HomeMy WebLinkAboutOCSD 02-05: '
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RESOLUTION NO. OCSD 02-05
ESTABLISHING THE DISTRICT'S WRITIEN INJURY AND ILLNESS
PREVENTION PROGRAM POLICY
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE ORANGE
COUNTY SANITATION DISTRICT ADOPTING POLICIES AND PROCEDURES
FOR ESTABLISHING THE DISTRICT'S WRITIEN INJURY AND ILLNESS
PREVENTION PROGRAM POLICY, SAFETY-POL-101, AND SUBSEQUENT
SAFETY POLICIES NAMED THEREIN
Whereas, State law (Labor Code Section 6401.7) requires employers to establish,
implement and maintain an effective injury prevention program; and
Whereas, State law (Title 8 in the California Code of Regulations, Section 3203) requires
all California employers to have a written, effective injury and illness prevention program that
addresses hazards pertaining to the particular workplace covered by the program; and
Whereas, it is necessary to establish a policy to implement and maintain an Injury and
Illness Prevention Program ("Program") that provides for the District and employees to jointly
work together to carryout effective accident prevention in the course of District operations.
NOW, THEREFORE, the Board of Directors of the Orange County Sanitation District,
DOES HEREBY RESOLVE, DETERMINE, AND ORDER:
Section 1: Adoption of Policy and Establishment of Program. The Board of Directors
of District hereby adopts an Injury and Illness Prevention Program Policy and authorizes the
establishment of an Injury and Illness Prevention Program, set forth on Exhibit "A", attached
hereto and incorporated herein by reference.
Section 2: Authorization for Development of Subsequent Safety Policies Named
Therein, The development of Safety polices named in the Injury and Illness Prevention Program
Policy is authorized, pursuant to Labor Code Section 6401.7 and Title 8 of the California Code
of Regulations and Cal-OSHA Standards as appropriate.
PASSED AND ADOPTED at a regular meeting held February 27, 2002.
ATTEST:
Board
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ORANGE COUNTY SANITATION DISTRICT
Safety Division
SAFETY-POL-101
Injury and Illness Prevention Program
APPROVALS
Approved by:. ___________________ Date: ___ _
General Manager
Approved by:. _____________________ Date:. ___ _
Director of Human Resources Manager
Approved by:·--------~--~-------Date: ___ _
Human Resources/Safety Manager
PROCEDURE REVISION HISTORY
Rev. Date Approval
0
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Injury and Illness Prevention Program SAFETY-POL-101
Contents
1. Purpose ............................................................................................... 4
~-DE!fi11itiC>llS ........................................................................................... 4
~-RE!C1lJirE.t111~11ts ...•.•..........................................•.................................... ~
3.1 Program Responsibilities ................................................................................... 5
3.1.1 Administration .......................................................................................... 6
3.1.2 Management and Supervision ................................................................. 7
3.1.3 Employee ................................................................................................. 7
3.2 Hazard Awareness and Analysis ....................................................................... 7
3.2.1 Pre-Use Analysis ..................................................................................... 7
3.2.2 Comprehensive Safety and Health Surveys ............................................. 7
3.2.3 Periodic Self Inspections of Work Areas .................................................. 9
3.2.4 Routine Hazard Analysis .......................................................................... 9
3.2.5 Employee Reports of Hazards ............................................................... 10
3.2.6 Incident and Accident lnvestigatiomf.-..................................................... 10
3.2. 7 Pattern Analysis ..................................................................................... 10
3.3 Hazard Prevention and Control ....................................................................... 10
3.3.1 Professional Expertise ................. .-.~ ....................................................... 11
3.3.2 Written Safety and Health Policies and Procedures ............................... 11
3.3.3 Process Controls and Personal Protective Equipment.. ......................... 11
3.3.4 Emergency Preparedness and Planning ................................................ 12
3.3.5 Preventative Maintenance ...................................................................... 12
3.4 Safety Training ................................................................................................ 12
3.4.1 Training Profiles ..................................................................................... 13
3.4.2 Employee Training ................................................................................. 13
3.5 Safety Communication .................................................................................... 13
3.5.1 Signage .................................................................................................. 13
3.5.2 SafetyLine .............................................................................................. 14
3.5.3 Safety Awareness for Everyone (SAFE) Bulletins .................................. 14
3.5.4 Memorandums ....................................................................................... 14
3.5.5 Safety Intranet. ....................................................................................... 15
3.5.6 Verbal Communication ........................................................................... 15
3.5.7 Safety Committee .................................................................................. 15
3.5.8 Safety Suggestion Box ........................................................................... 15
3.5.9 Rewards and Recognition Programs ..................................................... 16
