HomeMy WebLinkAbout02-01-2017 Operations Committee Agenda Packet Orange County Sanitation District Wednesday, February 1, 2017
Regular Meeting of the _ 5:00 P.M.
OPERATIONS COMMITTEE _ Administration Building
Board Room
10844 Ellis Avenue
Fountain Valley, CA 92708
(714) 593-7433
AGENDA
CALL TO ORDER
PLEDGE OF ALLEGIANCE
DECLARATION OF QUORUM: Clerk of the Board
PUBLIC COMMENTS: If you wish to address the Committee on any item,please complete a Speaker's
Form (located at the table outside of the Board Room) and submit it to the Clerk of the Board or notify the
Clerk of the Board the item numberon which you want to speak. Speakers will be recognized by the Chairman
and are requested to limit comments to three minutes.
REPORTS: The Committee Chair and the General Manager may present verbal reports on miscellaneous
matters of general interest to the Committee Members. These reports are for information only and require no
action by the Committee.
CONSENT CALENDAR: The Consent Calendar Items are considered routine and will be enacted, by
the Committee, after one motion, without discussion. Any items withdrawn from the Consent Calendar for
separate discussion will be considered in the regular order of business.
1. APPROVAL OF MINUTES (Clerk of the Board)
RECOMMENDATION: Approve Minutes of the December 7, 2016 Operations
Committee Meeting.
2. QUARTERLY ODOR COMPLAINT REPORT (Ed Torres)
RECOMMENDATION: Receive and file the Fiscal Year 2016117 Second Quarter
Odor Complaint Summary.
02/01/2017 Operations Committee Agenda Page 1 of 3
3. AGREEMENT WITH THE CALIFORNIA ALLIANCE FOR SEWER SYSTEM
EXCELLENCE MEMBER AGENCIES FOR COST-SHARING REIMBURSEMENT
(Ed Torres)
RECOMMENDATION: Recommend to the Board of Directors to: Adopt Resolution
No. OCSD 17-XX entitled, "A Resolution of the Board of Directors of the Orange
County Sanitation District authorizing the General Manager to enter into an
agreement with the California Alliance for Sewer System Excellence Member
Agencies for cost-sharing reimbursement for approved agency-administered
projects."
4. SLUDGE DEWATERING AND ODOR CONTROL AT PLANT NO. 1, PROJECT NO.
P1-101 (Rob Thompson)
RECOMMENDATION: Recommend to the Board of Directors to: Approve a
contingency increase of $714,000 (10%) to the Professional Consultant Services
Agreement with HDR Engineering, Inc. to provide construction support services for
Sludge Dewatering and Odor Control at Plant No. 1, Project No. P1-101, for a total
contingency amount of$1,285,200 (18%).
NON-CONSENT CALENDAR:
5. SAFETY IMPROVEMENT PROGRAM, PROJECT NO. J-126 (Rob Thompson)
RECOMMENDATION: Recommend to the Board of Directors to:
A. Approve a budget increase of$1,500,000 for Safety Improvements Program,
Project No. J-126, for a total budget amount of $11,202,000; and
B. Approve Amendment No. 1 to the Professional Design Services Agreement
with Arcadis, US, Inc., for Safety Improvement Program, Project No. J-126,
for an additional amount of $1,500,000 for a total budget amount of
$3,040,000.
6. INTERIM FOOD WASTE RECEIVING FACILITY, PROJECT NO. P2.124
(Rob Thompson)
RECOMMENDATION: Recommend to the Board of Directors to: Establish a project
for Interim Food Waste Receiving Facility, Project No. P2-124, with a budget of
$5,400,000.
OD01/2017 Operations Committee Agenda Page 2 of 3
INFORMATION ITEMS:
7. ORANGE COUNTY SANITATION DISTRICT RECENT STORM UPDATE
(Ed Torres)
8. ORANGE COUNTY SANITATION DISTRICT ENVIRONMENTAL SERVICES
RESOURCE PROTECTION (Jim Colston)
DEPARTMENT HEAD REPORTS:
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS,
IF ANY:
ADJOURNMENT:
The next Operations Committee meeting is scheduled for Wednesday, March 1, 2017 at
5:00 p.m.
Accommodations for the Disabled: Meeting Rooms are wheelchair accessible. If you require any special disability
related accommodations, please contact the Orange County Sanitation District Clerk of the Board's office at
(714) 593-7433 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability
and the type of accommodation requested.
Agenda Posting: In accordance with the requirements of California Government Code Section 54954.2, this agenda
has been posted outside the main gate of the Sanitation District's Administration Building located at 10844 Ellis Avenue,
Fountain Valley,California,not less than 72 hours prior to the meeting date and time above. All public records relating
to each agenda item,including any public records distributed less than 72 hours prior to the meeting to all,or a majority
of the Board of Directors,are available for public inspection in the office of the Clerk of the Board.
Aaenda Description: The agenda provides a bdef general description of each item of business to be considered or
discussed. The recommended action does not indicate what action will be taken. The Board of Directors may take
any action which is deemed appropriate.
NOTICE TO DIRECTORS: To place items on the agenda for the Committee Meeting,items must be submitted to the
Clerk of the Board 14 days before the meeting.
Kelly A. Lore
Clerk of the Board
(714)593-7433
klors4ocsd.com
For any questions on the agenda,Committee members may contact staff at:
General Manager Jim Herberg (714)593-7300 iherbem(diocsd.com
Assistant General Manager Bob Ghirelli (714)593-7400 mhirelli(rdocsd.com
Director of Engineering Rob Thompson (714)593-7310 rthompson(aomd.com
Director of Environmental Services Jim Colston (714)593-7450 icolston(alomd.com
Director of O enations&Maintenance Ed Torres 714 593-7080 etorres ocsd.com
02/01/2017 Operations Committee Agenda Page 3 of 3
ITEM NO. 1
MINUTES OF THE
OPERATIONS COMMITTEE
Orange County Sanitation District
Wednesday, December 7, 2016, 5:00 p.m.
A regular meeting of the Operations Committee was called to order by Committee
Vice-Chair Shawver on Wednesday, December 7, 2016 at 5:02 p.m. in the Administration
Building.
Director Yarc led the Flag Salute.
A quorum was declared present, as follows:
COMMITTEE MEMBERS PRESENT: STAFF PRESENT:
David Shawver, Vice-Chair Jim Herberg, General Manager
Ellery Deaton Bob Ghirelli, Assistant General Manager
Steve Jones Celia Chandler, Director of Human Resources
Richard Murphy Jim Colston, Director of Environmental Services
Steve Nagel Rob Thompson, Director of Engineering
Fred Smith Ed Torres, Director of Operations and Maintenance
Tim Shaw (Alternate) Lorenzo Tyner, Director of Finance &
Michelle Steel Administrative Services
Mariellen Yarc Tina Knapp, Deputy Clerk of the Board
Greg Seboum, Board Vice-Chair Marc Brown
John Nielsen, Board Chair Jennifer Cabral
Mike Dorman
COMMITTEE MEMBERS ABSENT: Mark Esquer
John Withers, Chair Dean Fisher
Robert Kiley Alfredo Garcia
Chad Wanke Mark Manzo
Kathy Millea
Jeff Mohr
Ryan Valentino
OTHERS PRESENT:
Brad Hogin, General Counsel
Bob Ooten, Alternate Director CMSD
PUBLIC COMMENTS:
None.
REPORT OF COMMITTEE CHAIR:
Committee Vice-Chair Shawver did not provide a report.
12/07/2016 Opeations Committee Minutes Page 1 of 8
REPORT OF GENERAL MANAGER:
General Manager Jim Herberg reported that a tentative ruling was reached in the court
case pertaining to Measure E in which Kern County is the defendant. This case involves
the land application of biosolids and preliminarily found in favor of the plaintiffs, which
includes Orange County Sanitation District, and finds that Class A biosolids can be
composted in Kern County. This is good news as it will allow for the availability of more
places for the application of biosolids. Additional information will be provided at the
December Board of Directors meeting.
CONSENT CALENDAR:
1. APPROVAL OF MINUTES (Clerk of the Board)
MOVED. SECONDED. and DULY CARRIED TO: Approve Minutes of the
November 2, 2016 Operations Committee Meeting.
AYES: Deaton, Jones, Murphy, Nagel, Nielsen, Sebourn,
Shaw (Alternate), Shawver, F. Smith, and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Kiley, Steel, Wanke, and Withers
Item No. 2 was pulled for separate consideration. Vice-Chair Seboum recused himself
and left the room during the discussion and vote on Item No. 2.
2. POWER PRODUCTION CONSULTING SERVICES, SPECIFICATION NO.
CS-2016-777BD (Ed Torres)
MOVED. SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Professional Consultant Services Agreement with AECOM for
Power Production Consulting Services, Specification No. CS 2016-777BD,
for an amount not to exceed $191,691; and
B. Approve a contingency of$19,169 (10%).
AYES: Deaton, Jones, Murphy, Nagel, Nielsen, Shaw (Alternate),
Shawver, F. Smith, and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Kiley, Seboum (Rcused), Steel, Wanke, and Withers
12/07/2016 Operations Committee Minutes Page 2 of 8
3. CBS ARCSAFE REMOTE CIRCUIT BREAKER RACKING UNIT (Ed Torres)
MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a sole source purchase with CBS Aresafe Inc. for the purchase of
four CBS Aresafe remote circuit breaker racking units (two per plant), for a
total amount not to exceed $139,920 delivered, plus tax; and
B. Approve a contingency of$6,996 (5%).
AYES: Deaton, Jones, Murphy, Nagel, Nielsen, Sebourn,
Shaw (Alternate), Shawver, F. Smith, and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Kiley, Steel, Wanke, and Withers
4. COOPERATIVE PROCUREMENT WITH STATE OF CALIFORNIA UNDER
WSCA-NASPO FOR FUEL CARD PROGRAM (Ed Torres)
MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Authorize the use of the State of California Department of General Services
(DGS) Participating Addendum No. 7-16-99-27 with U.S. Bank National
Association dba Voyager Fleet Systems under the State of Washington
WSCA-NASPO Commercial Card Solutions Contract Number 00612-
Category 2 for the period beginning February 1, 2017 through
December 31, 2018 for a total not to exceed $250,000, with four one-year
renewal options.
