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Home My WebLink About2008-11 Ops MINUTES OF THE OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Technical Services Orange County Sanitation District November 5, 2008—5:00 p.m. A meeting of the Operations Committee of the Orange County Sanitation District was held on November 5, 2008, at 5:00 p.m. in the Sanitation District's Administrative Office. Following the Pledge of Allegiance, a quorum was declared present, as follows: Operations Directors Present: Staff Present: Ken Parker, Chair Nick Arhontes, Dir. of Operations& Maintenance Bill Dalton, Vice Chair Jim Herberg, Director of Engineering Gordon Shanks Ed Tones, Director of Technical Services Don Bankhead Lorenzo Tyner, Director of Finance and Rose Espinoza Administrative Services Patsy Marshall Lilia Kovac, Committee Secretary Roy Moore Cade Dillon Lip Joy Neugebauer Chuck Forman - THE CLEpKT rc�0 David Shawver Tod Haynes E NIY Tu•,,:j g.WTRICT Harry Sidhu John Linder Constance Underhill Brian Reed NOV 19 2008 Doug Davert, Board Chair Juanita Skillman Larry Crandall, Board Vice Chair .y Operations Directors Absent: Others: Don Webb Bob Ooten PUBLIC COMMENTS There were no public comments. REPORT OF COMMITTEE CHAIR Committee Chair Ken Parker reported that Director Dalton was appointed to be the next Operations Committee Chair, and Director Shawver to the position of Operations Committee Vice Chair. REPORT OF GENERAL MANAGER In the General Manager's absence, Director of Engineering Jim Herberg did not give a report. CONSENT CALENDAR (1-8) 1. MOVED, SECONDED, AND DULY CARRIED: Approve the minutes of the October 1, 2008 Operations Committee meeting. Minutes of the Operations Committee November 5, 2008 Page 2 2. OPOB-59 MOVED, SECONDED,AND DULY CARRIED: 1)Approve Amendment No. 2 to the Professional Services Consultant Agreement with Dudek&Associates, Inc.for Standard Operating Procedures(SOP) Development, Specification No. CS-2007-322 for an additional amount of$53,800, increasing the total amount from$115,500 to an amount not to exceed $169,300; and, 2)Approve a contingency increase of$10,500 (10%). 3. OP08-60 MOVED, SECONDED, AND DULY CARRIED: 1)Approve a Professional Services Consultant Agreement with AKM Consulting Engineers for a Full- Time Associate Engineer, Specification No. CS-2008-383BD for an annual amount not to exceed $180,960, and four one-year renewal options; and, 2)Approve a contingency of$18,096 (10%). 4. OP08-61 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to approve an agreement with Costa Mesa Sanitary District(CMSD) transferring ownership and associated easement rights for six local sewers within the CMSD service area boundaries, in a form approved by General Counsel. 5. OP08-62 MOVED, SECONDED,AND DULY CARRIED: Recommend to the Board of Directors to authorize the General Manager to execute Memoranda of Understanding Establishing A County-wide Area Spill Control Program with Orange County Flood Control District and cities or sanitary districts that own sanitary sewer collection facility pipelines within Orange County Sanitation District service area, in a form approved by General Counsel. 6. OPOO-63 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to authorize staff to negotiate a Professional Consulting Services Agreement with Black&Veatch Corporation for construction support services for Central Generation Automation, Job No. J-79-1. 7. OPOB-64 MOVED, SECONDED,AND DULY CARRIED: Recommend to the Board of Directors to: 1) Ratify Change Order No.1 to Purchase Order No. 1032610E (SSJ-2008-821), issued to U.S. Peroxide LLC,for the application of a proprietary chemical for the temporary unit gallon price increase for ferrous chloride from$1.251gallon delivered, plus tax,to$1.751gallon delivered, plus tax, for a total amount not to exceed $147,000,00, for the period of September 24, 2008,through October 6, 2008, due to a declared Force Majeure; Minutes of the Operations Committee November 5. 2008 Page 3 2)Approve Change Order No.2 to Purchase Order No. 103261 OB(SSJ- 2008-821), issued to U.S. Peroxide LLC,for the application of a proprietary chemical for a unit gallon price Increase for ferrous chloride from$1.25/gallon delivered, plus tax, to$1.75/gallon delivered, plus tax,for the contract period of December 1, 2008 through June 30, 2009; and, 3)Authorize a 20% unit cost escalation contingency effective December 1, 2008. 8. OPOM5 MOVED, SECONDED, AND DULY CARRIED: 1)Approve a sole source Service Contract Agreement with Jamison Engineering for Plant 1 Headworks Splitter Box Channel Repairs, for an amount not to exceed $98,735.00; and, 2)Approve a 20% contingency($19,747). ACTION ITEMS No items were considered. INFORMATION ITEMS (9) 9. OP08-66 Coyote Hills Golf Course Manhole Access and Odor Control Project, Project No. FE08-04. Mr. Herberg briefly reviewed the project and Its environmental impact requirements, as outlined in the Mitigation Monitoring and Reporting Program Report. The report has been made available on the Sanitation District's website for review. This item will be considered at the November Board meeting for approval. DEPARTMENT HEAD REPORTS Nick Arhontes, Director of Operations and Maintenance, and Brian Reed, Senior Environmental Specialist, briefly presented the wastewater chemical treatment at various locations, odor control program, chemical dousing process and benefits to local residents. Director of Technical Services, Ed Torres, reported that the Sanitation District has been expecting for several years a federal air permit, and recently received the draft Title V permit scheduled to be effective the end of 2008. Mr. Torres also reported that a three-year study by the Southem Califomia Coastal Water Research Project evaluating potential regional impacts on the marine environment from pharmaceuticals and personal care products discharged by sewer and storm water agencies is nearing completion. The results of this comprehensive study will be presented at a conference in Tampa the week of November 17". Minutes of the Operations Committee November 5, 2008 Page 4 Jim Herberg, Director of Engineering, reported that repair work on the exposed SARI line pipe has been completed and under budget. The work was completed as an emergency prior to the rainy season to avoid a possible major spill. Mr. Herberg suggested that the December Operations Committee be held at Plant 2, with a tour of the secondary treatment work completed to dale prior to the meeting. CLOSED SESSION CONVENE IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(b): The Operations Committee convened in closed session at 5:22 p.m. pursuant to Government Code Section 54956.9(b)to discuss one matter. Confidential minutes of the Closed Session held by the Operations Committee have been prepared in accordance with California Government Code Section 54956.9(b)and are maintained by the Clerk of the Board in the official Book of Confidential Minutes of Board and Committee Closed Meetings. RECONVENE IN REGULAR SESSION: The Committee reconvened in regular session at 5:46 