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Home My WebLink AboutOCSD 03-11 (REPEALED)RESOLUTION NO. OCSD 03-11 AMENDING RESOLUTION NO. OCSD 98-33 A RESOLUTION OF THE BOARD OF DIRECTORS OF ORANGE COUNTY SANITATION DISTRICT AMENDING HUMAN RESOURCES POLICIES AND PROCEDURES ********************* The Board of Directors of Orange County Sanitation District, DOES HEREBY RESOLVE, DETERMINE AND ORDER: Section 1: That Exhibit "A" of Resolution No. OCSD 98-33 is hereby amended by amending Policy No. C10.10, Classification and Compensation set forth in Attachment No. 1, attached hereto and incorporated herein by reference. Section 2: That all other terms and conditions of Resolution No. OCSD 98-33, as previously recommended, shall remain in full force and effect. Section 3: That all future amendments to Resolution No. OCSD 98-33 be made by Resolution .. PASSED AND ADOPTED at a regular meeting held May 28, 2003. G:\wp.dta\agenda\Board Agenda Reports\2003 Board Agenda Reports\0503\ltem 14(i).1.doc REPEALED BY OCSD 15-18 Exhibit Engineering Supervisor Environmental Supervisor Laboratory Supervisor Chief Plant Operator Contracts & Purchasing Supervisor Safety & Health Supervisor Senior Maintenance Supervisor Employee Development Supervisor Construction Inspection Supervisor Operations Supervisor ·.' .:)if,{\'ffl;; ==========~ M~tericils Maintenance Supervisor Source Control Supervisor Senior Engineer Principal Information Technology Analyst LIMS Administrator Senior Regulatory Specialist Orange County Sanitation District . Classification and Compensation Plan Sorted by Bargaining Group 92 $41.885 $47.120 $52.356 91 $40.865 $45.973 $51.081 90 $39.868 $44.851 $49.835 88 $37.948 $42.691 $47.435 87 $37.020 $41.648 $46.275 ~1~~-,,;J,$36;;1;1 !L , -~·-·u:. $4o·;~XQ• ~~ ... $!'.5-J~AA~ 86 $36.115 $40.630 $45.144 86 $36.115 $40.630 $45.144 86 $36.115 $40.630 $45.144 85 $35.238 $39.643 $44.048 84 $34.375 $38.672 $42.969 84 $38.672 $42.969 !!i']ffWF'··· iill' ~.f,;ns4:i¥92511 -.... ~ .. _, . ,, 82 $32.718 $36.808 $40.898 82 $32.718 $36.808 $40.898 s+ ~ ~ ~ Exempt Supervisory Exempt Supervisory Exempt Supervisory Exempt Supervisory Exempt Supervisory Exempt Supervisory Exempt Supervisory Exempt Supervisory Exempt Supervisory Exempt Supervisory Exempt Supervisory ~ SlolfleFVisefY ,4l?~··"·,,,~ ~,,.:~Mi.-.-~ Bm !ill!iil!&21M1!i!@·""" ;z.ffMl'!SllllF.!!&lrl!lflj@"'' ~$M1S!l5m aS!7Y!.:t6!>m m$5.2t3.5lai iJ!a,J;l(eJnpt~G *Hf{:•~r.cif~§~J $39.868 $44.851 $49.835 Exempt $39.868 $44.851 $49.835 $37.948 $42.691 $47.435 """····'~-!"&i$3t.~.48 ' -~:[~. 88 $37.948 $42.691 $47.435 Exempt Professional 87 $37.020 $41.648 $46.275 Exempt Professional 86 $36.115 $40.630 $45.144 Exempt Professional 86 $36.115 $40.630 $45.144 Exempt Professional hmepfS • • I CLASS TITLE: CIP PROJECT MANAGER Job Code: FLSA Status: Bargaining Unit: Effective Date: 3242 Exempt Professional 05/28/03 PAGE: 1 Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. SUMMARY DESCRIPTION Under general direction in the Engineering Department, performs project management functions for major capital projects including developing schedules, cost estimates and staffing requirements; assembles and 1 eads project t earns; plans, directs, and coordinates activities of projects to ensure that goals and objectives of projects are accomplished on schedule and within prescribed budget; inspects quality and quantity of work; manages the selection of outside consultants; and prepares and presents reports and other necessary correspondence on assigned projects. REPRESENTATIVE DUTIES The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. 1. Perform project management functions for the District's Capital Improvement Program major capital projects; review project proposal to determine project goals, scope of work, staffing requirements, schedules, budgets, procedures for accomplishing projects, and allotment of available resources for various phases of the projects as defined by the guidelines established in the Project Management Office. Manage a project or group of projects totaling at least $20 million through all six phases of the Capital Project Management Life Cycle: project development, preliminary design, construction and installation, commission and closeout. 2. Assemble project teams for planning, design, and construction of projects; confer with project staff to outline work plan and to assign tasks and the resources required for each tasks; establish project milestones. 3. Manage, direct, and coordinate activities of the project team to ensure project progresses on schedule within prescribed budget, and with acceptable quality; confer with project team to provide technical advice and resolve problems; conduct project team meetings to ensure adequate communication of project status. 4. Perform periodic review of work assignments to ensure that the work is satisfactory and is completed according to plan. 5. Interface with senior management, the Board, peers, project staff, consultants, customers, and users as necessary to coordinate project execution; inform stakeholders of project status and possible outcomes. 6. Prepare project reports for the Board of Directors, management and others; make presentations as necessary. 7. Manage the selection of outside consultants; oversee the bid, proposal, and purchase recommendation process for major capital projects; solicit proposals; review proposals; select consultants; establish CLASS TITLE: CIP PROJECT MANAGER schedule and performance criteria. Job Code: FLSA Status: Bargaining Unit: Effective Date: 3242 Exempt Professional 05/28/03 PAGE: 2 8. Work with consultants on project planning, preparation, scheduling, and execution of contracts; ensure work is completed on time and in conformance with plans and specifications. 