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HomeMy WebLinkAbout01-22-2014 Steering Committee Agenda Packet.pdf Orange County Sanitation District SANITA oN DISTRICT Wednesday, January 22, 2014 Regular Meeting of the \ 5:30 P.M. Steering Committee 1 Administration Building Conference Rooms A R B 10844 Ellis Avenue I Fountain Valley, CA 92708 J (714) 593-7130 1954-2014 AGENDA DECLARATION OF QUORUM: PUBLIC COMMENTS: If you wish to speak, please complete a Speaker's Form and give it to the Clerk of the Board. Speakers are requested to limit comments to three minutes. REPORTS: The Committee Chair and the General Manager may present verbal reports on miscellaneous matters of general interest to the Directors. These reports are for information only and require no action by the Directors. CONSENT CALENDAR: 1. Approve Minutes of the December 18, 2013 Steering Committee Meeting. ACTION ITEMS: None. INFORMATION ITEMS: 2. SAWPA Remedial Plan Update 01/22/14 Steering Committee Agenda Page 1 of 3 CLOSED SESSION: During the course of conducting the business set forth on this agenda as a regular meeting of the Board, the Chair may convene the Board in closed session to consider matters of pending real estate negotiations, pending or potential litigation, or personnel matters, pursuant to Government Code Sections 54956.8, 54956.9, 54957 or 54957.6, as noted. Reports relating to (a) purchase and sale of real property, (b) matters of pending or potential litigation; (c) employment actions or negotiations with employee representatives; or which are exempt from public disclosure under the California Public Records Act, may be reviewed by the Board during a permitted closed session and are not available for public inspection. At such time as the Board takes final action on any of these subjects, the minutes will reflect all required disclosures of information. Convene in closed session. (1) CONFERENCE WITH LEGAL COUNSEL RE. EXISTING LITIGATION (Government Code Section 54956.9(d)(1)) One Case: Mladen Buntich v. Orange County Sanitation District, Riverside County Superior Court, Case No. RIC 1201005 (2) PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Government Code Section 54957(b)(1)) Number of Employees: 1 • General Counsel Reconvene in regular session. Consideration of action, if any, on matters considered in closed session. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: ADJOURNMENT: The next Steering Committee meeting is scheduled for Wednesday, February 26, 2014, at 5:30 p.m. 01/22/14 Steering Committee Agenda Page 2 of 3 Accommodations for the Disabled: Meeting Rooms are wheelchair accessible. If you require any special disability related accommodations, please contact the Orange County Sanitation District Clerk of the Board's office at (714) 593-7130 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability and the type of accommodation requested. Agenda Posting: In accordance with the requirements of California Government Code Section 54954.2,this agenda has been posted outside the main gate of the Sanitation District's Administration Building located at 10844 Ellis Avenue, Fountain Valley, California, not less than 72 hours prior to the meeting date and time above. All public records relating to each agenda item, including any public records distributed less than 72 hours prior to the meeting to all,or a majority of the Board of Directors,are available for public inspection in the office of the Clerk of the Board. NOTICE TO DIRECTORS: To place items on the agenda for the Committee Meeting, items must be submitted to the Clerk of the Board 14 days before the meeting. Maria E.Ayala Clerk of the Board (714)593-7130 mavala(clocsd.com For any questions on the agenda,Committee members may contact staff at: General Manager Jim Herberg (714)593-7110 iherberg(a)ocsd.com Assistant General Manager Bob Ghirelli (714)593-7400 rghirelli(a)ocsd.com Director of Engineering Nick Kanetis (714)593-7310 nkanetis(d)ocsd.com Director of Facility Support Services Nick Arhontes (714)593-7210 narhontes(a)ocsd.com Director of Finance and Lorenzo Tyner (714)593-7550 Itvner(o)ocsd.com Administrative Services Director of Human Resources Jeff Reed (714)593-7144 ireed(aocsd.com Director of Operations&Maintenance Ed Torres 714 593-7080 etorres ocsd.com 01/22/14 Steering Committee Agenda Page 3 of 3 ITEM NO. 1 