HomeMy WebLinkAbout2008-12 Ops i
MINUTES OF THE
OPERATIONS COMMITTEE
Engineering, Operations & Maintenance, and Technical Services
Orange County Sanitation District
December 3, 2008—5:00 p.m.
A tour of the Orange County Sanitation District's Plant 2 facility was conducted at 4:15 p.m.,
followed by the regular meeting of the Operations Committee on December 3, 2008, at 5:00
p.m, at the Plant 2 Operations Center.
A quorum was declared present, as follows:
Operations Directors Present: Staff Present:
Bill Dalton, Chair Jim Ruth, General Manager
David Shawver, Vice Chair Bob Ghirelli, Assistant General Manager
Charles Antos Nick Arhontes, Dir. of Operations & Maintenance
Don Bankhead Jim Herberg, Director of Engineering
Rose Espinoza Sam Mowbray, Laboratory Manager
Roy Moore Lilia Kovac, Committee Secretary
Joy Neugebauer Jeff Brown
Harry Sidhu Dean Fisher
Constance Underhill Norbert Gala
Don Webb Tod Haynes
Doug Davert, Board Chair John Linder
Larry Crandall, Board Vice Chair Rob Thompson
Operations Directors Absent: Others:
Patsy Marshall Alternate Director Al Krippner
Ken Parker Alternate Dirrector Bob Ooten
PUBLIC COMMENTS
There were no public comments. THEECp U F pFpEOAI�
RATION
REPORT OF COMMITTEE CHAIR OHANG CoDEC 17 2008 FIQ
Committee Chair Dalton did not give a report.
BY:
REPORT OF GENERAL MANAGER
General Manager, Jim Ruth, did not give a report.
CONSENT CALENDAR (1-7)
Minutes of the Operations Committee
December 3, 2008
Page 2
1. MOVED, SECONDED, AND DULY CARRIED: Approve the minutes of the November 5,
2008 Operations Committee meeting.
2. OP08-67 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to: a)Approve a budget transfer in the amount of$57,599 from New
Secondary Treatment System at Plant No. 1, Job No. P1-102: $57,599 from
Trickling Filters at Plant No. 2, Job No. P2-90; $40,658 from Sludge Digester
Rehabilitation at Plant No. 1, Job No. P1-100; and $40,658 from Plant No. 1 66kV
Substation, Job No. P7-97, to Power Monitoring and Control Systems, Job No.J-
33-3, for a total budget transfer amount of$196,514;
b)Approve a Professional Design Services Agreement with DLT&V Systems
Engineering to prepare programming standards and templates for Pourer
Monitoring and Control Systems, Project No. J-33-3, for an amount not to exceed
$308,015; and,
c)Approve a contingency of$30,801 (10%).
3. OP08-68 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to: a)Approve a Professional Design Services Agreement with AECOM
Technical Services, Inc. for Balboa Trunk Sewer Rehabilitation, Project No. 547,
providing for engineering design services for an amount not to exceed $796,404;
and,
b)Approve a contingency of$79,640(10%).
4. Staff requested item be pulled from agenda.
5. OP08-70 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to: a)Approve a Professional Consultant Services Agreement with
Malcolm Pimie, Inc. for Construction Support Services for Coast Trunk Sewer
Rehabilitation, Contract No. 11-26, for an amount not to exceed $120,853; and,
b) Approve a contingency of$12,085 (10%).
6. OP08-71 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to authorize staff to negotiate a Professional Consulting Services
Agreement with EarthTech/AECOM Technical Services, Inc.,for construction
support services for Sludge Digester Rehabilitation at Plant No. 1, Job No. P1-
100.
7. OP08-72 MOVED, SECONDED, AND DULY CARRIED: a)Approve Plans and
Specifications for the P2 Test Site Equipment Demolition, Project No. FE0543,
on file at the office of the Clerk of the Board;
b)Approve Addendum Nos. 1 and 2 to the plans and specifications;
c) Receive and file bid tabulation and recommendation;
Minutes of the Operations Committee
December 3, 2008
Page 3
d)Award a contract to Engineering/Remediation Resources Group, Inc.,for the
demolition and removal of the test site equipment at Plant No. 2, for an amount
not to exceed $93,997.92; and,
e)Approve a contingency of$18,800(20%).
ACTION ITEMS (8-9)
8. OPOB-73 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to receive and file the five-year Research Strategic Plan, Specification
No. CS-2006-315, prepared by Carollo Engineers.
Senior Engineer, Jeff Brown, reviewed the highlights of the Research Strategic
Plan with its interrelation with various operations processes, and the identification
of eleven major research initiative areas. Plan reviews and updates will be
conducted annually to remain focused on the most important areas for the future.
9. OP08-74 MOVED, SECONDED,AND DULY CARRIED: Recommend to the Board of
Directors to: a)Approve a budget increase of$2,500,000 for Air Quality
Improvements, Job No. J-79, for a total budget amount of$11,668,000;
b) Approve a Professional Design Services Agreement with Malcolm Pimie
Corporation for Phase 2 Pilot Engine Exhaust Emissions Reduction to furnish,
install, and test a pilot system re: Air Quality Improvements, Job No. J-79, for an
amount not to exceed $3,352,518; and,
c)Approve a contingency of$335,252 (10%).
INFORMATION ITEMS
There were no items.
DEPARTMENT HEAD REPORTS
Director of Operations and Maintenance, Nick Arhontes, reported that the recent fires in North
Orange County had temporarily interrupted monitoring communications with pump stations'
operations; however there was no damage to the equipment. Mr.Arhontes also reported that
chemical prices and supplies have stabilized, and chemical efficiencies have been optimized.
CLOSED SESSION
There was no closed session.
Minutes of the Operations Committee
December 3, 2008
Page 4
OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS. IF ANY
There were none.
ADJOURNMENT
The Chair declared the meeting adjourned at 5:40 p.m. The next Operations Committee
meeting will be held on Wednesday, February 4, 2009, at 5:00 p.m.
Submitted by:
ilia Kovac
Committee Secretary
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STATE OF CALIFORNIA)
) SS.
COUNTY OF ORANGE )
Pursuant to California Government Code Section 54954.2, 1 hereby certify that
the Notice and Agenda for the Operations Committee Meeting of Orange County
Sanitation District to be held on December 3, 2008, was duly posted for public
inspection in the main lobby of the Districts' offices on November 26, 2008.
IN WITNESS WHEREOF, I have hereunto set my hand this 26� day of
November 2008.
LiliaA�
Kovac, Committee Secretary
Orange County Sanitation District
HADEPTIAGENDA\OPEHATIONS COMMITTEE\AGENDA CERTIFICATION.DOC
PLANT TOUR - 4:15 P.M.
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(714)N2M56 ORANGE COUNTY SANITATION DISTRICT
PLANT NO. 2
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Huntington Beach, CA 92646
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swll�n Sanitation District will be held at the above location, date and time.
