HomeMy WebLinkAbout2009-02 OPS MINUTES OF THE
OPERATIONS COMMITTEE
Engineering, Operations & Maintenance, and Technical Services
Orange County Sanitation District
February 4, 2009— 5:00 p.m.
A meeting of the Operations Committee of the Orange County Sanitation District was held on
February 4, 2009, at 5:00 p.m. in the Sanitation District's Administrative Office.
A quorum was declared present, as follows:
Operations Directors Present: Staff Present:
Bill Dalton, Chair Jim Ruth, General Manager
David Shawver, Vice Chair Bob Ghirelli, Assistant General Manager
Charles Antos Nick Amontes, Dir. of Operations & Maintenance
Tom Beamish Jim Herberg, Director of Engineering
Troy Edgar Ed Torres, Director of Technical Services
Patsy Marshall Life Kovac, Committee Secretary
Roy Moore Mark Esquer
Joy Neugebauer Dean Fisher
Sharon Quirk Norbert Gaia
Constance Underhill Tod Haynes
Doug Davert, Board Chair Pam Koester
Larry Crandall, Board Vice Chair
Others:
Operations Directors Absent: Alternate Director John Anderson
Harry Sidhu Alternate Director Ron Garcia
Don Webb Alternate Director Fred Smith
Alternate Director Carol Warren
Gino Rampagna
Juanita Skillman
Warren Sternin
Chuck Winsor
FIeELED IN THOE OFFEICE FF�
PUBLIC COMMENTS 11iAN0E CLERK SANTRHAnON9 DISTHIc7
There were no public comments. FEB 25�20009
REPORT OF COMMITTEE CHAIR av 7 1 `--x—
Committee Chair Dalton did not give a report.
REPORT OF GENERAL MANAGER
General Manager, Jim Ruth, did not give a report.
Minutes of the Operations Committee
February 4, 2009
Page 2
CONSENT CALENDAR (1-2)
1. MOVED, SECONDED, AND DULY CARRIED: Approve the minutes of the December 2,
2008 Operations Committee meeting.
2. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors
to: a)Approve a Professional Consultant Services Agreement with Black &Veatch
Corporation to provide construction support services for the Central Generation
Automation, Job No. J-79-1, for an amount not to exceed $779,546; and,
b) Approve a contingency of$77,954(10%).
ACTION ITEMS (3-6)
3. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to
establish a budget for Outfall Land Section and OOBS Piping Rehabilitation, Project No.
J-112, in the amount of$7,858,836.
4. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors
to: a)Approve a Professional Design Services Agreement with Malcolm Pimie, Inc. for
Newport Force Main Condition Assessment, Project No. 5-60, providing for engineering
design services for an amount not to exceed $1,120,418; and,
b) Approve a contingency of$112,042 (10%).
5. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors
to: a)Approve a Professional Design Services Agreement with Malcolm Pimie, Inc. for
CenGen Cooling Water System Replacement, Job No. J-109, providing for engineering
design services for an amount not to exceed $1,489,877;and,
b)Approve a contingency of$148,988(10%).
6. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to
approve Amendment No. 3 to the Agreement for the Management of Biosolids,
specifying biosolids from Orange County Sanitation District will no longer be transported
to or beneficially reused at any sites operated by Tule Ranch/ Magan Farms in Kem
County, California, in a forth approved by General Counsel.
INFORMATION ITEMS (7)
7. Air Quality Permit Efficiencies Resulting in Cost Savings
Ed Torres, Director of Technical Services, presented a brief report of the air quality
efficiencies generated through successful negotiations with AQMD resulting in the
amending of the Sanitation District's permit conditions, allowing the District to bum all
Minutes of the Operations Committee
February 4, 2009
Page 3
digester gases, and estimating a $900,000 savings, while reducing greenhouse gases
by 12%.
DEPARTMENT HEAD REPORTS
Director of Operations and Maintenance, Nick Arhontes, reported that outfall repairs were
needed on a junction box near the beach; however, due to the upcoming bird nesting season in
April, staff acted quickly to repair it, and will be bringing this $60,000 repair item for ratification at
the next meeting.
CLOSED SESSION
There was no closed session.
OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY
There were none.
ADJOURNMENT
The Chair declared the meeting adjourned at 5:30 p.m. The next Operations Committee
meeting will be held on Wednesday, March 4, 2009, at 5:00 p.m.
Submitted by:
[L v
Lilia Kovac
Committee Secretary
H:WepOagendM0pemt1ons CommitteMOperations 2009\0309\04.020409 Operations Minutes.dou
STATE OF CALIFORNIA)
) SS.
COUNTY OF ORANGE )
Pursuant to California Government Code Section 54954.2, 1 hereby certify that
the Notice and Agenda for the Operations Committee Meeting of Orange County
Sanitation District to be held on February 4, 2009, was duly posted for public inspection
in the main lobby of the Districts' offices on January 28, 2009.
IN WITNESS WHEREOF, I have hereunto set my hand this 281h day of January
2009.
