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HomeMy WebLinkAbout2008-03 Ops MINUTES OF THE OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Technical Services Orange County Sanitation District March 5, 2008-5:00 p.m. A meeting of the Operations Committee of the Orange County Sanitation District was held on March 5, 2008, at 5:00 p.m. in the Sanitation District's Administrative Office. (2) ROLL CALL Following the Pledge of Allegiance, a quorum was declared present, as follows: Operations Directors Present: Staff Present: Larry Crandall, Chair Jim Ruth, General Manager Charles Antos Bob Ghirelli, Assistant General Manager Don Bankhead Nick Arhontes, Dir. of Operations & Maintenance Rose Espinoza Jim Herberg, Director of Engineering Patsy Marshall Ed Torres, Director of Technical Services Roy Moore Penny Kyle, Committee Secretary David Shawver Tod Haynes, Engineering Manager Harry Sidhu John Linder, Engineering Manager Constance Underhill Mark Esquer Don Webb Norbert Gaia James M. Ferryman, Board Chair Simon Watson Doug Davert, Board Vice Chair Chuck Winsor Operations Directors Absent: Others: FIELECD IN TFOIE FFICE qOF Ken Parker, Vice Chair Bob Ooten pgpN6E CLERKOUNTY SF A710N�ISRD FIICT (3) APPOINTMENT OF CHAIR PRO TEM MAR 26 2000 No appointment was necessary. BY: (4) PUBLIC COMMENTS There were no public comments. (5) REPORT OF THE COMMITTEE CHAIR Chair Crandall did not give a report. Minutes of the Operations Committee March 5, 2008 Page 2 (6) REPORT OF THE GENERAL MANAGER Jim Ruth, General Manager, did not give a report. (7) CONSENT CALENDAR ITEMS a. MOVED, SECONDED, AND DULY CARRIED: Approve minutes of the February 6, 2008 Operations Committee meeting. b. OP08-06 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to adopt Resolution No. OCSD08-XX, Establishing Support for an Enhanced Source Control Program to Reduce the Discharge of Emerging Pollutants of Concern. C. OP08-07 MOVED, SECONDED, AND DULY CARRIED: Approve an increase in the contingency for Newport Avenue & 1"Street Sewer Reconstruction, Project No. FE05-36, of 2.3% ($3,703), for a total contingency of 24.1% ($38,703). d. OP08-08 MOVED, SECONDED, AND DULY CARRIED: 1)Award a purchase contract for Purchase and Installation of Modular/Systems Furniture, Specification No. E-2007-353BD, to OM Workspace for an amount not to exceed $125,625; and, 2) Approve a contingency of 20% ($25,000). END OF CONSENT CALENDAR e. No items considered. (8) ACTION ITEMS a. OP08-09 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: 1)Approve a budget increase of$1,867,942 for Headworks Rehabilitation/Refurbishment at Plant No. 1, Job No. P1-71, for a total budget of$11,024,341; 2) Approve a Professional Consultant Services Agreement with Carollo Engineers for Headworks Rehabilitation/Refurbishment at Plant No. 1, Job No. P1-71, providing for construction support services for an amount not to exceed $493,883; and, 3)Approve a 5%contingency($24,694). Minutes of the Operations Committee March 5, 2008 Page 3 (9) INFORMATIONAL ITEMS There were none. (10) DEPARTMENT HEAD REPORTS Director of Engineering, Jim Herberg, reported the overall CIP change order rate is on a downward trend towards the district's goal of 5%. Director of Technical Services, Ed Torres, presented a brief report of Imperial County's biosolids importation ban, and on an article in LA Times re pharmaceuticals in discharged water. Director of Operations and Maintenance, Nick Arhontes, introduced Chuck Winsor, who reported on the removal of concrete grout material blocking collections lines from the Gisler-Redhill Trunk Sewer in Tustin. The committee requested this report be presented to the entire Board of Directors. (11) OTHER BUSINESS. COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY Chair Crandall recommended that staff present a report to the GWRS Steering Committee on pharmaceuticals found near the outfall. (12) CLOSED SESSION There was no closed session. (13) ADJOURNMENT AND FUTURE MEETING DATES The Chair declared the meeting adjourned at 5:40 p.m. The next Operations Committee meeting is scheduled for Wednesday, April 2, 2008, at 5:00 p.m. Subbmmiittted by: r Penny Kyl Committee Secretary HAdeplWgeMa\Operations Committee\Operations 2008103081030508 Oper Minutes.doc . - - . Operations Meeting Concrete Grout Removal trom Gisler-Redhill Trunk Sewer in Tustin I& a^n<y rr' a¢r�ra�s9`` Diameter Page 1 of P O y blorketl � ,�� •. . wlgrout - {R, . I� - v �o g abed et 'C R � , Grout Removal Effort ♦ Contractor cost: $32,000 ♦ OCSD staff cost: $ 12,300 ♦Total labor duration: 12 days ♦ Volume grout removed: 10 cu yards (5 trailer