HomeMy WebLinkAbout2008-06 Ops MINUTES OF THE
OPERATIONS COMMITTEE
Engineering, Operations & Maintenance, and Technical Services
Orange County Sanitation District
June 12, 2008-5:00 p.m.
A meeting of the Operations Committee of the Orange County Sanitation District was held on
June 12, 2008, at 5:00 p.m. in the Sanitation District's Administrative Office.
(2) ROLL CALL
Following the Pledge of Allegiance, a quorum was declared present, as follows:
Operations Directors Present: Staff Present:
Larry Crandall, Chair Jim Ruth, General Manager
Ken Parker, Vice Chair Bob Ghirelli, Assistant General Manager
Charles Antos Nick Arhontes, Dir. of Operations& Maintenance
Don Bankhead Jim Herberg, Director of Engineering
James Gomez Ed Torres, Director of Technical Services
Patsy Marshall Lorenzo Tyner, Director of Finance and
Roy Moore Administrative Services
David Shawver Lilia Kovac, Committee Secretary
Harry Sidhu Tod Haynes, Engineering Manager
Constance Underhill Matt Smith, Engineering Manager
Don Webb Layne Baroldi
James M. Ferryman, Board Chair Carla Dillon FILED IN THE FFICE of Doug Davert, Board Vice Chair Bob Gaggle �THEE CLERKHpE FI ggppAIF
Randy Kleinman ONANGE COUNTY SANI7A7loNOISRD
Operations Directors Absent: Gino Rampagna
Jeff Reed JUN 2 5 2008
Juanita Skillman
Simon Watson /�
Mike White By ` -/�
Chuck Winsor
Others:
Brad Hogin, General Counsel
Debby Chemey, IRWD
(3) APPOINTMENT OF CHAIR PRO TEM
No appointment was necessary.
(4) PUBLIC COMMENTS
There were no public comments.
Minutes of the Operations Committee
June 12, 2008
Page 2
(6) REPORT OF THE COMMITTEE CHAIR
Committee Chair Crandall reported that Chair Jim Ferryman, Vice Chair Doug Davert, and he
had traveled to Sacramento to meet with legislators and leaders of the Senate and State
Assembly to discuss the state budget, and the possibility of an additional Prop 218 notice to
taxpayers for additional service rate increases if property tax revenues are reduced by the
State.
(6) REPORT OF THE GENERAL MANAGER
Jim Ruth, General Manager, reported that he had attended the celebration of the Orange
County Water District's 75�Anniversary.
(7) CONSENT CALENDAR ITEMS
a. MOVED, SECONDED, AND DULY CARRIED: Approve minutes of the May 7, 2008
Operations Committee meeting.
Director Gomez abstained.
b. OP08-27 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to: 1)Award a contract to Jones Chemicals Inc., for the
Purchase of Sodium Hypochlonte -NaOCI (Bleach) Solution, Specification
No. C-2008-374BD for a unit price of$0.5331 per gallon, plus freight of
$0.0600 per gallon, plus applicable sales tax for an estimated amount of
$7,295,600 for the contract period August 11, 2008 through August 10,
2009, with four one-year renewal options; and
2)Approve a 10% annual cost escalation contingency.
C. OP08-28 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to: 1)Award a contract to Jones Chemicals Inc,for the
purchase of Sodium Bisulfite Solution (NaHSO3), Specification No.
C-2008-379BD for contract period August 11, 2008 through August 31,
2009 for a unit price of$0.7539 per gallon plus freight of$0.0600 per
gallon, plus applicable sales tax for an estimated amount of$523,380
with four one-year renewal options; and
2)Approve a 10% annual cost escalation contingency.
END OF CONSENT CALENDAR
'Minutes of the Operations Committee
June 12, 2008
Page 3
(8) ACTION ITEMS
a. OP08-29 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to: 1) Award a sole-source contract with US Peroxide, LLC,
for the application of a proprietary chemical process which uses hydrogen
peroxide regenerated iron for odor and corrosion control, for the period
August 1, 2008 through June 30, 2009, for the unit prices of$1.25/gallon
delivered, plus tax for ferrous chloride; $1.59/gallon delivered, plus tax for
hydrogen peroxide (27%); and $2.85/gallon delivered, plus tax for
hydrogen peroxide (50%), for an estimated annual amount of$2,128,000.
2) Authorize a 10% unit cost escalation contingency.
b. OP08-30 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to: 1) approve Plans and Specifications for the Temporary
Primary Sludge Diversion from Plant 1 to Plant 2, Contract No. P1-101A,
on file at the office of the Clerk of the Board;
2) Receive and file bid tabulation and recommendation;
3) Reject low bid from Caliagua, Inc. as "Non Responsive" due to its
failure to provide the information required under Public Contract Code
§4100 at seq. in its Bid;
4)Award a construction contract to Orion Construction Corporation for
Temporary Primary Sludge Diversion from Plant 1 to Plant 2, Contract
No. P1-101A, for a total amount not to exceed $567,000; and,
5)Approve a contingency of$56.700 (10%).
c. OP08-31 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to: 1)Approve a Budget increase of$700,000 for
Rehabilitation of Westside Pump Station, Contract No. 3-52, for a total
budget amount of$9,540,000;
2)Approve Plans and Specifications for the Rehabilitation of Westside
Pump Station, Contract No. 3-52, on file at the office of the Clerk of the
Board;
3)Approve Addendum No. 1 to the plans and specifications;
4) Receive and file bid tabulation and recommendation;
5) Award a contract to Norman A. Olsson Construction Inc. for the
construction of the Rehabilitation of Westside Pump Station, Contract No.
3-52, for a total amount not to exceed $5,885,000; and,
6)Approve a contingency of$294,250 (5%).
Minutes of the Operations Committee
June 12, 2008
Page 4
(9) INFORMATIONAL ITEMS
a. OP08-32 2008-09 and 2009-10 Proposed Budget—Lorenzo Tyner
Director of Finance and Administrative Services, Lorenzo Tyner, briefly
presented the highlights of the proposed budget, including staffing levels,
CIP expenditures, operating expenses, income, and financing of the two-
year budget.
b. OP08-33 EnerTech Biosolids Management Option Update
Layne Baroldi, Environmental Supervisor, presented a brief overview of
construction status of the biosolids processing plant, scheduled to be
completed late in 2008.
C. OP08-34 WERF Report on Methods for Cost-Effective Rehabilitation of Private Lateral
Sewers.
Director of Operations and Maintenance, Nick Arhontes, reported on the
special research project completed by the Water Environment Research
Foundation for cost efficiencies to the maintenance, repair and replacement of
sewer laterals. Copies of the study will be distributed to the member cities
and agencies in CD format, as well as the Board members.
(10) DEPARTMENT HEAD REPORTS
Director of Technical Services, Ed Torres, reported that the Sanitation District received an
Administrative Civil Liability Complaint from the Santa Ana Regional Water Quality Control
Board for the release to the short outfall during a repair activity on April 29, 2006. This item will
be submitted to the June Board meeting for approval of settlement agreement.
(11) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS. IF ANY
Committee Chair Larry Crandall, thanked the committee members for the support as committee
chair, and vote to the position of Board Vice Chair. Mr. Crandall also announced the
appointment of Director Ken Parker as Chair of Operations Committee, and Director Bill Dalton
as Operations Committee Vice Chair effective July 1, 2008.
(12) CONVENE IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION
54956.9(b).(e):
The Committee convened in closed session at 5:55 p.m. pursuant to Government Code
Section 54956.9(b),(c).
RECONVENE IN REGULAR SESSION: The Board reconvened in regular session at
6:03 p.m.
