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Home My WebLink About2009-10 OPS • Z MINUTES OF THE OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Technical Services Orange County Sanitation District October 7, 2009, —5:00 p.m. A meeting of the Operations Committee of the Orange County Sanitation District was held on October 7, 2009, at 5:00 p.m. in the District's Administrative Office. A quorum was declared present, as follows: Ooerations Directors Present: Staff Present: Bill Dalton, Chair Jim Ruth, General Manager David Shawver, Vice Chair Bob Ghirelli, Assistant General Manager Charles Antos Nick Arhontes, Dir. of Operations & Maintenance Tom Beamish Jim Herberg, Director of Engineering Pam Keller Ed Tones, Director of Technical Services Patsy Marshall Lilia Kovac, Committee Secretary Roy Moore Layne Baroldi Joy Neugebauer Jeff Brown Constance Underhill Michelle Farmer Don Webb Dean Fisher Larry Crandall, Board Vice Chair Norbert Gala Doug Davert, Board Chair Jay Kaura Tod Haynes Operations Directors Absent: Chuck Winsor Troy Edgar Harry Sidhu Others: Jim Clark NpNpKK ggpp �A5K'T j AF10E OFF PUBLIC COMMENTS There were no public comments. OCT 28 2009 REPORT OF COMMITTEE CHAIR Committee Chair Dalton did not give a report. REPORT OF GENERAL MANAGER The General Manager reported that the Board of Supervisors approved the Environmental Impact Report on the SARI Line. •• Minutes of the Operations Committee October 7, 2009 Page 2 CONSENT CALENDAR 111 -51 1. MOVED, SECONDED, AND DULY CARRIED: Approve the minutes of the September 2, 2009 Operations Committee meeting. 2. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: a) Establish a budget for Chemical Scrubber Conversions and Piping System Improvements, Project No. P2-106, in an amount of$3,261,000; and, b)Authorize the General Manager to negotiate a Professional Design Services Agreement with Dudek, Inc. for design and construction support services for Chemical Scrubber Conversions and Piping System Improvements, Project No. P2-106. 3. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: a)Approve a contingency increase of$277,172 (1%)to the Construction Contract with J. F. Shea Inc., for Ellis Avenue Pump Station Construction, Contract No. 1-10B, for a total contingency of$1,663,034 (6%). 4. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to approve the Memorandum of Understanding (MOU) with South Orange County Wastewater Authority (SOCWA)to accept hauled waste from the SOCWA service area, in a form approved by general counsel. 5. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to approve Change Order No. 6 to Purchase Order No. 102354 OB for Purchase of Ferric Chloride, Specification No. C-2005-247, issued to Kemira Water at a unit price of $673.02 per dry ton delivered, plus applicable tax, Indexed to Iron Age Black Foundry Busheling benchmark of$635fton and a pricing correction factor of 34% of the difference of the benchmark and index on a quarterly basis, for an estimated annual contract amount of$5,050,000 for the period December 1, 2009 through November 30, 2010. ACTION ITEMS No items. INFORMATION ITEMS 6. Strategic Plan Initiative Update on Climate Change Environmental Supervisor Layne Baroldi reviewed the Strategic Plan Initiative status as It relates to climate change regulatory legislation and environmental programs. 7. 2009 Research Projects Report Director of Technical Services, Ed Torres, briefly presented an overview of the Sanitation District's Research Program and how the Sanitation District maximizes its budget by leveraging the research with other agencies. The program is critical to meet Minutes of the Operations Committee October 7, 2009 Page 3 environmental regulations by reviewing new technology, chemicals and processes in preparation to meet future requirements. DEPARTMENT HEAD REPORTS Director of Engineering, Jim Herberg, reported on the progress of the SARI line repair project scheduled for completion by mid-November. Re-design, bids and construction for the North County Yard is scheduled for next year for completion early in 2011. Director of Technical Services, Ed Torres, reported the Ocean Monitoring Permit renewal has not been released yet, however, opposition is not expected during the public hearings. The permit will improve the streamline and optimization of the ocean monitoring program. Director of Operations and Maintenance, Nick Arhontes, reported on an upcoming meeting with the Army Corps of Engineers on the SARI Line to review the wet weather plan. It was also reported that the Long Beach Island Village Homeowners Association is considering applying for annexation to the Sanitation District. The Singapore Utility System has reviewed the Sanitation District's Asset Management Program for consideration and implementation. CLOSED SESSION There was no closed session. OTHER BUSINESS. COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There were none. ADJOURNMENT The Chair declared the meeting adjourned at 5:45 p.m. The next Operations Committee meeting will be held on Wednesday, November 4, 