HomeMy WebLinkAbout03-01-2017 Operations Committee Agenda Packet Orange County Sanitation District Wednesday, March 1, 2017
Regular Meeting of the _ 5:00 P.M.
OPERATIONS COMMITTEE Administration Building
Board Room
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
AGENDA
CALL TO ORDER
PLEDGE OF ALLEGIANCE
DECLARATION OF QUORUM: Clerk of the Board
PUBLIC COMMENTS: If you wish to address the Committee on any item,please complete a Speaker's
Form (located at the table outside of the Board Room) and submit it to the Clerk of the Board or notify the
Clerk of the Board the item numberon which you want to speak. Speakers will be recognized by the Chairman
and are requested to limit comments to three minutes.
REPORTS: The Committee Chair and the General Manager may present verbal reports on miscellaneous
matters of general interest to the Committee Members. These reports are for information only and require no
action by the Committee.
CONSENT CALENDAR: The Consent Calendar Items are considered routine and will be enacted, by
the Committee, after one motion, without discussion. Any items withdrawn from the Consent Calendar for
separate discussion will be considered in the regular order of business.
1. APPROVAL OF MINUTES (Clerk of the Board)
RECOMMENDATION: Approve Minutes of the February 1, 2017 Operations
Committee Meeting.
2. SCRIPPS INSTITUTION OF OCEANOGRAPHY NEWPORT PIER AUTOMATED
SHORE STATION SUPPORT (Jim Colston)
RECOMMENDATION: Authorize a contract with the Scripps Institution of
Oceanography (SIO) to install and maintain two water quality sensors on their
existing Newport Pier Automated Shore Station. This project will enhance and
compliment the Orange County Sanitation District's Ocean Acidification and Hypoxia
(OAH) mooring sampling located offshore of the pier for the period of July 1, 2017 to
03/01/2017 Openations Committee Agenda Page 1 of 3
June 30, 2018, with the option of two one-year renewals. First year cost is $55,000.
Years two and three costs are $56,350 and $57,894, respectively.
NON-CONSENT CALENDAR:
3. CAPITAL IMPROVEMENT PROGRAM CONTRACT PERFORMANCE REPORT
(Rob Thompson)
RECOMMENDATION: Recommend to the Board of Directors to: Receive and file
the Capital Improvement Project Contract Performance Report for the period ending
December 31, 2016.
4. NEWHOPE-PLACENTIA TRUNK REPLACEMENT, PROJECT NO. 2-72
(Rob Thompson)
RECOMMENDATION: Recommend to the Board of Directors to:
A. Approve Cooperative Agreement between the Orange County Sanitation
District and the City of Anaheim for water supply pipe replacement on State
College Boulevard along portions of the Newhope-Placentia Trunk
Replacement, Segment B, Contract No. 2-72B, for an estimated amount of
$1,300,000 to be reimbursed by the City of Anaheim;
B. Approve a budget increase of $1,300,000 for the Newhope-Placentia Trunk
Replacement, Project No. 2-72 for a total budget amount of $101,375,000;
and
C. Approve a contingency increase of$220,000 (3%)to the Professional Design
Services Agreement with Lee & Ro, Inc. for the Newhope-Placentia Trunk
Replacement, Project No. 2-72, for a for a total contingency of $1,066,823
(13%).
5. SLUDGE DIGESTER REHABILITATION AT PLANT NO. 1, PROJECT NO. P1-100
(Rob Thompson)
RECOMMENDATION: Recommend to the Board of Directors to: Approve a
contingency increase of$1,005,000(3%)to the construction contract with J.R. Filanc
Construction Company, Inc. for Sludge Digester Rehabilitation at Plant No. 1,
Project No. P1-100, for a total contingency of$10,217,500 (30.5%).
6. DOIG DRIVE BUILDING DISPOSAL (Rob Thompson)
RECOMMENDATION: Recommend to the Board of Directors to: Direct staff to
dispose of Orange County Sanitation District property at 7311 Doig Drive through
03/01/2017 Operations Committee Agenda Page 2 of 3
sale or exchange and return to the Board of Directors in a future closed session to
receive price and terms direction.
INFORMATION ITEMS:
7. ORANGE COUNTY SANITATION DISTRICT COLLECTIONS, OPERATIONS AND
MAINTENANCE OF OCSD FACILITIES (Ed Torres)
DEPARTMENT HEAD REPORTS:
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS,
IF ANY:
ADJOURNMENT:
The next Operations Committee meeting is scheduled for Wednesday, April 5, 2017 at
5:00 p.m.
Accommodations for the Disabled: Meeting Rooms are wheelchair accessible. If you require any special disability
related accommodations, please contact the Orange County Sanitation District Clerk of the Board's office at
(714) 593-7433 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability
and the type of accommodation requested.
Agenda Postino: In accordance with the requirements of California Government Code Section 54954.2,this agenda
has been posted outside the main gate of the Sanitation District's Administration Building located at 10844 Ellis Avenue,
Fountain Valley,California,not less than 72 hours prior to the meeting date and time above. All public records relating
to each agenda item,including any public records distributed less than 72 hours prior to the meeting to all,or a majority
of the Board of Directors,are available for public inspection in the office of the Clerk of the Board.
Agenda Description: The agenda provides a brief general description of each item of business to be considered or
discussed. The recommended action does not indicate what action will be taken. The Board of Directors may take
any action which is deemed appropriate.
NOTICE TO DIRECTORS: To place items on the agenda for the Committee Meeting,items must be submitted to the
Clerk of the Board 14 days before the meeting.
Kelly A. Lore
Clerk of the Board
(714)593-7433
kloreitDocsd.com
For any questions on the agenda,Committee members may contact staff at:
General Manager Jim Herberg (714)593-7300 iherbem(diocsd.com
Assistant General Manager Bob Ghirelli (714)593-7400 rohirelli(rpocsd.com
Director of Engineering Rob Thompson (714)593-7310 rthompsoneocsd.com
Director of Environmental Services Jim Colston (714)593-7450 lcolSton(CDocsd.com
Director of Operations 8 Maintenance Ed Torres 714 593-7080 etorres ocsd.wm
03/01/2017 Operations Committee Agenda Page 3 of 3
ITEM NO. 1
MINUTES OF THE
OPERATIONS COMMITTEE
Orange County Sanitation District
Wednesday, February 1, 2017, 5:00 p.m.
A regular meeting of the Operations Committee was called to order by Committee
Chair Withers on Wednesday, February 1, 2017 at 5:02 p.m. in the Administration
Building.
Director Murphy led the Flag Salute.
A quorum was declared present, as follows:
COMMITTEE MEMBERS PRESENT: STAFF PRESENT:
John Withers, Chair Jim Herberg, General Manager
Ellery Deaton, Vice-Chair Bob Ghirelli, Assistant General Manager
Denise Barnes Celia Chandler, Director of Human Resources
Kris Beard (Alternate) Jim Colston, Director of Environmental Services
Allan Bernstein Rob Thompson, Director of Engineering
Phil Hawkins Ed Torres, Director of Operations and Maintenance
Richard Murphy Lorenzo Tyner, Director of Finance &
Steve Nagel Administrative Services
Tim Shaw Kelly Lore, Clerk of the Board
Fred Smith Mike Dorman
Mariellen Yarc Dean Fisher
David Shawver, Board Vice-Chair Alfredo Garcia
Greg Seboum, Board Chair Rebecca Long
Mark Manzo
COMMITTEE MEMBERS ABSENT: Kathy Millea
Michelle Steel Jeff Mohr
Eros Yong
OTHERS PRESENT:
Brad Hogin, General Counsel
Bob Ooten, Alternate Director CMSD
Harmik Aghanian, Arcadis
PUBLIC COMMENTS:
None.
REPORT OF COMMITTEE CHAIR:
Committee Chair Withers welcomed the new Directors serving on the Operations
Committee and announced that Director Deaton had been appointed as the Operations
Committee Vice-Chair.
02/01/2017 Opeations Committee Minutes Page 1 of 5
REPORT OF GENERAL MANAGER:
General Manager Jim Herberg did not provide a report.
CONSENT CALENDAR:
1. APPROVAL OF MINUTES (Clerk of the Board)
MOVED. SECONDED, and DULY CARRIED TO: Approve Minutes of the
December 7, 2016 Operations Committee Meeting.
AYES: Barnes, Beard (Alternate), Bernstein, Deaton, Hawkins,
Murphy, Nagel, Sebourn, Shaw, Shawver, F. Smith,
Withers, and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Steel
2. QUARTERLY ODOR COMPLAINT REPORT (Ed Torres)
MOVED, SECONDED, and DULY CARRIED TO: Receive and file the Fiscal Year
2016/17 Second Quarter Odor Complaint Summary.
AYES: Barnes, Beard (Alternate), Bernstein, Deaton, Hawkins,
Murphy, Nagel, Sebourn, Shaw, Shawver, F. Smith,
Withers, and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Steel
3. AGREEMENT WITH THE CALIFORNIA ALLIANCE FOR SEWER SYSTEM
EXCELLENCE MEMBER AGENCIES FOR COST-SHARING
REIMBURSEMENT (Ed Torres)
MOVED. SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors to: Adopt Resolution No. OCSD 17-XX entitled, "A Resolution of the
Board of Directors of the Orange County Sanitation District authorizing the General
Manager to enter into an agreement with the California Alliance for Sewer System
Excellence Member Agencies for cost-sharing reimbursement for approved
agency-administered projects."
AYES: Barnes, Beard (Alternate), Bernstein, Deaton, Hawkins,
Murphy, Nagel, Sebourn, Shaw, Shawver, F. Smith,
Withers, and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Steel
02/01/2017 Operations Committee Minutes Page 2 of 5
4. SLUDGE DEWATERING AND ODOR CONTROL AT PLANT NO. 1, PROJECT
NO. P1-101 (Rob Thompson)
MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to: Approve a contingency increase of $714,000 (10%) to the
Professional Consultant Services Agreement with HDR Engineering, Inc. to
provide construction support services for Sludge Dewatering and Odor Control at
Plant No. 1, Project No. P1-101, for a total contingency amount of $1,285,200
(18%).
AYES: Barnes, Beard (Alternate), Bernstein, Deaton, Hawkins,
Murphy, Nagel, Sebourn, Shaw, Shawver, F. Smith,
Withers, and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Steel
NON-CONSENT CALENDAR:
5. SAFETY IMPROVEMENT PROGRAM, PROJECT NO. J-126 (Rob Thompson)
Director of Engineering Rob Thompson provided an informative PowerPoint
presentation regarding the Safety Improvement program, which provided a
background of the safety assessment that took place, the identified deficiencies
which require corrective measures, and the need for the proposed budget
increase. Board Chair Sebourn stated the importance our agency places on the
investment of accurate planning for successful, well-managed projects. Mr.
Thompson responded to questions regarding: time constraints for high priority
items and procurement issues.
MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a budget increase of $1,500,000 for Safety Improvements
Program, Project No. J-126, for a total budget amount of$11,202,000; and
B. Approve Amendment No. 1 to the Professional Design Services Agreement
with Arcadis, US, Inc., for Safety Improvement Program, Project No. J-126,
for an additional amount of $1,500,000 for a total budget amount of
$3,040,000.
