HomeMy WebLinkAbout2008-09 Ops MINUTES OF THE
OPERATIONS COMMITTEE
Engineering, Operations & Maintenance, and Technical Services
Orange County Sanitation District
September 3, 2008—5:00 p.m.
A meeting of the Operations Committee of the Orange County Sanitation District was held on
September 3, 2008, at 5:00 p.m. in the Sanitation District's Administrative Office.
(2) ROLL CALL
Following the Pledge of Allegiance, a quorum was declared present, as follows:
Operations Directors Present: Staff Present:
Ken Parker, Chair Jim Ruth, General Manager
Bill Dalton, Vice Chair Bob Ghirelli, Assistant General Manager
Charles Antos Nick Arhontes, Dir. of Operations & Maintenance
Don Bankhead Jim Herberg, Director of Engineering
Rose Espinoza Ed Torres, Director of Technical Services
Roy Moore Lille Kovac, Committee Secretary
Joy Neugebauer Chuck Fortran
David Shawver Todd Haynes
Harry Sidhu Sam Mowbray
Constance Underhill Simon Watson
Don Webb Juanita Skillman
Doug Davert, Board Chair
Lary Crandall, Board Vice Chair Others:
Bob Ooten
Operations Directors Absent:
Patsy Marshall MAMM A I 56
(3) APPOINTMENT OF CHAIR PRO TEM SEP 171008
No appointment was necessary. eY,
(4) PUBLIC COMMENTS
There were no public comments.
(5) REPORT OF THE COMMITTEE CHAIR
Committee Chair Ken Parker did not give a report.
Minutes of the Operations Committee
September 3, 2008
Page 2
(6) REPORT OF THE GENERAL MANAGER
General Manager Jim Ruth briefly reported on the progress of negotiations with IRWD, and
SAW PA expects to submit an agreement for approval within the next 60-90 days. Mr. Ruth also
reported on operational issues discussed with Mike Markus from the Orange County Water
District.
(7) CONSENT CALENDAR ITEMS
a. MOVED, SECONDED, AND DULY CARRIED: Approve minutes of the July 2, 2008
Operations Committee meeting-
b. OP08-38 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to: 1)Approve a Professional Design Services Agreement
with RBF Consulting for Temporary Upgrades to Plant Security Barriers,
Project No. J-108, in an amount not to exceed $321,415; and,
2) Approve a contingency of$32,142 (10%).
C. OPO8-39 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to approve a budget increase of$128,100 for Rehabilitation
of District Siphons, Contract No. 2-68, for a total budget amount of
$7,684,100.
d. OP08AO MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to: 1)Approve Amendment No. 4 to the Professional Design
Services Agreement with RMS Engineering & Design, Inc.,for services
related to Facilities Engineering projects, extending the contract from July
1, 2008 through June 30, 2009; and,
2)Authorize the General Manager to increase the Delegation of Authority
limit(Section 7.02)to Task Order FE05-07-02 issued to RMS Engineering
& Design, Inc., approving an increase of$75,000,for a total amount not
to exceed $175,000(Job No. FE05-07).
e. OP08-41 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to: 1)Approve plans and specifications for the Continuous
Emissions Monitoring Systems, Contract No. J-79-1A, on file at the office
of the Clerk of the Board;
2) Approve Addendum No. 1 to the Plans and Specifications;
3) Receive and file bid tabulation and recommendation;
4) Reject the low bid from MMC Inc. as non responsive;
a Minutes of the Operations Committee
September 3, 2008
Page 3
5)Award a construction contract to Morrow-Meadows Corporation for the
Continuous Emissions Monitoring Systems, Contract No. J-79-1A,for a
total amount not to exceed $3,958,700;and,
6)Approve a contingency of$366,178 (9.25%).
f OP08-42 MOVED, SECONDED, AND DULY CARRIED: 1)Approve Change Order
No. 1 to the contract issued to National Plant Services for Polymer
Storage Tank Cleaning, Specification No. W2007-331 (P.O. No.
1029130A), authorizing an addition of$3,800, increasing the total
contract amount not to exceed $101,000 for the contract period July 1,
2008 through June 30, 2009, and all subsequent renewal periods; and,
2)Approve an annual contingency of$5,050(5%).
g. OP08-43 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to: 1) Ratify Change Order No. 4 to the Purchase Order
Contract(P.O. No. 102131-OB) issued to Pro-Pipe Professional Pipe
Services for Sewerline Cleaning For City of Tustin and Unincorporated
County Property, Specification No. S-2004-209, authorizing an addition of
$50,000, increasing the total amount not to exceed $300.699,for the
contract period June 13, 2007 through June 12, 2008, and for all
subsequent authorized renewal periods; and,
2)Approve an annual contingency of$30,000 (10%).
h OP08-44 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to: 1)Approve Change Order No. 1 to the Purchase Order
Contract(P.O. No. 1029640A)issued to Walker Centrifuge Services,
LLC,for Digester Cleaning and Debris Disposal, Specification No.
S-2007-343, authorizing an addition of$1,885,001, increasing the total
contract to an amount not to exceed $2,981,100 per year, and for all
subsequent authorized renewal periods; and
2) Approve an annual contingency of$298,100 (10%).
END OF CONSENT CALENDAR
(8) ACTION ITEMS
a. OP08-45 MOVED, SECONDED,AND DULY CARRIED: Recommend to the Board
of Directors to approve a contingency increase of$272,357 (11%)to the
Professional Design Services Agreement with Malcolm Pimie, Inc for the
Rocky Point Pump Station Replacement, Contract No. 5-50,for a total
contingency of$470,435(19%).
Minutes of the Operations Committee
September 3, 2008
Page 4
b. OP08-46 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to: 1)Approve a Professional Design Services Agreement
with PBS&J, Inc. for the Dover Drive Trunk Sewer Relief, Contract
No. 5 63, providing for engineering design services for an amount not to
exceed$956.431; and,
2) Approve a contingency of$95,643(10%).
C. OP08-47 MOVED, SECONDED,AND DULY CARRIED: Recommend to the Board
of Directors to adopt Resolution No. OCSD 08-XX, ,Approving the
Seventh Amended Joint Powers Agreement Confirming the Creation of
An Agency Known as Souther California Coastal Water Research
Project Authority (SCCWRP), in a form approved by General Counsel,
providing for continuation of SCCWRPA for four years from July 1, 2009
through June 30, 2013, and approving an annual payment of$400,000.
(9) INFORMATIONAL ITEMS
There were none.
(10) DEPARTMENT HEAD REPORTS
Director of Engineering, Jim Herberg, informed the committee members that approval would be
requested by the full Board for repair on the SARI Line as recommended by the Army Corps of
Engineers. Mr. Herberg also provided a safety report on construction cranes. Director of
Operations, Nick Arhontes, reported that he would be submitting a request for the Control
Center roofing replacement at the September Board meeting. The Director of Technical
Services, Ed Torres, reported on proposed Supplemental Environmental Projects; a Feasibility
Study of Reclaiming SARI Line; and extended an invitation to committee members to observe
the ocean monitoring operations of the Nerissa on a date to be determined.
(11) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS. IF ANY
There were none.
(12) CLOSED SESSION
There was no closed session.
Minutes of the Operations Committee
September 3, 2008
Page 5
(13) ADJOURNMENT AND FUTURE MEETING DATES
The Chair declared the meeting adjourned at 5:45 p.m. The next Operations Committee
meeting is scheduled for Wednesday, October 1, 2008, at 5:00 p.m.
Submitted
by:
Lilia I<ovac
Committee Secretary
H:WepragendMOperations Committee\Opera ions 2008\09=090308 Operations Minutes.docx
WHAT IS SCCWRPP
SCCWRP is a regional government agency whose charter is the conduct of
environmental research with a goal to increase the understanding of the effects of
human activities on the ecology of coastal waters of the Southern California Bight.
