HomeMy WebLinkAboutOCSD 02-09 (REPEALED)\.
RESOLUTION NO. OCSD 02-09
AMENDING RESOLUTION NO. OCSD 98-33
A RESOLUTION OF THE BOARD OF DIRECTORS OF ORANGE
COUNTY SANITATION DISTRICT AMENDING HUMAN
RESOURCES POLICIES AND PROCEDURES
*********************
The Board of Directors of Orange County Sanitation District,
DOES HEREBY RESOLVE, DETERMINE AND ORDER:
Section 1: That Exhibit "A" of Resolution No. OCSD 98-33 is hereby
amended by amending Policy No. C10.10, Classification and Compensation set
forth in Attachment No. 1, attached hereto and incorporated herein by reference.
Section 2: That all other terms and conditions of Resolution No. OCSD
98-33, as previously recommended, shall remain in full force and effect.
Section 3: That all future amendments to Resolution No. OCSD 98-33
be made by Resolution.
PASSED AND ADOPTED at a regular meeting held May 22, 2002.
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G:\wp.dta\admin\BS\Resolutions\2002\02-09.Classification Structure.doc
REPEALED BY
OCSD 15-18
0
ORANGE COUNTY SANITATION DISTRICT
CLASS SPECIFICATION
Job Code: 1812
FLSA Status:
Bargaining Unit: Professional
Effective Date:
CLASS TITLE: PRINCIPAL CONTRACTS ADMINISTRATOR PAGE: 1 I
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class.
Specifications are not intended to reflect all duties performed within the job.
SUMMARY DESCRIPTION
Under general direction, performs and oversees the most complex contracts involved in the procurement of
engineering services including professional design services, maintenance contracts, and construction services
in coordination with District staff, legal counsel, and outside contractors; participates in the development and
fulfillment of contract requirements in accordance with District's policies and local, state and federal
regulations; and provides consistency and oversight in contracts and contractual relationships.
DISTINGUISIDNG CHARACTERISTICS
This is the advanced journey level class in the professional Contracts Administrator series. Positions at this
level are distinguished from other classes within the series by the level of responsibility assumed and the
complexity of duties assigned. Employees perform the most difficult and responsible types of duties assigned
to classes within this series requiring advanced knowledge of the concepts, practices, and procedures of
contract administration including those related to engineering contracts. Employees at this level are required
to be fully trained in all procedures related to assigned area of responsibility and may oversee and lead lower
level contract administration staff.
REPRESENTATIVE DUTIES
The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may
be required to perform additional or different duties from those set forth below to address business needs and changing
business practices.
1. Develop formal procedures and guidelines for all engineering related procurements; provide guidance
and monitor the engineering contract administrative processes involved in the implementation of
engineering and construction services.
2. Perform and oversee the procurement of engineering services including design services, maintenance
contracts, and construction services; conduct solicitations and procurement of professional design
services and construction services. ··
3. Identify all documents to be maintained in conjunction with the procurement and administration of
engineering contracts; select appropriate contractual instruments and language for engineering
procurements; establish required documentation systems for each project.
4. Oversee the bid process for assigned construction projects or contracts; conduct pre-bid conferences and
meetings; issue-r_evisions, addenda, or announcements; open and evaluate bids; issue notice of awards
and notices to proceed; address bid protests.
5. Serve as liaison between the engineering and procurement divisions and coordinate with District staff,
legal counsel, and outside contractors to manage the business relationship of contract parties for
engineering, public works, and other contracts as assigned; participate in the development and fulfillment
of contract requirements in accordance with District's policies and local, state and federal regulations;
ORANGE COUNTY SANITATION DISTRICT
CLASS SPECIFICATION
Job Code: 1812
FLSA Status:
Bargaining Unit: Professional
Effective Date:
CLASS TITLE: PRINCIPAL CONTRACTS ADMINISTRATOR PAGE: 2
provide consistency and oversight in contracts and contractual relationships.
6. Review and/or prepare bid documents, contract stipulations, process specifications, liability and
insurance requirements, bonds, and faithful performance warranties; assure conformity and compliance
with District policies, procedures, and service provision expectations.
