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HomeMy WebLinkAbout2009-03 OPS MINUTES OF THE OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Technical Services Orange County Sanitation District March 4, 2009—5:00 p.m. A meeting of the Operations Committee of the Orange County Sanitation District was held on March 4, 2009, at 5:00 p.m. in the Sanitation District's Administrative Office. A quorum was declared present, as follows: Operations Directors Present: Staff Present: Bill Dalton, Chair Jim Ruth, General Manager David Shawver, Vice Chair Bob Ghirelli, Assistant General Manager Charles Antos Nick Arhontes, Dir. of Operations & Maintenance Tom Beamish Jim Herberg, Director of Engineering Troy Edgar Ed Torres, Director of Technical Services Patsy Marshall Lille Kovac, Committee Secretary Roy Moore Mark Esquer Joy Neugebauer Dean Fisher Sharon Quirk Norbert Gaia Constance Underhill Tod Haynes Doug Davert, Board Chair Doug Kanis Larry Crandall, Board Vice Chair John Linder Operations Directors Absent: Harry Sidhu Others: Don Webb Carla Dillon Gino Rampagna Juanita Skillman Simon Watson Alt. Director Bob Dolan p. IN THE p PUBLIC COMMENTS le �p jFFICE OF IE�LEIRfiKVOS HE NOAROCi There were no public comments. MAR 2 5 2009 REPORT OF COMMITTEE CHAIR 9V: Committee Chair Dalton did not give a report. REPORT OF GENERAL MANAGER General Manager, Jim Ruth, briefly reported that the Sanitation District will be receiving the Environmental Achievement award from NOCWA on July 15 in Milwaukee, Wisconsin, and the American Society Civil Engineers Award for the GWRS project will be presented on April 23, 2009 in Washington, D.C. Minutes of the Operations Committee March 4, 2009 Page 2 CONSENT CALENDAR(1-6) 1. MOVED, SECONDED, AND DULY CARRIED: Approve the minutes of the February 4, 2009 Operations Committee meeting. 2. MOVED, SECONDED, AND DULY CARRIED: a)Approve a sole source purchase order contract with Jamison Engineering for Plant 1 Headworks Splitter Box No. 3 Channel Repair Services, for an amount not to exceed $93,800; and, b) Approve a contingency of$9,380 (10%). 3. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: a) Approve a contingency increase of$70,000 (450%)to the Professional Design Services Agreement with The Austin Company for Laboratory Refurbishment at Plant No. 1, Job No. J-97,for a total contingency of$77,650 (50%); and, b) Approve a budget increase of$70,000 for Laboratory refurbishments at Plant No. 1, Job No. J-97, for a total budget amount of$487,000. 4. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: a)Approve Plans and Specifications for the P1 P2 In-Plant Public Address System Expansion, Project No. FE07-34, on file at the office of the Clerk of the Board; b) Approve Addendum Nos. 1 through 4 to the plans and specifications; c) Receive and file bid tabulation and recommendation; d) Award a contract to FEI Enterprises, Inc., for the P1 P2 In-Plant Public Address System Expansion, Project No. FE07-34,for an amount not to exceed $285,000; and, e) Approve a contingency of$57,000 (20%). 5. MOVED, SECONDED, AND DULY CARRIED: Ratify Change Order No. 1 to Purchase Order No. 64182-OS issued to Jamison Engineering for additional repair work to the Outfall Line for an additional $60,000, increasing the total amount not to exceed from $138,000 to $198,000. 6. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: a) Ratify Amendment No. 1 to Purchase Order No. 102907-OB issued to Hampton-Tedder Technical Services providing Electrical Acceptance Testing Services for Collection System and Treatment Plant Projects, Specification No. PSA-2007-003, for an additional amount of$150,000; and, b) Approve Amendment No. 2 to Purchase Order No. 102907-OB issued to Hampton-Tedder Technical Services providing for Electrical Acceptance Testing Services for Collection System and Treatment Plant Projects, Specification No. PSA-2007-003, for an additional amount of$250,000; and, c) Approve a contingency of$24,000 (3%). • j Minutes of the Operations Committee March 4, 2009 Page 3 ACTION ITEMS There were none. INFORMATION ITEMS DEPARTMENT HEAD REPORTS Corrosion Management Program—Nick Arhontes, Director of Operations and Maintenance recognized Project Manager Doug Kanis who presented a brief overview of the Sanitation District's corrosion management program requiring support from different departments in executing the program (planning, scheduling, confined space entry, crane