B. Approve a $50,000 (20%) Contingency per year.
AYES: Deaton, Jones, Murphy, Nagel, Nielsen, Sebourn,
Shaw (Alternate), Shawver, F. Smith, and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Kiley, Steel, Wanke, and Withers
5. DOIG DRIVE BUILDING IMPROVEMENTS, PROJECT NO. 3-65 (Rob
Thompson)
MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to: Establish a project for Doig Drive Building Improvements, Project No.
3-65, with a budget of$2,436,000.
12/07/2016 Operations Committee Minutes Page 3 of 8
AYES: Deaton, Jones, Murphy, Nagel, Nielsen, Sebourn,
Shaw (Alternate), Shawver, F. Smith, and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Kiley, Steel, Wanks, and Withers
6. RETURN ACTIVATED SLUDGE PIPING REPLACEMENT AT ACTIVATED
SLUDGE PLANT 1, PROJECT NO. P1-129 (Rob Thompson)
MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to: Establish a project for Return Activated Sludge Piping Replacement
at Activated Sludge Plant 1, Project No. P1-129, with a budget of$3,300,000.
AYES: Deaton, Jones, Murphy, Nagel, Nielsen, Sebourn,
Shaw (Alternate), Shawver, F. Smith, and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Kiley, Steel, Wanke, and Withers
NON-CONSENT CALENDAR:
7. UPDATE PRE-APPROVAL LIST FOR FREQUENTLY PROCURED SOLE
SOURCE MATERIALS AND SERVICES (Ed Torres)
Director of Operations& Maintenance Ed Torres provided an overview of this item
and responded to a question indicating that any new vendors identified as
providing a part/service on the list would eliminate that part/item as a sole source
and it would then go through the usual procurement process.
MOVED. SECONDED, and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Update authorization and set administrative controls for sole source
procurement required to maintain, service, or replace equipment currently
in operation at Orange County Sanitation District facilities where the parts
and/or service can only be provided by the Original Equipment
Manufacturer (OEM) or their designated representative, for purchases
under$100,000, per purchase; and
B. Authorize the General Manager to ratify additions or deletions to the OEM
list on the General Manager's quarterly approved purchases agenda report.
The following equipment, parts, and services from the listed OEMs are pre-
approved as sole source items. The information below includes a general
category for the part/service, not the specific, existing sole source
part/service.
12/07/2016 Operations Committee Minutes Page 4 of 8
• AANDERAA DATA INSTRUMENTS— Current meters
• ABB —Variable frequency drives, process controls
• ACME — Plant water strainers
• AGILENT TECHNOLOGIES— Liquid Chromatography Mass Spectrometer
• ALFA-LAVAL— Heat exchangers for digesters, centrifuges
• ALLEN BRADLEY— Process controls
• AMERON — Manhole Toppers
• AM-LINER® PVC— Sewer lining
• ARIZONA INSTRUMENT— Odor sensing equipment
• ASHBROOK (BELLMER /WINKLER)— Sludge belt filter presses
• BASLER— Electrical protective relays and regulators
• BEC— Building Electronics control system
• BENTLEY NEVADA— Gas compressor, Cen-Gen vibration monitoring
• BIO-MERIEUX— Bacterial identification system
• BOERGER— Process Pumps
• CHESTERTON — Mechanical seals for process equipment
• CSI/EMERSON — MSP vibrations
• DEZURIK WATER CONTROLS — Process valves
• EATON —Variable frequency drives for process pumps
• EMERSONIROSEMOUNT— Process equipment
• FOXBORO — Process equipment
• GOULD/ITT/YEOMANS — Process pumps
• HACH/AMERICAN SIGMA— Liquid samplers
• IPT— Limitorqueservices
• HIDROSTAL— Process pump motors
• LECO — GC Time of Flight mass spectrometer
• LIMITORQUE— Process valves
• MARLOW— Process pumps
• Modicon — PLC parts & service
• MOTOROLA, INC — Radios
• MOYNO — Process pumps
• MSA— Safety gas detection systems
• MUFFIN MONSTER—Sludge grinders
• PARKSON —Washer compactor
• PERKIN ELMER— ICP Mass Spectrometer
• PUTZMEISTER—Sludgetransferpumps
• ROBICON —Variable frequency drives for pumps
• ROTORK—Valve actuators
• SANCON 100 EPDXY/URETHANE — Coating system
• SCHWING — Sludge transfer pumps
• SEABIRD— Ocean Monitoring instrumentation
• SEEPEX— Process pumps
• SIEMENS—Variable frequency drives, process controls
• SIEMENS DEMAG DELAVAL TURBOMACHINERY, INC. (SDDTI)—
Aeration blowers service
12/07/2016 Operations Committee Minutes Page 5 of 8
• SKALAR— BOD robotics
• SPARLING INSTRUMENTS — Process flowmeters
• TELEDYNE — RD instrumentation
• THERMO ELECTRON — ICP Atomic Emission Spectrometer and GC Mass
spectrometer
• TITUS — Composite Manhole Covers
• VAREC— Process safety equipment
• VAUGHAN — Process Pumps
• WATERS CORPORATION — Liquid chromatograph mass spectrometer
• WESTFALIA— Centrifuge parts
• WEMCO— Process pumps
• XYLEM — Process pumps and ancillary parts
The following additional proprietary service providers are pre-approved:
• ARC WIRELESS — Paging services
• AUTODESK—AutoCADdrawingprogram
• CALIFORNIA RECREATION COMPANY—Vessel Nerissa slip fees
• CORNERSTONE— On Demand Talent Management System
• EMPLOYEE BENEFITS SPECIALIST, INC — Benefits Enrollment System
• ENFOTECH — Pre-treatment Software
• ESRI —GIS software
• FIRST AMERICAN REAL ESTATE— Online Geographic-Realquest Report
• GUIDANCE SOFTWARE, INC— E-Discovery Software
• GOLDEN BELL— Insect Control
• IBM MAXIMO— Enterprise Asset Management Software
• INNOVYZE, INC— Hydraulic Monitoring and CCTV Data
• L - 3 COMMUNICATIONS HOLDINGS, INC— Internet and Telecom
Provider
• LABWARE — Laboratory Information Management System
• MICROSOFT CORPORATION — Premier Support
• MOTOROLA, INC — Radios
• NEOGOV— Online Job Application System
• ORACLE — Oracle Database
• ORACLE / JD EDWARDS — Enterprise One Materials, Equipment &
Services
• PLANETBIDS, INC—Online vendor and bid Management
• RAND MCNALLY—Thomas Bros. Maps
• RBMWARE— Software and 2310 vibration analyzers
• STANDARD AUTOMATION dba WONDERWARE WEST— Historian for
SCADA system
• VISION INTERNET SOLUTIONS, INC — Internet Website
• WORKFORCE —Time Entry
AYES: Deaton, Jones, Murphy, Nagel, Nielsen, Sebourn,
Shaw (Alternate), Shawver, F. Smith, and Yarc
12/07/2016 Operations Committee Minutes Page 6 of 8
NOES: None
ABSTENTIONS: None
ABSENT: Kiley, Steel, Wanks, and Withers
8. PROJECT MANAGEMENT INFORMATION SYSTEM, PROJECT NO. J-128
(Rob Thompson)
Director of Engineering Rob Thompson introduced Dean Fisher, Engineering
Manager, who provided an informative PowerPoint presentation that offered an
overview of what is needed for the proper management of the documents and
correspondence generated by Engineering projects, an overview of the problems
presented by the current software application no longer being supported by the
District's vendor, and opportunities for web-based Project Management solutions.
Mr. Fisher responded to questions from the Committee regarding a number of
topics including the current process, tracking of modifications (version control),
number of licenses to be purchased, and whether or not there is value/cost savings
in using the same system as a peer agency, like the Orange County Water District.
Director Steel arrived at 5:17 p.m.
MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to: Establish a project for Project Management Information System,
Project No. J-128, with a budget of$4,000,000.
AYES: Deaton, Jones, Murphy, Nagel, Nielsen, Sebourn,
Shaw (Alternate), Shawver, F. Smith, Steel, and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Kiley, Wanks, and Withers
9. OVERHAUL OF CENTRAL GENERATION ENGINES AT PLANT NOS. 1 AND 2,
SPECIFICATION NO. S-2016-764BD (Ed Torres)
Director of Operations& Maintenance Ed Torres provided an overview of this item
and responded to questions from the Committee regarding how many years the
number of running hours equates to and the benefits of the engines to the
operation of the Sanitation District.
MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Service Contract to NRG Energy Services, LLC for the overhaul
of Central Generation Engines, Specification No. S-2016-76413D, for the
period of February 1, 2017 through January 31, 2018, for total amount not
to exceed $2,633,119 with four (4) one-year renewal options and;
12/07/2016 Operations Committee Minutes Pagel of 8
B. Approve an annual contingency of$ 526,624 (20%)
AYES: Deaton, Jones, Murphy, Nagel, Nielsen, Sebourn,
Shaw (Alternate), Shawver, F. Smith, Steel, and Yarc
NOES: None
ABSTENTIONS: None
ABSENT: Kiley, Wanks, and Withers
INFORMATION ITEMS:
10. ORANGE COUNTY SANITATION DISTRICT FINANCIAL UPDATE
(Lorenzo Tyner)
Director of Finance & Administrative Services Lorenzo Tyner presented an
informative PowerPoint presentation that provided a summary of the District's
financial operations and the Comprehensive Annual Financial Report(CAFR). Mr.
Tyner responded to questions from the Committee regarding debt payments and
indicated that staff would provide debt payment projections for the next four to five
years to the Board of Directors.
DEPARTMENT HEAD REPORTS:
General Manager Jim Herberg reviewed meeting dates for December 2016 and January
2017. Director of Engineering Rob Thompson thanked Chair Nielsen for his service and
Chair Nielsen thanked everyone for the opportunity to work with them and their
commitment to the Sanitation District. Chair Nielsen commended staff for all the
phenomenal work they do and wished everyone a happy holiday season.
Board Vice-Chair Seboum requested individuals contact him regarding desired
Committee appointments or changes as these appointments will be forthcoming.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS,
IF ANY:
None.
ADJOURNMENT
Committee Vice-Chair Shawver declared the meeting adjourned at 5:38 p.m. to the next
scheduled meeting of Wednesday, February 1, 2017 at 5:00 p.m.
Submitted by,
Tina Knapp
Deputy Clerk of the Board
12/07/2016 Operations Committee Minutes Page 8 of 8
OPERATIONS COMMITTEE Meeting Date To ad.ofDir.