AYES: Barnes, Beard (Alternate), Bernstein, Deaton, Hawkins,
Murphy, Nagel, Sebourn, Shaw, Shawver, F. Smith,
Withers, and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Steel
02/01/2017 Operations Committee Minutes Page 3 of 5
6. INTERIM FOOD WASTE RECEIVING FACILITY, PROJECT NO. 132-124
(Rob Thompson)
Mr. Thompson requested the budgeting of Project P2-124, which will allow the
District to apply for grant funding for putting food waste into our digesters and
further discussed an upcoming Biosolids Master Plan,which is expected soon, and
which will help determine the processing capacity and requirements.
Mr. Thompson responded to questions regarding: process of organic materials by
waste haulers; possible matching funds; multi-agency simple specification;
materials and options; quality control; receiving stations; availability of budget;
sludge thickening; and working with OC Waste and Recycling for grant funds.
Director Bernstein departed the meeting at 5:33 p.m.
MOVED. SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to: Establish a project for Interim Food Waste Receiving Facility, Project
No. 132-124, with a budget of$5,400,000.
AYES: Barnes, Beard (Alternate), Deaton, Hawkins, Murphy,
Nagel, Seboum, Shaw, Shawver, F. Smith, Withers, and
Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Bernstein and Steel
Director Bernstein returned to the meeting at 5:37 p.m.
INFORMATION ITEMS:
7. ORANGE COUNTY SANITATION DISTRICT RECENT STORM UPDATE
(Ed Torres)
Director of Operations and Maintenance Ed Torres provided an update on the
recent five-day storm event.
8. ORANGE COUNTY SANITATION DISTRICT ENVIRONMENTAL SERVICES
RESOURCE PROTECTION (Jim Colston)
Director of Environmental Services Jim Colston provided an informative
PowerPoint presentation on the Resource Protection program including: overview
of the Environmental Services Department and the history of the program; OCSD's
resources; regulations of the wastewater discharge; source control; requirements
of industrial users; permit program effectiveness; non-industrial source control;
and urban runoff diversion locations.
02/01/2017 Operations Committee Minutes Page 4 of 5
DEPARTMENT HEAD REPORTS:
Mr. Thompson stated that at the December Board of Directors meeting, staff was directed
to bring back an item to the Operations Committee regarding seismic repairs to the District
owned Doig Drive Property. He informed the Committee that staff will bring back an
overall presentation of the property at the next Board of Directors meeting.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS,
IF ANY:
Board Chair Sebourn announced the dates of the upcoming Board Orientation on
February 15tt' and March 151h at 3:00 p.m. and asked that the Directors please invite their
Alternates to attend as well.
ADJOURNMENT
Committee Chair Withers declared the meeting adjourned at 6:20 p.m. to the next
scheduled meeting of Wednesday, March 1, 2017 at 5:00 p.m.
Submitted by,
Kelly A. Lore
Clerk of the Board
02/01/2017 Operations Committee Minutes Page 5 of 5
OPERATIONS COMMITTEE Meeting Date To ad.of DV
03/01,17 —
AGENDA REPORT Item Number Item Number
z -
Orange County Sanitation District
FROM: James D. Herberg, General Manager
Originator: James Colston, Director of Environmental Services
SUBJECT: SCRIPPS INSTITUTION OF OCEANOGRAPHY NEWPORT PIER
AUTOMATED SHORE STATION SUPPORT
GENERAL MANAGER'S RECOMMENDATION
Authorize a contract with the Scripps Institution of Oceanography (SIO) to install and
maintain two water quality sensors on their existing Newport Pier Automated Shore
Station. This project will enhance and compliment the Orange County Sanitation District's
Ocean Acidification and Hypoxia (OAH) mooring sampling located offshore of the pier for
the period of July 1, 2017 to June 30, 2018, with the option of two one-year renewals.
First year cost is $55,000. Years two and three costs are $56,350 and $57,894,
respectively.
BACKGROUND
The Orange County Sanitation District (Sanitation District) is required, under its ocean
discharge permit and the California Ocean Plan, to meet discharge compliance limits for
acidity (pH) and oxygen levels. In 2013, the Sanitation District, along with the City of Los
Angeles, County Sanitation Districts of Los Angeles, and the City of San Diego, in
cooperation with the Southern California Coastal Water Research Project, agreed to
undertake long-term regional monitoring of pH and oxygen along the coast to better
understand their spatial and temporal variability along the Southern California coast.
Sampling platforms include vessels and stationary instrument arrays such as offshore
moorings, surf zone installations, and shellfish hatcheries.
Impacts of Ocean Acidification and Hypoxia (OAH), or low oxygen, in the coastal zone
have been documented along the West Coast since the mid-2000s. California, Oregon,
and Washington recognized the potential threats associated with OAH, and in 2012 a
scientific review panel was formed to provide State regulators with up-to-date knowledge
management actions. In Fall 2016, the Sanitation District deployed an OAH mooring
offshore of the Newport Pier as a component of the regional OAH project.
The proposed contract with SID involves the addition of two additional sensors, pH and
oxygen, to SIO's existing instrumentation package as well as the maintenance required
to keep these new sensors operational. The addition of these sensors will make the
sensor packages on the pier and the offshore OAH mooring identical, allowing staff to
investigate the offshore-onshore connectivity and relative temporal patterns between the
two sites.
Page 1 of 2
RELEVANT STANDARDS
• California Ocean Plan criteria per California Water Code § 13170 & 13170.2
• Meet discharge permit 24/7/365
PROBLEM
The Sanitation District discharges treated effluent into the coastal zone. The Sanitation
District's ocean discharge permit mandates that we meet compliance standards with
physical, chemical, and biological State and Federal environmental criteria.
PROPOSED SOLUTION
The addition of new sensors to SIO's Newport Pier Automated Shore Station, in
conjunction with the Sanitation District's OAH mooring, will address spatial and temporal
variability of pH and oxygen from our ocean discharge to the beach. This information will
allow us to better understand potential impacts of our discharge in a changing (i.e., more
acidic) coastal environment. This information will also be of use to State and Federal
environmental managers in considering new and revised receiving water criteria. Without
this information, regulators will not be able to include our local findings in proposed
discharge limits (e.g., nutrient removal) and the Sanitation District will not have the
science available to respond to these proposals.
The permit also mandates the Sanitation District to conduct Regional Monitoring that
address important environmental issues in the receiving environment. This mooring
project meets the permit-required Regional Monitoring criteria.
RAMIFICATIONS OF NOT TAKING ACTION
The Sanitation District has a requirement in its ocean discharge permit to participate in
Regional Monitoring efforts, which includes studying OAH. Not doing this study would
hamper this ongoing Regional Monitoring effort.
FINANCIAL CONSIDERATIONS
This request complies with authority levels of the Sanitation District's Purchasing
Ordinance. This item has been budgeted. (Budget Update FY2016-17, Page 48,
Operating Expense; Research and Monitoring).
ATTACHMENT
The following attachment(s) may be viewed on-line at the OCSD website (wwwocsd.com) with the
complete agenda package:
N/A
Page 2 of 2
OPERATIONS COMMITTEE Melting D310 TOBd.Or Dir.
03/01/17 03/22/17
AGENDA REPORT Item Item Number
3
Orange County Sanitation District
FROM: James D. Herberg, General Manager
Originator: Rob Thompson, Director of Engineering
SUBJECT: CAPITAL IMPROVEMENT PROGRAM CONTRACT PERFORMANCE
REPORT
GENERAL MANAGER'S RECOMMENDATION
Receive and file the Capital Improvement Program Contract Performance Report for the
period ending December 31, 2016.
BACKGROUND
The Capital Improvement Program involves awarding and managing many construction
and consulting contracts. In 2008, the Orange County Sanitation District (Sanitation
District) Board of Directors began awarding contingencies along with construction and
consulting contracts. The contingencies allow the General Manager to approve change
orders for construction contracts and amendments for consulting contracts up to the
amount of the approved contingency. This practice reduces administrative costs,
expedites resolution of project issues that arise, helps avoid contractor delay claims, and
facilitates efficient management of many contracts.
The Capital Improvement Program Contract Performance Report summarizes
construction and consulting contract performance and activities for the quarter ending
December 31, 2016. This report will be updated quarterly.
RELEVANT STANDARDS
• Ensure the public's money is wisely spent
ATTACHMENT
The following attachments)are included in hard copy and may also be viewed on-line at the OCSD website
(www.ocsd.coml with the complete agenda package:
• Capital Improvement Program Contract Performance Report for the period ending
December 31, 2016
JM:gc
Page 1 of 1
ORANGE COUNTY SANITATION DISTRICT
Capital Improvement Program
Contract Performance Report
For the period ending December 31, 2016
DATE: January 25, 2017
TO: Orange County Sanitation District
Board of Director
FROM: James D. Herberg, General Manager
Through: Rob Thompson, Director of Engineering
This report summarizes the status, activities, and performance of public works
construction contracts and agreements with design consultants.
PART 1 - CONSTRUCTION CONTRACTS
When the Orange County Sanitation District (Sanitation District) Board awards a
construction contract, a contingency is also approved which allows the General Manager
to approve contract change orders up to the amount of the contingency. One of the
purposes of this report is to document how that contingency is managed and how much
of the contingency is utilized.A project's change order rate can only be documented when
the work is complete. As such, the change order performance charts in this report are
based only on projects closed since the Board began approving contingencies in 2008.
Activity in Last Quarter
Title 24 Access Compliance and Building Final Completion October 21, 2016
Rehabilitation, Project No. P1-115A
Consolidated Demolition and Utility Bids Received November21,
Improvements at Plant 2, Project No. P2-110 2016
Anticipated Activity in Next Quarter
Consolidated Demolition and Utility Contract Award January 25, 2017
Improvements at Plant 2, Project No. P2-110
Page 1 of 2
ORANGE COUNTY SANITATION DISTRICT
Capital Improvement Program
Contract Performance Report
For the period ending December 31, 2016
PART 2— DESIGN CONSULTANT AGREEMENTS
The Sanitation District engages design consultants through Professional Design Services
Agreements (PDSAs), Professional Consultant Services Agreements (PCSAs), and
Master Professional Services Agreements (Master PDSAs). PDSAs are used to obtain
design engineering services, and PCSAs are a subsequent agreement with the design
consultant to provide support services during construction.
Master PDSAs are issued to a pool of 12 pre-qualified consultants to be used for smaller
projects. On those smaller projects, the Sanitation District solicits task order proposals
from three or four of the firms, and awards a task order to the most qualified consultant.
There are currently three sets of Master PDSAs, including sets from 2009, 2012, and
2015. The two older sets have expired, meaning no new task orders can be issued under
them, but previously-issued task orders remain active until completed. The two older sets
of Master PDSAs limited task orders to $100,000. The current 2015 Master PDSAs have
a $200,000 task order limit per Sanitation District Ordinance No. OCSD47.
