HomeMy WebLinkAboutResolution 1996-0083RESOLUTION NO.96-83
ESTABLISHING ANNUAL FEES FOR MAILING AGENDA MATERIALS
A JOINT RESOLUTION OF THE BOARDS OF DIRECTORS
OF COUNTY SANITATION DISTRICTS NOS.1,2,3,5,6,7,
11,13 AND 14 OF ORANGE COUNTY,CALIFORNIA,
ESTABLISHING ANNUAL FEES FOR MAILING AGENDA
MATERIALS
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WHEREAS,the Districts receive approximately 52 requests annually to mail
notices of regular Joint Board meetings,including requests for meeting agendas and
back-up material;and
WHEREAS,the Board Secretary has estimated the annual cost of mailing Joint
Board agendas and back-up materials,exclusive of copying costs,to be $32.28 per
request;and
WHEREAS,California Government Code §6257 authorizes the Districts to
charge for the direct cost of copying meeting agendas and back-up materials;and
WHEREAS,the Board Secretary has estimated that the direct cost of copying
such records,documents,and materials exceeds I O~/page and that the average
agenda and back-up materials per Board meeting consists of 188 pages;and
WHEREAS,this Board has determined that there shall be an annual charge fee
for mailing notices of Joint Board meetings,agendas,and back-up materials,based on
ten (10)cents per page (excluding the first one hundred pages)for the average agenda
plus the averaged costs for mailing;
NOW,THEREFORE,the Boards of Directors of County Sanitation Districts Nos.
1,2,3,5,6,7,11,13 and 14 of Orange County,California,
DO HEREBY RESOLVE,DETERMINE AND ORDER:
Section 1 No fee shall be charged for mailing notice of Joint Board meetings
to anyone who files a written request therefor with the Board Secretary.
Section 2 An annual fee is hereby established at $135.00 per requestor,for
mailing copies of Joint Board Agendas and back-up materials to persons requesting
such copies.
Section 3 The Board Secretary is directed to send mailed notices of Joint
Board Meetings at least one week prior to every regular meeting of the Joint Boards
(and as soon as practical for every special meeting called less than 7 days prior to the
date set for the meeting)to any person who has filed a written request for same.
Section 4 The Board Secretary is further directed to mail copies of Joint
Board Agendas and back-up material at least one week (same as above)to any person
who pays the annual fee and provides the Board Secretary with self-addressed
envelopes for that purpose.
Section 5 The Board Secretary is also authorized to prorate said fee for
requests that cover less than one year.
PASSED AND ADOPTED at a regular meeting held October 23,1996.
STATE OF CALIFORNIA )
)SS.
COUNTYOF ORANGE )
I,PENNY KYLE,Secretary of the Boards of Directors of County Sanitation
Districts Nos.1,2,3,5,6,7,11,13 and 14 of Orange County,California,do hereby
certify that the foregoing Resolution No.96-83 was passed and adopted at a regular
meeting of said Boards on the 23rd day of October,1996,by the following vote,to wit:
AYES:Walter K.Bowman,George Brown,John Collins,John C.Cox,Jr.,
Jan Debay,Barry Denes,Shirley Dettloff,Burnie Dunlap,
Norman Z.Eckenrode,James M.Ferryman,James H.Flora,
Don R.Griffin,John M.Gullixson,Barry Hammond,Wally Linn,Pat
McGuigan,Mark A.Murphy,Chris Norby,Margie L.Rice,Thomas
R.Saltarelli,Sal A.Sapien,Roger R.Stanton,William G.Steiner,
Peer A.Swan,Charles E.Sylvia,George L.Zlaket
NOES:None
ABSENT:Bob Zemel,Victor Leipzig
IN WITNESS WHEREOF,I have hereunto set my hand and affixed the official
seal of County Sanitation District No~I on behalf of itself and Districts Nos.2,3,5,6,7,
11,13 and 14 of Orange County,California,this 23rd day of October,1996.
1’/
Penny Kyle,Se~jary///
Boards of Directors,O~ánty Sanitation
Districts Nos.1,2,3,5,6,7,11,13 and 14 of
Orange County,California
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