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HomeMy WebLinkAbout2008-07 Ops MINUTES OF THE OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Technical Services Orange County Sanitation District July 2, 2008—5:00 p.m. A meeting of the Operations Committee of the Orange County Sanitation District was held on July 2, 2008, at 5:00 p.m. in the Sanitation District's Administrative Office. (2) ROLL CALL Following the Pledge of Allegiance, a quorum was declared present, as follows: Operations Directors Present: Staff Present: Ken Parker, Chair Jim Ruth, General Manager Charles Antos Bob Ghirelli, Assistant General Manager Don Bankhead Nick Arhontes, Dir. of Operations & Maintenance Leslie Daigle Jim Herberg, Director of Engineering Rose Espinoza Ed Torres, Director of Technical Services Patsy Marshall Lille Kovac, Committee Secretary Roy Moore Matt Smith, Engineering Manager Joy Neugebauer Bob Bell David Shawver Layne Baroldi Harry Sidhu Rich Castillon Constance Underhill Ann Crafton Doug Davert, Board Chair Carla Dillon Larry Crandall, Board Vice Chair Mark Esquer James M. Ferryman Others: Operations Directors Absent: °e f'D Bill Dalton, Vice Chair epp tN 80C�uPpNA ON�\ (3) APPOINTMENT OF CHAIR PRO TEM OteE ��L231�pe No appointment was necessary. gY� (4) PUBLIC COMMENTS There were no public comments. >Minutes of the Operations Committee July 2, 2008 Page 2 (5) REPORT OF THE COMMITTEE CHAIR Committee Chair Ken Parker did not give a report. (6) REPORT OF THE GENERAL MANAGER General Manager Jim Ruth did not give a report. (7) CONSENT CALENDAR ITEMS a. MOVED, SECONDED, AND DULY CARRIED: Approve minutes of the June 12, 2008 Operations Committee meeting. Directors Espinoza and Neugebauer abstained. b. OP08-35 MOVED, SECONDED,AND DULY CARRIED: Recommend to the Board of Directors to: 1)Approve a Professional Consultant Services Agreement with Black&Veatch Corporation for Construction Support Services for Newport Trunk Sewer and Force Mains, Bitter Point Pump Station to Coast Trunk Sewer, Contract No. 5-58,for an amount not to exceed $973,463; and, 2)Approve a contingency of$58,408 (6%). END OF CONSENT CALENDAR (8) ACTION ITEMS a. OP08-36 Director of Engineering, Jim Herberg, requested that items 1 through 5 be removed from the agenda for consideration. It was then: MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: 6)Authorize staff to enter into negotiations with Black &Veatch Corporation for construction support services for Continuous Emissions Monitoring Systems, Contract No. J-79-lA. (9) INFORMATIONAL ITEMS a. OP08-37 IBM-MAXIMO Software Implementation Director of Operations and Maintenance, Nick Arhontes, introduced Rick Castillon, I.T. Manager,who provided an overview on the RFP process Unutes of the Operations Committee July 2, 2008 Page 3 and bids received for the proposed system, which has been found to perform satisfactorily on the Groundwater Replenishment System. This project is being presented to the Administration Committee for approval. (10) DEPARTMENT HEAD REPORTS Ann Crafton, Principal Financial Analyst, presented an informational overview of problematic encroachments on the Sanitation District's easements that prevent proper maintenance of sewer trunk lines. Director of Technical Services, Ed Torres, reported that the Sanitation District has passed re-certification by the National Biosolids Partnership for a five-year period. Mr. Torres also reported that the Sanitation District expects to be awarded, in conjunction with Air Products and Fuel Cell Technology and U.C. Irvine, a $2.7M grant to install a fuel cell station on site. Director of Engineering, Jim Herberg, reported that due to the urgency of two matters, and the Operations Committee being dark in August, Engineering will be submitting two items directly to the Board for approval. Nick Arhontes, Director of Operations and Maintenance, reported there would be a request from O&M for a contract to be awarded for an emergency repair of the outfall booster pump to be completed in August. (11) OTHER BUSINESS COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There were none. (12) CLOSED SESSION There was no closed session. (13) ADJOURNMENT AND FUTURE MEETING