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HomeMy WebLinkAbout2009-12 OPS t MINUTES OF THE OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Technical Services Orange County Sanitation District December 2, 2009,—5:00 p.m. A meeting of the Operations Committee of the Orange County Sanitation District was held on December 2, 2009, at 5:00 p.m. in the District's Administrative Office. A quorum was declared present, as follows: Operations Directors Present: Staff Present: Bill Dalton, Chair Jim Ruth, General Manager David Shawver, Vice Chair Bob Ghirelli, Assistant General Manager Tom Beamish Nick Arhontes, Dir. of Operations& Maintenance Troy Edgar Jim Herberg, Director of Engineering Patsy Marshall Ed Torres; Director of Technical Services Roy Moore Lilia Kovac,Associate Clerk of the Board Joy Neugebauer Mark Esquer Sharon Quirk-Silva Dean Fisher Harry Sidhu Tod Haynes Constance Underhill Jim Linder Doug Davert, Board Chair Jim Burror Larry Crandall, Board Vice Chair Gary Conklin Mark Kawamoto Operations Directors Absent: Tom Meregillano Charles Antos Juanita Skillman Don Webb Mahin Talebi Chris Stacklin Others: Brad Hogin, General Counsel Bob Ooten,Alt. Director PUBLIC COMMENTS FILED IN THE OFFICE OF There were no public comments. ORAANNRD GE COUNTKY SANITATION DI OF THE AS' IICT DEC 16 2009 REPORT OF COMMITTEE CHAIR Committee Chair Dalton did not give a report. REPORT OF GENERAL MANAGER The General Manager reported that management had recognized a cost savings idea submitted by plant operator Skip Berner that will save the District$84,000 per year. Minutes of the Operations Committee December 2, 2009 Page 2 ' CONSENT CALENDAR 1. MOVED, SECONDED,AND DULY CARRIED: Approve the minutes of the November 4, 2009 Operations Committee meeting. 2. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to approve a budget increase of$100,000 for a total project budget of$600,000 for Fuel Cell Hydrogen Gas Generation Research, Project No. SP-134. 3. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to a)Approve a Professional Design Services Agreement with Black and Veatch for Outfall Land Section and COBS Piping Rehabilitation, Project No. J-112, providing for engineering design services for an amount not to exceed $1,271,814; and, b)Approve a contingency of$127,181 (10%). ACTION ITEMS 4. MOVED, SECONDED,AND DULY CARRIED: Recommend to the Board of Directors to: a)Approve a Professional Consultant Services Agreement with RBF Consulting to provide construction support services for Temporary Upgrades to Plant Security Barriers, Project No. J-108, for an amount not to exceed 105,301; and, b) Approve a contingency of$10,530 (10%). 5. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: a) Approve a budget increase of$109,000 for the Temporary Upgrades to Plant Security Barriers, Job No. J-108, for a total budget amount of$2,082,000; b)Approve Plans and Specifications for Temporary Upgrades to Plant Security Barriers, Project No. J-108, on file at the office of the Clerk of the Board; c) Approve Addendum Nos. 1 and 2 to the plans and specifications; d) Receive and file bid tabulation and recommendation; e) Award a construction contract to LH Engineering Company, Inc. for the Temporary Upgrades to Plant Security Barriers,Job No. J-108, for a total amount not to exceed $962,751; and, f) Approve a contingency of$144,413 (15%). 6. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: a) Adopt Resolution No. OCSD 09-XX, approving the 2009 Facilities Master Plan as the Orange County Sanitation District's new treatment operational plan. b) Direct staff to perform a rate study on the sewer connection fees. Minutes of the Operations Committee December 2, 2009 Page 3 7. MOVED, SECONDED,AND DULY CARRIED: Recommend to the Board of Directors to: a) Award a Sole Source contract to Michael J. Lettich Consulting for the painting and coatings program for the process areas at Plant No. 1 and No. 2 and remote pump stations for period January 1, 2010 through June 30, 2010 for an amount not to exceed $625,000; and b) Four one-year renewal options beginning July 1, 2010 through June 30, 2011, for a total annual amount not to exceed $725,000 per year. Director Sidhu opposed. Director Marshall abstained. INFORMATION ITEMS 8. Trace Organic Compounds (TOrCs) in Wastewater: Part 2 - Expanded Source Control Program Tom Meregillano, Regulatory Specialist, provided an overview of the Source Control program's effort to reduce pollutants discharged into sewer systems. DEPARTMENT HEAD REPORTS Director of Operations and Maintenance, Nick Arhontes, reported possible freight savings of $600,000 for ferric chloride; and a negative reaction to testing of chemicals used for solids reduction. CLOSED SESSION There was no closed session. OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There were none. ADJOURNMENT The Chair declared the meeting adjourned at 6:25 p.m. The next Operations Committee meeting will be held on Wednesday, February 3, 2010, at 5:00 p.m. Submitted by: Lille Kovac Clerk of the Board Part 2: Expanded Source Control Program Trace Organlc Compounds(TOrCs) In Wastewater Operations Committee, December 2009 Part 2: Expanded Source Control Program Trace Organic Compounds (TOrCs) in Wastewater December 2009 Barriers of Protection t aa�.,..�. w.r.. nwrm.m aonm.nw� 1� H 2 3 p p .m aw.wra.r r goo a R one. 20% of Our Water Supply is from the GWR System Distributed at the perations Committee Meetin Part 2: Expanded Source Control Program Trace Organic Compounds(TOrCs)in Wastewater Operations Committee, December 2009 Compounds with Potential Impacts to Water Quality Pharmaceuticals,medicines I ♦ Cleaners,degreasers • Fuel additives I byproducts ( • Coatings,paints t , Coloring agents,dyes ♦ Pesticides,herbicides ♦ Disinfection byproducts Commercial Sources All =;j 'TM- Residential Sources • b r av 2 Pan 2: Expanded Source Control Program Trace Organic Compounds (TOrCs)in Wastewater Operations Committee, December 2009 Challenges e Multiple assonmenl at compounds �, + ♦ 2.5 million "" residents ... ♦ 20K Commercial Facilities vxmx°.v e 0ver5,000mlles wd.m.nm sewerlines Plant No. Countywide Pollution Prevention Partnership Program (C4P) ♦ OCSD 25 member agencies ♦ Cost savings ♦ Resolution-voluntary partnership program Outreach Products ♦ Bill inserts ♦ News articles ° V what ro do ww lenown) 3 Part 2: Expanded Source Control Program Trace Organic Compounds(TOrCs)in Wastewater Operations Committee, December 2009 Outreach Products ,a,rn, ♦ Kiosk ♦ Event booth ♦ Speakers _ - ♦ PSAs � 4 Benefits ♦ Opportunity to reach out to the public ♦ Long-tens partnership �� ° ;� opportunities ♦ Collectively protect Orange County's water e . resource t 4 Distributed at the Op rations i CommitteeOAF p _ Meetin Orange Coum g Source Control Program - r — ae What is Source Control? A Source Control Program is designed to reduce the level of pollutants discharged by industry,as well as,commercial and residential sources into municipal sewer systems. Called pretreatment, controlling pollutants in wastewater at the source Prr 1 r reduces the amount of pollutants released into the environment. Regulate and monitor pretreatment of Pretreatment Requirements wastewater entering(influent) • e The term"pretreatment"also refers to the requirement that all reclamation and treatment plants in order to meet sources discharging wastewater to municipal treatment plants control ocean discharge permit standards. their discharges and meet limits established by U.S.Environmental Protection Agency,the state,or local authority on the amount Prevent and monitor pollutants entering of pollutants allowed to be discharged.Controlling pollutants treatment facilities that: may necessitate treating the wastewater prior to discharging it to the municipal treatment plant. Discharge limits may be met by v/ Interfere with operations or the beneficial reuse the non-domestic source through pollution prevention techniques and disposal of municipal wastewater solids; (product substitution, recycle and reuse of materials),or treatment V/ Pass through the treatment facilities without of the wastewater before discharging into the sewer system. being treated or removed; National Pretreatment Program v/ Are incompatible with the treatment facilities; A National Pretreatment Program was established as a cooperative or effort of federal,state,and local regulatory environmental agencies vi( Might cause a health or safety threat established to protect water quality. to wastewater treatment plant workers. V/ Monitor and regulate water quality of influent for recycling and reclaiming municipal and industrial wastewater and biosolids. Regulations to Protect Ocean Waters f. Municipal wastewatertmatment plamsthat discharge treated wastewater inrothe ocean are required m comply with a federally enforced ocean discharge permit(National _ Pollutant Discharge Elimination System Permit).The National Pretreatment Program(NPP) was developed by the Environmental Protection Agency as a component to the ocean discharge permit to control the discharge of pollutants from municipal treatment plants. {. * M f'.'' The h was a ended byfor Con the NPP lies in the Federal Water Pollution ter Ad An of 1973, which was amended by Congress in 19]]and renamed me Clean Water An(CWA). Under Sam..30](b),the EPA must develop pretreatment standards that prevent the discharge of pollutants that pass through,interfere with,or are otherwise incompatible with munldpal treatment plants. The 19]]CWAt Amendments dards.To cot these treatment plants requirements, the EPA compliance with the pretreatment standards.To meet these requirements,the EPA developed the General Pretreatment Regulations for Existing and New Sources of Pollution 140 code of federal Regulations(CFR)Part 4031. OCSD's Source Control Program protects its facilities and the environment by educating and regulating industrial, commercial and residential sources. Source Control Management System Control Mechanisms—to regulate industrial and commercial facilities, OCSD issues discharge permits and requires self-monitoring regulation through a s wastewater discharger ordinance.The ordinance defines the regulations to which permatees must adhere,such as discharge limits, monitoring frequency and locations, reporting requirements,and self monitoring requirements,etc. Monitoring—OCSD routinely samples industrial wastewater discharges, ' inspects their facilities, and requires industries to routinely sample their V ' discharges and submit certified laboratory data. _ Compliance Screening—OCSD uses a computer program to compare sample results and program requirements against permit standards to ensure timely compliance with the mandates. Implementing Enforcement Actions—appropriate enforcement mechanisms are chosen based on the nature, frequency, magnitude and potential impact of the violations and the good-laith efforts of the industry. Source Control's first s responsibility is to act as a resource to industries on compliance issues,work as a partner to help them achieve compliance,and provide education in the form of hands-on training,workshops,brochures and guidelines. Enforcement mechanisms include issuing notices of violation,compliance - letters, the assessment of noncompliance fees and additional sampling. Subsequent noncompliance may result in: issuing an order requiring installation of additional pretreatment equipment and/or implementation of pollution prevention measures; issuing probation orders;enforcement of comphrr d,edule agreements; imposition of penalties;emergency susp,, ,filers;or suspending/revoling the discharge permit. Industry Operator Pretreatment Training—In March 2000 a training program cD for industrial wastewater operators.The program s .