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HomeMy WebLinkAbout2009-02 OPS MINUTES OF THE OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Technical Services Orange County Sanitation District February 4, 2009— 5:00 p.m. A meeting of the Operations Committee of the Orange County Sanitation District was held on February 4, 2009, at 5:00 p.m. in the Sanitation District's Administrative Office. A quorum was declared present, as follows: Operations Directors Present: Staff Present: Bill Dalton, Chair Jim Ruth, General Manager David Shawver, Vice Chair Bob Ghirelli, Assistant General Manager Charles Antos Nick Amontes, Dir. of Operations & Maintenance Tom Beamish Jim Herberg, Director of Engineering Troy Edgar Ed Torres, Director of Technical Services Patsy Marshall Life Kovac, Committee Secretary Roy Moore Mark Esquer Joy Neugebauer Dean Fisher Sharon Quirk Norbert Gaia Constance Underhill Tod Haynes Doug Davert, Board Chair Pam Koester Larry Crandall, Board Vice Chair Others: Operations Directors Absent: Alternate Director John Anderson Harry Sidhu Alternate Director Ron Garcia Don Webb Alternate Director Fred Smith Alternate Director Carol Warren Gino Rampagna Juanita Skillman Warren Sternin Chuck Winsor FIeELED IN THOE OFFEICE FF� PUBLIC COMMENTS 11iAN0E CLERK SANTRHAnON9 DISTHIc7 There were no public comments. FEB 25�20009 REPORT OF COMMITTEE CHAIR av 7 1 `--x— Committee Chair Dalton did not give a report. REPORT OF GENERAL MANAGER General Manager, Jim Ruth, did not give a report. Minutes of the Operations Committee February 4, 2009 Page 2 CONSENT CALENDAR (1-2) 1. MOVED, SECONDED, AND DULY CARRIED: Approve the minutes of the December 2, 2008 Operations Committee meeting. 2. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: a)Approve a Professional Consultant Services Agreement with Black &Veatch Corporation to provide construction support services for the Central Generation Automation, Job No. J-79-1, for an amount not to exceed $779,546; and, b) Approve a contingency of$77,954(10%). ACTION ITEMS (3-6) 3. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to establish a budget for Outfall Land Section and OOBS Piping Rehabilitation, Project No. J-112, in the amount of$7,858,836. 4. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: a)Approve a Professional Design Services Agreement with Malcolm Pimie, Inc. for Newport Force Main Condition Assessment, Project No. 5-60, providing for engineering design services for an amount not to exceed $1,120,418; and, b) Approve a contingency of$112,042 (10%). 5. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: a)Approve a Professional Design Services Agreement with Malcolm Pimie, Inc. for CenGen Cooling Water System Replacement, Job No. J-109, providing for engineering design services for an amount not to exceed $1,489,877;and, b)Approve a contingency of$148,988(10%). 6. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to approve Amendment No. 3 to the Agreement for the Management of Biosolids, specifying biosolids from Orange County Sanitation District will no longer be transported to or beneficially reused at any sites operated by Tule Ranch/ Magan Farms in Kem County, California, in a forth approved by General Counsel. INFORMATION ITEMS (7) 7. Air Quality Permit Efficiencies Resulting in Cost Savings Ed Torres, Director of Technical Services, presented a brief report of the air quality efficiencies generated through successful negotiations with AQMD resulting in the amending of the Sanitation District's permit conditions, allowing the District to bum all Minutes of the Operations Committee February 4, 2009 Page 3 digester gases, and estimating a $900,000 savings, while reducing greenhouse gases by 12%. DEPARTMENT HEAD REPORTS Director of Operations and Maintenance, Nick Arhontes, reported that outfall repairs were needed on a junction box near the beach; however, due to the upcoming bird nesting season in April, staff acted quickly to repair it, and will be bringing this $60,000 repair item for ratification at the next meeting. CLOSED SESSION There was no closed session. OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There were none. ADJOURNMENT The Chair declared the meeting adjourned at 5:30 p.m. The next Operations Committee meeting will be held on Wednesday, March 4, 2009, at 5:00 p.m. Submitted by: [L v Lilia Kovac Committee Secretary H:WepOagendM0pemt1ons CommitteMOperations 2009\0309\04.020409 Operations Minutes.dou STATE OF CALIFORNIA) ) SS. COUNTY OF ORANGE ) Pursuant to California Government Code Section 54954.2, 1 hereby certify that the Notice and Agenda for the Operations Committee Meeting of Orange County Sanitation District to be held on February 4, 2009, was duly posted for public inspection in the main lobby of the Districts' offices on January 28, 2009. IN WITNESS WHEREOF, I have hereunto set my hand this 281h day of January 2009. Lilia Kovac, Committee Secretary Orange County Sanitation District FILED IN OBAN E COUNQIEF TITATION D STRICT FEB�255 2009 HADEMAGENDA\OPERATIONS COMMITTEE\AGENDA CERTIFICATION.DOC I exlpr ' ORANGE COUNTY SANITATION DISTRICT MF KY� 'Fou�'m9�flWnwy.to NOTICE OF MEETING 927M 7n1H M laq nenr9.. PO 6m 6127 F.dapain V9Ney.11 P2726a127 OPERATIONS COMMITTEE �n9 Engineering, Operations & Maintenance, and Technical Services 1114)H622411 F. (714)962M56 