loads) Questions? Visa our web site: www.ocsd.com - Page 4 of_ STATE OF CALIFORNIA) ) SS. COUNTY OF ORANGE ) Pursuant to California Government Code Section 54954.2, 1 hereby certify that the Notice and the Agenda for the Operations Committee meeting to be held on March 5, 2008, was duly posted for public inspection in the main lobby of the District's offices on February 27, 2008. IN WITNESS WHEREOF, I have hereunto set my hand this 27th day of February, 2008. Penny M. Kyle, Clerkb6f the Board Board of Directors Orange County Sanitation District HSCepBgmo\150\151\BS\FORMSWgenda Cerfifimbon-Operations Commitlee.doc ORANGE COUNTY SANITATION DISTRICT NOTICE OF MEETING r114168"c P411 Ins: 1114„Ira,1; I; OPERATIONS COMMITTEE www.aaea.twn Engineering, Operations & Maintenance, and Technical Services InlNap�mrna: cu sw u1» I n:xn.W Valley t? 52J2B 912/ ORANGE COUNTY SANITATION DISTRICT tiraet aduneea: -U-44 Enia A,�nna WEDNESDAY, March 5, 2008 — 5:00 P.M. r:.:main V.Afl, U E?Jria 1111E ua!nmt DISTRICT'S ADMINISTRATIVE OFFICES 10844 ELLIS AVENUE Cities FOUNTAIN VALLEY, CALIFORNIA 92708 A11bM1s,, www.ocsd.com en,a Lrend Part (MNBa1: hwntam Uelley (Y/119:'11ti1 I>el H F'rlilpp., 81-'n" The regular meeting of the Operations Committee of the Orange County : tlf!ar%b x«na Sanitation District will be held at the above location, date and time. Ltl H.{IVd 6 i lme L na 411anitns Nnwlmn tke�� lnntni Ana ald'13 laascll A"V n usn Nlla Fb,t - Ynrna (lone cinimv sl Uresgs &.Iteey Glntrinta Uasn Mnan Md.."oty Wetar alasActe burn. Hama: To melrimin waHdC fsss leadersh)p in w rsiiister and water resource management. OPERATIONS COMMITTEE MEETING DATES OPERATIONS COMMITTEE BOARD MEETING DATE MEETING DATE 03/05/08 03/26/08 04/02/08 04/23/08 05/07/08 05/28/08 06/12/08** 06/25/08 07/02/08 07/23/08 AUGUST DARK 08/27/08 09/03/08 09/17/08* 10/01/08 10/22/08 11/05/08 11/19/08* 12/03/08 12/17/08* JANUARY DARK 01/28/09 02/04/09 02/25/09 03/04/09 03/25/09 04/01/09 04/22/09 *Meetings are being held on the third Wednesday of the month. "*Meeting scheduled to the second Thursday of the month due to conflict with League of Cities. ROLL CALL OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Technical Services Meeting Date: March 5. 2008 Time: 6:00 P.m. Adjourn COMMITTEE MEMBERS (13) Larry Crandall Chair Ken Parker ice Chair Charles Antos Don Bankhead Rose Espinoza Patsy Marshall Roy Moore David Shawver Harry Sidhu Constance Underhill Don Webb James M. Ferryman Board Chair Doug Davert Board Vice Chair OTHERS Brad H in, General Counsel STAFF Jim Ruth, General Manager Bob Ghirelli, Assistant General Manager Nick Arhontes, Dir. of Operations & Maintenance Jim Herber , Director of Engineering Ed Torres, Director of Technical Services Lorenzo Tyner, Director of Finance and Administrative Services Penny Kyle, Committee Secretary Tod Ha nes John Linder Matt Smith H1dep0agenda\0pamlians Committae%Operalions 2008W=02.Roll Call.doc AGENDA REGULAR MEETING OF THE OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Technical Services ORANGE COUNTY SANITATION DISTRICT March 5, 2008 - 5:00 P.M. ADMINISTRATIVE OFFICE 10844 Ellis Avenue Fountain Valley, California 92708 www.ocsd.com (1) PLEDGE OF ALLEGIANCE (2) DECLARATION OF QUORUM (3) APPOINTMENT OF CHAIR PRO TEM, IF NECESSARY (4) PUBLIC COMMENTS (5) REPORT OF COMMITTEE CHAIR (6) REPORT OF GENERAL MANAGER (7) CONSENT CALENDAR ITEMS Consideration of motion to approve all agenda items appearing on the Consent Calendar not specifically removed from same, as follows: a. Approve minutes of the February 6, 2008 Operations Committee meeting. b. OP08-06 Recommend to the Board of Directors to adopt Resolution No. OCSD08-XX, Establishing Support for an Enhanced Source Control Program to Reduce the Discharge of Emerging Pollutants of Concern. (Book Page 10) C. OP08-07 Approve an increase in the contingency for Newport Avenue& 1" Street Sewer Reconstruction, Project No. FE05-36, of 2.3% ($3,703), for a total contingency of 24.1% ($38,703). (Book Page 16) Book Page I Operations Committee 03/05/08 Page 2 d. OP08-08 1)Award a purchase contract for Purchase and Installation of Modular/Systems Furniture, Specification No. E-2007-353BD,to OM Workspace for an amount not to exceed $125,625; and, 2)Approve a contingency of 20% ($25,000). (Book Page 18) END OF CONSENT CALENDAR e. Consideration of items deleted from Consent Calendar, if any. (8) ACTION ITEMS a. OP08-09 Recommend to the Board of Directors to: 1)Approve a budget increase of $1,867,942 for Headworks Rehabilitation/Refurbishment at Plant No. 1, Job No. P1-71, for a total budget of$11,024,341; 2)Approve a Professional Consultant Services Agreement with Carollo Engineers for Headworks Rehabilitation/Refurbishment at Plant No. 1, Job No. P1-71, providing for construction support services for an amount not to exceed $493,883; and, 3)Approve a 5% contingency($24,694). (Book Page 20) (9) INFORMATIONAL ITEMS (10) DEPARTMENT HEAD REPORTS (11) OTHER BUSINESS, COMMUNICATIONS, SUPPLEMENTAL AGENDA ITEMS, OR ITEMS FOR FUTURE AGENDAS, IF ANY (12) CLOSED SESSION ...... ...................................