HomeMy WebLinkAbout01-22-2014 Steering Committee Agenda Packet.pdf Orange County Sanitation District SANITA oN DISTRICT Wednesday, January 22, 2014
Regular Meeting of the \ 5:30 P.M.
Steering Committee 1 Administration Building
Conference Rooms A R B
10844 Ellis Avenue
I Fountain Valley, CA 92708
J (714) 593-7130
1954-2014
AGENDA
DECLARATION OF QUORUM:
PUBLIC COMMENTS: If you wish to speak, please complete a Speaker's Form and give it to the
Clerk of the Board. Speakers are requested to limit comments to three minutes.
REPORTS: The Committee Chair and the General Manager may present verbal reports on
miscellaneous matters of general interest to the Directors. These reports are for information only and
require no action by the Directors.
CONSENT CALENDAR:
1. Approve Minutes of the December 18, 2013 Steering Committee Meeting.
ACTION ITEMS:
None.
INFORMATION ITEMS:
2. SAWPA Remedial Plan Update
01/22/14 Steering Committee Agenda Page 1 of 3
CLOSED SESSION:
During the course of conducting the business set forth on this agenda as a regular meeting of the
Board, the Chair may convene the Board in closed session to consider matters of pending real estate
negotiations, pending or potential litigation, or personnel matters, pursuant to Government Code
Sections 54956.8, 54956.9, 54957 or 54957.6, as noted.
Reports relating to (a) purchase and sale of real property, (b) matters of pending or potential litigation;
(c) employment actions or negotiations with employee representatives; or which are exempt from public
disclosure under the California Public Records Act, may be reviewed by the Board during a permitted
closed session and are not available for public inspection. At such time as the Board takes final action
on any of these subjects, the minutes will reflect all required disclosures of information.
Convene in closed session.
(1) CONFERENCE WITH LEGAL COUNSEL RE. EXISTING LITIGATION
(Government Code Section 54956.9(d)(1))
One Case: Mladen Buntich v. Orange County Sanitation District, Riverside
County Superior Court, Case No. RIC 1201005
(2) PUBLIC EMPLOYEE PERFORMANCE EVALUATION
(Government Code Section 54957(b)(1))
Number of Employees: 1
• General Counsel
Reconvene in regular session.
Consideration of action, if any, on matters considered in closed session.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA
ITEMS, IF ANY:
ADJOURNMENT:
The next Steering Committee meeting is scheduled for Wednesday, February 26,
2014, at 5:30 p.m.
01/22/14 Steering Committee Agenda Page 2 of 3
Accommodations for the Disabled: Meeting Rooms are wheelchair accessible. If you require any special disability
related accommodations, please contact the Orange County Sanitation District Clerk of the Board's office at
(714) 593-7130 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability
and the type of accommodation requested.
Agenda Posting: In accordance with the requirements of California Government Code Section 54954.2,this agenda
has been posted outside the main gate of the Sanitation District's Administration Building located at 10844 Ellis
Avenue, Fountain Valley, California, not less than 72 hours prior to the meeting date and time above. All public
records relating to each agenda item, including any public records distributed less than 72 hours prior to the meeting
to all,or a majority of the Board of Directors,are available for public inspection in the office of the Clerk of the Board.
NOTICE TO DIRECTORS: To place items on the agenda for the Committee Meeting, items must be submitted to the
Clerk of the Board 14 days before the meeting.
Maria E.Ayala
Clerk of the Board
(714)593-7130
mavala(clocsd.com
For any questions on the agenda,Committee members may contact staff at:
General Manager Jim Herberg (714)593-7110 iherberg(a)ocsd.com
Assistant General Manager Bob Ghirelli (714)593-7400 rghirelli(a)ocsd.com
Director of Engineering Nick Kanetis (714)593-7310 nkanetis(d)ocsd.com
Director of Facility Support Services Nick Arhontes (714)593-7210 narhontes(a)ocsd.com
Director of Finance and Lorenzo Tyner (714)593-7550 Itvner(o)ocsd.com
Administrative Services
Director of Human Resources Jeff Reed (714)593-7144 ireed(aocsd.com
Director of Operations&Maintenance Ed Torres 714 593-7080 etorres ocsd.com
01/22/14 Steering Committee Agenda Page 3 of 3
ITEM NO. 1
MINUTES
STEERING COMMITTEE MEETING
Orange County Sanitation District
The Steering Committee meeting convened on Wednesday, December 18, 2013,
at 5:40 p.m. in the Administration Building of the Orange County Sanitation
District.