3.6 Safety Policy Enforcement and Discipline ....................................................... 16
3.6.1 Safety Policy Enforcement ..................................................................... 16
3.6.2 Discipline for Safety Policy Infractions ................................................... 16
Injury and Illness Prevention Program SAFETY-POL-101
3.7 Accident and Incident Investigations ............................................................... 16
3.8 Recordkeeping ............................ : ................................................................... 16
3.8.1 Inspection Records .............. · .................................................................. 17
3.8.2 Training Records .................................................................................... 17
3.8.3 Exposure Monitoring and Medical Records ............................................ 17
3.9 Integration of Safety Compliance lnitiatives ..................................................... 17
3.1 OCoordination of Contractor Programs .............................................................. 17
4. References ........................................................................................ 18
5. Attachments ..................................................................................... 19
1. Purpose .......................... ~ .................................................................. 22
2. Requirements ................................................................................... 22
2.1 Written Compliance Programs ......................................................................... 22
1. Purpose
2. Definitions
CMMS
Imminent Hazard
Injury and Illness
Prevention Plan
Manager
Every California employer must establish, implement and
maintain a written Injury and Illness Prevention (llPP) Program
and a copy must be maintained at each worksite. The
requirements for establishing, implementing and maintaining an
effective written Injury and Illness Prevention Program are
contained in Title 8 of the California Code of Regulations,
Section 3203 (8 CCR 3203). The purpose of this Injury and
Illness Prevention Program (llPP) is to ensure the District
establishes implements and maintains a safety and health
program.
Computerized Maintenance Management System
Any condition or practice in a place of employment that
constitutes a hazard which could reasonably be expected to
cause death or serious physical harm immediately or before the
imminence of the hazard can be eliminated through regular
enforcement procedures ..
A written program stating what the District, management and
employees will do with respect to safety.
Employee who :
• manages, plans, supervises and coordinates the operations
and activities of one or more major District divisions and
works under general direction or administrative direction of a
Department Director of the General Manager, exercising
discretion in applying general goals and policy statements
and in resolving organizational and service delivery problems
and;
• Organizes and directs the work of subordinate staff
• Assumes significant responsibility for a variety of personnel
activities in such areas as selection, training and disciplinary
actions and;
• Assumes significant responsibility for the preparation and
administration of the assigned budget(s)
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Process
Program
Administrator
Red Tag
Supervisor
A series of actions or operations directed toward a result.
The person assigned the task of maintaining and auditing the
Injury and Illness Prevention Program
A red colored tag placed by an employee prohibiting the use
tools or equipment because of the belief that the use of the tool
or equipment will result in an accident or injury.
Employee who:
• Supervises, assigns and reviews the work of subordinates in
assigned sections or work units and;
• Works under direction or general direction of higher level
supervisory or management staff, exercising discretion in
selecting appropriate resources to use in accomplishing
assigned work and;
• Assumes responsibility for recommending a variety of
personnel actions in such areas as performance evaluation,
training, selection and disciplinary measures and;
• Ensures that appropriate policies and procedures are
followed by subordinates and;
• Monitors, coordinates and assists in developing the budget
for assigned area
Safety Committee A committee made up of employees representing District
management and represented employees who meet to set
safety goals and objectives and to solve safety related issues
3. Requirements
The required elements listed below are the ten elements of the
Injury and Illness Prevention Program as required by the
California Occupational Safety and Health Administration (Cal-
OSHA). Specific details of each element may be found in
specific referenced standard operating procedures, where
applicable.
3.1 Program Respon.sibilities
This section outlines the responsibilities for the implementation
and maintenance of this Injury and Illness Prevention Program.
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3.1.1 Administration
1. The Safety Division (Safety) shall be responsible for
maintaining the written Injury and Illness Prevention
Program.
A. The Safety Supervisor shall be the llPP Program
Administrator.
2. The Executive Management team (EMT) shall ensure that
the District's safety programs have sufficient resources to
maintain a safe and healthful workplace. Resources include
but are not limited to:
A. A competent safety staff.
B. An adequate budget to maintain and improve the safety
and emergency response program.
C. An adequate budget for required controls to minimize
safety and health risks to District personnel, suppliers
and the public.
D. An adequate budget for required personal protective
equipment as determined by Safety.
E. Time for District staff to attend required safety training
at a frequency and duration determined by Safety.
3. The Safety Division, in coordination with affected divisions,
shall be responsible for ensuring that safety policy, safety
procedures, safety programs and safe work practices are
developed.