ORANGE COUNTY SANITATION DISTRICT sai. WEDNESDAY, FEBRUARY 4, 2009 — 5:00 P.M. aall." en , 6imn9 P91+ y}111n95 ADMINISTRATIVE OFFICES Fari.,Will, 10844 ELLIS AVENUE F@mm" FOUNTAIN VALLEY, CA 92708 U."ian&,we www.ocsd.com yA99n1)WI,Hn9,-r e/Aryvs r9 „a The regular meeting of the Operations Committee of the Orange County Im 4le. Sanitation District will be held at the above location, date and time ny9xlx,n 6991:1 ue�xle ra„xn�9 sea.Aid &ll lacer Semm� Ti., VIM Pad y lade U..M. Sannery yaspx+ MlClrey[3!y 59awry 1h 3 ma Marla W9Lfl'lMt�u .:awrH-M Uell4e We p ca=public nee/[b and pre anotur naat by pl ,v enec4ire",aexawr collection, oeevnen[ and recycling. OPERATIONS COMMITTEE BOARD MEETING DATE MEETING DATE 02/04/09 02/25/09 03/04/09 03/25/09 04/01/09 04/22/09 05/06/09 05MV09• O6103/09 06/24/09 07101/09 07/22/09 AUGUST DARK 08/26/09 09/02/09 09/23/09 10/07/09 10/28/09 11/04/09 11118109• 12/02/09 12116109• "Meetings are being held on the third Wednesday of the month. ROLL CALL OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Technical Services Meeting Date: February 4, 2009 Time: 5:00 p.m. Adjourn: COMMITTEE MEMBERS (14) Bill Dalton Chair David Shavvver ice Chair Charles Antos Tom Beal Troy Edgar Patsy Marshall Roy Moore Joy Neu ebauer Sharon Quirk Harry Sidhu Constance Underhill Don Webb Doug Davert Board Chair Larry Crandall Board Vice Chair OTHERS Brad Ho in, General Counsel STAFF Jim Ruth, General Manager Bob Ghirelli, Assistant General Manager Nick Arhontes, Dir. of Operations & Maintenance Jim Herberg, Director of Engineering Ed Torres, Director of Technical Services Lorenzo Tyner, Director of Finance and Administrative Services Lilia Koval Committee Secretary Dean Fisher Tod Ha es John Linder H:WepMgendM0pemVons Committee\0pemlions 2009Q20W Roll Call.tlocx AGENDA REGULAR MEETING OF THE OPERATIONS COMMITTEE Engineering, Operations, & Maintenance, and Technical Services ORANGE COUNTY SANITATION DISTRICT FEBRUARY 4, 2009 — 5:00 P.M. ADMINISTRATIVE OFFICE 10844 Ellis Avenue Fountain Valley, California 92708 www.ocsd.com PLEDGE OF ALLEGIANCE DECLARATION OF QUORUM PUBLIC COMMENTS REPORT OF COMMITTEE CHAIR REPORT OF GENERAL MANAGER CONSENT CALENDAR (1 — 31 1. Approve the minutes of the December 2, 2008 Operations Committee meeting. 2. Recommend to the Board of Directors to: a)Approve a Professional Consultant Services Agreement with Black&Veatch Corporation to provide construction support services for the Central Generation Automation, Job No. J-79-1, for an amount not to exceed $779,546; and, (Book Page 9) b) Approve a contingency of$77,954 (10%). Book Page I Operations Committee February 4, 2009 Page 2 ACTION ITEMS (4— 5) 3. Recommend to the Board of Directors to establish a budget for Outfall Land Section and OOBS Piping Rehabilitation, Project No. J-112, in the amount of$7,858,836.(Book Page 11) 4. Recommend to the Board of Directors to: a)Approve a Professional Design Services Agreement with Malcolm Pirnie, Inc. for Newport Force Main Condition Assessment, Project No. 5-60, providing for engineering design services for an amount not to exceed $1,120,418; and, (Book Page 13) b) Approve a contingency of$112,042 (10%). 5. Recommend to the Board of Directors to: a)Approve a Professional Design Services Agreement with Malcolm Pirnie, Inc. for CenGen Cooling Water System Replacement, Job No. J-109, providing for engineering design services for an amount not to exceed $1,489.877; and, (Book Page 16) b)Approve a contingency of$148,988 (10%). 6. Recommend to the Board of Directors to approve Amendment No. 3 to the Agreement for the Management of Biosolids, specifying biosolids from Orange County Sanitation District will no longer be transported to or beneficially reused at any sites operated by Tule Ranch/ Magan Farms in Kent County, California, in a form approved by General Counsel.(Book Page 19) INFORMATION ITEMS (7) 7. Air Quality Permit Efficiencies Resulting in Cost Savings(Book Page 21) DEPARTMENT HEAD REPORTS CLOSED SESSION -_-...........-......_..........._-...................................................................... During the course of conducting the business set forth on 1h6 agenda as a regular meeting of the Committee,the[hair may convene the Committee in closed session to consider matters of pending real estate negotiations,pending or potential litigation, or personnel matters,pursuant to Government Code Sections 54956.8,54956.9,M957 or 54957.6,as noted. Reports relating to(a)purchase and sale of real property;(b)matters of pending or potential litigation;(c)employee actions or negotiations with employee representatives;or which are exempt from public disclosure under the California Public Records Act, may be reviewed by the Committee during a Permitted closed session and are not available for public inspection. At such time _........as the Committee takes final actions on any of these subjects,the minutes will reflect all required disclosures of information. Convene in closed session Reconvene in regular session. Consideration of action, if any, on matters considered in closed session. Book Page 2 Operations Committee February 4, 2009 Page 3 Other business and communications or supplemental agenda items, if any. Adjournment—The next Operations Committee meeting is scheduled for Wednesday, March 4, 2009, at 5:00 p.m. Book Page 3 Operations