Minutes of the Operations Committee
June 12, 2008
Page 5
(13) ADJOURNMENT AND FUTURE MEETING DATES
The Chair declared the meeting adjourned at 6:04 p.m. The next Operations Committee
meeting is scheduled for Wednesday, July 2, 2008, at 5:00 p.m.
Submitted by:
Li Na Kovac
Committee Secretary
H:tdepttagends\Operations CommitteelOperations 2008\0608\061208 Oper Minetes.doax
Distributed at the Operations Proposed Budget FY 08-09 and FY 09-10
Committee It- t7F June 12, 2008
Meeting
Proposed Budget for
FY 08-09 and FY 09-10
o�JNtr SAW,, N
M6
2
90 aV�
O�
TANQ M EN��
Orange County Sanitation District
June 12, 2008
Highlights of the Proposed Budget
♦ Budget Outlays
♦ FY 07-08 Budget = $513 million
♦ FY 08-09 Budget = $601 million
♦ FY 09-10 Budget = $467 million
♦ Revised Capital Improvement Program (CIP)
♦ 23% increase in FY 08-09
♦ 39% decrease in FY 09-10
♦ Increased Staffing Levels — 1°% per year, 641 and 648 FTEs
♦ Strong Financial Positioning — AAA & Aa Bond Ratings
♦ Two-Year Budget —Annual Updates
Proposed Budget FY 08-09 and FY 09-10
June 12, 2008
Additional Revenue and Debt Financing
are Required to Support Needed
Capital Improvements
Inflows: FY 08-09 FY 09-10
Fees&Charges $201 M (45%) $262 M (549/6)
General Income $103 M (19%) $102 M (21%)
Debt Proceeds $200 M (36%) $120 M (25%)
Total Revenues $556 M $484 M
Outlays: FY 08-09 FY 09-10
CIP $378 M (63%) $227 M (49%)
Debt Service $ 74 M (12%) $ 84 M (18%)
Treatment&Disposal $149 M (25%) $156 M (33%)
Total Outlays $601 M $467 M
Sources of Funds
General
Income
$93% Fees&Charges ),...e-
om$266M55%Fees&Charges$263 M Debt Proceetls
47/ $200 M
36% Debt Proceeds '
$120 M
25%
FY 08-09 FY 09-10
Total: $556 Million Total: S484 Million
Proposed Budget FY 08-09 and FY 09-10
June 12, 2008
Most OCSD Revenue is Related to User Fees
FY 08-09 FY 09-10
General User Fees $ 192 M $ 211 M
Permit User Fees $ 9 M $ 10 M
Interagency Sewer Charges $ 40 M $ 22 M
Capital Facilities Capacity $ 22 M $ 23 M
Charges
Total Fees & Charges $ 263 M $ 266 M
Most Non-Fee Related Revenues
Come from Property Taxes
FY 08-09 FY 09-10
Property Tax $ 65 M $ 68 M
Interest $ 19 M $ 19 M
Other $ 9 M $ 11 M
Total Non-Fee
Related Revenue $ 93 M $ 98 M
Proposed Budget FY 08-09 and FY 09-10
June 12, 2008
Outlays
Decrease of Over $100 Million in
FY 09-10 Due to Reductions in CIP
FY 08-09 FY 09-10
CIP $ 378 M (63%) $ 227 M (49%)
Debt Service $ 75 M (i2%) $ 84 M (18%)
Treatment and Disposal $ 148 M (25r) $ 156 M (33%)
Total Outlays $601 M $ 467 M
Proposed Budget FY 08-09 and FY 09-10
June 12, 2008
The Capital Improvement Program
Can Be Divided into Four Distinct Areas
FY 08-09 FY 09-10
1. Secondary Treatment $ 170 M $ 92 M
2. Replacement/ Rehabilitation $ 122 M $ 100 M
3. Additional Capacity $ 67 M $ 27 M
4. Support $ 15 M $ 10 M
`Total $ 374 M $ 229 M
Excludes Infra-District Joint Equity Purchase(Sale).
More Than $148 Million is Allocated to
Treatment and Disposal Expenses
FY 08-09 FY 09-10
CIP $ 378 M (63%) $ 227 M (49%)
Debt Service $ 75 M (12%) $ 84 M (in.)
Treatment and Disposal $ 148 M ps%) $ 156 M (33 0)
Total Expenditures $ 601 M $ 467 M
Proposed Budget FY 08-09 and FY 09-10
June 12, 2008
Total Treatment and Disposal Expenses
Increase $23 Million from FY07-08 to FY09-10
+ 12eo + sea
$149 M $156 M
S133 M
I
FY 07-08 FY 08-09 FY 09-10
Projected Proposed Proposed
Total Operating Costs Will Increase an Average
of 8.8% from $131 to $154 Over 2 Years
Revised
Expenses by Category Budget PrOlecred Proposed Proposed
(Operating Costs Only,$Millions) FY 01-00 FY 07-08 FY 00-09 FYO?1U
Satan"and eenefds $ 79.9 $ 79.4 $ 83.8 $ 9D.0
Contractual Services 21.4 19.9 28.5 28.9
Operating Expenses 23.1 17.8 22.4 23.7
Repairs and Maintenance 10.3 10.7 11.3 10.1
Utilities 9.9 8.4 9.7 10.2
Professional Services 3.7 2.8 3.8 2.9
Other Materials,Supplies add Services 3.7 2.9 2.6 2.8
Trainings and Meetings 1.5 1.3 1.4 1.4
Research and Monitoring 1.6 1.1 1.4 1.4
Administrative Expenses 1.5 1.4 1.3 1.3
Printing and Publications OJ 0.6 0.7 0.7
Capital Grants to Member Agencies 2.5 2.4 0.3 2A
Cost Allocation (19.8) (17.7) (20.5) (21.5)
Total OperNng Expeneea f/40.0 $131.0 $146.7 $164.0
Proposed Budget FY 08-09 and FY 09-10
June 12, 2008
The Majority of the Expenditure Increase
Will Occur in Three Categories
Category FY 08-09 FY 09-
210
1. Salaries and Benefits $ 4.4 M $ 6.1 M
2. Contractual Services $ 8.6 M $ 0.4 M
a. Operating Expenses $ 4.6 M $ 1.4 M
Existing Collective Bargaining Agreements
and a 1% Increase in Staffing Will Increase
Salaries and Benefit Costs
FY 08-09 FY 09-10
Wages + $ 2.4M + $ 4.0M
Benefits + $ 2.0 M + $ 2.1 M
Total Salaries + $ 4.4 M + $6.1 M
& Benefits
Proposed Budget FY 08-09 and FY 09-10
June 12, 2008
Biosolids Hauling Costs Continue to Rise
Increasing Contractual Services Budget
FY 08-09 FY 09-10
Solids Removal +$ 5.6 M + $ 1.9 M
Other Waste Disposal +$ 2.7 M < $ 1.5 M >
Other +$ 0.3 M —
Total Contractual Services +$ 8.6 M + $ 0.4 M
Costs of Chemicals Required
to Treat Effluent to Current Levels
Continue to Increase
FY 08-09 FY 09-10
Chemicals + $ 3.3 M +$ 0.4 M
(includes disinfection&odor control)
Chemical Coagulants +$ 1.2 M + $ 0.9 M
Other +$ 0.1 M + $ 0.1 M
Total Operating + $ 4.6 M + $ 1.4 M
Expenses
STATE OF CALIFORNIA)
) SS.
COUNTY OF ORANGE )
Pursuant to California Government Code Section 54954.2. 1 hereby certify that
the Notice and Agenda for the Operations Committee Meeting of Orange County
Sanitation District to be held on June 12, 2008, was duly posted for public inspection in
the main lobby of the Districts' offices on June 5, 2008.
