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2008-04 Ops
MINUTES OF THE OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Technical Services Orange County Sanitation District April 2, 2008—5:00 p.m. A meeting of the Operations Committee of the Orange County Sanitation District was held on April 2, 2008, at 5:00 p.m. in the Sanitation District's Administrative Office. (2) ROLL CALL Following the Pledge of Allegiance, a quorum was declared present, as follows: Operations Directors Present: Staff Present: Larry Crandall, Chair Jim Ruth, General Manager Ken Parker, Vice Chair Bob Ghirelli, Assistant General Manager Charles Antos Nick Arhontes, Dir. of Operations & Maintenance Don Bankhead Jim Herberg, Director of Engineering Rose Espinoza Ed Torres, Director of Technical Services Patsy Marshall Lilia Kovac, Committee Secretary Roy Moore Tod Haynes, Engineering Manager David Shawver John Linder, Engineering Manager Harry Sidhu Matt Smith, Engineering Manager Constance Underhill Jim Burner Don Webb Mark Esquer James M. Ferryman, Board Chair Vied Kogan Doug Davert, Board Vice Chair Mike Moore Simon Watson Operations Directors Absent: Chuck Winsor Others: Gino Rapagna, IPMC 7HFIEI�Ep4E�N�K7HpEp p7HF�IpgEp�pF� ORANaE OOUNTV SANITATION DISTRICT (3) APPOINTMENT OF CHAIR PRO TEM APR 23 200B No appointment was necessary. BY: (4) PUBLIC COMMENTS There were no public comments. (5) REPORT OF THE COMMITTEE CHAIR Chair Crandall reported that the tunnel work was completed on Ellis Street, and the road was now open to traffic. R Minutes of the Operations Committee I April 2, 2008 4 Page 2 (6) REPORT OF THE GENERAL MANAGER Jim Ruth, General Manager, did not give a report. (7) CONSENT CALENDAR ITEMS a. MOVED, SECONDED, AND DULY CARRIED: Approve minutes of the March 5, 2008 Operations Committee meeting. b. OPOS-10 MOVED, SECONDED,AND DULY CARRIED: Recommend to the Board of Directors to: 1)Approve a Professional Services Consultant Agreement with Boyle Engineering for the Corrosion Standards Update, Specification No. CS-2007-344BD, in an amount not to exceed $291,445; and 2)Approve a 19%contingency($55,374). C. OPO8-11 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: 1)Approve plans and spec cations for P1 Multiple Locations Office Modifications, Project No. SP-127, on file at the office of the Clerk of the Board; 2)Approve Addenda No. 1 and No. 2 to the plans and specifications; 3) Receive and file bid tabulation; and, 4) Reject all bids for P1 Multiple Locations Office Modifications, Project No. SP-127. d. OPO8-12 MOVED, SECONDED,AND DULY CARRIED: Recommend to the Board of Directors to: 1)Approve a Professional Consultant Services Agreement with REF Consulting, Inc. for the Carbon Canyon Sewer and Pump Station Abandonment, Contract No. 2-24-1, providing for construction support services for an amount not to exceed $498,129; and, 2)Approve a 10%contingency ($49,813). e. OP08-13 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: 1) Approve Amendment No. 1 to Cooperative Projects Grants Program Contract No. 0502 with City of Newport Beach, providing for an 18-month time extension with no expanded scope of work, and no increase of grant funding; and, 2) Approve Amendment No.2 to Cooperative Projects Grants Program Contract No. 0602 with Garden Grove Sanitary District, providing for a six-month time extension. f Minutes of the Operations Committee April 2, 2008 r Page 3 f. OP08-14 MOVED, SECONDED, AND DULY CARRIED: Approve an increase in the contingency to the purchase contract for Purchase and Installation of Modular/Systems Furniture, Specification No. E-2007-3531313, for an additional 20% ($25,124) increasing the total contingency to 40% ($50,248). END OF CONSENT CALENDAR g. No items considered. (8) ACTION ITEMS a. OP08-15 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: 1)Approve the renewal of Purchase Order No. 101758- OB for the purchase of Cationic Polymer, Specification No. C-2003-143, issued to Polydyne Inc., with a unit rate increase of$0.13 per active pound for Solution Polymer increasing the total price to $1.88 per active pound plus tax, and a unit rate increase in Mannich Polymer of$0.153, increasing the total price to $1.682 per active pound plus tax, for an estimated amount of$1,950,000 for the period July 1, 2008 through June 30, 2009. 2)Authorize a 10% ($195,000) contingency. (9) INFORMATIONAL ITEMS a. OP08-16 Emerging Issue: Climate Change and Greenhouse Gas Emissions Director of Technical Services, Ed Torres, introduced the subject to the Operations Committee members as an emergent issue. He introduced Mike Moore, Environmental Assessment Manager, who provided a broad overview of climate change, pending legislation, and its effects on water supply. (10) DEPARTMENT HEAD REPORTS Director of Engineering, Jim Herberg, reported the Sanitation District had been the recipient of the Primavera Excellence Award. Mr. Herberg also presented the progress of the Capital Improvement Program, the consent decree accomplishments, and the CIP program based on the Proposition 218-approved rates and the 5-year plan. Director of Operations and Maintenance, Nick Arhontes, briefly presented an update on the North County Yard construction progress including a cost saving approach on railroad facilities to be removed by OCS. He also reported two leaks were discovered at Plant 1 underground primary influent feed lines, and another underground leak at the metering probe manholes on Minutes of the Operations Committee April 2, 2008 ' Page 4 Y the Plant 2 main outfall. These leaks require emergency repairs and the costs are expected to exceed $200,000. Ratification for the emergency repairs will be submitted to the Board of Directors for approval. It was also reported that damage to one of the Plant 2 pumps was incurred during outfall pump system testing. Director of Technical Services, Ed Torres, reported Sanitation District staffs involvement with the National Water Research Institute (NWRI)as members of the Blue Ribbon Panel, evaluating the amount of disinfectants used on the discharged water. Mike Moore provided a brief report of his attendance at a wastewater conference in Mexico City; and a brief report of a biosolids spill on the 1-5 Freeway in Hollywood. (11) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY Board Vice Chair Doug Davert reported that he presented the pictures of the concrete grout debris removal process from the regional sewer at Tustin's council meeting and it was received with much interest. It was then suggested that the Sanitation District provide more educational programs to the cities for viewing on local cable channels. Chair Crandall reported that staff will be presenting a report on pharmaceuticals found in the wastewater to the GWRS Steering Committee. (12) CLOSED SESSION There was no closed session. (13) ADJOURNMENT AND FUTURE MEETING DATES The Chair declared the meeting adjourned at 6:15 p.m. The next Operations Committee meeting is scheduled for Wednesday, May 7, 2008, at 5:00 p.m. Submitted by: Lilia Kovac Committee Secretary H:NepMgenda\0mrdeom 0=rnjft a\Opembws 200M000M020e Oper Mhutes.d= Distributed at the ations Greenhouse Gas Emissions Committee 0pe O Operations Committee Meeting April 2, 2008 Emerging Issue Climate Change and Greenhouse Gas Emissions q s. Apri12�OB Greenhouse Gases with Highest Global Warming Potential Heat Trapping Impaet per Pound NHroue OxIde(N10) 310x Methane(CH.) 21x Carbon Dioxide(Co.) 1x others 140-23,900x Inventory of Greenhouse Gases Emitted into Atmosphere Nitrous Oxide]% 116 Methane6% Carbon Dioxide 34" ... r._, the,3% Greenhouse Gas Emissions . Operations Committee April 2,2008 Wastewater Treatment is a Minor Contributor of These Gases Nltrow Oxitla Methane .tux` rR�r xo eeteweter a% Wastewater 3% jGasese Produced from er Processes and of Digester Gas CA Global Warming Solutions (AB 32) Became Law in September 2006 ♦ 2008— Emission limits and mandatory reporting requirements set ♦ Apr'09—Greenhouse gas emissions reports due ♦ 2011 — Limits and measures adopted ♦ 2012— Operateatlimils ♦ 2020— Reduce emissions to 1990 levels ♦ 2050— Reduce emissions to 80% 1990 levels 2 Greenhouse Gas Emissions Operations Committee April 2,2008 Steady Increase of Proposed Federal Bills for Climate Change zoo ,eo ao 0 teem 1m. 1. 1. team Bills in conEtaes Issues of Concern and Who We are Working With ♦ Correct estimations in Inventory ♦ Research to collect gas emissions data ♦ Legislation language and federal funding Nncwn= C PIg PE80YPCE8 BOABO Questions? Visit Our Web site: WWW.ocsd.com S Distributed at the Ope lions ipital Improvement Program Committee 0 70$ Operations Committee Meeting April 2, 2008 Two-Year Budget Update Capital Improvement Program (CIP) 6 Apri12008 Accomplishments Met the fourth of six Completed 12 CIP Consent Decree Milestones Projects=$207 Million r. � 1 Change Order Rate Decrease m% —Pre1551.a ux ...... ___ —eael is%I _ —mtu51 f0% 5% W zpoe zpm 2010 nwl r..r ( Capital Improvement Program _ Operations Committee April 2,2008 Annual Validation Process Oc D Rawms \ ClP ijy m]o+me+mn p+o Fimr Rev Se CIP d AnelYsis RisFsa Impnclslo Pv+es ocsa Projected CIP Budget NOOMT ......._._.. «.Cunent Budget ED Past(apent) —^— �ProleateC �$FNula ti os S OTOB 0910 +112 IYIS 1S16 111e 1a2o Projected CIP Budget sa�M ---- �CYpmtaWPEI - ® Putlw•N avm q+t.n, S]OOM SPLPM1 � TPaWp/UpeM ■ CMIMbns N F Nre S+W M 05a6 07L9 pB.10 1412 tste ts16 le 17.1 ti4e 1P3o FYNY® Capital Improvement Program Operations Committee April 2, 2008 CIP Expenditures for FY08-09 by Type $358.5 Million Planning ]% Design 7% CIP Expenditures for FY08-09 by Type $358.5 Million saconeary Improved Tawt...1 Tnalmeat S167,647,222.- _$22,4Nj00 New Capacity $30.372,300 suppon s10,660,114 GWR Gyelam Rena0111la11an $2,]66,000 s124.136.063 New CIP Projects - Level of Service Taal swayst 1. Cengen Emissions Control Project $31.0 M 2, Solids Storage Odor Control $10.2 M 3. Trickling Filter Odor Control $ 4.6 M C Primary Scrubbing at Plant No.t $ 4.2 M > Capital Improvement Program Operations Committee April 2, 200B New CIP Projects,-,TA 5. Southwest Costa Mesa Trunk E 12.6 M a. Plant Water System at Plant No.t $ 3.5 M 7. Plant Water System at Plant No.2 $ 2.5 M 8. Oxygen Plant $ 2.5 M 9. Final Effluent Sampler/Building $ 1.5M 1 o. Flare System Expansion&Upgrades $ 1.5 M 11. 2009 NPDES Permit Renewal $ 0.8 M 12. Power Building 3A $ 0.5 M is. Fuel Cell Hydrogen Gas Pilot $ 0.5 M 14. Engineering Studies $ 0.2 M Top Revised CIP Projects PrvpW TaW BUCgM 1. Solids Thickening&Processing $64.8 M 2. Digester Rehab at Plant No.1 $60.4 M 3. Electrical Cable Improvements $37.4 M s. Digester Rehab at Plant No.2 $36.4 M 5. Beach/Knott Sewer Relief $25.6 M e. Power Monitoring&Control $10.9 M Questions? Visit our web site: www.ocscl.com Distributed at the Operations Committee Z o - - — - -- -- Meeting p E N&INEERING CAPITtAL I MPRONEMENT ■ R•OGRAM Program Mid-Year Report (Fiscal Year 2007/2008) !"gg S � 7 1 I The District Wins Primavera Excellence Award See the story on page 1. SHIPW i Orange County Sanitation District �. Orange County District Contents �� Engineering Capital Improvement Program . . . .................... 1 ' Program Metrics. . . ............................................... 1 Program Budget............................................. 1 Milestones. .. . ..... . . ... ............................. ...... 3 Program Cash Flows......................................... 4 ConVactActivity. . ................................................ 6 Professional Design Service Agreements................... ...... 6 ConsWclion Conracts Awarded . . . . ....................... ..... 8 Closed and Canceled Pmjects................... .............. 6 The District Wins Pdmavera Excellence Award... .................. 7 Secondary Treatment. . . . . . .................. . . . . . . . .. ........ 9 � Plantt and Plant2 . . . . . . . . . ................. . ...... . . ......... 13 Plano Projects . . . ........................................... 13 '� Plant2 Projects .. . . . . . . . ....................................... . 15 Collections . . . . . . . . . . . . . .. ................................... 19 Water Management. . . . . . . . . . . . . . . ..... . ............... . . . . . . . 