountain Valley, CA-APN No.156-163-15; 10725 Ellis Ave. Fountain Valley, CA-APN No.156-154-04; 10540 Talbert Ave. Fountain Valley, CA- APN No.156-151-03; and 7311 Doig Drive Garden Grove, CA - APN No. 131-651-20 Agency negotiators: General Manager, Jim Herberg; Assistant General Manager, Bob Ghirelli; Director of Finance and Administrative Services, Lorenzo Tyner; Director of Engineering, Rob Thompson; Engineering Managers, Kathy Millea and Jeff Mohr; CIP Project Manager, Wendy Sevenandt; Tom Grant; Kevin Turner and John Gallivan, Cushman and Wakefield. Negotiating parties: Valley, Business Park, APN Nos. 156-165-05, -156-165-06, 156-163-07; DK-USA LLC, APN No.156-165-04; Fountain Valley Industrial Parcel 13, APN No.156-165-08; Sukut Real Properties LLC, APN Nos. 156-163-09, 156-163-10, 156-163-11; The Ins Trust Shabtai, Nevon, APN No. 156-163-16; The Ins Trust, APN No. 156-154-07; K & A Investments LP, APN No. 156-154-08; Fountain Valley Star LLC, APN No. 156-154-06; 03/22(2017 Sleenag Committee Agenda Page 3 of 4 TN Sheet Metal Inc., APN No. 156-163-12; 18401 Bandilier LLC, APN No. 156-163-13; Phone Lilly Lin-Lin TR, APN No. 156-154-05; JDK Partners, APN No. 156-163-14; Chandler Real Properties, APN No. 156-163-15; Ellis Avenue LLC, APN No. 156-154-04; and SFII Fountain Valley LLC, APN No. 156-151-03 Under negotiation: Instruction to negotiator will concern price and terms of payment. (5) CONFERENCE WITH LEGAL COUNSEL RE ANTICIPATED LITIGATION (Government Code Section 54956.9(d)(2)) Number of Cases: 55 Claim for damages or injury from: Patrick Aguilar, a Minor, by and through his father and guardian ad litem, Jose Aguilar; Farhan Ahmadi, a Minor, by and through his mother and guardian ad litem, Freshta Ahmadi; Alejandrina Avila, a Minor, by and through her parent and guardian ad litem, Manuel Avila; Lizbeth Bustamante, a Minor, by and through her guardian ad litem, Maria Elizabeth Jimenez; Dafne Calderon, a Minor, by and through her father and guardian ad litem, Jorge Calderon; Dafne Cano, a Minor, by and through her parent and guardian ad litem, Irisel Munoz; Nathan Castillo, a Minor, by and through his mother and guardian ad litem, Araceli Castillo; Diego Cruz, a Minor, by and through his guardian ad litem, Ruperto Cruz; Andrew Delatorre, a Minor, by and through his guardian ad litem, Jessica Basquez; David Domingo, a Minor, by and through his guardian ad litem, Evelyn Domingo; Moses Domingo, a Minor, by and through his guardian ad litem, Evelyn Domingo; Issac Duarte, a Minor, by and through his mother and guardian ad litem, Jennifer Johnston; Adaya Feldblumb, a Minor, by and through her father and guardian ad litem, Samuel Feldblumb; Fatima Ferreyra, a Minor, by and through her mother and guardian ad litem, Sandra Ferreyra; Guadalupe Ferreyra, a Minor, by and through her mother and guardian ad litem, Sandra Ferreyra; Emily Flores, a minor, by and through her parent and guardian ad litem, Maria Elena De La Cruz; Angelina Galindo, a minor, by and through her mother and guardian ad litem, Maria Galindo; Michael Galindo, a Minor, by and through his mother and guardian ad litem, Maria Galindo; Lex Gallardo, a Minor, by and through his mother and guardian ad litem, Adriana Gallardo; Gustavo Garcia, a Minor, by and through his mother and guardian ad litem, Maria Torres; Hasan Charles Glover, a Minor, by and through his mother and guardian ad litem, Tamicah Covington; Janell Gomez, a Minor, by and through her guardian ad litem, Jorge Gomez; Lindsi Gomez-Mejia, a Minor, by and through her mother and guardian ad litem, Breyle Mejia; Gibran Greer, a Minor, by and through his parent and guardian ad litem, Lizeth Navarette; Adilene Guapo, a Minor, by and through her mother and guardian ad litem, Sujey Martinez; Tommie Harding, a Minor, by and through his father and guardian ad litem, Tom Harding; Jaxx Harth, a Minor, by and through his mother and guardian ad litem, Rhiannon Harth; Steven Hernandez, a Minor, by and through his guardian ad litem, Keyla Cruz; Yessica Hernandez, a Minor, by and through her mother and guardian ad litem, Maria Hernandez; Samuel Herrera, a Minor, by and through his guardian ad litem, Elizabeth Nunura; Joanna Jin, a Minor, 03/22/201] Sleenag CommiHae Agenda Page 4 of 4 by and through her parent and guardian ad litem, Xinanzhe Jin; Ericka Mendez, a Minor, by and through her guardian ad litem, Kimberly Eufrasio; Uriel Mendoza, a Minor, by and through his mother and guardian ad litem, Araceli Flores; Mimi Morales, a Minor, by and through her grandmother and guardian ad litem, Mimi Morales; Javier Munoz, a Minor, by and through his guardian ad litem, Maricela Fonseca; Damien Murillo, a Minor, by and through his mother and guardian ad litem, Wendy Ham Lopez; Cassius Parker, a Minor, by and through his guardian ad litem, Myriam Parker; Juan Jose Perez, a Minor, by and through his father and guardian ad litem, Jose Dolores Perez; Sadie Perez, a Minor, by and through her mother and guardian ad litem, Marta Alicia Martinez; Valerie I. Quintero, a Minor, by and through her mother and guardian ad litem, Nancy Quintero; Ian Ramos, a Minor, by and through his father and guardian ad litem, Victor Ramos; Marleny Ramos, a Minor, by and through her guardian ad litem, Fidadelfo Ramos; Lilly G. Ransom-Soto, a Minor, by and through her mother and guardian ad litem, Lome Ransom; Fernanda Roche, a Minor, by and through her mother and guardian ad litem, Ana Lomeli; Camila Rodriguez, a Minor, by and through her father and guardian ad litem, Jose Rodriguez; Martin Rodriguez, a Minor, by and through his guardian ad litem, Juan Rodriguez; Ashley Alize Rojas, a Minor, by and through his guardian ad litem, Stephanie O'Campo; Joseph Schubert, a Minor, by and through his father and guardian ad litem, Jason Schubert; John Thornton, a Minor, by and through his mother and guardian ad litem, Valorie Acosta; Praline Thornton, a Minor, by and through her mother and guardian ad litem, Valorie Acosta; Alice B. Torres, a Minor, by and through her mother and guardian ad litem, Elise Morales; Aiden Vaca, a Minor, by and through his mother and guardian ad litem, Lorene Bahena; Yair Varela, a Minor, by and through his mother and guardian ad litem, Judith Tochuhitl; John A. Velasco, a Minor, by and through his parent and guardian ad litem, Juan Velasco; Daniela Zavala, a Minor, by and through her mother and guardian ad litem, Araceli Zavala. (6) CONFERENCE WITH LEGAL COUNSEL RE ANTICIPATED LITIGATION (Government Code Section 54956.9(d)(2)) Number of Cases: 1 Claim for damages or injury from: Mike Bubalo Construction RECONVENE IN REGULAR SESSION. CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED SESSION: OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS IF ANY: 08@2(201] Sleenag Committee Agenda Pa.;:;e Jf' ADJOURNMENT, To the Steering Committee meeting scheduled for Wednesday, April 26, 2017 at 5:00 p.m. Accommodations for the Disabled: Meeting Rooms are wheelchair accessible. If you require any special disability related accommodations, please contact the Orange County Sanitation District Clerk of the Board's office at (714)593-7433 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability and the type of accommodation requested. Agenda Posting: In accordance with the requirements of California Government Code Section 54954.2,this agenda has been posted outside the main gate of the Sanitation District's Administration Building located at 10844 Ellis Avenue, Fountain Valley, California, and on the Sanitation District's websile at www.ocsd.com, not less than 72 hours prior to the meeting date and time above. All public records relating to each agenda item, including any public records distributed less than 72 hours prior to the meeting to all, or a majority of the Board of Directors, are available for public inspection in the office of the Clerk of the Board. Agenda Description: The agenda provides a brief general description of each item of business to be considered or discussed. The recommended action does not indicate what action will be taken. The Board of Directors may take any action which is deemed appropriate. NOTICE TO DIRECTORS: To place items on the agenda for a Committee or Board Meeting, items must be submitted to the Clerk of the Board 14 days before the meeting. Kelly A. Lore Clerk of the Board (714)593-7433 klore(cbocsd.com For any questions on the agenda,Committee members may contact staff at: General Manager Jim Herberg (714)593-7300 iherbsm(cDocsd.com Assistant General Manager Bob Ghirelli (714)593-7400 rghirelli(cpocsd.00m Director of Engineering Rob Thompson (714)593-7310 rthompson(aomd.com Director of Environmental Services Jim Colston (714)593-7450 icolstonCdocsd.com Director of Finance and Lorenzo Tyner (714)593-7550 Ityneraocsd.com Administrative Services Director of Human Resources Celia Chandler (714)593-7202 cchandlerRDomd.com Director of Operations&Maintenance Ed Torres 714 593-7080 etorres ocsd.com 03/22(2017 Steering Committee Agenda Page 6 of 4 ITEM NO. 1 MINUTES OF THE STEERING COMMITTEE Orange County Sanitation District Wednesday, February 22, 2017 at 5:00 p.m. A regular meeting of the Steering Committee of the Orange County Sanitation District was called to order by Chair Seboum on Wednesday, February 22, 2017 at 5:05 p.m. in the Administration Building of the Orange County Sanitation District. A quorum was declared present, as follows: COMMITTEE MEMBERS PRESENT: STAFF PRESENT: Greg Sebourn, Board Chair Jim Herberg, General Manager David Shawver, Member-At-Large Bob Ghirelli, Assistant General Manager Ellery Deaton, Board Vice-Chair Celia Chandler, Director of Human Tim Shaw, Member-At-Large Resources Donald Wagner, Member-At-Large Jim Colston, Director of Environmental Chad Wanke, Administration Committee Services Chair Rob Thompson, Director of Engineering John Withers, Operations Committee Ed Torres, Director of Operations & Chair Maintenance Lorenzo Tyner, Director of Finance & COMMITTEE MEMBERS ABSENT: Administrative Services None. Kelly Lore, Clerk of the Board Jennifer Cabral Michael Dorman Al Garcia Rhea Guzman Tina Knapp Mark Manzo Gerry Matthews Kathy Millea Jeff Mohr Wendy Sevenandt OTHERS PRESENT: Kendra Carney, Assistant General Counsel PUBLIC COMMENTS: No public comments were provided. 