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HomeMy WebLinkAbout2008-12 Ops i MINUTES OF THE OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Technical Services Orange County Sanitation District December 3, 2008—5:00 p.m. A tour of the Orange County Sanitation District's Plant 2 facility was conducted at 4:15 p.m., followed by the regular meeting of the Operations Committee on December 3, 2008, at 5:00 p.m, at the Plant 2 Operations Center. A quorum was declared present, as follows: Operations Directors Present: Staff Present: Bill Dalton, Chair Jim Ruth, General Manager David Shawver, Vice Chair Bob Ghirelli, Assistant General Manager Charles Antos Nick Arhontes, Dir. of Operations & Maintenance Don Bankhead Jim Herberg, Director of Engineering Rose Espinoza Sam Mowbray, Laboratory Manager Roy Moore Lilia Kovac, Committee Secretary Joy Neugebauer Jeff Brown Harry Sidhu Dean Fisher Constance Underhill Norbert Gala Don Webb Tod Haynes Doug Davert, Board Chair John Linder Larry Crandall, Board Vice Chair Rob Thompson Operations Directors Absent: Others: Patsy Marshall Alternate Director Al Krippner Ken Parker Alternate Dirrector Bob Ooten PUBLIC COMMENTS There were no public comments. THEECp U F pFpEOAI� RATION REPORT OF COMMITTEE CHAIR OHANG CoDEC 17 2008 FIQ Committee Chair Dalton did not give a report. BY: REPORT OF GENERAL MANAGER General Manager, Jim Ruth, did not give a report. CONSENT CALENDAR (1-7) Minutes of the Operations Committee December 3, 2008 Page 2 1. MOVED, SECONDED, AND DULY CARRIED: Approve the minutes of the November 5, 2008 Operations Committee meeting. 2. OP08-67 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: a)Approve a budget transfer in the amount of$57,599 from New Secondary Treatment System at Plant No. 1, Job No. P1-102: $57,599 from Trickling Filters at Plant No. 2, Job No. P2-90; $40,658 from Sludge Digester Rehabilitation at Plant No. 1, Job No. P1-100; and $40,658 from Plant No. 1 66kV Substation, Job No. P7-97, to Power Monitoring and Control Systems, Job No.J- 33-3, for a total budget transfer amount of$196,514; b)Approve a Professional Design Services Agreement with DLT&V Systems Engineering to prepare programming standards and templates for Pourer Monitoring and Control Systems, Project No. J-33-3, for an amount not to exceed $308,015; and, c)Approve a contingency of$30,801 (10%). 3. OP08-68 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: a)Approve a Professional Design Services Agreement with AECOM Technical Services, Inc. for Balboa Trunk Sewer Rehabilitation, Project No. 547, providing for engineering design services for an amount not to exceed $796,404; and, b)Approve a contingency of$79,640(10%). 4. Staff requested item be pulled from agenda. 5. OP08-70 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: a)Approve a Professional Consultant Services Agreement with Malcolm Pimie, Inc. for Construction Support Services for Coast Trunk Sewer Rehabilitation, Contract No. 11-26, for an amount not to exceed $120,853; and, b) Approve a contingency of$12,085 (10%). 6. OP08-71 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to authorize staff to negotiate a Professional Consulting Services Agreement with EarthTech/AECOM Technical Services, Inc.,for construction support services for Sludge Digester Rehabilitation at Plant No. 1, Job No. P1- 100. 7. OP08-72 MOVED, SECONDED, AND DULY CARRIED: a)Approve Plans and Specifications for the P2 Test Site Equipment Demolition, Project No. FE0543, on file at the office of the Clerk of the Board; b)Approve Addendum Nos. 1 and 2 to the plans and specifications; c) Receive and file bid tabulation and recommendation; Minutes of the Operations Committee December 3, 2008 Page 3 d)Award a contract to Engineering/Remediation Resources Group, Inc.,for the demolition and removal of the test site equipment at Plant No. 2, for an amount not to exceed $93,997.92; and, e)Approve a contingency of$18,800(20%). ACTION ITEMS (8-9) 8. OPOB-73 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to receive and file the five-year Research Strategic Plan, Specification No. CS-2006-315, prepared by Carollo Engineers. Senior Engineer, Jeff Brown, reviewed the highlights of the Research Strategic Plan with its interrelation with various operations processes, and the identification of eleven major research initiative areas. Plan reviews and updates will be conducted annually to remain focused on the most important areas for the future. 9. OP08-74 MOVED, SECONDED,AND DULY CARRIED: Recommend to the Board of Directors to: a)Approve a budget increase of$2,500,000 for Air Quality Improvements, Job No. J-79, for a total budget amount of$11,668,000; b) Approve a Professional Design Services Agreement with Malcolm Pimie Corporation for Phase 2 Pilot Engine Exhaust Emissions Reduction to furnish, install, and test a pilot system re: Air Quality Improvements, Job No. J-79, for an amount not to exceed $3,352,518; and, c)Approve a contingency of$335,252 (10%). INFORMATION ITEMS There were no items. DEPARTMENT HEAD REPORTS Director of Operations and Maintenance, Nick Arhontes, reported that the recent fires in North Orange County had temporarily interrupted monitoring communications with pump stations' operations; however there was no damage to the equipment. Mr.Arhontes also reported that chemical prices and supplies have stabilized, and chemical efficiencies have been optimized. CLOSED SESSION There was no closed session. Minutes of the Operations Committee December 3, 2008 Page 4 OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS. IF ANY There were none. ADJOURNMENT The Chair declared the meeting adjourned at 5:40 p.m. The next Operations Committee meeting will be held on Wednesday, February 4, 2009, at 5:00 p.m. Submitted by: ilia Kovac Committee Secretary H:10eprogmd@\Operakm CommMmlOpmd m 20OM12081120308 Opemtlom Mnuba.d= STATE OF CALIFORNIA) ) SS. COUNTY OF ORANGE ) Pursuant to California Government Code Section 54954.2, 1 hereby certify that the Notice and Agenda for the Operations Committee Meeting of Orange County Sanitation District to be held on December 3, 2008, was duly posted for public inspection in the main lobby of the Districts' offices on November 26, 2008. IN WITNESS WHEREOF, I have hereunto set my hand this 26� day of November 2008. LiliaA� Kovac, Committee Secretary Orange County Sanitation District HADEPTIAGENDA\OPEHATIONS COMMITTEE\AGENDA CERTIFICATION.DOC PLANT TOUR - 4:15 P.M. MEETING - 5:00 P.M. 605 F � 5 405 a m � g 1 WARNER AVE. \ ELLIS AVE Q m', Plant No x 'ADANS 0050 1 405 m Plant j NO.I t� Directions to Plant 2 22212 Brookhurst Street, Huntington Beach., CA 92646 Exit 405 freeway at Brookhurst St., go South, approx 5 miles, the entrance vnN be on the East side of Brookhurst St. If you are coming from Pacific Coast Highway, turn North onto Brookhurst St., the entrance is approx. Sh mile on the East side of Brookhurst St. Y� 5 ICI Z. ORANGE COUNTY SANITATION DISTRICT MF M I MW Eft nue fON14nn WN ' l 927M 701 H M, iNMd 8e NOTICE OF MEETING Pn en.H127 Fnun 92 N IC 92)2M9si2I OPERATIONS COMMITTEE w,orc Engineering, Operations & Maintenance, and Technical Services (714)9B22411 w (714)N2M56 ORANGE COUNTY SANITATION DISTRICT PLANT NO. 2 sa 22212 Brookhurst Street Huntington Beach, CA 92646 t)pinss WEDNESDAY, DECEMBER 3. 