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HomeMy WebLinkAbout03-01-2017 Operations Committee Agenda Packet Orange County Sanitation District Wednesday, March 1, 2017 Regular Meeting of the _ 5:00 P.M. OPERATIONS COMMITTEE Administration Building Board Room 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7433 AGENDA CALL TO ORDER PLEDGE OF ALLEGIANCE DECLARATION OF QUORUM: Clerk of the Board PUBLIC COMMENTS: If you wish to address the Committee on any item,please complete a Speaker's Form (located at the table outside of the Board Room) and submit it to the Clerk of the Board or notify the Clerk of the Board the item numberon which you want to speak. Speakers will be recognized by the Chairman and are requested to limit comments to three minutes. REPORTS: The Committee Chair and the General Manager may present verbal reports on miscellaneous matters of general interest to the Committee Members. These reports are for information only and require no action by the Committee. CONSENT CALENDAR: The Consent Calendar Items are considered routine and will be enacted, by the Committee, after one motion, without discussion. Any items withdrawn from the Consent Calendar for separate discussion will be considered in the regular order of business. 1. APPROVAL OF MINUTES (Clerk of the Board) RECOMMENDATION: Approve Minutes of the February 1, 2017 Operations Committee Meeting. 2. SCRIPPS INSTITUTION OF OCEANOGRAPHY NEWPORT PIER AUTOMATED SHORE STATION SUPPORT (Jim Colston) RECOMMENDATION: Authorize a contract with the Scripps Institution of Oceanography (SIO) to install and maintain two water quality sensors on their existing Newport Pier Automated Shore Station. This project will enhance and compliment the Orange County Sanitation District's Ocean Acidification and Hypoxia (OAH) mooring sampling located offshore of the pier for the period of July 1, 2017 to 03/01/2017 Openations Committee Agenda Page 1 of 3 June 30, 2018, with the option of two one-year renewals. First year cost is $55,000. Years two and three costs are $56,350 and $57,894, respectively. NON-CONSENT CALENDAR: 3. CAPITAL IMPROVEMENT PROGRAM CONTRACT PERFORMANCE REPORT (Rob Thompson) RECOMMENDATION: Recommend to the Board of Directors to: Receive and file the Capital Improvement Project Contract Performance Report for the period ending December 31, 2016. 4. NEWHOPE-PLACENTIA TRUNK REPLACEMENT, PROJECT NO. 2-72 (Rob Thompson) RECOMMENDATION: Recommend to the Board of Directors to: A. Approve Cooperative Agreement between the Orange County Sanitation District and the City of Anaheim for water supply pipe replacement on State College Boulevard along portions of the Newhope-Placentia Trunk Replacement, Segment B, Contract No. 2-72B, for an estimated amount of $1,300,000 to be reimbursed by the City of Anaheim; B. Approve a budget increase of $1,300,000 for the Newhope-Placentia Trunk Replacement, Project No. 2-72 for a total budget amount of $101,375,000; and C. Approve a contingency increase of$220,000 (3%)to the Professional Design Services Agreement with Lee & Ro, Inc. for the Newhope-Placentia Trunk Replacement, Project No. 2-72, for a for a total contingency of $1,066,823 (13%). 5. SLUDGE DIGESTER REHABILITATION AT PLANT NO. 1, PROJECT NO. P1-100 (Rob Thompson) RECOMMENDATION: Recommend to the Board of Directors to: Approve a contingency increase of$1,005,000(3%)to the construction contract with J.R. Filanc Construction Company, Inc. for Sludge Digester Rehabilitation at Plant No. 1, Project No. P1-100, for a total contingency of$10,217,500 (30.5%). 6. DOIG DRIVE BUILDING DISPOSAL (Rob Thompson) RECOMMENDATION: Recommend to the Board of Directors to: Direct staff to dispose of Orange County Sanitation District property at 7311 Doig Drive through 03/01/2017 Operations Committee Agenda Page 2 of 3 sale or exchange and return to the Board of Directors in a future closed session to receive price and terms direction. INFORMATION ITEMS: 7. ORANGE COUNTY SANITATION DISTRICT COLLECTIONS, OPERATIONS AND MAINTENANCE OF OCSD FACILITIES (Ed Torres) DEPARTMENT HEAD REPORTS: OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: ADJOURNMENT: The next Operations Committee meeting is scheduled for Wednesday, April 5, 2017 at 5:00 p.m. Accommodations for the Disabled: Meeting Rooms are wheelchair accessible. If you require any special disability related accommodations, please contact the Orange County Sanitation District Clerk of the Board's office at (714) 593-7433 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability and the type of accommodation requested. Agenda Postino: In accordance with the requirements of California Government Code Section 54954.2,this agenda has been posted outside the main gate of the Sanitation District's Administration Building located at 10844 Ellis Avenue, Fountain Valley,California,not less than 72 hours prior to the meeting date and time above. All public records relating to each agenda item,including any public records distributed less than 72 hours prior to the meeting to all,or a majority of the Board of Directors,are available for public inspection in the office of the Clerk of the Board. Agenda Description: The agenda provides a brief general description of each item of business to be considered or discussed. The recommended action does not indicate what action will be taken. The Board of Directors may take any action which is deemed appropriate. NOTICE TO DIRECTORS: To place items on the agenda for the Committee Meeting,items must be submitted to the Clerk of the Board 14 days before the meeting. Kelly A. Lore Clerk of the Board (714)593-7433 kloreitDocsd.com For any questions on the agenda,Committee members may contact staff at: General Manager Jim Herberg (714)593-7300 iherbem(diocsd.com Assistant General Manager Bob Ghirelli (714)593-7400 rohirelli(rpocsd.com Director of Engineering Rob Thompson (714)593-7310 rthompsoneocsd.com Director of Environmental Services Jim Colston (714)593-7450 lcolSton(CDocsd.com Director of Operations 8 Maintenance Ed Torres 714 593-7080 etorres ocsd.wm 03/01/2017 Operations Committee Agenda Page 3 of 3 ITEM NO. 1 MINUTES OF THE OPERATIONS COMMITTEE Orange County Sanitation District Wednesday, February 1, 2017, 5:00 p.m. A regular meeting of the Operations Committee was called to order by Committee Chair Withers on Wednesday, February 1, 2017 at 5:02 p.m. in the Administration Building. Director Murphy led the Flag Salute. A quorum was declared present, as follows: COMMITTEE MEMBERS PRESENT: STAFF PRESENT: John Withers, Chair Jim Herberg, General Manager Ellery Deaton, Vice-Chair Bob Ghirelli, Assistant General Manager Denise Barnes Celia Chandler, Director of Human Resources Kris Beard (Alternate) Jim Colston, Director of Environmental Services Allan Bernstein Rob Thompson, Director of Engineering Phil Hawkins Ed Torres, Director of Operations and Maintenance Richard Murphy Lorenzo Tyner, Director of Finance & Steve Nagel Administrative Services Tim Shaw Kelly Lore, Clerk of the Board Fred Smith Mike Dorman Mariellen Yarc Dean Fisher David Shawver, Board Vice-Chair Alfredo Garcia Greg Seboum, Board Chair Rebecca Long Mark Manzo COMMITTEE MEMBERS ABSENT: Kathy Millea Michelle Steel Jeff Mohr Eros Yong OTHERS PRESENT: Brad Hogin, General Counsel Bob Ooten, Alternate Director CMSD Harmik Aghanian, Arcadis PUBLIC COMMENTS: None. REPORT OF COMMITTEE CHAIR: Committee Chair Withers welcomed the new Directors serving on the Operations Committee and announced that Director Deaton had been appointed as the Operations Committee Vice-Chair. 02/01/2017 Opeations Committee Minutes Page 1 of 5 REPORT OF GENERAL MANAGER: General Manager Jim Herberg did not provide a report. CONSENT CALENDAR: 1. APPROVAL OF MINUTES (Clerk of the Board) MOVED. SECONDED, and DULY CARRIED TO: Approve Minutes of the December 7, 2016 Operations Committee Meeting. AYES: Barnes, Beard (Alternate), Bernstein, Deaton, Hawkins, Murphy, Nagel, Sebourn, Shaw, Shawver, F. Smith, Withers, and Yarc NOES: None ABSTENTIONS: None ABSENT: Steel 2. QUARTERLY ODOR COMPLAINT REPORT (Ed Torres) MOVED, SECONDED, and DULY CARRIED TO: Receive and file the Fiscal Year 2016/17 Second Quarter Odor Complaint Summary. AYES: Barnes, Beard (Alternate), Bernstein, Deaton, Hawkins, Murphy, Nagel, Sebourn, Shaw, Shawver, F. Smith, Withers, and Yarc NOES: None ABSTENTIONS: None ABSENT: Steel 3. AGREEMENT WITH THE CALIFORNIA ALLIANCE FOR SEWER SYSTEM EXCELLENCE MEMBER AGENCIES FOR COST-SHARING REIMBURSEMENT (Ed Torres) MOVED. SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors to: Adopt Resolution No. OCSD 17-XX entitled, "A Resolution of the Board of Directors of the Orange County Sanitation District authorizing the General Manager to enter into an agreement with the California Alliance for Sewer System Excellence Member Agencies for cost-sharing reimbursement for approved agency-administered projects." AYES: Barnes, Beard (Alternate), Bernstein, Deaton, Hawkins, Murphy, Nagel, Sebourn, Shaw, Shawver, F. Smith, Withers, and Yarc NOES: None ABSTENTIONS: None ABSENT: Steel 02/01/2017 Operations Committee Minutes Page 2 of 5 4. SLUDGE DEWATERING AND ODOR CONTROL AT PLANT NO. 1, PROJECT NO. P1-101 (Rob Thompson) MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of Directors to: Approve a contingency increase of $714,000 (10%) to the Professional Consultant Services Agreement with HDR Engineering, Inc. to provide construction support services for Sludge Dewatering and Odor Control at Plant No. 1, Project No. P1-101, for a total contingency amount of $1,285,200 (18%). AYES: Barnes, Beard (Alternate), Bernstein, Deaton, Hawkins, Murphy, Nagel, Sebourn, Shaw, Shawver, F. Smith, Withers, and Yarc NOES: None ABSTENTIONS: None ABSENT: Steel NON-CONSENT CALENDAR: 5. SAFETY IMPROVEMENT PROGRAM, PROJECT NO. J-126 (Rob Thompson) Director of Engineering Rob Thompson provided an informative PowerPoint presentation regarding the Safety Improvement program, which provided a background of the safety assessment that took place, the identified deficiencies which require corrective measures, and the need for the proposed budget increase. Board Chair Sebourn stated the importance our agency places on the investment of accurate planning for successful, well-managed projects. Mr. Thompson responded to questions regarding: time constraints for high priority items and procurement issues. MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a budget increase of $1,500,000 for Safety Improvements Program, Project No. J-126, for a total budget amount of$11,202,000; and B. Approve Amendment No. 1 to the Professional Design Services Agreement with Arcadis, US, Inc., for Safety Improvement Program, Project No. J-126, for an additional amount of $1,500,000 for a total budget amount of $3,040,000. AYES: Barnes, Beard (Alternate), Bernstein, Deaton, Hawkins, Murphy, Nagel, Sebourn, Shaw, Shawver, F. Smith, Withers, and Yarc NOES: None ABSTENTIONS: None ABSENT: Steel 02/01/2017 Operations Committee Minutes Page 3 of 5 6. INTERIM FOOD WASTE RECEIVING FACILITY, PROJECT NO. 132-124 (Rob Thompson) Mr. Thompson requested the budgeting of Project P2-124, which will allow the District to apply for grant funding for putting food waste into our digesters and further discussed an upcoming Biosolids Master Plan,which is expected soon, and which will help determine the processing capacity and requirements. Mr. Thompson responded to questions regarding: process of organic materials by waste haulers; possible matching funds; multi-agency simple specification; materials and options; quality control; receiving stations; availability of budget; sludge thickening; and working with OC Waste and Recycling for grant funds. Director Bernstein departed the meeting at 5:33 p.m. MOVED. SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Establish a project for Interim Food Waste Receiving Facility, Project No. 132-124, with a budget of$5,400,000. AYES: Barnes, Beard (Alternate), Deaton, Hawkins, Murphy, Nagel, Seboum, Shaw, Shawver, F. Smith, Withers, and Yarc NOES: None ABSTENTIONS: None ABSENT: Bernstein and Steel Director Bernstein returned to the meeting at 5:37 p.m. INFORMATION ITEMS: 7. ORANGE COUNTY SANITATION DISTRICT RECENT STORM UPDATE (Ed Torres) Director of Operations and Maintenance Ed Torres provided an update on the recent five-day storm event. 