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Home My WebLink AboutOCSD 02-02 (REPEALED)''-l .. RESOLUTION NO. OCSD 02-02 ADOPTING POLICIES AND PROCEDURES FOR DISTRICT'S RECORDS MANAGEMENT PROGRAM. RECORDS RETENTION. AND DESTRUCTION OF OBSOLETE RECORDS A RESOLUTION OF THE BOARD OF DIRECTORS OF ORANGE COUNTY SANITATION DISTRICT ADOPTING POLICIES AND PROCEDURES FOR DISTRICT'S RECORDS MANAGEMENT PROGRAM, RECORDS RETENTION, AND DESTRUCTION OF OBSOLETE RECORDS, AND REPEALING RESOLUTION NO. OCSD 00-26 WHEREAS, it is necessary to establish a policy to maintain a Records Management Program ("Program") that provides for the identification, access, and protection of all records generated or received by the District; and WHEREAS, said Program ensures that all District records are created, received, maintained, and destroyed in a cost-effective manner, in accordance with operating requirements for District business and applicable statutes and regulations; and WHEREAS, the Board of Directors of District is authorized, by the provisions of California Government Code Sections 60200 through 60204, inclusive to destroy records under certain conditions; and WHEREAS, it is desirable and appropriate to authorize the destruction of records on a routine basis that have been retained for a certain period of time, that are copies of originals on file with the District, or that have been preserved in conformance with all applicable statutes. NOW, THEREFORE, the Board of Directors of Orange County Sanitation District, DOES HEREBY RESOLVE, DETERMINE, AND ORDER: Section 1: Adoption of Policy and Establishment of Program. The Board of Directors of District hereby adopts a Records Management Policy and authorizes the establishment of a Records Management Program, set forth on Exhibit "A", attached hereto and incorporated herein by reference. Section 2: Adoption of Records Retention Schedule. The Board of Directors of District hereby adopts a Records Retention Schedule, set forth on Exhibit "B", attached hereto and incorporated herein by reference. REPEALED BY OCSD 03-06 Section 3: Authorization for Destruction of Records. The destruction of certain records, papers, and documents is hereby authorized, pursuant to California Government Code Sections 60200 et seq., after such records have been retained for the minimum time set forth on the Records Retention Schedule. Section 4: Destruction of Records After Preservation. Any record not expressly required by law to be filed and preserved, may be destroyed at any time after it is preserved in conformance with the requirements of California Government Code Section 60203. Section 5: Destruction of Duplicates. Pursuant to California Government Code Section 60200, any duplicate record, paper, or document, the original or a permanent photographic copy of which