Committee February 4, 2009 Page 4 Agenda Posting: In accordance with the requirements of California Government Code Section 54954.2,this agenda has been posted in the main lobby of the District's Administrative offices not less than 72 hours prior to the meeting date and time above. All public records relating to each agenda Item,including any public records distributed less than 72 hours prior to the meeting to all,or a majority of all,of the members of District's Board,are available for public inspection in the office of the Clerk of the Board,located at 10844 Ellis Avenue,Fountain Valley,California. Items Not Posted: In the event any matter not listed on this agenda Is proposed to be submitted to the Committee for discussion and/or action,It will be done in compliance with Section 54954.2(b)as an emergency Item or because there is a need to take immediate action,which need came to the attention of the Committee subsequent to the posting of agenda, or as set forth on a supplemental agenda posted in the manner as above,not less than 72 hours prior to the meeting date. Public Comments: Any member of the public may address the Operations Committee on specific agenda Items or matters of general interest. As determined by the Chair,speakers may be deferred until the specific Item is taken for discussion and remarks may be limited to three minutes. Matters of Interest addressed by a member of the public and not listed on this agenda cannot have action taken by the Committee except as authorized by Section 54954.2(b). Consent Calendar: All matters placed on the consent calendar are considered as not requiring discussion or further explanation,and unless a particular item is requested to be removed from the consent calendar by a Director of staff member,there will be no separate discussion of these Items. All Items on the consent calendar will be enacted by one action approving all motions,and casting a unanimous ballot for resolutions Included on the consent calendar. All Items removed from the consent calendar shall be considered in the regular order of business. The Committee Chair will determine if any items are to be deleted from the consent calendar. Items Continued: Items may be continued from this meeting without further notice to a Committee meeting held within five(5)days of this meeting per Government Code Section 54954.2(b)(3). Meeting Adiournment: This meeting may be adjourned to a later time and Items of business from this agenda may be considered at the later meeting by Order of Adjournment and Notice in accordance with Government Code Section 54955 (posted within 24 hours). Accommodations for the Disabled: The Board of Directors Meeting Room iswheelchair-accesslble. Ifyourequireany special disability related accommodations,please contact the Orange County Sanitation District Clerk of the Board's office at(714)593-7230 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability and the type of accommodation requested. Notice to Committee Members: ;For any questions on the agenda or to place any Items on the agenda,Committee members should contact the Committee Chair or Secretary ten days In advance of the Committee meeting. 1 lCommmee Chair gill Danon (714)741-5000 pamha(dcl.¢artlen-¢rove.or¢ I Committee Secretary: Lilla Kovac (714)593-7124 Ikovact®ocsd.com (General Manager Jim Ruth (714)593-7110 iruth@ocsd.com (Assistant General Manager Bob Ghlrelll (714)593-7400 rghirellitmocsc.com Director of Technical Services Ed Torres (714)593-7080 etorrestmocsd.com Director of Engineering Jim Herberg (714)$93-7300 iherberg(mocsd.com I Dlr.of Operations and Maintenance Nick Arhontes (714)593-7210 narhontesMocsd.com Book Page 4 MINUTES OF THE OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Technical Services Orange County Sanitation District December 3, 2008 - 5:00 p.m. A tour of the Orange County Sanitation District's Plant 2 facility was conducted at 4:15 p.m., followed by the regular meeting of the Operations Committee on December 3, 2008, at 5:00 p.m. at the Plant 2 Operations Center. A quorum was declared present, as follows: Operations Directors Present: Staff Present: Bill Dalton, Chair Jim Ruth, General Manager David Shawver, Vice Chair Bob Ghirelli,Assistant General Manager Charles Antos Nick Arhontes, Dir. of Operations& Maintenance Don Bankhead Jim Herberg, Director of Engineering Rose Espinoza Sam Mowbray, Laboratory Manager Roy Moore Lilia Kovac, Committee Secretary Joy Neugebauer Jeff Brown Harry Sidhu Dean Fisher Constance Underhill Norbert Gaia Don Webb Tod Haynes Doug Davert, Board Chair John Linder Larry Crandall, Board Vice Chair Rob Thompson Operations Directors Absent: Others: Patsy Marshall Alternate Director Al Krippner Ken Parker Alternate Director Bob Dolan PUBLIC COMMENTS There were no public comments. REPORT OF COMMITTEE CHAIR Committee Chair Dalton did not give a report. REPORT OF GENERAL MANAGER General Manager, Jim Ruth, did not give a report. CONSENT CALENDAR (1-7) Book Paee 5 Minutes of the Operations Committee December 3, 2008 Page 2 1. MOVED, SECONDED,AND DULY CARRIED: Approve the minutes of the November 5, 2008 Operations Committee meeting. 