2008 kulmeln UalNy Plant Tour — 4:15 P.M. Galen L'vvw_ Operations Meeting — 5:00 P.M. 1 a Hab,a Ln PBAns xn•:ae.n«.; ADMINISTRATIVE OFFICES wa.,1K,Hrrer:;; 10844 ELLIS AVENUE ae;l;la FOUNTAIN VALLEY. CALIFORNIA 92708 Pbwnua w ocsd.com Sand:/ula s„al eeaen The regular meeting of the Operations Committee of the Orange County swll�n Sanitation District will be held at the above location, date and time. T,apn Ube Pen n,rce i«m3 l]u[a Mesa Smaary aao,c. M,rtvay Gy SanRd;l lhsm;x xnne aan::� Weer �wmym oa.�ge M VUWc he end Ne e.t b7 p d«g e/lecwe weetewarer rollecmn, wennent,aM rtiryrkrg. OPERATIONS COMMITTEE BOARD MEETING DATE MEETING DATE 12/03/08 12/17/08* JANUARY DARK 01/28/09 02/04/09 02/25/09 03/04/09 03/25/09 04101/09 04/22/09 05/06/09 05/29/09* O6/03/09 06/24/09 07/01/09 07/22/09 AUGUST DARK 08/26/09 09/02/09 09/23/09 10/07/09 10/28/09 11/04/09 11/18/09* 12/02/09 12/16/09• *Meetings are being held on the third Wednesday of the month. ROLL CALL OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Technical Services Meeting Date: December 3, 2008 Time: 5:00 p.m. Adjourn: COMMITTEE MEMBERS (14) Bill Dalton Chair David Shawver Ice Chair Charles Antos Don Bankhead Rose Espinoza Patsy Marshall Roy Moore Joy Neugebauer Ken Parker Harry Sidhu Constance Underhill Don Webb Doug Davert Board Chair Larry Crandall Board Vice Chair OTHERS Brad Ho in, General Counsel STAFF Jim Ruth, General Manager Bob Ghirelli,Assistant General Manager Nick Arhontes, Dir. of Operations&Maintenance Jim Herberg, Director of Engineering Ed Torres, Director of Technical Services Lorenzo Tyner, Director of Finance and Administrative Services Lilia Kovac, Committee Secretary Dean Fisher Tod Haynes John Linder H.WepMgenda\OpemUons Cemnudee0Mmt =20=120a02.Rol Call.d= AGENDA REGULAR MEETING OF THE OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Technical Services ORANGE COUNTY SANITATION DISTRICT DECEMBER 3, 2008 - 5:00 P.M. PLANT 2 22212 Brookhurst Street Huntington Beach, California 92646 www.ocsd.com PLEDGE OF ALLEGIANCE DECLARATION OF QUORUM PUBLIC COMMENTS REPORT OF COMMITTEE CHAIR REPORT OF GENERAL MANAGER CONSENT CALENDAR (1-8) 1. Approve the minutes of the November 5, 2008 Operations Committee meeting. 2. OP08-67 Recommend to the Board of Directors to: Approve a budget transfer in the amount of$57,599 from New Secondary Treatment System at Plant No. 1, Job No. P1-102; $57,599 from Trickling Filters at Plant No. 2, Job No. P2- 90; $40,658 from Sludge Digester Rehabilitation at Plant No. 1, Job No. Pt-100; and $40,658 from Plant No. 1 66kV Substation, Job No. P1-97, to Power Monitoring and Control Systems, Job No. J-33-3, for a total budget transfer amount of$196,514: b)Approve a Professional Design Services Agreement with DLT&V Systems Engineering to prepare programming standards and templates for Power Monitoring and Control Systems, Project No. J-33-3, for an amount not to exceed $308,015; and, c)Approve a contingency of$30,801 (10%). (Book Page 10) Book Pagel Operations Committee 12/03/08 Page 2 3. OP08-68 Recommend to the Board of Directors to: a) Approve a Professional Design Services Agreement with AECOM Technical Services, Inc. for Balboa Trunk Sewer Rehabilitation, Project No. 5-47, providing for engineering design services for an amount not to exceed $796,404; and, b)Approve a contingency of$79,640 (1 Do/,),(Book Page 13) 4. OPO8-69 Recommend to the Board of Directors to: a)Approve a Professional Design Services Agreement with Malcolm Pirnie, Inc. for Newport Force Main Condition Assessment, Project No. 5-60, providing for engineering design services for an amount not to exceed $895,396; and, b)Approve a contingency of$89,540 (10%).(Book Page 16) 5. OP08-70 Recommend to the Board of Directors to: a)Approve a Professional Consultant Services Agreement with Malcolm Pirnie, Inc. for Construction Support Services for Coast Trunk Sewer Rehabilitation, Contract No. 11-26, for an amount not to exceed $120,853; and, b)Approve a contingency of$12,085 (1o%).(Book Page 19) 6. OPO8-71 Recommend to the Board of Directors to authorize staff to negotiate a Professional Consulting Services Agreement with EarthTech/AECOM Technical Services, Inc., for construction support services for Sludoe Digester Rehabilitation at Plant No. 1, Job No. P1-10o.(Book Page 21) 7. OP08-72 a)Approve Plans and Specifications for the P2 Test Site Equipment Demolition, Project No. FE05-43, on file at the office of the Clerk of the Board; b)Approve Addendum Nos. 1 and 2 to the plans and specifications; c) Receive and file bid tabulation and recommendation; d) Award a contract to Engineering/Remediation Resources Group, Inc., for the demolition and removal of the test site equipment at Plant No. 2, for an amount not to exceed $93,997.92; and, e)Approve a contingency of$18,800 (2001c).(Book Page 23) ACTION ITEMS 8. OPOB-73 Recommend to the Board of Directors to receive and file the five-year Research Strategic Plan. SDecifcation No. CS-2006-315, prepared by Carollo Engineers. (Book Page 25) Book Page 2 Operations Committee 12/03/08 Page 3 9. OPOB-74 Recommend to the Board of Directors to: a) Approve a budget increase of $2,500,000 for Air Quality Improvements, Job No. J-79, for a total budget amount of$11,668,000; b)Approve a Professional Design Services Agreement with Malcolm Pirnie Corporation for Phase 2 Pilot Engine Exhaust Emissions Reduction to furnish, install, and test a pilot system re: Air Quality Improvements, Job No. J-79, for an amount not to exceed $3,352,518; and, c) Approve a contingency of$335,252 (10%). (Book Page 27) INFORMATION ITEMS DEPARTMENT HEAD REPORTS CLOSED SESSION . ..... _ .....____.. . ... ..... ........ .__, During the course of conducting the business set forth on this agenda as a regular meeting of the Committee,the .Chair may convene the Committee in closed session to consider matters of pending real estate negotiations, ;pending or potential litigation, or personnel matters, pursuant to Government Code Sections 54956.8. 54956.9, .54957 or 54957.6,as noted. .Reports relating to(a)purchase and sale of real property; (b)matters of pending or potential litigation; (c)employee .actions or negotiations with employee representatives; or which are exempt from public disclosure under the California Public Records Am, may be reviewed by the Committee during a permitted closed session and are not ':available for public inspection. At such time as the Committee takes final actions on any of these subjects, the minutes will reflect all required disclosures of information. Convene in closed session. Reconvene in regular session. Consideration of action, if any, on matters considered in closed session. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY ADJOURNMENT The next Operations Committee meeting is scheduled for Wednesday, February 4, 2009, at 5:00 p.m. Book Page 3 Operations Committee 12/03/08 Page 4 Agenda Posting: In accordance with the requirements of California Government Code Section 54954.2,this agenda has been posted in the main lobby of the District's Administrative offices not less than 72 hours prior to the meeting date and time above. All public records relating to each agenda item, including any public records distributed less than 72 hours prior to the meeting to all,or a majority of all, of the members of District's Board, are available for public inspection in the office of the Clerk of the Board, located at 108" Ellis Avenue, Fountain Valley, California. Items Not Posted: In the event any matter not listed on this agenda is proposed to be submitted to the Committee for discussion and/or action, it will be done in compliance with Section 54954.2(b)as an emergency Rem or because there is a need to take immediate action,which need came to the attention of the Committee subsequent to the posting of agenda, or as set forth on a supplemental agenda posted in the manner as above, not less than 72 hours prior to the meeting date. Public Comments: Any member of the public may address the Operations Committee on specific agenda items or matters of general interest. As determined by the Chair, speakers may be deferred until the specific item is taken for discussion and remarks may be limited to three minutes. Matters of interest addressed by a member of the public and not listed on this agenda cannot have action taken by the Committee except as authorized by Section 54954.2(b). Consent Calendar: All matters placed on the consent calendar are considered as not requiring discussion or further explanation, and unless a particular item is requested to be removed from the consent calendar by a Director of staff member,there will be no separate discussion of these items. All items on the consent calendar will be enacted by one action approving all motions, and casting a unanimous ballot for resolutions included on the consent calendar. All items removed from the consent calendar shall be considered in the regular order of business. The Committee Chair will determine if any items are to be deleted from the consent calendar. Items Continued: Items may be continued from this meeting without further notice to a Committee meeting held within five(5)days of this meeting per Government Code Section 54954.2(b)(3). Meeting Adioumment: This meeting may be adjourned to a later time and items of business from this agenda may be considered at the later meeting by Order of Adjournment and Notice in accordance with Government Code Section 54955(posted within 24 hours). Accommodations for the Disabled The Board of Directors Meeting Room is wheelchair-accessible. If you require any special disability related accommodations, please contact the Orange County Sanitation District Clerk of the Board's office at(714)593-7130 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability and the type of accommodafion requested. 'Notice to Committee Members: 'For any questions on the agenda or to place any items on the agenda,Committee members should contact the Committee 'Chair or Secretary ten days in advance of the Committee meeting. Committee Chair Ken Parker (562)252-WO info(dirmyorkemarker.com Committee Secretary: (ilia Kovec (714)593-7124 Ikovac(a�ocsd.com !General Manager Jim Ruth (714)593-7110 i¢Rh(Mocsd.com ,Assistant General Manager Bob Ghirelli (714)593-7400 rghirelli(docsd.com ;Director of Technical Services Ed Torres (714)593-7080 etorres(docsd.com ,Director of Engineering Jim Herberg (714)593-7300 iherberri(mocsci.com Dir.of Operations and Maintenance Nick Arhontes (714)593-7210 namomes(alocsd.com Book Page 4 MINUTES OF THE OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Technical Services Orange County Sanitation District November 5, 2008-5:00 p.m. A meeting of the Operations Committee of the Orange County Sanitation District was held on November 5, 2008, at 5:00 p.m. in the Sanitation District's Administrative Office. Following the Pledge of Allegiance, a quorum was declared present, as follows: Operations Directors Present: Staff Present: Ken Parker, Chair Nick Arhontes, Dir. of Operations& Maintenance Bill Dalton, Vice Chair Jim Herberg, Director of Engineering Gordon Shanks Ed Torres, Director of Technical Services Don Bankhead Lorenzo Tyner, Director of Finance and Rose Espinoza Administrative Services Patsy Marshall Life Kovac, Committee Secretary Roy Moore Carla Dillon Joy Neugebauer Chuck Forman David Shawver Tod Haynes Harty Sidhu John Linder Constance Underhill Brian Reed Doug Davert, Board Chair Juanita Skillman Larry Crandall, Board Vice Chair Operations Directors Absent: Others: Don Webb Bob Ooten PUBLIC COMMENTS There were no public comments. REPORT OF COMMITTEE CHAIR Committee Chair Ken Parker reported that Director Dalton was appointed to be the next Operations Committee Chair, and Director Shawver to the position of Operations Committee Vice Chair. REPORT OF GENERAL MANAGER In the General Manager's absence, Director of Engineering Jim Herberg did not give a report. CONSENT CALENDAR (1-8) 1. MOVED, SECONDED, AND DULY CARRIED: Approve the minutes of the October 1, 2008 Operations Committee meeting. Book Page 5 Minutes of the Operations Committee November 5, 2008 Page 2 2. OPO8-59 MOVED, SECONDED,AND DULY CARRIED: 1)Approve Amendment No. 2 to the Professional Services Consultant Agreement with Dudek &Associates, Inc. for Standard Operating Procedures(SOP) Development, Specification No. CS-2007-322 for an additional amount of$53,800, increasing the total amount from $115,500 to an amount not to exceed $169,300; and, 2)Approve a contingency increase of$10,500 (10%). 3. OP08-60 MOVED, SECONDED,AND DULY CARRIED: 1)Approve a Professional Services Consultant Agreement with AKM Consulting Engineers for a Full- Time Associate Engineer, Specification No. CS-2008-383BD for an annual amount not to exceed $180,960, and four one-year renewal options; and, 2)Approve a contingency of$18,096 (10%). 4. OP08-61 MOVED, SECONDED,AND DULY CARRIED: Recommend to the Board of Directors to approve an agreement wfth Costa Mesa Sanitary District (CMSD) transferring ownership and associated easement rights for six local sewers within the CMSD service area boundaries, in a form approved by General Counsel. 5. OP08-62 MOVED, SECONDED,AND DULY CARRIED: Recommend to the Board of Directors to authorize the General Manager to execute Memoranda of Understanding Establishing A County-wide Area Spill Control Program with Orange County Flood Control District and cities or sanitary districts that own sanitary sewer collection facility pipelines within Orange County Sanitation District service area, in a form approved by General Counsel. 6. OP08-63 MOVED, SECONDED,AND DULY CARRIED: Recommend to the Board of Directors to authorize staff to negotiate a Professional Consulting Services Agreement with Black&Veatch Corporation for construction support services for Central Generation Automation, Job No. J-79-1. 