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OPERATIONS COMMITTEE BOARD
MEETING DATE MEETING DATE
12/03/08 12/17/08*
JANUARY DARK 01/28/09
02/04/09 02/25/09
03/04/09 03/25/09
04101/09 04/22/09
05/06/09 05/29/09*
O6/03/09 06/24/09
07/01/09 07/22/09
AUGUST DARK 08/26/09
09/02/09 09/23/09
10/07/09 10/28/09
11/04/09 11/18/09*
12/02/09 12/16/09•
*Meetings are being held on the third Wednesday of the month.
ROLL CALL
OPERATIONS COMMITTEE
Engineering, Operations & Maintenance, and Technical Services
Meeting Date: December 3, 2008 Time: 5:00 p.m.
Adjourn:
COMMITTEE MEMBERS (14)
Bill Dalton Chair
David Shawver Ice Chair
Charles Antos
Don Bankhead
Rose Espinoza
Patsy Marshall
Roy Moore
Joy Neugebauer
Ken Parker
Harry Sidhu
Constance Underhill
Don Webb
Doug Davert Board Chair
Larry Crandall Board Vice Chair
OTHERS
Brad Ho in, General Counsel
STAFF
Jim Ruth, General Manager
Bob Ghirelli,Assistant General Manager
Nick Arhontes, Dir. of Operations&Maintenance
Jim Herberg, Director of Engineering
Ed Torres, Director of Technical Services
Lorenzo Tyner, Director of Finance and
Administrative Services
Lilia Kovac, Committee Secretary
Dean Fisher
Tod Haynes
John Linder
H.WepMgenda\OpemUons Cemnudee0Mmt =20=120a02.Rol Call.d=
AGENDA
REGULAR MEETING OF THE
OPERATIONS COMMITTEE
Engineering, Operations & Maintenance, and Technical Services
ORANGE COUNTY SANITATION DISTRICT
DECEMBER 3, 2008 - 5:00 P.M.
PLANT 2
22212 Brookhurst Street
Huntington Beach, California 92646
www.ocsd.com
PLEDGE OF ALLEGIANCE
DECLARATION OF QUORUM
PUBLIC COMMENTS
REPORT OF COMMITTEE CHAIR
REPORT OF GENERAL MANAGER
CONSENT CALENDAR (1-8)
1. Approve the minutes of the November 5, 2008 Operations Committee meeting.
2. OP08-67 Recommend to the Board of Directors to: Approve a budget transfer in the
amount of$57,599 from New Secondary Treatment System at Plant No. 1,
Job No. P1-102; $57,599 from Trickling Filters at Plant No. 2, Job No. P2-
90; $40,658 from Sludge Digester Rehabilitation at Plant No. 1, Job No.
Pt-100; and $40,658 from Plant No. 1 66kV Substation, Job No. P1-97, to
Power Monitoring and Control Systems, Job No. J-33-3, for a total budget
transfer amount of$196,514:
b)Approve a Professional Design Services Agreement with DLT&V Systems
Engineering to prepare programming standards and templates for Power
Monitoring and Control Systems, Project No. J-33-3, for an amount not to
exceed $308,015; and,
c)Approve a contingency of$30,801 (10%). (Book Page 10)
Book Pagel
Operations Committee
12/03/08
Page 2
3. OP08-68 Recommend to the Board of Directors to: a) Approve a Professional Design
Services Agreement with AECOM Technical Services, Inc. for Balboa Trunk
Sewer Rehabilitation, Project No. 5-47, providing for engineering design
services for an amount not to exceed $796,404; and,
b)Approve a contingency of$79,640 (1 Do/,),(Book Page 13)
4. OPO8-69 Recommend to the Board of Directors to: a)Approve a Professional Design
Services Agreement with Malcolm Pirnie, Inc. for Newport Force Main
Condition Assessment, Project No. 5-60, providing for engineering design
services for an amount not to exceed $895,396; and,
b)Approve a contingency of$89,540 (10%).(Book Page 16)
5. OP08-70 Recommend to the Board of Directors to: a)Approve a Professional
Consultant Services Agreement with Malcolm Pirnie, Inc.
for Construction Support Services for Coast Trunk Sewer Rehabilitation,
Contract No. 11-26, for an amount not to exceed $120,853; and,
b)Approve a contingency of$12,085 (1o%).(Book Page 19)
6. OPO8-71 Recommend to the Board of Directors to authorize staff to negotiate a
Professional Consulting Services Agreement with EarthTech/AECOM
Technical Services, Inc., for construction support services for Sludoe
Digester Rehabilitation at Plant No. 1, Job No. P1-10o.(Book Page 21)
7. OP08-72 a)Approve Plans and Specifications for the P2 Test Site Equipment
Demolition, Project No. FE05-43, on file at the office of the Clerk of the
Board;
b)Approve Addendum Nos. 1 and 2 to the plans and specifications;
c) Receive and file bid tabulation and recommendation;
d) Award a contract to Engineering/Remediation Resources Group, Inc., for
the demolition and removal of the test site equipment at Plant No. 2, for an
amount not to exceed $93,997.92; and,
e)Approve a contingency of$18,800 (2001c).(Book Page 23)
ACTION ITEMS
8. OPOB-73 Recommend to the Board of Directors to receive and file the five-year
Research Strategic Plan. SDecifcation No. CS-2006-315, prepared by
Carollo Engineers. (Book Page 25)
Book Page 2
Operations Committee
12/03/08
Page 3
9. OPOB-74 Recommend to the Board of Directors to: a) Approve a budget increase of
$2,500,000 for Air Quality Improvements, Job No. J-79, for a total budget
amount of$11,668,000;
b)Approve a Professional Design Services Agreement with Malcolm Pirnie
Corporation for Phase 2 Pilot Engine Exhaust Emissions Reduction to
furnish, install, and test a pilot system re: Air Quality Improvements, Job
No. J-79, for an amount not to exceed $3,352,518; and,
c) Approve a contingency of$335,252 (10%). (Book Page 27)
INFORMATION ITEMS
DEPARTMENT HEAD REPORTS
CLOSED SESSION
. ..... _ .....____.. . ... ..... ........ .__,
During the course of conducting the business set forth on this agenda as a regular meeting of the Committee,the
.Chair may convene the Committee in closed session to consider matters of pending real estate negotiations,
;pending or potential litigation, or personnel matters, pursuant to Government Code Sections 54956.8. 54956.9,
.54957 or 54957.6,as noted.
.Reports relating to(a)purchase and sale of real property; (b)matters of pending or potential litigation; (c)employee
.actions or negotiations with employee representatives; or which are exempt from public disclosure under the
California Public Records Am, may be reviewed by the Committee during a permitted closed session and are not
':available for public inspection. At such time as the Committee takes final actions on any of these subjects, the
minutes will reflect all required disclosures of information.
Convene in closed session.
Reconvene in regular session.
Consideration of action, if any, on matters considered in closed session.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY
ADJOURNMENT
The next Operations Committee meeting is scheduled for Wednesday, February 4, 2009, at
5:00 p.m.
Book Page 3
Operations Committee
12/03/08
Page 4
Agenda Posting: In accordance with the requirements of California Government Code Section 54954.2,this
agenda has been posted in the main lobby of the District's Administrative offices not less than 72 hours prior to the
meeting date and time above. All public records relating to each agenda item, including any public records
distributed less than 72 hours prior to the meeting to all,or a majority of all, of the members of District's Board, are
available for public inspection in the office of the Clerk of the Board, located at 108" Ellis Avenue, Fountain Valley,
California.