21 ENJGJNJEERJ Nil G C ALP JTj'A IMPROVIEMENI)T PROGVIM,� The Engineering Capital Improvement Program (CIP) began in Fiscal Year 2003/2004 (FY03/04) with 125 projects. As of the 6-month period ending December 31, 2007, 47 projects have been canceled and 53 new projects have been added. Twenty projects have not started or are on hold. Thirty-six projects have been completed and closed since program inception. The projects are categorized by status and phase as follows: Project Status since Program Inception Active Projects Distributed by Phase Number of Number of Projects Current Phase Pr.jr,,t, At Program Inception(FY03/04) 125 1 -Project Development 21 Added as of December 31,2007 53 2-Preliminary Design 5 Canceled as of December 31,2007 (47) 3-Design 9 Not Started or On Hold (20) 4-Construction and Installation 21 Closed/Completed (36) 5-Commissioning 5 6.Closeout 14 Active Projects as of December 31,2007 75 Active Proieds as of December 31,2007 75 Program Metrics Three key metrics were put in place to ensure that the best processes and tools are used, most-qualified staff are in place, and work is tracked accurately. These metrics consist of the Program Budget, Milestones, and Program Cash Flows. Milestones are the 14 critical dates in project schedules that allow management to view how the projects and overall program are progressing. Cash Flow measures how the money is spent compared to Board-approved CIP fiscal year commitment. Program Budget The initial Engineering CIP budget in July 2003 was $2,878,119,055. During budget development for the four years FY04/05, FY05/06, FY06/07, and FY07/08, new projects added costs of $90,505,393, $125,433,850, $76,740,795 and $12,394,576, Table 1-1: Engineering CIP Budget Recap respectively. As of December 31, 2007, the Adjusted Original Initial Engineering CIP Budget for FY03104 $ 2,878,119.055 Budget, which included FY04105 Budget Additions $ 90.505,393 escalation, was $3,183,193,669. FY05/06 Budget Additions $ 125,433,850 Since July 2003, the Board has FY06107 Budget Additions $ 76,740,795 FY07/08 Budget Additions $ 12,394,576 approved changes to the budget Engineering CIP Budget $ 3.183,193,669 resulting In a net decrease Of Board Approved Changes $ (514,089.456) $(514,089,456), bringing the current Approved Budget $ 2,669,104,213 current approved budget as Of *Values different from prior report because of project transfers to December 31, 2007, to Engineering CIP from other Divisions. $2,669,104,213. Table 1-1 shows Program Mid-Year Report— FY07/08 the Engineering CIP budget breakdown and Table 1-2: Board-Approved Changes recap. Board Aipipro�od Table 1-2 shows the distribution of the Subprogram Changus Secondary Treatment ($8,939,886) Board-approved changes across the Collections ($299,842.380) subprograms. The Project Managers (PMs) Plants ($6.941.967) Plant 2 ($123,475.434) provide a monthly update to the estimate at Water Management ($55,600,300) completion (EAC) for each of their projects. Joint Works/special Projects ($34,461,446) Planning The current program EAC totals $15,171, Grand Total (E514,089,457 56) $2,677,904,349. Table 1-3 shows how the current EAC is broken down by fiscal year and subprogram, looking at not only scope changes but also at escalation. Table 1 -3: Board-Approved Budget Each Fiscal Year and EAC C'P Adjusted Original Scope current Approved Program Subprogram Budget changes Budget EAC 03104 Collections $757.242,605 ($279221,783) $478,020.822 $472,112,645 Joint Works $272.153.169 ($23,859,516) $248,293,653 $257,194.571 Planning $17.095.499 ($318.773) $16,776,726 $16,864,513 Plant $365.218,296 $18,714,111 $383,932,407 $389.160,284 Plant $581,259,030 ($124,653.045) $456.605.985 $487.995.045 Secondary Treatment $561.076,675 ($6939,886) $552,136.789 $549,043,520 Special Projects $8.371,780 ($2,066,983) $6.304,797 $6,314.025 Water Management $315.702.002 ($55,600.300) $260.101,702 $227,980.209 03104 Total $2,878,119.055 L76,9/8,1U4 $2,402,172,861 f2,406,684,812__ 04/05 Collections $10,207,370 ($5,465,021) $4,742,349 $1,670,297 Joint Works $26.646,653 ($8.039.330) $18.607,323 $19,582,563 Planning $3,164.450 $15,590,730 $18,755,180 $20,386,523 Plant $49,609.533 ($25,656,078) $23,953,455 $26,622.399 Plantl 550.000 ($48.464) $1,536 $2,315 Spacial Projects $827,386 ($495,617) $331,769 $356,121 04105 Total $90,605,393 ($24,113,781) $66,391,612 $68.620,218 05/06 Collections $82,299.217 ($45252.098) $37,047.119 $37,488,607 Joint Works $5,426,000 50 $5,426.000 $10,581 Plant $37.708,633 $772,075 $38,480.708 $39,766,199 05106 Total $125,433,860 ($44,480,023) $80,953,827 $77,265,387 . 06107 Collections $43,484,000 $30.096,522 $73.580.522 $77,709.583 Planning $600,000 ($100,000) $500.000 $617,089 Plant $32.656,795 $454,000 $33.110,795 $32,902.759 06/07 Total $76,740,795_ _ __$30,460,522 5107191,317 $111.309.431 07/08 Collections $650.000 $0 $650,000 $2.112,019 _ Joint Works_ $10,444576 $0 _ _ $10,444,576 $10.544,576 Planning $1,300,000 $0 $1.300.000 $1,367.906 07108 Total $12,394,576 $0 $12,394,576 $14,024,501 Grand Total $3,183,193,669 ($514,089,456) $2,669,104,213 $2,677,904,349 Values Ciffarent from prior report oerause of Gmleot transfers to Engineering CIP from other PMsions. Program Mid-Year Report- FY07/08 Figure 1-1 shows the current approved budget by subprogram. The largest subprogram is the Collections program, budgeted at $594 million. The Secondary Treatment program closely follows with a budget of$552.1 million. Figure 1-1: Current Approved Engineering CIP Budget $2,669,104,213 (Includes 5141,183,465 Contingency) Plant 2 $528,199,024 20% Water Management $260,101,702 Plant 1 10% 6407,885.862 15% Planning$37,331,906 Celle do" 1% -8894,040,812 10 22% Joint Works 8 Special Secondary f662,1]8,789 Projects 6289.408,118 21% 11% Milestones Table 1-4 shows a summary of the milestones completed to date in each of the major milestone areas. Of these 642 milestones, 36 were accomplished during the 6-month reporting period ending December 31, 2007. Table 1-4: Major Program Milestones Achieved Total Major Milestone Phase Da I Mail PSA RFP Preliminary Design Program90 62 1 PDR Approval Preliminary Design 78 59 2 PDRIDesign PSA Board Approval Preliminary Design 87 51 1 Design Submittal 1 Received Design 83 52 1 Design Submittal Received Design 82 51 0 Design Submittal Received Design 87 52 1 Final Design Received Design 93 57 2 Bid Opening Design 89 44 4 Contractor Board Approval Design 93 48 4 Notice To Proceed issued Construction 8 Installation 99 51 5 Begin Commission Commissioning 90 35 2 Construction Complete Construction 8lnstallation 96 33 4 Filed Notice of Completion Closeout 96 29 4 HIS Closure Closeout 96 18 5 Total Program Milestones Achieved 1259 642 36 mie PSA - Professional Services Agreement RFP - Request for Proposal PDR - Peones,Design lesson HIS - Financial Information System Program Mid-Year Report — FY07/08 '-• Planned Activities for Next Reporting Period (Program Level) Design and construction activities continue to increase during the next 6-month reporting period (January 2008 to June 2008). Nine Requests for Proposal (RFPs) are forecast to be sent to consultants, three Table 1-5: New Projects Beginning Jan -June 2008 Professional Design Service _ Agreements (PDSAs) are to sr3a r Access Improvements to Sewers in the Big 01-Jan-oe be submitted for Board Canyon Nature Park 560 Newport Force Main Condition Assessment 02-Jan-08 approval, and five Notices to 15-04 North County Collections Yard 01-Feb nA Proceed (NTPs) will be issued on the construction contracts. Construction for eight projects will be completed, and Notices of Completion will be filed for 10 projects. Table 1-5 shows projects that are scheduled to start between January 1, 2008, and June 30, 2008. Program Cash Flows Cash flow reports track actual expenditures compared to those in the plan. At the beginning of each fiscal year, the cash expenditures for the next fiscal year are forecasted based on the master schedule. The fiscal year budget establishes the planned expenditures for the 12-month reporting period. Figure 1-2 shows the 10-year expenditure trend (Budget versus Actual) for the annual budgets to date. The FY07108 expenditures of 101 percent versus plan will achieve the cash flow metric of 95 percent or better. Since inception of the Program Management Office (PMO) in July 2003, this will be the fifth year the PMO will achieve this metric. Figure 1-2: Budget vs. Actual/Forecast Expenditures - 10-Year Trend u.a,000.000 -- srso.aaa wa � $+xa,000.000 Seo.o00,000- — sra.aoo,000 10'._Ey w.vST.r 94[L fvmm rrmm_ rr Ozo3 _ —�'. tl7pA 3fl].IlB.W] Yb.@SIW SI@.1CS,tlp 5121169.W1i41E41® 31MPb,OLU Sxtl]i0.Wl 33xx.or, EK@ B50 53B_.319 9)_ SS.9W.�q SL855�3i9 E12E650f@ 411}L 1Y$281�20.9d1 4RPB1Tb QtlWSPo @% 616 i0% BI% Bx56 +CM1 9i% iD9% MBY. fOi% Program Mid-Year Report- FY07/08 FY07/08 Budget and Cash Flow FIgure 1-3 shows the FY07/08 Engineering CIP budget by subprogram. The Secondary subprogram is the largest, budgeted at $90 million, followed by the Plant 2, Collections, and Plant 1 subprograms. Figure 1-3: FY07/08 Engineering CIP Budget $277,142,000 (Includes $15,558,000 Contingency) Water Management $15.63N,0 O Gollecgons 6% $61,196,000 PINM2 22% $69,525.000 25% Plant 1 $29,955,000 11% jo Planning $2.a12.eae 1% Jolnt Works s secondary special Prolecta $90,0401000 $6.019,000 32% 3% Figure 1-4 shows the actual cash flows for FY07/08 through December 2007 and forecast rash flows for FY07/08 from January 2008 through June 2008 on a monthly basis. Figure 1-4: Actual and Forecast Cash Flows for FY07/08 through June 2008 No oo0,000�_ — $1W,a00,W0 NEED nauausa s+i NEED av a a9 i $35.000.000 - -htlwi6oremsL .Ialme —.—civ euc9e -c�mmaer-.e / $xs0000 o00 $30 000,000- - - $200,Ora000 $25000.000 -- - - o 3 e $20000.000 $150.000000 c s1s0o0000 SIN 000 nc0 $10000.000 $50000000 $5.000.000 $0 d`o Program Mid-Year Report — FY07/08 '-' Contract Activity Professional Design Service Agreements No Professional Design Service Agreements were awarded during the 6-month period ending December 31, 2007. Construction Contracts Awarded Table 1-6 shows the three construction contracts awarded during the past 6 months. Table 1 -6: Construction Contracts Awarded Project Project Name Contractor Amount 0 f Date of No. Award Award P1-97 66-kV SubsWbon at Plant l Mimn Elepme $4,%1,000 0711e107 Me Rehatubtabon of Distetl Siphons Ken Thompson.Inc $4,537,600 OW W7 717 Rehabilaalnn of COlege Avenue Pump Station Norman A 01.n $5792.000 lln=7 Construction.Im Construction Contracts Completed Table 1-7 shows all construction projects completed during this 6-month period. Table 1 -7: Construction Contracts Completed Project Project Name Contractor Amount of No. Award Pt-37 Pomary Clarifiers 16-31 and Related FacAuies $72475,707 732-1 Grsler-ReEMII Trunk Relocation %12.401 Closed and Canceled Projects Table 1-8 reflects the value of projects that have been closed or canceled since the inception of the Engineering CIP in July 2003. Canceled projects that had been approved previously by the Board but subsequently determined to be nonessential to the operations of the Sanitation District for a variety of reasons have resulted in a reduction of $463,669,028. Closed projects, which are projects that have been completed, show a cumulative savings of $72,830,542 in comparison to their originally approved budgets. The total reduction resulting from canceled and closed projects is valued at$536,499,570. • Program Mid-Year Report — FY07/08 Table 1-8: Closed and Canceled Projects Project Initiated Status Fiscal Year Project Canceled or Closeout 2003/2004 Canceled $467,382,509 $21,958,257 $(445,424,252) Closed $160,832,639 $84,137,964 $(76.694,675) 2003/2004 Total $628,215,148 $106.096,221 $(522,118,927) 2004/2005 Canceled $12.174757 $429,799 $(11744.958) Closed $500A00 _ $1,414.332 $914,332 2004/2005 Total $12,674,757 _$1 844_131 $(10,830,626) 20D512006 Canceled $6.514,060 $10.581 $(6,503,479) Closed $- _ $2,949.801 _ $2.949.801 200612006 Total $6,514,060 $2,960382 $(3,553,678) 2006/2007 Canceled $- $3,651 $3,661 Closed $- & S- 200612007Total $- $3,661 $3,661 Program Initiatives and Achievements The CIP team continues to develop and maintain tools and processes to assist project teams in project management and technical work. In many areas, this effort enables achievement and recognition for the District within the industry. The article below highlights recognition that the District recently received and describes the achievements that lead to this recognition. The District Wins Primavera Excellence Award As the District committed to this multibillion-dollar Capital Improvement Program, it was clear that the implementation of project control processes and tools would be necessary and beneficial to program success. Since initiation of the Program in 2002, the organization has implemented, operated, and made continuous improvement to its practices and tools used for project monitoring and control, including those relating to project initiation/set-up, budgeting, scheduling, resource planning and reporting. To help answer needs related to project budget and schedule control, the District incorporated the use of Primavera project and portfolio management software linked to a web-based information portal. This system is known as the Program Control System (PCS). The PCS has been in place for almost 5 years and the District has established systematic and rigorous methods for managing capital projects using its reporting, tracking, and predicting capabilities, Experience has shown that the District's methodology and processes are working extremely well, enabling 2007 Excellence Award Presented to the District in October Program Mid-Year Report — FY07/08 '-• effective monitoring and control of project schedules and expenditures and helping engineering and construction staff to improve project management and forecasting capabilities. Use of PCS further enables project team members and District