HomeMy WebLinkAbout01-28-2015 Steering Committee Agenda Packet.pdf Orange County Sanitation District Wednesday, January 28, 2015
Regular Meeting of the 5:00 P.M.
Steering Committee Administration Building
Conference Rooms A& B
10844 Ellis Avenue
Fountain Valley, CA 92708
" (714) 593-7130
AGENDA
DECLARATION OF QUORUM:
PUBLIC COMMENTS: If you wish to speak, please complete a Speaker's Form and give it to the
Clerk of the Board. Speakers are requested to limit comments to three minutes.
REPORTS: The Committee Chair and the General Manager may present verbal reports on
miscellaneous matters of general interest to the Directors. These reports are for information only and
require no action by the Directors.
CONSENT CALENDAR:
1. Approve Minutes of the December 17, 2014 Steering Committee Meeting.
NON-CONSENT ITEMS:
2. Recommend to the Board of Directors to:
Approve the Orange County Sanitation District 2015 Legislative Plan.
3. Recommend to the Board of Directors to:
Adopt Resolution No. OCSD 15-01, entitled, "A Resolution of the Board of
Directors of Orange County Sanitation District Fixing and Establishing Rules of
procedure for the Conduct of Business of the District, and Repealing Resolution
No. OCSD 10-06."
01/28/15 Steering Committee Agenda Page 1 of 4
4. Recommend to the Board of Directors to:
Adopt Resolution No. OCSD 15-02, entitled, "A Resolution of the Board of
Directors of the Orange County Sanitation District approving the Memoranda of
Understanding between the Orange County Sanitation District and the
Supervisory and Professional Management Group, for Fiscal Years 2013/2014,
2014/2015 & 2015/2016."
5. Recommend to the Board of Directors to:
Adopt Resolution No. OCSD 15-03, entitled, "A Resolution of the Board of
Directors of the Orange County Sanitation District approving Salary and Benefit
Adjustments for Unrepresented Exempt Confidential Employees for Fiscal Years
2013/2014, 2014/2015 & 2015/2016."
6. Steering Committee to grant the request for a hearing and set a date and time for
the hearing in the matter of Klean Waters, Inc., Tim Miller and Shaun Miller
(Industrial Wastewater Discharge Permit No. 52-1-841) and determine
procedures for the hearing.
INFORMATION ITEMS:
None.
CLOSED SESSION:
During the course of conducting the business set forth on this agenda as a regular meeting of the
Board, the Chair may convene the Board in closed session to consider matters of pending real estate
negotiations, pending or potential litigation, or personnel matters, pursuant to Government Code
Sections 54956.8, 54956.9, 54957 or 54957.6, as noted.
Reports relating to (a) purchase and sale of real property; (b) matters of pending or potential litigation;
(c) employment actions or negotiations with employee representatives, or which are exempt from public
disclosure under the California Public Records Act, may be reviewed by the Board during a permitted
closed session and are not available for public inspection. At such time as the Board takes final action
on any of these subjects, the minutes will reflect all required disclosures of information.
Convene in closed session.
(1) CONFER WITH LABOR NEGOTIATORS
(Government Code Section 54957.6)
Agency Designated Representatives: Steve Filarsky, James Ruth, James
Herberg, Robert Ghirelli, Jeff Reed, and Richard Spencer.
Employee Organizations: 2
01/28/15 Steering Committee Agenda Page 2 of 4
• Orange County Employees Association (OCEA);
• International Union of Operating Engineers, Local 501
(2) CONFERENCE WITH LEGAL COUNSEL RE ANTICIPATED LITIGATION
(Government Code Section 54956.9(d)(2))
Significant Exposure to Litigation pursuant to paragraph (2) of subdivision
(d) of Section 54956.9.
Number of Potential Cases: 1
Claim for Damage or Injury from Rush N. Hill, II
(3) CONFERENCE WITH LEGAL COUNSEL RE ANTICPATED LITIGATION
(Government Code Section 54956.9(d)(4))
Initiation of Litigation pursuant to paragraph (4) of subdivision (d) of
Section 54956.9
Number of Potential Cases: 1
Recovery of sales tax paid to the State Board of Equalization on the
purchase of chemicals used to treat wastewater.
(4) PUBLIC EMPLOYEE PERFORMANCE EVALUATION
(Government Code Section 54957(b)(1))
Number of Employees: 1
General Counsel
Reconvene in regular session.
Consideration of action, if any, on matters considered in closed session.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA
ITEMS, IF ANY:
ADJOURNMENT:
The next Steering Committee meeting is scheduled for Wednesday, February 25, 2015,
at 5:00 p.m.
01/28/15 Steering Committee Agenda Page 3 of 4
Accommodations for the Disabled: Meeting Rooms are wheelchair accessible. If you require any special disability
related accommodations, please contact the Orange County Sanitation District Clerk of the Board's office at
(714) 593-7130 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability
and the type of accommodation requested.
Agenda Posting: In accordance with the requirements of California Government Code Section 54954.2,this agenda
has been posted outside the main gate of the Sanitation District's Administration Building located at 10844 Ellis
Avenue, Fountain Valley, California, not less than 72 hours prior to the meeting date and time above. All public
records relating to each agenda item, including any public records distributed less than 72 hours prior to the meeting
to all,or a majority of the Board of Directors,are available for public inspection in the office of the Clerk of the Board.
NOTICE TO DIRECTORS: To place items on the agenda for the Committee Meeting, items must be submitted to the
Clerk of the Board 14 days before the meeting.
Maria E.Ayala
Clerk of the Board
(714)593-7130
mavalalo?ocsd.com
For any questions on the agenda,Committee members may contact staff at:
General Manager Jim Herberg (714)593-7110 iherberobocsd.com
Assistant General Manager Bob Ghirelli (714)593-7400 mhirelli(olocsd.com
Director of Engineering Rob Thompson (714)593-7310 rthomoson(@Iocsd.com
Director of Facility Support Services Nick Arhontes (714)593-7210 narhontes(alocsd.com
Director of Finance and Lorenzo Tyner (714)593-7550 Itvner(o)ocsd.com
Administrative Services
Director of Human Resources Jeff Reed (714)593-7144 ireed(o)ocsd.com
Director of Operations&Maintenance Ed Tortes 714 593-7080 etorres ocsd.com
01/28/15 Steering Committee Agenda Page 4 of 4
ITEM NO. 1
MINUTES
STEERING COMMITTEE MEETING
Orange County Sanitation District
The Steering Committee meeting convened on Wednesday, December 17, 2014,
at 5:35 p.m. in the Administration Building of the Orange County Sanitation
District.
A quorum was declared present, as follows:
COMMITTEE MEMBERS PRESENT: STAFF PRESENT
Tom Beamish, Chair Jim Herberg, General Manager
John Nielsen, Vice-Chair Bob Ghirelli, Assistant General
John Withers, Administration Manager
Committee Chair Nick Arhontes, Director of Facilities
Keith Curry, Member-At-Large Support Services
Steve Jones, Member-At-Large Jeff Reed, Director of Human
Greg Sebourn, Member-At-Large Resources
Rob Thompson, Director of
Engineering
COMMITTEE MEMBERS ABSENT: Ed Torres, Director of Operations &
Vacant, Operations Committee Chair Maintenance
Lorenzo Tyner, Director of Finance &
Administrative Services
Maria E. Ayala, Clerk of the Board
Jennifer Cabral
Jim Colston
Norbert Gaia
Al Garcia
Stephanie Good
Andrew Nau
Rich Spencer
OTHERS PRESENT:
Brad Hogin, General Counsel
James Ruth, Consultant
PUBLIC COMMENTS:
None.
Minutes of the Steering Committee
December 17 2014
Page 2 of 4
REPORTS:
Chair Beamish reported on the Legislative and Public Affairs (La PA) Special
Committee meeting earlier this month, including potential plans to schedule
meetings in Washington DC to meet the District's delegates. Chair Beamish also
announced the City of Yorba Linda commendation (resolution) on tonight's Board
agenda. Lastly, he reported on the SARI Line ribbon cutting ceremony on
December 11 th.
General Manager Herberg reported on the following from his General Manager's
Monthly Update: Tours provided for the month including visitors from China and
South Korea; Board Orientation; District's workforce planning; with the exception of
La PA that will meet on January 121h7 the Operations and Administration committees
are dark in January.
CONSENT CALENDAR:
Maria Ayala, Clerk of the Board, announced the corrections to the Minutes as
follows: John Withers, Administration Committee Chair; and Scott Nelson,
Operations Committee Chair.
1. MOVED, SECONDED, AND DULY CARRIED TO: Approve CORRECTED
Minutes of the November 19, 2014 Steering Committee Meeting.
AYES: Beamish, Curry, Jones; Nielsen, and Sebourn
NOES: None
ABSTENTIONS: None
ABSENT: Withers
NON-CONSENT CALENDAR:
Bob Ghirelli, Assistant General Manager, explained the RFP process for this item.
2. MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board
of Directors to:
A. Approve a Professional Services Agreement with Townsend Public
Affairs, Inc. for State Legislative Services, Specification No. CS-2014-
63413D, for the period of January 1, 2015 through December 31, 2015
Minutes of the Steering Committee
December 17 2014
Page 3 of 4
at a monthly rate of $5,000 per month and not to exceed $60,000 per
year, with three one-year renewal options.
B. Approve a Professional Services Agreement with ENS Resources for
Federal Legislative Services, Specification No. CS-2014-633BD, for
the period of January 1, 2015 through December 31, 2015 at a
monthly rate of $7,500 per month and not to exceed of $90,000 per
year, with three one-year renewal options.
AYES: Beamish, Curry, Jones; Nielsen, and Sebourn
NOES: None
ABSTENTIONS: None
ABSENT: Withers
Chair Beamish announced that a request had been made to change the time of the
Board Meeting from 6:30 p.m. to 6:00 p.m. The Steering Committee agreed with
this change. The change will be announced at the Board Meeting later.
CLOSED SESSION
Director Withers arrived at the meeting during closed session at 6:04 p.m.
CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE
SECTIONS: 54956.9(d)(4) and 54957.6
The Committee convened in closed session at 5:44 p.m. to discuss two items.
Confidential minutes of the Closed Session have been prepared in accordance with
the above Government Code Sections and are maintained by the Clerk of the Board
in the Official Book of Confidential Minutes of Board and Committee Closed
Meetings.
RECONVENED IN REGULAR SESSION: The Committee reconvened in regular
session at 6:13 p.m.
CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN
CLOSED SESSION:
None.
Minutes of the Steering Committee
December 17 2014
Page 4 of 4
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA
ITEMS, IF ANY:
None.
ADJOURNMENT:
The Chair declared the meeting adjourned at 6:13 p.m. to the next Steering
Committee meeting to be held on Wednesday, January 28, 2015.
Submitted by:
Maria E. Ayala
Clerk of the Board
STEERING COMMITTEE Meeting Date TO ad.of Dir.
0128/ls 01/28/15
AGENDA REPORT Item Number Item Number
2
Orange County Sanitation District
FROM: James D. Herberg, General Manager
Originator: Robert Ghirelli, Assistant General Manager
SUBJECT: APPROVAL OF DRAFT 2015 LEGISLATIVE PLAN
GENERAL MANAGER'S RECOMMENDATION
Approve the Orange County Sanitation District 2015 Legislative Plan.
SUMMARY
Since 2006, the Orange County Sanitation District (OCSD) has annually approved a
Legislative Plan which provides a list of key issues for OCSD's staff, management,
Board of Directors and legislative advocates to follow during the legislative year.
Additionally, the Legislative Plan provides direction to the staff and management on how
to coordinate advocacy efforts with wastewater associations and state and federal
legislative bodies.
PRIOR COMMITTEE/BOARD ACTIONS
2006-2014, annually approve the OCSD Legislative Plan
ADDITIONAL INFORMATION
Legislative Team Contacts:
Name Organization Email Phone
Rebecca Long OCSD I rlon ocsd.com 714-593-7444
Jennifer Cabral OCSD I jcabral@ocsd.com 714-593-7581
Page I of 6
The following Federal and State priorities and tactics has been compiled by the OCSD's
Legislative team to serve as a working guide on key legislative issues:
Federal Priorities
• Support legislation that provides below market rate assistance to construct
treatment facilities such as infrastructure banks.
• Support at least $1.5 billion in annual federal appropriations to State Revolving
Fund (SRF).
• Support legislation to revise the SRF allocation formula to reflect appropriate and
fair share of funding to California.
• Remove restrictions on the use of tax-exempt financing in conjunction with
alternative financing tools (WIFIA).
• Remove State Volume Caps on water and wastewater private activity bonds to
allow for innovative financing options such as public private partnerships.
• Oppose restrictions on tax-exempt financing for public infrastructure.
• Seek Federal funding for projects, including infrastructure funding, water
recycling, ecosystem restoration and alternative energy projects.
• Support development of CASA and NACWA's legislative priorities.
• Work with Congress to develop cost effective mandates to reduce compliance
costs.
• Work with Congress and USEPA on proposals to modernize the Clean Water Act
and Clean Air Act.