2. OP08-67 MOVED, SECONDED,AND DULY CARRIED: Recommend to the Board of Directors to: a)Approve a budget transfer in the amount of$57,599 from New i Secondary Treatment System at Plant No. 1, Job No. P1-102; $57,599 from Trickling Filters at Plant No. 2, Job No. P2-90; $40,658 from Sludge Digester Rehabilitation at Plant No. 1, Job No. P1-100; and $40,658 from Plant No. 1 66kV Substation, Job No. P7-97,to Power Monitoring and Control Systems, Job No. J- 33-3, for a total budget transfer amount of$196,514; b)Approve a Professional Design Services Agreement with DLT&V Systems Engineering to prepare programming standards and templates for Power Monitoring and Control Systems, Project No. J-33-3, for an amount not to exceed $308,015; and, c)Approve a contingency of$30,801 (10%). 3. OPO8-68 MOVED, SECONDED,AND DULY CARRIED: Recommend to the Board of Directors to: a)Approve a Professional Design Services Agreement with AECOM Technical Services, Inc. for Balboa Trunk Sewer Rehabilitation, Project No. 5-47, providing for engineering design services for an amount not to exceed $796,404; and, b)Approve a contingency of$79,640 (10%). 4. Staff requested item be pulled from agenda. 5. OPO8-70 MOVED, SECONDED,AND DULY CARRIED: Recommend to the Board of Directors to: a)Approve a Professional Consultant Services Agreement with Malcolm Pimie, Inc. for Construction Support Services for Coast Trunk Sewer Rehabilitation, Contract No. 11-26, for an amount not to exceed $120,853; and, b)Approve a contingency of$12,085(100A). 6. OP0B-71 MOVED, SECONDED,AND DULY CARRIED: Recommend to the Board of Directors to authorize staff to negotiate a Professional Consulting Services Agreement with EarthTech/AECOM Technical Services, Inc., for construction support services for Sludge Digester Rehabilitation at Plant No. 1, Job No. P1- 100. 7. OP08-72 MOVED, SECONDED, AND DULY CARRIED: a)Approve Plans and Specifications for the P2 Test Site Equipment Demolition, Project No. FE0543, on file at the office of the Clerk of the Board; b)Approve Addendum Nos. 1 and 2 to the plans and specifications; c) Receive and file bid tabulation and recommendation; Book Page 6 Minutes of the Operations Committee December 3, 2008 Page 3 d)Award a contract to Engineering/Remediation Resources Group, Inc.,for the demolition and removal of the test site equipment at Plant No. 2, for an amount not to exceed $93,997.92; and, e)Approve a contingency of$18,800(20%). ACTION ITEMS (8-9) 8. OPO8-73 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to receive and file the five-year Research Strategic Plan, Specification No. CS-2006-315, prepared by Carollo Engineers. Senior Engineer, Jeff Brown, reviewed the highlights of the Research Strategic Plan with its interrelation with various operations processes, and the identification of eleven major research initiative areas. Plan reviews and updates will be conducted annually to remain focused on the most important areas for the future. 9. OP08-74 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: a) Approve a budget Increase of$2,500,000 for Air Quality Improvements, Job No. J-79, for a total budget amount of$11,668,000; b)Approve a Professional Design Services Agreement with Malcolm Pirnie Corporation for Phase 2 Pilot Engine Exhaust Emissions Reduction to furnish, install, and test a pilot system re:Air Quality Improvements, Job No. J-79,for an amount not to exceed $3.352,518; and, c)Approve a contingency of$335,252 (10%). INFORMATION ITEMS There were no items. DEPARTMENT HEAD REPORTS Director of Operations and Maintenance, Nick Arhontes, reported that the recent fires in North Orange County had temporarily interrupted monitoring communications with pump stations' operations; however there was no damage to the equipment. Mr. Arhontes also reported that chemical prices and supplies have stabilized, and chemical efficiencies have been optimized. CLOSED SESSION There was no closed session. Book Page 7 i Minutes of the Operations Committee December 3, 2008 Page 4 OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There were none. I ADJOURNMENT The Chair declared the meeting adjourned at 5:40 p.m. The next Operations Committee meeting will be held on Wednesday, February 4, 2009, at 5:00 p.m. Subbmitteeed,b=y: Ot L Lilia Kovac Committee Secretary H:WepDzgenda\Op mfions Commlttee\Opembons 2008\1209\1203D8 Opembcns Mlnutmd=x Book Page 8 OPERATIONS COMMITTEE MeeOngDate T%%50rDlr. 02/04/09 2/z9/09 er Ite AGENDA REPORT Item Numbm Number z Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Jim Herberg, Director of Engineering Project Manager: David MacDonald SUBJECT: CENTRAL GENERATION AUTOMATION, ENGINE CONTROLS JOB NO. J-79-1 GENERAL MANAGER'S RECOMMENDATION 1. Approve a Professional Consultant Services Agreement with the Black &Veatch Corporation to provide construction support services for the Central Generation Automation, Job No. J-79-1, for an amount not to exceed $779,546; and, 2. Approve a contingency of$77,954 (10%). SUMMARY • The project will replace the engine control systems for the Central Generation Systems at Plant Nos. 1 and 2. The project will also provide improved electrical load management, operating communications between Plant No. 1 and Plant No. 2, and improved control of exhaust emissions. • Black &Veatch Corporation (B&V) has satisfactorily furnished engineering services for the design of the engine control systems and is uniquely qualified to provide engineering services during the installation of the new engine control systems. • In November 