Items Not Posted: In the event any matter not listed on this agenda is proposed to be submitted to the Committee
for discussion and/or action, it will be done in compliance with Section 54954.2(b)as an emergency Rem or
because there is a need to take immediate action,which need came to the attention of the Committee subsequent
to the posting of agenda, or as set forth on a supplemental agenda posted in the manner as above, not less than 72
hours prior to the meeting date.
Public Comments: Any member of the public may address the Operations Committee on specific agenda items or
matters of general interest. As determined by the Chair, speakers may be deferred until the specific item is taken
for discussion and remarks may be limited to three minutes.
Matters of interest addressed by a member of the public and not listed on this agenda cannot have action taken by
the Committee except as authorized by Section 54954.2(b).
Consent Calendar: All matters placed on the consent calendar are considered as not requiring discussion or further
explanation, and unless a particular item is requested to be removed from the consent calendar by a Director of
staff member,there will be no separate discussion of these items. All items on the consent calendar will be
enacted by one action approving all motions, and casting a unanimous ballot for resolutions included on the
consent calendar. All items removed from the consent calendar shall be considered in the regular order of
business.
The Committee Chair will determine if any items are to be deleted from the consent calendar.
Items Continued: Items may be continued from this meeting without further notice to a Committee meeting held
within five(5)days of this meeting per Government Code Section 54954.2(b)(3).
Meeting Adioumment: This meeting may be adjourned to a later time and items of business from this agenda may
be considered at the later meeting by Order of Adjournment and Notice in accordance with Government Code
Section 54955(posted within 24 hours).
Accommodations for the Disabled The Board of Directors Meeting Room is wheelchair-accessible. If you require
any special disability related accommodations, please contact the Orange County Sanitation District Clerk of the
Board's office at(714)593-7130 at least 72 hours prior to the scheduled meeting. Requests must specify the
nature of the disability and the type of accommodafion requested.
'Notice to Committee Members:
'For any questions on the agenda or to place any items on the agenda,Committee members should contact the Committee
'Chair or Secretary ten days in advance of the Committee meeting.
Committee Chair Ken Parker (562)252-WO info(dirmyorkemarker.com
Committee Secretary: (ilia Kovec (714)593-7124 Ikovac(a�ocsd.com
!General Manager Jim Ruth (714)593-7110 i¢Rh(Mocsd.com
,Assistant General Manager Bob Ghirelli (714)593-7400 rghirelli(docsd.com
;Director of Technical Services Ed Torres (714)593-7080 etorres(docsd.com
,Director of Engineering Jim Herberg (714)593-7300 iherberri(mocsci.com
Dir.of Operations and Maintenance Nick Arhontes (714)593-7210 namomes(alocsd.com
Book Page 4
MINUTES OF THE
OPERATIONS COMMITTEE
Engineering, Operations & Maintenance, and Technical Services
Orange County Sanitation District
November 5, 2008-5:00 p.m.
A meeting of the Operations Committee of the Orange County Sanitation District was held on
November 5, 2008, at 5:00 p.m. in the Sanitation District's Administrative Office.
Following the Pledge of Allegiance, a quorum was declared present, as follows:
Operations Directors Present: Staff Present:
Ken Parker, Chair Nick Arhontes, Dir. of Operations& Maintenance
Bill Dalton, Vice Chair Jim Herberg, Director of Engineering
Gordon Shanks Ed Torres, Director of Technical Services
Don Bankhead Lorenzo Tyner, Director of Finance and
Rose Espinoza Administrative Services
Patsy Marshall Life Kovac, Committee Secretary
Roy Moore Carla Dillon
Joy Neugebauer Chuck Forman
David Shawver Tod Haynes
Harty Sidhu John Linder
Constance Underhill Brian Reed
Doug Davert, Board Chair Juanita Skillman
Larry Crandall, Board Vice Chair
Operations Directors Absent: Others:
Don Webb Bob Ooten
PUBLIC COMMENTS
There were no public comments.
REPORT OF COMMITTEE CHAIR
Committee Chair Ken Parker reported that Director Dalton was appointed to be the next
Operations Committee Chair, and Director Shawver to the position of Operations Committee
Vice Chair.
REPORT OF GENERAL MANAGER
In the General Manager's absence, Director of Engineering Jim Herberg did not give a report.
CONSENT CALENDAR (1-8)
1. MOVED, SECONDED, AND DULY CARRIED: Approve the minutes of the October 1, 2008
Operations Committee meeting.
Book Page 5
Minutes of the Operations Committee
November 5, 2008
Page 2
2. OPO8-59 MOVED, SECONDED,AND DULY CARRIED: 1)Approve Amendment No. 2
to the Professional Services Consultant Agreement with Dudek &Associates,
Inc. for Standard Operating Procedures(SOP) Development, Specification
No. CS-2007-322 for an additional amount of$53,800, increasing the total
amount from $115,500 to an amount not to exceed $169,300; and,
2)Approve a contingency increase of$10,500 (10%).
3. OP08-60 MOVED, SECONDED,AND DULY CARRIED: 1)Approve a Professional
Services Consultant Agreement with AKM Consulting Engineers for a Full-
Time Associate Engineer, Specification No. CS-2008-383BD for an annual
amount not to exceed $180,960, and four one-year renewal options; and,
2)Approve a contingency of$18,096 (10%).
4. OP08-61 MOVED, SECONDED,AND DULY CARRIED: Recommend to the Board of
Directors to approve an agreement wfth Costa Mesa Sanitary District (CMSD)
transferring ownership and associated easement rights for six local sewers
within the CMSD service area boundaries, in a form approved by General
Counsel.
5. OP08-62 MOVED, SECONDED,AND DULY CARRIED: Recommend to the Board of
Directors to authorize the General Manager to execute Memoranda of
Understanding Establishing A County-wide Area Spill Control Program with
Orange County Flood Control District and cities or sanitary districts that own
sanitary sewer collection facility pipelines within Orange County Sanitation
District service area, in a form approved by General Counsel.
6. OP08-63 MOVED, SECONDED,AND DULY CARRIED: Recommend to the Board of
Directors to authorize staff to negotiate a Professional Consulting Services
Agreement with Black&Veatch Corporation for construction support services
for Central Generation Automation, Job No. J-79-1.
7. OPO8-64 MOVED, SECONDED,AND DULY CARRIED: Recommend to the Board of
Directors to: 1) Ratify Change Order No.1 to Purchase Order No. 1032610E
(SSJ-2008-821), issued to U.S. Peroxide LLC, for the application of a
proprietary chemical for the temporary unit gallon price increase for ferrous
chloride from$1.25/gallon delivered, plus tax, to$1.75/gallon delivered, plus
tax, for a total amount not to exceed $147,000,00,for the period of September
24, 2008, through October 6, 2008, due to a declared Force Majeure;
Book Page 6
Minutes of the Operations Committee
November 5, 2008
Page 3
2)Approve Change Order No.2 to Purchase Order No. 1032610E (SSJ-
2008-821), issued to U.S. Peroxide LLC, for the application of a proprietary
chemical for a unit gallon price increase for ferrous chloride from $1.25/gallon
delivered, plus tax, to$1.75/gallon delivered, plus tax, for the contract period
of December 1, 2008 through June 30, 2009; and,
3)Authorize a 20%unit cost escalation contingency effective December 1,
2008.
