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HomeMy WebLinkAbout2009-10 w ,t MINUTES OF STEERING COMMITTEE MEETING Orange County Sanitation District Wednesday, October 28, 2009, at 4:00 p.m. The Steering Committee meeting convened on Wednesday, October 28, 2009 at 4:00 p.m. in the Administrative Offices of the Orange County Sanitation District, and traveled to tour the North County Yard and reconvened at the Administrative Offices at 6:00 p.m.. A quorum was declared present, as follows: STEERING COMMITTEE MEMBERS: DIRECTORS PRESENT: STAFF PRESENT: Doug Davert, Chair Jim Ruth, General Manager Larry Crandall, Vice Chair Nick Arhontes, Director of Operations and Mark Waldman, Administration Committee Maintenance Chair Jim Herberg, Director of Engineering Bill Dalton, Operations Committee Chair Ed Torres, Director of Technical Services Jim Ferryman Lorenzo Tyner, Director of Finance Phil Luebben and Administrative Services David Shawver Michael Gold, Public Affairs Manager Lilia Kovac, Associate Clerk of the Board Chris McLeod Dean Fisher Ryal Wheeler DIRECTORS ABSENT OTHERS PRESENT: Brad Hogin, General Counsel Drew Kolosky LEL y p pg�p ppq� PUBLIC COMMENTS e y 0F,VjTSERRgE 9FFI%1E SYRICr There were none. NOV 18 2009 COMMITTEE CHAIR REPORT BY. A< Chair Doug Davert briefly reported on the Washington D.C.trip, and referenced to the letter from Assemblyman Chuck DeVore thanking staff for the year-end review brochure. There was a brief discussion on the overall facility needs of the Operations and Maintenance Department for the Collections Division, and possible use of the North County Yard property. GENERAL MANAGER REPORT Staff presented slides of renderings for the North County Yard facility plan layouts for the committee's consideration. " Minutes of the Steering Committee October 28, 2009 Page 2 GENERAL COUNSEL REPORT General Counsel, Brad Hogin, did not give a report. ACTION ITEMS 1. MOVED, SECONDED AND DULY CARRIED: Approve minutes of the September 23, 2009 Steering Committee meeting. INFORMATION ITEMS 2. Public Affairs Monthly Update Due to lack of time, Michael Gold did not give a report. CLOSED SESSION There was no closed session. ADJOURNMENT The next Steering Committee meeting is scheduled for Wednesday, November 18, 2009, at 5:30 p.m. The Chair declared the meeting adjourned at 6:30 p.m. Submitted by: Lille I ovac Associate Clerk of the Board Z. ORANGE COUNTY SANITATION DISTRICT _ 1 THE xJA October 21, 2009 rT,-- EMsih, U 92]09]n1N Mdlln9 A44rdm rn Bm B12] I-ounwn VrA" L 62]28612] NOTICE OF MEETING G1wne p14)9622411 STEERING COMMITTEE F. (7 14)%211356 s,>mn2 ORANGE COUNTY SANITATION DISTRICT a..Part ly,,,. WEDNESDAY, OCTOBER 28, 2009 -4:00 P.M.* Founranr vanay rtina�n GwVen Ll >re ADMINISTRATIVE OFFICES Hivmtyv.,Baa,x 10844 ELLIS AVENUE FOUNTAIN VALLEY, CALIFORNIA92708 La fmMs WWW.00SD.COM to PdAtw Lm AYn,mrs TOUR OF NORTH COUNTY YARD 4:30 - 5:30 P.M. rve.rbrr aaa+ 7311 Doig Drive �mre Garden Grove, CA wee,roa Santa A. RECONVENE @ 6:00 P.M. - Fountain Valley s,w exx't" ADMINISTRATIVE OFFICES 10844 ELLIS AVENUE FOUNTAIN VALLEY, CALIFORNIA 92708 vua Pay. nroa L,w- 115a M. A regular meeting of the Steering Committee of the Orange County x:ea70.59Mz Sanitation District will be held at the above location, date and time. +NMveY Lky $yuLvv OA9Dv1 M1�rne(Zfnfh V,'b.'er l�AY rnanry nl nan,le 'Note meeting time has been changed to 4:00 p.m. -._sate.p 'b nae j✓3rc me a-rm.:car c,P „o-ng eFasys v:ass:rerer c 11.m, ureevnen[, and rcyd;ng. STEERING COMMITTEE AND BOARD MEETING DATES October 28, 2009 *November 18, 2009 *December 16, 2009 January 27, 2010 February 24, 2010 March 24, 2010 April 26, 2010 May 26, 2010 June 23, 2010 July 28, 2010 August 25, 2010 September 22, 2010 ,Meetings being held the third Wednesday of the month. STEERING COMMITTEE (1) Roll Call: Meeting Date: October 28 2009 Meeting Time: 5:30 p.m. Committee Members Doug Davert, Board Chair................................................... ........... Larry Crandall, Vice Chair................................................... ........... - Mark Waldman,Administration Committee Chair................ ........... - Bill Dalton, Operations Committee Chair............................. ........... - JimFerryman...................................................................... ...........— PhilLuebben..........................................-----...................... ........... DavidShavrver.................................................................... ........... Others Brad Hogin, General Counsel............................................. ...........