Activity in Last Quarter
Santa Ana River Interceptor Rock Stabilizers PDSA Award September 28, 2016
Removal, Project No. 2-41-8
Anticipated Activity in Next Quarter
Consolidated Demolition and Utility PCSA Award January 25, 2017
Improvements at Plant 2, Project No. P2-110
CHARTS AND TABLES
Chart 1.1 — Program Overview
Chart 1.2 — Change Order Rates Over Time—All Closed Projects
Chart 1.3—Change Order Rates Over Time—Collections Projects
Chart 1.4 — Change Order Rates Over Time— Plant Projects
Table 1.1 — Summary of Closed Projects by Category
Table 1.2— Construction Contract Performance—Active Projects
Table 1.3—Active Construction Contracts by Contractor
Table 2.1 —Active Design Consultant Contracts by Consultant
Table 2.2—Activity Report for 2012 Master Professional Design Services Agreements
Table 2.3—Activity Report for 2015 Master Professional Design Services Agreements
Page 2 of 2
Chart 1.1
Program Overview
CUMULATIVE DATA THROUGH QUARTER ENDING DECEMBER 31,2016(2 QTR FY16/17)
•collections •Collections
lop
•Plant Projects • Plant Protects
CLOSED PROJECTS DISTRIBUTION BY CATEGORY' ACTIVE PROJECTS DISTRIBUTION BY CATEGORY
Total Base Contract Value $ 1,155,668,084 Total Base Contract Value $ 276,212,094
Collections $ 270,333,686 23.0% Collections $ 45,610,577 17.0%
Plant Projects $ 885,334,398 77.0% Plant Projects $ 230,601,517 83.0%
Total Base#of Contracts 62 Total Base#of Contracts 10
Collections 27 Collections 4
Plant Projects 35 Plant Projects 6
•Projects closed since 2 QTR FY07/08
Page 1
Chart 1.2
Change Order Rates Over Time
All Closed Projects
7.00%
6.08%
6.00%
5.65%
4.97%
5.00% 4.66% 4.75% 4.75% 4.84% 4.85%
4.99%
4.62% 4.67% 4.60%
3.84%
4.00% — 3.78% 3.78% 3.82%
3.51% 3.52%
3.37%
3.00%
2.00%
1.00%
0.00%
Oo��O���$DOo9�O�DO�6o�0dO�OO�O�O..PO DOhyDO��O OPOry�Oh�DO��Ory0PO�06���O��Oh��DO�hO�O�Oh�G6y�OyD Ohy�Oh AO�1Ob0Oh�O��PO^DO^�'�
Chart 1.3
Change Order Rates Over Time
Closed Collections Projects
14.00%
12.35%
12.00%
11.19%
10.00% s3%
8.00%
7.14% 697% 7.14% 7.10%
6.77%
6.19%
5.88% 5.88% 5.81%
6.00% 5.52% 5.51% 5.34% 5.51%5.43% 5.51%
4.00%
2.00%
0.00%
t'��O OHO 6��0�0 0�90 OHO 0�9OP0�OOP Ohl O�OSphO~0 O��O~�PO��Ory�O��Oh��DO��Oh�O O�0 Oh��RO�'rO1�O~�6��POy�Oyu O�Oy�bR�hO�tiOh�O�DO^�O~^pti
Chart 1.4
Change Order Rates Over Time
Closed Plant Projects
7.00%
6.00% 5.73%
5.00%
4.31% 4 28y6 4.36%
4.19% 4.18% 4.11% 0. 0%
4.00% 3.89%
3.09%
3.00% 2.88% 2.90%
2.]0% 2.59%
2.00%
1.00%
0.00%
Table 1.1
Summary of Closed Projects by Category
Origini Contract Approved Change Total Approved Total Approved
Project Category Contract Value Contract Value Category
COLLECTIONS $270,333,696 $25,765,337 $296,099,023 9.53% 6.50%
PLANT PROJECTS $885,334,398 $27,354,860 $912,689,258 3.09% 2.75%
Total $1,155,668,084 S 53,120,197 $1,208,788,281 4.60% 5.00%
Page 5
Table 1.2
Construction Contract Performance -Active Projects
Original Contract Approved Change Current Contract Pendin Approved PM
Project No Construction
9 Original Current Confidence
%Complete Amount Orders Amount Changes P and Goal Coal
ending Level
Collections
2-72A 66.00% $ 21,134,650 $ 169,021 $ 21,303,671 $ (182,092) -0.06% 10.00% 12.84% 0
6-17 0.00% $ 3,699,301 $ - $ 3,699,301 $ - 0.00% 10.00% 10.00% •
7-37 40.00% $ 15,432,000 $ 284,760 $ 15,716,760 $ 260,900 3.54% 10.00% 10.00% •
P1-123 99.00% $ 5,344,626 $ 43,132 $ 5,387,758 $ 232,577 5.16% 5.00% 5.00% 0
Plant Projects
P2-92 37.00% $ 49,850,000 $ 267,970 $ 50,117,970 $ 518,321 1.58% 5.00% 5.00% 0
P2-92A 0.00% $ 3,304,000 $ $ 3,304,000 $ 0.00% 10.00% 10.00% •
1-110 99.00% $ 9,716,000 $ 43,360 $ 9,759,360 $ 134,678 1.83% 5.00% 5,00% 0
P1-100 99.00% $ 33,500,000 $ 8,176,008 $ 41,676,008 $ 506,167 25.92% 8.00% 27.50%
2
-301 95.00% $ 126,908,300 $ (365,361) $ 126,542,939 $ 3,985,351 2.85% 3.00% 3,00% 0
P1-MA 100.00% $ 7,323,217 $ 288,738 $ 7,611,955 $ 416,763 9.63% 10.00% 10.00% •
Leaend
• Will complete within goal
Will most likely complete within goal
♦ Will not complete within goal
Project includes additional outstanding claims that may delay project close-out
Page 6
Table 1.3
Active Construction Contracts by Contractor
Current Contract
Contractor/Project Number Project Name Value
Archer Western Construction $ 5,513,891
PI-124 Plant l Primary Treatment Upgrades $ 5,513,891
Charles King Company,Inc. $ 3,699,301
6-17 District 6 Trunk Sewer Relief $ 3,699,301
Environmental Const.Inc. $ 5,344,626
P1-123 Trunk Line Odor Control Improvements $ 5,344,626
Fleming Engineering $ 398,121
FE32-02 P3 Hazardous Waste Storage Relocation $ 398,111
J.R. Filanc Construction Company,Inc. $ 33,500,000
P1-100 Digester Rehabilitation at Plant 1 $ 33,500,000
Jamison Engineeering $ 678,325
FE32-05 15th St,RPPS and BPPS Fall Protection Improvements $ 164,253
FE14-04 Primary Influent Channels Repair at Plant 1 $ 524,072
Kiewit $ 15,432,000
7-37 Gisler-Red Hill Trunk Improvements-Reach B $ 25,432,000
Kiewit Pacific Co. $ 2,514,000
FE13-04 Plant No.2 Trickling Filter Chemical Odor Control $ 2,514,000
OConnell Engineering&Construction,Inc. $ 524,200
FE10.20 2011 Miscellaneous Fall Protection Improvements $ 524,200
CDC Engineering and Technology $ 449,500
FE09-04 PI Potable Water System-In and Near City Water Pump Station $ 168,500
FE12-10 IT Server Room Cooling Improvements $ 281,000
Shimmick Construction $ 59,566,000
J-110 Final Effluent Sampler and Building Area Upgrades $ 9,716,000
132-92 Sludge Dewatering and Odor Control at Plant 2 $ 49,850,000
Stronghold Engineering,Inc $ 7,323,217
P1.115 Title 24 Access Compliance and Building Rehabilitation Project $ 7,323,217
Trautwein Construction $ 21,134,650
2-72 Newhope-Placentia Trunk Replacement $ 21,134,650
Page 7
Current Contract
Contractor/Project Number Project Name Value
W. M.Lyles Company $ 26,383,400
1`2.89 Solids Thickening and Processing Upgrades $ 26,383,400
WM Lyles Company $ 126,908,300
P3-101 Sludge Dewatering and Odor Control at Plant 1 $ 226,908,300
Grand Total $ 309,369,521
Page 8
Table 2.1
Active Design Consultant Contracts by Consultant
proect Project Name Agreement PO Number Amendment Original Amendments
Number Type Value To Date
AECOM Technical services,Inc. 1 $ 20,400,582 $ 113,728
3-64 Rehabilitation of Western Regional Sewers PDSA 105551-08 1 $ 17,639,250 $ 113,728
FLACK) Digester Rehabilitation at Plant 1 PCSA 103664-OB 0 $ 2,761,337 $ -
BreadN 0 $ 11540,000 $
1-126 Safety Improvements Program PDSA 105813-OB 0 $ 1,540,000 $ -
Atkins North America,Inc. 1 $ 611,307 $ 45,024
1-110 Final Effluent Sampler and Building Area Upgrades PCSA 105301-OB 1 $ 611,307 $ 45,024
Black A Veatch 1 $ 21,106,979 $ 174,205
P2.98 Primary Treatment Rehabilitation at Plant 2 PDSA 105293-OB 1 $ 18,141,423 $ 87,599
P515-01 Biosolids Master Plan PSA 105542-08 0 $ 2,965,556 $ 86,606
Brown and Caldwell 18 $ 22,309,628 $ 5,325,362
5. 0 Newport Force Main Rehabilitation PCSA 105128-OB 4 $ 2,231,925 $ 839,714
1-119 Ocean Ouffail System Rehabilitation PDSA 105334-OB T $ 6,778,015 $ 1,644,968
P2-107 SCADA System and Network upgrades PDSA 105550-08 0 $ 2,818,197 $ -
P2-92 Sludge Dewatering and Odor Control at Plant 2 PDSA 104300-08 ] $ 5,682,963 $ 1,84Q685
PCSA 105297-OB 0 $ 4,798,328 $ -
CaroiloEngineers 0 $ 21,642AS9 $
PI-105 Headworks Rehabilitation and Expansion at Plant l PDSA 105376-08 0 $ 17,528,957 $ -
PI-123 Trunk Line Odor Control Improvements PCSA 105634-OB 0 $ 529,970 $ -
PS-124 Plant l Primary Treatment Upgrades PCSA 105196-OB 0 $ 451,910 $ -
P515-10 2017 Facilities Master Plan PSA 105799-OB 0 $ 3,132,052 $ -
CDMSmhh 2 $ 2,008,510 $ 104,402
SP-123 Effluent Reuse Study PSA 105362-OB 2 $ 2,008,510 $ 104,402
CH2M Hill 2 $ 290,285 $ 40,983
SP-IN Odor Control Master Plan PSA 305442-OB 2 $ 790,285 $ 40,983
Hazen and Sawyer 0 $ 152AN $
SP-129 Oxygen Plant Demolition at Plant No.2 PCSA 105413-OB 0 $ 152,450 $ -
HDR Engineering,Inc. 2 $ 18,996,209 $ 632,845