=.e discharge compliance by having trained industrial .n.m :cv. i up.rotors The program includes hands-on training, pretreatment r r r guidelines and a wastewater audit of their facilities. r r Industrial Source Control Programs Class I and Class II Dischargers—OCSD's Industrial Wastewater Discharge Permit System was implemented to establish control mechanisms. Class I dischargers are defined as Significant Industrial Users(SIUs)in accordance with federal regulations.These users include plating shops, printed circuit board shops, large food processors and textile companies with high-volume flows,and industries capable of discharging non compatible pollutants. Class II permittees include commercial enterprises such as oilwells, linen washing services,and other facilities that don't qualify for a Class I permit. Special Purpose Discharge Permit Program—A Special Purpose Discharge Permit(SPDP)is issued by OCSD for water and wastewater discharges to the sewerage system when no alternative discharge points exist other than the sewer system and/or alternate discharge methods that pose an environmental impact or threat. Wastewater discharges may include. temporary facilities and projects such as groundwater cleanup, soil remediation,and site dewatering;or one-time water and wa lowater Lsd,arges r 1 r r r OCSD manages daily, weekly, monthly, and quarterly sampling of the wastewater entering OCSD Reclamation Plant No. 1 and Treatment Plant No. 2 and treated wastewater before it is discharged to the ocean or is sent to the Orange County Water District for reuse. Analyses are done for over priority pollutants and six groups of designated pesticides. Otherr organics not included on these listings are analyzed as part of this effort.Analyses are either performed by (( OCSD's laboratory or contracted laboratories. Industrial Self-Monitoring Program-OCSD has an extensive industrial self-monitoring program.To obtain a broad perspective of a permittee's discharge _ — quality and adequately determine their compliance status,OCSD takes a proactive approach by requiring industrial self-monitoring on a frequent basis that exceeds the minimum federal requirements. • Wastehauler Program-Source Control inspectors control and monitor nuisance odors from the OCSD's wastehauler station. Non-Industrial Source Control Programs Dry Cleaner Inventory Program-Launched in 1995 the program inventories dry cleaners who must show proof that all solvent waste is _ wastehauled off-site for proper disposal. .�. _ Urban Runoff Program-started in 2000 with the initiative to improve the condition of the regional coastal area by rerouting county and city-owned storm diversion water(up to four million gallons per day)to OCSD for treatment during dry weather months(April-October). Fat,Oil and Grease(FOG)"The Drain Is Not a Dump"Program-following the State Water Resources Control Board initiative to eliminate sewerage blockages and spills resulting from grease discharges in 2002,OCSD and partnering member cities developed this educational outreach program. In 2004 OCSD enacted a FOG ordinance for food establishments and in 2006 a FOG residential program * 0 . for some communities within OCSD's service area. is=1 Non-point Source Control Program-as a result of the startup of the Groundwater Replenishment System(wastewater reclamation),a constituent tracking and educational outreach program was begun in 2007 to control pollutants of concern from a drinking water perspective. Pollutants of concern include coatings,coloring agents and dyes,and cleaners/degreasers. Pharmaceutical"No Drugs Down the Drain"Program-in 2006 OCSD Ynf' c formed a regional partnership with L.A.County Sanitation,City of Los Angeles r'ar a 1 Sanitation District,City of San Diego,California Integrated Waste Management Board,the California Pharmacists Association and local pharmacies,to educate the public and industries about the proper pharmaceutical disposal options. _ In 2008,to complement the program, OCSD began work on a commercial 'r fit" Health Service Facility Program. Community Pollution Prevention Partnership Program(C4P)-conceptualized 1`1 --" in 2005, OCSD has partnered with cities in our service area to leverage media outlet opportunities to deliver OCSO's source control program information and messages to member city residents to improve water quality. Environmental Pretreatment Achievements & Benchmarks Influent Loading Reductions There has been a steady decline in toxic pollutants entering OCSO's treatment ✓+ plants and thus in ocean discharge over the past 30 years in order to meet increasingly stringent state and federal regulations.Since 1977,OCSD's source control program has been successful in reducing incoming heavy metals by 85 percent.These results are particularly significant since OCSD's service area underwent substantial growth and development during this period.The reduction in heavy metals has been so effective that for the last five years,the influent heavy metals have met ocean discharge standards before treatment. Biosolids Are Beneficially Reused Siosolids quality plays an important role in determining the ability of reuse vs disposal options.Two main factors of biosolids quality are the metal and toxic organic chemical contents.OCSD's source control program has been very effective in reducing the levels of these pollutants in the biosolids.These reductions have provided more opportunity for beneficial reuse of biosolids, including composting for use as a soil amendment and direct application to agricultural land. Due to the effectiveness of the source control program, OCSD's biosolids are in full compliance with regulations and can be 100 percent beneficially reused. Industries Are in Compliance with Discharge Requirements f ;, Because OCSO has adopted both concentration and mass limits, reductions i of toxics and conventional pollutants by the industrial community are significant and can be accurately measured. Since 1994.the metals in the influent have _ been reduced by about 70 percent,while permit violations have been reduced by over 90 percent.These performance measures are indicative of reductions in both the number and severity of the discharge violations. s OCSD Continues to Reclaim Wastewater Source control and the pretreatment program are the first steps in reclaiming highly treated municipal and industrial wastewater for recycling. Since 1972. OCSD has provided treated wastewater to the Orange County Water District for advanced reclamation treatment for landscape irrigation, industrial potable water and injection into the ground to block seawater intrusion. With the successful startup of the Groundwater Replenishment System in January 2008,OCSD's treated wastewater is now recycled into groundwater basins.A Non-industrial Source Control Program to control pollutants of concern from a drinking water perspective was implemented to address the more stringent regulations. Award-winning Program —on numerous occasions,OCSD's Source Control Program has been recognized nationally by the Environmental Protection Agency for its excellence in exceeding basic pretreatment requirements to protect both OCSO facilities and the environment from impacts of toxic pollutants discharged into the sewer system. 0 D's source control staff is comprised of inspectors,and envimnmenlal and regulatory engineers. 0.�emM}pn9 STATE OF CALIFORNIA) ) SS. COUNTY OF ORANGE ) Pursuant to California Government Code Section 54954.2, 1 hereby certify that the Notice and Agenda for the Operations Committee Meeting of Orange County Sanitation District to be held on December 2, 2009 was duly posted for public inspection in the main lobby of the Districts' offices on November 24, 2009. IN WITNESS WHEREOF, I have hereunto set my hand this 24th day of November 2009. Lilia Kovac, Committeeary Orange County Sanitation District HADEPMGENDAIOPERATIONS COMMMMEWGENDA CERTIFICATION.DOC 6 li Ti ORANGE COUNTY SANITATION DISTRICT a. 0.0. rh6 THE ENS\ 10FYW S hence Fw n Vdlley (? 92706.m1e NOTICE OF MEETING � Atl4ree4 PO Bna 6t 2J Fourrcmn w4ey.�:C 92J29Et'eJ OPERATIONS COMMITTEE Phone 171419sa24t1 Engineering, Operations & Maintenance, and Technical Services F4 IJ 14j 962035E WEDNESDAY, DECEMBER 2, 2009 — 5:00 P.M. sere a,snerm & e a ORANGE COUNTY SANITATION DISTRICT ADMINISTRATIVE OFFICES 10844 ELLIS AVENUE FOUNTAIN VALLEY, CA 92708 www.ocsd.com kWnbny4,n 9dea 1 e Hama P4e„a The regular meeting of the Operations Committee of the Orange County kus ae�v,e Sanitation District will be held at the above location, date and time NewPart Eiee,:n aa� P13LP/,G9 sdx,a,d s�i eea�, smnra, nw VBs Park 11Y9.a(rnEe dsm Mese - Sdrwary IXsma gym Penny Kyle; Clerk of the Board b .N4nd, N9iei Omro'r,S famq 4t Oar,ge We pateG Public neelM ena th amm�nn,errt by Pmr�0:n9 e{iexve wesre,rm-collexm.PasTYn[.4M n:cycdng. OPERATIONS COMMITTEE BOARD MEETING DATE MEETING DATE JANUARY DARK O1/28/10 02/03/10 02/24/10 03/03/10 03/24/10 04/07/10 04/28/10 05/05/10 05/26/10 06/02/10 06/23/10 07/07/10 07/28/10 AUGUST DARK 08/25/10 09/01/10 09/22/10 10/06/10 10/27/10 11/10/10 11/17/10* 12/01/09 12115110* *Meetings are being held on the third Wednesday of the month. ROLL CALL OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Technical Services Meeting Date: December 2, 2009 Time: 5:00 p.m. Adjourn: COMMITTEE MEMBERS (14) Bill Dalton Chair David Shawver Vice Chair Charles Antos Tom Beamish Troy Edgar Patsy Marshall Roy Moore Joy Neu ebauer Sharon Quirk-Silva Harry Sidhu Constance Underhill Don Webb Doug Davert Board Chair Larry Crandall Board Vice Chair OTHERS Brad Ho in, General Counsel STAFF Jim Ruth, General Manager Bob Ghirelli, Assistant General Manager Nick Arhontes, Dir. of operations & Maintenance Jim Herberg, Director of Engineering Ed Torres Director of Technical Services Lorenzo Tyner, Director of Finance and Administrative Services Lilia Kovac, Committee Secretary Dean Fisher Tod Ha es John Linder AGENDA REGULAR MEETING OF THE OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Technical Services ORANGE COUNTY SANITATION DISTRICT December 2, 2009 — 5:00 P.M. ADMINISTRATIVE OFFICE 10844 Ellis Avenue Fountain Valley, California 92708 www.ocsd.com PLEDGE OF ALLEGIANCE DECLARATION OF QUORUM PUBLIC COMMENTS REPORT OF COMMITTEE CHAIR REPORT OF GENERAL MANAGER CONSENT CALENDAR 1. Approve the minutes of the November 4, 2009 Operations Committee meeting. 