HomeMy WebLinkAbout2008-07 Ops MINUTES OF THE
OPERATIONS COMMITTEE
Engineering, Operations & Maintenance, and Technical Services
Orange County Sanitation District
July 2, 2008—5:00 p.m.
A meeting of the Operations Committee of the Orange County Sanitation District was held on
July 2, 2008, at 5:00 p.m. in the Sanitation District's Administrative Office.
(2) ROLL CALL
Following the Pledge of Allegiance, a quorum was declared present, as follows:
Operations Directors Present: Staff Present:
Ken Parker, Chair Jim Ruth, General Manager
Charles Antos Bob Ghirelli, Assistant General Manager
Don Bankhead Nick Arhontes, Dir. of Operations & Maintenance
Leslie Daigle Jim Herberg, Director of Engineering
Rose Espinoza Ed Torres, Director of Technical Services
Patsy Marshall Lille Kovac, Committee Secretary
Roy Moore Matt Smith, Engineering Manager
Joy Neugebauer Bob Bell
David Shawver Layne Baroldi
Harry Sidhu Rich Castillon
Constance Underhill Ann Crafton
Doug Davert, Board Chair Carla Dillon
Larry Crandall, Board Vice Chair Mark Esquer
James M. Ferryman
Others:
Operations Directors Absent: °e f'D
Bill Dalton, Vice Chair epp
tN 80C�uPpNA ON�\
(3) APPOINTMENT OF CHAIR PRO TEM OteE ��L231�pe
No appointment was necessary.
gY�
(4) PUBLIC COMMENTS
There were no public comments.
>Minutes of the Operations Committee
July 2, 2008
Page 2
(5) REPORT OF THE COMMITTEE CHAIR
Committee Chair Ken Parker did not give a report.
(6) REPORT OF THE GENERAL MANAGER
General Manager Jim Ruth did not give a report.
(7) CONSENT CALENDAR ITEMS
a. MOVED, SECONDED, AND DULY CARRIED: Approve minutes of the June 12, 2008
Operations Committee meeting.
Directors Espinoza and Neugebauer abstained.
b. OP08-35 MOVED, SECONDED,AND DULY CARRIED: Recommend to the Board
of Directors to: 1)Approve a Professional Consultant Services
Agreement with Black&Veatch Corporation for Construction Support
Services for Newport Trunk Sewer and Force Mains, Bitter Point Pump
Station to Coast Trunk Sewer, Contract No. 5-58,for an amount not to
exceed $973,463; and,
2)Approve a contingency of$58,408 (6%).
END OF CONSENT CALENDAR
(8) ACTION ITEMS
a. OP08-36 Director of Engineering, Jim Herberg, requested that items 1 through
5 be removed from the agenda for consideration. It was then:
MOVED, SECONDED, AND DULY CARRIED: Recommend to the
Board of Directors to: 6)Authorize staff to enter into negotiations with
Black &Veatch Corporation for construction support services for
Continuous Emissions Monitoring Systems, Contract No. J-79-lA.
(9) INFORMATIONAL ITEMS
a. OP08-37 IBM-MAXIMO Software Implementation
Director of Operations and Maintenance, Nick Arhontes, introduced Rick
Castillon, I.T. Manager,who provided an overview on the RFP process
Unutes of the Operations Committee
July 2, 2008
Page 3
and bids received for the proposed system, which has been found to
perform satisfactorily on the Groundwater Replenishment System. This
project is being presented to the Administration Committee for approval.
(10) DEPARTMENT HEAD REPORTS
Ann Crafton, Principal Financial Analyst, presented an informational overview of problematic
encroachments on the Sanitation District's easements that prevent proper maintenance of
sewer trunk lines.
Director of Technical Services, Ed Torres, reported that the Sanitation District has passed
re-certification by the National Biosolids Partnership for a five-year period. Mr. Torres also
reported that the Sanitation District expects to be awarded, in conjunction with Air Products and
Fuel Cell Technology and U.C. Irvine, a $2.7M grant to install a fuel cell station on site.
Director of Engineering, Jim Herberg, reported that due to the urgency of two matters, and the
Operations Committee being dark in August, Engineering will be submitting two items directly to
the Board for approval.
Nick Arhontes, Director of Operations and Maintenance, reported there would be a request from
O&M for a contract to be awarded for an emergency repair of the outfall booster pump to be
completed in August.
(11) OTHER BUSINESS COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY
There were none.