8. OPO8-65 MOVED, SECONDED, AND DULY CARRIED: 1)Approve a sole source
Service Contract Agreement with Jamison Engineering for Plant 1
Headworks Splitter Box Channel Repairs, for an amount not to exceed
$98,735.00; and,
2) Approve a 20% contingency ($19,747).
ACTION ITEMS
No items were considered.
INFORMATION ITEMS(9)
9. OP08-66 Coyote Hills Golf Course Manhole Access and Odor Control Project, Project
No. FE08-04.
Mr. Herberg briefly reviewed the project and its environmental impact
requirements, as outlined in the Mitigation Monitoring and Reporting
Program Report. The report has been made available on the Sanitation
District's websfte for review. This item will be considered at the
November Board meeting for approval.
DEPARTMENT HEAD REPORTS
Nick Arhontes, Director of Operations and Maintenance, and Brian Reed, Senior Environmental
Specialist, briefly presented the wastewater chemical treatment at various locations, odor control
program, chemical dousing process and benefits to local residents.
Director of Technical Services, Ed Torres, reported that the Sanitation District has been
expecting for several years a federal air permit, and recently received the draft Title V permit
scheduled to be effective the end of 2008.
Mr. Torres also reported that a three-year study by the Southern California Coastal Water
Research Project evaluating potential regional impacts on the marine environment from
pharmaceuticals and personal care products discharged by sewer and storm water agencies is
nearing completion. The results of this comprehensive study will be presented at a conference in
Tampa the week of November 1 r.
Book Page 7
Minutes of the Operations Committee
November 5, 2008
Page 4
Jim Herberg, Director of Engineering, reported that repair work on the exposed SARI line pipe
has been completed and under budget. The work was completed as an emergency prior to the
rainy season to avoid a possible major spill.
Mr. Herberg suggested that the December Operations Committee be held at Plant 2, with a tour
of the secondary treatment work completed to date prior to the meeting.
CLOSED SESSION
CONVENE IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION
54956.9(b): The Operations Committee convened in closed session at 5:22 p.m. pursuant to
Government Code Section 54956.9(b)to discuss one matter. Confidential minutes of the
Closed Session held by the Operations Committee have been prepared in accordance with
California Government Code Section 54956.9(b)and are maintained by the Clerk of the Board
in the official Book of Confidential Minutes of Board and Committee Closed Meetings.
RECONVENE IN REGULAR SESSION: The Committee reconvened in regular session at
5:46 p.m.
OTHER BUSINESS. COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY
There were none.
ADJOURNMENT
The Chair declared the meeting adjourned at 5:48 p.m. The next Operations Committee
meeting and tour will be held at Plant 2 on Wednesday, December 3, 2008, at 4:15 p.m.
Submitted by:
Lilia Kovac
Committee Secretary
H:WepMgenoa\Opembons Commitlee\Operations 2008\1208106.110508 Operations Minutes.00m
Book Page 8
Operations Committee
Rolling Agenda Report Calendar
Data Dept. Action or
Description of Report Information
Jan O&M Process Area Painting Program Award Action
Feb O&M Award Sole Source for Repairs, Maintenance and Action
Service of Existing Equipment
Feb O&M Award Repair Services to Plant No. 2 Primary Clarifier Action
Sweep Arm
Feb Eng Approve
Job No.for Laboratory Refurbishment at Plant Action
Approve Amendment No. 3 to PSA with Tetra Tech re Action
Feb Eng Gisler-Redhill Trunk Improvements, Reach B, Project No.
737
Feb Eng Approve PDSA re Laboratory Refurbishment at Plant Action
No. 1
Feb TS SOCWA Agreement Action
Feb TS EnerTech Opening Information
H:\dept\agend9l0pemtions Commidee\OMMions 20=1208W.Roling Agenda.d=
Book Page 9
OPERATIONS COMMITTEE M=JDate TOB° o D
12/03/08 121llI
AGENDA REPORT Item Number Item Number
oPOB67
Orange County Sanitation District
Plant Automation
11,] Computerization
FROM: James D. Ruth, General Manager
Originator: James D. Herberg, Director of Engineering
CIP Project Manager: Umesh N. Murthy
SUBJECT: POWER MONITORING AND CONTROL SYSTEMS,
JOB NO. J-33-3
GENERAL MANAGER'S RECOMMENDATION
1. Approve a budget transfer in the amount of$57,599 from New Secondary Treatment
System at Plant No. 1, Job No. P1-102; $57,599 from Trickling Filters at Plant No. 2,
Job No. P2-90; $40,658 from Sludge Digester Rehabilitation at Plant No. 1, Job
No. P1-100; and $40,658 from Plant No. 1 66kV Substation, Job No. P1-97, to
Power Monitoring and Control Systems, Job No. J-33-3, for a total budget transfer
amount of$196,514;
2. Approve a Professional Design Services Agreement with DLTBV Systems
Engineering to prepare programming standards and templates for Power Monitoring
and Control Systems, Job No. J-33-3, for an amount not to exceed $308,015; and,
3. Approve a contingency of$30,801 (10%).
SUMMARY
• Power Monitoring and Control Systems, Job No. J-33-3, installs electrical monitoring
and control equipment at Plant No. 1. These systems will protect the plant from
power outage problems and will reduce recovery time when problems do occur. The
plans and specifications for the project are being prepared by Black and Veatch.
• The proposed Professional Design Services Agreement(PDSA) includes work to
prepare programming standards and templates to the new software that is being
used on the Power Monitoring and Control Systems, Job No. J-33-3 and other
projects.
Form No,D M] nerbeoMlW
Page 1
Book Page 10
• Programming standards provide a frame work to assist programmers with creating
uniform, well documented, high quality software which provides a predictable and
consistent interface for Operations staff. Standardized control system software
assures the reliability and safety of the control system and facilitates efficient
maintenance and management.
• A Request for Proposal (RFP) was sent to five firms and two proposals were
received. Based on the overall qualifications, expertise, and experience working on
similar projects, staff recommends awarding a PDSA to DLT&V Systems
Engineering (DLT&V).
PRIOR COMMITTEE/BOARD ACTIONS
None
ADDITIONAL INFORMATION
The Consultant selection was conducted in accordance with the Orange County
Sanitation District's (Sanitation District) adopted policies and procedures.
Staff Evaluation of Proposals:
Request for Proposals were sent to five engineering firms and two proposals were
received by the Sanitation District. DLT&V and Q3 Inc. were the two firms that
submitted proposals. A panel consisting of five members of the Sanitation District's
staff reviewed and ranked each of the proposals in accordance with Resolution
No. OCSD 07-04, Section 5.07. The proposals were evaluated in the following five
categories: project approach and understanding of the scope of work, plan for
managing and performing the work, related project experience, staff qualifications, team
organization and use of sub consultants, and proposed schedule to perform work.