p.m. OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There were none. ADJOURNMENT The Chair declared the meeting adjourned at 5:48 p.m. The next Operations Committee meeting and tour will be held at Plant 2 on Wednesday, December 3, 2008, at 4:15 p.m. Submitted by: Lilia Xovac Committee Secretary Wdep0 gendMOperations Committee\Opemtions 2008N1g8\110108 Operations Mmutes.dwx STATE OF CALIFORNIA) ) SS. COUNTY OF ORANGE ) Pursuant to California Government Code Section 54954.2, I hereby certify that the Notice and Agenda for the Operations Committee Meeting of Orange County Sanitation District to be held on November 5, 2008, was duly posted for public inspection in the main lobby of the Districts' offices on October 29, 2008. IN WITNESS WHEREOF, I have hereunto set my hand this 2V day of October 2008. Lille Kovac, Committee Secretary Orange County Sanitation District HADEMAGENDAWERATIONS COMMITTMAGENDA CERTIFICATION.DOC ORANGE COUNTY SANITATION DISTRICT , ME Kx NOTICE OF MEETING 927M 7016 mamm Mira¢ P.O.Bm 8127 FemMm,Vale,,u OPERATIONS COMMITTEE 92728a127 Engineering, Operations & Maintenance, and Technical Services .acad. (714)9B22411 ORANGE COUNTY SANITATION DISTRICT Fu 1714)962M56 WEDNESDAY, NOVEMBER 5. 2008 — 5:00 P.M. 8ervip arelram era ADMINISTRATIVE OFFICES axenx vx,r. 108" ELLIS AVENUE eypnae FOUNTAIN VALLEY, CALIFORNIA 92708 FaurRm,1a1 www.ocsd.com e,ae.mn Mv4mg4r,exert, Nw,x The regular meeting of the Operations Committee of the Orange County �e IwMa Sanitation District will be held at the above location, date and time. to neN„x Loa aemm,e Alxpo,i seam 0e,yce aiaae,xia senor a,x sxel snarl, Sa,wu, Tirsdn wm verN wrm Lords �Abss SenRery rliwxz nMd wtiny ean�'Y ocnvz Ywn lbncn 41er4r 0eoNa LcNN,qdOrryle Vvb prw public beahJ,end Me enrvwvr,xn!by aro anp e,, _wasrexarer caAl on, "ab en[,and recycling OPERATIONS COMMITTEE BOARD MEETING DATE MEETING DATE 11/05/08 11119108* 12/03/08 12/17108* JANUARY DARK 01/28/09 02/04/09 02/25/09 03/04/09 03/25/09 04/01/09 04/22/09 05/06/09 05/27/09 O6/03/09 06/24/09 07101/09 07/22/09 AUGUST DARK 08/26/09 09/02/09 09/23/09 10/07/09 10/28/09 11/04/09 11118109* 12/02/09 12116109* *Meetings are being held on the third Wednesday of the month. ROLL CALL OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Technical Services Meeting Date: November 5, 2008 Time: 5:00 p.m. Adjourn: COMMITTEE MEMBERS (14) Ken Parker Chair Bill Dalton Ice Chair Charles Antos Don Bankhead Rose Espinoza Patsy Marshall Roy Moore Joy Neu ebauer David Shawver Harry Sidhu Constance Underhill Don Webb Doug Davert Board Chair Larry Crandall Board Vice Chair OTHERS Brad Ho in, General Counsel STAFF Jim Ruth, General Manager Bob Ghirelli, Assistant General Manager Nick Arhontes Dir. of Operations & Maintenance Jim Herberg, Director of Engineering Ed Tortes, Director of Technical Services Lorenzo Tyner, Director of Finance and Administrative Services Lille Kovac, Committee Secretary Tod Haynes John Linder Matt Smith H:Wepllagenda\Operations Commitleel0peralions 2008\ OVD2.Roll Calldx AGENDA REGULAR MEETING OF THE OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Technical Services ORANGE COUNTY SANITATION DISTRICT NOVEMBER 5, 2008 - 5:00 P.M. ADMINISTRATIVE OFFICE 10844 Ellis Avenue Fountain Valley, California 92708 www.ocsd.com PLEDGE OF ALLEGIANCE DECLARATION OF QUORUM PUBLIC COMMENTS REPORT OF COMMITTEE CHAIR REPORT OF GENERAL MANAGER CONSENT CALENDAR (1-8) 1. Approve the minutes of the October 1, 2008 Operations Committee meeting. 2. OP08-59 1)Approve Amendment No. 2 to the Professional Services Consultant Agreement with Dudek &Associates, Inc. for Standard Operating Procedures (SOP) Development, Specification No. CS-2007-322 for an additional amount of$53,800, increasing the total amount from $115,500 to an amount not to exceed $169,300; and, 2) Approve a contingency increase of$10,500 (10%). (Book Page 10) 3. OP08-60 1) Approve a Professional Services Consultant Agreement with AKM Consulting Engineers for a Full-Time Associate Engineer, Specification No. CS-2008-383BD for an annual amount not to exceed $180,960, and four one-year renewal options; and, 2) Approve a contingency of$18,096 It 0%). (Book Page 12) Book Page I Operations Committee 11/05/08 Page 2 4. OP08-61 Recommend to the Board of Directors to approve an agreement with Costa Mesa Sanitary District (CMSD) transferring ownership and associated easement rights for six local sewers within the CMSD service area boundaries, in a form approved by General Counsel. (Book Page 15) 5. OPOB-62 Recommend to the Board of Directors to authorize the General Manager to execute Memoranda of Understanding Establishing A County-wide Area Spill Control Program with Orange County Flood Control District and cities or sanitary districts that own sanitary sewer collection facility pipelines within Orange County Sanitation District service area, in a form approved by General Counsel. (Book Page 18) 6. OPO8-63 Recommend to the Board of Directors to authorize staff to negotiate a Professional Consulting Services Agreement with Black & Veatch Corporation for construction support services for Central Generation Automation, Job No. J-79-1. (Book Page 20) 7. OP0B-64 Recommend to the Board of Directors to: 1) Ratify Change Order No.1 to Purchase Order No. 1036210E (SSJ-2008-821), issued to U.S. Peroxide LLC, for the application of a proprietary chemical for the temporary unit gallon price increase for ferrous chloride from $1.25/gallon delivered, plus tax, to $1.75/gallon delivered, plus tax, for a total amount not to exceed $147,000,00, for the period of September 24, 2008, through October 6, 2008, due to a declared Force Majeure; 2)Approve Change Order No.2 to Purchase Order No. 1036210E (SSJ- 2008-821), issued to U.S. Peroxide LLC, for the application of a proprietary chemical for a unit gallon price increase for ferrous chloride from $1.25/gallon delivered, plus tax, to $1.75/gallon delivered, plus tax, for the contract period of December 1, 2008 through June 30, 2009; and, 3)Authorize a 20% unit cost escalation contingency effective December 1, 2008. (Book Page 22) 8. OPOB-65 1) Approve a sole source Service Contract Agreement with Jamison Engineering for Plant 1 Headworks Splitter Box Channel Repairs, for an amount not to exceed $98,735.00; and, 2) Approve a 20% contingency ($19,747). (Book Page 25) ACTION ITEMS No items to be considered. Book Page 2 Operations Committee 11/05/08 Page 3 INFORMATION ITEMS 9) 9. OP08-66 Coyote Hills Golf Course Manhole Access and Odor Control Project, Project No. FE08-04 (Book Page 27) DEPARTMENT HEAD REPORTS CLOSED SESSION ...............-.1-............---................. ............... During the course of conducting the business set forth on this agenda as a regular meeting of the Committee, the :Chair may convene the Committee in closed session to consider matters of pending real estate negotiations, ;pending or potential litigation, m personnel matters, pursuant to Government Code Sections 54956.8, 54956.9, .54957 or 54957.6,as noted. .Reports relating to(a) purchase and sale of real property, (b)matters of pending or potential litigation; (c)employee .actions or negotiations with employee representatives; or which are exempt from public disclosure under the California Public Records Act. may be reviewed by the Committee during a permitted closed session and are not .available for public inspection. At such time as the Committee takes final actions on any of these subjects, the minutes will reflect all requ ired ............. Convene in closed session. 