supervisory staff to make timely and cost-effective decisions. Although the District has expanded PCS to include various tools (progress and status reporting, change control, lessons learned, permit tracking, team contact information, the Construction Dashboard, Board, Operations Committee and GM approval calendars, and other tools and links), the District has maximized its value by effective and consistent use of Primavera software. At its 24th Annual Primavera Conference, held in October 2007, Primavera Systems, Inc., recognized the District as a leading organization, achieving outstanding results in project, program, and portfolio management. As part of this recognition, the District was presented a 2007 Primavera Excellence Award. Also at the Primavera Conference, members of the District's Program Management Office presented a keynote presentation entitled "Implementation of State-of-the-Art Primavera-Based Project Controls System Supporting the OCSD CIP." This recognition and participation has brought light to the fact that the District is not only using state-of-the-art technology, but is also further developing the industry's best practices. dt t. I I 4 Mem ben of the District's CAP Program Management Office with Primaveni's('.FO Jod Eoppelmnn and Dick Faris,Primavera Executive Vice President •- Program Mid-Year Report - FY07/08 SEC'0NDARRYf TREATMENTNumber ►, P1 102 new Inatea SYE¢Svitem of ACUM Ma➢onaM BIaGBVealm - OL16112 O 52656fl1.]]0 Q P146 ]rck4n9 Ftlin a...'18Wn aM cey,FYer BUGBVeaIM JP.Ltlmc 10.44116 O HSfi]8.2G Q New Cbntars Conillwun Co.,Im PIrveluEtannanol tlp AdgleU yeyly Mtlka mom..s.I- JL Shall IK 05.91iID O flfi 15a,8]5 Q $II Plant al"t' P290 new ToI FJlen "my Milks Booan8 Cagnll JL SMa,I¢ Vowl, O 522181952] Q LIMO on"s Closed n,A WA Na W < ilects in Design: CeMele]Protects Cansekd WA WA Na fiB Fulute Pmlecis FWUR WA WA Na 50 son, 9EWNpLFYIREATYEM fM9.131.913 Project in Q AICon5tli¢dule mdiWleS delayidn'nrt iPan 20 ro,4 days Al EAC.IMeales Net Poletled Es4mel0 at CompleWnerteeds mnenl avwo.estots"ow9el nv lox nt mo�e Q` Al Conwuoun CuI ortAC.mmrzles I is gomennp as Plannen IMv2@s unsed.anrekd,or hMte coped Subprogram Cost Comparisons Secondary Treatment fs5;1]fi,2N W9.I31,912 5100.000.000 SfifA.1M10000 Vlot 000.0a) U� "" — $aCO.000UW s"a 000000 SIN M...O — sloB .BB0 00B W anom Avv�o.w IIIEsemaM al comvldlon The District has made the commitment to upgrade the effluent treatment level to secondary treatment requirements by December 2012. This decision entails a reduction in the levels of biochemical oxygen demand and total suspended solids in the ocean effluent discharge to levels that comply with the secondary treatment requirements of the Clean Water Act. The current Ocean Discharge permit became effective on October 31, 2004. Environmental Protection Agency (EPA) and the Regional Water Quality Control Board (RWQCB) issued the permit. Immediately following the effective date of the permit, EPA and the RWQCB lodged a settlement of litigation against the District in the form of a Consent Decree, which describes an interim compliance process that contains construction milestones and interim effluent limitations until the District achieves compliance with secondary treatment requirements by December 2012. Table 2-1, Secondary Treatment Consent Decree Milestone Status, shows the Consent Decree milestone dates and the current status for each project. Program Mid-Year Report — FY07/08 Page Table 2-1 : SecondaDf Treatment Consent Decree Milestone Status Consent Program Milestones Decree Dates Pt-76 Construction Complete 3/1512006 Completed Pi-102 Advertise for Construction 11/15/2006 Completed P2-90 Advertise for Construction 1/15/2007 Completed P2-74 Construction Complete 1/15/2009 On schedule P2-90 Construction Complete 2/152011 On schedule Pi-102 Construction Complete 11/152012 On schedule Full Compliance with Permit 12/312012 On schedule Following are brief project summaries of each Secondary Treatment project, with descriptions of accomplishments during this 6-month reporting period and expectations for progress during the next 6-month period. New Activated Sludge System at Plant 1 (P1-102) m int Hama sun Fran I�gsy_2.OQO_NOt M2 M3 NOa N05 AO! M? MO NO ]J+o ]On_ ]Ot:.Nth PI.IO2M PSOv SW WOW ni iiHYn syain n non t PuxxaG lw nlW Sa11,150.5 Son AwAPp 4n Iry1605 1.711001 5 CCN5tPoltnCN WM r1107 R IIIIW2 The goal of the P1-102 project is to increase the Sanitation District's capacity to produce secondary level effluent. Located on 10 acres of land at the south end of Plant 1, the project includes six aeration basins, six circular clarifiers, a blower building and a power building. A major portion of the upgraded effluent from this project will be reclaimed for groundwater recharge by the Orange County Water District (OCWD) Groundwater Replenishment System and the balance of the effluent will be used to improve the quality of plant effluent discharged to the ocean. During the preliminary design phase, the decision was made to master plan the project site for 80 million gallons per day (mgd). However, at this time, the project is constructing 60 mgd of capacity. Design was completed in September 2006 and Notice to Proceed with construction was issued in June 2007. The construction contract is $210 million and has a 6-year duration. Between July and December 2007, the Contractor fully mobilized for the project and initiated construction activities. Soils dewatering was performed and approximately 240,000 cubic yards (cy) of earth was removed from the site. With mass excavation completed, the Contractor installed approximately 50 percent of the 6,600 driven concrete piles required for structural foundations. The Contractor also submitted a schedule for execution and completion of the project for project management approval. Between January and June 2008, the schedule requires that the Contractor complete installation of the pile foundation system and construct approximately 50 percent of the concrete structures. Approval of mechanical and electrical equipment will be completed during this time and planning will begin for the commissioning process. Phase 1 of project WE- I Program Mid-Year Report — FY07/08 commissioning is scheduled to begin in February 2011. Construction completion is scheduled for June 2012. Rehabilitation of the Activated Sludge Plant at Plant 2 (P2-74) I sm M� W. �7 2WO 2. .1. 2 3 4 ��TM TW V The P2-74 project provides for the rehabilitation of the Activated Sludge Plant at Plant 2. Although this project does not add additional capacity for secondary treatment, it does add the necessary improvements to provide reliability and redundancy to the existing secondary treatment system. The major work elements include replacement of aerator impellers, replacement of sluice gates, recoating of large-diameter piping, replacement of scum and inlet gate actuators, addition of odor control and replacement of small process piping. The construction contract is $10 million and has a two year duration. Most of the equipment installation was completed over the past 6 months. In addition, the Contractor performed three confined space entries into the 120-inch Primary Effluent Pipeline for the purpose of sandblasting and recoating. This work was performed successfully and enabled the District to delay replacement of this large and critical pipeline for 15 years. During the past 6 months, the Contractor also prepared and began implementation of a Commissioning Plan to test the newly installed equipment and place it back into service. The Commissioning of P2-74 is going smoothly and no delays are anticipated. The Contractor will complete all Commissioning activities in the next few months. Construction completion is scheduled for April 2008, well ahead of its January 009 Consent Decree date. Trickling Filters at Plant 2 (P2-90) ID 7�N� M, M 2� 7 M I N.Wftk*J�d�2 T.W101 �W TWIAW W'11� mg� "I'lM ftwIm WOIA�� M*'� T.M1 �SMCTIM �Ww T.Vwl The P2-90 project will add 60 mgd of additional secondary treatment capacity and will elevate Plant 2 to secondary treatment standards, The major components of this project are three trickling filters, eight solids contact and sludge re-aeration basins, six secondary clarifiers, and a pump station that transports primary effluent to the new facility. This construction contract is $180 million and has a 4.5-year duration, Program Mid-Year Report — FY07/08 Between July and December 2007, the Contractor performed work associated with ground preparation and foundation placement. These activities included extensive grading operations, removal of excess soils and installation/operation of a complex soils dewatering system. The soil removal operations necessitated the use of large numbers of truck haulers, and the Contractor did an excellent job of mitigating potential problems with proper dust control and continuous street sweeping. Once the excavation was complete and the dewatering system in place, the Contractor began installing the below-grade foundation pile system that will support the structures. The foundation system will prevent the heavily weighted structures from sinking into the ground, as well as provide structural restraint during a seismic event. The Contractor has also made progress in preparing hundreds of equipment submittals. The work activities for the first half of 2008 will include completion of all foundation pile installation and pouring of concrete for lower elevation duct banks and structures. In addition, the Contractor will continue preparation of equipment submittals and receive shipment of ordered materials. In coordination with the Engineering Department, the District's Public Information Office communicated proactively with residents neighboring Plant 2 and with other stakeholders prior to the start of construction. To provide project status updates, the Public Information Office continues to meet regularly with the City of Huntington Beach and mail construction update flyers to neighboring residents. Both the Engineering Department and the Public Information Office have placed a high priority on open and continuous communication with Plant 2 neighbors and stakeholders to ensure good working relationships for the duration of the P2-90 construction. Trickling Filter Rehabilitation and New Clarifiers (P1-76) wry z q�wa,xG waaxnao w.eaaa� — o ceso-, *w�ma, >ti wsao souwum rmmm vsw ■ s CWSlRJLaGx Mn 62N Wg1�5a6 The P1-76 project included the removal of four existing trickling filters at Plant 1 and their replacement with two new trickling filters and two new clarifiers. A new power building was installed to support the increased electrical demand. Two effluent lines were constructed, including one to the Groundwater Replenishment (GWR) System inlet structure and one to the 66-inch interplant line. Several junction structures were also installed to allow flexibility of flow distribution. Construction was completed in October 2006. Project closeout is expected to be final in early 2008. .-,_ Program Mid-Year Report — FY07/08 PLA�NJT I RAN1D PLA�NJT 2 Plant 1 and Plant 2 projects replace, rehabilitate, and add to the existing wastewater treatment facilities. The descriptions below include projects at Plant 1 and Plant 2 but do not include Secondary Treatment projects, which are covered separately. Plant 1 Projects D`1111.r a. instant 'Number Sams Danign r Contractor Finish Status (EAC) Status FEA Entertains ecLeMes Radio round-Plant 1 Cnns _ Q $19,""ciao O Number1`1100 SluOpe pgwP�^'nabililauon al ROr.ns EeM T.,lre, - WIV12 Q E03.0.5]Ast O ofActive 1 StageDuxi lean and Odor Gm Projects P1-101 caned at Paull apn Rapa HER,Inc - 129011`13 Q Etp.51].9.9 O P191 Raha ililatlm/smarbisumed EeKwnds =7110 Q $10,073.170 Q Pi-97 Pier t WkV 3ubstal ar MCNn oh - - muds , O E15,W1,550 O Pt-109 Thick Most aM Dcon'saMg Pam Sudan, EarthTeM.Irc, - q/p Projects NLB O f3.2]0.255 O son al Ranh Design: PtWaleE Audi.P all P1A2 Rerailnd... apvm of HDR,Inc JR Rime ConstructionIXY111L8 Q E16.592,9as O 1`137 Pomary Clanues 16lc 91 antl Mike Pwuo araxna LaldweA Mar,d CamlmNan, 0BO1N] Q E92,661,815 Q Rtle1M""It"al Plant t InC P1-100 R.Btanl FOG CmWl collectim Vitlma m115113 Q E3.1soom O at Rand Clmed Pa. closed WA WA Na PrEyeicts in f1.254,554 Cancele l Process Conk. WA WA Ne $0 Future Plgeda Firms WA WA had, y20,2021L0 Nate: QACmtWNm SCIeduMJndicates W."M dome data 20 wvk do",Al FAQ indicated deal Predicted Sandi at Completion eareMs mourn OePlaaKd Mldaelbylozmmare. At cmaw.aced,le or EAC.Ind.ancient Is Pmmeding as pMnned. masks amed.concaled..r baare,chat, Subprogram Cost Comparisons Plant 1 $450.o00.000 E07,886.862 EN6,782,683 SW5 Aa0a00 5300000.000 5225p00p00 $150,000,000IF _ E]5,0W,0oo m Curland ApprOyad Budget Enlmat.al COmpleB.n Sludge Digester Rehabilitation at Plant 1 (P1 -100) Project No. P1-100 pertains to rehabilitation and implementation of process improvements for Digesters 5 through 16 at Plant 1. The improvements will enable increased sludge digestion capacity and eliminate the need to construct new at this time. Main elements of the project include digester cleaning and