SCCWRP was founded in 1969, when five local government agencies (the Cities
of San Diego and Los Angeles, the County Sanitation Districts of Los Angeles and
Orange Counties, and Ventura County) entered into ajoint powers agreement to
sponsor environmental research in southern California's coastal waters. The
purpose of this agreement was to create a public agency, separate from these
sponsoring agencies, that would increase the scientific knowledge of the marine
ecological systems of southern California and their interrelationships with treated
wastewater discharges, to insure enhancement of the marine environment.
By 2001, SCCWRP's charter had expanded to include increasing the scientific
knowledge of the interrelationships of treated wastewater and other water
discharges, and other inputs with aquatic ecological systems in southern California
coastal waters, thereby insuring protection and conservation of these resources.
The founders envisioned that their own established monitoring and research
programs, largely focused around discharge permit requirements, could benefit
from the addition of a project with region-wide focus.
Copied from, "The Southern California Coastal Water Research Project—30 Years
of Environmental Research in the Southern California Bight". Authors: Alan J.
Mearns, M. James Allen, and Michael D. Moore.
Distributed at the Operations
committee 'd
Meeting
STATE OF CALIFORNIA)
) SS.
COUNTY OF ORANGE )
Pursuant to California Government Code Section 54954.2, I hereby certify that
the Notice and Agenda for the Operations Committee Meeting of Orange County
Sanitation District to be held on October 1, 2008, was duly posted for public inspection
in the main lobby of the Districts' offices on September 25, 2008.
IN WITNESS WHEREOF, I have hereunto set my hand this 25"' day of
September 2008.
Lt,a-
Lifid Kovac, Committee Secretary
Orange County Sanitation District
HADEPTIAGENWOPERATIONS COMMITTEE\AGENDA CERTIFICATION.DOC
STATE OF CALIFORNIA)
) SS.
COUNTY OF ORANGE )
Pursuant to California Government Code Section 54954.2, 1 hereby certify that
the Notice and Agenda for the Operations Committee Meeting of Orange County
Sanitation District to be held on September 3, 2008, was duly posted for public
inspection in the main lobby of the Districts' offices on August 27, 2008.
IN WITNESS WHEREOF, I have hereunto set my hand this 27� day of August
2008.
Lilia Kovac, Committee Secretary
Orange County Sanitation District
HADEPTNGENDA\OPERATIONS COMMITTEES GENDA CERTIFICATION.DOC
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ORANGE COUNTY SANITATION DISTRICT
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OPERATIONS COMMITTEE MEETING DATES
OPERATIONS COMMITTEE BOARD
MEETING DATE MEETING DATE
09/03/08 09/17/08'
10/01/08 10/22/08
11/05/08 11/19/08'
12/03/08 12/17/08•
JANUARY DARK 01/28/09
02/04/09 02/25/09
03/04/09 03/25/09
04/01/09 04/22/09
05/06/09 05/27/09
O6103/09 06/24/09
07/01/09 07/22/09
AUGUST DARK 08/26/09
09/02/09 09/23/09
'Meetings are being held on the third Wednesday of the month.
"Meeting scheduled to the second Thursday of the month due to conflict with
League of Cities.
ROLL CALL
OPERATIONS COMMITTEE
Engineering, Operations & Maintenance, and Technical Services
Meeting Date: September 3. 2008 Time: 5:00 P.m.
Adjourn:
COMMITTEE MEMBERS (13)
Ken Parker Chair
Bill Dalton Ice Chair
Charles Antos
Don Bankhead
Rose Espinoza
Patsy Marshall
Roy Moore
David Shawver
Harry Sidhu
Constance Underhill
Don Webb
Doug Davert Board Chair
Larry Crandall Board Vice Chair
OTHERS
Brad Ho in, General Counsel
STAFF
Jim Ruth, General Manager
Bob Ghirelli, Assistant General Manager
Nick Arhontes, Dir. of Operations & Maintenance
Jim Herber , Director of Engineering
Ed Torres, Director of Technical Services
Lorenzo Tyner, Director of Finance and
Administrative Services
Lilia Kovac, Committee Secretary
Tad Haynes
John Linder
Matt Smith
H:Wepllegenda\Operations Commift a\Operations 200=908102.Roll Call.dm
AGENDA
REGULAR MEETING OF THE
OPERATIONS COMMITTEE
Engineering, Operations & Maintenance, and Technical Services
ORANGE COUNTY SANITATION DISTRICT
SEPTEMBER 3, 2008 - 5:00 P.M.
ADMINISTRATIVE OFFICE
10844 Ellis Avenue
Fountain Valley, California 92708
www.ocsd.com
(1) PLEDGE OF ALLEGIANCE
(2) DECLARATION OF QUORUM
(3) APPOINTMENT OF CHAIR PRO TEM IF NECESSARY
(4) PUBLIC COMMENTS
(5) REPORT OF COMMITTEE CHAIR
(6) REPORT OF GENERAL MANAGER
(7) CONSENT CALENDAR ITEMS
Consideration of motion to approve all agenda items appearing on the Consent Calendar not
specifically removed from same, as follows:
a. Approve minutes of the July 2, 2008 Operations Committee meeting.
b. OP08-38 Recommend to the Board of Directors to: 1) Approve a Professional Design
Services Agreement with RBF Consulting for Temporary Upgrades to Plant
Security Barriers, Project No. J-108, in an amount not to exceed $321,415;
and,
2)Approve a contingency of$32,142 (to%). (Book Page 10)
Book Page I
Operations Committee
09/03/08
Page 2
C. OP08-39 Recommend to the Board of Directors to approve a budget increase of
$128,100 for Rehabilitation of District Siphons, Contract No. 2-68, for a total
budget amount of$7,684,100. (Book Page 13)
d. OP0840 Recommend to the Board of Directors to 1)Approve Amendment No. 4 to the
Professional Design Services Agreement with RMS Engineering & Design, Inc.,
for services related to Facilities Engineering projects, extending the contract
from July 1, 2008 through June 30, 2009; and,
2)Authorize the General Manager to increase the Delegation of Authority limit
(Section 7.02)to Task Order FE05-07-02 issued to RMS Engineering & Design,
Inc., approving an increase of$75.000. for a total amount not to exceed
$175,000 (Job No. FE05-07). (Book Page 15)
e. OP0841 Recommend to the Board of Directors to: 1)Approve plans and specifications
for the Continuous Emissions Monitoring Systems, Contract No. J-79-1A, on file
at the office of the Clerk of the Board;
2)Approve Addendum No. 1 to the Plans and Specifications;
3) Receive and file bid tabulation and recommendation;
4) Reject the low bid from MMC Inc. as non responsive;
5)Award a construction contract to Morrow-Meadows Corporation for the
Continuous Emissions Monitoring Systems, Contract No. J-79-lA, for a total
amount not to exceed $3,958,700; and,
6)Approve a contingency of$366,178 (9.25%). (Book Page 17)
f OP0642 1)Approve Change Order No. 1 to the contract issued to National Plant
Services for Polymer Storage Tank Cleaning, Specification No. M-2007-331
(P.O. No. 102913OA), authorizing an addition of$3,800, increasing the total
contract amount not to exceed $101,000 for the contract period July 1, 2008
through June 30, 2009, and all subsequent renewal periods; and,
2)Approve an annual contingency of$5,050 (5%). (Book Page 19)
g. OP0843 Recommend to the Board of Directors to: 1) Ratify Change Order No. 4 to the
Purchase Order Contract(P.O. No. 102131-OB) issued to Pro-Pipe
Professional Pipe Services for Sewerline Cleaning For City of Tustin and
Unincorporated County Property, Specification No. 5-2004-209, authorizing an
addition of$50,000, increasing the total amount not to exceed $300,699, for the
contract period June 13, 2007 through June 12, 2008, and for all subsequent
authorized renewal periods; and,
2)Approve an annual contingency of$30,000 (10%). (Book Page 21)
Book Page 2
Operations Committee
09/03/08
Page 3
h OP08-44 Recommend to the Board of Directors to: 1)Approve Change Order No. 1 to
the Purchase Order Contract(P.O. No. 102964OA) issued to Walker Centrifuge
Services, LLC,for Digester Cleaning and Debris Disposal, Specification No. S-
2007-343, authorizing an addition of$1,885,001, increasing the total contract to