Federal Tactics
Initiative Action
1. Identify and advise on . Monitor federal agency competitive grants
federal funding announcements for funding of alternative energy,
opportunities for OCSD bioenergy, water recycling, beach protection and
infrastructure projects habitat conservation projects
• Schedule meetings with Federal agency officials
stakeholders and senior officials in D.C. and district
offices to build support for OCSD priority projects
2. Seek funding support . Resubmit proposal for the WaterSmart grant if
for water recycling funding for feasibility studies becomes available
feasibility study . Seek congressional letters of support for study
assistance
. Arrange for meetings with key USBR officials to
discuss proposed project
. Work with OCWD to ensure coordination on
requested assistance
Arrange for tour of OCSD facility by federal officials
to gain understanding of project needs
Page 2 of 6
3a. Seek funding support . Work with hydrogen partners to develop next phase
for continuation of project activities
hydrogen fueling station . Meet with U.S. Department of Energy and U.S.
Environmental Protection Agency federal officials to
discuss project continuation
• Secure support for unsolicited proposal
3b. Seek funding • Meet with U.S. Department of Energy staff to
assistance to advance discuss funding opportunities and options
recovery of energy from • Work with other agencies to advance technologies
biosolids
4. Seek funding • Meet with congressional delegation to seek support
assistance/credit for Santa for assistance to remove rip rap
Ana River Rip Rap removal • Work with Regional Partners to advance (SAWPA)
Meet with U.S. Army Corp of Engineers officials to
review status of rip rap removal and permit
compliance issues
5. Seek funding for • Submit request to delegation for support in fiscal
infrastructure project needs year 2016 budget for project assistance
6. Support continued public • Work with NACWA and CASA in support of
financing continued use of tax-exempt financing and feasible
innovative financing approaches such as
infrastructure banks to supplement traditional
funding approaches
Submit testimony on tax-exempt financing
7. Support drought relief • Work with delegation to ensure incorporation of
legislation that supports new programs for water recycling assistance
water recycling assistance • Work with NACWA, CASA, ACWA to advance
priority
8. Work with federal • Work with the U.S. Environmental Protection
agencies on permitting Agency Office of Water and Office of Air on
issues emerging issues of concern
Work with U.S. Department of Energy on
alternative energy permitting issues
Work with U.S. Fish and Wildlife Service on
environmental site assessment issues
State Priorities
• Secure State funding including Prop 1, for the final expansion of GWRS and
ongoing capital projects.
• Secure funding through grants and legislation for the planning and
feasibility studies, as well as capital infrastructure improvements, at Plant
No. 1 and Plant No. 2.
Page 3 of 6
• Work with the current administration, legislators and their staff, key stakeholders,
and statewide associations to advocate for OCSD's desired goals. Amend,
support and/or oppose legislation that may impact OCSD and its operations.
• Continue to monitor the state budget and actively protect local property taxes.
• Monitor pension reform legislation for clean-up bills.
• Support efforts to competitively seek funding for projects that meet the state's
goals of expanded water supply and energy reduction.
• Oppose additional and redundant regulatory requirements that do not create a
statewide management program for biosolids.
State Tactics
Initiative Action
1. Develop a proactive . As legislation is introduced between January and
legislative advocacy February, and as bills are amended, identify
agenda legislation that has the potential to impact OCSD
Recommend positions on identified legislation in
alignment with OCSD's legislative agenda
. Create and continually update a legislative matrix to
track identified pieces of priority legislation
• Schedule advocacy days in Sacramento with
legislators and committee staff
• Continue an active letter writing campaign in support
or opposition of priority legislation
Schedule meetings with legislators, stakeholders and
senior officials in Sacramento and district offices to
build support for OCSD priority projects
• Participate in CASA legislative committees
2. Compile a . Meet EMT to discuss future capital projects and
comprehensive list of priorities
Capital Improvement . Match capital improvements with funding
projects opportunities based on project eligibility
Page 4 of 6
3. Monitor and advise on . Identify opportunities included in the water bond
funding opportunities related to: Water recycling-$725 million
available through Prop 1 Integrated Regional Water Management section-$69
million
. Proactively engage on the drafting of grant funding
guidelines, and provide input to drafting agency or
committee to ensure eligibility of OCSD projects and
priorities are met
. Proactively engage on proposed legislation that
would have an impact on the implementation of
funding guidelines and OCSD priorities
. Identify funding opportunities and provide
recommendations for eligible projects
. Create a schedule on planning and execution of
efforts to seek funds, including outreach and
advocacy strategy
4. Monitor and advise on . Monitor future solicitations and track guideline
funding available changes to the Water-Energy grant: a $20 million
through Cap and Trade opportunity
. Identify eligible and competitive projects and
programs
. Create a schedule on planning and execution of
efforts to seek funds, including outreach and
advocacy strategy
5. Monitor and advise on . Track energy related grant opportunities
energy related funding . Identify potential projects for funding, including, but
opportunities not limited to: alternative energy, biosolids to energy
conversion, and GHG reduction projects
. Schedule meetings with local delegation as well as
key members to discuss project benefits and funding
opportunity
6. Schedule and attend . Educate current administration, key staff, and
advocacy and outreach agencies on priority projects and advocate for
meetings to provide funding allocations that align with OCSD priorities
OCSD project updates . Schedule stakeholder meetings to build support for
projects
. Hold advocacy meetings in coordination with funding
opportunities and project timelines
. Work with relevant budget committees, budget sub-
committees, policy committees and their staff to
advocate for funding allocations that align with OCSD
priorities
. Provide full briefings and updates to Orange County
legislative delegation and relevant members on
OCSD priority projects
Page 5 of 6
7. Regulatory relief to allow Outreach with Department of Toxic Substances,
for water recycling and State Water Resources Control Board, the govemor's
expansion of GWRS for office, legislative leadership and other appropriate
all water flowing into stakeholders
Plant No. 2
8. Development and . Develop outreach calendar in conjunction with
advocacy for design- legislative deadlines and developments
build legislation targeted Create and update a legislative matrix to track
at OCSD projects identified pieces of legislation
• Schedule briefings and updates with Orange County
legislative delegation and relevant members on
OCSD related legislative impacts and benefits
9. Development and Work in conjunction with CASA to outreach, educate
implementation of a and develop an advocacy strategy for regulatory
statewide biosolids land framework that will support statewide objectives to
application management manage biosolids land application
policy
CEQA
N/A
BUDGET/PURCHASING ORDINANCE COMPLIANCE
NA
ATTACHMENTS
The following affachments(s)are attached in hard copy and may be viewed on-line at the OCSD website
(wwwocsd.com) with the complete agenda package and attachments:
• OCSD 2015 Legislative Plan
Page 6 of 6
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Orange County
Sanitation District
2015 Legislative Plan
Orange County Sanitation District
2015 Legislative Plan
Legislative Affairs Team
OCSD Staff
Rebecca Long,Senior Public Affairs Specialist (714)593-7444 rlong@ocsd.com
Jennifer Cabral, Principal Public Affairs (714)593-7581 jcabral@ocsd.com
Specialist
Robert Ghirelli (714)593-7400 rghirelli@ocsd.com
Assistant General Manager
Jim Herberg (714)593-7110 jherberg@ocsd.com
General Manager
Federal Lobbying Team
Eric Sapirstein (202)466-3755 esap@ensresources.com
ENS Resources
Sacramento Lobbying Team
Heather Dion (949)399-9050 hstratman@TownsendPA.com
Townsend Public Affairs
2
January 2015
Return to Aaenda Report
Orange County Sanitation District
2015 Legislative Plan
Introduction
The Orange County Sanitation District(OCSD) recognizes the need for an active state and federal
legislative advocacy program to ensure that the interests of the ratepayers and the Board of Directors
are protected.Towards that end,the legislative team monitors activities in Sacramento and
Washington, D.C. and takes appropriate action in support or opposition of legislative initiatives.
Each year,the Board of Directors adopts a legislative plan,which is a summary of OCSD's goals, key
issues and policy positions.The following legislative policies have been developed by OCSD staff and
legislative advocates in consideration of OCSD's member agencies and policy needs.These Board-
approved policies serve as OCSD's official positions of support or opposition on issues of importance to
the agency.The legislative plan is a dynamic document,adopted annually and changing to meet the
needs of the Board.
The legislative team, in conjunction with the Board, may take appropriate action consistent with the
legislative plan, including, but not limited to, drafting letters, lobbying legislators and staff and crafting
bills.
Procedure for Taking Positions on Bills
1. Staff will track bills of greatest interest to OCSD, particularly those that fall within the goals and
objectives identified by the Board of Directors.Staff will monitor bills being watched by similar
agencies in Orange County(IRWD,SOCWA,OCWD, MWDOC,etc.)as well as state,federal and
national associations such as California Association of Sanitation Agencies(CASA),the California
Special Districts Association (CSDA)and the Association of California Water Agencies (ACWA)
and National Association of California Water Agencies(NACWA).
2. For those bills that are being tracked,where there is clear policy direction stated in the Board-
adopted legislative plan or adopted goals,staff can send letters and give direction to the
lobbyists to advocate that position.
3. Where a particular issue is not urgent,all legislative letters will be hand-signed by the Chair or
Vice-Chair. If a matter is urgent, staff may use the electronic signature,so long as a clear policy
direction exists.
4. When a bill does not fall within the scope of the legislative plan or is a politically controversial
issue,staff will seek direction from the Legislative and Public Affairs Committee.
S. If a bill does not fall within the scope of the legislative plan, but the California Association of
Sanitary Agencies(CASA),the California Special Districts Association (CSDA)or the National
Association of Clean Water Agencies(NACWA) has an adopted position,staff may follow this
position but must inform the Legislative and Public Affairs Committee of such action at the next
regularly scheduled meeting.
3
January 2015
Orange County Sanitation District
2015 Legislative Plan
Federal Priorities
• Support legislation that provides below market rate assistance to construct treatment facilities
such as infrastructure banks.
• Support at least$1.5 billion in annual federal appropriations to State Revolving Fund (SRF).
• Support legislation to revise the SRF allocation formula to reflect appropriate and fair share of
funding to California.
• Remove restrictions on the use of tax-exempt financing in conjunction with alternative financing
tools(WIFIA).
• Remove State Volume Caps on water and wastewater private activity bonds to allow for
innovative financing options such as public private partnerships.
• Oppose restrictions on tax-exempt financing for public infrastructure.
• Seek Federal funding for projects, including infrastructure funding,water recycling,ecosystem
restoration and alternative energy projects.
• Support development of CASA and NACWA's legislative priorities.
• Work with Congress to develop cost effective mandates to reduce compliance costs.
• Work with Congress and USEPA on proposals to modernize the Clean Water Act and Clean Air
Act.
Federal Tactics
Initiative Action
1. Identify and advise on . Monitor federal agency competitive grants announcements
federal funding opportunities for funding of alternative energy, bioenergy,water recycling,
for OCSD infrastructure projects beach protection and habitat conservation projects
. Schedule meetings with Federal agency officials stakeholders
and senior officials in D.C.and district offices to build support
for OCSD priority projects
2. Seek funding support for . Resubmit proposal for the WaterSmart grant if funding for
water recycling feasibility study feasibility studies becomes available
. Seek congressional letters of support for study assistance
. Arrange for meetings with key USER officials to discuss
proposed project
. Work with OCWD to ensure coordination on requested
assistance
. Arrange fortour of OCSD facility by federal officials to gain
understanding of project needs
3a.Seek funding support for . Work with hydrogen partners to develop next phase project
continuation of hydrogen activities
fueling station • Meet with U.S. Department of Energy and U.S. Environmental
Protection Agency federal officials to discuss project
continuation
• Secure support for unsolicited proposal
4
January 2015
Return to Aaenda Report
Orange County Sanitation District
2015 Legislative Plan
3b.Seek funding assistance to • Meet with U.S. Department of Energy staffto discuss
advance recovery of energy funding opportunities and options
from biosolids • Work with other agencies to advance technologies
4.Seek funding • Meet with congressional delegation to seek support for
assistance/credit for Santa Ana assistance to remove rip rap
River Rip Rap removal • Work with Regional Partners to advance(SAW PA)
• Meet with U.S.Army Corp of Engineers officials to review
status of rip rap removal and permit compliance issues
S.Seek funding for • Submit request to delegation for support in fiscal year 2016
infrastructure project needs budget for project assistance
6.Support continued public • Work with NACWA and CASA in support of continued use of
financing tax-exempt financing and feasible innovative financing
approaches such as infrastructure banks to supplement
traditional funding approaches
• Submit testimony on tax-exempt financing
7.Support drought relief • Work with delegation to ensure incorporation of new
legislation that supports water programs for water recycling assistance
recycling assistance • Work with NACWA, CASA,ACWA to advance priority
8. Work with federal agencies • Work with the U.S. Environmental Protection Agency Office
on permitting issues of Water and Office of Air on emerging issues of concern
• Work with U.S. Department of Energy on alternative energy
permitting issues
• Work with U.S. Fish and Wildlife Service on environmental
site assessment issues
State Priorities
• Secure State funding including Prop 1,for the final expansion of GWRS and ongoing capital
projects.