rehabilitation; replacement of sludge pumps, boilers, heat exchangers and piping; upgrade of electrical and control systems; and improvement to miscellaneous structural, mechanical, electrical, and instrumentation and control (W) systems. Program Mid-Year Report— FY07/08 Page The design consultant has finalized the Engineering Study Report (conceptual design) and Condition Assessment/Asset Management Evaluation Report, has completed the preliminary design including submittal of the final draft Preliminary Design Report, and has made progress in preparing the final design. As of the end of December, the construction documents (drawings and specifications) were approximately 20 percent complete. Detailed design, including preparation of construction documents, will continue through the next reporting period. By the end of June 2008, construction documents will be approximately 75 percent complete. Sludge Dewatering and Odor Control at Plant 1 (P1 -101) Project No. P1-101 pertains to installation of a new sludge thickening system, replacement of the existing digested sludge dewatering system, and replacement of ' existing solids area odor control systems. New systems will be state-of-the-art, including centrifuges for sludge thickening and dewatering and three-stage scrubbers for odor control. A new building will be constructed to house the new systems and the Solids Storage Facility will be modified for improved odor containment. The project includes rehabilitation, upgrade, replacement and/or addition of associated sludge pumping, cake conveyance, chemical feed, ventilation and miscellaneous other structural, mechanical, electrical and control systems. Since July 2007, the design consultant finalized preparation the Engineering Study Report (conceptual design) and initiated preparation of the Preliminary Design Report for proposed permanent dewatering and odor control facilities. The consultant also continued testing for optimization of the existing belt presses, to maximize their capacity, and initiated design of temporary facilities for diversion of sludge to Plant 2. Optimization of existing facilities and construction of the temporary sludge diversion facilities is necessary to assure the District's capability to treat sludge during the upcoming period when additional wastewater is diverted to Plant 1 for treatment but proposed thickening, dewatering and digestion (P1-100) facilities are not yet constructed and/or commissioned. By the end of June 2008, the Preliminary Design Report will be approximately 80 percent complete, testing for optimization of existing dewatering systems will be complete, implementation of optimization measures will be underway, and design and bidding for sludge diversion facilities will be compete. Facilities Engineering Projects The Reclamation Plant 1 Facilities Engineering (FE) is a miscellaneous small capital improvement program related to plant safety, reliability, or improvements where the professional design consulting services are less than $100,000. These smaller, high priority projects are individually tracked within the larger budget for procurement of engineering and contractor services as needed to maintain reliable operations. Since July 2007, one project has been completed, and six projects are currently in design. Program Mid-Year Report — FY07/08 Plant 2 Projects Work is under way on 12 projects at Plant 2. The largest of these projects is the $253 million Headworks Improvements at Plant 2 (P2-66). Selected active Number projects are described below. o/Active Projects: tstrict Eirmau.at iort Construction Completes 12 Numbro N... .."...I Fimi...11 balance, Connector lonlian Shut Coc) - Star.. FES Vacuum,Erandisln0-Plml 2 Cam - - O 519.121077 Q M ede.d Projects Slwge Silos C,n E anal Pb08 SlonsDid,epe00antlV ad Solids Kathy MIIMe - - NIM13 O SB V58021 O in DesDesign:, P296 PIwI No.2 LenCwpnS Ponied PAndlmn O MIS,120 O P248 HeeEwAa lmpmwmenb el Pam Kessler Calo Engineers JP.Shea Minor O $252 W S00 O 0 Palo CmeWtll^n,In., Primary TreaMwl Pb00 Slaw.SewY. Malcolm Plmb - W/31/10 O E37,233333 O Rid (Hol.u.' eardNmenl Projects in P2AI pd1ge OpeelerKAty rdlelon St...launch Bmrvn6CeiNrMl - o]Qt/to O E25]]]55] O Construction: PbW $oSecond Secondary Treatment IteNy Mlllea Cache Engineers TrmMm Surety O $180W.3,t3 O SecoMary d Coalml system P1<LS MonllwlnO Upgrade Syelem UrvAaMgneE Lee Antlm Momow-Meetlwvs 02/1a/C9 O E11,05I,I30 O 3 Upgrade closed Pra lS closed WA WA as $103e.290 Canceled Prdetls Cancel. WA WA Na 514022&0 Fubwe WciMe Future WA WA We E120.9%,Bgl No. Q Al Cmehvtllan Schm M,metals.deep.1.Non N vrory us, At SAC.Indlulee tnd PryegM Estimeb al Completion aswedsasent epparred budget N 10%or mme. OAl CmswistsSomuM or FAC.Indicates means is pmcaedlno as planned Indlnalo craned.wnmist,o future protect. Subprogram Cost Comparisons Plant 2 ssxe,ldp,exa ssap,eea,me 1600.000,009 SSW.0)0.oW HW.WO9W $3W.001 $2W W0.0W $100000.0W _ sae.nn.le N Carl Appeared Baptist Seattle at Completion Headworks Improvements at Plant 2 (P2-66) The largest construction project at Plant 2 is P2-66, the Headworks Replacement Project, which replaces several existing structures that are beyond repair. This 5-year, $194 million project consists of 15 different structures and associated piping that provide a point of entry for the trunk sewers, combining their flow and providing preliminary treatment. The new headworks has a 340-million-gallon-per-day (mgd) peak wet weather flow capacity, and includes an extensive odor control system consisting of bio-tower scrubbing technology followed by conventional chemical scrubbers. During the past 6-month period, the Contractor completed $32 million worth of construction, bringing total project completion to 77 percent. Structural work is Program Mid-Year Report— FY07/08 Page 15 95 percent complete on both the reinforced concrete process facilities and the support facilities, including the steel framed Odor Control structures. Craft workers continued activities in the interior of these buildings by installing electrical items, small diameter utility pipes, and the ventilation systems. Major system components were factory tested and shipped to the project site including the 68-mgd Main Sewage Pumps (Japan), 700-hp variable frequency drives (Canada), and the pump motors (Brazil). Significant progress was made in the yard area surrounding the project site, with the installation of large-diameter fiberglass-reinforced plastic (FRP) duct (Odor Control), as well as r smaller diameter pipe to convey stormwater, and plant utilities (PW, RW, ilk HVAC). Excavation and r installation of electrical and signal manholes and duct kar banks continued in preparation for pulling new wire. Work to be performed 14 through June 2008 includes y — ,t y- the following: Structural Acrialviets ufthe ongoing construction of the circular grit basins work will be completed. (foreground)and grit handling building(top center of photo) Electrical and mechanical activities will continue inside and outside the structures. Installation of major mechanical systems begins with the installation of the Main Sewage Pumps and Motors in the basement of Building 5. The remaining major mechanical process components (bar screens, screenings washer, and vortex grit removal equipment) will be factory tested and shipped to the job site. Major electrical and instrument components including the switchgear, motor control centers and remote 1/0 panels will be completed, factory tested, and delivered to the project site for installation. Operational acceptance of the facility is expected in the fall of 2010, with final project completion scheduled for mid-2011. Primary Treatment Rehabilitation Refurbishment at Plant 2 (P2-80) This project replaces the existing sludge pumps with new sludge pumps and grinders in order to provide a more uniform sludge to the digesters. The new sludge pumps and grinders are an integral part of the new sludge feed system being installed as part Page 16 Program Mid-Year Report — FY07/08 of project P2-91. This new system will increase reliability, be more flexible, and will provide a more uniform sludge to the digesters. In addition to the abovementioned work, this project upgrades the scum system and provides for rehabilitation and refurbishment of the concrete and steel in the primary clarifiers. This work will provide better operability and reliability of the primary t r . s clarifiers. NTP for ` construction was issued 'e on July 11, 2007. Construction of this ` project has been combined with project a P2-91 because of the construction ties and a symbiotic relationship between the two. Rehabilitation of Pump Rooms D and E has begun. All existing Work being performed at Clarifiers U anJ E.New electrical room above equipment has been pump room D and removed. The new electrical building has been constructed and the concrete work for the new scum system has been started. During demolition of the pump room equipment, it was discovered that repairs of the pump room ceiling are required. This work has been started and is nearing completion. The work for Clarifiers D and E is expected to be complete by the end of May 2008 and work will begin on Clarifiers F and G during the commissioning phase of D and E. Sludge Digester Rehabilitation at Plant 2 (P2-91 ) The digesters at Plant 2 have been in continuous operation for many years. The existing digester sludge feed system (primary sludge and thickened waste activated sludge) has undergone several expansions and modifications. Because of growth and additional demands, operation has surpassed its original intent and the system is now experiencing some operational shortfalls. One of the shortfalls relates to difficulty in determining quantities of sludge pumped to each digester. Another relates to the inability to pump sludge from any bank of primary clarifiers to any digester. At times, this deficiency imposes serious operational limitations. The purpose of this project is Program Mid-Year Report — FY07/08 Page 17 to correct the hydraulic limitations and provide the ability to pump appropriate sludge quantities to each digester. The scope of work includes the construction of two sludge-blending tanks, pumps, piping systems, and controls to route primary sludge from any clarifier bank to any digester bank. NTP for construction was issued on July 11, 2007. Construction of this project has been combined with P2-80 because of the construction ties and a symbiotic relationship �1 .f� •• .pi;•t��p between the two. Site preparation of the Sludge-Blending Facility and the Electrical Building wyy� has begun, and most of the piping demolition in 21 the tunnels is complete. The demolition of existing abandoned piping is nearing completion. This t. work will make room for the new piping that will convey the sludge from Excavation for the Electrical Building showing discharge point the clarifiers t0 the for dewatering digesters. From January to June 2008 work is expected to continue on the tunnels, finishing the piping demolition and starting the installation of new pipe. The Sludge Blending Facility and Electrical Building are expected to be approximately 40 percent complete. As mentioned above, this project has ties to P2-80. The P2-80 work is the schedule driver, so this work is not critical path. Facilities Engineering Projects The Treatment Plant 2 FE project is a miscellaneous, small capital improvement program related to plant safety, reliability, or improvements where the professional design consulting services are less than $100,000. These smaller, high priority projects are individually tracked within the larger budget for procurement of engineering and contractor services as needed to maintain reliable operations. Since July 2007, three projects have been completed and four projects are currently in design. Page 18 Program Mid-Year Report— FY07/08 COLLECTJONJS Collections projects include the improvement, replacement and rehabilitation of sewers • and pump stations to correct existing problems and increase system capacity to handle future flow projections. These projects require District staff to coordinate with Number various municipal, regulatory, and transportation agencies, utility companies, commercial of Active businesses, and private citizens. As a result, these projects are at greater risk of schedule delay than are projects constructed within the treatment plant boundaries. 30 Design:Construction Mellon itift cts , FEC Finloses Entypeorm,- Chile M.L. O >],9N.i95 Q Red and 1101 EMempon tlBtlalol BVeel Sewer Hem el Krublell - - &xL S.Emlt O 13.]] O EMenel Ca 2141 Pull Canyon Dam Bawer and Unrest Murphy RBF Consulting - ]/xdr10 Q $B,911,2W O Pump BmWn ALUMonmentProjects in 241 SARI Rmlgnmenl and Prpted Hapat KAubWI - - Wit Q SS,)]S,SN O 2414 Emegenq CensWepar Repebs MaMp"doeI Jmlwn Eng/contr - yIAO Q SBBI,EBB O (fO,OW CF9) ism Thompson,Inc. IA5 NMIeps Pleura and Cypress JIM Berm, - - O 0,&2,7SB Trunk Replacement 288 Rembllllelbn pl Dlstrkt sphana Albano DUDECK6 _ 11/1]rLB O p5W 55B O Acevedo Australia. 