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HomeMy WebLinkAbout2008-09 Ops MINUTES OF THE OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Technical Services Orange County Sanitation District September 3, 2008—5:00 p.m. A meeting of the Operations Committee of the Orange County Sanitation District was held on September 3, 2008, at 5:00 p.m. in the Sanitation District's Administrative Office. (2) ROLL CALL Following the Pledge of Allegiance, a quorum was declared present, as follows: Operations Directors Present: Staff Present: Ken Parker, Chair Jim Ruth, General Manager Bill Dalton, Vice Chair Bob Ghirelli, Assistant General Manager Charles Antos Nick Arhontes, Dir. of Operations & Maintenance Don Bankhead Jim Herberg, Director of Engineering Rose Espinoza Ed Torres, Director of Technical Services Roy Moore Lille Kovac, Committee Secretary Joy Neugebauer Chuck Fortran David Shawver Todd Haynes Harry Sidhu Sam Mowbray Constance Underhill Simon Watson Don Webb Juanita Skillman Doug Davert, Board Chair Lary Crandall, Board Vice Chair Others: Bob Ooten Operations Directors Absent: Patsy Marshall MAMM A I 56 (3) APPOINTMENT OF CHAIR PRO TEM SEP 171008 No appointment was necessary. eY, (4) PUBLIC COMMENTS There were no public comments. (5) REPORT OF THE COMMITTEE CHAIR Committee Chair Ken Parker did not give a report. Minutes of the Operations Committee September 3, 2008 Page 2 (6) REPORT OF THE GENERAL MANAGER General Manager Jim Ruth briefly reported on the progress of negotiations with IRWD, and SAW PA expects to submit an agreement for approval within the next 60-90 days. Mr. Ruth also reported on operational issues discussed with Mike Markus from the Orange County Water District. (7) CONSENT CALENDAR ITEMS a. MOVED, SECONDED, AND DULY CARRIED: Approve minutes of the July 2, 2008 Operations Committee meeting- b. OP08-38 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: 1)Approve a Professional Design Services Agreement with RBF Consulting for Temporary Upgrades to Plant Security Barriers, Project No. J-108, in an amount not to exceed $321,415; and, 2) Approve a contingency of$32,142 (10%). C. OPO8-39 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to approve a budget increase of$128,100 for Rehabilitation of District Siphons, Contract No. 2-68, for a total budget amount of $7,684,100. d. OP08AO MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: 1)Approve Amendment No. 4 to the Professional Design Services Agreement with RMS Engineering & Design, Inc.,for services related to Facilities Engineering projects, extending the contract from July 1, 2008 through June 30, 2009; and, 2)Authorize the General Manager to increase the Delegation of Authority limit(Section 7.02)to Task Order FE05-07-02 issued to RMS Engineering & Design, Inc., approving an increase of$75,000,for a total amount not to exceed $175,000(Job No. FE05-07). e. OP08-41 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: 1)Approve plans and specifications for the Continuous Emissions Monitoring Systems, Contract No. J-79-1A, on file at the office of the Clerk of the Board; 2) Approve Addendum No. 1 to the Plans and Specifications; 3) Receive and file bid tabulation and recommendation; 4) Reject the low bid from MMC Inc. as non responsive; a Minutes of the Operations Committee September 3, 2008 Page 3 5)Award a construction contract to Morrow-Meadows Corporation for the Continuous Emissions Monitoring Systems, Contract No. J-79-1A,for a total amount not to exceed $3,958,700;and, 6)Approve a contingency of$366,178 (9.25%). f OP08-42 MOVED, SECONDED, AND DULY CARRIED: 1)Approve Change Order No. 1 to the contract issued to National Plant Services for Polymer Storage Tank Cleaning, Specification No. W2007-331 (P.O. No. 1029130A), authorizing an addition of$3,800, increasing the total contract amount not to exceed $101,000 for the contract period July 1, 2008 through June 30, 2009, and all subsequent renewal periods; and, 2)Approve an annual contingency of$5,050(5%). g. OP08-43 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: 1) Ratify Change Order No. 4 to the Purchase Order Contract(P.O. No. 102131-OB) issued to Pro-Pipe Professional Pipe Services for Sewerline Cleaning For City of Tustin and Unincorporated County Property, Specification No. S-2004-209, authorizing an addition of $50,000, increasing the total amount not to exceed $300.699,for the contract period June 13, 2007 through June 12, 2008, and for all subsequent authorized renewal periods; and, 2)Approve an annual contingency of$30,000 (10%). h OP08-44 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: 1)Approve Change Order No. 1 to the Purchase Order Contract(P.O. No. 1029640A)issued to Walker Centrifuge Services, LLC,for Digester Cleaning and Debris Disposal, Specification No. S-2007-343, authorizing an addition of$1,885,001, increasing the total contract to an amount not to exceed $2,981,100 per year, and for all subsequent authorized renewal periods; and 2) Approve an annual contingency of$298,100 (10%). END OF CONSENT CALENDAR (8) ACTION ITEMS a. OP08-45 MOVED, SECONDED,AND DULY CARRIED: Recommend to the Board of Directors to approve a contingency increase of$272,357 (11%)to the Professional Design Services Agreement with Malcolm Pimie, Inc for the Rocky Point Pump Station Replacement, Contract No. 5-50,for a total contingency of$470,435(19%). Minutes of the Operations Committee September 3, 2008 Page 4 b. OP08-46 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: 1)Approve a Professional Design Services Agreement with PBS&J, Inc. for the Dover Drive Trunk Sewer Relief, Contract No. 5 63, providing for engineering design services for an amount not to exceed$956.431; and, 2) Approve a contingency of$95,643(10%). C. OP08-47 MOVED, SECONDED,AND DULY CARRIED: Recommend to the Board of Directors to adopt Resolution No. OCSD 08-XX, ,Approving the Seventh Amended Joint Powers Agreement Confirming the Creation of An Agency Known as Souther California Coastal Water Research Project Authority (SCCWRP), in a form approved by General Counsel, providing for continuation of SCCWRPA for four years from July 1, 2009 through June 30, 2013, and approving an annual payment of$400,000. (9) INFORMATIONAL ITEMS There were none. (10) DEPARTMENT HEAD REPORTS Director of Engineering, Jim Herberg, informed the committee members that approval would be requested by the full Board for repair on the SARI Line as recommended by the Army Corps of Engineers. Mr. Herberg also provided a safety report on construction cranes. Director of Operations, Nick Arhontes, reported that he would be submitting a request for the Control Center roofing replacement at the September Board meeting. The Director of Technical Services, Ed Torres, reported on proposed Supplemental Environmental Projects; a Feasibility Study of Reclaiming SARI Line; and extended an invitation to committee members to observe the ocean monitoring operations of the Nerissa on a date to be determined. (11) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS. IF ANY There were none. (12) CLOSED SESSION There was no closed session. Minutes of the Operations Committee September 3, 2008 Page 5 (13) ADJOURNMENT AND FUTURE MEETING DATES The Chair declared the meeting adjourned at 5:45 p.m. The next Operations Committee meeting is scheduled for Wednesday, October 1, 2008, at 5:00 p.m. Submitted by: Lilia I<ovac Committee Secretary H:WepragendMOperations Committee\Opera ions 2008\09=090308 Operations Minutes.docx WHAT IS SCCWRPP SCCWRP is a regional government agency whose charter is