HomeMy WebLinkAboutOCSD 18-02RESOLUTION NO. OCSD 18-02
A RESOLUTION OF THE BOARD OF DIRECTORS OF
ORANGE COUNTY SANITATION DISTRICT ADOPTING
THE "ENVIRONMENTALLY PREFERABLE PURCHASING
AND PRACTICES POLICY"
WHEREAS, the Orange County Sanitation District purchases a wide variety of
products and services, and purchasing decisions can adversely affect the environment;
and
WHEREAS, in order to protect the environment, the Board of Directors has
determined that staff should consider environmental impacts when making purchasing
decisions, and procure environmentally preferable products and services that compare
favorably to alternatives with respect to price, performance, and availability.
NOW, THEREFORE, the Board of Directors of the Orange County Sanitation
District, DOES HEREBY RESOLVE, DETERMINE AND ORDER:
Section 1 . The Board of Directors adopts the Environmentally Preferable
Purchasing and Practices Policy attached hereto as Exhibit A.
PASSED AND ADOPTED at a regular meeting of the Board of Directors
held February 28, 2018.
ATTEST:
1284950.l OCSD 18-02-1
STATE OF CALIFORNIA )
) SS
COUNTY OF ORANGE )
I, Kelly A. Lore , Clerk of the Board of Directors of the Orange County Sanitation
District , do hereby certify that the foregoing Resolution No. OCSD 18-02 was passed and
adopted at a regular meeting of said Board on the 28th day of February 2018, by the
following vote, to wit:
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Barnes; Bernstein; Blazey (Alternate); Collacott; Deaton;
Ferryman; Goodman (Alternate); B . Jones (Alternate);
R. Murphy; Nagel; Nguyen; Parker; Peotter; Posey; Sebourn;
Shawver; F. Smith; Steel; Tinajero; Wagner; Withers; and
Yarc
None
None
S. Jones; T. Smith; and Wanke
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official
seal of Orange County Sanitation District this 28th day of February 2018.
1284950.1 OCSD 18-02-2
Orange County Sanitation District Control Number:
BOARD OF DIRECTORS Policy Version Number:
Approved By:
Approved Date:
1
Resolution No.
OCSD 18-02
02/28/2018
Subject: Environmentally Preferable
Purchasin and Practices Polic
Effective Date: 02/28/2018
I. Purpose -Purchasing decisions can affect the environment. This policy is designed to avoid or
reduce environmental impacts, where feasible , by requiring Orange County Sanitation District
(District) staff to consider environmental impacts when making purchasing decisions, in addition to
the traditional factors of price, performance, and availability .
II . Organizational Units Affected -All District departments.
Ill. Definitions/Acronyms
Durable Goods -goods that are replaced infrequently. Examples include furniture, office
equipment, appliances, audio visual equipment, and power adaptors.
Environmentally Preferable Products (EPPs) -Products and services that have a reduced
impact on human health and the environment when compared to competing products and services.
In evaluating environmental and health impacts, staff should consider the entire life cycle of the
product: from raw material acquisition to production, manufacturing , packaging, distribution, reuse,
operation, and disposal.
LEED -Leadership in Energy and Environmental Design.
Ongoing Consumables -Items used by the District on a regular basis and will need to be replaced
in a sustainable way . These include but are not limited to office paper, envelopes, ink toner,
cartridges , and batteries .
Feasible -An EEP is feasible if it compares favorably with alternatives with respect to
environmental and health impacts, price , performance, and availability .
Recycled Products -Products manufactured with waste material that has been recovered or
diverted from the waste stream . Recycled material may be derived from post-consumer waste
(material that has served its intended end-use and been discarded by a final consumer), industrial
scrap, manufacturing waste, and/or other waste that otherwise would not have been utilized.
Waste Prevention -means any action undertaken by an individual or organization to eliminate or
reduce the amount or toxicity of materials before they enter the municipal solid waste stream . This
action is intended to conserve resources , promote efficiency, and reduce pollution .
IV . Policy Statement
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It is the pol icy of the District to make purchasing decisions, where feasible , that will further the
following goals :
• Conserve natural resources ;
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1284794.1
• Minimize environmental impacts such as pollution and use of water and energy;
• Eliminate or reduce toxics that create hazards to workers and the community ;
Support strong recycling markets;
Reduce materials that are put into landfills;
• Increase the use and availability of environmentally preferable products
that protect the environment; and
• Encourage manufacturers and vendors to reduce environmental impacts in their
production and distribution systems ,
V. Procedures
When making purchasing decisions , the Purchasing Manager or his or her designee, in
consultation with the Director of the department requesting the procurement, shall consider
the environmental impacts of alternative products, in addition to price, performance, and
availability .
A. Procurement Practices
Where feasible, products should meet the following specifications.
1. Ongoing Consumables
a. Printing and writing papers containing a minimum of 30% post-consumer
recycled content.
b. Paper products including janitorial supplies, facial tissues, toilet paper, file
boxes , hanging file folders, and other products composed largely of paper.
c . Remanufactured laser printer toner cartridges and remanufactured or
refillable ink-jet cartridges.
d. Recycled plastic products such as signs, benches, and posts .
2 . Durable Goods
a. ENERGY STAR™ labeled or approved electric equipment , including but not
limited to computers, monitors, scanners, printers, refrigerators,
microwaves, television, and audio-visual equipment.
b. LED and low energy use lighting products .
c. Refurbished furnishing and equipment.
3 . Buildings Materials
a. Consider LEED certified products and furnishings in design .
b. Low VOC (volatile organic compounds) or zero-VOC products for paints,
finishes and adhesives.
B. Waste Prevention Practices
Where feasible , District staff is encouraged to reduce consumption of resources by
incorporating the following practices into their daily activities.
1. Consider durability and repair ability of products prior to purchase.
2. Conduct routine maintenance on products and equipment to increase the useful
life .
3. Use duplex features on laser printer and copiers . Specify duplex on print jobs.
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4 _ Create electronic letterhead for use by all District Staff.
5 . Send and store information electronically whenever possible.
6. Review record retention policies and implement document imaging systems.
7. Any other waste prevention practices that further the goals of this policy.
C. Responsibilities of Contracts, Purchasing, and Materials Management Division
1. Inform all departments of the responsibilities under this Policy and provide
information about recycled products and environmental purchase opportunities .
2 _ Inform suppliers of the requirements of this Policy .
3, Encourage departments to purchase EPPs whenever possible.
4. Review specifications used in public bidding to possibly eliminate barriers to
recycled-content products .
VI. Record keeping
AU records created or gene rated in the course of this procedure shall b:e leg ible and sto red in a way
that they are read il y ret rievab le Jn faci litf,es or e lectronic document/content management systems
lhat prov ide a su i tabl e env ironmen t to prevent damage, deteri oration . or ross ; Records may be in
the form of any type of me dia, such as hard copy or electronic media . The OCSO Record's Retention
Schedule is the offic ial pr ooedu 'e govern ing the retention , retiremen and dest ruction of Dist rict
records . Document owners shou ld use these schedules to deterrn ine the item and se ri es that be.st
flt the ir records . Docume nt owners a re responsib le for rnsurin g that documents a re proper1y
mark,ed, indexed , and fi led fo r th eJr projects n r area of respons ibil ity.
VII. Exceptions/Conditions/Provisions
VIII. References
IX. Revision History
Version Date Bv Reason
1 10/12/17 Jackie Lagade New Implementation
.X. Attachments
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