HomeMy WebLinkAboutOCSD 10-12 (REPEALED)RESOLUTION NO. OCSD 10-12
ADOPTING THE UPDATED RECORDS MANAGEMENT
PROGRAM POLICIES AND PROCEDURES. RETENTION
SCHEDULE AND RECORD SERIES DEFINITIONS FOR THE
DISTRICT'S RECORDS MANAGEMENT PROGRAM. AND
AUTHORIZING DESTRUCTION OF OBSOLETE RECORDS
A RESOLUTION OF THE BOARD OF DIRECTORS OF ORANGE
COUNTY SANITATION DISTRICT ADOPTING THE RECORDS
MANAGEMENT POLICY AND PROCEDURES, UPDATED
RETENTION SCHEDULE AND RECORD SERIES DEFINITIONS,
AND AUTHORIZING DESTRUCTION OF OBSOLETE RECORDS,
AND REPEALING RESOLUTION NO. OCSD 09-07
WHEREAS, it is necessary to establish a policy to maintain a Records
Management Program ("Program") that provides for the identification, access,
and protection of all records generated or received by the District; and
WHEREAS, said Program ensures that all District records are created,
received, maintained, and destroyed in a cost-effective manner, in accordance
with operating requirements for District business and applicable statutes and
regulations; and
WHEREAS, the Board of Directors of District is authorized, by the
provisions of California Government Code Sections 60200 through 60204,
inclusive to destroy records under certain conditions; and
WHEREAS, it is desirable and appropriate to authorize the destruction of
records on a routine basis that have been retained for a certain period of time,
that are copies of originals on file with the District, or that have been preserved in
conformance with all applicable statutes.
NOW, THEREFORE, the Board of Directors of Orange County Sanitation
District,
DOES HEREBY RESOLVE, DETERMINE, AND ORDER:
1.1 Section 1: Adoption of Records Management Policy and
Procedures. The Board of Directors of the District hereby adopts the
Records Management Policy and Procedures for Fiscal Year 10-11.
Section 2: Adoption of Updated Records Retention Schedule and
Definitions of Record Series. The Board of Directors of the District hereby
REPEALED BY
OCSD 15-16
adopts changes to the Records Retention Schedule, set forth in Appendix
"A" and "B" incorporated herein by reference.
Section 3: Authorization for Destruction of Records. The destruction of
certain records, papers, and documents is hereby authorized, pursuant to
California Government Code Sections 60200 et seq., after such records
have been retained for the minimum time set forth in the Records
Retention Schedule.
Section 4: Destruction of Records After Preservation. Any record not
expressly required by law to be filed and preserved, may be destroyed at
any time after it is preserved in conformance with the requirements of
California Government Code Section 60203.
Section 5: Destruction of Duplicates. Pursuant to California
Government Code Section 60200, any duplicate record, paper, or
document, the original or a permanent photographic copy of which is in
the files of any office or Department of the District, may be destroyed after
confirmation with Records Management that such original or permanent
photographic copy remains on file in the District.
Section 6: Retention of Records Not Mentioned. All records, papers,
and documents not mentioned in this Resolution shall be retained
indefinitely.
Section 7: Resolution No. OCSD 09-07 is hereby repealed.
PASSED AND ADOPTED at a regular meeting held July 28, 2010
ATTEST:
Clerk of the Board