DLT&V was the top ranked firm.
DLT&V's proposal showed better technical qualifications and schedule to perform the
work compared to Q3 Inc. DLT&V has worked satisfactorily on other projects with the
Sanitation District.
All proposals were accompanied by a sealed fee proposal estimate. The fee proposal
estimates were not opened until the proposals were evaluated and a firm was selected,
in accordance with Resolution No. OCSD 07-04, Section 5.07. The Staff Screening
Committee then confirmed with the selected firm the fee proposal and the level of effort
associated with the scope of work.
Fan No.M-102-2 Waipea OMM
Page 2
Book Page 11
TABLE 1
PROPOSAL EVALUATION
Consultant DLT&V Systems 031nc.
Engineering
Evaluator
Reviewer A 87% 78%
Reviewer B 88% 64%
Reviewer C 60% 33%
Reviewer D 73% 33%
Reviewer E 77% 51%
Overall 77% 52%
Score
Ranking 1 2
Proposal $308,015 $521,089
Fee
This recommendation complies with authority levels of the Sanitation District's
Delegation of Authority.
Costs for this item in the amount of$142,302 have been budgeted. (Line item: Section
8, Page 76). The remainder of the costs in the amount of$196,514 will be obtained
from projects as shown below:
Job No. % Costs Cost
Distribution
J-33-3 42% $ 142,302
P1-102 17% $ 57,599
P2-90 17% $ 57,599
P1-100 12% $ 40,658
P1-97 12% $ 40,658
Total 100% $ 338,816
Award Date: 17JI712008 Contract Amount: $308,015 Contingency: $30,801 (10%)
JDH:UM:tc:gc
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Form No.MIM-2 aY"�0101�
Page 3
Book Page 12
OPERATIONS COMMITTEE Meeting Date To BE.or De.
12103/00 12/17/OB
AGENDA REPORT item Number Item Number
OP08fi8
Orange County Sanitation District
}. Collections
facilities
FROM: James D. Ruth, General Manager
Originator: Jim Herberg, Director of Engineering
CIP Project Manager: Pamela Koester
SUBJECT: BALBOA TRUNK SEWER REHABILITATION, PROJECT NO. 5-47
GENERAL MANAGER'S RECOMMENDATION
1. Approve a Professional Design Services Agreement with AECOM Technical
Services, Inc. for Balboa Trunk Sewer Rehabilitation, Project No. 5-47, providing for
engineering design services for an amount not to exceed $796,404; and,
2. Approve a contingency of$79,640 (10%).
SUMMARY
• This project will rehabilitate 12,885 feet of 15 to 24-inch sewers along Newport and
Balboa Boulevards on the Balboa Peninsula in Newport Beach.
• The Professional Design Services Agreement includes the preparation of a
Preliminary Design Report, final design, preparation of bid documents, and bid
support services.
• A Request for Proposal (RFP) was sent to five engineering firms and five proposals
were received. Staff recommends awarding a Professional Design Services
Agreement to AECOM Technical Services, Inc. for a total fee not to exceed
$796,404.
• The proposal was received under the company name Earth Tech/AECOM; however,
in the interim, Earth Tech/AECOM officially changed its name to AECOM Technical
Services, Inc. On November 19, 2008, the Sanitation District received a notarized
letter from AECOM Technical Services, Inc. to reflect the name change.
PRIOR COMMITTEEIBOARD ACTIONS
None
Form No.DW I022 Rft1W O101N7
Page 1
BooA Page 13
ADDITIONAL INFORMATION
Balboa Trunk Sewer Rehabilitation, Project No. 5-47 includes relining 12,885 feet of
15 to 24-inch sewers and rehabilitating up to 37 manholes along Newport and Balboa
Boulevards on the Balboa Peninsula in Newport Beach.
Staff Evaluation of Proposals:
Request for Proposals were sent to five engineering firms and five proposals were
received by the Orange County Sanitation District (Sanitation District). A panel
consisting of four members of the Sanitation District's staff reviewed and ranked each of
the proposals in accordance with Resolution No. OCSD 07-04, Section 5.07. The
proposals were evaluated in the following six categories: project approach and
understanding, applicable staff qualifications, applicable related project experience, plan
for managing and performing the work, team organization and use of subconsultants,
and schedule. Interviews were conducted with the top three ranked engineering firms to
meet the key team members and further explore each engineering firm's proposal.
The results of the engineering firm ranking are presented in Table 1. Since there was
only a negligible difference in scores between the three engineering firms (i.e., max
difference of less than 6%), the top three engineering firms were deemed to be equal in
rank.
TABLE
PROPOSAL EVALUATION
Engineering Firm
Evaluator Dudek HDR AECOM
Reviewer A 276 274 300
Reviewer B 280 254 270
Reviewer C 278 288 240
Reviewer D 312 296 272
Overall Score 1,146 1,112 1,082
Rankin 1 Tie 1 Tie 1 Tie
Pro peal Fee $1,612,298 1 $1,209,294 $ 796,404
All proposals were accompanied by a sealed fee proposal estimate. The fee proposal
estimates were not opened until the proposals and interviews were evaluated and an
engineering firm was selected. Since the top three engineering firms were deemed to
be equal in rank, the Staff Screening Committee proceeded to negotiate the fee
proposal and the level of effort associated with the Scope of Work with the engineering
firm with the most appropriate estimated level of effort. The initial proposal fee estimate
POM No,DW 102 P Rw....'W
Page 2
Book Page 14
from the selected engineering firm, AECOM Technical Services, Inc. was $849,930.
Staff met with AECOM Technical Services, Inc. to clarify their design assumptions and
their level of effort for the Scope of Work. This resulted in a small reduction in the
design effort. The final negotiated fee for AECOM Technical Services, Inc. is $796,404.
Staff believes AECOM Technical Services, Inc. is well qualified to perform the required
engineering services for the following reasons:
• Key Project Team members are situated in local offices which will facilitate field work
and interaction with Sanitation District staff.
• The same key Project Team members are successfully working on a current Sewer
Rehabilitation project with the Sanitation District. They have a demonstrated ability
to work closely and effectively with Sanitation District staff.
• AECOM Technical Services, Inc. has access to technical resources with significant
rehabilitation experience on two large sewer rehabilitation programs. One of these
programs was recognized by Trenchless Technology Magazine as the Year 2007
Project of the Year for Rehabilitation. Their knowledge was reflected in their
discussion of rehabilitation methods in the proposal and interview.
• The Project Team has a clear understanding of the project issues and how to
address them.
This Rem has been budgeted. (Line item: Section 8, Page 24).
Award Date: 12/17/08 Contract Amount: $796,404 Contingency: $79,640(10%)
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Page 3
Book Page 15
OPERATIONS COMMITTEE Meeting Date To Btl.of Dlr.