9. Interpret facility construction contract documents; resolve contract issues; maintain quality control; prepare progress payments to the contractor; review submittals for material and equipment conformance to design specifications and plans. 10. Perform analysis of change orders; negotiate fair and reasonable costs for change orders; prepare change order reports and documents for consideration by the Board of Directors. 11. Apply project management tools as required to address the financial aspects and impacts project variables such as delay of schedule. 12. Perform related duties as required. QUALIFICATIONS The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties. Project Management Skills Leadership-Have a desire to achieve while inspiring others to create a vision and strive to achieve Good Communication-Ability to provide valuable information related to the project status in a timely and effective manner Conflict Resolution Skills-assisting in resolution of any project conflicts so that the project team members all feel part of the process and want to remain involved in the project Negotiation Skills-Fostering and maintaining relationships with people who are involved in the project Team Building-Assists the team members in understanding their roles and responsibilities on the project and ensures that the team works collaboratively Listening Skills-Using good listening skills to truly hear and try to understand what others on the project are trying to say Relationship Management-Capable of working with all levels within the organization while building relationships with them Persuasion Techniques-Influencing without direct authority and obtaining win/win situations Generosity-Share the glory, share knowledge and don't blame others Vision-Understanding what needs to get done and how to get it done Flexibility-Capable of changing to fit the situation for the good of the project Humor/Attitude-Always demonstrate a positive, can-do, attitude and have the ability to see the humor in tough situations. Ability to: -influence without authority Job Code: FLSA Status: Bargaining Unit: Effective Date: 3242 Exempt Professional 05/28/03 I CLASS TITLE: CIP PROJECT MANAGER PAGE: 3 I -hope for the best but prepare for the worst -manage, motivate and organize people -understand the lessons of the past and apply them to the future -demonstrate stewardship/a commitment to serving the needs of others -be optimistic -see issues and tasks through to the end -document in a useful and consistent manner Education and Experience Guidelines -Any combination of education and experience that would likely provide the required know/edge a nd abilities is q ualifying. A typical way to o btain the know ledge and abilities would be: Education/Training: Equivalent to a Bachelor's degree from an accredited college or university with major course work in engineering or project management or related field. Experience: Eight years of increasingly responsible experience managing capital projects. License or Certificate: Possession of, or ability to obtain, an appropriate, valid driver's license. Possession of a Project Management Professional certificate is highly desirable. Possession of Professional Engineering Registration in the State of California is highly desirable. PHYSICAL DEMANDS AND WORKING ENVIRONMENT The conditions h erein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Environment: Office and field environment; travel from site to site. Physical: Incumbents require sufficient mobility to stand or sit for prolonged periods of time; occasionally stoop, bend, kneel, crouch, reach, and twist; push, pull, lift, and/or carry light to moderate weights; operate office equipment including use of computer keyboard; requires a sense of touch, finger dexterity, and gripping with hands and fingers; ability to speak and hear to exchange information; ability to operate a vehicle to travel to various locations. Vision: See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents. Hearing: Hear in the normal audio range with or without correction. I CLASS TITLE: CIP PROJECT MANAGER Date: January, 2002 Johnson & Associates Job Code: 3242 FLSA Status: Exempt Bargaining Unit: Professional Effective Date: 05/28/03 PAGE:4 I I CLASS TITLE: ACCOUNTING SUPERVISOR Job Code: 1205 FLSA Status: Exempt Bargaining Unit: Supervisory Effective Date: 05/28/03 PAGE: 1 Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. SUMMARY DESCRIPTION Under general direction, supervises, assigns, reviews, and participates in the work of staff responsible for providing professional and clerical accounting activities including accounts payable, accounts receivable, revenue program, cost accounting, fixed assets, payroll, general ledger maintenance, financial reporting and budget preparation; ensures work quality and adherence to established policies and procedures; and performs the more technical and complex tasks relative to assigned area ofresponsibility. REPRESENTATIVE DUTIES The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. 1. Plan, prioritize, assign, supervise, review, and participate in the work of staff responsible for accounting activities including accounts payable, accounts receivable, revenue program, cost accounting, fixed assets, payroll, general ledger maintenance, financial reporting and budget preparation. 