-......_........_..__.........._....-....._...........__........_.......................-............._..._....._...__.......--.__........-.......-_...--_...............__.........._.-----.t :During the wurse of conducting the business set forth on this agenda as a regular meeting of the Committee, the :Chair may convene the Committee in closed session to consider matters of pending real estate negotiations, pending or potential litigation, or personnel matters, pursuant to Government Code Sections 54956.8, 54956.9, .54957 or 54957.6,as noted. .Reports relating to (a) purchase and sale of real property; (b) matters of pending or potential litigation; (c) ;employee actions or negotiations with employee representatives; or vAich are exempt from public disclosure :under the California Public Records Act, may be revie d by the Committee during a permitted closed session .and are not available for public inspection. At such time as the Committee takes final actions on any of these ;subjects,.the minutes will reflect all required_disclosures of information Book Page 2 Operations Committee 03/05/08 Page 3 a. Convene in closed session. b. Reconvene in regular session. C. Consideration of action, if any, on matters considered in closed session. (13) ADJOURNMENT-The next Operations Committee meeting is scheduled for April 2, 2008, at 5:00 p.m. Book Page 3 Operations Committee 03/05/08 Page 4 Agenda Posting: In Accordance with the requirements of California Government Code Section 54954.2,this agenda has been posted in the main lobby of the District's Administrative offices not less than 72 hours prior to the meeting date and time above. All written materials relating to each agenda item are available for public Inspection in the office of the Clerk of the Board. Items Not Posted: In the event any matter not listed on this agenda is proposed to be submitted to the Committee for discussion and/or action, it will be done in compliance with Section 54954.2(b) as an emergency Item or because there is a need to take immediate action, which need came to the attention of the Committee subsequent to the posting of agenda, or as set forth on a supplemental agenda posted in the manner as above, not less than 72 hours prior to the meeting date. Public Comments: Any member of the public may address the Operations Committee on specific agenda items or matters of general interest. As determined by the Chair, speakers may be deferred until the specific item is taken for discussion and remarks may be limited to three minutes. Matters of interest addressed by a member of the public and not listed on this agenda cannot have action taken by the Committee except as authorized by Section 54954.2(b). Consent Calendar: All matters placed on the consent calendar are considered as not requiring discussion or further explanation, and unless a particular item is requested to be removed from the consent calendar by a Director of staff member, there will be no separate discussion of these items. All items on the consent calendar will be enacted by one action approving all motions, and casting a unanimous ballot for resolutions included on the consent calendar. All items removed from the consent calendar shall be considered in the regular order of business. The Committee Chair will determine if any items are to be deleted from the consent calendar. Items Continued: Items may be continued from this meeting without further notice to a Committee meeting held within five(5)days of this meeting per Government Code Section 54954.2(b)(3). Meeting Adioumment: This meeting may be adjourned to a later time and items of business from this agenda may be considered at the later meeting by Order of Adjournment and Notice in accordance with Government Code Section 54955(posted within 24 hours). Accommodations for the Disabled: The Board of Directors Meeting Room is wheelchair accessible. If you require any special disability related accommodations, please contact the Orange County Sanitation District Clerk of the Board's office at(714)593-7130 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability and the type of accommodation