0201f17 —
AGENDA REPORT Item Number Item Number
z -
Orange County Sanitation District
FROM: James D. Herberg, General Manager
Originator: Ed Torres, Director of Operations and Maintenance
SUBJECT: QUARTERLY ODOR COMPLAINT REPORT
GENERAL MANAGER'S RECOMMENDATION
Receive and file the Fiscal Year 2016/17 Second Quarter Odor Complaint Summary.
BACKGROUND
During the second quarter of FY 2016/17 Plant No. 1 had four odor complaints,
Plant No. 2 had no odor complaints, and the collections system had 15 odor complaints
attributable to the Orange County Sanitation District. A brief summary of the odor
complaints with a table tracking the history is included as an attachment.
RELEVANT STANDARDS
• Zero odor incidents/events under normal operating conditions for Plants 1 and 2
• Operate and maintain facilities to minimize impacts on surrounding communities,
including odor, noise, and lighting
• 12 or fewer odor complaints per year under normal operating conditions in the
collections system
ATTACHMENT
The following attachment is included in hard copy and may also be viewed on-line at the OCSD website
(wwwocsd.com) with the complete agenda package:
• Fiscal Year 2016/17 Second Quarter Odor Complaint Summary
Page 1 of 1
Orange County Sanitation District
Odor Complaint Report
Fiscal Year 2016/17 — 2nd Quarter
1. Plant No. 1 Treatment Facility Odor Complaint Summary
During the 2nd quarter, Plant No. 1 received four attributable odor complaints. Two complaints were
from the headworks, one of which occurred during the collection of screening material for offsite
disposal. The other complaints are believed to be associated with line cleaning during the digester
rehabilitation project and foul air escaping from the dewatering process. After each complaint, staff
made necessary adjustments and preventive measures to minimize the odor sources.
2. Plant No. 2 Treatment Facility Odor Complaint Summary
Plant No. 2 received no attributable odor complaints during the 2nd quarter.
3. Collection Facilities Odor Complaints—2—d Quarter FY 2016/17
15 attributable odor complaints were received from the collection system during the 2nd quarter. Three
complaints occurred at OCSD construction sites. The majority of remaining complaints were due to
sewer ventilation that likely require certain manholes to be sealed. The root cause is still under
investigation.
In-depth investigations are on-going into odor problems reported by residents in Brea and Yorba
Linda. These efforts involved coordination and assistance of City officials and OCSD's Source
Control and Collections Division to resolve complex causes.
Staff received appreciation from one resident in Fountain Valley for collection system odor abatement
efforts. The resident was appreciative of the on-going efforts and of OCSD staff in identifying and
working on the odor problems until resolved.
4. All Odor Complaints Tracking
2nd 1M
Oct. 2016 to Dec. 2016 Qtr. QV. Cumulative
FY FY FY 16/17
16/17 16/17
All Public Collections P1 P2 Total Total Total
Complaints
Attributable 15 4 0 19 17 36
to OCSD
Not
Attributable 3 3 5 11 16 27
to OCSD
Total Public
Complaints 18 7 5 30 33 63
Received:
OPERATIONS COMMITTEE Meng Date TOBE.Of Dir.
Bz/etiol/17 oz/zz/v
AGENDA REPORT Item Item Number
3
Orange County Sanitation District
FROM: James D. Herberg, General Manager
Originator: Ed Torres, Director of Operations and Maintenance
SUBJECT: AGREEMENT WITH THE CALIFORNIA ALLIANCE FOR SEWER
SYSTEM EXCELLENCE MEMBER AGENCIES FOR COST-SHARING
REIMBURSEMENT
GENERAL MANAGER'S RECOMMENDATION
Adopt Resolution No. OCSD 17-XX entitled, "A Resolution of the Board of Directors of
the Orange County Sanitation District authorizing the General Manager to enter into an
agreement with the California Alliance for Sewer System Excellence Member Agencies
for cost-sharing reimbursement for approved agency-administered projects:'
BACKGROUND
In 2011, the Sacramento Area Sewer District (SASD) led the formation of the California
Alliance for Sewer System Excellence (CASSE). CASSE envisioned a collaborative effort
of interested agencies to reduce sanitary sewer overflows, protect surface waters, help
further develop the workforce, and drive performance up and costs down through
development and implementation of sewer collection system best practices.
CASSE currently consists of approximately one third of the largest sewer agencies in
California, which all manage, operate, and maintain public sewers. The Orange County
Sanitation District (Sanitation District) is a co-founder of CASSE and has been a leader
in the organization since 2012. CASSE is not a legal entity and is not funded
independently; instead, receives voluntary labor from employees of member agencies.
CASSE's capacity to drive industry improvements is limited due to a lack of resources.
In an effort to complete projects to the mutual benefit of all member agencies, CASSE's
member agencies desire to engage consultant assistance to implement and share in the
costs of efforts necessary for realizing the goals of CASSE.
The cost-sharing reimbursement agreement provided will allow CASSE to engage
consultants, contractors, and other resources to provide support for CASSE studies or
other activities of mutual interest to the Sanitation District. SASD will lead the effort on
behalf of CASSE and the Sanitation District will only be responsible for projects it
approves. The Sanitation District may opt out of any CASSE project prior to the start of
the project.
The Sanitation District must enter into the cost sharing reimbursement program to
participate in studies and share resulting information collected by CASSE. The shared
Page 1 of 3
project cost is based on sewer size. The Sanitation District's share should not exceed
$6,000 per project. The Sanitation District is not obligated to participate in this effort, but
participation ensures the Sanitation District access to shared information and work
product at a reduced rate. By adopting the resolution, the Board authorizes the General
Manager to enter into the cost-sharing reimbursement agreement and determine which
CASSE projects to approve.
RELEVANT STANDARDS
• Maintain collaborative and cooperative relationships with neighboring agencies
• Ensure the public's money is wisely spent
• Use all practical and effective means for recovering wastewater for reuse
PROBLEM
The Sanitation District may not participate in CASSE member agencies mutually
beneficial projects without the Board adopting the proposed resolution.
PROPOSED SOLUTION
Adopt a resolution directing the General Manager to enter into a cost-sharing
reimbursement agreement with the CASSE member agencies and to determine which
projects to approve.
TIMING CONCERNS
Failure to adopt the resolution will delay Sanitation District participation in and benefit
from CASSE projects.
RAMIFICATIONS OF NOT TAKING ACTION
Failure to enter into the agreement will preclude the Sanitation District from participating
in CASSE projects.
FINANCIAL CONSIDERATIONS
Based on the size of the Sanitation District, the Sanitation District's share of the cost
reimbursement per CASSE project should not exceed $6,000. The Sanitation District will
not exceed the amounts established by Purchasing Ordinance No. OCSD47. Funds will
be allocated from the FY16-17 Annual Budget (Section 6, page 76), Professional
Services.
Page 2 of 3
ATTACHMENT
The following attachment(s)are included in hard copy and may also be viewed on-line at the OCSD website
(www.ocsd.com) with the complete agenda package:
• Draft Resolution No. OCSD 17-XX
• Cost-Sharing Reimbursement Agreement
Page 3 of 3
RESOLUTION NO. OCSD 17-XX
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
ORANGE COUNTY SANITATION DISTRICT AUTHORIZING THE
GENERAL MANAGER TO ENTER INTO AN AGREEMENT WITH
THE CALIFORNIA ALLIANCE FOR SEWER SYSTEM
EXCELLENCE MEMBER AGENCIES FOR COST-SHARING
REIMBURSEMENT FOR APPROVED AGENCY-ADMINISTERED
PROJECTS.
The Board of Directors of the Orange County Sanitation District ("District")
does hereby find:
WHEREAS, in 2011, the Sacramento Area Sewer District (SASD) led the
formation of the California Alliance for Sewer System Excellence (CASSE) with a
vision to reduce sanitary sewer overflows, protect surface waters, help further
develop the workforce, and to drive performance up and costs down through
development and implementation of sewer collection system best practices; and
WHEREAS, CASSE is large group consisting of approximately a third of the
largest sewer agencies in California, that manage, operate, and maintain public
sewers; and
WHEREAS, the District is a co-founder of CASSE and has been a leader in
the organization since 2012; and
WHEREAS, CASSE's capacity to drive industry improvements is limited
due to a lack of resources since it is not a legal entity and has no funding, and
thus, its output is a product of volunteer work by employees of its member
agencies; and
WHEREAS, CASSE's member agencies desire to engage consultant
assistance to implement and share in the costs of efforts necessary for realizing
goals of CASSE; and
WHEREAS, a cost-sharing reimbursement agreement will allow CASSE to
engage consultants, contractors, and other resources for providing support for
CASSE studies or other activities of mutual interest. SASD will lead the effort on
behalf of CASSE and the District will only be responsible for projects that may
benefit the District and may opt out of any CASSE project prior; and
WHEREAS, as a CASSE member agency, the District must agree to
participate in the cost sharing reimbursement program in which the shared project
cost is based on sewer size, and the District has the opportunity to approve of or
opt out of specific projects prior to committing funds which should not exceed
$6,000 per project; and
1204038.1 OCSD 17-xx-1
WHEREAS, the District is not obligated to participate in this effort but
participation ensures the District has access to shared information and work
product at a reduced rate.
NOW, THEREFORE, the Board of Directors of Orange County Sanitation
District, DOES HEREBY RESOLVE, DETERMINE, AND ORDER:
Section 1: The above recitals are true and correct and are incorporated
herein by reference.
Section 2: That the General Manager, or his designee, be, and is hereby
authorized and directed, to enter into an agreement with the California Alliance for
Sewer System Excellence member agencies for cost-sharing reimbursement for
agency-administered projects.
Section 3: That the General Manager, or his designee, be, and is hereby
authorized and directed to review the projects proposed by CASSE and approve
of projects which may be beneficial to the Orange County Sanitation District and
update the Board annually regarding the status of all CASSE projects.
Section 4: The Clerk of the Board shall certify to the adoption of this
Resolution.
PASSED AND ADOPTED at a regular meeting of the Board of Directors
held February 22, 2017.