IN WITNESS WHEREOF, I have hereunto set my hand this 51h day of June
2008.
Life Kovac, Committee Secretary
Orange County Sanitation District
HADEPTIAGENMOPERATIONS COMMITTEE\AGENDA CERTIFICATION.DOC
ORANGE COUNTY SANITATION DISTRICT
NOTICE OF MEETING
1114;6�P411
OPERATIONS COMMITTEE
lit<1!3Falx35r
w.a,.atw.nn: Engineering, Operations & Maintenance, and Technical Services
.1fim same:
PO a.SW7
I zn s,z ORANGE COUNTY SANITATION DISTRICT
street etlareve:
unaaa 616nwnua THURSDAY, JUNE 12, 2008 — 5:00 P.M.
Fv.Win Valfa' (
827nB m,a
Wa&ar
DISTRICT'S ADMINISTRATIVE OFFICES
10844 ELLIS AVENUE
creme FOUNTAIN VALLEY, CALIFORNIA 92708
Anahe,m www.ocsd.com
L11Hna IkM
L}laeaa
F.wnm:n Uilley
fvlrarhal
ea,a:n;n The regular meeting of the Operations Committee of the Orange County
wta;n,nel
"v.a Sanitation District will be held at the above location, date and time.
1 a Hd(pi3
I9 Pal:na
Ida aan,iu:a
lu,wµ n Haacn
(11N1(iF
saga a
Fga A a
ld
S l Baann
9 arn:n."
u tin
ills Pa,a
Ylr(ra (tNC3
Ctaety 0 Cdeage
Idaltary Dietriate
1L .'M.
Mnf:va'r lla,
Water Diatom.
L�nnn Harw;i
To maintain aworlbaless leadership in wastewater and water resource management.
OPERATIONS COMMITTEE MEETING DATES
OPERATIONS COMMITTEE BOARD
MEETING DATE MEETING DATE
O6/12/08** 06/25/08
07/02/08 07/23/08
AUGUST DARK 08/27/08
09/03/08 09/17/08*
10/01/08 10/22/08
11/06/08 11/19/08*
12/03/08 12/17/08*
JANUARY DARK 01/28/09
02/04/09 02/25/09
03/04/09 03/25/09
04/01/09 04/22/09
05/06/09 05/27/09
O6/03/09 06/24/09
*Meetings are being held on the third Wednesday of the month.
*"Meeting scheduled to the second Thursday of the month due to conflict with
League of Cities.
ROLL CALL
OPERATIONS COMMITTEE
Engineering, Operations & Maintenance, and Technical Services
Meeting Date: June 12, 2008 Time: 5:00 p.m.
Adjourn:
COMMITTEE MEMBERS 03)
Larry Crandall Chair
Ken Parker Vice Chair
Charles Antos
Don Bankhead
Rose Espinoza
Patsy Marshall
Roy Moore
David Shawver
Harry Sidhu
Constance Underhill
Don Webb
James M. Ferryman Board Chair
Doug Davert Board Vice Chair
OTHERS
Brad Ho in, General Counsel
STAFF
Jim Ruth, General Manager
Bob Ghirelli, Assistant General Manager
Nick Arhontes, Dir. of Operations & Maintenance
Jim Ha , Director of Engineering
Ed Torres, Director of Technical Services
Lorenzo Tyner, Director of Finance and
Administrative Services
Lilia Kovac, Committee Secretary
Tod Haynes
John Linder
Matt Smith
H]dephagendal0perations CommiffmQperations 2"W"T2.Roll CalLdw
AGENDA
REGULAR MEETING OF THE
OPERATIONS COMMITTEE
Engineering, Operations & Maintenance, and Technical Services
ORANGE COUNTY SANITATION DISTRICT
June 12, 2008 - 5:00 P.M.
ADMINISTRATIVE OFFICE
10844 Ellis Avenue
Fountain Valley, California 92708
www.ocsd.com
(1) PLEDGE OF ALLEGIANCE
(2) DECLARATION OF QUORUM
(3) APPOINTMENT OF CHAIR PRO TEM IF NECESSARY
(4) PUBLIC COMMENTS
(5) REPORT OF COMMITTEE CHAIR
(6) REPORT OF GENERAL MANAGER
(7) CONSENT CALENDAR ITEMS
Consideration of motion to approve all agenda items appearing on the Consent Calendar not
specifically removed from same, as follows:
a. Approve minutes of the May 7, 2008 Operations Committee meeting.
b. OP08-27 Recommend to the Board of Directors to: 1)Award a contract to Jones
Chemicals Inc., for the Purchase of Sodium Hypochlorite-NaOCI (Bleach)
Solution, Specification No. C-2008-374BD for a unit price of$0.5331 per gallon,
plus freight of$0.0600 per gallon, plus applicable sales tax for an estimated
amount of$7,295,600 for the contract period August 11, 2008 through August
10, 2009, with four one-year renewal options; and
2)Approve a 10% annual cost escalation contingency. (Book Page 12)
Book Page I
Operations Committee
06/12/08
Page 2
C. OP08-28 Recommend to the Board of Directors to: 1)Award a contract to Jones
Chemicals Inc, for the purchase of Sodium Bisulfte Solution (NaHSO;),
Specification No. C-2008-379BD for contract period August 11, 2008 through
August 31, 2009 for a unit price of$0.7539 per gallon plus freight of$0.0600
per gallon, plus applicable sales tax for an estimated amount of$523,380 with
four one-year renewal options; and
2) Approve a 10%annual cost escalation contingency. (Book Page 13)
END OF CONSENT CALENDAR
d. Consideration of items deleted from Consent Calendar, 0 any.
(8) ACTION ITEMS
a. OPOB-29 Recommend to the Board of Directors to: 1) Award a sole-source contract with
US Peroxide, LLC, for the application of a proprietary chemical process which
uses hydrogen peroxide regenerated iron for odor and corrosion control,for the
period August 1, 2008 through June 30, 2009,for the unit prices of$1.25/gallon
delivered, plus tax for ferrous chloride; $1.59/gallon delivered, plus tax for
hydrogen peroxide(27%); and $2.85/gallon delivered, plus tax for hydrogen
peroxide(50%), for an estimated annual amount of$2,128,000.
2)Authorize a 10% unit cost escalation contingency. (Book Page 14)
b. OP08-30 Recommend to the Board of Directors to: 1) approve Plans and Specifications
for the Temporary Primary Sludge Diversion from Plant 1 to Plant 2, Contract
No. P1-101A, on file at the office of the Clerk of the Board;
2) Receive and file bid tabulation and recommendation;
3) Reject low bid from Caliagua, Inc. as"Non Responsive" due to its failure to
provide the information required under Public Contract Code§4100 at seq. in
its Bid;
4)Award a construction contract to Orion Construction Corporation for
Temporary Primary Sludge Diversion from Plant 1 to Plant 2, Contract No.