is in the files of any office or Department of the District, may be destroyed after confirmation by the Board Secretary that such original or permanent photographic copy remains on file in the District. Section 6: Retention of Records Not Mentioned. All records, papers, and documents not mentioned in this Resolution shall be retained indefinitely . . Section 7: Resolution No. OCSD 00-26 is hereby repealed. PASSED AND ADOPTED at a regular meeting held January 23, 2002. ATTEST: -----.. \ .. \ r . 'U· .... -.-{ "' } (, • ~.t. .. ,,,; '' . "' ·< '. ) ·J ': :_, . (I ' .• Or, ~ e County Sanitation District Records Retention Schedule RECORD SERIES Code Media Include: Paper, Videotape, Microfilm, Office of Record Magnetic, Optical, etc. 100 ABANDONMENTS SECRETARY TO BOARD OF DIRECTORS 101 ACCIDENT RECORDS SAFETY AND EMERGENCY RESPONSE 102 ACCOUNTING REPORTS ACCOUNTING 103 ACCOUNTS PAYABLE FILES ACCOUNTING 104 ACCOUNTS RECEIVABLE FILES ACCOUNTING 105 ADMINISTRATIVE RECORDS ORIGINATING DMSION 106 AGENDA REPORTS SECRETARY TO BOARD OF DIRECTORS 107 AIR QUALITY FILES AIR QUALITY AND SPECIAL PROJECTS 108 ANNEXATION FILES SECRETARY TO BOARD OF DIRECTORS 109 ANNUAL REPORTS, FINANCIAL FINANCE ADMINISTRATION 110 ANNUAL REPORTS, OPERATIONAL ORIGINATING DMSION 111 ASSOCIATION FILES ORIGINATING DMSION . 112 AUDIT RECORDS, ENVIRONMENTAL ENVIRONMENTAL COMPLIANCE AND MONITORING 113 AUDIT RECORDS, FINANCIAL FINANCE ADMINISTRATION 114 AUDIT RECORDS, INTERNAL ORIGINATING DMSION RETENTION Duplicate Official Citation 2 L1 CA GC 60203 CL 6 1 2 1 4 1 6 1 3 1 L1 1 5 1 L1 1 L1 AR 20 CA GC 60203 SU SU 5 L1 CL Q+6 1 3 RETENTION PERIOD EVENT Code All retention periods are listed in years (unless otherwise specified) and are in addition to the current year. AR -Annual Review AU -After Audit CL -Closed, Completed EX-Expired LI -Life (of Organization, Plant, Equipment, etc.) RE-Revised SA -Sale, Disposition ST -Settlement SU -Superseded TE -Termination [rptRRS(All)J October 25, 2000 Page 1of11 VHC ~DD ODD DOD DOD ~DD D~D ~~D DOD ~~D D~D D~D DOD DOD D~D ODD Characteristics V-Vital H -Historical C -Confidential Or e County Sanitation District Records Retention Schedule RECORD SERIES RETENTION Code Media Include: Paper, Videotape, Microfilm, Office of Record Duplicate Official Citation Magnetic, Optical, etc. 115 BANKING RECORDS ACCOUNTING 1 6 116 BIDS, AWARDED PURCHASING AND WAREHOUSE 1 Cl+6 117 BIDS, BOARD REVIEW REQUIRED, SECRETARY TO BOARD OF DIRECTORS 1 Cl+6 AWARDED 118 BIDS, BOARD REVIEW REQUIRED, SECRETARY TO BOARD OF DIRECTORS 1 Cl+6 CA GC 60202 UNAWARDED 119 BIDS, UNAWARDED PURCHASING AND WAREHOUSE 1 CL+6 CA GC 60202 120 BIOSOLIDS MANAGEMENT RECORDS ENVIRONMENTAL COMPLIANCE AND 1 5 40 CFR 503.17 MONITORING 121 BOARD ADMINISTRATIVE FILES SECRETARY TO BOARD OF DIRECTORS 1 2 122 BONDS, REVENUE FINANCE ADMINISTRATION