2009, at 5:00 p.m. Submitted by: a d2 0� Lille Kovac Committee Secretary HVVep6z9end Opmfions CammitteeCWaGons 20=10091100709 Operations MinVes.d= STATE OF CALIFORNIA) ) SS. COUNTY OF ORANGE ) Pursuant to California Government Code Section 54954.2, 1 hereby certify that the Notice and Agenda for the Operations Committee Meeting of Orange County Sanitation District to be held on October 7, 2009 was duly posted for public inspection in the main lobby of the Districts' offices on September 30, 2009. IN WITNESS WHEREOF, I have hereunto set my hand this 30th day of September 2009. Lilia Kovac, Committee Secretary Orange County Sanitation District H]DEPTAGENDAIOPERATIONS COMMRTEEVIGENDA CERTIFICATIONDOC ORANGE COUNTY SANITATION OISTRICT J+ p0 � THE MJ 10844 BW Name Fae4eo,Vab, C 927M 701e NOTICE OF MEETING r hg aam,eee PO B.8127 B2T2BA12) OPERATIONS COMMITTEE rlmne [7141 S622411 Engineering, Operations & Maintenance, and Technical Services Few 1714)952t 56 ORANGE COUNTY SANITATION DISTRICT servep WEDNESDAY, OCTOBER 7, 2009 — 5:00 P.M. awe aee„e Pert Fannin vaueY ADMINISTRATIVE OFFICES FuAermr 10844 ELLIS AVENUE cer FOUNTAIN VALLEY, CA 92708 FNmrgen err www.ocsd.com re� to Pekin Lw 41®rma The regular meeting of the Operations Committee of the Orange County rre»m1ee Sanitation District will be held at the above location, date and time o-er ae Pdasrwe sar,m 4^e seer e®a, smrro� Tustin 1 Nde Pert: 1b1te LnMa Oxm Mesa Bmtay Oaoxx and 1 1uY 894iery OEsmn Mx bx Weyer Oeffi+G Q..q d Owye We P�P�z I,eeLri eM the erocven t M Dr n9 eH_�w nru-rewerer cdlemon. bmmren[.enG recyaYTg. OPERATIONS COMMITTEE BOARD MEETING DATE MEETING DATE 10/07/09 10/28/09 11/04/09 11118109* 12/02/09 12(1&09* JANUARY DARK 01/28/10 02/03/10 02/24/10 03/03/10 03/24/10 04/07/10 04/28/10 05/05/10 05/26/10 06/02/10 06/23/10 07/07/10 07/28/10 AUGUST DARK 08/25/10 09/01/10 09/22/10 *Meetings are being held on the third Wednesday of the month. ROLL CALL OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Technical Services Meeting Date: October 7. 2009 Time: 5:00 p.m. Adjourn: COMMITTEE MEMBERS (14) Bill Dalton Chair David Shawver Vice Chair Charles Antos Tom Beamish Troy Edgar Patsy Marshall Roy Moore Joy Neu ebauer Sharon Quirk-Silva Harry Sidhu Constance Underhill Don Webb Doug Davert Board Chair Larry Crandall Board Vice Chair OTHERS Brad Ho in, General Counsel STAFF Jim Ruth, General Manager Bob Ghirelli Assistant General Manager Nick Arhontes, Dir. of Operations & Maintenance Jim Herber , Director of Engineering Ed Torres, Director of Technical Services Lorenzo Tyner, Director of Finance and Administrative Services Lilia Kovac, Committee Secretary Dean Fisher Tod Hayn es John Linder AGENDA REGULAR MEETING OF THE OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Technical Services ORANGE COUNTY SANITATION DISTRICT October 7, 2009 — 5:00 P.M. ADMINISTRATIVE OFFICE 10844 Ellis Avenue Fountain Valley, California 92708 www.ocsd.com PLEDGE OF ALLEGIANCE DECLARATION OF QUORUM PUBLIC COMMENTS REPORT OF COMMITTEE CHAIR REPORT OF GENERAL MANAGER CONSENT CALENDAR (1 -5) 1. Approve the minutes of the September 2, 2009 Operations Committee meeting. 2. Recommend to the Board of Directors to: a) Establish a budget for Chemical Scrubber Conversions and Piping System Improvements, Project No. 132-106, in an amount of $3,261,000; and, b)Authorize the General Manager to negotiate a Professional Design Services Agreement with Dudek, Inc. for design and construction support services for Chemical Scrubber Conversions and Piping System Improvements, Project No. P2-106. (Book Page 7) 3. Recommend to the Board of Directors to: a)Approve a contingency increase of$277,172 (1%) to the Construction Contract with J. F. Shea Inc., for Ellis Avenue Pump Station Construction, Contract No. 1-10B, for a total contingency of$1,663,034 (6%). (Book Page 10) Book Page I Operations Committee October 7, 2009 Page 2 4. Recommend to the Board of Directors to approve the Memorandum of Understanding (MOU) with South Orange County Wastewater Authority (SOCWA)to accept hauled waste from the SOCWA service area, in a form approved by general counsel. (Book Page 12) 5. Recommend to the Board of Directors to approve Change Order No. 8 to Purchase Order No. 102354 OB for Purchase of Ferric Chloride, Specification No. C-2005-247, issued to Kemira Water at a unit price of$673.02 per dry ton delivered, plus applicable tax, indexed to Iron Age Black Foundry Busheling benchmark of$635tton and a pricing correction factor of 34%of the difference of the benchmark and index on a quarterly basis, for an estimated annual contract amount of$5,050,000 for the period December 1, 2009 through November 30, 2010. (Book Page 14) ACTION ITEMS No items. INFORMATION ITEMS (6—7) 6. Strategic Plan Initiative Update on Climate Change (Book Page 17) 7. 2009 Research Projects Report (Book Page 19) DEPARTMENT HEAD REPORTS CLOSED SESSION . .....- _..... . . .................._.......__.......---------------—._.--____._..-_—__....._...""---'—'_...._.-__.._---_._._------..