2008, the Board of Directors authorized staff to negotiate a Professional Consultant Services Agreement with B&V for construction support services. PRIOR COMMITTEE/BOARD ACTIONS January 2009—Approved a Service Agreement with Sachs Electric Company to replace the engine control systems on three engines at Pant No.1 and five engines plus a steam turbine at Plant No. 2 for Job No. J-79-1, Central Generation Automation — Engine Controls. November 2008—Authorized staff to negotiate a Professional Consultant Services Agreement with the Black &Veatch Corporation to provide construction support services for the Central Generation Automation — Engine Controls. December 2007—Authorized staff to implement a market survey and to pursue a qualifications-based procurement process with firms who specialize in the engine— generation installation and retrofit field. Fonn No.ow-10s R.'..ooro,m] Page 1 Book Page 9 February 2007 —Approve Amendment No. 1 in an amount not to exceed $98,814, to prepare record documents of the existing Central Generation Systems and to design a communication link between the Central Generation Systems at Plant No. 1 and Plant No. 2. February 2005—Approve a Professional Design Services Agreement with Black& Veatch Corporation to prepare plans and specifications for the Central Generation Automation, Job No. J-79-1, which included the CEMS, Contract No. J-79-11A. ADDITIONAL INFORMATION The purpose of this project is to install new control systems for the Central Generation Systems, which consists of three engines at Plant No.t and five engines plus one steam turbine at Plant No. 2. The existing control systems are proprietary micro-computer systems using electronic circuit board technology. Because the controls industry has moved to PLC based systems, the existing control system is no longer supported by the original equipment manufacturer. The goal of the project is to configure an adaptive control system which efficiently uses renewable digester gas to produce electrical power and recoverable heat and at the same time respond to the exhaust emissions monitoring and control systems to automatically maintain the engine operation within the South Coast Air Quality Management District (SCAQMD) permit limits, particularly for nitrogen oxides (NOx). This project will provide an integrated operation with the new Continuous Emissions Monitoring Systems (CEMS) being installed on each of the engines under Contract No. J-79-1A. The new integrated system will monitor and control speck air contaminants on a 15-minute basis to meet the requirements of SCAQMD Rule 1402 and Rule 1110.2. The Scope of Services during construction includes the review of submittals, responses to Requests for Information (RFls), review of change orders, and assistance with the startup and commissioning of the new control systems for the eight engines and the steam turbine. The Consultant selection was conducted in accordance with the Sanitation District's adopted policies and procedures. This recommendation complies with authority levels of the Sanitation District's Delegation of Authority. This item has been budgeted. (Line item: Section 8, Page 65). Award Date:02125109 Contract Amount: $779,546 Contingency: $17,964(110%) JH:DM:eh:gc H:Wgg WMgenda Draft Rep MMOp mhonsU-741 BV PCS AR 02.04.09.dwx Form No..1W2 a W=W Page 2 Book Page 10 OPERATIONS COMMITTEE Mee ng Date To&I.of Dir. oz/oa/r9 oz/zs/o9 AGENDA REPORT Item Number Item Number 3 Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Jim Herberg, Director of Engineering SUBJECT: OUTFALL LAND SECTION AND GOBS PIPING REHABILITATION, PROJECT NO. J-112 GENERAL MANAGER'S RECOMMENDATION Establish a budget for Outfall Land Section and OOBS Piping Rehabilitation, Project No. J-112, in the amount of$7,858,836. SUMMARY • Two corrosion studies were conducted in 2008 which identified corrosion in some of the suction and discharge piping at the Outfall Booster Station (GOBS) and the downstream segment of outfall between COBS and Surge Tower No. 2. • Additional investigation is required to complete the inspection of the remaining piping at OOBS and make necessary repairs, and define other studies, investigations, design, and construction needed to improve the operational reliability of the Cuffall System. • The project will be funded by the Orange County Sanitation District (Sanitation District) reserves in the amount of$7,858,836. A portion of the project budget request will be offset by unspent balances from existing projects in the amount of $200,000 from Carbon Canyon Sewer and Pump Station Abandonment, Contract No. 2-24-1, and $1,814,000 from Final Effluent Sampler and Building Area Upgrades, Project No. J-110. PRIOR COMMITTEE/BOARD ACTIONS None Form No.m 102-2 03M1 mr Page 1 Book Page I I ADDITIONAL INFORMATION The Outfall Program consists of inspecting and repairing outfall facilities that are experiencing corrosion. These facilities include the COBS suction and discharge piping, the outfall between OOBS and Surge Tower No. 2, Outfall No. 1 (78-inch), Outfall No. 2 (120-inch), risers on the 120-inch Outfall and the Outfall Box at Station _ 19+29. The Sanitation District has been actively implementing a Corrosion Management Program under Project No. SP-68-1. As part of this program, the Sanitation District staff identified corrosion at