• Secure funding through grants and legislation for the planning and feasibility studies,as well
as capital infrastructure improvements, at Plant No. 1 and Plant No. 2.
• Work with the current administration, legislators and their staff,key stakeholders,and
statewide associations to advocate for OCSD's desired goals.Amend,support and/or oppose
legislation that may impact OCSD and its operations.
• Continue to monitor the state budget and actively protect local property taxes.
• Monitor pension reform legislation for clean-up bills.
• Support efforts to competitively seek funding for projects that meet the state's goals of
expanded water supply and energy reduction.
• Oppose additional and redundant regulatory requirements that do not create a statewide
management program for biosolids.
• Oppose legislation or any regulations that would mandate volumetric pricing of wastewater.
• Where appropriate, pursue state funding for critical aging infrastructure,through funding
sources made available through the State Water Resources Control Board and Department of
Water Resources.
5
January 2015
Orange County Sanitation District
2015 Legislative Plan
State Tactics
Initiative Action
1. Develop a proactive . As legislation is introduced between January and February,and
legislative advocacy agenda as bills are amended, identify legislation that has the potential
to impact OCSD
. Recommend positions on identified legislation in alignment
with OCSD's legislative agenda
. Create and continually update a legislative matrix to track
identified pieces of priority legislation
. Schedule advocacy days in Sacramento with legislators and
committee staff
. Continue an active letter writing campaign in support or
opposition of priority legislation
. Schedule meetings with legislators,stakeholders and senior
officials in Sacramento and district offices to build support for
OCSD priority projects
. Participate in CASA legislative committees
2. Compile a comprehensive list . Meet EMT to discuss future capital projects and priorities
of Capital Improvement . Match capital improvements with funding opportunities based
projects on project eligibility
3. Monitor and advise on . Identify opportunities included in the water bond related to:
funding opportunities Water recycling-$725 million
available through Prop 1 Integrated Regional Water Management section-$69 million
. Proactively engage on the drafting of grant funding guidelines,
and provide input to drafting agency or committee to ensure
eligibility of OCSD projects and priorities are met
. Proactively engage on proposed legislation that would have an
impact on the implementation of funding guidelines and OCSD
priorities
. Identify funding opportunities and provide recommendations
for eligible projects
. Create a schedule on planning and execution of efforts to seek
funds, including outreach and advocacy strategy
4. Monitor and advise on . Monitor future solicitations and track guideline changes to the
funding available through Water-Energy grant: a $20 million opportunity
Cap and Trade . Identify eligible and competitive projects and programs
. Create a schedule on planning and execution of efforts to seek
funds, including outreach and advocacy strategy
5. Monitor and advise on . Track energy related grant opportunities
energy related funding . Identify potential projects for funding, including, but not
opportunities limited to: alternative energy,biosolids to energy conversion,
6
January 2015
Return to Aaenda Report
Orange County Sanitation District
2015 Legislative Plan
and GHG reduction projects
. Schedule meetings with local delegation as well as key
members to discuss project benefits and funding opportunity
6. Schedule and attend . Educate current administration, key staff,and agencies on
advocacy and outreach priority projects and advocate for funding allocations that align
meetings to provide OCSD with OCSD priorities
project updates . Schedule stakeholder meetings to build support for projects
. Hold advocacy meetings in coordination with funding
opportunities and project timelines
. Work with relevant budget committees, budget sub-
committees, policy committees and their staff to advocate for
funding allocations that align with OCSD priorities
. Provide full briefings and updates to Orange County legislative
delegation and relevant members on OCSD priority projects
7. Regulatory relief to allow for . Outreach with Department of Toxic Substances,State Water
water recycling and Resources Control Board,the governor's office, legislative
expansion of GWRS for all leadership and other appropriate stakeholders
water flowing into Plant No.
2
8. Development and advocacy . Develop outreach calendar in conjunction with legislative
for design-build legislation deadlines and developments
targeted at OCSD projects . Create and update a legislative matrix to track identified pieces
of legislation
. Schedule briefings and updates with Orange County legislative
delegation and relevant members on OCSD related legislative
impacts and benefits
9. Development and . Work in conjunction with CASA to outreach,educate and
implementation of a develop an advocacy strategy for regulatory framework that
statewide biosolids land will support statewide objectives to manage biosolids land
application management application
policy
Legislative Policies
1. Air Quality:OCSD is committed to complying with federal,state, and local air quality laws and
rules.OCSD is further committed to establishing an odor policy to assure that OCSD is a good
neighbor to the surrounding communities.
a. Support air quality legislation that emphasizes the use of advance technologies and
applicable market incentives, and incentives for the use of alternative fuels and the
development ofthe infrastructure for alternative fuel vehicles.
b. Support measures that maintain and enhance local decision-making authority,where
appropriate, in the development and implementation of air quality attainment
strategies.
7
January 2015
Orange County Sanitation District
2015 Legislative Plan
c. Support legislation to ensure greater consistency between the California and Federal
Clean Air Acts; including the need to demonstrate cost-effective public health or
environmental benefit if California elects to exceed federal standards.
d. Support strategies that clearly demonstrate and provide for the most cost-effective
means for meeting air quality goals.
e. Support, in concept,legislation that would utilize incentives and pricing strategies as a
preferred alternative to traditional command and control regulations for meeting
emission reduction objectives for all sources.
f. Oppose actions that preclude implementation of the Air Quality Management Plan
(AQMP)to the extent that such actions could subject the basin to sanction or
conformity penalties.
2. Biosolids:OCSD strives to beneficially use biosolids through multiple management options
performed at reasonable costs that are protective of public health and the environment and
offer cost-effective alternatives to land application.
a. Support legislation that supports the beneficial use of biosolids on agricultural lands.
b. Support policies that encourage biosolids product use by horticulture,commercial,and
residential markets.
c. Oppose legislation that imposes new mandates or bans the use of biosolids for land
application in any region,county,or state.
d. Support alternative energy policy that encourages use of biosolids as a renewable
energy resource.
3. Grant Funding:OCSD is committed to advancing the state of knowledge in the treatment and
management of wastewater through the application of innovative and alternative technologies.
To this end,OCSD supports grants assistance to offset its research and special projects.
a. Support appropriations legislation, bonds, programs,and projects that provide funding
for infrastructure construction and rehabilitation,special studies and research or
projects relating to security,environmental education,water quality,wastewater
processing,urban runoff,and water recycling.
b. Support projects that provide for public benefit,over projects that are primarily
intended for private benefit or gain.
c. Oppose proposals placing further requirements on grant recipients that return low value
for high administrative costs.
4. Labor Relations:OCSD is committed to the exercise of and provision of orderly procedures for
the administration of employer-employee relations, including, but not limited to, meeting and
conferring in good faith with recognized employee organizations regarding the wages, hours of
work,and other terms and conditions of employment. As Congress considers reforming the
federal tax code,many of the provisions subject to reform may impact labor relations.
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January 2015
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Orange County Sanitation District
2015 Legislative Plan
a. Support measures to reform current workers compensation formulas to rely on higher
thresholds for compensation or a proportionate exposure formula.
b. Support health insurance reform that does not create additional financial burdens on
special districts.
c. Support measures to ease applicability of the Fair Labor Standards Act(FLSA)on public
agencies.
d. Oppose any measure imposing compulsory and binding arbitration with respect to
public employees.
e. Oppose any measure that imposes upon local government mandated employee benefits
that are more properly decided at the local bargaining table.
f. Oppose efforts reducing local control over public employee disputes and imposing
regulations on an outside agency.
g. Oppose any measure granting public employees the right to strike.
It. Oppose a new mandatory Social Security tax for public employers and public employees.
5. Planning:OCSD ensures the long-range planning of capital improvement programs in order to
deliver the highest quality facilities.
a. Support reform of existing state, regional,and local planning processes only if directly
linked to reforms in the current revenue and tax structure of state and local
governments.
b. Support measures that provide new revenues for growth management and the public
facilities necessary to support expected growth.
c. Support proposals encouraging regional,sub-regional or countywide cooperation in
planning urban development strategies,especially those that provide funding for
effective implementation of agreed upon goals.
d. Oppose legislation consolidating special districts that fail to address the concerns of
cities affected by the proposed consolidation.
e. Oppose measures that prevent or restrict the ability of cities or special districts to
participate in the Southern California Association of Governments'(SCAG)sub-regional
process.
6. Public Health: Protection of public health is OCSD's core mission. OCSD will work cooperatively
with county and state health officers to assure local health protection.
a. Support hazard mitigation,emergency response,planning and recovery through direct
legislation, policy directives and funding toward floodplain security within the Santa Ana
River watershed.
b. Support(generally) measures that provide for improved public health through
regulation.
c. Support the protection of public health through the construction and implementation of
advanced wastewater treatment technology.
9
January 2015
Orange County Sanitation District
2015 Legislative Plan
7. Public Works:OCSD is committed to the achievement of effective and efficient projects that
provides wastewater treatment services that benefit its ratepayers.
a. Support measures that provide funding and support to publicly owned treatment works
and sewerage collection systems.
b. Support legislation that allows public agencies to procure goods and services in manners
similar to private industry,thereby reducing overall costs of delivery.
c. Support legislation that improves the Utility Underground Service Alert Program in order
to improve coordination, identification,minimize damage, minimize environmental risks
and minimize cost exposure to publicly owned facilities when contractors are
performing sub-surface work.
d. Support a comprehensive response to the State's electricity and natural gas shortages
that provide a stable energy supply, respects the ability of municipalities to provide
power, recognizes that infrastructure(i.e.emergency and standby generators)exists
that could be employed temporarily during periods with minimal air quality impact and
protects ratepayers(including cities and special districts) against dramatic rate increases
and statewide power outages.
e. Support legislation that allows OCSD to utilize the Best Value Design/Build option for the
construction of public works projects.
f. Oppose Buy American mandates legislation that would increase project costs or prevent
the use of the most innovative technologies.
B. Revenue and Taxation:Track pending legislation to ensure OCSD remains in compliance with
the government code as it pertains to wastewater system user fees and property tax revenues
and the investment of public funds.
a. Support measures leading to a greater financial independence from the state and would
result in greater stability and predictability in local government budgeting.
b. Oppose measures that impose mandated costs for which there is no guarantee of local
reimbursement or offsetting benefits.
c. Oppose legislation that shifts tax revenues away from local governments without the
adequate provision of a constitutionally guaranteed backfill to offset the lost revenues
of those local governments.
d. Oppose measures that allow state retention of existing local revenue sources, including
the special district share of property tax,sales tax,vehicle license fees and rate payer
fees.
e. Oppose the use of revenues traditionally used to fund the delivery of municipal services
to fund programs for which the state is responsible,particularly the courts, health,and
welfare programs.
9. Special Districts:OCSD supports the maintenance of special districts to provide specific services,
in response citizen's demands,in a cost effective manner.
10
January 2015
Return to Agenda Report
Orange County Sanitation District
2015 Legislative Plan
a. Support outreach to local, regional,and state elected officials to foster a greater
understanding regarding the critical relationship between adequate reserves and the
successful short-and-long-term operation of water and wastewater agencies.
b. Support the work of the Association of California Water Agencies(ACWA), California
Association of Sanitation Agencies(CASA),and California Special Districts Association
(CSDA)in any future discussions or negotiations pertaining to the legislative and budget
issues relative to preserving control of members'reserves.
c. Oppose further state regulations that adversely impact special district financing and
operations.
d. Oppose measures that create or grant powers to sub-regional or regional bodies that
would result in an infringement on clearly local concerns.
e. Oppose any administrative or legislative efforts to access or transfer any reserve funds
held by water and wastewater districts.
f. Oppose the imposition of unfunded, mandated programs on local governments.
g. Oppose efforts that diminish OCSD's ability to govern efficiently and effectively,
including expanding the size of the Board of Directors.
10. Water Quality and Supply:OCSD is committed to participating collaboratively in the protection
of regional water resources for the benefit of the people we serve.
a. Support federal contribution for the removal of rip rap from Santa Ana River.
b. Support(generally)measures to increase water supply and improve water quality in the
region, including drought relief legislation.
c. Support measures that would increase funding for water reuse technologies, including
support for the Groundwater Replenishment System project by the Orange County
Water District and OCSD to create new water supplies through recycling.
d. Support U.S.Army Corps of Engineers projects for Orange County regarding watershed
and water quality protection and sand replenishment.
e. Support measures that promote and provide for the use of reclaimed water.
f. Support"watershed-based" solutions,including cost-shared studies with the US Army
Corps of Engineers of water quality impairments that reflect state-of-the-art science.
g. Support policy development,funding, and research for addressing urban runoff and
beach closures, including funding for studies that identify the sources of bacterial,viral
and other contaminants and human pathogens.
h. Support measures to evaluate water quality standards,as needed,to ensure the
objectives are appropriately protecting the designated use.
L Support legislation that would direct USEPA levied fines to remain in the region.
j. Support legislation that clarifies the use of Clean Water Act citizen suits that are
frivolous and/or abusive of congressional intent.
k. Support measures addressing non-point source pollution in order to protect our ocean
water quality and provide funding to mitigate its effects, including integrated permitting
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January 2015
Orange County Sanitation District
2015 Legislative Plan
approaches that can reduce costs and achieve water quality improvements while
allowing permits to be tailored to the needs of Orange County and its watershed.