FE10-19 Activated Sludge Plant 1 Waste Sludge Pump Downsizing PSA 304390-OB 0 $ 79,500 $ -
PI-101 Sludge Dewatering and Odor Control at Plant l PCSA 104447-00 1 $ 2,140,WC $ 535,605
PI-128 Headquarters Complex,Site and Security,and entrance Realignment Program PDSA 105789-OB 1 $ 11,785,709 $ 97,240
Lee®go 1 $ 11,722,178 $ 151,096
2-22 Newhope-Placentia Trunk Replacement PDSA 105257-OB 1 $ 9,468,232 $ 151,096
PCSA 105598-08 0 $ 3,253,946 $ -
LSA ASSOCIATES INC 0 $ 420,927 $
PI-128 Headquarters Complex,Site and Securry,and Entrance Realignment Program PSA 105803-OB 0 $ 420,927 $ -
MICHAELBIIHERINTERNATIONAL,INC. 1 $ 571,925 $
241-8 SARI Rock Stabilizers Removal PDSA 105852-08 0 $ 399,008 $ -
PSA 105370-OB 1 $ 172,917 $ -
Table 2.1
Active Design Consultant Contracts by Consultant
Project PO Number Amentlmen!Agreement original Amendments
Number Protect Name Type Value To Date
MWH AMERICAS,INC. 4 $ 31,560,289 $ 246,227
3-62 Seal Beach Pump Station Rehabilitation PDSA 105453-08 1 $ 6,917,175 $ 69,451
P2-110 Consolidated Demolition and Utility Improvements at Plant 2 PDSA 105256-OB 2 $ 2,443,316 $ 80,965
P2.89 Solids Thickening and Processing Upgrades PCSA 104445-OB 1 $ 2,199,798 $ 95,861
RBF CONSULTING,INC. 3 $ 475,30B $ 37,466
SP-128 Bay Bridge Pumpstation and Force Mains Rehabilitation Study PSA 105251-08 3 $ 475,308 $ 37,466
RMC Water B Environment 0 $ 290,000 $
6.12 District 6 Trunk Sewer Repel PCSA 105855-OB 0 $ 290,000 $ -
SCFI Group Umited 1 $ 311AM $ 20,000
SP-125-12 AquaCritoa Evaluation/Design PSA 105475-08 1 $ 311,460 $ 20,000
Tetra Tech,Inc. 1 $ 270,000 $ 10,000
7-37 Gisler-Red Hill Trunk Improvements-Reach 0 PCSA 105530-OB 1 $ 270,000 $ 10,000
THE AUSTIN COMPANY 6 $ 2,806,622 $ 549,321
P3-115 Title 24 Access Compliance and Building Rehabilitation Project PDSA 104315-00 6 $ 2,200,000 $ 549,321
PCSA 104962-08 0 $ 606,622 $ -
Table 2.2
Activity Report for 2012 Master Professional Design Services Agreements
FE TOTAL AUTHORIZATION PER
CONSULTANT PER FISCAL YEAR
PROFESSIONAL SERVICES FIRM $150,000.00
AGREEMENT(P.O.) NUMBER
CONTRACT NUMBER FR TOTAL AUTHORIZATION PER
CONSULTANT PER FISCAL YEAR
$50,000.00 FY12.13 FY13.14 FY14.15
ifffl PROJECT TITLE:IDESCRIPTION Task Order Task Order Task Order
Amount Amount Amount
CUMULATIVE $ 43,950.00 $ 10,455.00 $ 125,381.00
FE13-02, Repairs to Bar Screen at D Headworks at $ 27 980.00
12-00-01-01 P2 CLOSED(LDR)
FE13-02 Amendment No. 1 $ 9,200.00
FE13-02 Amendment No. 2 $ 6,770.00
FR12-035, Edinger Pump Station Record Drawing
LEE 1L 461RO, -O 12-00-01-02 Preparation CLOSED(LDR) $ 42,511.00
PO# FR12-035 Amendment No. 1 $ 10,455.00
Contrractact N No.. FE12.00.01 FE13-01, (5-60) Newport Force Main Rehabilitation
12-00-01-03 Closed(LDR) $ 74,600.00
FE13-01 5-60 Amendment No. 1 $ 24,943.00
FR13-020, Plant No.2 Gas Compressor Building $ 68,917.00
12-00-01-04 Piping Replacement
FR13-020 Amendment No. 1 $ 30,568.00
FR13-020 Amendment No.2 $ 25,896.00
CUMULATIVE $ 64,095.00 $ 63 792.00 $ 71 841.00
12-00-02-01 FE32-06,84-inch P2 PI Line for Dist. Box B Rehab. $ 64,095.00
DUDEK&ASSOCIATES, INC. and Flow Meter Structure Aban. CLOSED(LDR)
PO#104616-OB FE09-04, P1 Potable Water System Improvements $ 50,472.00
Contract No. FE12-00-02 12-00-02-02 CLOSED(LDR)
FE09-04 Amendment No. 1 $ 13,320.00
12-00-02-03 FE14-04, Primary Influent Channels Repair at Plant $71,841.00
1 CLOSED(LDR)
CUMULATIVE $ 66,820.00 $ 56,404.00 $
Page 1 of 3
Table 2.2
Activity Report for 2012 Master Professional Design Services Agreements
FE TOTAL AUTHORIZATION PER
CONSULTANT PER FISCAL YEAR
PROFESSIONAL SERVICES FIRM $150,000.00
AGREEMENT(P.O.) NUMBER
CONTRACT NUMBER FR TOTAL AUTHORIZATION PER
CONSULTANT PER FISCAL YEAR
$50,000.00 FY12.13 FY13.14 FY14-15
TASK# PROJECT TITLE:IDESCRIPTION Task Order Task Order Task Order
Amount Amount Amount
RMC WATER AND ENVIRONMENT FR12-003,Warner Avenue Manholes Structural $ 42 081.00
PO#104611.OB 12-00-03-01 Repair Project CLOSED(LDR)
Contract No. FE12-00-03 FR12-003 Amendment No. 1 $ 24,739.00
12-00-03-02 FR13-012,Santa Ana River Interceptor CLOSED $ 56,404.00
(LDR)
CUMULATIVE $ 66931.00 $ $
TRAN CONSULTING ENGINEERS FR12-012,Slater Ave VFD Replacement CLOSED
PO#104617.OB $ 39,963.00
Contract No. FE12-00-04 12-00-04-01 (LDR)
FR12-012 Amendment No. 1 $ 26,968.00
CUMULATIVE $ 93,128.00 $ $
RBF CONSULTING FE10-19, Landscaping and Miscellaneous $ 74,957.00
PO#104626-OB 12-00-OS-Ol Improvements Along Ellis Avenue CLOSED(LDR)
Contract No. FE12.00.05
FE10-19 Amendment No.1 $ 12,295.00
FE10-19 Amendment No.2 $ 5,876.00
CUMULATIVE $ 58,840.00 $ 43,470.00 $ 6,200.00
12-00-06-01 FR12-030, P2 Solids Loading Station Truck Loading $ 15,935.00
Auger Access CLOSED(LDR)
IDS GROUP FE12-05, 15th St, Rocky Point and Bitter Point
PO#104614-OB 12-00-06-02 Pump Station Fall Protection Improvements $ 40,575.00
Contract No. FE12.00.06 (CLOSED LDR)
FE12-05 Amendment No. 1 $ 2,330.00
12-00-06-03 FE12-10, IT Server Room Cooling Improvements $ 43,470.00
12-00-06-04 FE14-01, Plant 1 Primary Sludge Handling $6,200.00
Modifications CLOSED LDR
CUMULATIVE $ 51,400.00 $ $
Page 2 of 3
Table 2.2
Activity Report for 2012 Master Professional Design Services Agreements
FE TOTAL AUTHORIZATION PER
CONSULTANT PER FISCAL YEAR
PROFESSIONAL SERVICES FIRM $150,000.00
AGREEMENT(P.O.) NUMBER
CONTRACT NUMBER FR TOTAL AUTHORIZATION PER
CONSULTANT PER FISCAL YEAR
$50,000.00 FY12.13 FY13.14 FY14-15
TASK# PROJECT TITLEIDESCRIPTION Task Order Task Order Task Order
Amount Amount Amount
rJ11vlma FE12-02, P1 Hazardous Waste Storage Relocation
PO#104610.OB 12-00-07-01 $ 51,400.00
Contract No. FE12-00-07 CLOSED(LDR)
CUMULATIVE $ 169 840.00 $ $ 123,235.00
FE30-21,Area 02 Craig Regional Park Manhole $ 58,440.00
12-00-08-01 Improvements
FE10-21 Amendment No. 1 $ 18,780.00
FE10-21 Amendment No. 2 $ 22,780.00
GHD FE32-07, Upgrade PLC Panels at P3 and P2-
PO#104612.OB 12-00-08-02 $ 69,840.00
Contract No. FE12.00.08 CLOSED(LDR)
FE33-04, Plant 2 Trickling Filter Odor Control
System Upgrade $ 74,910.00
12-00-08-03 FE13-04 Amendment No. 1 $ 9,635.00
FE13-04 Amendment No. 2 $ 14,455.00
FE13-04 Amendment No. 3 $ 24,235.00
CUMULATIVE $ $ 84,741.00 $
RMS ENGINEERING & DESIGN, INC.
PO# ENGINES FE12-08, P2 TF/SC Blower Insultation Modifications $ 57,351.00
Contract No. FE12-00-09 12-00-09-01 CLOSED(LDR)
FE12-08 Amendment No. 1 $ 27,390.00
HARRIS AND ASSOCIATES CUMULATIVE $ $ $
PO#104613.OB
Contract No. FE12-00-10
TOTAL $ 615,004.00 $ 258,862.00 $ 653,314.00
Page 3 of 3
Table 2.3
Activity Report for 2015 Master Professional Design Services Agreements
FE1S00 CONSULTANT TASK ORDER MATRIX
TOTAL TASK ORDER NOT TO EXCEED$200,000.00/TOTAL MASTER CONTRACT AUTXORRATN]N NOT TO EXCEED Ri00,000W PER FISCAL YEAR
FISCAL YEAR 2015/2016 FISCAL YEAR 206/2017 FISCAL 2017 "IS
Conaull.. PurtXa TesF ONes OXRInel Tesk To
Oatln Toast TeiF OXRInal Tesk TeYQtles TOYI Task 001naI To Task OMes Total TeaX
Oatln Xumpn Numeer _,,,t Nu_a_.TXls Oyer Ammtlmanl ONn OrMa AmentlmsM ONer ONes AmentlmeM at
Maaln Contrast Number
FISCAL YEAR TOTAL S1]8,25].00 ".00 $0.00
5,P4nI No 1 Plad$S —UST Leak ]M.118.W SXS,118.00
DUDE
FE1N091-01 0.matllallon
PURCHASE ORDER X0.UkkUt OR FE14S Ama d—I No f5]92.00 Ust' ..
CONTRACT NO.FEILMH FE15000142FE1 S09,Can.-Not Welw PI,W—I,XP1 SA0,510.00 f1<S.S15.00
LEE S RO,INC. E.YEAR TOTAL W.W 50.00 ]0.00
PURCHASE ORDER N0 1,02UUOB
COMRICT N0.FE1O093
END,INC. FISCALYEARTOTAL 50.00 50.00 10.00
PURCHASE ORDER NO.1051090E
CONTRACT NO.FE1 WOO]
AECOM fISCALYEMTOTAL 50.00 50.00 10.00
PURCHASE ORDER NO.t OSa W0 R
CONTRACT NO.FEi S-0O-0a
XKEN AND SAWYER FISCAL YEAR TOTAL 50.00 50.00 10.00
PURCHASE ORDER N0.10Sa510B
COWRAc1 NO FE1 WOOS
RMC WATER AND ENVIRONMENT FISCAL YEAR TOTAL SO'W SO'00 ]0'00
PUMHAR E ORDER NO.1051410R
CONTRACT NO.FE1500-05
PROJECTLINE TECHNICAL FISCAL YEARTOTAL "ASSUP0 W.OD I.