7. OPO8-64 MOVED, SECONDED,AND DULY CARRIED: Recommend to the Board of Directors to: 1) Ratify Change Order No.1 to Purchase Order No. 1032610E (SSJ-2008-821), issued to U.S. Peroxide LLC, for the application of a proprietary chemical for the temporary unit gallon price increase for ferrous chloride from$1.25/gallon delivered, plus tax, to$1.75/gallon delivered, plus tax, for a total amount not to exceed $147,000,00,for the period of September 24, 2008, through October 6, 2008, due to a declared Force Majeure; Book Page 6 Minutes of the Operations Committee November 5, 2008 Page 3 2)Approve Change Order No.2 to Purchase Order No. 1032610E (SSJ- 2008-821), issued to U.S. Peroxide LLC, for the application of a proprietary chemical for a unit gallon price increase for ferrous chloride from $1.25/gallon delivered, plus tax, to$1.75/gallon delivered, plus tax, for the contract period of December 1, 2008 through June 30, 2009; and, 3)Authorize a 20%unit cost escalation contingency effective December 1, 2008. 8. OPO8-65 MOVED, SECONDED, AND DULY CARRIED: 1)Approve a sole source Service Contract Agreement with Jamison Engineering for Plant 1 Headworks Splitter Box Channel Repairs, for an amount not to exceed $98,735.00; and, 2) Approve a 20% contingency ($19,747). ACTION ITEMS No items were considered. INFORMATION ITEMS(9) 9. OP08-66 Coyote Hills Golf Course Manhole Access and Odor Control Project, Project No. FE08-04. Mr. Herberg briefly reviewed the project and its environmental impact requirements, as outlined in the Mitigation Monitoring and Reporting Program Report. The report has been made available on the Sanitation District's websfte for review. This item will be considered at the November Board meeting for approval. DEPARTMENT HEAD REPORTS Nick Arhontes, Director of Operations and Maintenance, and Brian Reed, Senior Environmental Specialist, briefly presented the wastewater chemical treatment at various locations, odor control program, chemical dousing process and benefits to local residents. Director of Technical Services, Ed Torres, reported that the Sanitation District has been expecting for several years a federal air permit, and recently received the draft Title V permit scheduled to be effective the end of 2008. Mr. Torres also reported that a three-year study by the Southern California Coastal Water Research Project evaluating potential regional impacts on the marine environment from pharmaceuticals and personal care products discharged by sewer and storm water agencies is nearing completion. The results of this comprehensive study will be presented at a conference in Tampa the week of November 1 r. Book Page 7 Minutes of the Operations Committee November 5, 2008 Page 4 Jim Herberg, Director of Engineering, reported that repair work on the exposed SARI line pipe has been completed and under budget. The work was completed as an emergency prior to the rainy season to avoid a possible major spill. Mr. Herberg suggested that the December Operations Committee be held at Plant 2, with a tour of the secondary treatment work completed to date prior to the meeting. CLOSED SESSION CONVENE IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(b): The Operations Committee convened in closed session at 5:22 p.m. pursuant to Government Code Section 54956.9(b)to discuss one matter. Confidential minutes of the Closed Session held by the Operations Committee have been prepared in accordance with California Government Code Section 54956.9(b)and are maintained by the Clerk of the Board in the official Book of Confidential Minutes of Board and Committee Closed Meetings. RECONVENE IN REGULAR SESSION: The Committee reconvened in regular session at 5:46 p.m. OTHER BUSINESS. COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There were none. ADJOURNMENT The Chair declared the meeting adjourned at 5:48 p.m. The next Operations Committee meeting and tour will be held at Plant 2 on Wednesday, December 3, 2008, at 4:15 p.m. Submitted by: Lilia Kovac Committee Secretary H:WepMgenoa\Opembons Commitlee\Operations 2008\1208106.110508 Operations Minutes.00m Book Page 8 Operations Committee Rolling Agenda Report Calendar Data Dept. Action or Description of Report Information Jan O&M Process Area Painting Program Award Action Feb O&M Award Sole Source for Repairs, Maintenance and Action Service of Existing Equipment Feb O&M Award Repair Services to Plant No. 2 Primary Clarifier Action Sweep Arm Feb Eng Approve Job No.for Laboratory Refurbishment at Plant Action Approve Amendment No. 3 to PSA with Tetra Tech re Action Feb Eng Gisler-Redhill Trunk Improvements, Reach B, Project No. 737 Feb Eng Approve PDSA re Laboratory Refurbishment at Plant Action No. 1 Feb TS SOCWA Agreement Action Feb TS EnerTech Opening Information H:\dept\agend9l0pemtions Commidee\OMMions 20=1208W.Roling Agenda.d= Book Page 9 OPERATIONS COMMITTEE M=JDate TOB° o D 12/03/08 121llI AGENDA REPORT Item Number Item Number oPOB67 Orange County Sanitation District Plant Automation 11,] Computerization FROM: James D. Ruth, General Manager Originator: James D. Herberg, Director of Engineering CIP Project Manager: Umesh N. Murthy SUBJECT: POWER MONITORING AND CONTROL SYSTEMS, JOB NO. J-33-3 GENERAL MANAGER'S RECOMMENDATION 1. Approve a budget transfer in the amount of$57,599 from New Secondary Treatment System at Plant No. 1, Job No. P1-102; $57,599 from Trickling Filters at Plant No. 2, Job No. P2-90; $40,658 from Sludge Digester Rehabilitation at Plant No. 1, Job No. P1-100; and $40,658 from Plant No. 1 66kV Substation, Job No. P1-97, to Power Monitoring and Control Systems, Job No. J-33-3, for a total budget transfer amount of$196,514; 2. Approve a Professional Design Services Agreement with DLTBV Systems Engineering to prepare programming standards and templates for Power Monitoring and Control Systems, Job No. J-33-3, for an amount not to exceed $308,015; and, 3. Approve a contingency of$30,801 (10%). SUMMARY • Power Monitoring and Control Systems, Job No. J-33-3, installs electrical monitoring and control equipment at Plant No. 1. These systems will protect the plant from power outage problems and will reduce recovery time when problems do occur. The plans and specifications for the project are being prepared by Black and Veatch. • The proposed Professional Design Services Agreement(PDSA) includes work to prepare programming standards and templates to the new software that is being used on the Power Monitoring and Control Systems, Job No. J-33-3 and other projects. Form No,D M] nerbeoMlW Page 1 Book Page 10 • Programming standards provide a frame work to assist programmers with creating uniform, well documented, high quality software which provides a predictable and consistent interface for Operations staff. Standardized control system software assures the reliability and safety of the control system and facilitates efficient maintenance and management. • A Request for Proposal (RFP) was sent to five firms and two proposals were received. Based on the overall qualifications, expertise, and experience working on similar projects, staff recommends awarding a PDSA to DLT&V Systems Engineering (DLT&V). PRIOR COMMITTEE/BOARD ACTIONS None ADDITIONAL INFORMATION The Consultant selection was conducted in accordance with the Orange County Sanitation District's (Sanitation District) adopted policies and procedures. Staff Evaluation of Proposals: Request for Proposals were sent to five engineering firms and two proposals were received by the Sanitation District. DLT&V and Q3 Inc. were the two firms that submitted proposals. A panel consisting of five members of the Sanitation District's staff reviewed and ranked each of the proposals