7. Coordinate, approve, and administer contract change orders, amendments, addendums, extensions, stop
notices, releases, and closeout agreements to ensure that all contractual obligations have been met.
8. Review progress payments to insure payments are processed in a timely manner and that value is
received for any payments made.
9. Advise departments of contractual rights and obligations under approved terms and conditions; assume
responsibility for interpretation of contract language; resolve disputes between parties.
10. Manage the contractual relationship including the conduct of parties, relationship with contractor,
communications, business systems, authority for procedures, and duties of all parties; assume
responsibility for handling any claims or disputes not resolved in the field.
11. Negotiate contracts with vendors; direct major contract purchases; interface with service providers to
expedite timely completion of contract agreements.
12. Manage and track the flow of paperwork involved for procurement and execution of engineering
contracts; maintain comprehensive contractual records and periodically monitor progress of all goods
and service agreements, from inception through completion, to enforce milestones, deliverables and post-
contract warranties; conduct periodic internal audits to ensure that proper documentation and procedures
have been maintained.
13. As assigned, lead and oversee the work of contract administration staff; assign and review work; train
assigned employees in their area of work; ensure work quality and adherence to established policies and
procedures.
14. Perform related duties as required.
QUALIFICATIONS
The following generally describes the knowledge and ability required to enter the job and/or be learned within a short
period of time in order to successfully perform the assigned duties.
Knowledge of:~-
Engineering design and construction practices and processes.
Processes involved in the construction and design of wastewater treatment facilities.
Principles and practices used in the development of contracts.
Public contracting authority and responsibility.
Principles and practices of contract administration.
Principles and practices of project management and administration.
ORANGE COUNTY SANITATION DISTRICT
CLASS SPECIFICATION
Job Code: 1812
FLSA Status:
Bargaining Unit: Professional
Effective Date:
CLASS TITLE: PRINCIPAL CONTRACTS ADMINISTRATOR PAGE: 3
Principles and practices of contract law.
Principles and practices of accounting.
Legal language and terminology.
Methods and techniques of negotiation.
Office procedures, methods, and equipment including computers and applicable software applications
such as word processing, spreadsheets, and data basis.
Principles of business letter writing and basic report preparation.
Principles and practices of fiscal, statistical, and administrative research and report preparation.
Pertinent federal, state, and local codes, laws, and regulations including contract law and Uniform
Commercial Code.
English usage, spelling, grammar and punctuation.
Principles of lead supervision and training.
Ability to:
Interpret and apply applicable federal, state, and local laws, codes and regulations.
Interpret and apply administrative and departmental policies and procedures.
Negotiate contracts and contract changes.
Resolve contractual disputes.
Work cooperatively with other departments, district officials, and outside agencies including engineers.
Prepare and compose contracts, change orders, bid documents, and specifications.
Effectively represent the District to outside individuals and agencies to accomplish the goals and
objectives of the unit.
Design and implement administrative communication and reporting systems.
Operate office equipment including computers and supporting word processing, spreadsheet, and
database applications.
Handle multiple complex procurements simultaneously.
Provide work direction, coordination, and training to assigned staff.
Plan and organize work to meet changing priorities and deadlines.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.
Education and Experience Guidelines -Any combination of education and experience that would likely
provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Education/Training:
Equivalent to a Bachelor's degree from an accredited college or university with major course
work in engineering, architecture, business, contract law, or related field. A Master's degree in
business administration or management is desirable.
Experience:
Five years of increasingly responsible experience in the development and administration of a
variety of contracts, including engineering contracts, at a level comparable to a Senior Contracts
Administrator in the District.
ORANGE COUNTY SANITATION DISTRICT
CLASS SPECIFICATION
Job Code: 1812
FLSA Status:
Bargaining Unit: Professional
Effective Date:
I CLASS TITLE: PRINCIPAL CONTRACTS ADMINISTRATOR PAGE: 4
License or Certificate:
Possession of certification in the Management of Business Contracts or comparable contracts
administration program is desirable.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
The conditions herein are representative of those that must be met by an employee to successfully perform the essential
functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the
essential job functions.
Environment: Standard office setting.
Physical: Incumbents require sufficient physical ability to work in an office setting; stand or sit for
prolonged periods of time; operate office equipment including use of a computer keyboard; push, pull,
lift, and/or carry light amounts of weight.