operators, collections, CCTV and contract bidding). Nick Arhontes also reported that an in-plant 8" line failure had occurred the prior weekend, and a contractor had been brought in to locate the origin of the spill to contain and repair. Repair costs will be submitted to the Board of Directors to ratify the emergency repair costs, which at the time were estimated to reach the amount of$100,000. CIP Status Report - Jim Herberg, Director of Engineering, presented a brief overview of the current CIP construction volume, its financial status, and how the Sanitation District is receiving competitive bids due to the slow economy. CLOSED SESSION There was no closed session. ADJOURNMENT The Chair declared the meeting adjourned at 5:40 p.m. The next Operations Committee meeting will be held on Wednesday, April 1, 2009, at 5:00 p.m. Submitted by:J Lilia Kovac Committee Secretary H:Wsptlagenda\Operations Committee\Operations 2009\0409104.030409 Operations Minutes.do" STATE OF CALIFORNIA) ) SS. COUNTY OF ORANGE ) Pursuant to California Government Code Section 54954.2, 1 hereby certify that the Notice and Agenda for the Operations Committee Meeting of Orange County Sanitation District to be held on March 4, 2009, was duly posted for public inspection in the main lobby of the Districts' offices on January 25, 2009. IN WITNESS WHEREOF, I have hereunto set my hand this 251h day of February 2009. ilia Kovac, Committee Secretary Orange County Sanitation District WDEMAGENDA\OPERATIONS COMMITTEE\AGENDA CERTIFICATION.DOC Ylv SNNgN� \ ORANGE COUNTY SANITATION DISTRICT M � 1094q EIa Awrue F..VA"GA NOTICE OF MEETING 927MMIS MW"RJLrr P.O.So 9127 wereem verev.u 9272&e127 OPERATIONS COMMITTEE !• NNrre.4nd cem Phcee Engineering, Operations & Maintenance, and Technical Services (714)M 22411 F. 1714)9624ME ORANGE COUNTY SANITATION DISTRICT WEDNESDAY. March 4. 2009 — 5:00 P.M. arerrcrn laa ADMINISTRATIVE OFFICES ray"m"�II'r 10844 ELLIS AVENUE FuIA""m^ FOUNTAIN VALLEY, CA 92708 www.ocsd.com Her4,ng4N,aNe La Heba L.P.O. The regular meeting of the Operations Committee of the Orange County t.0 4W., Sanitation District will be held at the above location, date and time Neepa+ arh Oanye Pw,snde 53nm ara Saes Beerlr S�,wx Tl e VAb Pe krta L,nds a=Mesa S.'4e f - A#dwey •�MI 3erNary Usnf hsne Rarxii N'me�IbYn. c,'.W el na,ye We µro .P.N.health and Ne emmne t by Prp 1,e(lecdus westervemr mnerdon,bx ..M and r 11s g. OPERATIONS COMMITTEE BOARD MEETING DATE MEETING DATE 02/04/09 02/25/09 03/04/09 03/26/09 04/01/09 04/22/09 05/06/09 05120/09' 06/03/09 06/24/09 07/O1/09 07/22/09 AUGUST DARK O8/26/09 09/02/09 09/23/09 10/07/09 10/28/09 11/04/09 11/1V09' 12/02/09 12f16109` JANUARY DARK 01/28/10 02/03/10 02/24/10 03/03/10 03/24/10 'Meetings are being held on the third Wednesday of the month. ROLL CALL OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Technical Services Meeting Date: March 4, 2009 Time: 5:00 p.m. Adjourn: COMMITTEE MEMBERS (14) Bill Dalton Chair David Shawver m Chair Charles Antos Tom Beamish Troy Edgar Patsy Marshall Roy Moore Joy Neu ebauer _ Sharon Quirk _ Harry Sidhu Constance Underhill T Don Webb Doug Davert Board Chair Larry Crandall Board Vice Chair OTHERS Brad Ho in, General Counsel STAFF Jim Ruth, General Manager Bob Ghirelli, Assistant General Manager Nick Arhontes, Dir. of Operations &Maintenance Jim Herberg, Director of Engineering Ed Torres, Director of Technical Services Lorenzo Tyner, Director of Finance and Administrative Services Lille Kovac, Committee Secretary Dean Fisher Tod Ha es John Linder H:WeptlaWnda\Operations Commitle QpemWns 20091U309MA01I Call.d= AGENDA REGULAR MEETING OF THE OPERATIONS COMMITTEE Engineering, Operations, & Maintenance, and Technical Services ORANGE COUNTY SANITATION DISTRICT March 4, 2009 — 5:00 P.M. ADMINISTRATIVE OFFICE 10844 Ellis Avenue Fountain Valley, California 92708 www.ocsd.com PLEDGE OF ALLEGIANCE DECLARATION OF QUORUM PUBLIC COMMENTS REPORT OF COMMITTEE CHAIR REPORT OF GENERAL MANAGER CONSENT CALENDAR (1 - 6) 1. Approve the minutes of the February 4, 2009 Operations Committee meeting. 