an amount not to exceed $2,981,100 per year, and for all subsequent
authorized renewal periods; and
2)Approve an annual contingency of$298,100(10%). (Book Page 23)
END OF CONSENT CALENDAR
(8) ACTION ITEMS
a. OP0845 Recommend to the Board of Directors to approve a contingency increase of
$272,357 (11%)to the Professional Design Services Agreement with Malcolm
Pimie, Inc. for the Rocky Point Pump Station Replacement, Contract No. 5-50,
for a total contingency of$470,435(19%) (Book Page 25)
b. OP0846 Recommend to the Board of Directors to: 1)Approve a Professional Design
Services Agreement with PBS&J, Inc. for the Dover Drive Trunk Sewer Relief,
Contract No. 5-63, providing for engineering design services for an amount not
to exceed $956,431; and,
2) Approve a contingency of$95.643(10%). (Book Page 27)
C. OP0847 Recommend to the Board of Directors to adopt Resolution No. OCSD 08-XX, ,
Approving the Seventh Amended Joint Powers Agreement Confirming the
Creation of An Agency Known as Southern California Coastal Water Research
Project Authority (SCCWRP), in a form approved by General Counsel,
providing for continuation of SCCWRPA for four years from July 1, 2009
through June 30, 2013, and approving an annual payment of$400,000.(Book Page 29)
(9) INFORMATIONAL ITEMS
(10) DEPARTMENT HEAD REPORTS
• Santa Ana River Interceptor Status— Herberg
• Construction Crane Safety— Herberg
• Control Center Roofing—Arhontes
• Supplemental Environmental Projects—Torres
• Feasibility Study of Reclaiming SARI Line—Torres
(11) OTHER BUSINESS, COMMUNICATIONS, SUPPLEMENTAL AGENDA ITEMS, OR ITEMS FOR
FUTURE AGENDAS, IF ANY
Book Page 3
Operations Committee
09/03/08
Page 4
(12) CLOSED SESSION
... ......... .... . .. ....... c; . . .. . ..._.__ ............__ ___.. .....Isr . ..f...___ . ._...__........_.
During the course of contlucting the business set forth on This agenda as a regular meeting of the Committee,the
,Chair may convene the Committee in closed session to consider matters of pending real estate negotiations,
;pending or potential litigation. or personnel matters, pursuant to Government Code Sections 54956.8, 54956.9,
54957 or 64957.6,as noted.
Reports relating to (a) purchase and sale of real property; (b) matters of pending or potential litigation; (c)
.employee actions or negotiations with employee representatives; or which are exempt from public disclosure
.under the California Public Records Act, may be reviewed by the Committee during a permitted closed session
.and are not available for public inspection. At such time as the Committee takes final actions on any of these
;subjects the minutes will reflect all required disclosures of information.
.. _......_ ......... ...__.. ......... . .........
a. Convene in closed session.
b. Reconvene in regular session.
C. Consideration of action, if any, on matters considered in closed session.
(13) ADJOURNMENT-The next Operations Committee meeting is scheduled for Wednesday,
October 1, 2008, at 5:00 p.m.
Book Pave 4
Operations Committee
09/03/08
Page 5
Agenda Pasting: In accordance with the requirements of California Government Code Section 54954.2, this
agenda has been posted in the main lobby of the District's Administrative offices not less than 72 hours prior to the
meeting date and time above. All public records relating to each agenda item, including any public records
distributed less than 72 hours prior to the meeting to all, or a majority of all, of the members of District's Board, are
available for public inspection in the office of the Clerk of the Board, located at 10844 Ellis Avenue, Fountain Valley,
California.
Items Not Posted: In the event any matter not listed on this agenda is proposed to be submitted to the Committee
for discussion and/or action, it will be done in compliance with Section 54954.2(b)as an emergency item or
because there is a need to take immediate action,which need came to the attention of the Committee subsequent
to the posting of agenda, or as set forth on a supplemental agenda posted in the manner as above, not less than 72
hours prior to the meeting date.
Public Comments: Any member of the public may address the Operations Committee on specific agenda items or
matters of general interest. As determined by the Chair, speakers may be deferred until the specific item is taken
for discussion and remarks may be limited to three minutes.
Matters of interest addressed by a member of the public and not listed on this agenda cannot have action taken by
the Committee except as authorized by Section 54954.2(b).
Consent Calendar: All matters placed on the consent calendar are considered as not requiring discussion or further
explanation, and unless a particular item is requested to be removed from the consent calendar by a Director of
staff member, there will be no separate discussion of these items. All items on the consent calendar will be
enacted by one action approving all motions, and casting a unanimous ballot for resolutions included on the
consent calendar. All items removed from the consent calendar shall be considered in the regular order of
business.
The Committee Chair will determine if any items are to be deleted from the consent calendar.
Items Continued: Items may be continued from this meeting without further notice to a Committee meeting held
within five(5)days of this meeting per Government Code Section 54954.2(b)(3).
Meeting Adjournment: This meeting may be adjourned to a later time and items of business from this agenda may
be considered at the later meeting by Order of Adjournment and Notice in accordance with Government Code
Section 54955(posted within 24 hours).
Accommodations for the Disabled: The Board of Directors Meeting Room is wheelchair-accessible. If you require
any special disability related accommodations, please contact the Orange County Sanitation District Clerk of the
Board's office at (714)593-7130 at least 72 hours prior to the scheduled meeting. Requests must specify the
nature of the disability and the type of accommodation requested.
'Notice to Committee Members:
For any questions on the agenda or to place any items on the agenda.Committee members should contact the Committee
:Chair or Secretary ten days in advance of the Committee meeting.
.Committee Chair Ken Parker (662)252-6220 inforalmavorkenoarkecwm
:Committee Secretary: Lille Kovac (714)593-7124 Ikovac0ocsd.com
I General Manager Jim Ruth (714)593-7110 iruthCalocsd.com
.Assistant General Manager Bob Ghirelli (714)593-7400 rahirelli0ocsd.ccm
Director of Technical Services Ed Torres (714)593-7080 etorres(a md.com
.Director of Engineenng Jim Herberg (714)593-7300 Iherbergamsd.com
'Dir.of Operations and Maintenance Nick Amontes (714)593-7210 namontes[alomd.com
Book Page 5
Operations Committee
Rolling Agenda Report Calendar
Date Dept Action or
Description of Report Information
Oct TS Receive and File Research Strategic Plan Action
Oct TS SOCWA Agreement Action
Oct O&M WDRs for Sewers Action
Oct O&M Award bid for Administration Building Carpeting Action
Oct O&M Process Area Painting Program Award Action
Oct O&M Transfer of Local Sewers to Costa Mesa S. D. Action
Oct Eng Approve PDSA re Solids Thickening and Processing Action
Upgrades,Job No. P2-89
Oct En Increase PDSA contingency re Replacement of Ellis Action9 Pump Station,Job No. 1-10
Amend PDSA re Central Generation Automation, Job Action
Oct Eng No. J.79-1
Authorize staff to negotiate construction support services Action
Oct Eng re Bitter Point Pump Station Replacement, Contract
No. 5-49
H.WepaegendaMpwMons CommldeeOpermons 200910MOCRollirg Agenda.doo
Book Page 6
MINUTES OF THE
OPERATIONS COMMITTEE
Engineering, Operations & Maintenance, and Technical Services
Orange County Sanitation District
July 2, 2008—5:00 p.m.