Gregory C. Sebourn
Board Chairman
Orange County Sanitation District
ATTEST:
Kelly A. Lore
Clerk of the Board
Orange County Sanitation District
1209038.1 OCSD t 7-XX-2
STATE OF CALIFORNIA )
ss
COUNTY OF ORANGE )
I, Kelly A. Lore, Clerk of the Board of Directors of the Orange County Sanitation
District, do hereby certify that the foregoing Resolution No. OCSD 17-XX was
passed and adopted at a regular meeting of said Board on the 22ntl day of
February 2017, by the following vote, to wit:
AYES:
NOES:
ABSTENTIONS:
ABSENT:
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official
seal of Orange County Sanitation District this 22ntl day of February 2017.
Kelly A. Lore
Clerk of the Board of Directors
Orange County Sanitation District
12NO38.1 OCSD 17-XX-3
Contract No. 80000079
SACRAMENTO AREA SEWER DISTRICT
COST-SHARING REIMBURSEMENT AGREEMENT
WITH MEMBER AGENCIES OF
THE CALIFORNIA ALLIANCE FOR SEWER SYSTEM EXCELLENCE
THIS AGREEMENT is made and entered into on this day of
2017 by and between signatory members of the CALIFORNIA ALLIANCE FOR SEWER
SYSTEM EXCELLENCE ("CASSE'), a California inter-municipal wastewater collection
alliance,
(collectively"AGENCIES"or`PARTIES," individually"AGENCY"or"PARTY").
RECITALS
WHEREAS,CASSE was formed to supply expertise and facilitate collaboration to improve the
efficiency of California wastewater collection utilities, as well as collaborate on projects of
mutual interest, share information for the protection of water quality, and improve wastewater
collection and conveyance system maintenance and operation; and
WHEREAS,wastewater collection utilities desiring to join CASSE as member agencies must
meet membership criteria to obtain membership privileges; and
WHEREAS, the AGENCIES desire to implement a contract administration service as part of
CASSE membership privileges for AGENCY collaboration on projects of mutual interest and
benefit; and
WHEREAS, the SACRAMENTO AREA SEWER DISTRICT, a county sanitation district
pursuant to and operating under the authority of the County Sanitation District Act, commencing
at Health and Safety Code section 4700("SASD")offers to lead, facilitate, and administer
solicitation, acquisition, and financing efforts for consulting service projects that may benefit
AGENCIES; and
WHEREAS,AGENCIES agree that funding for projects of mutual interest and the associated
contract administration service should be equitably shared by the AGENCIES choosing to
participate on a project(`PARTICIPATING AGENCIES"); and
WHEREAS,the AGENCIES desire to enter into this Agreement on the terms and conditions set
forth herein.
NOW,THEREFORE, in consideration of the mutual promises hereinafter set forth, the
AGENCIES agree as follows:
1. PURPOSE
SASD will provide administrative services on behalf of AGENCIES, and AGENCIES
may participate in mutual interest projects as described in Exhibit A, which is attached
hereto and incorporated herein.
Page 1 of 7
Contract No. 80000079
2. TERM
This Agreement shall be effective and commence as of the date first written above, and
shall end on June 30,2020.
3. NOTICE
Any notice, demand,request,consent, or approval that any party hereto may or is
required to give the other pursuant to this Agreement shall be in writing and shall be
either personally delivered or sent by mail, addressed as follows:
TO SASD: TO NON-SASD AGENCIES:
Sacramento Area Sewer District SEE CONTACT INFORMATION
8521 Laguna Station Rd. FOUND ON SIGNATURE PAGES
Elk Grove,CA 95758
Attn: Contracts Payment Desk
Any party may change the address to which subsequent notice and/or other
communications can be sent by giving written notice designating a change of address to
the other party,which shall be effective upon receipt.
4. GOVERNING LAWS AND JURISDICTION
This Agreement shall be deemed to have been executed and to be performed within the
State of California and shall be construed and governed by the internal laws of the State
of California. Any legal proceedings arising out of or relating to this Agreement shall be
brought in Sacramento County, California.
5. OWNERSHIP OF WORK PRODUCT
All technical data, evaluations,plans, specifications,reports, documents,or other work
products obtained through projects managed pursuant to this Agreement shall be the
exclusive property of SASD and each project's respective PARTICIPATING
AGENCIES. AGENCIES not participating in a project will have no rights in the
development of the project's work product or deliverables. PARTICIPATING
AGENCIES may retain copies thereof for their files and internal use, and may share these
copies with other AGENCIES who did not participate. Publication,by any AGENCY,
for monetary gain of any information directly derived from work performed pursuant to
this Agreement must first be mutually approved in writing by the project's
PARTICIPATING AGENCIES.
6. INSURANCE
Each AGENCY, at its sole cost and expense, shall carry insurance--or self-insure--its
activities in connection with this Agreement, and obtain, keep in force,and maintain
insurance or equivalent programs of self-insurance for general liability,workers
compensation,property,professional liability, and business automobile liability adequate
to cover its potential liabilities hereunder. Each party agrees to provide the other thirty
(30)days advance written notice of any cancellation,termination, or lapse of any of the
insurance or self-insurance coverages. Failure to maintain insurance as required in this
Agreement is a material breach of contract and is grounds for termination of the
Agreement.
Page 2 of 7
Contract No. 80000079
7. INDEMNIFICATION
To the fullest extent permitted by law, each of the AGENCIES shall indemnify,defend,
and hold harmless each of the other AGENCIES, their respective governing boards,
officers, directors, officials, employees, and authorized volunteers and agents from and
against any and all claims, demands,actions, losses, liabilities,damages, and all expenses
and costs incidental thereto (collectively"Claims'),including cost of defense, settlement,
arbitration, and reasonable attorneys' fees resulting from injuries to or death of persons,
including but not limited to employees of either AGENCY hereto, and damage to or
destruction of property, or loss of use thereof, including but not limited to the property of
any AGENCY hereto, arising out of,pertaining to, or resulting from the alleged or actual
negligent acts or omissions of the respective governing boards, officers, directors,
officials, employees,volunteers, agents, or contractors of the indemnifying AGENCY.
It is the intention of the AGENCIES that the provisions of this indemnity be interpreted
to impose on each AGENCY responsibility to the other for the negligent acts and
omissions of their governing boards,officers, directors,officials, employees, volunteers,
agents, or contractors. It is also the intention of the AGENCIES that where comparative
fault is determined to have been contributory principles of comparative fault will be
followed, and each AGENCY shall bear the proportionate cost of any Claims attributable
to the fault of that AGENCY,its governing board, officers, directors, officials,
employees,volunteers, agents, or contractors.
This indemnity shall not be limited by the types and amounts of insurance or self-
insurance maintained by the AGENCIES.
Nothing in this Indemnity shall be construed to create any duty to, any standard of care
with reference to, or any liability or obligation,contractual or otherwise,to any third
party.
The provisions of this Indemnity shall survive the expiration or termination of the
Agreement.
S. COST SHARING,COMPENSATION AND PAYMENT OF INVOICES
SASD will submit project reimbursement invoices on a quarterly basis and at the end of
the project to PARTICIPATING AGENCIES according to the weighted cost sharing
formula as described in Exhibit A. PARTICIPATING AGENCIES payments to SASD
must be made within 90 days of invoice date. Compensation by each AGENCY per
project shall be limited to the Per Project Maximum Payment Amount as set forth in
Exhibit B, or Exhibit B as modified.
9. PROJECT PROPOSALS
SASD will circulate project proposals to the AGENCIES for review, discussion, and
comment. AGENCIES interested in participating in a project will respond timely and
comprehensively to project scope development. AGENCIES not interested in
participating will indicate such at the earliest opportunity.
Page 3 of 7
Contract No. 80000079
10.AMENDMENT AND WAIVER
Except as provided herein, no alteration,amendment, variation, or waiver of the terms of
this Agreement shall be valid unless made in writing and signed by all AGENCIES.
Modifications to an AGENCY'S Per Project Maximum Payment Amount as set forth in
Exhibit B shall be valid if made in writing and signed by the AGENCY requesting the
change and SASD. If such an amendment is made,an amended Exhibit B shall be
provided to the PARTIES. Addition of a CASSE member as a party to this Agreement
shall be valid if made in writing and signed by SASD and thejoining CASSE member.
Waiver by any party of any default,breach or condition precedent shall not be construed
as a waiver of any other default,breach or condition precedent, or any other right
hereunder.
11. SUCCESSORS
This Agreement shall bind the successors of the AGENCIES in the same manner as if
they were expressly named.
12. INTERPRETATION
This Agreement shall be deemed to have been prepared equally by all PARTIES, and the
Agreement and its individual provisions shall not be construed or interpreted more
favorably for any one party on the basis that another party prepared it.
13.DISPUTES
In the event of any dispute arising out of or relating to this Agreement, the PARTIES
shall attempt, in good faith,to promptly resolve the dispute mutually between
themselves. Pending resolution of any such dispute,AGENCIES shall continue without
delay to carry out all their responsibilities under this Agreement unless the Agreement is
otherwise terminated in accordance with the Termination provisions herein. SASD shall
not be required to make payments for any services that are the subject of a dispute
resolution process until such dispute has been mutually resolved by the PARTIES. If the
dispute cannot be resolved within 15 calendar days of initiating such negotiations or such
other time period as may be mutually agreed to by the PARTIES in writing, any PARTY
may pursue its available legal and equitable remedies,pursuant to the laws of the State of
California. Nothing in this Agreement or provision shall constitute a waiver of any of the
government claim filing requirements set forth in Title 1, Division 3.6, of the California
Government Code or as otherwise set forth in local, state and federal law.
14. TERMINATION
A. Any AGENCY may terminate their participation in this Agreement without cause
upon fifteen(15) days written notice to the other PARTIES. Notice shall be
deemed served on the date of mailing. If notice of termination for cause is given
by SASD to any AGENCY and it is later determined that the AGENCY was not
in default or the default was excusable,then the notice of termination shall be
deemed to have been given without cause pursuant to this paragraph(A).
B. Any AGENCY may terminate or amend their participation in this Agreement
immediately upon giving written notice to the AGENCIES, 1) if advised that
funds are not available from external sources for this Agreement or any portion
thereof, including if distribution of such funds to SASD is suspended or delayed;
Page 4 of 7
Contract No. 80000079
2)if funds for the services and/or programs provided pursuant to this Agreement
we not appropriated by the State; 3)if funds in the AGENCY'S yearly proposed
and/or final budget are not appropriated for this Agreement or any portion thereof;
or 4)if funds that were previously appropriated for this Agreement are reduced,
eliminated, and/or re-allocated by the AGENCY as a result of mid-year budget
reductions.
