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HomeMy WebLinkAbout02-26-2014 Steering Committee Agenda Packet.pdf Orange County Sanitation District snnnnnoe DISTRICT Wednesday, February 26, 2014 Regular Meeting of the \ 5:30 P.M. Steering Committee 1 Administration Building Conference Rooms A R B 10844 Ellis Avenue I Fountain Valley, CA 92708 J (714) 593-7130 1954-2014 AGENDA DECLARATION OF QUORUM: PUBLIC COMMENTS: If you wish to speak, please complete a Speaker's Form and give it to the Clerk of the Board. Speakers are requested to limit comments to three minutes. REPORTS: The Committee Chair and the General Manager may present verbal reports on miscellaneous matters of general interest to the Directors. These reports are for information only and require no action by the Directors. CONSENT CALENDAR: 1. Approve Minutes of the January 26, 2014 Steering Committee Meeting. ACTION ITEMS: None. INFORMATION ITEMS: 2. International Water Summit Trip Report CLOSED SESSION: During the course of conducting the business set forth on this agenda as a regular meeting of the Board, the Chair may convene the Board in closed session to consider matters of pending real estate negotiations, pending or potential litigation, or personnel matters, pursuant to Government Code Sections 54956.8, 54956.9, 54957 or 54957.6, as noted. Reports relating to (a) purchase and sale of real property; (b) matters of pending or potential litigation; (c) employment actions or negotiations with employee representatives;or which are exempt from public disclosure under the CalNomia Public Records Act, may be reviewed by the Board during a permitted closed session and are not available for public inspection. At such time as the Board takes final action on any of these subjects, the minutes will reflect all required disclosures of information. 02/26/14 Steering Committee Agenda Page 1 of 3 Convene in closed session. (1) CONFER WITH LABOR NEGOTIATORS (Government Code Section 54957.6) Agency Designated Representatives: Steve Filarsky, James Ruth, James Herberg, Robert Ghirelli, Jeff Reed, and Richard Spencer. Employee Organizations: 4 • Orange County Employees Association (OCEA); • International Union of Operating Engineers, Local 501; • Supervisor Group; and • Professional Group (2) PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Government Code Section 54957(b)(1)) Number of Employees: 1 General Counsel Reconvene in regular session. Consideration of action, if any, on matters considered in closed session. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: ADJOURNMENT: The next Steering Committee meeting is scheduled for Wednesday, March 26, 2014, at 5:30 p.m. 02/26/14 Steering Committee Agenda Page 2 of 3 Accommodations for the Disabled: Meeting Rooms are wheelchair accessible. If you require any special disability related accommodations, please contact the Orange County Sanitation District Clerk of the Board's office at (714)593-7130 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability and the type of accommodation requested. Agenda Posting: In accordance with the requirements of California Government Code Section 54954.2,this agenda has been posted outside the main gate of the Sanitation District's Administration Building located at 10844 Ellis Avenue, Fountain Valley, California, not less than 72 hours prior to the meeting date and time above. All public records relating to each agenda item, including any public records distributed less than 72 hours prior to the meeting to all,or a majority of the Board of Directors,are available for public inspection in the office of the Clerk of the Board. NOTICE TO DIRECTORS: To place items on the agenda for the Committee Meeting, items must be submitted to the Clerk of the Board 14 days before the meeting. Made E.Ayala Clerk of the Board (714)593-7130 mavala(alocsd.com For any questions on the agenda,Committee members may contact staff at: General Manager Jim Herberg (714)593-7110 iherberg(d)ocsd.com Assistant General Manager Bob Ghirelli (714)593-7400 mhirelli(docsd.com Director of Engineering Nick Kanetis (714)593-7310 nkanetisaocsd.com Director of Facility Support Services Nick Arhontes (714)593-7210 narhontes0iocsd.com Director of Finance and Lorenzo Tyner (714)593-7550 Itvneraocsd.com Administrative Services Director of Human Resources Jeff Reed (714)593-7144 ireedeocsd.com Director of Operations&Maintenance Ed Torres 714 593-7080 etorresitbomd.com 02/26/14 Steering Committee Agenda Page 3 of 3 ITEM NO. 1 MINUTES STEERING COMMITTEE MEETING Orange County Sanitation District The Steering Committee meeting convened on Wednesday, January 22, 2014, at 5:30 p.m. in the Administration Building of the Orange County Sanitation District. A quorum was declared present, as follows: COMMITTEE MEMBERS STAFF PRESENT PRESENT: Jim Herberg, General Manager Tom Beamish, Vice-Chair Bob Ghirelli, Assistant General Brad Reese, Administration Committee Manager Chair Nick Arhontes, Director of Facilities John Nielsen, Operations Committee Support Services Chair Nick Kanetis, Director of Engineering Keith