-- During the course of conducting the business set forth on this agenda as a regular meeting of the Committee, the Chair may convene the Committee in closed session to consider matters of pending real estate negotiations, pending or potential litigation, or personnel matters, pursuant to Government Code Sections 54956.8, 54956.9, 54957 or 54957.6, as noted. Reports relating to (a) purchase and sale of real property; (b) matters of pending or potential litigation; (c) employee actions or negotiations with employee representatives; or which are exempt from public disclosure under the California Public Records Act, may be reviewed by the Committee dunng a permitted closed '., session and are not available for public inspection. At such time as the Committee takes final actions on any of these subjects the minutes well reflect all regwred_disclosures of information. Convene in closed session Reconvene in regular session. Consideration of action, if any, on matters considered in closed session. Other business and communications or supplemental agenda items, if any. Adjournment—The next Operations Committee meeting is scheduled for Wednesday, November 4, 2009, at 5:00 p.m. Book Page 2 Operations Committee October 7, 2009 Page 3 Agenda Posting: In accordance with the requirements of California Government Code Section 54954.2,this agenda has been posted in the main lobby of the District's Administrative offices not less than 72 hours prior to the meeting date and time above. All public records relating to each agenda item, including any public records distributed less than 72 hours prior to the meeting to all, or a majority of all, of the members of District's Board,are available for public inspection in the office of the Clerk of the Board, located at 10844 Ellis Avenue, Fountain Valley, California. Items Not Posted: In the event any matter not listed on this agenda is proposed to be submitted to the Committee for discussion and/or action, it will be done in compliance with Section 54954.2(b)as an emergency item or because there is a need to take immediate action,which need came to the attention of the Committee subsequent to the posting of agenda, or as set forth on a supplemental agenda posted in the manner as above, not less than 72 hours prior to the meeting date. Public Comments: Any member of the public may address the Operations Committee on specific agenda items or matters of general interest. As determined by the Chair, speakers may be deferred until the specific item is taken for discussion and remarks may be limited to three minutes. Matters of interest addressed by a member of the public and not listed on this agenda cannot have action taken by the Committee except as authorized by Section 54954.2(b). Consent Calendar: Al matters placed on the consent calendar are considered as not requiring discussion or further explanation, and unless a particular Rem is requested to be removed from the consent calendar by a Director of staff member, there will be no separate discussion of these items. All items on the consent calendar will be enacted by one action approving all motions,and casting a unanimous ballot for resolutions included on the consent calendar. All items removed from the consent calendar shall be considered in the regular order of business. The Committee Chair will determine if any items are to be deleted from the consent calendar. Items Continued: Items may be continued from this meeting without further notice to a Committee meeting held within five(5)days of this meeting per Government Code Section 54954.2(b)(3). Meeting Adjournment: This meeting may be adjourned to a later time and items of business from this agenda may be considered at the later meeting by Order of Adjournment and Notice in accordance with Government Code Section 54955(posted within 24 hours). Accommodations for the Disabled: The Board of Directors Meeting Room is wheelchair-accessible. If you require any special disability related accommodations, please contact the Orange County Sanitation District Clerk of the Board's office at(714)593-7130 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability and the type of accommodation requested. Notice to Committee Members: For any questions on the agenda or to place any items on the agenda, Committee members should contact the Committee Chair or Secretary ten days in advance of the Committee meeting. Committee Chair Bill Dalton (714)741-5000 oamhaOci.garden-grove.org Committee Secretary: Ulia Kovac (714)593-7124 Ikovac(cbocsd.com General Manager Jim Ruth (714)593-7110 iruthaocsd.com Assistant General Manager Bob Ghirelli (714)593-7400 rghirelli0ocsd.com Director of Technical Services Ed Torres (714)593-7080 etorresAmsd.com Director of Engineering Jim Herberg (714)593-7300 iherberofdlocsd.com Director of Operations&Mntnc. Nick Arhontes (714)593-7210 narhontes(dlocsd.com Book Page 3 MINUTES OF THE OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Technical Services Orange County Sanitation District September 2, 2009, - 5:00 p.m. A meeting of the Operations Committee of the Orange County Sanitation District was