HomeMy WebLinkAboutResolution 1967 - 0095RULES OF PROCEDURE FOR MEETINGS
RESOLUTION NO.67-95-8
A RESOLUTION OF THE BOARD OF DIRECTORS OF COUNTY
SANITATION DISTRICT NO.8,OF ORANGE COUNTY,
CALIFORNIA.FIXING AND ESTABLISHING RULES OF
PROCEDURE FOR THE CONDUCT OF BUSINESS OF THE
DISTRICT,AND REPEALING ALL RESOLUTIONS PRE
VIOUSLY ADOPTED WITH REGARD TO SAID PROCEEDINGS
The Board of Directors of County Sanitation District No.8,
of Orange County,California,
DOES HEREBY RESOLVE,DETERMINE AND ORDER:
Section A That the following rules of procedure to be adopted
for the conduct of business of County Sanitation District No.8,
of Orange County:
1.REGULAR MEETINGS -There shall be a regular ~uarterly
meeting of the Board of Directors of the County Sanitation District
No.8 on the second Wednesday of every January,April,July,and
October,at 7:30 p.m.,in the Joint Administrative offices of the
Districts at lO8)41~Ellis Avenue,Fountain Valley,California,
provided however,if the second Wednesday of the month falls upon
a legal holiday,said monthly meeting shall be held on the next day
thereafter,at the same time and ilace.
The Secretary shall mail to each Director a notice of
such regular meetings,together with a proposed agenda,not later
than tne Friday immediately preceding such regular meetings.Said
agenda,insofar as possible,shall Include copies of resolutions
and motions to be considered,together with any pertinent supporting
documents.
The Board of Directors may adjourn any regular,adjourned
regular,special,or adjourned special meeting to a time and place
specified in ttie order of adjournment.
2.MEETINGS ADJOURNED BY SECRETARY -In the absence of’
a quorum at any regular,adjourned regular,special,or adjourned
special meeting the Secretary of the District may declare the
meeting adjourned to a stated time and place a,nd he shall cause
written notice of the adjournment to be given in the same manner as
for a special meeting unless such notice is waived as provided for
special meetings.A copy of the order or notice of adJóurnn~ent
shall be.conspicuously posted on or near the door of the place
where the regular,adjourned regular,special,or adjourned special
meeting was held within twenty-four (2)4)hours after the time of
the adjournment.
3.SPECIAL MEETINGS -A special meeting of the Board
of Directors of the District may be called in any one of the
following ways:
(a)By the Chairman of the Board of Directors of tne
District
(b)By the written request of the majority of the
Directors of the District,delivered to the
Secretary of the District
The call for special meeting shall be in writing and
delivered personally or by mail at least 24 hours before the time
of such meeting as specified in the notice.Any notice deposited
in the regular mail addressed to a Director at the address he has
on file with the Secretary of the District,postage prepaid,slxty(60)
hours in advance of any such meeting as specified in the notice shall
be presumed to have been delivered.
The call or notice shall specify the time and place of
the special meeting and the business to be transacted.
Such written notice may be dispensed with as to any
Director or alternate Director who,at or prior to the time the
meeting convenes,files with the Secretary of the District,a written
waiver of notice.Such waiver may be given by telegram.Such
written notice may also be dispensed with as to any member who is
actually present at the meeting at the time It convenes.
The Secretary of the District shall diligently attempt
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to notify each Director personally of the time,place and purpose
of said meeting not less than twenty—four (24)hours before the
time of said meeting.
4.NOTICES TO NEWS MEDIA -When any local newspaper
of general circulation,radio,or television station requests,in
writing,notices of meetings of the Board of Directors,the Secretary
shall thereafter,until receipt of a notice terminating said request,
deliver notices of special,adjourned special,and adjourned regular
meetings to such newspaper,radio,or television stations.Delivery
shall be made in the same manner as delivery is made to the Directors.
5.RULES OF ORDER -The business to come before the individual
District shall be carried on and conducted in accordance with the
provisions of the 75th AnnIversary Edition of “Robert’s Rules of
Order Revised”,a copy of which is on file in the office of the
Secretary of the District,except where the special provisions
hereinafter set forth conflict therewith.
6.QUORUM -A majority of the Directors (two Board members)
shall constitute a quorum of the Board.
7.CHAIRMAN OF THE DISTRICT -A Chain,~an shall be elected
by majority vote as the first order of business by the members of
the District Board of Directors at the first meeting after April 30th
of each year,and said Chairman shall serve at the pleasure of the
majority of said members.
8.PRESIDING OFFICER -The Chairman of the Joint Administrative
Organization of County Sanitation Districts Nos.1,2,3,5,6,7
and 11,shall preside during meetings of the Board of Directors
when it meets jointly with the Boards of Directors of the Joint
Administrative Organization,and in addition,when the Directors
of the District are sitting with the Directors of the other County
Sanitation Districts of Orange County,any business to come before
the District will be acted upon under the Chairmanship of the Chairman
of the Joint Administrative Organization unless any Director requests
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that said business be acted upon under the Chairmanship of the
Chairman of the Board of Directors of District No.8.In the absence
of the Chairman of the Joint Adniirii.strative Organization,the Vice.
Joint Chairman of the Joint Administrative Organization shall preside.