Lilia Kovac, Committee Secretary
Orange County Sanitation District
FILED IN
OBAN E COUNQIEF
TITATION D STRICT
FEB�255 2009
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OPERATIONS COMMITTEE BOARD
MEETING DATE MEETING DATE
02/04/09 02/25/09
03/04/09 03/25/09
04/01/09 04/22/09
05/06/09 05MV09•
O6103/09 06/24/09
07101/09 07/22/09
AUGUST DARK 08/26/09
09/02/09 09/23/09
10/07/09 10/28/09
11/04/09 11118109•
12/02/09 12116109•
"Meetings are being held on the third Wednesday of the month.
ROLL CALL
OPERATIONS COMMITTEE
Engineering, Operations & Maintenance, and Technical Services
Meeting Date: February 4, 2009 Time: 5:00 p.m.
Adjourn:
COMMITTEE MEMBERS (14)
Bill Dalton Chair
David Shavvver ice Chair
Charles Antos
Tom Beal
Troy Edgar
Patsy Marshall
Roy Moore
Joy Neu ebauer
Sharon Quirk
Harry Sidhu
Constance Underhill
Don Webb
Doug Davert Board Chair
Larry Crandall Board Vice Chair
OTHERS
Brad Ho in, General Counsel
STAFF
Jim Ruth, General Manager
Bob Ghirelli, Assistant General Manager
Nick Arhontes, Dir. of Operations & Maintenance
Jim Herberg, Director of Engineering
Ed Torres, Director of Technical Services
Lorenzo Tyner, Director of Finance and
Administrative Services
Lilia Koval Committee Secretary
Dean Fisher
Tod Ha es
John Linder
H:WepMgendM0pemVons Committee\0pemlions 2009Q20W Roll Call.tlocx
AGENDA
REGULAR MEETING OF THE
OPERATIONS COMMITTEE
Engineering, Operations, & Maintenance, and Technical Services
ORANGE COUNTY SANITATION DISTRICT
FEBRUARY 4, 2009 — 5:00 P.M.
ADMINISTRATIVE OFFICE
10844 Ellis Avenue
Fountain Valley, California 92708
www.ocsd.com
PLEDGE OF ALLEGIANCE
DECLARATION OF QUORUM
PUBLIC COMMENTS
REPORT OF COMMITTEE CHAIR
REPORT OF GENERAL MANAGER
CONSENT CALENDAR (1 — 31
1. Approve the minutes of the December 2, 2008 Operations Committee meeting.
2. Recommend to the Board of Directors to: a)Approve a Professional Consultant Services
Agreement with Black&Veatch Corporation to provide construction support services for the
Central Generation Automation, Job No. J-79-1, for an amount not to exceed $779,546; and,
(Book Page 9)
b) Approve a contingency of$77,954 (10%).
Book Page I
Operations Committee
February 4, 2009
Page 2
ACTION ITEMS (4— 5)
3. Recommend to the Board of Directors to establish a budget for Outfall Land Section and
OOBS Piping Rehabilitation, Project No. J-112, in the amount of$7,858,836.(Book Page 11)
4. Recommend to the Board of Directors to: a)Approve a Professional Design Services
Agreement with Malcolm Pirnie, Inc. for Newport Force Main Condition Assessment, Project
No. 5-60, providing for engineering design services for an amount not to exceed
$1,120,418; and, (Book Page 13)
b) Approve a contingency of$112,042 (10%).
5. Recommend to the Board of Directors to: a)Approve a Professional Design Services
Agreement with Malcolm Pirnie, Inc. for CenGen Cooling Water System Replacement, Job
No. J-109, providing for engineering design services for an amount not to exceed
$1,489.877; and, (Book Page 16)
b)Approve a contingency of$148,988 (10%).
6. Recommend to the Board of Directors to approve Amendment No. 3 to the Agreement for
the Management of Biosolids, specifying biosolids from Orange County Sanitation District
will no longer be transported to or beneficially reused at any sites operated by Tule Ranch/
Magan Farms in Kent County, California, in a form approved by General Counsel.(Book Page 19)
INFORMATION ITEMS (7)
7. Air Quality Permit Efficiencies Resulting in Cost Savings(Book Page 21)
DEPARTMENT HEAD REPORTS
CLOSED SESSION
-_-...........-......_..........._-......................................................................
During the course of conducting the business set forth on 1h6 agenda as a regular meeting of the Committee,the[hair may
convene the Committee in closed session to consider matters of pending real estate negotiations,pending or potential litigation,
or personnel matters,pursuant to Government Code Sections 54956.8,54956.9,M957 or 54957.6,as noted.
Reports relating to(a)purchase and sale of real property;(b)matters of pending or potential litigation;(c)employee actions or
negotiations with employee representatives;or which are exempt from public disclosure under the California Public Records Act,
may be reviewed by the Committee during a Permitted closed session and are not available for public inspection. At such time
_........as the Committee takes final actions on any of these subjects,the minutes will reflect all required disclosures of information.
Convene in closed session
Reconvene in regular session.
Consideration of action, if any, on matters considered in closed session.
Book Page 2
Operations Committee
February 4, 2009
Page 3
Other business and communications or supplemental agenda items, if any.
Adjournment—The next Operations Committee meeting is scheduled for Wednesday,
March 4, 2009, at 5:00 p.m.