DATES The Chair declared the meeting adjourned at 5:37 p.m. The next Operations Committee meeting is scheduled for Wednesday, September 3, 2008, at 5:00 p.m. Submitted by: r dZ�c_ Ulia Kovac Committee Secretary HAdept\agendal0perations Commetee\Operations 200=70M070208 Operations Minutes.dom STATE OF CALIFORNIA) ) SS. COUNTY OF ORANGE ) Pursuant to California Government Code Section 54954.2, 1 hereby certify that the Notice and Agenda for the Operations Committee Meeting of Orange County Sanitation District to be held on July 2, 2008, was duly posted for public inspection in the main lobby of the Districts' offices on June 25, 2008. IN WITNESS WHEREOF, I have hereunto set my hand this 250 day of June 2008. Lilia Kovac, Committee Secretary Orange County Sanitation District HADEPTV GENDMOPERATIONS COMMITTEEWGENOA CERTIFICATION.DOC ORANGE COUNTY SANITATION DISTRICT NOTICE OF MEETING :na BtiB 2411 fN: „41,IF,:1351; tiwn.Nw.00ll, OPERATIONS COMMITTEE INlnlle.rr...: Engineering, Operations & Maintenance, and Technical Services w1 f w B,?v BeI:wn )as 9 IP BB B12) � ,* ORANGE COUNTY SANITATION DISTRICT 1111144 6", Z .un vn" U Berne MIS WEDNESDAY, JULY 2 2008 — 5:00 P.M. fMiar Ite.11CN DISTRICT'S ADMINISTRATIVE OFFICES 01t1i 10844 ELLIS AVENUE awns,o FOUNTAIN VALLEY, CALIFORNIA 92708 www.ocsd.com IMxirv: halnwn Neuey TWart.x1 hwihvl N,nr1 N:u11in:IllYt enx.,: xnnA The regular meeting of the Operations Committee of the Orange County a Naf M Sanitation District will be held at the above location, date and time. A4rvq,n:t final'. UrgiF Pw,ka B1nIA ku S u aNcll AF,m n Tuwn Vlllb Pail Bute I unM County of Cr.n6. Y.n:wro Cletrint. ❑:a.: bina:. w.t.r oi.imcu Irmnn Wxua: To mointaln woritlaless Iaelle,.h,m wastewater entl waver resource management. OPERATIONS COMMITTEE MEETING DATES OPERATIONS COMMITTEE BOARD MEETING DATE MEETING DATE 07/02/08 07/23/08 AUGUST DARK O8/27/08 09/03/08 09/17/08* 10/01/08 10/22/08 11/05/08 11/19/08* 12/03/08 1Y/17108* JANUARY DARK 01/28/09 02/04/09 02/25/09 03/04/09 03/25/09 04/01/09 04/22/09 05/06/09 05/27/09 S O6/03/09 06/24/09 07/01/09 07/22/09 *Meetings are being held on the third Wednesday of the month. "Meeting scheduled to the second Thursday of the month due to conflict with League of Cities. ROLL CALL OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Technical Services Meeting Date: July 2, 2008 Time: 5:00 p.m. Adjourn: COMMITTEE MEMBERS (13) Ken Parker (Chair) Bill Dalton Vice Chair Charles Antos Don Bankhead Rose Espinoza Patsy Marshall Roy Moore David Shawver Harry Sidhu Constance Underhill Don Webb Doug Davert Board Chair Larry Crandall Board Vice Chair OTHERS Brad Ho in, General Counsel STAFF Jim Ruth, General Manager Bob Ghirelli, Assistant General Manager Nick Arhontes, Dir. of Operations & Maintenance Jim Herber , Director of Engineering Ed Torres, Director of Technical Services Lorenzo Tyner, Director of Finance and Administrative Services Lilia Kovac, Committee Secretary Tod He nes John Linder Matt Smith HAep0agenda\0perations Committee\Opemlions 200810708\02.Roll Call.dw AGENDA REGULAR MEETING OF THE OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Technical Services ORANGE COUNTY SANITATION DISTRICT July 2, 2008 - 5:00 P.M. ADMINISTRATIVE OFFICE 10844 Ellis Avenue Fountain Valley, California 92708 www.ocsd.com (1) PLEDGE OF ALLEGIANCE (2) DECLARATION OF QUORUM (3) APPOINTMENT OF CHAIR PRO TEM, IF NECESSARY (4) PUBLIC COMMENTS (5) REPORT OF COMMITTEE CHAIR (6) REPORT OF GENERAL MANAGER (7) CONSENT CALENDAR ITEMS Consideration of motion to approve all agenda items appearing on the Consent Calendar not specifically removed from same, as follows: a. Approve minutes of the June 12, 2008 Operations Committee meeting. b. OP08-35 Recommend to the Board of Directors to: 1)Approve a Professional Consultant Services Agreement with Black &Veatch Corporation for Construction Support Services for Newport Trunk Sewer and Force Mains, Bitter Point Pump Station to Coast Trunk Sewer, Contract No. 5-58, for an amount not to exceed $973,463; and, 2) Approve a contingency of$58,408 (6%). (Book Page 11) END OF CONSENT CALENDAR Book Pace I Operations Committee 07/02/08 Page 2 C. Consideration of items deleted from