I. Support national aspirational goal through legislation that promotes improved water
use efficiency in construction of water efficient buildings and communities.
m. Support legislation that promotes improved water use efficiency through state and
federal assistance in evaluating and implementing new programs and technologies and
increasing public awareness of water use efficiency.
n. Support legislation that provides for the development of the watershed approach,
including watershed management plans and watershed-based permitting.
o. Oppose proposed environmental constraints on government agencies that would result
in economic damage to the region while providing only minimal protections.
p. Oppose the imposition of statewide/nationwide fees for environmental cleanup that is
privately caused or regional in nature(e.g.,when the nexus between those responsible
for environmental abuse and those required to pay for cleanup or mitigation is absent).
q. Support measures to provide federal assistance to support urban runoff studies and
urban runoff reduction.
r. Support federal BEACHES Program to ensure that clean beach projects remain a top
priority for the state,whether through negotiations on upcoming resources bonds, in
setting of legislative priorities, implementation of funding programs,and in any other
relevant process.
12
January 2015
STEERING COMMITTEE Meath,Dare TOBA.of Dir.
01/28/15 O1/28/15
AGENDA REPORT Item Number Item Number
3
Orange County Sanitation District
FROM: James D. Herberg, General Manager
Originator: Robert Ghirelli, Assistant General Manager
SUBJECT: ADOPTION OF NEW UPDATED RESOLUTION ON RULES OF
PROCEDURE, RESOLUTION NO. OCSD 15-01
GENERAL MANAGER'S RECOMMENDATION
Adopt Resolution No. OCSD 15-01, entitled, "A Resolution of the Board of Directors of
Orange County Sanitation District Fixing and Establishing Rules of procedure for the
Conduct of Business of the District, and Repealing Resolution No. OCSD 10-06."
SUMMARY
The procedures are being updated at this time to reflect the new start times for the
Board and Steering Committee meetings. At the December 17, 2014 Board Meeting,
Chair Beamish announced the change commencing with the January meetings. The
Steering meetings will begin at 5 p.m., with the Board meetings beginning at 6 p.m.
In addition, staff has received direction to formalize the Legislative and Public Affairs
Committee (La PA) into a standing committee. This makes for a total of three standing
committees (Administration, Operations, and LaPA).
PRIOR COMMITTEE/BOARD ACTIONS
June 2010—The Board approved the latest Rules of Procedure Resolution on June 23,
2010, Resolution No. OCSD 10-06.
ADDITIONAL INFORMATION
N/A
CEQA
N/A
ATTACHMENT
The following attachments) is attached in hard copy and may be viewed on-line at the OCSD website
(www.ocsd.com) with the complete agenda package:
• Resolution No. OCSD 15-01
Page 1 Of 1
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RESOLUTION NO. OCSD 15-01
A RESOLUTION OF THE BOARD OF DIRECTORS OF
ORANGE COUNTY SANITATION DISTRICT FIXING AND
ESTABLISHING RULES OF PROCEDURE FOR THE
CONDUCT OF BUSINESS OF THE DISTRICT, AND
REPEALING RESOLUTION NO. OCSD 10-06
WHEREAS it is necessary to establish rules of procedure to facilitate the orderly
handling of business to come before the Orange County Sanitation District Board of
Directors and Standing, Steering, Special and Ad Hoc Committees.
NOW THEREFORE, the Board of Directors of the Orange County Sanitation
District, DOES HEREBY RESOLVE, DETERMINE AND ORDER:
Section 1: Rules of Procedure. That the following rules of procedure be
adopted for the conduct of business of the District:
A. Regular Meetings. There shall be a regular monthly meeting of the Board
of Directors of the District on the fourth Wednesday of every month at 6:00 p.m., in the
Administrative Offices of the District, located at 10544 Ellis Avenue, Fountain Valley,
California; provided, however, if the fourth Wednesday of the month falls upon a legal
holiday, said monthly meeting shall be held on the next day thereafter, at the same time
and place, unless the Board adjourns to a different date and time.
The Board of Directors may adjourn any regular, special or adjourned special
meeting to a time and place certain, as specified in the order of adjournment.
B. Special Meetings. A special meeting of the Board of Directors may be
called in either one of the following ways:
(1) By the Chairperson of the Board of Directors; or
(2) By the written request of a majority of the Steering Committee
delivered to the Clerk of the Board.
The call or notice for special meeting shall be in writing and delivered personally
or by mail at least twenty-four (24) hours before the time of such meeting, as specified
in the notice. Any notice deposited in the regular mail addressed to a Director at the
address he or she has on file with the Clerk of the Board postage prepaid, sixty (60)
hours in advance of any such meeting as specified in the notice, shall be presumed to
have been delivered.
OCSD 15-01-1
The call or notice shall specify the time and place of the special meeting, a
description of the business to be transacted, and copies of all pertinent written
materials.
Such written notice may be dispensed with as to any Director or Alternate
Director who, at or prior to the time the meeting convenes, files with the Clerk of the
Board a written waiver of notice. Such waiver may be given by facsimile or electronic
mail. Such written notice may also be dispensed with as to any member who is actually
present at the meeting at the time it convenes. The Clerk of the Board shall diligently
attempt to notify each Director personally of the time, place and purpose of said
meeting, not less than twenty-four (24) hours before the time of said meeting.
The call or notice shall be posted in the administrative offices' public lobby at
least twenty-four(24) hours prior to the special meeting.
C. Meetings Adjourned by Clerk of the Board. If at any regular, adjourned
regular, special, or adjourned special meeting, there is not a quorum of Directors
present, the Clerk of the Board may declare the meeting adjourned to a stated time and
place and shall cause written notice of the adjournment to be given in the same manner
as for a special meeting, unless such notice is waived as provided for in special
meetings. Within twenty-four (24) hours after the time of the adjournment, a copy of the
order or notice of adjournment shall be conspicuously posted on or near the door of the
place where the meeting was held.
D. Notices to News Media. When any local newspaper of general circulation,
radio or television station requests, in writing, notices of meetings of the Board of
Directors, the Clerk of the Board shall thereafter, until receipt of a notice terminating
said request, deliver notices of regular, regular adjourned, and special adjourned
meetings to such newspapers, radio or television stations. Delivery shall be made in
the same manner as delivery is made to the Directors.
E. Conduct of Meetings.
(1) Procedural Rules. The procedural rules for debate and action shall
be as set forth in Table 1, attached hereto and adopted herein by reference. Robert's
Rules of Order shall not be applicable or govern the procedures for the conduct of
Sanitation District business.
(2) Legal Officer. In any case of ambiguity or uncertainty in the
interpretation or application of these Rules to any procedure, the presiding officer may
direct such question for a ruling to the Board's General Counsel, who shall be the
parliamentarian of the Board.
(3) Obtaining the Floor and Making Motions. Any member of the Board
wishing to speak, or any member of the public wishing to address the Board, must first
OCSD 15-01-2
Return to Mende Report
be recognized by the Chairperson. The Chairperson must recognize any member of the
Board who seeks the floor when appropriately entitled to address the Board.
Any member of the Board, including the Chairperson, may bring a
matter of business properly before the Board by making a motion. Any member,
including the Chairperson, except the member making the motion, may second the
motion. Once a motion is seconded, it may be opened for discussion and debate, in
accordance with the procedures in Subsection (4) below.
(4) Rules for Discussion. Debate, and Deliberation by the Board. The
procedures for consideration and action on all matters to come before the Board shall
be in compliance with the terms of this Section, as follows:
(a) Each item on the Agenda will be introduced in a form of a
report by either Staff or Counsel.
(b) Upon completion of the report, the Chairperson will allow for
direct questions regarding the item, by Directors, each in turn, and in the order as
selected by the Chairperson.
(c) Upon completion of the question period, the Chairperson will
entertain a motion and second for consideration by the Board.
(d) Discussion among the Directors will follow. Each Director
will be recognized to address the Board in the order selected by the Chairperson, with a
five (5) minute time limit for each Member wishing to speak on the Agenda item, unless
the time limit is waived by the Chairperson. There will be no interruptions of the Director
who has been recognized. Attempted interruptions will be declared out-of-order, and
the Board Member attempting to interrupt will be asked to remain silent until recognized.
(a) As an additional courtesy to everyone, repetition of
comments will be discouraged in the interest of time, and at the discretion of the
Chairperson, can be declared out-of-order.
(f) After each Member who wishes to speak has been
recognized and completed his/her remarks, a single three (3) minute period of rebuttal
will be allowed any Director, unless the time limit is waived by the Chairperson.
(g) If it appears to the Chairperson that any Director is pursuing
a line of questioning or commentary due to lack of preparation or prior review with the
District's Staff, the Director's time will be declared to have been used up, and no further
inquiry will be allowed.
(h) Upon adoption of a motion on an Agenda item, there will be
no further discussion of that item.
OCSD 15-01-3
(5) Decorum in Debate. All Members shall address their remarks to
the Chairperson and confine them to the business then pending and subject to
discussion before the Board, avoiding personalities and reflections upon anyone's
motives.
(6) Closing or Limiting Debate. At all times the Board shall endeavor to
allow free and open debate among Members of the Board. However, in the discretion
of the Chairperson, it may become necessary to close or limit debate, so that action can
be taken by the Board. An order by the Chairperson closing or limiting the debate can
only be set aside by a majority vote of the Board.
F. Quorum. A majority of the Directors shall constitute a quorum of the
Board.
G. Chairperson and Vice Chairperson of the Board. A Chairperson and Vice
Chairperson of the Board shall be elected by a majority vote of Directors at the regular
meeting in June of each year, and will assume office July 1st. The nominations for
Chairperson and Vice Chairperson shall be made at the regular Board meeting in May
of each year. Any person nominated for Chairperson shall be deemed to be nominated
for Vice Chairperson in the event the person is not elected as Chairperson. Thereafter,
the nominees shall prepare a statement setting forth their qualifications for the office
sought. The statements shall be mailed to members of the Board of Directors with the
Agenda and other meeting material for the June regular meeting. If only one individual
is nominated for Chairperson at the regular Board meeting in May, that individual shall
be deemed elected as Chairperson, no election shall be held in June, and the individual
shall assume office July 1". If only one individual is nominated for Vice Chairperson at
the regular Board meeting in May, that individual shall be deemed elected as Vice
Chairperson, no election shall be held in June, and the individual shall assume office
July 151.
The Chairperson and Vice Chairperson shall serve at the pleasure of a majority
of the Directors. In the event the office of Chairperson becomes vacant due to
resignation or retirement of the incumbent prior to the expiration of the regular term, the
Vice Chairperson shall automatically succeed to the office of the Chairperson and shall
continue to serve through the remainder of the regular term unless sooner removed by
action of a majority of the Directors. In the event the office of Vice Chairperson
becomes vacant prior to the expiration of the regular term, nominations and the election
of a Director to serve in that capacity shall be conducted at the next regular Board
meeting. The person so elected shall serve the balance of the regularly-scheduled term
unless sooner removed as a result of action by a majority of the Directors.
The Chairperson shall not serve more than two consecutive one-year terms for
which he/she has been elected to the office of Chairperson. The Vice Chairperson shall
not serve more than two consecutive one-year terms for which he/she has been elected
to the office of Vice Chairperson.
OCSD 15-01-4
Return to Mende Report
H. Presiding Officer. The Chairperson of the Board shall preside during
meetings of the Directors. In the absence of the Chairperson, the Vice Chairperson
shall preside.
I. Clerk of the Board and Minutes. The Board of Directors shall have a
person designated to serve as Clerk of the Board. The Clerk of the Board will be
appointed to the position by the General Manager and shall report to the General
Manager or a Department Head as designated by the General Manager. The Clerk of
the Board will be a regular full time employee, subject to all the rules and policies
applicable to all regular full time employees. The Clerk of the Board shall attend all
meetings of the Board of Directors, unless excused by the Chairperson, and shall
prepare an accurate record of each meeting for submission to the Directors and
subsequent approval at the following meeting; provided, however, that when an
adjourned, special or special adjourned meeting of the Board of Directors immediately
precedes a regular meeting, Minutes of said meeting shall be submitted for approval at
the next meeting of the Board following said regular meeting.
In the preparation of Official Minutes of a meeting of the Board of Directors, the
Clerk of the Board will not record the name of the Director who moves or who seconds
the adoption of a motion or Resolution, except the vote of any individual Director shall
be recorded upon that Director's request. The Minutes will reflect the votes by name of
Director when required by provisions of state law.
In the absence of the Clerk of the Board, a Secretary Pro Tem shall be appointed
to exercise the duties of the Clerk of the Board.
J. Regular Business to Come Before the Board of Directors. Insofar as
practicable, all items of business to be taken up at a regular meeting of the Board shall
be submitted to the Clerk of the Board, who shall include on the Agenda all such items
submitted by Directors, the General Manager and General Counsel, and all formal
communications.