4. Safety Division personnel shall have the authority to ensure
that unsafe operations are stopped and that unsafe tools
and equipment are removed from service in accordance
with Safety-SOP-101.2, Red Tag Authority or if they believe,
in their professional judgement, an imminent danger exists.
5. The District's General Manager shall be responsible for
ensuring District managers and supervisors comply with the
provisions of this llPP and other safety and health
programs.
6. The Manager over the Safety Division shall be responsible
for ensuring the llPP and other safety and health programs
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are implemented.
7. A copy of this llPP shall be available to all employees either
in an electronic or hard copy format.
3.1.2 Management and Supervision
3.1.3 Employee
1. Management and supervision shall ensure employees are
provided with the proper tools and personal protective
equipment.
2. Management and supervision shall ensure employees follow
safe work practices, including but not limited to the wearing
of personal protective equipment.
3. Management and supervision shall ensure employees are
appropriately disciplined for infractions of safety rules,
policies, procedures and programs.
4. Management and supervision shall ensure periodic
inspections of work areas are completed and documented in
accordance with Safety-SOP-101.1, Periodic Workplace
Inspections.
5. Management and Supervision shall ensure that unsafe
operations are stopped and that unsafe tools and equipment
are removed from service in accordance with Safety-SOP-
101.2, Red Tag Authority.
6. Management and supervision shall ensure identified
hazards are reported, documented and corrected.
1 . Employees shall comply with safe work practices, policies,
procedures and safety programs.
2. Employees shall conduct daily inspections of their work area
to check for unsafe conditions. This includes but is not
limited to:
A. Personal protective equipment
B. Safety equipment such as fire extinguishers, safety
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showers and eyewashes
C. Tools and equipment
D. Vehicles.
3. Employees shall correct unsafe conditions as soon as
possible, including the replacement of personal protective
equipment.
4. Employees shall report unsafe conditions that cannot be
corrected to supervision immediately and submit a CMMS
request.
5. Employees shall attend safety training at the scheduled
time.
6. Employees escorting contractors, vendors or visitors shall
ensure that the proper personal protective equipment is
used at all times and all safe work practices are observed.
3.2 Hazard Awareness and Analysis
The District has developed procedures for identifying and
evaluating work place hazards, including scheduled periodic
inspections to identify unsafe conditions and work practices.
Inspection guidelines may be found in Safety-SOP-101.1,
Periodic Workplace Inspection Procedures.
3.2.1 Pre-Use Analysis
Engineering, Operation and Maintenance, Process Engineering,
Facilities Maintenance, Purchasing or any other division
proposing any process change that has the potential to impact
the safety and health of District employees, contractors or
visitors shall, in coordination with Safety, conduct a pre-use
analysis to determine the impact on safety. Pre-use analysis
shall be conducted in accordance with Safety-SOP-101.3 Pre-
Use Analysis.
3.2.2 Comprehensive Safety and Health Surveys
The Safety Division, in coordination with management and
supervision, shall determine the scope and frequency for any
comprehensive safety, health or industrial hygiene surveys.
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Survey scope and frequency shall be based upon:
1. Regulatory requirements.
2. Literature review for new information on recognized
hazards.
3. Whenever new substances, processes, procedures, or
equipment are introduced to the workplace that represent a
new occupational safety and health hazard.
4. · Employee input when applicable.
5. The best judgement of Safety.
The frequency of inspections shall not exceed one inspection
per calendar quarter.
3.2.3 Periodic Self Inspections of Work Areas
1. Division management and supervision shall be responsible
for conducting periodic i_l}spections of each work area to
identify and evaluate hazards.
2. Periodic inspections shall be conducted in accordance with
Safety-SOP-101.1, Periodic workplace Inspections.
3. Whenever new substances, processes, procedures, or
equipment are introduced to the workplace that represent a
new occupational safety and health hazard, supervision
and/or management shall contact Safety to assist in a pre-
Use Assessment in accordance with Safety-SOP-101.3,
Pre-Use Analysis.
4. Whenever a manager/supervisor is made aware of a new or
previously unrecognized hazard, Safety shall be contacted.
5. Division management and supervision shall not rely on
periodic inspections performed by other divisions or
committees as a substitute for required inspections.
3.2.4 Routine Hazard Analysis
The Safety Division routinely conducts hazard analysis of District
operations and construction activities for jobs the Safety Division
deems hazardous and all confined space entries.