EX EX+2 123 BUDGET FILES, APPROVED FINANCE ADMINISTRATION 1 6 124 BUDGET FILES, PRELIMINARY FINANCE ADMINISTRATION 1 1 125 CASH RECEIPTS ACCOUNTING 1 4 126 CERTIFICATE OF INSURANCE PURCHASING AND WAREHOUSE 1 EX+2 127 CERTIFICATE OF INSURANCE, BOARD SECRETARY TO BOARD OF DIRECTORS 1 EX+2 APPROVED CONTRACTS RETENTION PERIOD EVENT Code All retention periods are listed in years (unless otherwise specified) and are in addition to the current year. AR -Annual Review AU -After Audit CL -Closed, Completed EX-Expired LI -Life (of Organization, Plant, Equipment, etc.) RE-Revised SA -Sale, Disposition ST -Settlement SU -Superseded TE -Termination [rptRRS(AJI}] October LS, 2000 Page 2of11 VHC DOD ODO DOD DOD ODO ODO DOD ~~o DOD DOD ODO ~OD ~DO Characteristics V-Vital H -Historical C -Confidential Or e County Sanitation District Records Retention Schedule RECORD SERIES RETENTION Code Media Include: Paper, Videotape, Microfilm, Office of Record Duplicate Official Citation Magnetic, Optical, etc. 128 CHAIN OF CUSTODY RECORDS, ENVIRONMENTAL SCIENCES LAB 1 10 LABORATORY 129 CHAIN OF CUSTODY RECORDS, SOURCE SOURCE CONTROL CL CL+3 CONTROL 130 CHECK REGISTERS ACCOUNTING 1 3 131 CHECK REQUESTS ACCOUNTING 1 4 132 CHECKS, CANCELLED ACCOUNTING 1 3 133 CHECKS, COPIES ACCOUNTING 1 3 134 CHEMICAL INVENTORY RECORDS ORIGINATING DMSION 1 2 135 CLAIM FILES RISK MANAGEMENT 1 CL+6 136 COMPLAINT FILES AIR QUALITY AND SPECIAL PROJECTS 1 2 137 COMPLIANCE RECORDS ENVIRONMENTAL COMPLIANCE AND 1 5 MONITORING 138 COMPUTER MAINTENANCE FILES INFORMATION TECHNOLOGY 1 2 ADMINISTRATION 139 COMPUTER SYSTEM ADMINISTRATION INFORMATION TECHNOLOGY 1 2 RECORDS ADMINISTRATION 140 CONFINED SPACE RECORDS SAFETY AND EMERGENCY RESPONSE 1 3 8 CCR 5156-5159 RETENTION PERIOD EVENT Code All retention periods are listed in years (unless otherwise specified) and are in addition to the current year. AR -Annual Review AU -After Audit CL-Closed, Completed EX-Expired LI -Life· (of Organization, Plant, Equipment, etc.) RE-Revised SA -Sale, Disposition ST -Settlement SU -Superseded TE -Termination [rptRRS(AJI)] October 25, 2000 Page 3of11 VHC DOD DOD DOD DOD DOD DOD DOD ~D~ DOD DOD ODD DOD DOD Characteristics V-Vital H -Historical C -Confidential Or e County Sanitation District Records Retention Schedule RECORD SERIES Code Media Include: Paper, Videotape, Microfilm, Office of Record Magnetic, Optical, etc. 141 CONFLICT OF INTEREST FILINGS SECRETARY TO BOARD OF DIRECTORS 142 CONTRACTS / AGREEMENTS PURCHASING AND WAREHOUSE 143 CONTRACTS/AGREEMENTS,BOARD SECRETARY TO BOARD OF DIRECTORS APPROVAL REQUIRED 144 CRANE INSPECTION RECORDS ORIGINATING DMSION 145 DEFERRED COMPENSATION RECORDS ACCOUNTING 146 DELEGATION OF AUTHORilY RECORDS ORIGINATING DMSION 147 DELIVERY RECEIPTS PURCHASING AND WAREHOUSE 148 DRAWINGS, AS BUILT ENGINEERING ADMINISTRATION 149 DRAWINGS, BASELINE ENGINEERING ADMINISTRATION 150 DRAWINGS, RECORD ENGINEERING ADMINISTRATION 151 DRAWINGS, SHOP ENGINEERING ADMINISTRATION 152 EASEMENTS SECRETARY TO BOARD OF DIRECTORS 153 EMPLOYEE BENEFIT PLANS AND HUMAN RESOURCES & EMPLOYEE PROGRAMS FILES DEVELOPMENT 154 ENVIRONMENTAL IMPACT REPORT ENGINEERING ADMINISTRATION , .