8. ORANGE COUNTY SANITATION DISTRICT ENVIRONMENTAL SERVICES RESOURCE PROTECTION (Jim Colston) Director of Environmental Services Jim Colston provided an informative PowerPoint presentation on the Resource Protection program including: overview of the Environmental Services Department and the history of the program; OCSD's resources; regulations of the wastewater discharge; source control; requirements of industrial users; permit program effectiveness; non-industrial source control; and urban runoff diversion locations. 02/01/2017 Operations Committee Minutes Page 4 of 5 DEPARTMENT HEAD REPORTS: Mr. Thompson stated that at the December Board of Directors meeting, staff was directed to bring back an item to the Operations Committee regarding seismic repairs to the District owned Doig Drive Property. He informed the Committee that staff will bring back an overall presentation of the property at the next Board of Directors meeting. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: Board Chair Sebourn announced the dates of the upcoming Board Orientation on February 15tt' and March 151h at 3:00 p.m. and asked that the Directors please invite their Alternates to attend as well. ADJOURNMENT Committee Chair Withers declared the meeting adjourned at 6:20 p.m. to the next scheduled meeting of Wednesday, March 1, 2017 at 5:00 p.m. Submitted by, Kelly A. Lore Clerk of the Board 02/01/2017 Operations Committee Minutes Page 5 of 5 OPERATIONS COMMITTEE Meeting Date To ad.of DV 03/01,17 — AGENDA REPORT Item Number Item Number z - Orange County Sanitation District FROM: James D. Herberg, General Manager Originator: James Colston, Director of Environmental Services SUBJECT: SCRIPPS INSTITUTION OF OCEANOGRAPHY NEWPORT PIER AUTOMATED SHORE STATION SUPPORT GENERAL MANAGER'S RECOMMENDATION Authorize a contract with the Scripps Institution of Oceanography (SIO) to install and maintain two water quality sensors on their existing Newport Pier Automated Shore Station. This project will enhance and compliment the Orange County Sanitation District's Ocean Acidification and Hypoxia (OAH) mooring sampling located offshore of the pier for the period of July 1, 2017 to June 30, 2018, with the option of two one-year renewals. First year cost is $55,000. Years two and three costs are $56,350 and $57,894, respectively. BACKGROUND The Orange County Sanitation District (Sanitation District) is required, under its ocean discharge permit and the California Ocean Plan, to meet discharge compliance limits for acidity (pH) and oxygen levels. In 2013, the Sanitation District, along with the City of Los Angeles, County Sanitation Districts of Los Angeles, and the City of San Diego, in cooperation with the Southern California Coastal Water Research Project, agreed to undertake long-term regional monitoring of pH and oxygen along the coast to better understand their spatial and temporal variability along the Southern California coast. Sampling platforms include vessels and stationary instrument arrays such as offshore moorings, surf zone installations, and shellfish hatcheries. Impacts of Ocean Acidification and Hypoxia (OAH), or low oxygen, in the coastal zone have been documented along the West Coast since the mid-2000s. California, Oregon, and Washington recognized the potential threats associated with OAH, and in 2012 a scientific review panel was formed to provide State regulators with up-to-date knowledge management actions. In Fall 2016, the Sanitation District deployed an OAH mooring offshore of the Newport Pier as a component of the regional OAH project. The proposed contract with SID involves the addition of two additional sensors, pH and oxygen, to SIO's existing instrumentation package as well as the maintenance required to keep these new sensors operational. The addition of these sensors will make the sensor packages on the pier and the offshore OAH mooring identical, allowing staff to investigate the offshore-onshore connectivity and relative temporal patterns between the two sites. Page 1 of 2 RELEVANT STANDARDS • California Ocean Plan criteria per California Water Code § 13170 & 13170.2 • Meet discharge permit 24/7/365 PROBLEM The Sanitation District discharges treated effluent into the coastal zone. The Sanitation District's ocean discharge permit mandates that we meet compliance standards with physical, chemical, and biological State and Federal environmental criteria. PROPOSED SOLUTION The addition of new sensors to SIO's Newport Pier Automated Shore Station, in conjunction with the Sanitation District's OAH mooring, will address spatial and temporal variability of pH and oxygen from our ocean discharge to the beach. This information will allow us to better understand potential impacts of our discharge in a changing (i.e., more acidic) coastal environment. This information will also be of use to State and Federal environmental managers in considering new and revised receiving water criteria. Without this information, regulators will not be able to include our local findings in proposed discharge limits (e.g., nutrient removal) and the Sanitation District will not have the science available to respond to these proposals. The permit also mandates the Sanitation District to conduct Regional Monitoring that address important environmental issues in the receiving environment. This mooring project meets the permit-required Regional Monitoring criteria. RAMIFICATIONS OF NOT TAKING ACTION The Sanitation District has a requirement in its ocean discharge permit to participate in Regional Monitoring efforts, which includes studying OAH. Not doing this study would hamper this ongoing Regional Monitoring effort. FINANCIAL CONSIDERATIONS This request complies with authority levels of the Sanitation District's Purchasing Ordinance. This item has been budgeted. (Budget Update FY2016-17, Page 48, Operating Expense; Research and Monitoring). ATTACHMENT The following attachment(s) may be viewed on-line at the OCSD website (wwwocsd.com) with the complete agenda package: N/A Page 2 of 2 OPERATIONS COMMITTEE Melting D310 TOBd.Or Dir. 03/01/17 03/22/17 AGENDA REPORT Item Item Number 3 Orange County Sanitation District FROM: James D. Herberg, General Manager Originator: Rob Thompson, Director of Engineering SUBJECT: CAPITAL IMPROVEMENT PROGRAM CONTRACT PERFORMANCE REPORT GENERAL MANAGER'S RECOMMENDATION Receive and file the Capital Improvement Program Contract Performance Report for the period ending December 31, 2016. BACKGROUND The Capital Improvement Program involves awarding and managing many construction and consulting contracts. In 2008, the Orange County Sanitation District (Sanitation District) Board of Directors began awarding contingencies along with construction and consulting contracts. The contingencies allow the General Manager to approve change orders for construction contracts and amendments for consulting contracts up to the amount of the approved contingency. This practice reduces administrative costs, expedites resolution of project issues that arise, helps avoid contractor delay claims, and facilitates efficient management of many contracts. The Capital Improvement Program Contract Performance Report summarizes construction and consulting contract performance and activities for the quarter ending December 31, 2016. This report will be updated quarterly. RELEVANT STANDARDS • Ensure the public's money is wisely spent ATTACHMENT The following attachments)are included in hard copy and may also be viewed on-line at the OCSD website (www.ocsd.coml with the complete agenda package: • Capital Improvement Program Contract Performance Report for the period ending December 31, 2016 JM:gc Page 1 of 1 ORANGE COUNTY SANITATION DISTRICT Capital Improvement Program Contract Performance Report For the period ending December 31, 2016 DATE: January 25, 2017 TO: Orange County Sanitation District Board of Director FROM: James D. Herberg, General Manager Through: Rob Thompson, Director of Engineering This report summarizes the status, activities, and performance of public works construction contracts and agreements with design consultants. PART 1 - CONSTRUCTION CONTRACTS When the Orange County Sanitation District (Sanitation District) Board awards a construction contract, a contingency is also approved which allows the General Manager to approve contract change orders up to the amount of the contingency. One of the purposes of this report is to document how that contingency is managed and how much of the contingency is utilized.A project's change order rate can only be documented when the work is complete. As such, the change order performance charts in this report are based only on projects closed since the Board began approving contingencies in 2008. Activity in Last Quarter Title 24 Access Compliance and Building Final Completion October 21, 2016 Rehabilitation, Project No. P1-115A Consolidated Demolition and Utility Bids Received November21, Improvements at Plant 2, Project No. P2-110 2016 Anticipated Activity in Next Quarter Consolidated Demolition and Utility Contract Award January 25, 2017 Improvements at Plant 2, Project No. P2-110 Page 1 of 2 ORANGE COUNTY SANITATION DISTRICT Capital Improvement Program Contract Performance Report For the period ending December 31, 2016 PART 2— DESIGN CONSULTANT AGREEMENTS The Sanitation District engages design consultants through Professional Design Services Agreements (PDSAs), Professional Consultant Services Agreements (PCSAs), and