2. Recommend to the Board of Directors to approve a budget increase of$100,000 for a total project budget of S600.000 for Fuel Cell Hydrogen Gas Generation Research, Project No. SP-134. (Book Page 8) 3. Recommend to the Board of Directors to a)Approve a Professional Design Services Agreement with Black and Veatch for Oulfall Land Section and OOBS Piping Rehabilitation, Project No. J-112, providing for engineering design services for an amount not to exceed $1,271,814; and, b)Approve a contingency of$127,181 (10%). (Book Page 10) Book Page 1 Operations Committee December 2, 2009 Page 2 ACTION ITEMS 4. Recommend to the Board of Directors to: a)Approve a Professional Consultant Services Agreement with RBF Consulting to provide construction support services for Temporary Upgrades to Plant Security Barriers, Project No. J-108, for an amount not to exceed 105,301; and, b) Approve a contingency of$10,530(10%). (Book Page 13) 5. Recommend to the Board of Directors to: a) Approve a budget increase of$109,000 for the Temporary Upgrades to Plant Security Barriers, Job No. J-108, for a total budget amount of $2,082,000; b) Approve Plans and Specifications for Temporary Upgrades to Plant Security Barriers, Project No. J-108, on file at the office of the Clerk of the Board; c) Approve Addendum Nos. 1 and 2 to the plans and specifications; d) Receive and file bid tabulation and recommendation; e) Award a construction contract to LH Engineering Company, Inc. for the Temporary Upgrades to Plant Security Barriers, Job No. J-108,for a total amount not to exceed $962,751; and, f) Approve a contingency of$144,413(15%). (Book Page 15) 6. Recommend to the Board of Directors to: a) Adopt Resolution No. OCSD 09-XX, approving the 2009 Facilities Master Plan as the Orange County Sanitation District's new treatment operational plan. b) Direct staff to perform a rate study on the sewer connection fees. (Book Page 18) 7. Recommend to the Board of Directors to: a) Award a Sole Source contract to Michael J. Lettich Consulting for the painting and coatings program for the process areas at Plant No. 1 and No. 2 and remote pump stations for period January 1, 2010 through June 30, 2010 for an amount not to exceed $625,000; and b) Four one-year renewal options beginning July 1, 2010 through June 30, 2011, for a total annual amount not to exceed $725,000 per year. (Book Page 29) INFORMATION ITEMS 8. Trace Organic Compounds (TOrCs) in Wastewater: Part 2- Expanded Source Control Program (Book Page 34) Book Page 2 Operations Committee December 2, 2009 Page 3 DEPARTMENT HEAD REPORTS CLOSED SESSION . .............. During the course of conducting the business set forth on this agenda as a regular meeting of the Committee, the Chair may convene the Committee in closed session to consider matters of pending real estate negotiations, pending or potential litigation, or personnel matters, pursuant to Government Code Sections 54956.8. 54956.9. 54957 or 54957.6, as noted. Reports relating to (a) purchase and sale of real property; (b) matters of pending or potential litigation: (c) employee actions or negotiations with employee representatives; or which are exempt from public disclosure under the California Public Records Act, may be reviewed by the Committee during a permitted closed session and are not available for public inspection. At such time as the Committee takes final actions on any of these subjects the minutes will reflect all required disclosures of information. .. Convene in closed session Reconvene in regular session. Consideration of action, if any, on matters considered in closed session. Other business and communications or supplemental agenda items, if any. Adjournment—The next Operations Committee meeting is scheduled for Wednesday, February 3, 2010, at 5:00 p.m. Book Page 3 Operations Committee December 2, 2009 Page 4 Agenda Posting: In accordance with the requirements of California Government Code Section 54954.2,this agenda has been posted in the main lobby of the District's Administrative offices not less than 72 hours prior to the meeting date and time above. All public records relating to each agenda item, including any public records distributed less than 72 hours prior to the meeting to all, or a majority of all, of the members of District's Board, are available for public inspection in the office of the Clerk of the Board, located at 10844 Ellis Avenue, Fountain Valley, California. Items Not Posted: In the event any matter not listed on this agenda is proposed to be submitted to the Committee for discussion and/or action, it will be done in compliance with Section 54954.2(b) as an emergency item or because there is a need to take immediate action, which need came to the attention of the Committee subsequent to the posting of agenda, or as set forth on a supplemental agenda posted in the manner as above, not less than 72 hours prior to the meeting date. Public Comments: Any member of the public may address the Operations Committee on specific agenda items or matters of general interest. As determined by the Chair, speakers may be deferred until the specific item is taken for discussion and remarks may be limited to three minutes. Matters of interest addressed by a member of the public and not listed on this agenda cannot have action taken by the Committee except as authorized by Section 54954.2(b). Consent Calendar: All matters placed on the consent calendar are considered as not requiring discussion or further explanation, and unless a particular item is requested to be removed from the consent calendar by a Director of staff member,there will be no separate discussion of these items. PJI items on the consent calendar will be enacted by one action approving all motions, and casting a unanimous ballot for resolutions included on the consent calendar. All items removed from the consent calendar shall be considered in the regular order of business. The Committee Chair will determine if any items are to be deleted from the consent calendar. Items Continued: Items may be continued from this meeting without further notice to a Committee meeting held within five(5)days of this meeting per Government Code Section 54954.2(b)(3). Meeting Adiournment: This meeting may be adjourned to a later time and items of business from this agenda may be considered at the later meeting by Order of Adjournment and Notice in accordance with Government Code Section 54955(posted within 24 hours). Accommodations for the Disabled: The Board of Directors Meeting Room is wheelchair-accessible. If you require any special disability related accommodations, please contact the Orange County Sanitation District Clerk of the Board's office at(714)593-7130 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability and the type of accommodation requested. Notice to Committee Members: For any questions on the agenda or to place any items on the agenda, Committee members should contact the Committee Chair or Secretary ten days in advance of the Committee meeting. j Committee Chair Bill Dalton (714)741-5000 gamha(rDci.garden-grove.org Committee Secretary: Life Kovac (714)593-7124 Ikovac(o)ocsd.com i General Manager Jim Ruth (714)593-7110 iruthaa ocsd.com Assistant General Manager Bob Ghirelli (714)593-7400 rghirelli(d),ocsd.com Director of Technical Services Ed Tortes (714)593.7080 etomes0ocsd.com Director of Engineering Jim Herberg (714) 593-7300 iherbergAocsd.corn Director of Operations&Mntnc. Nick Arhontes (714)593-7210 narhontes(d)ocsd.com Book Page 4 MINUTES OF THE OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Technical Services Orange County Sanitation District November 4, 2009, —5:30 p.m. A meeting of the Operations Committee of the Orange County Sanitation District was held on November 4, 2009, at 5:30 p.m. in the District's Administrative Office. A quorum was declared present, as follows: Operations Directors Present: Staff Present: Bill Dalton, Chair Jim Ruth, General Manager David Shawver, Vice Chair Bob Ghirelli, Assistant General Manager Charles Antos Nick Arhontes, Dir. of Operations& Maintenance Tom Beamish Jim Herberg, Director of Engineering Troy Edgar Ed Torres, Director of Technical Services Patsy Marshall Penny Kyle, Clerk of the Board Roy Moore Dean Fisher Joy Neugebauer Tod Haynes Harry Sidhu Sam Mowbray Constance Underhill Jim Colston Don Webb Chuck Forman Larry Crandall, Board Vice Chair Mark Esquer Rob Thompson Operations Directors Absent: Doug Davert, Board Chair Others: Brad Hogin, General Counsel Director Keith Bohr Director John Wdhers Gino Rapagna PUBLIC COMMENTS There were no public comments. REPORT OF COMMITTEE CHAIR Committee Chair Dalton did not give a report. REPORT OF GENERAL MANAGER The General Manager reported that a memorandum of understanding with Irvine Ranch Water District would be going directly to the Board of Directors for approval later this month. Book Page 5 Minutes of the Operations Committee November 4, 2009 Page 2 CONSENT CALENDAR (1 -31 1. MOVED, SECONDED,AND DULY CARRIED: Approve the minutes of the October 7, 2009 Operations Committee meeting. 2. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to approve a Reimbursement Agreement with the City of Newport Beach for construction of Bayside Drive Improvement, Contract No. 5-61, in a form approved by General Counsel. 3. MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to authorize staff to enter into negotiations with RBF Consulting for construction support services for the Temporary Upgrades to Plant Security Barriers, Project No. J-108. ACTION ITEMS (4) 4. Recommend to the Board of Directors to a)Award a Sole Source contract to Michael J. Lettich Consulting for the painting and coatings program for the process areas at Plant No. 1 and No. 2 and remote pump stations for the period December 1, 2009 through June 30, 2010 for an amount not to exceed $625,000; and, b) Approve four one-year renewal options beginning July 1, 2010 through June 30, 2011, for a total annual amount not to exceed $725,000. Directors questioned costs, the sole source of this project, scope of work, and bringing the program in house. It was then: MOVED, SECONDED AND DULY CARRIED: Submit the Item to the Board of Directors for consideration without a recommendation from the Operations Committee. They also requested the additional information to be Included with the Board agenda package. Director Sidhu opposed. INFORMATION ITEMS(5—6) 5. Regulatory Concerns and Developments Environmental Supervisor Jim Colston reviewed the key proposed regulatory initiatives facing the District, the potential impact if these regulations were adopted as proposed, and the outcomes the District hopes to achieve in advocating with the regulators. 6. Trace Organic Compounds (TOrCs) in Wastewater: Part 1 - Potential Environmental and Public Health Risk Laboratory Manager Sam Mowbray provided a brief overview on the District's efforts to understand any potential impacts of TOrCs on the Groundwater Replenishment System and the marine environment. Book Page 6 Minutes of the Operations Committee November 4, 2009 Page 3 DEPARTMENT HEAD REPORTS Director of Operations and Maintenance, Nick Arhontes, reported staff was meeting with the public works staff from Fountain Valley and Huntington Beach on providing information to them more quickly regarding odor issues. Director of Technical Services, Ed Torres, reported the Ocean Monitoring Permit renewal is scheduled to be adopted in January 2010. He also provided an update on the Ener Tech facility in Rialto. They are working to have the facility fully commissioned by the end of the year. Director of Engineering, Jim Herberg, reported a request would be submitted directly to the Board to increase the budget and contingency for Rehabilitation of Westside Pump Station, Contract No. 3-52, due to severe concrete erosion. Dean Fisher, Acting Engineering Manager, provided a brief report and pictures of the erosion. CLOSED SESSION There was no closed session. OTHER BUSINESS COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There were none. ADJOURNMENT The Chair declared the meeting adjourned at 7:15 p.m. The next Operations Committee meeting will be held on Wednesday, December 2, 2009, at 5:00 p.m. Submitted by: Penny 10. Kyle Clerk of the Bo rd Book Page 7 OPERATIONS COMMITTEE Meeung Date To so.ofDir. 12/02/09 12/16/09 AGENDA REPORT Item Number Item Number -- 2 Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Jim Herberg, Director of Engineering CIP Project Manager: Christopher MacLeod SUBJECT: FUEL CELL HYDROGEN GAS GENERATION RESEARCH, PROJECT SP-134 GENERAL MANAGER'S RECOMMENDATION Approve a budget increase of$100,000 for a total project budget of$600,000 for Fuel Cell Hydrogen Gas Generation Research, Project SP-134. SUMMARY • The project will generate electric power from Plant No. 1 digester gas and provide a hydrogen gas fuel cell vehicle fueling station at Plant No.1. • This project is a collaboration of the Orange County Sanitation District (Sanitation District) and the University of California, Irvine, the US Department of Energy, the California Air Resource Board, South Coast Air Quality Management District, Air Products & Chemicals, Inc., and Fuel Cell Energy Technologies. The total project is valued at $8,000,000 from all contributors. • Additional staff effort is required to procure permits, and to provide design, construction, and commissioning support. The anticipated effort will exceed the available project budget. PRIOR COMMITTEE/BOARD ACTIONS April 2009 -Approved an Agreement with Air Products and Chemicals, Inc. for installation and pilot at a cost not to exceed $400,000, in a form approved by General Counsel. August 2008 -Approved an agreement with Air Products and Chemicals, Inc. for installation and pilot testing at a cost not to exceed $200,000, in a form approved by General Counsel. (Agreement not executed— See April 2009) ADDITIONAL INFORMATION N/A Form No.DW-102.2 Agenda Report-Bo•N Rmaed. 09/01=09 Page 1 Book Page 8 CEQA A Notice of Exemption was filed on May 5, 2008. Fuel Cell Hydrogen Gas Generation Research, Project SP-134, was determined to be categorically exempt under CEQA Section 15306 because the project consists of research not resulting in a serious or major disturbance to an environmental resource. This recommendation complies with authority levels of the Sanitation District's Delegation of Authority. This item has not been budgeted. Funds will be reallocated from savings on other projects. BUDGE /DELEGATION OF AUTHORITY COMPLIANCE This request complies with authority levels of the Sanitation District's Delegation of Authority. This item has been budgeted. (2009-10 Budget Update: Line Item 81, Page A-10). Sanitation District reserves will be used for this budget increase. Date of AUnroval Agreement Amount Contingency 04/22/09 $400,000 N/A JH:CM:eh H:\dept\agenda\Operations Committee\Operations 2009\320%0S.SP-139 Cont.rnc..doa Form No.M-102.2 Agenda Report-Board R.aeP. 09/012009 Page 2 Book Page 9 OPERATIONS COMMITTEE M nc;Date Tom.o"xr- 12/02/09 12/16/09 AGENDA REPORT Item Npmbe Iem Numbe 3 Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Jim Herberg, Director of Engineering CIP Project Manager: Pamela Koester SUBJECT: OUTFALL LAND SECTION AND GOBS PIPING REHABILITATION, PROJECT NO. J-112 GENERAL MANAGER'S RECOMMENDATION 1. Approve a Professional Design Services Agreement with Black and Veatch for Outfall Land Section and COBS Piping Rehabilitation, Project No. J-112, providing for engineering design services for an amount not to exceed $1,271,814; and, 2. Approve a contingency of$127,181 (10%). SUMMARY • This project will perform a corrosion evaluation of the Ocean Outfall Booster Station (OOBS) suction and discharge piping, the 120-inch outfall pipe from COBS to Surge Tower No. 2, and two meter vaults downstream of the surge tower at Treatment Plant No. 2. • The Professional Design Services Agreement (PDSA) includes a preliminary design report, final design, preparation of bid documents, and bid support services. • A Request for Proposals (RFP) was sent to six firms and four proposals were received. Based on the overall qualifications and expertise, staff recommends awarding a PDSA to Black and Veatch for a total amount not to exceed $1,271,814. PRIOR COMMITTEE/BOARD ACTIONS None. ADDITIONAL INFORMATION The Ocean Ouffall Booster Station (GOBS) has been the primary means for pumping treated wastewater from the treatment plant to the ocean outfall since 1990. Effluent pumped from COBS flows through a 120-inch outfall pipe downstream to the five mile ocean outfall. The 120-inch outfall pipe has a surge tower (Surge Tower No. 2) to prevent damage from hydraulic surges caused by pumping and tidal effects. Forth No.M.102.2 RgR. ort Board Rerisetl: 09/0m012009 Page 1 Book Page 10 In 2008, the Orange County Sanitation District (Sanitation District) repaired a leak in the outfall pipe upstream of Surge Tower No. 2. This prompted a series of initial inspections of the COBS suction piping for Pump Nos. 1 and 2 and the outfall pipe between COBS and Surge Tower No. 2. These initial inspections revealed corrosion on the suction piping and several locations on the outfall pipe. The Sanitation District also inspected the existing metering vaults downstream of the surge tower and found water in the vaults and evidence of corrosion. In order to ensure that a reliable effluent conveyance system is maintained, the Sanitation District is requiring a comprehensive corrosion assessment and rehabilitation of the COBS suction and discharge piping, the 120-inch outfall pipe between OOBS and Surge Tower No. 2, and the two metering vaults downstream of the surge tower. Staff Evaluation of Proposals: Request for Proposals were sent to six engineering firms and four proposals were received. A panel consisting of five members of the Sanitation District's staff reviewed and ranked each of the proposals in accordance with Resolution No. OCSD 07-04, Section 5.07. The proposals were evaluated in the following six categories: applicable staff qualifications and team organization, understanding of the scope of work, plan for managing and performing the work, applicable related project experience, technical approach, and project schedule. Staff also conducted interviews with the top three ranked firms to meet the key team members and further explore the firm's proposal. Black and Veatch was the top ranked team. All proposals were accompanied by a sealed fee proposal estimate. The fee proposal estimates were not opened until the proposals were evaluated and a firm was selected in accordance with Resolution No. OCSD 07-04, Section 5.07. Staff recommends awarding the design contract to Black and Veatch. Form No OW-102 2 A,.d.Report-BoaN RerSM 09101R009 Page 2 Book Page 11 TABLE 1 PROPOSAL EVALUATION Consultant Black and Veatch AECOM Stantec Evaluator Reviewer A 69% 82% 73% Reviewer 76% 68% 71% Reviewer C 87% 74% 690/0 Reviewer D 75% 63% 59% Reviewer 93% 81% 79% Overall Score 80% 74% 70% Ranking 1 2 3 Proposal Fee $1,889,790 $997,614 $1,746,107 Negotiated $127181r Proposed Fee `Note-The Sanitation District staff met with Black and Veatch to clarify the requirements of the scope of work and negotiate the final proposal fee. CEOA Project is determined to be exempt in accordance with Section 15301 (b). Notice of Exemption was certified on April 6, 2009 and filed on April 6, 2009. BUDGET/DELEGATION OF AUTHORITY COMPLIANCE This request complies with authority levels of the Sanitation District's Delegation of Authority. This item has been budgeted. (2009-10 Budget Update: Line item 61, Page A-10). Date of Aooroval Contract Amount Continaenev 12/16/09 $ 1,271,814 $127,181 (10%) JH:PK:eh KWapaagerdal0p Dom Commillee\OperiUms 20=1209106.J-112 Ax rd PDsad= Form Ne.W 102.2 Agenda Ron-60ad ReWsad: 0&9120W Page 3 Book Page 12 OPERATIONS COMMITTEE Mee 12D/02R9/0Dare rD9 12/I0ad.or'tr AGENDA REPORT Rem Number (tenNumbe 9 Orange County Sanitatlon District FROM: James D. Ruth, General Manager Originator: Jim Herberg, Director of Engineering Project Manager: Victoria Pilko SUBJECT: TEMPORARY UPGRADES TO PLANT SECURITY BARRIERS, PROJECT NO. J-108 GENERAL MANAGER'S RECOMMENDATION 1. Approve a Professional Consultant Services Agreement with RBF Consulting to provide construction support services for Temporary Upgrades to Plant Security Barriers, Project No. J-108, for an amount not to exceed $105,301; and, 2. Approve a contingency of$10,530 (10%). SUMMARY • This project provides approximately 1,300 feet of security barrier along the north perimeter of Reclamation Plant No. 1. • RBF Consulting satisfactorily prepared the design for Temporary Upgrades to Plant Security Barriers, Project No. J-108, and is uniquely qualified to provide support services during the construction, commissioning, and closeout phases of this project. • This project has been bid and the award of the construction contract is being presented on a separate agenda item. • The proposed construction support services contract amount is in alignment with CIP program goals and staffs experience on similar projects. PRIOR COMMITTEEIBOARD ACTIONS November, 2009—Authorized staff to enter into negotiations with RBF Consulting for construction support services for Project No. J-108. September, 2008 —Approved a Professional Services Agreement with RBF Consulting providing engineering services for Project No. J-108, for an amount not to exceed $321,415; and approved a 10% contingency ($32,142). form No.DW-1022 Agenda Report-Board ReNsed 09/012009 Page 1 Book Page 13 ADDITIONAL INFORMATION The scope of services during construction includes the review of submittals, responses to requests for information, review of change orders, and assistance with commissioning and close-out activities. CEQA Project is determined to be exempt in accordance with Section 15301 (b). Notice of Exemption was certified on August 23, 2007 and fled on August 24, 2007. BUDGETIDELEGATION OF AUTHORITY COMPLIANCE This request complies with authority levels of the Orange County Sanitation District's Delegation of Authority. This item has been budgeted. (2009-10 Budget Update: Line item: Line item: 101, Page A-11). Date of ADDroval Contract Amount Contingency 12/16/09 $105,301 10,530 (10%) JH:VP:eh H'.ldeptogenda\Operations Committee\operations 2009\12M J40B Award PCSA12/009.docx Form No.DW-102.2 Agenda Report-Board Rewsed 091012009 Page 2 Book Page 14 OPERATIONS COMMITTEE Meetin9021e TOBd.or .Dir. IV02109 12/16/09 AGENDA REPORT """ 5 Bwn Nunb' Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: James D. Herberg, Director of Engineering Project Manager: Victoria Pilko SUBJECT: TEMPORARY UPGRADES TO PLANT SECURITY BARRIERS, PROJECT NO. J-108 GENERAL MANAGER'S RECOMMENDATION 1. Approve a budget increase of$109,000 for the Temporary Upgrades to Plant Security Barriers, Job No. J-108, for a total budget amount of$2,082,000; 2. Approve Plans and Specifications for Temporary Upgrades to Plant Security Barriers, Project No. J-108, on file at the office of the Clerk of the Board; 3. Approve Addendum Nos. 1 and 2 to the plans and specifications; 4. Receive and file bid tabulation and recommendation; 5. Award a construction contract to LH Engineering Company, Inc for the Temporary Upgrades to Plant Security Barriers, Job No. J-108, for a total amount not to exceed $962,751: and, 6. Approve a contingency of$144,413 (15%). SUMMARY • This project provides a new 1,300 feet long, 8 feet tall masonry of security fence along the north perimeter of Reclamation Plant No. 1, and other appurtenances including improved signage and drought-tolerant landscaping. • RBF Consulting completed the plans and specifications for Job No. J-108 in September 2009. Form No.M-102.2 AWO Re -BoaN R. 09/ 112 Page 1 Book Page 15 • Eight sealed bids were received on November 17, 2009. After the evaluation of the bids by the Evaluation Team, the low bidder was deemed "Responsible and Responsive." Summary information on the bid opening for Job No. J-108 is as follows: Project Budget $ 1,973,000 Construction Contract Budget $ 868,000 Engineer's Estimate $ 858,514 Lowest Responsive, Responsible Bid $ 962,751 High Bid $ 1,380,000 • The Delegation of Authority requires that the construction budget be equal to or greater than the Engineer's estimate prior to the solicitation of bids. The engineering estimate was $858,514. • The Engineer's estimate was adjusted to account for the market environment experienced in recent very low bids. There do not appear to be any anomalies in the bidding and the lowest bid reflects the fair market value for the project. • Staff recommends an increase to the project budget of$109,000 to cover the actual bid amount and allow a contingency for change orders. PRIOR COMMITTEE/BOARD ACTIONS N/A ADDITIONAL INFORMATION This Contract contains the following sole source item: Casi-Rusco. This item is included in the Contractor's bid. A sole source request was made for the Casi-Rusco because no other comparable product was available. The sole source equipment item listed above was requested for its compatibility with existing Sanitation District access control and security systems. A contingency of 15% for construction change orders on this project is due to the higher than normal risk associated with work near the District's Plant 1 main entrance and within Ellis Avenue right-of-way. Forth No.M-102.2 Ao� R� -6o&W PmSN'. 0 ffil 8 Page 2 Book Page 16 The Contractor selection was conducted in accordance with the Sanitation District's adopted policies and procedures. The summary of bids is as follows: Bidder Amount of Bid LH Engineering Company, Inc $ 962,751 AVI-CON, Inc $ 987,000 Peterson-Chase General Eng. $ 1,019,500 Fleming Environmental, Inc $ 1,140,528 Gamma Builders, Inc $ 1,211,300 Adams Mallory Construction $1,212,085 MSH Construction Co $1,315,549 J. F. Shea $1,380,000 This Capital Improvement Project complies with the authority levels of the Sanitation District's Delegation of Authority. This item has been budgeted. (Line item: Page 12, Section 8, Page Number 87). CEQA This project was determined to be categorically exempt in accordance with Section 15301 (b). A Notice of Exemption was filed on August 24, 2007. BUDGET/DELEGATION OF AUTHORITY COMPLIANCE This request complies with authority levels of the Sanitation District's Delegation of Authority. This item has been budgeted but the budget is insufficient. (2009-10 Budget Update: Line item: 101, Page A-11). The budget funds will be offset from bid cost savings on other CIP projects. Date of ADDroval contract Amount contingency 12/16/09 $962,751 $144.413(15%) JH:VP:eh:gc H:WepMgendM0perat1ons oomnfte kommtlons 200at1209Wa.J-105 Amro.aoca Fom,No,M-1a2.2 A9en0a Report-BwW RaAe : 09MInM Page 3 Book Page 17 OPERATIONS COMMITTEE �rzR9/oz/os wle/os Wte ToiX, ' AGENDA REPORT ItemNumte IOemNumbe 6 Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Jim Herberg, Director of Engineering Project Managers: Gary Conklin, Senior Engineer SUBJECT: 2009 FACILITIES MASTER PLAN GENERAL MANAGER'S RECOMMENDATION 1. Adopt Resolution No. OCSD 09-XX, approving the 2009 Facilities Master Plan as the Orange County Sanitation District's new treatment operational plan. 2. Direct staff to perform a rate study on the sewer connection fees. SUMMARY • The 2009 Facilities Master Plan (Master Plan) identifies the capital improvement needs of the Orange County Sanitation District (Sanitation District) through 2030, to meet level of service standards identified in the Five-Year Strategic Plan. • This Master Plan is a comprehensive planning document for the Sanitation District's collection and wastewater treatment facilities. This information will be used to prioritize needed repairs, conduct space planning for future expansions, and to address challenges facing the Sanitation District, such as proposed greenhouse gas regulations. • The Master Plan identifies a large number of capital improvements for rehabilitation, renewal and replacement, and the supporting studies. This includes 41 construction projects with a current cost (2009) of$382 million, and 36 study projects with a current cost of$11 million. The total current cost (in 2009 dollars) is $393 million. Accounting for inflation at the midpoint of construction, the escalated value will be $708 million for the construction projects, and $13 million for the study projects, for a total of$721 million. • These 77 new capital projects totaling $721 million (in future dollars) will be added to the next 2010-11 proposed budget within the Capital Improvement Program (CIP). • The costs of these improvements were previously identified by the Asset Management Plan, and incorporated into the Rate Program in the "Rehabilitation, Renewal and Replacement" line item. The Rate Program will be adjusted by transferring the $721 M cost from this line item to the CIP line item. There will be no increase to user rates that have been adopted by the Board of Directors. Form No.OW-102.2 Agd R• -a O Revif O9/012009 Page 1 Book Page 18 • Staff will proceed with revising the sewer connection charges based on the adoption of a new Master Plan, per Ordinance No. OCSD-36. • The completion and adoption of the Master Plan allows the Sanitation District to stay in compliance with the Capacity Assurance Planning requirement of the Statewide Waste Discharge Requirements Order which was adopted by the State Water Resource Control Board in May 2, 2006. ADDITIONAL INFORMATION In previous master planning efforts, such as the 1999 Strategic Plan and the 2002 Strategic Plan Update, staff worked with the Board of Directors during the project to explore various levels of service prior to adoption. With the adoption of the Sanitation District's Five-Year Strategic Plan, the primary levels of service are outlined sufficiently to allow staff to Master Plan those designated levels of service and prepare long-term capital plans. In addition, Sanitation District's staffs, involved in the preparation of the Master Plan, were integrally involved in the preparation of the Sanitation District's Five Year Strategic Plans. This synergy was valuable to understanding the Board of Director's Mission and Vision for the Sanitation District as the Master Plan was being prepared. In-House Effort The Master Plan was prepared as an internal staff effort with the support of consultants on focused areas outside the expertise of staff. This included using staff from nearly all the Departments. This approach provided the following benefits: Efficiency: Eliminated staff