02/22/2017 Steering Committee Minutes Page 1 d 3 REPORTS: Chair Sebourn provided information regarding the upcoming Honor Walk Program and Celebration and stated that nominations are due March 14, 2017 and the ceremony will be held on May 24, 2017. General Manager Jim Herberg did not provide a report. CONSENT CALENDAR: 1. APPROVAL OF MINUTES (Clerk of the Board) MOVED, SECONDED, AND DULY CARRIED TO: Approve Minutes of the January 25, 2017 Regular Steering Committee Meeting. AYES: Sebourn; Shaw; Shawver; Wagner; Wanke; and Withers NOES: None ABSTENTIONS: Deaton ABSENT: None NON-CONSENT CALENDAR: None. INFORMATION ITEMS: 2. HEADQUARTERS COMPLEX, SITE AND SECURITY, AND ENTRANCE REALIGNMENT PROGRAM, PROJECT NO. P1-128 (Rob Thompson) Director of Engineering Rob Thompson provided an informative PowerPoint Presentation on the Headquarters Complex and Property Acquisition Updates which included a background of current agreements with the City of Fountain Valley; Portfolio of current buildings including year built and life expectancy; Administrative Facilities Master Plan; proposed Administration and Laboratory building; proposed 1405 Widening project; and Plant No. 1 extension plans. Assistant General Counsel Kendra Carney responded to a question of possible conflict of interest regarding OCSD Board members who also sit on the OCTA Board of Directors, stating that by statute, if the Board member has been appointed to both bodies, there is no conflict. 02/22/2017 Steering Committee Minutes Page 2 of 3 CLOSED SESSION: CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTIONS 54956.8: The Committee convened in closed session at 5:26 p.m. to discuss one items. (Item No. 1 and 2 were not heard.) Confidential minutes of the Closed Session have been prepared in accordance with the above Government Code Sections and are maintained by the Clerk of the Board in the Official Book of Confidential Minutes of Board and Committee Closed Session Meetings. RECONVENED IN REGULAR SESSION: The Board reconvened in regular session at 5:47 p.m. CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED SESSION: Assistant General Counsel Kendra Carney did not provide a report. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None. ADJOURNMENT: Chair Sebourn declared the meeting adjourned at 5:48 p.m. to the next Steering Committee meeting to be held on Wednesday, March 22, 2017 at 5:00 p.m. Submitted by: Kelly A. Lore Clerk of the Board 02/2212017 Steering Committee Minutes Page 3 of 3 STEERING COMMITTEE Melting D310 TOBE.Or Dir. 03/22/17 03/22/17 AGENDA REPORT ItemNumber Item Number z Orange County Sanitation District FROM: James D. Herberg, General Manager Originator: Rob Thompson, Director of Engineering SUBJECT: 2017-20 SPONSORSHIP OF THE CENTER FOR DEMOGRAPHIC RESEARCH GENERAL MANAGER'S RECOMMENDATION Approve a three-year Memorandum of Understanding with California State University, Fullerton Auxiliary Services Corporation for Operation of the Center for Demographic Research, for the period July 1, 2017 through June 30, 2020, for a total amount not to exceed $282,005.26. SUMMARY The Center for Demographic Research (CDR), located at California State University Fullerton, develops demographic and related information for Orange County. Since 1996, CDR has been supported by sponsoring agencies, including the Orange County Sanitation District (Sanitation District). The Sanitation District uses CDR information to develop flow projections, to project revenues from connection fees, and to assess capacity needs for sewer conveyance and treatment facilities. This Memorandum of Understanding covers the three-year period required to update the CDR population projection model used by the Sanitation District to update flow projections and estimated revenues from connection fees. PRIOR COMMITTEE/BOARD ACTIONS May 2014 - Approved a three-year Memorandum of Understanding with California State University, Fullerton Auxiliary Services Corporation for Operation of the Center for Demographic Research, for the period July 1, 2014 through June 30, 2017, for a total amount not to exceed $239,344. ADDITIONAL INFORMATION The Centerfor Demographic Research produces core demographic products such as the "Orange County Progress Report," "Orange County Projections" and census, and employment data by traffic analysis zone (TAZ). Recognizing the importance of local area expertise in developing demographic projections and associated products, a number of agencies sponsor CDR: the County of Orange, the Orange County Transportation Authority, the Orange County Local Agency Formation Commission, the Southern California Association of Governments (SCAG), the Orange County Council of Governments, the Transportation Corridor Agencies, the Municipal Water District of Orange County, Orange County Water District, and the Sanitation District. Page 1 of 2 Respective fees shall be as follows for the following fiscal year: Payment Schedule for 2017.2020 2017-2018 2018.2019 2019.2020 Three Year Total Orange County Transportation Authority $87,605.14 $94,088.52 $100,311.60 $282,005.26 County of Orange $87,605.14 $94,088.52 $100,311.60 $282,005.26 Orange County Council of Governments $87,605.14 $94,088.52 $100,311.60 $282,005.26 Orange County Sanitation District $87,605.14 $94,088.52 $100,311.60 $282,005.26 Transportation Corridor Agencies $87,605.14 $94,088.52 $100,311.60 $282,005.26 Southern California Association of Governments $87,605.14 $94,088.52 $100,311.60 $282,005.26 Municipal Water District of Orange County $43,802.57 $47,044.26 $50,155.80 $141,002.63 Orange County Water District $43,802.57 $47,044.26 $50,155.80 $141,002.63 Orange County Local Agency Formation Commission $16,000.00 $16,000.00 $16,000.00 $48,000.00 TOTAL $629,235.98 $674,619.64 $718,181.20 $2,022,036.82 The 2017 to 2020 Memorandum of Understanding establishes the Sanitation District sponsorship fees at $87,605.14 for 2017-18, $94,088.52 for 2018-19, and $100,311.60 for 2019-20. Cost increases are due to state minimum wage increases, required health benefits coverage, additional staffing to cover 2020 base year employment survey, and salary increases, which CDR staff has not received since July 2012. CEQA This is not a project. CEQA is not applicable. BUDGET/PURCHASING ORDINANCE COMPLIANCE This request complies with authority levels of the Sanitation District's Purchasing Ordinance. This item has been budgeted within the Operational Budget of Division 740 under memberships. (Line item: Section 6, Page 56). Date of ADDroval Contract Amount Continaencv 05/28/14 $239,344 N/A ATTACHMENT: The following attachment(s)are included in hard copy and may also be viewed on-line at the OCSD website (mm w.ocsd.com) with the complete agenda package: Memorandum of Understanding RT:KM:CD:sa:gc Page 2 of 2 MOU2017-20 20170209 fi.1 I AGREEMENT NO. MEMORANDUM OF UNDERSTANDING by and between ORANGE COUNTY INTERESTS and CSU FULLERTON AUXILIARY SERVICES CORPORATION for the CONTINUED OPERATION OF THE CENTER FOR DEMOGRAPHIC RESEARCH AT CALIFORNIA STATE UNIVERSITY, FULLERTON This Memorandum of Understanding ("MOU") is entered into between the County of Orange, Transportation Corridor Agencies, Orange County Sanitation District, Orange County Transportation Authority, Municipal Water District of Orange County, Orange County Water District, Orange County Council of Governments, and Southern California Association of Governments ("SPONSORS"); the Orange County Local Agency Formation Commission ("CONTRIBUTING PARTNERS") and the CSU Fullerton Auxiliary Services Corporation, ("ASC"), which is a 501 (c)3 California corporation organized under California law as an auxiliary organization of California State University, Fullerton ("CSUF"). This MOU is for the development of demographic data and related support products. Obligations and rights specified for CSUF in the MOU shall be exercised by the ASC. WHEREAS, the development of demographic and related information for Orange