HomeMy WebLinkAbout2009-12 OPS t
MINUTES OF THE
OPERATIONS COMMITTEE
Engineering, Operations & Maintenance, and Technical Services
Orange County Sanitation District
December 2, 2009,—5:00 p.m.
A meeting of the Operations Committee of the Orange County Sanitation District was held on
December 2, 2009, at 5:00 p.m. in the District's Administrative Office.
A quorum was declared present, as follows:
Operations Directors Present: Staff Present:
Bill Dalton, Chair Jim Ruth, General Manager
David Shawver, Vice Chair Bob Ghirelli, Assistant General Manager
Tom Beamish Nick Arhontes, Dir. of Operations& Maintenance
Troy Edgar Jim Herberg, Director of Engineering
Patsy Marshall Ed Torres; Director of Technical Services
Roy Moore Lilia Kovac,Associate Clerk of the Board
Joy Neugebauer Mark Esquer
Sharon Quirk-Silva Dean Fisher
Harry Sidhu Tod Haynes
Constance Underhill Jim Linder
Doug Davert, Board Chair Jim Burror
Larry Crandall, Board Vice Chair Gary Conklin
Mark Kawamoto
Operations Directors Absent: Tom Meregillano
Charles Antos Juanita Skillman
Don Webb Mahin Talebi
Chris Stacklin
Others:
Brad Hogin, General Counsel
Bob Ooten,Alt. Director
PUBLIC COMMENTS
FILED IN THE OFFICE OF
There were no public comments. ORAANNRD
GE COUNTKY SANITATION DI OF THE AS' IICT
DEC 16 2009
REPORT OF COMMITTEE CHAIR
Committee Chair Dalton did not give a report.
REPORT OF GENERAL MANAGER
The General Manager reported that management had recognized a cost savings idea submitted
by plant operator Skip Berner that will save the District$84,000 per year.
Minutes of the Operations Committee
December 2, 2009
Page 2 '
CONSENT CALENDAR
1. MOVED, SECONDED,AND DULY CARRIED: Approve the minutes of the November 4,
2009 Operations Committee meeting.
2. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to
approve a budget increase of$100,000 for a total project budget of$600,000 for Fuel
Cell Hydrogen Gas Generation Research, Project No. SP-134.
3. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to
a)Approve a Professional Design Services Agreement with Black and Veatch for Outfall
Land Section and COBS Piping Rehabilitation, Project No. J-112, providing for
engineering design services for an amount not to exceed $1,271,814; and,
b)Approve a contingency of$127,181 (10%).
ACTION ITEMS
4. MOVED, SECONDED,AND DULY CARRIED: Recommend to the Board of Directors
to: a)Approve a Professional Consultant Services Agreement with RBF Consulting to
provide construction support services for Temporary Upgrades to Plant Security
Barriers, Project No. J-108, for an amount not to exceed 105,301; and,
b) Approve a contingency of$10,530 (10%).
5. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors
to: a) Approve a budget increase of$109,000 for the Temporary Upgrades to Plant
Security Barriers, Job No. J-108, for a total budget amount of$2,082,000;
b)Approve Plans and Specifications for Temporary Upgrades to Plant Security Barriers,
Project No. J-108, on file at the office of the Clerk of the Board;
c) Approve Addendum Nos. 1 and 2 to the plans and specifications;
d) Receive and file bid tabulation and recommendation;
e) Award a construction contract to LH Engineering Company, Inc. for the Temporary
Upgrades to Plant Security Barriers,Job No. J-108, for a total amount not to exceed
$962,751; and,
f) Approve a contingency of$144,413 (15%).
6. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors
to: a) Adopt Resolution No. OCSD 09-XX, approving the 2009 Facilities Master Plan as
the Orange County Sanitation District's new treatment operational plan.
b) Direct staff to perform a rate study on the sewer connection fees.
Minutes of the Operations Committee
December 2, 2009
Page 3
7. MOVED, SECONDED,AND DULY CARRIED: Recommend to the Board of Directors
to: a) Award a Sole Source contract to Michael J. Lettich Consulting for the painting and
coatings program for the process areas at Plant No. 1 and No. 2 and remote pump
stations for period January 1, 2010 through June 30, 2010 for an amount not to exceed
$625,000; and
b) Four one-year renewal options beginning July 1, 2010 through June 30, 2011, for a
total annual amount not to exceed $725,000 per year.
Director Sidhu opposed. Director Marshall abstained.
INFORMATION ITEMS
8. Trace Organic Compounds (TOrCs) in Wastewater: Part 2 - Expanded Source Control
Program
Tom Meregillano, Regulatory Specialist, provided an overview of the Source Control
program's effort to reduce pollutants discharged into sewer systems.
DEPARTMENT HEAD REPORTS
Director of Operations and Maintenance, Nick Arhontes, reported possible freight savings of
$600,000 for ferric chloride; and a negative reaction to testing of chemicals used for solids
reduction.
CLOSED SESSION
There was no closed session.
OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY
There were none.
ADJOURNMENT
The Chair declared the meeting adjourned at 6:25 p.m. The next Operations Committee
meeting will be held on Wednesday, February 3, 2010, at 5:00 p.m.
Submitted by:
Lille Kovac
Clerk of the Board
Part 2: Expanded Source Control Program
Trace Organlc Compounds(TOrCs) In Wastewater
Operations Committee, December 2009
Part 2: Expanded Source Control Program
Trace Organic Compounds
(TOrCs) in Wastewater
December 2009
Barriers of Protection
t
aa�.,..�. w.r..
nwrm.m aonm.nw�
1� H 2 3 p p .m aw.wra.r
r goo a
R one.
20% of Our Water Supply
is from the GWR System
Distributed at the perations
Committee
Meetin
Part 2: Expanded Source Control Program
Trace Organic Compounds(TOrCs)in Wastewater
Operations Committee, December 2009
Compounds with Potential
Impacts to Water Quality
Pharmaceuticals,medicines
I ♦ Cleaners,degreasers
• Fuel additives I byproducts
( • Coatings,paints
t , Coloring agents,dyes
♦ Pesticides,herbicides
♦ Disinfection byproducts
Commercial Sources
All
=;j
'TM-
Residential Sources
•
b
r av
2
Pan 2: Expanded Source Control Program
Trace Organic Compounds (TOrCs)in Wastewater
Operations Committee, December 2009
Challenges
e Multiple
assonmenl at
compounds �, +
♦ 2.5 million ""
residents ...
♦ 20K Commercial
Facilities vxmx°.v
e 0ver5,000mlles wd.m.nm
sewerlines Plant No.
Countywide Pollution Prevention
Partnership Program (C4P)
♦ OCSD 25 member
agencies
♦ Cost savings
♦ Resolution-voluntary
partnership program
Outreach Products
♦ Bill inserts
♦ News
articles
° V what ro do ww lenown)
3
Part 2: Expanded Source Control Program
Trace Organic Compounds(TOrCs)in Wastewater
Operations Committee, December 2009
Outreach Products ,a,rn,
♦ Kiosk
♦ Event booth
♦ Speakers _ -
♦ PSAs
� 4
Benefits
♦ Opportunity to reach out
to the public
♦ Long-tens partnership �� ° ;�
opportunities
♦ Collectively protect
Orange County's water e .
resource
t
4
Distributed at the Op rations
i CommitteeOAF p _
Meetin
Orange Coum g
Source Control
Program - r —
ae
What is Source Control?
A Source Control Program is designed to reduce the level of
pollutants discharged by industry,as well as,commercial and
residential sources into municipal sewer systems. Called
pretreatment, controlling pollutants in wastewater at the source
Prr 1 r reduces the amount of pollutants released into the environment.
Regulate and monitor pretreatment of Pretreatment Requirements
wastewater entering(influent) • e The term"pretreatment"also refers to the requirement that all
reclamation and treatment plants in order to meet sources discharging wastewater to municipal treatment plants control
ocean discharge permit standards. their discharges and meet limits established by U.S.Environmental
Protection Agency,the state,or local authority on the amount
Prevent and monitor pollutants entering of pollutants allowed to be discharged.Controlling pollutants
treatment facilities that: may necessitate treating the wastewater prior to discharging it
to the municipal treatment plant. Discharge limits may be met by
v/ Interfere with operations or the beneficial reuse
the non-domestic source through pollution prevention techniques
and disposal of municipal wastewater solids; (product substitution, recycle and reuse of materials),or treatment
V/ Pass through the treatment facilities without of the wastewater before discharging into the sewer system.
being treated or removed;
National Pretreatment Program
v/ Are incompatible with the treatment facilities; A National Pretreatment Program was established as a cooperative
or effort of federal,state,and local regulatory environmental agencies
vi( Might cause a health or safety threat established to protect water quality.
to wastewater treatment plant workers.
V/ Monitor and regulate water quality of
influent for recycling and reclaiming municipal
and industrial wastewater and biosolids.
Regulations to Protect Ocean Waters
f. Municipal wastewatertmatment plamsthat discharge treated wastewater inrothe
ocean are required m comply with a federally enforced ocean discharge permit(National
_ Pollutant Discharge Elimination System Permit).The National Pretreatment Program(NPP)
was developed by the Environmental Protection Agency as a component to the ocean
discharge permit to control the discharge of pollutants from municipal treatment plants.
{. * M f'.'' The h was a ended byfor
Con the NPP lies in the Federal Water Pollution ter Ad An of 1973,
which was amended by Congress in 19]]and renamed me Clean Water An(CWA).
Under Sam..30](b),the EPA must develop pretreatment standards that prevent the
discharge of pollutants that pass through,interfere with,or are otherwise incompatible
with munldpal treatment plants.
The 19]]CWAt Amendments
dards.To cot these treatment plants requirements,
the EPA
compliance
with the pretreatment standards.To meet these requirements,the EPA developed the
General Pretreatment Regulations for Existing and New Sources of Pollution 140 code of
federal Regulations(CFR)Part 4031.
OCSD's Source Control Program protects its facilities
and the environment by educating and regulating
industrial, commercial and residential sources.
Source Control Management System
Control Mechanisms—to regulate industrial and commercial facilities, OCSD
issues discharge permits and requires self-monitoring regulation through a s
wastewater discharger ordinance.The ordinance defines the regulations to
which permatees must adhere,such as discharge limits, monitoring frequency and locations, reporting requirements,and self monitoring requirements,etc.