MINUTES STEERING COMMITTEE MEETING Orange County Sanitation District The Steering Committee meeting convened on Wednesday, December 18, 2013, at 5:40 p.m. in the Administration Building of the Orange County Sanitation District. A quorum was declared present, as follows: COMMITTEE MEMBERS STAFF PRESENT PRESENT: Jim Herberg, General Manager Troy Edgar, Chair Bob Ghirelli, Assistant General Tom Beamish, Operations Committee Manager Chair Nick Arhontes, Director of Facilities Brad Reese, Administration Committee Support Services Chair Nick Kanetis, Director of Engineering Keith Curry Jeff Reed, Director of Human John Nielsen Resources John Withers Ed Torres, Director of Operations & Maintenance COMMITTEE MEMBERS ABSENT: Lorenzo Tyner, Director of Finance & Administrative Services None. Maria Ayala, Clerk of the Board Janine Aguilar Jennifer Cabral Jim Colston Norbert Gaia Kelly Lore Andrew Nau Sarah Redinger Rich Spencer Rob Thompson OTHERS PRESENT: Brad Hogin, General Counsel Jim Ruth, Consultant PUBLIC COMMENTS: None. Minutes of the Steering Committee December 18,2013 Page 2 of 3 COMMITTEE CHAIR REPORT: Chair Edgar did not provide a report. GENERAL MANAGER REPORT: Mr. Herberg announced the Sanitation District's 2014 Calendar to commemorate the District's 60' Year Anniversary. The calendar will be distributed at tonight's Board Meeting along with a Fog Residential Outreach Program Kit. The Kit is designed to encourage residents to properly dispose of greases and oils, instead of pouring them down the drain. Mr. Herberg also announced that he and Nick Kanetis have met with SAWPA administration and continue to focus on communication between the two organizations. Future meetings on policy, remedial plan, etc. are pending come January 2014. CONSENT CALENDAR: Maria Ayala, Clerk of the Board announced the revision to the recommendation for Agenda Item 2. 1. MOVED, SECONDED, AND DULY CARRIED: Approve Minutes of the November 20, 2013 Steering Committee Meeting. 2. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: Approve OUt Of GOURtFy travel fbF C)FaRge County Sanitation DiStFiet 13eaFd 0 QiFe tern Gha F T-Fey CdgaF to attend the IntPF.....:..nnl WAtPF 2..roro;1 (INFO) M n Abu Dhabi, LJ.A.E from January 20 januaFy 22, 2014 with ledg ng and �airline costs to he rnb ed by Masdar, the host. of the International � Approve out-of-country travel for Orange County Sanitation District Chair Troy Edgar to attend the International Water Summit (IWS) in Abu Dhabi, U.A.E from January 20 - January 22, 2014. Chair Edgar's lodging and airline costs will be paid for by Masdar, the host of the International Water Summit and wholly owned subsidiary of the Abu Dhabi Government-owned Mubadala Development Company with Chair Edgar receiving no further compensation or reimbursement by OCSD for attending the conference. Minutes of the Steering Committee December 18,2013 Page 3 of 3 CLOSED SESSION CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTIONS: 54956.9(d)(1), 54956.9(d)(4), and 54957.6, and 54957(b)(1). The Committee convened in closed session at 5:42 p.m. to discuss four items. Confidential Minutes of the closed Session have been prepared in accordance with the above Government Code Sections and are maintained by the Clerk of the Board in the Official Book of Confidential Minutes of Board and Committee Closed Meetings. Director Withers arrived at the meeting during closed session at 5:50. RECONVENE IN REGULAR SESSION: The Committee reconvened in regular session at 6:30 p.m. CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED SESSION: None. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None. ADJOURNMENT: The Chair declared the meeting adjourned at 6:30 p.m. Submitted by: Maria E. Ayala Clerk of the Board STEERING COMMITTEE Meng Dare To ad.of Di, 0 eti22,14 -- AGENDA REPORT Item Number Item Number 2 Orange County Sanitation District FROM: James D. Herberg, General Manager Originator: Nick Kanetis, Director of Engineering SUBJECT: SAWPA REMEDIAL PLAN UPDATE GENERAL MANAGER'S RECOMMENDATION Information Only. SUMMARY On January 23, 2013, the Board of Directors approved and directed staff to issue the final Remedial Plan to the Santa Ana Watershed Project Authority (SAWPA) to correct significant deficiencies in its pretreatment Program. Staff will provide an oral report on the status of SAWPA's work to