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ORANGE COUNTY SANITATION DISTRICT
Memorandum
August 27, 2014
TO: Chairman and Members of the Steering Committee
FROM: lames D. Herberg, General Manager /n r
SUBJECT: Fiscal Year 2014-2015 General Manager's Proposed Work Plan
I am pleased to present for your consideration my proposed work plan for Fiscal Year 2014-
2015. 1 have identified fifteen areas that I will focus on during the next year including safety
and security, workforce planning, and operational resiliency. I welcome your comments on my
proposed work plan. The final work plan will be provided to the full Board in September.
1. Safety and Security— Prioritize and implement measures to reduce risk and provide a
secure and safe workplace for our employees, as well as protecting our regional
infrastructure. Complete Administrative or Engineering Controls for high priority items
identified in the Safety Study (SP-145) by December 31, 2014. Develop an
Implementation Plan for the standard Administration and Engineering Controls
identified in the Safety Study by June 30, 2015. Complete a Vulnerability Self-
Assessment and identify security improvements by December 31, 2014.
2. Future Water Recycling — Work with Orange County Water District (OCWD) to jointly
study improvements needed to support the Groundwater Replenishment System Phase
3. Determine partnerships, needs, strategies, benefits and costs associated with
recycling any remainder flows from Plant No. 2 effluent water. Issue Request for
Proposals for SP-173 Effluent Reuse Study by November 2014 and update agreement
with OCWD by June 2015.
3. Infrastructure Stability — Expand the current asset management program to enhance
the maintenance of civil assets (concrete, structures, steel, etc.). Develop by June 30,
2015 a civil asset management plan including goals, implementation tasks and resource
needs.
4. Operational Optimization — Continue to evaluate and optimize operations at the
Sanitation District focusing on:
• Efficiency—Effective Utility Management Model—Complete the review and self-
assessment by December 31, 2014.
• Cost Savings — By June 30, 2015 continue stakeholder outreach efforts, submit
request to re-open ocean discharge permit, negotiate removal of disinfection
requirements, and discontinue use of disinfection chemicals for effluent
discharge through the long outfall, realizing an annual cost savings of$425,000.
• Best Management Practices — Develop business work flows for implementing
best practices for planning and scheduling maintenance, conduct training, and
go-live with Maximo, the new computerized maintenance management system
(CMMS) by June 30, 2015.
• Shared Services — Explore and determine areas where shared services can
improve performance and reduce costs by consolidating functions.
S. Corporate Identity — Prepare a recommendation by June 30, 2015 for the Board of
Directors on OCSD's corporate identity and the possibility of moving OCSD's brand from
"wastewater"to a "resource recovery faciliW.
6. Capital Budget Expenditure — Target 90 percent expenditure on major Engineering
Capital Projects for FY 14/15.
7. Workforce Planning and Workforce Development—This initiative is ongoing and part of
a comprehensive workforce planning and development effort to ensure we have the
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right people with the right skills and abilities, in the right place, at the right time.
Develop a talent pipeline with Santiago Canyon College and create a partnership with
Veteran First OC. By December 31, 2014, complete a talent readiness assessment and
assess employee leadership development needs through an organizational wide survey.
S. Administrative Facilities — Prepare and present an Implementation Plan for the
replacement of Plant No. 1 administrative facilities to the Board of Directors by June 30,
2015.
9. Operational Resiliency — By June 30, 2015 complete a comprehensive review of the
Integrated Emergency Response Plan with three table top drill exercises, complete a risk
register and develop a scope of work for a business continuity plan to ensure OCSD is
prepared to continue operations in the event of a significant event.
10. Odor Control Master Plan — Develop a recommendation on odor treatment
technologies and levels of service goals for both plant facilities and collection
systems. Issue Request for Proposals for SP-166 Odor Control Master Plan by November
28, 2014.
11. Research — Finalize fuel cell research project and present findings with
recommendations to the Board of Directors by December 31, 2014- Identify and
propose two research opportunities to the Board of Directors by June 30, 2015.
12. Energy Efficiency—Evaluate OCSD facilities, through an energy audit, to identify energy
savings strategies that are economically and operationally feasible. Present findings and
recommendations to the Board of Directors by June 30, 2015.
13. Labor Negotiations — Complete negotiations with the Supervisory and Professional
Management Group (SPMG), Orange County Employees Association (OCEA) and The
International Union of Operating Engineers, Local 501 (Local 501) bargaining units over
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successor labor agreements that expired on June 30, 2013 and June 30, 2014, in
compliance with the Meyers-Milias-Brown Act.
14. Financial Viability—Secure an Investment Management Company by October 31,2014.
15. Classification and Compensation Study—Select consultant and conduct a classification
and compensation study to be completed by December 31,2015.
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