Master Professional Services Agreements (Master PDSAs). PDSAs are used to obtain design engineering services, and PCSAs are a subsequent agreement with the design consultant to provide support services during construction. Master PDSAs are issued to a pool of 12 pre-qualified consultants to be used for smaller projects. On those smaller projects, the Sanitation District solicits task order proposals from three or four of the firms, and awards a task order to the most qualified consultant. There are currently three sets of Master PDSAs, including sets from 2009, 2012, and 2015. The two older sets have expired, meaning no new task orders can be issued under them, but previously-issued task orders remain active until completed. The two older sets of Master PDSAs limited task orders to $100,000. The current 2015 Master PDSAs have a $200,000 task order limit per Sanitation District Ordinance No. OCSD47. Activity in Last Quarter Santa Ana River Interceptor Rock Stabilizers PDSA Award September 28, 2016 Removal, Project No. 2-41-8 Anticipated Activity in Next Quarter Consolidated Demolition and Utility PCSA Award January 25, 2017 Improvements at Plant 2, Project No. P2-110 CHARTS AND TABLES Chart 1.1 — Program Overview Chart 1.2 — Change Order Rates Over Time—All Closed Projects Chart 1.3—Change Order Rates Over Time—Collections Projects Chart 1.4 — Change Order Rates Over Time— Plant Projects Table 1.1 — Summary of Closed Projects by Category Table 1.2— Construction Contract Performance—Active Projects Table 1.3—Active Construction Contracts by Contractor Table 2.1 —Active Design Consultant Contracts by Consultant Table 2.2—Activity Report for 2012 Master Professional Design Services Agreements Table 2.3—Activity Report for 2015 Master Professional Design Services Agreements Page 2 of 2 Chart 1.1 Program Overview CUMULATIVE DATA THROUGH QUARTER ENDING DECEMBER 31,2016(2 QTR FY16/17) •collections •Collections lop •Plant Projects • Plant Protects CLOSED PROJECTS DISTRIBUTION BY CATEGORY' ACTIVE PROJECTS DISTRIBUTION BY CATEGORY Total Base Contract Value $ 1,155,668,084 Total Base Contract Value $ 276,212,094 Collections $ 270,333,686 23.0% Collections $ 45,610,577 17.0% Plant Projects $ 885,334,398 77.0% Plant Projects $ 230,601,517 83.0% Total Base#of Contracts 62 Total Base#of Contracts 10 Collections 27 Collections 4 Plant Projects 35 Plant Projects 6 •Projects closed since 2 QTR FY07/08 Page 1 Chart 1.2 Change Order Rates Over Time All Closed Projects 7.00% 6.08% 6.00% 5.65% 4.97% 5.00% 4.66% 4.75% 4.75% 4.84% 4.85% 4.99% 4.62% 4.67% 4.60% 3.84% 4.00% — 3.78% 3.78% 3.82% 3.51% 3.52% 3.37% 3.00% 2.00% 1.00% 0.00% Oo��O���$DOo9�O�DO�6o�0dO�OO�O�O..PO DOhyDO��O OPOry�Oh�DO��Ory0PO�06���O��Oh��DO�hO�O�Oh�G6y�OyD Ohy�Oh AO�1Ob0Oh�O��PO^DO^�'� Chart 1.3 Change Order Rates Over Time Closed Collections Projects 14.00% 12.35% 12.00% 11.19% 10.00% s3% 8.00% 7.14% 697% 7.14% 7.10% 6.77% 6.19% 5.88% 5.88% 5.81% 6.00% 5.52% 5.51% 5.34% 5.51%5.43% 5.51% 4.00% 2.00% 0.00% t'��O OHO 6��0�0 0�90 OHO 0�9OP0�OOP Ohl O�OSphO~0 O��O~�PO��Ory�O��Oh��DO��Oh�O O�0 Oh��RO�'rO1�O~�6��POy�Oyu O�Oy�bR�hO�tiOh�O�DO^�O~^pti Chart 1.4 Change Order Rates Over Time Closed Plant Projects 7.00% 6.00% 5.73% 5.00% 4.31% 4 28y6 4.36% 4.19% 4.18% 4.11% 0. 0% 4.00% 3.89% 3.09% 3.00% 2.88% 2.90% 2.]0% 2.59% 2.00% 1.00% 0.00% Table 1.1 Summary of Closed Projects by Category Origini Contract Approved Change Total Approved Total Approved Project Category Contract Value Contract Value Category COLLECTIONS $270,333,696 $25,765,337 $296,099,023 9.53% 6.50% PLANT PROJECTS $885,334,398 $27,354,860 $912,689,258 3.09% 2.75% Total $1,155,668,084 S 53,120,197 $1,208,788,281 4.60% 5.00% Page 5 Table 1.2 Construction Contract Performance -Active Projects Original Contract Approved Change Current Contract Pendin Approved PM Project No Construction 9 Original Current Confidence %Complete Amount Orders Amount Changes P and Goal Coal ending Level Collections 2-72A 66.00% $ 21,134,650 $ 169,021 $ 21,303,671 $ (182,092) -0.06% 10.00% 12.84% 0 6-17 0.00% $ 3,699,301 $ - $ 3,699,301 $ - 0.00% 10.00% 10.00% • 7-37 40.00% $ 15,432,000 $ 284,760 $ 15,716,760 $ 260,900 3.54% 10.00% 10.00% • P1-123 99.00% $ 5,344,626 $ 43,132 $ 5,387,758 $ 232,577 5.16% 5.00% 5.00% 0 Plant Projects P2-92 37.00% $ 49,850,000 $ 267,970 $ 50,117,970 $ 518,321 1.58% 5.00% 5.00% 0 P2-92A 0.00% $ 3,304,000 $ $ 3,304,000 $ 0.00% 10.00% 10.00% • 1-110 99.00% $ 9,716,000 $ 43,360 $ 9,759,360 $ 134,678 1.83% 5.00% 5,00% 0 P1-100 99.00% $ 33,500,000 $ 8,176,008 $ 41,676,008 $ 506,167 25.92% 8.00% 27.50% 2 -301 95.00% $ 126,908,300 $ (365,361) $ 126,542,939 $ 3,985,351 2.85% 3.00% 3,00% 0 P1-MA 100.00% $ 7,323,217 $ 288,738 $ 7,611,955 $ 416,763 9.63% 10.00% 10.00% • Leaend • Will complete within goal Will most likely complete within goal ♦ Will not complete within goal Project includes additional outstanding claims that may delay project close-out Page 6 Table 1.3 Active Construction Contracts by Contractor Current Contract Contractor/Project Number Project Name Value Archer Western Construction $ 5,513,891 PI-124 Plant l Primary Treatment Upgrades $ 5,513,891 Charles King Company,Inc. $ 3,699,301 6-17 District 6 Trunk Sewer Relief $ 3,699,301 Environmental Const.Inc. $ 5,344,626 P1-123 Trunk Line Odor Control Improvements $ 5,344,626 Fleming Engineering $ 398,121 FE32-02 P3 Hazardous Waste Storage Relocation $ 398,111 J.R. Filanc Construction Company,Inc. $ 33,500,000 P1-100 Digester Rehabilitation at Plant 1 $ 33,500,000 Jamison Engineeering $ 678,325 FE32-05 15th St,RPPS and BPPS Fall Protection Improvements $ 164,253 FE14-04 Primary Influent Channels Repair at Plant 1 $ 524,072 Kiewit $ 15,432,000 7-37 Gisler-Red Hill Trunk Improvements-Reach B $ 25,432,000 Kiewit Pacific Co. $ 2,514,000 FE13-04 Plant No.2 Trickling Filter Chemical Odor Control $ 2,514,000 OConnell Engineering&Construction,Inc. $ 524,200 FE10.20 2011 Miscellaneous Fall Protection Improvements $ 524,200 CDC Engineering and Technology $ 449,500 FE09-04 PI Potable Water System-In and Near City Water Pump Station $ 168,500 FE12-10 IT Server Room Cooling Improvements $ 281,000 Shimmick Construction $ 59,566,000 J-110 Final Effluent Sampler and Building Area Upgrades $ 9,716,000 132-92 Sludge Dewatering and Odor Control at Plant 2 $ 49,850,000 Stronghold Engineering,Inc $ 7,323,217 P1.115 Title 24 Access Compliance and Building Rehabilitation Project $ 7,323,217 Trautwein Construction $ 21,134,650 2-72 Newhope-Placentia Trunk Replacement $ 21,134,650 Page 7 Current Contract Contractor/Project Number Project Name Value W. M.Lyles Company $ 26,383,400 1`2.89 Solids Thickening and Processing Upgrades $ 26,383,400 WM Lyles Company $ 126,908,300 P3-101 Sludge Dewatering and Odor Control at Plant 1 $ 226,908,300 Grand Total $ 309,369,521 Page 8 Table 2.1 Active Design Consultant Contracts by Consultant proect Project Name Agreement PO Number Amendment Original Amendments Number Type Value To Date AECOM Technical services,Inc. 1 $ 20,400,582 $ 113,728 3-64 Rehabilitation of Western Regional Sewers PDSA 105551-08 1 $ 17,639,250 $ 113,728 FLACK) Digester Rehabilitation at Plant 1 PCSA 103664-OB 0 $ 2,761,337 $ - BreadN 0 $ 11540,000 $ 1-126 Safety Improvements Program PDSA 105813-OB 0 $ 1,540,000 $ - Atkins North America,Inc. 1 $ 611,307 $ 45,024 1-110 Final Effluent Sampler and Building Area Upgrades PCSA 105301-OB 1 $ 611,307 $ 45,024 Black A Veatch 1 $ 21,106,979 $ 174,205 P2.98 Primary Treatment Rehabilitation at Plant 2 PDSA 105293-OB 1 $ 18,141,423 $ 87,599 P515-01 Biosolids Master Plan PSA 105542-08 0 $ 2,965,556 $ 86,606 Brown and Caldwell 18 $ 22,309,628 $ 5,325,362 5. 0 Newport Force Main Rehabilitation PCSA 105128-OB 4 $ 2,231,925 $ 839,714 1-119 Ocean Ouffail System Rehabilitation PDSA 105334-OB T $ 6,778,015 $ 1,644,968 P2-107 SCADA System and Network upgrades PDSA 105550-08 0 $ 2,818,197 $ - P2-92 Sludge Dewatering and Odor Control at Plant 2 PDSA 104300-08 ] $ 5,682,963 $ 1,84Q685 PCSA 105297-OB 0 $ 4,798,328 $ - CaroiloEngineers 0 $ 21,642AS9 $ PI-105 Headworks Rehabilitation and Expansion at Plant l PDSA 105376-08 0 $ 17,528,957 $ - PI-123 Trunk Line Odor Control Improvements PCSA 105634-OB 0 $ 529,970 $ - PS-124 Plant l Primary Treatment Upgrades PCSA 105196-OB 0 $ 451,910 $ - P515-10 2017 Facilities Master Plan PSA 105799-OB 0 $ 3,132,052 $ - CDMSmhh 2 $ 2,008,510 $ 104,402 SP-123 Effluent Reuse Study PSA 105362-OB 2 $ 2,008,510 $ 104,402 CH2M Hill 2 $ 290,285 $ 40,983 SP-IN Odor Control Master Plan PSA 305442-OB 2 $ 790,285 $ 40,983 Hazen and Sawyer 0 $ 152AN $ SP-129 Oxygen Plant Demolition at Plant No.2 PCSA 105413-OB 0 $ 152,450 $ - HDR Engineering,Inc. 2 $ 18,996,209 $ 632,845 FE10-19 Activated Sludge Plant 1 Waste Sludge Pump Downsizing PSA 304390-OB 0 $ 79,500 $ - PI-101 Sludge Dewatering and Odor Control at Plant l PCSA 104447-00 1 $ 2,140,WC $ 535,605 PI-128 Headquarters Complex,Site and Security,and entrance Realignment Program PDSA 105789-OB 1 $ 11,785,709 $ 97,240 Lee®go 1 $ 11,722,178 $ 151,096 2-22 Newhope-Placentia Trunk Replacement PDSA 105257-OB 1 $ 9,468,232 $ 151,096 PCSA 105598-08 0 $ 3,253,946 $ - LSA ASSOCIATES INC 0 $ 420,927 $ PI-128 Headquarters Complex,Site and Securry,and Entrance Realignment Program PSA 105803-OB 0 $ 420,927 $ - MICHAELBIIHERINTERNATIONAL,INC. 1 $ 571,925 $ 241-8 SARI Rock Stabilizers Removal PDSA 105852-08 0 $ 399,008 $ - PSA 105370-OB 1 $ 172,917 $ - Table 2.1 Active Design Consultant Contracts by Consultant Project PO Number Amentlmen!Agreement original Amendments Number Protect Name Type Value To Date MWH AMERICAS,INC. 4 $ 31,560,289 $ 246,227 3-62 Seal Beach Pump Station Rehabilitation PDSA 105453-08 1 $ 6,917,175 $ 69,451 P2-110 Consolidated Demolition and Utility Improvements at Plant 2 PDSA 105256-OB 2 $ 2,443,316 $ 80,965 P2.89 Solids Thickening and Processing Upgrades PCSA 104445-OB 1 $ 2,199,798 $ 95,861 RBF CONSULTING,INC. 3 $ 475,30B $ 37,466 SP-128 Bay Bridge Pumpstation and Force Mains Rehabilitation Study PSA 105251-08 3 $ 475,308 $ 37,466 RMC Water B Environment 0 $ 290,000 $ 6.12 District 6 Trunk Sewer Repel PCSA 105855-OB 0 $ 290,000 $ - SCFI Group Umited 1 $ 311AM $ 20,000 SP-125-12 AquaCritoa Evaluation/Design PSA 105475-08 1 $ 311,460 $ 20,000 Tetra Tech,Inc. 1 $ 270,000 $ 10,000 7-37 Gisler-Red Hill Trunk Improvements-Reach 0 PCSA 105530-OB 1 $ 270,000 $ 10,000 THE AUSTIN COMPANY 6 $ 2,806,622 $ 549,321 P3-115 Title 24 Access Compliance and Building Rehabilitation Project PDSA 104315-00 6 $ 2,200,000 $ 549,321 PCSA 104962-08 0 $ 606,622 $ - Table 2.2 Activity Report for 2012 Master Professional Design Services Agreements FE TOTAL AUTHORIZATION PER CONSULTANT PER FISCAL YEAR PROFESSIONAL SERVICES FIRM $150,000.00 AGREEMENT(P.O.) NUMBER CONTRACT NUMBER FR TOTAL AUTHORIZATION PER CONSULTANT PER FISCAL YEAR $50,000.00 FY12.13 FY13.14 FY14.15 ifffl PROJECT TITLE:IDESCRIPTION Task Order Task Order Task