requested. I Notice to Committee Members: I For any questions on the agenda or to place any items on the agenda, Committee members should contact the Committee 'Chair or Secretary ten days in advance of the Committee meeting. [Committee Chair Larry Crandall (714)593-4400 slcrandallOaol.com Committee Secretary: Lilia Kovac (714)593-7124 Ikovacaocsd.com (General Manager Jim Ruth (714)593-7110 iruth0ocsd oom Assistant General Manager Bob Ghirelli (714)593-7400 rahirelli(aocsd.com jDirecor of Technical Services Ed Torres (714)593-7080 etorresaocsd.00 Director of Engineering Jim Herberg (714)593-7300 iherbera(o)o d.com ';Dir.of Operations and Maintenance Nick Amonles (714)593-7210 namontesAocsd.com ! I.---' ..........................................................................................................i -.._....-.................-................................................................................................_..--...--.....-........_.-.......-.......----._. Book Page 4 Operations Committee Rolling Agenda Report Calendar Date Dept. Action or Description of Report Information April O&M Award PSA for Updating Design Standards for Corrosion Action Management April Eng Approve andump Station Abandonment, ob Not 24-1 on Action April Eng Sludge Digesters at Plant No. 1,Job No. P1prove Amendment No. 2 to PSA re b ilitation of Action 1 0 April Eng Ao�eSPP1127ttiple Locations Office Modifications re Action Approve Quitclaim Agreement with City of Newport Action May Eng Beach re Bitter Point Pump Station Replacement, Job No. 5-49 H:Meptageda\Operations CommiUmOpemtions 2CD8WCB104.Rolling Agenda.doe Book Page 5 MINUTES OF THE OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Technical Services Orange County Sanitation District February 6, 2008—5:00 p.m. A meeting of the Operations Committee of the Orange County Sanitation District was held on February 6, 2008, at 5:00 p.m. in the Sanitation District's Administrative Office. (2) ROLL CALL Following the Pledge of Allegiance, a quorum was declared present, as follows: Operations Directors Present: Staff Present: Larry Crandall, Chair Jim Ruth, General Manager Ken Parker, Vice Chair Bob Ghirelli, Assistant General Manager Don Bankhead Nick Arhontes, Dir. of Operations& Maintenance Roy Moore Jim Herberg, Director of Engineering David Shawver Ed Tomes, Director of Technical Services Constance Underhill Life Kovac, Committee Secretary Don Webb Tod Haynes, Engineering Manager James M. Ferryman, Board Chair John Linder, Engineering Manager Doug Davert, Board Vice Chair Chuck Forman Mark Esquer Norbert Gaia Operations Directors Absent: Rob Thompson Charles Antos Simon Watson Patsy Marshall Chuck Windsor Harry Sidhu Others: (3) APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. (4) PUBLIC COMMENTS There were no public comments. (6) REPORT OF THE COMMITTEE CHAIR Chair Crandall did not give a report. Book Page 6 Minutes of the Operations Committee February 6, 2008 Page 2 (6) REPORT OF THE GENERAL MANAGER Jim Ruth, General Manager, briefly reported that design and construction contracts were awarded by the Orange County Board of Supervisors for the SARI Line. (7) CONSENT CALENDAR ITEMS a. MOVED, SECONDED, AND DULY CARRIED: Approve minutes of the December 5, 2007 Operations Committee meeting. b. OP08-01 MOVED, SECONDED,AND DULY CARRIED: Recommend to the Board of Directors to approve Change Order No. 1 to Purchase Order No. 10210-OB issued to Jones Chemicals, Inc. for the Purchase of Sodium Hypochlorite (Bleach), Specification No. C-2007-3378D, authorizing a price increase of$0.05298/gallon for a new total unit price of $0.53230/gallon including sales tax and freight for the period beginning March 1, 2008 through August 10, 2008; and, for all subsequent renewals of said contract. C. OP08-02 MOVED, SECONDED,AND DULY CARRIED: Recommend to the Board of Directors to: 1)Approve Amendment No. 1 to the Professional Design Services Agreement with CDM, Inc. providing for construction support services for 66kV Substation at Plant No. 2, Job No. 131-97,for an additional amount of$215,250, increasing the total contract amount not to exceed $994,631; and, 2)Approve a 5%contingency($49,731). d. OP08-03 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: 1)Approve Amendment No. 1 to the Professlonal Services Agreement with PBS&J Inc. for Rehabilitation of Westside Pump Station, Contract No. 3-52, providing for construction support services for an additional amount of$544,614, increasing the total amount not to exceed $1,709,335; and, 2)Approve a 10% contingency($170,093). END OF CONSENT CALENDAR e. Consideration