Consent Calendar, if any. (8) ACTION ITEMS a. OP08-36 Recommend to the Board of Directors to: 1)Approve Plans and Specifications for the Continuous Emissions Monitoring Systems, Contract No. J-79-1A, on file at the office of the Clerk of the Board; 2)Approve Addendum No. 1 to the Plans and Specifications; 3) Receive and file bid tabulation and recommendation; 4)Award a construction contract to MMC, Inc., for Continuous Emissions Monitoring Systems, Contract No. J-79-1A, for a total amount not to exceed $3,271,050; 5)Approve a contingency of$163,552 (5%); and, 6)Authorize staff to enter into negotiations with Black &Veatch Corporation for construction support services for Continuous Emissions Monitoring Systems, Contract No. J-79-1A. (Book Page 13) (9) INFORMATIONAL ITEMS a. OP08-37 IBM-MAXIMO Software Implementation (Book Page 15) (10) DEPARTMENT HEAD REPORTS Nick Arhontes, Director of Operations and Maintenance—Easements(Ann Craton) (11) OTHER BUSINESS, COMMUNICATIONS, SUPPLEMENTAL AGENDA ITEMS, OR ITEMS FOR FUTURE AGENDAS, IF ANY (12) CLOSED SESSION :...................................................................................................................................................................................................................................................................... .During the course of conducting the business set forth on this agenda as a regular meeting of the Committee,the Chair may convene the Committee in closed session to consider matters of pending real estate negotiations, pending or potential litigation, or personnel matters, pursuant to Government Code Sections 54956.8, 54956.9, 54957 or 54957.6,as noted. ;Reports relating to (a) purchase and sale of real property; (b) matters of pending or potential lifigation; (c) employee actions or negotiations with employee representatives; or which are exempt from public disclosure :under the California Public Records Act, may be reviewed by the Committee during a permitted closed session .and are not available for public inspection. Al such time as the Committee takes final actions on any of these subjects, the minutes vnll reflect altrequired disclosures of information._, Book Page 2 Operations Committee 07/02/08 Page 3 a. Convene in closed session. b. Reconvene in regular session. C. Consideration of action, if any, on matters considered in closed session. (13) ADJOURNMENT-The next Operations Committee meeting is scheduled for Wednesday, September 3, 2008, at 5:00 p.m. Book Page 3 Operations Committee 07/02/08 Page 4 Agenda Posting: In Accordance with the requirements of California Government Code Section 54954.2,this agenda has been posted in the main lobby of the District's Administrative offices not less than 72 hours prior to the meeting date and time above. All written materials relating to each agenda item are available for public inspection in the office of the Clerk of the Board. Items Not Posted: In the event any matter not listed on this agenda is proposed to be submitted to the Committee for discussion and/or action, it will be done in compliance with Section 54954.2(b)as an emergency item or because there is a need to take immediate action, which need came to the attention of the Committee subsequent to the posting of agenda, or as set forth on a supplemental agenda posted in the manner as above, not less than 72 hours prior to the meeting date. Public Comments: Any member of the public may address the Operations Committee on specific agenda items or matters of general interest. As determined by the Chair, speakers may be deferred until the specific item is taken for discussion and remarks may be limited to three minutes. Matters of interest addressed by a member of the public and not listed on this agenda cannot have action taken by the Committee except as authorized by Section 54954.2(b). Consent Calendar: All matters placed on the consent calendar are considered as not requiring discussion or further explanation, and unless a particular item is requested to be removed from the consent calendar by a Director of staff member,there will be no separate discussion of these items. All items on the consent calendar will be enacted