HomeMy WebLinkAboutResolution 1994 - 0109RESOLUTION NO.94-109
FIXING AND ESTABLISHING RULES OF PROCEDURE FOR THE
CONDUCT OF BUSINESS OF THE DISTRICTS (AMENDMENT
NO.3 RE BOARD COMMITTEE RESTRUCTURING
A JOINT RESOLUTION OF THE BOARDS OF DIRECTORS OF
COUNTY SANITATION DISTRICTS NOS.1,2,3,5,6,7,11,13
AND 14 OF ORANGE COUNTY,CALIFORNIA,AMENDING
RESOLUTION NO.87-51,AS AMENDED,FIXING AND
ESTABLISHING RULES OF PROCEDURE FOR THE CONDUCT OF
BUSINESS OF THE DISTRICTS RELATIVE TO RESTRUCTURING
OF THE BOARDS’COMMITTEES
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WHEREAS,Resolution No.87-5 1 established rules of procedure to facilitate the
orderly handling of business to come before the Joint Administrative Organization of
County Sanitation Districts Nos.1,2,3,5,6,7,11,1 3 and 14 of Orange County,
California;and,
WHEREAS,these Boards deem it desirable and appropriate to amend said rufr.s of
procedure relative to restructuring of the Boards’Committees.
NOW,THEREFORE,BE IT RESOLVED:
Section 1 That Sections 10 and 13 of Resolution No.87-51,establishing rules of
procedure for the conduct of business of the Districts,be amended to read as follows:
“10.BOARD SECRETARY AND MINUTES -The Boards of Directors of the Joint
Administrative Organization shall appoint a person to serve as Board Secretary at
the pleasure of the Boards.Said person shall also be the Board Secretary of each of
the individual Districts,parties to the Joint Agreement.The Secretary shall attend
all meetings of the Boards of Directors,unless excused by the Chair,and shall
prepare an accurate record of each meeting for submission to the Directors and
subsequent approval at the following meeting;provided,however,that when an
adjourned,special or special adjourned meeting of the Board of Directors
immediately precedes a regular meeting,Minutes of said meeting shall be submitted
for approval at the next meeting of the Board following said regular meeting.
In the preparation of Official Minutes of a meeting of the Board of Directors,the
Secretary will not record the name of the Director who moves or who seconds the
adoption of a motion or resolution.The Minutes will reflect the votes of Directors
as required by provisions of state law.
In the absence of the Board Secretary,a Secretary pro tern shall be appointed to
exercise the duties of the Board Secretary.”
“13.COMMITTEES
(a)STANDING COMMITTEES
(1)EXECUTIVE COMMITTEE -There shall be a permanent Committee
designated as the Executive Committee which shall consist of the
Chair of the Board of Directors of Each District,or the Chair Pro Tern,
if the Chair is unable to attend,the Directors who represent the
Orange County Board of Supervisors,and the Chair and Vice Chair of
the Joint Administrative Organization.Each past Chair of the Joint
Administrative Organization shall also serve as a member of the
Executive Committee provided that said person serves as an active
Director of a District Board.
The Chair and Vice Chair of the Joint Administrative Organization
shall be the Chair and the Vice Chair of the Executive Committee,
respectively.The Committee shall meet on the fourth Wednesday of
each month,or may meet at the call of the Chair.
The Committee shall review the reports and recommendations of the
other Standing Committees and may also consider matters related to
the joint ownership,operation and construction of all of the Districts
and make recommendations thereon to the Joint Boards of Directors.
(2)FINANCE AND PERSONNEL COMMITTEE -There shall be a
permanent Finance and Personnel Committee to advise the staff and
make recommendations on matters related to the financial,budgeting
and personnel policies and programs of the Joint Administrative
Organization.
The Committee shall review with staff the procedures for
development,preparation and format of the annual Joint Works
budgets and recommend appropriate changes,and counsel the staff
during the budget process to assure the proper interpretation and
implementation of the Boards’policies and that the desired
procedures have been followed.
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The Committee shall recommend proposed Joint Works budgets.
The responsibility for consideration and adoption of the respective
individual District budgets rests with each individual District Board.
The Committee is responsible to periodically interview and
recommend the selection of outside auditors.The Committee shall
review the result of the annual audit of the Districts’accounts with
representatives of the outside audit firm,including any comments
received recommending improvements.The Committee shall review
management’s response to these comments and make appropriate
recommendations for implementation.
Periodically the Committee shall recommend employment of an
outside firm to audit internal control procedures to safeguard the
assets of the Joint Districts.
The Committee shall interview and make recommendations on the
employment of investment-banking firms,bond counsel and,if
necessary or desired,financial advisors to be used in connection with
the Districts’financing programs.
The Committee shall periodically coordinate recommendations on
personnel audits of the Joint Districts’operations or segments of the
operations on an as-needed basis.
The Committee shall make recommendations on personnel policies
and procedures,labor negotiations,insurers and coverage,
procurement procedures,and such other related activities as may be
needed or appropriate.
The Chair and Vice Chair of the Finance and Personnel Committee
shall be appointed by the Joint Chair.
The Finance and Personnel Committee shall meet on the third
Wednesday of each month or at the call of its Chair.
(3)OPERATIONS COMMITTEE -There shall be a permanent
Committee designated the Operations Committee.With the goal of
compliance with all public health and environmental laws and
regulations,the Operations Committee shall review and submit
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appropriate recommendations on the matters pertaining to the
operation of the Joint Treatment Works,including such matters as
current and projected service/flow needs,level and quality of
treatment,conservation,recycling and reuse activities and air quality
issues.