County is a vital data source used for a wide range of local, subregional and regional applications, including, transportation infrastructure planning, facilities planning and timing, development of fee programs,bond revenue stream analysis, general planning and other applications; and WHEREAS, a number of primary users of data in Orange County have recognized the benefit of having a local area expertise in developing demographic projections and associated products; and WHEREAS, these SPONSORS, CONTRIBUTING PARTNERS, and California State University, Fullerton agree on the importance of having a single entity in Orange County developing demographic products and providing such products to data users; and WHEREAS, these agencies also desire to establish a long-tern process which allows each individual agency participation in the development and review of demographic products; and WHEREAS, the Center for Demographic Research ("CDR") located at CSUF provides an opportunity to place demographic activities in a setting that accomplishes SPONSORS' and CONTRIBUTING PARTNERS' objectives and provides augmented educational opportunities for CSUF; and WHEREAS,CSUF will be listed as a"SPONSOR"based upon their financial contribution as outlined in the budget in Attachment I and in-kind contributions for the balance of the remaining Sponsor seat; and t MOU2017-20 20170209 foal WHEREAS, the SPONSORS and CSUF have worked cooperatively in supporting and organizing the Center for Demographic Research for eighteen years and wish to continue their cooperation; and WHEREAS, the CONTRIBUTING PARTNERS wish to participate in supporting the Center for Demographic Research beginning in Fiscal Year 2017/2018; and NOW, THEREFORE, IT IS RESOLVED that the SPONSORS, CONTRIBUTING PARTNERS,and the ASC agree as follows: I. The SPONSORS and CONTRIBUTING PARTNERS will fund the CDR for the next three yews, subject to an annual review and two one-year options by the SPONSORS and CONTRIBUTING PARTNERS, for an annual total fee as set forth in Item IV below and Attachment 1. II. Process and Structure A. Orange County Projections The Orange County Council of Governments ("OCCOG") will be responsible for the approval of the Orange County Projections at the Regional Statistical Area level and subsequent to that action the County of Orange will approve the Orange County Projections. The OCCOG will work with CDR staff to integrate the Orange County Projections as approved into the Southern California Association of Governments ("SCAG") Regional Growth Forecast. Sponsors will make good faith efforts to use the Orange County Projections data in all future forecasting and planning efforts. B. Management Oversight The Management Oversight Committee("MOC") shall meet at least four(4)times each year to (1) consider policy matters associated with the operations of the Center for Demographic Research, (2) review products status and activities which are part of the core Work Program, (3) review the Center for Demographic Research's fmancial status and status of annual MOU signatures, (4) set CDR budget and modify staff salaries funded by this MOU (5) consider requests from additional agencies wishing to become sponsors or contributing partners, (6) modify budget and work program upon addition or termination of a sponsor or contributing partner, (7) address other matters vital to the function of the Center for Demographic Research, and (8) undertake additional tasks as requested by the SPONSORS. The Management Oversight Committee will be comprised of staff representing the SPONSORS, CONTRIBUTING PARTNERS and CSUF. Each SPONSOR will have one voting member of equal standing on the Management Oversight Committee including one member jointly representing the Municipal Water 2 MOU2017-20 20170209 fi.1 District of Orange County and the Orange County Water District; each CONTRIBUTING PARTNER will have one non-voting Ex-Officio member. The designees from each SPONSOR, CONTRIBUTING PARTNER, and the university shall be named by July 1 of each yew. An organization may also designate an individual(s) to serve as an alternate member of the Management Oversight Committee. The committee chair and vice-chair will be elected for a three-year term. C. Technical Oversight: The Technical Advisory Committee ("TAC") provides technical guidance and input into the development of each product produced under this MOU before they are reviewed by the Management Oversight Committee. The Technical Advisory Committee advises the Director of the Center for Demographic Research, as well as reports to the Management Oversight Committee. The Committee will include one voting representative from each SPONSOR including a member representing the Municipal Water District of Orange County and the Orange County Water District; each CONTRIBUTING PARTNER will have one non-voting Ex-Officio member. University participation on the Technical Advisory Committee will include at least one voting member from CSUF, and one voting member each from the University of California, Irvine and Chapman University. The Director of the Center for Demographic Research will coordinate with research centers at these universities to ensure data consistency. The designees from each SPONSOR, CONTRIBUTING PARTNER, and agency shall be named by July 1 of each year. The committee chair and vice-chair will be elected for a three-year term. The Technical Advisory Committee shall schedule at least four (4) meetings each year. It will (1) provide a report to the Management Oversight Committee summarizing its meetings, (2) provide advice on the approach, techniques, data sources and methods used to develop new products, (3) facilitate the acquisition of data necessary to produce products, (4) provide suggestions on the interpretation and analysis incorporated into deliverables, (5) provide input on assumptions for the development of the growth projections, (6)provide review of deliverables prior to approval by the Management Oversight Committee and (7) undertake other tasks as identified by the Management Oversight Committee. D. Transportation Modeling Data The Orange County Transportation Authority ("OCTA") will be responsible for the approval of all transportation modeling variables used in the Orange County Transportation Analysis Model ("OCTAM") at the Traffic Analysis Zone level. The transportation modeling variables shall be consistent with the Orange County Projections, as approved by the Orange County Council of Governments and the County of Orange at the Regional Statistical Area Level. The OCTA and SCAG will exercise user agreements for their consultants to access the transportation modeling variables. 3 MOU2017-20 201]0209 foal 4 MOU2017-20 20170209 final III. Duration and Terminations This agreement will become effective upon execution and ends on June 30, 2020. A review of the performance of the Center for Demographic Research in meeting its obligations under this MOU will be conducted by the Management Oversight Committee throughout the term July 2017 through June 2020. This MOU may be extended and/or amended by mutual agreement of all signatories. A party may terminate its participation under this MOU by giving each of the other parties sixty (60) days written notice thereof. Upon said notice of termination, the SPONSOR or CONTRIBUTING PARTNER terminating its participation shall pay the balance of fees owed by the SPONSOR or CONTRIBUTING PARTNER for that given fiscal year. Each fiscal year, the SPONSORS and CONTRIBUTING PARTNERS shall review and approve in writing the MOU, work program, and funding arrangement. Such written approval shall constitute a SPONSOR'S or CONTRIBUTING PARTNER'S agreement to participate in this Agreement. In the event that ASC wishes to terminate its participation, it shall reimburse the SPONSORS and CONTRIBUTING PARTNERS any advance payments, less an amount to cover expenses related to work in progress and less costs reasonably necessary to effect such termination. If a party wishes to withdraw from the agreement, said notice shall be affected by delivery of such notice in person or by depositing said notice in the United States mail, registered or certified mail, return receipt required,postage prepaid. IV. Funding and Schedule Respective fees shall be as follows for the following fiscal year: Payment Schedule for 2017-2020 2017-2018 2018-2019 2019-2020 Three Year Total Orange County Transportation Authority $87,605.14 $94,088.52 $100,31 L60 $282,005.26 County of Orange $87,605.14 $94,088.52 $100,311.60 $282,005.26 Orange County Council of Goveranents $87,605.14 $94,088.52 $100,311.60 $282,005.26 Orange County Sanitation District $87,605.14 $94,088.52 $100,311.60 $282,005.26 Transportation Corridor Agencies $87,605.14 $94,088.52 $100,311.60 $282,005.26 Southern California Association of Governments $87,605.14 $94,088.52 $100,31L60 $282,005.26 Municipal Water District of Orange County $43,802.57 S47,044.26 $50,155.80 $141,002.63 Orange County Water District $43,802.57 S47,044.26 $50,155.80 $141,002.63 Orange County Local Agency Formation Commission $16 000.00 $I6,000.00 $16,000.00 $48,000.00 TOTAL $629,235.98 $674,619.64 $718,181.20 $2,022,036.82 Payments shall be made in accordance with invoicing policies of the ASC according to the schedule below. SPONSORS and CONTRIBUTING PARTNERS will be invoiced at the beginning of each quarter. Quarterly payments equal to 25% of the annual fees shall follow invoices submitted according to the calendar below: 5 MOU2017-20 20170209 fi.1 Fiscal Year 2017/2018: July 2017, October 2017, January 2018, April 2018 Fiscal Year 2018/2019: July 2018, October 2018, January 2019, April 2019 Fiscal Year 2019/2020: July 2019, October 2019, January 2020, April 2020 SPONSORS and CONTRIBUTING PARTNERS shall pay one-quarter of their annual fees upon receipt of said invoices or may prepay for an entire fiscal year. Prepayment does not imply a discounted rate. V. Administrative Representatives A. The Principal Investigator for the operations and management of the Center for Demographic Research and the conduct of this MOU is Deborah Diep, Director. The Assistant Director, Scott Martin, will serve as the Principal Investigator in the Director's absence. They are authorized to negotiate supplemental services with the SPONSORS, CONTRIBUTING PARTNERS, and Non-sponsors as noted in Section VII. Denise Bell, Director, ASC Office of Sponsored Programs, is designated as the administrative representative for the ASC. Should the Principal Investigators become unavailable for any reason, no other Principal Investigator shall be chosen by CSUF or the ASC without the approval of the SPONSORS. Furthermore, the ASC agrees that the Management Oversight Committee shall make the recommendation on the selection of the Director or interim Director of the Center for Demographic Research and no Director or interim Director shall be appointed without approval of the Management Oversight Committee. The Management Oversight Committee will serve as the search committee if a search committee for the Director is required by the ASC. B. Equipment and furniture purchased by ASC under the terms of this MOU shall remain the property of the SPONSORS. In the event that the Center for Demographic Research is disbanded, the equipment remains the property of the SPONSORS and the Management Oversight Committee shall determine its disposition. C. Databases and applications developed and maintained for the Center for Demographic Research purposes shall remain under control of the SPONSORS. In the event that Center for Demographic Research is relocated from CSUF, all Center for Demographic Research functions and designations shall accompany the Center for Demographic Research. VI. Additional Sponsorships and Revenues Other agencies and entities can become sponsors or contributing partners of the Center for Demographic Research with unanimous agreement among the SPONSORS as determined by a vote of the Management Oversight Committee. Adjustments in sponsor fees found necessary resulting from the addition of sponsors shall be 6 MOU2017-20 201]0209 foal determined by the Management Oversight Committee with consultation from the Center for Demographic Research Principal Investigators. The disposition of additional revenues generated through additional sponsors, and the sale of products and services to non-sponsors shall be determined by the Management Oversight Committee. The additional funds shall be prorated according to the respective sponsor fee. SPONSORS shall have the option of expending their share of the additional funds on CDR activities, products or equipment or having the funds returned to the SPONSORS at the end of the fiscal year. VII. Products and Deliverables A. The Center for Demographic Research will produce the identified core Demographic Products and Services as described in Attachment 2 and listed in Attachment 3. Each SPONSOR will receive ten (10) copies in printed form and one(1) copy of estimates and projections in electronic form. B. The SPONSORS and CONTRIBUTING PARTNERS have the right to request supplemental products and support services from the Center for Demographic Research through a purchase order. Projects above the amount of$25,000 shall be approved by the ASC. Such purchases may be entered into if the SPONSOR or CONTRIBUTING PARTNER agrees to pay ASC all additional costs resulting from the additional products or services, including an indirect cost of 26%, and if the activities do not interfere with the normal functioning of the CDR. If requests for additional products or services require interference with the normal functioning of the CDR as determined by the Management Oversight Committee or additional resources from the CDR's basic budget the proposal for such products and services will be forwarded to the Management Oversight Committee for their advice and consent prior to finalization of the agreement. In all cases, supplemental work for SPONSORS and CONTRIBUTING PARTNERS shall be assessed indirect costs of 26%. C. Non-sponsors can contract with the Center for Demographic Research through the ASC for its services or obtain supplemental products and support services from the Center for Demographic Research through a Non-sponsor purchase order. A list of these projects will be submitted to the MOC on a quarterly basis. If the Director assesses a proposed project contains a conflict of interest, conflict of time commitment, or interference with the normal functioning of CDR, the Management Oversight Committee will be informed of the request for services and will review it for any potential conflicts. The Director shall notify the Management Oversight Committee of any such proposed agreement and provide the committee with draft text and budget, before the intended start of work. The Management Oversight Committee shall review the proposed project for possible conflicts of interests, conflicts of time commitment, and budgetary adequacy. The Management Oversight Committee may at its discretion impose a surcharge of funds to be used at its discretion. Action on these matters may be taken only with 7 MOU2017-20 20170209 foal the concurrence of a majority of the members of the Management Oversight Committee and all such supplemental work for Non-sponsors shall be assessed normal indirect costs of 26%. D. Use of revenues generated by the sale of products produced by the Center for Demographic Research shall be determined by the Management Oversight Committee. A quarterly report on product sales will be presented to the Management Oversight Committee. E. Additional projects should not adversely affect the schedule of deliverables unless otherwise agreed to by the Management Oversight Committee. VIII. Sponsorship This Agreement shall be signed by all SPONSORS and CONTRIBUTING PARTNERS by June 30, 2017 with the exception of the Southern California Association of Governments. The Southern California Association of Governments shall sign this Agreement by September 30, 2017. If all SPONSORS and CONTRIBUTING PARTNERS listed in Section XVIII do not sign by September 30, 2017, the work program and budget will be modified to reflect the committed funding. If any SPONSOR or CONTRIBUTING PARTNER does not sign this Agreement,the funding amounts of the remaining SPONSORS and CONTRIBUTING PARTNERS will not change. The remaining SPONSORS and CONTRIBUTING PARTNERS are not required to make up the difference in the reduced budget. Any SPONSOR or CONTRIBUTING PARTNER listed as an ORANGE COUNTY INTEREST that does not sign this Agreement forfeits all rights, services, and privileges as a CDR SPONSOR or CONTRIBUTING PARTNER unless otherwise negotiated. A formal status report on execution will be delivered at each Management Oversight Committee meeting until all SPONSORS and CONTRIBUTING PARTNERS sign this Agreement. IX. Liability and Insurance Each party to this MOU hereby assumes any and all risks for personal injury and property damage attributable to the negligent acts or omissions of that party and the officers, employees, and agents thereof ASC warrants that it has adequate Worker's Compensation Insurance and liability insurance for its own employees. The ASC, the SPONSORS (the County of Orange, Transportation Corridor Agencies, Orange County Sanitation District, Orange County Transportation Authority, Municipal Water District of Orange County, Orange County Water District, Orange County Council of Governments, and Southern California Association of Governments), and the CONTRIBUTING PARTNERS (the Orange County Local Agency Formation Commission) agree to indemnify and hold each other, their respective officers, employees, students, agents, harmless from and against all liability, loss, expense (including reasonable attorney's fees), or claims for injury of damages arising out of the performance of this Agreement but only in proportion to and to the extent such 8 MOU2017-20 201]0209 fi.1 liability, loss, expense, attorney's fees, or claims for injury or damages are caused by or result from negligent or intentional acts or omissions of the indemnifying party, its officers, employees, students or agents. X. Independent Contractor In the performance of all services and