<''¥. , ' RETENTION Duplicate Official 4 4 EX EX+6 1 EX+6 1 SU 1 5 1 10 1 4 SU SU SU SU RE L1 CL L1 1 L1 1 6 1 10 Citation CA EC 17000, CA GC 81009(e) October 25, 2000 Page 4of11 VHC DOD 000 000 8 CCR 5022(d), 8 CCR 5031 DOD 000 000 ODD 000 ~DD 000 000 000 DOD 000 RETENTION PERIOD EVENT Code All retention periods are listed in years (unless otherwise specified) and are in addition to the current year. Characteristics AR -Annual Review EX-Expired RE-Revised SU -Superseded V-Vital AU -After Audit LI -Life (of Organization, Plant, SA -Sale, Disposition TE -Termination H -Historical CL -Closed, Completed Equipment, etc.) ST -Settlement C -Confidential [rptRRS{AI~] Or, ~e County Sanitation District Records Retention Schedule RECORD SERIES Code Media Include: Paper, Videotape, Microfilm, Office of Record Magnetic, Optical, etc. 155 EOC ACTIVATION RECORDS SAFETY AND EMERGENCY RESPONSE 156 EQUIPMENT MAINTENANCE RECORDS ORIGINATING DMSION 157 EQUIPMENT OWNERSHIP MECHANICAL MAINTENANCE 158 EXPENSE REPORTS ACCOUNTING 159 FINANCIAL PLANNING RECORDS FINANCE ADMINISTRATION 160 FINANCIAL STATEMENTS FINANCE ADMINISTRATION 161 FIXED ASSET RECORDS FINANCE ADMINISTRATION 162 FLOW RECORDS ORIGINATING DMSION 163 FORMATION FILES SECRETARY TO BOARD OF DIRECTORS 164 GENERAL LEDGER ACCOUNTING 165 GRANT RECORDS, UNSUCCESSFUL FINANCE ADMINISTRATION 166 GRIEVANCES/ COMPLAINTS RECORDS HUMAN RESOURCES & EMPLOYEE DEVELOPMENT 167 HAZARDOUS WASTE RECORDS SAFETY AND EMERGENCY RESPONSE 168 HISTORICAL SUBJECT FILES COMMUNICATIONS ADMINISTRATION 169 I-9 FORMS HUMAN RESOURCES & EMPLOYEE DEVELOPMENT ~-1 RETENTION Duolicate Official Citation CL a+2 1 LI 1 LI 1 6 1 2 1 10 1 10 2 LI 1 LI CA GC 4 700 ET SEQ 1 LI 1 2 CL a+2 1 10 40 CFR 122.21 1 LI TE TE+3 8 USC 1234A RETENTION PERIOD EVENT Code All retention periods are listed in years (unless otherwise specified) and are in addition to the current year. AR -Annual Review EX-Expired RE-Revised SU -Superseded AU -After Audit LI -Life (of Organization, Plant, SA -Sale, Disposition TE -Termination CL -Closed, Completed Equipment, etc.) ST -Settlement [rptRRS{All)] October 25, 2000 Page 5of11 VHC 000 DOD DOD ODD DOD DOD 000 DOD 000 000 DOD 000 ODO 000 DOD Characteristics V-Vital H -Historical C -Confidential Or e County Sanitation District Records Retention Schedule RECORD SERIES RETENTION Code Media Include: Paper, Videotape, Microfilm, Office of Record Duplicate Official Magnetic, Optical, etc. 170 INCIDENT RECORDS . ORIGINATING DMSION CL