Monitoring—OCSD routinely samples industrial wastewater discharges, '
inspects their facilities, and requires industries to routinely sample their V '
discharges and submit certified laboratory data. _
Compliance Screening—OCSD uses a computer program to compare sample
results and program requirements against permit standards to ensure timely
compliance with the mandates.
Implementing Enforcement Actions—appropriate enforcement mechanisms
are chosen based on the nature, frequency, magnitude and potential impact of
the violations and the good-laith efforts of the industry. Source Control's first s
responsibility is to act as a resource to industries on compliance issues,work as
a partner to help them achieve compliance,and provide education in the form
of hands-on training,workshops,brochures and guidelines.
Enforcement mechanisms include issuing notices of violation,compliance -
letters, the assessment of noncompliance fees and additional sampling.
Subsequent noncompliance may result in: issuing an order requiring
installation of additional pretreatment equipment and/or implementation
of pollution prevention measures; issuing probation orders;enforcement of
comphrr d,edule agreements; imposition of penalties;emergency
susp,, ,filers;or suspending/revoling the discharge permit.
Industry Operator Pretreatment Training—In March 2000 a training program
cD for industrial wastewater operators.The program s
.=.e discharge compliance by having trained industrial
.n.m :cv. i up.rotors The program includes hands-on training, pretreatment r r r
guidelines and a wastewater audit of their facilities.
r r
Industrial Source Control Programs
Class I and Class II Dischargers—OCSD's Industrial Wastewater Discharge
Permit System was implemented to establish control mechanisms.
Class I dischargers are defined as Significant Industrial Users(SIUs)in
accordance with federal regulations.These users include plating shops,
printed circuit board shops, large food processors and textile companies
with high-volume flows,and industries capable of discharging non compatible
pollutants. Class II permittees include commercial enterprises such as
oilwells, linen washing services,and other facilities that don't qualify
for a Class I permit.
Special Purpose Discharge Permit Program—A Special Purpose Discharge
Permit(SPDP)is issued by OCSD for water and wastewater discharges to the
sewerage system when no alternative discharge points exist other than the
sewer system and/or alternate discharge methods that pose an environmental
impact or threat.
Wastewater discharges may include. temporary facilities and projects such
as groundwater cleanup, soil remediation,and site dewatering;or one-time
water and wa lowater Lsd,arges
r 1 r r r
OCSD manages daily, weekly, monthly, and quarterly sampling of
the wastewater entering OCSD Reclamation Plant No. 1 and Treatment
Plant No. 2 and treated wastewater before it is discharged to the
ocean or is sent to the Orange County Water District for reuse.
Analyses are done for over priority pollutants and six groups of
designated pesticides. Otherr organics not included on these listings
are analyzed as part of this effort.Analyses are either performed by
(( OCSD's laboratory or contracted laboratories.
Industrial Self-Monitoring Program-OCSD has an extensive industrial
self-monitoring program.To obtain a broad perspective of a permittee's discharge
_ — quality and adequately determine their compliance status,OCSD takes a proactive
approach by requiring industrial self-monitoring on a frequent basis that exceeds
the minimum federal requirements.
• Wastehauler Program-Source Control inspectors control and monitor nuisance
odors from the OCSD's wastehauler station.
Non-Industrial Source Control Programs
Dry Cleaner Inventory Program-Launched
in 1995 the program inventories dry cleaners
who must show proof that all solvent waste is
_ wastehauled off-site for proper disposal.
.�. _ Urban Runoff Program-started in 2000 with
the initiative to improve the condition of the
regional coastal area by rerouting county and
city-owned storm diversion water(up to four
million gallons per day)to OCSD for treatment
during dry weather months(April-October).
Fat,Oil and Grease(FOG)"The Drain Is Not a Dump"Program-following the
State Water Resources Control Board initiative to eliminate sewerage blockages
and spills resulting from grease discharges in 2002,OCSD and partnering member
cities developed this educational outreach program. In 2004 OCSD enacted a
FOG ordinance for food establishments and in 2006 a FOG residential program
* 0 . for some communities within OCSD's service area.
is=1 Non-point Source Control Program-as a result of the startup of the Groundwater
Replenishment System(wastewater reclamation),a constituent tracking and
educational outreach program was begun in 2007 to control pollutants of concern
from a drinking water perspective. Pollutants of concern include coatings,coloring
agents and dyes,and cleaners/degreasers.
Pharmaceutical"No Drugs Down the Drain"Program-in 2006 OCSD
Ynf' c formed a regional partnership with L.A.County Sanitation,City of Los Angeles
r'ar a 1 Sanitation District,City of San Diego,California Integrated Waste Management
Board,the California Pharmacists Association and local pharmacies,to educate
the public and industries about the proper pharmaceutical disposal options.
_ In 2008,to complement the program, OCSD began work on a commercial
'r fit" Health Service Facility Program.
Community Pollution Prevention Partnership Program(C4P)-conceptualized
1`1 --" in 2005, OCSD has partnered with cities in our service area to leverage media
outlet opportunities to deliver OCSO's source control program information and
messages to member city residents to improve water quality.
Environmental Pretreatment
Achievements & Benchmarks
Influent Loading Reductions
There has been a steady decline in toxic pollutants entering OCSO's treatment ✓+
plants and thus in ocean discharge over the past 30 years in order to meet
increasingly stringent state and federal regulations.Since 1977,OCSD's source
control program has been successful in reducing incoming heavy metals by
85 percent.These results are particularly significant since OCSD's service area
underwent substantial growth and development during this period.The
reduction in heavy metals has been so effective that for the last five years,the
influent heavy metals have met ocean discharge standards before treatment.
Biosolids Are Beneficially Reused
Siosolids quality plays an important role in determining the ability of reuse
vs disposal options.Two main factors of biosolids quality are the metal and
toxic organic chemical contents.OCSD's source control program has been
very effective in reducing the levels of these pollutants in the biosolids.These
reductions have provided more opportunity for beneficial reuse of biosolids,
including composting for use as a soil amendment and direct application
to agricultural land. Due to the effectiveness of the source control program,
OCSD's biosolids are in full compliance with regulations and can be 100 percent
beneficially reused.
Industries Are in Compliance with Discharge Requirements f ;,
Because OCSO has adopted both concentration and mass limits, reductions i
of toxics and conventional pollutants by the industrial community are significant
and can be accurately measured. Since 1994.the metals in the influent have _
been reduced by about 70 percent,while permit violations have been reduced
by over 90 percent.These performance measures are indicative of reductions in
both the number and severity of the discharge violations.
s
OCSD Continues to Reclaim Wastewater
Source control and the pretreatment program are the first steps in reclaiming
highly treated municipal and industrial wastewater for recycling. Since 1972.
OCSD has provided treated wastewater to the Orange County Water District for
advanced reclamation treatment for landscape irrigation, industrial potable
water and injection into the ground to block seawater intrusion.
With the successful startup of the Groundwater Replenishment System in
January 2008,OCSD's treated wastewater is now recycled into groundwater
basins.A Non-industrial Source Control Program to control pollutants of concern
from a drinking water perspective was implemented to address the more
stringent regulations.
Award-winning Program —on numerous occasions,OCSD's
Source Control Program has been recognized nationally by the Environmental
Protection Agency for its excellence in exceeding basic pretreatment
requirements to protect both OCSO facilities and the environment from
impacts of toxic pollutants discharged into the sewer system.
0 D's source control staff is comprised of inspectors,and envimnmenlal and regulatory engineers.
0.�emM}pn9
STATE OF CALIFORNIA)
) SS.
COUNTY OF ORANGE )
Pursuant to California Government Code Section 54954.2, 1 hereby certify that
the Notice and Agenda for the Operations Committee Meeting of Orange County
Sanitation District to be held on December 2, 2009 was duly posted for public
inspection in the main lobby of the Districts' offices on November 24, 2009.
IN WITNESS WHEREOF, I have hereunto set my hand this 24th day of
November 2009.
Lilia Kovac, Committeeary
Orange County Sanitation District
HADEPMGENDAIOPERATIONS COMMMMEWGENDA CERTIFICATION.DOC
6 li Ti
ORANGE COUNTY SANITATION DISTRICT
a.
0.0.
rh6 THE ENS\
10FYW S hence
Fw n Vdlley (?
92706.m1e NOTICE OF MEETING
� Atl4ree4
PO Bna 6t 2J
Fourrcmn w4ey.�:C
92J29Et'eJ
OPERATIONS COMMITTEE
Phone
171419sa24t1 Engineering, Operations & Maintenance, and Technical Services
F4
IJ 14j 962035E
WEDNESDAY, DECEMBER 2, 2009 — 5:00 P.M.
sere
a,snerm
& e a ORANGE COUNTY SANITATION DISTRICT
ADMINISTRATIVE OFFICES
10844 ELLIS AVENUE
FOUNTAIN VALLEY, CA 92708
www.ocsd.com
kWnbny4,n 9dea
1 e Hama
P4e„a The regular meeting of the Operations Committee of the Orange County
kus ae�v,e Sanitation District will be held at the above location, date and time
NewPart Eiee,:n
aa�
P13LP/,G9
sdx,a,d
s�i eea�,
smnra,
nw
VBs Park
11Y9.a(rnEe
dsm Mese -
Sdrwary IXsma
gym Penny Kyle;
Clerk of the Board
b .N4nd,
N9iei Omro'r,S
famq 4t Oar,ge
We pateG Public neelM ena th amm�nn,errt by Pmr�0:n9 e{iexve wesre,rm-collexm.PasTYn[.4M n:cycdng.
OPERATIONS COMMITTEE BOARD
MEETING DATE MEETING DATE
JANUARY DARK O1/28/10
02/03/10 02/24/10
03/03/10 03/24/10
04/07/10 04/28/10
05/05/10 05/26/10
06/02/10 06/23/10
07/07/10 07/28/10
AUGUST DARK 08/25/10
09/01/10 09/22/10
10/06/10 10/27/10
11/10/10 11/17/10*
12/01/09 12115110*
*Meetings are being held on the third Wednesday of the month.
ROLL CALL
OPERATIONS COMMITTEE
Engineering, Operations & Maintenance, and Technical Services
Meeting Date: December 2, 2009 Time: 5:00 p.m.
