HomeMy WebLinkAbout02-26-2014 Steering Committee Agenda Packet.pdf Orange County Sanitation District snnnnnoe DISTRICT Wednesday, February 26, 2014
Regular Meeting of the \ 5:30 P.M.
Steering Committee 1 Administration Building
Conference Rooms A R B
10844 Ellis Avenue
I Fountain Valley, CA 92708
J (714) 593-7130
1954-2014
AGENDA
DECLARATION OF QUORUM:
PUBLIC COMMENTS: If you wish to speak, please complete a Speaker's Form and give it to the
Clerk of the Board. Speakers are requested to limit comments to three minutes.
REPORTS: The Committee Chair and the General Manager may present verbal reports on
miscellaneous matters of general interest to the Directors. These reports are for information only and
require no action by the Directors.
CONSENT CALENDAR:
1. Approve Minutes of the January 26, 2014 Steering Committee Meeting.
ACTION ITEMS:
None.
INFORMATION ITEMS:
2. International Water Summit Trip Report
CLOSED SESSION:
During the course of conducting the business set forth on this agenda as a regular meeting of the
Board, the Chair may convene the Board in closed session to consider matters of pending real estate
negotiations, pending or potential litigation, or personnel matters, pursuant to Government Code
Sections 54956.8, 54956.9, 54957 or 54957.6, as noted.
Reports relating to (a) purchase and sale of real property; (b) matters of pending or potential litigation;
(c) employment actions or negotiations with employee representatives;or which are exempt from public
disclosure under the CalNomia Public Records Act, may be reviewed by the Board during a permitted
closed session and are not available for public inspection. At such time as the Board takes final action
on any of these subjects, the minutes will reflect all required disclosures of information.
02/26/14 Steering Committee Agenda Page 1 of 3
Convene in closed session.
(1) CONFER WITH LABOR NEGOTIATORS
(Government Code Section 54957.6)
Agency Designated Representatives: Steve Filarsky, James Ruth, James
Herberg, Robert Ghirelli, Jeff Reed, and Richard Spencer.
Employee Organizations: 4
• Orange County Employees Association (OCEA);
• International Union of Operating Engineers, Local 501;
• Supervisor Group; and
• Professional Group
(2) PUBLIC EMPLOYEE PERFORMANCE EVALUATION
(Government Code Section 54957(b)(1))
Number of Employees: 1
General Counsel
Reconvene in regular session.
Consideration of action, if any, on matters considered in closed session.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA
ITEMS, IF ANY:
ADJOURNMENT:
The next Steering Committee meeting is scheduled for Wednesday, March 26, 2014,
at 5:30 p.m.
02/26/14 Steering Committee Agenda Page 2 of 3
Accommodations for the Disabled: Meeting Rooms are wheelchair accessible. If you require any special disability
related accommodations, please contact the Orange County Sanitation District Clerk of the Board's office at
(714)593-7130 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability
and the type of accommodation requested.
Agenda Posting: In accordance with the requirements of California Government Code Section 54954.2,this agenda
has been posted outside the main gate of the Sanitation District's Administration Building located at 10844 Ellis
Avenue, Fountain Valley, California, not less than 72 hours prior to the meeting date and time above. All public
records relating to each agenda item, including any public records distributed less than 72 hours prior to the meeting
to all,or a majority of the Board of Directors,are available for public inspection in the office of the Clerk of the Board.
NOTICE TO DIRECTORS: To place items on the agenda for the Committee Meeting, items must be submitted to the
Clerk of the Board 14 days before the meeting.