The Clerk of the Board shall mail to each Director a notice of such regular
meetings, together with a proposed Agenda, not later than the Friday immediately
preceding such regular meetings. Said Agenda, insofar as possible, shall include
copies of Resolutions, except as hereafter provided, and a description of all matters to
be considered, together with any pertinent written materials.
Agendas shall be posted in a location freely accessible to the public not less than
seventy-two (72) hours in advance of the meeting.
Resolutions designated as "standard" and adopted by the Board of Directors
from time to time, and approved as to form and content, need not be included with said
Agenda; provided, however, that the information completing said standard Resolutions
OCSD 15-01-5
shall be set forth on the Agenda listing, and copies of said standard Resolutions shall be
on file with the Clerk of the Board at the meeting time and place.
Items of business not known at the time the regular Agenda is mailed as herein
provided, may be considered as supplemental Agenda items; provided that all
requirements of the Ralph M. Brown Act (California Government Code Sections
54950 at seg.) are satisfied.
No business, except with consent of two-thirds of the Directors present (a
majority of Directors present for emergency actions), and only if permitted by the Ralph
M. Brown Act, not appearing on the regular or supplemental Agendas may be brought
before the Board of Directors.
The meeting Agenda shall provide for an opportunity for members of the public to
address the Board on items on the Agenda and non-Agenda items of public interest. As
determined by the Chairperson, speakers may be deferred until the specific Agenda
item is taken for discussion, and remarks may be limited to three (3) minutes. Speakers
on non-Agenda items may address only items that are within the subject matter
jurisdiction of the Board of Directors. Time allotted for such presentations is limited to
three (3) minutes or less. Total time allotted for all public input on each non-Agenda
item is limited to thirty (30) minutes to one (1) hour, taking into consideration the number
of persons filing a request to address the Board. However, time allotments may be
waived by a majority vote of the Board.
K. Handling of Business and Voting. During the course of a Board meeting,
routine matters listed on the Agenda for consideration will be referred to by Agenda Item
Number only.
Voting on all Resolutions shall be by roll call, except if waived by unanimous
voice vote, in which event, the Chairperson may order a unanimous ballot cast in favor
of the motion or Resolution under discussion. The name of each Director shall be
called only once.
On matters of considerable interest or on which there appears to be a
controversy, the motion or Resolution shall be read by title or repeated by the
Chairperson. The Chairperson shall thereafter call for discussion of the motion or
Resolution, at which time any member may discuss the pending matter. Any person
other than a Director present at the meeting may speak on the motion if recognized by
the Chairperson. Sole discretion as to the extent of discussion outside of the
membership of the Board shall rest with the Chairperson. At the close of discussion,
the Chairperson may, at the Chairperson's discretion, repeat the motion or Resolution
pending, and thereafter, call for a vote.
The Clerk of the Board shall determine and state whether or not a motion or
Resolution is adopted by roll call vote. On all other matters, the Chairperson shall
determine the outcome of the voting.
OCSD 15-01-6
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L. Committees.
(1) Standing Committees.
(a) Steering Committee: There shall be a permanent Committee
designated as the Steering Committee, comprised of the Chairperson of the Board, the
Vice Chairperson of the Board, the Chairperson of each of the Standing Committees,
and three at-large members selected by the Chairperson of the Board. The Vice
Chairperson of each of the two Standing Committees shall serve as the designated
Alternate, in the absence or inability to serve by any Chairperson.
The Committee shall also conduct an annual performance
evaluation of the General Manager and submit recommendations on his/her
compensation to the Board of Directors. The Committee shall also review the General
Manager's evaluation and compensation of the executive management employees,
based on established criteria, and executive management's goals and objectives for the
following year.
The Committee shall also conduct an annual performance
evaluation of General Counsel and submit recommendations to the Board of Directors
as provided by Resolution OCSD 12-03.
The Committee shall receive written requests for a hearing,
set hearings or deny the request for a hearing on appeals concerning permit
suspension, revocation, or denial as provided by Ordinance OCSD-37.
The Committee shall make recommendations to the Board of
Directors on labor negotiations and other related activities as may be needed or
appropriate.
The Committee shall also be authorized to assign new
subjects of significant importance to the appropriate Standing Committee for study,
evaluation and recommendation.
The Steering Committee shall meet on the fourth
Wednesday of each month at 5:00 p.m. preceding the Board's meeting, or at the call of
the Chairperson of the Board of Directors.
(b) Administration Committee: There shall be a permanent
Administration Committee (Finance, Human Resources and Information Technology) to
advise the Staff and make recommendations on matters related to the financial,
budgeting, administrative and personnel policies and programs of the District.
The Committee shall review with the Staff the procedures for
development, preparation and format of the annual budget and recommend appropriate
change, and counsel the Staff during the budget process to assure the proper
OCSD 15-01-7
interpretation and implementation of the Board's policies and that the desired
procedures have been followed.
The responsibility for consideration and adoption of the
District budget rests with the Board of Directors.
The Committee shall periodically interview and recommend
the selection of outside auditors. The Committee shall review the result of the annual
audit of the District's accounts with representatives of the outside audit firm, including
any comments received recommending improvements. The Committee shall review
management's response to these comments and make appropriate recommendations
for implementation.
Periodically, the Committee shall recommend employment of
an outside firm to audit internal control procedures to safeguard the assets of the
District.
The Committee shall interview and make recommendations
on the employment of investment-banking firms, bond counsel, and if necessary or
desired, financial advisors, to be used in connection with the District's financing
programs.
The Committee shall periodically coordinate
recommendations on personnel audits of the District's operations or segments of the
operations on an as-needed basis.
The Committee shall make recommendations on personnel
policies and procedures, insurers and coverage, procurement procedures, and such
other related activities as may be needed or appropriate.
The Chairperson of the Board of Directors shall appoint a
Committee Chairperson and a Committee Vice Chairperson for the Administration
Committee. The Committee Chairperson and Committee Vice Chairperson shall serve
at the pleasure of the Chairperson of the Board of Directors.
The Administration Committee shall consist of thirteen
members, as follows:
(1)The Chairperson of the Board of Directors;
(2)The Vice Chairperson of the Board of Directors;
(3)The Committee Chair of the Administration Committee;
(4)The Committee Vice Chair of the Administration Committee; and
OCSD 15-01-8
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(5) Nine additional Board members appointed by the Chairperson of the Board of
Directors.
Other than the Board Chairperson and the Board Vice
Chairperson, no Director who serves on the Operations Committee shall be eligible to
serve on the Administration Committee.
The Administration Committee shall meet on the second
Wednesday of each month at 5:30 p.m., or at the call of its Chairperson.
(c) Operations Committee. There shall be a permanent
Committee designated the Operations Committee (Engineering, Operations &
Maintenance and Technical Services). With the goal of compliance with all public
health and environmental laws and regulations, the Operations Committee shall review
and submit appropriate recommendations on the matters pertaining to the operation of
the District Treatment Works, including such matters as current and projected
service/flow needs, level and quality of treatment, conservation, recycling and reuse
activities, and air quality issues.
The Committee shall also review issues pertaining to the
District's NPDES Ocean Outfall Discharge Permit, including annual review of the
contractor(s) performing the ocean monitoring and research programs required as a
condition of said permit, and related issues regarding protection of the marine waters off
metropolitan Orange County's coastline from impacts resulting from the District's
operations and discharge of treated wastewater.
The Committee shall also review matters pertaining to
contractual arrangements by the District to provide sewerage services to areas outside
the District's boundaries or approved spheres of influence.
The Committee shall review plans for the future needs of the
District, explore alternatives and make recommendations to the Board of Directors.
The Operations Committee shall also review and submit
appropriate recommendations on matters pertaining to capital projects which address
operational needs, including the selection of professional consulting services to assist in
studying, planning and designing needed District Treatment Works and support
facilities, including computerized systems, in accordance with the Board's established
policies and procedures for procuring such services; the Committee shall further review
construction projects for said facilities in accordance with applicable public works laws
and Board policies. Said oversight shall include the contracts for professional services
and public works construction projects and addenda or change orders thereto. In
carrying out its responsibilities, the Committee shall receive advance notice and regular
OCSD 15-01-9
status reports on the projects from Staff, and monitor, visit and observe the District
Treatment Works' operational functions and major capital construction projects.
The Chairperson of the Board of Directors shall appoint a
Committee Chairperson and a Committee Vice Chairperson of the Operations
Committee. The Committee Chairperson and Committee Vice Chairperson shall serve
at the pleasure of the Chairperson of the Board of Directors.
The Operations Committee shall consist of fourteen
members, as follows:
(1)The Chairperson of the Board of Directors;
(2)The Vice Chairperson of the Board of Directors;
(3)The Committee Chair of the Operations Committee;
(4)The Committee Vice Chair of the Operations Committee; and
(5) Ten (10) additional Board members appointed by the Chairperson of the
Board of Directors.
Other than the Board Chairperson and the Board Vice
Chairperson, no Director who serves on Administration Committee shall be eligible to
serve on the Operations Committee. The Operations Committee shall meet on the first
Wednesday of each month at 5:00 p.m., or at the call of its Chairperson.
(d) Legislative and Public Affairs Committee: There shall be a
permanent Committee designated as the Legislative and Public Affairs Committee,
comprised of the Chairperson of the Board, the Vice Chairperson of the Board, and five
at-large members selected by the Chairperson of the Board.
The Committee shall advise the Staff and make recommendations
on matters related to the legislative and public affairs programs of the District.
The Legislative and Public Affairs Committee shall meet on the
second Monday of each month at 8:00 a.m. or at the call of the Board Chair.
(2) Special and Ad Hoc Committees. In addition to the Standing
Committees, the Chairperson of the Board of Directors, or the Chairperson of a
Standing Committee, or a majority of the Directors, may appoint from time to time,
Special or Ad Hoc Committees to study and report on specific matters. Such
Committees shall be temporary in nature, and their assignments shall pertain to a
current, specific issue. Upon completion of the assigned task, the Ad Hoc or Special
Committee will be dissolved.
OCSD 15-01-10
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The Chairperson and Vice Chairperson of Special and Ad Hoc
Committees shall be appointed by the Chairperson of the appointing authority.
Each Special and Ad Hoc Committee shall meet at the call of its
Chairperson.
M. Motion to Refer to a Standing Committee. Any Director at a Board
meeting may move to have a policy or any other activity affecting the Sanitation District,
or any one of the member Agencies, referred to a Standing Committee for study and
report. This motion shall be a privileged motion, and when duly seconded, discussion
thereof shall be limited to Directors only. Said motion shall receive an affirmative vote
of a majority of the Directors for adoption.
Section 2: Procedure for Consideration of Demands for Corrective Action.
A. Requirement of Written Demand. Prior to any person commencing a
judicial action for injunction or mandamus to declare any action taken by the Board void
because of failure to observe Brown Act requirements, such person must first serve
upon the Clerk of the Board a written demand describing the alleged violation and
demanding corrective action. Such demand must be served upon the Clerk of the
Board within thirty (30) days of the complained of action. Failure to serve any such
demand within this thirty (30) day period shall result in the loss of any right to challenge
any action to have been taken in violation of Sections 54953, 54954.2, or 54956 of the
California Government Code.
B. Consideration of Corrective Action. Upon receipt of such a demand,
consideration of the demand shall immediately be placed on the Agenda for the next
meeting of the Board of Directors. If the demand is received less than seventy-two (72)
hours prior to the time set for the next meeting, the Board may determine that the notice
constitutes the initiation of litigation, and that the need to take action on the threatened
litigation arose subsequent to the posting of the Agenda, and may consider it at that
meeting pursuant to Section 1(J) above. A description of any item so placed on the
Agenda shall include both consideration of the demand, and the possibility of corrective
action by the Board.
In considering such demands, the Board shall first determine, by motion,
whether corrective action should be taken. If no motion to take corrective action is
carried, the Clerk of the Board shall inform the demanding party in writing of the Board's
decision not to cure or correct the challenged action.
C. Implementing Corrective Action. If a motion to take corrective action
passes, the Chairperson may entertain a motion implementing corrective action. Any
motion implementing corrective action shall address the concerns raised in the
OCSD 15-01-11
consideration of corrective action. The motion implementing corrective action may
include a motion to rescind prior action taken, as appropriate. Passage of a motion to
rescind invalidates prior action only as of the time of the passage of the motion, and not
from the date of the initial action. A motion implementing corrective action resulting
from a written demand is out-of-order if the action complained of (a) was in connection
with the sale or issuance of notes, bonds, or other evidences of indebtedness, or any
contract, agreement, or incident thereto; or(b) gave rise to a contractual obligation upon
which a party has, in good faith, detrimentally relied. In any event, the Board shall notify
the party making the demand in writing of its decision to take corrective action, and shall
describe any corrective action taken. This notice shall be given to the demanding party
as soon as possible after the meeting, but in no event more than thirty (30) days after
receipt of the demand.Section 3: Resolution No. OCSD 10-06 is hereby repealed.
Section 4: This Resolution shall become effective immediately.
PASSED AND ADOPTED at a regular meeting held January 28, 2015.