of items deleted from Consent Calendar, if any. Book Page 7 Minutes of the Operations Committee February 6, 2008 Page 3 (8) ACTION ITEMS a. OP08-04 MOVED, SECONDED, AND DULY CARRIED: 1)Approve a sole source Service Contract Agreement with Jamison Engineering for Outfall Repair Services, for an amount not to exceed $115,000; and, 2)Approve a 20% contingency ($23,000). b. OP08-05 MOVED, SECONDED, AND DULY CARRIED; Recommend to the Board of Directors to: 1)Approve Amendment No. 2 to the Professional Design Services Agreement with MVA Architects, Inc. for North County Collections Yard, Contract No. 15-04, providing for design services for an additional amount of$245,650, increasing the total amount not to exceed $330,650; 2)Approve a budget increase of$1,683,241 for North County Collections Yard, Contract No. 15-04, for a total project budget of$11,773,241; and, 3) Approve a contingency of 15% ($49,598). (9) INFORMATIONAL ITEMS There were none. (10) DEPARTMENT HEAD REPORTS Mr. Jim Herberg, Director of Engineering, briefly reported that three (3)faulty valves need replacement in a section of sewer line under Pacific Coast Highway in Newport Beach, which must be completed by April due to scheduled repaving. Staff will solicit quotations for the valve replacement work to be completed before CalTrans and Newport Beach repave. He indicated that the purchase order for this work will be brought before the Board of Directors for ratification as required by our Delegation of Authority Resolution. Mr. Herberg also presented a brief overview of the consent decree timetable and the Sanitation District's progress. Director of Operations and Maintenance, Nick Arhontes, introduced Chuck Forman, Facilities Maintenance Supervisor, who presented the Maintenance Painting Service Program as administered by DuPont with all the benefits and improvements from this program. Director of Technical Services, Ed Torres, updated the committee on the AQMD's adoption of Rule 1110.2 that affects use of digester gas and its operation. He also reported that an expert panel with NWRI has been assembled for discussion of levels of disinfection and should convene there first meeting in March or April. Mr. Torres also announced that the Imperial County has approved a proposition to ban the use of biosolids, and will further advise as this develops. Book Page 8 i Minutes of the Operations Committee February 6, 2008 Page 4 (11) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS. IF ANY There were none. (12) CONVENE INCLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54956.9 a There was no dosed session. (13) ADJOURNMENT AND FUTURE MEETING DATES The Chair declared the meeting adjourned at 5:40 p.m. The next Operations Committee meeting is scheduled for Wednesday, March 5, 2008, at 5:00 p.m. Submitted by: X& Lille Kovac Committee Secretary HAeepOgmM15MIWBSWInul \020508 DRAFT Operadons MlnutuAm Book Page 9 OPERATIONS COMMITTEE Nketlng Date ro Bo.or Dr. 03/OS/oe 03/26/OB AGENDA REPORT Item Number I Item Number OPoB-06 Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Edward Torres, Director of Technical Services SUBJECT: Adopt Resolution to Support an Enhanced Source Control Program GENERAL MANAGER'S RECOMMENDATION Adopt Resolution No. OCSD08-XX, Establishing Support for an Enhanced Source Control Program to Reduce the Discharge of Emerging Pollutants of Concern. SUMMARY • OCSD is required under our Joint Exercise of Powers Agreement with OCWD and by OCWD's Producer/User Water Recycling Permit to develop an Enhanced Source Control Program for controlling emerging pollutants of concern that may pose risk to the GWRS product water quality. • The adoption of a resolution that recognizes the need for an Enhanced Source Control Program will support the expansion of the existing industrial source control program to residential and commercial sources. This, among other source control strategies, will be accomplished through a countywide public outreach program, which will aid OCSD in controlling and reducing the discharge of pollutants not only from industrial sources but from nonindustrial sources as well. • Upon adoption of the Board resolution, OCSD will establish partnership with member agencies to seek voluntary participation in disseminating outreach materials through their existing media outlets such as utility bill inserts, newsletters, public service announcements, website links, and kiosks. OCSD will provide the outreach materials to participating member agencies at no cost. • Assuming the participation from 25 member agencies, the annual cost would be approximately $85,000 (excluding