A meeting of the Operations Committee of the Orange County Sanitation District was held on
July 2, 2008,at 5:00 p.m. in the Sanitation Districts Administrative Office.
(2) ROLL CALL
Following the Pledge of Allegiance, a quorum was declared present, as follows:
Operations Directors Present: Staff Present:
Ken Parker, Chair Jim Ruth, General Manager
Charles Antos Bob Ghirelli, Assistant General Manager
Don Bankhead Nick Arhontes, Dir. of Operations& Maintenance
Leslie Daigle Jim Herberg, Director of Engineering
Rose Espinoza Ed Torres, Director of Technical Services
Patsy Marshall Life Kovac, Committee Secretary
Roy Moore Matt Smith, Engineering Manager
Joy Neugebauer Bob Bell
David Shawver Layne Baroldi
Harry Sidhu Rich Castillon
Constance Underhill Ann Crafton
Doug Davert, Board Chair Carla Dillon
Larry Crandall, Board Vice Chair Mark Esquer
James M. Ferryman
Others:
Operations Directors Absent:
Bill Dalton, Vice Chair
(3) APPOINTMENT OF CHAIR PRO TEM
No appointment was necessary.
(4) PUBLIC COMMENTS
There were no public comments.
Book Page 7
Minutes of the Operations Committee
July 2, 2008
Page 2
(5) REPORT OF THE COMMITTEE CHAIR
Committee Chair Ken Parker did not give a report.
(6) REPORT OF THE GENERAL MANAGER
General Manager Jim Ruth did not give a report.
(7) CONSENT CALENDAR ITEMS
a. MOVED, SECONDED, AND DULY CARRIED: Approve minutes of the June 12, 2008
Operations Committee meeting.
Directors Espinoza and Neugebauer abstained.
b. OP08-35 MOVED, SECONDED,AND DULY CARRIED: Recommend to the Board
of Directors to: 1)Approve a Professional Consultant Services
Agreement with Black &Veatch Corporation for Construction Support
Services for Newport Trunk Sewer and Force Mains, Bitter Point Pump
Station to Coast Trunk Sewer, Contract No. 5-58,for an amount not to
exceed $973,463; and,
2)Approve a contingency of$58,408 (6%).
END OF CONSENT CALENDAR
(8) ACTION ITEMS
a. OPO6-36 Director of Engineering, Jim Herberg, requested that items 1 through
5 be removed from the agenda for consideration. It was then:
MOVED, SECONDED, AND DULY CARRIED: Recommend to the
Board of Directors to: 6)Authorize staff to enter into negotiations with
Black&Veatch Corporation for construction support services for
Continuous Emissions Monitoring Systems, Contract No. J-79-1A.
(9) INFORMATIONAL ITEMS
a. OP08-37 IBM-MAXIMO Software Implementation
Director of Operations and Maintenance, Nick Arhontes, introduced Rick
Castillon, I.T. Manager, who provided an overview on the RFP process
Book Page 8
Minutes of the Operations Committee
July 2, 2008
Page 3
and bids received for the proposed system, which has been found to
perform satisfactorily on the Groundwater Replenishment System. This
project is being presented to the Administration Committee for approval.
(10) DEPARTMENT HEAD REPORTS
Ann Crafton, Principal Financial Analyst, presented an informational overview of problematic
encroachments on the Sanitation District's easements that prevent proper maintenance of
sewer trunk lines.
Director of Technical Services, Ed Torres, reported that the Sanitation District has passed
re-certification by the National Biosolids Partnership for a five-year period. Mr. Torres also
reported that the Sanitation District expects to be awarded, in conjunction with Air Products and
Fuel Cell Technology and U.C. Irvine, a $2.7M grant to install a fuel cell station on site.
Director of Engineering, Jim Herberg, reported that due to the urgency of two matters, and the
Operations Committee being dark in August, Engineering will be submitting two items directly to
the Board for approval.
Nick Arhontes, Director of Operations and Maintenance, reported there would be a request from
O&M for a contract to be awarded for an emergency repair of the outfall booster pump to be
completed in August.
(11) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY
There were none.
(12) CLOSED SESSION
There was no closed session.
(13) ADJOURNMENT AND FUTURE MEETING DATES
The Chair declared the meeting adjourned at 5:37 p.m. The next Operations Committee
meeting is scheduled for Wednesday, September 3, 2008, at 5:00 p.m.
Submitted by:
Lilia Kovac
Committee Secretary
H:bepfageW8X0pe2tims ca iaeekop Lions 20DM70BW70208 Operegons r.Bnules.dMx
Book Page 9
OPERATIONS COMMITTEE Mee1Date TolIDir.
09/03/08 09/17/08
AGENDA REPORT Iemw8-38 Iem Numbe
oe-3s
Orange County Sanitation District
MMisc.8
Support Projects
FROM: James D. Ruth, General Manager
Originator: Jim Herberg, Director of Engineering
Project Manager: Victoria Pilko
SUBJECT: TEMPORARY UPGRADES TO PLANT SECURITY BARRIERS,
PROJECT NO. J-108
GENERAL MANAGER'S RECOMMENDATION
1. Approve a Professional Design Services Agreement with RBF Consulting for
Temporary Upgrades to Plant Security Barriers, Project No. J-108, in an amount not
to exceed $321,415: and,
2. Approve a contingency of$32,142 (10%).
SUMMARY
• This project provides approximately 1,300 feet of security barrier along the north
perimeter of Reclamation Plant No. 1.
• The Professional Design Services Agreement (PDSA) includes the following:
1. Preparation of Preliminary Design Report (PDR) to include a series of technical
memoranda to set the final design concept, complete a utility research effort,
complete boundary survey, and recommend landscape modifications.
2. Final design of the recommended features.
3. Preparation of construction bid documents.
4. Bid support services.
• A Request for Proposal was issued to solicit proposals from a total of seven
consulting firms. Four consulting firms attended a pre-proposal meeting at the
Orange County Sanitation District (Sanitation District) offices: Tran Consulting
Engineers, RBF Consulting, RMS Engineering & Design, and Business Protection
Specialists. Three consulting firms submitted proposals: RBF Consulting, Tran
Consulting Engineers, and RMS Engineering & Design. Sealed proposals were
received on July 8, 2008.
Page 1
Book Page 10
All proposals were evaluated in accordance with defined Sanitation District
procedures and staff recommends the approval of a PDSA to RBF Consulting.
PRIOR COMMITTEE/BOARD ACTIONS
None.
ADDITIONAL INFORMATION
In 2005, the Sanitation District conducted a security assessment survey to determine its
security vulnerabilities. One of the major recommended security improvements for
Sanitation District's facilities was a new perimeter barrier. Work has already been
completed along the west and south perimeter barriers. The east perimeter barrier shall
be kept in place at the present time.
Currently, the Sanitation District has a joint campus with Orange County Water District
(OCWD). Access to Plant No. 1 is via the main gate at Ellis Avenue, the backup gate at
Garfield Avenue, and via OCWD utilizing the West Perimeter Road. The project area
begins at the Santa Ana River fence, continues west along Ellis Avenue, and ends at
the Sanitation District's warehouse building. In addition, the existing main entrance will
be modified to better facilitate traffic control, and a new alternative emergency entrance
will be created between the warehouse and Maintenance Building 8.