2. a. Approve a sole source purchase order contract with Jamison Engineering for Plant 1 Headworks Splitter Box No. 3 Channel Repair Services, for an amount not to exceed $93,800; and, b. Approve a contingency of$9,380(10%). (Book Page 8) 3. Recommend to the Board of Directors to: a) Approve a contingency increase of$70,000 (45%) to the Professional Design Services Agreement with The Austin Company for Laboratory Refurbishment at Plant No. 1, Job No. J-97, for a total contingency of$77,650 (50%); and, Book Page I Operations Committee March 4, 2009 Page 2 b) Approve a budget increase of$70,000 for Laboratory refurbishments at Plant No. 1, Job No. J-97, for a total budget amount of$487,000. (Book Page 10) 4. Recommend to the Board of Directors to: a)Approve Plans and Specifications for the P1 P2 In-Plant Public Address System Expansion, Project No. FE07-34, on file at the office of the Clerk of the Board; b) Approve Addendum Nos. 1 through 4 to the plans and specifications; c) Receive and file bid tabulation and recommendation; d) Award a contract to FEI Enterprises, Inc., for the P1 P2 In-Plant Public Address System Expansion, Project No. FE07-34, for an amount not to exceed $285,000; and, e) Approve a contingency of$57,000 (200/6). (Book Page 12) 5. Ratify Change Order No. 1 to Purchase Order No. 64182-OS issued to Jamison Engineering for additional repair work to the Outfall Line for an additional $60,000, increasing the total amount not to exceed from $138,000 to $198,000. (Book Page 14) 6. Recommend to the Board of Directors to: a) Ratify Amendment No. 1 to Purchase Order No. 102907-OB issued to Hampton-Tedder Technical Services providing Electrical Acceptance Testing Services for Collection System and Treatment Plant Projects, Specification No. PSA-2007-003, for an additional amount of$150,000; and, b) Approve Amendment No. 2 to Purchase Order No. 102907-OB issued to Hampton- Tedder Technical Services providing for Electrical Acceptance Testing Services for Collection System and Treatment Plant Projects, Specification No. PSA-2007-003,for an additional amount of$250,000; and, c) Approve a contingency of$24,000 (3%). (Book Page 16) ACTION ITEMS INFORMATION ITEMS DEPARTMENT HEAD REPORTS • Corrosion Management Program (Arhontes) • CIP Status Report(Herberg) Book Page 2 Operations Committee March 4, 2009 Page 3 CLOSED SESSION During the course of conducting the business set forth on this agenda as a regular meeting of the Committee,the Chair may convene the Committee in closed session to consider matters of pending real estate negotiations,pending or potential litigation, or personnel matters,pursuant to Government Code Sections 54956.8.54956.9,M957 or 54957.6,as noted. Reports relating to(a)purchase and sale of real property;(b)matters of pending or potential litigation;(c)employee actions or negotiations with employee representatives;or which are exempt from public disclosure under the California Public Records Act, may be reviewed by the Committee during a permitted closed session and are not available for public inspection. At such time as the Committee takes final actions on any of these subjects,the minutes will reflect all required disclosures of information. Convene in closed session Reconvene in regular session. Consideration of action, if any, on matters considered in closed session. Other business and communications or supplemental agenda items, if any. Adjournment—The next Operations Committee meeting is scheduled for Wednesday, April 1, 2009, at 5:00 p.m. 1 Book Page 3 Operations Committee March 4, 2009 Page 4 Agenda Posting: In accordance with the requirements of California Government Code Section 54954.2,this agenda has been posted in the main lobby of the District's Administrative offices not less than 72 hours prior to the meeting date and time above. All public records relating to each agenda Hem,including any public records distributed less than 72 hours prior to the meeting to all,or a majority of all,of the members of District's Board,are available for public inspection In the office of the Clerk of the Board,located at 10844 Ellis Avenue,Fountain Valley,California. Items Not Posted: In the event any matter not listed on this agenda is proposed to be submitted to the Committee for discussion and/or action,it will be done in compliance with Section 54954.2(b)as an emergency Item or because there is a need to take immediate action,which need came to the attention of the Committee subsequent to the posting of agenda, or as set forth on a supplemental agenda posted in the manner as above,not less than 72 hours prior to the meeting date. Public Comments: Any member of the public may address the Operations Committee on specific agenda Hems or matters of general Interest. As determined by the Chair,speakers may be deferred until the specific