Vision: See in the normal visual range with or without correction; vision sufficient to read computer
screens and printed documents; and to operate assigned equipment.
Hearing: Hear in the normal audio range with or without correction.
Date: January, 2002
Johnson & Associates
1· ...
.,
ORANGE COUNTY SANITATION DISTRICT
CLASS SPECIFICATION
Job Code:
FLSA Status:
Bargaining Unit: Supervisory
Effective Date:
CLASS TITLE: EMPLOYEE DEVELOPMENT SUPERVISOR PAGE: 1
Class specifications are intended to present a descriptive list of the range of duties peiformed by employees in the
class. Specifications are not intended to reflect all duties peiformed within the job.
SUMMARY DESCRIPTION
Under general direction, supervises, assigns, reviews, and participates in the work of staff responsible for
developing and delivering employee development programs such as performance improvement, career
and succession planning and training. Establishes links at organizational, group and individual levels for
improved/increased effectiveness and efficiency through learning. Participates in the development,
implementation and administration of programs, policies and procedures; ensures work quality and
adherence to established policies and procedures; and performs the more technical and complex tasks
relative to assigned area ofresponsibility.
REPRESENTATIVE DUTIES
The following duties are typical for this classification. Incumbents may not peiform all of the listed duties and/or
may be required to peiform additional or different duties from those set forth below to address business needs and
changing business practices.
1. Plan, prioritize, assign, supervise, review, and participate in the work of staff responsible for
developing and delivering employee development programs.
2. Establish schedules and methods for providing technical, safety and supervisory/management
training; identify resource needs; review needs with appropriate management staff; allocate resources
accordingly.
3. Participate in the development of policies and procedures; monitor work acbvtttes to ensure
compliance with established policies and procedures; evaluates program effectiveness, consults with
management to determine training needs, make recommendations for changes and improvements to
existing standards and procedures.
4. Recommend and assist in the implementation of goals and objectives; implement approved policies
and procedures.
5. Participate in the selection of training staff; provide or coordinate staff training; work with employees
to correct deficiencies; implement discipline procedures.
6. Reviews contractors, consultants and vendors employee development programs to determine whether
District staff is receiving adequate training on equipment/services, recommends and provides
additional training as needed.
7. Participate in the preparation and administration of the employee development budget; submit budget
recommendations; monitor expenditures.
8. Perform the more technical and complex tasks of the work unit including in-house training, preparing
reports, memoranda, and correspondence; make presentations to District employees and management ·
regarding employee development administration.
ORANGE COUNTY SANITATION DISTRICT Job Code:
FLSA Status:
CLASS,SPECIFICATION Bargaining Unit: Supervisory
Effective Date:
CLASS TITLE: EMPLOYEE DEVELOPMENT SUPERVISOR PAGE: 2
9. Oversee the District tuition and certification reimbursement programs to ensure compliance with
policies and procedures.
10. Implement and manage the various employee development programs -performance management and
improvement, career planning, succession planning, Leadership program, e-leaming and safety
training.
11. Prepare analytical and statistical reports on operations and activities.
12. Attend and participate in professional group meetings; stay abreast of new trends and innovations in
the field of employee development.
13. Perform related duties as required.
QUALIFICATIONS
The following generally describes the knowledge and ability required to enter the job and/or be learned within a
short period of time in order to successfully perform the assigned duties.
Knowledge of:
Operations, services, and activities of an employee development program.
Principles of supervision, training, and performance evaluation.
Pertinent federal, state, and local laws, codes, and regulations.
Office procedures, methods, and equipment including computers and applicable software applications
such as word processing, spreadsheets, and databases.
Principles of business letter writing and basic report preparation.
Ability to:
Supervise, organize, and review the work of lower level staff.
Select, supervise, train, and evaluate staff.
Research, analyze, and evaluate new service delivery methods and techniques.
Interpret and apply federal, state, and local policies, laws, and regulations.
Interpret and explain District policies and procedures.
Prepare clear and concise reports.
Make presentations to District employees and management regarding employee development.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.