P1-101A, for a total amount not to exceed $567,000; and,
5)Approve a contingency of$56,700 (10%). (Book Page 16)
Book Page 2
Operations Committee
O6/12/08
Page 3
c. OPOB-31 Recommend to the Board of Directors to: 1)Approve a Budget increase of
$700,000 for Rehabilitation of Westside Pump Station, Contract No. 3-52, for a
total budget amount of$9,540,000;
2)Approve Plans and Specifications for the Rehabilitation of Westside Pump
Station, Contract No. 3-52, on file at the office of the Clerk of the Board;
3)Approve Addendum No. 1 to the plans and specifications;
4) Receive and file bid tabulation and recommendation;
5)Award a contract to Norman A. Olsson Construction Inc.for the construction
of the Rehabilitation of Westside Pump Station, Contract No. 3-52, for a total
amount not to exceed $5,885,000; and,
6)Approve a contingency of$294,250 (5%). (Book Page 18)
(9) INFORMATIONAL ITEMS
a. OP08-32 2008-09 and 2009-10 Proposed Budget— Lorenzo Tyner (Book Page 20)
b. OP08-33 EnerTech Biosolids Management Option Update (Book Page 21)
C. OP08-34 WERF Report on Methods for Cost-Effective Rehabilitation of Private Lateral
Sewers (Book Page 23)
(10) DEPARTMENT HEAD REPORTS
(11) OTHER BUSINESS, COMMUNICATIONS, SUPPLEMENTAL AGENDA ITEMS, OR ITEMS FOR
FUTURE AGENDAS, IF ANY
(12) CLOSED SESSION
...... .................................. .. ............................................. ............... .......... .ng. ... ............ .e.,
�During the course of contlucting the business set forth on this agenda as a regular meeting of the Committee,the
Chair may convene the Committee in closed session to consider matters of pending real estate negotiations,
pending or potential lifigaton, or personnel matters, pursuant to Government Code Sections 54956.8, 54956.9,
�54957 or 54957.6,as noted.
(Reports relating to (a) purchase and sale of real property; (b) matters of pending or potential litigation; (c)
!employee actions or negotiations with employee representatives; or which are exempt from public disclosure
(under the California Public Records Act, may be reviewed by the Committee during a permitted closed session
land are not available for public inspection. At such time as the Committee takes final actions on any of these
;subjects,.the.minutes will reflect all required,dlsdosures,of irNormetlonc_.............................................................................................-....__......'
Book Page 3
Operations Committee
O6/12/08
Page 4
a. Convene in closed session.
CONFERENCE WITH LEGAL COUNSEL RE. ANTICIPATED LITIGATION/
INITIATION OF LITIGATION (Government Code Section 54958.9(b),(c))
Significant Exposure to Litigation/Possible Initiation of Litigation by the District
Number of Potential Cases: 1 — Bushard Trunk Sewer Rehabilitation, Job No. 1-2-4
b. Reconvene in regular session.
C. Consideration of action, if any, on matters considered in closed session.
(13) ADJOURNMENT-The next Operations Committee meeting is scheduled for Wednesday,
July 2, 2008, at 5:00 p.m.
Book Page 4
Operations Committee
06/12/08
Page 5
Agenda Posting: In Accordance with the requirements of California Government Code Section 54954.2.this
agenda has been posted in the main lobby of the District's Administrative offices not less than 72 hours prior to the
meeting date and time above. All written materials relating to each agenda item are available for public inspection
in the office of the Clerk of the Board.
Items Not Posted: In the event any matter not listed on this agenda is proposed to be submitted to the Committee
for discussion and/or action, it will be done in compliance with Section 54954.2(b) as an emergency item or
because there is a need to take immediate action,which need came to the attention of the Committee subsequent
to the posting of agenda, or as set forth on a supplemental agenda posted in the manner as above, not less than 72
hours prior to the meeting date.
Public Comments: Any member of the public may address the Operations Committee on speck agenda items or
matters of general interest. As determined by the Chair, speakers may be deferred until the specific item is taken
for discussion and remarks may be limited to three minutes.
Matters of interest addressed by a member of the public and not listed on this agenda cannot have action taken by
the Committee except as authorized by Section 54954.2(b).
Consent Calendar: All matters placed on the consent calendar are considered as not requiring discussion or further
explanation, and unless a particular item is requested to be removed from the consent calendar by a Director of
staff member,there will be no separate discussion of these items. All items on the consent calendar will be
enacted by one action approving all motions, and casting a unanimous ballot for resolutions included on the
consent calendar. All items removed from the consent calendar shall be considered in the regular order of
business.
The Committee Chair will determine if any items are to be deleted from the consent calendar.
Items Continued. Items may be continued from this meeting without further notice to a Committee meeting held
within five(5)days of this meeting per Government Code Section 54954.2(b)(3).
Meeting Adiournment: This meeting may be adjourned to a later time and items of business from this agenda may
be considered at the later meeting by Order of Adjournment and Notice in accordance with Government Code
Section 54955(posted within 24 hours).
Accommodations for the Disabled: The Board of Directors Meeting Room is wheelchair-accessible. If you require
any special disability related accommodations, please contact the Orange County Sanitation District Clerk of the
Board's office at(714)593-7130 at least 72 hours prior to the scheduled meeting. Requests must specify the
nature of the disability and the type of accommodation requested.
Notice to Committee Members:
For any questions on the agenda or to place any items on the agenda,Committee members should contact the Committee
Chair or Secretary ten days in advance of the Committee meeting.
;Committee Chair Larry Crandall (714)593-4400 slcrandall(f),aol.com
;Committee Secretary: Lllia Kovac (714)593-7124 Ikovac(glocsd.com
;General Manager Jim Ruth (714)593-7110 irulhAocsd.com
.Assistant General Manager Bob Ghirelli (714)593-7400 rohirelliAmad.com
;Director of Technical Services Ed Tortes (714)593-7080 etomes0ocsd.com
.Director of Engineering Jim Herberg (714)593-7300 iherbergCC6- sd.com
Dir.of Operations and Maintenance Nick Arhontes (714)593-7210 namontesOmsd.com
Book Page 5
Operations Committee
Rolling Agenda Report Calendar
Action or
Date Dept.
Description of Report Information
July Eng Approve PCSA with Black&Veatch re Newport Trunk Action
Sewer and Force Mains, Job No. 5-58
July TS I Kings County Property Sale Action
Kwepragendel0perauoes commaleeloperawns 200MOGNIN.Rolling Agenda.dw
Book Page 6
MINUTES OF THE
OPERATIONS COMMITTEE
Engineering, Operations & Maintenance, and Technical Services
Orange County Sanitation District
May 7, 2008—5:00 p.m.
A meeting of the Operations Committee of the Orange County Sanitation District was held on
May 7, 2008, at 5:00 p.m. in the Sanitation District's Administrative Office.
(2) ROLL CALL
Following the Pledge of Allegiance, a quorum was declared present, as follows:
Operations Directors Present: Staff Present:
Larry Crandall, Chair Jim Ruth, General Manager
Ken Parker, Vice Chair Bob Ghirelli,Assistant General Manager
Charles Antos Nick Arhontes, Dir. of Operations &Maintenance
Don Bankhead Jim Herberg, Director of Engineering
Leslie Daigle Ed Torres, Director of Technical Services
Rose Espinoza Lorenzo Tyner, Director of Finance and
Patsy Marshall Administrative Services
Roy Moore Life Kovac, Committee Secretary
David Shawver Tod Haynes, Engineering Manager
Harry Sidhu John Linder, Engineering Manager
Constance Underhill Matt Smith, Engineering Manager
James M. Ferryman, Board Chair Layne Baroldi
Doug Davert, Board Vice Chair Carla Dillon
Dave Heinz
Operations Directors Absent: Vlad Kogan
Simon Watson
Chuck Winsor
Others:
(3) APPOINTMENT OF CHAIR PRO TEM
No appointment was necessary.
(4) PUBLIC COMMENTS
There were no public comments.
Book Page 7
Minutes of the Operations Committee
May 7, 2008
Page 2
(6) REPORT OF THE COMMITTEE CHAIR
Chair Crandall reported that General Manager, Jim Ruth, had been awarded the Greater Los
Angeles Federal Executive Board Leadership Award at the annual Public Service Recognition
Week ceremony held May 7, 2008 in Long Beach.