some of the Ouffall facilities including the piping for two of the pumps at COBS, the outfall between the COBS and Surge Tower No. 2 and the Outfall Box at Station 19+29. The goals of this project are to: (a)further define the work that needs to be done to upgrade the existing Outfall System and (b) finish the inspection of the COBS suction and discharge piping and the downstream outfall and make repairs to these facilities as required. Award Date: NIA Contract Amount: NIA Contingency: NIA JH:PK:eh:gc KWeptlagenda\Operations Cammilt"e Operations 20091020914.3.J.112 AR 2.04.0sd= Form No.o IW.2 eaVae Mlw Page 2 Book Page 12 OPERATIONS COMMITTEE Meetlng Dare TOBd.Dr Dlr. 02/04/09 02/25/09 AGENDA REPORT 2rem Number Item Number 4 Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Jim Herberg, Director of Engineering CIP Project Manager: Victoria Pilko SUBJECT: NEWPORT FORCE MAIN CONDITION ASSESSMENT, PROJECT NO. 5-60 GENERAL MANAGER'S RECOMMENDATION 1. Approve a Professional Design Services Agreement with Malcolm Pimie, Inc. for Newport Force Main Condition Assessment, Project No. 5-60, providing for engineering design services for an amount not to exceed $1,120,418; and, 2. Approve a contingency of$112,042 (10%). SUMMARY • This project will perform a condition assessment of Orange County Sanitation District's (Sanitation District) network of force mains in Newport Beach. The assessment includes hydraulic capacity analysis of the force main system and a corrosion evaluation of the pipelines. • The Professional Design Services Agreement (PDSA) includes a preliminary design report, final design, preparation of bid documents, and bid support services. • A Request for Proposals (RFP) was sent to six firms and three proposals were received. Based on the overall qualifications and expertise, staff recommends awarding a PDSA to Malcolm Pirnie, Inc. for a total amount not to exceed $1,120,418. • The current project budget will be sufficient for preliminary engineering work and condition assessment, but does not include sufficient funds for construction and construction staffing. A budget change will be requested when preliminary engineering work is completed and the full project scope and costs are defined. PRIOR COMMITTEE/BOARD ACTIONS None. FOM N0,DW-102-2 R..OY91N1 Page 1 Book Page 13 ADDITIONAL INFORMATION Several pipe failures in the downstream portions of the force mains from the Bitter Point Pump Station have resulted in previous pipeline improvement projects for those pipelines. The pipe failures have also caused concern that similar corrosion may be occurring upstream in the Newport force main system, which is the project area addressed by this project. In 2004, pipe was exposed and pipe thickness measurements were taken at two high points in the project area; one at the intersection of Pacific Coast Highway (PCH) and Dover Drive, and one at PCH near Superior Avenue. In 2008, the same locations were again excavated and measured and the results suggested that additional metal loss had occurred. A majority of the force main system was installed without access structures for maintenance or inspection; however, some access maintenance structures and other potential access points do exist. The purpose of this project is to evaluate the condition and the remaining life of the force mains. This will require inspection of the force main system, which in turn will likely require installation of additional access structures. Once the forgoing work is completed, the Consultant will use the condition assessment as the basis for the recommended scheduling and scoping of future monitoring, rehabilitation or replacement of the various segments of the force main system. Staff Evaluation of Proposals: Request for Proposals were sent to six engineering firms and three proposals were received. A panel consisting of five members of the Sanitation District's staff reviewed and ranked each of the proposals in accordance with Resolution No. OCSD 07-04, Section 5.07. The proposals were evaluated in the following six categories: applicable staff qualifications and team organization, project approach and understanding of the scope of work, plan for managing and performing the work, applicable related project experience, reliability centered maintenance, and project schedule. Staff also conducted interviews with each of the three firms to meet the key team members and further explore the firm's proposal. Malcolm Pirnie, Inc. was the top ranked team. All proposals were accompanied by a sealed fee proposal estimate. The fee proposal estimates were not opened until the proposals were evaluated and a firm was selected in accordance with Resolution No. OCSD 07-04, Section 5.07. Staff recommends awarding the design contract to Malcolm Pimie, Inc. Fom No,o IQ Ferneeawtml Page 2 Book Page 14 TABLE 1 PROPOSAL EVALUATION Consultant Malcolm Pirnie RBF HDR Evaluator Reviewer A 85% 83% 67% Reviewer B 73a/a 54% 48% Reviewer C 75% 79% 59% Reviewer D 94% 83% 78% Reviewer E 97% 72% 91% Overall Score 86% 74% 69% Ranking 1 2 3 Proposal Fee $990,219 $1,119,002 $1,198,300 Negotiated $1,120,418' Proposed Fee `NOTE The Sanitation District staff met with Malcolm Pimie to clarify the requirements of the scope of work and negotiate the final proposal fee. During this meeting: 1. Several project tasks were combined, reduced, and some were eliminated resulting in a reduction of the fee by $94,323. 