2. Establish schedules and methods for providing accounting services; identify resource needs; review needs with appropriate management staff; allocate resources accordingly. 3. Participate in the development of policies and procedures; monitor work activities to ensure compliance with established policies and procedures; make recommendations for changes and improvements to existing standards and procedures. 4. Recommend and assist in the implementation of goals and objectives; implement approved policies and procedures. 5. Participate in the selection of accounting staff including professional and clerical employees; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline procedures. 6. Participate in the preparation and administration of the assigned program budget; submit budget recommendations; monitor expenditures. 7. Responsible for coordinating the annual budget process and for preparation of the annual budget document. 8. Prepare agency-wide salary calculations for forecasting future cost. 9. Responsible for the preparation of month end, quarterly and the Comprehensive Annual Financial Report; ensures that all reports are completed within defined time frame. 10. Coordinates the completion of the annual update to the capital investment program budget. 11. Responsible for updating annually the District's cost allocation plan. I CLASS TITLE: ACCOUNTING SUPERVISOR Job Code: 1205 FLSA Status: Exempt Bargaining Unit: Supervisory Effective Date: 05/28/03 PAGE: 2 I 12. Responds to other department's requests on job cost status and requests on other financial information. 13. Oversee payroll processing activities; review and approve payroll registers and vouchers, W-2s, and government reports; review and approve interim payroll registers, employee stat reports, and payroll corrections; prepare and/or review the set-up of new deduction, benefit and accrual information in the computer. 14. Monitor general ledger activities; review and approve journal entries and bank reconciliations; prepare and/or review major changes to the chart of accounts; review and approve the integrity of the general ledger in the financial information system. 15. Oversee the District's accounts payable and accounts receivable sections; ensure that the obligations of and receipts due to the District are processed in accordance with District policy in a timely manner. 16. Oversee fixed asset and property operations; ensure proper recording of the District's capital assets; ensure that retirement of District property is carried out in accordance with policy and that any financial gain or loss is properly recorded. 17. Review petty cash disbursements and authorize petty cash for reimbursement as assigned. 18. Perform the more technical and complex tasks of the work unit; prepare analytical and statistical reports on operations and activities. 19. Attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of financial management and accounting. 20. Perform related duties as required. QUALIFICATIONS The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties. Knowledge of: Operations, services, and activities of a financial management or accounting program. Principles and practices of generally accepted governmental accounting principals. Methods and techniques of accounting and financial planning. Internal control procedures. Operational characteristics, principles and practices of financial record keeping and reporting. Principles and practices of budget preparation and administration. Office procedures, methods and equipment including computers and applicable software applications such as word processing, spreadsheets and databases. Principles of supervision, training, and performance evaluation. Pertinent federal, state, and local laws, codes, and regulations. Ability to: Supervise, organize, and review the work of lower level staff. CLASS TITLE: ACCOUNTING SUPERVISOR Job Code: 1205 FLSA Status: Exempt Bargaining Unit: Supervisory Effective Date: 05/28/03 PAGE: 3 Oversee daily accounts payable, accounts receivable, fixed assets, general ledger, cost accounting, financial reporting and payroll operations. Interpret and explain District policies and procedures. Perform various financial analyses. Select, supervise, train, and evaluate staff. Prepare clear and concise administrative and financial reports. Operate office equipment including computers and supporting word processing, spreadsheet, and data base applications. Interpret and apply federal, state, and local policies, laws, and regulations. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Education and Experience Guidelines -Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Education/Training: Equivalent to a Bachelor's degree from an accredited college or university with a major course work in accounting, finance, business administration, or related field. Experience: Six years of responsible accounting and financial management administration, including two years of administrative and/or lead supervisory experience. PHYSICAL DEMANDS AND WORKING ENVIRONMENT The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Environment: Standard office setting. Physical: Incumbents require sufficient physical ability to work in an office setting; stand or sit for prolonged periods of time; operate office equipment including use of a computer keyboard; push, pull, lift, and/or carry light amounts of weight. Vision: See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents; and to operate assigned equipment. Hearing: Hear in the normal audio range with or without correction. Date: May 2003