held on September 2, 2009, at 5:00 p.m. in the District's Administrative Office. A quorum was declared present, as follows: Operations Directors Present: Staff Present: Bill Dalton, Chair Jim Ruth, General Manager David Shawver, Vice Chair Bob Ghirelli, Assistant General Manager Charles Antos Nick Arhontes, Dir. of Operations& Maintenance Tom Beamish Jim Herberg, Director of Engineering Troy Edgar Sam Mowbray, Laboratory Manager Patsy Marshall Life Kovac, Committee Secretary Roy Moore Olga Cervantes Joy Neugebauer Dean Fisher Sharon Quirk-Silva Marty England Harry Sidhu Norbert Gaia Constance Underhill Jay Kaura Don Webb Tod Haynes Larry Crandall, Board Vice Chair Doug Davert, Board Chair Others: Operations Directors Absent: Gino Rapagna None PUBLIC COMMENTS There were no public comments. REPORT OF COMMITTEE CHAIR Committee Chair Dalton did not give a report. REPORT OF GENERAL MANAGER The General Manager did not give a report. Book Page 4 Minutes of the Operations Committee September 2, 2009 Page 2 CONSENT CALENDAR (1 - 4) 1. MOVED, SECONDED, AND DULY CARRIED: Approve the minutes of the July 1, 2009 Operations Committee meeting. 2. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to approve a budget amendment in the amount of$137,518 for Rehabilitation of District Siphons, Contract No. 2-68, for a total budget of$8,141,518. 3. MOVED, SECONDED,AND DULY CARRIED: Recommend to the Board of Directors to: a)Approve a Budget increase of$516,000 for Rehabilitation of Westside Pump Station, Contract No. 352, for a total budget amount of$11,025,000: and, b)Approve a contingency increase of$176,550 (30h)to the construction contract with North A. Olsson Construction, Inc.,for Rehabilitation of Westside Pump Station, Contract No. 3-52, for a total contingency of$470,800 (8%). 4. MOVED, SECONDED,AND DULY CARRIED: Recommend to the Board of Directors to - approve a reduction in retention to not less than 1% ($282,715) of the total contract amount for the Construction Contract with J. F. Shea Construction, Inc. for Ellis Avenue Pump Station Construction, Contract No. 1-10B. ACTION ITEMS (5 -6) 5. Director of Operations and Maintenance, Nick Arhontes, clarified the origin of funding for this project and will revise the agenda report going forward to the Board of Directors. MOVED, SECONDED,AND DULY CARRIED: Recommend to the Board of Directors to approve a Quitclaim Grant of Property Rights in Sewer Pipeline and Assignment of Accompanying Easement Rights from Orange County Sanitation District to the Costa Mesa Sanitary District, in the amount not to exceed $1,300,000, in a form approved by General Counsel. 6. Staff reviewed in detail the Design Build request for proposal and bid processes put in place based on legislation and the Sanitation District's policies. MOVED, SECONDED,AND DULY CARRIED: Recommend to the Board of Directors to: a)Authorize the General Manager to issue a Request for Proposal for Design-Build Services to the three most qualified firms for Rehabilitation of Magnolia Trunk Sewer, Contract No. 3-58; and, b)Authorize the General Manager to negotiate a Design-Build Contract Agreement for said project with the Design-Build firm providing "best value," as defined by the Public Contract Code, to be awarded by the Board of Directors at a future meeting. Book Page 5 Minutes of the Operations Committee September 2, 2009 Page 3 INFORMATION ITEMS There were no items. DEPARTMENT HEAD REPORTS Director of Engineering, Jim Herberg, reported that the average contingency percentage of the 15 large CIP projects is 4.6% of the total budget. Director of Operations and Maintenance, Nick Arhontes, reported the lowest plant flow level at 207 mgd, and approximately 90 mgd is being supplied to the Orange County Water District. A change appears to have taken place in the sewer composition with solids not settling, requiring more bleach and chemicals. Sam Mowbray, Laboratory Manager, reported that the NPDES Ocean Discharge Permit issuance has been delayed, but is on the agenda for review on October 28, 2009. CLOSED SESSION There was no closed session. OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There were none. ADJOURNMENT The Chair declared the meeting adjourned at 5:50 p.m. The next Operations Committee meeting will be held on Wednesday, October 7, 2009, at 5:00 p.m. Submitted by: Xa�1�1� Lille Kovac Committee Secretary H.Weprragenda\Operarinn9 committesioperolions 2009109NUM209 Operations Minutes dmx Book Page 6 OPERATIONS COMMITTEE Meeting Dak TVBd.of Dlr. 10/07/09 10/28/09 AGENDA REPORT iem Number Item Number z Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Jim Herberg, Director of Engineering Project Manager: Christopher MacLeod SUBJECT: CHEMICAL SCRUBBER CONVERSIONS AND PIPING SYSTEM IMPROVEMENTS, PROJECT NO. P2-106 GENERAL MANAGER'S RECOMMENDATION 1. Establish a budget for Chemical Scrubber Conversions and Piping System Improvements, Project No. P2-106, in the amount of$3,261,000; and, 2. Authorize the General Manager to negotiate a Professional Design Services Agreement with Dudek, Inc. for design and