12/03/08 12/17/08
AGENDA REPORT Item Number item Number
OPOB-69
Orange County Sarntatlon Dlstnct
Handling
&Digestion
igliipart soonan
FROM: James D. Ruth, General Manager
Originator: Jim Herberg, Director of Engineering
CIP Project Manager: Victoria Pilko
SUBJECT: NEWPORT FORCE MAIN CONDITION ASSESSMENT,
PROJECT NO. 5-60
GENERAL MANAGER'S RECOMMENDATION
1. Approve a Professional Design Services Agreement with Malcolm Pirnie, Inc. for
Newport Force Main Condition Assessment, Project No. 5-60, providing for
engineering design services for an amount not to exceed $990,219; and,
2. Approve a contingency of$99,022 (10%).
SUMMARY
• This project will perform a condition assessment of Orange County Sanitation
District's (Sanitation District) network of force mains in Newport Beach. The
assessment is to include hydraulic analysis, including pump stations, as well as the
corrosion evaluation of the pipelines.
• The Professional Design Services Agreement(PDSA) includes preliminary design
report, final design, preparation of bid documents, and bid support services.
• A Request for Proposal (RFP) was sent to six firms and three proposals were
received. Based on the overall qualifications and expertise, staff recommends
awarding a PDSA to Malcolm Pirnie, Inc. for a total amount not to exceed $990,219.
PRIOR COMMITTEE/BOARD ACTIONS
None.
ADDITIONAL INFORMATION
In 1984 a portion of the force main system downstream of the Bitter Point Pump Station
collapsed from crown corrosion. It was a cement mortar-lined steel pipe that had been
installed in 1959, and was replaced with a cement mortar lined ductile iron pipe. In
1986 another portion of the force main failed and was replaced with unlined ductile
iron pipe as an emergency repair. In 1989 this pipe and some of the original force main
Page 1
Book Page 16
was replaced with polyethylene-lined ductile iron pipe. In 2001, portions of the
polyethylene-lined ductile iron pipe failed from crown corrosion and were replaced with
fusion-bonded epoxy-lined ductile iron pipe.
The pipe failures downstream of the Bitter Point Pump Station have caused concern
that similar corrosion may be occurring upstream in the Newport force main system,
which is the project area addressed by this project.
In 2004, pipe was exposed and pipe thickness measurements were taken at two high
points in the project area; one at the intersection of Pacific Coast Highway (PCH) and
Dover Drive, and one at PCH near Superior Avenue. At both locations, thickness
measurements suggested some pipe loss near the crown of the pipe but the rate of
metal loss could not be estimated. In 2008, the same locations were again excavated
and measured and the results suggested that additional metal loss had occurred.
A majority of the force main system was installed without access structures for
maintenance or inspection; however, some access maintenance structures and other
potential access points do exist. The purpose of this project is to evaluate the condition
and the remaining life of the force mains. This will require inspection of the force main
system, which in turn will likely require installation of additional access structures. Once
the forgoing work is completed, the Consultant will use the condition assessment as the
basis for the recommended scheduling and scoping of future monitoring, rehabilitation
or replacement of the various segments of the force main system.
Staff Evaluation of Proposals:
Request for Proposals were sent to six engineering firms and three proposals were
received. A panel consisting of five members of the Sanitation District's staff reviewed
and ranked each of the proposals in accordance with
Resolution No. OCSD 07-04, Section 5.07. The proposals were evaluated in the
following six categories: applicable staff qualifications and team organization, project
approach and understanding of the scope of work, plan for managing and performing
the work, applicable related project experience, reliability centered maintenance, and
project schedule. Staff also conducted interviews with each of the three firms to meet
the key team members and further explore the firm's proposal. Malcolm Pimie, Inc. was
the top ranked team.
The Malcolm Pirnie, Inc. proposal showed the strongest technical qualifications and
best project approach.
All proposals were accompanied by a sealed fee proposal estimate. The fee proposal
estimates were not opened unfit the proposals were evaluated and a firm was selected
in accordance with Resolution No. OCSD 07-04, Section 5.07. Staff recommends
awarding the design contract to Malcolm Pimie, Inc.
Page 2
Book Page 17
The top ranked firm, Malcolm Pirnie, Inc., proposed a fee significantly lower than lower
ranked consultants.
TABLE 1
PROPOSAL EVALUATION
Consultant RBF HDR Malcolm Pinnie
Evaluator
Reviewer 830A 67% 85%
Reviewer B 54% 48% 73%
Reviewer C 790A 59% 75%
Reviewer D 83% 78% 94%
Reviewer E 72% 91% 97%
Overall Score 74% 69% 86%
Ranking 2 3 1
Proposal Fee $1,119,002 $1,188,300 $990,219
This item has been budgeted. (Line item: CIP Budget FYOB-09 Section 8, line 28,
page 8).
Award Date: 12/17108 Contract Amount: $990.219 Contingency: $99,022 (10%)
JH:VP:tic:
M:depmoeneatopmoms Committee\Opentb s 2DD8t1208W8-69.580.do
Page 3
Book Page 18
OPERATIONS COMMITTEE Meeting0ate To9A.ofDir.
12/03/08
AGENDA REPORT Rem Number I Item Number
OPo8 70
Orange County sanitation District
Colle do
Facilies
FROM: James D. Ruth, General Manager
Originator: Jim Herberg, Director of Engineering
Project Manager: Alberto Acevedo
SUBJECT: COAST TRUNK SEWER REHABILITATION, CONTRACT NO. 11-26
GENERAL MANAGER'S RECOMMENDATION
1. Approve a Professional Consultant Services Agreement with Malcolm Pirnie, Inc.
for Construction Support Services for Coast Trunk Sewer Rehabilitation,
Contract No. 11-26, for an amount not to exceed $120,853; and
2. Approve a contingency of$12,085 (10%).
SUMMARY
• This project will rehabilitate the Coast Trunk Sewer including approximately 300 feet
of 72-inch pipeline located at the intersection of Pacific Coast Highway and First
Street; 6,800 feet of 54-inch pipeline located along the Huntington City Beach and
Huntington State Beach parking areas, between First Street and Newland Street;
and 1,160 feet of 84-inch pipeline located between Newland Street and Magnolia
Street.
• Malcolm Pirnie, Inc. satisfactorily completed the redesign and has an in-depth and
unique knowledge of all the intricacies of the design. Therefore, Malcolm Pirnie, Inc.
is in an excellent position to provide engineering support services during the
construction, commissioning and closeout phases of this project.
PRIOR COMMITTEEIBOARD ACTIONS
April 2008 —Approval of Amendment No. 3 to the Professional Design Services
Agreement (PDSA) with Malcolm Pirnie, Inc. for the preparation of re-bid construction
documents for the Coast Trunk Sewer Rehabilitation, Contract No. 11-26, for an
additional amount of$97,004, increasing the total contract amount not to exceed
$1,858,411.
Page 1
Book Page 19
December 2007 — Reject all bids received for Coast Trunk Sewer Rehabilitation,
Contract No. 11-26.
November 2007 —Approval of Amendment No. 2 to the PDSA with Malcolm Pirnie, Inc.
for support services during construction, commissioning and closeout phases of the
Coast Trunk Sewer Rehabilitation, Contract No. 11-26, for an additional amount of
$180,582, increasing the total contract amount not to exceed $1,761,407. The fees
approved on this Amendment were not used due to the rejection of all the bids received
on November 29, 2007 for the construction of the project.