by one action approving all motions,and casting a unanimous ballot for resolutions included on the consent calendar. All items removed from the consent calendar shall be considered in the regular order of business. The Committee Chair will determine if any items are to be deleted from the consent calendar. Items Continued: Items may be continued from this meeting without further notice to a Committee meeting held within five(5)days of this meeting per Government Code Section 54954.2(b)(3). Meeting Adjournment: This meeting may be adjourned to a later time and items of business from this agenda may be considered at the later meeting by Order of Adjournment and Notice in accordance with Government Code Section 54955(posted within 24 hours). Accommodations for the Disabled: The Board of Directors Meeting Room is wheelchair-accessible. If you require any special disability related accommodations, please contact the Orange County Sanitation District Clerk of the Board's office at(714)593-7130 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability and the type of accommodation requested. ;Notice to Committee Members: For any questions on the agenda or to place any items on the agenda, Committee members should contact the Committee :Chair or Secretary ten days in advance of the Committee meeting. .Committee Chair Larry Crandall (714)593-4400 slcmndall(&.aol.com .Committee Secretary: Lilia Kovac (714)593-7124 Ikcvac(a)ccsd.cem ;General Manager Jim Ruth (714)593-7110 iruth/alocsd.com .Assistant General Manager Bob Ghirelli (714)593-7400 mhirelikidlocsd.com Director of Technical Services Ed Torres (714)593-7080 etorres(Mocsci corn !Director of Engineering Jim Herberg (714)593-7300 iherbergAcescicom Dir.of Operations and Maintenance Nick Arhontes (714)593-7210 narhomes(docsd.wm Book Page 4 Operations Committee Rolling Agenda Report Calendar Dam7 Dept I Action or Description of Report Information AUG DARK Sep TS Receive and File Research Strategic Plan Action Sep TS SCCWRP Joint Powers Agreement Action Sep Approve increase to Pt Misc. Buildings Office Action Eng Modifications, FE07-08 Award PSA re Newport Trunk Sewer and Force Mains, Action Sep Eng Bitter Point Pump Station to Coast Trunk Sewer, Job No. 558 Sep Eng Approve PC No Are Bitter rrPP Point Pump Station Action Sep Eng Approve Pum Station eplacement, Job No.Budget-49 Bitter Point Action Sep Eng Approve PDSA Contingency Increase re Rocky Pant Action Pump Station Replacement, Job No. 550 Sep Eng Approve PDSA re Solids Thickening and Processing Action Upgrades,Job No. P2-89 Approve PDSA re Raiff& Bristol Street Sewer Extension, Action Sep Eng Job No. 1-101 Sep Eng No. Approve PDSA re Dover Drive Trunk Sewer Relief, Job Action Approve PDSA re Temporary Upgrade to Plant Security Action Sep Eng Barriers, Project No.J-108 H:MeniagendalOperagons Oommirree10pennions 20=070BX04.Rolling Agenda.dw Book Page 5 MINUTES OF THE OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Technical Services Orange County Sanitation District June 12, 2008 —5:00 p.m. A meeting of the Operations Committee of the Orange County Sanitation District was held on June 12, 2008, at 5:00 p.m. in the Sanitation District's Administrative Office. (2) ROLL CALL Following the Pledge of Allegiance, a quorum was declared present, as follows: Operations Directors Present: Staff Present: Larry Crandall, Chair Jim Ruth, General Manager Ken Parker, Vice Chair Bob Ghirelli, Assistant General Manager Charles Antos Nick Arhontes, Dir. of Operations & Maintenance Don Bankhead Jim Herberg, Director of Engineering James Gomez Ed Torres, Director of Technical Services Patsy Marshall Lorenzo Tyner, Director of Finance and Roy Moore Administrative Services David Shawver Lilia Kovac, Committee Secretary Harry Sidhu Tod Haynes, Engineering Manager Constance Underhill Matt Smith, Engineering Manager Don Webb Layne Baroldi James M. Ferryman, Board Chair Carla Dillon Doug Davert, Board Vice Chair Bob Geggie Randy Kleinman Operations Directors Absent: Gino Rampagna Jeff Reed Juanita Skillman Simon Watson Mike White Chuck Wnsor Others: Brad Hogin, General Counsel Debby Chemey, IRWD (3) APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. (4) PUBLIC