item is taken for discussion and remarks may be limited to three minutes. Matters of Interest addressed by a member of the public and not listed an this agenda cannot have action taken by the Committee except as authorized by Section 54954.2(b). Consent Calendar: All matters placed on the consent calendar are considered as not requiring discussion or further explanation,and unless a particular item is requested to be removed from the consent calendar by a Director of staff member,there will be no separate discussion of these items. All items on the consent calendar will be enacted by one action approving all motions,and casting a unanimous ballot for resolutions included on the consent calendar. All items removed from the consent calendar shall be considered in the regular order of business. The Committee Chair will determine if any items are to be deleted from the consent calendar. Items Continued: Items may be continued from this meeting without further notice to a Committee meeting held within five(5)days of this meeting per Government Code Section 54954.2(b)(3). Meeting Adiournment: This meeting may be adjourned to a later time and Hems of business from this agenda may be considered at the later meeting by Order of Adjournment and Notice in accordance with Government Code Section 54955 (posted within 24 hours). Accommodations for the Disabled: The Board of Directors Meeting Room is wheelchair-accessible. If you require any special disability related accommodations,please contact the Orange County Sanitation District Clerk of the Board's office at(714)593-7130 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability and the type of accommodation requested. [Notice to Committee Members: *For any questions on the agenda or to place any hems on the agenda,Committee members should contact the Committee Chair or *Secretary ten days in advance of the Committee meeting. .Committee Chair Bill Dalton (714)741-5000 pamha9zci.¢arden-grave or¢ :Committee Secretary: Lilia Kmac (714)593-7124 Ikovac@)oadcom !General Manager Jim Ruth (714)593-7110 iruth@ocsd.com :Assistant General Manager Bob Ghirelli (714)593-7400 rghirelli(alocs0 com *Director of Technical Services Ed Torres (714)593-700 etorres(doczdcgm *Director of Engineering Jim Herberg (714)593-7300 iherber¢RDacsticom .Dir.of Operations and Maintenance Nick Arhontes (714)S93-7210 narhontesPPcsd.com Book Page 4 MINUTES OF THE OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Technical Services Orange County Sanitation District February 4, 2009—5:00 p.m. A meeting of the Operations Committee of the Orange County Sanitation District was held on February 4, 2009, at 5:00 p.m. in the Sanitation District's Administrative Office. A quorum was declared present, as follows: Operations Directors Present: Staff Present: Bill Dalton, Chair Jim Ruth, General Manager David Shawver, Vice Chair Bob Ghirelli, Assistant General Manager Charles Antos Nick Arhontes, Dir. of Operations& Maintenance Tom Beamish Jim Herberg, Director of Engineering Troy Edgar Ed Torres, Director of Technical Services Patsy Marshall Lilia Kovac, Committee Secretary Roy Moore Mark Esquer Joy Neugebauer Dean Fisher Sharon Quirk Norbert Gaia Constance Underhill Tod Haynes Doug Davert, Board Chair Pam Koester Larry Crandall, Board Vice Chair Others: Operations Directors Absent: Alternate Director John Anderson Harry Sidhu Alternate Director Ron Garcia Don Webb Alternate Director Fred Smith Alternate Director Carol Warren Gino Rampagna Juanita Skillman Warren Stemin Chuck Winsor PUBLIC COMMENTS There were no public comments. REPORT OF COMMITTEE CHAIR Committee Chair Dalton did not give a report. REPORT OF GENERAL MANAGER General Manager, Jim Ruth, did not give a report. Book Page 5 Minutes of the Operations Committee February 4, 2009 Page 2 CONSENT CALENDAR(1-2) 1. MOVED, SECONDED,AND DULY CARRIED: Approve the minutes of the December 2, 2008 Operations Committee meeting. i 2. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: a)Approve a Professional Consultant Services Agreement with Black &Veatch Corporation to provide construction support services for the Central Generation Automation, Job No. J-79-1, for an amount not to exceed $779,546; and, b) Approve a contingency of$77,954 (10%). ACTION ITEMS (3-6) 3. MOVED, SECONDED,AND DULY CARRIED: Recommend to the Board of Directors to establish a budget for Outtall Land Section and GOBS Piping Rehabilitation, Project No. J-112, in the amount of$7,858,836. 4. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: a)Approve a Professional Design Services Agreement with Malcolm Pirnie, Inc.for Newport Force Main Condition Assessment, Project No. 5-60, providing for engineering design services for an amount not to exceed $1,120,418; and, b) Approve a contingency of$112,042(100/6). 5. MOVED, SECONDED,AND DULY CARRIED: Recommend to the Board of Directors to: a)Approve a Professional Design Services Agreement with Malcolm Pimie, Inc. for CenGen Cooling Water System Replacement, Job No. J-109, providing for engineering design services for an amount not to exceed $1,489,877; and, b)Approve a contingency of$148,988 (10%). 6. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to approve Amendment No. 3 to the Agreement for the Management of Biosolids, specifying biosolids from Orange County Sanitation District will no longer be transported to or beneficially reused at any sites operated by Tule Ranch/Magan Farms in Kern County, California, in a form approved by General Counsel. INFORMATION ITEMS (7) 7. Air Quality Permit Efficiencies Resulting in Cost Savings Ed Torres, Director of Technical Services, presented a brief report of the air quality efficiencies generated through successful negotiations with AQMD resulting in the amending of the Sanitation District's permit conditions, allowing the District to bum all Book Page 6 Minutes of the Operations Committee February 4, 2009 Page 3 digester gases, and estimating a $900,000 savings, while reducing greenhouse gases by 12%. DEPARTMENT HEAD REPORTS Director of Operations and Maintenance, Nick Arhontes, reported that oulfall repairs were needed on a junction box near the beach; however, due to the upcoming bird nesting season in April, staff acted quickly to repair it, and will be bringing this $60,000 repair item for ratification at the next meeting. CLOSED SESSION There was no closed session. OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There were none. ADJOURNMENT The Chair declared the meeting adjourned at 5:30 p.m. The next Operations Committee meeting will be held on Wednesday, March 4, 2009, at 5:00 p.m. Submitted by: Lilia Kovac Committee Secretary Mdeptagenda\OperaWne Comm1ttee\0pem0ona 200g1030M.020409 Opembone Mlnutm.Eo= Book Page 7 OPERATIONS COMMITTEE fdeetvDate ToBd.ofDir. osiovio9 AGENDA REPORT Item Number I Item Number 2 Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Nick Arhontes, Director of Operations and Maintenance SUBJECT: PLANT 1 HEADWORKS SPUTTER BOX NUMBER 3 CHANNEL REPAIR SERVICES GENERAL MANAGER'S RECOMMENDATION 1) Approve a sole source purchase order contract with Jamison Engineering for Plant 1 Headworks Splitter Box No. 3 Channel Repair Services, for an amount not to exceed $93,800: and, 2) Approve a contingency of$9,380 (10%). SUMMARY • The purpose of this work is to repair leaking joints on the #3 channel in the Plant 1 headworks splitter box which has been in service 1989. • Although this repair is not considered an emergency it is urgent as the leak is getting worse and it may start to cause undermining around the structure. • In addition to the structural concerns the work needs to be completed before the Steve Anderson Lift Station is in full operation as Plant 1 will be required to process more sewage while the P2-66 project (New Headworks Facility) is tied into the rest of the plant 2 process areas. The additional flow will also restrict Plant 1's ability to provide long term shutdowns for the next 2 years. • This project is further complicated by the need to dewater the channel and remove 15 to 20 yards of grit in order to access the repair area. • A protective coating will also be applied to the uncoated concrete roof of the channel to stabilize the corroded concrete and extend the useful life of the facility. PRIOR COMMITTEE/BOARD ACTIONS None ADDITIONAL INFORMATION Jamison Engineering is uniquely qualified as they recently completed a similar type of repair on channel #1 in order to complete an emergency repair on the two Plant 1 90" n macW.w�m+..mr w ,mm.