September 2007 —Authorization to staff to enter into negotiations with Malcolm Pirnie,
Inc. for support services during the construction, commissioning and close out of the
Coast Trunk Sewer Rehabilitation, Contract No. 11-26.
May 2006 —Approval of Amendment No. 1 to the PDSA with Malcolm Pirnie, Inc. for the
preparation of construction documents and the reduction of$635,505 to the original
amount of the PDSA for an amount not to exceed $1,580,825.
November 2004—Approval of PDSA with Malcolm Pirnie, Inc. to prepare a Preliminary
Design Report for an amount not to exceed $2,219,330.
ADDITIONAL INFORMATION
The project was first bid in 2007; however, all bids received on November 29, 2007
were rejected after evaluation.
This Professional Consultant Services Agreement (PCSA) complies with authority levels
of the Sanitation District's Delegation of Authority. This item has been budgeted.
(Section 8, Page 35).
Award Date: 12/03/08 Contract Amount: $120,853 Contingency: $12,085(10%)
JH:AA:el:tic:gc
H.Wepttagenda\Operations Committee\Operations 2006\1208=-r0.11-26.dmx
Page 2
Book Page 20
OPERATIONS COMMITTEE Nleell DtDdb: To Boor ,
12/03/08 12/17/08
AGENDA REPORT mber Ib'tn Number
Orange County Sanitation DistrictIRmOPOBNu 71
Bo11E9 Handling
Digestion
FROM: James D. Ruth, General Manager
Originator: Jim Herberg, Director of Engineering
Project Manager: Gino Rapagna
SUBJECT: SLUDGE DIGESTER REHABILITATION AT PLANT NO. 1,
JOB NO. P1-100
GENERAL MANAGER'S RECOMMENDATION
Authorize staff to negotiate a Professional Consulting Services Agreement with
AECOM Technical Services, Inc., for construction support services for Sludge Digester
Rehabilitation at Plant No. 1, Job No. P1-100.
SUMMARY
• This project rehabilitates and upgrades ten anaerobic digesters, two sludge holding
tanks and appurtenant systems at the Orange County Sanitation District's
(Sanitation District) Plant No. 1.
• Professional design services for this project have been provided by Earth Tech, Inc.
Earth Tech, Inc. was recently purchased by AECOM Technology Corporation and
has officially changed its name to AECOM Technical Services, Inc. Therefore,
future agreements by this consultant will be made under the new name.
• The consultant is approximately 90% complete with design of proposed rehabilitation
and upgrades. The construction contract for this project is scheduled to advertise
May 2009. For this project, AECOM Technical Services, Inc. is uniquely qualified to
provide engineering services during construction.
PRIOR COMMITTEE/BOARD ACTIONS
May 2008 —Approval of contingency increase of$623,114 (17%) to the Professional
Design Services Agreement (PDSA) with Earth Tech, Inc., for Sludge Digester
Rehabilitation at Plant No. 1, Job No. P1-100, for a total contingency of
$989,652 (27%).
February 2005 —Approval of PDSA with Earth Tech, Inc. for an amount not to exceed
$3,665,377 and establish a 10% contingency for design amendments.
FO NO 102.2 0L01N7
Page 1
Book Page 21
ADDITIONAL INFORMATION
The Sanitation District requires engineering services during construction which include
clarifications to the plans and specifications, review of materials and equipment
submittals, review of requests for equipment substitutions and other construction related
support.
This recommendation complies with authority levels of the Sanitation District's
Delegation of Authority. This item has been budgeted. (Line item: Section 8, Page 65).
Award Date: N/A Contract Amount: NIA Contingency: NIA
JH:GR:tic:
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Form No.DW f ol3
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Page 2
Book Page 22
OPERATIONS COMMITTEE Aee ng Date To Bd.of Dlr.
tz 0310E
AGENDA REPORT Item Number Item Number
oPDea2
Orange County Sanitation District
mist.S
Support Projects
FROM: James D. Ruth, General Manager
Originator: Jim Herberg, Director of Engineering
Project Manager: Derek E. Davis
SUBJECT: P2 TEST SITE EQUIPMENT DEMOLITION,
PROJECT NO. FE05-43
GENERAL MANAGER'S RECOMMENDATION
1. Approve Plans and Specifications for the P2 Test Site Equipment Demolition, Project
No. FE05-43, on file at the office of the Clerk of the Board;
2. Approve Addendum Nos. 1 and 2 to the plans and specifications;
3. Receive and file bid tabulation and recommendation;
4. Award a contract to Engineering/Remediation Resources Group, Inc., for the
demolition and removal of the test site equipment at Plant No. 2, for an amount not
to exceed $93,997.92; and,
5. Approve a contingency of$18,800 (20%).
SUMMARY
• This project will remove equipment and related items from test sites at Plant No. 2
that are no longer in use and restore the sites to their original condition.
• The plans and specifications for P2 Test Site Equipment Demolition, Project
No. FE05-43, were completed in August 2008.
• Five sealed bids were received on October 9, 2008. After the evaluation of the bids
by the Orange County Sanitation District (Sanitation District) Evaluation Team, the
lowest bid was determined to be "Responsible and Responsive" bidder. Summary
information on the bid opening for P2 Test Site Equipment Demolition, Project
No. FE05-43, is as follows:
Page 1
Book Page 23
Project Budget $ 233,745.00
Contract Budget $ 172,500.00
Engineer's Construction Estimate $ 135,000.00
Lowest Responsive, Responsible Bid $ 93,997.92
High Bid $ 213,210.00
PRIOR COMMITTEEIBOARD ACTIONS
N/A
ADDITIONAL INFORMATION
The contractor selection was conducted in accordance with the Sanitation District's
adopted policies and procedures.
Bidder Amount of Bid
Engineering/Remediation Resources Group, Inc. $ 93,997.92
All Purpose Manufacturing, Inc. $118,675.00
Jamison Engineering Contractors, Inc. $132,218.00
Engineered Pipeline, Inc. $165,000.00
Total-Western, Inc. $213,210.00
This item has been budgeted (2005-2006 Budget, Section 8, Page 110 (FE-P2)).
Award Date: 12/03/08 Contract Amount: $93,997.92 Contingency: $18,800 (20%)
JH:AD:ct
H:bepO ge a\Operations CanmBtmkOmrabons2008�1208�DB-72.FE05-a3.dmx
Page 2
Book Page 24
OPERATIONS COMMITTEE Meeting Date TO ad.of Dlr.
12/03/08 12/17/08
AGENDA REPORT aemNumbe IRem Number
Orange County Sanitation District OP09 73
FROM: James D. Ruth, General Manager
Originator: Ed Torres, Director of Technical Services
SUBJECT: RESEARCH STRATEGIC PLAN, SPECIFICATION NO. CS-2006-315BD
GENERAL MANAGER'S RECOMMENDATION
Receive and file the five-year Research Strategic Plan, Specification No. CS-2006-315,
prepared by Carollo Engineers.
SUMMARY
• Last year, the Board authorized the development of a comprehensive Research
Strategic Plan (Plan) to provide direction for OCSD's research program and ensure it
was focused on the most important areas for the future.
• This Research Strategic Plan was to be a guide covering approximately a five-year
period for research efforts.