costs to interface with consultant. Flexibility: Without the limitation of a speck consulting contract, there was flexibility to make beneficial scope of work adjustments throughout the process at minimal cost. Knowledge and Consensus: Staff worked collaboratively during the Master Plan. This provided a mutual understanding of the ongoing issues, a sense of ownership, and a shared vision for the CIP program. Current State of Planning for the Sanitation District's Facilities The treatment plants are currently in a period of expansion to increase reclamation and provide higher levels of treatment. Much of this work will be completed by 2012. Capital needs in the near term are rehabilitation of aging infrastructure. Projects in the initial years need to focus on higher risk items. At both plants electrical safety and reliability improvements, and gas compressor rehabilitation are high priorities. Improvements to the treatment plant control systems will address obsolescence and network capacity limitations. The Plant No. 1 Headworks facility is in need of rehabilitation. The projects planned for future years are associated with the planned developments identified by each of the Cities within the Sanitation District. The Executive Summary from the Master Plan is attached for additional information. Foam No.M-102.2 AW&RePOM1—B rd Page 2 Book Page 19 The total budget for Job No. J-102 is $4,520,000. Of this, $1,939,660 was used to prepare an Energy Master Plan through a consulting contract with Black &Veatch. The Energy Master Plan is incorporated into the Master Plan by reference. The Energy Master Plan was essential to master planning the electrical and power systems to support the ongoing effort to implement full secondary treatment. The balance of the budget was used for staff time for both the Energy Master Plan and the Facilities Master Plan. CEQA CEQA Guidelines Section 15262 provides that a project involving only feasibility or planning studies, for possible future actions, which the agency has not approved, adopted, or funded, does not require the preparation of an EIR or negative declaration but does require consideration of environmental factors. CEQA Guidelines section 15262 also provides that it does not apply to the adoption of a plan that will have a legally binding effect on later activities. The 2009 Facilities Master Plan will not have a legally binding effect on later activities. It is only a feasibility/planning study for possible future actions which the Sanitation District has not approved, adopted, or funded. Accordingly, it does not require the preparation of an EIR or Negative Declaration. At the time each individual project within the 2009 Facilities Master Plan is approved, a CEQA determination will be made for that project as to whether it is a "project"within the meaning of CEQA, whether it was previously evaluated, whether it is exempt from CEQA, or whether additional CEQA documentation is required. For information, each facility within the 2009 Facilities Master Plan either: 1)was previously evaluated under either the March 2007 Program Environmental Impact Report for the Collection System Improvement Plan or the 1999 Strategic Plan Environmental Impact Report; 2) is exempt from CEQA because it consists of a project of less than one mile in length within a public street or highway or any other public right- of-way for the installation of a new pipeline or the maintenance, repair, restoration, reconditioning, relocation, replacement, removal, or demolition of an existing pipeline within the meaning of Public Resources Code § 21080.21; 3) is exempt from CEQA because it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of use within the meaning of CEQA Guidelines§ 15301; 4) is not a project within the meaning of CEQA; or 5) is a feasibility or planning study within the meaning of CEQA Guidelines section 15262. The 2009 Facilities Master Plan and its individual components will not have significant individual or cumulatively considerable environmental effects. In addition to the information above, all facilities will be constructed or altered in urbanized areas and nearly all will be constructed or altered either underground or within the Sanitation District's plants. The facilities will be constructed to accommodate planned growth within its service area boundaries. Fmm No.D IW.t Agv Pa d_g M ReWs W 1=N Page 3 Book Page 20 The Sanitation District is already heavily regulated in areas such as noise, air emissions, water quality, dust control, traffic control, and lighting through local City ordinances and General Plans as well as regional, state and federal laws. Accordingly, the 2009 Facilities Master Plan will not have a significant environmental impact within the meaning of Appendix G to the CEQA Guidelines ("Initial Study"). A Notice of Exemption will be filed with the County of Orange. DOA LEVEL This Capital Improvement Project complies with the authority levels of the Sanitation District's Delegation of Authority. This item has been budgeted. (Line item: Page 13, Item 99). Award Date: NIA Contract Amount: NIA Contingency: NIA JB:GC:sa:gc H-.tdepUagendMOperations Committee\Operations 20 kl209109.J-102 Facilities Master Plan.dmx Form No.DW-1022 Agands Report-Board Reuaed: 09I01=09 Page 4 Book Page 21 1 .0 Executive Summary 1.1 Introduction The purpose of this 2009 Facilities Master Plan (Master Plan)is to identify the capital improvement needs of the Orange County Sanitation District(005D)through 2030,and to provide the information needed for planning and budgeting those improvements. The Master Plan implements the Board-approved Level of Service goals from the OCSD Strategic Plan. 1.2 Document Organization This Master Plan is presented in five volumes,organized as follows: Name description Volume 1 -Summary Includes the Table of Contents,Executive Summary,and Project Summary. Volume 2-Treatment Plants Provides a detailed evaluation of the facilities at Plant No. 1 in Fountain Valley,Plant No.2 in Huntington Beach,and the North County Yard, Volume 3-Collections System Provides updated information to the 2006 Collections System Model and Strategic Plan Update. Volume 4-Air Duality, Describes air quality,odor control,stormwater management,and Stormwater,and Blosolids biosolids management for the treatment plants and the Management collections system. Volume 5-Recommendations Includes the cash How summary,project list,project description sheets,issue list,and issue descriptions. 1.3 OCSD Overview OCSD is a regional wastewater agency serving 2.5 million people in central and north Orange County,California. The 25-member Board of Directors is comprised of one representative from each of the 21 cities and 3 special districts in the service area,and one representative from the County Board of Supervisors. The annual influent Bow of 211 million gallons par day(mgd)comes primarily from 11 sewer sheds within the 479-mile service area. OCSD also receives Bow from the Santa Ana Watershed Project Authority (SAWPA)and the Irvine Ranch Water District(IRWD), and treats urban runoff from within the service area. Treated wastewater is a major reclamation source in Orange County. The Orange County Water District(OCWD)Groundwater Recharge System(GWRS)treats OCSD effluent to drinking water standards for groundwater recharge and irrigation uses. It is the largest E9i10�W1nE118ppN1 p0121NED_111i06anitnWl 1-1 Book Page 22 1.0 OBUECm Bunaalr advanced water purification facility of its kind in the world,serving as a model for global water recycling. 1.4 History Previous OCSD planning efforts included the 1989 Master Plan and the 1999 Strategic Plan. A 2002 Strategic Plan Update was prepared to address the following issues that developed after the 1999 Strategic Plan. • Bacterial contamination along the Huntington Beach shoreline. • Wastewater Flows being lower than previously projected. • Finalization of the OCWD GWRS design. • Urban runoff treatment needs. • Bans on the land application of Class"B" biosolids. • Preparation for renewal of the ocean Permit. Prior to 2002,OCSD discharged a blend of both primary and secondary effluent into the ocean in accordance with a Clean Water Act(CWA)section 301(h)variance. On July 17, 2WZ the OCSD Board of Directors decided to withdraw the variance and achieve federal secondary treatment standards for all ocean discharges. The capital improvements resulting from this decision and a commitment to increase reclamation initiated a significant expansion effort. The majority of that work will be completed in 2012. A primary focus of this 2009 Master Plan was to capture the impact of those changes,and to plan for the years following the completion of the current expansion effort. 1.5 In-House Effort The Master Plan was prepared as an internal effort,using staff from various departments. This highly successful approach provided the following benefits: • Efficiency: Eliminated staff costs to interface with consultant. • Flexibility: Without the limitation of the consulting contract,there was more Flexibility to make beneficial scope of work adjustments throughout the process. • Knowledge Retention: Staff retained the knowledge gained in the process. • Future Direction: Staff involvement in the Master Plan provided a mutual understanding of the ongoing issues,a sense of ownership,and a shared vision for the Capital Improvement Program. 1.6 Planning Assumptions The future influent flow rate is projected to gradually increase approximately 20 percent from 2005 through 2030. The main factors that may affect the future flow rate include population increases,a return to normal rainfall,increased urban runoff treatment,and increased upstream reclamation. 13 E51105091n611BMI COMBINES 11ON alNUO Book Page 23 l&0 EXEQIIPfflsW W 1.7 Collections System 1.7.1 Pipelines The 2006 Strategic Plan Update(2006 SPU)model identified hydraulic capacity concerns in the regional collections system. The 2009 Master Plan further evaluated those concerns. It determined that some concerns were less critical than previously believed,and that projects to address those concerns should be delayed. These recommendations are shown in Table ES-1. TABLE ESI Truck Sewer,Recommended CIP Project Changes Project Revised Number Name Date 2-42 Abandon Yorba Linda PS 2020 2-49 BAR_02,Taft Branch 2030 2-72 NHP_01,Rolling Hills Subtrunk 2020 NHP 02,Cypress Ave.Subtrunk and Newhope-Placentia Trunk 3-55 KNT 01.Westside Relief Intercept/ 2030 Los Alamitos MH Rehab 3.59 MLR 01,Miller-Holder Trunk 2030 3-60 KNT_02,Beach Trunk/Knott 2017 Intercept 7-60 HATS_01,Browning Subtrunk 2013 7-62 SUN_01,Von Kaman Trunk 2018 11-25 KNT_03,EdingertEolsa Chica Trunk 2030 Pipeline rehabilitation needs are currently being evaluated by CCSD staff. Preliminary findings indicate that many pipelines will require rehabilitation in the near future. 