obligations under this agreement, SPONSORS, CONTRIBUTING PARTNERS, and ASC shall act as independent contractors. None shall be considered an employee or agent of the other. XI. Use of Names SPONSORS and CONTRIBUTING PARTNERS agree not to use the names of the ASC or CSUF in any commercial connection with work performed under this Agreement without prior written permission from the ASC. SPONSORS and CONTRIBUTING PARTNERS may use said names in ordinary internal business reports concerning this Agreement and may use the names of the Center for Demographic Research and the Principal Investigators in non-commercial publicity announcing the results of the project. ASC agrees not to use the names of SPONSORS and/or CONTRIBUTING PARTNERS in any commercial connection with this work without prior written permission from SPONSORS and/or CONTRIBUTING PARTNERS. ASC may use SPONSORS' and/or CONTRIBUTING PARTNERS' name in ordinary internal business reports concerning this agreement and in non-commercial publicity announcing the awarding of the contract. The provisions of this Section of the Agreement shall survive for two (2)years beyond any termination date specified in Section III or any extension thereof. XII. Force Majeure SPONSORS, CONTRIBUTING PARTNERS, and ASC shall not be liable or deemed to be in default for any delay or failure in performance under this Agreement or interruption of services resulting, directly or indirectly, from acts of God, civil or military authority, acts of public enemy, strikes, labor disputes, or any similar cause beyond the reasonable control of SPONSORS, CONTRIBUTING PARTNERS, or ASC, provided the affected party notifies the other party of the delay in writing within ten days of the onset of the delay. XIII. Assignment This Agreement shall inure to the benefit of and be binding upon and enforceable by the parties and their successors and permitted assigns. However, neither party may assign any of its rights or obligations under this Agreement without the prior written consent of the other. 9 MOU2017-20 20170209 fi.1 XN. Modification and Waiver None of the terms of the Agreement may be waived or modified except by an express agreement in writing signed by SPONSORS, CONTRIBUTING PARTNERS, and ASC. Modifications not documented in writing cannot be enforced. The failure or delay of either party in enforcing any of its rights under this Agreement shall not be deemed a continuing waiver or a modification by such party of such right. XV. Governing Law The validity and interpretation of this Agreement shall be governed by the laws of the State of California. XVI. Federal Statutes Relating to Nondiscrimination ASC will comply with all Federal statutes relating to nondiscrimination. These include but are not limited to (a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the basis of race, color or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S. C. sections 1681- 1683, and 1685-1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S. C. section 794), which prohibits discrimination on the basis of handicaps; (d) Age discrimination Act of 1975, as amended (42 U.S.C. sections 6101-6107), which prohibits discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment, and Rehabilitation Act of 1970 (P.O. 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (g) sections 523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. 290 dd-d and 290 ee-3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (h) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. section 3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; (I) any other nondiscrimination provisions in the specific stamte(s) under which application for Federal assistance is being made; and 0) the requirement of any other federal nondiscrimination statue(s)which may apply to the application. XVII.Notices Notices under this agreement shall be considered to be given if delivered by fast class mail to the following addresses: For SPONSORS: Carolyn McInerney County of Orange 10 Civic Center Plaza, 3rd Floor Santa Ana, CA 92701 10 MOU2017-20 20170209 foal Mamie O'Brien Primmer Orange County Council of Governments c/o Marika Poynter, Irvine Planning Department One Civic Center Plaza Irvine, CA 92623-9575 James D. Herberg Orange County Sanitation District 10844 Ellis Avenue Fountain Valley, CA 92738-8127 Kurt Brotcke Orange County Transportation Authority 550 S. Main Street 2nd Floor, Suite 220 Orange, CA 92613-1584 Hasan Ikhrata Southern California Association of Governments c/o Joann Africa, SCAG Counsel 818 West Seventh Street, 121M1 Floor Los Angeles, CA 90017-3435 Valarie McFall Transportation Corridor Agencies 125 Pacifica, Suite 100 Irvine, CA 92618-3304 Robert Hunter Municipal Water District of Orange County 18700 Ward Street Fountain Valley, CA 92728 Michael R. Markus Orange County Water District 18700 Ward Street Fountain Valley, CA 92728-8300 For CONTRIBUTING PARTNERS: Carolyn Emery Orange County Local Agency Formation Commission 2677 N. Main Street, Suite 1050 Santa Ana, CA 92705 It MOU2017-20 201]0209 foal For CSU FULLERTON AUXILIARY SERVICES CORPORATION Denise Bell, Director, Sponsored Programs CSU Fullerton Auxiliary Services Corporation 1121 N. State College Blvd. Fullerton,CA 92831-3014 XVIII. Execution IN WITNESS THEREOF, the SPONSORS, CONTRIBUTING PARTNERS, and the ASC have executed this Agreement on the date first herein written. This Agreement is to be signed in counter parts. For the CSU Fullerton Auxiliary Services Corporation: Frank Mumford, Executive Director Date For the County of Orange: Frank Kim, County Executive Officer Date For the Orange County Council of Governments: Mamie O'Brien Primmer, Executive Director Date For the Orange County Sanitation District: James D. Herberg, General Manager Date For the Orange County Transportation Authority: Darrell Johnson, Chief Executive Officer Date For the Southern California Association of Governments: Basso Ikhrata, Executive Director Date 12 MOU2017-20 201]0209 foal For the FoothilVEastern Transportation Corridor Agency: Michael Kraman, Chief Executive Officer Date For the San Joaquin Hills Transportation Corridor Agency: Michael Kraman, Chief Executive Officer Date For the Municipal Water District of Orange County: Wayne Osborne, President of the Board Date Robert Hunter, General Manager Date For the Orange County Water District: Denis R. Bilodeau, P.E., President Date Michael R. Markus, General Manager Date For the Orange County Local Agency Formation Commission: Derek J. McGregor, Chair Date 13 MOU2017-20 20170209 final Attachment 1: Center for Demographic Research Annual Budget: July 1,2017 through June 30,2020 2017-18 2018-19 2019-20 Salaries $342,204.62 $363,939.40 $391,849.90 Benefits $157,727.36 $167,011.24 $178,673.30 Supplies $7,000.00 $7,000.00 $7,000.00 Printing&Publications $4,000.00 $9,000.00 $4,000.00 Meetings,Mileage,&Training $1,000.00 $1,000.00 $1,000.00 Equipment $500.00 $500.00 $500.00 Expenses $512,431.98 $548,450.64 $583,023.20 26%Indirect Cost(1DC)/Overhead $133,233.00 $142,598.00 $151,587.00 40%of office space rent not paid through IDC $31,686.53 $31,686.53 $32,313.98 (office space rent is exempt from overhead) Gross Total $677,351.51 $722,735.17 $766,924.18 University will contribute:40%of office space rent $31,686.53 $31,686.53 $32,313.98 HSS Dean will contribute$16,429 to Administrative Asst salary $16,429.00 $16,429.00 $16,429.00 Monetary Subtotal $48,115.53 $48,115.53 $48,742.98 NET CDR BUDGET TOTAL $629,235.98 $674,619.64 $713,181.20 Number of Seats OCTA t $87,605.14 $94,088.52 $100,311.60 COUNTY l $87,605.14 $94,088.52 $100,311.60 OCCOG t $87,605.14 $94,088.52 $100,311.60 OCSD 1 $87,605.14 $94,088.52 $100,311.60 TCA 1 $87,605.14 $94,088.52 $100,311.60 SCAG 1 $87,605.14 $94,088.52 $100,311.60 MWDOC 0.5 $43,802.57 $47,044.26 $50,155.80 OCWD 0.5 $43,802.57 $47,044.26 $50,155.80 CSUF 1 see above see above see above CONTRIBUTING PARTNER:LAFCO $16,000.00 $16,000.00 $16,000.00 TOTAL 8 $629,235.98 $674,619.64 $718,181.20 Cost per Sponsorship Seat— Net Budget/7 remaining seats $87,605.14 $94,088.52 $100,311.60 (Note:New IDC Return Program returns 10%oflDC collected to CDR project. This has been earmarked for a part time GIS Tech/Research Assistant) $13,323 $14,260 $15,159 14 MOU2017-20 20170209 final Attachment 2 Proposed CDR 2017-2020 Services and Products REPORTS Orange County Progress Report Produce an annual Orange County Progress Report. This document presents a unified and a comprehensive picture of Orange County and its 34 cities including its economic health,its demographic status and trends,and other information of interest to those who might wish to relocate to Orange County,do business in the County,or otherwise have an interest in the economic and demographic status and future of Orange County. Orange County Projections Complete OCP-2018 dataset and adoption. Following the adoption of OCP-2018,produce a report containing assumptions,tables,charts,maps,and methodology. Preparation and development of OCP-2022 will begin during this three-year MOU. The OCP dataset contains population, housing,and employment projections