the conduct of environmental research with a goal to increase the understanding of the effects of human activities on the ecology of coastal waters of the Southern California Bight. SCCWRP was founded in 1969, when five local government agencies (the Cities of San Diego and Los Angeles, the County Sanitation Districts of Los Angeles and Orange Counties, and Ventura County) entered into ajoint powers agreement to sponsor environmental research in southern California's coastal waters. The purpose of this agreement was to create a public agency, separate from these sponsoring agencies, that would increase the scientific knowledge of the marine ecological systems of southern California and their interrelationships with treated wastewater discharges, to insure enhancement of the marine environment. By 2001, SCCWRP's charter had expanded to include increasing the scientific knowledge of the interrelationships of treated wastewater and other water discharges, and other inputs with aquatic ecological systems in southern California coastal waters, thereby insuring protection and conservation of these resources. The founders envisioned that their own established monitoring and research programs, largely focused around discharge permit requirements, could benefit from the addition of a project with region-wide focus. Copied from, "The Southern California Coastal Water Research Project—30 Years of Environmental Research in the Southern California Bight". Authors: Alan J. Mearns, M. James Allen, and Michael D. Moore. Distributed at the Operations committee 'd Meeting STATE OF CALIFORNIA) ) SS. COUNTY OF ORANGE ) Pursuant to California Government Code Section 54954.2, I hereby certify that the Notice and Agenda for the Operations Committee Meeting of Orange County Sanitation District to be held on October 1, 2008, was duly posted for public inspection in the main lobby of the Districts' offices on September 25, 2008. IN WITNESS WHEREOF, I have hereunto set my hand this 25"' day of September 2008. Lt,a- Lifid Kovac, Committee Secretary Orange County Sanitation District HADEPTIAGENWOPERATIONS COMMITTEE\AGENDA CERTIFICATION.DOC STATE OF CALIFORNIA) ) SS. COUNTY OF ORANGE ) Pursuant to California Government Code Section 54954.2, 1 hereby certify that the Notice and Agenda for the Operations Committee Meeting of Orange County Sanitation District to be held on September 3, 2008, was duly posted for public inspection in the main lobby of the Districts' offices on August 27, 2008. IN WITNESS WHEREOF, I have hereunto set my hand this 27� day of August 2008. Lilia Kovac, Committee Secretary Orange County Sanitation District HADEPTNGENDA\OPERATIONS COMMITTEES GENDA CERTIFICATION.DOC � .EMIT ORANGE COUNTY SANITATION DISTRICT T E M F ak, NOTICE OF MEETING 927r1&7 08018,.w� M.kq Aft. Fuu�P.AOmem'.8127la OPERATIONS COMMITTEE 9272"127 Engineering, Operations & Maintenance, and Technical Services P/el'/I.00ad cwn wne J11419621411 ORANGE COUNTY SANITATION DISTRICT Fu 17141962as56 WEDNESDAY, SEPTEMBER 3, 2008 — 5:00 P.M. 9fln� a,enem DISTRICT'S ADMINISTRATIVE OFFICES enan,rt 10844 ELLIS AVENUE ,emu FOUNTAIN VALLEY, CALIFORNIA 92708 www.ocsd.com c„aamn 6aNen c.Na Iiwcn,gEai eNa:r. The regular meeting of the Operations Committee of the Orange County Le Ha Sanitation District will be held at the above location, date and time. La Pelme L�Almnm,s Nnp2rt Eearn Os/Ve Puxnoa Sams a,a $9nl BP.flO] )ram una Pert YCTfla Lmdfl .]xK Mesa ss,wary ova,:= n4dwar cay Irxrie RanrA wa�T l� rawxv a aTn,ge :1T pvTea puWx and Ne mvw t by providing ellecwe vss,ewaer cdlemw, "ae we end:e yaing. OPERATIONS COMMITTEE MEETING DATES OPERATIONS COMMITTEE BOARD MEETING DATE MEETING DATE 09/03/08 09/17/08' 10/01/08 10/22/08 11/05/08 11/19/08' 12/03/08 12/17/08• JANUARY DARK 01/28/09 02/04/09 02/25/09 03/04/09 03/25/09 04/01/09 04/22/09 05/06/09 05/27/09 O6103/09 06/24/09 07/01/09 07/22/09 AUGUST DARK 08/26/09 09/02/09 09/23/09 'Meetings are being held on the third Wednesday of the month. "Meeting scheduled to the second Thursday of the month due to conflict with League of Cities. ROLL CALL OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Technical Services Meeting Date: September 3. 2008 Time: 5:00 P.m. Adjourn: COMMITTEE MEMBERS (13) Ken Parker Chair Bill Dalton Ice Chair Charles Antos Don Bankhead Rose Espinoza Patsy Marshall Roy Moore David Shawver Harry Sidhu Constance Underhill Don Webb Doug Davert Board Chair Larry Crandall Board Vice Chair OTHERS Brad Ho in, General Counsel STAFF Jim Ruth, General Manager Bob Ghirelli, Assistant General Manager Nick Arhontes, Dir. of Operations & Maintenance Jim Herber , Director of Engineering Ed Torres, Director of Technical Services Lorenzo Tyner, Director of Finance and Administrative Services Lilia Kovac, Committee Secretary Tad Haynes John Linder Matt Smith H:Wepllegenda\Operations Commift a\Operations 200=908102.Roll Call.dm AGENDA REGULAR MEETING OF THE OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Technical Services ORANGE COUNTY SANITATION DISTRICT SEPTEMBER 3, 2008 - 5:00 P.M. ADMINISTRATIVE OFFICE 10844 Ellis Avenue Fountain Valley, California 92708 www.ocsd.com (1) PLEDGE OF ALLEGIANCE (2) DECLARATION OF QUORUM (3) APPOINTMENT OF CHAIR PRO TEM IF NECESSARY (4) PUBLIC COMMENTS (5) REPORT OF COMMITTEE CHAIR (6) REPORT OF GENERAL MANAGER (7) CONSENT CALENDAR ITEMS Consideration of motion to approve all agenda items appearing on the Consent Calendar not specifically removed from same, as follows: a. Approve minutes of the July 2, 2008 Operations Committee meeting. b. OP08-38 Recommend to the Board of Directors to: 1) Approve a Professional Design Services Agreement with RBF Consulting for Temporary Upgrades to Plant Security Barriers, Project No. J-108, in an amount not to exceed $321,415; and, 2)Approve a contingency of$32,142 (to%). (Book Page 10) Book Page I Operations Committee 09/03/08 Page 2 C. OP08-39 Recommend to the Board of Directors to approve a budget increase of $128,100 for Rehabilitation of District Siphons, Contract No. 2-68, for a total budget amount of$7,684,100. (Book Page 13) d. OP0840 Recommend to the Board of Directors to 1)Approve Amendment No. 4 to the Professional Design Services Agreement with RMS Engineering & Design, Inc., for services related to Facilities Engineering projects, extending the contract from July 1, 2008 through June 30, 2009; and, 2)Authorize the General Manager to increase the Delegation of Authority limit (Section 7.02)to Task Order FE05-07-02 issued to RMS Engineering & Design, Inc., approving an increase of$75.000. for a total amount not to exceed $175,000 (Job No. FE05-07). (Book Page 15) e. OP0841 Recommend to the Board of Directors to: 1)Approve plans and specifications for the Continuous Emissions Monitoring Systems, Contract No. J-79-1A, on file at the office of the Clerk of the Board; 2)Approve Addendum No. 1 to the Plans and Specifications; 3) Receive and file bid tabulation and recommendation; 4) Reject the low bid from MMC Inc. as non responsive; 5)Award a construction contract to Morrow-Meadows Corporation for the Continuous Emissions Monitoring Systems, Contract No. J-79-lA, for a total amount not to exceed $3,958,700; and, 6)Approve a contingency of$366,178 (9.25%). (Book Page 17) f OP0642 1)Approve Change Order No. 1 to the contract issued to National Plant Services for Polymer Storage Tank Cleaning, Specification No. M-2007-331 (P.O. No. 102913OA), authorizing an addition of$3,800, increasing the total contract amount not to exceed $101,000 for the contract period July 1, 2008 through June 30, 2009, and all