A quorum was declared present, as follows:
COMMITTEE MEMBERS STAFF PRESENT
PRESENT: Jim Herberg, General Manager
Troy Edgar, Chair Bob Ghirelli, Assistant General
Tom Beamish, Operations Committee Manager
Chair Nick Arhontes, Director of Facilities
Brad Reese, Administration Committee Support Services
Chair Nick Kanetis, Director of Engineering
Keith Curry Jeff Reed, Director of Human
John Nielsen Resources
John Withers Ed Torres, Director of Operations &
Maintenance
COMMITTEE MEMBERS ABSENT: Lorenzo Tyner, Director of Finance &
Administrative Services
None. Maria Ayala, Clerk of the Board
Janine Aguilar
Jennifer Cabral
Jim Colston
Norbert Gaia
Kelly Lore
Andrew Nau
Sarah Redinger
Rich Spencer
Rob Thompson
OTHERS PRESENT:
Brad Hogin, General Counsel
Jim Ruth, Consultant
PUBLIC COMMENTS:
None.
Minutes of the Steering Committee
December 18,2013
Page 2 of 3
COMMITTEE CHAIR REPORT:
Chair Edgar did not provide a report.
GENERAL MANAGER REPORT:
Mr. Herberg announced the Sanitation District's 2014 Calendar to commemorate
the District's 60' Year Anniversary. The calendar will be distributed at tonight's
Board Meeting along with a Fog Residential Outreach Program Kit. The Kit is
designed to encourage residents to properly dispose of greases and oils, instead
of pouring them down the drain.
Mr. Herberg also announced that he and Nick Kanetis have met with SAWPA
administration and continue to focus on communication between the two
organizations. Future meetings on policy, remedial plan, etc. are pending come
January 2014.
CONSENT CALENDAR:
Maria Ayala, Clerk of the Board announced the revision to the recommendation for
Agenda Item 2.
1. MOVED, SECONDED, AND DULY CARRIED: Approve Minutes of the
November 20, 2013 Steering Committee Meeting.
2. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to:
Approve OUt Of GOURtFy travel fbF C)FaRge County Sanitation DiStFiet 13eaFd 0
QiFe tern Gha F T-Fey CdgaF to attend the IntPF.....:..nnl WAtPF 2..roro;1 (INFO)
M n Abu Dhabi, LJ.A.E from January 20 januaFy 22, 2014 with ledg ng and
�airline costs to he rnb ed by Masdar, the host. of the International
�
Approve out-of-country travel for Orange County Sanitation District Chair
Troy Edgar to attend the International Water Summit (IWS) in Abu Dhabi,
U.A.E from January 20 - January 22, 2014. Chair Edgar's lodging and
airline costs will be paid for by Masdar, the host of the International Water
Summit and wholly owned subsidiary of the Abu Dhabi Government-owned
Mubadala Development Company with Chair Edgar receiving no further
compensation or reimbursement by OCSD for attending the conference.
Minutes of the Steering Committee
December 18,2013
Page 3 of 3
CLOSED SESSION
CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE
SECTIONS: 54956.9(d)(1), 54956.9(d)(4), and 54957.6, and 54957(b)(1).
The Committee convened in closed session at 5:42 p.m. to discuss four items.
Confidential Minutes of the closed Session have been prepared in accordance
with the above Government Code Sections and are maintained by the Clerk of the
Board in the Official Book of Confidential Minutes of Board and Committee Closed
Meetings.
Director Withers arrived at the meeting during closed session at 5:50.
RECONVENE IN REGULAR SESSION: The Committee reconvened in regular
session at 6:30 p.m.
CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN
CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA
ITEMS, IF ANY:
None.
ADJOURNMENT:
The Chair declared the meeting adjourned at 6:30 p.m.
Submitted by:
Maria E. Ayala
Clerk of the Board
STEERING COMMITTEE Meng Dare To ad.of Di,
0 eti22,14 --
AGENDA REPORT Item Number Item Number
2
Orange County Sanitation District
FROM: James D. Herberg, General Manager
Originator: Nick Kanetis, Director of Engineering
SUBJECT: SAWPA REMEDIAL PLAN UPDATE
GENERAL MANAGER'S RECOMMENDATION
Information Only.