by 2010 census tract,jurisdiction,Community Analysis Area,and Regional Statistical Area for a 25-year period. This iteration will incorporate agency boundaries for MWDOC, OCSD,&OCWD. Orange County Facts and Figures Update quarterly the Orange County Facts and Figures. This document focuses on the most frequently asked questions about Orange County demographics and related information. Boundary and Annexation Report Working with information provided by OC LAFCO, CDR staff will produce an annual report of the jurisdictional boundary changes. This multi-page report will contain a map of the year to year boundary changes and a table listing the area change and specific annexations and incorporations for each calendar year.Detailed annexation and vicinity maps from OC LAFCO's approved changes of organization documents will also be included in the report. For ease of reference and to make the information publically available,the report will be posted on OC LAFCO's website. PUBLIC INFORMATION SERVICES Provide Public Information on Orange County Demographics as Requested Provide information in response to numerous requests made by government agencies, elected officials,private companies,non-profit organizations, schools, students,and citizens regarding demographic and related information about Orange County. Maintain CDR Homepage Update the information currently on the CDR homepage on a regular basis and expand as information becomes available. 15 MOU2017-20 201]0209 foal Provide Information and Analysis to News Media Provide information,description, interviews,and analysis of demographics to news media to assist them in doing stories where demographics is the focus. Update RHNA Allocations Develop allocations of 2012 RHNA for annexations and incorporations as requested. Provide data support to local jurisdictions and SCAG during development of the 2020 RHNA. Monitor RHNA development process to ensure Orange County data is incorporated. Process Decennial Census and American Community Survey Data Process Bureau of Census data as it pertains to development of the Orange County Projections and at the request of CDR Sponsors. DATA BASES Housing Inventory System The Housing Inventory System(HIS)is a data system that includes all changes to each jurisdiction's housing stock. Data is collected at the address level and converted into a GIS database by geocoding.After geocoding,quality analysis efforts include tying activity to parcels.Depending on the jurisdiction,different documents me used to record added units including certificates of use and occupancy,utility release log, or building final documents. Demolitions and conversions are recorded though other recordation. Changes to the mobile home inventory will be verified with HCD.This project will be expanded to include an annual review and sign off process by each jurisdiction of their geocoded data to ensure accuracy. HIS will be expanded to include new types of accessory dwelling units per recent legislation (AB 2501,AB 2299 and SB 1069). Census Data by Partial TAZ Update the correspondence tables of 2010 Census blocks to the TAZs after release of Census Bureau data and GIS shapefiles. As the various census files become available,transportation modeling variables and other key variables useful for projecting the modeling variables will be aggregated to TAZ. Calibrate Age Cohort Component,Shift-Share and Headship Rate Models Based on data from the Census Bureau, DOF, and EDD data, calibmte the models used to project county-wide population,housing and employment. Master Polygon File Update master polygon file based on the 2010 Census block file for use in development of OCP damset and annual population and housing unit estimates.Allocate Census block data to TAZ,CAA,RSA,MWDOC,OCSD,and OCWD.Working with information from OC LAFCO,the master polygon file will be updated annually to include changes to agency boundaries:jurisdiction,MWDOC,OCSD,and OCWD. 16 MOU2017-20 201]0209 final Population and Housing Estimates by TAZ(OCP) Estimates of population and housing by unit type will be developed using the 2010 Census and American Community Survey data at the split TAZ. From 2014 onwards,housing unit changes will be geocoded and aggregated to the TAZ. Annual estimates of population and housing will be produced by TAZ for maintenance of the OCP base file. Annual Population and Housing Estimates by Partial Census Tract and Sponsor Agency Estimates of population and housing units developed using the 2010 Census for each of the special district sponsors will be updated annually.From 2014 onwards,annual estimates (January 1)of population and housing will be produced by partial census tract and for each of the special district sponsor agencies:MWDOC,OCSD,and OCWD. Project Total County Population,Housing,and Employment Draft assumptions for OCP-2018 will be developed and reviewed by the CDR TAC. These will then be incorporated into the macro level models used to project population,housing,and employment. The resulting projections will be reviewed by the CDR TAC and MOC and then brought to the OCCOG TAC and Board for approval as the controls totals for OCP-2018. Projected Population,Housing and Employment by TAZ(OCP) Preparation and development of OCP-2022 will begin during this MOU cycle. Countywide population,housing,and employment for years 2020 through 2045 will be allocated to Traffic Analysis Zones split by jurisdictions. Following the allocation,extensive review and refinement will occur to assure the accuracy of the projections. Secondary Variables by TAZ(OCTAM) The basic projected population,housing,and employment from OCP-2014 will be expanded to the 14 OCTAM variables. These variables will include resident population,group quarters population,employed residents,median income, occupied single family dwelling units, occupied multiple family dwelling units,household size,retail employment,service employment,K-12 public school employment, all other employment,school enrollment, university enrollment,and area. Data for the projection years will be updated in the next MOU cycle. Preparation of the base year OCTAM data for OCP-2018 will begin in this MOU cycle. Consolidated Boundary and Annexation Program (CBAS) CDR staff will report annual jurisdictional boundary and feature changes through_a new, voluntary program of the U.S. Census Bureau that allows for a consolidated annual review of jurisdiction boundaries.This review will be done using the official County Surveyor/OC LAFCO jurisdiction GIS boundary file. Orange Cowry jurisdictions will be able to opt in or out of this CDR service annually. CDR will notify each participating jurisdiction and OC LAFCO of the outcome of the BAS review,i.e.whether there were any areas where jurisdiction boundaries needed to be corrected. 17 MOU2017-20 20170209 foal COMMITTEES Participate in Sponsor Technical Advisory Committees as Requested Participate in appropriate Sponsor technical advisory committees including,OCCOG TAC, County's Demographic Steering Committee,OCTA's Modeling TAC,Orange County Sanitation District's Planning Advisory Committee,Water Use Efficiency Project Advisory Committee,and SCAG's Technical Working Group and Scenario Planning Model Working Group. Coordinate with SCAG and SCAG Committees This service revolves around the incorporation of OCP into the SCAG growth forecast. This service includes participation in SCAG expert panels and workshops to develop assumptions for their population and employment projections;monitoring the discussions relevant to the development of SCAG's growth forecast at SCAG policy committees and subregional coordinator meetings;and coordinating with relevant SCAG staff on this issue. Coordinate with University Research Centers CDR staff will coordinate with UCI and Chapman University research centers to ensure consistency between the CDR's forecast and estimates and those produced by these institutes. 2017-2020 LAFCO FUNDED PROJECT: Sphere of Influence Estimates CDR will update its master polygon file on an annual basis with changes to the sphere of influence (SOD boundaries. CDR will produce annual estimate of January I population and housing for each of the SOI polygons upon completion of the annual Housing Inventory System to maintain this information in preparation for the 2018-2022 OC LAFCO municipal service review cycle. Boundary and Annexation Report:Working with OC LAFCO over the three-year MOU cycle, CDR will attempt to build a historical reference collection of these reports going back to 2000 as information is available. NEW PROJECTS& SERVICES Housing Activity Report Using information from the Housing Inventory System(HIS), CDR staff will produce an annual report on the housing construction and demolition activity by jurisdiction. Information will be released in aggregate form at the jurisdiction level in a PDF. State Data Center Affiliate The CDR will serve as a State Data Center Affiliate to the Demographic Research Unit of the California Department of Finance.As an Affiliate,CDR will assist the SDC and Orange County in disseminating census data and improving public access to census data products consistent with services CDR already provides. 