subsequent renewal periods; and, 2)Approve an annual contingency of$5,050 (5%). (Book Page 19) g. OP0843 Recommend to the Board of Directors to: 1) Ratify Change Order No. 4 to the Purchase Order Contract(P.O. No. 102131-OB) issued to Pro-Pipe Professional Pipe Services for Sewerline Cleaning For City of Tustin and Unincorporated County Property, Specification No. 5-2004-209, authorizing an addition of$50,000, increasing the total amount not to exceed $300,699, for the contract period June 13, 2007 through June 12, 2008, and for all subsequent authorized renewal periods; and, 2)Approve an annual contingency of$30,000 (10%). (Book Page 21) Book Page 2 Operations Committee 09/03/08 Page 3 h OP08-44 Recommend to the Board of Directors to: 1)Approve Change Order No. 1 to the Purchase Order Contract(P.O. No. 102964OA) issued to Walker Centrifuge Services, LLC,for Digester Cleaning and Debris Disposal, Specification No. S- 2007-343, authorizing an addition of$1,885,001, increasing the total contract to an amount not to exceed $2,981,100 per year, and for all subsequent authorized renewal periods; and 2)Approve an annual contingency of$298,100(10%). (Book Page 23) END OF CONSENT CALENDAR (8) ACTION ITEMS a. OP0845 Recommend to the Board of Directors to approve a contingency increase of $272,357 (11%)to the Professional Design Services Agreement with Malcolm Pimie, Inc. for the Rocky Point Pump Station Replacement, Contract No. 5-50, for a total contingency of$470,435(19%) (Book Page 25) b. OP0846 Recommend to the Board of Directors to: 1)Approve a Professional Design Services Agreement with PBS&J, Inc. for the Dover Drive Trunk Sewer Relief, Contract No. 5-63, providing for engineering design services for an amount not to exceed $956,431; and, 2) Approve a contingency of$95.643(10%). (Book Page 27) C. OP0847 Recommend to the Board of Directors to adopt Resolution No. OCSD 08-XX, , Approving the Seventh Amended Joint Powers Agreement Confirming the Creation of An Agency Known as Southern California Coastal Water Research Project Authority (SCCWRP), in a form approved by General Counsel, providing for continuation of SCCWRPA for four years from July 1, 2009 through June 30, 2013, and approving an annual payment of$400,000.(Book Page 29) (9) INFORMATIONAL ITEMS (10) DEPARTMENT HEAD REPORTS • Santa Ana River Interceptor Status— Herberg • Construction Crane Safety— Herberg • Control Center Roofing—Arhontes • Supplemental Environmental Projects—Torres • Feasibility Study of Reclaiming SARI Line—Torres (11) OTHER BUSINESS, COMMUNICATIONS, SUPPLEMENTAL AGENDA ITEMS, OR ITEMS FOR FUTURE AGENDAS, IF ANY Book Page 3 Operations Committee 09/03/08 Page 4 (12) CLOSED SESSION ... ......... .... . .. ....... c; . . .. . ..._.__ ............__ ___.. .....Isr . ..f...___ . ._...__........_. During the course of contlucting the business set forth on This agenda as a regular meeting of the Committee,the ,Chair may convene the Committee in closed session to consider matters of pending real estate negotiations, ;pending or potential litigation. or personnel matters, pursuant to Government Code Sections 54956.8, 54956.9, 54957 or 64957.6,as noted. Reports relating to (a) purchase and sale of real property; (b) matters of pending or potential litigation; (c) .employee actions or negotiations with employee representatives; or which are exempt from public disclosure .under the California Public Records Act, may be reviewed by the Committee during a permitted closed session .and are not available for public inspection. At such time as the Committee takes final actions on any of these ;subjects the minutes will reflect all required disclosures of information. .. _......_ ......... ...__.. ......... . ......... a. Convene in closed session. b. Reconvene in regular session. C. Consideration of action, if any, on matters considered in closed session. (13) ADJOURNMENT-The next Operations Committee meeting is scheduled for Wednesday, October 1, 2008, at 5:00 p.m. Book Pave 4 Operations Committee 09/03/08 Page 5 Agenda Pasting: In accordance with the requirements of California Government Code Section 54954.2, this agenda has been posted in the main lobby of the District's Administrative offices not less than 72 hours prior to the meeting date and time above. All public records relating to each agenda item, including any public records distributed less than 72 hours prior to the meeting to all, or a majority of all, of the members of District's Board, are available for public inspection in the office of the Clerk of the Board, located at 10844 Ellis Avenue, Fountain Valley, California. Items Not Posted: In the event any matter not listed on this agenda is proposed to be submitted to the Committee for discussion and/or action, it will be done in compliance with Section 54954.2(b)as an emergency item or because there is a need to take immediate action,which need came to the attention of the Committee subsequent to the posting of agenda, or as set forth on a supplemental agenda posted in the manner as above, not less than 72 hours prior to the meeting date. Public Comments: Any member of the public may address the Operations Committee on specific agenda items or matters of general interest. As determined by the Chair, speakers may be deferred until the specific item is taken for discussion and remarks may be limited to three minutes. Matters of interest addressed by a member of the public and not listed on this agenda cannot have action taken by the Committee except as authorized by Section 54954.2(b). Consent Calendar: All matters placed on the consent calendar are considered as not requiring discussion or further explanation, and unless a particular item is requested to be removed from the consent calendar by a Director of staff member, there will be no separate discussion of these items. All items on the consent calendar will be enacted by one action approving all motions, and casting a unanimous ballot for resolutions included on the consent calendar. All items removed from the consent calendar shall be considered in the regular order of business. The Committee Chair will determine if any items are to be deleted from the consent calendar. Items Continued: Items may be continued from this meeting without further notice to a Committee meeting held within five(5)days of this meeting per Government Code Section 54954.2(b)(3). Meeting Adjournment: This meeting may be adjourned to a later time and items of business from this agenda may be considered at the later meeting by Order of Adjournment and Notice in accordance with Government Code Section 54955(posted within 24 hours). Accommodations for the Disabled: The Board of Directors Meeting Room is wheelchair-accessible. If you require any special disability related accommodations, please contact the Orange County Sanitation District Clerk of the Board's office at (714)593-7130 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability and the type of accommodation requested. 