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3.2.5 Employee Reports of Hazards
Employees are encouraged to report known and potential safety
and health hazards. Mechanisms for reporting these hazards
include:
1. Reports to management and supervision
2. Reports through CMMS
3. Electronic mail (e-mail) to SafetyLine or Safety staff
4. Safety Suggestion boxes
5. Safety committee meetings
6. Reports to an employee's bargaining unit representative
7. Face to face meetings with Safety staff.
3.2.6 Incident and Accident Investigations
Incident and accident investigations are conducted on all
incidents requiring a Property Disposition Report, all motor
vehicle accidents and all Cal-OSHA recordable injuries. Other
incidents may be investigated at the discretion of Safety.
Accident investigations shall be conducted in accordance with
Safety-POL-202, Accident Investigation and Reporting.
Incident and accident investigations are conducted on all
incidents involving $ 1,000.00 of property damage, all motor
vehicle accidents and all Cal-OSHA recordable injuries. Other
incidents may be investigated at the discretion of Safety:
Accident investigations shall be conducted in accordance with
Safety-POL-202, Accident Investigation and Reporting.
3.2.7 Pattern Analysis
Cal-OSHA logs and accident investigations shall be periodically
reviewed by Safety to determine if any accidents or near misses
have similarities.
3.3 Hazard Prevention and Control
Accidents are prevented through the timely recognition and
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correction of hazards before someone is injured or property is
damaged.
3.3.1 Professional Expertise
The District will ensure that safety and emergency response
division staff is adequately trained in the hazards inherent to a
wastewater treatment plant. This includes providing staff with
the resources necessary to perform assigned jobs, including but
not limited to the following:
1. Annual professional development
2. Certification maintenance as required by the certification
authority, and as provided by district policy on certification
reimbursement
3. Professional memberships
4. Reference materials, such as:
A. Books
B. Codes, laws, regulations and consensus standards
C. Internet access in accordance with established district
policy.
3.3.2 Written Safety and Health Policies and Procedures
The District will develop and maintain safety policies, procedures
and programs to ensure compliance with applicable Federal
OSHA and Cal-OSHA requirements. Safety Policies and
Procedure titles may be found in Safety-SOP-000.1 Control of
Polices, Procedures, Programs.
3.3.3 Process Controls and Personal Protective Equipment
The District shall use engineering controls to reduce employee
exposures to physical and chemical hazards. Personal
protective equipment shall be used when engineering controls
are not feasible, have not been installed, or when emergency
situations dictate such use. The District shall provide all
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required personal protective equipment, except as noted in
Safety-SOP-102.8, Employee Procured Personal Protective
Equipment.
3.3.4 Emergency Preparedness and Planning
The District has developed an Integrated Emergency Response
Plan designed to prepare the District and employees for all types
of emergencies, including but not limited to:
1. Medical emergencies
2. Fires
3. Earthquakes
4. Floods
5. High water flows
6. Utility outages
7. Hazardous materials spills
8. Threatened or actual terrorist activities
3.3.5 Preventative Maintenance
The operations and facilities maintenance divisions have
developed a preventative maintenance program to ensure
critical equipment does not fail and that safety related equipment
is properly maintained. The CMMS system tracks the scheduled
maintenance of these items.
3.4 Safety Training
Safety training is required for all District employees. New
employees shall receive a New Employee Safety Orientation to
familiarize them with the hazards of a wastewater treatment
plant and District safety policies and procedures. Safety
training is typically based on job classification, hazards that will
be anticipated in a job and the employee's actual job duties.
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3.4.1 Training Profiles
The Safety shall meet with the manager or supervisor of each
employee to determine which safety training classes shall be
attended by each employee. Once a safety training profile has
been developed for an employee, the training listed on the
profile is mandatory. Safety and manager/supervisor shall use
the following criteria to determine safety training requirements:
1. Job description
2. Actual job duties
3. The anticipated job tasks of the employee
4. Anticipated future job tasks
5. Regulatory requirements
6. District requirements based on :
i. previous job task requirements
ii. best industry practices.
3.4.2 Employee Training
Employees shall receive safety training before they are required
to perform a task and at the frequency specified in specific
safety policies and procedures.
3.5 Safety Communication
3.5.1 Signage
The District utilizes several methods to communicate safety and
health requirements, safety warnings and safety tips to all
employees.
The District posts hazard-warning signs where necessary to
communicate safety and health requirements, safety warnings
and safety tips to all employees. Signage is posted in
accordance with Title 8 CCR §3340. Accident Prevention Signs.
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3.5.2 SafetyLine
SafetyLine is a short tip on a variety of safety topics that affect
District staff both on and off the job. SafetyLine is distributed to
all District employees with e-mail accounts ~n payday.
3.5.3 Safety Awareness for Everyone (SAFE) Bulletins
SAFE bulletins are issued on specific safety related items
explaining how something should be done, or explaining how
specific components of a safety program are to be implemented.