Curry, Member-At-Large Jeff Reed, Director of Human Resources Ed Torres, Director of Operations & COMMITTEE MEMBERS ABSENT: Maintenance Troy Edgar, Chair Lorenzo Tyner, Director of Finance & John Withers, Member-At-Large Administrative Services Maria Ayala, Clerk of the Board Jim Colston Norbert Gala Rich Spencer OTHERS PRESENT: Brad Hogin, General Counsel PUBLIC COMMENTS: None. COMMITTEE CHAIR REPORT: Vice Chair Beamish did not provide a report. Minutes of the Steering Committee January 22,2014 Page 2 of 4 GENERAL MANAGER REPORT: Mr. Herberg reported on the following: - He and Chair Edgar's recent trip to Washington DC to meet with Orange County representatives over the possibility of future funding for various District projects and initatives; - Attendance at the State CASA Conference in Palm Desert. Jeff Reed, Director of Human Resources, gave a presentation at the conference on the Sanitation District's succession planning and, training and leadership programs; - A representative from Congressman Allan Lowenthal's office recently visited the District and toured OCSD as well as OCWD; - OCSD received the Large Plant Safety Award from the California Water Environment Association; - Update on labor negotiation timelines; - District had the budget kickoff this week, and this will lead to budget items being presented at future meetings leading up to budget adoption in the next few months; - Provided an update to the General Manager's Mid-Year Work Plan, specifically on the SAWPA Arbitration and Sewer Transfers in Tustin; - Chair Edgar's memo to the Steering Committee, being distributed tonight, on the SAWPA reimbursement for OCSD's remedial plan costs; - In December, the District sold excess air pollution emission credits in the amount of $345,000. In 2008 the Board authorized the General Manager to sell these credits, and since then the District has generated over $4 million in revenue. AQMD has now issued a moratorium on sales of these credits. CONSENT CALENDAR: 1. MOVED, SECONDED, AND DULY CARRIED: Approve Minutes of the December 18, 2013 Steering Committee Meeting. AYES: Beamish, Reese, Nielsen, and Curry NOES: None ABSTENTIONS: None ABSENT: Edgar and Withers Minutes of the Steering Committee January 22,2014 Page 3 of 4 INFORMATION ITEMS: 2. SAWPA Remedial Plan Update Mark Kawamoto, Engineer, provided a report SAWPA Remedial Plan that included updates on: final compliance, pretreatment program, SAWPA planned audits for its member and contract agencies' pretreatment programs, unresolved tasks, etc. Staff responded to questions from the Committee. CLOSED SESSION CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTIONS: 54956.9(d)(1) and 54957(b)(1). The Committee convened in closed session at 5:45 p.m. to discuss two items. Confidential Minutes of the closed Session have been prepared in accordance with the above Government Code Sections and are maintained by the Clerk of the Board in the Official Book of Confidential Minutes of Board and Committee Closed Meetings. RECONVENE IN REGULAR SESSION: The Committee reconvened in regular session at 6:12 p.m. CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED SESSION: None. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None. Minutes of the Steering Committee January 22,2014 Page 4 of 4 ADJOURNMENT: The Vice Chair declared the meeting adjourned at 6:12 p.m. Submitted by: Maria E. Ayala Clerk of the Board STEERING COMMITTEE Neeting Dare TOBA.Of Dir. 021 26114 02/26/14 AGENDA REPORT Item Number Item Number z Orange County Sanitation District FROM: Troy Edgar, Chairman SUBJECT: INTERNATIONAL WATER SUMMIT TRIP REPORT GENERAL MANAGER'S RECOMMENDATION Information Only. SUMMARY The International Water Summit was a three-day conference for promoting water sustainability in and regions. Our trip was coordinated by Congressman Rohrabacher at the invitation of the Government of Abu Dhabi extended to both the Orange County Water District (OCWD) and the Orange County Sanitation District (OCSD). Included in the trip report is a summary of my activities and observations. PRIOR COMMITTEE/BOARD ACTIONS Approval by the Steering Committee on December 18, 2013 for out-of-country travel for Orange County Sanitation District Board of Directors Chair, Troy Edgar to attend the International Water Summit in Abu Dhabi, U.A.E from January 20 - January 22, 2014. ADDITIONAL INFORMATION None. CEQA N/A BUDGET / DELEGATION OF AUTHORITY COMPLIANCE N/A ATTACHMENT The following attachment(s) maybe viewed on-line at the OCSD website (w ..ocsd.com) with the complete agenda package: • International Water Summit, Abu Dhabi Trip Report Page 1 of 1 Return to Aaenda Report Page 11 p ORANGE COUNTY SANITATION DISTRICT nm Memorandum DATE: February 26, 2014 TO: Steering Committee FROM: Troy Edgar, Chairman of the Board SUBJECT: International Water Summit, Abu Dhabi Trip Report The International Water Summit was a three-day conference for promoting water sustainability in and regions. Our trip was coordinated by Congressman Rohrabacher at the invitation of the Government of Abu Dhabi, extended to