'Notice to Committee Members: For any questions on the agenda or to place any items on the agenda.Committee members should contact the Committee :Chair or Secretary ten days in advance of the Committee meeting. .Committee Chair Ken Parker (662)252-6220 inforalmavorkenoarkecwm :Committee Secretary: Lille Kovac (714)593-7124 Ikovac0ocsd.com I General Manager Jim Ruth (714)593-7110 iruthCalocsd.com .Assistant General Manager Bob Ghirelli (714)593-7400 rahirelli0ocsd.ccm Director of Technical Services Ed Torres (714)593-7080 etorres(a md.com .Director of Engineenng Jim Herberg (714)593-7300 Iherbergamsd.com 'Dir.of Operations and Maintenance Nick Amontes (714)593-7210 namontes[alomd.com Book Page 5 Operations Committee Rolling Agenda Report Calendar Date Dept Action or Description of Report Information Oct TS Receive and File Research Strategic Plan Action Oct TS SOCWA Agreement Action Oct O&M WDRs for Sewers Action Oct O&M Award bid for Administration Building Carpeting Action Oct O&M Process Area Painting Program Award Action Oct O&M Transfer of Local Sewers to Costa Mesa S. D. Action Oct Eng Approve PDSA re Solids Thickening and Processing Action Upgrades,Job No. P2-89 Oct En Increase PDSA contingency re Replacement of Ellis Action9 Pump Station,Job No. 1-10 Amend PDSA re Central Generation Automation, Job Action Oct Eng No. J.79-1 Authorize staff to negotiate construction support services Action Oct Eng re Bitter Point Pump Station Replacement, Contract No. 5-49 H.WepaegendaMpwMons CommldeeOpermons 200910MOCRollirg Agenda.doo Book Page 6 MINUTES OF THE OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Technical Services Orange County Sanitation District July 2, 2008—5:00 p.m. A meeting of the Operations Committee of the Orange County Sanitation District was held on July 2, 2008,at 5:00 p.m. in the Sanitation Districts Administrative Office. (2) ROLL CALL Following the Pledge of Allegiance, a quorum was declared present, as follows: Operations Directors Present: Staff Present: Ken Parker, Chair Jim Ruth, General Manager Charles Antos Bob Ghirelli, Assistant General Manager Don Bankhead Nick Arhontes, Dir. of Operations& Maintenance Leslie Daigle Jim Herberg, Director of Engineering Rose Espinoza Ed Torres, Director of Technical Services Patsy Marshall Life Kovac, Committee Secretary Roy Moore Matt Smith, Engineering Manager Joy Neugebauer Bob Bell David Shawver Layne Baroldi Harry Sidhu Rich Castillon Constance Underhill Ann Crafton Doug Davert, Board Chair Carla Dillon Larry Crandall, Board Vice Chair Mark Esquer James M. Ferryman Others: Operations Directors Absent: Bill Dalton, Vice Chair (3) APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. (4) PUBLIC COMMENTS There were no public comments. Book Page 7 Minutes of the Operations Committee July 2, 2008 Page 2 (5) REPORT OF THE COMMITTEE CHAIR Committee Chair Ken Parker did not give a report. (6) REPORT OF THE GENERAL MANAGER General Manager Jim Ruth did not give a report. (7) CONSENT CALENDAR ITEMS a. MOVED, SECONDED, AND DULY CARRIED: Approve minutes of the June 12, 2008 Operations Committee meeting. Directors Espinoza and Neugebauer abstained. b. OP08-35 MOVED, SECONDED,AND DULY CARRIED: Recommend to the Board of Directors to: 1)Approve a Professional Consultant Services Agreement with Black &Veatch Corporation for Construction Support Services for Newport Trunk Sewer and Force Mains, Bitter Point Pump Station to Coast Trunk Sewer, Contract No. 5-58,for an amount not to exceed $973,463; and, 2)Approve a contingency of$58,408 (6%). END OF CONSENT CALENDAR (8) ACTION ITEMS a. OPO6-36 Director of Engineering, Jim Herberg, requested that items 1 through 5 be removed from the agenda for consideration. It was then: MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: 6)Authorize staff to enter into negotiations with Black&Veatch Corporation for construction support services for Continuous Emissions Monitoring Systems, Contract No. J-79-1A. (9) INFORMATIONAL ITEMS a. OP08-37 IBM-MAXIMO Software Implementation Director of Operations and Maintenance, Nick Arhontes, introduced Rick Castillon, I.T. Manager, who provided an overview on the RFP process Book Page 8 Minutes of the Operations Committee July 2, 2008 Page 3 and bids received for the proposed system, which has been found to perform satisfactorily on the Groundwater Replenishment System. This project is being presented to the Administration Committee for approval. (10) DEPARTMENT HEAD REPORTS Ann Crafton, Principal Financial Analyst, presented an informational overview of problematic encroachments on the Sanitation District's easements that prevent proper maintenance of sewer trunk lines. Director of Technical Services, Ed Torres, reported that the Sanitation District has passed re-certification by the National Biosolids Partnership for a five-year period. Mr. Torres also reported that the Sanitation District expects to be awarded, in conjunction with Air Products and Fuel Cell Technology and U.C. Irvine, a $2.7M grant to install a fuel cell station on site. Director of Engineering, Jim Herberg, reported that due to the urgency of two matters, and the Operations Committee being dark in August, Engineering will be submitting two items directly to the Board for approval. Nick Arhontes, Director of Operations and Maintenance, reported there would be a request from O&M for a contract to be awarded for an emergency repair of the outfall booster pump to be completed in August. (11) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There were none. (12) CLOSED SESSION There was no closed session. (13) ADJOURNMENT AND FUTURE MEETING DATES The Chair declared the meeting adjourned at 5:37 p.m. The next Operations Committee meeting is scheduled for Wednesday, September 3, 2008, at 5:00 p.m. Submitted by: Lilia Kovac Committee Secretary H:bepfageW8X0pe2tims ca iaeekop Lions 20DM70BW70208 Operegons r.Bnules.dMx Book Page 9 OPERATIONS COMMITTEE Mee1Date TolIDir. 09/03/08 09/17/08 AGENDA REPORT Iemw8-38 Iem Numbe oe-3s Orange County Sanitation District MMisc.8 Support Projects FROM: James D. Ruth, General Manager Originator: Jim Herberg, Director of Engineering Project Manager: Victoria Pilko SUBJECT: TEMPORARY UPGRADES TO PLANT SECURITY BARRIERS, PROJECT NO. J-108 GENERAL MANAGER'S RECOMMENDATION 1. Approve a Professional Design Services Agreement with RBF Consulting for Temporary Upgrades to Plant Security Barriers, Project No. J-108, in an amount not to exceed $321,415: and, 2. Approve a contingency of$32,142 (10%). SUMMARY • This project provides approximately 1,300 feet of security barrier along the north perimeter of Reclamation Plant No. 1. • The Professional Design Services Agreement (PDSA) includes the following: 1. Preparation of Preliminary Design Report (PDR) to include a series of technical memoranda to set the final design concept, complete a utility research effort, complete boundary survey, and recommend landscape modifications. 2. Final design of the recommended features. 3. Preparation of construction bid documents. 4. Bid support services. • A Request for Proposal was issued to solicit proposals from a total of seven consulting firms. Four consulting firms attended a pre-proposal meeting at the Orange County Sanitation District (Sanitation District) offices: Tran Consulting Engineers, RBF Consulting, RMS Engineering & Design, and Business Protection Specialists. Three consulting firms submitted proposals: RBF Consulting, Tran Consulting Engineers, and RMS Engineering & Design. Sealed proposals were received on July 8, 2008. Page 1 Book Page 10 All proposals were evaluated in accordance with defined Sanitation District procedures and staff recommends the approval of a PDSA to RBF Consulting. PRIOR COMMITTEE/BOARD ACTIONS None. ADDITIONAL INFORMATION In 2005, the Sanitation District conducted a security assessment survey to determine its security vulnerabilities. One of the major recommended security improvements for Sanitation District's facilities was a new perimeter barrier. Work has already been completed along the west and south perimeter barriers. The east perimeter barrier shall be kept in place at the present time. Currently, the