construction support services for Chemical Scrubber Conversions and Piping System Improvements, Project No. P2-106. SUMMARY • This project will convert existing chemical scrubbers to biological trickling filters with operational enhancements, install plant water booster pumps in the dewatering building to increase belt press water pressure, and rehabilitate the boiler feed water piping system to maintain system integrity. • This project was previously chartered and budgeted as Project No. FE05-11, which will be cancelled from the Facilities Engineering (FE) budget and project list. The project size is too large for the FE program to effectively manage. • The current construction document package has been delayed for one year awaiting personnel, schedule, and budget availability. The design effort was not completed and is approximately 75% complete. • Dudek, Inc. was selected as the design consultant using standard FE project protocols and Delegation of Authority in place at that time. Dudek, Inc. is uniquely qualified to finish the design work and to provide support services during the bidding, construction, commissioning, and closeout phases of this project. • The current Engineer's Construction Cost Estimate is $2,265,000. This project will be offset from reduced expenditures on other Capital Improvement Program (CIP) projects. Form No.o 1012 a 1.0a0107 Page 1 Book Page 7 PRIOR COMMITTEE/BOARD ACTIONS March 2003— Biotrickling Filter for Odor Control Demonstration Project: Phase II Final Report. This report formed the basis for Project No. FE03-34, subsequently chartered on July 22, 2004. ADDITIONAL INFORMATION Facilities Engineering (FE) vs. Capital Improvement Program (CIP) The Engineering Department has two distinct groups of staff dedicated to completing engineering projects. The CIP group leads the major projects through design and construction while the FE group focuses on smaller projects with shorter schedules. The FE and CIP staffing is separate with some combined functions for efficiency. Many of the policies and procedures are different in order to allow the smaller projects to have a shorter schedule. In addition the Delegation of Authority relating to the procurement of design services is slightly different between the two groups and the design size of the FE projects is limited. Proiect History Project No. FE 05-11 was created by a consolidation of three individual FE projects (Project Nos. FE03-34, FE00-12, and FE01-19) in order to finalize the design and prepare a single construction document package for enhanced competitive bidding. Each individual FE project was designed in accordance with FE project procedures in place at the time. The designs were completed to approximately 95%, but placed on hold awaiting resources to complete the project. A description of the original FE projects is provided below as information. Project No. P2-106 will update the consolidated earlier FE Project FE05-11 to match the current standards and facility requirements and create a bid package for construction. Project No. FE00-12 provides new plant water booster pumps at the existing dewatering facility in order to boost the pressure to 120psi. This provides far more efficient cleaning of the belt presses and will increase the efficiency of these machines to increase dewatering capabilities using existing equipment. Project No. FE01-19 provides boiler piping and feed water tank improvements to parts of the boiler system at Plant No. 2. Maintenance staff frequently repair leaks in the pressure vessel and feed water piping and this project will help relieve pressure on Sanitation District resources. Project No. FE03-34 will convert selected chemical scrubbers to biological trickling filters (BTFs). This will improve efficiency and reduce expenditures on chemicals. BTFs have proved to be a success by removing as much hydrogen sulfide as chemical scrubbers with improved removal of volatile organic compounds. This project will convert two more chemical scrubbers to BTFs and provide minor modifications to the existing five BTFs. Form No.o ,w, Re oan,m7 Page 2 Book Page 8 CEQA FINDINGS A Notice of Exemption was filed on August 24, 2006. Chemical Scrubber Conversions and Piping System Improvements, Project No. P2-106, was determined to be categorically exempt under CEQA Section 15301(b) because the project consists of minor modifications to existing facilities with no increase in treatment capacity. This recommendation complies with authority levels of the Sanitation District's Delegation of Authority. This item has not been budgeted. Funds will be reallocated from savings on other projects. Award Date: NIA Contract Amount: NIA Contingency: NIA JH:CM:eh:gc H:WeptWgenda\Opemlions CommilleetOpemilons 2009\19D9T2.106 Project EsWblisbmenldmx Form No.o 10M a«ie.eoNormr Page 3 Book Page 9 OPERATIONS COMMITTEE Mewing Date To Bd.o ar. 10/07/09 10/28/09 AGENDA REPORT Iem Number Item Number —Orange County Sanitation District 3 FROM: James D. Ruth, General Manager Originator: Jim Herberg, Director of Engineering Project