+ev«amr zao9mwsnso wpm.m.,ro•,eo. Page 1 Book Page 8 primary clarifier feed lines that were leaking. Subsequently they also completed the repairs on channel #2. Jamison Engineering worked with the District's Engineers to develop this long-term repair solution that has been applied to two of the three channel joints. This authorization complies with authority levels of the Sanitation District's Delegation of Authority. This item was not budgeted but funds are currently available in the overall joint operating budget as other planned maintenance projects have not yet been completed and lower risk may be deferred to FY 2009/10. Award Date: 03/04/09 Contract Amount: $93,800 *Contingency: $9,380(10%( M1'.Wro�'+PenEa'We,etionewmmMeebPe,eliem20UP'D]OPNS PI NMI>Eee,eplr.la Page 2 Book Page 9 OPERATIONS COMMITTEE Meeting°ae To ad.of Dr. AGENDA REPORT 03/°9/°9 a3/u/09 Item Nu be Item N mber Orange County Sanitation Distnct 3 FROM: James D. Ruth, General Manager Originator: James D. Herberg, Director of Engineering Project Manager: Christopher MacLeod SUBJECT: LABORATORY REFURBISHMENT AT PLANT NO. 1, JOB NO. J-97 GENERAL MANAGER'S RECOMMENDATION 1. Approve a contingency increase of$70,000 (45%)to the Professional Design Services Agreement with The Austin Company for Laboratory Refurbishment at Plant No. 1, Job No. J-97, for a total contingency of$77,650 (50%); and, 2. Approve a budget increase of$70,000 for Laboratory Refurbishments at Plant No. 1, Job No. J-97, for a total budget amount of$487,000. SUMMARY • The purpose of this project is to assess the future needs of the Laboratory along with the cost and effort that will be required to bring it into compliance with building codes. The Laboratory and subsequent modifications were built without a building permit from the City of Fountain Valley. • The City of Fountain Valley Building Department (City) requires the Orange County Sanitation District (Sanitation District) to make modifications to the Lab to correct deficiencies associated with a variety of improvements constructed under Laboratory Rehabilitations at Plant No. 1, Job No. J-88, in 2005. • These deficiencies need to be corrected before the City will allow the Sanitation District to submit projects for a building permit subsequent to Job No. J-88, including Job No. J-97. • Staff recommends this work be added to The Austin Company's (Austin) current Professional Design Services Agreement (PDSA) for Laboratory Refurbishment at Plant No. 1, Job No. J-97, because of Austin's familiarity with the laboratory and future improvements, their local relationship with the City, and their understanding of this particular set of deficiencies. • The contingency increase is needed for the amendment to prepare the plans to correct existing deficiencies mentioned above, and to complete the permit process. R.I. WM3 Page 1 Book Page 10 PRIOR COMMITTEE/BOARD ACTIONS Laborato Refurbishment at Plant No. 1 Job No. J-97 July 2007 —Approval of Amendment No. 1 to the PDSA with The Austin Company providing for additional design services for Laboratory Refurbishment at Plant No. 1, Job No. J-97, for an additional amount of$32,900, increasing the total amount not to exceed $155,300. This included a 5% contingency of$7,765. September 2006 —Approval of PDSA with The Austin Company to prepare a Feasibility Study to assess the future needs of the Laboratory along with the cost and effort that will be required to bring it into compliance with building codes for an amount not to exceed $122,400. Laboratory Rehabilitation, Job No. J-88 October 2006— Ratify Change Order No. 1 to Laboratory Rehabilitation, Job No. J-88, with Dalke & Sons Construction, Inc., authorizing an additional $28,657 and 214 calendar days, increasing the total contract amount to $671,937; and accept Laboratory Rehabilitation, Job No. J-88, as complete, authorizing execution of the Notice of Completion and approving the Final Closeout Agreement with Dalke & Sons Construction, Inc. July 2005—Approve Plans, Specifications, and Addendum No. 1 for Laboratory Rehabilitation at Plant No. 1, Job No. J-88, on file at the office of the Clerk of the Board; receive and file Bid Tabulation; and award construction contract to Dalke and Sons Construction, Inc., for an amount not to exceed $643,280. March 2004—Approve Professional Services Agreement with Tetra Design, Inc. providing for engineering services for Laboratory Rehabilitation at Plant No. 1, Job No. J-88, for an amount not to exceed $65,655. ADDITIONAL INFORMATION This authorization complies with authority levels of the Sanitation District's Delegation of Authority. This item has been budgeted, but the budget is insufficient and requires additional funds to cover the increased contingency. (Line item: Section 8, Page 88). Award Date: 09/27106 Contract Amount: $122,400(Original) Contingency: NIA 07118107 $ 32,900(Amend.