in accordance with Resolution No. OCSD 07-04, Section 5.07. The proposals were evaluated in the following five categories: project approach and understanding of the scope of work, plan for managing and performing the work, related project experience, staff qualifications, team organization and use of sub consultants, and proposed schedule to perform work. DLT&V was the top ranked firm. DLT&V's proposal showed better technical qualifications and schedule to perform the work compared to Q3 Inc. DLT&V has worked satisfactorily on other projects with the Sanitation District. All proposals were accompanied by a sealed fee proposal estimate. The fee proposal estimates were not opened until the proposals were evaluated and a firm was selected, in accordance with Resolution No. OCSD 07-04, Section 5.07. The Staff Screening Committee then confirmed with the selected firm the fee proposal and the level of effort associated with the scope of work. Fan No.M-102-2 Waipea OMM Page 2 Book Page 11 TABLE 1 PROPOSAL EVALUATION Consultant DLT&V Systems 031nc. Engineering Evaluator Reviewer A 87% 78% Reviewer B 88% 64% Reviewer C 60% 33% Reviewer D 73% 33% Reviewer E 77% 51% Overall 77% 52% Score Ranking 1 2 Proposal $308,015 $521,089 Fee This recommendation complies with authority levels of the Sanitation District's Delegation of Authority. Costs for this item in the amount of$142,302 have been budgeted. (Line item: Section 8, Page 76). The remainder of the costs in the amount of$196,514 will be obtained from projects as shown below: Job No. % Costs Cost Distribution J-33-3 42% $ 142,302 P1-102 17% $ 57,599 P2-90 17% $ 57,599 P1-100 12% $ 40,658 P1-97 12% $ 40,658 Total 100% $ 338,816 Award Date: 17JI712008 Contract Amount: $308,015 Contingency: $30,801 (10%) JDH:UM:tc:gc HAnlglobeMgende Drofi Reporb\OparetbnsV333 PDSAAR 12.3.OBA= Form No.MIM-2 aY"�0101� Page 3 Book Page 12 OPERATIONS COMMITTEE Meeting Date To BE.or De. 12103/00 12/17/OB AGENDA REPORT item Number Item Number OP08fi8 Orange County Sanitation District }. Collections facilities FROM: James D. Ruth, General Manager Originator: Jim Herberg, Director of Engineering CIP Project Manager: Pamela Koester SUBJECT: BALBOA TRUNK SEWER REHABILITATION, PROJECT NO. 5-47 GENERAL MANAGER'S RECOMMENDATION 1. Approve a Professional Design Services Agreement with AECOM Technical Services, Inc. for Balboa Trunk Sewer Rehabilitation, Project No. 5-47, providing for engineering design services for an amount not to exceed $796,404; and, 2. Approve a contingency of$79,640 (10%). SUMMARY • This project will rehabilitate 12,885 feet of 15 to 24-inch sewers along Newport and Balboa Boulevards on the Balboa Peninsula in Newport Beach. • The Professional Design Services Agreement includes the preparation of a Preliminary Design Report, final design, preparation of bid documents, and bid support services. • A Request for Proposal (RFP) was sent to five engineering firms and five proposals were received. Staff recommends awarding a Professional Design Services Agreement to AECOM Technical Services, Inc. for a total fee not to exceed $796,404. • The proposal was received under the company name Earth Tech/AECOM; however, in the interim, Earth Tech/AECOM officially changed its name to AECOM Technical Services, Inc. On November 19, 2008, the Sanitation District received a notarized letter from AECOM Technical Services, Inc. to reflect the name change. PRIOR COMMITTEEIBOARD ACTIONS None Form No.DW I022 Rft1W O101N7 Page 1 BooA Page 13 ADDITIONAL INFORMATION Balboa Trunk Sewer Rehabilitation, Project No. 5-47 includes relining 12,885 feet of 15 to 24-inch sewers and rehabilitating up to 37 manholes along Newport and Balboa Boulevards on the Balboa Peninsula in Newport Beach. Staff Evaluation of Proposals: Request for Proposals were sent to five engineering firms and five proposals were received by the Orange County Sanitation District (Sanitation District). A panel consisting of four members of the Sanitation District's staff reviewed and ranked each of the proposals in accordance with Resolution No. OCSD 07-04, Section 5.07. The proposals were evaluated in the following six categories: project approach and understanding, applicable staff qualifications, applicable related project experience, plan for managing and performing the work, team organization and use of subconsultants, and schedule. Interviews were conducted with the top three ranked engineering firms to meet the key team members and further explore each engineering firm's proposal. The results of the engineering firm ranking are presented in Table 1. Since there was only a negligible difference in scores between the three engineering firms (i.e., max difference of less than 6%), the top three engineering firms were deemed to be equal in rank. TABLE PROPOSAL EVALUATION Engineering Firm Evaluator Dudek HDR AECOM Reviewer A 276 274 300 Reviewer B 280 254 270 Reviewer C 278 288 240 Reviewer D 312 296 272 Overall Score 1,146 1,112 1,082 Rankin 1 Tie 1 Tie 1 Tie Pro peal Fee $1,612,298 1 $1,209,294 $ 796,404 All proposals were accompanied by a sealed fee proposal estimate. The fee proposal estimates were not opened until the proposals and interviews were evaluated and an engineering firm was selected. Since the top three engineering firms were deemed to be equal in rank, the Staff Screening Committee proceeded to negotiate the fee proposal and the level of effort associated with the Scope of Work with the engineering firm with the most appropriate estimated level of effort. The initial proposal fee estimate POM No,DW 102 P Rw....'W Page 2 Book Page 14 from the selected engineering firm, AECOM Technical Services, Inc. was $849,930. Staff met with AECOM Technical Services, Inc. to clarify their design assumptions and their level of effort for the Scope of Work. This resulted in a small reduction in the design effort. The final negotiated fee for AECOM Technical Services, Inc. is $796,404. Staff believes AECOM Technical Services, Inc. is well qualified to perform the required engineering services for the following reasons: • Key Project Team members are situated in local offices which will facilitate field work and interaction with Sanitation District staff. • The same key Project Team members are successfully working on a current Sewer Rehabilitation project with the Sanitation District. They have a demonstrated ability to work closely and effectively with Sanitation District staff. • AECOM Technical Services, Inc. has access to technical resources with significant rehabilitation experience on two large sewer rehabilitation programs. One of these programs was recognized by Trenchless Technology Magazine as the Year 2007 Project of the Year for Rehabilitation. Their knowledge was reflected in their discussion of rehabilitation methods in the proposal and interview. • The Project Team has a clear understanding of the project issues and how to address them. This Rem has been budgeted. (Line item: Section 8, Page 24). Award Date: 12/17/08 Contract Amount: $796,404 Contingency: $79,640(10%) JH:PK:tic:gc H:WepMWnda10pMtms Cammd kOpemGons 2008\1208VD8-68. <Tdo F.No.o 1ob2 RwiWOMlMT Page 3 Book Page 15 OPERATIONS COMMITTEE Meeting Date To Btl.of Dlr. 