Book Page 3
Operations Committee
February 4, 2009
Page 4
Agenda Posting: In accordance with the requirements of California Government Code Section 54954.2,this agenda has
been posted in the main lobby of the District's Administrative offices not less than 72 hours prior to the meeting date and
time above. All public records relating to each agenda Item,including any public records distributed less than 72 hours
prior to the meeting to all,or a majority of all,of the members of District's Board,are available for public inspection in the
office of the Clerk of the Board,located at 10844 Ellis Avenue,Fountain Valley,California.
Items Not Posted: In the event any matter not listed on this agenda Is proposed to be submitted to the Committee for
discussion and/or action,It will be done in compliance with Section 54954.2(b)as an emergency Item or because there is a
need to take immediate action,which need came to the attention of the Committee subsequent to the posting of agenda,
or as set forth on a supplemental agenda posted in the manner as above,not less than 72 hours prior to the meeting date.
Public Comments: Any member of the public may address the Operations Committee on specific agenda Items or matters
of general interest. As determined by the Chair,speakers may be deferred until the specific Item is taken for discussion
and remarks may be limited to three minutes.
Matters of Interest addressed by a member of the public and not listed on this agenda cannot have action taken by the
Committee except as authorized by Section 54954.2(b).
Consent Calendar: All matters placed on the consent calendar are considered as not requiring discussion or further
explanation,and unless a particular item is requested to be removed from the consent calendar by a Director of staff
member,there will be no separate discussion of these Items. All Items on the consent calendar will be enacted by one
action approving all motions,and casting a unanimous ballot for resolutions Included on the consent calendar. All Items
removed from the consent calendar shall be considered in the regular order of business.
The Committee Chair will determine if any items are to be deleted from the consent calendar.
Items Continued: Items may be continued from this meeting without further notice to a Committee meeting held within
five(5)days of this meeting per Government Code Section 54954.2(b)(3).
Meeting Adiournment: This meeting may be adjourned to a later time and Items of business from this agenda may be
considered at the later meeting by Order of Adjournment and Notice in accordance with Government Code Section 54955
(posted within 24 hours).
Accommodations for the Disabled: The Board of Directors Meeting Room iswheelchair-accesslble. Ifyourequireany
special disability related accommodations,please contact the Orange County Sanitation District Clerk of the Board's office
at(714)593-7230 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability and
the type of accommodation requested.
Notice to Committee Members:
;For any questions on the agenda or to place any Items on the agenda,Committee members should contact the Committee Chair or
Secretary ten days In advance of the Committee meeting.
1
lCommmee Chair gill Danon (714)741-5000 pamha(dcl.¢artlen-¢rove.or¢
I Committee Secretary: Lilla Kovac (714)593-7124 Ikovact®ocsd.com
(General Manager Jim Ruth (714)593-7110 iruth@ocsd.com
(Assistant General Manager Bob Ghlrelll (714)593-7400 rghirellitmocsc.com
Director of Technical Services Ed Torres (714)593-7080 etorrestmocsd.com
Director of Engineering Jim Herberg (714)$93-7300 iherberg(mocsd.com I
Dlr.of Operations and Maintenance Nick Arhontes (714)593-7210 narhontesMocsd.com
Book Page 4
MINUTES OF THE
OPERATIONS COMMITTEE
Engineering, Operations & Maintenance, and Technical Services
Orange County Sanitation District
December 3, 2008 - 5:00 p.m.
A tour of the Orange County Sanitation District's Plant 2 facility was conducted at 4:15 p.m.,
followed by the regular meeting of the Operations Committee on December 3, 2008, at 5:00
p.m. at the Plant 2 Operations Center.
A quorum was declared present, as follows:
Operations Directors Present: Staff Present:
Bill Dalton, Chair Jim Ruth, General Manager
David Shawver, Vice Chair Bob Ghirelli,Assistant General Manager
Charles Antos Nick Arhontes, Dir. of Operations& Maintenance
Don Bankhead Jim Herberg, Director of Engineering
Rose Espinoza Sam Mowbray, Laboratory Manager
Roy Moore Lilia Kovac, Committee Secretary
Joy Neugebauer Jeff Brown
Harry Sidhu Dean Fisher
Constance Underhill Norbert Gaia
Don Webb Tod Haynes
Doug Davert, Board Chair John Linder
Larry Crandall, Board Vice Chair Rob Thompson
Operations Directors Absent: Others:
Patsy Marshall Alternate Director Al Krippner
Ken Parker Alternate Director Bob Dolan
PUBLIC COMMENTS
There were no public comments.
REPORT OF COMMITTEE CHAIR
Committee Chair Dalton did not give a report.
REPORT OF GENERAL MANAGER
General Manager, Jim Ruth, did not give a report.
CONSENT CALENDAR (1-7)
Book Paee 5
Minutes of the Operations Committee
December 3, 2008
Page 2
1. MOVED, SECONDED,AND DULY CARRIED: Approve the minutes of the November 5,
2008 Operations Committee meeting.
2. OP08-67 MOVED, SECONDED,AND DULY CARRIED: Recommend to the Board of
Directors to: a)Approve a budget transfer in the amount of$57,599 from New i
Secondary Treatment System at Plant No. 1, Job No. P1-102; $57,599 from
Trickling Filters at Plant No. 2, Job No. P2-90; $40,658 from Sludge Digester
Rehabilitation at Plant No. 1, Job No. P1-100; and $40,658 from Plant No. 1 66kV
Substation, Job No. P7-97,to Power Monitoring and Control Systems, Job No. J-
33-3, for a total budget transfer amount of$196,514;
b)Approve a Professional Design Services Agreement with DLT&V Systems
Engineering to prepare programming standards and templates for Power
Monitoring and Control Systems, Project No. J-33-3, for an amount not to exceed
$308,015; and,
c)Approve a contingency of$30,801 (10%).