(12) CLOSED SESSION
There was no closed session.
(13) ADJOURNMENT AND FUTURE MEETING DATES
The Chair declared the meeting adjourned at 5:37 p.m. The next Operations Committee
meeting is scheduled for Wednesday, September 3, 2008, at 5:00 p.m.
Submitted by:
r dZ�c_
Ulia Kovac
Committee Secretary
HAdept\agendal0perations Commetee\Operations 200=70M070208 Operations Minutes.dom
STATE OF CALIFORNIA)
) SS.
COUNTY OF ORANGE )
Pursuant to California Government Code Section 54954.2, 1 hereby certify that
the Notice and Agenda for the Operations Committee Meeting of Orange County
Sanitation District to be held on July 2, 2008, was duly posted for public inspection in
the main lobby of the Districts' offices on June 25, 2008.
IN WITNESS WHEREOF, I have hereunto set my hand this 250 day of June
2008.
Lilia Kovac, Committee Secretary
Orange County Sanitation District
HADEPTV GENDMOPERATIONS COMMITTEEWGENOA CERTIFICATION.DOC
ORANGE COUNTY SANITATION DISTRICT
NOTICE OF MEETING
:na BtiB 2411
fN:
„41,IF,:1351;
tiwn.Nw.00ll, OPERATIONS COMMITTEE
INlnlle.rr...: Engineering, Operations & Maintenance, and Technical Services
w1 f w B,?v
BeI:wn )as 9 IP
BB B12)
� ,* ORANGE COUNTY SANITATION DISTRICT
1111144 6",
Z .un vn" U
Berne MIS WEDNESDAY, JULY 2 2008 — 5:00 P.M.
fMiar
Ite.11CN
DISTRICT'S ADMINISTRATIVE OFFICES
01t1i 10844 ELLIS AVENUE
awns,o FOUNTAIN VALLEY, CALIFORNIA 92708
www.ocsd.com
IMxirv:
halnwn Neuey
TWart.x1
hwihvl N,nr1
N:u11in:IllYt enx.,:
xnnA The regular meeting of the Operations Committee of the Orange County
a Naf M
Sanitation District will be held at the above location, date and time.
A4rvq,n:t final'.
UrgiF
Pw,ka
B1nIA ku
S u aNcll
AF,m n
Tuwn
Vlllb Pail
Bute I unM
County of Cr.n6.
Y.n:wro Cletrint.
❑:a.: bina:.
w.t.r oi.imcu
Irmnn Wxua:
To mointaln woritlaless Iaelle,.h,m wastewater entl waver resource management.
OPERATIONS COMMITTEE MEETING DATES
OPERATIONS COMMITTEE BOARD
MEETING DATE MEETING DATE
07/02/08 07/23/08
AUGUST DARK O8/27/08
09/03/08 09/17/08*
10/01/08 10/22/08
11/05/08 11/19/08*
12/03/08 1Y/17108*
JANUARY DARK 01/28/09
02/04/09 02/25/09
03/04/09 03/25/09
04/01/09 04/22/09
05/06/09 05/27/09
S
O6/03/09 06/24/09
07/01/09 07/22/09
*Meetings are being held on the third Wednesday of the month.
"Meeting scheduled to the second Thursday of the month due to conflict with
League of Cities.
ROLL CALL
OPERATIONS COMMITTEE
Engineering, Operations & Maintenance, and Technical Services
Meeting Date: July 2, 2008 Time: 5:00 p.m.
Adjourn:
COMMITTEE MEMBERS (13)
Ken Parker (Chair)
Bill Dalton Vice Chair
Charles Antos
Don Bankhead
Rose Espinoza
Patsy Marshall
Roy Moore
David Shawver
Harry Sidhu
Constance Underhill
Don Webb
Doug Davert Board Chair
Larry Crandall Board Vice Chair
OTHERS
Brad Ho in, General Counsel
STAFF
Jim Ruth, General Manager
Bob Ghirelli, Assistant General Manager
Nick Arhontes, Dir. of Operations & Maintenance
Jim Herber , Director of Engineering
Ed Torres, Director of Technical Services
Lorenzo Tyner, Director of Finance and
Administrative Services
Lilia Kovac, Committee Secretary
Tod He nes
John Linder
Matt Smith
HAep0agenda\0perations Committee\Opemlions 200810708\02.Roll Call.dw
AGENDA
REGULAR MEETING OF THE
OPERATIONS COMMITTEE
Engineering, Operations & Maintenance, and Technical Services
ORANGE COUNTY SANITATION DISTRICT
July 2, 2008 - 5:00 P.M.