Tom Beamish
Board Chair
ATTEST:
Maria E. Ayala
Clerk of the Board
OCSD 15-01-12
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STATE OF CALIFORNIA )
ss
COUNTY OF ORANGE )
I, Maria E. Ayala, Clerk of the Board of Directors of the Orange County Sanitation
District, do hereby certify that the foregoing Resolution No. OCSD 15-XX was passed
and adopted at a regular meeting of said Board on the 28t" day of January, 2015, by
the following vote, to wit:
AYES:
NOES:
ABSTENTIONS:
ABSENT:
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of
Orange County Sanitation District this 28th day of January, 2015.
Maria E. Ayala
Clerk of the Board of Directors
Orange County Sanitation District
OCSD 15-01-13
TABLE 1
BOARD PROCEDURES AND ORGANIZATION
SUMMARY OF MOTIONS
A. PRIVILEGED MOTIONS
Kind of Second Vote
Motion Required Debatable Amendable Required Purpose
Adjourn Yes No No Majority To end the meeting
To Take a Yes No No Majority To interrupt a
Recess meeting for a short
time or to provide an
intermission
Raise a No No No None To obtain action
Question of immediately in an
Privilege emergency
B. MAIN MOTION AND RELATED
SUBSIDIARY MOTIONS
Kind of Second Vote
Motion Required Debatable Amendable Required Purpose
Main Yes Yes Yes Majority To introduce new
Motion business
Amend Yes Yes Yes Majority To modify or alter
Main a motion
Motion
Substitute Yes Yes Yes Majority To replace the
Motion main motion
entirely
Previous Yes No No Majority To close debate
Question on the main or
OCSD 15-01-14
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Kind of Second Vote
Motion Required Debatable Amendable Required Purpose
amended motion
immediately
Continue to Yes Yes Yes Majority To defer action
a Certain
Time
To Table Yes No No Majority To discontinue
consideration until
brought back by
vote of the Board
Take a Yes No No Majority To bring before
Motion the group a
from the motion previously
Table tabled
Limit or Yes No Yes Majority To limit or extend
Extend limits of debate
Limits of
Debate
Refer to a Yes Yes Yes Majority To place business
Committee in hands of a
Committee
Withdraw a No No No None To withdraw a
Motion motion before it is
voted on
Reconsider Yes Yes No Majority To secure a new
must be by a vote on a motion
Director who previously voted
voted for the upon
prevailing
side on the
original
motion
OCSD 15-01-15
C. INCIDENTAL RULES
NON-RANKING
Kind of Second Vote
Motion Required Debatable Amendable Required Purpose
Request to Yes No No Two-Thirds To facilitate
Suspend business
the Rules ordinarily contra
to the rules of the
organization
Override Yes No No Majority To have Board
Order of majority rule o
the Chair the order
Point of No No No None To enforce the
Order rules of the
organization
OCSD 15-01-16
STEERING COMMITTEE Meath,Dare TOBd.of Dir.
01/28/15 O1/28/15
AGENDA REPORT Item Number Item Number
a
Orange County Sanitation District
FROM: James D. Ruth, Chief Negotiator
CHIEF NEGOTIATOR'S RECOMMENDATION
Adopt Resolution No. OCSD 15-02, entitled, "A Resolution of the Board of Directors of
the Orange County Sanitation District approving the Memoranda of Understanding
between the Orange County Sanitation District and the Supervisory and Professional
Management Group, for Fiscal Years 2013/2014, 2014/2015 & 2015/2016."
SUMMARY
The MOUs between OCSD and the Supervisor Group and Professional Group
bargaining units that became effective on July 1, 2010 expired on June 30, 2013. The
District and the Supervisory and Professional Management Group (SPMG) began the
meet and confer process for a successor MOU in April 2013. Negotiations continued for
a period of 21 months, during which time 16 proposals were exchanged.
On December 17, 2014, the Board of Directors directed the Chief Negotiator to make a
counter proposal to SPMG including a three-year contract with 0% salary increase in
the first year, 2% in the second year, and 2% in the third year. OCSD delivered this
counter proposal to SPMG on December 13, 2014. SPMG's membership ratified the
proposal by majority vote on January 12, 2015.
The key points include the following:
• Salary Increases (3-Year Cost: $2.42M, all-inclusive of benefits) - 0% in Year
1; 2% in Year 2; and 2% in Year 3, for an average of 1.3% annually.
• Medical Reopener - Parties agree to reopen negotiations in February 2015
regarding health insurance carrier and/or plan design changes in order to
achieve cost containment.
• Classification & Compensation Study - OCSD agrees to include a
representative from the Supervisor Group and the Professional Group to
participate as a partner in the agency-wide Classification & Compensation study.
Page 1 of 6
PRIOR COMMITTEE/BOARD ACTIONS
In preparation for and during the meet and confer process, the Chief Negotiator
received direction for labor negotiations with SPMG from the Steering Committee and
the Board of Directors.
The SPMG meet and confer process was agendized for discussion at the following
Committee/Board meetings in closed session:
• May 22, 2013 — Steering Committee and Board Meeting
• June 12, 2013 — Special Board Meeting
• June 26, 2013 — Steering Committee and Board Meeting
• August 28, 2013—Steering Committee and Board Meeting
• September 25, 2013 — Steering Committee and Board Meeting
• November 20, 2013 — Steering Committee and Board Meeting
• December 18, 2013 — Steering Committee and Board Meeting
• February 26, 2014 — Steering Committee and Board Meeting
• March 26, 2014— Steering Committee and Board Meeting
• April 23, 2014 — Steering Committee and Board Meeting
• May 28, 2014 — Steering Committee
• June 25, 2014 — Steering Committee and Board Meeting
• July 23, 2014— Steering Committee and Board Meeting
• August 27, 2014— Steering Committee and Board Meeting
• October 22, 2014— Steering Committee and Board Meeting
• November 19, 2014 — Steering Committee and Board Meeting
• December 17, 2014 — Steering Committee and Board Meeting
ADDITIONAL INFORMATION
The Supervisory and Professional Management Group is the recognized employee
organization certified to provide exclusive representation over wages, hours of work,
and other terms and conditions of employment for exempt employees in the Supervisor
Group and Professional Group bargaining units.
There are 255 exempt employees represented by the Supervisory and Professional
Management Group. The Supervisor Group consists of 53 employees and the
Professional Group consists of 202 employees. Employees in these Groups are
assigned to classifications that perform frontline supervisory duties and program-related
development, implementation and analytical duties associated with supporting the
collection, treatment and recycling of wastewater. Some supervisory classifications are
assigned to a 365-day per year, 7-day per week, 24-hour per day operation.
The meet and confer process with SPMG was initiated on April 2, 2013 when the
District received SPMG's initial proposal. That one-year proposal included
enhancements in the following areas:
Page 2 of 6
SPMG'S INITIAL PROPOSALS
• Duration
o One-Year Term (July 1, 2013 through June 30, 2014)
• Salary Adjustments
0 4% Salary Increase
0 2.7% Salary Increase Based on Previous Three Years' Consumer Price
Index (CPI)
o Salary Increase Equal to the Current Year's CPI
o Realignment of certain classifications and salary ranges
• Hours of Work
o Stricter criteria for work schedule changes; disagreements subject to
grievance procedure and binding arbitration.
• Promotions
o District to evaluate all internal applicants prior to determining whether to
open recruitments to external applicants. If there are at least three (3)
minimally qualified internal applicants, position to be filled through internal
recruitment.
• Classification Studies
o Add option for arbitration for disagreements regarding classification
studies.
These opening proposals and subsequent proposals from SPMG were rejected by
OCSD. Therefore, negotiations continued from April 2013 through December 2014, with
little movement.
On December 9, 2014, SPMG issued a counter proposal to OCSD including a three-
year contract with 0% in the first year, 2% salary increase and $1,000 non-base building
payment in the second year, and 2% salary increase in the third year. The Chief
Negotiator presented this counter proposal to the Steering Committee and Board of
Directors on December 16, 2014. The Board of Directors directed the Chief Negotiator
to reject SPMG's proposal and issue a counter proposal including the same terms with
the exception of the $1,000 non-base building payment.
Based on Board direction, OCSD issued a counter proposal to SPMG on December 18,
2014, including three-year contracts with 0% in the first year, 2% salary increase in the
second year, and 2% salary increase in the third year. SPMG distributed the proposals
to their membership for voting, and SPMG's membership ratified the proposals by
majority vote on January 12, 2015.
Page 3 of 6
The agreements include the following key items:
• Salary
o Year 1 — 0% Salary Increase.
o Year 2 — 2.0% Salary Increase, effective the first pay period of July 2014.
o Year 3 — 2.0% Salary Increase, effective the first pay period of July 2015.
• Medical Reopener
o Medical reopener in February 2015 to discuss the transition from Anthem
to Blue Shield through California State Association of Counties — Excess
Insurance Authority (CSAC-EIA), or to another carrier directly, and varied
plan design changes in order to mitigate excise taxation in 2018 and
achieve cost containment.
• Potential strategies for consideration include, but are not limited to,
the following: plan design changes to office and specialist copays,
emergency room copays, plan deductibles and contribution rates;
and alternative plan offerings such as a high deductible health plan
with health savings account funding.
• Classification & Compensation (C&C) Studv
o OCSD agrees to include a representative from the Supervisor Group and
the Professional Group to participate as a partner in the agency-wide C&C
study.
The total cost is $2.42M over the term of the agreement, which is all-inclusive of
benefits.
Listed below is a summary of all of the proposed changes in the tentative agreements
by article number:
FINAL MOU AGREEMENTS
Article 1.0— Recognition: Effective date is July 1, 2013.
Article 2.0— Duration: Terminates June 30, 2016.
Article 3.0— Successor Agreement: No change.
Article 4.0— Group Access: No change.
Article 5.0— Group Rights: No change.
Article 6.0— District Rights: No change.
Article 7.0— Nondiscrimination in Employment: No change.
Article 8.0— Smoke-free Work Environment: No change.
Article 9.0— Safety: No change.
Article 10.0— Discipline and Dismissal: No change.
Article 11.0— Grievance Procedure: No change.
Article 12.0— Problem Solving Procedure: No change.
Article 13.0 — Salary Adjustments and Compensation: Year 1: 0% Salary Increases,
Year 2: 2% Salary Increases, and Year 3: 2% Salary Increases; removal
of outdated language regarding salary reopener.
Article 14.0—Severance Pay: No change.
Page 4 of 6
Article 15.0 - Deferred Compensation: Minor administrative changes/updated language
to clarify that participation is subject to IRS requirements.
Article 16.0- Holidays: No change.
Article 17.0 - Hours of Work: Administrative changes to clarify that employees may
waive the 30-day notice requirement for schedule changes; the 30-day
notice does not apply to reasonable accommodations.
Article 18.0 (intentionally left blank)- No change.
Article 19.0 (intentionally left blank)- No change.
Article 20.0 - Insurance: Medical Reopener in February 2015 to discuss the transition
from Anthem to Blue Shield through California State Association of
Counties - Excess Insurance Authority (CSAC-EIA), or to another carrier
directly, and varied plan design changes in order to achieve additional
cost savings; minor updates to language.
Article 21.0- Reimbursement Accounts: No change.
Article 22.0 - Extraordinary Services Compensation: Removal of language referencing
Supervisor Group within the Professional Group MOU.
Article 23.0- Probationary Period: No change.
Article 24.0 - Promotions: Updated language indicating that prior to any determination
whether to fill a vacant position externally, the District will evaluate all
internal applicants that meet the minimum qualifications for the posted
vacant position. In the event there exists at least one (1) minimally
qualified applicant, the District shall conduct an internal recruitment.
Article 25.0- Retirement: No change.
Article 26.0- Shift Differential: No change.
Article 27.0- Leave of Absence with Pay: No change.
Article 28.0 - Leave of Absence without Pay: Minor administrative/language changes to
align with current leave law provisions; housekeeping changes.
Article 29.0 - Classification Studies: OCSD agreed to include a representative from the
Supervisor Group and the Professional Group to participate as a partner in
the upcoming agency-wide Classification & Compensation study; minor
administrative changes.
Article 30.0- Driver's License: No change.
Article 31.0- Layoff Procedure: No change.
Article 32.0- Light Duty: No change.
Article 33.0- Medical Examination: No change.
Article 34.0- Mileage Allowance: No change.
Article 35.0-Acting Pay: No change.
Article 36.0 (intentionally left blank)- No change.
Article 37.0- Personnel Files: No change.
Article 38.0- Bulletin Boards: No change.
Article 39.0- Release Time for Meet and Confer Sessions: No change.
Article 40.0- Use of District Facilities: No change.
Article 41.0- Scope of Bargaining: No change.
Article 42.0 - Impasse Procedures: Minor administrative changes/updated language to
reference AB 646 and AB 1060.
Article 43.0-Severability: No change.
Article 44.0- Uniforms: No change.
Page 5 of 6
Article 45.0 — Substance Abuse Policy: Added language to reflect that any employee
may be subject to discipline, up to and including termination, for any
alcohol screen test that indicates a blood alcohol concentration level of
0.02% or greater.
Article 46.0— Dues Deductions: No change.
Article 47.0— Maintenance of Membership: No change.