CL+7 171 INDUSTRIAL HYGIENE FILES SAFETY AND EMERGENCY RESPONSE 3 TE+30 172 INSPECTION RECORDS, CONSTRUCTION CONSTRUCTION MANAGEMENT 1 CL+6 DAILY PROGRESS 173 INSPECTION RECORDS, CONSTRUCTION CONSTRUCTION MANAGEMENT 1 LI SPECIALTY 174 INSPECTION REPORTS, MANHOLE COLLECTION FACILillES MAINTENANCE 1 10 175 INSURANCE POUOES RISK MANAGEMENT EX LI 176 INVESTMENT RECORDS FINANCE ADMINISTRATION SA SA+6 177 JOB DESCRIPTIONS HUMAN RESOURCES & EMPLOYEE CL CL+lO DEVELOPMENT 178 JOURNAL ENTRIES ACCOUNTING 1 6 179 LABORATORY RECORDS ENVIRONMENTAL SCIENCES LAB 2 10 180 LEGISLATION FILES ENVIRONMENTAL COMPLIANCE AND 1 3 243 LINE MAINTENANCE FILES COLLECTION FACILITIES MAINTENANCE AR LI 181 LITIGATION FILES RISK MANAGEMENT CL CL+6 182 LOGS ORIGINATING DMSION CL+2 CL+2 Citation October :lS, 2000 Page 6of11 VHC 29 CFR 1904.2, 29 CFR DOD 1904.6 DOD ODO ODD DOD ~OD ~DD DOD DOD 22 CCR 64815{d) ODD D~D ~D~ DOD RETENTION PERIOD EVENT Code All retention periods are listed in years (unless otherwise specified) and are in addition to the current year. Characteristics V-Vital AR -Annual Review AU -After Audit CL -Closed, Completed EX-Expired LI -Life (of Organization, Plant, Equipment, etc.) RE-Revised SA -Sale, Disposition sr -Settlement SU -Superseded TE -Termination H -Historical C -Confidential [rptRRS(AllJI Or e County Sanitation District Records Retention Schedule RECORD SERIES Code Media Include: Paper, Videotape, Microfilm, Office of Record Magnetic, Optical, etc. 183 LOGS, CONTROL CENTER OPERATIONS -PLANT 1 / PLANT 2 184 MASTER PLANS/ STRATEGIC PLANS SECRETARY TO BOARD OF DIRECTORS 185 MATERIAL SAFETY DATA SHEETS SAFETY AND EMERGENCY RESPONSE 186 MEDICAL FILES SAFETY AND EMERGENCY RESPONSE 187 MEETING MINUTES, ADMINISTRATIVE ORIGINATING DMSION 188 MEETING MINUTES, BOARD SECRETARY TO BOARD OF DIRECTORS 189 MEETING MINUTES, BOARD SECRETARY TO BOARD OF DIRECTORS COMMITTEES 190 MONTHLY REPORTS ORIGINATING DMSION 191 OPERATING JOURNALS ORIGINATING DMSION 192 OPERATING RECORDS ORIGINATING DMSION 193 OPINIONS SECRETARY TO BOARD OF DIRECTORS 194 ORDINANCES SECRETARY TO BOARD OF DIRECTORS 195 OSHA COMPLIANCE RECORDS SAFETY AND EMERGENCY RESPONSE 196 PAYROLL RECORDS ACCOUNTING 197 PERMITS ORIGINATING DMSION RETENTION Duplicate Official CL CL+30 1 SU+lO 1 TE+30 1 TE+30 1 2 1 u 1 LI AR 2 1 2 AR 5 1 u SU u SU SU 1 4. 1 EX+l Citation OCSD RES 98-16 October 25, 2000 Page 7of11 VHC ~OD o~o ~OD 29 CFR 1910.1001, 8 CCR OD~ 3204 o~o ~~o ~~o DOD ODO DOD OD~ CA H&S 6491.3 ~~o ~DO 29 CFR 516.5 ~OD ODO RETENTION PERIOD EVENT Code All retention periods are listed in years (unless otherwise specified) and are in addition to the current year. Characteristics AR -Annual Review EX-Expired RE-Revised SU -Superseded V-Vital AU -After Audit LI -Life (of Organization, Plant, SA -Sale, Disposition TE -Termination H -Historical