10. CONFERENCE WITH LEGAL COUNSEL RE. ANTICIPATED LITIGATION (Government Code Section 54956.9(b)) Significant Exposure to Litigation Number of Potential Cases: 1 — Bushard Truck Sewer Project Delay Claims, Contract No. 1-24 Reconvene in regular session. Consideration of action, if any, on matters considered in closed session. 11. Other business and communications or supplemental agenda items, if any. 12. Adjournment -The next Operations Committee meeting is scheduled for Wednesday, December 3, 2008, at 5:00 p.m. Book Page 3 Operations Committee 11105108 Page 4 Agenda Posting: In accordance with the requirements of California Government Code Section 54954.2,this agenda has been posted in the main lobby of the District's Administrative offices not less than 72 hours prior to the meeting date and time above. All public records relating to each agenda item, including any public records distributed less than 72 hours prior to the meeting to all, or a majority of all, of the members of District's Board, are available for public inspection in the office of the Clerk of the Board, located at 10844 Ellis Avenue, Fountain Valley, California. Items Not Posted: In the event any matter not listed on this agenda is proposed to be submitted to the Committee for discussion and/or action, it will be done in compliance with Section 54954.2(b)as an emergency item or because there is a need to take immediate action, which need came to the attention of the Committee subsequent to the posting of agenda, or as set forth on a supplemental agenda posted in the manner as above, not less than 72 hours prior to the meeting date. Public Comments: Any member of the public may address the Operations Committee on specific agenda items or matters of general interest. As determined by the Chair, speakers may be deferred until the specific item is taken for discussion and remarks may be limited to three minutes. Matters of interest addressed by a member of the public and not listed on this agenda cannot have action taken by the Committee except as authorized by Section 54954.2(b). Consent Calendar: All matters placed on the consent calendar are considered as not requiring discussion or further explanation, and unless a particular item is requested to be removed from the consent calendar by a Director of staff member,there will be no separate discussion of these items. All items on the consent calendar will be enacted by one action approving all motions,and casting a unanimous ballot for resolutions included on the consent calendar. All items removed from the consent calendar shall be considered in the regular order of business. The Committee Chair will determine if any items are to be deleted from the consent calendar. Items Continued: Items may be continued from this meeting without further notice to a Committee meeting held within five(5)days of this meeting per Government Code Section 54954.2(b)(3). Meeting Adioumment: This meeting may be adjourned to a later time and items of business from this agenda may be considered at the later meeting by Order of Adjournment and Notice in accordance with Government Code Section 54955(posted within 24 hours). Accommodations for the Disabled: The Board of Directors Meeting Room is wheelchair-accessible. If you require any special disability related accommodations, please contact the Orange County Sanitation District Clerk of the Board's office at(714)593-7130 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability and the type of accommodation requested. `Notice to Committee Members: 'For any questions on the agenda or to place any items on the agenda, Committee members should contact the Committee .Chair or Secretary ten days in advance of the Committee meeting. :''Committee Chair Ken Parker (562)252-MCommittee Secretary rkenoarkerconn Lilia ovac (714)59&7124 id.conn co:General Manager Jim Ruth (714)593-7110 in4hl�gcsd com jAssistam General Manager Bob Ghirelli (714 593-7400 Director of Technical Services Ed Tones ) 51hirell'(�ocsd com 'Director of Engineering (714)593-7060 etorres(gocsdcom rg iDir.of Operations and Maintenance N ck Arhon(es (714)593-7300 iherbarg(doud rom i (714)593-7210 narhontes(a)ocsd com Book Page 4 MINUTES OF THE OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Technical Services Orange County Sanitation District October 1, 2008—5:00 p.m. A meeting of the Operations Committee of the Orange County Sanitation District was held on October 1, 2008, at 5:00 p.m. in the Sanitation District's Administrative Office. Following the Pledge of Allegiance, a quorum was declared present, as follows: Operations Directors Present: Staff Present: Ken Parker, Chair Jim Ruth, General Manager Bill Dalton,Vice Chair Bob Ghirelli,Assistant General Manager Charles Antos Nick Arhontes, Dir. of Operations & Maintenance Don Bankhead Jim Herberg, Director of Engineering Rose Espinoza Ed Torres, Director of Technical Services Patsy Marshall Penny Kyle, Clerk of the Board Roy Moore Tod Haynes Joy Neugebauer John Linder Harry Sidhu Dave MacDonald Constance Underhill Chuck Winsor Don Webb Carla Dillon Doug Davert, Board Chair Larry Gibson Larry Crandall, Board Vice Chair Kathy Millea Jeff Reed Operations Directors Absent: David Shawver PUBLIC COMMENTS There were no public comments. REPORT OF COMMITTEE CHAIR Committee Chair Ken Parker reported that the ocean monitoring tour scheduled for Monday, October e, had a few more openings if anyone was interested. REPORT OF GENERAL MANAGER General Manager Jim Ruth reported he had received word earlier that day that Director Chris Norby's father passed away and additional information would be passed on once received. He also mentioned a memo distributed to the Directors regarding steps being taken by the Sanitation District due to the current financial crisis. CONSENT CALENDAR(1-11) Items 3 and 10 were pulled off consent calendar for discussion. Book Page 5 Minutes of the Operations Committee October 1, 2008 Page 2 1. MOVED, SECONDED, AND DULY CARRIED: Approve the minutes of the September 3, 2008 Operations Committee meeting. 2. OP08-48 MOVED, SECONDED,AND DULY CARRIED: Recommend to the Board of Directors to: a)Approve Professional Consultant Services Agreement with Butier Engineering, Inc.for Construction Management Services for Newport Trunk Sewer and Force Mains, Bitter Point Pump Station to Coast Trunk Sewer, Contract No. 5-58, for an amount not to exceed $1,810,925; and, b)Approve a contingency of$108,656(6%). 3. Item pulled for discussion. 4. OP08- 50 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to approve Amendment No. 2 to Cooperative Projects Grants Program Contract No. 0503 with City of Placentia providing for an eight-month time extension. 