Article 48.0— Peaceful Resolution of Disputes: No change.
Article 49.0 (intentionally left blank)— No change.
Article 50.0-Workplace Violence &Weapons Policy: No change.
Article 51.0— Resignation: No change.
Article 52.0 (intentionally left blank)— No change.
ATTACHMENTS
The following attachment(s) are included in hard copy and may also be viewed on-line at the OCSD
website(www.ocsd.coml with the complete agenda package:
• Resolution OCSD 15-02
Page 6 of 6
Return to Mende Report
RESOLUTION NO. OCSD 15-02
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
ORANGE COUNTY SANITATION DISTRICT APPROVING THE
MEMORANDA OF UNDERSTANDING BETWEEN THE
ORANGE COUNTY SANITATION DISTRICT AND THE
SUPERVISORY AND PROFESSIONAL MANAGEMENT
GROUP, FOR FISCAL YEARS 2013/2014, 2014/2015 &
2015/2016.
WHEREAS, on September 22, 2010, the Board of Directors ("Directors") of the
Orange County Sanitation District (the "District") authorized the General Manager to sign
the Memoranda of Understanding with the Supervisory and Professional Management
Group (referred hereinafter as "SPMG"), regarding salaries, benefits and terms and
conditions of employment for the period July 1, 2010 through June 30, 2013 ("2010 MOUs").
WHEREAS, pursuant to Government Code Section 3500, et seq., representatives of
SPMG have met and conferred with the representatives of the District and have reached an
understanding with regard to certain terms and conditions relative to employment; and
WHEREAS, the parties have modified the 2010 MOUs between the District and
SPMG to reflect the parties' understanding regarding certain terms and conditions, which
include:
• Duration of the MOUs have been modified and will be for a 3-year term commencing
July 1, 2013 and terminating June 30, 2016, as reflected in the Cover Page and
Article 1 and 2 of the MOUs:
• Salary Adjustments and Compensation has been modified as set forth below and as
reflected in Article 13 of the MOUs:
o Year 1 — 0% Salary Increase.
o Year 2—2.0% Salary Increase, retroactive to the first pay period of July 2014.
o Year 3—2.0% Salary Increase, effective the first pay period of July 2015.
• Deferred Compensation has been modified as set forth below and as reflected in
Article 15 of the MOUs:
o Minor administrative changes/updated language to clarify that participation is
subject to IRS requirements.
• Hours of Work has been modified as set forth below and as reflected in Article 17 of
the MOUs:
o Employees may waive 30-day notice of schedule change.
• 30-day notice will not be applicable if the change is a result of a
reasonable accommodation.
• Insurance has been modified as set forth below and as reflected in Article 20 of the
MOUS:
OCSD 15-02-1
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o Medical reopener in February 2015 to discuss health insurance carrier and/or
plan design changes in order to achieve additional cost savings; minor
updates to language.
• Extraordinary Services Compensation has been modified as set forth below and as
reflected in Article 22 of the MOUs:
o Removal of language referencing Supervisor Group within the Professional
Group MOU.
• Promotions has been modified as set forth below and as reflected in Article 24 of the
MOUS:
o Prior to any determination whether to fill a vacant position externally, the
District will evaluate all internal applicants that meet the minimum
qualifications for the posted vacant position. In the event there exists at least
one (1) minimally qualified applicant, the District shall conduct an internal
recruitment.
• Leave of Absence without Pay has been modified as set forth below and as reflected
in Article 28 of the MOUs:
o Minor administrative/language changes to align with current leave law
provisions; housekeeping changes.
• Classification Studies has been modified as set forth below and as reflected in
Article 29 of the MOUs:
o OCSD will include a representative from the Supervisor Group and the
Professional Group to participate as a partner in the agency-wide
Classification & Compensation study; minor administrative changes.
• Impasse Procedures has been modified as set forth below and as reflected in Article
42 of the MOUs:
o Minor administrative changes/updated language to reference AB 646 and AB
1060.
• Substance Abuse Policy has been modified as set forth below and as reflected in
Article 45 of the MOUs:
o Any employee may be subject to discipline, up to and including termination,
for any alcohol screen test that indicates a blood alcohol concentration level
of 0.02% or greater.
NOW, THEREFORE, the Board of Directors of the Orange County Sanitation
District, DOES HEREBY RESOLVE, DETERMINE AND ORDER:
Section 1. The aforementioned MOUs between the District and SPMG for the
contract period of July 1, 2013 through June 30, 2016 as outlined herein are hereby
approved.
Section 2. The General Manager is authorized to sign the Memoranda of
Understanding with SPMG for the period of July 1, 2013 through June 30, 2016, in a form
OCSD 15-02-2
Return to Mende Report
approved by General Counsel.
PASSED AND ADOPTED at a regular meeting held January 28, 2015.
Tom Beamish,
Board Chair
ATTEST:
Maria E. Ayala
Clerk of the Board
OCSD 15-02-3
STEERING COMMITTEE Meeting Date TOBA.of Dir.
01/28/15 O1/28/15
AGENDA REPORT Item Number Item Number
s
Orange County Sanitation District
FROM: James D. Herberg, General Manager
SUBJECT: SALARY RANGE ADJUSTMENTS FOR EXEMPT LEVEL
CONFIDENTIAL EMPLOYEES
GENERAL MANAGER'S RECOMMENDATION
Adopt Resolution No. OCSD 15-03, entitled, "A Resolution of the Board of Directors of
the Orange County Sanitation District approving Salary and Benefit Adjustments for
Unrepresented Exempt Confidential Employees for Fiscal Years 2013/2014, 2014/2015
& 2015/2016:'
SUMMARY
Confidential employees perform duties and responsibilities that support OCSD
management with labor relations. Confidential employees are not represented by a
bargaining unit and meet directly with the General Manager regarding terms and
conditions of employment.
The work and duties performed by exempt level confidential employees aligns with that
of employees in the Supervisor Group and Professional Group bargaining units;
however, due to their job duties in support of the labor relations program, confidential
employees are not represented by a bargaining unit. Therefore, though they are in
separate groups, unrepresented exempt level confidential employees' wages and
benefits have historically aligned with represented employees' negotiated wages and
benefits in the Supervisor Group and Professional Group.
The General Manager is proposing the following salary adjustments for exempt level
confidential employees that align with represented employee wages and benefits.
• Salary Increases (3-Year Cost: $101 K) - 0% in Year 1; 2% salary increase in
Year 2; and 2% salary increase in Year 3, for an average of 1.3% annually.
Additionally, exempt level confidential employees are committed to reconvening at a
later date with the General Manager to discuss health insurance carrier and/or plan
design changes in order to achieve cost containment.
PRIOR COMMITTEE/BOARD ACTIONS
N/A
Page 1 of 2
ADDITIONAL INFORMATION
There are currently thirteen (13) exempt level confidential employees at OCSD in five
(5) classifications. Confidential employees are those employees who, with authorized
access, assist and act in a confidential capacity to and for persons who formulate,
determine, and effectuate management policies with respect to labor relations. Exempt
level confidential employees hold the following classifications:
Clerk of the Board
Human Resources Analyst
Senior Human Resources Analyst
Principal Human Resources Analyst
Human Resources Supervisor (no current incumbents)
Secretary to the General Manager
Confidential employees are not represented by a bargaining unit; instead confidential
employees represent themselves as a group in informal discussions with OCSD's
General Manager regarding wages, hours, and other terms and conditions of
employment. The General Manager recommends the following changes:
• Salary
o Year 1 — 0% Salary Increase.
o Year 2 — 2.0% Salary Increase, effective the first pay period of July 2014.
o Year 3 — 2.0% Salary Increase, effective the first pay period of July 2015.
The cost of the salary increase for exempt confidential employee classifications is
approximately $101 K over the three-year period.
The proposal for exempt level confidential employees also includes a commitment to
reconvene with the General Manager at a later date to discuss potential medical carrier
and/or plan design changes in order to achieve cost containment.
ATTACHMENTS
The following attachment(s) are included in hard copy and may also be viewed on-line at the OCSD
website(www.ocsd.com) with the complete agenda package:
• Resolution OCSD 15-03
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RESOLUTION NO. OCSD 15-03
A RESOLUTION OF THE BOARD OF DIRECTORS OF
THE ORANGE COUNTY SANITATION DISTRICT
APPROVING SALARY AND BENEFIT ADJUSTMENTS
FOR UNREPRESENTED EXEMPT CONFIDENTIAL
EMPLOYEES FOR FISCAL YEARS 2014/2015 & 2015/2016
WHEREAS, there are sixteen (16) employees in the confidential employees job
classification at the Orange County Sanitation District ("OCSD") who, with authorized
access, assist and act in a confidential capacity to and for persons who formulate,
determine, and effectuate management policies with respect to labor relations; and
WHEREAS, there are thirteen (13) confidential employees holding exempt level
classifications; and
WHEREAS, exempt level confidential employees are unrepresented and meet
directly with the General Manager about terms and conditions of employment; and
WHEREAS, the General Manager recently entered into discussions with the
exempt level confidential employees and completed negotiations in January 2015,
which resulted in agreed upon proposed changes to wages and benefits that align with
those agreed upon for represented employees; and
WHEREAS, exempt level confidential employees have agreed to reconvene at a
later date with the General Manager to discuss a medical reopener to discuss changes
in order to avoid excise taxation; and
NOW, THEREFORE, the Board of Directors of the Orange County Sanitation
District, DOES HEREBY RESOLVE, DETERMINE, AND ORDER:
1. That the Board of Directors hereby authorizes and approves the following
changes to wage and benefits for exempt level confidential employees, which shall
become effective as noted:
a) Salaries
• To align with similarly situated represented employee classifications,
exempt level confidential employees' salaries shall be adjusted per the
following:
• Year 1 —0% Salary Increase.
• Year 2 — 2.0% Salary Increase, effective the first pay period of
July 2014.
• Year 3 — 2.0% Salary Increase, effective the first pay period of
July 2015.
OCSD 15-03-1
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2. That the General Manager, or his designee, is authorized to implement the
changes to wages and benefits approved herein, and reconvene at a later date with the
exempt level confidential employees to discuss health insurance carriers and/or plan
design changes in order to achieve additional cost savings.
PASSED AND ADOPTED at a regular meeting of the Board of Directors held
January 28, 2015.
Tom Beamish,
Board Chair
ATTEST:
Maria E. Ayala
Clerk of the Board
OCSD 15-03-2
STEERING COMMITTEE Meng Dare TO ad.of W.
0 eti28,15 --
AGENDA REPORT Item Number Item Number
6
Orange County Sanitation District
FROM: Robert P. Ghirelli, Assistant General Manager
SUBJECT: KLEAN WATERS APPEAL HEARING
ASSISTANT GENERAL MANAGER'S RECOMMENDATION
Steering Committee to grant the request for a hearing and set a date and time for the
hearing in the matter of Klean Waters, Inc., Tim Miller and Shaun Miller (Industrial
Wastewater Discharge Permit No. 52-1-841) and determine procedures for the hearing.
SUMMARY
Appellants Klean Waters Inc., Tim Miller and Shaun Miller ("Klean Waters") appeal to
the Steering Committee of the Board of Directors regarding the December 11, 2014
decision of the Sanitation District's General Manager James D. Herberg, imposing: 1) a
revocation of Industrial Wastewater Discharge Permit No. 52-1-841, and 2) an
administrative civil penalty in the amount of$1,190,000.
An administrative complaint hearing was held on November 131b and 10 of 2014 before
an independent hearing officer. The District received the hearing officer's findings dated
December 8, 2014, which upheld the determination of the General Manager. On
December 11, 2014, the Sanitation District forwarded to Klean Waters the General
Manager's decision, in conjunction with the appeal process. Klean Waters filed an
appeal to the Steering Committee on December 29, 2014.
The District has retained M. Katherine Jenson of Rutan & Tucker, LLP, to serve as an
independent legal advisor to the Steering Committee for purposes of the hearing.
Pursuant to Wastewater Discharge Regulations Ordinance No. OCSD-39, the Steering
Committee is required to grant a request for a hearing on appeals concerning permit
revocation. It is required to take the actions necessary to set the matter for hearing no
later than 60 days after receipt of the request for hearing. The hearing itself must be
held within 65 days "from the date of the determination granting a hearing." (Section
618.A., See attached) It is somewhat unclear as to whether the Steering Committee
makes such a "determination" in this setting since the right to an appeal hearing before
the Steering Committee is automatic. For this reason, staff and Ms. Jenson recommend
that, the Steering Committee set a date for the hearing no later than March 4, 2015,
which is 65 days from the filing the the appeal.
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A letter from Matthew Kaplan, attorney representing Klean Waters, was received on
January 20, 2015. A copy of the letter is attached. I am preparing a response to the
letter and will provide a copy of the response to all parties involved in this matter prior to
the January 281^ Steering Committee meeting.