(6) REPORT OF THE GENERAL MANAGER
Jim Ruth, General Manager, did not give a report.
(7) CONSENT CALENDAR ITEMS
a. MOVED, SECONDED,AND DULY CARRIED: Approve minutes of the April 2, 2008
Operations Committee meeting.
b. Item pulled for discussion-
C. OP08-18 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to: 1)Approve Change order No. 5 to the contract issued to
Hill Brothers Chemical Company for the Purchase of Magnesium
Hydroxide, Specification No. C-2005-244, authorizing a unit rate increase
of$0.20 per gallon, for a total unit price of$1.84 per gallon, plus
applicable sales tax for a one-year period effective July 1, 2008 through
June 30, 2009, and all other terms of the contract shall remain in effect
(P.O. 102362 OB).
2)Authorize a 10% unit cost escalation contingency.
d. Item pulled for discussion
e. OP08-20 MOVED, SECONDED,AND DULY CARRIED: Recommend to the Board
of Directors to: 1)Award a contract to Olin Chlor Alkali Products,for the
Purchase of Sodium Hydroxide (Caustic Soda) 25% solution,
Specification No. C-2008-371 BD, for delivery to the plants for the period
July 1, 2008 through June 30, 2009, for a unit price of$459.90 per dry ton
plus freight of$200.00 per dry ton, plus applicable sales tax for an
estimated annual amount of$431,235.00, with four one-year renewal
options; and,
2)Authorize a 10% annual cost escalation contingency.
3)Award a contract to Basic Chemical Solution, LLC, for the Purchase of
Sodium Hydroxide(Caustic Soda) 50% solution, Specification No.
C-2008-371 BD, for delivery in the collection system,for the period July 1,
2008 through June 30, 2009, for a unit price of$539.00 per dry ton,
subject to the Harriman Chemsult Limited Index, plus freight of$39.48 per
dry ton, plus applicable sales tax for an estimated annual amount of
$235,075.00 with four one-year renewal; and,
Book Page 8
Minutes of the Operations Committee
May 7, 2008
Page 3
4)Authorize an 8%quarterly cost escalation contingency.
f. OP08-21 MOVED, SECONDED,AND DULY CARRIED: Approve Amendment No.
1 to Cooperative Projects Grants Program Contract No. 0604 with
Midway City Sanitary District, providing for an 11-month time extension.
g. OP08-22 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to: 1)Approve a budget increase of$128,100 for
Rehabilitation of District Siphons, Contract No. 2-68, for a total budget of
$7,854,100; and,
2)Approve a contingency increase of$136,108 (3%)to the construction
contract with Ken Thompson, Inc., for Rehabilitation of District Siphons,
Contract No. 2-68, for a total contingency of$363,008 (80k).
END OF CONSENT CALENDA
b. OP08-17 Director of Technical Services, Ed Torres, answered questions that arose
from the report, and will be clarifying prior to sending to the Board of
Directors for approval.
MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to authorize the General Manager to sell surplus emission
reduction credits via negotiated contracts with ICAP United, Inc. and
Cantor CO2e, LP, in a form approved by General Counsel.
d. OPOB-19 Director of Operations and Maintenance, Nick Arhontes, announced
clerical corrections to the report, which will reflect in the report going to
the Board of Directors for approval.
MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to: 1)Authorize the General Manager to approve renewal of a
contract with Neutron Products, Inc., for Purchase of Anionic Polymer,
Specification No. C-2006-273, authorizing a price increase of$.15/lb, for
a total price of$3.00/lb, for a one-year period effective September 1,
2008 through August 31, 2009(P.O. 102634.OB).
2)Authorize a 10%cost escalation contingency.
(8) ACTION ITEMS
a. OP08-23 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to approve a contingency increase of$623,114 (17%)to the
Professional Design Services Agreement with Earth Tech, Inc.,for Sludge
Digester Rehabilitation at Plant No. 1, Job No. P11-100, for a total
contingency of$989,652 (27%).
Book Page 9
Minutes of the Operations Committee
May 7, 2008
Page 4
b. OP08-24 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to approve a contingency increase of$2,003,323(18%)to
the Professional Design Services Agreement with HDR, Inc.for Sludge
Dewatering and Odor Control at Plant No. 1, Job No. P1-101, for a total
contingency of$3,116,281 (28%).
C. OP08-25 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to Approve Amendment No. 8 to the Professional Services
Agreement with Integrated Program Management Consultants, a joint
venture of Parsons Water and Infrastructure, Inc., and CH2M Hill, Inc., for
Program Management Services for the Capital Improvement Program
authorizing:
1) Establish an amount not to exceed $16,987,271 for year seven (Fiscal
Year 2008/09)of the ten-year contract; and,
2) Increase the total amount of the ten-year contract to an amount not to
exceed $93,077,246.
(9) INFORMATIONAL ITEMS
a. OP08-26 FY07/08 Budget Update
Director of Finance and Administrative Services, Lorenzo Tyner,
presented a brief overview of the two-year budget, highlighting the
revised Capital Improvement Program, the planned staffing levels, and
the Sanitation District's financial position. It was also noted that State
budget proposals may include a loss of state funding to special districts.
(10) DEPARTMENT HEAD REPORTS
Assistant General Manager, Bob Ghirelli, reported that staff would be hosting Director Marshall,
Buena Park city council members and city staff to a plant tour of the OCSD facilities, the
Groundwater Replenishment System, and CIP projects in progress. Staff extended an invitation
to all cities to join the tour.
Director of Operations and Maintenance, Nick Arhontes, introduced Dave Heinz, Treatment
Plant Operations Manager, who briefly presented an overview of two recent emergency repairs
on pipeline issues and Its complexities.
(11) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY
Committee Chair Larry Crandall, announced there would be a construction progress tour of the
Ellis Pump Station at 4:30 p.m. on Thursday, June 121°.
Book Page 10
Minutes of the Operations Committee
May 7, 2008
Page 5
(12) CLOSED SESSION
There was no closed session.
(13) ADJOURNMENT AND FUTURE MEETING DATES
The Chair declared the meeting adjourned at 6:08 p.m. The next Operations Committee
meeting is scheduled for Thursday, June 12, 2008, at 5:00 p.m.
Submitted by:
Lilia Kovac
Committee Secretary
H:1depMgendM0pemfions Committee\Opembons 200a105=050708 Oper Mlnules.dwx
Book Page I I
OPERATIONS COMMITTEE Mee
ang one T.ea.groo-.
ow ,08 wvzs/a8
AGENDA REPORT Rem Number item Number
OP087
Orange County Sanitation District
FROM: James D. Ruth, General Manager
Originator: Nick Arhontes, Director of Operations and Maintenance
SUBJECT: CONTRACT FOR SODIUM HYPOCHLORITE (BLEACH), SPECIFICATION
NO. C-2008-374BD
GENERAL MANAGER'S RECOMMENDATION
1. Award a contract to Jones Chemicals Inc., for the Purchase of Sodium Hypochlorite-
NaOCI (Bleach) Solution, Specification No. C-2008-374BD for a unit price of$0.5331 per
gallon, plus freight of$0.0600 per gallon, plus applicable sales tax for an estimated
amount of$7,295,600 for the contract period August 11, 2008 through August 10, 2009,
with four one-year renewal options; and
2. Approve a 10% annual cost escalation contingency.
SUMMARY
• Bleach has historically been used in the treatment plants for odor control, plant water
disinfection, and process control in secondary treatment.