ADMINISTRATIVE OFFICE
10844 Ellis Avenue
Fountain Valley, California 92708
www.ocsd.com
(1) PLEDGE OF ALLEGIANCE
(2) DECLARATION OF QUORUM
(3) APPOINTMENT OF CHAIR PRO TEM, IF NECESSARY
(4) PUBLIC COMMENTS
(5) REPORT OF COMMITTEE CHAIR
(6) REPORT OF GENERAL MANAGER
(7) CONSENT CALENDAR ITEMS
Consideration of motion to approve all agenda items appearing on the Consent Calendar not
specifically removed from same, as follows:
a. Approve minutes of the June 12, 2008 Operations Committee meeting.
b. OP08-35 Recommend to the Board of Directors to: 1)Approve a Professional Consultant
Services Agreement with Black &Veatch Corporation for Construction Support
Services for Newport Trunk Sewer and Force Mains, Bitter Point Pump Station
to Coast Trunk Sewer, Contract No. 5-58, for an amount not to exceed
$973,463; and,
2) Approve a contingency of$58,408 (6%). (Book Page 11)
END OF CONSENT CALENDAR
Book Pace I
Operations Committee
07/02/08
Page 2
C. Consideration of items deleted from Consent Calendar, if any.
(8) ACTION ITEMS
a. OP08-36 Recommend to the Board of Directors to: 1)Approve Plans and
Specifications for the Continuous Emissions Monitoring Systems, Contract
No. J-79-1A, on file at the office of the Clerk of the Board;
2)Approve Addendum No. 1 to the Plans and Specifications;
3) Receive and file bid tabulation and recommendation;
4)Award a construction contract to MMC, Inc., for Continuous Emissions
Monitoring Systems, Contract No. J-79-1A, for a total amount not to exceed
$3,271,050;
5)Approve a contingency of$163,552 (5%); and,
6)Authorize staff to enter into negotiations with Black &Veatch Corporation
for construction support services for Continuous Emissions Monitoring
Systems, Contract No. J-79-1A. (Book Page 13)
(9) INFORMATIONAL ITEMS
a. OP08-37 IBM-MAXIMO Software Implementation (Book Page 15)
(10) DEPARTMENT HEAD REPORTS
Nick Arhontes, Director of Operations and Maintenance—Easements(Ann Craton)
(11) OTHER BUSINESS, COMMUNICATIONS, SUPPLEMENTAL AGENDA ITEMS, OR ITEMS FOR
FUTURE AGENDAS, IF ANY
(12) CLOSED SESSION
:......................................................................................................................................................................................................................................................................
.During the course of conducting the business set forth on this agenda as a regular meeting of the Committee,the
Chair may convene the Committee in closed session to consider matters of pending real estate negotiations,
pending or potential litigation, or personnel matters, pursuant to Government Code Sections 54956.8, 54956.9,
54957 or 54957.6,as noted.
;Reports relating to (a) purchase and sale of real property; (b) matters of pending or potential lifigation; (c)
employee actions or negotiations with employee representatives; or which are exempt from public disclosure
:under the California Public Records Act, may be reviewed by the Committee during a permitted closed session
.and are not available for public inspection. Al such time as the Committee takes final actions on any of these
subjects, the minutes vnll reflect altrequired disclosures of information._,
Book Page 2
Operations Committee
07/02/08
Page 3
a. Convene in closed session.
b. Reconvene in regular session.
C. Consideration of action, if any, on matters considered in closed session.
(13) ADJOURNMENT-The next Operations Committee meeting is scheduled for Wednesday,
September 3, 2008, at 5:00 p.m.
Book Page 3
Operations Committee
07/02/08
Page 4
Agenda Posting: In Accordance with the requirements of California Government Code Section 54954.2,this
agenda has been posted in the main lobby of the District's Administrative offices not less than 72 hours prior to the
meeting date and time above. All written materials relating to each agenda item are available for public inspection
in the office of the Clerk of the Board.
Items Not Posted: In the event any matter not listed on this agenda is proposed to be submitted to the Committee
for discussion and/or action, it will be done in compliance with Section 54954.2(b)as an emergency item or
because there is a need to take immediate action, which need came to the attention of the Committee subsequent
to the posting of agenda, or as set forth on a supplemental agenda posted in the manner as above, not less than 72
hours prior to the meeting date.