5. OP08-51 MOVED, SECONDED,AND DULY CARRIED: Recommend to the Board of Directors to: a)Approve Plans and Specifications for Area 03 Manhole Access Improvements(3-54), Project No. FE07-01, on file at the office of the Clerk of the Board; b) Receive and file bid tabulation and recommendation; c)Award a contract to Mike Bubalo Construction Co., Inc., for Area 03 Manhole Access Improvements(3-54), Project No. FE07-01,for an amount not to exceed $305,500; and, d)Approve a contingency of$106,925 (35%). 6. OP08-52 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: a)Approve Professional Consultant Services Agreement with Black&Veatch Corporation to provide construction support services for the Continuous Emissions Monitoring Systems, Contract No. J-79-1A,for an amount not to exceed $506,680: and, b)Approve a contingency of$50,669(10%). 7. OP08-53 MOVED, SECONDED,AND DULY CARRIED: Recommend to the Board of Directors to: a)Approve a contingency increase of$243,919 (5%)to the Professional Services Agreement with Lee& Ro, Inc.,for the Replacement of the Bitter Point Pump Station, Contract No. 5-49; Replacement of the Rocky Point Pump Station, Contract No. 5-50; Rehabilitation for the 140 Street Pump Station, Contract No. 5-51; Rehabilitation of the"A' Street Pump Station, Contract No. 5-52, for a total contingency of$352,278 (7.22%); and, b)Authorize staff to enter into negotiations with Lee& Ro, Inc.for construction support services for the Replacement of the Bitter Point Pump Station, Contract No. 549. Book Page 6 Minutes of the Operations Committee October 1, 2008 Page 3 8. OPO8-54 MOVED, SECONDED,AND DULY CARRIED: Recommend to the Board of Directors to approve a contingency increase of$334,511 (6%)to the Professional Services Agreement with Malcolm Pimie, Inc. for the Replacement of Ellis Avenue Pump Station, Job. No. 1-10,for a total contingency of$611,530 (11%). 9. OP08-55 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to receive and file the Waste Discharge Requirements Sewer System Management Plan Compliance Status Report dated September 24, 2008. 10. Item pulled for discussion. it. OPOS-57 MOVED, SECONDED,AND DULY CARRIED: a)Award a sole source contract to Universal Flooring for the removal and replacement of existing carpeting and vinyl flooring in the Administration Building at Plant No. 1 for an amount not to exceed $170,000; and, b)Approve a contingency of$17,000 (10%). END OF CONSENT CALENDAR 3. OP08A9 Director Bankhead requested additional information on the selection process as the vendor that was being recommended had the highest bid. Jim Herberg advised that the firm was the top ranked firm, and staff met with the vendor and clarified design assumptions and level of effort for the work which resulted in a major reduction in the design effort including the number of contract drawings. It was then: MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: a)Approve Professional Design Services Agreement with MWH Americas, Inc. for Solids Thickening and Processing Upgrades, Job No. 132-89, providing for engineering design services for an amount not to exceed $6,983,999; and, b)Approve a contingency of$698,400 (10%). 10. OP08-56 Chair Parker recognized Nick Arhonles, Director of Operations and Maintenance, who reported on possible limitations, accessibility, and higher costs for chemicals the Sanitation District uses for odor control in the near future due to facilities damaged by Hurricane Ike that supply chemical resources. It was then: MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to approve Change Order No. 4 to Purchase Order No. 102354 OB for Purchase of Ferric Chloride, Specification No. C-2005-247, issued to Kemira Water at an initial unit price of$610 per dry ton delivered, plus applicable tax indexed to Iron Age Scrap Index#1 Bushing Chicago listing benchmark of$6351ton and a pricing correction factor of 34% of the difference Book Page 7 Minutes of the Operations Committee October 1, 2008 Page 4 of the benchmark and index on a quarterly basis, for an estimated annual contract amount of$4,600,925 for the period December 1, 2008 through November 30, 2009. ACTION ITEMS (12) 12. OP08-58 Jim Herberg, Director of Engineering, recognized Dave MacDonald, Project Manager, who provided an overview of the Air Quality Improvements project. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to authorize staff to negotiate a Professional Design Services Agreement with Malcolm Pimie Corporation for Phase 2 Pilot Engine Exhaust Emissions Reduction to fumish, install, and test a pilot system re: Air Quality Improvements, Job No. J-79. INFORMATION ITEMS - There were none. DEPARTMENT HEAD REPORTS Director of Operations, Nick Amontes, reiterated the difficulties the chemical market is facing that could have impacts to the Sanitation District's operations and to those living near facilities. The Director of Technical Services, Ed Torres, provided a brief overview of meetings held with an independent panel on the possibility of reclaiming water from the Santa Ana River Interceptor for the Groundwater Replenishment System, and possible negative public relations issue that would have to be addressed. CLOSED SESSION There was no closed session. OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There were none. ADJOURNMENT The Chair declared the meeting adjourned at 5:35 p.m. The next Operations Committee meeting is scheduled for Wednesday, November 5,2008, at 5:00 p.m. Submitted by: Penny M. 918 Clerk of the Board K%deptkagendMDpembow Committee%OpemUms 2008tl 108/100108 Operations MinutesAm Book Page 8 Operations Committee Rolling Agenda Report Calendar Date Dept. Action or Description of Report Information Dec O&M Process Area Painting Program Award Action Dec TS Receive and File Research Strategic Plan Action Approve PDSA for Laboratory Refurbishment at Plant Action Dec Eng No. 1, Job No.J-97 Dec Eng Approve 1P S for Coast Trunk Sewer Rehabilitation, Action 26 Dec Eng Approve 7&PSA for Central Generation Automation, Job Action Dec Eng Approve PDSA and Budget Monitoring and Control Systems, b er f or Power Action No. 3J- 3-3 rin Approve PDSA for Newport Force Main Condition Action Dec Eng Assessment, Job No. 5-60 Dec Eng Construction Support Services for Sludge Digester Action Rehabilitation at Plant No. 1, Job No. P1-100 Award contract for Plant No. 2 Test Site Equipment Action Dec Eng Demolition, Job No. FE05-43 H:Weptl gentl \Operations Commigee\0pem ions 2008\110905.Rolling Agenda.dwx Book Page 9 OPERATIONS COMMITTEE Nleermg Date To Bd.of Dv. 1105108 AGENDA REPORT Rem Number Rem Number OPOB-59 Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Nick Arhontes, Director of Operations & Maintenance SUBJECT: Professional Services Consultant Agreement for Standard Operating Procedures (SOP) Development, Specification No. CS-2007-322 GENERAL MANAGER'S RECOMMENDATION 1. Approve Amendment No. 2 to the Professional Services Consultant Agreement with Dudek &Associates, Inc. for Standard Operating Procedures (SOP) Development, Specification No. CS-2007-322, for an additional amount of $53,800, increasing