3. OPO8-68 MOVED, SECONDED,AND DULY CARRIED: Recommend to the Board of
Directors to: a)Approve a Professional Design Services Agreement with AECOM
Technical Services, Inc. for Balboa Trunk Sewer Rehabilitation, Project No. 5-47,
providing for engineering design services for an amount not to exceed $796,404;
and,
b)Approve a contingency of$79,640 (10%).
4. Staff requested item be pulled from agenda.
5. OPO8-70 MOVED, SECONDED,AND DULY CARRIED: Recommend to the Board of
Directors to: a)Approve a Professional Consultant Services Agreement with
Malcolm Pimie, Inc. for Construction Support Services for Coast Trunk Sewer
Rehabilitation, Contract No. 11-26, for an amount not to exceed $120,853; and,
b)Approve a contingency of$12,085(100A).
6. OP0B-71 MOVED, SECONDED,AND DULY CARRIED: Recommend to the Board of
Directors to authorize staff to negotiate a Professional Consulting Services
Agreement with EarthTech/AECOM Technical Services, Inc., for construction
support services for Sludge Digester Rehabilitation at Plant No. 1, Job No. P1-
100.
7. OP08-72 MOVED, SECONDED, AND DULY CARRIED: a)Approve Plans and
Specifications for the P2 Test Site Equipment Demolition, Project No. FE0543,
on file at the office of the Clerk of the Board;
b)Approve Addendum Nos. 1 and 2 to the plans and specifications;
c) Receive and file bid tabulation and recommendation;
Book Page 6
Minutes of the Operations Committee
December 3, 2008
Page 3
d)Award a contract to Engineering/Remediation Resources Group, Inc.,for the
demolition and removal of the test site equipment at Plant No. 2, for an amount
not to exceed $93,997.92; and,
e)Approve a contingency of$18,800(20%).
ACTION ITEMS (8-9)
8. OPO8-73 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to receive and file the five-year Research Strategic Plan, Specification
No. CS-2006-315, prepared by Carollo Engineers.
Senior Engineer, Jeff Brown, reviewed the highlights of the Research Strategic
Plan with its interrelation with various operations processes, and the identification
of eleven major research initiative areas. Plan reviews and updates will be
conducted annually to remain focused on the most important areas for the future.
9. OP08-74 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to: a) Approve a budget Increase of$2,500,000 for Air Quality
Improvements, Job No. J-79, for a total budget amount of$11,668,000;
b)Approve a Professional Design Services Agreement with Malcolm Pirnie
Corporation for Phase 2 Pilot Engine Exhaust Emissions Reduction to furnish,
install, and test a pilot system re:Air Quality Improvements, Job No. J-79,for an
amount not to exceed $3.352,518; and,
c)Approve a contingency of$335,252 (10%).
INFORMATION ITEMS
There were no items.
DEPARTMENT HEAD REPORTS
Director of Operations and Maintenance, Nick Arhontes, reported that the recent fires in North
Orange County had temporarily interrupted monitoring communications with pump stations'
operations; however there was no damage to the equipment. Mr. Arhontes also reported that
chemical prices and supplies have stabilized, and chemical efficiencies have been optimized.
CLOSED SESSION
There was no closed session.
Book Page 7
i
Minutes of the Operations Committee
December 3, 2008
Page 4
OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY
There were none.
I
ADJOURNMENT
The Chair declared the meeting adjourned at 5:40 p.m. The next Operations Committee
meeting will be held on Wednesday, February 4, 2009, at 5:00 p.m.
Subbmitteeed,b=y:
Ot L
Lilia Kovac
Committee Secretary
H:WepDzgenda\Op mfions Commlttee\Opembons 2008\1209\1203D8 Opembcns Mlnutmd=x
Book Page 8
OPERATIONS COMMITTEE MeeOngDate T%%50rDlr.
02/04/09 2/z9/09
er Ite
AGENDA REPORT Item Numbm Number
z
Orange County Sanitation District
FROM: James D. Ruth, General Manager
Originator: Jim Herberg, Director of Engineering
Project Manager: David MacDonald
SUBJECT: CENTRAL GENERATION AUTOMATION, ENGINE CONTROLS
JOB NO. J-79-1
GENERAL MANAGER'S RECOMMENDATION
1. Approve a Professional Consultant Services Agreement with the Black &Veatch
Corporation to provide construction support services for the Central Generation
Automation, Job No. J-79-1, for an amount not to exceed $779,546; and,
2. Approve a contingency of$77,954 (10%).
SUMMARY
• The project will replace the engine control systems for the Central Generation
Systems at Plant Nos. 1 and 2. The project will also provide improved electrical
load management, operating communications between Plant No. 1 and Plant No. 2,
and improved control of exhaust emissions.