Order Amount Amount Amount CUMULATIVE $ 43,950.00 $ 10,455.00 $ 125,381.00 FE13-02, Repairs to Bar Screen at D Headworks at $ 27 980.00 12-00-01-01 P2 CLOSED(LDR) FE13-02 Amendment No. 1 $ 9,200.00 FE13-02 Amendment No. 2 $ 6,770.00 FR12-035, Edinger Pump Station Record Drawing LEE 1L 461RO, -O 12-00-01-02 Preparation CLOSED(LDR) $ 42,511.00 PO# FR12-035 Amendment No. 1 $ 10,455.00 Contrractact N No.. FE12.00.01 FE13-01, (5-60) Newport Force Main Rehabilitation 12-00-01-03 Closed(LDR) $ 74,600.00 FE13-01 5-60 Amendment No. 1 $ 24,943.00 FR13-020, Plant No.2 Gas Compressor Building $ 68,917.00 12-00-01-04 Piping Replacement FR13-020 Amendment No. 1 $ 30,568.00 FR13-020 Amendment No.2 $ 25,896.00 CUMULATIVE $ 64,095.00 $ 63 792.00 $ 71 841.00 12-00-02-01 FE32-06,84-inch P2 PI Line for Dist. Box B Rehab. $ 64,095.00 DUDEK&ASSOCIATES, INC. and Flow Meter Structure Aban. CLOSED(LDR) PO#104616-OB FE09-04, P1 Potable Water System Improvements $ 50,472.00 Contract No. FE12-00-02 12-00-02-02 CLOSED(LDR) FE09-04 Amendment No. 1 $ 13,320.00 12-00-02-03 FE14-04, Primary Influent Channels Repair at Plant $71,841.00 1 CLOSED(LDR) CUMULATIVE $ 66,820.00 $ 56,404.00 $ Page 1 of 3 Table 2.2 Activity Report for 2012 Master Professional Design Services Agreements FE TOTAL AUTHORIZATION PER CONSULTANT PER FISCAL YEAR PROFESSIONAL SERVICES FIRM $150,000.00 AGREEMENT(P.O.) NUMBER CONTRACT NUMBER FR TOTAL AUTHORIZATION PER CONSULTANT PER FISCAL YEAR $50,000.00 FY12.13 FY13.14 FY14-15 TASK# PROJECT TITLE:IDESCRIPTION Task Order Task Order Task Order Amount Amount Amount RMC WATER AND ENVIRONMENT FR12-003,Warner Avenue Manholes Structural $ 42 081.00 PO#104611.OB 12-00-03-01 Repair Project CLOSED(LDR) Contract No. FE12-00-03 FR12-003 Amendment No. 1 $ 24,739.00 12-00-03-02 FR13-012,Santa Ana River Interceptor CLOSED $ 56,404.00 (LDR) CUMULATIVE $ 66931.00 $ $ TRAN CONSULTING ENGINEERS FR12-012,Slater Ave VFD Replacement CLOSED PO#104617.OB $ 39,963.00 Contract No. FE12-00-04 12-00-04-01 (LDR) FR12-012 Amendment No. 1 $ 26,968.00 CUMULATIVE $ 93,128.00 $ $ RBF CONSULTING FE10-19, Landscaping and Miscellaneous $ 74,957.00 PO#104626-OB 12-00-OS-Ol Improvements Along Ellis Avenue CLOSED(LDR) Contract No. FE12.00.05 FE10-19 Amendment No.1 $ 12,295.00 FE10-19 Amendment No.2 $ 5,876.00 CUMULATIVE $ 58,840.00 $ 43,470.00 $ 6,200.00 12-00-06-01 FR12-030, P2 Solids Loading Station Truck Loading $ 15,935.00 Auger Access CLOSED(LDR) IDS GROUP FE12-05, 15th St, Rocky Point and Bitter Point PO#104614-OB 12-00-06-02 Pump Station Fall Protection Improvements $ 40,575.00 Contract No. FE12.00.06 (CLOSED LDR) FE12-05 Amendment No. 1 $ 2,330.00 12-00-06-03 FE12-10, IT Server Room Cooling Improvements $ 43,470.00 12-00-06-04 FE14-01, Plant 1 Primary Sludge Handling $6,200.00 Modifications CLOSED LDR CUMULATIVE $ 51,400.00 $ $ Page 2 of 3 Table 2.2 Activity Report for 2012 Master Professional Design Services Agreements FE TOTAL AUTHORIZATION PER CONSULTANT PER FISCAL YEAR PROFESSIONAL SERVICES FIRM $150,000.00 AGREEMENT(P.O.) NUMBER CONTRACT NUMBER FR TOTAL AUTHORIZATION PER CONSULTANT PER FISCAL YEAR $50,000.00 FY12.13 FY13.14 FY14-15 TASK# PROJECT TITLEIDESCRIPTION Task Order Task Order Task Order Amount Amount Amount rJ11vlma FE12-02, P1 Hazardous Waste Storage Relocation PO#104610.OB 12-00-07-01 $ 51,400.00 Contract No. FE12-00-07 CLOSED(LDR) CUMULATIVE $ 169 840.00 $ $ 123,235.00 FE30-21,Area 02 Craig Regional Park Manhole $ 58,440.00 12-00-08-01 Improvements FE10-21 Amendment No. 1 $ 18,780.00 FE10-21 Amendment No. 2 $ 22,780.00 GHD FE32-07, Upgrade PLC Panels at P3 and P2- PO#104612.OB 12-00-08-02 $ 69,840.00 Contract No. FE12.00.08 CLOSED(LDR) FE33-04, Plant 2 Trickling Filter Odor Control System Upgrade $ 74,910.00 12-00-08-03 FE13-04 Amendment No. 1 $ 9,635.00 FE13-04 Amendment No. 2 $ 14,455.00 FE13-04 Amendment No. 3 $ 24,235.00 CUMULATIVE $ $ 84,741.00 $ RMS ENGINEERING & DESIGN, INC. PO# ENGINES FE12-08, P2 TF/SC Blower Insultation Modifications $ 57,351.00 Contract No. FE12-00-09 12-00-09-01 CLOSED(LDR) FE12-08 Amendment No. 1 $ 27,390.00 HARRIS AND ASSOCIATES CUMULATIVE $ $ $ PO#104613.OB Contract No. FE12-00-10 TOTAL $ 615,004.00 $ 258,862.00 $ 653,314.00 Page 3 of 3 Table 2.3 Activity Report for 2015 Master Professional Design Services Agreements FE1S00 CONSULTANT TASK ORDER MATRIX TOTAL TASK ORDER NOT TO EXCEED$200,000.00/TOTAL MASTER CONTRACT AUTXORRATN]N NOT TO EXCEED Ri00,000W PER FISCAL YEAR FISCAL YEAR 2015/2016 FISCAL YEAR 206/2017 FISCAL 2017 "IS Conaull.. PurtXa TesF ONes OXRInel Tesk To Oatln Toast TeiF OXRInal Tesk TeYQtles TOYI Task 001naI To Task OMes Total TeaX Oatln Xumpn Numeer _,,,t Nu_a_.TXls Oyer Ammtlmanl ONn OrMa AmentlmsM ONer ONes AmentlmeM at Maaln Contrast Number FISCAL YEAR TOTAL S1]8,25].00 ".00 $0.00 5,P4nI No 1 Plad$S —UST Leak ]M.118.W SXS,118.00 DUDE FE1N091-01 0.matllallon PURCHASE ORDER X0.UkkUt OR FE14S Ama d—I No f5]92.00 Ust' .. CONTRACT NO.FEILMH FE15000142FE1 S09,Can.-Not Welw PI,W—I,XP1 SA0,510.00 f1<S.S15.00 LEE S RO,INC. E.YEAR TOTAL W.W 50.00 ]0.00 PURCHASE ORDER N0 1,02UUOB COMRICT N0.FE1O093 END,INC. FISCALYEARTOTAL 50.00 50.00 10.00 PURCHASE ORDER NO.1051090E CONTRACT NO.FE1 WOO] AECOM fISCALYEMTOTAL 50.00 50.00 10.00 PURCHASE ORDER NO.t OSa W0 R CONTRACT NO.FEi S-0O-0a XKEN AND SAWYER FISCAL YEAR TOTAL 50.00 50.00 10.00 PURCHASE ORDER N0.10Sa510B COWRAc1 NO FE1 WOOS RMC WATER AND ENVIRONMENT FISCAL YEAR TOTAL SO'W SO'00 ]0'00 PUMHAR E ORDER NO.1051410R CONTRACT NO.FE1500-05 PROJECTLINE TECHNICAL FISCAL YEARTOTAL "ASSUP0 W.OD I. SERVICES,INC. FE15060]-01 FE1y00,Man1 No.S0-tool CeMw Bervw Rowe M AA2AM0 SS],S2A00 PURCHASE ORDERXO.10541 XYACU title CONTRACT NO.FE150047 TAT A ASSOCIATES,INC. FISCAL YEAR TOTAL SO.W SA. I.PURCHASE ORDER N0.105W90B COWRACT NO.FE1 WOOS BEl S PATEL.INC. FISCAL YEAR TOTAL ]0'W SASS 10.00 PURCHASE ORDER NO".09LISOB CONTRACT N0.FEt W09 IO800.pVP,INC. FISCAL YEAR TOTAL SO.W 50.00 ]0.00 PURCHASE ORDER M.10A]TO0 CONTRACT NO.FEIMNID FISCALYEARTOTAL SO.W 50.00 10.00 NLEIHFELOER,Ixc. PURCHASE ORDER NO,llra 00 CONTRACT NO.FE159D11 Page 1 of 2 Table 2.3 Activity Report for 2015 Master Professional Design Services Agreements FE1S00 CONSULTANT TASK ORDER MATRIX TOTAL TASK ORDER NOT TO EXCEED 5200,000.00/TOTAL MASTER CONTRACT AUTHORWTMH NOT TO EXCEED SL00,000.00 PER FISCAL YEAR FISCALYEAR20151M15 REM YEAR 201612017 FISCALYEAR201712S10 Canaul.. PurtM1eu Ta¢F ONea Otlglnal Tack Tack ONx TnMI 0 -..IWT.- T—ON¢a Tabl Tack Mglnal Tack T.¢hONaa TW 11" MaM Contra Humbea Pm�Rm Numbx BTXla OMea LmanEment ONea OMx Am.n= Z. ONea Mxn6naM ONea Mapx Conbad Xumbn FISCAL YEAR TOTAL SO.W }0.00 50.00 PURCHASE ORDER XO.10L3;0R CONTRACT NO FE1N0.10 Page 2 of 2 OPERATIONS COMMITTEE Meeting Dale Tgad.Of Dir. 03/01/17 03/22/17 AGENDA REPORT I em Number Item Number 4 Orange County Sanitation District FROM: James D. Herberg, General Manager Originator: Rob Thompson, Director of Engineering SUBJECT: NEWHOPE-PLACENTIA TRUNK REPLACEMENT, PROJECT NO. 2-72 GENERAL MANAGER'S RECOMMENDATION A. Approve Cooperative Agreement between the Orange County Sanitation District and the City of Anaheim for water supply pipe replacement on State College Boulevard along portions of the Newhope-Placentia Trunk Replacement, Segment B, Contract No. 2-72B, for an estimated amount of $1,300,000 to be reimbursed by the City of Anaheim; B. Approve a budget increase of $1,300,000 for the Newhope-Placentia Trunk Replacement, Project No. 2-72 for a total budget amount of$101,375,000; and C. Approve a contingency increase of $220,000 (3%) to the Professional Design Services Agreement with Lee & Ro, Inc. for the Newhope-Placentia Trunk Replacement, Project No. 2-72, for a for a total contingency of$1,066,823 (13%). BACKGROUND Newhope-Placentia Trunk Replacement, Segment B, Contract No. 2-72B, replaces the Newhope-Placentia Trunk with a larger sewer in State College Boulevard from the 91 Freeway to Orangewood Avenue, Anaheim. The project is currently undergoing final design. The design of the new sewer alignment requires the City of Anaheim (City)water lines be relocated at various locations. The City plans to replace these and additional water lines within the vicinity of the new sewer alignment. The Orange County Sanitation District (Sanitation District) and the City have concluded it would be beneficial for both entities and the public if this work occurred under the same timeframe and under one construction contract. City and Sanitation District staff have negotiated a cooperative agreement. The agreement allows these City facilities to be designed and constructed by the Sanitation District. Sanitation District costs related to the design and construction of these City facilities will be reimbursed by the City. The estimated costs for the design and construction of these facilities is $1,300,000. RELEVANT STANDARDS Maintain collaborative and cooperative relationships with neighboring agencies Page 1 of 3 PROBLEM The Sanitation District needs to relocate City water lines for the proposed Newhope- Placentia Trunk alignment and the City has planned replacement projects for these water lines and plans four new sewer connections. Constructing these facilities separately would cost more and cause more public disruption. PROPOSED SOLUTION The Sanitation District will design and construct the water lines for the City. The City has agreed to reimburse the Sanitation District for the associated costs. TIMING CONCERNS The agreements require approval so the design of the City facilities can be incorporated into the Newhope-Placentia Trunk Replacement, Segment B, Contract No. 2-7213, without delaying the larger project. RAMIFICATIONS OF NOT TAKING ACTION Without the Cooperative Agreement, the City will need to perform their projects independently, which may conflict with Sanitation District work and increase impacts to the public. PRIOR COMMITTEE/BOARD ACTIONS September 2016 - Approved Cooperative Agreement between the Orange County Sanitation District and the City of Fullerton for street paving. February 2016 - Awarded a Construction Contract to Trautwein Construction, Inc. for Newhope-Placentia Trunk Sewer Replacement(Fullerton/Anaheim Segment A), Contract No. 2-72A, for a total amount not to exceed $21,134,650, and approved a contingency of $2,113,465 (10%). October 2014 -Approved a Professional Design Services Agreement with Lee & Ro, Inc. to provide engineering design services for Newhope-Placentia Trunk Replacement, Project No. 2-72, for an amount not to exceed $8,468,232. ADDITIONAL INFORMATION The Sanitation District approved a similar Cooperative Agreement with the City of Fullerton for street paving under the Newhope-Placentia Trunk Replacement, Segment A, Contract 2-72A. Page 2 of 3 CEQA The Sanitation District, as lead agency, prepared a Program Environmental Impact Report (PEIR) entitled 1999 OCSD Strategic Plan. The Board certified the PEIR on October 27, 1999. The Sanitation