Adjourn:
COMMITTEE MEMBERS (14)
Bill Dalton Chair
David Shawver Vice Chair
Charles Antos
Tom Beamish
Troy Edgar
Patsy Marshall
Roy Moore
Joy Neu ebauer
Sharon Quirk-Silva
Harry Sidhu
Constance Underhill
Don Webb
Doug Davert Board Chair
Larry Crandall Board Vice Chair
OTHERS
Brad Ho in, General Counsel
STAFF
Jim Ruth, General Manager
Bob Ghirelli, Assistant General Manager
Nick Arhontes, Dir. of operations & Maintenance
Jim Herberg, Director of Engineering
Ed Torres Director of Technical Services
Lorenzo Tyner, Director of Finance and
Administrative Services
Lilia Kovac, Committee Secretary
Dean Fisher
Tod Ha es
John Linder
AGENDA
REGULAR MEETING OF THE
OPERATIONS COMMITTEE
Engineering, Operations & Maintenance, and Technical Services
ORANGE COUNTY SANITATION DISTRICT
December 2, 2009 — 5:00 P.M.
ADMINISTRATIVE OFFICE
10844 Ellis Avenue
Fountain Valley, California 92708
www.ocsd.com
PLEDGE OF ALLEGIANCE
DECLARATION OF QUORUM
PUBLIC COMMENTS
REPORT OF COMMITTEE CHAIR
REPORT OF GENERAL MANAGER
CONSENT CALENDAR
1. Approve the minutes of the November 4, 2009 Operations Committee meeting.
2. Recommend to the Board of Directors to approve a budget increase of$100,000 for a total
project budget of S600.000 for Fuel Cell Hydrogen Gas Generation Research, Project
No. SP-134. (Book Page 8)
3. Recommend to the Board of Directors to a)Approve a Professional Design Services
Agreement with Black and Veatch for Oulfall Land Section and OOBS Piping Rehabilitation,
Project No. J-112, providing for engineering design services for an amount not to exceed
$1,271,814; and,
b)Approve a contingency of$127,181 (10%). (Book Page 10)
Book Page 1
Operations Committee
December 2, 2009
Page 2
ACTION ITEMS
4. Recommend to the Board of Directors to: a)Approve a Professional Consultant Services
Agreement with RBF Consulting to provide construction support services for Temporary
Upgrades to Plant Security Barriers, Project No. J-108, for an amount not to exceed 105,301;
and,
b) Approve a contingency of$10,530(10%). (Book Page 13)
5. Recommend to the Board of Directors to: a) Approve a budget increase of$109,000 for the
Temporary Upgrades to Plant Security Barriers, Job No. J-108, for a total budget amount of
$2,082,000;
b) Approve Plans and Specifications for Temporary Upgrades to Plant Security Barriers,
Project No. J-108, on file at the office of the Clerk of the Board;
c) Approve Addendum Nos. 1 and 2 to the plans and specifications;
d) Receive and file bid tabulation and recommendation;
e) Award a construction contract to LH Engineering Company, Inc. for the Temporary
Upgrades to Plant Security Barriers, Job No. J-108,for a total amount not to exceed $962,751;
and,
f) Approve a contingency of$144,413(15%). (Book Page 15)
6. Recommend to the Board of Directors to: a) Adopt Resolution No. OCSD 09-XX, approving
the 2009 Facilities Master Plan as the Orange County Sanitation District's new treatment
operational plan.
b) Direct staff to perform a rate study on the sewer connection fees. (Book Page 18)
7. Recommend to the Board of Directors to: a) Award a Sole Source contract to Michael J.
Lettich Consulting for the painting and coatings program for the process areas at Plant No. 1
and No. 2 and remote pump stations for period January 1, 2010 through June 30, 2010 for an
amount not to exceed $625,000; and
b) Four one-year renewal options beginning July 1, 2010 through June 30, 2011, for a total
annual amount not to exceed $725,000 per year. (Book Page 29)
INFORMATION ITEMS
8. Trace Organic Compounds (TOrCs) in Wastewater: Part 2- Expanded Source Control
Program (Book Page 34)
Book Page 2
Operations Committee
December 2, 2009
Page 3
DEPARTMENT HEAD REPORTS
CLOSED SESSION
. ..............
During the course of conducting the business set forth on this agenda as a regular meeting of the Committee,
the Chair may convene the Committee in closed session to consider matters of pending real estate
negotiations, pending or potential litigation, or personnel matters, pursuant to Government Code Sections
54956.8. 54956.9. 54957 or 54957.6, as noted.
Reports relating to (a) purchase and sale of real property; (b) matters of pending or potential litigation: (c)
employee actions or negotiations with employee representatives; or which are exempt from public disclosure
under the California Public Records Act, may be reviewed by the Committee during a permitted closed
session and are not available for public inspection. At such time as the Committee takes final actions on any
of these subjects the minutes will reflect all required disclosures of information. ..
Convene in closed session
Reconvene in regular session.
Consideration of action, if any, on matters considered in closed session.
Other business and communications or supplemental agenda items, if any.
Adjournment—The next Operations Committee meeting is scheduled for Wednesday, February 3,
2010, at 5:00 p.m.
Book Page 3
Operations Committee
December 2, 2009
Page 4
Agenda Posting: In accordance with the requirements of California Government Code Section 54954.2,this
agenda has been posted in the main lobby of the District's Administrative offices not less than 72 hours prior to the
meeting date and time above. All public records relating to each agenda item, including any public records
distributed less than 72 hours prior to the meeting to all, or a majority of all, of the members of District's Board, are
available for public inspection in the office of the Clerk of the Board, located at 10844 Ellis Avenue, Fountain Valley,
California.
Items Not Posted: In the event any matter not listed on this agenda is proposed to be submitted to the Committee
for discussion and/or action, it will be done in compliance with Section 54954.2(b) as an emergency item or
because there is a need to take immediate action, which need came to the attention of the Committee subsequent
to the posting of agenda, or as set forth on a supplemental agenda posted in the manner as above, not less than 72
hours prior to the meeting date.
Public Comments: Any member of the public may address the Operations Committee on specific agenda items or
matters of general interest. As determined by the Chair, speakers may be deferred until the specific item is taken
for discussion and remarks may be limited to three minutes.
Matters of interest addressed by a member of the public and not listed on this agenda cannot have action taken by
the Committee except as authorized by Section 54954.2(b).
Consent Calendar: All matters placed on the consent calendar are considered as not requiring discussion or further
explanation, and unless a particular item is requested to be removed from the consent calendar by a Director of
staff member,there will be no separate discussion of these items. PJI items on the consent calendar will be enacted
by one action approving all motions, and casting a unanimous ballot for resolutions included on the consent
calendar. All items removed from the consent calendar shall be considered in the regular order of business. The
Committee Chair will determine if any items are to be deleted from the consent calendar.
Items Continued: Items may be continued from this meeting without further notice to a Committee meeting held
within five(5)days of this meeting per Government Code Section 54954.2(b)(3).
Meeting Adiournment: This meeting may be adjourned to a later time and items of business from this agenda may
be considered at the later meeting by Order of Adjournment and Notice in accordance with Government Code
Section 54955(posted within 24 hours).
Accommodations for the Disabled: The Board of Directors Meeting Room is wheelchair-accessible. If you require
any special disability related accommodations, please contact the Orange County Sanitation District Clerk of the
Board's office at(714)593-7130 at least 72 hours prior to the scheduled meeting. Requests must specify the
nature of the disability and the type of accommodation requested.
Notice to Committee Members:
For any questions on the agenda or to place any items on the agenda, Committee members should contact the
Committee Chair or Secretary ten days in advance of the Committee meeting.
j Committee Chair Bill Dalton (714)741-5000 gamha(rDci.garden-grove.org
Committee Secretary: Life Kovac (714)593-7124 Ikovac(o)ocsd.com
i General Manager Jim Ruth (714)593-7110 iruthaa ocsd.com
Assistant General Manager Bob Ghirelli (714)593-7400 rghirelli(d),ocsd.com
Director of Technical Services Ed Tortes (714)593.7080 etomes0ocsd.com
Director of Engineering Jim Herberg (714) 593-7300 iherbergAocsd.corn
Director of Operations&Mntnc. Nick Arhontes (714)593-7210 narhontes(d)ocsd.com
Book Page 4
MINUTES OF THE
OPERATIONS COMMITTEE
Engineering, Operations & Maintenance, and Technical Services
Orange County Sanitation District
November 4, 2009, —5:30 p.m.
A meeting of the Operations Committee of the Orange County Sanitation District was held on
November 4, 2009, at 5:30 p.m. in the District's Administrative Office.
A quorum was declared present, as follows:
Operations Directors Present: Staff Present:
Bill Dalton, Chair Jim Ruth, General Manager
David Shawver, Vice Chair Bob Ghirelli, Assistant General Manager
Charles Antos Nick Arhontes, Dir. of Operations& Maintenance
Tom Beamish Jim Herberg, Director of Engineering
Troy Edgar Ed Torres, Director of Technical Services
Patsy Marshall Penny Kyle, Clerk of the Board
Roy Moore Dean Fisher
Joy Neugebauer Tod Haynes
Harry Sidhu Sam Mowbray
Constance Underhill Jim Colston
Don Webb Chuck Forman
Larry Crandall, Board Vice Chair Mark Esquer
Rob Thompson
Operations Directors Absent:
Doug Davert, Board Chair Others:
Brad Hogin, General Counsel
Director Keith Bohr
Director John Wdhers
Gino Rapagna
PUBLIC COMMENTS
There were no public comments.
REPORT OF COMMITTEE CHAIR
Committee Chair Dalton did not give a report.
REPORT OF GENERAL MANAGER
The General Manager reported that a memorandum of understanding with Irvine Ranch Water
District would be going directly to the Board of Directors for approval later this month.
Book Page 5
Minutes of the Operations Committee
November 4, 2009
Page 2
CONSENT CALENDAR (1 -31
1. MOVED, SECONDED,AND DULY CARRIED: Approve the minutes of the October 7,
2009 Operations Committee meeting.
2. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to
approve a Reimbursement Agreement with the City of Newport Beach for construction of
Bayside Drive Improvement, Contract No. 5-61, in a form approved by General Counsel.
3. MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to
authorize staff to enter into negotiations with RBF Consulting for construction support
services for the Temporary Upgrades to Plant Security Barriers, Project No. J-108.
ACTION ITEMS (4)
4. Recommend to the Board of Directors to a)Award a Sole Source contract to Michael J.
Lettich Consulting for the painting and coatings program for the process areas at Plant
No. 1 and No. 2 and remote pump stations for the period December 1, 2009 through
June 30, 2010 for an amount not to exceed $625,000; and,
b) Approve four one-year renewal options beginning July 1, 2010 through June 30,
2011, for a total annual amount not to exceed $725,000.
Directors questioned costs, the sole source of this project, scope of work, and bringing
the program in house. It was then:
MOVED, SECONDED AND DULY CARRIED: Submit the Item to the Board of Directors
for consideration without a recommendation from the Operations Committee. They also
requested the additional information to be Included with the Board agenda package.
Director Sidhu opposed.
INFORMATION ITEMS(5—6)
5. Regulatory Concerns and Developments
Environmental Supervisor Jim Colston reviewed the key proposed regulatory initiatives
facing the District, the potential impact if these regulations were adopted as proposed,
and the outcomes the District hopes to achieve in advocating with the regulators.
6. Trace Organic Compounds (TOrCs) in Wastewater: Part 1 - Potential Environmental
and Public Health Risk
Laboratory Manager Sam Mowbray provided a brief overview on the District's efforts to
understand any potential impacts of TOrCs on the Groundwater Replenishment System
and the marine environment.
Book Page 6
Minutes of the Operations Committee
November 4, 2009
Page 3
DEPARTMENT HEAD REPORTS
Director of Operations and Maintenance, Nick Arhontes, reported staff was meeting with the
public works staff from Fountain Valley and Huntington Beach on providing information to them
more quickly regarding odor issues.
Director of Technical Services, Ed Torres, reported the Ocean Monitoring Permit renewal is
scheduled to be adopted in January 2010. He also provided an update on the Ener Tech facility
in Rialto. They are working to have the facility fully commissioned by the end of the year.
Director of Engineering, Jim Herberg, reported a request would be submitted directly to the
Board to increase the budget and contingency for Rehabilitation of Westside Pump Station,
Contract No. 3-52, due to severe concrete erosion. Dean Fisher, Acting Engineering Manager,
provided a brief report and pictures of the erosion.
CLOSED SESSION
There was no closed session.
OTHER BUSINESS COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY
There were none.
ADJOURNMENT
The Chair declared the meeting adjourned at 7:15 p.m. The next Operations Committee
meeting will be held on Wednesday, December 2, 2009, at 5:00 p.m.
Submitted by:
Penny 10. Kyle
Clerk of the Bo rd
Book Page 7
OPERATIONS COMMITTEE Meeung Date To so.ofDir.
12/02/09 12/16/09
AGENDA REPORT Item Number Item Number
-- 2
Orange County Sanitation District
FROM: James D. Ruth, General Manager
Originator: Jim Herberg, Director of Engineering
CIP Project Manager: Christopher MacLeod
SUBJECT: FUEL CELL HYDROGEN GAS GENERATION RESEARCH,
PROJECT SP-134
GENERAL MANAGER'S RECOMMENDATION
Approve a budget increase of$100,000 for a total project budget of$600,000 for Fuel
Cell Hydrogen Gas Generation Research, Project SP-134.
SUMMARY
• The project will generate electric power from Plant No. 1 digester gas and provide a
hydrogen gas fuel cell vehicle fueling station at Plant No.1.
• This project is a collaboration of the Orange County Sanitation District (Sanitation
District) and the University of California, Irvine, the US Department of Energy, the
California Air Resource Board, South Coast Air Quality Management District, Air
Products & Chemicals, Inc., and Fuel Cell Energy Technologies. The total project is
valued at $8,000,000 from all contributors.
• Additional staff effort is required to procure permits, and to provide design,
construction, and commissioning support. The anticipated effort will exceed the
available project budget.
PRIOR COMMITTEE/BOARD ACTIONS
April 2009 -Approved an Agreement with Air Products and Chemicals, Inc. for
installation and pilot at a cost not to exceed $400,000, in a form approved by General
Counsel.
August 2008 -Approved an agreement with Air Products and Chemicals, Inc. for
installation and pilot testing at a cost not to exceed $200,000, in a form approved by
General Counsel. (Agreement not executed— See April 2009)
ADDITIONAL INFORMATION
N/A
Form No.DW-102.2 Agenda Report-Bo•N
Rmaed. 09/01=09
Page 1
Book Page 8
CEQA
A Notice of Exemption was filed on May 5, 2008. Fuel Cell Hydrogen Gas Generation
Research, Project SP-134, was determined to be categorically exempt under CEQA
Section 15306 because the project consists of research not resulting in a serious or
major disturbance to an environmental resource.
This recommendation complies with authority levels of the Sanitation District's
Delegation of Authority. This item has not been budgeted. Funds will be reallocated
from savings on other projects.
BUDGE /DELEGATION OF AUTHORITY COMPLIANCE
This request complies with authority levels of the Sanitation District's Delegation of
Authority. This item has been budgeted. (2009-10 Budget Update: Line Item 81, Page
A-10). Sanitation District reserves will be used for this budget increase.
Date of AUnroval Agreement Amount Contingency
04/22/09 $400,000 N/A
JH:CM:eh
H:\dept\agenda\Operations Committee\Operations 2009\320%0S.SP-139 Cont.rnc..doa
Form No.M-102.2 Agenda Report-Board
R.aeP. 09/012009
Page 2
Book Page 9
OPERATIONS COMMITTEE M nc;Date Tom.o"xr-
12/02/09 12/16/09
AGENDA REPORT Item Npmbe Iem Numbe
3
Orange County Sanitation District
FROM: James D. Ruth, General Manager
Originator: Jim Herberg, Director of Engineering
CIP Project Manager: Pamela Koester
SUBJECT: OUTFALL LAND SECTION AND GOBS PIPING REHABILITATION,
PROJECT NO. J-112
GENERAL MANAGER'S RECOMMENDATION
1. Approve a Professional Design Services Agreement with Black and Veatch for
Outfall Land Section and COBS Piping Rehabilitation, Project No. J-112, providing
for engineering design services for an amount not to exceed $1,271,814; and,
2. Approve a contingency of$127,181 (10%).
SUMMARY
• This project will perform a corrosion evaluation of the Ocean Outfall Booster Station
(OOBS) suction and discharge piping, the 120-inch outfall pipe from COBS to
Surge Tower No. 2, and two meter vaults downstream of the surge tower at
Treatment Plant No. 2.
• The Professional Design Services Agreement (PDSA) includes a preliminary design
report, final design, preparation of bid documents, and bid support services.
• A Request for Proposals (RFP) was sent to six firms and four proposals were
received. Based on the overall qualifications and expertise, staff recommends
awarding a PDSA to Black and Veatch for a total amount not to exceed $1,271,814.
PRIOR COMMITTEE/BOARD ACTIONS
None.
ADDITIONAL INFORMATION
The Ocean Ouffall Booster Station (GOBS) has been the primary means for pumping
treated wastewater from the treatment plant to the ocean outfall since 1990. Effluent
pumped from COBS flows through a 120-inch outfall pipe downstream to the five mile
ocean outfall. The 120-inch outfall pipe has a surge tower (Surge Tower No. 2) to
prevent damage from hydraulic surges caused by pumping and tidal effects.
Forth No.M.102.2
RgR. ort Board
Rerisetl: 09/0m012009
Page 1
Book Page 10
In 2008, the Orange County Sanitation District (Sanitation District) repaired a leak in the
outfall pipe upstream of Surge Tower No. 2. This prompted a series of initial
inspections of the COBS suction piping for Pump Nos. 1 and 2 and the outfall pipe
between COBS and Surge Tower No. 2. These initial inspections revealed corrosion on
the suction piping and several locations on the outfall pipe. The Sanitation District also
inspected the existing metering vaults downstream of the surge tower and found water
in the vaults and evidence of corrosion. In order to ensure that a reliable effluent
conveyance system is maintained, the Sanitation District is requiring a comprehensive
corrosion assessment and rehabilitation of the COBS suction and discharge piping, the
120-inch outfall pipe between OOBS and Surge Tower No. 2, and the two metering
vaults downstream of the surge tower.
Staff Evaluation of Proposals:
Request for Proposals were sent to six engineering firms and four proposals were
received. A panel consisting of five members of the Sanitation District's staff reviewed
and ranked each of the proposals in accordance with Resolution No. OCSD 07-04,
Section 5.07. The proposals were evaluated in the following six categories: applicable
staff qualifications and team organization, understanding of the scope of work, plan for
managing and performing the work, applicable related project experience, technical
approach, and project schedule. Staff also conducted interviews with the top three
ranked firms to meet the key team members and further explore the firm's proposal.
Black and Veatch was the top ranked team.
All proposals were accompanied by a sealed fee proposal estimate. The fee proposal
estimates were not opened until the proposals were evaluated and a firm was selected
in accordance with Resolution No. OCSD 07-04, Section 5.07. Staff recommends
awarding the design contract to Black and Veatch.
Form No OW-102 2 A,.d.Report-BoaN
RerSM 09101R009
Page 2
Book Page 11
TABLE 1
PROPOSAL EVALUATION
Consultant Black and Veatch AECOM Stantec
Evaluator
Reviewer A 69% 82% 73%
Reviewer 76% 68% 71%
Reviewer C 87% 74% 690/0
Reviewer D 75% 63% 59%
Reviewer 93% 81% 79%
Overall Score 80% 74% 70%
Ranking 1 2 3
Proposal Fee $1,889,790 $997,614 $1,746,107
Negotiated $127181r
Proposed Fee
`Note-The Sanitation District staff met with Black and Veatch to clarify the
requirements of the scope of work and negotiate the final proposal fee.
CEOA
Project is determined to be exempt in accordance with Section 15301 (b). Notice of
Exemption was certified on April 6, 2009 and filed on April 6, 2009.
BUDGET/DELEGATION OF AUTHORITY COMPLIANCE
This request complies with authority levels of the Sanitation District's Delegation of
Authority. This item has been budgeted. (2009-10 Budget Update: Line item 61, Page
A-10).