12/03/08 12/17/08 AGENDA REPORT Item Number item Number OPOB-69 Orange County Sarntatlon Dlstnct Handling &Digestion igliipart soonan FROM: James D. Ruth, General Manager Originator: Jim Herberg, Director of Engineering CIP Project Manager: Victoria Pilko SUBJECT: NEWPORT FORCE MAIN CONDITION ASSESSMENT, PROJECT NO. 5-60 GENERAL MANAGER'S RECOMMENDATION 1. Approve a Professional Design Services Agreement with Malcolm Pirnie, Inc. for Newport Force Main Condition Assessment, Project No. 5-60, providing for engineering design services for an amount not to exceed $990,219; and, 2. Approve a contingency of$99,022 (10%). SUMMARY • This project will perform a condition assessment of Orange County Sanitation District's (Sanitation District) network of force mains in Newport Beach. The assessment is to include hydraulic analysis, including pump stations, as well as the corrosion evaluation of the pipelines. • The Professional Design Services Agreement(PDSA) includes preliminary design report, final design, preparation of bid documents, and bid support services. • A Request for Proposal (RFP) was sent to six firms and three proposals were received. Based on the overall qualifications and expertise, staff recommends awarding a PDSA to Malcolm Pirnie, Inc. for a total amount not to exceed $990,219. PRIOR COMMITTEE/BOARD ACTIONS None. ADDITIONAL INFORMATION In 1984 a portion of the force main system downstream of the Bitter Point Pump Station collapsed from crown corrosion. It was a cement mortar-lined steel pipe that had been installed in 1959, and was replaced with a cement mortar lined ductile iron pipe. In 1986 another portion of the force main failed and was replaced with unlined ductile iron pipe as an emergency repair. In 1989 this pipe and some of the original force main Page 1 Book Page 16 was replaced with polyethylene-lined ductile iron pipe. In 2001, portions of the polyethylene-lined ductile iron pipe failed from crown corrosion and were replaced with fusion-bonded epoxy-lined ductile iron pipe. The pipe failures downstream of the Bitter Point Pump Station have caused concern that similar corrosion may be occurring upstream in the Newport force main system, which is the project area addressed by this project. In 2004, pipe was exposed and pipe thickness measurements were taken at two high points in the project area; one at the intersection of Pacific Coast Highway (PCH) and Dover Drive, and one at PCH near Superior Avenue. At both locations, thickness measurements suggested some pipe loss near the crown of the pipe but the rate of metal loss could not be estimated. In 2008, the same locations were again excavated and measured and the results suggested that additional metal loss had occurred. A majority of the force main system was installed without access structures for maintenance or inspection; however, some access maintenance structures and other potential access points do exist. The purpose of this project is to evaluate the condition and the remaining life of the force mains. This will require inspection of the force main system, which in turn will likely require installation of additional access structures. Once the forgoing work is completed, the Consultant will use the condition assessment as the basis for the recommended scheduling and scoping of future monitoring, rehabilitation or replacement of the various segments of the force main system. Staff Evaluation of Proposals: Request for Proposals were sent to six engineering firms and three proposals were received. A panel consisting of five members of the Sanitation District's staff reviewed and ranked each of the proposals in accordance with Resolution No. OCSD 07-04, Section 5.07. The proposals were evaluated in the following six categories: applicable staff qualifications and team organization, project approach and understanding of the scope of work, plan for managing and performing the work, applicable related project experience, reliability centered maintenance, and project schedule. Staff also conducted interviews with each of the three firms to meet the key team members and further explore the firm's proposal. Malcolm Pimie, Inc. was the top ranked team. The Malcolm Pirnie, Inc. proposal showed the strongest technical qualifications and best project approach. All proposals were accompanied by a sealed fee proposal estimate. The fee proposal estimates were not opened unfit the proposals were evaluated and a firm was selected in accordance with Resolution No. OCSD 07-04, Section 5.07. Staff recommends awarding the design contract to Malcolm Pimie, Inc. Page 2 Book Page 17 The top ranked firm, Malcolm Pirnie, Inc., proposed a fee significantly lower than lower ranked consultants. TABLE 1 PROPOSAL EVALUATION Consultant RBF HDR Malcolm Pinnie Evaluator Reviewer 830A 67% 85% Reviewer B 54% 48% 73% Reviewer C 790A 59% 75% Reviewer D 83% 78% 94% Reviewer E 72% 91% 97% Overall Score 74% 69% 86% Ranking 2 3 1 Proposal Fee $1,119,002 $1,188,300 $990,219 This item has been budgeted. (Line item: CIP Budget FYOB-09 Section 8, line 28, page 8). Award Date: 12/17108 Contract Amount: $990.219 Contingency: $99,022 (10%) JH:VP:tic: M:depmoeneatopmoms Committee\Opentb s 2DD8t1208W8-69.580.do Page 3 Book Page 18 OPERATIONS COMMITTEE Meeting0ate To9A.ofDir. 12/03/08 AGENDA REPORT Rem Number I Item Number OPo8 70 Orange County sanitation District Colle do Facilies FROM: James D. Ruth, General Manager Originator: Jim Herberg, Director of Engineering Project Manager: Alberto Acevedo SUBJECT: COAST TRUNK SEWER REHABILITATION, CONTRACT NO. 11-26 GENERAL MANAGER'S RECOMMENDATION 1. Approve a Professional Consultant Services Agreement with Malcolm Pirnie, Inc. for Construction Support Services for Coast Trunk Sewer Rehabilitation, Contract No. 11-26, for an amount not to exceed $120,853; and 2. Approve a contingency of$12,085 (10%). SUMMARY • This project will rehabilitate the Coast Trunk Sewer including approximately 300 feet of 72-inch pipeline located at the intersection of Pacific Coast Highway and First Street; 6,800 feet of 54-inch pipeline located along the Huntington City Beach and Huntington State Beach parking areas, between First Street and Newland Street; and 1,160 feet of 84-inch pipeline located between Newland Street and Magnolia Street. • Malcolm Pirnie, Inc. satisfactorily completed the redesign and has an in-depth and unique knowledge of all the intricacies of the design. Therefore, Malcolm Pirnie, Inc. is in an excellent position to provide engineering support services during the construction, commissioning and closeout phases of this project. PRIOR COMMITTEEIBOARD ACTIONS April 2008 —Approval of Amendment No. 3 to the Professional Design Services Agreement (PDSA) with Malcolm Pirnie, Inc. for the preparation of re-bid construction documents for the Coast Trunk Sewer Rehabilitation, Contract No. 11-26, for an additional amount of$97,004, increasing the total contract amount not to exceed $1,858,411. Page 1 Book Page 19 December 2007 — Reject all bids received for Coast Trunk Sewer Rehabilitation, Contract No. 11-26. November 2007 —Approval of Amendment No. 2 to the PDSA with Malcolm Pirnie, Inc. for support services during construction, commissioning