SERVICES,INC. FE15060]-01 FE1y00,Man1 No.S0-tool CeMw Bervw Rowe M AA2AM0 SS],S2A00
PURCHASE ORDERXO.10541 XYACU title
CONTRACT NO.FE150047
TAT A ASSOCIATES,INC. FISCAL YEAR TOTAL SO.W SA. I.PURCHASE ORDER N0.105W90B
COWRACT NO.FE1 WOOS
BEl S PATEL.INC. FISCAL YEAR TOTAL ]0'W SASS 10.00
PURCHASE ORDER NO".09LISOB
CONTRACT N0.FEt W09
IO800.pVP,INC. FISCAL YEAR TOTAL SO.W 50.00 ]0.00
PURCHASE ORDER M.10A]TO0
CONTRACT NO.FEIMNID
FISCALYEARTOTAL SO.W 50.00 10.00
NLEIHFELOER,Ixc.
PURCHASE ORDER NO,llra 00
CONTRACT NO.FE159D11
Page 1 of 2
Table 2.3
Activity Report for 2015 Master Professional Design Services Agreements
FE1S00 CONSULTANT TASK ORDER MATRIX
TOTAL TASK ORDER NOT TO EXCEED 5200,000.00/TOTAL MASTER CONTRACT AUTHORWTMH NOT TO EXCEED SL00,000.00 PER FISCAL YEAR
FISCALYEAR20151M15 REM YEAR 201612017 FISCALYEAR201712S10
Canaul.. PurtM1eu Ta¢F ONea Otlglnal Tack Tack ONx TnMI 0 -..IWT.- T—ON¢a Tabl Tack Mglnal Tack T.¢hONaa TW 11"
MaM Contra Humbea Pm�Rm Numbx BTXla OMea LmanEment ONea OMx Am.n= Z. ONea Mxn6naM ONea
Mapx Conbad Xumbn
FISCAL YEAR TOTAL SO.W }0.00 50.00
PURCHASE ORDER XO.10L3;0R
CONTRACT NO FE1N0.10
Page 2 of 2
OPERATIONS COMMITTEE Meeting Dale Tgad.Of Dir.
03/01/17 03/22/17
AGENDA REPORT I em Number Item Number
4
Orange County Sanitation District
FROM: James D. Herberg, General Manager
Originator: Rob Thompson, Director of Engineering
SUBJECT: NEWHOPE-PLACENTIA TRUNK REPLACEMENT, PROJECT NO. 2-72
GENERAL MANAGER'S RECOMMENDATION
A. Approve Cooperative Agreement between the Orange County Sanitation District
and the City of Anaheim for water supply pipe replacement on State College
Boulevard along portions of the Newhope-Placentia Trunk Replacement,
Segment B, Contract No. 2-72B, for an estimated amount of $1,300,000 to be
reimbursed by the City of Anaheim;
B. Approve a budget increase of $1,300,000 for the Newhope-Placentia Trunk
Replacement, Project No. 2-72 for a total budget amount of$101,375,000; and
C. Approve a contingency increase of $220,000 (3%) to the Professional Design
Services Agreement with Lee & Ro, Inc. for the Newhope-Placentia Trunk
Replacement, Project No. 2-72, for a for a total contingency of$1,066,823 (13%).
BACKGROUND
Newhope-Placentia Trunk Replacement, Segment B, Contract No. 2-72B, replaces the
Newhope-Placentia Trunk with a larger sewer in State College Boulevard from the 91
Freeway to Orangewood Avenue, Anaheim. The project is currently undergoing final
design.
The design of the new sewer alignment requires the City of Anaheim (City)water lines be
relocated at various locations. The City plans to replace these and additional water lines
within the vicinity of the new sewer alignment. The Orange County Sanitation District
(Sanitation District) and the City have concluded it would be beneficial for both entities
and the public if this work occurred under the same timeframe and under one construction
contract. City and Sanitation District staff have negotiated a cooperative agreement. The
agreement allows these City facilities to be designed and constructed by the Sanitation
District. Sanitation District costs related to the design and construction of these City
facilities will be reimbursed by the City.
The estimated costs for the design and construction of these facilities is $1,300,000.
RELEVANT STANDARDS
Maintain collaborative and cooperative relationships with neighboring agencies
Page 1 of 3
PROBLEM
The Sanitation District needs to relocate City water lines for the proposed Newhope-
Placentia Trunk alignment and the City has planned replacement projects for these water
lines and plans four new sewer connections. Constructing these facilities separately
would cost more and cause more public disruption.
PROPOSED SOLUTION
The Sanitation District will design and construct the water lines for the City. The City has
agreed to reimburse the Sanitation District for the associated costs.
TIMING CONCERNS
The agreements require approval so the design of the City facilities can be incorporated
into the Newhope-Placentia Trunk Replacement, Segment B, Contract No. 2-7213, without
delaying the larger project.
RAMIFICATIONS OF NOT TAKING ACTION
Without the Cooperative Agreement, the City will need to perform their projects
independently, which may conflict with Sanitation District work and increase impacts to
the public.
PRIOR COMMITTEE/BOARD ACTIONS
September 2016 - Approved Cooperative Agreement between the Orange County
Sanitation District and the City of Fullerton for street paving.
February 2016 - Awarded a Construction Contract to Trautwein Construction, Inc. for
Newhope-Placentia Trunk Sewer Replacement(Fullerton/Anaheim Segment A), Contract
No. 2-72A, for a total amount not to exceed $21,134,650, and approved a contingency of
$2,113,465 (10%).
October 2014 -Approved a Professional Design Services Agreement with Lee & Ro, Inc.
to provide engineering design services for Newhope-Placentia Trunk Replacement,
Project No. 2-72, for an amount not to exceed $8,468,232.
ADDITIONAL INFORMATION
The Sanitation District approved a similar Cooperative Agreement with the City of
Fullerton for street paving under the Newhope-Placentia Trunk Replacement,
Segment A, Contract 2-72A.
Page 2 of 3
CEQA
The Sanitation District, as lead agency, prepared a Program Environmental Impact
Report (PEIR) entitled 1999 OCSD Strategic Plan. The Board certified the PEIR on
October 27, 1999. The Sanitation District filed a Notice of Determination on
October 29, 1999. In February 2016, the Sanitation District received and filed an
Addendum to the PEIR.
FINANCIAL CONSIDERATIONS
This request for increase in the Professional Design Services Agreement budget complies
with authority levels of the Sanitation District's Purchasing Ordinance. This item has not
been budgeted (Line item: Budget FY2016-17 & FY2017-18, Section 8, Page 21). As the
additional costs associated with the design and construction will be reimbursed by the
City, no additional funds are required for the Capital Improvement Program.
ATTACHMENTS
The following attachment(s)are attached in hard copy and may also be viewed on-line at the OCSD website
(www.ocsd.coml with the complete agenda package:
• City of Anaheim Cooperative Agreement
AN:dm:gc
Page 3 of 3
AGREEMENT
BETWEEN THE ORANGE COUNTY SANITATION DISTRICT AND THE
CITY OF ANAHEIM FOR CONSTRUCTION OF WATER FACILITIES IN
CONJUNCTION WITH THE STATE COLLEGE BOULEVARD SEWER
PROJECT
THIS AGREEMENT (`Agreement"), is made and entered into on this _ day of
,2017,by and between the:
ORANGE COUNTY SANITATION DISTRICT,
a County Sanitation District,hereinafter referred to as"OCSD';
AND
CITY OF ANAHEIM, California, a Municipal Corporation,
hereinafter referred to as"City."
OCSD and City are sometimes hereinafter individually referred to as "Party" and
hereinafter collectively referred to as "Parties."
RECITALS
WHEREAS, OCSD is a duly organized County Sanitation District existing pursuant to
the County Sanitation District Act, California Health and Safety Code section 4700, et seq.,
providing for the ownership, operation, and maintenance of wastewater collection,treatment, and
disposal facilities within Orange County, California; and
WHEREAS, City is a municipal corporation duly organized and validly existing under
the laws of the State of California with the power to carry on its business as it is now being
conducted under the statutes of the State of California; and
WHEREAS, OCSD owns, operates and maintains a sewer main within the City located
beneath a street called State College Boulevard between Orangewood Avenue to the south and
the 91 Freeway to the north; and
WHEREAS, this sewer facility currently consists of one 33 to 42-incb diameter sewer
which OCSD intends to upsize to a 54-inch diameter sewer known as"Project 2-72B';and
WHEREAS, within the same portion of State College Boulevard, the City is similarly
planning the(1)design and construction of approximately 800 linear feet of a 12-inch diameter
water main to replace an exisiting 6-inch diameter water main between Lincoln Avenue to the
south and Underhill Avenue to the north ("State College/Lincoln Avenue Water Project"); (2)
design and construction of approximately 1900 linear feet of a 12-inch diameter water main to
replace an exisiting 6-inch diameter water main between Underhill Avenue to the south and La
Palma Avenue to the north ("State College/La Palma Avenue Water Project"); (3) design and
replacement of approximately 400 linear feet of an existing 12-inch and 18-inch water main at
1
the intersection of State College Boulevard and Ball Road ("State College/Ball Road Water
Project"); and (4) design and replacement of various water mains along the Project 2-72B
alignment ("Miscellaneous OCSD Relocation Water Project"); and collectively, these projects
shall be referred hereinafter as the the"Water Projects"and are further described and depicted in
Exhibit A which is attached hereto and incorporated herein by reference; and
WHEREAS, Project 2-72B and the Water Projects are in the same vicinity and
scheduled to occur on or about a similar timeline, it is advantageous to both Parties for the
construction of the facilities to occur simultaneously to minimize the impacts to the environment,
the public, and the surrounding homeowners; and
WHEREAS,OCSD agrees to design, administer, and manage a construction contract for
the construction of the the Water Projects and Project 2-72B (collectively`the Projects"); and
WHEREAS, the cost allocation for the Water Projects shall be as set forth herein
below; and
WHEREAS, the Parties agree to enter into an Agreement for the work associated with
the Water Projects in a manner and subject to the terms and conditions set forth below;
NOW, THEREFORE, in consideration of the mutual promises set forth herein, the
Parties hereto agree as follows:
Section 1: Recitals. The Recitals above are deemed true and correct, are hereby
incorporated in this Section as though fully set forth herein, and each Party to this Agreement
acknowledges and agrees that they are bound by the same.
Section 2: Elements of Agreement. OCSD and City will work cooperatively together
so the Projects can be constructed in a manner that minimizes the costs and impacts to the public.
The specific terms and conditions governing the elements of this Agreement are set forth
hereinafter.
Section 3: OCSD's Specific Obligations.
ions.