• Black &Veatch Corporation (B&V) has satisfactorily furnished engineering services
for the design of the engine control systems and is uniquely qualified to provide
engineering services during the installation of the new engine control systems.
• In November 2008, the Board of Directors authorized staff to negotiate a
Professional Consultant Services Agreement with B&V for construction support
services.
PRIOR COMMITTEE/BOARD ACTIONS
January 2009—Approved a Service Agreement with Sachs Electric Company to replace
the engine control systems on three engines at Pant No.1 and five engines plus a steam
turbine at Plant No. 2 for Job No. J-79-1, Central Generation Automation — Engine
Controls.
November 2008—Authorized staff to negotiate a Professional Consultant Services
Agreement with the Black &Veatch Corporation to provide construction support
services for the Central Generation Automation — Engine Controls.
December 2007—Authorized staff to implement a market survey and to pursue a
qualifications-based procurement process with firms who specialize in the engine—
generation installation and retrofit field.
Fonn No.ow-10s R.'..ooro,m]
Page 1
Book Page 9
February 2007 —Approve Amendment No. 1 in an amount not to exceed $98,814, to
prepare record documents of the existing Central Generation Systems and to design a
communication link between the Central Generation Systems at Plant No. 1 and
Plant No. 2.
February 2005—Approve a Professional Design Services Agreement with Black&
Veatch Corporation to prepare plans and specifications for the Central Generation
Automation, Job No. J-79-1, which included the CEMS, Contract No. J-79-11A.
ADDITIONAL INFORMATION
The purpose of this project is to install new control systems for the Central Generation
Systems, which consists of three engines at Plant No.t and five engines plus one steam
turbine at Plant No. 2. The existing control systems are proprietary micro-computer
systems using electronic circuit board technology. Because the controls industry has
moved to PLC based systems, the existing control system is no longer supported by the
original equipment manufacturer.
The goal of the project is to configure an adaptive control system which efficiently uses
renewable digester gas to produce electrical power and recoverable heat and at the
same time respond to the exhaust emissions monitoring and control systems to
automatically maintain the engine operation within the South Coast Air Quality
Management District (SCAQMD) permit limits, particularly for nitrogen oxides (NOx).
This project will provide an integrated operation with the new Continuous Emissions
Monitoring Systems (CEMS) being installed on each of the engines under Contract
No. J-79-1A. The new integrated system will monitor and control speck air
contaminants on a 15-minute basis to meet the requirements of SCAQMD Rule 1402
and Rule 1110.2.
The Scope of Services during construction includes the review of submittals, responses
to Requests for Information (RFls), review of change orders, and assistance with the
startup and commissioning of the new control systems for the eight engines and the
steam turbine.
The Consultant selection was conducted in accordance with the Sanitation District's
adopted policies and procedures.
This recommendation complies with authority levels of the Sanitation District's
Delegation of Authority. This item has been budgeted. (Line item: Section 8, Page 65).
Award Date:02125109 Contract Amount: $779,546 Contingency: $17,964(110%)
JH:DM:eh:gc
H:Wgg WMgenda Draft Rep MMOp mhonsU-741 BV PCS AR 02.04.09.dwx
Form No..1W2 a W=W
Page 2
Book Page 10
OPERATIONS COMMITTEE Mee ng Date To&I.of Dir.
oz/oa/r9 oz/zs/o9
AGENDA REPORT Item Number Item Number
3
Orange County Sanitation District
FROM: James D. Ruth, General Manager
Originator: Jim Herberg, Director of Engineering
SUBJECT: OUTFALL LAND SECTION AND GOBS PIPING REHABILITATION,
PROJECT NO. J-112
GENERAL MANAGER'S RECOMMENDATION
Establish a budget for Outfall Land Section and OOBS Piping Rehabilitation, Project
No. J-112, in the amount of$7,858,836.
SUMMARY
• Two corrosion studies were conducted in 2008 which identified corrosion in some of
the suction and discharge piping at the Outfall Booster Station (GOBS) and the
downstream segment of outfall between COBS and Surge Tower No. 2.
• Additional investigation is required to complete the inspection of the remaining piping
at OOBS and make necessary repairs, and define other studies, investigations,
design, and construction needed to improve the operational reliability of the Cuffall
System.
• The project will be funded by the Orange County Sanitation District (Sanitation
District) reserves in the amount of$7,858,836. A portion of the project budget
request will be offset by unspent balances from existing projects in the amount of
$200,000 from Carbon Canyon Sewer and Pump Station Abandonment, Contract
No. 2-24-1, and $1,814,000 from Final Effluent Sampler and Building Area
Upgrades, Project No. J-110.
PRIOR COMMITTEE/BOARD ACTIONS
None
Form No.m 102-2 03M1 mr
Page 1
Book Page I I
ADDITIONAL INFORMATION
The Outfall Program consists of inspecting and repairing outfall facilities that are
experiencing corrosion. These facilities include the COBS suction and discharge
piping, the outfall between OOBS and Surge Tower No. 2, Outfall No. 1 (78-inch),
Outfall No. 2 (120-inch), risers on the 120-inch Outfall and the Outfall Box at Station _
19+29.