Made E.Ayala
Clerk of the Board
(714)593-7130
mavala(alocsd.com
For any questions on the agenda,Committee members may contact staff at:
General Manager Jim Herberg (714)593-7110 iherberg(d)ocsd.com
Assistant General Manager Bob Ghirelli (714)593-7400 mhirelli(docsd.com
Director of Engineering Nick Kanetis (714)593-7310 nkanetisaocsd.com
Director of Facility Support Services Nick Arhontes (714)593-7210 narhontes0iocsd.com
Director of Finance and Lorenzo Tyner (714)593-7550 Itvneraocsd.com
Administrative Services
Director of Human Resources Jeff Reed (714)593-7144 ireedeocsd.com
Director of Operations&Maintenance Ed Torres 714 593-7080 etorresitbomd.com
02/26/14 Steering Committee Agenda Page 3 of 3
ITEM NO. 1
MINUTES
STEERING COMMITTEE MEETING
Orange County Sanitation District
The Steering Committee meeting convened on Wednesday, January 22, 2014, at
5:30 p.m. in the Administration Building of the Orange County Sanitation District.
A quorum was declared present, as follows:
COMMITTEE MEMBERS STAFF PRESENT
PRESENT: Jim Herberg, General Manager
Tom Beamish, Vice-Chair Bob Ghirelli, Assistant General
Brad Reese, Administration Committee Manager
Chair Nick Arhontes, Director of Facilities
John Nielsen, Operations Committee Support Services
Chair Nick Kanetis, Director of Engineering
Keith Curry, Member-At-Large Jeff Reed, Director of Human
Resources
Ed Torres, Director of Operations &
COMMITTEE MEMBERS ABSENT: Maintenance
Troy Edgar, Chair Lorenzo Tyner, Director of Finance &
John Withers, Member-At-Large Administrative Services
Maria Ayala, Clerk of the Board
Jim Colston
Norbert Gala
Rich Spencer
OTHERS PRESENT:
Brad Hogin, General Counsel
PUBLIC COMMENTS:
None.
COMMITTEE CHAIR REPORT:
Vice Chair Beamish did not provide a report.
Minutes of the Steering Committee
January 22,2014
Page 2 of 4
GENERAL MANAGER REPORT:
Mr. Herberg reported on the following:
- He and Chair Edgar's recent trip to Washington DC to meet with Orange
County representatives over the possibility of future funding for various District
projects and initatives;
- Attendance at the State CASA Conference in Palm Desert. Jeff Reed, Director
of Human Resources, gave a presentation at the conference on the Sanitation
District's succession planning and, training and leadership programs;
- A representative from Congressman Allan Lowenthal's office recently visited
the District and toured OCSD as well as OCWD;
- OCSD received the Large Plant Safety Award from the California Water
Environment Association;
- Update on labor negotiation timelines;
- District had the budget kickoff this week, and this will lead to budget items
being presented at future meetings leading up to budget adoption in the next
few months;
- Provided an update to the General Manager's Mid-Year Work Plan, specifically
on the SAWPA Arbitration and Sewer Transfers in Tustin;
- Chair Edgar's memo to the Steering Committee, being distributed tonight, on
the SAWPA reimbursement for OCSD's remedial plan costs;
- In December, the District sold excess air pollution emission credits in the
amount of $345,000. In 2008 the Board authorized the General Manager to
sell these credits, and since then the District has generated over $4 million in
revenue. AQMD has now issued a moratorium on sales of these credits.
CONSENT CALENDAR:
1. MOVED, SECONDED, AND DULY CARRIED: Approve Minutes of the
December 18, 2013 Steering Committee Meeting.
AYES: Beamish, Reese, Nielsen, and Curry
NOES: None
ABSTENTIONS: None
ABSENT: Edgar and Withers
Minutes of the Steering Committee
January 22,2014
Page 3 of 4
INFORMATION ITEMS:
2. SAWPA Remedial Plan Update
Mark Kawamoto, Engineer, provided a report SAWPA Remedial Plan that
included updates on: final compliance, pretreatment program, SAWPA
planned audits for its member and contract agencies' pretreatment
programs, unresolved tasks, etc.
Staff responded to questions from the Committee.
CLOSED SESSION
CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE
SECTIONS: 54956.9(d)(1) and 54957(b)(1).