9.SECRETARY AND MINUTES -The Boards of Directors of Districts
Mos.1,2,3,5,6,7,8,and 11,shall appoint a oerson to serve as
Secretary at the pleasure of said Boards,and such person shall also
be the Secretary of each of the other Districts.The Secretary shall
attend all meetings of the Boards of Directors,unless excused by the
Chairman,and shall prepare an accurate record of each meeting for
submission to the Directors and subsequent approval at the following
meeting;provided however,that when an adjourned special,or adjourned
special meeting of the Board of Directors immediately precedes a
regular meeting,minutes of said meeting shall be submitted for
approval at the next meeting of the Board following said regular
meeting.
In the preparation of Official Minutes of a meeting of
the Board of Directors,the Secretary will not record tne name of
the Director who moves or who seconds the adoption of a motion or
resolution.
In the absence of the Secretary,a Secretary pro tern
shall be appointed to exercise the duties of the Secretary.
10.BtJSINESSTO COME BEFORE THE DIRECTORS OF THE DISTRICT
Insofar as practicable,all items of business except for payment
of claims,to be taken up at a meeting of the Board of Directors
shall be submitted to the Secretary not later than noon of the
Thursday preceding the regular meeting.The Secretary shall include
on the agenda all items submitted by Directors,the General Manager
and General Counsel,and all formal communications.
At the discretion of the General Manager,urgent items
of business not known at the time the agenda is mailed as herein
provided,may be included in a supplemental agenda to be made available
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at the time of the meeting.
No business,except with consent of a majority of the
Board members present,not appearing on the regular or supplemental
agendas may be brought before the Directors.
11.HANDLING OF BUSINESS AND VOTING -During the course of a
Board meeting,routine matters listed on the agenda for consideration
will be referred to by Agenda Item Number only.
Voting,on all resolutions shall be by roll call.
When a roll call vote is required on joint busineBs of
the Districts,and except as provided hereinafter,the name of each
Director shall be called only once and his vote regarded the same
for each District he represents,unless a Director expresses his
desire to vote differently for any District he represents,or unless
a member of the Board of Directors asks that each District be in
dividually polled.
Notwithstanding the foregoing,when voting on resolutions
or motions of a routine nature,in the absence of an objection thereto
by any Director,the Chairman may order a unanimous ballot cast in
favor of the motion or resolution under consideration.
On matters of considerable interest or on which there
appears to be a Controversy,the motion or resolution shall be read
by title or repeated by the Chairman.The Chairman shall thereafter
call for discussion on the motion or resolution,at which time any
member may discuss the matter pending.Any person present at a
meeting,other than a Director,may speak on the motion if the
Chairman recognizes him.Sole discretion as to the extent of dis
cussion outside of the membership of the Board shall rest with the
Chairman.At the close of discussion the Chairman may,in his dis
cretion,repeat the motion or resolution pending,and thereafter call
for vote.
The Secretary shall determine and state whether or not
a motion or resolution is carried by roll call vote.On allother
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matters the Chairman shall determine the outcome of the voting.
12.PAYMENT OF CLAIMS -~The Secretary shall cause to be pre
pared for each regular meeting a list of all valid outstanding claims
and invoices against the District;said list to set forth the warrant
number,payee and amount of each suen claim.The payment of claims
shall not be made by the County Auditor unless approved by roll call
vote of a majority of the Board members present.Such roll call
shall not be waived as provided for routine matters hereinabove,
and said vote shall not be taken until there has been received and
filed a certification by the General Manager that he has checked
all bills appearing on the agenda,found them to be in order and
that he recommends authorization for payment.
All claims for damages or other claims deemed by the
General Manager to be of questionable validity shall be taken up
and acted upon separately and apart from claims for authorized pur
chases,services,and formal contract payments.
13.MOTION TO REFER TO EXECUTIVE COMMITTEE -Any Director
may move to have any matter of policy,or other activity affecting
the District referred to the Executive Committee for study and report.
This motion shall be a pri~vileged motion,and wt-ien duly seconded,
discussion thereof shall be limited to Directors only,and for a
period of time not to exceed two minutes per Director.It shall be
passed by an affirmative vote of a majority of the District’s Board
members.(The rules and regulations governing the Executive Committee
of the Joint Administrative Organization,are set forth in Resolution
No.64-3,as amended.)
14.SPECIAL COMMITTEES -The District’s Chairman may appoint
special or ad hoc committees on matters affecting the District;
provided that where such committees are to be authorized to act in
the name of the Board of Directors,such authorization shall be given
only by a majority vote of the Directors after the committee is
appointed.
Section B That all other resolutions previously adopted by
the ~oard with regard to meeting procedures are hereby repealed;
and that all resolutions or motions or portions thereof in conflict
herewith are hereby rescinded and made of no further effect.
Section C This resolution shall become effective on
September 13,1967.
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STATE OF CALIFORNIA
SS.
COUNTY OF ORANGE
I,FRED A.HARPER,Secretary of the Board of Directors
of County Sanitation District No.B ,of Orange County,
California,do hereby certify that the above and foregoing
Resolution No.~7~5~3 was regularly passed and adopted at a
regular meeting of said Board on the ~jth day of ~e~cember
1967,by the following vote,to wit:
AYES:Dlx~e~tor~Clay N.81t~he11 (Chairman ~ro ~oin),
and David L.~3a~er
NOES:NONE
ABSENT:Directw William Mar~tin (C~iat~inan)
IN WITNESS WHEREOF,I h~ave hereunto set my hand and
affixed the official seal of County Sanitation District
No.~,of Orange County,California,this ~day of
L3eptember 1967.
~4r.pe~ec~tcr~
Board of Directors of Côünty
Sanitation DIstrict No,~,of
Orange County,Calif ornia