Sanitation District has a joint campus with Orange County Water District (OCWD). Access to Plant No. 1 is via the main gate at Ellis Avenue, the backup gate at Garfield Avenue, and via OCWD utilizing the West Perimeter Road. The project area begins at the Santa Ana River fence, continues west along Ellis Avenue, and ends at the Sanitation District's warehouse building. In addition, the existing main entrance will be modified to better facilitate traffic control, and a new alternative emergency entrance will be created between the warehouse and Maintenance Building 8. Part of the existing barrier encroaches on the public right-of-way for Ellis Avenue. The new barrier will be designed to be out of the public right-of-way. In addition, the City of Fountain Valley has plans to construct a sidewalk adjacent to the new barrier through a Federal Grant, and has requested that green space be dedicated between the sidewalk and new barrier. Staff Evaluation of Proposals The proposal ranking was done by a team of five Sanitation District staff selected from a cross section of Divisions: O&M Facility Maintenance, Safety and Health, and Engineering Planning. Each member of the Evaluation Team individually ranked the proposals. Each proposal was graded from one to ten (ten being the best) in seven weighted categories as summarized below. Page 2 Book Page I I TABLE 1 TECHNICAL PROPOSAL EVALUATION Consultant RBF Tran Consult. RMS Engineering Consulting Eng. Evaluator Reviewer A 450 397 442 Reviewer B 501 470 315 Reviewer C 414 440 427 Reviewer D 446 445 383 Reviewer E 530 410 418 Total Score: 2341 2162 1985 Average Score: 468 432 397 Ranking: 1 2 3 Proposal Fee: $376,808.00 $ 164,004.00 $277,139.42 Negotiated $321,415.00 Pro osal Fee: The specialized nature of the work requires a consultant that is familiar with the specification and standards update process and the RBF Consulting team possesses these abilities, as well as a long working history with the Sanitation District. This item has been budgeted (Page A-10, Item No. 89). Award Date: 09117108 Contract Amount: $321,415 Contingency: $32,142(10%) JH:VP:tic:eh KWeptlagenda\Opemlions Committee\Opemlims 20081WO8M8 38.J-108.dmx Page 3 Book Page 12 OPERATIONS COMMITTEE Meeting Date To BA.of Dr. 09/03/08 09/17/08 AGENDA REPORT Ilem NumGer Item Number OPoB-39 Orange County Sanitation District y !Collections Facilities FROM: James D. Ruth, General Manager Originator: Jim Herberg, Director of Engineering Project Manager: Alberto Acevedo SUBJECT: REHABILITATION OF DISTRICT SIPHONS, CONTRACT NO. 2-68 GENERAL MANAGER'S RECOMMENDATION Approve a budget increase of$128,100 for Rehabilitation of District Siphons, Contract No. 2-68, for a total budget amount of$7,684,100. SUMMARY • A budget increase for this project in the amount of$128,100, for a total budget of $7,854,100, was approved at the May 2008 Board meeting. • The new FY 2008-2009 budget was subsequently approved by the Board in June 2008 which inadvertently reduced the project budget to $7,556,000. Staff is requesting an increase to this budget back to the amount that was approved in May 2008. • It is anticipated that cost savings from other CIP projects in FY 2008-09 will offset this budget increase. PRIOR COMMITTEE/BOARD ACTIONS • May 2008 —Approve a budget increase of$128,100 for Rehabilitation of District Siphons, Contract No. 2-68, for a total budget of$7,854,100. Approve a contingency increase of$137,108 (3%) to the construction contract with Ken Thompson, Inc. for Rehabilitation of District Siphons, Contract No. 2-68, for a total contingency of$363,008 (8%). • August 2007—Approve a contract with Ken Thompson, Inc. for the construction of Rehabilitation of District Siphons, Contract No. 2-68, for a total amount not to exceed $4,537,600. Approve a contingency of $226,900 (5%). Page 1 Book Page 13 ADDITIONAL INFORMATION This project has been budgeted, but a budget increase is being requested. (Section 8 - Page 21, and Page 22). Award Date: 08/27/08 Contract Amount: $4,537,600 Contingency: $363,00818%I JH:AA:tic: H:ldeptUgenda\Operations Committee\Operations 200M0908\08-39.M8.Bdgt.daca Page 2 Book Page 14 OPERATIONS COMMITTEE Meewg Date To9d.of Dlr. 09/03/08 09/17/08 AGENDA REPORT Item Number Rem Number OPOS40 Orange County Sanitation District Misc.& Support Projects FROM: James D. Ruth, General Manager Originator: Jim Herberg, Director of Engineering Project Manager: Derek Davis SUBJECT: FACILITIES ENGINEERING PROJECTS, JOB NO. FE05-07 (P1 PRIMARY CLARIFIER DIVERSION BOX IMPROVEMENTS, PROJECT NO. FE06-12) GENERAL MANAGER'S RECOMMENDATION 1. Approve Amendment No. 4 to the Professional Design Services Agreement with RMS Engineering & Design, Inc., for services related to Facilities Engineering projects, extending the contract from July 1, 2008 through June 30, 2009; and, 2. Authorize the General Manager to increase the Delegation of Authority limit (Section 7.02) to Task Order FE05-07-02 issued to RMS Engineering & Design, Inc., approving an increase of$75,000, for a total amount not to exceed $175,000 (Job No. FE05-07). SUMMARY • The Orange County Sanitation District (Sanitation District) is replacing gates at the Eastside Primary Clarifier Diversion Box at Plant No. 1. • Staff retained RMS Engineering & Design, Inc. (RMS) under a Facilities Engineering Task Order to prepare the project design and bidding documents for these modifications, and to provide construction services. The original task order with RMS was for $74,980 with a Notice to Proceed, dated May 31, 2007. • During a site visit, Sanitation District staff noticed that the concrete structure that supports the gates is severely corroded. • Because RMS was retained to perform the initial work, they were asked to perform a field investigation to determine the extent of the corrosion. The field investigation indicated that there is extensive damage to the existing structure and additional work will be needed before new gates can be installed. • Sanitation District staff is recommending that RMS be issued an amendment to their existing Professional Design Services Agreement Task Order to complete the structural repairs and other recommended final design improvements. Book Page 15 • Sanitation District Staff is recommending that because of the additional required design work, the Contract completion time be extended through the end of FY08-09. • The additional work is estimated to be no more than $75,000 above the $100,000 limit set forth in Section 7.02 of the Delegation of Authority. Staff is recommending that the Task Order be amended to increase the $100,000 limit to a total not to exceed $175,000. PRIOR COMMITTEEIBOARD ACTIONS • June 23, 2004: RMS was awarded Task Order 05-07 by of Board of Directors (PO# 101974-OB). ADDITIONAL INFORMATION The Eastside Primary Clarifier Diversion Box was initially constructed in 1956 (P1-1, Headman, Ferguson & Carollo). In 1961, the structure was raised by 30 inches (P1-5, Carollo). In 1980, fiberglass reinforced plastic grating was added and new stop plates were provided (P1-3-2, Lee & Ro). In 1986, modifications were made to combine the flow in the easterly chambers that lead to PC 1 and 2 (P1-23R). In 2000, fiberglass reinforced plastic covers were added on top of the structure and a connection to the odor control system (J-71-1/J-71-2, CGvQ was made. Structural inspections and evaluations along with preliminary design were completed in 2007 (FE06-12, RMS). This item has been budgeted. (Line item: Section 8, Page 98). Award Date: 6/23104 Contract Amount: $200,000 (annually) Contingency: NIA