The Committee convened in closed session at 5:45 p.m. to discuss two items.
Confidential Minutes of the closed Session have been prepared in accordance
with the above Government Code Sections and are maintained by the Clerk of the
Board in the Official Book of Confidential Minutes of Board and Committee Closed
Meetings.
RECONVENE IN REGULAR SESSION: The Committee reconvened in regular
session at 6:12 p.m.
CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN
CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA
ITEMS, IF ANY:
None.
Minutes of the Steering Committee
January 22,2014
Page 4 of 4
ADJOURNMENT:
The Vice Chair declared the meeting adjourned at 6:12 p.m.
Submitted by:
Maria E. Ayala
Clerk of the Board
STEERING COMMITTEE Neeting Dare TOBA.Of Dir.
021
26114 02/26/14
AGENDA REPORT Item Number Item Number
z
Orange County Sanitation District
FROM: Troy Edgar, Chairman
SUBJECT: INTERNATIONAL WATER SUMMIT TRIP REPORT
GENERAL MANAGER'S RECOMMENDATION
Information Only.
SUMMARY
The International Water Summit was a three-day conference for promoting water sustainability
in and regions. Our trip was coordinated by Congressman Rohrabacher at the invitation of the
Government of Abu Dhabi extended to both the Orange County Water District (OCWD) and the
Orange County Sanitation District (OCSD). Included in the trip report is a summary of my
activities and observations.
PRIOR COMMITTEE/BOARD ACTIONS
Approval by the Steering Committee on December 18, 2013 for out-of-country travel for
Orange County Sanitation District Board of Directors Chair, Troy Edgar to attend the
International Water Summit in Abu Dhabi, U.A.E from January 20 - January 22, 2014.
ADDITIONAL INFORMATION
None.
CEQA
N/A
BUDGET / DELEGATION OF AUTHORITY COMPLIANCE
N/A
ATTACHMENT
The following attachment(s) maybe viewed on-line at the OCSD website (w ..ocsd.com) with the
complete agenda package:
• International Water Summit, Abu Dhabi Trip Report
Page 1 of 1
Return to Aaenda Report
Page 11
p ORANGE COUNTY SANITATION DISTRICT
nm
Memorandum
DATE: February 26, 2014
TO: Steering Committee
FROM: Troy Edgar, Chairman of the Board
SUBJECT: International Water Summit, Abu Dhabi Trip Report
The International Water Summit was a three-day conference for promoting water sustainability
in and regions. Our trip was coordinated by Congressman Rohrabacher at the invitation of the
Government of Abu Dhabi, extended to both the Orange County Water District(OCWD) and the
Orange County Sanitation District (OCSD). Below is a summary of my activities and
observations:
OCWD Director Bilodeau and I attended the conference and participated in panel presentations
on water recycling and other discussions regarding water reuse.
I made a presentation at a panel discussion, "Understanding the Challenge of Improving Water
Reuse and Performance". Members of the panel were from the United Arab Emirates, Japan,
the Netherlands and the U.S. This discussion provided a global platform to highlight the
Groundwater Replenishment System (GWRS) which is the largest indirect potable water
reclamation plant in the world. I was able to share the policy challenges and opportunities which
we faced in establishing this system and partnering with the OCWD.
Abu Dhabi is faced with many wastewater and water challenges. There are two main water
sources: desalination which is energy intensive, and groundwater which is subject to salt water
intrusion. Another need that was evident was the need for nutrient rich irrigation water for their
farm lands. These are difficult challenges when their treatment plants are located over 25 miles
(41 Km)away from the general population.
Abu Dhabi is also currently undertaking a major project involving installation of about 24 miles of
gravity sewer tunnel which is being constructed by Abu Dhabi Sewerage Services Company. I
was able to tour the project and meet with the CH2M Hill project manager. This project began in
2009 and is scheduled to be completed in 2015. Project costs are over$4 billion.