Public Comments: Any member of the public may address the Operations Committee on specific agenda items or
matters of general interest. As determined by the Chair, speakers may be deferred until the specific item is taken
for discussion and remarks may be limited to three minutes.
Matters of interest addressed by a member of the public and not listed on this agenda cannot have action taken by
the Committee except as authorized by Section 54954.2(b).
Consent Calendar: All matters placed on the consent calendar are considered as not requiring discussion or further
explanation, and unless a particular item is requested to be removed from the consent calendar by a Director of
staff member,there will be no separate discussion of these items. All items on the consent calendar will be
enacted by one action approving all motions,and casting a unanimous ballot for resolutions included on the
consent calendar. All items removed from the consent calendar shall be considered in the regular order of
business.
The Committee Chair will determine if any items are to be deleted from the consent calendar.
Items Continued: Items may be continued from this meeting without further notice to a Committee meeting held
within five(5)days of this meeting per Government Code Section 54954.2(b)(3).
Meeting Adjournment: This meeting may be adjourned to a later time and items of business from this agenda may
be considered at the later meeting by Order of Adjournment and Notice in accordance with Government Code
Section 54955(posted within 24 hours).
Accommodations for the Disabled: The Board of Directors Meeting Room is wheelchair-accessible. If you require
any special disability related accommodations, please contact the Orange County Sanitation District Clerk of the
Board's office at(714)593-7130 at least 72 hours prior to the scheduled meeting. Requests must specify the
nature of the disability and the type of accommodation requested.
;Notice to Committee Members:
For any questions on the agenda or to place any items on the agenda, Committee members should contact the Committee
:Chair or Secretary ten days in advance of the Committee meeting.
.Committee Chair Larry Crandall (714)593-4400 slcmndall(&.aol.com
.Committee Secretary: Lilia Kovac (714)593-7124 Ikcvac(a)ccsd.cem
;General Manager Jim Ruth (714)593-7110 iruth/alocsd.com
.Assistant General Manager Bob Ghirelli (714)593-7400 mhirelikidlocsd.com
Director of Technical Services Ed Torres (714)593-7080 etorres(Mocsci corn
!Director of Engineering Jim Herberg (714)593-7300 iherbergAcescicom
Dir.of Operations and Maintenance Nick Arhontes (714)593-7210 narhomes(docsd.wm
Book Page 4
Operations Committee
Rolling Agenda Report Calendar
Dam7 Dept I Action or
Description of Report Information
AUG DARK
Sep TS Receive and File Research Strategic Plan Action
Sep TS SCCWRP Joint Powers Agreement Action
Sep Approve increase to Pt Misc. Buildings Office Action
Eng Modifications, FE07-08
Award PSA re Newport Trunk Sewer and Force Mains, Action
Sep Eng Bitter Point Pump Station to Coast Trunk Sewer, Job No.
558
Sep Eng Approve PC No Are Bitter
rrPP Point Pump Station Action
Sep Eng Approve
Pum Station eplacement, Job No.Budget-49 Bitter Point Action
Sep Eng Approve PDSA Contingency Increase re Rocky Pant Action
Pump Station Replacement, Job No. 550
Sep Eng Approve PDSA re Solids Thickening and Processing Action
Upgrades,Job No. P2-89
Approve PDSA re Raiff& Bristol Street Sewer Extension, Action
Sep Eng Job No. 1-101
Sep Eng No.
Approve PDSA re Dover Drive Trunk Sewer Relief, Job Action
Approve PDSA re Temporary Upgrade to Plant Security Action
Sep Eng Barriers, Project No.J-108
H:MeniagendalOperagons Oommirree10pennions 20=070BX04.Rolling Agenda.dw
Book Page 5
MINUTES OF THE
OPERATIONS COMMITTEE
Engineering, Operations & Maintenance, and Technical Services
Orange County Sanitation District
June 12, 2008 —5:00 p.m.
A meeting of the Operations Committee of the Orange County Sanitation District was held on
June 12, 2008, at 5:00 p.m. in the Sanitation District's Administrative Office.