Requirements and guidelines for developing SAFE Bulletins may
be found in Safety-POL-103, Safety Awareness for Everyone
(SAFE) Bulletins.
1. SAFE Bulletins shall be considered District policy for items
not covered by specific policies.
2. A list of SAFE Bulletins may be found in SAFE Bulletin 000,
List of SAFE Bulletins.
3. SAFE Bulletins shall be reviewed at least every 3 years.
4. SAFE Bulletins greater than three (3) years old shall not be
considered District policy.
3.5.4 Memorandums
The Safety Division will periodically issue memorandums
regarding specific safety, health and hazardous waste issues.
1. Memorandums shall be limited to a single topic.
2. Memorandums may be issued for the following reasons:
A. To clarify an existing policy
B. To implement a new policy on an emergency basis
( 1) Memorandums implementing new policy
requirements shall only be in force until:
a. A new policy has been developed; or
b. A SAFE bulletin has been developed; or
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c. A Ninety (90) day time period has elapsed
C. To provide information
D. To offer recommendations
3. A memorandum shall not revoke or supercede an adopted
policy, unless authorized by the Director of Human
Resources and the General Manager by signature.
4. E-mail shall not replace a memorandum.
3.5.5 Safety Intranet
The Safety Division maintains an intranet site where employees
can go to obtain information on safety and health issues.
Employees can access the Safety Intranet site by following the
instructions in attachment A.
3.5.6 Verbal Communication
Safety Division staff is available for contact regarding concerns
over safety and health issues.
1. Verbal communication shall not be used to change District
policy.
3.5.7 Safety Committee
The district has agreed to form a labor-management safety
committee to address work related safety concerns. In addition,
subject specific safety sub committees may be formed at any
time with the concurrence of the Labor-Management Safety
Committee to address specific safety concerns. Safety
Committees shall be governed in accordance with Safety-SOP-
000. 7, Safety Committees.
3.5.8 Safety Suggestion Box
There are Safety Suggestion Boxes located around both Plant 1
and Plant 2. The purpose of the boxes is to allow employees to
submit suggestions to Safety either by identifying themselves or
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anonymously.
3.5.9 Rewards and Recognition Programs
Safety has developed a rewards and recognition program for
employees who go above and beyond safe work practices and
consistently display a positive safety attitude.
3.6 Safety Policy Enforcement and Discipline
All employees, including managers and supervisors, are
responsible for complying with safe and healthful work practices.
All employees are responsible for complying with safety rules,
policies and procedures.
3.6.1 Safety Policy Enforcement
Each employee has a responsibility to ensure that work is
performed in a safe manner. Employees shall report violations
of safety rules and policies in-accordance with established
District procedures.
3.6.2 Discipline for Safety Policy Infractions ..
Employees who violate safety rules, policies and procedures are
subject to disciplinary action, up to and including termination.
Discipline shall be implemented in accordance with established
District policies, and bargaining unit MOUs where appropriate.
Supervision and management shall be responsible for
disciplining workers for failure to comply with safe and healthful
work practices.
3. 7 Accident and Incident Investigations
All accidents and near misses shall be investigated promptly.
Accident and incident investigation shall be conducted in
accordance with Safety-POL-202, Accident Investigation and
Reporting.
3.8 Recordkeeping
Records shall be maintained in accordance with specific Cal-
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OSHA requirements. Records not mentioned below are
maintained in accordance with specific policies and procedures.
3.8.1 Inspection Records
Records of safety inspections shall be kept 12 months after the
last item found deficient has been corrected. Copies of safety
inspections shall be kept in the Safety Office at Plant No. 1.
3.8.2 Training Records
Employee safety training records shall be maintained in Training
Server, an electronic database. These records are retained for
the length of district employment, plus five(5) years.
3.8.3 Exposure Monitoring and Medical Records
Exposure monitoring and medical records shall be retained in
accordance with Safety-POL-405, Access to Employee Medical
Records and Title 8 California Code of Regulations, §3204.
Access to Employee Exposure and Medical Records.
3.9 Integration of Safety Compliance Initiatives
One goal of the District's safety and health program is to ensure
that safety programs are not in conflict-with one another. A
second goal is to ensure that the District's overall mission can be
accomplished while providing a safe and healthful work
environment and achieving overall compliance with all applicable
regulations and laws.
3.10 Coordination of Contractor Programs
The District requires all contractors that conduct business with
the District to have a safety program in place and conform to
District, state and federal requirements. Requirements for
contractors may be found in Safety-POL-108, Contractor Safety
Programs.
