HomeMy WebLinkAboutOCSD 98-17RESOLUTION NO.OCSD 98-17
ESTABLISHING ANNUAL FEES FOR MAILING AGENDA
MATERIALS
A RESOLUTION OF THE BOARD OF DIRECTORS OF ORANGE
COUNTY SANITATION DISTRICT,ESTABLISHING ANNUAL
FEES FOR MAILING AGENDA MATERIALS
WHEREAS,the District receives approximately 52 requests annually to mail
notices of regular Board Meetings,including requests for meeting Agendas and back
up material;and,
WHEREAS,the Board Secretary has estimated the annual cost of mailing Board
Agendas and back-up materials,exclusive of copying costs,to be $32.28 per request;
and,
WHEREAS,California Government Code Section 6257 authorizes the Di~trict to
charge for the direct cost of copying meeting Agendas and back-up materials;ar~d,
WHEREAS,the Board Secretary has estimated that the direct cost of copying
such records,documents,and materials exceeds $.10 per page,and that the average
Agenda and back-up materials per Board Meeting consists of 188 pages;and,
WHEREAS,the Board has determined that there shall be an annual char~e fee
for mailing notices of Board Meetings,Agendas,and back-up materials,based on $.10
per page (excluding the first 100 pages)for the average Agenda,plus the averaged
costs for mailing.
NOW,THEREFORE,the Board of Directors of Orange County Sanitation~
District,
DOES HEREBY RESOLVE,DETERMINE AND ORDER:
Section 1 No fee shall be charged for mailing the notice of Board Me~tings to
anyone who files a written request therefor with the Board Secretary.
Section 2 An annual fee is hereby established at $135.00 per requestor,for
mailing copies of Board Agendas and back-up materials to persons requesting such
copies.
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Section 3 The Board Secretary is directed to send mailed notices of Board
Meetings at least one week prior to every regular meeting of the Board of Directors
(and as soon as practical for every Special Meeting called less than 7 days prior to the
date set for the meeting)to any person who has filed a written request for sarnei
Section 4 The Board Secretary is further directed to mail copies of Board
Agendas and back-up material at least one week prior to every regular meeting of the
Board of Directors (and as soon as practical for every Special Meeting called less than
7 days prior to the date set for the meeting)to any person who pays the annual fee and
provides the Board Secretary with self-addressed envelopes for that purpose.
Section 5 The Board Secretary is authorized to prorate said fee for requests
that cover less than 1 year.
PASSED AND ADOPTED at a Special Meeting held July 1,1998.
Chair
ATTEST:
Board Secre~jry
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