Manager: Steven Schock SUBJECT: ELLIS AVENUE PUMP STATION CONSTRUCTION, CONTRACT NO. 1-106 GENERAL MANAGER'S RECOMMENDATION Approve a contingency increase of$277,172 (1%) to the Construction Contract with J. F. Shea Inc., for Ellis Avenue Pump Station Construction, Contract No. I-10B, for a total contingency of$1,663,034 (6%). SUMMARY • This project constructed a new 50 mgd lift station which has been dedicated as the Steve Anderson Lift Station. • Orange County Sanitation District (Sanitation District) has had beneficial use of the pump station since May 2009, and the work is 99% complete. • During commissioning of the lift station several items were discovered that require additional work to complete. These relate to the ventilation, odor control and flow systems that could not be tested in actual conditions until sewage was introduced. • This additional work is estimated at $180,000 which will expend the entire remaining contingency. The requested contingency increase does not impact the overall project budget. PRIOR COMMITTEEIBOARD ACTIONS September 2009 — Reduction in Retention, Retention reduced to not less than 1%. December 2006 -Awarded Ellis Avenue Pump Station Construction, Contract No. 1-10B, to J.F. Shea Construction, Inc., for$27,717,245 and a 5%contingency. ADDITIONAL INFORMATION None. Foen No.DW-102-2 Revised 03101W Page 1 Book Page 10 CEQA FINDINGS The Environmental Impact Report (EIR) for the Implementation of Ellis Avenue Pump Station Replacement Project, Job No. 1-10, was certified on May 25, 2005 by Resolution No. OCSD 05-12. This request for increase in the project contingency complies with authority levels of the Sanitation District's Delegation of Authority. This item has been budgeted (Page A-8, Item No. 51). Award Date: 12/20/06 Contract Amount: $27,717,245 Contingency: $1,385,862 (5%) 10/28/09 $277,172 (1%) $1,663,034(6%) JH:SS:eh:gc HMepttagendMOperations Committee\Operations 2009MOgMI-1013 Contingency Increase,docx Form No.DW-102-2 Revised 03101107 Page 2 Book Page I I OPERATIONS COMMITTEE MeeOng Date To ad.of M. 10/07/09 10/28/09 AGENDA REPORT Item NU rtem Number _ 4 Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Ed Torres, Director of Technical Services SUBJECT: Memorandum of Understanding between Orange County Sanitation District (OCSD) and South Orange County Wastewater Authority (SOCWA)for South County Waste Disposal at OCSD Facilities GENERAL MANAGER'S RECOMMENDATION Approve the Memorandum of Understanding (MOU) with South Orange County Wastewater Authority (SOCWA) to accept Hauled Waste from the SOCWA service area, in aform approved by general counsel. SUMMARY • OCSD Ordinance No. OCSD-36 states "Waste hauled from a source that is not within the OCSD's service area is prohibited unless authorized by the General Manager. Service area is defined as any area the OCSD has an agreement to serve." • With its current facilities, SOCWA cannot accept the Hauled Waste for treatment and disposal due mainly to physical limitations. OCSD has temporarily agreed to accept for treatment and disposal certain non-industrial based waste and waste by-products generated by persons and entities in the SOCWA service area, including brine, grease, and wastes from cesspools, chemical toilets, and septic tanks ("Hauled Waste") until a service agreement is adopted. • SOCWA desires that OCSD continue accepting Hauled Waste for treatment and disposal • The cost for disposal is set by OCSD ordinance. The current charge to the wastehauler is $0.12 per gallon for waste originating in SOCWA's service area. • Staff recommends approval of the MOU with SOCWA. PRIOR COMMITTEE/BOARD ACTIONS 1 Book Page 12 N/A ADDITIONAL INFORMATION • SOCWA is a Joint Power Authority made up of the following agencies: El Toro Water District, Emerald Bay Service District, Irvine Ranch Water District, City of Laguna Beach, Moulton Niguel Water District, City of San Clemente, South Coast Water District, City of San Juan Capistrano, Santa Margarita Water District, and Trabuco Canyon Water District. • OCSD receives approximately 0.012 MGD of Hauled Waste from SOCWA's service area which represents 15% of the total Hauled Waste received. • SOCWA prepared and completed a Liquid Waste Disposal Evaluation dated December 31, 2007, that assessed the potential alternative disposal and treatment strategies for Hauled Waste. The alternatives presented in the study were reviewed by the SOCWA Technical Advisory Committee. The committee, supported by the study, determined that a SOCWA disposal station was not the preferred alternative due to physical limitations and odor concerns, and that SOCWA should pursue a Memorandum of Understanding (MOU) with OCSD for the disposal of Hauled Waste originating in the SOCWA service area. 2 Book Page 13 OPERATIONS COMMITTEE Mrnq Date TORE. "Dtr. lo107109 to/ze/oB AGENDA REPORT RM Number Ran Number s Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Nick Arhontes, Director of Operations and Maintenance SUBJECT: Purchase of Ferric Chloride, Specification No. C-2005-247 GENERAL MANAGER'S RECOMMENDATION