— staff Jim Ruth, General Manager....................................................— Bob Ghirelli, Assistant General Manager.................................. .— Nick Arhontes, Director of Operations& Maintenance................. .— Jim Herberg, Director of Engineering....................................... .— Ed Torres, Director of Technical Services..................................— Lorenzo Tyner, Director of Finance&Administrative Services........— Michael Gold, Public Affairs Manager.......................................— Penny Kyle. Clerk of the Board........................................... Other Staff Present AGENDA REGULAR MEETING OF THE STEERING COMMITTEE ORANGE COUNTY SANITATION DISTRICT WEDNESDAY, OCTOBER 28, 2009 AT 4:00 P.M. ADMINISTRATIVE OFFICE 10844 Ellis Avenue Fountain Valley, California 92708-7018 www,ocsd.com TOUR OF NORTH COUNTY YARD 4:30 — 5:30 P.M. 7311 Doig Drive Garden Grove, CA RECONVENE (a) 6:00 P.M. — Fountain Vallev ADMINISTRATIVE OFFICE 10844 Ellis Avenue Fountain Valley, California 92708-7018 DECLARATION OF QUORUM PUBLIC COMMENTS REPORT OF COMMITTEE CHAIR REPORT OF GENERAL MANAGER REPORT OF GENERAL COUNSEL ACTION ITEMS 1. Approve minutes of the September 23, 2009 Steering Committee meeting. INFORMATION ITEMS 2. Public Affairs Monthly Update (Gold) (Book Page 7) Book Page 1 October 28, 2009 CLOSED SESSION Dunng the course of conducting the business set forth on this agenda as a regular meeting of the Steenng Committee,the Chair may convene the Committee in closed session to consider matters of pending real estate negotiations, pending or potential litigation,or personnel matters,pursuant to Government Code Sections 54956.8.54956.9, 54957 or 54957.6,as noted. Reports relating to(a)purchase and sale of real property;(b)matters of pending or potential litigation; (c) employment actions or negotiations with employee representatives;or which are exempt from public disclosure under the California Public Records Act,may be reviewed by the Directors during a permitted closed session and are not available for public inspection. At such time as final actions are taken by the Board on any of these subjects.the minutes will reflect all required disclosures of information. Convene in closed session, if necessary. Reconvene in regular session. Consideration of action, if any, on matters considered in closed session. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY ADJOURNMENT The next Steering Committee meeting is scheduled for November 18, 2009 at 5:30 p.m. Book Page 2 October 28, 2009 Aoenda Postino: In accordance with the requirements of California Government Code Section 54954.2,this agenda has been posted in the main lobby of the District's Administrative offices not less than 72 hours prior to the meeting date and time above. All public records relating to each agenda item, including any public records distributed less than 72 hours prior to the meeting to all, or a majority of all, of the members of District's Board,are available for public inspection in the office of the Clerk of the Board,located at 10844 Ellis Avenue, Fountain Valley, California. Items Not Posted: In the event any matter not listed on this agenda is proposed to be submitted to the Committee for discussion and/or action, it will be done in compliance with Section 54954.2(b) as an emergency item or because there is a need to take immediate action,which need came to the attention of the Committee subsequent to the posting of agenda, or as set forth on a supplemental agenda posted in the manner as above, not less than 72 hours prior to the meeting date. Public Comments: Any member of the public may address the Steering Committee on specific agenda items or matters of general interest. As determined by the Chair, speakers may be defamed until the specific item is taken for discussion and remarks may be limited to three minutes. Matters of interest addressed by a member of the public and not listed on this agenda cannot have action taken by the Committee except as authorized by Section 54954.2(b). Consent Calendar: All matters placed on the consent calendar are considered as not requiring discussion or further explanation, and unless a particular item is requested to be removed from the consent calendar by a Director of staff member, there will be no separate discussion of these items. All items on the consent calendar will be enacted by one action approving all motions, and