(2) ROLL CALL
Following the Pledge of Allegiance, a quorum was declared present, as follows:
Operations Directors Present: Staff Present:
Larry Crandall, Chair Jim Ruth, General Manager
Ken Parker, Vice Chair Bob Ghirelli, Assistant General Manager
Charles Antos Nick Arhontes, Dir. of Operations & Maintenance
Don Bankhead Jim Herberg, Director of Engineering
James Gomez Ed Torres, Director of Technical Services
Patsy Marshall Lorenzo Tyner, Director of Finance and
Roy Moore Administrative Services
David Shawver Lilia Kovac, Committee Secretary
Harry Sidhu Tod Haynes, Engineering Manager
Constance Underhill Matt Smith, Engineering Manager
Don Webb Layne Baroldi
James M. Ferryman, Board Chair Carla Dillon
Doug Davert, Board Vice Chair Bob Geggie
Randy Kleinman
Operations Directors Absent: Gino Rampagna
Jeff Reed
Juanita Skillman
Simon Watson
Mike White
Chuck Wnsor
Others:
Brad Hogin, General Counsel
Debby Chemey, IRWD
(3) APPOINTMENT OF CHAIR PRO TEM
No appointment was necessary.
(4) PUBLIC COMMENTS
There were no public comments.
Book Page 6
Minutes of the Operations Committee
June 12, 2008
Page 2
(6) REPORT OF THE COMMITTEE CHAIR
Committee Chair Crandall reported that Chair Jim Ferryman, Vice Chair Doug Davert, and he
had traveled to Sacramento to meet with legislators and leaders of the Senate and State
Assembly to discuss the state budget, and the possibility of an additional Prop 218 notice to
taxpayers for additional service rate increases if property tax revenues are reduced by the
State.
(6) REPORT OF THE GENERAL MANAGE
Jim Ruth, General Manager, reported that he had attended the celebration of the Orange
County Water Districts 7EP Anniversary.
(7) CONSENT CALENDAR ITEMS
a. MOVED, SECONDED, AND DULY CARRIED: Approve minutes of the May 7, 2008
Operations Committee meeting.
Director Gomez abstained.
b. OPO8-27 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to: 1)Award a contract to Jones Chemicals Inc., for the
Purchase of Sodium Hypochlorite-NaOCI (Bleach) Solution, Specification
No. C-2008-374BD for a unit price of$0.5331 per gallon, plus freight of
$0.0600 per gallon, plus applicable sales tax for an estimated amount of
$7,295,600 for the contract period August 11, 20M through August 10,
2009, with four one-year renewal options; and
2)Approve a 10% annual cost escalation contingency.
c. OP08-28 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to: 1)Award a contract to Jones Chemicals Inc,for the
purchase of Sodium Bisulfite Solution (NaHS03), Specification No.
C-2008-379BD for contract period August 11, 2008 through August 31,
2009 for a unit price of$0.7539 per gallon plus freight of$0.0600 per
gallon, plus applicable sales tax for an estimated amount of$523,380
with four one-year renewal options; and
2)Approve a 10% annual cost escalation contingency.
END OF CONSENT CALENDAR
Book Page 7
Minutes of the Operations Committee
June 12, 2008
Page 3
(8) ACTION ITEMS
a. OP08-29 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to: 1)Award a sole-source contract with US Peroxide, LLC,
for the application of a proprietary chemical process which uses hydrogen
peroxide regenerated iron for odor and corrosion control,for the period
August 1, 2008 through June 30, 2009, for the unit prices of$1.25/gallon
delivered, plus tax for ferrous chloride; $1.59/gallon delivered, plus tax for
hydrogen peroxide (27%); and $2.85/gallon delivered, plus tax for
hydrogen peroxide (50%), for an estimated annual amount of$2,128,000.
2)Authorize a 10% unit cost escalation contingency.
b. OP08-30 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to: 1) approve Plans and Specifications for the Temporary
Primary Sludge Diversion from Plant 1 to Plant 2, Contract No. P1-101A,
on file at the office of the Clerk of the Board;
2) Receive and file bid tabulation and recommendation;
3) Reject low bid from Caliagua, Inc. as"Non Responsive" due to its
failure to provide the information required under Public Contract Code
§4100 at seq. in Its Bid;
4)Award a construction contract to Orion Construction Corporation for
Temporary Primary Sludge Diversion from Plant 1 to Plant 2, Contract
No. P1-101A, for a total amount not to exceed $567,000; and,
5)Approve a contingency of$56,700(100%).
c. OPO8-31 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to: 1)Approve a Budget increase of$700,000 for
Rehabilitation of Westside Pump Station, Contract No. 3-52,for a total
budget amount of$9,540,000;
2)Approve Plans and Specifications for the Rehabilitation of Westside
Pump Station, Contract No. 3-52, on file at the office of the Clerk of the
Board;
3)Approve Addendum No. 1 to the plans and specifications;
4) Receive and file bid tabulation and recommendation;
5)Award a contract to Norman A. Olsson Construction Inc. for the
construction of the Rehabilitation of Westside Pump Station, Contract No.