18 MOU2017-20 201]0209 foal 2020 Decennial Census Geoeraphic Support The CDR will participate in the geographic program updates leading up to the 2020 Decennial Census. These will include programs such as the Participant Statistical Area Program(PSAP) to update block group,census tract,and CDP boundaries. Entitlement Dataset&Support Services Provide support to Orange County jurisdictions in the development of the entitlements database and other data requested by SCAG during the development of the 2020 RTP/SCS. Monitor development process to ensure Orange County data is incorporated. 19 Attachment 3 OINI 10I1] 01M6 OAMB OII16 tONB 01MB 00.M8 OINK tON9 0120 0020 0]20 ® As ___�_ ®— ®___________�— ®___________�� =--=u=--u--=u -==-u-=-u-=-u oConsolidated Boundiii-,&Annexation ���u���u���u Ink for Media Prod.ss Census Info Mate Date CMer Affillate dunked RHNAAMOCallons Staqup 20 STEERING COMMITTEE Meeting Date To ad.of Dk 03/22/v AGENDA REPORT Item IemNumber 3 Orange County Sanitation District FROM: James D. Herberg, General Manager Originator: Robert Ghirelli, Assistant General Manager SUBJECT: LEGISLATIVE AND PUBLIC AFFAIRS COMMITTEE GENERAL MANAGER'S RECOMMENDATION Information Only. BACKGROUND The Legislative and Public Affairs Committee (La PA) began in September 2013 as a Special Committee. In January 2015, Board leadership directed staff to establish La PA as a standing Committee. The Committee met monthly and established the purpose, objective and goals of legislation and public affairs to be: • Maximizing the District's legislative and public affairs programs' effectiveness at both the Federal and State levels; • Be more proactive as a Board in legislation with a continued focus in various areas, such as, but not limited to: o Revenue protection o Biosolids o Going "green" D AQMD • Reconstituting branding of OCSD as water supplier and environmental protection agency; • Enhancing the public affairs communication plan and it's execution; and • "Green' Efficiency Significant progress has been made in these areas and is sustainable by staff for the most part. Prior to becoming its own committee, Legislative and Public Affairs items were brought to the Steering Committee for consideration. A recent request to change dates/time of the LaPA Committee has provided an opportunity to reevaluate the Committee and its continued effectiveness. To illustrate this, a review of the last year shows that there have only been two action items brought to this committee that were moved on to the Board of Directors for approval: • Two (2) months were scheduled Dark Page 1 of 2 • Six (6) months had no action items (only information items) • Four(4) months had action items and but only two (2) action items were moved to the Board of Directors for approval. As the Committee is now becoming self-sustaining, the General Manager is requesting reevaluation of the Committee and its continued effectiveness. RELEVANT STANDARDS • Ensure the public's money is wisely spent • Maintain a culture of improving efficiency PRIOR COMMITTEE/BOARD ACTIONS December 2015 — The Board approved the latest Rules of Procedure Resolution No. OCSD 15-27 adding La PA as a standing committee. CEQA N/A ATTACHMENT The following attachment(s) is attached in hard copy and may be viewed on-line at the CCSD website (www.ocsd.com) with the complete agenda package: N/A Page 2 of 2 WOODRUFF, spRADUN&SMART DI5555 ANTON BOULEVARD, SUITE 1200 C.sIA MESA, CA 926 2 6-7 670 (714)556-0000 MEMORANDUM TO: Hon. Chair and Members of the Orange County Sanitation District Steering Committee FROM: Bradley R. Hogin, Esq. General Counsel DATE: March 14, 2017 RE: Closed Session Items The Steering Committee desires to hold a closed session on March 22, 2017 for the purpose of conferring with its legal counsel regarding existing litigation to which the District is a parry. The title of the case is Kiean Waters, Inc. v. Orange County Sanitation District, United States District Court, Central District of California, Southern Division, Case No. 8:15-cv-00627. The closed session will be held pursuant to the authority of California Government Code Section 54956.9(d)(1). Respectfully submitted, By Bradle . Hogin, Qeneral Counsel 1179357.1 •T WooDRDFF,.spRADLIN65MART 555 ANTON BOULEVARD, BUTTE 1200 C09TA MAsA, CA 92626-7670 (714)556-0000 MEMORANDUM TO: Hon. Chair and Members of the Orange County Sanitation District Steering Committee FROM: Bradley R. Hogin, Esq. General Counsel DATE: March 14, 2017 RE: Closed Session Items The Steering Committee desires to hold a closed session on March 22, 2017 for the purpose of conferring with its legal counsel regarding existing litigation to which the District is a parry. The title of the case is Klean Waters, Inc. v. Orange County Sanitation District, United States District Court, Central District of California, Southern Division, Case No. 8:15-cv-01498. The closed session will be held pursuant to the authority of California Government Code Section 54956.9(d)(1). Respectfully submitted, By Bradle . Hogin, Qeneral Counsel 1179357.1 •T WooDRDFF,.spRADLIN&SMART 555 ANTON BOULEVARD, BUITC1200 C.sIA MNsA, CA 92626-7670 (714)556-0000 MEMORANDUM TO: Hon. Chair and Members of the Orange County Sanitation District Steering Committee FROM: Bradley R. Hogin, Esq. General Counsel DATE: March 14, 2017 RE: Closed Session Items The Steering Committee desires to hold a closed session on March 22, 2017 for the purpose of conferring with its legal counsel regarding existing litigation to which the District is a party. The title of the case is City of Los Angeles, et al. v. County of Kern, Tulare County Superior Court, Case No. 242057. The closed session will be held pursuant to the authority of California Government Code Section 54956.9(d)(1). Respectfully submitted, By Bradle . Hogin, Oeneml Counsel 1179357.1 WOODRUFF JN SPRADI &SMART ♦ A P . . . . , . . 555 ANTON BOULEVARD, SUITE 1200 COSTA MESA, CA 92626-7670 (714)556-7000 MEMORANDUM TO: Hon. Chair and Members of the Orange County Sanitation District Steering Committee FROM: Bradley R. Hogin, Esq. General Counsel DATE: March 14, 2017 RE: Closed Session Items The Steering Committee will hold a closed session on Much 22,2017 for the purpose of conferring with its negotiators regarding the purchase of real property. The negotiating parties and property are as follows: Bayside Village Marina LLC, 300 East Coast Highway,Newport Beach, CA,APN No.440-132-60.The District's negotiators are General Manager,Jim Herberg;Assistant General Manager,Bob Ghirelli;Director of Finance,Lorenzo Tyner;Director of Engineering,Rob Thompson; Engineering Managers,Kathy Millea and Jeff Mohr; and CIP Project Manager,Adam Nazaroff. Said closed session will be held pursuant to authority of California Government Code Section 54956.8. Respectfully submitted, By. /J 6- Bradley 6- Bradley R. Hogin, 46eneral Counsel 1206984.1 WOODRUFF JN SPRADI &SMART ♦ A � . . . . . . . , . . 555 ANTON BOULEVARD, SUITE 1200 COSTA MESA, CA 92626-7670 (714)556-7000 MEMORANDUM TO: Hon. Chair and Members of the Orange County Sanitation District Steering Committee FROM: Bradley R. Hogin, Esq. General Counsel DATE: March 14, 2017 RE: Closed Session Items The Steering Committee will hold a closed session on March 22,2017 for the purpose of conferring with its negotiators regarding the purchase of real property. The negotiating parties and properties are as follows: Valley Business Park,APN Nos. 156-165-05, 156-165-06, 156-163-07; DK-USA LLC, APN No.156-165-04; Fountain Valley Industrial Parcel 13,APN No.156-165-08; Sukut Real Properties LLC, APN Nos. 156-163-09, 156-163-10, 156-163-11; The his Trust Shabtai,Nevon, APN No. 156-163-16; The Ins Trust, APN No. 156-154-07; K&A Investments LP,APN No. 156-154-08;Fountain Valley Star LLC,APN No. 156-154-06; TN Sheet Metal Inc., APN No. 156-163-12; 18401 Bandilier LLC,APN No. 156-163-13;Phone Lilly Lin-Lin TR,APN No. 156-154-05; JDK Partners, APN No. 156-163-14; Chandler Real Properties, APN No. 156- 163-15; Ellis Avenue LLC, APN No. 156-154-04; and SFII Fountain Valley LLC,APN No. 156- 151-03; 7311 Doig Drive Garden Grove,CA,APN No. 131-654-20. The District's negotiators are Jim Herberg, Rob Thompson, Kathy Millea and Jeff Mohr, Wendy Sevenandt, Kevin Turner and John Gallivan, Cushman and Wakefield. Said closed session will be held pursuant to authority of California Government Code Section 54956.8. Respectfully submitted, By. /f BradleY R. Hogin, Vieneral Counsel 11921611 •T WooDRDFF,.spRADLIN&SMART 555 ANTON BOULEVARD, BUITC1200 C.sIA MNsA, CA 92626-7670 (714)556-0000 MEMORANDUM TO: Hon. Chair and Members of the Orange County Sanitation District Steering Committee FROM: Bradley R. Hogin, Esq. General Counsel DATE: March 14, 2017 RE: Closed Session Items The Steering Committee desires to hold a closed session on March 22, 2017 for the purpose of conferring with its legal counsel regarding anticipated litigation. Existing facts and circumstances reflect a significant exposure to litigation against the District. The closed session