Education and Experience Guidelines -Any combination of education and experience that would likely
provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be: -
Education!fraining:
Equivalent to a Bachelor's degree from an accredited college or university with major course
work in training, communications, human resources, or business administration or a related
field.
ORANGE COUNTY SANITATION DISTRICT
CLASS SPECIFICATION
Job Code:
FLSA Status:
Bargaining Unit: Supervisory
Effective Date:
CLASS TITLE: EMPLOYEE DEVELOPMENT SUPERVISOR PAGE: 3
Experience:
Six years of training experience including two years of administrative or lead supervisory
responsibility.
License or Certificate:
Certification as an employee development professional is highly desirable.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
The conditions herein are representative of those that must be met by an employee to successfully perform the
essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to
perform the essential job functions.
Environment: Standard office setting.
Physical: Primary functions require sufficient physical ability to work in an office setting; stand or sit
for prolonged periods of time; operate office equipment including use of a computer keyboard; push,
pull, lift, and/or carry light amounts of weight; verbally communicate to exchange information.
Vision: See in the normal visual range with or without correction; vision sufficient to read computer
screens and printed documents; and to operate assigned equipment.
Hearing: Hear in the normal audio range with or without correction.
Date: January, 2002
Johnson & Associates
Pay Hourly Monthly Annual
Range Minimum Minimum Minimum
E14 36.243 6,2B2 $7S,3BS
E13 34.S6B S,992 $71,901
E12 32.932 S,70B $6B,499
E12 32.932 S,70B $68,499
mij)lfl llf2,'Tmll Bilt08J9 ~
E11 31.329 S,430 $6S, 164
E11 31.329 S,430 $6S,164
E10 29.792 S,164 $61,967
E9 2B.432 4,92B $S9,139
E9 2B.432 4,92B $S9,139
E9 2B.432 4,92B $S9,139
E9 2B.432 4,92B $S9,139
E9 2B.432 4,92B $S9,139
E9 2B.432 4,92B $S9,139
E9 2B.432 4,92B $S9,139
EB 27.039 4,6B7 $S6,241
EB 27.039 4,6B7 $56,241
EB 27.039 4,6B7 $S6,241
E7 2S.7BS 4,469 $S3,633
E7 2S.7BS 4,469 $S3,633
E7 25.7B5 4,469 $53,633
E7 2S.7B5 4,469 $S3,633
E7 2S.7BS 4,469 $S3,633
E7 ~ 4;499 ~
E6 24.S37 4,253 $S1,037
E6 24.537 4,2S3 $51,037
ES 23.3BO 4,0S3 $48,630
ES 23.3BO 4,0S3 $4B,630
ES 23.3BO 4,053 $4B,630
ES 23.3BO 4,053 $48,630
E4 22.271 3,B60 $46,324
E4 22.271 3,B60 $46,324
E4 22.271 3,B60 $46,324
E3 21.1B5 3,672 ; $44,065
Orange County Sanitation District
Classifications By Employee Group
Professional
Hourly Monthly Annual
Maximum Maximum Maximum Classlflcations
S1.294 B,B91 $106,692 Chief Scientist
4B.BBB B,474 $101,6B7 Senior Engineer
46.S90 B,076 $96,907 Senior Scientist
46.S90 B,076 $96,907 Senior Regulatory Specialist
ID'iDJH ~ .. .!(~'?9.0,f. ~·1§9~1'Dl6Jliiit5TPrll!*'~~·:~ti
44.323 7,6B3 $92,192 Engineer
44.323 7,6B3 $92,192 IT Strategic Implementation Leader
42.201 7,31S $B7,77B Secretary to the Board of Directors
40.2SO 6,977 $83,720 Principal Administrative Analyst
40.2SO 6,977 $83,720 Principal Engineering Associate