A. OCSD will be responsible for compliance with the California
Environmental Quality Act ("CEQA") (Pub. Resources Code, Section
21000 et seq.). OCSD will be the Lead Agency for purposes of CEQA
and,in such capacity,OCSD will conduct the applicable
environmental review. OCSD will supply to City copies of the OCSD-
approved environmental documents for City's files.
B. OCSD will enter into and administer contracts for the design services
needed for the Water Projects which includes contracting with the
necessary engineering consulting services to accomplish the design
2
efforts. OCSD will issue an amendment to the consultant currently
retained by OCSD to design Project 2-72B. This amendment will contain
a scope of work that will ensure the Water Projects are designed and
constructed as required by the City.
C. OCSD will submit prepared plans and specifications for the design and
construction of the Water Projects for review, comment, and written
approval by City. If City does not approve the proposed plans and
specifications, City will provide OCSD its basis for denial and OCSD
shall require its hired consultant to correct the plans and specifications to
City's reasonable satisfaction The plans and specifications approved in
writing by the City shall be referred hereinafter to as "Approved Plans and
Specifications".
D. OCSD shall be responsible for advertising, awarding, and administering a
contract for the construction of the Water Projects, in conformance with
all applicable laws governing construction of public works. OCSD will
issue a public works bid package and enter into a construction contract in
accordance with the Approved Plans and Specifications. The contract will
also contain Project 2-72B so the Projects will be constructed under a
single contract. The bid package will contain specific bid items that
pertain to the Water Projects which will be used to determine the
reimbursement amount City will pay to OCSD for the Water Projects.
E. OCSD shall ensure the contractor for the Water Projects has the
appropriate license from the California State License Board and ensure
contractor complies with prevailing wage laws including, but not limited
to, California Labor Code Sections 1720 et seq. and 1770 et seq, as well
as California Code of Regulations, Title 8, Section 16000 ct seq.
('Prevailing Wage Laws").
F. Upon award of the contract to the successful bidder, OCSD will submit
such information to City for their files.
G. For the duration of the construction of the Water Projects, OCSD will:
a. Provide City staff with contractor schedules and updates within ten
(10)days of acceptance by OCSD staff.
b. Invite City staff to construction progress meetings.
H. OCSD shall allow City to review, check, and inspect any part of the Water
Projects at any time. OCSD shall provide City inspectors uninhibited
access to the area of the Water Projects and an adequate on-site work
space to perform such work. OCSD shall not accept any portion of the
work associated with the Water Projects unless the work has been
3
inspected and approved in writing by the City. OCSD will document and
inform City of the date of final acceptance, which is the date when the
notice of completion is filed. OCSD shall furnish City with one set of
record drawings for the completed Water Project and a copy of the filed
notice of completion. No notice of completion shall be filed by OCSD
until OCSD receives City's prior written concurrence to such filing.
I. OCSD will obtain on behalf of City a one-year warranty on the work to be
performed for the Water Projects from OCSD's construction contractor.
This one-year warranty shall commence at the time the notice of
completion is issued specifically for the Water Projects.
J. OCSD, its agents and contractors shall keep the Water Projects free from
any statutory or common law liens arising out of any work performed,
materials furnished or obligations incurred by OCSD, its agents or
contractors.
K. OCSD shall obtain all necessary permits plan checks,and inspection for
the Water Projects. Costs for the payment of the foregoing shall be
allocated between the Parties in accordance with Section 5 of this
Agreement.
L. OCSD shall ensure that in all contracts or agreements OCSD enters into
with any person(s)or firm(s)to perform work on the Water Projects,
including without limitation construction contractors,design professionals,
and consultants,shall contain indemnification and insurance provisions, in
favor of OCSD and City,their respective officials, officers,and
employees,that include requirements,limits,coverages, and terms and
conditions in conformance with sound risk management principles for
projects of this kind,nature,risk, and complexity. Further, OCSD shall
ensure that such contracts or agreements provide for indemnity and
insurance protection for City in amounts and form at least equal to the
protection OCSD secures for itself.
Section 4: City's Specific Obligations.
A. City will provide inspection services for the Water Projects as it deems
necessary, or promptly upn request by OCSD as described in Section 4(b)
to assure compliance with the Approved Plans and Specifications,
including, but not limited to, shop drawing review and/or material
inspection. City will promptly notify OCSD if any portion of the work
appears not to conform to the Approved Plans and Specifications, and
OCSD shall cause its contractor to correct such non-conforming work.
4
B. City will respond to OCSD's request for an inspection within two (2)
working days. City will be responsible for OCSD's contractor's
downtime and/or delay due to failure to comply with this provision.
C. OCSD shall promptly inform City of any proposed changes to the
construction contract as it relates to the Water Projects . and obtain City's
written approval prior to agreeing to a change order relating to the Water
Projects. Copies of proposed changes affecting City will be provided to
City within five (5) working days of submission to OCSD. City shall not
be responsible for increased costs due to any change order related to the
Water Projects without City's prior written approval. City's Public Utilties
General Manager may approve or deny change order requests on behalf of
the City. City's obligation to pay for change order costs shall only apply
to segments where City is responsible for reimbursement per Section 5 of
this Agreement.
D. City shall return comments to OCSD on all shop drawing submittals,
requests for infomtation, and change order requests within ten (10)
working days from receipt of submittals by City. City will be responsible
for OCSD's contractor's downtime and/or delay due to failure to comply
with this provision. This provision shall not apply to plan and specification
review process.
E. Prior to City's acceptance of Water Projects and OCSD filing a notice of
completion, City shall review and provide written approval of the Water
Projects. The City's written approval shall only be withheld for work not
completed in accordance with the Approved Plans and Specifications.
Upon City's written approval, City shall assume ownership and
maintenance obligations for improvements within the Water Projects.
Section 5: Water Projects Reimbursement and Total Costs
The table below establishes the percent of the Water Projects that OCSD affects via
Project 2-72B. The length and the percentage that OCSD affects is based on the current
preliminary design assumptions. As design progresses to the preparation of the construction
documents, the numbers in this table may change and if so will require an amendment to this
Agreement in the event the City's reimbursement obligation is increased under Section S.E. In
the event there is no increase to City's obligation under Section S.E, changes to the table below
will not require an amendment to this Agreement. OCSD and City staff may agree in writing to
changes to this table prior to construction advertisement. The final values shall be documented
in writing.
5
Existing Future Percentage Affected by
Water Project Names Pipe Pipe Length OCSD
Size(in) Size(in) 2-72B Project(%)
A.State College/La Palma Avenue 6 12 1900 6
Water Project
B.State College/Lincoln Avenue 6 12 800 100
Water Project
C.State College/Ball Road Water 12&18 12&18 400 5
Project
D. Miscellaneous OCSD Relocations I Various Various Various 100
A. OCSD shall be responsible to pay 6 % of the total costs of the design and
construction of the State College/La Palma Avenue Water Project Water Project, whereas the
City shall be responsible to pay 94% of this projecPs total costs. These percentages take into
consideration and are inclusive of the pipe upsize cost difference.
B. OCSD shall be responsible to pay 100% of the total costs of the design and
construction of the State College/Lincoln Avenue Water Project, whereas the City shall be
responsible to pay 0% of this project's total costs Notwithstanding the foregoing, the City shall
be responsible for the difference in pipeline material costs between the City's minimum
allowable pipe size of 8-inch diameter pipe to the desired 12-inch diameter pipe size for the
State College/Lincoln Avenue Water Project. This difference in pipeline material cost will be
calculated at$20.00 per linear foot of installed pipeline.
C. OCSD shall be responsible to pay 5% of the total costs of the design and
construction of the State College/Ball Road Water Project, whereas the City shall be responsible
to pay 95%of this project's total costs.
D. OCSD shall be responsible to pay 100% of the total costs of the design and
construction of the Miscellaneous OCSD Relocation Water Project that are required for Project
2-72B and not associated with a City planned capital improvement project, whereas the City
shall be responsible to pay 0%of these costs.
E. City's obligation to reimburse OCSD hereunder for the design and construction of
the Water Projects shall not exceed a cumulative total of One Million Thee Hundred Thousand
($1,300,000)unless otherwise approved by City Council by amendment of this Agreement. City
has budgeted One Million Three Hundred Thousand ($1,300,000) for the Water Projects,
including but not limited to design costs, construction costs, reimbursements, fees, and
admistration costs. If City's obligation to reimburse OCSD for the Water Projects exceeds One
Million Three Hundred Thousand ($1,300,000), OCSD shall not be responsible for bearing
City's excess share. OCSD agrees to notify City at the earliest opportunity if City's share is
6
expected to exceed One Million Three Hundred Thousand ($1,300,000) anytime during the
project. If reimbursement over and above One Million Three Hundred Thousand($1,300,000)is
requested by OCSD,City staff will request approval from City Council to increase the maximum
reimbursement amount.
Section 6: Timine of Reimbursement
For each progress payment made by OCSD to its consultant or contractor, OCSD shall
submit an invoice to the City setting forth City's share of the payment, accompanied by all
supporting documentation. The invoice shall be itemized for each Water Project in accordance
with Section 5. City will review the progress payment request and provide OCSD with any
comments within ten (10) working days. After the invoice is approved by the City, City shall
pay OCSD within forty-five (45) days of City's receipt of invoices and supporting
documentation. City shall pay invoices to OCSD based on progress payments until 100% of
City's share is paid.
Section 7: Indemnification.
A. OCSD will indemnify, defend and hold City, its officers, agents,
employees, and consultants harmless from any and all actions, suits,
claims, liability or expense for death, injury,loss, or damage to persons or
property which may arise or is claimed to have arisen during or out of
construction or the acceptance by City of City's water facilities, as a result
of any work or action performed by or on behalf of OCSD, its officers,
agents, employees or consultants, save and except in those instances where
such expense, liability or claim is solely caused by any act, omission, or
negligence of City,its officers, agents, employees or consultants.
B. City will indemnify, defend and hold OCSD, its elected and appointed
officials, officers, agents, employees, and consultants, harmless from any
and all actions, suits, claims, liability or expense for death, injury, loss or
damage to persons or property which may arise or is claimed to have
arisen as a result of any act performed by City, its officers, agents,
employees or consultants, with respect to the construction of City sewer
facilities as a result of or in connection with the maintenance and
operation of City's improvements, save and except in those instances
where such expense, liability or claim is solely caused by any act,
omission or negligence of OCSD, its officers, agents, employees or
consultants. City will also indemnify, defend and hold OCSD, its elected
and appointed officials, officers, agents, employees, and consultants,
harmless from any and all actions, suits, claims, liability, cost or expense
which may arise or is claimed to have arisen as a result of City's denial of
any change order or part thereof.
Section 8: Term. This Agreement will be in full force and effect until the specified
obligations of both Parties have been fulfilled. Notwithstanding the foregoing, either Party may
7
terminate this Agreement with or without cause upon giving the other Party one hundred (100)
days prior written notice. If this Agreement is terminated, OCSD will be paid for those incurred
reimbursable costs in accordance with Section 5.
Section 9: Agents. Any contractor or subcontractor performing work in connection with
the work described herein on behalf of either Party will be conclusively deemed to be the servant
and agent of each respective Party employing said contractor or subcontractors hereof, acting on
behalf and within the scope of such contractor and subcontractor employment for said Party.