The Sanitation District has been actively implementing a Corrosion Management
Program under Project No. SP-68-1. As part of this program, the Sanitation District staff
identified corrosion at some of the Ouffall facilities including the piping for two of the
pumps at COBS, the outfall between the COBS and Surge Tower No. 2 and the Outfall
Box at Station 19+29.
The goals of this project are to: (a)further define the work that needs to be done to
upgrade the existing Outfall System and (b) finish the inspection of the COBS suction
and discharge piping and the downstream outfall and make repairs to these facilities as
required.
Award Date: NIA Contract Amount: NIA Contingency: NIA
JH:PK:eh:gc
KWeptlagenda\Operations Cammilt"e Operations 20091020914.3.J.112 AR 2.04.0sd=
Form No.o IW.2 eaVae Mlw
Page 2
Book Page 12
OPERATIONS COMMITTEE Meetlng Dare TOBd.Dr Dlr.
02/04/09 02/25/09
AGENDA REPORT 2rem Number Item Number
4
Orange County Sanitation District
FROM: James D. Ruth, General Manager
Originator: Jim Herberg, Director of Engineering
CIP Project Manager: Victoria Pilko
SUBJECT: NEWPORT FORCE MAIN CONDITION ASSESSMENT,
PROJECT NO. 5-60
GENERAL MANAGER'S RECOMMENDATION
1. Approve a Professional Design Services Agreement with Malcolm Pimie, Inc. for
Newport Force Main Condition Assessment, Project No. 5-60, providing for
engineering design services for an amount not to exceed $1,120,418; and,
2. Approve a contingency of$112,042 (10%).
SUMMARY
• This project will perform a condition assessment of Orange County Sanitation
District's (Sanitation District) network of force mains in Newport Beach. The
assessment includes hydraulic capacity analysis of the force main system and a
corrosion evaluation of the pipelines.
• The Professional Design Services Agreement (PDSA) includes a preliminary design
report, final design, preparation of bid documents, and bid support services.
• A Request for Proposals (RFP) was sent to six firms and three proposals were
received. Based on the overall qualifications and expertise, staff recommends
awarding a PDSA to Malcolm Pirnie, Inc. for a total amount not to exceed
$1,120,418.
• The current project budget will be sufficient for preliminary engineering work and
condition assessment, but does not include sufficient funds for construction and
construction staffing. A budget change will be requested when preliminary
engineering work is completed and the full project scope and costs are defined.
PRIOR COMMITTEE/BOARD ACTIONS
None.
FOM N0,DW-102-2 R..OY91N1
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Book Page 13
ADDITIONAL INFORMATION
Several pipe failures in the downstream portions of the force mains from the Bitter Point
Pump Station have resulted in previous pipeline improvement projects for those
pipelines. The pipe failures have also caused concern that similar corrosion may be
occurring upstream in the Newport force main system, which is the project area
addressed by this project.
In 2004, pipe was exposed and pipe thickness measurements were taken at two high
points in the project area; one at the intersection of Pacific Coast Highway (PCH) and
Dover Drive, and one at PCH near Superior Avenue. In 2008, the same locations were
again excavated and measured and the results suggested that additional metal loss had
occurred.
A majority of the force main system was installed without access structures for
maintenance or inspection; however, some access maintenance structures and other
potential access points do exist. The purpose of this project is to evaluate the condition
and the remaining life of the force mains. This will require inspection of the force main
system, which in turn will likely require installation of additional access structures. Once
the forgoing work is completed, the Consultant will use the condition assessment as the
basis for the recommended scheduling and scoping of future monitoring, rehabilitation
or replacement of the various segments of the force main system.
Staff Evaluation of Proposals:
Request for Proposals were sent to six engineering firms and three proposals were
received. A panel consisting of five members of the Sanitation District's staff reviewed
and ranked each of the proposals in accordance with Resolution No. OCSD 07-04,
Section 5.07. The proposals were evaluated in the following six categories: applicable
staff qualifications and team organization, project approach and understanding of the
scope of work, plan for managing and performing the work, applicable related project
experience, reliability centered maintenance, and project schedule. Staff also
conducted interviews with each of the three firms to meet the key team members and
further explore the firm's proposal. Malcolm Pirnie, Inc. was the top ranked team.
All proposals were accompanied by a sealed fee proposal estimate. The fee proposal
estimates were not opened until the proposals were evaluated and a firm was selected
in accordance with Resolution No. OCSD 07-04, Section 5.07. Staff recommends
awarding the design contract to Malcolm Pimie, Inc.
Fom No,o IQ Ferneeawtml
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TABLE 1
PROPOSAL EVALUATION
Consultant Malcolm Pirnie RBF HDR
Evaluator
Reviewer A 85% 83% 67%
Reviewer B 73a/a 54% 48%
Reviewer C 75% 79% 59%
Reviewer D 94% 83% 78%
Reviewer E 97% 72% 91%
Overall Score 86% 74% 69%
Ranking 1 2 3
Proposal Fee $990,219 $1,119,002 $1,198,300
Negotiated $1,120,418'
Proposed Fee
`NOTE
The Sanitation District staff met with Malcolm Pimie to clarify the requirements of the
scope of work and negotiate the final proposal fee. During this meeting:
1. Several project tasks were combined, reduced, and some were eliminated resulting
in a reduction of the fee by $94,323.