District filed a Notice of Determination on October 29, 1999. In February 2016, the Sanitation District received and filed an Addendum to the PEIR. FINANCIAL CONSIDERATIONS This request for increase in the Professional Design Services Agreement budget complies with authority levels of the Sanitation District's Purchasing Ordinance. This item has not been budgeted (Line item: Budget FY2016-17 & FY2017-18, Section 8, Page 21). As the additional costs associated with the design and construction will be reimbursed by the City, no additional funds are required for the Capital Improvement Program. ATTACHMENTS The following attachment(s)are attached in hard copy and may also be viewed on-line at the OCSD website (www.ocsd.coml with the complete agenda package: • City of Anaheim Cooperative Agreement AN:dm:gc Page 3 of 3 AGREEMENT BETWEEN THE ORANGE COUNTY SANITATION DISTRICT AND THE CITY OF ANAHEIM FOR CONSTRUCTION OF WATER FACILITIES IN CONJUNCTION WITH THE STATE COLLEGE BOULEVARD SEWER PROJECT THIS AGREEMENT (`Agreement"), is made and entered into on this _ day of ,2017,by and between the: ORANGE COUNTY SANITATION DISTRICT, a County Sanitation District,hereinafter referred to as"OCSD'; AND CITY OF ANAHEIM, California, a Municipal Corporation, hereinafter referred to as"City." OCSD and City are sometimes hereinafter individually referred to as "Party" and hereinafter collectively referred to as "Parties." RECITALS WHEREAS, OCSD is a duly organized County Sanitation District existing pursuant to the County Sanitation District Act, California Health and Safety Code section 4700, et seq., providing for the ownership, operation, and maintenance of wastewater collection,treatment, and disposal facilities within Orange County, California; and WHEREAS, City is a municipal corporation duly organized and validly existing under the laws of the State of California with the power to carry on its business as it is now being conducted under the statutes of the State of California; and WHEREAS, OCSD owns, operates and maintains a sewer main within the City located beneath a street called State College Boulevard between Orangewood Avenue to the south and the 91 Freeway to the north; and WHEREAS, this sewer facility currently consists of one 33 to 42-incb diameter sewer which OCSD intends to upsize to a 54-inch diameter sewer known as"Project 2-72B';and WHEREAS, within the same portion of State College Boulevard, the City is similarly planning the(1)design and construction of approximately 800 linear feet of a 12-inch diameter water main to replace an exisiting 6-inch diameter water main between Lincoln Avenue to the south and Underhill Avenue to the north ("State College/Lincoln Avenue Water Project"); (2) design and construction of approximately 1900 linear feet of a 12-inch diameter water main to replace an exisiting 6-inch diameter water main between Underhill Avenue to the south and La Palma Avenue to the north ("State College/La Palma Avenue Water Project"); (3) design and replacement of approximately 400 linear feet of an existing 12-inch and 18-inch water main at 1 the intersection of State College Boulevard and Ball Road ("State College/Ball Road Water Project"); and (4) design and replacement of various water mains along the Project 2-72B alignment ("Miscellaneous OCSD Relocation Water Project"); and collectively, these projects shall be referred hereinafter as the the"Water Projects"and are further described and depicted in Exhibit A which is attached hereto and incorporated herein by reference; and WHEREAS, Project 2-72B and the Water Projects are in the same vicinity and scheduled to occur on or about a similar timeline, it is advantageous to both Parties for the construction of the facilities to occur simultaneously to minimize the impacts to the environment, the public, and the surrounding homeowners; and WHEREAS,OCSD agrees to design, administer, and manage a construction contract for the construction of the the Water Projects and Project 2-72B (collectively`the Projects"); and WHEREAS, the cost allocation for the Water Projects shall be as set forth herein below; and WHEREAS, the Parties agree to enter into an Agreement for the work associated with the Water Projects in a manner and subject to the terms and conditions set forth below; NOW, THEREFORE, in consideration of the mutual promises set forth herein, the Parties hereto agree as follows: Section 1: Recitals. The Recitals above are deemed true and correct, are hereby incorporated in this Section as though fully set forth herein, and each Party to this Agreement acknowledges and agrees that they are bound by the same. Section 2: Elements of Agreement. OCSD and City will work cooperatively together so the Projects can be constructed in a manner that minimizes the costs and impacts to the public. The specific terms and conditions governing the elements of this Agreement are set forth hereinafter. Section 3: OCSD's Specific Obligations. ions. A. OCSD will be responsible for compliance with the California Environmental Quality Act ("CEQA") (Pub. Resources Code, Section 21000 et seq.). OCSD will be the Lead Agency for purposes of CEQA and,in such capacity,OCSD will conduct the applicable environmental review. OCSD will supply to City copies of the OCSD- approved environmental documents for City's files. B. OCSD will enter into and administer contracts for the design services needed for the Water Projects which includes contracting with the necessary engineering consulting services to accomplish the design 2 efforts. OCSD will issue an amendment to the consultant currently retained by OCSD to design Project 2-72B. This amendment will contain a scope of work that will ensure the Water Projects are designed and constructed as required by the City. C. OCSD will submit prepared plans and specifications for the design and construction of the Water Projects for review, comment, and written approval by City. If City does not approve the proposed plans and specifications, City will provide OCSD its basis for denial and OCSD shall require its hired consultant to correct the plans and specifications to City's reasonable satisfaction The plans and specifications approved in writing by the City shall be referred hereinafter to as "Approved Plans and Specifications". D. OCSD shall be responsible for advertising, awarding, and administering a contract for the construction of the Water Projects, in conformance with all applicable laws governing construction of public works. OCSD will issue a public works bid package and enter into a construction contract in accordance with the Approved Plans and Specifications. The contract will also contain Project 2-72B so the Projects will be constructed under a single contract. The bid package will contain specific bid items that pertain to the Water Projects which will be used to determine the reimbursement amount City will pay to OCSD for the Water Projects. E. OCSD shall ensure the contractor for the Water Projects has the appropriate license from the California State License Board and ensure contractor complies with prevailing wage laws including, but not limited to, California Labor Code Sections 1720 et seq. and 1770 et seq, as well as California Code of Regulations, Title 8, Section 16000 ct seq. ('Prevailing Wage Laws"). F. Upon award of the contract to the successful bidder, OCSD will submit such information to City for their files. G. For the duration of the construction of the Water Projects, OCSD will: a. Provide City staff with contractor schedules and updates within ten (10)days of acceptance by OCSD staff. b. Invite City staff to construction progress meetings. H. OCSD shall allow City to review, check, and inspect any part of the Water Projects at any time. OCSD shall provide City inspectors uninhibited access to the area of the Water Projects and an adequate on-site work space to perform such work. OCSD shall not accept any portion of the work associated with the Water Projects unless the work has been 3 inspected and approved in writing by the City. OCSD will document and inform City of the date of final acceptance, which is the date when the notice of completion is filed. OCSD shall furnish City with one set of record drawings for the completed Water Project and a copy of the filed notice of completion. No notice of completion shall be filed by OCSD until OCSD receives City's prior written concurrence to such filing. I. OCSD will obtain on behalf of City a one-year warranty on the work to be performed for the Water Projects from OCSD's construction contractor. This one-year warranty shall commence at the time the notice of completion is issued specifically for the Water Projects. J. OCSD, its agents and contractors shall keep the Water Projects free from any statutory or common law liens arising out of any work performed, materials furnished or obligations incurred by OCSD, its agents or contractors. K. OCSD shall obtain all necessary permits plan checks,and inspection for the Water Projects. Costs for the payment of the foregoing shall be allocated between the Parties in accordance with Section 5 of this Agreement. L. OCSD shall ensure that in all contracts or agreements OCSD enters into with any person(s)or firm(s)to perform work on the Water Projects, including without limitation construction contractors,design professionals, and consultants,shall contain indemnification and insurance provisions, in favor of OCSD and City,their respective officials, officers,and employees,that include requirements,limits,coverages, and terms and conditions in conformance with sound risk management principles for projects of this kind,nature,risk, and complexity. Further, OCSD shall ensure that such contracts or agreements provide for indemnity and insurance protection for City in amounts and form at least equal to the protection OCSD secures for itself. Section 4: City's Specific Obligations. A. City will provide inspection services for the Water Projects as it deems necessary, or promptly upn request by OCSD as described in Section 4(b) to assure compliance with the Approved Plans and Specifications, including, but not limited to, shop drawing review and/or material inspection. City will promptly notify OCSD if any portion of the work appears not to conform to the Approved Plans and Specifications, and OCSD shall cause its contractor to correct such non-conforming work. 4 B. City will respond to OCSD's request for an inspection within two (2) working days. City will be responsible for OCSD's contractor's downtime and/or delay due to failure to comply with this provision. C. OCSD shall promptly inform City of any proposed changes to the construction contract as it relates to the Water Projects . and obtain City's written approval prior to agreeing to a change order relating to the Water Projects. Copies of proposed changes affecting City will be provided to City within five (5) working days of submission to OCSD. City shall not be responsible for increased costs due to any change order related to the Water Projects without City's prior written approval. City's Public Utilties General Manager may approve or deny change order requests on behalf of the City. City's obligation to pay for change order costs shall only apply to segments where City is responsible for reimbursement per Section 5 of this Agreement. D. City shall return comments to OCSD on all shop drawing submittals, requests for infomtation, and change order requests within ten (10) working days from receipt of submittals by City. City will be responsible for OCSD's contractor's downtime and/or delay due to failure to comply with this provision. This provision shall not apply to plan and specification review process. E. Prior to City's acceptance of Water Projects and OCSD filing a notice of completion, City shall review and provide written approval of the Water Projects. The City's written approval shall only be withheld for work not completed in accordance with the Approved Plans and Specifications. Upon City's written approval, City shall assume ownership and maintenance obligations for improvements within the Water Projects. Section 5: Water Projects Reimbursement and Total Costs The table below establishes the percent of the Water Projects that OCSD affects via Project 2-72B. The length and the percentage that OCSD affects is based on the current preliminary design assumptions. As design progresses to the preparation of the construction documents, the numbers in this table may change and if so will require an amendment to this Agreement in the event the City's reimbursement obligation is increased under Section S.E. In the event there is no increase to City's obligation under Section S.E, changes to the table below will not require an amendment to this Agreement. OCSD and City staff may agree in writing to changes to this table prior to construction advertisement. The final values shall be documented in writing. 5 Existing Future Percentage Affected by Water Project Names Pipe Pipe Length OCSD Size(in) Size(in) 2-72B Project(%) A.State College/La Palma Avenue 6 12 1900 6 Water Project B.State College/Lincoln Avenue 6 12 800 100 Water Project C.State College/Ball Road Water 12&18 12&18 400 5 Project D. Miscellaneous OCSD Relocations I Various Various Various 100 A. OCSD shall be responsible to pay 6 % of the total costs of the design and construction of the State College/La Palma Avenue Water Project Water Project, whereas the City shall be responsible to pay 94% of this projecPs total costs. These percentages take into consideration and are inclusive of the pipe upsize cost difference. B. OCSD shall be responsible to pay 100% of the total costs of the design and construction of the State College/Lincoln Avenue Water Project, whereas the City shall be responsible to pay 0% of this project's total costs Notwithstanding the foregoing, the City shall be responsible for the difference in pipeline material costs between the City's minimum allowable pipe size of 8-inch diameter pipe to the desired 12-inch diameter pipe size for the State College/Lincoln Avenue Water Project. This difference in pipeline material cost will be calculated at$20.00 per linear foot of installed pipeline. C. OCSD shall be responsible to pay 5% of the total costs of the design and construction of the State College/Ball Road Water Project, whereas the City shall be responsible to pay 95%of this project's total costs. D. OCSD shall be responsible to pay 100% of the total costs of the design and construction of the Miscellaneous OCSD Relocation Water Project that are required for Project 2-72B and not associated with a City planned capital improvement project, whereas the City shall be responsible to pay 0%of these costs. E. City's obligation to reimburse OCSD hereunder for the design and construction of the Water Projects shall not exceed a cumulative total of One Million Thee Hundred Thousand ($1,300,000)unless otherwise approved by City Council by amendment of this Agreement. City has budgeted One Million Three Hundred Thousand ($1,300,000) for the Water Projects, including but not limited to design costs, construction costs, reimbursements, fees, and admistration costs. If City's obligation to reimburse OCSD for the Water Projects exceeds One Million Three Hundred Thousand ($1,300,000), OCSD shall not be responsible for bearing City's excess share. OCSD agrees to notify City at the earliest opportunity if City's share is 6 expected to exceed One Million Three Hundred Thousand ($1,300,000) anytime during the project. If reimbursement over and above One Million Three Hundred Thousand($1,300,000)is requested by OCSD,City staff will request approval from City Council to increase the maximum reimbursement amount. Section 6: Timine of Reimbursement For each progress payment made by OCSD to its consultant or contractor, OCSD shall submit an invoice to the City setting forth City's share of the payment, accompanied by all supporting documentation. The invoice shall be itemized for each Water Project in accordance with Section 5. City will review the progress payment request and provide OCSD with any comments within ten (10) working days. After the invoice is approved by the City, City shall pay OCSD within forty-five (45) days of City's receipt of invoices and supporting documentation. City shall pay invoices to OCSD based on progress payments until 100% of City's share is paid. Section 7: Indemnification. A. OCSD will indemnify, defend and hold City, its officers, agents, employees, and consultants harmless from any and all actions, suits, claims, liability or expense for death, injury,loss, or damage to persons or property which may arise or is claimed to have arisen during or out of construction or the acceptance by City of City's water facilities, as a result of any work or action performed by or on behalf of OCSD, its officers, agents, employees or consultants, save and except in those instances where such expense, liability or claim is solely caused by any act, omission, or negligence of City,its officers, agents, employees or consultants. B. City will indemnify, defend and hold OCSD, its elected and appointed officials, officers, agents, employees, and consultants, harmless from any and all actions, suits, claims, liability or expense for death, injury, loss or damage to persons or property which may arise or is claimed to have arisen as a result of any act performed by City, its officers, agents, employees or consultants, with respect to the construction of City sewer facilities as a result of or in connection with the maintenance and operation of City's improvements, save and except in those instances where such expense, liability or claim is solely caused by any act, omission or negligence of OCSD, its officers, agents, employees or consultants. City will also indemnify, defend and hold OCSD, its elected and appointed officials, officers, agents, employees, and consultants, harmless from any and all actions, suits, claims, liability, cost or expense which may arise or is claimed to have arisen as a result of City's denial of any change order or part thereof. Section 8: Term. This Agreement will be in full force and effect until the specified obligations of both Parties have been fulfilled. Notwithstanding the foregoing, either Party may 7 terminate this Agreement with or without cause upon giving the other Party one hundred (100) days prior written notice. If this Agreement is terminated, OCSD will be paid for those incurred reimbursable costs in accordance with Section 5. Section 9: Agents. Any contractor or subcontractor performing work in connection with the work described herein on behalf of either Party will be conclusively deemed to be the servant and agent of each respective Party employing said contractor or subcontractors hereof, acting on behalf and within the scope of such contractor and subcontractor employment for said Party. Section 10: Notices. All notices or other communications required or permitted hereunder will be in writing and will be personally delivered or sent by registered or certified mail, postage prepaid, return receipt requested, delivered or sent by electronic transmission, and will be deemed received upon the earlier of (i)the date of delivery to the address of the person to receive such notice if delivered personally or by messenger or overnight courier, (ii) three (3) business days after the date of posting by the United States Post Office if by mail; or (iii) when sent if given by electronic transmission. Any notice, request, demand, direction, or other communication sent by electronic transmission must be confirmed within forty-eight (72 hours by letter mailed or delivered. Notices or other communications will be addressed as follows: To OCSD: Orange County Sanitation District 10844 Ellis Avenue Fountain Valley, CA 92708 Attention: Kelley Lore,Clerk of the Board Facsimile: (714) 962-0356 To City: City of Anaheim—Public Utilities Department 201 South Anaheim Boulevard, Suite 1101 Anaheim, CA 92805 Attention: Dukku Lee,Public Utilities General Manager Facsimile: (714) 765-4138 Section 11: Jurisdiction. In the event of a dispute regarding performance or interpretation of this Agreement, the venue for any action to enforce or interpret this Agreement will lie in the Superior Court of California for Orange County. Section 12: No Third Party Beneficiaries. This Agreement is entered into by and for City and OCSD, and nothing herein is intended to establish rights or interests in individuals or entities not a party hereto. Section 13: Force Maieure. Except for the payment of money, neither Party will be liable for any delays or other non-performance resulting from circumstances or causes beyond its reasonable control, including without limitation, fire or other casualty, act of God, strike or labor dispute, war or other violence, acts of third parties, or any law, order, or requirement of any governmental agency or authority. Section 14: Governing Law. This Agreement will be governed by the laws of the State of California. 8 Section 15: Entire Agreement. This Agreement constitutes the entire understanding and agreement between the Parties and supersedes all previous negotiations and agreements between the Parties pertaining to the subject matter hereof, Section 16: Waiver. A waiver of a breach of the covenants, conditions, or obligations under this Agreement by either Party will not be construed as a waiver of any succeeding breach of the same or other covenants,conditions,or obligations of this Agreement. Section 17: Modification. Alteration, change, or modification of this Agreement will be in the form of a written amendment,which will be signed by both Parties. Section 18: Severability. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement will continue in full force and effect. Section 19: Agreement Execution and Authorization. Each of the undersigned represents and warrants that they are duly authorized to execute and deliver this Agreement and that such execution is binding upon the entity on whose behalf they are executing this Agreement. [SIGNATURES ON THE NEXT PAGE] 9 IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed as of the day and year first above written. ORANGE COUNTY SANITATION DISTRICT APPROVED AS TO FORM: GENERAL COUNSEL By: Greg Sebourn, Chair,Board of Directors ATTEST: By: By: Bradley R. Hogin, Kelly Lore, Orange County Sanitation District Clerk of the Board, Board of Directors CITY OF ANAHEIM By: Dukku Lee, Public Utilities General Manager APPROVED AS TO FORM: ATTEST: By: By. Daniel A. Ballin, Linda Andal, City Clerk Deputy City Attorney 120117 10 EXHIBIT A WATER PROJECTS DESCRIPTION PROJECT 2-72B Project consists of one 33 to 42-inch diameter sewer,which OCSD intends to upsize to a 54-inch diameter sewer, in State College Blvd from Orangewood Ave to the south to 91-Freeway to the north, known as"Project 2-72B". STATE COLLEGEILINCOLN AVENUE WATER PROJECT Project consists of the design and construction of approximately 800 linear feet of 12-inch diameter zinc-coated ductile iron water pipeline along State College Blvd to replace an a existing 6-inch diameter water main between Lincoln Avenue to the south and Underhill Avenue to the north. The new water main in this project is proposed to be upsized to 12-inch in order to improve the fire flow in this portion of Anaheim's water distribution system. Project to also include the replacement of existing system valves,fire hydrants, and services. STATE COLLEGE/LA PALMA AVENUE WATER PROJECT Project consists of the design and construction of approximately 1900 linear feet of 12-inch diameter water main along State College Blvd to replace an existing 6-inch diameter water main between Underhill Avenue to the south and La Palma Avenue to the north The new water main in this project is proposed to be upsized to 12-inch in order to improve the fire flow in this portion of Anaheim's water distribution system. Project to also include the replacement of existing system valves, fire hydrants,and services. STATE COLLEGE/BALL ROAD AVENUE WATER PROJECT Project consists of the design and replacement of approximately 400 linear feet of existing 12- inch cast iron and 18-inch CCP water mains with zinc-coated ductile iron pipe at the intersection of State College Boulevard and Ball Road. This project will increase the reliability of Anaheim's water distribution in this area. Existing system valves will also be removed and replaced with resilient wedge valves located outside of the intersection. MISCELLANEOUS OCSD RELOCATIONS WATER PROJECT Project consists of the design and replacement of various water mains as required for the installation of OCSD's Project 2-723. Approximate locations and limits of work are depicted on the next page. GENERAL NOTE The City of Anaheim's current design standards require that all water mains be 8-inch or larger. Therefore,existing 4-inch and 6-inch diameter water mains will not be allowed to be replaced in- kind but shall be upsized to 8-inch minimum Cost sharing calculations as discussed in the Agreement shall be based on a mimmum pipe size of 8-inch. 11 L '3Av 213 N0VM 3nV C700M30NVd0 '3L N AOr L2 �, Z C 3nV 1NOw83n T ~ Z N J D 'LS Hlnos f 8 '3nV v7131vN Isim 0 -DI m Z n y m A 8 '3nV 113MOH y Z O oz m m r m D 7 C m m C� � Dm 0 5 m N N = C m � y mMz 3 O z '3nV SOil2Ji130 m m 9 ']AV N100NI C Q D O ;a my mD * O 9 n D v m QZ IlIH83ONn p m Z "Cd NOISNIM m r ma> p no 1 1 z n Oa live '3nV VWIVd Vl � C F x mm M po z '60 VA3Nwoa � a z Z O 1 � 0 m '3nV 63NOVM AM3 66 OPERATIONS COMMITTEE Melting D310 TOBE.Or Dir. 03/01/17 03/22/17 AGENDA REPORT ItemNumber Item Number s Orange County Sanitation District FROM: James D. Herberg, General Manager Originator: Rob Thompson, Director of Engineering SUBJECT: SLUDGE DIGESTER REHABILITATION AT PLANT NO. 1, PROJECT NO. P1-100 GENERAL MANAGER'S RECOMMENDATION Approve a contingency increase of $1,005,000 (3%) to the construction contract with J.R. Filanc Construction Company, Inc. for Sludge Digester Rehabilitation at Plant No. 1, Project No. P1-100, for a total contingency of$10,217,500 (30.5%). BACKGROUND The Orange County Sanitation District (Sanitation District) utilizes anaerobic digestion to stabilize and reduce biosolids generated from treating wastewater. The Sludge Digester Rehabilitation at Plant No. 1, Project No. P1-100, rehabilitates and improves solids handling capacity for 12 anaerobic digesters and digested sludge holding tanks at Plant No. 1. The project scope includes replacing the existing digester insulation and roofing material. The roofing material originally specified at the time of bid was no longer available on the market at the time of construction. The Contractor submitted an alternate material that was approved. Approximately one year after the first four digesters with the new roofing were placed back into service, staff noticed that the roofing was becoming slippery as the grit embedded in the roofing loosened. To address this concern, the Sanitation District found and installed an alternative cementitious roofing material on the remaining eight digesters. It is recommended that the same cementitious roofing material be placed on the initial four digesters, Digesters 7, 8, 9, and 10, to address slipping hazards, as the increased maintenance is no longer effective at maintaining a safe surface on these digesters. Staff has determined that the reroofing work at Digesters 7, 8, 9, and 10 can be performed under the P1-100 construction contract without delaying project completion. There is, however, insufficient remaining contract contingency to authorize the entire scope of this additional work. RELEVANT STANDARDS Ensure the public's money is wisely spent Provide a safe and collegial workplace Page 1 of 3 PROBLEM The roof surfaces of Digesters 7 through 10 can become slippery over time as grit becomes loose, especially when slightly moist, and could lead to falls. Replacing the roofing material to match the other digesters would mitigate this safety issue. The current remaining authorized contract contingency is not enough to perform the reroofing work. PROPOSED SOLUTION Increase the construction contract contingency by $1,005,000 (3%) from $9,212,500 (27.5%)to $10,217,500 (30.5%) to complete the roofing removal and replacement. This additional contract contingency will not require additional project budget. TIMING CONCERNS Delaying roofing replacement will continue the current significant slipping/fall hazard. In addition, the work must be authorized soon to avoid delaying completion of the current construction contract. If the work cannot be done under the current contract, additional costs would be incurred for another contractor to mobilize. RAMIFICATIONS OF NOT TAKING ACTION The reroofing work is not possible without additional construction contract contingency. Reroofing of the digesters would need to be performed under a separate construction contract, which would be more costly to the Sanitation District, would delay resolution of the safety concerns and risks, and would not be completed by Fall 2017. PRIOR COMMITTEE/BOARD ACTIONS October 2016 - Approved a budget increase of $500,000 for Sludge Digester Rehabilitation at Plant No. 1, Project No. P1-100, for a total budget amount of $67,150,000, and approved a contingency increase of $837,500 (2.5%) for a total contingency of$9,212,500 (27.5%). December 2014 - Approved a contingency increase of $4,355,000 (13%) to the construction contract, for a total contingency of$8,375,000 (25%). February 2013-Approved a contingency increase of$1,340,000 (4%)to the construction contract, for a total contingency of$4,020,000 (12%). February 2010 - Awarded a construction contract to J.R. Filanc Construction Company, Inc. for Sludge Digester Rehabilitation at Plant No.1, Project No. P1-100, for an amount not to exceed $33,500,000, and approved a contingency of$2,680,000 (8%). Page 2 of 3 ADDITIONAL INFORMATION The P1-100 project includes rehabilitation of twelve digesters (Digesters 5-16) at Plant No.1. These digesters were built between the years of 1959 and 1993. The construction contract incurred significant delays, primarily due to unknown conditions comprised of higher volumes and concentrations of residual solids, repairs of concrete cracks inside the digesters, repairs of existing pipe leaks, replacement of existing valves that could not be rehabilitated, and extensive PVC liner repair inside the digesters. Due to the cost and schedule impacts already incurred on the project, staff initially evaluated the option of performing the reroofing work at Digesters 7, 8, 9, and 10 under a separate project. After much evaluation, it was determined that adding the reroofing work to the P1-100 projectwill reduce overall cost, improve schedule implementation, and ensure that roofing material is consistent with the other eight digesters, which are performing properly. Staff met with the Contractor to evaluate the reroofing work and it was determined that the work could start immediately, would be less costly than under a separate project, and could be completed within the current completion date of Fall 2017. To address the slipping hazard as soon as possible, staff has authorized removal of the roofing for two of the four digesters with available contingency. Completing the work will need additional contingency. CEQA This project was included in the Secondary Treatment and Plant Improvement Project's Subsequent Environmental Impact Report(SEIR)to the 1999 Strategic Plan Program EIR prepared by Environmental Science Associates and certified on May 25, 2005. A Notice of Determination was filed on May 26, 2005. FINANCIAL CONSIDERATIONS This request complies with authority levels of the Sanitation District's Purchasing Ordinance. This item has been budgeted (FY2016-17 and 2017-18, Section 8, Page 49), and the budget is sufficient for the recommended action. Date of AoDroval Contract Amount Contingency 02/24/10 $33,500,000 $ 2,680,000 (8%) 02/27/13 $ 1,340,000 (4%) 12/17/14 $ 4,355,000 (13%) 10/28/16 $ 837,500 (2.5%) 03/22/17 $ 1,005,000 (3%) $ 10,217,500 (30.5%) ATTACHMENT The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.coml with the complete agenda package: N/A Page 3 of 3 OPERATIONS COMMITTEE Meeting Date T Bd.0111M. 03/01/17 03/22/17 AGENDA REPORT I em Number Item Number 6 Orange County Sanitation District FROM: James D. Herberg, General Manager Originator: Rob Thompson, Director of Engineering SUBJECT: DOIG DRIVE BUILDING DISPOSAL GENERAL MANAGER'S RECOMMENDATION Direct staff to dispose of Orange County Sanitation District property at 7311 Doig Drive through sale or exchange and return to the Board of Directors