Section 10: Notices. All notices or other communications required or permitted
hereunder will be in writing and will be personally delivered or sent by registered or certified
mail, postage prepaid, return receipt requested, delivered or sent by electronic transmission, and
will be deemed received upon the earlier of (i)the date of delivery to the address of the person
to receive such notice if delivered personally or by messenger or overnight courier, (ii) three (3)
business days after the date of posting by the United States Post Office if by mail; or (iii) when
sent if given by electronic transmission. Any notice, request, demand, direction, or other
communication sent by electronic transmission must be confirmed within forty-eight (72 hours
by letter mailed or delivered. Notices or other communications will be addressed as follows:
To OCSD: Orange County Sanitation District
10844 Ellis Avenue
Fountain Valley, CA 92708
Attention: Kelley Lore,Clerk of the Board
Facsimile: (714) 962-0356
To City: City of Anaheim—Public Utilities Department
201 South Anaheim Boulevard, Suite 1101
Anaheim, CA 92805
Attention: Dukku Lee,Public Utilities General Manager
Facsimile: (714) 765-4138
Section 11: Jurisdiction. In the event of a dispute regarding performance or
interpretation of this Agreement, the venue for any action to enforce or interpret this Agreement
will lie in the Superior Court of California for Orange County.
Section 12: No Third Party Beneficiaries. This Agreement is entered into by and for
City and OCSD, and nothing herein is intended to establish rights or interests in individuals or
entities not a party hereto.
Section 13: Force Maieure. Except for the payment of money, neither Party will be
liable for any delays or other non-performance resulting from circumstances or causes beyond its
reasonable control, including without limitation, fire or other casualty, act of God, strike or labor
dispute, war or other violence, acts of third parties, or any law, order, or requirement of any
governmental agency or authority.
Section 14: Governing Law. This Agreement will be governed by the laws of the
State of California.
8
Section 15: Entire Agreement. This Agreement constitutes the entire understanding
and agreement between the Parties and supersedes all previous negotiations and agreements
between the Parties pertaining to the subject matter hereof,
Section 16: Waiver. A waiver of a breach of the covenants, conditions, or obligations
under this Agreement by either Party will not be construed as a waiver of any succeeding breach
of the same or other covenants,conditions,or obligations of this Agreement.
Section 17: Modification. Alteration, change, or modification of this Agreement will
be in the form of a written amendment,which will be signed by both Parties.
Section 18: Severability. If any term or portion of this Agreement is held to be
invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining
provisions of this Agreement will continue in full force and effect.
Section 19: Agreement Execution and Authorization. Each of the undersigned
represents and warrants that they are duly authorized to execute and deliver this Agreement and
that such execution is binding upon the entity on whose behalf they are executing this
Agreement.
[SIGNATURES ON THE NEXT PAGE]
9
IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed
as of the day and year first above written.
ORANGE COUNTY SANITATION DISTRICT
APPROVED AS TO FORM:
GENERAL COUNSEL
By:
Greg Sebourn,
Chair,Board of Directors
ATTEST:
By: By:
Bradley R. Hogin, Kelly Lore,
Orange County Sanitation District Clerk of the Board, Board of Directors
CITY OF ANAHEIM
By:
Dukku Lee, Public Utilities General Manager
APPROVED AS TO FORM: ATTEST:
By: By.
Daniel A. Ballin, Linda Andal, City Clerk
Deputy City Attorney
120117
10
EXHIBIT A
WATER PROJECTS DESCRIPTION
PROJECT 2-72B
Project consists of one 33 to 42-inch diameter sewer,which OCSD intends to upsize to a 54-inch
diameter sewer, in State College Blvd from Orangewood Ave to the south to 91-Freeway to the
north, known as"Project 2-72B".
STATE COLLEGEILINCOLN AVENUE WATER PROJECT
Project consists of the design and construction of approximately 800 linear feet of 12-inch
diameter zinc-coated ductile iron water pipeline along State College Blvd to replace an a existing
6-inch diameter water main between Lincoln Avenue to the south and Underhill Avenue to the
north. The new water main in this project is proposed to be upsized to 12-inch in order to
improve the fire flow in this portion of Anaheim's water distribution system. Project to also
include the replacement of existing system valves,fire hydrants, and services.
STATE COLLEGE/LA PALMA AVENUE WATER PROJECT
Project consists of the design and construction of approximately 1900 linear feet of 12-inch
diameter water main along State College Blvd to replace an existing 6-inch diameter water main
between Underhill Avenue to the south and La Palma Avenue to the north The new water main
in this project is proposed to be upsized to 12-inch in order to improve the fire flow in this
portion of Anaheim's water distribution system. Project to also include the replacement of
existing system valves, fire hydrants,and services.
STATE COLLEGE/BALL ROAD AVENUE WATER PROJECT
Project consists of the design and replacement of approximately 400 linear feet of existing 12-
inch cast iron and 18-inch CCP water mains with zinc-coated ductile iron pipe at the intersection
of State College Boulevard and Ball Road. This project will increase the reliability of Anaheim's
water distribution in this area. Existing system valves will also be removed and replaced with
resilient wedge valves located outside of the intersection.
MISCELLANEOUS OCSD RELOCATIONS WATER PROJECT
Project consists of the design and replacement of various water mains as required for the
installation of OCSD's Project 2-723. Approximate locations and limits of work are depicted on
the next page.
GENERAL NOTE
The City of Anaheim's current design standards require that all water mains be 8-inch or larger.
Therefore,existing 4-inch and 6-inch diameter water mains will not be allowed to be replaced in-
kind but shall be upsized to 8-inch minimum Cost sharing calculations as discussed in the
Agreement shall be based on a mimmum pipe size of 8-inch.
11
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OPERATIONS COMMITTEE Melting D310 TOBE.Or Dir.
03/01/17 03/22/17
AGENDA REPORT ItemNumber Item Number
s
Orange County Sanitation District
FROM: James D. Herberg, General Manager
Originator: Rob Thompson, Director of Engineering
SUBJECT: SLUDGE DIGESTER REHABILITATION AT PLANT NO. 1,
PROJECT NO. P1-100
GENERAL MANAGER'S RECOMMENDATION
Approve a contingency increase of $1,005,000 (3%) to the construction contract with
J.R. Filanc Construction Company, Inc. for Sludge Digester Rehabilitation at Plant No. 1,
Project No. P1-100, for a total contingency of$10,217,500 (30.5%).
BACKGROUND
The Orange County Sanitation District (Sanitation District) utilizes anaerobic digestion to
stabilize and reduce biosolids generated from treating wastewater. The Sludge Digester
Rehabilitation at Plant No. 1, Project No. P1-100, rehabilitates and improves solids
handling capacity for 12 anaerobic digesters and digested sludge holding tanks at
Plant No. 1. The project scope includes replacing the existing digester insulation and
roofing material. The roofing material originally specified at the time of bid was no longer
available on the market at the time of construction. The Contractor submitted an alternate
material that was approved.
Approximately one year after the first four digesters with the new roofing were placed
back into service, staff noticed that the roofing was becoming slippery as the grit
embedded in the roofing loosened. To address this concern, the Sanitation District found
and installed an alternative cementitious roofing material on the remaining eight digesters.
It is recommended that the same cementitious roofing material be placed on the initial
four digesters, Digesters 7, 8, 9, and 10, to address slipping hazards, as the increased
maintenance is no longer effective at maintaining a safe surface on these digesters.
Staff has determined that the reroofing work at Digesters 7, 8, 9, and 10 can be performed
under the P1-100 construction contract without delaying project completion. There is,
however, insufficient remaining contract contingency to authorize the entire scope of this
additional work.
RELEVANT STANDARDS
Ensure the public's money is wisely spent
Provide a safe and collegial workplace
Page 1 of 3
PROBLEM
The roof surfaces of Digesters 7 through 10 can become slippery over time as grit
becomes loose, especially when slightly moist, and could lead to falls. Replacing the
roofing material to match the other digesters would mitigate this safety issue. The current
remaining authorized contract contingency is not enough to perform the reroofing work.
PROPOSED SOLUTION
Increase the construction contract contingency by $1,005,000 (3%) from $9,212,500
(27.5%)to $10,217,500 (30.5%) to complete the roofing removal and replacement. This
additional contract contingency will not require additional project budget.
TIMING CONCERNS
Delaying roofing replacement will continue the current significant slipping/fall hazard. In
addition, the work must be authorized soon to avoid delaying completion of the current
construction contract. If the work cannot be done under the current contract, additional
costs would be incurred for another contractor to mobilize.
RAMIFICATIONS OF NOT TAKING ACTION
The reroofing work is not possible without additional construction contract contingency.
Reroofing of the digesters would need to be performed under a separate construction
contract, which would be more costly to the Sanitation District, would delay resolution of
the safety concerns and risks, and would not be completed by Fall 2017.
PRIOR COMMITTEE/BOARD ACTIONS
October 2016 - Approved a budget increase of $500,000 for Sludge Digester
Rehabilitation at Plant No. 1, Project No. P1-100, for a total budget amount of
$67,150,000, and approved a contingency increase of $837,500 (2.5%) for a total
contingency of$9,212,500 (27.5%).
December 2014 - Approved a contingency increase of $4,355,000 (13%) to the
construction contract, for a total contingency of$8,375,000 (25%).
February 2013-Approved a contingency increase of$1,340,000 (4%)to the construction
contract, for a total contingency of$4,020,000 (12%).
February 2010 - Awarded a construction contract to J.R. Filanc Construction Company,
Inc. for Sludge Digester Rehabilitation at Plant No.1, Project No. P1-100, for an amount
not to exceed $33,500,000, and approved a contingency of$2,680,000 (8%).
Page 2 of 3
ADDITIONAL INFORMATION
The P1-100 project includes rehabilitation of twelve digesters (Digesters 5-16) at
Plant No.1. These digesters were built between the years of 1959 and 1993.
The construction contract incurred significant delays, primarily due to unknown conditions
comprised of higher volumes and concentrations of residual solids, repairs of concrete
cracks inside the digesters, repairs of existing pipe leaks, replacement of existing valves
that could not be rehabilitated, and extensive PVC liner repair inside the digesters.
Due to the cost and schedule impacts already incurred on the project, staff initially
evaluated the option of performing the reroofing work at Digesters 7, 8, 9, and 10 under
a separate project. After much evaluation, it was determined that adding the reroofing
work to the P1-100 projectwill reduce overall cost, improve schedule implementation, and
ensure that roofing material is consistent with the other eight digesters, which are
performing properly. Staff met with the Contractor to evaluate the reroofing work and it
was determined that the work could start immediately, would be less costly than under a
separate project, and could be completed within the current completion date of Fall 2017.
To address the slipping hazard as soon as possible, staff has authorized removal of the
roofing for two of the four digesters with available contingency. Completing the work will
need additional contingency.
CEQA
This project was included in the Secondary Treatment and Plant Improvement Project's
Subsequent Environmental Impact Report(SEIR)to the 1999 Strategic Plan Program EIR
prepared by Environmental Science Associates and certified on May 25, 2005. A Notice
of Determination was filed on May 26, 2005.