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4. References
Title 8 California Code of Regulations, §3203. Injury and Illness
Prevention Program ·
Title 8 California Code of Regulations, §3204. Access to
Employee Exposure and Medical Records
Title 8 California Code of Regulations, §3340. Accident
Prevention Signs
California Labor Code, Sections 142.3, 4558 and 6401.7
California Government Code, Section 11346.
California Code of Regulations, Title 8, Division 1, Department of
Industrial Relations
California Code of Regulations, Title 22, Division 4.5 Hazardous
Waste Management
SAFETY-SOP-000.1, Control of Polices, Procedures, Programs
SAFETY-SOP-000. 7, Safety Committees
SAFETY-SOP-101.1, Periodic Workplace Inspections
SAFETY-SOP-101.2, Red Tag Authority
SAFETY-SOP-101.3, Pre-Use Analysis
SAFETY-SOP-102.8, Employee Procured Personal Protective
Equipment
SAFETY-POL-102, Personal Protective Equipment
SAFETY-POL-103, Safety Awareness for Everyone (SAFE)
Bulletins
SAFETY-POL-104, Permit Required Confined Spaces
SAFETY-POL-105, Hazardous Energy Control
SAFETY-POL-106, Hearing Conservation
SAFETY-POL-108, Contractor Safety Programs
SAFETY-POL-109, Respiratory Protection Program
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SAFETY-POL-110, Radiation Safety Program
SAFETY-POL-111, Chemical Hygiene Plan
SAFETY-POL-112, Integrated Emergency Response Program
SAFETY-POL-113 Exposure to Pathogens Program
SAFETY-POL-201, Fire Prevention
SAFETY-POL-202, Accident Investigation and Reporting
SAFETY-POL-203, Ergonomics
SAFETY-POL-204, Fall Protection
SAFETY-POL-205, Electrical Safety
SAFETY-POL-301, Vehicle Safety Operations (including carts
and bicycles)
SAFETY-POL-302, Marine Safety
SAFETY-POL-303, Crane Safety
SAFETY-POL-304, Forklift Operation
SAFETY-POL-401, Medical Examinations
5. Attachments
Attachment A: Access to Safety Intranet Site
Attachment B: District Safety and Health Programs
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Attachment A: Access to Safety Intranet Site
1. After logging into the District's computer network, open the Internet by placing the
cursor over the "Internet Explorer'' icon and double click with the left button on the
mouse.
2. Once the Internet Explorer has opened on the home page, type ''WIN" into the
Internet browser box. Push the "Enter'' key.
3. Using the mouse, move the cursor over the "Departments" button, double click on
the button.
4. Using the mouse, move the cursor over the "650 Safety" button. Double click on the
button.
5. Select the specific topic you wish to view by placing the cursor over the topic and
double clicking on the button.
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Attachment B: District Safety and Health Programs
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Contents
1. Purpose ............................................................................................. 22
2. Requirements ................................................................................... 22
2.1 Written Compliance Programs ......................................................................... 22
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1. Purpose
To promote a safe work environment for all employees and to
ensure the District meets the safety-related legal requirements
for written compliance programs.
2. Requirements
It is the District's policy to provide a safe work environment for its
employees. The District is committed to ensuring compliance
with all safety-related legal requirements and providing the
necessary training to meet these requirements.
2.1 Written Compliance Programs
The written compliance programs, which are detailed in specific
Safety Policies, Procedures or Safety Programs (SPs), covered
by this policy are:
1. Injury and Illness Prevention Program
This program is mandated by Cal-OSHA CCR Title8, §3203,
Injury and Illness Prevention Program. To meet the intent of
this regulation, the District has developed SAFETY-POL-
101, Injury and Illness Prevention Program and SAFETY-
SP-101 District Safety and Health Program. The program
includes information on safety commitment and
responsibilities, hazard recognition, hazard assessment and
control, safety communications, safety training, accident
reporting and investigation, safety committees, and
record keeping.
2. Personal Protective Equipment
This program is mandated by Cal-OSHA, California Code of
Regulations (CCR), Title 8, Section (§) 3380, Personal
Protective Devices. To meet the intent of this regulation, the
District has developed SAFETY-POL-102 Personal
Protective Equipment. This program includes the
requirements for selection, use, and care for devices
designed for head, eye, body, hand, and foot protection.
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3.
4.
5.
6.
7.
Safety Awareness For Everyone (SAFE) Bulletins
SAFE bulletins are bulletins issued on specific safety related
items explaining how something should be done, or
explaining how specific components of a safety program are
to be implemented. SAFE Bulletins shall be considered
District policy for items not covered by specific policies.
SAFE Bulletins shall be reviewed at least every 3 years.