Part of the existing barrier encroaches on the public right-of-way for Ellis Avenue. The
new barrier will be designed to be out of the public right-of-way. In addition, the City of
Fountain Valley has plans to construct a sidewalk adjacent to the new barrier through a
Federal Grant, and has requested that green space be dedicated between the sidewalk
and new barrier.
Staff Evaluation of Proposals
The proposal ranking was done by a team of five Sanitation District staff selected from a
cross section of Divisions: O&M Facility Maintenance, Safety and Health, and
Engineering Planning. Each member of the Evaluation Team individually ranked the
proposals. Each proposal was graded from one to ten (ten being the best) in seven
weighted categories as summarized below.
Page 2
Book Page I I
TABLE 1
TECHNICAL PROPOSAL EVALUATION
Consultant RBF Tran Consult. RMS Engineering
Consulting Eng.
Evaluator
Reviewer A 450 397 442
Reviewer B 501 470 315
Reviewer C 414 440 427
Reviewer D 446 445 383
Reviewer E 530 410 418
Total Score: 2341 2162 1985
Average Score: 468 432 397
Ranking: 1 2 3
Proposal Fee: $376,808.00 $ 164,004.00 $277,139.42
Negotiated $321,415.00
Pro osal Fee:
The specialized nature of the work requires a consultant that is familiar with the
specification and standards update process and the RBF Consulting team possesses
these abilities, as well as a long working history with the Sanitation District.
This item has been budgeted (Page A-10, Item No. 89).
Award Date: 09117108 Contract Amount: $321,415 Contingency: $32,142(10%)
JH:VP:tic:eh
KWeptlagenda\Opemlions Committee\Opemlims 20081WO8M8 38.J-108.dmx
Page 3
Book Page 12
OPERATIONS COMMITTEE Meeting Date To BA.of Dr.
09/03/08 09/17/08
AGENDA REPORT Ilem NumGer Item Number
OPoB-39
Orange County Sanitation District
y !Collections
Facilities
FROM: James D. Ruth, General Manager
Originator: Jim Herberg, Director of Engineering
Project Manager: Alberto Acevedo
SUBJECT: REHABILITATION OF DISTRICT SIPHONS, CONTRACT NO. 2-68
GENERAL MANAGER'S RECOMMENDATION
Approve a budget increase of$128,100 for Rehabilitation of District Siphons, Contract
No. 2-68, for a total budget amount of$7,684,100.
SUMMARY
• A budget increase for this project in the amount of$128,100, for a total budget of
$7,854,100, was approved at the May 2008 Board meeting.
• The new FY 2008-2009 budget was subsequently approved by the Board in June
2008 which inadvertently reduced the project budget to $7,556,000. Staff is
requesting an increase to this budget back to the amount that was approved in May
2008.
• It is anticipated that cost savings from other CIP projects in FY 2008-09 will offset
this budget increase.
PRIOR COMMITTEE/BOARD ACTIONS
• May 2008 —Approve a budget increase of$128,100 for Rehabilitation of District
Siphons, Contract No. 2-68, for a total budget of$7,854,100. Approve a
contingency increase of$137,108 (3%) to the construction contract with Ken
Thompson, Inc. for Rehabilitation of District Siphons, Contract No. 2-68, for a total
contingency of$363,008 (8%).
• August 2007—Approve a contract with Ken Thompson, Inc. for the construction of
Rehabilitation of District Siphons, Contract No. 2-68, for a total amount not to exceed
$4,537,600. Approve a contingency of $226,900 (5%).
Page 1
Book Page 13
ADDITIONAL INFORMATION
This project has been budgeted, but a budget increase is being requested.
(Section 8 - Page 21, and Page 22).
Award Date: 08/27/08 Contract Amount: $4,537,600 Contingency: $363,00818%I
JH:AA:tic:
H:ldeptUgenda\Operations Committee\Operations 200M0908\08-39.M8.Bdgt.daca
Page 2
Book Page 14
OPERATIONS COMMITTEE Meewg Date To9d.of Dlr.
09/03/08 09/17/08
AGENDA REPORT Item Number Rem Number
OPOS40
Orange County Sanitation District
Misc.&
Support Projects
FROM: James D. Ruth, General Manager
Originator: Jim Herberg, Director of Engineering
Project Manager: Derek Davis
SUBJECT: FACILITIES ENGINEERING PROJECTS, JOB NO. FE05-07
(P1 PRIMARY CLARIFIER DIVERSION BOX IMPROVEMENTS,
PROJECT NO. FE06-12)
GENERAL MANAGER'S RECOMMENDATION
1. Approve Amendment No. 4 to the Professional Design Services Agreement with
RMS Engineering & Design, Inc., for services related to Facilities Engineering
projects, extending the contract from July 1, 2008 through June 30, 2009; and,
2. Authorize the General Manager to increase the Delegation of Authority limit
(Section 7.02) to Task Order FE05-07-02 issued to RMS Engineering & Design,
Inc., approving an increase of$75,000, for a total amount not to exceed $175,000
(Job No. FE05-07).
SUMMARY
• The Orange County Sanitation District (Sanitation District) is replacing gates at the
Eastside Primary Clarifier Diversion Box at Plant No. 1.
• Staff retained RMS Engineering & Design, Inc. (RMS) under a Facilities Engineering
Task Order to prepare the project design and bidding documents for these
modifications, and to provide construction services. The original task order with
RMS was for $74,980 with a Notice to Proceed, dated May 31, 2007.
• During a site visit, Sanitation District staff noticed that the concrete structure that
supports the gates is severely corroded.
• Because RMS was retained to perform the initial work, they were asked to perform a
field investigation to determine the extent of the corrosion. The field investigation
indicated that there is extensive damage to the existing structure and additional work
will be needed before new gates can be installed.
• Sanitation District staff is recommending that RMS be issued an amendment to their
existing Professional Design Services Agreement Task Order to complete the
structural repairs and other recommended final design improvements.
Book Page 15
• Sanitation District Staff is recommending that because of the additional required
design work, the Contract completion time be extended through the end of FY08-09.
• The additional work is estimated to be no more than $75,000 above the $100,000
limit set forth in Section 7.02 of the Delegation of Authority. Staff is recommending
that the Task Order be amended to increase the $100,000 limit to a total not to
exceed $175,000.
PRIOR COMMITTEEIBOARD ACTIONS
• June 23, 2004: RMS was awarded Task Order 05-07 by of Board of Directors (PO#
101974-OB).
ADDITIONAL INFORMATION
The Eastside Primary Clarifier Diversion Box was initially constructed in 1956 (P1-1,
Headman, Ferguson & Carollo). In 1961, the structure was raised by 30 inches (P1-5,
Carollo). In 1980, fiberglass reinforced plastic grating was added and new stop plates
were provided (P1-3-2, Lee & Ro). In 1986, modifications were made to combine the
flow in the easterly chambers that lead to PC 1 and 2 (P1-23R). In 2000, fiberglass
reinforced plastic covers were added on top of the structure and a connection to the
odor control system (J-71-1/J-71-2, CGvQ was made. Structural inspections and
evaluations along with preliminary design were completed in 2007 (FE06-12, RMS).
This item has been budgeted. (Line item: Section 8, Page 98).