FINANCIAL CONSIDERATIONS
This request complies with authority levels of the Sanitation District's Purchasing
Ordinance. This item has been budgeted (FY2016-17 and 2017-18, Section 8, Page 49),
and the budget is sufficient for the recommended action.
Date of AoDroval Contract Amount Contingency
02/24/10 $33,500,000 $ 2,680,000 (8%)
02/27/13 $ 1,340,000 (4%)
12/17/14 $ 4,355,000 (13%)
10/28/16 $ 837,500 (2.5%)
03/22/17 $ 1,005,000 (3%)
$ 10,217,500 (30.5%)
ATTACHMENT
The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.coml with the
complete agenda package:
N/A
Page 3 of 3
OPERATIONS COMMITTEE Meeting Date T Bd.0111M.
03/01/17 03/22/17
AGENDA REPORT I em Number Item Number
6
Orange County Sanitation District
FROM: James D. Herberg, General Manager
Originator: Rob Thompson, Director of Engineering
SUBJECT: DOIG DRIVE BUILDING DISPOSAL
GENERAL MANAGER'S RECOMMENDATION
Direct staff to dispose of Orange County Sanitation District property at 7311 Doig Drive
through sale or exchange and return to the Board of Directors in a future closed session
to receive price and terms direction.
BACKGROUND
In 2005, the Orange County Sanitation District(Sanitation District) purchased the building
located at 7311 Doig Drive in Garden Grove to be used as a Collections Department field
office. However, as a result of local sewer transfers in the cities of Costa Mesa, Newport
Beach, Orange, Tustin, and unincorporated areas of Orange County, it was later
determined that the new facility was no longer necessary and the building was declared
surplus property. A decision was made to lease the building out. The building is currently
under a lease with a manufacturing firm that guarantees extensions until 2022.
The building was constructed in 1978 per seismic codes less stringent than currently
required. A Seismic Risk Assessment was performed and structural reinforcements were
recommended to meet current seismic standards.
RELEVANT STANDARDS
• Protection of Orange County Sanitation District assets
PROBLEM
The building does not meet current seismic standards and is not necessary for Sanitation
District operational needs.
PROPOSED SOLUTION
Dispose of this asset through sale or exchange.
TIMING CONCERNS
The ownership and management of this property is not necessary and represents a
distraction from Sanitation District core business. In addition, the building represents a
risk for structural damage due to an earthquake.
Page 1 of 2
RAMIFICATIONS OF NOT TAKING ACTION
The building may be subject to significant damage and subsequent repair costs during an
earthquake if seismic strengthening is not performed.
PRIOR COMMITTEE/BOARD ACTIONS
November 2016 -Approved the Second Amendment to the Doig Property Lease to enter
into an eight-month lease extension of the Sanitation District's real property at 7311 Doig
Drive, Garden Grove, in a form approved by General Counsel.
July 2016 - Board of Directors approved First Amendment to extend the lease by three
months.
December 2011 - Board of Directors authorized the lease at 7311 Doig Drive.
November 2010 - Board of Directors declared the property at 7311 Doig Drive as surplus
property.
CEQA
Not applicable for disposing of Doig Drive building.
FINANCIAL CONSIDERATIONS
The proceeds of this asset disposal may be used to offset other property acquisitions by
the Sanitation District.
ATTACHMENT
The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.corn with the
complete agenda package:
N/A
RL:dm:gc
Page 2 of 2
OPERATIONS COMMITTEE neebng Date To ad.of Dir.
03/01/17 --
AGENDA REPORT Item Number Item Number
7
Orange County Sanitation District
FROM: James D. Herberg, General Manager
Originator: Ed Torres, Director of Operations & Maintenance
SUBJECT: ORANGE COUNTY SANITATION DISTRICT COLLECTIONS,
OPERATIONS AND MAINTENANCE OF OCSD FACILITIES
GENERAL MANAGER'S RECOMMENDATION
Information Only.
BACKGROUND
Each month, staff provides an informational presentation on topics of interest to the Board
of Directors. This month's topic: Orange County Sanitation District operations and
maintenance of collection systems, treatment plants and resource recovery.
RELEVANT STANDARDS
• 24/7/365 treatment plant reliability
• Operate and maintain facilities to minimize impacts on surrounding communities,
including odor, noise, and lighting
• Meet volume and water quality needs to support GW RS System
ATTACHMENT
The following attachments) may be viewed on-line at the OCSD website (MD .ocsd.corn with the
complete agenda package:
N/A
Page 1 of 1
ORANGE COUNTY SANITATION DISTRICT
Agenda
Terminology Glossary
Glossary of Terms and Abbreviations
AQMD Air Quality Management District
ASCE American Society of Civil Engineers
BOD Biochemical Oxygen Demand
CARB California Air Resources Board
CASA California Association of Sanitation Agencies
CCTV Closed Circuit Television
CEQA California Environmental Quality Act
CIP Capital Improvement Program
CRWQCB California Regional Water Quality Control Board
CWA Clean Water Act
CWEA California Water Environment Association
EIR Environmental Impact Report
EMT Executive Management Team
EPA U.S. Environmental Protection Agency
FOG Fats, Oils, and Grease
gpd Gallons per day
GWR System Groundwater Replenishment System (also called GWRS)
ICS Incident Command System
IERP Integrated Emergency Control Plan
LOS Level of Service
MGD Million gallons per day
NACWA National Association of Clean Water Agencies
NPDES National Pollutant Discharge Elimination System
NWRI National Water Research Institute
O&M Operations and Maintenance
OCCOG Orange County Council of Governments
OCHCA Orange County Health Care Agency
OCSD Orange County Sanitation District
OCWD Orange County Water District
COBS Ocean Outfall Booster Station
OSHA Occupational Safety and Health Administration
PCSA Professional Consultant Services Agreement
POTW Publicly Owned Treatment Works
ppm Parts per million
PSA Professional Services Agreement
RFP Request For Proposal
Glossary of Terms and Abbreviations
RWQCB Regional Water Quality Control Board
SARFPA Santa Ana River Flood Protection Agency
SARI Santa Ana River Inceptor
SARWQCB Santa Ana Regional Water Quality Control Board
SAWPA Santa Ana Watershed Project Authority
SCADA Supervisory Control and Data Acquisition system
SCAP Southern California Alliance of Publicly Owned Treatment Works
SCAQMD South Coast Air Quality Management District
SOCWA South Orange County Wastewater Authority
SRF State Revolving Fund
SSMP Sanitary Sewer Management Plan
SSO Sanitary Sewer Overflow
SWRCB State Water Resources Control Board
TDS Total Dissolved Solids
TMDL Total Maximum Daily Load
TSS Total Suspended Solids
WDR Waste Discharge Requirements
WEF Water Environment Federation
WERF Water Environment Research Foundation
WIFIA Water Infrastructure Financing and Innovation Act
Activated-sludge process — A secondary biological wastewater treatment process where bacteria
reproduce at a high rate with the introduction of excess air or oxygen, and consume dissolved
nutrients in the wastewater.
Benthos—The community of organisms, such as sea stars, worms, and shrimp, which live on, in, or
near the seabed, also known as the benthic zone.
Biochemical Oxygen Demand (BOD) —The amount of oxygen used when organic matter undergoes
decomposition by microorganisms. Testing for BOD is done to assess the amount of organic matter in
water.
Blogas — A gas that is produced by the action of anaerobic bacteria on organic waste matter in a
digester tank that can be used as a fuel.
Biosolids — Biosolids are nutrient rich organic and highly treated solid materials produced by the
wastewater treatment process. This high-quality product can be recycled as a soil amendment on
farm land or further processed as an earth-like product for commercial and home gardens to improve
and maintain fertile soil and stimulate plant growth.
Capital Improvement Program (CIP) — Projects for repair, rehabilitation, and replacement of assets.
Also includes treatment improvements, additional capacity, and projects for the support facilities.
Coliform bacteria —A group of bacteria found in the intestines of humans and other animals, but also
occasionally found elsewhere used as indicators of sewage pollution. E. coil are the most common
bacteria in wastewater.
Glossary of Terms and Abbreviations
Collections system — In wastewater, it is the system of typically underground pipes that receive and
convey sanitary wastewater or storm water.
Certificate of Participation (COP) — A type of financing where an investor purchases a share of the
lease revenues of a program rather than the bond being secured by those revenues.
Contaminants of Potential Concern (CPC) — Pharmaceuticals, hormones, and other organic
wastewater contaminants.
Dilution to Threshold (D/T) — the dilution at which the majority of the people detect the odor
becomes the D/T for that air sample.
Greenhouse gases — In the order of relative abundance water vapor, carbon dioxide, methane,
nitrous oxide, and ozone gases that are considered the cause of global warming ("greenhouse
effect").
Groundwater Replenishment (GWR) System — A joint water reclamation project that proactively
responds to Southern California's current and future water needs. This joint project between the
Orange County Water District and the Orange County Sanitation District provides 70 million gallons a
day of drinking quality water to replenish the local groundwater supply.
Levels of Service(LOS)—Goals to support environmental and public expectations for performance.
NDMA— N-Nitrosodimethylamine is an N-nitrosoamine suspected cancer-causing agent. It has been
found in the Groundwater Replenishment System process and is eliminated using hydrogen peroxide
with extra ultra-violet treatment.
National Biosolids Partnership (NBP) — An alliance of the National Association of Clean Water
Agencies (NACWA) and Water Environment Federation (WEF), with advisory support from the U.S.
Environmental Protection Agency (EPA). NBP is committed to developing and advancing
environmentally sound and sustainable biosolids management practices that go beyond regulatory
compliance and promote public participation in order to enhance the credibility of local agency
biosolids programs and improved communications that lead to public acceptance.
Plume—A visible or measurable concentration of discharge from a stationary source or fixed facility.
Publicly-owned Treatment Works(POTW)— Municipal wastewater treatment plant.
Santa Ana River Interceptor (SARI) Line — A regional brine line designed to convey 30 million
gallons per day of non-reclaimable wastewater from the upper Santa Ana River basin to the ocean
for disposal, after treatment.
Sanitary sewer — Separate sewer systems specifically for the carrying of domestic and industrial
wastewater. Combined sewers carry both wastewater and urban run-off.
South Coast Air Quality Management District (SCAQMD) — Regional regulatory agency that
develops plans and regulations designed to achieve public health standards by reducing emissions
from business and industry.
Secondary treatment — Biological wastewater treatment, particularly the activated-sludge process,
where bacteria and other microorganisms consume dissolved nutrients in wastewater.
Sludge— Untreated solid material created by the treatment of wastewater.
Total suspended solids (TSS)—The amount of solids floating and in suspension in wastewater.
Glossary of Terms and Abbreviations
Trickling filter — A biological secondary treatment process in which bacteria and other
microorganisms, growing as slime on the surface of rocks or plastic media, consume nutrients in
wastewater as it trickles over them.
Urban runoff — Water from city streets and domestic properties that carry pollutants into the storm
drains, rivers, lakes, and oceans.
Wastewater—Any water that enters the sanitary sewer.
Watershed —A land area from which water drains to a particular water body. OCSD's service area is
in the Santa Ana River Watershed.