in a future closed session to receive price and terms direction. BACKGROUND In 2005, the Orange County Sanitation District(Sanitation District) purchased the building located at 7311 Doig Drive in Garden Grove to be used as a Collections Department field office. However, as a result of local sewer transfers in the cities of Costa Mesa, Newport Beach, Orange, Tustin, and unincorporated areas of Orange County, it was later determined that the new facility was no longer necessary and the building was declared surplus property. A decision was made to lease the building out. The building is currently under a lease with a manufacturing firm that guarantees extensions until 2022. The building was constructed in 1978 per seismic codes less stringent than currently required. A Seismic Risk Assessment was performed and structural reinforcements were recommended to meet current seismic standards. RELEVANT STANDARDS • Protection of Orange County Sanitation District assets PROBLEM The building does not meet current seismic standards and is not necessary for Sanitation District operational needs. PROPOSED SOLUTION Dispose of this asset through sale or exchange. TIMING CONCERNS The ownership and management of this property is not necessary and represents a distraction from Sanitation District core business. In addition, the building represents a risk for structural damage due to an earthquake. Page 1 of 2 RAMIFICATIONS OF NOT TAKING ACTION The building may be subject to significant damage and subsequent repair costs during an earthquake if seismic strengthening is not performed. PRIOR COMMITTEE/BOARD ACTIONS November 2016 -Approved the Second Amendment to the Doig Property Lease to enter into an eight-month lease extension of the Sanitation District's real property at 7311 Doig Drive, Garden Grove, in a form approved by General Counsel. July 2016 - Board of Directors approved First Amendment to extend the lease by three months. December 2011 - Board of Directors authorized the lease at 7311 Doig Drive. November 2010 - Board of Directors declared the property at 7311 Doig Drive as surplus property. CEQA Not applicable for disposing of Doig Drive building. FINANCIAL CONSIDERATIONS The proceeds of this asset disposal may be used to offset other property acquisitions by the Sanitation District. ATTACHMENT The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.corn with the complete agenda package: N/A RL:dm:gc Page 2 of 2 OPERATIONS COMMITTEE neebng Date To ad.of Dir. 03/01/17 -- AGENDA REPORT Item Number Item Number 7 Orange County Sanitation District FROM: James D. Herberg, General Manager Originator: Ed Torres, Director of Operations & Maintenance SUBJECT: ORANGE COUNTY SANITATION DISTRICT COLLECTIONS, OPERATIONS AND MAINTENANCE OF OCSD FACILITIES GENERAL MANAGER'S RECOMMENDATION Information Only. BACKGROUND Each month, staff provides an informational presentation on topics of interest to the Board of Directors. This month's topic: Orange County Sanitation District operations and maintenance of collection systems, treatment plants and resource recovery. RELEVANT STANDARDS • 24/7/365 treatment plant reliability • Operate and maintain facilities to minimize impacts on surrounding communities, including odor, noise, and lighting • Meet volume and water quality needs to support GW RS System ATTACHMENT The following attachments) may be viewed on-line at the OCSD website (MD .ocsd.corn with the complete agenda package: N/A Page 1 of 1 ORANGE COUNTY SANITATION DISTRICT Agenda Terminology Glossary Glossary of Terms and Abbreviations AQMD Air Quality Management District ASCE American Society of Civil Engineers BOD Biochemical Oxygen Demand CARB California Air Resources Board CASA California Association of Sanitation Agencies CCTV Closed Circuit Television CEQA California Environmental Quality Act CIP Capital Improvement Program CRWQCB California Regional Water Quality Control Board CWA Clean Water Act CWEA California Water Environment Association EIR Environmental Impact Report EMT Executive Management Team EPA U.S. Environmental Protection Agency FOG Fats, Oils, and Grease gpd Gallons per day GWR System Groundwater Replenishment System (also called GWRS) ICS Incident Command System IERP Integrated Emergency Control Plan LOS Level of Service MGD Million gallons per day NACWA National Association of Clean Water Agencies NPDES National Pollutant Discharge Elimination System NWRI National Water Research Institute O&M Operations and Maintenance OCCOG Orange County Council of Governments OCHCA Orange County Health Care Agency OCSD Orange County Sanitation District OCWD Orange County Water District COBS Ocean Outfall Booster Station OSHA Occupational Safety and Health Administration PCSA Professional Consultant Services Agreement POTW Publicly Owned Treatment Works ppm Parts per million PSA Professional Services Agreement RFP Request For Proposal Glossary of Terms and Abbreviations RWQCB Regional Water Quality Control Board SARFPA Santa Ana River Flood Protection Agency SARI Santa Ana River Inceptor SARWQCB Santa Ana Regional Water Quality Control Board SAWPA Santa Ana Watershed Project Authority SCADA Supervisory Control and Data Acquisition system SCAP Southern California Alliance of Publicly Owned Treatment Works SCAQMD South Coast Air Quality Management District SOCWA South Orange County Wastewater Authority SRF State Revolving Fund SSMP Sanitary Sewer Management Plan SSO Sanitary Sewer Overflow SWRCB State Water Resources Control Board TDS Total Dissolved Solids TMDL Total Maximum Daily Load TSS Total Suspended Solids WDR Waste Discharge Requirements WEF Water Environment Federation WERF Water Environment Research Foundation WIFIA Water Infrastructure Financing and Innovation Act Activated-sludge process — A secondary biological wastewater treatment process where bacteria reproduce at a high rate with the introduction of excess air or oxygen, and consume dissolved nutrients in the wastewater. Benthos—The community of organisms, such as sea stars, worms, and shrimp, which live on, in, or near the seabed, also known as the benthic zone. Biochemical Oxygen Demand (BOD) —The amount of oxygen used when organic matter undergoes decomposition by microorganisms. Testing for BOD is done to assess the amount of organic matter in water. Blogas — A gas that is produced by the action of anaerobic bacteria on organic waste matter in a digester tank that can be used as a fuel. Biosolids — Biosolids are nutrient rich organic and highly treated solid materials produced by the wastewater treatment process. This high-quality product can be recycled as a soil amendment on farm land or further processed as an earth-like product for commercial and home gardens to improve and maintain fertile soil and stimulate plant growth. Capital Improvement Program (CIP) — Projects for repair, rehabilitation, and replacement of assets. Also includes treatment improvements, additional capacity, and projects for the support facilities. Coliform bacteria —A group of bacteria found in the intestines of humans and other animals, but also occasionally found elsewhere used as indicators of sewage pollution. E. coil are the most common bacteria in wastewater. Glossary of Terms and Abbreviations Collections system — In wastewater, it is the system of typically underground pipes that receive and convey sanitary wastewater or storm water. Certificate of Participation (COP) — A type of financing where an investor purchases a share of the lease revenues of a program rather than the bond being secured by those revenues. Contaminants of Potential Concern (CPC) — Pharmaceuticals, hormones, and other organic wastewater contaminants. Dilution to Threshold (D/T) — the dilution at which the majority of the people detect the odor becomes the D/T for that air sample. Greenhouse gases — In the order of relative abundance water vapor, carbon dioxide, methane, nitrous oxide, and ozone gases that are considered the cause of global warming ("greenhouse effect"). Groundwater Replenishment (GWR) System — A joint water reclamation project that proactively responds to Southern California's current and future water needs. This joint project between the Orange County Water District and the Orange County Sanitation District provides 70 million gallons a day of drinking quality water to replenish the local groundwater supply. Levels of Service(LOS)—Goals to support environmental and public expectations for performance. NDMA— N-Nitrosodimethylamine is an N-nitrosoamine suspected cancer-causing agent. It has been found in the Groundwater Replenishment System process and is eliminated using hydrogen peroxide with extra ultra-violet treatment. National Biosolids Partnership (NBP) — An alliance of the National Association of Clean Water Agencies (NACWA) and Water Environment Federation (WEF), with advisory support from the U.S. Environmental Protection Agency (EPA). NBP is committed to developing and advancing environmentally sound and sustainable biosolids management practices that go beyond regulatory compliance and promote public participation in order to enhance the credibility of local agency biosolids programs and improved communications that lead to public acceptance. Plume—A visible or measurable concentration of discharge from a stationary source or fixed facility. Publicly-owned Treatment Works(POTW)— Municipal wastewater treatment plant. Santa Ana River Interceptor (SARI) Line — A regional brine line designed to convey 30 million gallons per day of non-reclaimable wastewater from the upper Santa Ana River basin to the ocean for disposal, after treatment. Sanitary sewer — Separate sewer systems specifically for the carrying of domestic and industrial wastewater. Combined sewers carry both wastewater and urban run-off. South Coast Air Quality Management District (SCAQMD) — Regional regulatory agency that develops plans and regulations designed to achieve public health standards by reducing emissions from business and industry. Secondary treatment — Biological wastewater treatment, particularly the activated-sludge process, where bacteria and other microorganisms consume dissolved nutrients in wastewater. Sludge— Untreated solid material created by the treatment of wastewater. Total suspended solids (TSS)—The amount of solids floating and in suspension in wastewater. Glossary of Terms and Abbreviations Trickling filter — A biological secondary treatment process in which bacteria and other microorganisms, growing as slime on the surface of rocks or plastic media, consume nutrients in wastewater as it trickles over them. Urban runoff — Water from city streets and domestic properties that carry pollutants into the storm drains, rivers, lakes, and oceans. Wastewater—Any water that enters the sanitary sewer. Watershed —A land area from which water drains to a particular water body. OCSD's service area is in the Santa Ana River Watershed.