3-52, for a total amount not to exceed $5,885,000; and,
Book Page 8
Minutes of the Operations Committee
June 12, 2008
Page 4
6)Approve a contingency of$294,250(5%).
(9) INFORMATIONAL ITEMS
a. OP08-32 2008-09 and 2009-10 Proposed Budget— Lorenzo Tyner j
Director of Finance and Administrative Services, Lorenzo Tyner, briefly
presented the highlights of the proposed budget, including staffing levels,
CIP expenditures, operating expenses, income, and financing of the two-
year budget.
b. OP08-33 EnerTech Biosolids Management Option Update
Layne Baroldi, Environmental Supervisor, presented a brief overview of
construction status of the biosolids processing plant, scheduled to be
completed late in 2008.
C. OP08-34 WERF Report on Methods for Cost-Effective Rehabilitation of Private Lateral
Sewers.
Director of Operations and Maintenance, Nick Arhontes, reported on the
special research project completed by the Water Environment Research
Foundation for cost efficiencies to the maintenance, repair and replacement of
sewer laterals. Copies of the study will be distributed to the member cities
and agencies in CD format, as well as the Board members.
(10) DEPARTMENT HEAD REPORTS
Director of Technical Services, Ed Torres, reported that the Sanitation District received an
Administrative Civil Liability Complaint from the Santa Ana Regional Water Quality Control
Board for the release to the short outfall during a repair activity on April 29, 2006. This item will
be submitted to the June Board meeting for approval of settlement agreement.
(11) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY
Committee Chair Larry Crandall, thanked the committee members for the support as committee
chair, and vote to the position of Board Vice Chair. Mr. Crandall also announced the
appointment of Director Ken Parker as Chair of Operations Committee, and Director Bill Dalton
as Operations Committee Vice Chair effective July 1, 2008.
(12) CONVENE INCLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION
64956.9(b).(c):
The Committee convened in closed session at 5:55 p.m. pursuant to Government Code
Section 54956.9(b),(c).
Book Page 9
Minutes of the Operations Committee
June 12, 2008
Page 5
(13) ADJOURNMENT AND FUTURE MEETING DATES
The Chair declared the meeting adjourned at 6:04 p.m. The next Operations Committee
meeting is scheduled for Wednesday, July 2, 2008, at 5:00 p.m.
Submitted by:
Lilia Kovac
Committee Secretary
H:WepMgendM0pem6ons CommitteMOpemilons 2006\0609\061206 Oper Minutes.doa
Book Page 10
OPERATIONS COMMITTEE Mee VDate Taad.atl)w.
o�Ioz/oe mrz3ios
Item AGENDA REPORT m Nambe Item Number
oFumt
Orange County Sanitation District
Uj� Callectians
Facilities
FROM: James D. Ruth, General Manager
Originator: Jim Herberg, Director of Engineering
Project Manager: Alberto Acevedo
SUBJECT: NEWPORT TRUNK SEWER AND FORCE MAINS, BITTER POINT
PUMP STATION TO COAST TRUNK SEWER, CONTRACT NO. 5-58
GENERAL MANAGER'S RECOMMENDATION
1. Approve a Professional Consultant Services Agreement with Black &Veatch
Corporation for Construction Support Services for Newport Trunk Sewer and Force
Mains, Bitter Point Pump Station to Coast Trunk Sewer, Contract No. 5-58, for an
amount not to exceed $973,463; and,
2. Approve a contingency of$58,408 (6%).
SUMMARY
• This project will provide a new point of connection from the proposed new Bitter
Point Pump Station to convey the wastewater from the cities of Newport Beach and
Costa Mesa into Plant No. 2. The existing system has failed in several occasions
and requires a lot of attention from the Operations and Maintenance Department. In
addition, the existing system is not suitable for the new operating pressure from the
proposed Bitter Point Pump Station.
• Black & Veatch Corporation executed the original design and possesses an in-depth
and unique knowledge of all the intricacies of the design. Therefore, Black &Veatch
Corporation is in an excellent position to provide support services during the bid
process, construction, commissioning, and closeout phases of this project.