COMMENTS There were no public comments. Book Page 6 Minutes of the Operations Committee June 12, 2008 Page 2 (6) REPORT OF THE COMMITTEE CHAIR Committee Chair Crandall reported that Chair Jim Ferryman, Vice Chair Doug Davert, and he had traveled to Sacramento to meet with legislators and leaders of the Senate and State Assembly to discuss the state budget, and the possibility of an additional Prop 218 notice to taxpayers for additional service rate increases if property tax revenues are reduced by the State. (6) REPORT OF THE GENERAL MANAGE Jim Ruth, General Manager, reported that he had attended the celebration of the Orange County Water Districts 7EP Anniversary. (7) CONSENT CALENDAR ITEMS a. MOVED, SECONDED, AND DULY CARRIED: Approve minutes of the May 7, 2008 Operations Committee meeting. Director Gomez abstained. b. OPO8-27 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: 1)Award a contract to Jones Chemicals Inc., for the Purchase of Sodium Hypochlorite-NaOCI (Bleach) Solution, Specification No. C-2008-374BD for a unit price of$0.5331 per gallon, plus freight of $0.0600 per gallon, plus applicable sales tax for an estimated amount of $7,295,600 for the contract period August 11, 20M through August 10, 2009, with four one-year renewal options; and 2)Approve a 10% annual cost escalation contingency. c. OP08-28 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: 1)Award a contract to Jones Chemicals Inc,for the purchase of Sodium Bisulfite Solution (NaHS03), Specification No. C-2008-379BD for contract period August 11, 2008 through August 31, 2009 for a unit price of$0.7539 per gallon plus freight of$0.0600 per gallon, plus applicable sales tax for an estimated amount of$523,380 with four one-year renewal options; and 2)Approve a 10% annual cost escalation contingency. END OF CONSENT CALENDAR Book Page 7 Minutes of the Operations Committee June 12, 2008 Page 3 (8) ACTION ITEMS a. OP08-29 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: 1)Award a sole-source contract with US Peroxide, LLC, for the application of a proprietary chemical process which uses hydrogen peroxide regenerated iron for odor and corrosion control,for the period August 1, 2008 through June 30, 2009, for the unit prices of$1.25/gallon delivered, plus tax for ferrous chloride; $1.59/gallon delivered, plus tax for hydrogen peroxide (27%); and $2.85/gallon delivered, plus tax for hydrogen peroxide (50%), for an estimated annual amount of$2,128,000. 2)Authorize a 10% unit cost escalation contingency. b. OP08-30 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: 1) approve Plans and Specifications for the Temporary Primary Sludge Diversion from Plant 1 to Plant 2, Contract No. P1-101A, on file at the office of the Clerk of the Board; 2) Receive and file bid tabulation and recommendation; 3) Reject low bid from Caliagua, Inc. as"Non Responsive" due to its failure to provide the information required under Public Contract Code §4100 at seq. in Its Bid; 4)Award a construction contract to Orion Construction Corporation for Temporary Primary Sludge Diversion from Plant 1 to Plant 2, Contract No. P1-101A, for a total amount not to exceed $567,000; and, 5)Approve a contingency of$56,700(100%). c. OPO8-31 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: 1)Approve a Budget increase of$700,000 for Rehabilitation of Westside Pump Station, Contract No. 3-52,for a total budget amount of$9,540,000; 2)Approve Plans and Specifications for the Rehabilitation of Westside Pump Station, Contract No. 3-52, on file at the office of the Clerk of the Board; 3)Approve Addendum No. 1 to the plans and specifications; 4) Receive and file bid tabulation and recommendation; 5)Award a contract to Norman A. Olsson Construction Inc. for the construction of the Rehabilitation of Westside Pump Station, Contract No. 3-52, for a total amount not to exceed $5,885,000; and, Book Page 8 Minutes of the Operations Committee June 12, 2008 Page 4 6)Approve a contingency of$294,250(5%). (9) INFORMATIONAL ITEMS a. OP08-32 2008-09 and 2009-10 Proposed Budget— Lorenzo Tyner j Director of Finance and Administrative Services, Lorenzo Tyner, briefly presented the highlights of the