Approve Change Order No. 8 to Purchase Order No. 102354 OB for Purchase of Ferric Chloride, Specification No. C-2005-247, issued to Kemira Water at a unit price of$673.02 per dry ton delivered, plus applicable tax, indexed to Iron Age Black Foundry Busheling benchmark of$635/ton and a pricing correction factor of 34% of the difference of the benchmark and index on a quarterly basis, for an estimated annual contract amount of$5,050,000 for the period December 1, 2009 through November 30, 2010. SUMMARY • Ferric chloride is a liquid chemical iron salt used to increase the solids removal efficiencies at both Plant No. 1 and Plant No. 2 in primary treatment. In solids treatment, it is used to control hydrogen sulfide levels in the digester gas to meet South Coast Air Quality Management District (SCAQMD) requirements. It is critical to our operations to achieve cost effective regulatory compliance in our growing facilities. • A specification driven competitive bidding process was conducted in fiscal year 2005-06. Kemira Water (Kemira) was the sole bidder and was awarded, a one-year contract to provide ferric chloride. Kemira is the only vendor capable at this time of providing the 7,000 dry tons per year of ferric chloride currently required for our operational needs. This proposed contract renewal would exercise the final one- year contract extension of the four one-year contract extension provision in the original contract. A contingency is not requested at this time since the unit price is variable through the contract term and tied to an index. • Scrap steel and chlorine are the key raw ingredients used in the manufacture of ferric chloride. The price of scrap steel has fluctuated significantly in the recent past due to global marketplace issues beyond the wastewater treatment industry. From November 2007 to August 2008, the price of scrap steel increased about 250 percent. Subsequently, the scrap steel price dropped over 60 percent during the 2008—2009 contract period. Kemira is the largest supplier nationally and is a major Form No, M-102 Agenda R.p -Board Rwiaed'. 12 ft Page 1 Book Page 14 supplier to other wastewater treatment utilities in the region. Staff recommends that the contract for ferric chloride be extended for an additional one-year term. PRIOR COMMITTEE/BOARD ACTIONS 1. 10/22/08: Board of Directors approved Change Order No. 4 to Purchase Order No. 102354 OB for Purchase of Ferric Chloride, Specification No. C-2005-247, issued to Kemira Water at an initial unit price of$610 per dry ton delivered, plus applicable tax indexed to Iron Age Scrap Index#1 Bushing Chicago listing benchmark of$635tton and a pricing correction factor of 34 percent of the difference of the benchmark and index on a quarterly basis, for an estimated annual contract amount of$4,600,925 for the period December 1, 2008 through November 30, 2009. 2. 10/24/07: Board of Directors approved Change Order No. 3 to Purchase Order No. 102354-OB for Purchase of Ferric Chloride, Specification No. C-2005-247, for a unit price increase of$28.25 per dry ton for ferric chloride, increasing the total price to $462.25 per dry ton plus tax for an estimated amount of$4,029,562 for the period December 1, 2007 through November 30, 2008. 3. 10/25/06: Board of Directors approved Change Order No. 1 for a unit price increase of$76.20 per dry ton for ferric chloride increasing the total price to $434.00 per dry ton plus tax for an estimated amount of$3,255,000 for the period December 1, 4. The contract was competitively bid in fiscal year 2005-06 and awarded by the Purchasing Manager according to Resolution No. OCSD 04-08, Delegation of Authority. ADDITIONAL INFORMATION As our facilities grow and we continue to provide more flows to Orange County Water District for the Ground Water Reclamation System, we optimize the use of ferric chloride in the many process areas to maintain performance considering cost and regulatory risks. Alternative formulations of iron salts have been trialed or considered; however, plant performance suffered with little to no projected cost savings. Non-iron based chemicals have also been considered, but do not appear to offer a cost benefit. Additionally, a broad analysis of domestic and global markets for ferric chloride and potential alternate chemicals will be conducted as part of a Chemical Supply Sustainability Study already in progress. The Iron Age Black Foundry Busheling index is a better representative of the quality of steel used in the production of ferric chloride by Kemira than the quality of steel covered by the Iron Age Scrap Index#1 Bushing Chicago index, which was used during the last contract term. F.No. MAW Agenda Report-Board Revised. 