Award Date: 6/23104 Contract Amount: $200,000 (annually) Contingency: NIA
JDH:MAE:SS:ct
Book Pape 16
OPERATIONS COMMITTEE Meetin9l, To Dal,
09/03/08 09117/09
AGENDA REPORT Rem Number Item Number
oPoa41
Orange County Sanitation District
®Plant Automation
tin
Plant AComputerization
FROM: James D. Ruth, General Manager
Originator: Jim Herberg, Director of Engineering
Project Manager: David MacDonald
SUBJECT: CONTINUOUS EMISSIONS MONITORING SYSTEMS (GEMS),
CONTRACT NO. J-79-1A
GENERAL MANAGER'S RECOMMENDATION
1. Approve plans and specifications for the Continuous Emissions Monitoring Systems
(CEMS), Contract No. J-79-lA, on file at the office of the Clerk of the Board;
2. Approve Addendum No. 1 to the Plans and Specifications;
3. Receive and file bid tabulation and recommendation;
4. Reject the low bid from MMC Inc. as non-responsive;
5. Award a construction contract to Morrow-Meadows Corporation for the Continuous
Emissions Monitoring Systems (CEMS), Contract No. J-79-1A, for a total amount not
to exceed $3,958,700; and,
6. Approve a contingency of$366,178 (9.25%).
SUMMARY
• The purpose of this Contract is to install a Continuous Emissions Monitoring System
(CEMS) on each engine in the Central Generation Systems at Plant No. 1 and Plant
No. 2.
• Black &Veatch Corporation completed the preparation for the plans and
specification in April 2008. Sealed bids were received on June 10, 2008. A
summary of the bids for Contract No. J-79-lA is as follows:
Project Budget $18,890,052
Construction Contract Budget $ 4,000,000
Engineer's Estimate $ 3,499,561
Lowest bid $ 3,271,050
Lowest responsive bid $ 3,958,700
High bid $ 4,697,000
Foml No.M-1022 R.IW Ln1N]
Page 1
Book Page 17
PRIOR COMMITTEEIBOARD ACTIONS
February 2005—Approval of a Professional Design Services Agreement with Black &
Veatch Corporation to prepare plans and specifications for the Central Generation
Automation, Project No. J-79-1.
ADDITIONAL INFORMATION
The existing Parametric Emissions Monitoring Systems (PEMS) are aging, are not
supported by the original equipment supplier, and do not comply with the new
monitoring standards established by the South Coast Air Quality Management District
(SCAQMD). The new CEMS units will comply with the recently adopted requirements
of SCAQMD's Rule 1110.2.
The Contractor selection was conducted in accordance with Orange County Sanitation
District's (Sanitation District) adopted policies and procedures. The summary of bids is
as follows:
Bidders Amount of Bid
MMC Inc. $ 3,271,050
Morrow-Meadows Corp. $ 3,958.700
Norman A. Olsson Const. Inc. $ 4,159,000
Helix Electric, Inc. $ 4,697,000
The CEMS, Contract No. J-79-1A, is part of the Central Generation Automation,
Project No. J-79-1. The lowest responsive bidder for the CEMS, Contract No. J-79-1A,
exceeded the Engineer's Estimate, but the budget for the overall project remains
sufficient and a budget increase is not being requested. The Engineer's Estimate did
not adequately consider the complexity of the mechanical work.
This recommendation complies with authority levels of the Sanitation District's
Delegation of Authority. This item has been budgeted. (Line item: Section 8, Page 65).
Award Date: 9117108 Contract Amount: $3,958,700 Contingency: $366,178(9.25%)
JH:DM:tic:
Fom No.0 1= aansee OYOtN]
Page 2
Book Page IS
OPERATIONS COMMITTEE Meebig Date Toad.ur .Dir.
09/03/08 a9/v/oe
AGENDA REPORT Ven Number Item Number
o Num
Orange County Sanitation District
FROM: James D. Ruth, General Manager
Originator: Nick Arhontes, Director of Operations and Maintenance
SUBJECT: ANNUAL INDUSTRIAL CLEANING CONTRACT RENEWAL
GENERAL MANAGER'S RECOMMENDATION
1) Approve Change Order No. 1 to the contract issued to National Plant Services for
Polymer Storage Tank Cleaning, Specification No. M-2007-331 (P.O. No.
1029130A), authorizing an addition of$3,800, increasing the total contract amount
not to exceed $101,000 for the contract period July 1, 2008 through June 30, 2009,
and all subsequent renewal periods; and,
2) Approve an annual contingency of$5,050 (5%).
SUMMARY
In fiscal year 2007-2008, through a competitive bidding process staff negotiated a one-
year contract with National Plant Services for polymer storage tank cleaning, with an
option to renew every year for up to four years.
The first year of the contract was for an amount not to exceed $97,200 to clean 30
polymer storage tanks. Under the current Delegation of Authority, this limits all future
renewals to this same amount even though the approved fiscal year budget amounts
may be higher to conduct the planned work. Having a cap on the yearly contract amount
will eventually limit the number of polymer tanks that can be cleaned, as yearly prices
increase, even when budgeted funds are available.
By authorizing the General Manager to renew the contract for up to a five percent
increase per year, staff will have an effective and efficient process for cleaning 30 tanks
per year at Plant No. 1 or Plant No. 2 even with some inflation. A yearly review of the
Consumer Price Index, cost of living adjustment, a fuel escalator or any other index that
shows price increases from year-to-year which are considered reasonable by the
Finance Department may be cause for an adjustment.
PRIOR COMMITTEEIBOARD ACTIONS
During the fiscal year 2008-2009 and 2009-2010 budget process funds were authorized
for polymer storage tank cleaning within the maintenance Joint Operating Budget.
Fonn No.nwim-2 R .Mlw
Page 1
Book Page 19
ADDITIONAL INFORMATION
This Contract was competitively bid and bid packages were sent directly to 11 possible
bidders. Four responses were received. Below is a summary of the prior responses.
This led to National Plant Services being awarded the current Polymer Storage Tank
Cleaning Contract.
Firm Total Cost
United Storm Water, Inc. $50,667.60
National Plant Services $97,200.00
Devise $175,319.00
PSC $200,967.38
The lowest bid by United Storm Water, Inc., was considered to be non-responsive for
lack of compliance with prevailing wage laws. The bid was awarded to National Plant
Services, the next lowest bidder.
This service contract complies with authority levels of the District's Delegation of
Authority. This Rem has been budgeted in the fiscal year 2008-2009 and 2009-2010
budget.
Award Date: 10/01/08 Contract Amount: $101,000.00 Contingency: $5,050(5%)per year
Fw No.D 10 pwsE IM7
Page 2
Book Page 20
OPERATIONS COMMITTEE Meeting Date To Bd.of Dir.
09/03/08 09/17/08
Number
e
AGENDA REPORT m Imn Number
OP
Orange County Sanitation District
FROM: James D. Ruth, General Manager
Originator: Nick Arhontes, Director of Operations and Maintenance
SUBJECT: RATIFY CHANGE ORDER NO. 4 (PO# 102131-OB) FOR SEWER LINE
CLEANING FOR CITY OF TUSTIN AND UNICORPORATED COUNTY
AREAS, SPECIFICATION NO. S-2004-209
GENERAL MANAGER'S RECOMMENDATION
1) Ratify Change Order No. 4 to the Purchase Order Contract (P.O. No. 102131-
OB) issued to Pro-Pipe Professional Pipe Services for Sewerline Cleaning For
City of Tustin and Unincorporated County Property, Specification
No. S-2004-209, authorizing an addition of$50,000, increasing the total amount
not to exceed $300,699, for the contract period June 13, 2007 through June 12,
2008, and for all subsequent authorized renewal periods; and,
2) Approve an annual contingency of$30,000 (10%).
SUMMARY
• Due to unit cost increases already negotiated, Change Order No. 4 is
recommended for approval for additional costs through June 2010.
• Pro-Pipe has been contracted to clean about 176 miles of smaller diameter
District- owned local sewer lines. Cleaning is on a 12 to 18-month cycle,
depending on the area, to reduce sewer blockages and spills.