JDH:MAE:SS:ct Book Pape 16 OPERATIONS COMMITTEE Meetin9l, To Dal, 09/03/08 09117/09 AGENDA REPORT Rem Number Item Number oPoa41 Orange County Sanitation District ®Plant Automation tin Plant AComputerization FROM: James D. Ruth, General Manager Originator: Jim Herberg, Director of Engineering Project Manager: David MacDonald SUBJECT: CONTINUOUS EMISSIONS MONITORING SYSTEMS (GEMS), CONTRACT NO. J-79-1A GENERAL MANAGER'S RECOMMENDATION 1. Approve plans and specifications for the Continuous Emissions Monitoring Systems (CEMS), Contract No. J-79-lA, on file at the office of the Clerk of the Board; 2. Approve Addendum No. 1 to the Plans and Specifications; 3. Receive and file bid tabulation and recommendation; 4. Reject the low bid from MMC Inc. as non-responsive; 5. Award a construction contract to Morrow-Meadows Corporation for the Continuous Emissions Monitoring Systems (CEMS), Contract No. J-79-1A, for a total amount not to exceed $3,958,700; and, 6. Approve a contingency of$366,178 (9.25%). SUMMARY • The purpose of this Contract is to install a Continuous Emissions Monitoring System (CEMS) on each engine in the Central Generation Systems at Plant No. 1 and Plant No. 2. • Black &Veatch Corporation completed the preparation for the plans and specification in April 2008. Sealed bids were received on June 10, 2008. A summary of the bids for Contract No. J-79-lA is as follows: Project Budget $18,890,052 Construction Contract Budget $ 4,000,000 Engineer's Estimate $ 3,499,561 Lowest bid $ 3,271,050 Lowest responsive bid $ 3,958,700 High bid $ 4,697,000 Foml No.M-1022 R.IW Ln1N] Page 1 Book Page 17 PRIOR COMMITTEEIBOARD ACTIONS February 2005—Approval of a Professional Design Services Agreement with Black & Veatch Corporation to prepare plans and specifications for the Central Generation Automation, Project No. J-79-1. ADDITIONAL INFORMATION The existing Parametric Emissions Monitoring Systems (PEMS) are aging, are not supported by the original equipment supplier, and do not comply with the new monitoring standards established by the South Coast Air Quality Management District (SCAQMD). The new CEMS units will comply with the recently adopted requirements of SCAQMD's Rule 1110.2. The Contractor selection was conducted in accordance with Orange County Sanitation District's (Sanitation District) adopted policies and procedures. The summary of bids is as follows: Bidders Amount of Bid MMC Inc. $ 3,271,050 Morrow-Meadows Corp. $ 3,958.700 Norman A. Olsson Const. Inc. $ 4,159,000 Helix Electric, Inc. $ 4,697,000 The CEMS, Contract No. J-79-1A, is part of the Central Generation Automation, Project No. J-79-1. The lowest responsive bidder for the CEMS, Contract No. J-79-1A, exceeded the Engineer's Estimate, but the budget for the overall project remains sufficient and a budget increase is not being requested. The Engineer's Estimate did not adequately consider the complexity of the mechanical work. This recommendation complies with authority levels of the Sanitation District's Delegation of Authority. This item has been budgeted. (Line item: Section 8, Page 65). Award Date: 9117108 Contract Amount: $3,958,700 Contingency: $366,178(9.25%) JH:DM:tic: Fom No.0 1= aansee OYOtN] Page 2 Book Page IS OPERATIONS COMMITTEE Meebig Date Toad.ur .Dir. 09/03/08 a9/v/oe AGENDA REPORT Ven Number Item Number o Num Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Nick Arhontes, Director of Operations and Maintenance SUBJECT: ANNUAL INDUSTRIAL CLEANING CONTRACT RENEWAL GENERAL MANAGER'S RECOMMENDATION 1) Approve Change Order No. 1 to the contract issued to National Plant Services for Polymer Storage Tank Cleaning, Specification No. M-2007-331 (P.O. No. 1029130A), authorizing an addition of$3,800, increasing the total contract amount not to exceed $101,000 for the contract period July 1, 2008 through June 30, 2009, and all subsequent renewal periods; and, 2) Approve an annual contingency of$5,050 (5%). SUMMARY In fiscal year 2007-2008, through a competitive bidding process staff negotiated a one- year contract with National Plant Services for polymer storage tank cleaning, with an option to renew every year for up to four years. The first year of the contract was for an amount not to exceed $97,200 to clean 30 polymer storage tanks. Under the current Delegation of Authority, this limits all future renewals to this same amount even though the approved fiscal year budget amounts may be higher to conduct the planned work. Having a cap on the yearly contract amount will eventually limit the number of polymer tanks that can be cleaned, as yearly prices increase, even when budgeted funds are available. By authorizing the General Manager to renew the contract for up to a five percent increase per year, staff will have an effective and efficient process for cleaning 30 tanks per year at Plant No. 1 or Plant No. 2 even with some inflation. A yearly review of the Consumer Price Index, cost of living adjustment, a fuel escalator or any other index that shows price increases from year-to-year which are considered reasonable by the Finance Department may be cause for an adjustment. PRIOR COMMITTEEIBOARD ACTIONS During the fiscal year 2008-2009 and 2009-2010 budget process funds were authorized for polymer storage tank cleaning within the maintenance Joint Operating Budget. Fonn No.nwim-2 R .Mlw Page 1 Book Page 19 ADDITIONAL INFORMATION This Contract was competitively bid and bid packages were sent directly to 11 possible bidders. Four responses were received. Below is a summary of the prior responses. This led to National Plant Services being awarded the current Polymer Storage Tank Cleaning Contract. Firm Total Cost United Storm Water, Inc. $50,667.60 National Plant Services $97,200.00 Devise $175,319.00 PSC $200,967.38 The lowest bid by United Storm Water, Inc., was considered to be non-responsive for lack of compliance with prevailing wage laws. The bid was awarded to National Plant Services, the next lowest bidder. This service contract complies with authority levels of the District's Delegation of Authority. This Rem has been budgeted in the fiscal year 2008-2009 and 2009-2010 budget. Award Date: 10/01/08 Contract Amount: $101,000.00 Contingency: $5,050(5%)per year Fw No.D 10 pwsE IM7 Page 2 Book Page 20 OPERATIONS COMMITTEE Meeting Date To Bd.of Dir. 09/03/08 09/17/08 Number e AGENDA REPORT m Imn Number OP Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Nick Arhontes, Director of Operations and Maintenance SUBJECT: RATIFY CHANGE ORDER NO. 4 (PO# 102131-OB) FOR SEWER LINE CLEANING FOR CITY OF TUSTIN AND UNICORPORATED COUNTY AREAS, SPECIFICATION NO. S-2004-209 GENERAL MANAGER'S RECOMMENDATION 1) Ratify Change Order No. 4 to the Purchase Order Contract (P.O. No. 102131- OB) issued to Pro-Pipe Professional Pipe Services for Sewerline Cleaning For City of Tustin and Unincorporated County Property, Specification No. S-2004-209, authorizing an addition of$50,000, increasing the total amount not to exceed $300,699, for the contract period June 13, 2007 through June 12, 2008, and for all subsequent authorized renewal periods; and, 2) Approve an annual contingency of$30,000 (10%). SUMMARY • Due to unit cost increases already negotiated, Change Order No. 4 is recommended for approval for additional costs through June 2010. • Pro-Pipe has been contracted to clean about 176 miles of smaller diameter District- owned local sewer lines. Cleaning is on a 12 to 18-month cycle, depending on the area, to reduce sewer blockages and spills. PRIOR COMMITTEEIBOARD ACTIONS March 23, 2005 —After a competitive bid process, staff