C. If this Agreement is terminated by SASD or any AGENCY under paragraph (A)
or(B) above SASD shall not incur any expenses relating to the terminating
AGENCY under this Agreement after notice of termination and shall cancel any
outstanding expenses and obligations to a third party attributable to the
terminating AGENCY that SASD can legally cancel.
D. If this Agreement is terminated under paragraphs(A) or(B), above, SASD shall
be reimbursed for authorized and approved services performed prior to the
termination date in accordance with the provisions of the Cost Sharing,
Compensation and Payment of Invoices provision of this Agreement.
15. SEVERABILITY
If any term or condition of this Agreement or the application thereof to any person(s) or
circumstance is held invalid or unenforceable, such invalidity or unenforceability shall
not affect other terms, conditions, or applications which can be given effect without the
invalid term, condition, or application; to this end the terms and conditions of this
Agreement are declared severable.
16.FORCE MAJEURE
No AGENCY shall be liable or responsible for delays or failures in performance resulting
from events beyond the reasonable control of such party and without fault or negligence
of such PARTY. Such events shall include but not be limited to acts of God, strikes,
lockouts,riots,acts of war, epidemics, acts of government(excepting acts of the
PARTIES to this Agreement), fire,power failures, nuclear accidents, earthquakes,
unusually severe weather,acts of terrorism, or other disasters,whether or not similar to
the foregoing, and acts or omissions or failure to cooperate of any PARTY or third parties
(except as otherwise specifically provided herein).
17. SURVIVAL OF TERMS
All services performed and deliverables provided pursuant to this Agreement are subject
to all of the terms, conditions,price discounts and rates set forth herein, notwithstanding
the expiration of the initial term of this Agreement or any extension thereof. Further,the
terms, conditions and warranties contained in this Agreement that by their sense and
context are intended to survive the completion of the performance, cancellation or
termination of this Agreement shall so survive.
18.DUPLICATE COUNTERPARTS
This Agreement may be executed in multiple counterparts. The Agreement shall be
deemed executed when it has been signed by all AGENCIES.Any CASSE members that
desire to opt in as participants to this AGREEMENT may do so in the future by:
Page 5 of 7
Contract No. 80000079
• Obtaining concurrence of SASD representative
• Providing SASD a resolution of the AGENCY'S governing body authorizing
inclusion to this Agreement
• Signature to this AGREEMENT by an authorized representative of the AGENCY
19.AUTHORITY TO EXECUTE
Each person executing this Agreement represents and warrants that he or she is duly
authorized and has legal authority to execute and deliver this Agreement for or on behalf
of the PARTIES to this Agreement. Each PARTY represents and warrants to the other
that the execution and delivery of the Agreement and the performance of such PARTY'S
obligations hereunder have been duly authorized.
(SIGNATURE PAGE FOLLOWS)
Page 6 of 7
Contract No. 80000079
IN WITNESS WHEREOF,the PARTIES hereto have caused this Agreement to be duly
executed as of the day and year first written above.
SACRAMENTO AREA SEWER AGENCY,a California municipal
DISTRICT, a county sanitation district wastewater collection agency
pursuant to and operating under the authority of
the County Sanitation District Act, commencing
at Health and Safety Code section 4700
By: By:
Prabhakar Somavarapu,District Engineer James D.Herberg,General Manager
Orange County Sanitation District
Date: Attest:
Kelly A. Lore,Clerk of the Board
Orange County Sanitation District
Agreement Approved by the Board of Directors
with Authority Delegated to the District
Engineer to execute the Agreement on behalf of Date:
SASD.
Agenda Date:
Item Number:
Resolution No.:
By: Date:
Sarah Britton
District Counsel
Prepared by:
Katherine E.Marine, Senior Contract Services Officer
Internal Services Department
Sanitation Districts Agency
Phone: (916) 876-6074
Page 7 of 7
Contract No. 80000079
EXHIBIT A to
COST-SHARING REIMBURSEMENT AGREEMENT
WITH MEMBER AGENCIES OF
THE CALIFORNIA ALLIANCE FOR SEWER SYSTEM EXCELLENCE
PROJECT ADMINISTRATION AND COST-SHARING APPROACH
A. Initiation
1. Any AGENCY or group of AGENCIES can propose a project.
2. AGENCIES prepare and submit a description of the proposed project and
estimated costs to SASD.
3. SASD reviews and circulates the project proposal to all AGENCIES for comment.
4. Once comments to the project proposal are received and reviewed, SASD will
assist the proposing AGENCY or group of AGENCIES with finalizing the project
proposal and cost estimate.
B. Approval and Funding
1. CASSE chairperson(CHAIR)will solicit AGENCIES to participate in the
proposed project's cost-sharing by sending out the final project proposal and a
letter of intent.
2. All AGENCIES interested in being PARTICIPATING AGENCIES will have
fifteen(15)business days to sign and return the Letter of Intent for project
participation. The letter may only be signed by a representative of AGENCY
authorized to do so.
3. CHAIR will issue a final Cost Share Summary Sheet to each AGENCY returning
a Letter of Intent indicating each interested AGENCY'S percentage of estimated
costs. Funding percentages are based on methodology described in Exhibit C.
4. Each interested AGENCY has fifteen (15)business days to sign the final Cost
Share Summary Sheet(`Sheet")and return such to SASD. The Sheet may only be
signed by a representative of AGENCY authorized to do so for the estimated cost
share amount SASD may request documents supporting the AGENCY
representative's authority to commit such funds. The signed sheet commits each
participating AGENCY to fund the indicated percentage of the total project costs,
including administrative fees paid to SASD of three percent(3%)of the final
project costs. Those AGENCIES executing the Cost Share Summary Sheet are
(mown as PARTICIPATING AGENCIES.
5. In the event an Agency terminates the agreement due to funding constraints as
specified by Article 14—Termination, Section A or B, the cost-sharing formula
will be applied for re-distribution of un-invoiced costs to remaining Participating
Agencies on any given project impacted by the termination.
6. The project next moves to the Procurement Phase.
EXHIBIT A
Page 1 of 3
Contract No. 80000079
C. Procurement
1. PARTICIPATING AGENCIES assign a team to develop Request for Proposals
(RFP). when using an existing contract the team negotiates the scope of work
and fee with the consultant, and then the project moves to the Management Phase.
2. SASD releases the RFP once agreed upon by PARTICIPATING AGENCIES.
Responses must be in electronic format so they can be reviewed remotely. The
PARTICIPATING AGENCY team reviews proposals and selects a winning
consultant.
3. PARTICIPATING AGENCIES negotiate a proposed contract with the consultant.
4. SASD secures SASD Board of Directors approval of consultant agreement.
5. The Project next moves to the Management Phase.
D. Management
1. As part of its contract administration duties, SASD will supply the Project
Manager; other tasks may be assigned by other PARTICIPATING AGENCIES.
2. Project decisions will be made by the PARTICIPATING AGENCIES. SASD
will then provide written direction to the Consultant.
3. Changes in scope of work, schedule,and cost will be agreed upon by the
PARTICIPATING AGENCIES. Decision-making will be done by consensus
when possible. If the PARTICIPATING AGENCIES are unable to come to
consensus the decision will be made by majority vote.
4. SASD will pay Consultant invoices as required by the Consultant agreement.
5. SASD will prepare quarterly billing and invoice each PARTICIPATING
AGENCY their fair share of project costs to date plus the administrative fee.
6. Upon project completion and receipt of final invoice from Consultant, SASD will
prepare final billing and invoice each PARTICIPATING AGENCY any
remaining fair share of project costs and the administrative fee.
E. Cost-sharing Methodology
1. PARTICIPATING AGENCIES are assigned points as follows:
Size Micro Small Medium Large Mega
Miles of Pipe 0-19 20-199 200-999 1,000-2,999 >3,000
(including
laterals)
Cost share 1 10 60 200 500
points
2. The sum of all PARTICIPATING AGENCIES' points is totaled. Each
PARTICIPATING AGENCY'S project cost share percentage is calculated by
dividing that PARTICIPATING AGENCY'S points by the total number of
points for all PARTICPATING AGENCIES.
EXHIBIT A
Page 2 of 3
Contract No. 80000079
3. The same methodology is used to calculate each PARTICIPATING AGENCY'S
share of the administrative fee. Please refer to Exhibit C for an example of the
Project Cost Sharing Worksheet.
EXHIBIT A
Page 3 of 3
Contract No. 80000079
EXHIBIT B to
COST-SHARING REIMBURSEMENT AGREEMENT
WITH MEMBER AGENCIES OF
THE CALIFORNIA ALLIANCE FOR SEWER SYSTEM EXCELLENCE
PER PROJECT MAXIMUM PAYMENT AMOUNT
Except as otherwise provided herein,each AGENCY, utilizing the size category identified by
calculating its miles of AGENCY pipe in Exhibit A , is authorized to sign and return a Letter of
Intent and a Cost Share Summary Sheet, or amendments thereto, as a PARTICIPATING
AGENCY for a project in an amount not to exceed:
Size Per Project
Maximum
Payment
Amount
Micro $1,000
Small $1,000
Medium $6,000
Large $20,000
Mega $50,060
EXHIBIT B
Page 1 of l
EXHIBETCto
COST SHARING REIMBURSEMENT AGREEMENT
WITH MEMBER AGENCIES OF
THE CALIFORNIA ALLIANCE FOR SEWER SYSTEM EXCELLENCE
EXAMPLE PROJECT COST SHARING SHEET
lr ,ecl Name: Example Adminfee% 3%
Estimated Prolea Cost: $95,O1al Admin fee
Size Partiaipanti % Cast Share
CASSE Agencies Fadmr 1=yes10=no Paint$ Share Project Adman Total
Mega(>=3,000 miles) SOO
Agengl 500 1 500 31.43% $ 29,855 $ 896 $ 30,251
Ageng2 Soo 0 0 0.00% $ $ $
Agency S00 1 Soo 33A3% $ 29,855 $ 896 $ 30,751
Large(1,0002,999 miles) Zw
Ageng4 200 0 0 0.00% $ $ $
Ageng5 200 0 0 0.00% $ $ $
Agency 200 0 0 000% $ $ $
Ageng7 200 1 200 12.57% $ 11,942 $ 358 $ 12,300
Ageng9 200 0 0 0.00% $ $ $
Agenry9 200 0 0 000% $ $ $
Agency 10 200 1 200 12.52% $ 11,942 $ 358 $ 12,300
Medlum(O0U999mlles) 6O
Agen,11 60 0 0 0.00% $ $ $
Agenry 12 60 1 60 377% $ 3,583 $ 102 $ 3,690
Agency 13 60 0 0 OUIGS $ $ $
Agenq 14 60 0 0 0.00% $ $ $
Ageng15 60 0 0 0.00% $ $ $
Agenry 16 60 1 60 3.77% $ 3,583 $ 107 $ 3,690
Agenry 17 60 0 0 OUIGS $ $ $
Agenq 18 60 0 0 0.00% $ $ $
Ageng19 60 0 0 0.00% $ $ $
Agenry 20 60 1 60 3.77% $ 3,583 $ 107 $ 3,690
Agency 21 60 0 0 0.00% $ $ $
Agenq 22 60 0 0 0.00% $ $ $
Small(20199 miles) 10
Agency 23 10 0 0 0.00% $ $ $
Agency 24 10 1 10 063% $ 597 $ 18 $ 615
All(0.19 miles) 1
Agenq 25 1 1 1 006% $ 60 $ 2 $ 62
EXHIBIT C
Page 1 of 1
OPERATIONS COMMITTEE Meetlng Date TOBG.of Dir.