SAFE Bulletins older than 3 years old shall not be
considered District policy. The policy for the development of
SAFE Bulletins may be found in SAFETY-POL-103, Safety
Awareness for Everyone (SAFE) Bulletins
Permit Required Confined Spaces
This program is mandated by Cal-OSHA CCR Title 8, §
5157, Permit-Required Confined Spaces. To meet the intent
of the regulation, the District has developed SAFETY-POL-
104, Permit Required Confined Spaces and SAFETY-SP-
104 Permit Required Confined Spaces. This program
includes the requirements for the entrant, attendant, entry
supervisor, and rescue team for confined space entry
activities.
Hazardous Energy Control
This program is mandated by Cal-OSHA CCR Title 8, §
3314 Cleaning, Repairing, Servicing and Adjusting Prime
Movers, Machinery and Equipment. To meet the intent of
this regulation, the District has developed SAFETY-POL-
105, Hazardous Energy Control Programs and SAFETY-SP-
105 Hazardous Energy Control. This program includes the
requirements for working on or around equipment that is
energized or has the potential to contain residual energy.
Hearing Conservation
This program is mandated by Cal-OSHA CCR Title 8, §
5097, Hearing Conservation. To meet the intent of this
regulation, the District has developed SAFETY-POL-106,
Hearing Conservation Programs and SAFETY-SP-106
Hearing Conservation. This program includes the
requirements for designating areas where hearing protection
is required .and the selection, use, and care for hearing
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protection devices.
8. Integrated Emergency Response Program
This program is mandated by Cal-OSHA CCR Title 8, §
3220 Emergency Action Plan,§ 3221 Fire Prevention Plan,
§Hazardous Waste Operations and Emergency Response;
CCR Title 19, § 2620 et seq. and Health and Safety Code§
25500 et seq. Minimum Standards for Business, § 2400 et
seq. Standardized Emergency Management Systems; Title
22, § 66265.30 through 37, Preparedness and Prevention
Plan, § 66265.50 through 56, Contingency Plan and
Emergency Procedures; 40 Code of Federal Regulations
(CFR) Part 112, Spill Prevention Control and
Countermeasure Plan. To meet the intent of all the
regulations, the District has developed Safety-POL-112,
Integrated Emergency Response Plan and Safety-SP-112
Integrated Emergency Response Plan. This plan is divided
into Volumes I and II. Volume I, Emergency Preparedness,
contains the specific plans for preparing for an emergency.
Volume II, Emergency Procedures, contains the specific
plans and procedures to be implemented in response to an
emergency.
9. DOT Substance Abuse and Alcohol Misuse
This program is mandated by DOT 49 CFR, Chapter Ill, Part
382, Controlled Substances and Alcohol Use and Testing.
To meet the intent of this regulation, the District has
developed Safety-SP-107 DOT Substance Abuse and
Alcohol Misuse Program. This program includes the
requirements for all District employees required to maintain
a commercial driver's license as part of their job
responsibilities. The program includes the requirements for
training, driver conduct, prohibition, handling of test results
and record retention, consequen·ces of testing positive and
use-related conduct, and confidentiality.
10. Respiratory Protection
This program is mandated by Cal-OSHA CCR Title 8, §
5144, Respiratory Protection. To meet the intent of this
regulation, the District has developed Safety-POL-109
Respiratory Protection Program. This program includes the
duties of the program administrator, supervisor, and
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respiratory user. Also defined in the program are the
requirements for the selection, inspection, use, ~
maintenance, and storage of respiratory protection devices.
9. Radiation Safety Program
This program is mandated by CCR Title 17, Division 1,
Chapter 5, Subchapter 4, Radiation and Cal-OSHA Title 8, §
5076, Radiation and Radioactivity, Administrative
Procedures. To meet the intent of the regulation, the District
has developed Safety-POL-110 Radiation Safety Program.
This program includes the requirements for nuclear gauge
users, contractors, service representatives, and visitors who
enter into restricted areas where radioactive materials are
used or stored.
10. Chemical Hygiene Plan
This program is mandated by Cal-OSHA CCR Title 8, § 5191,
Occupational Exposure to Hazardous Chemicals in
Laboratories. To meet the intent of this regulation, the
District has developed Safety-POL-111 Chemical Hygiene
Plan and Appendix B of the Laboratory Operating Procedures
Manual. This program includes the duties of the Chemical
Hygiene Officer, supervisor, and laboratory employee.