• During the past year, OCSD staff from Technical Services, Operations and
Maintenance, and Engineering has worked with Carollo Engineers and a panel of
outside experts to develop the Research Strategic Plan.
• The Plan identifies eleven major research initiative areas for OCSD's research
efforts to address.
PRIOR COMMITTEE/BOARD ACTIONS
• July 2007 -Approved agreement with Carollo Engineers to develop Research
Strategic Plan for $257,826.
ADDITIONAL INFORMATION
• Most of the eleven research initiative areas contain multiple component projects
within them. The initiatives include projects on efficient and environmentally friendly
energy usage, assessing and reducing OCSD's environmental impacts,
collaborating with other agencies and organizations in areas of mutual interest, and
Page 1
Book Paee 25
various process-related topics, including odor control advances, air emissions
reductions, and processing efficiency improvements in several areas.
• Annual minor reviews and updates of the plan will be conducted as part of the
original contract with Carollo, along with a more comprehensive review and update
at the 5 year mid-point.
• Copies of the 12-volume Research Strategic Plan are available upon request on CD
format. Please contact Jeff Brown at 714-593-7083 and a CD will be sent you.
ATTACHMENTS
None.
R:Wephagenda\ORmfions Committee\Operations 2008\1208\08-73.CS-2006315 Res Stral Pln.d=x
Page 2
Book Pape 26
OPERATIONS COMMITTEE Meeti 12/03/OB ng D,, TO 12/17/0a Bd.or DU.
AGENDA REPORT itan Number rNm Number
11
Orange County sanitation District ol>oa 14
®Utility systems
FROM: James D. Ruth, General Manager
Originator: Jim Herberg, Director of Engineering
Project Manger: David MacDonald
SUBJECT: AIR QUALITY IMPROVEMENTS, JOB NO. J-79
GENERAL MANAGER'S RECOMMENDATION
1. Approve a budget increase of$2,500,000 for the Air Quality Improvements,
Job No. J-79, for a total budget amount of$11,668,000;
2. Approve a Professional Design Services Agreement with Malcolm Pirnie Corporation
for Phase 2 Pilot Engine Exhaust Emissions Reduction to furnish, install, and test a
pilot system re: Air Quality Improvements, Job No. J-79, for an amount not to exceed
$3,352,518; and
3. Approve a contingency of$335,252 (10%).
SUMMARY
• The South Coast Air Quality Management District (SCAQMD) has promulgated new
regulations which provide greater restrictions on the exhaust emissions from the
Central Generation System (CGS) engines.
• The exhaust from the existing CGS engines does not meet requirements of the
amended Rule 1110.2, and this condition will require the installation of an exhaust
emission reduction system on each engine in the CGS.
• The first phase of this project is to retrofit Engine No.1 at Plant No.1 and demonstrate
the effectiveness of the proposed exhaust emissions reduction system.
PRIOR COMMITTEE/BOARD ACTIONS
October 2008 —The Board authorized staff to negotiate a Professional Design Services
Agreement (PDSA) with Malcolm Pirnie Corporation (Malcolm Pirnie) to design, furnish,
install and test an exhaust emission reduction pilot unit on Engine No.1 at Plant No.1.
June 2005 —Approval of Amendment No. 5 to provide an on-site worker Health Risk
Assessment in an amount not to exceed $130,409 for a total Professional Services
Agreement (PSA) amount of$3,198,010.
Book Page 27
April 2005 —Approval of Amendment No. 4 including pilot testing of a full scale catalytic
oxidizer system at Plant No. 2, Engine No. 3; developing a risk mitigation plan; and
performing emissions and dispersion modeling in order to establish the 2012 Baseline
Health Risk Assessment in an amount not to exceed $1,237,054 for a total PSA amount of
$3,067,601.
September 2004—Approval of Amendment No. 3 to conduct plant-wide air toxics modeling
for future conditions which included projects through the year 2012; air toxics modeling for
eight outlying pump stations and providing additional combustion modification pilot testing
services in an amount not to exceed $521,707 for a total PSA amount of$1,830,547.
September 2003 —Approval of Addendum No. 2 addressed facility-wide toxic air emissions
from both Plant Nos. 1 and 2 and developed a comprehensive inventory of facility-wide air
toxics emissions from both treatment plants for baseline conditions. This included projects
through the year 2006 in an amount not to exceed $862,776 for a total PSA amount of
$1,308,840.
March 2003—Approval of Addendum No. 1 conducting NOx emissions pilot testing for
modifying the engines to comply with the SCAQMD standards by the end of December
2004 in an amount not to exceed $192,829 for a total PSA amount of$446,064.
January 2003—Approval of an agreement with Malcolm Pimie to provide engineering for
the preparation of an Emission Reduction Study for the CGSs at Plant Nos. 1 and 2 in an
amount not to exceed $253,235.
ADDITIONAL INFORMATION
Malcolm Pirnie was retained in January 2003 to provide air quality and emissions reduction
studies for the Orange County Sanitation District's (Sanitation District) facilities at Plant
Nos. 1 and 2. The early studies lead to the upgrade of the turbochargers on the CGS
engines, which reduced the NOx concentrations in the exhaust gas to meet the
requirements of the SCAQMD Rule 1110.2. Further studies of the air toxic contaminants
identified the CGSs as sources of volatile organic carbons (VOCs) which are considered a
health risk under SCAQMD Rule 1402.
In 2007, Malcolm Pirnie designed, installed, and tested an engine exhaust emissions
reduction pilot system on Engine No. 3 at Plant No. 2. The purpose of the pilot unit was to
evaluate the reduction of VOCs in the exhaust gas. The pilot unit was successful at
reducing the VOC emissions; however, the system did not reduce the NOx concentrations
to levels which would meet the requirements of the amended Rule 1110.2, adopted by
SCAQMD in February 2008.
In January 2008, the Sanitation District directed Malcolm Pirnie to evaluate advanced
technologies to further reduce contaminates in the CGS exhaust gases. The currently
proposed agreement with Malcolm Pirnie is to evaluate a two stage catalytic emission
reduction pilot system to lower the NOx, CO, and VOC concentrations in the CGS exhaust
gas to levels which comply with the amended Rule 1110.2, which will become effective in
July 2012.
Book Page 28
Due to their previous experience with the evaluation of emission reduction systems for the
GCSs, Malcolm Pirnie is uniquely qualified to provide the engineering service required to
install and test the proposed pilot unit at Plant No.1.
The current budget for Job No. J-79 is $9,168,000. The cost to date is approximately
$7,244,000, which leaves a remaining budget of$1,824, 000, The cost to complete is
estimated to be $4,315,000, which requires that the budget be increased by $2,500,000 to
$11,668,000.
This request complies with authority levels of the Sanitation District's Delegation of
Authority. This item has been partly budgeted. (Line item: Section 8, Page 64).
Award Date: 12/17108 Contract Amount: $3,352,518 Contingency: $335,252(10%)
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Book Page 29
ORANGE COUNTY SANITATION DISTRICT
(714) 962-2411
www.ocsd.com
Mailing Address:
P.O. Box 8127
Fountain Valley, California
92728-8127
Street Address:
10844 Ellis Avenue
Fountain Valley, California
92708-7018