1sz RahabAOMbn of the West Sae ubMo PB9u - 1mWm © waOg,)ys e Pump shop Acevedo Richab15B 'pled, lelbnd MpmlM Trunk Adoosmable _ - 10'iw11 Q Exa.]BBAIx e Si] Sellbuumkln of 6elbu Trunk Pm Kine o , - - =412a. Q BB.IBI,Oxo O Sea eller point Pump Slalion Mann Pv Lee Ald - 11=11 0 60a5el'sa Q Repbument S50 Rouy,Pont Pump sal Me,ry,Obr Lee6 Re - St)/11 © 59J,BBB,913 O RepMamanl SSl 101h St Pump station UmnA MmVry, Leas R. KIees Pew co. Ilpla 11,x ,H OE ] Reheblituryon la 3O S52 A 91 Pump 9ladon Reheblllletlon Dart MuMy, Lee&Ro been PMAC Do. 90100E O Ull13 B9x O Nees l Thank sorer and Fwce Albert SSB Wins.Bitter Pump SbAw to Ms.. Nevada, VeaIM - Yx910 O =4.M.PB O Cases Trunk server Sr Nwryoa Face Meln Conaidm Machine P,lko firl e Sx.112,019 Q Asaww wnl SBx Reellpn6 Rehab NBg Cenym MetIIn Our Beabr CusWdbn x/dtl] O A)50,2)4 O OflslIs Tmnk sever SSI Dover Dave Trunk sever Relief Wrdel Phudall =I'll O $4.911 O S&e Access Inducements to seam Hadar IMUM I Q EB,axSA r Q In the Big Canyon Nature Perk l DIAnd A Time serer Am. Jim Bunor O S2,OAB,SBO Q 721 Sunnaerinemepla Marche Gino Rapagna Tren CmsuMng ynu„EmpirseMg 82095 O A$R)C9 Q Remstall ram shampoo 7421 QW-RedMllTunksewer yle,del W,ublell 9peb 9eMue,Inc. - tylq) Q $1j00,7811 Q RelouAm Plain 1 ).5) GblenRetlMll Thank WNN Miller TN2 Tedl,lu. - ]@610 O Eg.A M Q Improvements Reach'B' 7 I1 GlelanRiverl NOM Thank gerdtl p,uBleA AMARB.Inc. liberalO S1e.279.9711 Q Improvements(7-0B) ]ve) Regeumenldlhe College Ave Alberta RBF Confess, - BINNB O E1o.11BW5 O Pump Slellon Appeals RB1 c.my Island Annemuan and Jim aurtm O s]5]ee1 Q c90A D«umenalicn Alleared 11-2e coal Think sorer Remove on Acevedo Me.Phre. - 989E a E10.BN.ex2 Q IS01 OCTABaver RMece ft) to IknMKhMe'I - GreniWMeyeMia]m Mal O BIOBSBB Q 1SO4 Nonh County Cespoppna Yera Ohne MeeLeed all e E10,312.301 Q 1&Os Manhole Rehabllill er Jim same E1.510,W] Q Aaa mP". "0 Remdlitellm and Uppury of Steven 5httk M01(elm PLnb JF Shee Construction. 1/1yGB O $7.251 Q EIIn Avenuo Pump Surim Ira. 1.21 9uamm Trunk sewer David MM BoyMEnglneent Steve P.R m.1m. YYBB O s53.]]195] Q Remblitalian Eanh]eN.Inc. Clwoa Proleed Closed WA WA We $2.972890 Canceled P,-Ia Canted WA WA inner $39,229223 Fwure Infects Fuwn WA WA No E114,725640 TOTAL COLLECTIONS $501,110,151 Note QAt ConslmdbnBcbecule,ndleeloa delays.1 more Nan 20 NOM days.At EAC.Indicates that Projected Erdman at Cdnple ion evmeds current O approved budget by 1 M an more Ar ConslmNon S.sculo m EAC,ndlules pmlocl a praceeding es umned Indlomm tlowd,canted,or future pgecl. Program Mid-Year Report — FY07/08 Page 19 Thirteen of the 31 active Collections Subprogram Cost Comparisons projects are experiencing delays longer Collections than 20 working days, as noted in the asx,oso,a+¢ sss,,ns,+s+ E00.00 previous table. Most of these delays sen0.n0o"aao $�,�,� occurred during the development phases of N00,000.000 - - — -- the projects while working with local ssoo.000,aoo .- sxoo.00p,00x - - c„,+;cod — communities to incorporate specific needs s,00.oaa.aoo sxss.sss.+ss into the project scope. Opportunities to so an•m nncm..a a•aa•+ E.am•+..I c•myi•unn recover many of these delays will occur during design or construction. Gisler — Redhill Trunk Relocation (7-32-1) Project 7-32-1 modifies a portion of the Gisler-Redhill trunk sewer on the west side of the 55/405 Freeway interchange to provide for capacity relief to the College Avenue Pump Station. The flows within the portion of the existing sewer south of Main Street and under the 405 Freeway will be diverted to the Main Street Pump Station, thereby reducing flows to the College Avenue Pump Station. This will eliminate the need to expand the College Avenue Pump Station, which does not i r have space for modification. Construction of the main pipeline, including tunneling for the tie-in to the Main Street 66-inch trunk line, the _ diversion and vortex structures, and the pavement restoration and striping of the John Wayne Airport parking lot have all been completed ahead of schedule. The __ - -- — District has taken beneficial occupancy of the facilities and has been working closely with the contractor to rectify a Construction of the main pipeline spilling issue with the vortex unit. Through April 2008, the contractor will be working with the Vortex manhole insert manufacturer to rectify operational issues with the unit, and the design consultant will complete preparation of the record drawings. Thereafter, the project will enter the closeout phase for completion. Facilities Engineering Projects The Collection Facilities Engineering capital project is defined as a miscellaneous capital improvement related to safety, reliability, or improvements where the professional design consulting services are less than $100,000. These smaller, high priority projects are individually tracked within the larger budget for procurement of engineering and contractor services as needed to maintain reliable operations. Since July 2007, one project has been completed, three projects are in construction, and five projects are in the design phase. - r Program Mid-Year Report — FY07/08 � �JANTER JM�ANAGE'MNENJ The Water Management subprogram is composed of three projects, the largest being the No,bbor Groundwater Replenishment (GWR) System (J-36). A summary update of this project is of ACtive provided in the following section. Water Management projects that were monitored and maintained by the Planning Division included Water Conservation (J-72) and Long-Term Flow Monitoring Program (J-32-2). in � :l JM GmunWreler Replenishment Wendy Camp,Dresser. MWN Mgrroslnp 0213/08 O 3210.854 600 O system tGWRt smenerAl beXde Closed PI-le Closed WA WA Ne $13.295 609 Projects in CarceIN PmIMs Carousal WA WA No so FUWIe Prgecle Fawn WA N/A nra $0 daeP - $NT.930.rM NOre' Q ap'mysd budget by 10 or hales delays of more Nan 30 vglk dap.NFAC.Mubs Nei PrrMedeU ELinletnm Complo,ron evmuJe currunl O AlConsdbudBel by ID%onmro At Lonstndlon SrMdule arEAC.lndrretes prolod is pmreeallnp as planned. Indlrsleso.yed stu.W or ourapr,M. Subprogram Cost Comparisons Water Management Pro/acts,Includes GWR System $300,000,000 $260,101,702 $227980209 $250,000,000 $200,000,000 $150,000.000 pde,eee,azs I b Delo $100,000,000 CO $50,000,000 $0 Current Approved Estimate at Budget Completion J-36 Groundwater Replenishment System The GWR System is a joint project of the Orange County Water District (OCWD) and Orange County Sanitation District (OCSD) to reclaim up to 70 million gallons per day of OCSD's secondary effluent for protection and recharge of Orange County's groundwater aquifer. The project can also provide up to 100 million gallons per day of peak storm flow relief from OCSD's outfall system. The GWR System uses a three-step purification process that includes microfiltration, reverse osmosis, and ultraviolet light with hydrogen peroxide, which results in near-distilled-quality water. Multiple construction contracts were issued to build the Advanced Water Purification Facility (AWPF), pipelines and injection wells, all of which are complete, except the AWPF contract. Program Mid-Year Report — FY07/08 Page 21 On August 8, 2007, OCSD Operations staff opened the gate to allow secondary effluent to flow to the GWR System for continuation of testing activities for the AWPF. By December, all of the processes were essentially functioning as designed. In December, water quality samples of the purified water were taken and analyzed. The results were provided to the State Department of Public Health (DPH) to gain approval to start delivery of the water to the aquifer. OCWD expects to gain DPH approval in January 2008 to start injecting the water into the seawater intrusion barrier and percolating the water at the spreading basins in Anaheim. Construction will be completed with OCWD taking over the operation of the GWR System. A dedication ceremony will be held in January. i Reverse Osmosis Facility Program Mid-Year Report — FY07/08 JOINT WORKS ORKS AND SPECIAL PROJECTS oint Works projects are projects that benefit both Plant 1 and Plant 2. These projects include the renovation of existing facilities, as well as the construction of new facilities. They involve mechanical, electrical, and instrumentation and control systems, as well as the structures that house these systems. Work is under way on 12 such projects. A significant project that will set the path for future capital improvements is the Strategic Plan Update. This project is described below. Number eldem Near, Earl....altabsigmur Centel Finish stands Coal(EAC) lumbas Families EnOinearag-JOlnl FEJ h,�a CSna MecLeM - - O 533,110,C08 Q J102 Tne¢nenl PMnl Slrelpie No Am Buts Q a1553.331 0 Motels SWgUY Pwx aM ReWMMY Saulnem .F3stA ModificationssMIFW Ow Bolo Sayl Mp. ConaraMB XlaeO 0 Sisseton, 0 Company Jffie Plant 1 Hostesses3Control UmaB Mo" _ _. - --NMI 0 sio,830.eas 0 —_ _ J3l Me ClgrrPeeas Studies. Umpa MUMy PnaNwBRe Tie.Sag 0 W.M.]Bl 0 Real,1 and$ CCMWCtlM,Inc. JA7 Cable Trey lmprovamgb MIM Pu[de - - 611,18 0 B35A113.521 0 yn Errol Wmp S1eor,Annex WpMp MUMY MMkaVpltll --- uF.9ax yaNB Q aap,&a.000 —Q- (Rootage J 50) LwlrvNm,Inc. Free Suppression W Servan sear RM8 Fn01nMrt8 JRa RelMed Epulpmenl el Plot.1 Class MaCLeW bYpn.lrc. end 3 Jai Latrmlory RuurMaamMltl Cab MuieA1 =13 0 Taal 0%Y I1 .F108 Temporary Upgrades To Not spry PROMelia 0 111.4150.3711 0 Surber,Burden 1101 Capen COOIIn011'tlertiplm NdaM PRro --_ — tatanl 0 80,001,188 0 Redloo end NAW BPdl Tenenlleno—must.Robust Abroad vedo Ebers le y ENtlaelnp Snaai 0 N.2r5,278 0 Shop SAM PMn13 Maintreng Buitlry CMM M1oLeed Erlplasslld, 8n1M 0 al Mob Closed Pmleds Claw WA WA ua N2.830.476 Camcalan Prdede Coal WA WA ma a17.443.493 Ww10P,Olmd6 FYM WA WA nu IST020.286 TOTAL SECONDARY TREATMENT i2B1.003.137'- QAl Cmalmaan SUudule.Indiate,dells ...W xdk drya.set EAC,IndkMa Net PtgedN Enderbury,Completion raceade.,a, sppmad budaet be to%u,mom O . Al COnawddon smedule m FhC,sedlales proled Is ploaedeng espe aped. Imsdea.dosed,angled,a mma protect Subprogram Cast Comparisons Joint Works and Special projects $350.000.000 S288,40a,11B 1261.002.N7 $300,000,000 $250 ON 000 I=on 000 $150,000,000 _ Cos'Ie W'a NN,Wssa $100000000 $50,000000 so CumM Approved Budget Emoddaal Completion Strategic Plan Update (J-102) The Strategic Plan Update will update the District's two recent master planning efforts, the 1999 Strategic Plan and the 2002 Interim Strategic Plan Update. The purpose of the Strategic Plan Update is to review the Sanitation District collection, treatment, and Program Mid-Year Report — FY07/08 Page 23 disposal system to establish a comprehensive plan for managing peak wastewater flows and to protect public health through the year 2030 in a technically feasible, economical, and environmentally responsible manner. The following graphic shows the relationship that this Strategic Plan Update has to other to other OCSD planning efforts and to the Capital Improvement Program. Strategic Plan Update's Link to the Business Plan The current effort is specific to the District treatment and disposal system and is generally guided by the following objectives: ■ Compliance with regulations and or policies that affect level of treatment and service requirements, including effluent quality, biosolids disposal, air emissions, odor control, and GWR System quality. ■ Ensuring adequate treatment and disposal system capacity to manage projected peak wastewater flows. ■ Managing treatment and disposal system assets to ensure that their conditions are adequately maintained and upgraded in a timely and cost-effective manner. The Strategic Plan Update is being led by Division 740. For the period between July 1 and December 31, 2007, significant progress was made in preparing document sections for the major treatment process areas, in addition to development of flow projections and _ anticipated future capacity requirements. The - Strategic Plan Update Main Group was also r chartered and is composed of a broad technical - team of staff representing the interests of Technical .. Services, Engineering, and Operations and Ak Maintenance. The Main Group has reviewed and provided comments on several important sections to the Strategic Plan Update. By July 2008, it is expected that sections for all the major treatment process areas will be completed and reviewed by the Main Group, that comments will be St.tegie planning session incorporated, and that final drafts of these sections will be prepared. Facilities Engineering Projects The Joint FE small capital project is defined as a miscellaneous capital improvement related to plant safety, reliability, or improvements, covering more than one facility or the District as a whole, where the professional design consulting services are less than $100,000. These smaller, high-priority projects are individually tracked within the larger budget for procurement of engineering and contractor services as needed to maintain reliable operations. Since July 2007, one project has been completed and three projects are in design. Page 24 Program Mid-Year Report — FY07/08 Vision Statement To maintain world-class leadership in wastewater and water resource management. Mission Statement We, the employees and the board of directors of the Orange County Sanitation District, are committed to protect public health and the environment by developing, integrating, and implementing fiscally responsible solutions to wastewater, water reclamation, and watershed protection issues. We are a values-based organization dedicated to upholding and consistently demonstrating the attributes affirmed in our Guiding Principles. This document is printed on recycled paper. r l 4I. I ' "J rII I ARC•I � 1 1 � d WP � • i h STATE OF CALIFORNIA) ) SS. COUNTY OF ORANGE ) Pursuant to California Government Code Section 54954.2, 1 hereby certify that the Notice and Agenda for the Operations Committee Meeting of Orange County Sanitation District to be held on April 2, 2008, was duly posted for public inspection in the main lobby of the Districts' offices on March 27, 2008. IN WITNESS WHEREOF, I have hereunto set my hand this 27th day of March 2008. Lilia Kovac, Committee Secretary Orange County Sanitation District HADEMAGENDA\OPERATIONS COMMITTEEWGENDA CERTIFICATION.DOC ORANGE COUNTY SANITATION DISTRICT NOTICE OF MEETING vial Pfi P411 ha: v141-3104 tau OPERATIONS COMMITTEE wrm.00w.mm Engineering, Operations & Maintenance, and Technical Services m P.1p H.N ,I. P 13 7; P. h.nn:nn•rm,y lu sa�ze e1z� ORANGE COUNTY SANITATION DISTRICT aarem atltlraea: 1w144 eba Awn,. WEDNESDAY, April 2. 