proposed budget, including staffing levels, CIP expenditures, operating expenses, income, and financing of the two- year budget. b. OP08-33 EnerTech Biosolids Management Option Update Layne Baroldi, Environmental Supervisor, presented a brief overview of construction status of the biosolids processing plant, scheduled to be completed late in 2008. C. OP08-34 WERF Report on Methods for Cost-Effective Rehabilitation of Private Lateral Sewers. Director of Operations and Maintenance, Nick Arhontes, reported on the special research project completed by the Water Environment Research Foundation for cost efficiencies to the maintenance, repair and replacement of sewer laterals. Copies of the study will be distributed to the member cities and agencies in CD format, as well as the Board members. (10) DEPARTMENT HEAD REPORTS Director of Technical Services, Ed Torres, reported that the Sanitation District received an Administrative Civil Liability Complaint from the Santa Ana Regional Water Quality Control Board for the release to the short outfall during a repair activity on April 29, 2006. This item will be submitted to the June Board meeting for approval of settlement agreement. (11) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY Committee Chair Larry Crandall, thanked the committee members for the support as committee chair, and vote to the position of Board Vice Chair. Mr. Crandall also announced the appointment of Director Ken Parker as Chair of Operations Committee, and Director Bill Dalton as Operations Committee Vice Chair effective July 1, 2008. (12) CONVENE INCLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 64956.9(b).(c): The Committee convened in closed session at 5:55 p.m. pursuant to Government Code Section 54956.9(b),(c). Book Page 9 Minutes of the Operations Committee June 12, 2008 Page 5 (13) ADJOURNMENT AND FUTURE MEETING DATES The Chair declared the meeting adjourned at 6:04 p.m. The next Operations Committee meeting is scheduled for Wednesday, July 2, 2008, at 5:00 p.m. Submitted by: Lilia Kovac Committee Secretary H:WepMgendM0pem6ons CommitteMOpemilons 2006\0609\061206 Oper Minutes.doa Book Page 10 OPERATIONS COMMITTEE Mee VDate Taad.atl)w. o�Ioz/oe mrz3ios Item AGENDA REPORT m Nambe Item Number oFumt Orange County Sanitation District Uj� Callectians Facilities FROM: James D. Ruth, General Manager Originator: Jim Herberg, Director of Engineering Project Manager: Alberto Acevedo SUBJECT: NEWPORT TRUNK SEWER AND FORCE MAINS, BITTER POINT PUMP STATION TO COAST TRUNK SEWER, CONTRACT NO. 5-58 GENERAL MANAGER'S RECOMMENDATION 1. Approve a Professional Consultant Services Agreement with Black &Veatch Corporation for Construction Support Services for Newport Trunk Sewer and Force Mains, Bitter Point Pump Station to Coast Trunk Sewer, Contract No. 5-58, for an amount not to exceed $973,463; and, 2. Approve a contingency of$58,408 (6%). SUMMARY • This project will provide a new point of connection from the proposed new Bitter Point Pump Station to convey the wastewater from the cities of Newport Beach and Costa Mesa into Plant No. 2. The existing system has failed in several occasions and requires a lot of attention from the Operations and Maintenance Department. In addition, the existing system is not suitable for the new operating pressure from the proposed Bitter Point Pump Station. • Black & Veatch Corporation executed the original design and possesses an in-depth and unique knowledge of all the intricacies of the design. Therefore, Black &Veatch Corporation is in an excellent position to provide support services during the bid process, construction, commissioning, and closeout phases of this project. PRIOR COMMITTEEIBOARD ACTIONS • April 2007 -Approval of Amendment No. 1 to the Professional Design Services Agreement (PDSA) with Black & Veatch Corporation for an additional amount of $120,082, increasing the total PDSA contract amount not to exceed $1,138,989. Page 1 Book Page I I • April 2007 -Authorize staff to commence negotiations with Black & Veatch Corporation for support services during the construction, commissioning, and closeout phases of Contract No. 5-58. • December 2003 -Approval of Professional Design