date to develop and implement a competent pretreatment program. The update will include a status on the requirements of the Remedial Plan. The SAWPA Remedial Plan was due for completion on January 17, 2014. PRIOR COMMITTEE/BOARD ACTIONS January 2013 — The Board approved the Final SAWPA Remedial Plan and directed staff to issue the final Remedial Plan to SAWPA to correct significant deficiencies in its Pretreatment Program. November 2012 — The Steering Committee reviewed the SAWPA Audit and directed staff to prepare a Remedial Plan for issuance to SAWPA. ADDITIONAL INFORMATION SAWPA continues to develop its Pretreatment Program and is making progress on completing the Remedial Plan requirements. SAWPA and the Orange County Sanitation District (OCSD) have met regularly to discuss issues and conduct Gate Meetings to review SAWPA's progress, and for OCSD to provide direction as needed. To date, SAWPA has passed through all 13 of the Exit Gates, although some requirements still have active conditions open. These remaining open conditions and action items have been transferred to a Punch List for SAWPA's and OCSD's follow up. Now that the Final Compliance Date has passed, staff is assessing the situation and is drafting a Final Project Report that will contain recommendations for consideration. Meanwhile, staff has prepared a brief summary of the SAWPA Remedial Plan to date. Page 1 of 2 OCSD will continue to work with SAWPA and provide support. OCSD, the Regional Water Quality Control Board, and the United States Environmental Protection Agency will monitor and determine whether the SAWPA Pretreatment Program is effective, self- supporting, and self-sustaining on a long-term basis. OCSD will continue to work closely with SAWPA and maintain oversight over SAWPA's Pretreatment Program for the foreseeable future. CEQA N/A BUDGET/DELEGATION OF AUTHORITY COMPLIANCE N/A JS:JC:jb:gc Page 2 of 2 ORANGE COUNTY SANITATION DISTRICT Agenda Terminology Glossary AQMD Air Quality Management District ASCE American Society of Civil Engineers BOO Biochemical Oxygen Demand CARB California Air Resources Board CASA California Association of Sanitation Agencies CCTV Closed Circuit Television CEQA California Environmental Quality Act CRWQCB California Regional Water Quality Control Board CWA Clean Water Act CWEA California Water Environment Association EIR Environmental Impact Report EMT Executive Management Team EPA U.S. Environmental Protection Agency FOG Fats, Oils, and Grease FSSD Facilities Support Services Department gpd Gallons per day GWR System Groundwater Replenishment System (also called GWRS) LOS Level of Service MGD Million gallons per day NACWA National Association of Clean Water Agencies NPDES National Pollutant Discharge Elimination System NWRI National Water Research Institute O&M Operations and Maintenance OCCOG Orange County Council of Governments OCHCA Orange County Health Care Agency OCSD Orange County Sanitation District OCWD Orange County Water District OOBS Ocean Outfall Booster Station OSHA Occupational Safety and Health Administration POTW Publicly Owned Treatment Works ppm Parts per million RFP Request For Proposal RWQCB Regional Water Quality Control Board SARFPA Santa Ana River Flood Protection Agency SARI Santa Ana River Inceptor SARWQCB Santa Ana Regional Water Quality Control Board SAWPA Santa Ana Watershed Project Authority SCADA Supervisory Control and Data Acquisition system SCAP Southern California Alliance of Publicly Owned Treatment Works SCAQMD South Coast Air Quality Management District SOCWA South Orange County Wastewater Authority SSMP Sanitary Sewer Management Plan SSO Sanitary Sewer Overflow SWRCB State Water Resources Control Board TDS Total Dissolved Solids TMDL Total Maximum Daily Load TSS Total Suspended Solids WDR Waste Discharge Requirements WEF Water Environment Federation WERF Water Environment Research Foundation Activated-sludge process — A secondary biological wastewater treatment process where bacteria reproduce at a high rate with the introduction of excess air or oxygen, and consume dissolved nutrients in the wastewater. Biochemical Oxygen Demand (BOD)—The amount of oxygen used when organic matter undergoes decomposition by microorganisms. Testing for BOD is done to assess the amount of organic matter in water. Biosolids — Biosolids are nutrient rich organic and