Date of Aooroval Contract Amount Continaenev
12/16/09 $ 1,271,814 $127,181 (10%)
JH:PK:eh
KWapaagerdal0p Dom Commillee\OperiUms 20=1209106.J-112 Ax rd PDsad=
Form Ne.W 102.2 Agenda Ron-60ad
ReWsad: 0&9120W
Page 3
Book Page 12
OPERATIONS COMMITTEE Mee 12D/02R9/0Dare rD9 12/I0ad.or'tr
AGENDA REPORT Rem Number (tenNumbe
9
Orange County Sanitatlon District
FROM: James D. Ruth, General Manager
Originator: Jim Herberg, Director of Engineering
Project Manager: Victoria Pilko
SUBJECT: TEMPORARY UPGRADES TO PLANT SECURITY BARRIERS,
PROJECT NO. J-108
GENERAL MANAGER'S RECOMMENDATION
1. Approve a Professional Consultant Services Agreement with RBF Consulting to
provide construction support services for Temporary Upgrades to Plant Security
Barriers, Project No. J-108, for an amount not to exceed $105,301; and,
2. Approve a contingency of$10,530 (10%).
SUMMARY
• This project provides approximately 1,300 feet of security barrier along the north
perimeter of Reclamation Plant No. 1.
• RBF Consulting satisfactorily prepared the design for Temporary Upgrades to Plant
Security Barriers, Project No. J-108, and is uniquely qualified to provide support
services during the construction, commissioning, and closeout phases of this
project.
• This project has been bid and the award of the construction contract is being
presented on a separate agenda item.
• The proposed construction support services contract amount is in alignment with
CIP program goals and staffs experience on similar projects.
PRIOR COMMITTEEIBOARD ACTIONS
November, 2009—Authorized staff to enter into negotiations with RBF Consulting for
construction support services for Project No. J-108.
September, 2008 —Approved a Professional Services Agreement with RBF Consulting
providing engineering services for Project No. J-108, for an amount not to exceed
$321,415; and approved a 10% contingency ($32,142).
form No.DW-1022 Agenda Report-Board
ReNsed 09/012009
Page 1
Book Page 13
ADDITIONAL INFORMATION
The scope of services during construction includes the review of submittals, responses
to requests for information, review of change orders, and assistance with
commissioning and close-out activities.
CEQA
Project is determined to be exempt in accordance with Section 15301 (b). Notice of
Exemption was certified on August 23, 2007 and fled on August 24, 2007.
BUDGETIDELEGATION OF AUTHORITY COMPLIANCE
This request complies with authority levels of the Orange County Sanitation District's
Delegation of Authority. This item has been budgeted. (2009-10 Budget Update: Line
item: Line item: 101, Page A-11).
Date of ADDroval Contract Amount Contingency
12/16/09 $105,301 10,530 (10%)
JH:VP:eh
H'.ldeptogenda\Operations Committee\operations 2009\12M J40B Award PCSA12/009.docx
Form No.DW-102.2 Agenda Report-Board
Rewsed 091012009
Page 2
Book Page 14
OPERATIONS COMMITTEE Meetin9021e TOBd.or .Dir.
IV02109 12/16/09
AGENDA REPORT """ 5 Bwn Nunb'
Orange County Sanitation District
FROM: James D. Ruth, General Manager
Originator: James D. Herberg, Director of Engineering
Project Manager: Victoria Pilko
SUBJECT: TEMPORARY UPGRADES TO PLANT SECURITY BARRIERS,
PROJECT NO. J-108
GENERAL MANAGER'S RECOMMENDATION
1. Approve a budget increase of$109,000 for the Temporary Upgrades to Plant
Security Barriers, Job No. J-108, for a total budget amount of$2,082,000;
2. Approve Plans and Specifications for Temporary Upgrades to Plant Security
Barriers, Project No. J-108, on file at the office of the Clerk of the Board;
3. Approve Addendum Nos. 1 and 2 to the plans and specifications;
4. Receive and file bid tabulation and recommendation;
5. Award a construction contract to LH Engineering Company, Inc for the Temporary
Upgrades to Plant Security Barriers, Job No. J-108, for a total amount not to exceed
$962,751: and,
6. Approve a contingency of$144,413 (15%).
SUMMARY
• This project provides a new 1,300 feet long, 8 feet tall masonry of security fence
along the north perimeter of Reclamation Plant No. 1, and other appurtenances
including improved signage and drought-tolerant landscaping.
• RBF Consulting completed the plans and specifications for Job No. J-108 in
September 2009.
Form No.M-102.2 AWO Re -BoaN
R. 09/ 112
Page 1
Book Page 15
• Eight sealed bids were received on November 17, 2009. After the evaluation of the
bids by the Evaluation Team, the low bidder was deemed "Responsible and
Responsive." Summary information on the bid opening for Job No. J-108 is as
follows:
Project Budget $ 1,973,000
Construction Contract Budget $ 868,000
Engineer's Estimate $ 858,514
Lowest Responsive, Responsible Bid $ 962,751
High Bid $ 1,380,000
• The Delegation of Authority requires that the construction budget be equal to or
greater than the Engineer's estimate prior to the solicitation of bids. The engineering
estimate was $858,514.
• The Engineer's estimate was adjusted to account for the market environment
experienced in recent very low bids. There do not appear to be any anomalies in the
bidding and the lowest bid reflects the fair market value for the project.
• Staff recommends an increase to the project budget of$109,000 to cover the actual
bid amount and allow a contingency for change orders.
PRIOR COMMITTEE/BOARD ACTIONS
N/A
ADDITIONAL INFORMATION
This Contract contains the following sole source item: Casi-Rusco. This item is
included in the Contractor's bid.
A sole source request was made for the Casi-Rusco because no other comparable
product was available. The sole source equipment item listed above was requested for
its compatibility with existing Sanitation District access control and security systems.
A contingency of 15% for construction change orders on this project is due to the higher
than normal risk associated with work near the District's Plant 1 main entrance and
within Ellis Avenue right-of-way.
Forth No.M-102.2 Ao� R� -6o&W
PmSN'. 0 ffil 8
Page 2
Book Page 16
The Contractor selection was conducted in accordance with the Sanitation District's
adopted policies and procedures. The summary of bids is as follows:
Bidder Amount of Bid
LH Engineering Company, Inc $ 962,751
AVI-CON, Inc $ 987,000
Peterson-Chase General Eng. $ 1,019,500
Fleming Environmental, Inc $ 1,140,528
Gamma Builders, Inc $ 1,211,300
Adams Mallory Construction $1,212,085
MSH Construction Co $1,315,549
J. F. Shea $1,380,000
This Capital Improvement Project complies with the authority levels of the Sanitation
District's Delegation of Authority. This item has been budgeted. (Line item: Page 12,
Section 8, Page Number 87).
CEQA
This project was determined to be categorically exempt in accordance with Section
15301 (b). A Notice of Exemption was filed on August 24, 2007.
BUDGET/DELEGATION OF AUTHORITY COMPLIANCE
This request complies with authority levels of the Sanitation District's Delegation of
Authority. This item has been budgeted but the budget is insufficient. (2009-10 Budget
Update: Line item: 101, Page A-11). The budget funds will be offset from bid cost
savings on other CIP projects.
Date of ADDroval contract Amount contingency
12/16/09 $962,751 $144.413(15%)
JH:VP:eh:gc
H:WepMgendM0perat1ons oomnfte kommtlons 200at1209Wa.J-105 Amro.aoca
Fom,No,M-1a2.2 A9en0a Report-BwW
RaAe : 09MInM
Page 3
Book Page 17
OPERATIONS COMMITTEE �rzR9/oz/os wle/os Wte ToiX, '
AGENDA REPORT ItemNumte IOemNumbe
6
Orange County Sanitation District
FROM: James D. Ruth, General Manager
Originator: Jim Herberg, Director of Engineering
Project Managers: Gary Conklin, Senior Engineer
SUBJECT: 2009 FACILITIES MASTER PLAN
GENERAL MANAGER'S RECOMMENDATION
1. Adopt Resolution No. OCSD 09-XX, approving the 2009 Facilities Master Plan as
the Orange County Sanitation District's new treatment operational plan.
2. Direct staff to perform a rate study on the sewer connection fees.
SUMMARY
• The 2009 Facilities Master Plan (Master Plan) identifies the capital improvement
needs of the Orange County Sanitation District (Sanitation District) through 2030, to
meet level of service standards identified in the Five-Year Strategic Plan.
• This Master Plan is a comprehensive planning document for the Sanitation District's
collection and wastewater treatment facilities. This information will be used to
prioritize needed repairs, conduct space planning for future expansions, and to
address challenges facing the Sanitation District, such as proposed greenhouse gas
regulations.
• The Master Plan identifies a large number of capital improvements for rehabilitation,
renewal and replacement, and the supporting studies. This includes 41 construction
projects with a current cost (2009) of$382 million, and 36 study projects with a
current cost of$11 million. The total current cost (in 2009 dollars) is $393 million.
Accounting for inflation at the midpoint of construction, the escalated value will be
$708 million for the construction projects, and $13 million for the study projects, for a
total of$721 million.
• These 77 new capital projects totaling $721 million (in future dollars) will be added to
the next 2010-11 proposed budget within the Capital Improvement Program (CIP).
• The costs of these improvements were previously identified by the Asset
Management Plan, and incorporated into the Rate Program in the "Rehabilitation,
Renewal and Replacement" line item. The Rate Program will be adjusted by
transferring the $721 M cost from this line item to the CIP line item. There will be no
increase to user rates that have been adopted by the Board of Directors.
Form No.OW-102.2 Agd R• -a O
Revif O9/012009
Page 1
Book Page 18
• Staff will proceed with revising the sewer connection charges based on the adoption
of a new Master Plan, per Ordinance No. OCSD-36.
• The completion and adoption of the Master Plan allows the Sanitation District to stay
in compliance with the Capacity Assurance Planning requirement of the Statewide
Waste Discharge Requirements Order which was adopted by the State Water
Resource Control Board in May 2, 2006.