and closeout phases of the Coast Trunk Sewer Rehabilitation, Contract No. 11-26, for an additional amount of $180,582, increasing the total contract amount not to exceed $1,761,407. The fees approved on this Amendment were not used due to the rejection of all the bids received on November 29, 2007 for the construction of the project. September 2007 —Authorization to staff to enter into negotiations with Malcolm Pirnie, Inc. for support services during the construction, commissioning and close out of the Coast Trunk Sewer Rehabilitation, Contract No. 11-26. May 2006 —Approval of Amendment No. 1 to the PDSA with Malcolm Pirnie, Inc. for the preparation of construction documents and the reduction of$635,505 to the original amount of the PDSA for an amount not to exceed $1,580,825. November 2004—Approval of PDSA with Malcolm Pirnie, Inc. to prepare a Preliminary Design Report for an amount not to exceed $2,219,330. ADDITIONAL INFORMATION The project was first bid in 2007; however, all bids received on November 29, 2007 were rejected after evaluation. This Professional Consultant Services Agreement (PCSA) complies with authority levels of the Sanitation District's Delegation of Authority. This item has been budgeted. (Section 8, Page 35). Award Date: 12/03/08 Contract Amount: $120,853 Contingency: $12,085(10%) JH:AA:el:tic:gc H.Wepttagenda\Operations Committee\Operations 2006\1208=-r0.11-26.dmx Page 2 Book Page 20 OPERATIONS COMMITTEE Nleell DtDdb: To Boor , 12/03/08 12/17/08 AGENDA REPORT mber Ib'tn Number Orange County Sanitation DistrictIRmOPOBNu 71 Bo11E9 Handling Digestion FROM: James D. Ruth, General Manager Originator: Jim Herberg, Director of Engineering Project Manager: Gino Rapagna SUBJECT: SLUDGE DIGESTER REHABILITATION AT PLANT NO. 1, JOB NO. P1-100 GENERAL MANAGER'S RECOMMENDATION Authorize staff to negotiate a Professional Consulting Services Agreement with AECOM Technical Services, Inc., for construction support services for Sludge Digester Rehabilitation at Plant No. 1, Job No. P1-100. SUMMARY • This project rehabilitates and upgrades ten anaerobic digesters, two sludge holding tanks and appurtenant systems at the Orange County Sanitation District's (Sanitation District) Plant No. 1. • Professional design services for this project have been provided by Earth Tech, Inc. Earth Tech, Inc. was recently purchased by AECOM Technology Corporation and has officially changed its name to AECOM Technical Services, Inc. Therefore, future agreements by this consultant will be made under the new name. • The consultant is approximately 90% complete with design of proposed rehabilitation and upgrades. The construction contract for this project is scheduled to advertise May 2009. For this project, AECOM Technical Services, Inc. is uniquely qualified to provide engineering services during construction. PRIOR COMMITTEE/BOARD ACTIONS May 2008 —Approval of contingency increase of$623,114 (17%) to the Professional Design Services Agreement (PDSA) with Earth Tech, Inc., for Sludge Digester Rehabilitation at Plant No. 1, Job No. P1-100, for a total contingency of $989,652 (27%). February 2005 —Approval of PDSA with Earth Tech, Inc. for an amount not to exceed $3,665,377 and establish a 10% contingency for design amendments. FO NO 102.2 0L01N7 Page 1 Book Page 21 ADDITIONAL INFORMATION The Sanitation District requires engineering services during construction which include clarifications to the plans and specifications, review of materials and equipment submittals, review of requests for equipment substitutions and other construction related support. This recommendation complies with authority levels of the Sanitation District's Delegation of Authority. This item has been budgeted. (Line item: Section 8, Page 65). Award Date: N/A Contract Amount: NIA Contingency: NIA JH:GR:tic: HWepOagendal0peralions Oamftn OWmti s 20081120810&71.pl-100.d= Form No.DW f ol3 R 1-d MM7 Page 2 Book Page 22 OPERATIONS COMMITTEE Aee ng Date To Bd.of Dlr. tz 0310E AGENDA REPORT Item Number Item Number oPDea2 Orange County Sanitation District mist.S Support Projects FROM: James D. Ruth, General Manager Originator: Jim Herberg, Director of Engineering Project Manager: Derek E. Davis SUBJECT: P2 TEST SITE EQUIPMENT DEMOLITION, PROJECT NO. FE05-43 GENERAL MANAGER'S RECOMMENDATION 1. Approve Plans and Specifications for the P2 Test Site Equipment Demolition, Project No. FE05-43, on file at the office of the Clerk of the Board; 2. Approve Addendum Nos. 1 and 2 to the plans and specifications; 3. Receive and file bid tabulation and recommendation; 4. Award a contract to Engineering/Remediation Resources Group, Inc., for the demolition and removal of the test site equipment at Plant No. 2, for an amount not to exceed $93,997.92; and, 5. Approve a contingency of$18,800 (20%). SUMMARY • This project will remove equipment and related items from test sites at Plant No. 2 that are no longer in use and restore the sites to their original condition. • The plans and specifications for P2 Test Site Equipment Demolition, Project No. FE05-43, were completed in August 2008. • Five sealed bids were received on October 9, 2008. After the evaluation of the bids by the Orange County Sanitation District (Sanitation District) Evaluation Team, the lowest bid was determined to be "Responsible and Responsive" bidder. Summary information on the bid opening for P2 Test Site Equipment Demolition, Project No. FE05-43, is as follows: Page 1 Book Page 23 Project Budget $ 233,745.00 Contract Budget $ 172,500.00 Engineer's Construction Estimate $ 135,000.00 Lowest Responsive, Responsible Bid $ 93,997.92 High Bid $ 213,210.00 PRIOR COMMITTEEIBOARD ACTIONS N/A ADDITIONAL INFORMATION The contractor selection was conducted in accordance with the Sanitation District's adopted policies and procedures. Bidder Amount of Bid Engineering/Remediation Resources Group, Inc. $ 93,997.92 All Purpose Manufacturing, Inc. $118,675.00 Jamison Engineering Contractors, Inc. $132,218.00 Engineered Pipeline, Inc. $165,000.00 Total-Western, Inc. $213,210.00 This item has been budgeted (2005-2006 Budget, Section 8, Page 110 (FE-P2)). Award Date: 12/03/08 Contract Amount: $93,997.92 Contingency: $18,800 (20%) JH:AD:ct H:bepO ge a\Operations CanmBtmkOmrabons2008�1208�DB-72.FE05-a3.dmx Page 2 Book Page 24 OPERATIONS COMMITTEE Meeting Date TO ad.of Dlr. 12/03/08 12/17/08 AGENDA REPORT aemNumbe IRem Number Orange County Sanitation District OP09 73 FROM: James D. Ruth, General Manager Originator: Ed Torres, Director of Technical Services SUBJECT: RESEARCH STRATEGIC PLAN, SPECIFICATION NO. CS-2006-315BD GENERAL MANAGER'S RECOMMENDATION Receive and file the five-year Research Strategic Plan, Specification No. CS-2006-315, prepared by Carollo Engineers. SUMMARY • Last year, the Board authorized the development of a comprehensive Research Strategic Plan (Plan) to provide direction for OCSD's research program and ensure it was focused on the most important areas for the future. • This Research Strategic Plan was to be a guide covering approximately a five-year period for research efforts. • During the past year, OCSD staff from Technical Services, Operations and Maintenance, and Engineering has worked with Carollo