oz/oI/" oz/zz/v
AGENDA REPORT ItemNumber Them Number
a
Orange County Sanitation District
FROM: James D. Herberg, General Manager
Originator: Rob Thompson, Director of Engineering
SUBJECT: SLUDGE DEWATERING AND ODOR CONTROL AT PLANT NO. 1,
PROJECT NO. P1-101
GENERAL MANAGER'S RECOMMENDATION
Approve a contingency increase of $714,000 (10%) to the Professional Consultant
Services Agreement with HDR Engineering, Inc. to provide construction support services
for Sludge Dewatering and Odor Control at Plant No. 1, Project No. 131-101, for a total
contingency amount of$1,285,200 (18%).
BACKGROUND
Sludge Dewatering and Odor Control at Plant No. 1, Project No. P1-101, replaces existing
solids and dewatering odor control systems and installs sludge thickening systems at the
Orange County Sanitation District (Sanitation District) Plant No. 1. The objectives of the
project include the following:
1. Additional solids handling capacity to support expansion of the Ground Water
Replenishment System (GWRS).
2. Replacement of aging sludge dewatering facilities built in the late 1970s and early
1980s.
3. Reduce annual biosolids management costs by $3.6 milion by reducing biosolids
water content.
4. Improve sludge thickening to avoid the need to construct new digesters.
HDR Engineering, Inc. was awarded a Professional Consultant Services Agreement for
engineering support services during construction, including reviewing contractor
submittals, responding to requests for information, preparing design modifications, and
providing other services needed of the original design firm. This support is essential for
successful completion of the project.
At the beginning of the project, based on new equipment cost information, a decision was
made to change the type of equipment used for biosolids conveyance that substantially
improved reliability and reduced maintenance requirements. This change, however,
consumed all but $35,595 of the original $571,200 Board-authorized consultant
contingency.
Page 1 of 3
When awarded, construction was expected to last four years. Due to changes during
construction, and a longer than anticipated commissioning period, construction is now
anticipated to last almost six years. This longer duration substantially increases the
consultant's level of effort for construction-support services.
The complexity of the project has also resulted in significantly more requests for
information and design changes than originally anticipated. This project is installing the
most complex electromechanical system at the Sanitation District and includes sludge
conveyance, centrifuge operation, biosolids conveyance, and truck loading upgrades.
RELEVANT STANDARDS
• Sound engineering and accounting practices, complying with local, state, and
federal laws
PROBLEM
There is insufficient Consultant contract contingency to fund the anticipated engineering
support services during construction.
PROPOSED SOLUTION
Increase the Consultant contract contingency.
TIMING CONCERNS
Construction is still ongoing at the new thickening and dewatering facility, and
commissioning activities have started. To complete all remaining work and address any
unknown conditions that arise, the contingency needs to be increased such that design
clarifications can be addressed timely and the work can progress as scheduled without
delay to the project.
RAMIFICATIONS OF NOT TAKING ACTION
The current contingency is insufficient to cover the projected costs for Consultant support
needed to complete the project. Without the additional funds, construction and
commissioning activities would be severely hampered and project delays would be
incurred.
PRIOR COMMITTEE/BOARD ACTIONS
November 2011 -Authorized the General Manager to negotiate a Professional Consultant
Services Agreement with HDR Engineering, Inc. for engineering support services during
construction of Project No. P1-101, Sludge Dewatering and Odor Control at Plant No. 1.
April 25, 2012 — Approved a Professional Consultant Services Agreement with HDR
Engineering, Inc. to provide bid and construction support services for Sludge Dewatering
and Odor Control at Plant No. 1, Project No. P1-101, for an amount not to exceed
$7,140,000; and approved a contingency of$571,200 (8%).
Page 2 of 3
ADDITIONAL INFORMATION
N/A
CEQA
Construction of this project is within the scope of the Subsequent Environmental Impact
Report for the Secondary Treatment and Plan Improvement Project, dated March 2005.
The Subsequent Environmental Impact Report for the Secondary Treatment and Plan
Improvement Project, supplementing the Sanitation District's Strategic Plan Program
Environmental Impact Report (PEIR), was certified in October 1999. Pursuant to CEQA
Guidelines section 15168(c)(4), the Sanitation District has used a written checklist to
document its evaluation of the project and has determined that the project is still within
the scope of program EIR.
In addition, the Project was determined to be eligible fora categorical exclusion under the
National Environmental Pollution Act (NEPA) in June 2006.
FINANCIAL CONSIDERATIONS
This request complies with authority levels of the Sanitation District's Purchasing
Ordinance. This item has been budgeted (FY2016-17 and 2017-18), Section 8, Page 50.
Project contingency funds will be used for this additional contingency.
Date of Aooroval Contract Amount Contlnaencv
04/25/12 $7,140,000 $ 571,200 ( 8%)
02/22/17 714 000000 (10%)
$1,285,200 (18%)
ATTACHMENT
The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.com) with the
complete agenda package:
N/A
AL:JM:dm:gc
Page 3 of 3
OPERATIONS COMMITTEE Meeting Date To Be.of oil
02/01/17 02/22/17
AGENDA REPORT Item Number Item Number
s
Orange County Sanitation District
FROM: James D. Herberg, General Manager
Originator: Rob Thompson, Director of Engineering
SUBJECT: SAFETY IMPROVEMENT PROGRAM, PROJECT NO. J-126
GENERAL MANAGER'S RECOMMENDATION
A. Approve a budget increase of $1,500,000 for Safety Improvements Program,
Project No. J-126, for a total budget amount of$11,202,000; and
B. Approve Amendment No. 1 to the Professional Design Services Agreement with
Arcadis, US, Inc., for Safety Improvement Program, Project No. J-126, for an
additional amount of$1,500,000 for a total budget amount of$3,040,000.
BACKGROUND
The Orange County Sanitation District (Sanitation District) owns and operates facilities
that were designed and constructed from the 1950s to present. In July 2014, the Facility
Wide Safety Assessment, Project No. SP-145-1, reviewed safety issues at the Sanitation
District Plant Nos. 1 and 2, and pump stations. The study identified approximately 2,000
facility issues impacting worker safety and compliance with Cal/OSHA regulations
including electrical, fall protection, machine guarding, hazardous area classifications,
skylights, and walkway hazards. Each item was assigned a high, medium, or low priority
rating. Pending resolution of the safety items, the Sanitation District took interim
measures to minimize life-safety risks.
There was approximately an even distribution between identified issues that would be
addressed using Sanitation District resources, and those that would be addressed
through the Capital Improvements Program (CIP), depending on their nature and
complexity. Items on the CIP list that could not be timely assigned to existing projects
have been assigned to Safety Improvement Program, Project No. J-126.
Construction Costs
The current J-126 budget was based on construction cost estimates developed in the
2014 SP-145-1 study, which totaled $5.4 million for the items assigned to this project.
Although more design development is required, there is a reasonable possibility that the
construction cost could double. The reasons for the potential increase include:
• The unit prices developed for the study significantly underestimated the actual
installed costs.
Page 1 of 4
• Additional deficiencies were identified after the 2014 study and could not be
addressed using Sanitation District staff. A total of 40 deficiencies have been added
to the program since the design agreement was awarded.
• The project may need to include correction of a slippery surface issue that has arisen
with roofing on the first four of twelve digesters domes that were installed under the
Digester Rehabilitation at Plant No. 1, Project No. P1-100, in 2013 to 2014. The
roofing material was found to be a slip hazard as the embedded grit material was lost
over time. The roofing was not replaced under the P1-100 project as a warranty issue
because the material satisfied the specification requirements, and the issue could not
have been foreseen. The construction cost is expected to be between $500,000 and
$750,000.
As cost estimates become available, staff will return to the Board to request necessary
budget revisions for increased construction costs. In addition, all construction contracts
greater than $100,000 will be submitted to the Board for award.
Consultant Costs
To resolve the deficiencies as quickly as possible, Safety Improvement Program, Project
No. J-126, is being executed through multiple construction packages which can be
completed in a shorter time than using a single construction contract. Development of
multiple construction packages also allows higher priority safety items to be completed
more quickly than lower priority items.
At the time the design services agreement was awarded, the number of construction
packages had not yet been determined. That, and the large number of unique
deficiencies located throughout the Sanitation District facilities, made it impossible to
precisely determine the level of effort required for detailed design.
Therefore, the Consultant's Scope of Work was divided into two sections; one for program
services with a defined scope and the other for design services with an undefined scope.
For design services, a set number of hours was used to establish an allowance for the
design budget. The plan was for staff to authorize allocations from the pool of hours as
construction packages are identified and the specific scopes and budgets are negotiated.
Staff established the set number of hours for design based on the estimated construction
cost of $5.4 million, an assumption that design would cost approximately 20% of the
construction cost, and an assumed average hourly rate. As discussed above under
Construction Costs, the construction cost could double, to approximately $10 million.
Upon closer examination,the ratio of consultant costs to construction costs may be closer
to 25%, due to the nature of the work. This includes an allowance for consultant support
during construction and closeout, which was not included in the 20% factor.
The basis of the original and proposed consultant fees is summarized in the table below.
It is important to remember the Consultant was selected on their qualification to do the
work and they provide services on an as-needed basis at a pre-negotiated rate. Proper
engineered designs will correct the safety deficiencies and limit future change order risks.