ADDITIONAL INFORMATION
In previous master planning efforts, such as the 1999 Strategic Plan and the 2002
Strategic Plan Update, staff worked with the Board of Directors during the project to
explore various levels of service prior to adoption. With the adoption of the Sanitation
District's Five-Year Strategic Plan, the primary levels of service are outlined sufficiently
to allow staff to Master Plan those designated levels of service and prepare long-term
capital plans. In addition, Sanitation District's staffs, involved in the preparation of the
Master Plan, were integrally involved in the preparation of the Sanitation District's Five
Year Strategic Plans. This synergy was valuable to understanding the Board of
Director's Mission and Vision for the Sanitation District as the Master Plan was being
prepared.
In-House Effort
The Master Plan was prepared as an internal staff effort with the support of consultants
on focused areas outside the expertise of staff. This included using staff from nearly all
the Departments. This approach provided the following benefits:
Efficiency: Eliminated staff costs to interface with consultant.
Flexibility: Without the limitation of a speck consulting contract, there was flexibility
to make beneficial scope of work adjustments throughout the process at minimal
cost.
Knowledge and Consensus: Staff worked collaboratively during the Master Plan.
This provided a mutual understanding of the ongoing issues, a sense of ownership,
and a shared vision for the CIP program.
Current State of Planning for the Sanitation District's Facilities
The treatment plants are currently in a period of expansion to increase reclamation and
provide higher levels of treatment. Much of this work will be completed by 2012.
Capital needs in the near term are rehabilitation of aging infrastructure. Projects in the
initial years need to focus on higher risk items. At both plants electrical safety and
reliability improvements, and gas compressor rehabilitation are high priorities.
Improvements to the treatment plant control systems will address obsolescence and
network capacity limitations. The Plant No. 1 Headworks facility is in need of
rehabilitation.
The projects planned for future years are associated with the planned developments
identified by each of the Cities within the Sanitation District. The Executive Summary
from the Master Plan is attached for additional information.
Foam No.M-102.2 AW&RePOM1—B rd
Page 2
Book Page 19
The total budget for Job No. J-102 is $4,520,000. Of this, $1,939,660 was used to
prepare an Energy Master Plan through a consulting contract with Black &Veatch. The
Energy Master Plan is incorporated into the Master Plan by reference. The Energy
Master Plan was essential to master planning the electrical and power systems to
support the ongoing effort to implement full secondary treatment. The balance of the
budget was used for staff time for both the Energy Master Plan and the Facilities Master
Plan.
CEQA
CEQA Guidelines Section 15262 provides that a project involving only feasibility or
planning studies, for possible future actions, which the agency has not approved,
adopted, or funded, does not require the preparation of an EIR or negative declaration
but does require consideration of environmental factors. CEQA Guidelines section
15262 also provides that it does not apply to the adoption of a plan that will have a
legally binding effect on later activities.
The 2009 Facilities Master Plan will not have a legally binding effect on later activities.
It is only a feasibility/planning study for possible future actions which the Sanitation
District has not approved, adopted, or funded. Accordingly, it does not require the
preparation of an EIR or Negative Declaration. At the time each individual project
within the 2009 Facilities Master Plan is approved, a CEQA determination will be made
for that project as to whether it is a "project"within the meaning of CEQA, whether it
was previously evaluated, whether it is exempt from CEQA, or whether additional CEQA
documentation is required.
For information, each facility within the 2009 Facilities Master Plan either: 1)was
previously evaluated under either the March 2007 Program Environmental Impact
Report for the Collection System Improvement Plan or the 1999 Strategic Plan
Environmental Impact Report; 2) is exempt from CEQA because it consists of a project
of less than one mile in length within a public street or highway or any other public right-
of-way for the installation of a new pipeline or the maintenance, repair, restoration,
reconditioning, relocation, replacement, removal, or demolition of an existing pipeline
within the meaning of Public Resources Code § 21080.21; 3) is exempt from CEQA
because it consists of the operation, repair, maintenance, permitting, leasing, licensing,
or minor alteration of existing public or private structures, facilities, mechanical
equipment, or topographical features, involving negligible or no expansion of use within
the meaning of CEQA Guidelines§ 15301; 4) is not a project within the meaning of
CEQA; or 5) is a feasibility or planning study within the meaning of CEQA Guidelines
section 15262.
The 2009 Facilities Master Plan and its individual components will not have significant
individual or cumulatively considerable environmental effects. In addition to the
information above, all facilities will be constructed or altered in urbanized areas and
nearly all will be constructed or altered either underground or within the Sanitation
District's plants. The facilities will be constructed to accommodate planned growth
within its service area boundaries.
Fmm No.D IW.t Agv Pa d_g M
ReWs W 1=N
Page 3
Book Page 20
The Sanitation District is already heavily regulated in areas such as noise, air
emissions, water quality, dust control, traffic control, and lighting through local City
ordinances and General Plans as well as regional, state and federal laws. Accordingly,
the 2009 Facilities Master Plan will not have a significant environmental impact within
the meaning of Appendix G to the CEQA Guidelines ("Initial Study").
A Notice of Exemption will be filed with the County of Orange.
DOA LEVEL
This Capital Improvement Project complies with the authority levels of the Sanitation
District's Delegation of Authority. This item has been budgeted. (Line item: Page 13,
Item 99).
Award Date: NIA Contract Amount: NIA Contingency: NIA
JB:GC:sa:gc
H-.tdepUagendMOperations Committee\Operations 20 kl209109.J-102 Facilities Master Plan.dmx
Form No.DW-1022 Agands Report-Board
Reuaed: 09I01=09
Page 4
Book Page 21
1 .0 Executive Summary
1.1 Introduction
The purpose of this 2009 Facilities Master Plan (Master Plan)is to identify the capital
improvement needs of the Orange County Sanitation District(005D)through 2030,and to
provide the information needed for planning and budgeting those improvements.
The Master Plan implements the Board-approved Level of Service goals from the OCSD
Strategic Plan.
1.2 Document Organization
This Master Plan is presented in five volumes,organized as follows:
Name description
Volume 1 -Summary Includes the Table of Contents,Executive Summary,and Project
Summary.
Volume 2-Treatment Plants Provides a detailed evaluation of the facilities at Plant No. 1 in
Fountain Valley,Plant No.2 in Huntington Beach,and the North
County Yard,
Volume 3-Collections System Provides updated information to the 2006 Collections System
Model and Strategic Plan Update.
Volume 4-Air Duality, Describes air quality,odor control,stormwater management,and
Stormwater,and Blosolids biosolids management for the treatment plants and the
Management collections system.
Volume 5-Recommendations Includes the cash How summary,project list,project description
sheets,issue list,and issue descriptions.
1.3 OCSD Overview
OCSD is a regional wastewater agency serving 2.5 million people in central and north
Orange County,California. The 25-member Board of Directors is comprised of one
representative from each of the 21 cities and 3 special districts in the service area,and
one representative from the County Board of Supervisors.
The annual influent Bow of 211 million gallons par day(mgd)comes primarily from
11 sewer sheds within the 479-mile service area. OCSD also receives Bow from the Santa
Ana Watershed Project Authority (SAWPA)and the Irvine Ranch Water District(IRWD),
and treats urban runoff from within the service area.
Treated wastewater is a major reclamation source in Orange County. The Orange County
Water District(OCWD)Groundwater Recharge System(GWRS)treats OCSD effluent to
drinking water standards for groundwater recharge and irrigation uses. It is the largest
E9i10�W1nE118ppN1 p0121NED_111i06anitnWl 1-1
Book Page 22
1.0 OBUECm Bunaalr
advanced water purification facility of its kind in the world,serving as a model for global
water recycling.
1.4 History
Previous OCSD planning efforts included the 1989 Master Plan and the 1999 Strategic Plan.
A 2002 Strategic Plan Update was prepared to address the following issues that developed
after the 1999 Strategic Plan.
• Bacterial contamination along the Huntington Beach shoreline.
• Wastewater Flows being lower than previously projected.
• Finalization of the OCWD GWRS design.
• Urban runoff treatment needs.
• Bans on the land application of Class"B" biosolids.
• Preparation for renewal of the ocean Permit.
Prior to 2002,OCSD discharged a blend of both primary and secondary effluent into the
ocean in accordance with a Clean Water Act(CWA)section 301(h)variance. On July 17,
2WZ the OCSD Board of Directors decided to withdraw the variance and achieve federal
secondary treatment standards for all ocean discharges. The capital improvements resulting
from this decision and a commitment to increase reclamation initiated a significant
expansion effort. The majority of that work will be completed in 2012.
A primary focus of this 2009 Master Plan was to capture the impact of those changes,and to
plan for the years following the completion of the current expansion effort.
1.5 In-House Effort
The Master Plan was prepared as an internal effort,using staff from various departments.
This highly successful approach provided the following benefits:
• Efficiency: Eliminated staff costs to interface with consultant.
• Flexibility: Without the limitation of the consulting contract,there was more Flexibility
to make beneficial scope of work adjustments throughout the process.
• Knowledge Retention: Staff retained the knowledge gained in the process.
• Future Direction: Staff involvement in the Master Plan provided a mutual
understanding of the ongoing issues,a sense of ownership,and a shared vision for the
Capital Improvement Program.
1.6 Planning Assumptions
The future influent flow rate is projected to gradually increase approximately 20 percent
from 2005 through 2030. The main factors that may affect the future flow rate include
population increases,a return to normal rainfall,increased urban runoff treatment,and
increased upstream reclamation.
13 E51105091n611BMI COMBINES 11ON alNUO
Book Page 23
l&0 EXEQIIPfflsW W
1.7 Collections System
1.7.1 Pipelines
The 2006 Strategic Plan Update(2006 SPU)model identified hydraulic capacity concerns in
the regional collections system. The 2009 Master Plan further evaluated those concerns. It
determined that some concerns were less critical than previously believed,and that projects
to address those concerns should be delayed. These recommendations are shown in
Table ES-1.