highly treated solid materials produced by the wastewater treatment process. This high-quality product can be recycled as a soil amendment on farm land or further processed as an earth-like product for commercial and home gardens to improve and maintain fertile soil and stimulate plant growth. Capital Improvement Program (CIP) — Projects for repair, rehabilitation, and replacement of assets. Also includes treatment improvements, additional capacity, and projects for the support facilities. Coliform bacteria—A group of bacteria found in the intestines of humans and other animals, but also occasionally found elsewhere used as indicators of sewage pollution. E. coli are the most common bacteria in wastewater. Collections system — In wastewater, it is the system of typically underground pipes that receive and convey sanitary wastewater or storm water. Certificate of Participation (COP) — A type of financing where an investor purchases a share of the lease revenues of a program rather than the bond being secured by those revenues. Contaminants of Potential Concern (CPC) — Pharmaceuticals, hormones, and other organic wastewater contaminants. Dilution to Threshold (DR) — the dilution at which the majority of the people detect the odor becomes the D(f for that air sample. Greenhouse gases — In the order of relative abundance water vapor, carbon dioxide, methane, nitrous oxide, and ozone gases that are considered the cause of global warming ("greenhouse effect'). Groundwater Replenishment (GWR) System — A joint water reclamation project that proactively responds to Southern California's current and future water needs. This joint project between the Orange County Water District and the Orange County Sanitation District provides 70 million gallons a day of drinking quality water to replenish the local groundwater supply. Levels of Service (LOS)—Goals to support environmental and public expectations for performance. NOMA— N-Nitrosodimethylamine is an N-nitrosoamine suspected cancer-causing agent. It has been found in the Groundwater Replenishment System process and is eliminated using hydrogen peroxide with extra ultra-violet treatment. National Biosolids Partnership (NBP) — An alliance of the National Association of Clean Water Agencies (NACWA) and Water Environment Federation (WEF), with advisory support from the U.S. Environmental Protection Agency (EPA). NBP is committed to developing and advancing environmentally sound and sustainable biosolids management practices that go beyond regulatory compliance and promote public participation in order to enhance the credibility of local agency biosolids programs and improved communications that lead to public acceptance. Plume—A visible or measurable concentration of discharge from a stationary source or fixed facility. Publicly-owned Treatment Works (POTW)— Municipal wastewater treatment plant. Santa Ana River Interceptor (SARI) Line — A regional brine line designed to convey 30 million gallons per day (MGD) of non-reclaimable wastewater from the upper Santa Ana River basin to the ocean for disposal, after treatment. Sanitary sewer — Separate sewer systems specifically for the carrying of domestic and industrial wastewater. Combined sewers carry both wastewater and urban run-off. South Coast Air Quality Management District (SCAQMD) — Regional regulatory agency that develops plans and regulations designed to achieve public health standards by reducing emissions from business and industry. Secondary treatment — Biological wastewater treatment, particularly the activated-sludge process, where bacteria and other microorganisms consume dissolved nutrients in wastewater. Sludge—Untreated solid material created by the treatment of wastewater. Total suspended solids (TSS)—The amount of solids floating and in suspension in wastewater. Trickling filter — A biological secondary treatment process in which bacteria and other microorganisms, growing as slime on the surface of rocks or plastic media, consume nutrients in wastewater as it trickles over them. Urban runoff — Water from city streets and domestic properties that carry pollutants into the storm drains, rivers, lakes, and oceans. Wastewater—Any water that enters the sanitary sewer. Watershed —A land area from which water drains to a particular water body. OCSD's service area is in the Santa Ana River Watershed.