While in attendance at the conference, I was able to meet with Dr. Sultan, Ministry of State.
We discussed long term sustainability issues with water, the problems created by the power
requirements for desalination projects and the fact that the power requirement causes oil
consumption internally that could be sold externally. This then affects United Arab Emirates oil
revenue that would otherwise provide the ability to build infrastructure. We were also able to
discuss intergovernmental policy coordination and the setting of sewer and water rates.
Page 1 of 2
Return to Mende Report
Page 12
1 also met with United States Ambassador Richard Corbin who was very knowledgeable of
the Abu Dhabi sustainability issues and greatly appreciated our support to participate in the
conference and highlight U.S. policy and key projects.
During the trip, I also met with Japanese Wastewater Experts to discuss their Fukuoka Japan
Waste Treatment Process and challenges related to reclamation options (mountain to shore).
GE Water and Power discussed their current subsidiary initiatives in renewable energy and the
largest global Reclamation Plant in Kuwait (Non-Potable).
Shell Upstream Services was also in attendance and discussed using reclaimed water in oil
extraction/injection process.
New York University requested OCSD to provide graduate level Research Projects, as well as
invited OCSD to present at the University.
OCSD and OCWD met with Abu Dhabi Sewerage Service Company to discuss wastewater and
water alternatives. We agreed to send over additional OCSD, OCWD, and GWRS materials and
will consider possibly setting up a phone meeting to discuss OCSD and OCWD geology studies
and less�onMs� learned.
y
Troy Edgar, /Chairman
Board of Directors
Page 2 of 2
ORANGE COUNTY SANITATION DISTRICT
Agenda
Terminology Glossary
AQMD Air Quality Management District
ASCE American Society of Civil Engineers
BOO Biochemical Oxygen Demand
CARB California Air Resources Board
CASA California Association of Sanitation Agencies
CCTV Closed Circuit Television
CEQA California Environmental Quality Act
CRWQCB California Regional Water Quality Control Board
CWA Clean Water Act
CWEA California Water Environment Association
EIR Environmental Impact Report
EMT Executive Management Team
EPA U.S. Environmental Protection Agency
FOG Fats, Oils, and Grease
FSSD Facilities Support Services Department
gpd Gallons per day
GWR System Groundwater Replenishment System (also called GWRS)
LOS Level of Service
MGD Million gallons per day
NACWA National Association of Clean Water Agencies
NPDES National Pollutant Discharge Elimination System
NWRI National Water Research Institute
O&M Operations and Maintenance
OCCOG Orange County Council of Governments
OCHCA Orange County Health Care Agency
OCSD Orange County Sanitation District
OCWD Orange County Water District
OOBS Ocean Outfall Booster Station
OSHA Occupational Safety and Health Administration
POTW Publicly Owned Treatment Works
ppm Parts per million
RFP Request For Proposal
RWQCB Regional Water Quality Control Board
SARFPA Santa Ana River Flood Protection Agency
SARI Santa Ana River Inceptor
SARWQCB Santa Ana Regional Water Quality Control Board
SAWPA Santa Ana Watershed Project Authority
SCADA Supervisory Control and Data Acquisition system
SCAP Southern California Alliance of Publicly Owned Treatment Works
SCAQMD South Coast Air Quality Management District
SOCWA South Orange County Wastewater Authority
SSMP Sanitary Sewer Management Plan
SSO Sanitary Sewer Overflow
SWRCB State Water Resources Control Board
TDS Total Dissolved Solids
TMDL Total Maximum Daily Load
TSS Total Suspended Solids
WDR Waste Discharge Requirements
WEF Water Environment Federation
WERF Water Environment Research Foundation
Activated-sludge process — A secondary biological wastewater treatment process where bacteria
reproduce at a high rate with the introduction of excess air or oxygen, and consume dissolved
nutrients in the wastewater.