2. Due to pipeline access difficulty, uncertainty of permitting requirements and bypass work, additional tasks were added to the fee proposal in the amount of$225,022. This item has been budgeted. (Line item: CIP Budget FY08-09 Section 8, line 28, page 8). Award Date: 02125109 Contract Amount: $1,120,418 Contingency: $112,042 (10%) JH:VP:eh:gc H:Wept�genda\Operations CommiaeerOperatlans 200902091A.4.5-60 PDSA AR 02.04.06.dmx Form No,ow1ob3 aw�Ow1M Page 3 Book Page 15 OPERATIONS COMMITTEE MeeUn9DaW To Bd.ofDir. 02/01/09 02/25/09 AGENDA REPORT Ran Number Ban Number s Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Jim Herberg, Director of Engineering CIP Project Manager: Victoria Pilko SUBJECT: CENGEN COOLING WATER SYSTEM REPLACEMENT, JOB NO. J-109 GENERAL MANAGER'S RECOMMENDATION 1. Approve a Professional Design Services Agreement with Malcolm Pirnie, Inc. for CenGen Cooling Water System Replacement, Job No. J-109, providing for engineering design services for an amount not to exceed $1,489,877; and, 2. Approve a contingency of$148,988 (10%). SUMMARY • The Professional Design Services Agreement includes condition assessment of the existing cooling system, optimization study of the system, recommendations for new cooling system options, and final design of the selected processes. • A Request for Proposal was sent to six firms and five proposals were received. Based on the overall qualifications and expertise, staff recommends awarding a Professional Design Services Agreement to Malcolm Pirnie, Inc. for a total fee not to exceed $1,489,877. PRIOR COMMITTEEIBOARD ACTIONS None. ADDITIONAL INFORMATION The Orange County Sanitation District (Sanitation District) operates a Central Generation System (CGS) at both Plant Nos. 1 and 2. Currently the Sanitation District purchases reclaimed water from the Orange County Water District (OCWD) and up to 5,000 acre-feet per year of reclaimed water is used for the Sanitation District's co- generation cooling system and is wasted to the ocean outfall. This Project will explore the use of best available technologies that will allow the Sanitation District to reduce operating costs and reclaimed water. Form No.WY1022 •b..0=101 Page 1 Book Page 16 The Sanitation District wants to reduce the amount of Green Acres Project (GAP) water usage in an effort to reduce outside water consumption and as an operating cost savings measure. The Sanitation District contract with OCWD for the GAP water is set to expire in 2012. In addition, GAP water has a high level of chlorine, which has had an adverse effect on the cooling system equipment. Using untreated Plant Water (PW) also poses challenges because of entrained solids that rapidly block filters causing high maintenance. The intent of this project is to identify and provide not only the best cooling systems, but also the latest technology in filtration and corrosion resistant heat exchangers that could withstand the chemicals and solids could be found in the cooling water sources including PW. Staff Evaluation of Proposals: A Request for Proposal was sent to six engineering firms and five proposals were received by the Sanitation District. A panel consisting of five members of the Sanitation District's staff reviewed and ranked each of the proposals in accordance with Resolution No. OCSD 07-04, Section 5.07. The proposals were evaluated in the following five categories: applicable staff qualifications and team organization, project approach and understanding of the scope of work, plan for managing and performing the work, applicable related project experience, and project schedule. Staff also conducted interviews with each of the five firms to meet the key team members and further explore the firm's proposal. Malcolm Pimie, Inc. was the top ranked team. All proposals were accompanied by a sealed fee proposal estimate. The fee proposal estimates were not opened until the proposals were evaluated and a firm was selected, in accordance with Resolution No. OCSD 07-04, Section 5.07. Staff recommends awarding the design contract to Malcolm Pimie, Inc. Fo No.W iw-2 p 9olgl Page 2 Book Page 17 TABLE 1 PROPOSAL EVALUATION Consultant Malcolm Black& Carollo Brown& AECOM Pirnie Veatch Engineers Caldwell Evaluator Reviewer A 62% 46% 46% 600/0 50% Reviewer 72% 81% 44% 46% 39% Reviewer C 93% 85% 85% 92% 85% Reviewer D 78% 71% 72% 65% 65% Reviewer 91% 91% 71% 51% 73% Overall Score 79% 75% 64% 63% 63% Ranking 1 2 3 4 4 Proposal Fee $1,489,850 $2,843,287 $4,922,743.93 $2,024,732 $1,477,291 Negotiated $1 489 87r Pro Deed Fee *NOTE: The Sanitation District staff met with Malcolm Pimie to clarify the requirements of the scope of work and negotiate the final proposal fee. During this meeting, the proposed fee was increased by$27 and proposed work force estimate was increased by 28 hours. This item has been budgeted. (Line item: CIP Budget FY08-09 Section 8, line 62, page 11). Award Date: 02126109 Contract Amount: $1,489,877 Contingency: $148,988 (10%) JH:VP:eh:gc H:WepMgena910pmtbns CommineeWpew9 2000'0208N.5.J-109 PDS4 AR 02.04.09.d= F..No.n IM Fe.n Mlw Page 3 Book Page 18 OPERATIONS COMMITTEE meeuo9oate Tosa.orob. oz1 a 09 w2s/o9 AGENDA REPORT Iem Nu Item Nu 6 Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Ed Torres, Director