Loading...
HomeMy WebLinkAboutOCSD 04-26,.. J RESOLUTION NO. OCSD 04-26 ESTABLISHING A GRANT FUNDING PROGRAM POLICY AND CODE OF ETHICS A RESOLUTION OF THE BOARD OF DIRECTORS OF ORANGE COUNTY SANITATION DISTRICT ESTABLISHING A GRANT FUNDING PROGRAM POLICY AND CODE OF ETHICS IN SUPPORT OF MEETING THE CONTRACTUAL REQUIREMENTS OF AWARDING AGENCIES FOR MONETARY ASSISTANCE GRANTED TO THE DISTRICT WHEREAS, it is the intent of the District to pursue publicly available federal, state, and local monies for District approved projects where the projected economic benefits are greater than the costs. WHEREAS, the District has been awarded monetary assistance from and entered into contractual agreements with federal and state agencies to receive monetary assistance for District projects. These contractual agreements commit the District to comply with awarding agencies requirements. Hence the District is required to develop policies and a Code of Ethics relating to the management of government monetary assistance awards. The awarding agencies require the governing body to specify and approve of grant polices and a Code of Ethics. NOW, THEREFORE, the Board of Directors of Orange County Sanitation District, DOES HEREBY RESOLVE, DETERMINE AND ORDER: ARTICLE I GRANT FUNDING PROGRAM POLICY Section 1 : Policy Statement It is the policy of the District to pursue publicly available federal, state and local monies for approved projects including the collection, treatment, recycling and disposal of wastewater and biosolids, monitoring and research, and environmental stewardship and watershed activities, where such pursuit is deemed economically practical. Each division is responsible to inform the District's grant administrator, at the earliest date possible, about their projects and to work cooperatively with the grant administrator to locate and secure funds for the projects. 1 ,. Section 2: Policy The District Board of Directors, as the agency's governing body, gives authorization for the General Manager, or authorized representative or designee, to apply for and enter into contractual agreements with federal, state, and local agencies for funding assistance and to commit the institutional, managerial and financial resources (including funds sufficient to pay the non-federal, non-state, or non-local share of project cost) to ensure proper planning, management and completion of the obligations required by the awarding agencies. The District's Director of Finance, as the agency's Chief Financial Officer, or designee, the Controller, have the authorization to conduct financial transactions relating to payment from assistance awards. The General Manager, or authorized representative or designee, shall develop procedures for administration of the Grant Funding Program and shall report annually to the Board of Directors on the Program's implementation. The District's Board of Directors, management and staff involved in grant assistance administration shall follow the Orange County Sanitation District Grant Funding Program's Code of Ethics. Assistance award applications shall be processed, and awarded funds shall be administered, through the District's Grant Funding Program. District staff involved in projects funded by grant money or other government monetary assistance shall comply with all applicable laws and regulations that govern the award as well as all other applicable federal state and local regulatory requirements. District staff involved in the administration of an assistance award shall make good faith efforts to ensure that the vendors who are paid in part by federal, state or local funds comply with the applicable laws and regulations that govern the award. For federal grants, the District shall contact the State Single Point of Contact for Federal Executive Order 12372 to determine whether the application is subject to the State's intergovernmental review process. District shall develop an auditing system for assistance awards and retain the services of an independent auditor to conduct any required audits in compliance with federal, state or local auditing requirements of assistance awards. ARTICLE II GRANT FUNDING PROGRAM CODE OF ETHICS 2 The District shall give the awarding agency, through any authorized representative, access to and the right to examine all records, books, papers or documents related to the award. The District shall also give such access to the Comptroller General of the United States and or the State of California, as appropriate. The District will account for grant funds pursuant to generally accepted accounting standards and directives of the awarding agency. Except as otherwise required by law, the District shall not release information to the public relating to an assistance award that mentions the awarding agency by name, or any agency employee, without the awarding agency's approval. District staff shall follow the Code of Ethics established by its Purchasing Division and, as applicable, California State or federal procurement standards on assistance funded projects. The grant administrator or designee directly involved in the administration of assistance awards, and Board of Directors shall not be involved in the hiring of staff or procurement of contracts for services funded through assistance awards. The grant administrator shall comply with any other ethics policy as specified in individual assistance awards. The District shall ensure that safeguards are in effect to prohibit Board of Directors and staff from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain. The District shall certify that no funds appropriated from the federal government have been paid or will be paid by or on behalf of the District, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, and officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding, extension, continuation, renewal, amendment, or modification of any federal assistance av,iard$. ·,~ :-1 f .v ~ . ..J I ' PASSED AND ADOPTED at a regular meeting held $.~pte.~ber 22; .20.04. ! . .... .. -.. -~ .... ~.. ',, • ....._ Chair '~; ''> ,;) (,) ....... ·' ,)_· . 1,'1" ........ :J .) ·1 . 1 ::. ': . ,. 3