Biochemical Oxygen Demand (BOD)—The amount of oxygen used when organic matter undergoes
decomposition by microorganisms. Testing for BOD is done to assess the amount of organic matter in
water.
Biosolids — Biosolids are nutrient rich organic and highly treated solid materials produced by the
wastewater treatment process. This high-quality product can be recycled as a soil amendment on
farm land or further processed as an earth-like product for commercial and home gardens to improve
and maintain fertile soil and stimulate plant growth.
Capital Improvement Program (CIP) — Projects for repair, rehabilitation, and replacement of assets.
Also includes treatment improvements, additional capacity, and projects for the support facilities.
Coliform bacteria—A group of bacteria found in the intestines of humans and other animals, but also
occasionally found elsewhere used as indicators of sewage pollution. E. coli are the most common
bacteria in wastewater.
Collections system — In wastewater, it is the system of typically underground pipes that receive and
convey sanitary wastewater or storm water.
Certificate of Participation (COP) — A type of financing where an investor purchases a share of the
lease revenues of a program rather than the bond being secured by those revenues.
Contaminants of Potential Concern (CPC) — Pharmaceuticals, hormones, and other organic
wastewater contaminants.
Dilution to Threshold (DR) — the dilution at which the majority of the people detect the odor
becomes the D(f for that air sample.
Greenhouse gases — In the order of relative abundance water vapor, carbon dioxide, methane,
nitrous oxide, and ozone gases that are considered the cause of global warming ("greenhouse
effect').
Groundwater Replenishment (GWR) System — A joint water reclamation project that proactively
responds to Southern California's current and future water needs. This joint project between the
Orange County Water District and the Orange County Sanitation District provides 70 million gallons a
day of drinking quality water to replenish the local groundwater supply.
Levels of Service (LOS)—Goals to support environmental and public expectations for performance.
NOMA— N-Nitrosodimethylamine is an N-nitrosoamine suspected cancer-causing agent. It has been
found in the Groundwater Replenishment System process and is eliminated using hydrogen peroxide
with extra ultra-violet treatment.
National Biosolids Partnership (NBP) — An alliance of the National Association of Clean Water
Agencies (NACWA) and Water Environment Federation (WEF), with advisory support from the U.S.
Environmental Protection Agency (EPA). NBP is committed to developing and advancing
environmentally sound and sustainable biosolids management practices that go beyond regulatory
compliance and promote public participation in order to enhance the credibility of local agency
biosolids programs and improved communications that lead to public acceptance.
Plume—A visible or measurable concentration of discharge from a stationary source or fixed facility.
Publicly-owned Treatment Works (POTW)— Municipal wastewater treatment plant.
Santa Ana River Interceptor (SARI) Line — A regional brine line designed to convey 30 million
gallons per day (MGD) of non-reclaimable wastewater from the upper Santa Ana River basin to the
ocean for disposal, after treatment.
Sanitary sewer — Separate sewer systems specifically for the carrying of domestic and industrial
wastewater. Combined sewers carry both wastewater and urban run-off.
South Coast Air Quality Management District (SCAQMD) — Regional regulatory agency that
develops plans and regulations designed to achieve public health standards by reducing emissions
from business and industry.
Secondary treatment — Biological wastewater treatment, particularly the activated-sludge process,
where bacteria and other microorganisms consume dissolved nutrients in wastewater.
Sludge—Untreated solid material created by the treatment of wastewater.
Total suspended solids (TSS)—The amount of solids floating and in suspension in wastewater.
Trickling filter — A biological secondary treatment process in which bacteria and other
microorganisms, growing as slime on the surface of rocks or plastic media, consume nutrients in
wastewater as it trickles over them.
Urban runoff — Water from city streets and domestic properties that carry pollutants into the storm
drains, rivers, lakes, and oceans.
Wastewater—Any water that enters the sanitary sewer.
Watershed —A land area from which water drains to a particular water body. OCSD's service area is
in the Santa Ana River Watershed.