staff time, cost is predominantly for printing the outreach materials). Form No.m 102a2 n 1 0101W Page 1 Book Page 10 • The partnership will be formalized through a letter from OCSD's General Manager to member agency City Managers requesting for their support and to designate a contact person. • Staff has also prepared talking points for each Director for discussion with their City Council and City Manager. PRIOR COMMITTEEIBOARD ACTIONS No prior action. ATTACHMENTS Proposed Resolution Form No ow10z2 flevMed0191N] Page 2 Book Page I I RESOLUTION NO. OCSD08-XX A RESOLUTION OF THE BOARD OF DIRECTORS OF THE ORANGE COUNTY SANITATION DISTRICT, ESTABLISHING SUPPORT FOR AN ENHANCED SOURCE CONTROL PROGRAM TO REDUCE THE DISCHARGE OF EMERGING POLLUTANTS OF CONCERN •fRNltltlfffRRMI,M WHEREAS, the Ground Water Replenishment System (GWRS), a joint project of the Orange County Water District(OCWD) and the Orange County Sanitation District(OCSD),will take highly-treated sewer water and treat it beyond drinking water standards using advanced membrane purification facilities; WHEREAS, GWRS will increase the existing recycled water supply by providing a more reliable and higher quality source of water for recharge, irrigation, and industrial uses and for protection of the Orange County Groundwater Basin from further degradation due to seawater intrusion; WHEREAS, Section 15 of Order No. R8-2004-0002 issued by the California Regional Water Quality Control Board Santa Ana Region requires OCSD to expand its existing industrial pretreatment/source control program to include not only contaminants that can be detrimental to the facilities or environment, but also to include emerging pollutants of concern specked by the California Department of Health Services as may be harmful to human health and drinking water supplies of Orange County; WHEREAS, Article No. 55 of the Joint Exercise of Powers Agreement for the development, operation and maintenance of the GWRS and the green acres project between OCWD and OCSD requires OCSD to control discharges that could adversely affect GWRS's water quality; WHEREAS, in addition to the advanced treatment provided by OCWD, OCSD intends to enhance its existing source control program to include source control not only for industrial sources but also for domestic and commercial sources(nonindustrial sources)to reduce the discharge of emerging pollutants of concern and minimize any impacts to GWRS; WHEREAS, Special Provision 1.1 of the Ocean Discharge Permit requires OCSD to continue implementing a source control program and public education program for nonindustrial contaminants sources; WHEREAS, unlike the source control program for industrial facilities where permits are issued to regulate dischargers, implementation of source control programs for domestic and commercial sources may be implemented through a voluntary pollution prevention outreach program designed to change improper waste disposal practices; WHEREAS, voluntary support of each individual city is a critical element in the successful implementation of nonindustrial source control programs through dissemination of information using existing educational outreach resources, as well as other means that the cities Book Page 12 may choose to make available, to manage and minimize the discharge of contaminants from these sources; WHEREAS, OCSD is governed by a 25-member board of directors comprising of elected representatives for each of the sewer agencies, cities, and county within OCSD's 471 square mile service area and is in a position to provide a key role to assist OCSD in its efforts to manage and minimize emerging pollutants of concern by communicating with their respective agencies to collaborate with OCSD. NOW THEREFORE, the Board of Directors of the Orange County Sanitation District, DOES HEREBY RESOLVE, DETERMINE,AND ORDER AS FOLLOWS: Section 1: Support Implementation of an Enhanced Source Control Program for Nonindustrial Sources—The Board supports the implementation of an Enhanced Source Control Program to include Nonindustrial Sources. OCSD's Enhanced Source Control Program shall be supported through cooperative efforts with member agencies. Member agencies are urged to support OCSD in reducing the discharge of emerging pollutants of concern using their existing resources for disseminating information or other effective methods. Section 2: Member Agency Participation—The Board urges member agencies to allow the use of their existing public information resources to disseminate public outreach materials pertaining to proper disposal of pollutants of concern through: a. Utility