12 Wo Page 2 Book Page 15 Kemira Water has offered to provide a one-year extension through November 30, 2010, at an initial unit price of$673.02 per dry ton of ferric chloride indexed to Iron Age Black Foundry Busheling benchmark of$635/ton and a pricing correction factor of 34% of the difference of the benchmark and index on a quarterly basis. The initial price offering of $673.02 per dry ton is an increase of$171.48 over the current contract price of$501.54 per dry ton. In the future, staff may propose using the chlor-alkali chemicals commodity index. This item is budgeted. (Object No. 52013, Divisions 830 and 840). However, in light of the extraordinary price increase, budget re-appropriations within the agency wide- operating budget may be necessary and the O&M staff will provide recommendations to the General Manager to accomplish this. Award Date Contract Price- Contingency $per dry ton delivered+tax 12101/05-Original Contract $357.80 None 10/25/06-Change Order#1 $434.00 None •11106/06-Change Order#2 n/a n/a 1024107-Change Order#3 $462.25 10% 12/01108-Change Order#4 $610.00 with quarterly index None adjustment 03/01/09-Change Order#5 $468.90 None 06101/09-Change Order#6 $467.88 None 09101/09-Change Order#7 $501.54 None 12101/09-Change Order#8 $673.02 None 'Change Order#2 provided for an increase to the estimated annual amount. KWepOagendMOperations CommiBee\Operations 200%100910a.C-Z00 247 Ferdc Chlodde.dwx Form No. ew-102 Agenda Repod-Board RTn6ad: 12/pBlea Page 3 Book Page 16 OPERATIONS COMMITTEE MeebngDate To ad.ofDir. 10/07/09 AGENDA REPORT Iem Numbs Ian Numbe 6 Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Ed Torres, Director of Technical Services SUBJECT: Strategic Plan Initiative Update on Climate Change GENERAL MANAGER'S RECOMMENDATION Information Item SUMMARY • In 2006, California adopted the Global Warming Solutions Act (AB 32) which established a comprehensive greenhouse gas (GHG) regulatory program that committed California to achieving significant GHG emissions reductions by 2020. • At the federal level, EPA has adopted a mandatory GHG reporting rule that will take effect in 2010 and Congress is currently working on GHG-reducing legislation that is expected to have the support of the President. • Since wastewater operations consume large amounts of energy and produce GHG, many of the rules promulgated pursuant to AB 32 have already resulted in GHG regulations that directly impact OCSD's operations. It is certain that the anticipated federal GHG regulations will also impact OCSD. • In addition, scientists are predicting rising sea levels in certain areas of the country along with changing weather patterns, which for the south-western United States could result in more extreme storm conditions and prolonged drought. • In order to comprehensively address climate change, the Board adopted a Strategic Initiative that provided staff with goals to achieve when addressing the potential impact of climate change on OCSD's operations. • Staff will brief the Operations Committee on the status of implementing this strategic initiative. Fo l No.DY 1U.2 flwixE OLOIN] Page 1 Book Page 17 PRIOR COMMITTEE/BOARD ACTIONS November 2008, Approved Five-Year Strategic Plan. ADDITIONAL INFORMATION N/A Form No.M-102Q Rms ON 1107 Page 2 Book Page IS OPERATIONS COMMITTEE meeting W. TO BdT , 10/07/09 AGENDA REPORT Item Number I Item Number Orange County Sanitation Dlstrlct 7 FROM: James D. Ruth, General Manager Originator: Ed Torres, Director of Technical Services SUBJECT: 2009 Research Projects Report GENERAL MANAGER'S RECOMMENDATION Information item. SUMMARY • OCSD has an active research program that includes activities in Technical Services, Operations and Maintenance, and Engineering. • During 2008-09, research activities addressed a range of topics, with notable efforts in air quality management, environmental improvement, odor and corrosion control, treatment process improvements, and emerging (trace) contaminants detection and removal. A five-year Research Strategic Plan to guide future research efforts also was completed and adopted this year. • Several projects are cooperative efforts with industry research organizations or universities. These arrangements provide substantial leveraging of OCSD's funds. • The 2008-09 budget for research totaled $2.62 million, including $1 million as a general CIP allocation for operational research projects. The actual expenditures totaled $1.54 million primarily because nearly all of the CIP Research projects were ongoing projects that already had been funded as individual CIP line items and so did not draw on the general research allocation funds. New projects beginning in 2009-10 will be funded from the general allocation. • Staff has completed a 2009 Research Projects Report (Report), which is intended to inform OCSD management, staff and external stakeholders about the budget, outcomes of competed and ongoing research, and future goals of the research program. • A PowerPoint presentation summarizing the Report will be provided at this committee meeting. o3N,•, Form No.D 102-2 Page 1 Book Page 19 PRIOR COMMITTEE/BOARD ACTIONS N/A ADDITIONAL INFORMATION N/A ATTACHMENTS N/A Form N. Nwrozz Rama 03VM7 Page 2 Book Page?II ORANGE COUNTY SANITATION DISTRICT (714) 962-2411 www.ocsd.com Mailing Address: P.O. Box 8127 Fountain Valley, California 92728-8127 Street Address: 10844 Ellis Avenue Fountain Valley, California 92708-7018