Services Agreement with Black & Veatch Corporation for an amount not to exceed $1,018,907. ADDITIONAL INFORMATION This PCSA complies with authority levels of the Sanitation District's Delegation of Authority. This item has been budgeted. (Page A-6, Item No. 20). Award Date: 7/23/08 Contract Amount: $973,463 Contingency: $68,408(6%) JH:AA:tic:gc H1dep0agenda\OperaOons Committee0perations 200M0708t08-35.5-58.doc Page 2 Book Page 12 OPERATIONS COMMITTEE Meeting Date To Bo.of Di 07ioz/0e 7l23i0e AGENDA REPORT leem Numoe Item Nu OPD&36 Orange County Sanitation District Plant� Automation� compuledration FROM: James D. Ruth, General Manager Originator: Jim Herberg, Director of Engineering Project Manager: David MacDonald SUBJECT: CONTINUOUS EMISSIONS MONITORING SYSTEMS, CONTRACT NO. J-79-1A; CENTRAL GENERATION AUTOMATION, JOB NO. J-79-1 GENERAL MANAGER'S RECOMMENDATION 1. Approve Plans and Specifications for the Continuous Emissions Monitoring Systems, Contract No. J-79-1A; on file at the office of the Clerk of the Board; 2. Approve Addendum No. 1 to the Plans and Specifications; 3. Receive and file bid tabulation and recommendation; 4. Award a construction contract to MMC, Inc., for Continuous Emissions Monitoring Systems, Contract No. J-79-1A, for a total amount not to exceed $3,271,050; 5. Approve a contingency of $163,552 (5%); and, 6. Authorize staff to enter into negotiations with Black & Veatch Corporation for construction support services for Continuous Emissions Monitoring Systems, Contract No. J-79-1A. SUMMARY • The purpose of this project is to install Continuous Emissions Monitoring Systems (CEMS) on each engine in the Central Generation Systems at Plant No. 1 and Plant No. 2. • Black & Veatch completed the preparation for the plans and specification in April 2008. Sealed bids were received on June 10, 2008. A summary of the bids for Contract No. J-79-1A is as follows: Form No.M 102 2 RHW OY91N) Page 1 Book Page 13 Project Budget $18,890,052 Construction Contract Budget $ 4,000,000 Engineer's Estimate $ 3,499,561 Lowest Responsive, Responsible Bid $ 3,271,050 High Bid $ 4,697,000 • Black &Veatch has satisfactorily furnished engineering services for the design of the CEMS units. Black & Veatch is uniquely qualified to provide engineering services during construction. Orange County Sanitation District (Sanitation District) staff is requesting an authorization to negotiate a construction support service agreement with Black &Veatch. PRIOR COMMITTEE/BOARD ACTIONS February 2005—Approval of Professional Design Services Agreement with Black & Veatch for an amount not to exceed $1,397,622. ADDITIONAL INFORMATION The existing Parametric Emissions Monitoring Systems (PEMS) are aging, are not supported by the original equipment supplier, and do not comply with the new monitoring standards established by the South Coast Air Quality Management District. The new CEMS units will comply with the recently adopted requirements of SCAQMD's Rule 1110.2. The Contractor selection was conducted in accordance with the Sanitation District's adopted policies and procedures. The summary of bids is as follows: Bidders Amount of Bid MMC Inc. $ 3,271,050 Morrow-Meadows Corp. $ 3,958,700 Norman A. Olsson Constr. Inc. $ 4,159,000 Helix Electric, Inc. $ 4,697,000 This recommendation complies with authority levels of the Sanitation District's Delegation of Authority. This item has been budgeted. (Line item: Section 8, Page 73). Award Date: 7123108 Contract Amount: $3,271,050 Contingency: $163,652(5%) JH:DM:tc:sa KWeppaOenda\Operations Committee\Opemflons 20081070=8-36.J-79-1.dm Fono No.P 102-2 aevrao10iro7 Page 2 Book Page 14 OPERATIONS COMMITTEE Meeting Da e To ad.of Dir. 07/02/08 AGENDA REPORT Item Numhe I Item Number Orange County Sanitation Dlstrlct OPOa 37 FROM: James D. Ruth, General Manager Originator: Lorenzo Tyner, Director of Finance and Administrative Services SUBJECT: IBM-MAXIMO SOFTWARE IMPLEMENTATION GENERAL MANAGER'S RECOMMENDATION Information only. SUMMARY This report will be submitted to the Administration Committee for recommendation and approval on July 9, 2008. This informational only item addresses the installation and system integration of a