casting a unanimous ballot for resolutions included on the consent calendar. All items removed from the consent calendar shall be considered in the regular order of business. The Committee Chair will determine if any items are to be deleted from the consent calendar. Items Continued: Items may be continued from this meeting without further notice to a Committee meeting he vrithin five(5)days of this meeting per Government Code Section 54954.2(b)(3). Meeting Adjournment: This meeting may be adjourned to a later time and items of business from this agenda may be considered at the later meeting by Order of Adjournment and Notice in accordance with Government Code Section 54955(posted within 24 hours). Accommodations for the Disabled: The Board of Directors Meeting Room is wheelchair accessible. If you require any special disability related accommodations, please contact the Orange County Sanitation District Clerk of the Board's office at(714)593-7130 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability and the type of accommodation requested. Notice to Committee Members: For any questions on the agenda or to place any items on the agenda, Committee members should contact the Committee Chair or Clerk of the Board ten days in advance of the Committee meeting. Committee Chair: Doug Davert (714)318-9550 General Manager: James D. Ruth (714)593-7110 General Counsel: Brad Hogin (714)415-1008 Clerk of the Board: Penny Kyle (714)593-7130 E-mail: gkvle@cosd.com Book Page 3 MINUTES OF STEERING COMMITTEE MEETING Orange County Sanitation District Wednesday, September 23, 2009, at 5:30 p.m. A meeting of the Steering Committee of the Orange County Sanitation District was held on Wednesday, September 23, 2009, at 5:30 p.m., in the District's Administrative Office. A quorum was declared present, as follows: STEERING COMMITTEE MEMBERS: STAFF PRESENT: DIRECTORS PRESENT: Jim Ruth, General Manager Doug Davert, Chair Nick Arhontes, Director of Operations and Larry Crandall, Vice Chair Maintenance Bill Dalton, Operations Committee Chair Jim Herberg, Director of Engineering Phil Luebben Ed Torres, Director of Technical Services David Shawver Lorenzo Tyner, Director of Finance and Administrative Services Michael Gold, Public Affairs Manager DIRECTORS ABSENT: Lilia Kovac,Associate Clerk of the Board Jim Ferryman Mark Waldman, Administration Committee Chair OTHERS PRESENT: Brad Hogin, General Counsel Heather Dion Christopher Townsend Casey Elliott-via phone PUBLIC COMMENTS There were none COMMITTEE CHAIR REPORT Chair Doug Davert announced the strategic planning workshop on October 21, 2009 for active and alternate directors. Chair Davert congratulated Jim Herberg and Denis Bilodeau for receiving the Said Khoury award from the World Federation of Engineering Organizations for Engineering Construction Excellence on the Groundwater Replenishment System. Chair Davert also announced that Vice Chair Crandall, Jim Herberg, Michael Gold, and he would be traveling to Washington, D.C. the following week to meet with various legislators on wastewater funds. Mr. Davert announced that Item No. 4 on the Board agenda would be pulled. Book Page 4 Minutes of the Steering Committee September 23, 2009 Page 2 GENERAL MANAGER REPORT Director of Finance and Administrative Services, Lorenzo Tyner, provided a brief overview of the Sanitation District's prior use of a type of strategic investment in response to a recently published local news article. General Manager, Jim Ruth, reported briefly on the progress of discussions with the County of Orange on the SARI Line joint project with SAWPA and Water District, Mr. Ruth referred to the year-end review brochure that would be distributed to the member cities . Director of Technical Services, Ed Torres, reported that EnerTech has encountered operational difficulties and staff has been working with them to overcome the problems. GENERAL COUNSEL REPORT General Counsel, Brad Hogin, reported that the Ninth Circuit Court of Appeals dismissed the Kem County Measure-E Litigation Commerce Clause claim with no impact to the Sanitation District. Litigation proved helpful in delaying the ruling by allowing continued biosolids transfers, saving the Sanitation District approximately$2M. ACTION ITEMS 1. MOVED, SECONDED AND DULY CARRIED: Approve minutes of the August 26, 2009 Steering Committee meeting. INFORMATION ITEMS 2. Public Affairs Monthly Update Michael Gold, Public Affairs Manager, and Heather Dion and Christopher Townsend of Townsend Public