the total amount from $115,500 to an amount not to exceed $169,300; and, 2. Approve a contingency increase of$10,500 (10%). SUMMARY • Dudek has completed thirty-nine Standard Operating Procedures (SOPs) for the Collection Facilities O&M Division. The State of California General Waste Discharge Requirements (WDR) requires SOPs for Sanitary Sewer Systems as a part of OCSD's Sewer System Management Plan (SSMP). • OCSD recently was made aware of newer CalOSHA fall protection requirements. These now need to be documented in some of the current SOPS. Staff recommends using consultant support to modify all applicable SOPs to include procedures to incorporate the new requirements. PRIOR COMMITTEE/BOARD ACTIONS July 12, 2007 -Approved a Professional Services Consultant Agreement with Dudek &Associates for Standard Operating Procedures (SOP) Development, for an amount not to exceed $105,000 and establish a 10% ($10,500) contingency. FOM No.m 103-2 R...0}'010] Page 1 Book Page 10 ADDITIONAL INFORMATION WDR Section 4 of the SSMP requires a documented O&M program and the SOPS are part of the documentation required to substantiate an effective O&M program for sanitary sewer collection systems. Amendment No. 1 was issued by the Purchasing/Contracts Division for $10,490 using the contingency ($10,500). This amendment included additional research to determine an acceptable method for Division 420 to address fall protection in working around manholes. Amendment No. 2 will provide additional resources for Dudek & Associates to reevaluate all 39 SOP's that they have previously completed for Division 420 and the time to include proper fall protection measures in each of the 39 SOP's that they have worked on. In addition, a new contingency of 10% ($10,500) is being requested. This request complies with authority levels of the Sanitation District's Delegation of Authority. This item has been budgeted. Project contingency funds will be used for this amendment. Award Date: 07/12/07 Contract Amount: $105,000 Contingency: $10,500(10%) 11/05/08 $169,300 $10,500(10%) CW:pe/jmf H:1Eept\amt6ID\feIEsiAGENDA1Agenda Report 20OMgenda Repon(Professional Services Consultant Agreement-Dudek SOP CS-2007-322)Wnsor 10-16-08.doc Form No.OW.ID0.0 Rw W0L01N] Page 2 Book Page I I OPERATIONS COMMITTEE Meebng Date To ad.ofoo-. v/Dsio8 AGENDA REPORT item Number Item Number OP08-so Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Nick Arhontes, Director of Operations & Maintenance SUBJECT: Professional Services Consultant Agreement to Provide a Full-Time Associate Engineer GENERAL MANAGER'S RECOMMENDATION 1. Approve a Professional Services Consultant Agreement with AKM Consulting Engineers for a Full-Time Associate Engineer, Specification No. CS-2008-38313D, for an annual amount not to exceed $180,960, and four one-year renewal options; and, 2. Approve a contingency of$18,096 (10%). SUMMARY • The Dig Alert team within the Collections Facilities O&M Division is responsible for surface marking the District's sewer collection system assets outside of the treatment plant sites from potential harm caused by construction excavation. California state law requires utility owners, like the District, to surface mark the location of underground utilities for other contractors planning excavation near District's assets. • California Government Code section 4216 (the "Dig Alert Statues") requires that we have a program. The Underground Service Alert(USA) organization or Dig Alert, which we subscribe to, provides utility owners like the District with advanced construction notice. Section 4216 requires utility owners to mark or locate their underground utilities within two working days prior to the start of construction by others. Owners are also required to use the American Public Works Association (APWA) Color Codes to mark their utilities and do so within a tolerance zone of 24- inches on either side of the buried utility. A significant amount of office time is spent in coordinating this effort in the office in addition to time spent in the field. • Staff has developed a scope of work and received proposals and recommends a contract with AKM Consulting Engineers for the services of one full-time Associate Engineer for an estimated 40 hours per week of office support. The Associate Engineer will be responsible for receiving, interpreting, researching and processing Dig Alert excavation tickets. Under the work direction of OCSD, F•m,No.DMU2 a .Wawrmr Page 1 Book Page 12 the Associate Engineer will identify potentially conflicting Dig Alert tickets for the field crew to locate or "stakeout" underground District utilities in compliance with California Government Code section 4216. This Associate Engineer will also assist with the manhole/street overlay program regionally and also locally with records management support of the contracted cleaning/CCTV of service area 7 local sewer pipelines to be funded by a new revenue stream. PRIOR COMMITTEE/BOARD ACTIONS None ADDITIONAL INFORMATION • Increasing workload of reviewing street re-surfacing coordination with the member cities, the County and Caltrans is also a new part of the Division's responsibilities. This workload has been increasing. Recent changes in the statute that require staff to provide an affirmative response by fax or voice to all contractor notifications are also adding to the daily workload. The same field team that assists with the Dig Alert Program is also trying to re-start the formal manhole inspection program, which is crucial to managing assets better. This activity was stopped as a result of the staff downsizing in the mid-1990s. • Requests for proposals were sent to ten engineering firms and the District received only two proposals: AKM Consulting Engineers and Carollo Engineers. A panel of five staff members ranked each of the proposals and determined that the most qualified firm was AKM Consulting Engineers based upon the results of the proposal evaluation (table) showing evaluator's scores. The proposed fee for AKM Consulting Engineers full-time Associate Engineer was lower in cost than that of Carollo Engineers. The not-to- exceed cost is based on a total fee of $87.00 per hour of on-site time worked for no greater than 40 hours per week and 52 weeks per year including holiday pay but no overtime pay, for a total of $180,960 per year. A 10% contingency ($18,096) is also being requested. The Associate Engineer will also assist in coordination of manhole inspections. AKM has provided similar services to the District previously. Proposal Evaluation Table— Staff Evaluation of Proposals Evaluator Consultant AKM Carollo Reviewer A 580 514 Reviewer B 700 534 Reviewer C 600 514 Reviewer D 730 544 Reviewer E 750 634 Total Score 3360 2740 Average Score 672 548 Rankin 1 2 Pro sect Fee $87/hour $99/hour Cost r year based on 2080 hours $180,960 $205,920 Poem No.o 10 •nNeE Iw Page 2 Book Page 13 This Professional Services Agreement complies with the authority levels of the Orange County Sanitation District's Delegation of Authority. Award Date: 11/05/08 Contract Amount: $180,960 Contingency: $18,096(10°k) CW:pe/jmf