2. Due to pipeline access difficulty, uncertainty of permitting requirements and bypass
work, additional tasks were added to the fee proposal in the amount of$225,022.
This item has been budgeted. (Line item: CIP Budget FY08-09 Section 8, line 28,
page 8).
Award Date: 02125109 Contract Amount: $1,120,418 Contingency: $112,042 (10%)
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Form No,ow1ob3 aw�Ow1M
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OPERATIONS COMMITTEE MeeUn9DaW To Bd.ofDir.
02/01/09 02/25/09
AGENDA REPORT Ran Number Ban Number
s
Orange County Sanitation District
FROM: James D. Ruth, General Manager
Originator: Jim Herberg, Director of Engineering
CIP Project Manager: Victoria Pilko
SUBJECT: CENGEN COOLING WATER SYSTEM REPLACEMENT,
JOB NO. J-109
GENERAL MANAGER'S RECOMMENDATION
1. Approve a Professional Design Services Agreement with Malcolm Pirnie, Inc. for
CenGen Cooling Water System Replacement, Job No. J-109, providing for
engineering design services for an amount not to exceed $1,489,877; and,
2. Approve a contingency of$148,988 (10%).
SUMMARY
• The Professional Design Services Agreement includes condition assessment of the
existing cooling system, optimization study of the system, recommendations for
new cooling system options, and final design of the selected processes.
• A Request for Proposal was sent to six firms and five proposals were received.
Based on the overall qualifications and expertise, staff recommends awarding a
Professional Design Services Agreement to Malcolm Pirnie, Inc. for a total fee not
to exceed $1,489,877.
PRIOR COMMITTEEIBOARD ACTIONS
None.
ADDITIONAL INFORMATION
The Orange County Sanitation District (Sanitation District) operates a Central
Generation System (CGS) at both Plant Nos. 1 and 2. Currently the Sanitation District
purchases reclaimed water from the Orange County Water District (OCWD) and up to
5,000 acre-feet per year of reclaimed water is used for the Sanitation District's co-
generation cooling system and is wasted to the ocean outfall. This Project will explore
the use of best available technologies that will allow the Sanitation District to reduce
operating costs and reclaimed water.
Form No.WY1022 •b..0=101
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Book Page 16
The Sanitation District wants to reduce the amount of Green Acres Project (GAP) water
usage in an effort to reduce outside water consumption and as an operating cost
savings measure. The Sanitation District contract with OCWD for the GAP water is set
to expire in 2012. In addition, GAP water has a high level of chlorine, which has had an
adverse effect on the cooling system equipment. Using untreated Plant Water (PW)
also poses challenges because of entrained solids that rapidly block filters causing high
maintenance.
The intent of this project is to identify and provide not only the best cooling systems, but
also the latest technology in filtration and corrosion resistant heat exchangers that could
withstand the chemicals and solids could be found in the cooling water sources
including PW.
Staff Evaluation of Proposals:
A Request for Proposal was sent to six engineering firms and five proposals were
received by the Sanitation District. A panel consisting of five members of the Sanitation
District's staff reviewed and ranked each of the proposals in accordance with Resolution
No. OCSD 07-04, Section 5.07. The proposals were evaluated in the following five
categories: applicable staff qualifications and team organization, project approach and
understanding of the scope of work, plan for managing and performing the work,
applicable related project experience, and project schedule. Staff also conducted
interviews with each of the five firms to meet the key team members and further explore
the firm's proposal. Malcolm Pimie, Inc. was the top ranked team.
All proposals were accompanied by a sealed fee proposal estimate. The fee proposal
estimates were not opened until the proposals were evaluated and a firm was selected,
in accordance with Resolution No. OCSD 07-04, Section 5.07. Staff recommends
awarding the design contract to Malcolm Pimie, Inc.
Fo No.W iw-2 p 9olgl
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TABLE 1
PROPOSAL EVALUATION
Consultant Malcolm Black& Carollo Brown& AECOM
Pirnie Veatch Engineers Caldwell
Evaluator
Reviewer A 62% 46% 46% 600/0 50%
Reviewer 72% 81% 44% 46% 39%
Reviewer C 93% 85% 85% 92% 85%
Reviewer D 78% 71% 72% 65% 65%
Reviewer 91% 91% 71% 51% 73%
Overall Score 79% 75% 64% 63% 63%
Ranking 1 2 3 4 4
Proposal Fee $1,489,850 $2,843,287 $4,922,743.93 $2,024,732 $1,477,291
Negotiated $1 489 87r
Pro Deed Fee
*NOTE:
The Sanitation District staff met with Malcolm Pimie to clarify the requirements of the
scope of work and negotiate the final proposal fee. During this meeting, the proposed
fee was increased by$27 and proposed work force estimate was increased by 28
hours.
This item has been budgeted. (Line item: CIP Budget FY08-09 Section 8, line 62,
page 11).