TABLE ESI
Truck Sewer,Recommended CIP Project Changes
Project Revised
Number Name Date
2-42 Abandon Yorba Linda PS 2020
2-49 BAR_02,Taft Branch 2030
2-72 NHP_01,Rolling Hills Subtrunk 2020
NHP 02,Cypress Ave.Subtrunk and
Newhope-Placentia Trunk
3-55 KNT 01.Westside Relief Intercept/ 2030
Los Alamitos MH Rehab
3.59 MLR 01,Miller-Holder Trunk 2030
3-60 KNT_02,Beach Trunk/Knott 2017
Intercept
7-60 HATS_01,Browning Subtrunk 2013
7-62 SUN_01,Von Kaman Trunk 2018
11-25 KNT_03,EdingertEolsa Chica Trunk 2030
Pipeline rehabilitation needs are currently being evaluated by CCSD staff. Preliminary
findings indicate that many pipelines will require rehabilitation in the near future.
1.7.2 Pump Stations
Pump station and force main capacity needs identified by the 2006 SPU were addressed by
CIP projects,many of which are either in construction or have been completed. Many
pump stations have recently been rehabilitated,replaced,or abandoned. The Master Plan
recommendations for the remaining pump stations address condition and code compliance
concerns.
1.8 Treatment Plant Facilities
As mentioned above,the treatment plants are currently in a period of expansion to increase
reclamation and provide higher levels of treatment Much of this work will be completed
by 2012.
The primary need in the near future will be to rehabilitate aging infrastructure. Electrical
safety and reliability improvements,and gas compressor rehabilitation are high priorities at
ESNIMF16rISOWyWaMED-111 M)ialkDm ld
Book Page 24
IAWUECU WESIMMARY
both plants. Improvements to the supervisory control and data acquisition (SCADA)
systems are needed to address obsolescence and capacity limitations. The Plant No. 1
headworks facility will need major rehabilitation.
1.9 Recommendations
The 2009 Master Plan effort produced a list of over 100 issues related to meeting future
demands,regulatory and policy requirements,rehabilitation needs,and efficiency
opportunities. Many of these issues were developed into CIP project recommendations.
Due to the current expansion efforts, funding for projects identified by the Master Plan will
not be available until after 2012. The cash Flow chart in Figure ES-1 shows a gradual
increase in spending after 2012, The projects in the initial years will primarily focus on the
higher-priority rehabilitation needs. The projects planned for future years are associated
with the capacity needs projected for future years.
FIGURE ESA
Capital Improvement Project Cash Flow
as Facilities Master Plan em000rr —
Future Project Costs
so — Escalated to Mid Point of Eonstructloo te,N oraavltt _
rb — __ •Crryrnr —
� •aelwbllMtlon
a
8 Eo
I
� 50
i
V b
- ¢ gg
n $. .@i .8. R � .$. 33 7: � S ¢R � ffi � � p. K M M
Year
The capital improvement projects recommended by the Master Plan are listed in Table ES-2.
In addition to the capital improvements,various focused studies are needed to clarify other
issues that were identified. These studies are listed in Table ES-3.
A detailed description of each project recommendation is provided in the Master Plan
"Recommendations" (Volume 5).
1d E611a509191aneCON1 CCEBWFD_lnrovmAteoWA
Book Page 25
1.0 MMMOuTAM SNaIORr
TABLE ES-2
Recommended Capital Improvement Projects
Project
Number Name Year Budget
030101 Cypress and NH Placentia Trunks 2020 66.696.574
030102 Seal Beach PS Rehab 2014 14.023,711
030103 Edinger PS Rehab 2014 11,473,945
030104 Bay Bridge PS Rehab 2015 46,851,942
030105 Crystal Cove PS Rehab 2017 7,379.181
030106 kbeArfflur PS Rehab 2016 7,027,791
030107 Abandon Yorba Linda PS 2020 9.567,403
030108 Lido PS pump replacement 2014 1.291,845
030109 Coyote Hills Goff Course Chem Station 2020 8,610,663
040501 Plant 2,Headworks Cable Tray 2017
040502 Plant 1,Headworks Expansion 2025 222,805.742
040602 Plant 1,Primary Treatment,Cable Tray,Odor Ctd 2016 33,186,816
040701 Plant 1,Secondary Treatment,Cable Tray 2017
040703 Plant 2,Secondary Treaunent.Cable Tray 2017
040802 Plant l Flare Addition 2013 2.179,744
040803 Plant 1 Gas Compressor Rehabilitation 2017 28,386,578
040804 Plant 2 Gas Compressor Rehabilitation 2013 23,353,708
040805 Plant 2 Dig.A&B Demo 2013 4,895,550
040806 Plant 2 Gas Holder Demo 2015 993,815
04D808 Plant 1,Solids,Cable Tray 2017
04D810 Plant No.2 Sib Rehabilitation 2018 37.603,782
041201 66'Interplam Effluent Pipeline Rehabilitation 2014 50,038,969
041406 Plant 1,Potable Water System Deficiencies 2010 136,269
041701 Plant 2,New 65kV SCE Feed. 2025 25,947,757
041702 Plant 2,Load Management/Shedding. 2016 18,248,515
041703 Plant 1,Cengen,Cable Tray 2016 '
041802 Plant 2,SW GR Replacement(Dist B.Dist D). 2012 3,237,798
041903 PB-2 Diesel Generator Reinstatement 2014 192.762
042001 Plant 1 &2 UPS Systems Upgrade. 2015 14.375,774
042101 Plant 2,Independent Process SCADA Network. 2012 9.608.383
042102 VAX Server Migration to Modbus Ethernet 2011 1.145,327
042103 Process SCADA,Modbus Ethernet Redundancy 2011 1,145,327
Ee11aW81816al4 l CONBnD_ll1]09V9I1E0003 45
Book Page 26
1AwMcUIIVESuZKUn(
TABLE ES-2
Recommended Capital Improvement Projects
Project
Number Name year Budget
042105 IT Data Storage Addition 2011 444,041
042106 New IT Date Center 2015 2.698.672
042107 New IT Workroom 2012 180,389
042109 Replace Obsolete IT Equipment 2012 12,610.915
042111 IT Systems,North County Yard Bus.Site 2011 666,061
042112 Process SCADA Replacement 2012 22,241,627
042113 Radio Replacement 2012 2.083.726
042201 Lab Piping Replacement 2010 1.114,403
P1-105 Headworks RehablExpansion at Ptanl 1 (Adjust) 2014 15.466,031
Cable Trey project,budget will be transferred from Project J<7.
TABLE ES-3
Recommended Studies
Project
Number Name Year Coat
040401 Climate Change Impact Study 2010 81,113
040702 Plant 2,54-inch PE BFV Study 2009 25.750
040801 Digester Gas Facilities Assessment 2009 103,000
040807 Plant 1 Holders 5&6 Conversion to Digesters 2012 119.235
040809 Plant 2,Soil Liquifaction Study 2013 250,394
040901 Plant 1 and 2 Sidestream Eval 2011 170.336
040902 Plant 2,W SSPS 2A Motor Study 2012 29AM
041001 Effluent Disinfection Study 2011 113.558
041102 Ocean Outfall Easement Renewal 2009 25,750
041103 EPSA Cooling Water Bypass/Ovemde 2010 27,038
041104 Access to BAR gap gates 2012 11.924
041202 66"Interplant Effluent Pipeline Feasibility 2011 11,356
041301 W astehauler Odor Control Study 2009 103,000
041302 Food Waste Collection and Treatment Study 2012 119,235
041401 Utility Water Systems Study 2010 486.675
041402 Plant 2,Effluent Reuse Study 2012 59,618
la ES11e50IMIS l C INBD II1aaW11
Book Page 27
1.001fkEGRNESUM
TABLE ES-3
Recommended Studies
Project
Number Name Year Cost
041404 Potable Water Quality Study 2011 56.779
041501 Plant 1 8 2.Plant Air System Master Plan 2010 216,300
041804 Plant 1 8 2.Electrical System Base Map. 2010 216,300
041901 Plants Nos. 182 Standby Power Study. 2011 85,168
041902 Outage Recovery Plan 2012 119.235
042002 Plant t 8 2 UPS Systems Study. 2010 108.150
042104 Process SCADA Link to Pump Stations 2011 102.202
042202 Plant 1 8 2.Admin Facilities Master Plan 2010 270,375
042203 Plant 1 8 2,Uniform Level of Service Stds 2010 81.113
042204 Plant 1 8 2,Roof Rehabilitation 2009 77,250
042205 Plant t 8 2,Civil Assets Assess 2010 5,407,500
042401 Plant 182.Hydraulic Study 2012 298,088
050101 Odor Control Master Plan 2012 2,384,708
090101 Stormwater Flow Study 2012 298,088
102010 2010 Future Mac Studies 2010 216,300
102011 2011 Future Misc Studies 2011 227,115
102012 2012 Future Mac Studies 2012 238,471
102013 2013 Future Misc Studies 2013 250,394
102014 2014 Future Mix Studies 2014 262,914
100101 Rate Study 2010 54,075
FS1103091E79015C6y1 COaBWE0 111108W11Bp003 1-7
Book Page 28
OPERATIONS COMMITTEE Meeting Date TOBd.or Dir.
12/02/09 12/16/09
AGENDA REPORT IemNum6cr IemNumte
T
Orange County Sanitation District
FROM: James D. Ruth, General Manager
Originator: Nick Arhontes, Director of Operations and Maintenance
SUBJECT: Process Areas Painting Program
GENERAL MANAGER'S RECOMMENDATION
a) Award a Sole Source contract to Michael J. Lettich Consulting for the painting and
coatings program for the process areas at Plant No. 1 and No. 2 and remote pump
stations for period January 1, 2010 through June 30, 2010 for an amount not to exceed
$625,000; and
b) Four one-year renewal options beginning July 1, 2010 through June 30, 2011, for a
total annual amount not to exceed $725,000 per year.
SUMMARY
The following supplemental information is in response to questions posed by the
Operations Committee members at the November 4, 2009 meeting.
Supplemental information
MJL is a Sole Proprietorship registered in the State of Pennsylvania. The firm was
founded in 2002. The company officers are M.J. Lettich — Principal Consultant and
President and C.A. Lettich — Finance/Vice President. The company's plan is to
incorporate in 2010.
MJL's approach to this work further minimizes Program overhead by increasing the
local labor component up to 76%. With DuPont, this component was at 58%. In
addition, about 9% of the annual funds are allocated to materials procured locally. This
will yield more OCSD funds being allocated to painting and coating firms and materials
and equipment suppliers benefiting our regional economy.