H:WepnOm1 MfieldsAGENDAAgenda Report 2008Agenda Repon consulting Sewlce Contract for Full-Time Assoc Eng-AKM) Wnsor 10-16M,doc Form No.ow-coax Page 3 Book Page 14 OPERATIONS COMMITTEE MeeOng Date TOBd.of Dir. 11/05/08 11/Ig/08 AGENDA REPORT Rem Number Item Number DP08-61 Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Nick Arhontes, Director of Operations and Maintenance SUBJECT: AGREEMENT WITH COSTA MESA SANITARY DISTRICT TO TRANSFER SEWER PIPELINES AND ASSOCIATED EASEMENT RIGHTS GENERAL MANAGER'S RECOMMENDATION Approve an agreement with Costa Mesa Sanitary District (CMSD)transferring ownership and associated easement rights for six local sewers within the CMSD service area boundaries, in a form approved by General Counsel. SUMMARY • CMSD sent a letter to the Orange County Sanitation District (OCSD) dated December 28, 2007 requesting OCSD to transfer six local sewers within the CMSD service area boundaries to CMSD. These six local sewers were identified as sewers that had the potential for future residential and/or commercial connections due to anticipated future development. • OCSD staff, CMSD staff and two Board members from CMSD met in two separate meetings on August 5 and September 17, 2008 to negotiate and discuss the scope, terms and details of the proposed transfer of these six local sewers. It was agreed that from these six local sewers, a total of 57 manholes and 57 separate sewer pipeline segments between manholes comprising 15,842 linear feet of sewer pipes from 8-inches to 18-inches in diameter, should be transferred to CMSD. PRIOR COMMITTEE/BOARD ACTIONS None ADDITIONAL INFORMATION After the proposed transfer of these local sewers is completed, CMSD would be able to charge any future residential, commercial owner, or developers requesting a connection permit from CMSD, the applicable CMSD sewer connection permit fees in existence at that time. In addition, since OCSD will continue to be the regional sewer collection agency, any Form No.Dwtoz-z aeviw 0&01107 Page 1 Book Page 15 and all applicable OCSD Capital Facilities Capacity Charges would still apply and OCSD will be entitled to continue collecting those fees as future development within the CMSD service area occurs. OCSD currently collects no revenue stream for provision of local sewer services in this area. ATTACHMENTS Exhibit A Transfer Area CW:pe/jmf H:%depaom1810Uelds1AGENDAWgenda Report 2008Vigenda Report(Transfer of Six Local Sewers to Costa Mesa Sanitary District) Wnsor 10-16-08.dm Form No.o io;-2 aMrM4y41g1 Page 2 Book Page 16 Santa Ana • Suteowar Trask Transfer Area S , • 1 Transfer rea 3 q Transfer Area YY r A4 j y• Transfer Areal T'rMsfer Area i ' rg I ... . nos r--wv . 6bleFnetl Hill Intercepter ---•---�- -" - --».--_..__�_,�_._„_._. S Costa Mesa r rn e ro c � enter-elnlermnrerceelor ' ^^• r 4 ' Q1t fle f3p2! C O �' M Transfer Area N 1 Y Orange Count Sanitation District/Costa Mesa Sanitary District Sewer Transfer 9 Y Y /cFa� Exhibit A CN O C.B..n..a.r.a - cMsv.n..-m Transfer Area 1 ocsv.n.mm.a ocso ocso _... — vC.D Pwpnre0 ny,A.M,,,nn ary Ceww.ry Dale Qcl b,,r Iron 6SI6i{L 9v'b � 1.200 NO 0 1.200 PrnI Rev 2 _ unin.apor.ee m GMSCI Sewer lrauerne.Mey.neN_vO Luttr OPERATIONS COMMITTEE Moe"Date To 8d.of Dir. I1/05/0B 11/19/08 AGENDA REPORT ten o N62OS- Rm NumOe Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Nick Arhontes, Director of Operations and Maintenance SUBJECT: Memorandum of Understanding for County-wide Area Spill Control Program GENERAL MANAGER'S RECOMMENDATION Authorize the General Manager to execute Memoranda of Understanding Establishing a County-wide Area Spill Control Program with Orange County Flood Control District and cities or sanitary districts that own sanitary sewer collection facility pipelines within Orange County Sanitation District service area, in a form approved by General Counsel. SUMMARY During 2007 and 2008, the County of Orange Public Works staff has been meeting on a monthly basis with OCSD staff along with staff from the cities of Orange and Tustin to form a cooperative program called the Countywide Area Spill Control (CASC) Program. This program is designed to share costs and responsibilities and improve the effectiveness for spill response, containment, and cleanup. Any sewage spill that would end up in an Orange County Flood Control District (OCFCD) flood control channel has the potential to impact surface waters. OCSD is only obligated to pay for costs due to spills from its system. OCSD would not be responsible for any costs caused by spills from another city's or agency's system. The County of Orange would like to formalize this CASC Program with an MOU between OCFCD, OCSD, and expand it to include any city or sanitary district that owns sanitary sewer pipelines within the OCSD service area. Two firms have previously been selected through a Request for Proposal (RFP) process to provide services on a time and material basis. They are on call on a 24-hour basis to supply the necessary labor, equipment and materials. The city or agency responsible for the spill pays the costs for the services requested. Staff supports this approach and recommends this action. PRIOR COMMITTEE/BOARD ACTIONS None Frt No 1M2 Page 1 Book Page 18 ADDITIONAL INFORMATION This is an expansion of a previous pilot project developed with the County of Orange and OCSD called The Tustin Area Spill Control (TASC) program. The pilot project started on August 30, 2000. It has served as a statewide model and is also adaptable for non-sewage related events such as firefighting liquid runoff and hazardous materials. The selected firms have had prior experience in oil spill containment and cleanup in harbor situations. Table top and field training exercises have been conducted in the past in areas tributary to upper Newport Bay. The County of Orange is leading out on this effort and wants to establish a separate three-way CASC MOU between OCFCD, OCSD and each city or sanitary district that owns sanitary sewers in close proximity to OCFCD flood control channels within the OCSD service area. The first city that appears to be ready to sign such an MOU is the City of Orange. The County has a plan to eventually sign up all such cities and/or sanitary districts within the OCSD service area. CW:pe/jmf H:Weptbm%10Vlelds%AGENDA1Agenda Report 20DIIAWna Report(MOU to Establish Co ot"de Area Spill Control program) W nsor 10.1608.doc F.No.p 1023 asirJ e3elU] Page 2 Book Page 19 OPERATIONS COMMITTEE Meeting Date To so.or Mr. 11/05/08 11/19/08 AGENDA REPORT Iem 08-6 Iem Numbe _ rn 3 Num Orange County Sanitation District ®Computerization Automation FROM: James D. Ruth, General Manager Originator: Jim Herberg, Director of Engineering Project Manager: David MacDonald SUBJECT: CENTRAL GENERATION AUTOMATION, JOB NO. J-79-1 GENERAL MANAGER'S RECOMMENDATION Authorize staff to negotiate a Professional Consulting Services Agreement with Black & Veatch Corporation for construction support services for Central Generation Automation, Job No. J-79-1. SUMMARY • The project will replace the engine control systems for the Central Generation Systems