Award Date: 02126109 Contract Amount: $1,489,877 Contingency: $148,988 (10%)
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OPERATIONS COMMITTEE meeuo9oate Tosa.orob.
oz1 a 09 w2s/o9
AGENDA REPORT Iem Nu Item Nu
6
Orange County Sanitation District
FROM: James D. Ruth, General Manager
Originator: Ed Torres, Director of Technical Services
SUBJECT: Amendment No. 3 to the Agreement for the Management of Biosolids with
Tule Ranch/Magan Farms
GENERAL MANAGER'S RECOMMENDATION
Approve Amendment No. 3 to the Agreement for the Management of Biosolids,
specifying biosolids from Orange County Sanitation District will no longer be transported
to or beneficially reused at any sites operated by Tule Ranch / Magan Farms in Kern
County, California, in a form approved by General Counsel.
SUMMARY
• On January 10, 2000, the Orange County Sanitation District ("District") entered
into an Agreement for the Management of Biosolids ("Agreement") with Tule
Ranch / Magan Farms ("Magan Farms").
• Pursuant to the Agreement, Magan Farms agreed to remove, or accept delivery
of, and transport biosolids from the District's Reclamation Plant No. 1 and/or
Treatment Plant No. 2 and process and beneficially reuse those biosolids at
specified "Use Sites", including three sites in Kern County, California.
• As of November 2008, the District and Magan Farms agreed that the District's
biosolids would no longer transported to, or beneficially reused at, any sites
operated by Magan Farms in Kern County.
• The proposed Amendment is necessary to memorialize the agreement between
the District and Magan Farms that the District's biosolids will no longer be
transported to, or beneficially reused at, any sites operated by Magan Farms in
Kern County and to remove any references to sites within Kern County as
permissible "Use Sites" under the Agreement.
PRIOR COMMITTEE/BOARD ACTIONS
• Approval of Amendment No. 2 to the Agreement modifying biosolids
management fee compensation and extending the term of the Agreement.
(January 2008)
Form N0.OW'102 2 Rm-O GYOIA]
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Approval of Amendment No. 1 to the Agreement modifying biosolids
management fee compensation and extending the term of the Agreement
(January 2003)
ADDITIONAL INFORMATION
CEQA Findings
Amendment No. 3 to the Agreement for Management of Biosolids will not result in any
direct physical change in the environment. Any reasonably foreseeable indirect
physical change in the environment resulting from Amendment No. 3 to the Agreement
for Biosolids has been previously reviewed in the District's 1999 Strategic Plan Final
Program Environmental Impact Report (1999 PEIR), the Addendum to the 1999 PEIR
(the "Addendum"), and the Environmental Impact Report for the Construction and
Operation of a Regional Biosolids Processing Facility ("EnerTech EIR")(State
Clearinghouse No. 2004041018). There are no new or substantially more severe
significant environmental effects that were not previously considered or addressed in
the 1999 PEIR, the Addendum, or the EnerTech EIR. In addition, no new information of
substantial importance has surfaced that was not known or could not have been known
at the time the foregoing documents were certified that shows that Amendment No. 3 to
the Agreement for Management of Biosolids would have some new or more severe
impact.
Form No D 102-2 Fr—. ➢tq)
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Book Page 20
OPERATIONS COMMITTEE Meenn'Da Toed.or!
02/04/09 WA
AGENDA REPORT 1t Number RM Numbe
6
Orange County Sanitation District
FROM: James D. Ruth, General Manager
Originator: Ed Torres, Director of Technical Services
SUBJECT: Air Quality Permit Efficiencies Resulting in Cost Savings
GENERAL MANAGER'S RECOMMENDATION
Information item only.
SUMMARY
• The electrical power demand to operate the two treatment plants including all support
buildings is approximately 14.3 megawatts(MW).
• Through the decomposition of solids separated from the wastewater, the District produces a
renewable fuel (digester gas) that is burned in our Central Generation System (CGS)
engines that generates approximately 9.5 MW, or 66.4%of our power demand. The
balance of the electrical demand or 4.8 MW is met through the purchasing of power from
Southern California Edison (SCE).
• Due to restrictive permit conditions on our CGS engines by the SCAQMD, we were forced to
operate very inefficiently resulting in flaring a portion of our digester gas at Plant No. 1 and
purchasing natural gas to operate an additional engine at Plant No. 2.
• The District's Technical Services staff, with support of the Operations staff, entered into
extensive negotiations with SCAQMD in order to change the permit conditions. Staff was
successful, obtaining changes that allowed for significant flexibility in operating the engines
that includes the ability to run the optimal number of engines at both plants, avoid
purchasing natural gas as a fuel for the engines, and beneficially using all the digester gas
produced at both plants without wasting this fuel by burning it in the flares.
• The estimated annual savings as a result of the changed permit conditions is over$900,000
per year as follows:
o Cost of avoiding electricity purchasing -$ 800.000
o Cost of avoiding natural gas purchasing -$100,000
o Avoided engines wear and tear—$10,000
• In addition, these changes will result in a reduction of 7 million pounds per year of
greenhouse gas (GHG)emissions from plant no. 1, which is 12% of the plant's overall GHG
emissions.
Fom No.M 102 2 p ..o1 W
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ORANGE COUNTY SANITATION DISTRICT
(714) 962-2411
www.ocsd.com
Mailing Address:
P.O. Box 8127
Fountain Valley, California
92728-8127
Street Address:
10844 Ellis Avenue
Fountain Valley, California
92708-7018