both the Orange County Water District(OCWD) and the Orange County Sanitation District (OCSD). Below is a summary of my activities and observations: OCWD Director Bilodeau and I attended the conference and participated in panel presentations on water recycling and other discussions regarding water reuse. I made a presentation at a panel discussion, "Understanding the Challenge of Improving Water Reuse and Performance". Members of the panel were from the United Arab Emirates, Japan, the Netherlands and the U.S. This discussion provided a global platform to highlight the Groundwater Replenishment System (GWRS) which is the largest indirect potable water reclamation plant in the world. I was able to share the policy challenges and opportunities which we faced in establishing this system and partnering with the OCWD. Abu Dhabi is faced with many wastewater and water challenges. There are two main water sources: desalination which is energy intensive, and groundwater which is subject to salt water intrusion. Another need that was evident was the need for nutrient rich irrigation water for their farm lands. These are difficult challenges when their treatment plants are located over 25 miles (41 Km)away from the general population. Abu Dhabi is also currently undertaking a major project involving installation of about 24 miles of gravity sewer tunnel which is being constructed by Abu Dhabi Sewerage Services Company. I was able to tour the project and meet with the CH2M Hill project manager. This project began in 2009 and is scheduled to be completed in 2015. Project costs are over$4 billion. While in attendance at the conference, I was able to meet with Dr. Sultan, Ministry of State. We discussed long term sustainability issues with water, the problems created by the power requirements for desalination projects and the fact that the power requirement causes oil consumption internally that could be sold externally. This then affects United Arab Emirates oil revenue that would otherwise provide the ability to build infrastructure. We were also able to discuss intergovernmental policy coordination and the setting of sewer and water rates. Page 1 of 2 Return to Mende Report Page 12 1 also met with United States Ambassador Richard Corbin who was very knowledgeable of the Abu Dhabi sustainability issues and greatly appreciated our support to participate in the conference and highlight U.S. policy and key projects. During the trip, I also met with Japanese Wastewater Experts to discuss their Fukuoka Japan Waste Treatment Process and challenges related to reclamation options (mountain to shore). GE Water and Power discussed their current subsidiary initiatives in renewable energy and the largest global Reclamation Plant in Kuwait (Non-Potable). Shell Upstream Services was also in attendance and discussed using reclaimed water in oil extraction/injection process. New York University requested OCSD to provide graduate level Research Projects, as well as invited OCSD to present at the University. OCSD and OCWD met with Abu Dhabi Sewerage Service Company to discuss wastewater and water alternatives. We agreed to send over additional OCSD, OCWD, and GWRS materials and will consider possibly setting up a phone meeting to discuss OCSD and OCWD geology studies and less�onMs� learned. y Troy Edgar, /Chairman Board of Directors Page 2 of 2 ORANGE COUNTY SANITATION DISTRICT Agenda Terminology Glossary AQMD Air Quality Management District ASCE American Society of Civil Engineers BOO Biochemical Oxygen Demand CARB California Air Resources Board CASA California Association of Sanitation Agencies CCTV Closed Circuit Television CEQA California Environmental Quality Act CRWQCB California Regional Water Quality Control Board CWA Clean Water Act CWEA California Water Environment Association EIR Environmental Impact Report EMT Executive Management Team EPA U.S. Environmental Protection Agency FOG Fats, Oils, and Grease FSSD Facilities Support Services Department gpd Gallons per day GWR System Groundwater Replenishment System (also called GWRS) LOS Level of Service MGD Million gallons per day NACWA National Association of Clean Water Agencies NPDES National Pollutant Discharge Elimination System NWRI National Water Research Institute O&M Operations and Maintenance OCCOG Orange County Council of Governments OCHCA Orange County Health Care Agency OCSD Orange County Sanitation District OCWD Orange County Water District OOBS Ocean Outfall Booster Station OSHA Occupational Safety and Health Administration POTW Publicly Owned Treatment Works ppm Parts per million RFP Request For Proposal RWQCB Regional Water Quality Control Board SARFPA Santa Ana River Flood Protection Agency SARI Santa Ana River Inceptor SARWQCB Santa Ana Regional Water Quality Control Board SAWPA Santa Ana Watershed Project Authority SCADA Supervisory Control and Data Acquisition system SCAP Southern California Alliance of Publicly Owned Treatment Works SCAQMD South Coast Air Quality Management District SOCWA South Orange County Wastewater Authority SSMP Sanitary Sewer Management