11. Exposure to Pathogens Program(Bloodborne Pathogens)
This program is mandated by Cal-OSHA, California Code of
Regulations (CCR), Title 8, Section (§) 5193, Bloodborne
Pathogens for our Emergency Medical Team. Other aspects
of the program are voluntary, but follow best industry
practices. To meet the intent of the regulation referenced
above, the District has developed Safety-POL-113 Exposure
to Pathogens and Safety-SOP-113-1 Exposure Control Plan.
12. Hazard Communication Program
This program is mandated by Cal-OSHA, California Code of
Regulations (CCR), Title 8, Section (§) 5194, Hazard
Communication. To meet the intent of this regulation, the
District has developed Safety-POL-501, Hazard
Communication. This program includes the requirements for
training, use, labeling, Material Safety Data Sheets (MSDS)
and employee training and education.
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13. Contractor Safety Programs
This program is mandated by Cal-OSHA, California Code of
Regulations (CCR), Title 8, Subchapter 4, Construction
Safety Orders. To meet the intent of this regulation, the
District has developed Safety-POL-108, Contractor Safety
.Programs. This program includes the requirements for
Contractor oversight for safety and health related issues by
the District during the completion of contracts.
14. Fire Prevention Programs
This program is mandated by Cal-OSHA, California Code of
Regulations (CCR), Title 8, Sections (§) 3220, Emergency
Action Plan, 3221, Fire Prevention Plan and 6150-6184, Fire
Protection. To meet the intent of this regulation, the District
has developed Safety-POL-201 Fire Prevention. This
program includes the requirements for the training of
employees on evacuations, and fire systems maintenance,
testing and upkeep.
15. Ergonomics
This program is mandated by Cal-OSHA, California Code of
Regulations (CCR), Title 8, Section (§) 5110, Ergonomics.
To meet the intent of this regulation, the District has
developed Safety-POL-203 Ergonomics. This program
includes the requirements for evaluation of workstations, the
selection, use, and care for devices designed to reduce
hazards in the work place that can lead to repetitive motion
and cumulative trauma injuries.
16. Fall Protection
This program is mandated by Cal-OSHA, California Code of
Regulations (CCR), Title 8, Chapter 4, Subchapter 4,
Construction Safety Orders and Subchapter 7, General
Industry Safety Orders. To meet the intent of this regulation,
the District has developed Safety-POL-204, Fall Protection.
This program includes the requirements for use of fixed,
portable and personal fall protection equipment.
17. Electrical Safety
This program is mandated by Cal-OSHA, California Code of
Regulations (CCR), Title 8, Sections(§) 2299-2974, Electrical
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Safety Orders. To meet the intent of this regulation, the
District has developed Safety-POL-205 Electrical Safety.
This program includes the requirements for electrical
installations, work practices when working on electrical
equipment and the required personal protective equipment.
18. Vehicle Safety
This program is mandated by Cal-OSHA, as a general
requirement of the District's Injury and Illness Prevention
Program. To meet the intent of this regulation, the District
has developed Safety-POL-301, Vehicle Safety. This
program includes the requirements for vehicle inspection,
vehicle maintenance and driver surveillance.
19. Marine Safety
This program is mandated by Cal-OSHA, as a general
requirement of the District's Injury and Illness Prevention
Program. To meet the intent of this regulation, the District
has developed Safety-POL-302, Marine Safety.
20. Crane Safety
This program is mandated by Cal-OSHA, California Code of
Regulations (CCR), Title 8, Chapter 4, Subchapter 7, Group
13, Cranes and Other Hoisting Equipment. To meet the
intent of this regulation, the District has developed Safety-
POL-303, Crane Safety. This program includes the
requirements for training of personnel, inspection and
maintenance of cranes.
21. Forklifts
This program is mandated by Cal-OSHA, California Code of
Regulations (CCR), Title 8, Article 25, Industrial Trucks. To
meet the intent of this regulation, the District has developed
Safety-POL-304, Forklift Operation. This program includes
the requirements for training of personnel, inspection and
maintenance of forklifts.
22. Medical Programs
This program is mandated by several different Cal-OSHA
standards in California Code of Regulations (CCR), Title 8,
Chapter 4, subchapter 7, General Industry Safety Orders.
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To meet the intent of this regulation, the District has
developed Safety-POL-401, Medical Examinations. This
program includes the requirements for conducting medical
surveillance on employees exposed to potentially hazardous
work environments.
23. Hazardous Waste Management
This program is mandated by Cal-EPA, California Code of
Regulations (CCR), Title 22, Division 4.5 Hazardous Waste
Management. To meet the intent of this regulation, the
District has developed Safety-PQL.;502 Hazardous
Substance Management. This program includes the
requirements for identification, packaging, labeling and
disposal of hazardous waste. Requirements for training
employees are also included.
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