recommended and Board awarded the original contract, Specification No. S-2004-209 to Pro-Pipe Professional Pipe Service of Anaheim for a total of five years (initial year plus four one-year renewable options) in an amount not to exceed $250,699. Form N0.V iet 1 Ra+ 0E ➢1N7 Page 1 Book Page 2 1 ADDITIONAL INFORMATION The District owns and operates approximately 50 miles of local sewers in a portion of the city of Tustin, and about 126 miles in the Unincorporated County areas north of Tustin including the El Modena islands surrounded by the city of Orange. District staff monitors the contractor's field activities and performance. Closed Circuit TV (CCTV) inspection is randomly selected by District staff on approximately 10% of the footage cleaned. This helps ensure cleaning, debris removal, and root removal effectiveness. Heavier root growth and added root cutting and cleaning as directed by District's staff will account for increases in annual program costs. Project/Contract Cost Summary: The table below shows cleaning costs by pipe diameter and task and footage estimates. Pro Pipe included this info the bid documents previously submitted. Item I Description Feet CosVLF 1 6-inch diam. Pipe Cleaning 1,750 $0.31 2 6-inch diam. Pipe Cleaning w/Root Cutting 750 $0.34 3 8-inch diam. Pipe 595,000 $0.31 4 8-inch diam. Pipe w/Root Cutting 255,000 _ $0.35 5 10-inch diam. Pipe 21,700 $0.32 6 10-inch diam. Pipe w/Root Cutting 9,300 $0.37 7 12-inch diam. Pipe 18,200 $0.35 8 12-inch diam. Pipe w/Root Cutting 7,800 $0.39 Estimated Total Feet 909,500 Estimated Total Miles 172.26 H:WeplWgendMOperalions Committee\operallona 20081090910843.5-2004-209.doc F0.No.p 102-3 R"W O. M Page 2. Book Page 22 OPERATIONS COMMITTEE Meeting rate To Bd.of Di" 09/03/08 09/17/08 AGENDA REPORT Item Nunter 1fem Numberovoe`a Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Nick Arhontes, Director of Operations and Maintenance SUBJECT: DIGESTER CLEANING AND DEBRIS DISPOSAL CONTRACT RENEWAL GENERAL MANAGER'S RECOMMENDATION 1) Approve Change Order No. 1 to the Purchase Order Contract (P.O. No. 1029640A) issued to Walker Centrifuge Services, LLC, for Digester Cleaning and Debris Disposal, Specification No. S-2007-343, authorizing an addition of $1,885,001, increasing the total contract to an amount not to exceed $2,981,100 per year, and for all subsequent authorized renewal periods; and, 2) Approve an annual contingency of$298,100 (10%). SUMMARY In fiscal year 2007-2008, through a competitive bidding process, staff recommended a one-year contract with Walker Centrifuge Service, LLC., for digester cleaning and debris disposal services, with an option to renew every year for up to four years. The original contract was for an amount not to exceed $1,096,099 to clean four digesters a year. Under the current Delegation of Authority, this restricts all future renewals to this same amount. This cap on the yearly contract amount limits the number of digesters that can be cleaned even when funds may be available to clean more than two digesters. By authorizing the General Manager to renew the contract for up to $2,981,100 staff will have an effective and efficient process for cleaning up to a total of seven digesters per year at Plant No. 1 or Plant No. 2. This type of flexibility is essential with the increase in secondary treatment placing more demand on digester volume and the ongoing coordination with Capital Improvement Projects. The cleaning and debris disposal price is calculated based on a set price per 10,000 gallons of material removed from each digester and includes all equipment and mobilization. A yearty review of the Consumer Price Index, cost of living adjustment, a fuel escalator and any other index that shows price increases from year-to-year which Iismp010167 F.No.O 102-2 Page 1 Book Page 23 are considered reasonable by the Finance Department is conducted and adjustments may be made. PRIOR COMMITTEEIBOARD ACTIONS During the fiscal year 2008-2009 budget process funds were authorized for a digester cleaning and disposal contract amount not to exceed $3,600,000. ADDITIONAL INFORMATION This Contract was competitively bid. Bid packages being sent directly to ten bidders. Four bid packages were received by the District. A summary is provided below based on three digesters being cleaned. Walker Centrifuge Services, LLC, of Salina, Kansas was awarded the Contract by being the lowest responsible bidder. Their work has met or exceeded staff expectations. Firm Total Cost Walker Centrifuge Services, LLC $1,088,320.00 American Process Group $1,120,472.81 Bio-Nomic Services Inc. $1,399,900.00 Synagro West, LLC $2,598,545.00 This service contract complies with authority levels of the District's Delegation of Authority. This item has been budgeted in the fiscal year 2008-2009 and 2009-2010 budget (Section 5, Page 12). Award Date: 09/24/08 Contract Amount $2,981,100 Contingency: $298,100(10%) H,WeptlagenCa\Operalians Commitle %Operations 200810g08=0 .S-2007-343.doc Form No,DMI02-2 Pence 0=117 Page 2 Book Page 24 OPERATIONS COMMITTEE Meeting Date To Bd.ofMr. 09/03/08 09/17/08 AGENDA REPORT Item Number Item Numbs OP08i5 Orange County Sanitation District Collections Facilities FROM: James D. Ruth, General Manager Originator: Jim Herberg, Director of Engineering Project Manager: Martin Dix SUBJECT: ROCKY POINT PUMP STATION REPLACEMENT, CONTRACT NO. 5-50 GENERAL MANAGER'S RECOMMENDATION Approve a contingency increase of$272,357 (11%) to the Professional Design Services Agreement with Malcolm Pirnie, Inc., for the Rocky Point Pump Station Replacement, Contract No. 5-50, for a total contingency of$470,435 (19%). SUMMARY • The purpose of this project is to replace the existing 70-yearold Rocky Point Pump Station with a new pump station that meets national and state codes, utilizing the current Orange County Sanitation District (Sanitation District) Design Guidelines. The project will include a new pump station and all appurtenances located on property acquired from the International Bay Clubs, Inc. by the Sanitation District. • The Consultant is approximately 85% complete with preliminary and final design services. • During the constructability review meeting, the project team identified design improvements that would result in significant construction savings. To implement the design improvements, Amendment No. 1 was approved on July 1, 2008 for an amount not to exceed $195,979, effectively utilizing all project design contingency. • On May 14, 2008, the City of Newport Beach Department of Public Works (Public Works) stipulated that the project would be required to widen West Coast Highway along the project limits. The widening would require moving the West Coast Highway curb and gutter approximately 6 feet north, relocating two recently installed street light poles and one fire hydrant. The street widening would result in additional design costs, construction costs, Public Works coordination and Caltrans permitting scrutiny. The exact projects costs are unknown but anticipated to exceed $100,000. Page 1 Book Page 25 This additional design services contingency is being requested to pay for the street widening work, additional Public Works coordination, and additional Caltrans coordination. PRIOR COMMITTEE/BOARD ACTIONS May 2006 -Approve a Professional Services Agreement with Malcolm Pirnie, Inc. providing for engineering services for the Rocky Point Pump Station Replacement, Contract No. 5-50, for an amount not to exceed $2,475,973, and establish an 8% ($198,078) design contingency. ADDITIONAL INFORMATION This request for increase in the project contingency complies with the authority levels of the Sanitation District's Delegation of Authority. This item has been budgeted (Section 8, Page 26). Award Date: 05/24106 Contract Amount: $2,475,973 Contingency: $198,078( 8%) 09117/08 $272,357(11%) $470,435(19%) JH:MD:tic: Hmepea9enda\Operations Committee\Opemtions 200809o8t08-05.8 50.docx Page 2 Book Page 26 OPERATIONS COMMITTEE MeeOngDate To ad.OfDir. 