PRIOR COMMITTEE/BOARD ACTIONS
N/A
ADDITIONAL INFORMATION
N/A
ATTACHMENT
The following attachment(s) is attached in hard copy and maybe viewed on-line at the OCSD website
(www.ocsd.coml with the complete agenda package and attachments:
• Section 618 from Ordinance OCSD-39
• Letter from Tucker Ellis LLP dated January 20, 2015
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ORDINANCE OCSD-39
Section 618
APPEALS TO THE STEERING COMMITTEE
A. General
Any user, permit applicant, or permittee adversely affected by a decision, action,
or determination made by the General Manager may, prior to the date that the
General Manager's order becomes final, file a written request for hearing before
the Steering Committee of the Joint Boards of Directors accompanied by an
appeal fee in the amount established by a fee ordinance of the OCSD Board of
Directors. The request for hearing shall set forth in detail all the issues in dispute
for which the appellant seeks determination and all facts supporting appellant's
request.
No later than sixty (60) days after receipt of the request for hearing, the Steering
Committee shall either set the matter for a hearing, or deny the request for a
hearing.
A hearing shall be held by the Steering Committee within sixty-five (65) days
from the date of determination granting a hearing, unless a later date is agreed to
by the appellant and the Steering Committee. If the matter is not heard within the
required time, due to actions or inactions of the appellant, the General Manager's
order shall be deemed final.
B. Grantina Reauest for Hearing
The Steering Committee shall grant all requests for a hearing on appeals
concerning permit suspension, revocation, or denial. Whether to grant or deny
the request for a hearing on appeals of other decisions of the General Manager
shall be within the sole discretion of the Steering Committee.
C. Appeal Fee Refund
The appeal fee shall be refunded if the Steering Committee denies a hearing or
reverses or modifies, in favor of the appellant, the order of the General Manager.
The fee shall not be refunded if the Steering Committee denies the appeal.
D. Written Determination
After the hearing, the Steering Committee shall make a determination whether to
uphold, modify, or reverse the decision, action, or determination made by the
General Manager.
The decision of the Steering Committee shall be set forth in writing within sixty-
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five (65) days after the close of the hearing and shall contain a finding of the facts
found to be true, the determination of issues presented, and the conclusions.
The written decision and order of the Steering Committee shall be sent by
certified mail to the appellant or its legal counsel/representative at the appellant's
business address.
The order of the Steering Committee shall be final upon its adoption. In the
event the Steering Committee fails to reverse or modify the General Manager's
order, it shall be deemed affirmed.
618.1 Appeal of Charges and Fees
Any user, permit applicant, or permittee affected by any decision, action, or
determination by the OCSD, relating to fiscal issues of the OCSD in which the
user, applicant, or permittee is located, including but not limited to the imposition
and collection of fees, such as connection charges, sewer use charges, special
purpose discharge use charges and Wastehauler fees, may request that the
OCSD reconsider imposition of such fees or charges. Following review of such a
request, the OCSD shall notify the user, permit applicant, or permittee by certified
mail of the OCSD's decision on the reconsideration request. Any user, permit
applicant, or permittee adversely affected by the OCSD's decision on the
reconsideration request may file an appeal which shall be heard by the Board of
Directors of the District in which the appellant's property is located. The notice of
appeal must be received by the OCSD within thirty (30) days of the mailing of the
OCSD's decision on the reconsideration request.
Notwithstanding the foregoing, appeals of non-compliance sampling fees shall be
made pursuant to the appeal procedures set forth in Sections 617 and 618.
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i
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Tucker5� South Flower street,Forty Second Floor I Los Angeles,CA 90071-2223 I TEL 23430.340o I Fax 213430.3409
Ellis � LLP
oIRECTM� 213.430.3309 matf mIn la tuckewllis.corn
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January 20, 2015
VIA U.S. MAIL AND EMAIL
Robert P. Ghirelli,D.Env.,BCES
Assistant General Manager
Orange County Sanitation District
10844 Ellis Avenue
Fountain Valley, California 92708
Re: glean Waters,Inc.
Industrial Wastewater Discharge Permit No. 52-1-841
Orange County Sanitation District Steering Committee Hearing
Dear Mr. Ghirelli: '..
This responds to your January 15,2015 letter.
Although our calendars are such that they will allow us to attend the January 28,2015
meeting referred to in your letter,we do not understand the purpose or need for such a meeting.
You state it is to confirm the date upon which the appeal will be taken and for the Steering
Committee to"cant=the procedures to be used for the hearing on appeal." We appreciate the '..
e opportunity to work with you on scheduling the hearing for a time that is best for most
participants,but are confused by your comment about the hearing procedures.
The Orange County Sanitation District("OCSD") surely has standard procedures that
govern the Steering Committee's conduct of appeals from decisions of the General Manager
under Orange County Sanitation District Ordinance No. OCSD-39 (the`Ordinance"). We can
_ think of no reason why the appeal in this matter would not follow those standard procedures.
However, we have been unable to locate a copy of these procedures,whether in the materials
provided to us or our client in connection with this matter or in the OCSD Ordinances. Please
provide us with a regulatory citation or other direction as to the location of the rules governing
Steering Committee hearings and also provide us a copy of those procedures. Until we see the
standard hearing procedures we are unable to evaluate any proposed changes to these procedures
or engage in meaningful discussions concerning the length of the hearing.
However,to the extent the OCSD wants to conduct the Klean Waters hearing using
procedures that differ from the standard Steering Committee procedures,please let us know the
specific changes you propose and we will discuss them with our client and meet and confer with
you and your counsel about whether we can stipulate to any proposed changes.
" With respect to the hearing schedule,we received the email from your assistant, Kelly
5 Lore,with the link to the Doodle website schedule. I responded by advising Ms. Lore we
w
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7� Return W Mende Report
Tucker Robert P.Ghirelli
Ellis I LLP January 20,2015
Page 2
currently me available on the following dates proposed: February 9, 19, 20 and 23, 2015,
However, as noted, we cannot provide feedback on your suggestion as to timing until we
understand the parameters of our clients' rights under the existing procedures.
With respect to the materials filed under seal, you raised questions about these materials
becoming public records"pursuant to the Brown Act and District policy." As a preliminary
matter,please identify by citation or provide us a copy of the OCSD policy to which you are
referring.
As to the specifics of our clients' concerns,they are limited to two general pieces of li
information--the names of their customers and the name of one specific polymer they use to treat
wastewater(and the documents describing this polymer, including its Material Safety Data
Sheet). We propose solving the confidentiality problem through a meet and confer with OCSD !!,
and Steering Committee counsel to find ways to provide sufficient information for a meaningful ',
review while maintaining the confidentiality of this information,including through the use of
various stipulated facts. Please let me know who I should contact to address the details of this !I
proposal. !
i
Sincerely, 1
1Vctc Et t is LLP
'Matthew�i. Kaplan
cc: M. Katherine Jenson(via email and U.S. Mail)
Bradley R. Hogin(via email and U.S. Mail) !il
-__��,�an>,�totmroe�ooeeei�towossa_ __.
ORANGE COUNTY SANITATION DISTRICT
Agenda
Terminology Glossary
Glossary of Terms and Abbreviations
AQMD Air Quality Management District
ASCE American Society of Civil Engineers
BOD Biochemical Oxygen Demand
CARB California Air Resources Board
CASA California Association of Sanitation Agencies
CCTV Closed Circuit Television
CEQA California Environmental Quality Act
CRWQCB California Regional Water Quality Control Board
CWA Clean Water Act
CWEA California Water Environment Association
EIR Environmental Impact Report
EMT Executive Management Team
EPA U.S. Environmental Protection Agency
FOG Fats, Oils, and Grease
FSSD Facilities Support Services Department
gpd Gallons per day
GWR System Groundwater Replenishment System (also called GWRS)
ICS Incident Command System
IERP Integrated Emergency Control Plan
LOS Level of Service
MGD Million gallons per day
NACWA National Association of Clean Water Agencies
NPDES National Pollutant Discharge Elimination System
NWRI National Water Research Institute
O&M Operations and Maintenance
OCCOG Orange County Council of Governments
OCHCA Orange County Health Care Agency
OCSD Orange County Sanitation District
OCWD Orange County Water District
GOBS Ocean Outfall Booster Station
OSHA Occupational Safety and Health Administration
POTW Publicly Owned Treatment Works
ppm Parts per million
RFP Request For Proposal
RWQCB Regional Water Quality Control Board
SARFPA Santa Ana River Flood Protection Agency
Glossary of Terms and Abbreviations
SARI Santa Ana River Inceptor
SARWQCB Santa Ana Regional Water Quality Control Board
SAWPA Santa Ana Watershed Project Authority
SCADA Supervisory Control and Data Acquisition system
SCAP Southern California Alliance of Publicly Owned Treatment Works
SCAQMD South Coast Air Quality Management District
SOCWA South Orange County Wastewater Authority
SSMP Sanitary Sewer Management Plan
SSO Sanitary Sewer Overflow
SWRCB State Water Resources Control Board
TDS Total Dissolved Solids
TMDL Total Maximum Daily Load
TSS Total Suspended Solids
WDR Waste Discharge Requirements
WEF Water Environment Federation
WERF Water Environment Research Foundation
Activated-sludge process — A secondary biological wastewater treatment process where bacteria
reproduce at a high rate with the introduction of excess air or oxygen, and consume dissolved
nutrients in the wastewater.
Benthos— The community of organisms, such as sea stars, worms and shrimp, which live on, in, or
near the seabed, also know as the benthic zone.
Biochemical Oxygen Demand (BOD)—The amount of oxygen used when organic matter undergoes
decomposition by microorganisms. Testing for BOD is done to assess the amount of organic matter in
water.
Biosolids — Biosolids are nutrient rich organic and highly treated solid materials produced by the
wastewater treatment process. This high-quality product can be recycled as a soil amendment on
farm land or further processed as an earth-like product for commercial and home gardens to improve
and maintain fertile soil and stimulate plant growth.
Capital Improvement Program (CIP) — Projects for repair, rehabilitation, and replacement of assets.
Also includes treatment improvements, additional capacity, and projects for the support facilities.
Coliform bacteria—A group of bacteria found in the intestines of humans and other animals, but also
occasionally found elsewhere used as indicators of sewage pollution. E. coli are the most common
bacteria in wastewater.
Collections system — In wastewater, it is the system of typically underground pipes that receive and
convey sanitary wastewater or storm water.
Certificate of Participation (COP) —A type of financing where an investor purchases a share of the
lease revenues of a program rather than the bond being secured by those revenues.
Glossary of Terms and Abbreviations
Contaminants of Potential Concern (CPC) — Pharmaceuticals, hormones, and other organic
wastewater contaminants.
Dilution to Threshold (D!f) — the dilution at which the majority of the people detect the odor
becomes the DrT for that air sample.
Greenhouse gases — In the order of relative abundance water vapor, carbon dioxide, methane,
nitrous oxide, and ozone gases that are considered the cause of global warming ("greenhouse
effect").
Groundwater Replenishment (GWR) System — A joint water reclamation project that proactively
responds to Southern California's current and future water needs. This joint project between the
Orange County Water District and the Orange County Sanitation District provides 70 million gallons a
day of drinking quality water to replenish the local groundwater supply.
Levels of Service (LOS)—Goals to support environmental and public expectations for performance.
NDMA— N-Nitrosodimethylamine is an N-nitrosoamine suspected cancer-causing agent. It has been
found in the Groundwater Replenishment System process and is eliminated using hydrogen peroxide
with extra ultra-violet treatment.
National Biosolids Partnership (NBP) — An alliance of the National Association of Clean Water
Agencies (NACWA) and Water Environment Federation (WEF), with advisory support from the U.S.
Environmental Protection Agency (EPA). NBP is committed to developing and advancing
environmentally sound and sustainable biosolids management practices that go beyond regulatory
compliance and promote public participation in order to enhance the credibility of local agency
biosolids programs and improved communications that lead to public acceptance.
Plume—A visible or measurable concentration of discharge from a stationary source or fixed facility.
Publicly-owned Treatment Works (POTW)— Municipal wastewater treatment plant.
Santa Ana River Interceptor (SARI) Line — A regional brine line designed to convey 30 million
gallons per day (MGD) of non-reclaimable wastewater from the upper Santa Ana River basin to the
ocean for disposal, after treatment.
Sanitary sewer — Separate sewer systems specifically for the carrying of domestic and industrial
wastewater. Combined sewers carry both wastewater and urban run-off.
South Coast Air Quality Management District (SCAQMD) — Regional regulatory agency that
develops plans and regulations designed to achieve public health standards by reducing emissions
from business and industry.
Secondary treatment — Biological wastewater treatment, particularly the activated-sludge process,
where bacteria and other microorganisms consume dissolved nutrients in wastewater.
Sludge—Untreated solid material created by the treatment of wastewater.
Total suspended solids (TSS)—The amount of solids floating and in suspension in wastewater.
Trickling filter — A biological secondary treatment process in which bacteria and other
microorganisms, growing as slime on the surface of rocks or plastic media, consume nutrients in
wastewater as it trickles over them.
Glossary of Terms and Abbreviations
Urban runoff — Water from city streets and domestic properties that carry pollutants into the storm
drains, rivers, lakes, and oceans.
Wastewater—Any water that enters the sanitary sewer.
Watershed —A land area from which water drains to a particular water body. OCSD's service area is
in the Santa Ana River Watershed.