2008 — 5:00 P.M. FII'J,ILmII VARY LA 4z7nH 7018 mambar ^ .ruilaa DISTRICT'S ADMINISTRATIVE OFFICES 10844 ELLIS AVENUE 01t1ia FOUNTAIN VALLEY, CALIFORNIA 92708 Ananmm www.ocsd.com e„1 Hang{ poll 0 ne.e hiiass Van., I,nrJan oOl The regular meeting of the Operations Committee of the Orange County Hlx 1 b hd uh 9,'a. P.M. Sanitation District will be held at the above location, date and time. is Habw I a Pulula Ins Aklaau,a Near,n,1 Dann." lk""ja Pleenndn Same Ails Sral Basch ht anldn IDadn Vnla Pero YL{1i (Lllb3 cauntY of Granae 9anlMry pleerfaev l:m[u 11M+na Mlini'v laty Water Oissrlasa Irvine H."lh TO maintain Wdrld-claaa leadership III ,ustamter and Wacar resource Rrane,ardare. OPERATIONS COMMITTEE MEETING DATES OPERATIONS COMMITTEE BOARD MEETING DATE MEETING DATE 04/02/08 04/23/08 05/07/08 05/28/08 06/12/08"" 06/25/08 07/02/08 07/23/08 AUGUST DARK 08/27/08 09/03/08 09/17/08' 10/01/08 10/22/08 11/05/08 11/19/08' 12/03/08 12/17/08• JANUARY DARK 01/28/09 02/04/09 02/25/09 03/04/09 03/25/09 04/01/09 04/22/09 03/04/09 03/25/09 *Meetings are being held on the third Wednesday of the month. "Meeting scheduled to the second Thursday of the month due to conflict with League of Cities. ROLL CALL OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Technical Services Meeting Date: April 2, 2008 Time: 5:00 p.m. Adjourn: COMMITTEE MEMBERS (13) Larry Crandall Chair Ken Parker ice Chair Charles Antos Don Bankhead Rose Espinoza Patsy Marshall Roy Moore David Shawver Harry Sidhu Constance Underhill Don Webb James M. Ferryman Board Chair Doug Davert Board Vice Chair OTHERS Brad Ho in, General Counsel STAFF Jim Ruth General Manager Bob Ghirelli, Assistant General Manager Nick Arhontes, Dir. of Operations & Maintenance Jim Herbs , Director of Engineering Ed Torres, Director of Technical Services Lorenzo Tyner, Director of Finance and Administrative Services Lilia Kovac, Committee Secretary Tod Haynes John Linder Matt Smith H:WepDagendMOpealions Committee\Operations 200=408102.Roll Call.dw AGENDA REGULAR MEETING OF THE OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Technical Services ORANGE COUNTY SANITATION DISTRICT April 2, 2008 - 6:00 P.M. ADMINISTRATIVE OFFICE 10844 Ellis Avenue Fountain Valley, California 92708 www.ocsd.com (1) PLEDGE OF ALLEGIANCE (2) DECLARATION OF QUORUM (3) APPOINTMENT OF CHAIR PRO TEM. IF NECESSARY (4) PUBLIC COMMENTS (5) REPORT OF COMMITTEE CHAIR (6) REPORT OF GENERAL MANAGER (7) CONSENT CALENDAR ITEMS Consideration of motion to approve all agenda items appearing on the Consent Calendar not specifically removed from same, as follows: a. Approve minutes of the March 5, 2008 Operations Committee meeting. b. OP08-10 Recommend to the Board of Directors to: 1)Approve a Professional Services Consultant Agreement with Boyle Engineering for the Corrosion Standards Update, Specification No. CS-2007-344BD, in an amount not to exceed $291,445; and 2)Approve a 19% contingency ($55,374). (Book Page 9) Book Page I Operations Committee 04/02/08 Page 2 C. OP08-11 Recommend to the Board of Directors to: 1)Approve plans and specifications for Pt Multiple Locations Office Modifications, Project No. SP-127, on file at the office of the Clerk of the Board; 2)Approve Addenda No. 1 and No. 2 to the plans and specifications; 3) Receive and file bid tabulation; and, 4) Reject all bids for P1 Multiple Locations Office Modifications, Project No. SP-127. (Book Page 11) d. OP08-12 Recommend to the Board of Directors to: 1)Approve a Professional Consultant Services Agreement with RBF Consulting, Inc. for the Carbon Canyon Sewer and Pump Station Abandonment, Contract No. 2-24-1, providing for construction support services for an amount not to exceed $498,129; and, 2)Approve a 10%contingency($49,813). (Book Page 13) e. OP08-13 Recommend to the Board of Directors to: 1) Approve Amendment No. 1 to Cooperative Projects Grants Program Contract No. 0502 with City of Newport Beach, providing for an 18-month time extension with no expanded scope of work, and no increase of grant funding; and, 2) Approve Amendment No. 2 to Cooperative Projects Grants Program Contract No. 0602 with Garden Grove Sanitary District, providing for a six-month time extension. (Book Page 15) f. OP08-14 Approve an increase in the contingency to the purchase contract for Purchase and Installation of Modular/Systems Furniture, Specification No. E-2007-353BD, for an additional 20%($25.124), increasing the total contingency to 40% ($50,248). (Book Page 18) END OF CONSENT CALENDAR g Consideration of items deleted from Consent Calendar, if any. (8) ACTION ITEMS a. OP08-15 Recommend to the Board of Directors to: 1)Approve the renewal of Purchase Order No. 101758-OB for the purchase of Cationic Polymer, Specification No. C-2003-143, issued to Polydyne Inc., with a unit rate increase of$0.13 per active pound for Solution Polymer increasing the total price to$1.88 per active pound plus tax, and a unit rate increase in Mannich Polymer of$0.153, increasing the total price to $1.682 per active pound plus tax, for an estimated amount of$1,950,000 for the period July 1, 2008 through June 30, 2009. 2)Authorize a 10% ($195,000)contingency. (Book Page 20) Book Page 2 Operations Committee 04/02/08 Page 3 (9) INFORMATIONAL ITEMS a. OP08-16 Emerging Issue: Climate Change and Greenhouse Gas Emissions (Book Page 22) (10) DEPARTMENT HEAD REPORTS (11) OTHER BUSINESS, COMMUNICATIONS, SUPPLEMENTAL AGENDA ITEMS, OR ITEMS FOR FUTURE AGENDAS, IF ANY (12) CLOSED SESSION ............ ............................................ ......................... .................. .......... Dudng the course of ing the business set forth on this agenda as a regular meeting .ng of the Committee,the .Chair may convene the Committee in closed session to consider matters of pending real estate negotiations, pending or potential litigation, or personnel matters, pursuard to Government Code Sections 54956.8. 54956.9, 54957 or 54957.6,as noted. :Reports relating to (a) purchase and see of real property; (b) matters of pending or potential litigation; (c) ;employee actions or negotiations with employee representatives; or which are exempt from public disclosure under the California Public Records Act, may be reviewed by the Committee during a permitted closed session .and are not available for public inspection. At such time as the Committee takes final actions on any of these ':subjects the rninuteswilreffect all required disclosures of information. ................. a. Convene in closed session. b. Reconvene in regular session. C. Consideration of action, if any, on matters considered in closed session. (13) ADJOURNMENT -The next Operations Committee meeting is scheduled for May 7, 2008, at 5:00 P.M. Book Page 3 Operations Committee 04/02/08 Page 4 Agenda Posting: In Accordance with the requirements of California Government Code Section 54954.2, this agenda has been posted in the main lobby of the District's Administrative offices not less than 72 hours prior to the meeting date and time above. All written materials relating to each agenda item are available for public inspection in the office of the Clerk of the Board. Items Not Posted: In the event any matter not listed on this agenda is proposed to be submitted to the Committee for discussion and/or action, it will be done in compliance with Section 54954.2(b) as an emergency item or because there is a need to take immediate action,which need came to the attention of the Committee subsequent to the posting of agenda, or as set forth on a supplemental agenda posted in the manner as above, not less than 72 hours prior to the meeting date. Public Comments: Any member of the public may address the Operations Committee on specific agenda items or matters of general interest. As determined by the Chair, speakers may be deferred until the specific item is taken for discussion and remarks may be limited to three minutes. Matters of interest addressed by a member of the public and not listed on this agenda cannot have action taken by the Committee except as authorized by Section 54954.2(b). Consent Calendar: All matters placed on the consent calendar are considered as not requiring discussion or further explanation, and unless a particular item is requested to be removed from the consent calendar by a Director of staff member,there will be no separate discussion of these items. All items on the consent calendar will be enacted by one action approving all motions, and casting a unanimous ballot for resolutions included on the consent calendar. All items removed from the consent calendar shall be considered in the regular order of business. The Committee Chair will determine if any items are to be deleted from the consent calendar. Items Continued: Items may be continued from this meeting without further notice to a Committee meeting held within five(5)days of this meeting per Government Code Section 54954.2(b)(3). Meeting Adioumment: This meeting may be adjourned to a later time and items of business from this agenda may be considered at the later meeting by Order of Adjournment and Notice in accordance with Government Code Section 54955(posted within 24 hours). Accommodations for the Disabled: The Board of Directors Meeting Room is wheelchair-accessible. If you require any special disability related accommodations, please contact the Orange County Sanitation District Clerk of the Board's office at(714) 593-7130 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability and the type of accommodation requested. INotice to Committee Members: '..For any questions on the agenda or to place any items on the agenda,Committee members should contact the Committee Chair or Secretary ten days in advance of the Committee meeting. .Committee Chair Larry Crandall (714)593-4400 slcrandallitlad.win (Committee Secretary: Lilia Kovac (714)593-7124 Ikovac(Wocsd.mm :General Manager Jim Ruth (714)593-7110 iruthOocsd.com :Assistant General Manager Bob Ghirelli (714)593-7400 nihirelli0ocsd.00m .Director of Technical Services Ed Tones (714)593-7080 elorresCdocsd.com ,Director of Engineenng Jim Herberg (714)593-7300 iherbergCaccsd.com Dir.of Operations and Maintenance Nick Amontes (714)593-7210 narhomesfoXicsd.com Book Page 4 Operations Committee Rolling Agenda Report Calendar ate �� - Action or D Description of Report Information May TS Sale of Excess Emission Reduction Credits Action May TS EnerTech Biosolids Processing Facility Construction Information Update May Eng Approve a PSA Contingency Increase re P1-101, Sludge Action Dewatering and Odor Control at Plant No. 1 Award Construction Contract re P1-101, Sludge Action May Eng Dewatering and Odor Control at Plant No. 1; P1-101A, Temporary Primary Sludge Diversion from Plant No. 1 to Plant No. 2 May Eng Approve a Rehabilitation itation o of Digesters at Plant No..Increase re 1 Action Approve Quitclaim Agreement with City of Newport Action May Eng Beach re Bitter Point Pump Station Replacement, Job No. 5-49 H:Wapfag9nd9*pw&n Cw dtW%0peraVm*200BUX(8W4.RdBng AgwxkLd p Book Page 5 MINUTES OF THE OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Technical Services Orange County Sanitation District March 5, 2008—5:00 p.m. A meeting of the Operations Committee of the Orange County Sanitation District was held on March 5, 2008, at 5:00 p.m. in the Sanitation District's Administrative Office. (2) ROLL CALL Following the Pledge of Allegiance, a quorum was declared present, as follows: Operations Directors Present: Staff Present: Larry Crandall, Chair Jim Ruth, General Manager Charles Antos Bob Ghirelli,Assistant General Manager Don Bankhead Nick Arhontes, Dir. of Operations& Maintenance Rose Espinoza Jim Herberg, Director of Engineering Patsy Marshall Ed Torres, Director of Technical Services Roy Moore Penny