replacement Computerized Maintenance Management System (CMMS). The CMMS application is the primary resource management tool used by the Operations & Maintenance department to conduct its daily business. This application integrates a wide variety of business systems for Operations and Maintenance staff. The Computerized Maintenance Management System software is used by Operations & Maintenance staff to manage discrete and linear assets, plan/schedule and monitor work order management, and track/monitor maintenance related regulatory issues. On November 28, 2007, the Board awarded a purchase order to IBM Corporation for IBM- Maximo Enterprise Asset Management software. This software will replace the existing application, RJN Group CASSWORKS. OCSD is now seeking services by a qualified consultant for the installation and implementation of IBM-Maximo. These services will include business process development and integration of the CMMS application to existing OCSD business systems, migration of existing maintenance data, and deployment of mobile workforce technology. PRIOR COMMITTEE/BOARD ACTIONS • November 28, 2007; Software Procurement, Replacement of Computerized Maintenance Management System (CMMS). ADDITIONAL INFORMATION The consultant will provide services to install the IBM-Maximo software, migrate data and other information from the existing application into IBM-Maximo, provide integration to existing OCSD data management systems where appropriate, create templates for common maintenance activities and equipment, validate/develop Page 1 Book Page 15 desired workflows into IBM-Maximo to support reliability based maintenance and provide comprehensive training to OCSD staff member groups based on role or responsibility. This consultant has two secondary objectives. In objective one, the consultant will pilot the deployment of a mobile work force solution (hardware/software), evaluate the results of the pilot, and prepare an implementation plan to optimize OCSD's mobile workforce within the Operations & Maintenance organization. In objective two, the consultant will configure and implement integration between OCSD's Geographical Information System (GIS) and IBM-Maximo to support OCSD's linear assets (equipment and work order management modules). These secondary objectives will be completed three (3) to six (6) months after completion of the primary project objectives. A standard Request for Proposal (RFP) was used and the following six consulting firms responded: Tate Consulting Services (TCS America), EMA, Black &Veatch, Old Hickory, Synoptek, and Birlasoft. Black &Veatch, EMA, and TCS America were considered responsive and responsible. TCS America was selected as the best value to the Sanitation District. Staff selected the top three proposals meeting the minimum criteria for continued consideration. The results of the evaluations are listed below: Total Out Evaluator Evaluator#3 Evaluator#2 Evaluator#4 Evaluator#1 Evaluator#5 arpossible 6000 Points TCS 733 593 802 637 777 4020 EMA 733 593 528 428 558 2840 Black BVeatch 679 689 689 584 444 3265 As part of this project, the implementation of IBM-Maximo CMMS and integration with OCSD business applications will provide OCSD the opportunity to meet the following business objectives: • Managing the Asset Lifecycle and capturing the total cost of asset ownership. • Optimization of Operations & Maintenance focused on improvement of asset condition and reliability. • Performance management to support decision making. • Optimization of materials management and control. • Enable and support a flexible, responsible, accountable, and mobile workforce. • Maximize staff time of maintenance activities rather than administrative activities. This complies with authority levels of the Sanitation District's Delegation of Authority. This item has been budgeted. (SP-100,AM/CMMS System Replacement). Award Date: 07/23/08 Contract Amount: $874480 Contingency: $87448(1o%) JDR:LT:RC:PB:Ic Page 2 Book Page 16 ORANGE COUNTY SANITATION DISTRICT (714) 962-2411 www.ocsd.com Mailing Address: P.O. Box 8127 Fountain Valley, California 92728-8127 Street Address: 10844 Ellis Avenue Fountain Valley, California 92708-7018