Bill Inserts b. Newsletters c. Public access cable channel d. Website link e. Informational Kiosk (located in City's public facilities such as City Hall, community centers, and libraries.) OCSD will provide public outreach materials at no cost to member agencies. PASSED AND ADOPTED at a regular meeting held March 26, 2008. Chair, Orange County Sanitation District ATTEST: Clerk of the Board Book Page 13 � - " What do we mean by an Enhanced Source Control Program? Since the late 1970's, the Orange County Sanitation District (OCSD) has imple- mented a Source Control Program to regulate the discharge of conventional pollut- ants (a 9. heavy metals such as chrome, cadmium. etc.) from industrial sources. Because of the growing concern for 'emerging' pollutants, it is necessary to en- A Board Resolution wit.... hance the existing Source Control Program by focusing not only on industrial sources,but also residential and commercial sources. 1) Establish a formal basis of sup- port from the Board: Such support Wit encourage member agencies to What are the"Emerging" Pollutants of Concern? participate in this endeavor and will provide a formal platform for OCSD With the recent advancements in analytical chemist and toxicology, staff to implement necessary gh its y[' chemistry gy, scientists have lion prevention programs through its been able to detect various unexpected pollutants in wastewater and surface water member agencies to effectively bodies at very low concentrations. These pollutants are`emerging' in the sense that reach out to residents and commer- their effects on human health and the environment are the subjects of scientific in- vestigation and public policy debate. vial businesses vnthin their commu- n0y. Emerging pollutants fall into several general Gasses: pharmaceuticals and personal y) Establish a partnership with care products including antibiotics, steroids. hormones and other"endocrine disruµ tors', and a variety of miscellaneous chemicals, such as caffeine, cholesterol, fire member agencies: A key to man- retardant, and pesticides, which are predominantly generated from residential and aging non-d coordinating sources is coopcDop- erating and cthat have ] with mem- commercial sources. These substances enter waterways by way of municipal,Indus- ber agencies that have jurisdictional trial,and agricultural wastewater systems. authority over zoning and bylaws. By closely partnenng with member agencies, OCSD is in an adverts- What is the Mod"tion for an Enhanced Source Control? geous position to effectively dissemi- nate critical information regarding With the commissioning of the Ground Water Replenishment System (GWRS), it is Pollution prevention practices in a imperative that OCSD addresses the discharge of emerging dear,constructive,and cost effective 9 g pollutants, as this may manner to as target audience. This potentially impact the groundwater if not controlled at the source urce. Although GWRS continued interaction creates to in- is well designed to reasonably remove pollutants, it is prudent and most cost effec- valuable relationship needed to im- tive to minimize the risks by taking a proactive approach in preventing these pollul- element an effective public outreach area from being discharged to the sewer. Program. The Santa Ana Regional Water Quality Control Board and Department of Health Services have also required the expansion of OCSO's Source Control Program to include pollution prevention programs that will minimize the disk of emerging pollut. ants of concern from getting into the ocean and/or drinking water that may impact public health. How will Source Control for Emerging Pollutants be Accomplished? Source Control of emerging pollutants of concern from non-industrial sources will be accomplished primarily through public education targeting residential and commercial entities. Many people are not well informed about the water quality impacts that can OCSD's Enhanced Source Control result from certain everyday behavioral practices,such as flushing unused pharmaceuti- Program will be implemented cals down the toilet pouring volatile chemicals down the sink, or by applying excessive through cooperative efforts of the amounts of fertilizers to their lawns and gardens. OCSD's close involvement with and member agencies. Once the support of individual citizens and businesses are absolutely essential in controlling pol- Board adopts the Resolution a lutants of concern since non-industrial water pollution commonly originates from their letter will be mailed to the City combined activities of improperly disposing harmful pollutants into