#1) $ 7,650(5%) 03/25109 $156,300 $77,660(60%) JDH:DF:CM:eh:gc KWepiW9enda\Operatlone Cammittee%operationa 20091D309W.J.97 PDSA Con9ngenry.dwx e«..b aaoao3 Page 2 Book Page I I OPERATIONS COMMITTEE M tingDate ToBd.orDr. 03/04/09 03/25/09 AGENDA REPORT Item Number Rem Number 4 Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Jim Herberg, Director of Engineering Project Manager: Derek E. Davis SUBJECT: P1 P2 IN-PLANT PUBLIC ADDRESS SYSTEM EXPANSION, PROJECT NO. FE07-34 GENERAL MANAGER'S RECOMMENDATION 1. Approve Plans and Specifications for the P1 P2 In-Plant Public Address System Expansion, Project No. FE07-34, on file at the office of the Clerk of the Board; 2. Approve Addendum Nos. 1 through 4 to the plans and specifications; 3. Receive and file bid tabulation and recommendation; 4. Award a contract to FEI Enterprises, Inc., for the P1 P2 In-Plant Public Address System Expansion, Project No. FE07-34, for an amount not to exceed $285,000; and, 5. Approve a contingency of$57,000 (20%). SUMMARY • This project will provide and install a new in-plant personnel warning and public address system for Plant Nos. 1 and 2 buildings and facilities, and will integrate the new Public Address System with the existing system. • The plans and specifications for P1 P2 In-Plant Public Address System Expansion, Project No. FE07-34, were completed in November 2008. • One sealed bid was received on January 27, 2009. After the evaluation of the bid by the Orange County Sanitation District (Sanitation District) Evaluation Team, the single bid submitted was determined to be "Responsible and Responsive." Summary information on the bid opening for P1 P2 In-Plant Public Address System Expansion, Project No. FE07-34, is as follows: Page 1 Book Page 12 Project Budget $ 389,390 Contract Budget $ 300,000 Engineer's Construction Estimate $ 240,000 Lowest Responsive, Responsible Bid $ 285,000 High Bid $ 285,000 PRIOR COMMITTEEIBOARD ACTIONS N/A ADDITIONAL INFORMATION The contractor selection was conducted in accordance with the Sanitation District's adopted policies and procedures. Bidder Amount of Bid FEI Enterprises, Inc. $ 285,000 This Capital Improvement Project complies with authority levels of the Sanitation District's Delegation of Authority. This item has been budgeted (2007-2008 Budget Update. Page A-10, Item 86 (FE-J)). Award Date: 03125/09 Contract Amount: $285,000 Contingency: $57,000 (20%) JDH:DD:ct:gc H:WepMgeMa\Operatrons Commiaee\Operations 2009\030907FE07-34.d x Page 2 Book Page OPERATIONS COMMITTEE Meeting Date To Bd.of or. OW25/09 AGENDA REPORT Item Numbe Item Numbe s Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Nick Arhontes, Director of Operations and Maintenance SUBJECT: OUTFALL REPAIR SERVICES GENERAL MANAGER'S RECOMMENDATION Ratify Change Order No. 1 to Purchase Order No. 64182-OS issued to Jamison Engineering for additional repair work to the Outfail Line for an additional $60,000, increasing the total amount not to exceed from $138,000 to $198,000. SUMMARY • The purpose of this urgent repair work is to sandblast, repair and apply a protective coating on the steel access covers located inside the concrete junction box structure that connects the one and five mile-long outfall lines. The structure is located on the beach between the Santa Ana River and the Least Tern Sanctuary. This junction box has been in service since 1966, and the steel access covers have not been recoated. • For the past four months, extensive condition assessments and some minor temporary repairs have been conducted on both the external parts of the one and 5 mile-long sections of the junction box and the internal section of the one mile line. This work included the bulkhead that separates the one and five mile sections of the junction box. • It has been determined that additional work is needed to make longer term repairs to ensure the one mile section of the junction box stays water tight and is fully operational. This also includes the unplanned repair of two pressure man ways upstream of the junction box on the one mile line. • The mating season for the Least Tern starts in the first part of April and therefore this work must be completed prior to this date. PRIOR COMMITTEEIBOARD ACTIONS February 2009: Operations Committee was verbally notified of the urgent need for the change order. February 2008: Operations Committee approved