Affairs, Inc. briefly reviewed the state last quarter's legislative activities and possible water bonds available to the Sanitation District. Mr. Gold also reviewed the federal funding strategic plans, as well as a review of Public Affairs activities. CLOSED SESSION There was no closed session. Book Page 5 Minutes of the Steering Committee September 23, 2009 Page 3 ADJOURNMENT The next Steering Committee meeting is scheduled for Wednesday, October 28, 2009, at 5:30 p.m. The Chair declared the meeting adjourned at 6:14 p.m. Submitted by: Lilia Kovac Associate Clerk of the Board Book Page 6 STEERING COMMITTEE AGENDA REPORT � � er MN Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Michael Gold, Public Affairs Manager SUBJECT: Public Affairs Monthly Update GENERAL MANAGER'S RECOMMENDATION Information Only SUMMARY This report is the monthly Public Affairs Division update that includes legislative and political information from Washington, D.C. and Sacramento, lobbyists' activities, and outreach education and communication programs to member cities, employees and the public. PRIOR COMMITTEEIBOARD ACTIONS None ADDITIONAL INFORMATION Federal Legislative Report Eric Sapirstein, ENS Resources Federal political update During the month of September,the District's activities centered upon working with the congressional delegation and the U.S. Army Corps of Engineers on the SARI Line relocation. As discussed below, OCSD Directors and staff met in Washington to discuss the SARI as well as other needs. ENS Resources also continues to work with House and Senate staff as well as stakeholders engaged in the development of climate change legislation to ensure adaptation assistance to POTWs to address infrastructure needs. With the health care debate taking center stage in Washington these days, climate change and other issues will probably be pushed to 2010. Washington DC trip report On September 30 through October 1, the chair, vice chair and two staff members met with members of Congress and their staff as well as the U.S. Army Corps of Engineers to discuss funding opportunity and priority issues. Overall, the meetings with congressional and administration officials demonstrated continued support for OCSD's positions, including one of our top priorities, relocating the SARI line. Our meetings in Washington reaffirmed the general agreement that the increased authorization of the Mainstem project that Congress provided in WRDA 2007 was tied directly to the SARI Line and paying for the project is a local responsibility. It is also clear the OCSD's priority is ensuring repayment of the loan to the County of Orange; moreover, because the County is relying on State Subvention Funds for repayment, OCSD has pursued additional Federal funds in the event State funds are not available. Book Page 7 The Directors and staff on the trip discussed these issues with Congressional staff and the U.S. Army Corps of Engineers staff. The other meetings with Representatives Calvert and Miller, as well as the staff to the other Orange County Representatives, focused on secondary treatment upgrade funding, our challenges securing stimulus funds earlier this year, renewable energy funding and a general authorization for clean water projects. We are pleased to report that OCSD continues to enjoy broad based support from our delegation. State Legislative Report Christopher Townsend, Heather Dion and Casey Elliott,Townsend Public Affairs Political Highlights The Legislature is currently adjourned and the hot issue of the moment remains water. At the close of the Legislative session, the Governor threatened to veto the over 700 bills awaiting action unless some deal on water could be reached. In the end, however, the Governor stated that he was pleased with the progress of the discussion with Legislative leaders, called a special session to deal with water and acted on the remaining bills in the final hours of his Constitutional deadline. Bill Highlights The Governor decided the fate of a few key bills in early October. Those of specific interest to OCSD include: • SB 802 (Leno), the bill dealing with contract retention, was vetoed by the Governor. OCSD opposed this measure and worked with CASA and others to kill it. • SB 827 (Wright), dealing with AQMD and supported by OCSD was signed into law. • AS 1366(Feuer), dealing with the regulation of water softeners and supported by OCSD, was signed by Governor Schwarzenegger. This bill took over two years to pass and was a high priority for the Orange County