PRIOR COMMITTEEIBOARD ACTIONS
March 23, 2005 —After a competitive bid process, staff recommended and Board
awarded the original contract, Specification No. S-2004-209 to Pro-Pipe Professional
Pipe Service of Anaheim for a total of five years (initial year plus four one-year
renewable options) in an amount not to exceed $250,699.
Form N0.V iet 1 Ra+ 0E ➢1N7
Page 1
Book Page 2 1
ADDITIONAL INFORMATION
The District owns and operates approximately 50 miles of local sewers in a portion of
the city of Tustin, and about 126 miles in the Unincorporated County areas north of
Tustin including the El Modena islands surrounded by the city of Orange.
District staff monitors the contractor's field activities and performance. Closed Circuit TV
(CCTV) inspection is randomly selected by District staff on approximately 10% of the
footage cleaned. This helps ensure cleaning, debris removal, and root removal
effectiveness. Heavier root growth and added root cutting and cleaning as directed by
District's staff will account for increases in annual program costs.
Project/Contract Cost Summary:
The table below shows cleaning costs by pipe diameter and task and footage estimates.
Pro Pipe included this info the bid documents previously submitted.
Item I Description Feet CosVLF
1 6-inch diam. Pipe Cleaning 1,750 $0.31
2 6-inch diam. Pipe Cleaning w/Root Cutting 750 $0.34
3 8-inch diam. Pipe 595,000 $0.31
4 8-inch diam. Pipe w/Root Cutting 255,000 _ $0.35
5 10-inch diam. Pipe 21,700 $0.32
6 10-inch diam. Pipe w/Root Cutting 9,300 $0.37
7 12-inch diam. Pipe 18,200 $0.35
8 12-inch diam. Pipe w/Root Cutting 7,800 $0.39
Estimated Total Feet 909,500
Estimated Total Miles 172.26
H:WeplWgendMOperalions Committee\operallona 20081090910843.5-2004-209.doc
F0.No.p 102-3 R"W O. M
Page 2.
Book Page 22
OPERATIONS COMMITTEE Meeting rate To Bd.of Di"
09/03/08 09/17/08
AGENDA REPORT Item Nunter 1fem Numberovoe`a
Orange County Sanitation District
FROM: James D. Ruth, General Manager
Originator: Nick Arhontes, Director of Operations and Maintenance
SUBJECT: DIGESTER CLEANING AND DEBRIS DISPOSAL CONTRACT
RENEWAL
GENERAL MANAGER'S RECOMMENDATION
1) Approve Change Order No. 1 to the Purchase Order Contract (P.O. No.
1029640A) issued to Walker Centrifuge Services, LLC, for Digester Cleaning
and Debris Disposal, Specification No. S-2007-343, authorizing an addition of
$1,885,001, increasing the total contract to an amount not to exceed $2,981,100
per year, and for all subsequent authorized renewal periods; and,
2) Approve an annual contingency of$298,100 (10%).
SUMMARY
In fiscal year 2007-2008, through a competitive bidding process, staff recommended a
one-year contract with Walker Centrifuge Service, LLC., for digester cleaning and debris
disposal services, with an option to renew every year for up to four years.
The original contract was for an amount not to exceed $1,096,099 to clean four
digesters a year. Under the current Delegation of Authority, this restricts all future
renewals to this same amount. This cap on the yearly contract amount limits the
number of digesters that can be cleaned even when funds may be available to clean
more than two digesters.
By authorizing the General Manager to renew the contract for up to $2,981,100 staff will
have an effective and efficient process for cleaning up to a total of seven digesters per
year at Plant No. 1 or Plant No. 2. This type of flexibility is essential with the increase in
secondary treatment placing more demand on digester volume and the ongoing
coordination with Capital Improvement Projects.
The cleaning and debris disposal price is calculated based on a set price per 10,000
gallons of material removed from each digester and includes all equipment and
mobilization. A yearty review of the Consumer Price Index, cost of living adjustment, a
fuel escalator and any other index that shows price increases from year-to-year which
Iismp010167
F.No.O 102-2 Page 1
Book Page 23
are considered reasonable by the Finance Department is conducted and adjustments
may be made.
PRIOR COMMITTEEIBOARD ACTIONS
During the fiscal year 2008-2009 budget process funds were authorized for a digester
cleaning and disposal contract amount not to exceed $3,600,000.
ADDITIONAL INFORMATION
This Contract was competitively bid. Bid packages being sent directly to ten bidders.
Four bid packages were received by the District. A summary is provided below based
on three digesters being cleaned. Walker Centrifuge Services, LLC, of Salina, Kansas
was awarded the Contract by being the lowest responsible bidder. Their work has met
or exceeded staff expectations.
Firm Total Cost
Walker Centrifuge Services, LLC $1,088,320.00
American Process Group $1,120,472.81
Bio-Nomic Services Inc. $1,399,900.00
Synagro West, LLC $2,598,545.00
This service contract complies with authority levels of the District's Delegation of
Authority. This item has been budgeted in the fiscal year 2008-2009 and 2009-2010
budget (Section 5, Page 12).
Award Date: 09/24/08 Contract Amount $2,981,100 Contingency: $298,100(10%)
H,WeptlagenCa\Operalians Commitle %Operations 200810g08=0 .S-2007-343.doc
Form No,DMI02-2
Pence 0=117
Page 2
Book Page 24
OPERATIONS COMMITTEE Meeting Date To Bd.ofMr.
09/03/08 09/17/08
AGENDA REPORT Item Number Item Numbs
OP08i5
Orange County Sanitation District
Collections
Facilities
FROM: James D. Ruth, General Manager
Originator: Jim Herberg, Director of Engineering
Project Manager: Martin Dix
SUBJECT: ROCKY POINT PUMP STATION REPLACEMENT, CONTRACT NO. 5-50
GENERAL MANAGER'S RECOMMENDATION
Approve a contingency increase of$272,357 (11%) to the Professional Design Services
Agreement with Malcolm Pirnie, Inc., for the Rocky Point Pump Station Replacement,
Contract No. 5-50, for a total contingency of$470,435 (19%).
SUMMARY
• The purpose of this project is to replace the existing 70-yearold Rocky Point Pump
Station with a new pump station that meets national and state codes, utilizing the
current Orange County Sanitation District (Sanitation District) Design Guidelines.
The project will include a new pump station and all appurtenances located on
property acquired from the International Bay Clubs, Inc. by the Sanitation District.
• The Consultant is approximately 85% complete with preliminary and final design
services.
• During the constructability review meeting, the project team identified design
improvements that would result in significant construction savings. To implement
the design improvements, Amendment No. 1 was approved on July 1, 2008 for an
amount not to exceed $195,979, effectively utilizing all project design contingency.
• On May 14, 2008, the City of Newport Beach Department of Public Works (Public
Works) stipulated that the project would be required to widen West Coast Highway
along the project limits. The widening would require moving the West Coast
Highway curb and gutter approximately 6 feet north, relocating two recently installed
street light poles and one fire hydrant. The street widening would result in additional
design costs, construction costs, Public Works coordination and Caltrans permitting
scrutiny. The exact projects costs are unknown but anticipated to exceed $100,000.
Page 1
Book Page 25
This additional design services contingency is being requested to pay for the street
widening work, additional Public Works coordination, and additional Caltrans
coordination.
PRIOR COMMITTEE/BOARD ACTIONS
May 2006 -Approve a Professional Services Agreement with Malcolm Pirnie, Inc.
providing for engineering services for the Rocky Point Pump Station Replacement,
Contract No. 5-50, for an amount not to exceed $2,475,973, and establish an 8%
($198,078) design contingency.