1.7.2 Pump Stations Pump station and force main capacity needs identified by the 2006 SPU were addressed by CIP projects,many of which are either in construction or have been completed. Many pump stations have recently been rehabilitated,replaced,or abandoned. The Master Plan recommendations for the remaining pump stations address condition and code compliance concerns. 1.8 Treatment Plant Facilities As mentioned above,the treatment plants are currently in a period of expansion to increase reclamation and provide higher levels of treatment Much of this work will be completed by 2012. The primary need in the near future will be to rehabilitate aging infrastructure. Electrical safety and reliability improvements,and gas compressor rehabilitation are high priorities at ESNIMF16rISOWyWaMED-111 M)ialkDm ld Book Page 24 IAWUECU WESIMMARY both plants. Improvements to the supervisory control and data acquisition (SCADA) systems are needed to address obsolescence and capacity limitations. The Plant No. 1 headworks facility will need major rehabilitation. 1.9 Recommendations The 2009 Master Plan effort produced a list of over 100 issues related to meeting future demands,regulatory and policy requirements,rehabilitation needs,and efficiency opportunities. Many of these issues were developed into CIP project recommendations. Due to the current expansion efforts, funding for projects identified by the Master Plan will not be available until after 2012. The cash Flow chart in Figure ES-1 shows a gradual increase in spending after 2012, The projects in the initial years will primarily focus on the higher-priority rehabilitation needs. The projects planned for future years are associated with the capacity needs projected for future years. FIGURE ESA Capital Improvement Project Cash Flow as Facilities Master Plan em000rr — Future Project Costs so — Escalated to Mid Point of Eonstructloo te,N oraavltt _ rb — __ •Crryrnr — � •aelwbllMtlon a 8 Eo I � 50 i V b - ¢ gg n $. .@i .8. R � .$. 33 7: � S ¢R � ffi � � p. K M M Year The capital improvement projects recommended by the Master Plan are listed in Table ES-2. In addition to the capital improvements,various focused studies are needed to clarify other issues that were identified. These studies are listed in Table ES-3. A detailed description of each project recommendation is provided in the Master Plan "Recommendations" (Volume 5). 1d E611a509191aneCON1 CCEBWFD_lnrovmAteoWA Book Page 25 1.0 MMMOuTAM SNaIORr TABLE ES-2 Recommended Capital Improvement Projects Project Number Name Year Budget 030101 Cypress and NH Placentia Trunks 2020 66.696.574 030102 Seal Beach PS Rehab 2014 14.023,711 030103 Edinger PS Rehab 2014 11,473,945 030104 Bay Bridge PS Rehab 2015 46,851,942 030105 Crystal Cove PS Rehab 2017 7,379.181 030106 kbeArfflur PS Rehab 2016 7,027,791 030107 Abandon Yorba Linda PS 2020 9.567,403 030108 Lido PS pump replacement 2014 1.291,845 030109 Coyote Hills Goff Course Chem Station 2020 8,610,663 040501 Plant 2,Headworks Cable Tray 2017 040502 Plant 1,Headworks Expansion 2025 222,805.742 040602 Plant 1,Primary Treatment,Cable Tray,Odor Ctd 2016 33,186,816 040701 Plant 1,Secondary Treatment,Cable Tray 2017 040703 Plant 2,Secondary Treaunent.Cable Tray 2017 040802 Plant l Flare Addition 2013 2.179,744 040803 Plant 1 Gas Compressor Rehabilitation 2017 28,386,578 040804 Plant 2 Gas Compressor Rehabilitation 2013 23,353,708 040805 Plant 2 Dig.A&B Demo 2013 4,895,550 040806 Plant 2 Gas Holder Demo 2015 993,815 04D808 Plant 1,Solids,Cable Tray 2017 04D810 Plant No.2 Sib Rehabilitation 2018 37.603,782 041201 66'Interplam Effluent Pipeline Rehabilitation 2014 50,038,969 041406 Plant 1,Potable Water System Deficiencies 2010 136,269 041701 Plant 2,New 65kV SCE Feed. 2025 25,947,757 041702 Plant 2,Load Management/Shedding. 2016 18,248,515 041703 Plant 1,Cengen,Cable Tray 2016 ' 041802 Plant 2,SW GR Replacement(Dist B.Dist D). 2012 3,237,798 041903 PB-2 Diesel Generator Reinstatement 2014 192.762 042001 Plant 1 &2 UPS Systems Upgrade. 2015 14.375,774 042101 Plant 2,Independent Process SCADA Network. 2012 9.608.383 042102 VAX Server Migration to Modbus Ethernet 2011 1.145,327 042103 Process SCADA,Modbus Ethernet Redundancy 2011 1,145,327 Ee11aW81816al4 l CONBnD_ll1]09V9I1E0003 45 Book Page 26 1AwMcUIIVESuZKUn( TABLE ES-2 Recommended Capital Improvement Projects Project Number Name year Budget 042105 IT Data Storage Addition 2011 444,041 042106 New IT Date Center 2015 2.698.672 042107 New IT Workroom 2012 180,389 042109 Replace Obsolete IT Equipment 2012 12,610.915 042111 IT Systems,North County Yard Bus.Site 2011 666,061 042112 Process SCADA Replacement 2012 22,241,627 042113 Radio Replacement 2012 2.083.726 042201 Lab Piping Replacement 2010 1.114,403 P1-105 Headworks RehablExpansion at Ptanl 1 (Adjust) 2014 15.466,031 Cable Trey project,budget will be transferred from Project J<7. TABLE ES-3 Recommended Studies Project Number Name Year Coat 040401 Climate Change Impact Study 2010 81,113 040702 Plant 2,54-inch PE BFV Study 2009 25.750 040801 Digester Gas Facilities Assessment 2009 103,000 040807 Plant 1 Holders 5&6 Conversion to Digesters 2012 119.235 040809 Plant 2,Soil Liquifaction Study 2013 250,394 040901 Plant 1 and 2 Sidestream Eval 2011 170.336 040902 Plant 2,W SSPS 2A Motor Study 2012 29AM 041001 Effluent Disinfection Study 2011 113.558 041102 Ocean Outfall Easement Renewal 2009 25,750 041103 EPSA Cooling Water Bypass/Ovemde 2010 27,038 041104 Access to BAR gap gates 2012 11.924 041202 66"Interplant Effluent Pipeline Feasibility 2011 11,356 041301 W astehauler Odor Control Study 2009 103,000 041302 Food Waste Collection and Treatment Study 2012 119,235 041401 Utility Water Systems Study 2010 486.675 041402 Plant 2,Effluent Reuse Study 2012 59,618 la ES11e50IMIS l C INBD II1aaW11 Book Page 27 1.001fkEGRNESUM TABLE ES-3 Recommended Studies Project Number Name Year Cost 041404 Potable Water Quality Study 2011 56.779 041501 Plant 1 8 2.Plant Air System Master Plan 2010 216,300 041804 Plant 1 8 2.Electrical System Base Map. 2010 216,300 041901 Plants Nos. 182 Standby Power Study. 2011 85,168 041902 Outage Recovery Plan 2012 119.235 042002 Plant t 8 2 UPS Systems Study. 2010 108.150 042104 Process SCADA Link to Pump Stations 2011 102.202 042202 Plant 1 8 2.Admin Facilities Master Plan 2010 270,375 042203 Plant 1 8 2,Uniform Level of Service Stds 2010 81.113 042204 Plant 1 8 2,Roof Rehabilitation 2009 77,250 042205 Plant t 8 2,Civil Assets Assess 2010 5,407,500 042401 Plant 182.Hydraulic Study 2012 298,088 050101 Odor Control Master Plan 2012 2,384,708 090101 Stormwater Flow Study 2012 298,088 102010 2010 Future Mac Studies 2010 216,300 102011 2011 Future Misc Studies 2011 227,115 102012 2012 Future Mac Studies 2012 238,471 102013 2013 Future Misc Studies 2013 250,394 102014 2014 Future Mix Studies 2014 262,914 100101 Rate Study 2010 54,075 FS1103091E79015C6y1 COaBWE0 111108W11Bp003 1-7 Book Page 28 OPERATIONS COMMITTEE Meeting Date TOBd.or Dir. 12/02/09 12/16/09 AGENDA REPORT IemNum6cr IemNumte T Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Nick Arhontes, Director of Operations and Maintenance SUBJECT: Process Areas Painting Program GENERAL MANAGER'S RECOMMENDATION a) Award a Sole Source contract to Michael J. Lettich Consulting for the painting and coatings program for the process areas at Plant No. 1 and No. 2 and remote pump stations for period January 1, 2010 through June 30, 2010 for an amount not to exceed $625,000; and b) Four one-year renewal options beginning July 1, 2010 through June 30, 2011, for a total annual amount not to exceed $725,000 per year. SUMMARY The following supplemental information is in response to questions posed by the Operations Committee members at the November 4, 2009 meeting. Supplemental information MJL is a Sole Proprietorship registered in the State of Pennsylvania. The firm was founded in 2002. The company officers are M.J. Lettich — Principal Consultant and President and C.A. Lettich — Finance/Vice President. The company's plan is to incorporate in 2010. MJL's approach to this work further minimizes Program overhead by increasing the local labor component up to 76%. With DuPont, this component was at 58%. In addition, about 9% of the annual funds are allocated to materials procured locally. This will yield more OCSD funds being allocated to painting and coating firms and materials and equipment suppliers benefiting our regional economy. MJL office staff currently consists of: • One employee and one part time contract employee who perform multiple functions; primarily data entry/report preparation but also include general secretarial support, office management, etc. • One employee for all IT and programming support. This individual was the principal IT/programming resource for all DuPont's Engineering Services proprietary computer based programs such as MPS® and TIMe Page 1 Book Page 29 • One employee supporting MJL Consulting for all safety, health and environmental (SHE) issues. This individual was the SHE Manager for DuPont's Engineering Services business that managed coatings and insulation projects throughout the world prior to their exiting the marketplace. MJL field staff currently consists of: • One Consultant/ Project Manager who supports projects in the Eastern Region. This individual has expertise in both coatings application, corrosion control and insulation. • One Consultant/ Project Manager who supports projects in the Western Region. This individual has expertise in coatings application and corrosion control. • Two other contract personnel are available as needed for both operations and technical support for coatings, insulation and contractor effectiveness, depending on the client's site specific needs. Contractor Effectiveness MJL will be helping OCSD determine the best plan for cost-effective use of the contractors performing painting and coating by first performing an on-site current practice assessment to determine the painting contractor's effectiveness. The results of this assessment is shared only with OCSD representatives and includes specific performance data how the existing contractor compares to industry standards for that specific region, specific areas where there are opportunities