CL -Closed, Completed Equipment, etc.) ST -Settlement C -Confidential [rptRRS(AIJ)] Or e County Sanitation District Records Retention Schedule RECORD SERIES Code Media Include: Paper, Videotape, Microfilm, Office of Record Magnetic, Optical, etc. 198 PERMITS, AQMD AIR QUALITY AND SPECIAL PROJECTS 199 PERMITS, BUILDING AND SECRETARY TO BOARD OF DIRECTORS CONSTRUCTION 200 PERMITS, NPDES SECRETARY TO BOARD OF DIRECTORS 201 PERMITTEES FILES SOURCE CONTROL 202 PERSONNEL FILES HUMAN RESOURCES & EMPLOYEE DEVELOPMENT 203 PETTY CASH RECORDS ACCOUNTING 204 POLICIES / PROCEDURES, SECRETARY TO BOARD OF DIRECTORS ADMINISTRATIVE 205 POLICIES / PROCEDURES, OPERATIONS MECHANICAL MAINTENANCE AND MAINTENANCE 206 PROJECT FILES ORIGINATING DMSION 207 PROOF OF PUBLICATION, ORDINANCES SECRETARY TO BOARD OF DIRECTORS 208 PUBLIC RELATIONS RECORDS COMMUNICATIONS ADMINISTRATION 209 PUBLICATIONS COMMUNICATIONS ADMINISTRATION 210 PURCHASE ORDER FILES PURCHASING AND WAREHOUSE 211 PURCHASE REQUISmON FILES PURCHASING AND WAREHOUSE RETENTION Duplicate Official 1 EX CL u SU 10 1 Cl+3 TE TE+30 1 4 SU SU+lO SU SU+lO CL Cl+6 1 u 1 SU 1 SU CL CL+6 CL Cl+6 Citation October .lS, 2000 Page 8of11 VHC 000 CA H&S 19850, H&S 4003, DOD H&S 4004 40 CFR 125.301(h) 000 DOD 29 CFR 1627.3 DD~ DOD 000 000 000 DOD DOD 000 DOD DOD RETENTION PERIOD EVENT Code All retention periods are listed in years (unless otherwise specified) and are in addition to the current year. Characteristics AR -Annual Review EX-Expired RE-Revised SU -Superseded V -Vital AU -After Audit LI -Life (of Organization, Plant, SA -Sale, Disposition TE -Termination H -Historical CL -Closed, Completed Equipment, etc.) ST -Settlement C -Confidential [rptRRS(AJQ] Or" .Je County Sanitation District Records Retention Schedule RECORD SERIES Code Media Include: Paper, Videotape, Microfilm, Office of Record Magnetic, Optical, etc. 212 RATE ADVISORY COMMITTEE RECORDS FINANCE ADMINISTRATION 213 REAL ESTATE RECORDS FINANCE ADMINISTRATION 214 RECORDED DOCUMENTS SECRETARY TO BOARD OF DIRECTORS 215 RECORDS DESTRUCTION CERTIFICATES SECRETARY TO BOARD OF DIRECTORS 216 RECORDS MANAGEMENT FILES SECRETARY TO BOARD OF DIRECTORS 217 RECORDS RETENTION SCHEDULES SECRETARY TO BOARD OF DIRECTORS 218 RECRUITMENT RECORDS HUMAN RESOURCES & EMPLOYEE DEVELOPMENT 219 REFERENCE FILES ORIGINATING DMSION 220 REPORTS, FINANCIAL FINANCE ADMINISTRATION 221 REPORTS, GENERAL ORIGINATING DMSION 222 REPORTS, TECHNICAL ORIGINATING DMSION 244 RESEARCH/ REFERENCE MATERIALS ORIGIN A TING DIVISION 223 RESOLUTIONS, BOARD SECRETARY TO BOARD OF DIRECTORS 224 RISK MANAGEMENT REPORTS FINANCE ADMINISTRATION 225 SALARY RECORDS HUMAN RESOURCES & EMPLOYEE DEVELOPMENT .. RETENTION Duplicate Official Citation 1 3 1 SU 1 LI 1 LI 1 3 1 SU+lO CL CL+3 29 CFR 1627.3 SU SU 1 4 1 3 1 SU AR AR SU LI 1 Q+5 1 TE+3 RETENTION