Page 2 of 4
Original Basis Current Estimates
Construction Cost Estimate $5,400,000 $10,000,000
Consultants Costs
Program Services $ 576,162 (11%) $ 576,162 (6%)
Design Services $ 963,838 (18%) $ 2,463,838 (25%
Total Consultants Costs $1,540,000 (29%) $ 3,040,000 (31%)
Current Project Status
The implementation plan prepared under the Program Services scope allocated the
deficiencies into 18 construction packages. Eight of the packages address high priority
issues, six address medium priority issues, and the remainder low priority issues. To
date, staff has completed negotiations for consultant budgets for all high priority
packages. The design of all high priority packages, along with a field investigation effort
for the medium priority items, consumed approximately 87% of the $963,838 budgeted
for Design Services.
RELEVANT STANDARDS
• Provide a safe and collegial workplace
PROBLEM
The project budget and consultant budget are not sufficient to complete the project.
PROPOSED SOLUTION
Increase the project budget by $1,500,000 and approve Amendment No. 1 to the
Professional Design Services Agreement with Arcadis, US, Inc. to increase the contract
amount by $1,500,000.
TIMING CONCERNS
Without additional consultant funds, staff will not be able to authorize design for additional
construction packages, which will delay resolution of safety deficiencies.
RAMIFICATIONS OF NOT TAKING ACTION
Without additional funding for the existing Professional Design Services Agreement,
another consulting firm would have to be selected and awarded an agreement to
complete the remaining design work. This would delay completion of the work by at least
six months, probably resulting in higher design fees and staff effort, and prolonging
Sanitation District exposure to the identified safety risks.
Page 3 of 4
PRIOR COMMITTEE/BOARD ACTIONS
July 2016 —Awarded a Professional Design Services Agreement to Arcadis, US, Inc. for
an amount not to exceed $1,540,000 and approved a contingency of$154,000 (10%).
ADDITIONAL INFORMATION
N/A
CEQA
A CEQA Notice of Exemption for this project was filed on August 14, 2015, and 180-day
statute of limitations has passed from the approval of the Professional Design Services
Agreement.
FINANCIAL CONSIDERATIONS
This request complies with authority levels of the Sanitation District's Purchasing
Ordinance. This item has been budgeted (Line item: Section 8, Page 68), but the budget
is insufficient for the recommended action. The funds will be allocated to the project from
the Replacement, Rehabilitation, and Refurbishment line item in the cash flow projections,
FY2016-17 and 2017-18, Section 4, Page 16.
Date of ADDroval Contract Amount Contingency
07/27/16 $1,540,000 $154,000
02/22/17 $1,500,000
TOTAL $3,040,000 $154,000
ATTACHMENT
The following attachment(s) maybe viewed on-line at the OCSD website (mm w.ocsd.com) with the
complete agenda package:
PDSA Amendment No. 1
JM:TG:dm:gc
Page 4 of 4
AMENDMENT NO. ITO AGREEMENT
THIS AMENDMENT NO. 1 TO AGREEMENT, is made and entered into to be
effective the 22nd day of February, 2017 by and between the ORANGE COUNTY
SANITATION DISTRICT, hereinafter referred to as "SANITATION DISTRICT, and
ARCADIS U.S., Inc., for purposes of this Agreement hereinafter referred to as
"CONSULTANT.
WITNESSETH:
WHEREAS, the SANITATION DISTRICT and CONSULTANT have previously
executed an Agreement dated July 27, 2016, for professional design services for Safety
Improvements Program, Project No. J-126; and,
WHEREAS, the SANITATION DISTRICT has determined that additional professional
design services are required; and,
WHEREAS, CONSULTANT is qualified to provide the necessary services in
connection with these additional requirements based on its demonstrated competence and
has agreed to provide the necessary engineering services, and has been selected in
accordance with the SANITATION DISTRICT selection policy regarding professional design
services; and,
WHEREAS, the SANITATION DISTRICT acting through its Director of Engineering,
has negotiated with CONSULTANT, and has certified the final negotiated fee for said
services as reasonable, and,
WHEREAS, the Board of Directors has accepted the recommendation of the
Operations Committee, pursuant to the current Purchasing Ordinance, has approved this
Amendment No. I between the SANITATION DISTRICT and CONSULTANT.
Amendment No. 1 -1- Project No. J-126
Rewwd 12101110
NOW, THEREFORE, in consideration of the promises and mutual benefits, which
will result to the parties in carrying out the terms of this Amendment No. 1, it is mutually
agreed as follows:
1. CONSULTANT agrees to provide additional services necessary to provide
design, construction support and closeout services for the Safety Improvements Program,
Project No. J-126 as outlined in Exhibit "A"—Scope of Work, attached hereto and by this
reference made a part of this Amendment No. 1 to Agreement.
2. Article 2 of that certain Agreement dated July 27, 2016, between the
SANITATION DISTRICT and CONSULTANT is hereby amended to increase the total
compensation by$1,500,000 from $1,540,000 to an amount not to exceed $3,040,000, all
in accordance with the same terms and conditions as otherwise specified in Article 3 and
the other provisions of said Agreement.
3. The additional compensation authorized hereby and sums paid by the
SANITATION DISTRICT to CONSULTANT pursuant hereto shall be based upon and
allocated as in Exhibit"C"— Fee Proposal.
4. The SANITATION DISTRICT agrees to pay CONSULTANT on a monthly basis
pursuant to invoices submitted to the SANITATION DISTRICT from CONSULTANT and as
approved by the SANITATION DISTRICT's Director of Engineering.
5. This modifying Amendment is supplemental to the Agreement dated
July 27, 2016, and is by reference made a part of said Agreement. All of the terms,
conditions, and provisions thereof, unless specifically modified herein, shall continue in full
force and effect.
6. In the event of any conflict or inconsistency between the provisions of this
Amendment and any of the provisions of the original Agreement, the provisions of this
Amendment No. 1 shall in all respects govern and control.
Amendment No. 1 -2- Project No. J-1 66
Rem 1VOI110
IN WITNESS WHEREOF, this Amendment No. 1 to Agreement has been executed
in the name of the SANITATION DISTRICT by its officers thereunto duly authorized and
executed by CONSULTANT as of the day and year first above written.
ORANGE COUNTY SANITATION DISTRICT
By
Gregory C. Sebourn Date
Board Chairman
By
Kelly A. Lore Date
Clerk of the Board
ARCA��DIS U��JJS., IJnc.////
By 'A2 �L VI2/17
H4rmik Agqr{gni 0.n Date
A5soc,nle cc Preb�den1-
By
Date
ORANGE COUNTY SANITATION DISTRICT
By
Marc Dubois Date
Contracts, Purchasing, and Materials
Management Manager
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Attachments:
Exhibit "A" - Scope of Work
Exhibit "B" - Cost Matrix
Exhibit "C" - Fee Proposal
Amendment No. 1 -3- Project No. J-126
Revised 1M1110
Safety Improvements Program, Project No. J-126
PDSA Amendment No. 1
Exhibit "A" — Scope of Work
1. Provide an additional $1,500,000 of professional services under Task 2.
SAFETY IMPROVEMENTS PROGRAM, PROJECT J-126
PDSA AMENDMENT NO.1
EXHIBIT"B"-COST MATRIX
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PDSA Amendment No. 1
Exhibit "C" — Fee Proposal
Purchase Order: 105813-OB
Project No.l-126 Safety Improvement at Plant Nos.1 and 2
Professional Design Services Agreement Fee Allocation Table
Cumnt Cenntba[a Vro..sed Revised Conned
Rm u CM1an Amount
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Furthered Labor-Rawlabm♦Fringe @65.13% $ 677,925 S 683,713 $ 1,361,638
Ooetead seHAt% $ 667,349 $ 673,047 S 1,340396
Flvea Pratt @7,01% $ 94,104 $ "109 S 1894T3
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Subtotal= $ 49,421 5 $ 49,QE
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OPERATIONS COMMITTEE Meng D310 TOBE. Dir.
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AGENDA REPORT Item Item Number
6
Orange County Sanitation District
FROM: James D. Herberg, General Manager
Originator: Rob Thompson, Director of Engineering
SUBJECT: INTERIM FOOD WASTE RECEIVING FACILITY, PROJECT NO. P2-124
GENERAL MANAGER'S RECOMMENDATION
Establish a project for Interim Food Waste Receiving Facility, Project No. P2-124, with a
budget of$5,400,000.
BACKGROUND
The Orange County Sanitation District (Sanitation District) utilizes anaerobic digestion to
stabilize and reduce biosolids generated from treating wastewater. The process also
produces a methane-rich digester gas which is burned in engine generators at both plants
to supply approximately 60% of the plants' power requirements.
Separately, the State of California is implementing regulations to divert organic material,
typically food waste, from landfills, with the intention of extending the lives of landfills and
reducing greenhouse gases generated as the organic material decays in the landfill. As
a result, waste haulers, such as Waste Management Inc., Republic Services, and CR&R
Incorporated, are seeking options for disposal or reuse of food waste.
One strategy the haulers are pursuing is processing the food waste into an organic-rich
liquid to be trucked to digestion facilities, such as the Sanitation District's anaerobic
digesters. The haulers would pay a tipping fee to discharge the waste, and the Sanitation
District would also generate more digester gas and, therefore, more electricity. Waste
Management is currently paying tipping fees to the Los Angeles County Sanitation District
to receive pre-processed food waste at the Joint Water Pollution Control Plant in Carson.
The Biosolids Master Plan, Project No. PS15-01, is currently developing a program for
replacement of the anaerobic digesters at Plant No. 2 based on end-of-life considerations
and seismic vulnerability. Staff intends to report the finding of the Biosolids Master Plan
to the Operations Committee later this year. This study is also evaluating food waste
issues, including market drivers, stakeholders, technologies, operational impacts, and
available digester capacity. The payback period for a food waste receiving facility
depends on the quantity of food waste from the haulers, the unit tipping fee, and the
capital cost. Since the new digesters will take many years to complete, a smaller and
simplerfood waste receiving facility is proposed to accommodate the current market need
and gain operational experience. This Interim Food Waste Receiving Facility would be
replaced in approximately 10 years, with a payback period ranging from 5 to 10 years,
Page 1 of 3
depending on market conditions. This estimated payback period would need to be re-
evaluated at each phase of the project.