for improvement, recommendations how to achieve improvement and an economic estimate of the benefits. Contractor Management Activities MJL's project management will provide a turnkey approach. The on-site project management team will handle all aspects of the OCSD Painting Program: • program schedule management; • selection and management of all contractors and sub contractors as needed; • Quality Assurance (QA) / Quality Control (QC) • contractor safety management; and • all regulatory and environmental compliance items and reports. MJL Consulting's project management will provide specialists to manage any Program task, supporting and freeing up OCSD's 0&M staff to stay focused on their core areas of competency in our other daily programs. MJL currently manages programs at several E.I. DuPont facilities nationally. They also manage programs at eight facilities for Marathon Petroleum, four facilities for Sunoco, and one facility for Sanofi —Aventis. Page 2 Book Page 30 • DuPont Engineered Services performed maintenance painting services (MPS)for OCSD in the plant process areas for the past 10 years on a turnkey basis. For economic reasons in 2009, DuPont Engineered Services decided not to continue with its Maintenance Painting Program on a commercial basis beyond its own global facilities. MJL Consulting is currently the only qualified and approved source for DuPont's Maintenance Painting Services (MPS) program. This contract would allow us to continue to offer the same level of painting and coating services that have been successfully provided for the last ten years. • Mr. Lettich of MJL is a former DuPont employee where his last eighteen years of employment was spent in DuPont's Engineered Services business unit, responsible for the MPS and Thermal Insulation Services (TIMS). He held positions including Project Manager, Regional Manager and a variety of technical positions involving contractor safety, MPS and TIMS engineering and their continued development. • In 2008, our facilities were surveyed and the painting scope of work was expanded to include all plant process areas and equipment not captured in the original scope of work performed in 1997. MJL was retained by DuPont in the completion of this survey. MJL can utilize its knowledge of our facilities, coatings history and the database developed over the past 10 years including the recent expansion of the proposed scope of work. This includes expansion of services into the wetted areas of our process systems such as clarifier internal components. Previously we focused only on the external surfaces. • MJL has been recently designated by DuPont to commercially use the DuPont MPS program and its technologies and methodologies with no restrictions. MJL is their only designee at this time. OCSD downsized its painting labor forces in the mid 1990's and chose to outsource these needed services and this led to our long term relationship with DuPont. MJL will continue to specify, bid and manage scopes of work including safety and regulatory compliance issues to local qualified painting and coating firms in the same manner that DuPont was doing. This will provide OCSD with the same single point of contact turnkey contract that we had with DuPont. • In order to conduct this work internally, we estimate that six new FTEs would need to be hired. The cost to manage, train, and pay annual wages and benefits is about $816,000 annually. This does not include an Inspector that would be needed by the Engineering Department at an additional $150,000 annually. These estimates also exclude paint materials, hand tools, specialized and mobile equipment, shop and office space needs. Page 3 Book Page 31 • Staff recommends we contract with MJL while we continue to evaluate other long-term options as well as perform an annual audit of this program. Staff will also develop and provide a report to the Board at the completion of the annual scope of work prior to exercising the renewal options. The contract will also contain OCSD's customary rights of cancellation clauses. PRIOR COMMITTEEIBOARD ACTIONS A presentation was made to the November 4, 2009 Operations Committee recommending approval. Based on Board member's questions and discussion at that time staff researched and obtained additional information. That information is provided below in the Supplemental Information section. The information in the Summary and Additional Information Sections has not been modified. An informational presentation to the Operations Committee on the DuPont Maintenance Painting Service Program and its satisfactory performance was done on February 6, 2008. ADDITIONAL INFORMATION OCSD will be invoiced upon completion of work in areas identified in the scope of work. DuPont is a major manufacturer of paint products and coatings used in the industrial, architectural, automotive, and equipment markets since 1920. DuPont's program exceeds other programs such as providing program development by having full time engineering staff available, onsite contract management support, contract administration, established metrics, quality control and safety performance practices, over 1500 project years since 1972. A 10 year guaranty/warranty on all work performed, documentation of all work performed, utilizing a local paint supplier and labor is included. Since the inception of DuPont's painting and coatings program at OCSD the ongoing damage caused by external corrosion has been reduced extending the life of the assets as well as reducing the need for frequent repainting. In addition, DuPont and their subcontractors have been injury free and compliant with all the regulatory requirements. MJL will furnish this same level of service. In 2008, the existing scope of work was modified to include Fiberglass Reinforced Plastic (FRP) components ducting, tanks and submerged metals. MJL will modify the program as needed to comply with changes in local regulatory requirements such as those imposed by the South Coast Air Quality Management District. The long-range planned scope of work is reviewed and approved annually by OCSD staff to verify any facilities changes needed such as not coating facilities or equipment scheduled for removal. Page 4 Book Page 32 The MPS system combines multiple factors including condition level assessments; repaint cycle evaluations, paint materials, production rates, environmental conditions monitoring and labor and equipment costs monitoring. This delivers the lowest achievable annualized painting and coating costs. This also provides improved long- term performance. Our recent evaluation of other wastewater agencies in the Southern California region showed that they do not have a plant process painting and coatings program in place. These agencies continue to use in house semi-skilled staff to perform minor painting and coating tasks. These agencies include the Irvine Ranch Water District, Los Angeles County Sanitation District facilities in Carson and other locations and the City of Los Angeles wastewater treatment facilities in various locations. OCSD avoids having full time staff in various technical and professional labor classifications by contracting this work out on a turnkey basis. The Orange County Water District is also interested in implementing a similar plant process area-painting program using DuPont's MPS strategies and turnkey management approach. MPS prior year's annual costs 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 Contract $427.458 $408,256 $408.738 S421,304 $372.404 $987,788 $392,748 $374,187 $404,475 S422,964 scope Actual $427,458 5406.255 S408,738 S420,311 $353,644 $371,213 $377,680 SM.817 S319,363 $266,106 Program At the time of the original survey, our painted and coated facilities had an approximate replacement value of$712 Million in 2009 dollars. The value of these expanded facilities today is estimated at $1.74 Billion. This data was extracted from our Asset Management Program. This growth accounts for the future program now being budgeted at the $725,000 annual cost level. This Sole Source Agenda Report complies with authority levels of the Sanitation District's Delegation of Authority. This item has been budgeted in the O&M annual operating budget. Award Date: 12/16/09 Contract Amount: $625,000 for FY 09/10 Contingency: none Page 5 Book Page 33 OPERATIONS COMMITTEE M�tz/Ra� T°e°.o M. ayas AGENDA REPORT Umn Nun° 1en Non� e Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Ed Torres, Director of Technical Services. SUBJECT: TRACE ORGANIC COMPOUNDS (TOrCs) IN WASTEWATER: PART 2 - EXPANDED SOURCE CONTROL PROGRAM GENERAL MANAGER'S RECOMMENDATION Information item. SUMMARY • Potential public health and environmental concerns have been raised regarding Emerging Pollutants of Concern, which we are calling trace organic compounds necessitating the need to control discharges from the source. • Source Control serves as an additional barrier in conjunction with the advanced treatment provided by GWRS to ensure safe drinking water for the public. • Studies were conducted in collaboration with Environmental Laboratory to establish "priority"trace organic compounds for source control, based on pollutants that have potential impacts to GWRS. • As required by the Department of Health Services and the Regional Water Quality Control Board, the Source Control Program has been expanded to include not only industrial sources, but also commercial and residential sources. • Source Control for commercial and residential sources present a major challenge not only because of the diverse sources, but also the extensive need for public awareness to effect behavioral changes on proper disposal of products containing trace organic compounds. • A County-Wide Pollution Prevention Partnership Program with the 25 member agencies was established to provide residential public outreach at a minimum cost. This program enables OCSD to distribute outreach materials through each agency's media outlets. Active participation of each member agency is crucial. • A power point presentation will be provided to highlight the key elements of our program. Form No,M-10 2 Aqe da Repon—Boats RevizeU'. 11I16=09 Page 1 Book Page 34 PRIOR COMMITTEE/BOARD ACTIONS None ADDITIONAL INFORMATION None CECA Not Applicable Form No.M-IM2 Age oW Rep d—BoarE RwWx 11116Qggg Page 2 Book Page 35 ORANGE COUNTY SANITATION DISTRICT (714) 962-2411 www.ocsd.com Mailing Address: P.O. Box 8127 Fountain Valley, California 92728-8127 Street Address: 10844 Ellis Avenue Fountain Valley, California 92708-7018