will be held pursuant to the authority of California Government Code Section 54956.9(d)(2). The facts and circumstances are as follows: The District has received a number of claims alleging that children were injured through exposure to contaminated water during procedures at the Children's Dental Group clinic in Anaheim. The claims allege that the contamination originated at OCSD and passed through the Groundwater Replenishment System and the groundwater basin before ultimately reaching the clinic's water supply. Respectfully submitted, By: Bradlet R. Hogin, eneml Counsel 1230460.1 •T WooDRDFF,.spRADLIN&SMART 555 ANTON BOULEVARD, BUITC1200 C.sIA MNsA, CA 92626-7670 (714)556-0000 MEMORANDUM TO: Hon. Chair and Members of the Orange County Sanitation District Steering Committee FROM: Bradley R. Hogin, Esq. General Counsel DATE: March 14, 2017 RE: Closed Session Items The Steering Committee desires to hold a closed session on March 22, 2017 for the purpose of conferring with its legal counsel regarding anticipated litigation. Existing facts and circumstances reflect a significant exposure to litigation against the District. The closed session will be held pursuant to the authority of California Government Code Section 54956.9(d)(2). The facts and circumstances are as follows: Mike Bubalo Construction Company (MBC) has filed a claim for damages relating to work that MBC performed on the Dover Drive Trunk Sewer project. MBC is seeking additional compensation for work performed on the project. Respectfully submitted, By: Bradle R. Hogin, eneral Counsel (2so459.( ORANGE COUNTY SANITATION DISTRICT Agenda Terminology Glossary Glossary of Terms and Abbreviations AQMD Air Quality Management District ASCE American Society of Civil Engineers BOD Biochemical Oxygen Demand CARB California Air Resources Board CASA California Association of Sanitation Agencies CCTV Closed Circuit Television CEQA California Environmental Quality Act CIP Capital Improvement Program CRWQCB California Regional Water Quality Control Board CWA Clean Water Act CWEA California Water Environment Association EIR Environmental Impact Report EMT Executive Management Team EPA U.S. Environmental Protection Agency FOG Fats, Oils, and Grease gpd Gallons per day GWR System Groundwater Replenishment System (also called GWRS) ICS Incident Command System IERP Integrated Emergency Control Plan LOS Level of Service MGD Million Gallons per Day NACWA National Association of Clean Water Agencies NPDES National Pollutant Discharge Elimination System NWRI National Water Research Institute O&M Operations and Maintenance OCCOG Orange County Council of Governments OCHCA Orange County Health Care Agency OCSD Orange County Sanitation District OCWD Orange County Water District COBS Ocean Outfall Booster Station OSHA Occupational Safety and Health Administration PCSA Professional Consultant Services Agreement PDSA Professional Design Services Agreement POTW Publicly Owned Treatment Works ppm Parts per million PSA Professional Services Agreement Glossary of Terms and Abbreviations RFP Request For Proposal RWQCB Regional Water Quality Control Board SARFPA Santa Ana River Flood Protection Agency SARI Santa Ana River Inceptor SARWQCB Santa Ana Regional Water Quality Control Board SAWPA Santa Ana Watershed Project Authority SCADA Supervisory Control and Data Acquisition system SCAP Southern California Alliance of Publicly Owned Treatment Works SCAQMD South Coast Air Quality Management District SOCWA South Orange County Wastewater Authority SRF State Revolving Fund SSMP Sanitary Sewer Management Plan SSO Sanitary Sewer Overflow SWRCB State Water Resources Control Board TDS Total Dissolved Solids TMDL Total Maximum Daily Load TSS Total Suspended Solids WDR Waste Discharge Requirements WEF Water Environment Federation WE&RF Water Environment& Reuse Foundation WIFIA Water Infrastructure Financing and Innovation Act WIIN Water Infrastructure Improvements for the Nation Act Activated-sludge process — A secondary biological wastewater treatment process where bacteria reproduce at a high rate with the introduction of excess air or oxygen, and consume dissolved nutrients in the wastewater. Benthos—The community of organisms, such as sea stars, worms, and shrimp, which live on, in, or near the seabed, also known as the benthic zone. Biochemical Oxygen Demand (BOD) —The amount of oxygen used when organic matter undergoes decomposition by microorganisms. Testing for BOD is done to assess the amount of organic matter in water. Biogas — A gas that is produced by the action of anaerobic bacteria on organic waste matter in a digester tank that can be used as a fuel. Biosolids — Biosolids are nutrient rich organic and highly treated solid materials produced by the wastewater treatment process. This high-quality product can be recycled as a soil amendment on farm land or further processed as an earth-like product for commercial and home gardens to improve and maintain fertile soil and stimulate plant growth. Glossary of Terms and Abbreviations Capital Improvement Program (CIP) — Projects for repair, rehabilitation, and replacement of assets. Also includes treatment improvements, additional capacity, and projects for the support facilities. Coliform bacteria —A group of bacteria found in the intestines of humans and other animals, but also occasionally found elsewhere used as indicators of sewage pollution. E. coil are the most common bacteria in wastewater. Collections system — In wastewater, it is the system of typically underground pipes that receive and convey sanitary wastewater or storm water. Certificate of Participation (COP) — A type of financing where an investor purchases a share of the lease revenues of a program rather than the bond being secured by those revenues. Contaminants of Potential Concern (CPC) — Pharmaceuticals, hormones, and other organic wastewater contaminants. Dilution to Threshold (DIT) — the dilution at which the majority of the people detect the odor becomes the D/T for that air sample. Greenhouse gases — In the order of relative abundance water vapor, carbon dioxide, methane, nitrous oxide, and ozone gases that are considered the cause of global warming ("greenhouse effect'). Groundwater Replenishment (GWR) System — A joint water reclamation project that proactively responds to Southern California's current and future water needs. This joint project between the Orange County Water District and the Orange County Sanitation District provides 70 million gallons a day of drinking quality water to replenish the local groundwater supply. Levels of Service(LOS)—Goals to support environmental and public expectations for performance. NDMA — N-Nitrosodimethylamine is an N-nitrosoamine suspected cancer-causing agent. It has been found in the Groundwater Replenishment System process and is eliminated using hydrogen peroxide with extra ultra-violet treatment. National Biosolids Partnership (NBP) — An alliance of the National Association of Clean Water Agencies (NACWA) and Water Environment Federation (WEF), with advisory support from the U.S. Environmental Protection Agency (EPA). NBP is committed to developing and advancing environmentally sound and sustainable biosolids management practices that go beyond regulatory compliance and promote public participation in order to enhance the credibility of local agency biosolids programs and improved communications that lead to public acceptance. Plume—A visible or measurable concentration of discharge from a stationary source or fixed facility. Publicly-owned Treatment Works(POTW)— Municipal wastewater treatment plant. Santa Ana River Interceptor (SARI) Line — A regional brine line designed to convey 30 million gallons per day of non-reclaimable wastewater from the upper Santa Ana River basin to the ocean for disposal, after treatment. Sanitary sewer — Separate sewer systems specifically for the carrying of domestic and industrial wastewater. Combined sewers carry both wastewater and urban run-off. Glossary of Terms and Abbreviations South Coast Air Quality Management District (SCAQMD) — Regional regulatory agency that develops plans and regulations designed to achieve public health standards by reducing emissions from business and industry. Secondary treatment — Biological wastewater treatment, particularly the activated-sludge process, where bacteria and other microorganisms consume dissolved nutrients in wastewater. Sludge— Untreated solid material created by the treatment of wastewater. Total suspended solids (TSS)—The amount of solids floating and in suspension in wastewater. Trickling filter — A biological secondary treatment process in which bacteria and other microorganisms, growing as slime on the surface of rocks or plastic media, consume nutrients in wastewater as it trickles over them. Urban runoff — Water from city streets and domestic properties that carry pollutants into the storm drains, rivers, lakes, and oceans. Wastewater—Any water that enters the sanitary sewer. Watershed — A land area from which water drains to a particular water body. OCSD's service area is in the Santa Ana River Watershed.