at Plant No. 1 and Plant No. 2. The project will also provide improved electrical load management, operating communications between Plant No. 1 and Plant No. 2, and improved control of exhaust emissions. • Black & Veatch Corporation has satisfactorily furnished engineering services for the design of the new engine control systems. Black & Veatch Corporation is uniquely qualified to provide engineering services during construction. PRIOR COMMITTEE/BOARD ACTIONS December 2007— Rejected a bid to install new control systems on Central Generation engines at Plant No.1 and Plant No. 2. Authorized staff to implement a market survey which identifies firms that meet the technical requirements of the Project. Authorize staff to pursue qualifications based procurement process with firms who specialize in the engine-generator installation and retrofit field. February 2007—Approve Amendment No. 1 in an amount not to exceed $98,814, to prepare record documents of the existing Central Generation Systems and to design a communication link between the Central Generation Systems at Plant No. 1 and Plant No. 2. Fom No.M-102.2 R.IW 0]N1N1 Page 1 Book Page 20 February 2005—Approve a Professional Design Services Agreement with Black & Veatch Corporation to prepare plans and specifications for the new engine control systems as part of the Central Generation Automation, Job No. J-79-1, which also included the installation of the Continuous Emissions Monitoring System (CEMS) units, Contract No. J-79-1A. ADDITIONAL INFORMATION The existing engine control systems (En-Tronics FT-100 and FT-210) are aging and are not supported by the original equipment supplier. The existing control systems do not provide feedback signals to control the engine exhaust emissions as required by the new SCAQMD Rule 1110.2. In October 2008, the Orange County Sanitation District (Sanitation District) received proposals to furnish and install new control systems on each engine in the Central Generation Systems at Plant No. 1 and Plant No. 2. Black & Veatch Corporation prepared the preliminary and final design for the upgraded engine control systems, as well as the CEMS units which will be installed on each engine under Contract J-79-1A. The Sanitation District requires engineering services during construction which include clarifications to the plans and specifications, review of submittals, and requests for equipment substitutions. The Consultant will also oversee the engine programming, software development and commissioning of each new control system. This recommendation complies with authority levels of the Sanitation District's Delegation of Authority. This item has been budgeted. (Line item: Section 8, Page 65). Award Date: NIA Contract Amount: NIA Contingency: NIA JH:DM:tic:gc WnlglobaMgenda Draft Repoft0pera0onsV-79-1 ARAulhorim 11-05-09.d= Form No.ow=4 �MIW Page 2 Book Page 21 OPERATIONS COMMITTEE MTre ngoare Toad.orob. 11 05.W 11/19/Oa AGENDA REPORT Item Numbe Iem Numbe owe e4 Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Nick Arhontes, Director of Operations and Maintenance SUBJECT: UNIT PRICE INCREASE RE PROPRIETARY CHEMICAL PROCESS FOR ODOR AND CORROSION CONTROL GENERAL MANAGER'S RECOMMENDATION 1. Ratify Change Order No.t to Purchase Order No. 1036210E (SSJ-2008-821), issued to U.S. Peroxide LLC, for the application of a proprietary chemical for the temporary unit gallon price increase for ferrous chloride from $1.25/gallon delivered, plus tax, to $1.75/gallon delivered, plus tax, for a total amount not to exceed $147,000,00, for the period of September 24, 2008, through October 6, 2008, due to a declared Force Majeure; 2. Approve Change Order No.2 to Purchase Order No. 103621 OB (SSJ-2008-821), issued to U.S. Peroxide LLC, for the application of a proprietary chemical for a unit gallon price increase for ferrous chloride from $1.25/gallon delivered, plus tax, to $1.75/gallon delivered, plus tax, for the contract period of December 1, 2008 through June 30, 2009; and, 3. Authorize a 20% unit cost escalation contingency effective December 1, 2008. SUMMARY • U.S. Peroxide (USP) provides OCSD continuous treatment using peroxide regenerated iron for sulfide control (PRI-SC). This process uses ferrous chloride and hydrogen peroxide. In addition, each of the chemicals may be used alone to control odor and corrosion in the regional trunk sewer system. PRI-SC treatment has been used in the regional trunk system since 2002. • The raw material cost of scrap steel, hydrochloric acid and byproduct pickle liquor used to manufacture ferrous chloride, along with cost of power and transportation, have all been increasing in 2008, and this has resulted in significantly higher unit prices from ferrous chloride producers. These conditions have further accelerated since this contract was implemented. Additionally, because of the volatility in the market, ferrous chloride producers are seeking shorter term pricing agreements, making three to six month price adjustment terms the norm compared to annual or multiyear agreements in the past. 10/0710a Book Page 22 • Due to the unforeseen and accelerated rate of change in the ferrous chloride market, price conditions since the execution of the current contract, USP is no longer able to supply OCSD with ferrous chloride at the current contract price, and is buying product and has stated that they are selling at a loss to fulfill their obligations under the contract. USP is asking for a price increase from $1.25/gallon to $1.75/gallon. Staff recommends this increase. • The contractor also provides leased equipment and on-going labor for services such as maintenance, remote monitoring of the chemical and feed rates, optimization, and field sampling. Prices for those services remain as is. PRIOR COMMITTEEIBOARD ACTIONS Approved sole-source contract with US Peroxide, LLC on June 25, 2008, item 9(d) ADDITIONAL INFORMATION • Due to these recent events, staff has researched prices for ferrous chloride from alternate sources and offers for other treatment facilities in Southern California. USP's proposed price is equal or lower than prices offered from other suppliers to agencies with similar-sized contracts. • Treatment in the regional trunks provides a secondary benefit of controlling hydrogen sulfide and odors entering the treatment plants. Newly designed capital projects at the treatment plants have been designed based on continuous chemical treatment for odor control in the regional trunks. • Most recently, OCSD has been utilizing solely ferrous chloride as a treatment process chemical and as a baseline for further PRI-SC evaluations. The current volume of ferrous chloride required during these evaluations is significantly higher than the prior process conditions. • The ferrous chloride market has also been in a very tight supply situation in 2008 due to increased demand and limited raw materials supply. In addition, hurricane Ike, which impacted the U. S. gulf coast, has caused an interruption of raw material supply to west coast manufacturers causing at least one ferrous chloride supplier California Water Technologies