09/03/08 09/17/08 AGENDA REPORT Rem Number Item Number OP0846 Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Jim Herberg, Director of Engineering CIP Project Manager: Hardat Khublall SUBJECT: DOVER DRIVE TRUNK SEWER RELIEF, CONTRACT NO. 5-63 GENERAL MANAGER'S RECOMMENDATION 1. Approve a Professional Design Services Agreement with PBS&J, Inc. for the Dover Drive Trunk Sewer Relief, Contract No. 5-63, providing for engineering design services for an amount not to exceed $956,431; and, 2. Approve a contingency of$95,643 (10%). SUMMARY • This project provides for the increase in the hydraulic capacity of approximately 7,500 feet of existing sewer lines located along Dover Drive between Irvine Avenue and Pacific Coast Highway in the City of Newport Beach. • The Professional Design Services Agreement (PDSA) includes the following: 1. Preparation of a preliminary design report which includes a hydraulic analysis, conducting a physical condition assessment of the pipeline and manholes and providing recommendations for remediation options. 2. Final design of the selected option. 3. Support services for the Orange County Sanitation District's (Sanitation District) Program Environmental Impact Report (PEIR). 4. Preparation of Bidding and Construction Documents. 5. Bid support services. PRIOR COMMITTEE/BOARD ACTIONS None. Form No.P 10D2 RwieeUO]N1N] Page 1 Book Page 27 ADDITIONAL INFORMATION Hydraulic modeling conducted in 2006 as part of the Sanitation District's Strategic plan update has identified this portion of the Dover Drive Trunk Sewer as deficient based on wet weather peak flow projections. Staff is requesting the award of a Professional Design Services Agreement in the amount of$956,431 for the preliminary and final design phase services in accordance with the Delegation of Authority Section 5.07.G. Staff Evaluation of Proposals: Request for proposals were sent to a total of seven engineering firms and six proposals were received by the Sanitation District. A panel consisting of five members of the Sanitation District's staff reviewed and ranked each of the proposals in accordance with Sanitation District's standard evaluation procedures. Staff recommends the approval of a Professional Design Services Agreement with PBS&J, Inc. for an amount not to exceed $956,431. TABLE 1 TECHNICAL PROPOSAL EVALUATION Consultant PBS&J Earth Tech Dudek Lee&Ro REF AKM Evaluator Reviewer 300 290 266 238 232 219 Reviewer 339 320 290 271 254 240 Reviewer C 269 193 195 162 111 128 Reviewer D 287 295.5 300 212 215 188 Reviewer E 323 283 315 245 251 261 Total Score: 1618 1381.5 1366 1128 1063 1036 Average Score: 303.6 276.3 273.2 225.6 212.6 207.2 Ranking: 1 2 3 4 5 6 Proposal Fee: $738,537 $ 1,400,800 $ 989,830 $1,184,828 $1,090,092 $944,175 Negotiated $ 956,431 Pro osal Fee: This item has been budgeted. (Line item: Section 8, Page 30). Award Date: 9117/08 Contract Amount: $956,431 Contingency: $95,643(10%) JH:HK:tic:eh H:WeptWgentlal0pemtions CommieeelOperalions 2008a90810848.5-63,dm FOM No.ON 102-2 fteveMOWOW Page 2 Book Page 28 OPERATIONS COMMITTEE Meeting Date Toea.oroo-. 09/03/08 09/24/08 AGENDA REPORT rrem 0847 tram Number Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Ed Torres, Director of Technical Services SUBJECT: Seventh Extension of The Joint Powers Agreement with the Southern California Coastal Water Research Project Authority (SCCWRP) GENERAL MANAGER'S RECOMMENDATION Adopt Resolution No. OCSD 08-XX, Approving the Seventh Amended Joint Powers Agreement Confirming the Creation of An Agency Known as Southern California Coastal Water Research Project Authority(SCCWRP), in a form approved by General Counsel, providing for continuation of SCCWRPA for four years from July 1, 2009 through June 30, 2013, and approving an annual payment of$400,000. SUMMARY • The Southern California Coastal Water Research Project Authority was established in 1969 under a joint powers agreement (JPA) by several Southern California ocean wastewater dischargers, including OCSD. • SCCWRP is governed by a ten-member Board of Directors consisting of members from Los Angeles City Bureau of Sanitation, County Sanitation District of Los Angeles, Orange County Sanitation District, City of San Diego Metropolitan Water Department, US Environmental Protection Agency Region IX, California State Water Resources Control Board, Regional Water Quality Control Board-Los Angeles, Regional Water Quality Control Board-Santa Ana, Regional Water Quality Control Board-San Diego, California Resources Board-Ocean Protection Council. • The current Executive Director of SCCWRP is Stephen Weisberg, Ph.D. • The purpose of SCCWRP, as stated in the JPA, is 'to increase the scientific knowledge of how treated wastewater discharges, storm-water discharges, and other human activities interact to affect coastal aquatic ecological systems, and thereby to ensure protection of these resources'. • SCCWRP has been active in public health research including bacterial epidemiology studies and methods for rapid detection of bacteria in recreational water. • A joint use agreement was developed in 2007 whereby much of the SCCWRP research in microbiology is performed in OCSD facilities. This has provided OCSD the opportunity to participate in cutting edge microbiology research related to public health concerns of water quality. Form No.M-1a92 P IWOMWT Page 1 Book Page 29 • Other direct benefits to OCSD include: o Participating in regional research and development thereby facilitating a better understanding of the results of the individual wastewater dischargers by placing them in a regional context. o Allowing an opportunity for staff members of each participating agency to be involved in training and development opportunities relating to ocean monitoring. o Engaging in regional debates and discussion related to interpretation of observations made by each participating agency. • SCCWRP is recognized nationally as an objective and effective environmental research group. Involvement in SCCWRP by the wastewater dischargers has increased the credibility, respect and support from local, State and Federal Agencies, independent researchers, the environmental community, the media and the community at large. PRIOR COMMITTEEIBOARD ACTIONS At the Board meeting of December 15, 2004, the Sixth Amended Joint Powers Agreement with the Southern California Coastal Water Research Project Authority was approved by Resolution No. OCSD 04-29. Also approved was an annual payment of $350,000 and a total payment over the four year term of the agreement of$1,399,527. ADDITIONAL INFORMATION This complies with authority levels of the Sanitation District's Delegation of Authority. This item has been included in the 2008/09 budget for Technical Services Administration. The item will be part of the annual budget over the term of the agreement and will be included in the section on contracts over $100,000. Fon No.owioz Fer 0101,w Page 2 Book Page 30 ORANGE COUNTY SANITATION DISTRICT (714) 962-2411 www.ocsd.com Mailing Address: P.O. Box 8127 Fountain Valley, California 92728-8127 Street Address: 10844 Ellis Avenue Fountain Valley, California 92708-7018