ADDITIONAL INFORMATION
This request for increase in the project contingency complies with the authority levels of
the Sanitation District's Delegation of Authority. This item has been budgeted (Section
8, Page 26).
Award Date: 05/24106 Contract Amount: $2,475,973 Contingency: $198,078( 8%)
09117/08 $272,357(11%)
$470,435(19%)
JH:MD:tic:
Hmepea9enda\Operations Committee\Opemtions 200809o8t08-05.8 50.docx
Page 2
Book Page 26
OPERATIONS COMMITTEE MeeOngDate To ad.OfDir.
09/03/08 09/17/08
AGENDA REPORT Rem Number Item Number
OP0846
Orange County Sanitation District
FROM: James D. Ruth, General Manager
Originator: Jim Herberg, Director of Engineering
CIP Project Manager: Hardat Khublall
SUBJECT: DOVER DRIVE TRUNK SEWER RELIEF, CONTRACT NO. 5-63
GENERAL MANAGER'S RECOMMENDATION
1. Approve a Professional Design Services Agreement with PBS&J, Inc. for the Dover
Drive Trunk Sewer Relief, Contract No. 5-63, providing for engineering design
services for an amount not to exceed $956,431; and,
2. Approve a contingency of$95,643 (10%).
SUMMARY
• This project provides for the increase in the hydraulic capacity of approximately
7,500 feet of existing sewer lines located along Dover Drive between Irvine Avenue
and Pacific Coast Highway in the City of Newport Beach.
• The Professional Design Services Agreement (PDSA) includes the following:
1. Preparation of a preliminary design report which includes a hydraulic analysis,
conducting a physical condition assessment of the pipeline and manholes and
providing recommendations for remediation options.
2. Final design of the selected option.
3. Support services for the Orange County Sanitation District's (Sanitation District)
Program Environmental Impact Report (PEIR).
4. Preparation of Bidding and Construction Documents.
5. Bid support services.
PRIOR COMMITTEE/BOARD ACTIONS
None.
Form No.P 10D2 RwieeUO]N1N]
Page 1
Book Page 27
ADDITIONAL INFORMATION
Hydraulic modeling conducted in 2006 as part of the Sanitation District's Strategic plan
update has identified this portion of the Dover Drive Trunk Sewer as deficient based on
wet weather peak flow projections. Staff is requesting the award of a Professional
Design Services Agreement in the amount of$956,431 for the preliminary and final
design phase services in accordance with the Delegation of Authority Section 5.07.G.
Staff Evaluation of Proposals:
Request for proposals were sent to a total of seven engineering firms and six proposals
were received by the Sanitation District. A panel consisting of five members of the
Sanitation District's staff reviewed and ranked each of the proposals in accordance with
Sanitation District's standard evaluation procedures. Staff recommends the approval of
a Professional Design Services Agreement with PBS&J, Inc. for an amount not to
exceed $956,431.
TABLE 1
TECHNICAL PROPOSAL EVALUATION
Consultant PBS&J Earth Tech Dudek Lee&Ro REF AKM
Evaluator
Reviewer 300 290 266 238 232 219
Reviewer 339 320 290 271 254 240
Reviewer C 269 193 195 162 111 128
Reviewer D 287 295.5 300 212 215 188
Reviewer E 323 283 315 245 251 261
Total Score: 1618 1381.5 1366 1128 1063 1036
Average Score: 303.6 276.3 273.2 225.6 212.6 207.2
Ranking: 1 2 3 4 5 6
Proposal Fee: $738,537 $ 1,400,800 $ 989,830 $1,184,828 $1,090,092 $944,175
Negotiated $ 956,431
Pro osal Fee:
This item has been budgeted. (Line item: Section 8, Page 30).
Award Date: 9117/08 Contract Amount: $956,431 Contingency: $95,643(10%)
JH:HK:tic:eh
H:WeptWgentlal0pemtions CommieeelOperalions 2008a90810848.5-63,dm
FOM No.ON 102-2 fteveMOWOW
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OPERATIONS COMMITTEE Meeting Date Toea.oroo-.
09/03/08 09/24/08
AGENDA REPORT rrem 0847 tram Number
Orange County Sanitation District
FROM: James D. Ruth, General Manager
Originator: Ed Torres, Director of Technical Services
SUBJECT: Seventh Extension of The Joint Powers Agreement with the Southern
California Coastal Water Research Project Authority (SCCWRP)
GENERAL MANAGER'S RECOMMENDATION
Adopt Resolution No. OCSD 08-XX, Approving the Seventh Amended Joint Powers
Agreement Confirming the Creation of An Agency Known as Southern California
Coastal Water Research Project Authority(SCCWRP), in a form approved by General
Counsel, providing for continuation of SCCWRPA for four years from July 1, 2009
through June 30, 2013, and approving an annual payment of$400,000.
SUMMARY
• The Southern California Coastal Water Research Project Authority was
established in 1969 under a joint powers agreement (JPA) by several Southern
California ocean wastewater dischargers, including OCSD.
• SCCWRP is governed by a ten-member Board of Directors consisting of
members from Los Angeles City Bureau of Sanitation, County Sanitation District
of Los Angeles, Orange County Sanitation District, City of San Diego
Metropolitan Water Department, US Environmental Protection Agency Region IX,
California State Water Resources Control Board, Regional Water Quality Control
Board-Los Angeles, Regional Water Quality Control Board-Santa Ana, Regional
Water Quality Control Board-San Diego, California Resources Board-Ocean
Protection Council.
• The current Executive Director of SCCWRP is Stephen Weisberg, Ph.D.
• The purpose of SCCWRP, as stated in the JPA, is 'to increase the scientific
knowledge of how treated wastewater discharges, storm-water discharges, and
other human activities interact to affect coastal aquatic ecological systems, and
thereby to ensure protection of these resources'.
• SCCWRP has been active in public health research including bacterial
epidemiology studies and methods for rapid detection of bacteria in recreational
water.
• A joint use agreement was developed in 2007 whereby much of the SCCWRP
research in microbiology is performed in OCSD facilities. This has provided
OCSD the opportunity to participate in cutting edge microbiology research related
to public health concerns of water quality.
Form No.M-1a92 P IWOMWT
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Book Page 29
• Other direct benefits to OCSD include:
o Participating in regional research and development thereby facilitating a
better understanding of the results of the individual wastewater
dischargers by placing them in a regional context.
o Allowing an opportunity for staff members of each participating agency to
be involved in training and development opportunities relating to ocean
monitoring.
o Engaging in regional debates and discussion related to interpretation of
observations made by each participating agency.
• SCCWRP is recognized nationally as an objective and effective environmental
research group. Involvement in SCCWRP by the wastewater dischargers has
increased the credibility, respect and support from local, State and Federal
Agencies, independent researchers, the environmental community, the media
and the community at large.
PRIOR COMMITTEEIBOARD ACTIONS
At the Board meeting of December 15, 2004, the Sixth Amended Joint Powers
Agreement with the Southern California Coastal Water Research Project Authority was
approved by Resolution No. OCSD 04-29. Also approved was an annual payment of
$350,000 and a total payment over the four year term of the agreement of$1,399,527.
ADDITIONAL INFORMATION
This complies with authority levels of the Sanitation District's Delegation of Authority.
This item has been included in the 2008/09 budget for Technical Services
Administration. The item will be part of the annual budget over the term of the
agreement and will be included in the section on contracts over $100,000.
Fon No.owioz Fer 0101,w
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ORANGE COUNTY SANITATION DISTRICT
(714) 962-2411
www.ocsd.com
Mailing Address:
P.O. Box 8127
Fountain Valley, California
92728-8127
Street Address:
10844 Ellis Avenue
Fountain Valley, California
92708-7018