• The Regional Board concurred with the District to begin ocean outfall bacteria
reduction/disinfection in August 2002, which required large increases in the volume of
bleach chemical used. The outfall disinfection program is managed to comply with all
applicable California Ocean Plan requirements for water quality protection. Bleach for
bacteria reduction accounts for 98%of the current bleach usage.
• Two bids were received with the lowest responsive and responsible bidder being Jones
Chemicals Inc.
PRIOR COMMITTEE/BOARD ACTIONS
None
ADDITIONAL INFORMATION
This complies with authority levels of the Sanitation District's Delegation of Authority. This item
has been budgeted in Division 830 and 840, line items 53, 57, and 58.
Award Dale: June 2008 Contract Amount:$0.5331/gal+freight$0.08/gal+tax Contingency: 10%annual
Hmepmoend,norerations Committee\Operatlom 20WW60BW8-27.C-2008-374BD(Bleach).doc
Fa No.Gv-IMO
69Y Ce
Page 1
Book Page 12
OPERATIONS COMMITTEE Meeting Dae TO BG.or Dir.
06/32/l18 06/25/OB
AGENDA REPORT Item Number Item Number
OP08-29
Orange County Sanitation District
FROM: James D. Ruth, General Manager
Originator: Nick Arhontes, Director of Operations and Maintenance
SUBJECT: CONTRACT FOR SODIUM BISULFITE, SPECIFICATION NO.
C-2008-379BD
GENERAL MANAGER'S RECOMMENDATION
1. Award a contract to Jones Chemicals Inc, for the purchase of Sodium Bisulfite
Solution (NaHS03), Specification No. C-2008-379BD for contract period
August 11, 2008 through August 31, 2009 for a unit price of$0.7539 per gallon
plus freight of$0.0600 per gallon, plus applicable sales tax for an estimated
amount of$523,380 with four one-year renewal options; and
2. Approve a 10% annual cost escalation contingency.
SUMMARY
• Following disinfection with bleach (sodium hypochlorite), sodium bisulfite is used to
dechlorinate the final effluent to meet the effluent residual chlorine limitations
specified in the District's National Pollutant Discharge Elimination System (NPDES)
permit.
• Two bids were received with the lowest responsive and responsible bidder being
Jones Chemicals, Inc.
PRIOR COMMITTEE/BOARD ACTIONS
June 2002 Board Item 18(b) Specification No. C-2002-102BD
ADDITIONAL INFORMATION
This complies with authority levels of the Sanitation District's Delegation of Authority.
This item has been budgeted for Div. 830 and 840 in Operating Budget line items 59.
Award Date: June 2008 Contract Amount: $0 7539/gal +In.$0 06/gal +tax Contingency. 10% annual
H:WeptWgenda%0 m eons Commitlee\Operations 2009M08W-28c-2000-37980.d.
Page 1
Book Page 13
OPERATIONS COMMITTEE Meel"Date Toed.ofDir.
061,2108 061 SiOB
AGENDA REPORT Item Number Item Number
OPoB-29
Orange County Sanitation District
FROM: James D. Ruth, General Manager
Originator: Nick Arhontes, Director of Operations and Maintenance
SUBJECT: TRUNKLINE ODOR AND CORROSION CONTROL IN THE
COLLECTION SYSTEM
GENERAL MANAGER'S RECOMMENDATION
1. Award a sole-source contract with US Peroxide, LLC, for the application of a
proprietary chemical process which uses hydrogen peroxide regenerated iron for
odor and corrosion control, for the period August 1, 2008 through June 30, 2009,
for the unit prices of$1.25/gallon delivered, plus tax for ferrous chloride;
$1.59/gallon delivered, plus tax for hydrogen peroxide (27%); $2.85/gallon
delivered, plus tax for hydrogen peroxide (50%); for an estimated annual amount
of$2,128,000.
2. Authorize a 10% unit cost escalation contingency.
SUMMARY
• This contract provides for continuous treatment with peroxide regenerated iron for
sulfide control (PRI-SC), which is composed of ferrous chloride and hydrogen
peroxide, or each of the chemicals alone to control odor and corrosion control in the
regional trunk sewer system.
• In addition, the contractor provides leased equipment and on-going labor for
services such as maintenance, remote monitoring of the chemical and feed rates,
optimization, and field sampling.
• The PRI-SC treatment has been utilized in the regional trunk system since 2002 with
the hydrogen peroxide portion at 50% concentration- Most recently OCSD has been
utilizing solely ferrous chloride.
• In anticipation of the next contract period, staff will prepare a Request for Proposal
(RFP) for early 2009. Results from the PRI-SC test on the Baker Main trunk will be
considered in preparing the RFP.
5121108
Book Page 14
• The District continually evaluates the most cost effective treatment for odor control
based on changing costs and conditions. OCSD staff in conjunction with the
contractor plan to re-evaluate PRI-SC on the Baker-Main trunk in Costa Mesa to
determine its feasibility and effectiveness with a new hydrogen peroxide dosing
location. Due to changing regulations and security concerns, the concentration of the
hydrogen peroxide will be reduced to 27%. The Baker-Main Trunk System is used
to transport concentrated sludges produced at Irvine Ranch Water District's facilities
which are then processed at OCSD.
• Treatment in the regional trunks provides a secondary benefit of controlling
hydrogen sulfide and odors entering the treatment plants. Newly designed capital
projects at the treatment plants have been designed based on continuous chemical
treatment for odor control in the regional trunks.
PRIOR COMMITTEEIBOARD ACTIONS
Approved sole-source contract with US Peroxide, LLC on June 25, 2003, item 14(e)
ADDITIONAL INFORMATION
This sole source must be approved by the Board of Directors as required by OCSD
Delegation of Authority (DOA) and complies with DOA authority levels. This item has
been budgeted in Divisions 420, 830, and 840, line item 55.
Award Date: 6/25/03 Contract Amount: $1.15/gal. +tax(FeC12) Contingency:
$1.85/gal. +tax(50% H2O2)
Award Date: 6125108 Contract Amount: $1.25/gal. +tax(FeC12) Contingency: 10%annual
$1.59/gal. +tax(27%H2O2)
$2.85/gal. +tax(50%H2O2)
H:\dept\agenda\Operations Committee\Operations 2008\0608\08-29.Trunkine 060T docx
5/21MB
Book Page 15
OPERATIONS COMMITTEE Meeting Date To Bd.of De.
06113/DB 06/25/08
AGENDA REPORT ItemPOB Number30
Item Number
O
Orange County sanitation District
Solids Digestion
np
a lids Needling
FROM: James D. Ruth, General Manager
Originator: Jim Herberg, Director of Engineering
Project Manager: Gino Rapagna
SUBJECT: TEMPORARY PRIMARY SLUDGE DIVERSION FROM
PLANT 1 TO PLANT 2, CONTRACT NO. P1-101A
GENERAL MANAGER'S RECOMMENDATION
1. Approve Plans and Specifications for the Temporary Primary Sludge Diversion from
Plant 1 to Plant 2, Contract No. P1-101A, on file at the office of the Clerk of the
Board;
2. Receive and file bid tabulation and recommendation;
3. Reject low bid from Caliagua, Inc. as "Non Responsive" due to its failure to provide
the information required under Public Contract Code §4100 at seq. in its Bid;
4. Award a construction contract to Orion Construction Corporation for Temporary
Primary Sludge Diversion from Plant 1 to Plant 2, Contract No. P1-101A, for a total
amount not to exceed $567,000; and,
5. Approve a contingency of$56,700 (10%).
SUMMARY
• This project will construct facilities at Plant No. 1 to enable diversion of primary
sludge and belt press filtrate from Plant No. 1 to Plant No. 2 via the Interplant
Pipeline. These temporary facilities are to enable better management of sludge and
filtrate during the period between start-up of Ellis Avenue Pump Station and start-up
of the proposed sludge thickening and dewatering facilities at Plant No. 1.