PRIOR COMMITTEEIBOARD ACTIONS
• April 2007 -Approval of Amendment No. 1 to the Professional Design Services
Agreement (PDSA) with Black & Veatch Corporation for an additional amount of
$120,082, increasing the total PDSA contract amount not to exceed $1,138,989.
Page 1
Book Page I I
• April 2007 -Authorize staff to commence negotiations with Black & Veatch
Corporation for support services during the construction, commissioning, and
closeout phases of Contract No. 5-58.
• December 2003 -Approval of Professional Design Services Agreement with
Black & Veatch Corporation for an amount not to exceed $1,018,907.
ADDITIONAL INFORMATION
This PCSA complies with authority levels of the Sanitation District's Delegation of
Authority. This item has been budgeted. (Page A-6, Item No. 20).
Award Date: 7/23/08 Contract Amount: $973,463 Contingency: $68,408(6%)
JH:AA:tic:gc
H1dep0agenda\OperaOons Committee0perations 200M0708t08-35.5-58.doc
Page 2
Book Page 12
OPERATIONS COMMITTEE Meeting Date To Bo.of Di
07ioz/0e 7l23i0e
AGENDA REPORT leem Numoe Item Nu
OPD&36
Orange County Sanitation District
Plant� Automation� compuledration
FROM: James D. Ruth, General Manager
Originator: Jim Herberg, Director of Engineering
Project Manager: David MacDonald
SUBJECT: CONTINUOUS EMISSIONS MONITORING SYSTEMS, CONTRACT
NO. J-79-1A; CENTRAL GENERATION AUTOMATION, JOB NO. J-79-1
GENERAL MANAGER'S RECOMMENDATION
1. Approve Plans and Specifications for the Continuous Emissions Monitoring
Systems, Contract No. J-79-1A; on file at the office of the Clerk of the Board;
2. Approve Addendum No. 1 to the Plans and Specifications;
3. Receive and file bid tabulation and recommendation;
4. Award a construction contract to MMC, Inc., for Continuous Emissions Monitoring
Systems, Contract No. J-79-1A, for a total amount not to exceed $3,271,050;
5. Approve a contingency of $163,552 (5%); and,
6. Authorize staff to enter into negotiations with Black & Veatch Corporation for
construction support services for Continuous Emissions Monitoring Systems,
Contract No. J-79-1A.
SUMMARY
• The purpose of this project is to install Continuous Emissions Monitoring Systems
(CEMS) on each engine in the Central Generation Systems at Plant No. 1 and Plant
No. 2.
• Black & Veatch completed the preparation for the plans and specification in April
2008. Sealed bids were received on June 10, 2008. A summary of the bids for
Contract No. J-79-1A is as follows:
Form No.M 102 2 RHW OY91N)
Page 1
Book Page 13
Project Budget $18,890,052
Construction Contract Budget $ 4,000,000
Engineer's Estimate $ 3,499,561
Lowest Responsive, Responsible Bid $ 3,271,050
High Bid $ 4,697,000
• Black &Veatch has satisfactorily furnished engineering services for the design of the
CEMS units. Black & Veatch is uniquely qualified to provide engineering services
during construction. Orange County Sanitation District (Sanitation District) staff is
requesting an authorization to negotiate a construction support service agreement
with Black &Veatch.
PRIOR COMMITTEE/BOARD ACTIONS
February 2005—Approval of Professional Design Services Agreement with Black &
Veatch for an amount not to exceed $1,397,622.
ADDITIONAL INFORMATION
The existing Parametric Emissions Monitoring Systems (PEMS) are aging, are not
supported by the original equipment supplier, and do not comply with the new
monitoring standards established by the South Coast Air Quality Management District.
The new CEMS units will comply with the recently adopted requirements of SCAQMD's
Rule 1110.2.
The Contractor selection was conducted in accordance with the Sanitation District's
adopted policies and procedures. The summary of bids is as follows:
Bidders Amount of Bid
MMC Inc. $ 3,271,050
Morrow-Meadows Corp. $ 3,958,700
Norman A. Olsson Constr. Inc. $ 4,159,000
Helix Electric, Inc. $ 4,697,000
This recommendation complies with authority levels of the Sanitation District's
Delegation of Authority. This item has been budgeted. (Line item: Section 8, Page 73).
Award Date: 7123108 Contract Amount: $3,271,050 Contingency: $163,652(5%)
JH:DM:tc:sa
KWeppaOenda\Operations Committee\Opemflons 20081070=8-36.J-79-1.dm
Fono No.P 102-2 aevrao10iro7
Page 2
Book Page 14
OPERATIONS COMMITTEE Meeting Da e To ad.of Dir.