Plan SSO Sanitary Sewer Overflow SWRCB State Water Resources Control Board TDS Total Dissolved Solids TMDL Total Maximum Daily Load TSS Total Suspended Solids WDR Waste Discharge Requirements WEF Water Environment Federation WERF Water Environment Research Foundation Activated-sludge process — A secondary biological wastewater treatment process where bacteria reproduce at a high rate with the introduction of excess air or oxygen, and consume dissolved nutrients in the wastewater. Biochemical Oxygen Demand (BOD)—The amount of oxygen used when organic matter undergoes decomposition by microorganisms. Testing for BOD is done to assess the amount of organic matter in water. Biosolids — Biosolids are nutrient rich organic and highly treated solid materials produced by the wastewater treatment process. This high-quality product can be recycled as a soil amendment on farm land or further processed as an earth-like product for commercial and home gardens to improve and maintain fertile soil and stimulate plant growth. Capital Improvement Program (CIP) — Projects for repair, rehabilitation, and replacement of assets. Also includes treatment improvements, additional capacity, and projects for the support facilities. Coliform bacteria—A group of bacteria found in the intestines of humans and other animals, but also occasionally found elsewhere used as indicators of sewage pollution. E. coli are the most common bacteria in wastewater. Collections system — In wastewater, it is the system of typically underground pipes that receive and convey sanitary wastewater or storm water. Certificate of Participation (COP) — A type of financing where an investor purchases a share of the lease revenues of a program rather than the bond being secured by those revenues. Contaminants of Potential Concern (CPC) — Pharmaceuticals, hormones, and other organic wastewater contaminants. Dilution to Threshold (DR) — the dilution at which the majority of the people detect the odor becomes the D(f for that air sample. Greenhouse gases — In the order of relative abundance water vapor, carbon dioxide, methane, nitrous oxide, and ozone gases that are considered the cause of global warming ("greenhouse effect'). Groundwater Replenishment (GWR) System — A joint water reclamation project that proactively responds to Southern California's current and future water needs. This joint project between the Orange County Water District and the Orange County Sanitation District provides 70 million gallons a day of drinking quality water to replenish the local groundwater supply. Levels of Service (LOS)—Goals to support environmental and public expectations for performance. NOMA— N-Nitrosodimethylamine is an N-nitrosoamine suspected cancer-causing agent. It has been found in the Groundwater Replenishment System process and is eliminated using hydrogen peroxide with extra ultra-violet treatment. National Biosolids Partnership (NBP) — An alliance of the National Association of Clean Water Agencies (NACWA) and Water Environment Federation (WEF), with advisory support from the U.S. Environmental Protection Agency (EPA). NBP is committed to developing and advancing environmentally sound and sustainable biosolids management practices that go beyond regulatory compliance and promote public participation in order to enhance the credibility of local agency biosolids programs and improved communications that lead to public acceptance. Plume—A visible or measurable concentration of discharge from a stationary source or fixed facility. Publicly-owned Treatment Works (POTW)— Municipal wastewater treatment plant. Santa Ana River Interceptor (SARI) Line — A regional brine line designed to convey 30 million gallons per day (MGD) of non-reclaimable wastewater from the upper Santa Ana River basin to the ocean for disposal, after treatment. Sanitary sewer — Separate sewer systems specifically for the carrying of domestic and industrial wastewater. Combined sewers carry both wastewater and urban run-off. South Coast Air Quality Management District (SCAQMD) — Regional regulatory agency that develops plans and regulations designed to achieve public health standards by reducing emissions from business and industry. Secondary treatment — Biological wastewater treatment, particularly the activated-sludge process, where bacteria and other microorganisms consume dissolved nutrients in wastewater. Sludge—Untreated solid material created by the treatment of wastewater. Total suspended solids (TSS)—The amount of solids floating and in suspension in wastewater. Trickling filter — A biological secondary treatment process in which bacteria and other microorganisms, growing as slime on the surface of rocks or plastic media, consume nutrients in wastewater as it trickles over them. Urban runoff — Water from city streets and domestic properties that carry pollutants into the storm drains, rivers, lakes, and oceans. Wastewater—Any water that enters the sanitary sewer. Watershed —A land area from which water drains to a particular water body. OCSD's service area is in the Santa Ana River Watershed.