• HDR Engineering, Inc./Black & Veatch Corporation completed the plans and
specifications for Contract No. PI-101A in March 2008. Six sealed bids were
received on April 16, 2008. Summary information on the bid opening for
Contract No. PIA 01A is as follows:
Page 1
Book Page 16
Project Budget $ 143,547,000
Construction Contract Budget (P1-101A) $ 500,000
Engineer's Estimate $ 450,000
Lowest Responsive, Responsible Bid: $ 567,000
High Bid: $ 926,553
HDR/Black &Veatch Corporation completed their Construction Cost Opinion in
February 2008. The lowest Responsible Responsive bid was higher than the
Engineer's Estimate by $117,000. The specific cause of the difference appears to
be spread over several areas.
PRIOR COMMITfEEIBOARD ACTIONS
May 2005—Approval of Professional Design Services Agreement with
HDR Engineering, Inc. for an amount not to exceed $11,129,575.
ADDITIONAL INFORMATION
The facilities constructed by this project are only necessary for operation until proposed
Plant 1 sludge thickening and dewatering facilities are commissioned in 2012.
The project will mitigate the short-term capacity deficiency of sludge treatment facilities
at Plant No. 1, during the period between start-up of Ellis Avenue Pump Station and
start-up of the new sludge thickening and dewatering facilities. The capacity
deficiencies are due to increased loadings from wastewater diverted to Plant No. 1
through Ellis Avenue Pump Station.
Contract No. P1-101A is part of Job No. P1-101, Sludge Dewatering and Odor Control
at Plant 1; Job No. P1-101 contains sufficient budget for construction of Contract No.
P1-101A; therefore, no additional budget is being requested.
The contractor selection was conducted in accordance with the Sanitation District's
adopted policies and procedures. The low bidder was declared nonresponsive due to
not providing required information and documentation with their bid.
Bidder Amount of Bid
Caliagua, Inc. $ 497,000
Orion Construction Corp. $ 567,000
Marine Technical Service $ 686,070
Mike Bubalo Const. $ 847,550
MNR Construction $ 875,302
J.R. Filanc $ 926,553
This item has been budgeted (Page A-8, Item No. 52).
Award Date: 06/12/08 Contract Amount: $567,000 Contingency: $56,700(10 b)
JH:GR:ha:tic:gc
H:klepMgenda\Operations Comminee\Operations 2008\0608T1-101A.doo
Page 2
Book Page 17
OPERATIONS COMMITTEE meeting Date ro aA.or Ds.
oli/wo9 osizslos
AGENDA REPORT Item Number Item Number
OPaa-31
Orange County Sanitation District
collections
= facilities
FROM: James D. Ruth, General Manager
Originator: Jim Herberg, Director of Engineering
Project Manager: Alberto Acevedo
SUBJECT: REHABILITATION OF WESTSIDE PUMP STATION,
CONTRACT NO. 3-52
GENERAL MANAGER'S RECOMMENDATION
1. Approve a Budget increase of$700,000 for Rehabilitation of Westside Pump Station,
Contract No. 3-52, for a total budget amount of$9,540,000;
2. Approve Plans and Specifications for the Rehabilitation of Westside Pump Station,
Contract No. 3-52, on file at the office of the Clerk of the Board;
3. Approve Addendum No. 1 to the plans and specifications;
4. Receive and file bid tabulation and recommendation;
5. Award a contract to Norman A. Olsson Construction Inc. for the construction of the
Rehabilitation of Westside Pump Station, Contract No. 3-52, for a total amount not to
exceed $5,885,000; and,
6. Approve a contingency of$294,250 (5%).
SUMMARY
• This project will rehabilitate Westside Pump Station. The rehabilitation includes the
design and construction of mechanical, electrical, instrumentation and controls,
structural, landscape, and architectural improvements to bring the facility into
compliance with Orange County Sanitation District (Sanitation District) Standards.
• PBS&J completed the plans and specifications for Rehabilitation of Westside Pump
Station, Contract No. 3-52, on November 2007. Three sealed bids were received on
April 15, 2008. After the evaluation of the three bids by Sanitation District Evaluation
Team, all bids were determined to be "Responsible and Responsive." Summary
information on the bid opening for Rehabilitation of Westside Pump Station,
Contract No. 3-52, is as follows:
Page 1
Book Page 18
Project Budget $ 8,840,000
Construction Contract Budget $ 5,200,000
Engineer's Estimate $ 5,164,791
Lowest Responsive, Responsible Bid: $ 5,885,000
High Bid: $ 7,067,422
PBSU completed their Construction Cost Opinion on November 2007. PBSU cost
estimate was for $5,164,791 at the time. During the evaluation of the bids, staff
found that the difference between the Engineers Estimate and the lowest
Responsible Responsive bid was mostly concentrated on the following bid items:
installation and operation of the by-pass pumping system; sheeting and shoring
activities; installation of a steel mezzanine; dewatering activities; and the installation
of new pumping equipment.
PRIOR COMMITTEEIBOARD ACTIONS
• February 2008 —Approval of Amendment No. 1 to the Professional Services
Agreement with PBSW Inc. providing for construction support services for
Rehabilitation of Westside Pump Station, Contract No. 3-52.
• March 2007 —Authorization to staff to commence negotiations with PBSU Inc. for
support services during the construction, commissioning, and close out phases of
Contract No. 3-52.
• February 2007—Approval of a Construction Contract Budget increase of$440,000
for Rehabilitation of Westside Pump Station, Contract No. 3-52, for a total budget
amount of$8,731,000.
• August 2004—Approval of Professional Design Services Agreement with PBSW
Inc. for the Rehabilitation of Westside Pump Station, Contract No. 3-52, for an
amount not to exceed $1,164,721.
ADDITIONAL INFORMATION
The contractor selection was conducted in accordance with the Sanitation District's
adopted policies and procedures. This item has been budgeted (Page A-6, Item
No. 11).
Award Date: 06/25108 Contract Amount: $5,885,000 'Contingency: $294,250(5%)
JH:AA:tic:gc
H:WepMgendaQwrations Committee\Operations 2008W60813-52.dwx
Page 2
Book Page 19
OPERATIONS COMMITTEE RZ7-9. DDate Tom.oroo-.
06/12/0a
AGENDA REPORT I.I&DNDDE2 r� N yg
Orange County Sanitation Mstnct oeoe sz
FROM: James D. Ruth, General Manager
Originator: Lorenzo Tyner, Director of Finance and Administrative Services
SUBJECT: PROPOSED FY 2008-09 and 2009-10 OPERATING, CAPITAL, DEBT/COP
SERVICE, SELF-INSURANCE BUDGETS AND OTHER REQUIREMENTS
BUDGET
GENERAL MANAGER'S RECOMMENDATION
Information item only. The following recommendation will be submitted through the
Administration Committee:
Approve proposed Operating, Capital, DebUCOP Service and Self-Insurance Budgets for FY
2008-09 and 2009-10 as follows:
2008-09 2009-10
Net Operations, Maintenance&Working Capital $146,771,180 $154,038,030
Worker's Compensation Self Insurance 490,000 535,000
General Liability and Property Self-Insurance 1,506,200 1,606,200
Net Capital Improvement Program 373,657,000 228,907,000
Debt/COP Service 74,623,000 84,297,030
Intra-District Joint Equity Purchase/Sale 3,961,700 (2,099,300)
TOTAL $601.009.080 $467.283 960
SUMMARY
The FY 2008-09 and 2009-10 Proposed Budget is enclosed for the Committee's consideration.