Kyle, Committee Secretary David Shawver Tod Haynes, Engineering Manager Harry Sidhu John Linder, Engineering Manager Constance Underhill Mark Esquer Don Webb Norbert Gaia James M. Ferryman, Board Chair Simon Watson Doug Daven, Board Vice Chair Chuck Winsor Operations Directors Absent: Others: Ken Parker, Vice Chair Bob Ooten (3) APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. (4) PUBLIC COMMENTS There were no public comments. (5) REPORT OF THE COMMITTEE CHAIR Chair Crandall did not give a report. Book Page 6 Minutes of the Operations Committee March 5, 2008 Page 2 (6) REPORT OF THE GENERAL MANAGER Jim Ruth, General Manager, did not give a report (7) CONSENT CALENDAR ITEMS a. MOVED, SECONDED, AND DULY CARRIED: Approve minutes of the February 6, 2008 Operations Committee meeting. b. OP08-06 MOVED, SECONDED,AND DULY CARRIED: Recommend to the Board of Directors to adopt Resolution No. OCSD08-XX, Establishing Support for an Enhanced Source Control Program to Reduce the Discharge of Emerging Pollutants of Concern. C. OP08-07 MOVED, SECONDED,AND DULY CARRIED: Approve an increase in the contingency for Newport Avenue& 1°Street Sewer Reconstruction, Project No. FE05-36, of 2.3% ($3,703), for a total contingency of 24.1% ($38,703). d. OP08-08 MOVED, SECONDED,AND DULY CARRIED: 1)Award a purchase contract for Purchase and Installation of Modular/Systems Furniture, Specification No. E-2007-353BD, to OM Workspace for an amount not to exceed $125,625; and, 2) Approve a contingency of 20% ($25,000). END OF CONSENT CALENDAR e. No items considered. (8) ACTION ITEMS a. OP08-09 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: 1)Approve a budget increase of$1,867,942 for Headworks Rehabilitation/Refurbishment at Plant No. 1, Job No. P1-71, for a total budget of$11,024,341; 2)Approve a Professional Consultant Services Agreement with Carollo Engineers for Headworks Rehabilttation/Refurbishment at Plant No. 1, Job No. P1-71, providing for construction support services for an amount not to exceed $493,883; and, 3)Approve a 50/o contingency($24,694). Book Page 7 Minutes of the Operations Committee March 5, 2008 Page 3 There were none. (10) DEPARTMENT HEAD REPORTS Director of Engineering, Jim Herberg, reported the overall CIP change order rate is on a downward trend towards the district's goal of 5%. Director of Technical Services, Ed Torres, presented a brief report of Imperial County's biosolids importation ban, and on an article in LA Times re pharmaceuticals in discharged water. Director of Operations and Maintenance, Nick Arhontes, introduced Chuck Winsor,who reported on the removal of concrete grout material blocking collections lines from the Gisler-Redhill Trunk Sewer in Tustin. The committee requested this report be presented to the entire Board of Directors. (11) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY Chair Crandall recommended that staff present a report to the GWRS Steering Committee on pharmaceuticals found near the ouffall. (12) CLOSED SESSION There was no closed session. (13) ADJOURNMENT AND FUTURE MEETING DATES The Chair declared the meeting adjourned at 5:40 p.m. The next Operations Committee meeting is scheduled for Wednesday, April 2, 2008, at 5:00 p.m. Submitted by: Penny Committee Secretary H:WepfagendM0pemeons CommiBee\Opemtions 2DOW308ID30508 Oper Minulw.doc Book Page 8 OPERATIONS COMMITTEE meeting oaLl To6tl. Dir. 0 4 /0 2/0 8 oa/>3/oMe AGENDA REPORT Iem OS-10 Item Numbe _ rnNur Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Nick Arhontes, Director of Operations and Maintenance SUBJECT: CORROSION STANDARDS UPDATE GENERAL MANAGER'S RECOMMENDATION 1) Approve a Professional Services Consultant Agreement with Boyle Engineering for the Corrosion Standards Update, Specification No. CS-2007-344BD in an amount not to exceed $291,445; and, 2) Approve a 19% contingency ($55,374). SUMMARY • The purpose of this joint venture project with the engineering department is to provide OCSD with general corrosion control engineering standards that are consistent and can be modified to fit specific needs for projects. The consultant will review OCSD Engineering Standards, consisting of standard drawings, specifications, and Design Guidelines and revise as needed, or write new specifications, and generate new drawings to suit OCSD requirements. • A standard Request for Proposal was used to solicit proposals from a total of 14 consulting firms. Six consulting firms attended a pre-proposal meeting at OCSD offices:Akal Consultants, Black &Veatch, Boyle Engineering, Corrpro Companies, Schiff Associates, and V&A Consulting Engineers. Two consulting firms submitted proposals, Boyle Engineering (teamed with Schiff Associates) and V&A Consulting Engineers (teamed with Black and Veatch) of which the Boyle Engineering proposal was deemed responsive. V&A was deemed non-responsive. • The Boyle proposal was evaluated in accordance with defined OCSD procedures and staff recommends the approval of a Professional Service Agreement (PSA) with Boyle Engineering. PRIOR COMMITTEE/BOARD ACTIONS None Book Page 9 ADDITIONAL INFORMATION • Corrosion control is an integral part of designing new and replacement facilities and has historically consisted of coating application, material selection, and cathodic protection. Recent capital improvement projects as well as on-going maintenance requirements necessitates the need for effective proactive maintenance programs for corrosion control starting at the design phase for both new construction as well as maintenance projects. • The consultant will contact similar-sized west-coast waste water agencies to collect information regarding extent of corrosion control utilized by each agency and incorporate their experiences for consideration into the OCSD Engineering Standards. • Value engineering analysis will be conducted wherein examples will be investigated comparing the cost of using coated carbon steel with cathodic protection versus the use of bare stainless steel or other inherently corrosion resistant materials. • The consultant will additionally develop a matrix to reflect OCSD specific corrosion control requirements for soil corrosivity, providing references for all cited corrosion control action levels and will integrate the matrix into the Engineering Standards. Staff Evaluation of Proposals A total of five OCSD evaluators, selected from a cross section of work disciplines in O&M and Engineering, ranked the proposal as either meeting or exceeding OCSD requirements. A presentation was requested of Boyle Engineering and their sub- consultant to allow the evaluators to further assess their abilities and to clarify any outstanding questions regarding qualifications, work plan, and experience. The specialized nature of the work requires a consultant that is familiar with the specification and standards update process and the Boyle Engineering team possesses these abilities, including a licensed waste water treatment plant Grade V operator with their sub-consultant Roberson Water Consulting, as well as a long working history with their corrosion sub-consultant Schiff Associates. This project has been budgeted and is funded under SP-68-1, Corrosion Management. Project is scheduled to take 11 months to complete all work. Award Date: 4/26/2008 Contract Amount: $291.446 Contingency: 19% Book Page 10 OPERATIONS COMMITTEE Welin DDate To 8G.of Dir. 04/02/08 04/23/08 AGENDA REPORT —rmrooe< Ben Number oPos u Orange County Sanuallon D�stnct l Misc.e l support Projects FROM: James D. Ruth, General Manager Originator: Jim Herberg, Director of Engineering Project Manager: Christopher MacLeod SUBJECT: P1 Multiple Locations Office Modifications, SP-127 GENERAL MANAGER'S RECOMMENDATION 1) Approve plans and specifications for P1 Multiple Locations Office Modifications, Project No. SP-127, on file at the office of the Clerk of the Board; 2) Approve Addenda No. 1 and No. 2 to the plans and specifications; 3) Receive and file bid tabulation; and, 4) Reject all bids for P1 Multiple Locations Office Modifications, Project No. SP-127. SUMMARY • This project consists of minor electrical and telecommunication work required to install new offices, cubicles, and other office modifications. This is one of three projects required to consolidate IT staff into the Administration Building. • The District solicited bids for the work and two bids were received. The bids were $129,879 and $147,700. • Both bids were determined to be non-responsive and the Bid Evaluation Committee recommended rejecting both bids. BACKGROUND • In December 2000, the Sanitation District proposed a new Administration Building (Project No. J-84). The cost estimate for this new facility was $18,500,000 and included the construction of a three-story building to house Information Technology, Human Resources, and the Finance Departments. Due to the budget constraints, the project was cancelled in 2006. Form No.OM102.2 Rft,W OU01,02 Page 1 Book Page I I • The SP-127 P1 Multiple Locations Office Modifications project is the second of three procurements for moving Information Technology staff to the Administration Building and involves the installation of supporting electrical and telecommunication facilities. The other procurements are the purchase and installation of the modular furniture systems and for installing a conference room and two offices in the Control Center. • Project SP-127, including all three procurements, is estimated to cost $500,000. • Bids were publically solicited for this portion of the work. PRIOR COMMITTEE/BOARD ACTIONS March 5, 2008 -Award a purchase contract for Purchase and Installation of Modular/ Systems Furniture, Specification No. E-2007-35313D, to OM Workspace for an amount not to exceed $125,625; and approve a 20% contingency. ATTACHMENT None CM. ss'ct Folm No.owim-2 FmI MlW Page 2 Book Page 12 OPERATIONS COMMITTEE Meeting r,iite To Bd.of Dir. 04/02/08 04/23/08 AGENDA REPORT rtem Nun a IIanN tw OPOS-u Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Jim Herberg, Director of Engineering CIP Project Manager: Umesh Murthy SUBJECT: CARBON CANYON SEWER AND PUMP STATION ABANDONMENT, CONTRACT NO. 2-24-1 GENERAL MANAGER'S RECOMMENDATION 1. Approve a Professional Consultant Services Agreement with RBF Consulting, Inc. for the Carbon Canyon Sewer and Pump Station Abandonment, Contract No. 2-24-1, providing for construction support services for an amount not to exceed $498,129; and. 2. Approve a 10% contingency ($49,813). SUMMARY • This contract is for abandonment of the existing pump station and the force mains and for the construction of a new gravity feed line across the Carbon Canyon Dam. • The construction contract is scheduled to be awarded in April 2008. • Staff is requesting approval of a new agreement for construction support services in the amount of$498,129. • RBF has provided Preliminary Design and Final Design services for the project in the total amount of$682,504. Construction support services are required which will include reviewing submittals, attending construction and coordination meetings, responding to request for information, preparing design modifications, habitat and biological monitoring and reporting, and preparing record drawings. • These construction support services shall be authorized only as requested and managed by the Orange County Sanitation District's (Sanitation District) Project Manager. Fono No cwiw3 n MlW Page 1 Book Page 13 PRIOR COMMITTEE/BOARD ACTIONS • October 2007 —Approve an additional 6% contingency ($60,000 total). • March 2007 —Approval of Amendment No. 5 to the PSA with RBF for $40,771, increasing the total amount not to exceed $622,557. Approve 4% ($25,000) contingency. The Board of Directors authorized staff to negotiate with RBF for continuation of services for the construction phase. • October 2005 —Approval of Amendment No. 4 to the PSA with RBF for $20,000, increasing the total amount not to exceed $581,786. • June 2004 —Approval of Amendment No. 3 to the PSA with RBF for $276,130, increasing the total amount not to exceed $561,786. • February 2003 —Approval of Amendment No. 2 to the PSA with RBF for $75,656, increasing the total amount not to exceed $285,656. • August 2001 —Approval of Amendment No. 1 to the PSA with RBF for $136,000, increasing the total amount not to exceed $210.000. • June 1998 —Approval of Contract No. 2-24-1 PSA with William Frost and Associates for engineering design and construction support services for construction of Carbon Canyon Dam Sewer and pump Station Abandonment for an amount not to exceed $74,000; and approval of an additional budget increase of $419,000 for a total project budget of$2,194,000. ADDITIONAL INFORMATION The Board of Directors authorized staff in March 2007 to negotiate with RBF for continuation of services for the construction phase per the Delegation of Authority Section 5.07.F. Staff is requesting the award of a Professional Consultant Services Agreement in the amount of$498,129 for the construction phase services in accordance with the Delegation of Authority Section 5.07.G. The construction support services will be with RBF