LLC, (CWT) to claim force majeure status. This has further driven costs and prices up for ferrous chloride on the west coast. While actual production and supply chain conditions will eventually return to normal, the cost pressures on raw materials are expected to continue even after the force majeure status has ended. • In addition, because CWf has not been able to supply all of OCSD's current need for ferrous chloride since August 1, 2008, USP has been forced to buy the product 10/07108 Book Page 23 from Kemira, an alternate supplier, at an increased price due to the current market situation. This action must be approved by the Board of Directors as required by OCSD Delegation of Authority (DOA) levels. This item has been budgeted in Divisions 420, 830, and 840, line item 55. However, budget reappropriations may be necessary due to the extraordinary price increase. Award Date: 6/25/08 Contract Amount: $1.25/gal +tax(FeC12) Contingency: 10% $1.59/gal +tax(27%H2O2) $2.85/gal +tax(50%H2O2) Award Date: 11/19/08 Contract Amount: $1.75/gal+tax(FeC12) Contingency:20% $1.59/gal +tax(27% H2O2) $2.85/gal +tax(50% H2O2) H:Wept1om18101MddsKGENDAWgenda Repon 2008Wgenda Repod(PFU-SC Ferrous)Dillon 10-1508 nd.doc 10/07/08 Book Page 24 OPERATIONS COMMITTEE MeeNg Dare T•ad.&M. uios/zaoa AGENDA REPORT IIemMumnF ro�•M• Orange County sanitation District ocos FROM: James D. Ruth, General Manager Originator: Nick Arhontes, Director of Operations and Maintenance SUBJECT: PLANT NO. 1 HEADWORKS SPUTTER BOX CHANNEL REPAIR SERVICES GENERAL MANAGER'S RECOMMENDATION 1) Approve a sole source Service Contract Agreement with Jamison Engineering for Plant 1 Headworks Splitter Box Channel Repairs, for an amount not to exceed $98,735.00; and, 2) Approve a contingency of$19,747 (20%). SUMMARY • The purpose of this work is to repair leaking joints on the No. 2 channel in the Plant No.1 headworks splitter box, which has been in service 1989. Although this repair is not considered an emergency, it is urgent as the leak is getting worse and it may start to cause undermining of the soils supporting the structure. • While the structure is out of service, the protective coating on the concrete walls will also be repaired. Approximately 800 square feet of coating has failed which is causing the concrete to corrode which can accelerate structural problems. • The work will also make it possible to isolate a section of the plant that has to be taken out of service for an upcoming Capital Improvement Project. PRIOR COMMITTEEIBOARD ACTIONS None ADDITIONAL INFORMATION Jamison Engineering is uniquely qualified as they recently completed a similar type of repair on the No. 1 channel in order to complete an emergency repair on the two 90 inch diameter primary clarifier feed lines that were leaking. Jamison Engineering worked F.W.W 1O 2 RermeOs W Page 1 Book Page 25 with staff engineers to develop a long-term repair solution that can be applied to all three-channel joints. The repairs on the No. 3 channel are planned to coincide with the Capital Improvement Project that will require the isolation of that channel. This authorization complies with authority levels of OCSD's Delegation of Authority. This Rem was not budgeted but funds are currently available in the overall joint operating budget, as other planned maintenance projects of lower risk have not yet been completed. We will manage the budget to possibly perform the planned projects later this fiscal year or defer them to FY 09/10 based on risks. Award Date: 11/512 0 0 8 Contract Amount: $98,735 Contingency: $19,747(20%) ramno.o =2 PerIrEQ1914 7 Page 2 Book Pace 26 OPERATIONS COMMITTEE Meetmg Date To Bo ofDir. u/os/o8 AGENDA REPORT Item 08-66 Ilem Numbc OPNurnb Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Jim Herberg, Director of Engineering SUBJECT: COYOTE HILLS GOLF COURSE MANHOLE ACCESS AND ODOR CONTROL PROJECT, PROJECT FE08-04 GENERAL MANAGER'S RECOMMENDATION Information Only. SUMMARY • The Initial Study/Mitigated Negative Declaration (IS/MND) for the Coyote Hills Golf Course Manhole Access and Odor Control Project, Project No. FE08-04, (Project) is being presented to the Operations Committee prior to consideration for certification by the Orange County Sanitation District's (Sanitation District) Board of Directors (Board) on November 19, 2008. A copy of the IS/MND was posted on the Board's website for review. • Pursuant to the provisions of the California Environmental Quality Act (CEQA), this proposed Project requires passage of a Resolution by the Sanitation District's Board certifying compliance with the provisions of CEQA for the Project, and indicating the Board's approval to proceed with the Project. • The Project includes improving access to several manholes and the potential for an odor control dosing station within the Coyote Hills Golf Course. The manholes are within a protected habitat area that encroaches into the Golf Course. The collection system odor control dosing station is proposed for an area adjacent to the Golf Course's maintenance yard that is outside the designated habitat. • The Coyote Hills Golf Course is located in the City of Fullerton adjacent to the City of Brea. The area is primarily open space. The open space area is protected and operated by the Center for Lands Management (CFLM). • Sanitation District staff has met with the Golf Course's management and the CFLM. The Sanitation District will be contracting with the CFLM for habitat protection and restoration services as part of the Project, as they are the manager of the protected habitat proposed to be disturbed. The total habitat area to be disturbed is 0.094 acres and will be replaced at up to a 5 to 1 ratio as required by the Federal Endangered Species Act. FOM No,DM10.2 Rm OYOW Page 1 Book Page 27 • The IS/MND was circulated for a 30-day public review in September. At the time of this writing, no substantive comments have been received for the Project. PRIOR COMMITTEE/BOARD ACTIONS None. ADDITIONAL INFORMATION The impact analysis concluded that the Project would have no significant unavoidable impacts with the mitigation measures proposed for the Project. The primary mitigation measure is the replacement of protected habitat to be disturbed during the Project. Because the CFLM manages the habitat protection area, the Sanitation District will be contracted with them for construction monitoring and habitat restoration services, required by the Federal Endangered Species Act. No public comments were received on the Project. At the time of this writing, the County of Orange is the only agency to send a comment letter on the MND/IS. This action complies with authority levels of the Sanitation District's Delegation of Authority. This item has been budgeted. (Line item: Section 8, Page 38). JB:MG:sa:gc H:tntglobaMgenda Drag Repons\OpendionsTE08-00 Info on MND ARA= Fonn No.oW=t ewNetl OlNINI Page 2 Book Page 28 ORANGE COUNTY SANITATION DISTRICT (714) 962-2411 www.ocsd.com Mailing Address: P.O. Box 8127 Fountain Valley, California 92728-8127 Street Address: 10844 Ellis Avenue Fountain Valley, California 92708-7018