07/02/08
AGENDA REPORT Item Numhe I Item Number
Orange County Sanitation Dlstrlct OPOa 37
FROM: James D. Ruth, General Manager
Originator: Lorenzo Tyner, Director of Finance and Administrative Services
SUBJECT: IBM-MAXIMO SOFTWARE IMPLEMENTATION
GENERAL MANAGER'S RECOMMENDATION
Information only.
SUMMARY
This report will be submitted to the Administration Committee for recommendation and
approval on July 9, 2008.
This informational only item addresses the installation and system integration of a
replacement Computerized Maintenance Management System (CMMS). The CMMS
application is the primary resource management tool used by the Operations &
Maintenance department to conduct its daily business. This application integrates a wide
variety of business systems for Operations and Maintenance staff.
The Computerized Maintenance Management System software is used by Operations &
Maintenance staff to manage discrete and linear assets, plan/schedule and monitor work
order management, and track/monitor maintenance related regulatory issues.
On November 28, 2007, the Board awarded a purchase order to IBM Corporation for IBM-
Maximo Enterprise Asset Management software. This software will replace the existing
application, RJN Group CASSWORKS. OCSD is now seeking services by a qualified
consultant for the installation and implementation of IBM-Maximo. These services will
include business process development and integration of the CMMS application to
existing OCSD business systems, migration of existing maintenance data, and
deployment of mobile workforce technology.
PRIOR COMMITTEE/BOARD ACTIONS
• November 28, 2007; Software Procurement, Replacement of Computerized
Maintenance Management System (CMMS).
ADDITIONAL INFORMATION
The consultant will provide services to install the IBM-Maximo software, migrate
data and other information from the existing application into IBM-Maximo, provide
integration to existing OCSD data management systems where appropriate, create
templates for common maintenance activities and equipment, validate/develop
Page 1
Book Page 15
desired workflows into IBM-Maximo to support reliability based maintenance and
provide comprehensive training to OCSD staff member groups based on role or
responsibility.
This consultant has two secondary objectives. In objective one, the consultant will pilot
the deployment of a mobile work force solution (hardware/software), evaluate the results
of the pilot, and prepare an implementation plan to optimize OCSD's mobile workforce
within the Operations & Maintenance organization. In objective two, the consultant will
configure and implement integration between OCSD's Geographical Information System
(GIS) and IBM-Maximo to support OCSD's linear assets (equipment and work order
management modules). These secondary objectives will be completed three (3) to six (6)
months after completion of the primary project objectives.
A standard Request for Proposal (RFP) was used and the following six consulting
firms responded: Tate Consulting Services (TCS America), EMA, Black &Veatch,
Old Hickory, Synoptek, and Birlasoft. Black &Veatch, EMA, and TCS America
were considered responsive and responsible. TCS America was selected as the
best value to the Sanitation District. Staff selected the top three proposals meeting
the minimum criteria for continued consideration. The results of the evaluations
are listed below:
Total Out
Evaluator Evaluator#3 Evaluator#2 Evaluator#4 Evaluator#1 Evaluator#5 arpossible
6000
Points
TCS 733 593 802 637 777 4020
EMA 733 593 528 428 558 2840
Black BVeatch 679 689 689 584 444 3265
As part of this project, the implementation of IBM-Maximo CMMS and integration
with OCSD business applications will provide OCSD the opportunity to meet the
following business objectives:
• Managing the Asset Lifecycle and capturing the total cost of asset ownership.
• Optimization of Operations & Maintenance focused on improvement of asset
condition and reliability.
• Performance management to support decision making.
• Optimization of materials management and control.
• Enable and support a flexible, responsible, accountable, and mobile workforce.
• Maximize staff time of maintenance activities rather than administrative
activities.
This complies with authority levels of the Sanitation District's Delegation of
Authority. This item has been budgeted. (SP-100,AM/CMMS System
Replacement).
Award Date: 07/23/08 Contract Amount: $874480 Contingency: $87448(1o%)
JDR:LT:RC:PB:Ic
Page 2
Book Page 16
ORANGE COUNTY SANITATION DISTRICT
(714) 962-2411
www.ocsd.com
Mailing Address:
P.O. Box 8127
Fountain Valley, California
92728-8127
Street Address:
10844 Ellis Avenue
Fountain Valley, California
92708-7018