MJL office staff currently consists of:
• One employee and one part time contract employee who perform multiple
functions; primarily data entry/report preparation but also include general
secretarial support, office management, etc.
• One employee for all IT and programming support. This individual was the
principal IT/programming resource for all DuPont's Engineering Services
proprietary computer based programs such as MPS® and TIMe
Page 1
Book Page 29
• One employee supporting MJL Consulting for all safety, health and
environmental (SHE) issues. This individual was the SHE Manager for
DuPont's Engineering Services business that managed coatings and insulation
projects throughout the world prior to their exiting the marketplace.
MJL field staff currently consists of:
• One Consultant/ Project Manager who supports projects in the Eastern Region.
This individual has expertise in both coatings application, corrosion control and
insulation.
• One Consultant/ Project Manager who supports projects in the Western
Region. This individual has expertise in coatings application and corrosion
control.
• Two other contract personnel are available as needed for both operations and
technical support for coatings, insulation and contractor effectiveness,
depending on the client's site specific needs.
Contractor Effectiveness
MJL will be helping OCSD determine the best plan for cost-effective use of the
contractors performing painting and coating by first performing an on-site current
practice assessment to determine the painting contractor's effectiveness. The results of
this assessment is shared only with OCSD representatives and includes specific
performance data how the existing contractor compares to industry standards for that
specific region, specific areas where there are opportunities for improvement,
recommendations how to achieve improvement and an economic estimate of the
benefits.
Contractor Management Activities
MJL's project management will provide a turnkey approach. The on-site project
management team will handle all aspects of the OCSD Painting Program:
• program schedule management;
• selection and management of all contractors and sub contractors as needed;
• Quality Assurance (QA) / Quality Control (QC)
• contractor safety management; and
• all regulatory and environmental compliance items and reports.
MJL Consulting's project management will provide specialists to manage any Program
task, supporting and freeing up OCSD's 0&M staff to stay focused on their core areas
of competency in our other daily programs.
MJL currently manages programs at several E.I. DuPont facilities nationally. They also
manage programs at eight facilities for Marathon Petroleum, four facilities for Sunoco,
and one facility for Sanofi —Aventis.
Page 2
Book Page 30
• DuPont Engineered Services performed maintenance painting services (MPS)for
OCSD in the plant process areas for the past 10 years on a turnkey basis. For
economic reasons in 2009, DuPont Engineered Services decided not to continue
with its Maintenance Painting Program on a commercial basis beyond its own
global facilities. MJL Consulting is currently the only qualified and approved
source for DuPont's Maintenance Painting Services (MPS) program. This
contract would allow us to continue to offer the same level of painting and coating
services that have been successfully provided for the last ten years.
• Mr. Lettich of MJL is a former DuPont employee where his last eighteen years of
employment was spent in DuPont's Engineered Services business unit,
responsible for the MPS and Thermal Insulation Services (TIMS). He held
positions including Project Manager, Regional Manager and a variety of technical
positions involving contractor safety, MPS and TIMS engineering and their
continued development.
• In 2008, our facilities were surveyed and the painting scope of work was
expanded to include all plant process areas and equipment not captured in the
original scope of work performed in 1997. MJL was retained by DuPont in the
completion of this survey. MJL can utilize its knowledge of our facilities, coatings
history and the database developed over the past 10 years including the recent
expansion of the proposed scope of work. This includes expansion of services
into the wetted areas of our process systems such as clarifier internal
components. Previously we focused only on the external surfaces.
• MJL has been recently designated by DuPont to commercially use the DuPont
MPS program and its technologies and methodologies with no restrictions. MJL
is their only designee at this time. OCSD downsized its painting labor forces in
the mid 1990's and chose to outsource these needed services and this led to our
long term relationship with DuPont. MJL will continue to specify, bid and manage
scopes of work including safety and regulatory compliance issues to local
qualified painting and coating firms in the same manner that DuPont was doing.
This will provide OCSD with the same single point of contact turnkey contract
that we had with DuPont.
• In order to conduct this work internally, we estimate that six new FTEs would
need to be hired. The cost to manage, train, and pay annual wages and benefits
is about $816,000 annually. This does not include an Inspector that would be
needed by the Engineering Department at an additional $150,000 annually.
These estimates also exclude paint materials, hand tools, specialized and mobile
equipment, shop and office space needs.
Page 3
Book Page 31
• Staff recommends we contract with MJL while we continue to evaluate other
long-term options as well as perform an annual audit of this program. Staff will
also develop and provide a report to the Board at the completion of the annual
scope of work prior to exercising the renewal options. The contract will also
contain OCSD's customary rights of cancellation clauses.
PRIOR COMMITTEEIBOARD ACTIONS
A presentation was made to the November 4, 2009 Operations Committee
recommending approval. Based on Board member's questions and discussion at that
time staff researched and obtained additional information. That information is provided
below in the Supplemental Information section. The information in the Summary and
Additional Information Sections has not been modified.
An informational presentation to the Operations Committee on the DuPont Maintenance
Painting Service Program and its satisfactory performance was done on February 6,
2008.
ADDITIONAL INFORMATION
OCSD will be invoiced upon completion of work in areas identified in the scope of work.
DuPont is a major manufacturer of paint products and coatings used in the industrial,
architectural, automotive, and equipment markets since 1920. DuPont's program
exceeds other programs such as providing program development by having full time
engineering staff available, onsite contract management support, contract
administration, established metrics, quality control and safety performance practices,
over 1500 project years since 1972. A 10 year guaranty/warranty on all work
performed, documentation of all work performed, utilizing a local paint supplier and
labor is included.
Since the inception of DuPont's painting and coatings program at OCSD the ongoing
damage caused by external corrosion has been reduced extending the life of the assets
as well as reducing the need for frequent repainting. In addition, DuPont and their
subcontractors have been injury free and compliant with all the regulatory requirements.
MJL will furnish this same level of service. In 2008, the existing scope of work was
modified to include Fiberglass Reinforced Plastic (FRP) components ducting, tanks and
submerged metals.
MJL will modify the program as needed to comply with changes in local regulatory
requirements such as those imposed by the South Coast Air Quality Management
District. The long-range planned scope of work is reviewed and approved annually by
OCSD staff to verify any facilities changes needed such as not coating facilities or
equipment scheduled for removal.
Page 4
Book Page 32
The MPS system combines multiple factors including condition level assessments;
repaint cycle evaluations, paint materials, production rates, environmental conditions
monitoring and labor and equipment costs monitoring. This delivers the lowest
achievable annualized painting and coating costs. This also provides improved long-
term performance.
Our recent evaluation of other wastewater agencies in the Southern California region
showed that they do not have a plant process painting and coatings program in place.
These agencies continue to use in house semi-skilled staff to perform minor painting
and coating tasks. These agencies include the Irvine Ranch Water District, Los
Angeles County Sanitation District facilities in Carson and other locations and the City of
Los Angeles wastewater treatment facilities in various locations. OCSD avoids having
full time staff in various technical and professional labor classifications by contracting
this work out on a turnkey basis. The Orange County Water District is also interested in
implementing a similar plant process area-painting program using DuPont's MPS
strategies and turnkey management approach.
MPS prior year's annual costs
1998 1999 2000 2001 2002 2003 2004 2005 2006 2007
Contract $427.458 $408,256 $408.738 S421,304 $372.404 $987,788 $392,748 $374,187 $404,475 S422,964
scope
Actual $427,458 5406.255 S408,738 S420,311 $353,644 $371,213 $377,680 SM.817 S319,363 $266,106
Program
At the time of the original survey, our painted and coated facilities had an approximate
replacement value of$712 Million in 2009 dollars. The value of these expanded
facilities today is estimated at $1.74 Billion. This data was extracted from our Asset
Management Program. This growth accounts for the future program now being
budgeted at the $725,000 annual cost level.
This Sole Source Agenda Report complies with authority levels of the Sanitation
District's Delegation of Authority. This item has been budgeted in the O&M annual
operating budget.
Award Date: 12/16/09 Contract Amount: $625,000 for FY 09/10 Contingency: none
Page 5
Book Page 33
OPERATIONS COMMITTEE M�tz/Ra� T°e°.o M.
ayas
AGENDA REPORT Umn Nun° 1en Non�
e
Orange County Sanitation District
FROM: James D. Ruth, General Manager
Originator: Ed Torres, Director of Technical Services.
SUBJECT: TRACE ORGANIC COMPOUNDS (TOrCs) IN WASTEWATER:
PART 2 - EXPANDED SOURCE CONTROL PROGRAM
GENERAL MANAGER'S RECOMMENDATION
Information item.
SUMMARY
• Potential public health and environmental concerns have been raised regarding
Emerging Pollutants of Concern, which we are calling trace organic compounds
necessitating the need to control discharges from the source.
• Source Control serves as an additional barrier in conjunction with the advanced
treatment provided by GWRS to ensure safe drinking water for the public.
• Studies were conducted in collaboration with Environmental Laboratory to
establish "priority"trace organic compounds for source control, based on
pollutants that have potential impacts to GWRS.
• As required by the Department of Health Services and the Regional Water
Quality Control Board, the Source Control Program has been expanded to
include not only industrial sources, but also commercial and residential sources.
• Source Control for commercial and residential sources present a major challenge
not only because of the diverse sources, but also the extensive need for public
awareness to effect behavioral changes on proper disposal of products
containing trace organic compounds.
• A County-Wide Pollution Prevention Partnership Program with the 25 member
agencies was established to provide residential public outreach at a minimum
cost. This program enables OCSD to distribute outreach materials through each
agency's media outlets. Active participation of each member agency is crucial.
• A power point presentation will be provided to highlight the key elements of our
program.
Form No,M-10 2 Aqe da Repon—Boats
RevizeU'. 11I16=09
Page 1
Book Page 34
PRIOR COMMITTEE/BOARD ACTIONS
None
ADDITIONAL INFORMATION
None
CECA
Not Applicable
Form No.M-IM2 Age oW Rep d—BoarE
RwWx 11116Qggg
Page 2
Book Page 35
ORANGE COUNTY SANITATION DISTRICT
(714) 962-2411
www.ocsd.com
Mailing Address:
P.O. Box 8127
Fountain Valley, California
92728-8127
Street Address:
10844 Ellis Avenue
Fountain Valley, California
92708-7018