issuing a service agreement to Jamison Engineering. Fonn No.e 10I-2 FenxEDWW7 Page 1 Book Page 14 ADDITIONAL INFORMATION The Engineering Department has developed a Capital Improvement Project to complete more extensive and complicated repairs to the Junction Box and other portions of the one and five mile Ocean Outfall system. The repairs that are being completed during this project will ensure the structure stays in operational condition until the Capital Maintenance Project addresses the long-term repairs. Award Date: 02I06108 Contract Amount: $115,000 *Contingency: $ 23,000(20%) 02125109 Change Order 1: $ 60,000 NIA Total $198,000 Farm No.6 1= aMyy oW1q] Page 2 Book Page 15 OPERATIONS COMMITTEE Nem•yre Tosa.aar. 03FILIon09 03/29/09 AGENDA REPORT Iem Numbe R mN ber Orange County Sanction Nstnct FROM: James D. Ruth, General Manager Originator: James D. Herberg, Director of Engineering Engineering Manager: Tod Haynes SUBJECT: ELECTRICAL ACCEPTANCE TESTING SERVICES FOR COLLECTION SYSTEM AND TREATMENT PLANT PROJECTS, SPECIFICATION NO. PSA-2007-003 GENERAL MANAGER'S RECOMMENDATION 1. Ratify Amendment No. 1 to Purchase Order No. 102907-OB issued to Hampton- Tedder Technical Services providing Electrical Acceptance Testing Services for Collection System and Treatment Plant Projects, Specification No. PSA-2007-003, for an additional amount of$150,000; and, 2. Approve Amendment No. 2 to Purchase Order No. 102907-OB issued to Hampton- Tedder Technical Services providing for Electrical Acceptance Testing Services for Collection System and Treatment Plant Projects, Specification No. PSA-2007-003, for an additional amount of$250,000; and, 3. Approve a contingency of$24,000 (3%). SUMMARY • The Orange County Sanitation District (Sanitation District) utilizes outside firms for electrical system testing services in support of capital improvement projects during the construction of facilities both inside the plants and for pump stations. • In May 2007, the Board approved Professional Services Agreements with Hampton-Tedder Technical Services (HTTS) and Electrical Reliability Services (ERS) for an amount not to exceed $400,000 for each company, for a total amount Of$800,000. • Subsequent to the Board approval, ERS made a corporate decision to not sign the contract as approved by the General Counsel due to the insurance and indemnity required by the Sanitation District for a Professional Services Agreement. The approved agreement was not executed. • As of February 23, 2009, the authorized amount of$400,000 to HTTS had been committed and additional authorization is requested. Book Pace 16 Funding for these testing services are included in the individual CIP project budgets. Sufficient budget for this additional work is contained in this existing CIP budget. PRIOR COMMITTEE/BOARD ACTIONS May 23, 2007 - Approved Professional Services Agreements with Electrical Reliability Services and Hampton-Tedder Technical Services providing for on-call electrical system testing services supporting capital improvement projects, Specification No. PSA-2007- 003, for a three-year period for an amount not to exceed $400,000 for each agreement ($800,000 total). ADDITIONAL INFORMATION An error was made in developing the original contract documents with Hampton-Tedder stating that the amount of the contract was $800,000, not the $400,000 as approved. The error was found during routine review of documents and an amendment will correct this error. The current authorized amount of$400,000 was expended in February 2009 because staff did not anticipate the pace of electrical testing on two large projects, Job Nos. P2-66 and P2-80. Amendment No. 1 is to ratify testing in February and March required to prevent unnecessary delays to projects. Amendment No. 2 is to approve electrical testing needed from March 2009 through the end of the agreement term on June 30, 2010. This item has been budgeted through each individual CIP project that uses these services. They are expensed as the services are used. Award Date: 5/23/07 Contract Amount: $400,000 'Contingency: N/A 3/25109 Amendment 1 $150,000 N/A 3/25/09 Amendment 2 $250,000 $24,000(3%) JDH:TK:eh:gc H]depVagenda\operations Commidee\operations 2009/030 SA-20e7-003.do x Book ['age 17 ORANGE COUNTY SANITATION DISTRICT (714) 962-2411 www.ocsd.com Mailing Address: P.O. Box 8127 Fountain Valley, California 92728-8127 Street Address: 10844 Ellis Avenue Fountain Valley, California 92708-7018