40.2SO 6,977 $83,720 Project Specialist
40.2SO 6,977 $B3,720 Regulatory Specialist
40.2SO 6,977 $83,720 Scientist
40.2SO 6,977 $83,720 Principal Accountant
40.2SO 6,977 $B3,720 Principal Financial Analyst
3B.261 6,632 $79,5B3 Associate Engineer Ill
3B.261 6,632 $79,5B3 Principal Environmental Specialist
3B.261 6,632 $79,5B3 Safety & Emergency Response Specialist
36.4B6 6,324 $7S,891 Programmer Analyst
36.4B6 6,324 $7S,891 Computer Hardware Specialist
36.4B6 6,324 $75,891 Telecommunications Specialist
36.4B6 6,324 $7S,891 Maintenance Planner
36.4B6 6,324 $75,891 Contracts Administrator
3&,486 6,324 $+a;89-1-eAf)iAeeFiAf) GeAtfaGts AdmiAisti:ateF
34.706 6,016 $7_2,1BB Principal Laboratory & Research Analyst
34.706 6,016 $72,188 Senior Administrative Analyst
33.070 S,732 $68,7B6 Associate Engineer II
33.070 S,732 $6B,7B6 Senior Accountant
33.070 5,732 $6B,786 Senior Financial Analyst
33.070 5,732 $68,7B6 Senior Environmental Specialist
31.539 S,467 $65,601 Safety Representative
31.539 5,467 $65,601 Programmer
31.S39 5,467 $65,601 Senior Buyer
30.004 5,201 $62,40B Associate Engineer I
ATTACHMENT 4
FLSA Status
Exempt
Exempt
Exempt
Exempt
l~f~'TOJPt?i~h
Exempt
Exempt
Exempt
Exempt
Exempt
Exempt
Exempt
Exempt
Exempt
Exempt
Exempt
Exempt
Exempt
Exempt
Exempt
Exempt
Exempt
Exempt
~
Exempt
Exempt
Exempt
Exempt
Exempt
Exempt
Exempt
Exempt
Exempt
Exempt
E2 20.214 3,504 $42,045
E1 19.203 3,329 $39,942
E1 19.203 3,329 $39,942
E1 19.203 3,329 $39,942
E1 19.203 3,329 $39,942
Pay Hourly Monthly Annual
Range Minimum Minimum Minimum
E14 36.243 6,282 $75,385
E13 34.568 5,992 $71,901
E12 32.932 5,708 $68,499
E11 31.329 5,430 $65,164
E11 31.329 5,430 $65,164
E11 31.329 5,430 $65,164
E11 31.329 5,430 $65,164
E11 31.329 5,430 $65,164
E11 31.329 5,430 $65,164
llB§l~ R3Jl3.zal lm[Q"Q. 1[$65~t@•
E9 28.432 4,928 $59,139
E9 28.432 4,928 $59,139
E9 28.432 4,928 $59,139
E9 28.432 4,928 $59,139
E9 28.432 4,928 $59,139
28.576 4,953 $59,438 Contracts Specialist
27.249 4,723 $56,678 Accountant
27.249 4,723 $56,678 Buyer
27.249 4,723 $56,678 Financial Analyst
27.249 4,723 $56,678 Management Analyst
Orange County Sanitation District
Classifications By Employee Group
Supervisory
Hourly Monthly Annual
Maximum Maximum Maximum Classifications
51.294 8,891 $106,692 Engineering Supervisor
48.888 8,474 $101,687 Environmental Management Supervisor
46.590 8,076 $96,907 Laboratory Supervisor
44.323 7,683 $92,192 Senior Operations Supervisor
44.323 7,683 $92,192 Senior Maintenance Supervisor
44.323 7,683 $92, 192 Information Technology Supervisor
44.323 7,683 $92,192 Contracts & Purchasing Supervisor
44.323 7,683 $92,192 Accounting Supervisor
44.323 7,683 $92,192 Safety Supervisor
~ •t?!S.8.3. ••.:t2ttQ2• l;rop1oyjl81Q9ve.IPM:le.nt1G'Rt.oos.~~
40.250 6,977 $83,720 Maintenance Supervisor
40.250 6,977 $83,720 Operations Supervisor
40.250 6,977 $83,720 Source Control Supervisor
40.250 6,977 $83,720 Supervising Construction Inspector
40.250 6,977 $83,720 Warehouse Supervisor
ATTACHMENT 4
Exempt
Exempt
Exempt
Exempt
Exempt
FLSAStatus
Exempt
Exempt
Exempt
Exempt
Exempt
Exempt
Exempt
Exempt
Exempt
lllf6~P.tlli
Exempt
Exempt
Exempt
Exempt
Exempt