PERIOD EVENT Code All retention periods are listed in years (unless otherwise specified) and are in addition to the current year. AR -Annual Review AU -After Audit CL -Closed, Completed EX-Expired LI -Life (of Organization, Plant, Equipment, etc.) RE-Revised SA -Sale, Disposition ST -Settlement SU -Superseded TE -Termination [rptRRS(AlQ] October 25, 2000 Page 9of11 VHC ODO 000 ~~o ODO ODO 000 ODO ODO ODO ODO ODO 000 ODO DD~ Characteristics V-Vital H -Historical C -Confidential Or.. ~ e County Sanitation District Records Retention Schedule RECORD SERIES Code Media Include: Paper, Videotape, Microfilm, Office of Record Magnetic, Optical, etc. 226 SECURITY CLEARANCE RECORDS, INFORMATION TECHNOLOGY COMPUTER SYSTEMS ADMINISTRATION 227 SEWER LINE RECORDS ENGINEERING ADMINISTRATION 228 SOFTWARE APPLICATION FILES INFORMATION TECHNOLOGY ADMINISTRATION 229 SPECIFICATIONS ENGINEERING ADMINISTRATION 230 SPEECHES/ PRESENTATIONS ORIGINATING DMSION 231 SUBJECT FILES ORIGINATING DMSION 232 SUBMITTALS, DESIGN ENGINEERING ADMINISTRATION 233 TAX RECORDS, EMPLOYEE ACCOUNTING 234 TAX RECORDS, VENDOR ACCOUNTING 235 TRAINING RECORDS HUMAN RESOURCES & EMPLOYEE DEVELOPMENT 236 TRAINING RECORDS, SAFETY SAFETY AND EMERGENCY RESPONSE 237 TRAVEL RECORDS ORIGINATING DMSION 238 TRIAL BALANCE RECORDS ACCOUNTING RETENTION Duplicate Official Citation 1 TE+3 SU SU 1 LI 1 LI 1 3 AR AR SU SU 1 CL+4 29 CFR 516.5 1 CL+6 26 CFR1.6041.1 CL 3 SU SU 8 CCR 3203 1 Q+2 1 3 RETENTION PERIOD EVENT Code All retention periods are listed in years (unless otherwise specified) and are in addition to the current year. AR -Annual Review AU -After Audit CL-Closed, Completed EX-Expired LI -Life (of Organization, Plant, Equipment, etc.) RE-Revised SA -Sale, Disposition ST -Settlement SU -Superseded TE -Termination [rptRRS(AJI)] October 25, 2000 Page 10of11 VHC ODO i;?JOO ODO ODO D~D ODO ODO ~DO ODO DOD ODO DOD DOD Characteristics V-Vital H -Historical C -Confidential 01 Je County Sanitation District Records Retention Schedule RECORD SERIES Code Media Include: Paper, Videotape, Microfilm, Office of Record Magnetic, Optical, etc. 239 UNDERGROUND STORAGE TANK FILES ENVIRONMENTAL COMPLIANCE AND MONITORING 240 WAREHOUSE RECORDS PURCHASING AND WAREHOUSE 241 WASTEHAULER FILES SOURCE CONTROL 242 WORK ORDERS ORIGINATING DMSION RETENTION Duplicate Official Citation 1 L1 23 CCR 2772 1 CL+2 1 3 CL CL+l RETENTION PERIOD EVENT Code All retention periods are listed in years (unless otherwise specified) and are in addition to the current year. AR -Annual Review AU -After Audit CL -Closed, Completed EX-Expired U -Life (of Organization, Plant, Equipment, etc.) RE-Revised SA -Sale, Disposition ST -Settlement SU -Superseded TE -Termination [rptRRS(AIQ] October 25, 2000 Page 11of11 VHC ODO ODO DOD ODO Characteristics V-Vital H -Historical C -Confidential •