SUMMARY
On January 23, 2013, the Board of Directors approved and directed staff to issue the
final Remedial Plan to the Santa Ana Watershed Project Authority (SAWPA) to correct
significant deficiencies in its pretreatment Program. Staff will provide an oral report on
the status of SAWPA's work to date to develop and implement a competent
pretreatment program. The update will include a status on the requirements of the
Remedial Plan. The SAWPA Remedial Plan was due for completion on January 17,
2014.
PRIOR COMMITTEE/BOARD ACTIONS
January 2013 — The Board approved the Final SAWPA Remedial Plan and directed
staff to issue the final Remedial Plan to SAWPA to correct significant deficiencies in its
Pretreatment Program.
November 2012 — The Steering Committee reviewed the SAWPA Audit and directed
staff to prepare a Remedial Plan for issuance to SAWPA.
ADDITIONAL INFORMATION
SAWPA continues to develop its Pretreatment Program and is making progress on
completing the Remedial Plan requirements. SAWPA and the Orange County
Sanitation District (OCSD) have met regularly to discuss issues and conduct Gate
Meetings to review SAWPA's progress, and for OCSD to provide direction as needed.
To date, SAWPA has passed through all 13 of the Exit Gates, although some
requirements still have active conditions open. These remaining open conditions and
action items have been transferred to a Punch List for SAWPA's and OCSD's follow up.
Now that the Final Compliance Date has passed, staff is assessing the situation and is
drafting a Final Project Report that will contain recommendations for consideration.
Meanwhile, staff has prepared a brief summary of the SAWPA Remedial Plan to date.
Page 1 of 2
OCSD will continue to work with SAWPA and provide support. OCSD, the Regional
Water Quality Control Board, and the United States Environmental Protection Agency
will monitor and determine whether the SAWPA Pretreatment Program is effective, self-
supporting, and self-sustaining on a long-term basis. OCSD will continue to work
closely with SAWPA and maintain oversight over SAWPA's Pretreatment Program for
the foreseeable future.
CEQA
N/A
BUDGET/DELEGATION OF AUTHORITY COMPLIANCE
N/A
JS:JC:jb:gc
Page 2 of 2
ORANGE COUNTY SANITATION DISTRICT
Agenda
Terminology Glossary
AQMD Air Quality Management District
ASCE American Society of Civil Engineers
BOO Biochemical Oxygen Demand
CARB California Air Resources Board
CASA California Association of Sanitation Agencies
CCTV Closed Circuit Television
CEQA California Environmental Quality Act
CRWQCB California Regional Water Quality Control Board
CWA Clean Water Act
CWEA California Water Environment Association
EIR Environmental Impact Report
EMT Executive Management Team
EPA U.S. Environmental Protection Agency
FOG Fats, Oils, and Grease
FSSD Facilities Support Services Department
gpd Gallons per day
GWR System Groundwater Replenishment System (also called GWRS)
LOS Level of Service
MGD Million gallons per day
NACWA National Association of Clean Water Agencies
NPDES National Pollutant Discharge Elimination System
NWRI National Water Research Institute
O&M Operations and Maintenance
OCCOG Orange County Council of Governments
OCHCA Orange County Health Care Agency
OCSD Orange County Sanitation District
OCWD Orange County Water District
OOBS Ocean Outfall Booster Station
OSHA Occupational Safety and Health Administration
POTW Publicly Owned Treatment Works
ppm Parts per million
RFP Request For Proposal
RWQCB Regional Water Quality Control Board
SARFPA Santa Ana River Flood Protection Agency
SARI Santa Ana River Inceptor
SARWQCB Santa Ana Regional Water Quality Control Board
SAWPA Santa Ana Watershed Project Authority
SCADA Supervisory Control and Data Acquisition system
SCAP Southern California Alliance of Publicly Owned Treatment Works
SCAQMD South Coast Air Quality Management District
SOCWA South Orange County Wastewater Authority
SSMP Sanitary Sewer Management Plan
SSO Sanitary Sewer Overflow
SWRCB State Water Resources Control Board
TDS Total Dissolved Solids
TMDL Total Maximum Daily Load
TSS Total Suspended Solids
WDR Waste Discharge Requirements
WEF Water Environment Federation
WERF Water Environment Research Foundation
Activated-sludge process — A secondary biological wastewater treatment process where bacteria
reproduce at a high rate with the introduction of excess air or oxygen, and consume dissolved
nutrients in the wastewater.