Water District and others. An updated bill matrix with the final action on legislation being tracked by the District is attached. TPA Activities for the Month TPA continues to advocate for water bond language that includes wastewater as an eligible component of the Integrated Regional Water Management Program (IRWMP). In addition, TPA is analyzing the opportunity for funding to be available in the draft water resources bond for renewable energy projects that promote water supply. Book Pace 8 Outreach, Education and Communication Activities Wastewater 101 video Filming and audio work is complete for the wastewater 101 video—this is the general education film explaining the wastewater treatment process and will explain all the things OCSD does to protect public health and the environment. The video should be complete by the time of the Steering Committee meeting. Here come the tours With school in full swing, our tour numbers are on the rise again as science classes and other groups come through our treatment plant and learn about wastewater. This year, we have an enhanced partnership with Coastkeepers and their WHALES program. Eight school tours are already scheduled for the coming months and these will continue to grow. GWRS logo and Web site refresh On October 12, the GWRS Steering Committee met to review proposed designs for an updated GWRS logo and Web site. The GWRS Steering Committee hired a firm update the electronic and printed materials because the project has received global attention and to better communicate the respective contributions of each agency, as well as providing educational information. The GWRS Committee provided input and direction to refine the proposed designs. The new Web she will be completed before the end of the year. Book Page 9 2009 Legislative Tracking Bill Number Summary Position* Status AS 815 (Me) This bill requires a public agency to provide full, complete and accurate plans and specifications to Oppose Held in committee bidders and that the agency assumes responsibility for the accuracy of those plans. A redo of AB -Two Year Bill 983(Me)from 2008, which OCSD opposed. AS 969(Calderon) This bill modifies the Recycled Water Act of 1991 to establish goals for recycling an unspecified Watch Held in committee percentage of water by 2020 -Two Year Bill AB 1.100(Duvall) This bill allows the bottling of potable demonstration water for educational purposes and to Support Failed passage in promote water recycling. (Note: this bill is aimed at allowing the bottling of GWRS water for committee/granted demonstration and educational purposes only). OCWD is sponsor reconsideration AS 1366(Feuer) This bill allows a local agency that maintains a community sewer system,to control salinity from Support Signed by residential water softeners, if the regional water quality control board makes findings that reducing Governor salinity would achieve water quality objectives. o S8 26(Simitian) This bill would require the California State Board of Pharmacy to coordinate with local agencies Support Held in committee o and drug manufacturers to develop programs managing pharmaceutical wastes and disposal. -Two Year Bill Authorizes pharmacies to accept home-generated prescription drugs. m m m SB 261(Dutton) This bill requires an urban water supplier to develop a conservation plan or achieve high efficiency Watch Held in committee o water use and provide financial incentives to support water use efficiency and local water -Two Year Bill resources management measures. 511413 (Duchene) This bill imposes fees on wastewater dischargers for the purpose of preparing regional water Oppose Held in committee quality control plans. -Two Year Bill SB 565 (Pavlev) Requires the State Water Resources Control Board to develop a plan ensuring that 50%of Watch/Reouesting Held in committee wastewater discharged into the ocean would be recycled and put to beneficial use. Requires the Amendments -Two Year Bill State Board to impose a fee on ocean discharges to implement the program. SB 711 Reno) Requires the disclosure of written communications prior to entering into closed session regarding Oppose Held in committee labor negotiations. -Two Year Bill SB 802(Lenol Lowers the retention threshold for public works contracts from 10%to 5% 013Uos2 Vetoed by Governor ORANGE COUNTY SANITATION DISTRICT (714) 962-2411 www.ocsd.com Mailing Address: P.O. Box 8127 Fountain Valley, California 92728-8127 Street Address: 10844 Ellis Avenue Fountain Valley, California 92708-7018