of Technical Services SUBJECT: Amendment No. 3 to the Agreement for the Management of Biosolids with Tule Ranch/Magan Farms GENERAL MANAGER'S RECOMMENDATION Approve Amendment No. 3 to the Agreement for the Management of Biosolids, specifying biosolids from Orange County Sanitation District will no longer be transported to or beneficially reused at any sites operated by Tule Ranch / Magan Farms in Kern County, California, in a form approved by General Counsel. SUMMARY • On January 10, 2000, the Orange County Sanitation District ("District") entered into an Agreement for the Management of Biosolids ("Agreement") with Tule Ranch / Magan Farms ("Magan Farms"). • Pursuant to the Agreement, Magan Farms agreed to remove, or accept delivery of, and transport biosolids from the District's Reclamation Plant No. 1 and/or Treatment Plant No. 2 and process and beneficially reuse those biosolids at specified "Use Sites", including three sites in Kern County, California. • As of November 2008, the District and Magan Farms agreed that the District's biosolids would no longer transported to, or beneficially reused at, any sites operated by Magan Farms in Kern County. • The proposed Amendment is necessary to memorialize the agreement between the District and Magan Farms that the District's biosolids will no longer be transported to, or beneficially reused at, any sites operated by Magan Farms in Kern County and to remove any references to sites within Kern County as permissible "Use Sites" under the Agreement. PRIOR COMMITTEE/BOARD ACTIONS • Approval of Amendment No. 2 to the Agreement modifying biosolids management fee compensation and extending the term of the Agreement. (January 2008) Form N0.OW'102 2 Rm-O GYOIA] Page 1 Book Page 19 Approval of Amendment No. 1 to the Agreement modifying biosolids management fee compensation and extending the term of the Agreement (January 2003) ADDITIONAL INFORMATION CEQA Findings Amendment No. 3 to the Agreement for Management of Biosolids will not result in any direct physical change in the environment. Any reasonably foreseeable indirect physical change in the environment resulting from Amendment No. 3 to the Agreement for Biosolids has been previously reviewed in the District's 1999 Strategic Plan Final Program Environmental Impact Report (1999 PEIR), the Addendum to the 1999 PEIR (the "Addendum"), and the Environmental Impact Report for the Construction and Operation of a Regional Biosolids Processing Facility ("EnerTech EIR")(State Clearinghouse No. 2004041018). There are no new or substantially more severe significant environmental effects that were not previously considered or addressed in the 1999 PEIR, the Addendum, or the EnerTech EIR. In addition, no new information of substantial importance has surfaced that was not known or could not have been known at the time the foregoing documents were certified that shows that Amendment No. 3 to the Agreement for Management of Biosolids would have some new or more severe impact. Form No D 102-2 Fr—. ➢tq) Page 2 Book Page 20 OPERATIONS COMMITTEE Meenn'Da Toed.or! 02/04/09 WA AGENDA REPORT 1t Number RM Numbe 6 Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Ed Torres, Director of Technical Services SUBJECT: Air Quality Permit Efficiencies Resulting in Cost Savings GENERAL MANAGER'S RECOMMENDATION Information item only. SUMMARY • The electrical power demand to operate the two treatment plants including all support buildings is approximately 14.3 megawatts(MW). • Through the decomposition of solids separated from the wastewater, the District produces a renewable fuel (digester gas) that is burned in our Central Generation System (CGS) engines that generates approximately 9.5 MW, or 66.4%of our power demand. The balance of the electrical demand or 4.8 MW is met through the purchasing of power from Southern California Edison (SCE). • Due to restrictive permit conditions on our CGS engines by the SCAQMD, we were forced to operate very inefficiently resulting in flaring a portion of our digester gas at Plant No. 1 and purchasing natural gas to operate an additional engine at Plant No. 2. • The District's Technical Services staff, with support of the Operations staff, entered into extensive negotiations with SCAQMD in order to change the permit conditions. Staff was successful, obtaining changes that allowed for significant flexibility in operating the engines that includes the ability to run the optimal number of engines at both plants, avoid purchasing natural gas as a fuel for the engines, and beneficially using all the digester gas produced at both plants without wasting this fuel by burning it in the flares. • The estimated annual savings as a result of the changed permit conditions is over$900,000 per year as follows: o Cost of avoiding electricity purchasing -$ 800.000 o Cost of avoiding natural gas purchasing -$100,000 o Avoided engines wear and tear—$10,000 • In addition, these changes will result in a reduction of 7 million pounds per year of greenhouse gas (GHG)emissions from plant no. 1, which is 12% of the plant's overall GHG emissions. Fom No.M 102 2 p ..o1 W Page 1 Book Page 21 ORANGE COUNTY SANITATION DISTRICT (714) 962-2411 www.ocsd.com Mailing Address: P.O. Box 8127 Fountain Valley, California 92728-8127 Street Address: 10844 Ellis Avenue Fountain Valley, California 92708-7018