The Budget has been presented to the Operations Committee at the regular June meeting in
order to allow each Standing Committee an opportunity to review the proposal prior to the June
Board meeting.
Although each Committee has had an opportunity to review the proposal, it remains the
responsibility of the Administration Committee to recommend approval.
The Administration Committee is requested to recommend that the Board of Directors approve
this budget
PRIOR COMMITTEEIBOARD ACTIONS
None.
ADDITIONAL INFORMATION
None.
ATTACHMENTS
1. Proposed FY 2008-09 and 2009-10 Budget
Fom No.DMI02@ R WOWOW
Page 1
Book Page 20
OPERATIONS COMMITTEE Meebm;Date To Ed.ofDlr.
022/08
AGENDA REPORT Item Number Item Number
OPOB-33
Orange County Sanitation District
FROM: James D. Ruth, General Manager
Originator: Edward M. Torres, Director of Technical Services
SUBJECT: EnerTech Biosolids Management Option Update
GENERAL MANAGER'S RECOMMENDATION
Information Item Only
SUMMARY
• Based on the recommendations found in OCSD's Long-Range Biosolids
Management Plan (CH2MHill, December 2003), five Requests for Proposals (RFP)
for various biosolids management technologies were released.
• The EnerTech Environmental, Inc. (EnerTech) response to the RFP, to convert
OCSD's biosolids to a renewable fuel at a Regional Biosolids Processing Facility in
Rialto, California, received the highest score of the four viable proposals received.
• In April 2005, the Board authorized the General Manager to enter into a long-term
contract with EnerTech to manage 225 tons of OCSD's biosolids. All costs for the
permitting, design and construction of the facility have been borne by EnerTech.
• EnerTech's facility has been sited on land owned by the City of Rialto, adjacent to
Rialto's wastewater treatment plant, and will have a capacity to process over 800
tons per day of the region's biosolids.
• Construction was in full swing by Fall 2007 and they are anticipated to start taking
biosolids in October 2008.
• Staff will give a presentation highlighting EnerTech's construction progress.
PRIOR COMMITTEE/BOARD ACTIONS
• Long-Range Biosolids Management Plan received and filed in December 2003.
• Contract awarded to EnerTech in April 2005.
Form No.ow-mat R,1190 ovovo7
Page 1
Book Page 21
ADDITIONAL INFORMATION
• In April 2006, the fuel that will be produced by EnerTech's process was certified by
both the California Energy Commission and the Green Renewable Electricity
Certification Program as a renewable fuel.
• In September 2007, EnerTech was named runner up in the annual Wall Street
Journal Technology Innovation Awards in the Environmental Category. Entries for
over 800 innovations were submitted to the competition by individuals, companies,
and organizations from around the world, with only 4% of entries receiving an award.
Form No.ow-io R.W owtml
Page 2
Book Page 22
OPERATIONS COMMITTEE Mee '8te To ad.ofDir.
08/11/08
Item AGENDA REPORT Nu
mber umhe Item Number
OPum
Orange County Sanitation District
FROM: James D. Ruth—General Manager
Nick Arhontes, P.E. —Director of Operations & Maintenance
SUBJECT: WERF Report on Methods for Cost-Effective Rehabilitation of Private lateral
Sewers
GENERAL MANAGER'S RECOMMENDATION
Information only
SUMMARY
Until recently, there has been little guidance available to public works agencies for determining
the most cost-effective inspection and rehabilitation options for sewer laterals in speck
conditions. This much-needed guidance is now available as a new Water Environment
Research Foundation (WERF) report on CD-ROM entitled, Methods for Cost-Effective
Rehabilitation of Private Lateral Sewers(WERF stock no. 02CTS5). The report attempts to
provide a clear understanding to public agencies and private property owners of the relevant
financial and legal issues surrounding lateral rehabilitation. It further explains available options
for inspection, evaluation, and repair, and provides a sound course of action on how to manage
problems with sewer laterals in our communities.
This information is especially helpful in assisting property owners and contractors in determining
the best methods to analyze sewer lateral problems, and to determine the most cost-effective
methods for maintenance, repair or replacement.
Despite a growing awareness of the public and environmental problems related to aging laterals
nationally, sewer laterals are still considered the property owner's responsibility, and inspection
and rehabilitation are often delayed due to a variety of understandable reasons, mostly
economic. Because most OCSD member cities and agencies do not own or maintain any
portion of sewer laterals, Inflow and Infiltration (1/1) problems that cause increased flows to
OCSD's treatment plants are often ignored, and property owners end up with expensive bills for
lateral repairs.
As a WERF member, OCSD was given permission to make copies of the CD-ROM for
distribution to our member cities and agencies and will be distributed at the June 2008 Waste
discharge Requirements meeting, which most cities and agencies attend. Contact Patrick
McNally (pmcnelly(a)ocsd.com -714-593-7163) of the Operations and Maintenance department
for assistance.
For more information on this special research project, contact WERF Conveyance Systems
Program Director Roy Ramani at mamani(rDwerf.ora.
Form No IM2 M OIM07
Page 1
Book Page 23
PRIOR COMMITTEEIBOARD ACTIONS
NIA
ADDITIONAL INFORMATION
The WERF lateral report summarizes offers guidance on several key topics related to private
sewer laterals:
• Locating, Inspecting, and Assessing Conditions of Private Sewer Laterals: There are
several methods for leak-testing laterals and doing condition assessments. The data in
this report are useful for providing guidance for maintenance and rehabilitation.
• Quantifying Ill from Sewer Laterals: The results indicate that lateral rehabilitation can
yield savings in peak flow and annual volume to the POTW in the range of 5%to more
than 30%.
• Inflow Removal and Rehabilitation Methods: Widespread and strong interest in Ill
reduction (especially for decision makers at the POTW) has spurred the development of
a variety of techniques for safe inflow source removal and lateral rehabilitation and
replacement. They also indicated that costs for inflow removal were generally quite low
and that the quantities of inflow removed from the sewer system were usually very
significant.
• Financing Issues: The responsibility for covering the cost of rehabilitation falls primarily
on property owners, but the benefits that accrue to wastewater system operation, the
environment, and the public provide a strong incentive for agencies and local and
national governments to investigate private lateral rehabilitation programs both
administratively and with public funds. This report describes possible approaches to
garner financial support and encourage lateral repair programs, given the limits for the
use of public funds on private property improvements (public purpose doctrine). Five
OCSD satellite agencies now have lateral maintenance or rehabilitation programs.
• Legal and Liability Issues: Testing and repair of private lateral sewers involves not only
issues concerning access to private property, but also potential liability for personal
injury or property damage resulting from such work on private property. The report
explores such legal issues and provides examples of legal opinions and administrative
arrangements adopted in some cities across North America.
• This report can serve as a roadmap for assessing, analyzing, selecting methods, and
developing such programs. This report assists by identifying legal and financial
considerations up front which will make it easier for utilities to decide how to implement
lateral rehabilitation within an overall wastewater system rehabilitation strategy. It is
hoped that those who formulate policy recommendations (directors of public works
agencies, city engineers, general managers, and so forth) will be able to present to
politicians and to the public a sound course of action, including appropriate justification,
for managing problems with sewer laterals in their communities.
Form No.owaozx Re W 01Iaem7
Page 2
Book Page 24
ORANGE COUNT! SANITATION DISTRICT
(714) 962-2411
www.ocsd.com
Mailing Address: rt�
P.O. Box 8127
Fountain Valley, California
92728-8127 `
Street Address:
10844 Ellis Avenue
Fountain Valley, California
92708-7018