There are currently two opportunities for grant funding the interim facility. On
March 9, 2017, the California Department of Resources Recycling and Recovery
(CalRecycle) will accept grant applications for their Organics Grant Program
(FY 2016-2017). This grant could provide up to $4 million, but requires an approved
project by the date of application.
Orange County Waste and Recycling (OCWR) is also offering a grant for up to $3 million.
Waste Management is taking the lead on this application on behalf of the communities
they serve, and the Sanitation District. The deadline for this application is April 7, 2017.
RELEVANT STANDARDS
• Biosolids Master Plan, Energy Master Plan
• Use all practical and effective means for recovering energy
PROBLEM
To generate additional electricity from digester gas, utilize existing excess capacity in
digestion and electrical generators, and to help solve a regional resources recovery
problem, an Interim Food Waste Receiving Facility is required at Plant No. 2. The
receiving facility will require design, construction, and administrative support.
PROPOSED SOLUTION
Authorize a project and budget to construct an Interim Food Waste Receiving Facility at
Plant No. 2.
TIMING CONCERNS
If the project is not authorized at this time, the Sanitation District cannot apply for
significant grant programs to offset the cost of construction.
RAMIFICATIONS OF NOT TAKING ACTION
Not taking action will mean that tipping fees could not be collected from food waste
haulers and additional digester gas and electricity will not be generated.
CEQA
This project will require CEQA documentation, which will be completed as part of the
Biosolids Master Plan, Project No. PS15-01.
Page 2 of 3
FINANCIAL CONSIDERATIONS
This request complies with authority levels of the Sanitation District's Purchasing
Ordinance. This item has not been budgeted. The funds will be allocated from the
Replacement, Rehabilitation and Refurbishment, in the cash flow projections,
FY 2016-17 and 2017-18, Section 4, Page 16.
ATTACHMENT
The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.coml with the
complete agenda package:
N/A
JM:dm:gc
Page 3 of 3
OPERATIONS COMMITTEE neebngDate To ad.of Di,.
Dyot/v
AGENDA REPORT Item Number Item Number
Orange County Sanitation District
FROM: James D. Herberg, General Manager
Originator: Ed Torres, Director of Operations and Maintenance
SUBJECT: ORANGE COUNTY SANITATION DISTRICT RECENT STORM UPDATE
GENERAL MANAGER'S RECOMMENDATION
Information only.
BACKGROUND
An update on the recent storms, advanced preparations, and information on high flow
activity will be presented.
RELEVANT STANDARDS
• Meet or exceed sanitary sewer overflow regulations
• Meet volume and water quality needs to support GW RS System
ATTACHMENT
The following attachment(s) may be viewed on-line at the OCSD website (www.ocsd.com) with the
complete agenda package:
N/A
Page 1 of 1
OPERATIONS COMMITTEE nteetingDate To ad.ofoir.
02 01/I7 —
AGENDA REPORT Item Number Item Number
s —
Orange County Sanitation District
FROM: James D. Herberg, General Manager
Originator: James Colston, Director of Environmental Services
SUBJECT: ORANGE COUNTY SANITATION DISTRICT ENVIRONMENTAL
SERVICES RESOURCE PROTECTION
GENERAL MANAGER'S RECOMMENDATION
Information only.
BACKGROUND
Each month, staff provides an informational presentation on topics of interest to the
Board of Directors. This month's topic: Orange County Sanitation District
Environmental Services Resource Protection: Protecting Water, Biosolids, and Gas for
Reuse.
RELEVANT STANDARDS
• Comply with the Clean Water Act
• Safe beneficial reuse of Biosolids
• Meet volume and water quality needs to support GW RS System
ATTACHMENT
The following attachments) may be viewed on-line at the OCSD website (MD .ocsd.corn with the
complete agenda package:
N/A
Page 1 of 1
ORANGE COUNTY SANITATION DISTRICT
Agenda
Terminology Glossary
Glossary of Terms and Abbreviations
AQMD Air Quality Management District
ASCE American Society of Civil Engineers
BOD Biochemical Oxygen Demand
CARB California Air Resources Board
CASA California Association of Sanitation Agencies
CCTV Closed Circuit Television
CEQA California Environmental Quality Act
CIP Capital Improvement Program
CRWQCB California Regional Water Quality Control Board
CWA Clean Water Act
CWEA California Water Environment Association
EIR Environmental Impact Report
EMT Executive Management Team
EPA U.S. Environmental Protection Agency
FOG Fats, Oils, and Grease
gpd Gallons per day
GWR System Groundwater Replenishment System (also called GWRS)
ICS Incident Command System
IERP Integrated Emergency Control Plan
LOS Level of Service
MGD Million gallons per day
NACWA National Association of Clean Water Agencies
NPDES National Pollutant Discharge Elimination System
NWRI National Water Research Institute
O&M Operations and Maintenance
OCCOG Orange County Council of Governments
OCHCA Orange County Health Care Agency
OCSD Orange County Sanitation District
OCWD Orange County Water District
COBS Ocean Outfall Booster Station
OSHA Occupational Safety and Health Administration
PCSA Professional Consultant Services Agreement
POTW Publicly Owned Treatment Works
ppm Parts per million
PSA Professional Services Agreement
RFP Request For Proposal
Glossary of Terms and Abbreviations
RWQCB Regional Water Quality Control Board
SARFPA Santa Ana River Flood Protection Agency
SARI Santa Ana River Inceptor
SARWQCB Santa Ana Regional Water Quality Control Board
SAWPA Santa Ana Watershed Project Authority
SCADA Supervisory Control and Data Acquisition system
SCAP Southern California Alliance of Publicly Owned Treatment Works
SCAQMD South Coast Air Quality Management District
SOCWA South Orange County Wastewater Authority
SRF State Revolving Fund
SSMP Sanitary Sewer Management Plan
SSO Sanitary Sewer Overflow
SWRCB State Water Resources Control Board
TDS Total Dissolved Solids
TMDL Total Maximum Daily Load
TSS Total Suspended Solids
WDR Waste Discharge Requirements
WEF Water Environment Federation
WERF Water Environment Research Foundation
WIFIA Water Infrastructure Financing and Innovation Act
Activated-sludge process — A secondary biological wastewater treatment process where bacteria
reproduce at a high rate with the introduction of excess air or oxygen, and consume dissolved
nutrients in the wastewater.
Benthos—The community of organisms, such as sea stars, worms, and shrimp, which live on, in, or
near the seabed, also known as the benthic zone.
Biochemical Oxygen Demand (BOD) —The amount of oxygen used when organic matter undergoes
decomposition by microorganisms. Testing for BOD is done to assess the amount of organic matter in
water.
Blogas — A gas that is produced by the action of anaerobic bacteria on organic waste matter in a
digester tank that can be used as a fuel.
Biosolids — Biosolids are nutrient rich organic and highly treated solid materials produced by the
wastewater treatment process. This high-quality product can be recycled as a soil amendment on
farm land or further processed as an earth-like product for commercial and home gardens to improve
and maintain fertile soil and stimulate plant growth.
Capital Improvement Program (CIP) — Projects for repair, rehabilitation, and replacement of assets.
Also includes treatment improvements, additional capacity, and projects for the support facilities.
Coliform bacteria —A group of bacteria found in the intestines of humans and other animals, but also
occasionally found elsewhere used as indicators of sewage pollution. E. coil are the most common
bacteria in wastewater.
Glossary of Terms and Abbreviations
Collections system — In wastewater, it is the system of typically underground pipes that receive and
convey sanitary wastewater or storm water.
Certificate of Participation (COP) — A type of financing where an investor purchases a share of the
lease revenues of a program rather than the bond being secured by those revenues.
Contaminants of Potential Concern (CPC) — Pharmaceuticals, hormones, and other organic
wastewater contaminants.
Dilution to Threshold (D/T) — the dilution at which the majority of the people detect the odor
becomes the D/T for that air sample.
Greenhouse gases — In the order of relative abundance water vapor, carbon dioxide, methane,
nitrous oxide, and ozone gases that are considered the cause of global warming ("greenhouse
effect").
Groundwater Replenishment (GWR) System — A joint water reclamation project that proactively
responds to Southern California's current and future water needs. This joint project between the
Orange County Water District and the Orange County Sanitation District provides 70 million gallons a
day of drinking quality water to replenish the local groundwater supply.
Levels of Service(LOS)—Goals to support environmental and public expectations for performance.
NDMA— N-Nitrosodimethylamine is an N-nitrosoamine suspected cancer-causing agent. It has been
found in the Groundwater Replenishment System process and is eliminated using hydrogen peroxide
with extra ultra-violet treatment.
National Biosolids Partnership (NBP) — An alliance of the National Association of Clean Water
Agencies (NACWA) and Water Environment Federation (WEF), with advisory support from the U.S.
Environmental Protection Agency (EPA). NBP is committed to developing and advancing
environmentally sound and sustainable biosolids management practices that go beyond regulatory
compliance and promote public participation in order to enhance the credibility of local agency
biosolids programs and improved communications that lead to public acceptance.
Plume—A visible or measurable concentration of discharge from a stationary source or fixed facility.
Publicly-owned Treatment Works(POTW)— Municipal wastewater treatment plant.
Santa Ana River Interceptor (SARI) Line — A regional brine line designed to convey 30 million
gallons per day of non-reclaimable wastewater from the upper Santa Ana River basin to the ocean
for disposal, after treatment.
Sanitary sewer — Separate sewer systems specifically for the carrying of domestic and industrial
wastewater. Combined sewers carry both wastewater and urban run-off.
South Coast Air Quality Management District (SCAQMD) — Regional regulatory agency that
develops plans and regulations designed to achieve public health standards by reducing emissions
from business and industry.
Secondary treatment — Biological wastewater treatment, particularly the activated-sludge process,
where bacteria and other microorganisms consume dissolved nutrients in wastewater.
Sludge— Untreated solid material created by the treatment of wastewater.
Total suspended solids (TSS)—The amount of solids floating and in suspension in wastewater.
Glossary of Terms and Abbreviations
Trickling filter — A biological secondary treatment process in which bacteria and other
microorganisms, growing as slime on the surface of rocks or plastic media, consume nutrients in
wastewater as it trickles over them.
Urban runoff — Water from city streets and domestic properties that carry pollutants into the storm
drains, rivers, lakes, and oceans.
Wastewater—Any water that enters the sanitary sewer.
Watershed —A land area from which water drains to a particular water body. OCSD's service area is
in the Santa Ana River Watershed.