The Committee shall also review issues pertaining to the Districts’
NPDES Ocean Outfall Discharge Permit,including annual review of the
contractor(s)performing the ocean monitoring and research programs
required as a condition of said permit,and related issues regarding
protection of the marine waters off metropolitan Orange County’s
coastline from impacts resulting from the Districts’operations and
discharge of treated wastewater.
The Committee shall also review matters pertaining to contractual
arrangements by the Districts to provide sewerage services to areas
outside the Districts’boundaries or approved spheres of influence.
The Committee shall review plans for the future needs of the
Districts,explore alternatives and make recommendations on
solutions to the Engineering and Construction Committee.In carrying
out its responsibilities,the Committee shall regularly study,visit and
observe the various operational functions of the Joint Treatment
Works.
The Chair and Vice Chair of the Operations Committee shall be
appointed by the Joint Chair.
Because of the special interest of the coastal communities in ocean
issues,one representative of each member agency within the
Districts’boundaries with coastal shoreline shall be a member of the
Committee.
The Operations Committee shall meet on the first Wednesday of each
month,or at the call of its Chair.
(4)ENGINEERING AND CONSTRUCTION COMMITTEE -There shall
be a permanent Committee designed the Engineering and Construction
Committee.The Engineering and Construction Committee shall
review and submit appropriate recommendations on matters
pertaining to capital projects which address operational needs
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identified by the Operations Committee,including the selection of
professional consulting services to assist in studying,planning and
designing needed Joint Treatment Works and support facilities,
including computerized systems,in accordance with the Boards’
established policies and procedures for procuring such services;the
Committee shall further review construction projects for said facilities
in accordance with applicable public works laws and Board policies.
Said oversight shall include the contracts for professional services and
public works construction projects and addenda or change orders
thereto.In carrying out its responsibilities,the Committee shall
receive “heads up”and regular status reports on the projects from
staff,and monitor,visit and observe the Joint Treatment Works
operational functions and major capital construction projects.
The Chair and Vice Chair of the Engineering and Construction
Committee shall be appointed by the Joint Chair.
The Engineering and Construction Committee shalt meet on the first
Thursday of each month,or at the call of its Chair.
(b)STEERING COMMITTEE -In addition to the Standing Committees,the
Joint Chair may appoint a Steering Committee comprised of the Joint Chair,
the Vice Joint Chair and the Chairs of the Operations,Engineering and
Construction,and Finance and Personnel Standing Committees to assist in
coordinating the flow of activities to the Committees and Boards.
This Committee shall also conduct an annual performance evaluation of the General
Manager and submit recommendations on compensation to the Executive
Committee and the Joint Boards of Directors.The Committee shall also review the
General Manager’s evaluation and compensation of senior management direct
reports,based on established criteria,and senior management’s goals and
objectives for the following year.
The Steering Committee shall meet at the call of the Joint Chair.
(c)SPECIAL/AD HOC COMMITTEES -In addition to the Standing Committees,the
Chair of the Joint Administrative Organization,or the Chair of a Standing
Committee,or upon vote of a majority of the Districts,the Boards may appoint,
from time to time,special or ad hoc committees to study and report on specific
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matters.Such Committees shall be temporary in nature and their assignments shall
pertain to a current,specific issue.Upon completion of the assigned task,the ad
hoc or special committee will be dissolved.
The Chair and Vice Chair of Special and Ad Hoc Committees shall be appointed by
the Chair of the appointing authority.
Special or Ad Hoc Committees shall meet at the call of its Chair.
Section 2 Section 15 of Resolution No.87-5 1
,as amended,is hereby repealed.
Section 3 All other terms and provisions of Resolution No.87-51,as amended,
shall remain in full force and effect.
Section 4 This Resolution shall become effective October 1,1 994.
PASSED AND ADOPTED at a regular meeting held September 14,1994.
RAU34.1 09
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STATE OF CALIFORNIA)
)SS.
COUNTY OF ORANGE )
I,PENNY KYLE,Assistant Secretary of the Boards of
Directors of County Sanitation Districts Nos.1,2,3,5,6,7,
11,13 and 14 of Orange County,California,do hereby certify
that the foregoing Resolution No.94-109 was passed and adopted
at a regular meeting of said Boards on the 14th day of September,
1994,by the following vote,to wit:
AYES:Fred Barrera,George Brown,A.B.“Buck”Catlin,
John Collins,John C.Cox,Jr.,Jan Debay,Barry
Denes,Norman Z.Eckenrode,James M.Ferryman,
James H.Flora,Don R.Griffin,John M.Guilixson,
Evelyn Hart,Victor Leipzig,Wally Linn,Thomas E.
Lutz,William D.Mahoney,Pat McGuigan,Ted R.
Moreno,Carrey J.Nelson,Richard Partin,
Jim Potts,Earle Robitaille,Margie L.Rice,
Thomas R.Saitarelli,Phil Sansone,Sal A.Sapien,
Sheldon S.Singer,Roger R.Stanton,William G.
Steiner,Peer A.Swan,Charles E.Sylvia,James A.
Wahner,Daniel T.Welch,Grace H.Wincheli,
Tracy A.Worley,George L.Ziaket
NOES:None
ABSENT:Barry Hammond,Glenn Parker,Irv Pickier
IN WITNESS WHEREOF,I have hereunto set my hand and affixed
the official seal of County Sanitation District No.1 on behalf
of itself and Districts Nos.2,3,5,6,7,11,13 and 14 of
Orange County,California,this 14th day of September,1994.
Penny KyleVAs~tant Secretary
Boards of Directors,County
Sanitation Districts Nos.1,2,3,
5,6,7,11,13 and 14 of
Orange County,California