Biochemical Oxygen Demand (BOD)—The amount of oxygen used when organic matter undergoes
decomposition by microorganisms. Testing for BOD is done to assess the amount of organic matter in
water.
Biosolids — Biosolids are nutrient rich organic and highly treated solid materials produced by the
wastewater treatment process. This high-quality product can be recycled as a soil amendment on
farm land or further processed as an earth-like product for commercial and home gardens to improve
and maintain fertile soil and stimulate plant growth.
Capital Improvement Program (CIP) — Projects for repair, rehabilitation, and replacement of assets.
Also includes treatment improvements, additional capacity, and projects for the support facilities.
Coliform bacteria—A group of bacteria found in the intestines of humans and other animals, but also
occasionally found elsewhere used as indicators of sewage pollution. E. coli are the most common
bacteria in wastewater.
Collections system — In wastewater, it is the system of typically underground pipes that receive and
convey sanitary wastewater or storm water.
Certificate of Participation (COP) — A type of financing where an investor purchases a share of the
lease revenues of a program rather than the bond being secured by those revenues.
Contaminants of Potential Concern (CPC) — Pharmaceuticals, hormones, and other organic
wastewater contaminants.
Dilution to Threshold (DR) — the dilution at which the majority of the people detect the odor
becomes the D(f for that air sample.
Greenhouse gases — In the order of relative abundance water vapor, carbon dioxide, methane,
nitrous oxide, and ozone gases that are considered the cause of global warming ("greenhouse
effect').
Groundwater Replenishment (GWR) System — A joint water reclamation project that proactively
responds to Southern California's current and future water needs. This joint project between the
Orange County Water District and the Orange County Sanitation District provides 70 million gallons a
day of drinking quality water to replenish the local groundwater supply.
Levels of Service (LOS)—Goals to support environmental and public expectations for performance.
NOMA— N-Nitrosodimethylamine is an N-nitrosoamine suspected cancer-causing agent. It has been
found in the Groundwater Replenishment System process and is eliminated using hydrogen peroxide
with extra ultra-violet treatment.
National Biosolids Partnership (NBP) — An alliance of the National Association of Clean Water
Agencies (NACWA) and Water Environment Federation (WEF), with advisory support from the U.S.
Environmental Protection Agency (EPA). NBP is committed to developing and advancing
environmentally sound and sustainable biosolids management practices that go beyond regulatory
compliance and promote public participation in order to enhance the credibility of local agency
biosolids programs and improved communications that lead to public acceptance.
Plume—A visible or measurable concentration of discharge from a stationary source or fixed facility.
Publicly-owned Treatment Works (POTW)— Municipal wastewater treatment plant.
Santa Ana River Interceptor (SARI) Line — A regional brine line designed to convey 30 million
gallons per day (MGD) of non-reclaimable wastewater from the upper Santa Ana River basin to the
ocean for disposal, after treatment.
Sanitary sewer — Separate sewer systems specifically for the carrying of domestic and industrial
wastewater. Combined sewers carry both wastewater and urban run-off.
South Coast Air Quality Management District (SCAQMD) — Regional regulatory agency that
develops plans and regulations designed to achieve public health standards by reducing emissions
from business and industry.
Secondary treatment — Biological wastewater treatment, particularly the activated-sludge process,
where bacteria and other microorganisms consume dissolved nutrients in wastewater.
Sludge—Untreated solid material created by the treatment of wastewater.
Total suspended solids (TSS)—The amount of solids floating and in suspension in wastewater.
Trickling filter — A biological secondary treatment process in which bacteria and other
microorganisms, growing as slime on the surface of rocks or plastic media, consume nutrients in
wastewater as it trickles over them.
Urban runoff — Water from city streets and domestic properties that carry pollutants into the storm
drains, rivers, lakes, and oceans.
Wastewater—Any water that enters the sanitary sewer.
Watershed —A land area from which water drains to a particular water body. OCSD's service area is
in the Santa Ana River Watershed.