Engineers and a panel of outside experts to develop the Research Strategic Plan. • The Plan identifies eleven major research initiative areas for OCSD's research efforts to address. PRIOR COMMITTEE/BOARD ACTIONS • July 2007 -Approved agreement with Carollo Engineers to develop Research Strategic Plan for $257,826. ADDITIONAL INFORMATION • Most of the eleven research initiative areas contain multiple component projects within them. The initiatives include projects on efficient and environmentally friendly energy usage, assessing and reducing OCSD's environmental impacts, collaborating with other agencies and organizations in areas of mutual interest, and Page 1 Book Paee 25 various process-related topics, including odor control advances, air emissions reductions, and processing efficiency improvements in several areas. • Annual minor reviews and updates of the plan will be conducted as part of the original contract with Carollo, along with a more comprehensive review and update at the 5 year mid-point. • Copies of the 12-volume Research Strategic Plan are available upon request on CD format. Please contact Jeff Brown at 714-593-7083 and a CD will be sent you. ATTACHMENTS None. R:Wephagenda\ORmfions Committee\Operations 2008\1208\08-73.CS-2006315 Res Stral Pln.d=x Page 2 Book Pape 26 OPERATIONS COMMITTEE Meeti 12/03/OB ng D,, TO 12/17/0a Bd.or DU. AGENDA REPORT itan Number rNm Number 11 Orange County sanitation District ol>oa 14 ®Utility systems FROM: James D. Ruth, General Manager Originator: Jim Herberg, Director of Engineering Project Manger: David MacDonald SUBJECT: AIR QUALITY IMPROVEMENTS, JOB NO. J-79 GENERAL MANAGER'S RECOMMENDATION 1. Approve a budget increase of$2,500,000 for the Air Quality Improvements, Job No. J-79, for a total budget amount of$11,668,000; 2. Approve a Professional Design Services Agreement with Malcolm Pirnie Corporation for Phase 2 Pilot Engine Exhaust Emissions Reduction to furnish, install, and test a pilot system re: Air Quality Improvements, Job No. J-79, for an amount not to exceed $3,352,518; and 3. Approve a contingency of$335,252 (10%). SUMMARY • The South Coast Air Quality Management District (SCAQMD) has promulgated new regulations which provide greater restrictions on the exhaust emissions from the Central Generation System (CGS) engines. • The exhaust from the existing CGS engines does not meet requirements of the amended Rule 1110.2, and this condition will require the installation of an exhaust emission reduction system on each engine in the CGS. • The first phase of this project is to retrofit Engine No.1 at Plant No.1 and demonstrate the effectiveness of the proposed exhaust emissions reduction system. PRIOR COMMITTEE/BOARD ACTIONS October 2008 —The Board authorized staff to negotiate a Professional Design Services Agreement (PDSA) with Malcolm Pirnie Corporation (Malcolm Pirnie) to design, furnish, install and test an exhaust emission reduction pilot unit on Engine No.1 at Plant No.1. June 2005 —Approval of Amendment No. 5 to provide an on-site worker Health Risk Assessment in an amount not to exceed $130,409 for a total Professional Services Agreement (PSA) amount of$3,198,010. Book Page 27 April 2005 —Approval of Amendment No. 4 including pilot testing of a full scale catalytic oxidizer system at Plant No. 2, Engine No. 3; developing a risk mitigation plan; and performing emissions and dispersion modeling in order to establish the 2012 Baseline Health Risk Assessment in an amount not to exceed $1,237,054 for a total PSA amount of $3,067,601. September 2004—Approval of Amendment No. 3 to conduct plant-wide air toxics modeling for future conditions which included projects through the year 2012; air toxics modeling for eight outlying pump stations and providing additional combustion modification pilot testing services in an amount not to exceed $521,707 for a total PSA amount of$1,830,547. September 2003 —Approval of Addendum No. 2 addressed facility-wide toxic air emissions from both Plant Nos. 1 and 2 and developed a comprehensive inventory of facility-wide air toxics emissions from both treatment plants for baseline conditions. This included projects through the year 2006 in an amount not to exceed $862,776 for a total PSA amount of $1,308,840. March 2003—Approval of Addendum No. 1 conducting NOx emissions pilot testing for modifying the engines to comply with the SCAQMD standards by the end of December 2004 in an amount not to exceed $192,829 for a total PSA amount of$446,064. January 2003—Approval of an agreement with Malcolm Pimie to provide engineering for the preparation of an Emission Reduction Study for the CGSs at Plant Nos. 1 and 2 in an amount not to exceed $253,235. ADDITIONAL INFORMATION Malcolm Pirnie was retained in January 2003 to provide air quality and emissions reduction studies for the Orange County Sanitation District's (Sanitation District) facilities at Plant Nos. 1 and 2. The early studies lead to the upgrade of the turbochargers on the CGS engines, which reduced the NOx concentrations in the exhaust gas to meet the requirements of the SCAQMD Rule 1110.2. Further studies of the air toxic contaminants identified the CGSs as sources of volatile organic carbons (VOCs) which are considered a health risk under SCAQMD Rule 1402. In 2007, Malcolm Pirnie designed, installed, and tested an engine exhaust emissions reduction pilot system on Engine No. 3 at Plant No. 2. The purpose of the pilot unit was to evaluate the reduction of VOCs in the exhaust gas. The pilot unit was successful at reducing the VOC emissions; however, the system did not reduce the NOx concentrations to levels which would meet the requirements of the amended Rule 1110.2, adopted by SCAQMD in February 2008. In January 2008, the Sanitation District directed Malcolm Pirnie to evaluate advanced technologies to further reduce contaminates in the CGS exhaust gases. The currently proposed agreement with Malcolm Pirnie is to evaluate a two stage catalytic emission reduction pilot system to lower the NOx, CO, and VOC concentrations in the CGS exhaust gas to levels which comply with the amended Rule 1110.2, which will become effective in July 2012. Book Page 28 Due to their previous experience with the evaluation of emission reduction systems for the GCSs, Malcolm Pirnie is uniquely qualified to provide the engineering service required to install and test the proposed pilot unit at Plant No.1. The current budget for Job No. J-79 is $9,168,000. The cost to date is approximately $7,244,000, which leaves a remaining budget of$1,824, 000, The cost to complete is estimated to be $4,315,000, which requires that the budget be increased by $2,500,000 to $11,668,000. This request complies with authority levels of the Sanitation District's Delegation of Authority. This item has been partly budgeted. (Line item: Section 8, Page 64). Award Date: 12/17108 Contract Amount: $3,352,518 Contingency: $335,252(10%) JH:DM:tc: H.WeptWgenda\Operations Committee\Operations 200W208\08-74.J-79,docx Book Page 29 ORANGE COUNTY SANITATION DISTRICT (714) 962-2411 www.ocsd.com Mailing Address: P.O. Box 8127 Fountain Valley, California 92728-8127 Street Address: 10844 Ellis Avenue Fountain Valley, California 92708-7018