and their subconsultants: Bonterra Consulting, who will provide habitat and biological monitoring and reporting; Leighton Consulting Group, who will provide general geotechnical support services; and Kleinfelder, who will provide specialized geotechnical support services. This PCSA complies with authority levels of the Sanitation District's Delegation of Authority. This item has been budgeted. (Line item: Section 8, Page 16). Award Date: April 23, 2008 Contract Amount: $498,129 Contingency: 10% UM:ha:tic:eh Fo m No.OW 102 2 M+W o]roLil] Page 2 Book Pace 14 OPERATIONS COMMITTEE MeeOng Date TP Bd.ar Dlr. 04/02/08 1 04/23/08 AGENDA REPORT Item Number Item Number OPOB 13 Orange County sanitation Dlstrlct FROM: James D. Ruth, General Manager Jim Herberg, Director of Engineering SUBJECT: COOPERATIVE PROJECTS GRANTS PROGRAM GENERAL MANAGER'S RECOMMENDATION 1. Approve Amendment No. 1 to Cooperative Projects Grants Program Contract No. 0502 with City of Newport Beach, providing for an 18-month time extension with no expanded scope of work, and no increase of grant funding; and, 2. Approve Amendment No. 2 to Cooperative Projects Grants Program Contract No. 0602 with Garden Grove Sanitary District, providing for a six-month time extension. SUMMARY • The Cooperative Projects Grants Program (Program) provides funds to local agencies for projects that reduce or eliminate inflow and infiltration (1/1) to the sewer collection system. • The City of Newport Beach (City) requests Amendment No. 1 to Cooperative Projects Grants Program Contract No. 0502 to provide for an 18-month time extension and an increase in project scope and grant funding. • The Garden Grove Sanitary District (Sanitary District) requests Amendment No. 2 to Cooperative Projects Grants Program Contract No. 0602 to provide for a six-month time extension to complete the project. • In FY 05/06, the Orange County Sanitation District's (OCSD) Program budget was reduced to fulfill its obligation to only outstanding grants. Therefore, funds are not available under the current budget for new requests or expanded scopes of work. PRIOR COMMITTEE/BOARD ACTIONS In July 2006, the Board of Directors approved $322,710 in grant funds to the City and $300,000 to the Sanitary District in December 2006. Form No.waloax awi.ea oaplrol X Ce hm MpsmtM.200MODN613,Cwp P JWs x Page 1 Book Page 15 ADDITIONAL INFORMATION Cooperative Projects Grants are paid to local agencies on a reimbursement basis after project completion. The total amount of grant reimbursements provided to member agencies since 1999 through the Program is approximately$23.1 million. City of Newport Beach The City has been identified as having a significant 1/1 problem by OCSD long-term flow monitoring efforts. Cooperative Grants Project No. 502 (CP-502) consists of updating the City Sewer Master Plan, and providing for a capital improvement and I/1 reduction plan to minimize 1/1 into the City's sewer system. As part of this effort, closed-circuit television (CCTV) inspection, condition assessment, and wet-weather flow monitoring will be conducted to identify and prioritize corrective projects. The City has requested an 18-month time extension to complete the wet-weather flow monitoring which could not be captured the previous year, due to the lack of precipitation in 2006/07. The City is also requesting to expand CP-502 project scope to increase the amount of CCTV, flow monitoring, and conditioned assessment. The expanded scope would increase the existing CCTV inspection from 50,000 LF to 150,000 LF, condition assessment from 250,000 LF to 350,000 LF. If the expanded scope is approved, the grant funding for this Contract would increase from $322,710 to $457,836. Amendment No. 1 to the CP-502 will provide for the additional time to complete the flow monitoring, expand the scope, and reduce 1/I at both the local and regional levels of the sewer system. Approximately 70% of the City's sewer system has been televised as of December 18, 2007, and it is possible that additional precipitation can be captured for FY 08/09. Thus far, the City has conducted 200-feet of CCTV with no cost sharing request to OCSD. In reviewing the overall benefits to OCSD, staff is recommending that an18-month time extension to CP-502 be considered for approval, with no additional increase in project scope or grant funding. Garden Grove Sanitary District The Sanitary District has been identified as having a localized inflow problem by the OCSD long-term flow monitoring efforts. Under Cooperative Project No. 602 (CP-602), the Sanitary District is to conduct a condition assessment of 400,000 feet of sewer system utilizing CCTV, formulate corrective projects for the deficient sewers, and update their Capital Improvement Program. Under Amendment No. 1 to CP-602, the work was to be completed by December 31, 2007. In mid-January, the Sanitary District requested a six-month time extension to reevaluate the condition assessment and ranking of its sewers. Fom No.o ioax Nvm WuTfflf MMMWt�R^�mCmmXw'OVar� 311N`D104C6f�1,9pT' 4c Page 2 Book Page 16 Apparently, the Sanitary District's contractor performed an inadequate assessment and the sewers were ranked to below industry standards; the reassessment and ranking of these sewers will delay project completion. Based on this minor time extension, OCSD staff is recommending that a six-month time extension to CP-602 be considered for approval. AA:sa:gc H:NIgIoWfWgenda D2fl Reports\Opem ionsU-]3 City of Newport Beach AR.Eoc Form No.M IW4 Rn MlW H W rywmn0e W pnelMs CmnmEleelOpe&vie"l.�VN48`ll613.Loap RgtlsOc Page 3 Book Page 17 OPERATIONS COMMITTEE Meerog0ae rosa.o Dr. o4/oz/oe AGENDA REPORT Item 14 Item Number OPOB-PoS-14 Orange County Sanitatlon District n Misc.d Support Projects FROM: James D. Ruth, General Manager Originator: Jim Herberg, Director of Engineering Project Manager: Christopher MacLeod SUBJECT: Additional Contingency for Purchase and Installation of Modular/Systems Furniture, Specification No. E-2007-353BD GENERAL MANAGER'S RECOMMENDATION Approve an increase in the contingency to the purchase contract for Purchase and Installation of Modular/Systems Furniture, Specification No. E-2007-3531313, for an additional 20% ($25,124), increasing the total contingency to 40% ($50,248). SUMMARY • The Modular/Systems Furniture Project is installing modular cubicles throughout various locations at Plant No. 1. The purpose of the work is to consolidate Information Technology staff into the Administration Building. • A contract was awarded to OM Workspace at the March 2008 Operations Committee meeting for the amount of$125,625. • The Source Control Division needs to move staff to the Administration Building. Six additional cubicles are required to accommodate this relocation of staff. These additional cubicles will be installed as part of the Modular/Systems Furniture Project. • The extra contingency requested will be used for the additional office cubicles being installed. BACKGROUND In December of 2000, the Sanitation District proposed a new Administration Building (Project No. J-84). The cost estimate for this new facility was $18,500,000 and included the construction of a three-storey building to house Information Technology, Human Resources, and the Finance Departments. Due to the budget constraints, the project was cancelled in 2006. Farts No.ownoss a.....e ovatror Page 1 Book Page 18 • The Modular/Systems Furniture project adds and reconfigures employee workspace in lieu of the $18,500,000, three-story building. • Project SP-127, including all three procurements, is estimated to cost $500,000. The three procurements consist of office furniture and cubicles, new carpeting in one of the remodeled workspaces and carpentry/electrical utility work. PRIOR COMMITTEEIBOARD ACTIONS March 5, 2008 -Award a purchase contract for Purchase and Installation of Modular/Systems Furniture, Specification No. E-2007-3536D, to OM Workspace for an amount not to exceed $125,625; and approve a 20% contingency. ADDITIONAL INFORMATION This complies with authority levels of the Sanitation District's Delegation of Authority. This item has been budgeted. (2007-08 Budget Update, Page A-10, Item Number 93) Award Date: 03/05/08 Contract Amount: $125,625 Contingency: 20% 04/02/08 20% 40% CM:SS:ct:gc H.WOMbN�Dn R•gxl•IDFntlivnVWdi C tg R• No 0e-07.0S E-W07-=EVdx Fang No.Owio2-o Rs 0S01W Page 2 Book Page 19 OPERATIONS COMMITTEE RmU9M! ToBd.WDir. 04/02/08 04/23/08 AGENDA REPORT I Iem Number Iem Number Orange County SanRahon District oaoa is FROM: James D. Ruth, General Manager Originator: Nick Arhontes, Director of Operations and Maintenance SUBJECT: CATIONIC POLYMER,SPECIFICATION NO. C-2003-143 GENERAL MANAGER'S RECOMMENDATION A) Approve the renewal of Purchase Order No. 101758-OB for the purchase of Cationic Polymer, Specification No. C-2003-143, issued to Polydyne Inc., with a unit rate increase of$0.13 per active pound for Solution Polymer increasing the total price to $1.88 per active pound plus tax, and a unit rate increase in Mannich Polymer of$0.153, increasing the total price to $1.682 per active pound plus tax, for an estimated amount of$1,950,000 for the period July 1, 2008 through June 30, 2009. B) Authorize a 10% contingency. SUMMARY • Polydyne, Inc. was awarded a one-year contract to provide cationic polymer after competitive bidding based on performance trials with different polymers from five vendors. The contract includes a provision for four one-year contract renewals if mutually acceptable contract terms can be negotiated. • The total contract cost will increase from $1,379,200 to $1,950,000 due to the anticipated increase in usage for the increase in secondary treatment in addition to the increase in unit cost. • Staff has reviewed the information Polydyne, Inc. provided documenting increases in raw material costs, and staff has determined the proposed cost is reasonable. PRIOR COMMITTEE/BOARD ACTIONS • In fiscal year 2003, Polydyne was awarded a one-year contract (2004-2005) for the amount of$900,000, which was increased with a change order to $913,000 because of the higher approved budget amount for solution polymer. • The contract was amended on September 22, 2004 to include both solution and mannich polymer and the amount was increased with two change orders to $1,538,000 to cover expenses for unanticipated polymer use during that year. Forth No.O IM0 Rvie 0] W Page 1 Book Page 20 The contract was renewed for fiscal year 2006-07 for an increase in unit cost of $0.70 per active pound for Solution Polymer for a total unit cost of$1.75. The Mannich Polymer unit cost increased $0.249 for a total unit cost of $1.529 per active pound. ADDITIONAL INFORMATION • Cationic polymer is used for thickening secondary sludge before digestion and for dewatering biosolids. There are two types of cationic polymer used at the Sanitation District: solution polymer and mannich polymer. • Solution polymer is used at Plant No. 1 to thicken waste activated sludge. The solution polymer requires a higher dose rate and is necessary to limit NDMA formation for the OCWD Ground Water Replenishment System. Form No ow 1022 ft-.mrovm Page 2 Book Page 21 OPERATIONS COMMITTEE meeting Date To ad.of Dlr. 0a/02/08 AGENDA REPORT Item Number Item Number OP08-16 Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Ed Torres, Director of Technical Services SUBJECT: Emerging Issue: Climate Change and Greenhouse Gas Emissions GENERAL MANAGER'S RECOMMENDATION: Informational item only SUMMARY • The study of climate change and its potential impacts on the environment has grown from the confines of academic research to international prominence over the last decade. In 2006 California passed new legislation the California Global Warming Solutions Act(AS 32)which requires manmade emissions of greenhouse gases to be reduced to 1990 levels by 2020. At the federal level, ten's of bills have been introduced on climate change and there is a strong belief that federal climate change legislation will become law in the next Congress. In addition, EPA's Office of Water is finalizing a strategy for climate change impacts. • POTW organizations like NACWA, CASA and SCAP are becoming increasingly involved in climate change issues and OCSD is in the center of these efforts. • Staffs intent is to raise the awareness of the Board to the issue of Climate Change and how it may affect wastewater treatment facilities. A short presentation at the Operations Committee meeting will begin that process. As the regulatory landscape and the understanding of our contributions to and potential impacts from climate change are better defined we will seek policy direction from the Board on our Level of Service relative to climate change. PRIOR COMMITTEE/BOARD ACTIONS None ADDITIONAL INFORMATION N/A H:WepDegende\Cpeovons Commiaemopembons 2008MOBW8 16 Climate Change,dmForm No.M 102 2 awi0oo3mim7 Page 1 Book Page 22 ORANGE COUNTY SANITATION DISTRICT (714) 962-2411 www.ocsd.com Mailing Address: P.O. Box 8127 Fountain Valley, California 92728-8127 Street Address: 10844 Ellis Avenue Fountain Valley, California 92708-7018