the sewer system. Manager of each Member Agency requesting their commitment in a voluntary countywide public out- Why Is the Participation of Member Agencies Critical? reach program that is designed to effectively promote OCSD's pollu- Since public education is the key component for effectively controlling non-industrial tion prevention programs to re- sources, member agencies can help by disseminating information using their existing duce the discharge of emerging media outlets, Through partnership with member agencies, OCSD will provide the out- pollutants of concern to the sewer. reach materials to participating agencies at no cost. Without this partnership, a county- wide public outreach program solely conducted by OCSD will be cost prohibitive. It .5 would cost OCSD approximately $820,000 annually to mail four brochures to its half-e- million rate payers. Partnership with member agencies minimizes the cost of public outreach and provides a long-term sustainable program for educating the public to con- trol the discharge of emerging pollutants. I OCSD conducted a preliminary survey of member agencies (Public WorksiPublic Infor- mation Personnel) to assess their willingness to participate in this partnership. Over- whelmingly, they understood the critical purpose of the GWRS project and agreed to allow the use of their existing media outlets by OCSD and to participate w•th the public outreach program. �. What 1s Expected from Member Agencies when they Participate in this ;I Partnership? Member agencies are simply expected to disseminate outreach materials provided by OCSD's "No Drugs OCSD using their existing media outlets. such as: Down the Drain"Program • Utility bill inserts • Newsletters 4F> • Public access cable channel • Website link • Informational kiosk(located in City'a public facilities such as City Hall,commu- nity centers,and libraries.) A pilot program with the City of Tustin was conducted by OCSO. The City of Tustin was Tom Meregillano able to smoothly integrate OCSD's outreach materials into its utility bills and newsletters, Orange County Sanitation Dist. Source Control Division (714) 593-7457 tmeregillano@ocsd.com For additional questions, please contact Pi ► P. OPERATIONS COMMITTEE Meeting Date To W.of Mr. 03,05,08 AGENDA REPORT Item Number Item Number OP08-07 Orange County Sanitation District Collections Facllitles FROM: James D. Ruth, General Manager Originator: Jim Herberg, Director of Engineering Project Manager: Christopher MacLeod SUBJECT: NEWPORT AVENUE & 1ST STREET SEWER RECONSTRUCTION PROJECT NO. FE05-36 GENERAL MANAGER'S RECOMMENDATION Approve an increase in the contingency for Newport Avenue & 1 at Street Sewer Reconstruction, Project No. FE05-36, of 2.3% ($3,703), for a total contingency of 24.1% ($38,703). SUMMARY • This project removes and replaces 75 feet of defective sewer pipe located in the City of Tustin. • The original contract was awarded to Ken Thompson, Inc. in the amount of $160,500, with a contingency of 21.8% ($35,000). Two change orders have been approved by the General Manager, totaling 19.8% ($31,882), increasing the contract amount to $192,382. • The Contractor has submitted a final request for payment of$6,821 for proposed Change Order No. 3 due to unforeseen conditions requiring additional pavement modifications. The Contractor's actual labor and equipment costs were verified and a change order total of$6,821 has been negotiated. • The remaining contingency of 2.2% ($3,118) is not sufficient for proposed Change Order No. 3. The requested increase in contingency in the amount of 2.3% ($3,703) is needed to cover the cost of this change order. • This item has been budgeted, and there are sufficient funds available. PRIOR COMMITTEE/BOARD ACTIONS The contract was awarded to Ken Thompson, Inc., by the Operations Committee on October 3, 2007 in the amount of$160,500, with a contingency of 21.8%. FOM No.M 102 2 R..0=1M7 Page 1 Book Page 16 ADDITIONAL INFORMATION This item complies with authority levels of the Sanitation District's Delegation of Authority. This item has been budgeted, (Line item: Section 8, Pages 98). Award Date: 10/03107 Contract Amount: $160,500 Contingency: 21.8 03/05108 2.3 24.1% JH:CM:JBF:ct H Gn RgwtpOpp STEOB m33 NM,WN 9110$w.w RWlnpeupvl M Wr Bq MN,E.Oo[ Forth No,DW 02-2 R—W 03101N1 Page 2 Book Pa: '7 OPERATIONS COMMITTEE Meeting Date To Ed.of Dir. o31os/os AGENDA REPORT Item Number Item Number Oroa-ga Orange County Sanitation District (� Misc.d ^y` Support Projects FROM: James D. Ruth, General Manager Originator: Jim Herberg, Director of Engineering Project Manager: Christopher MacLeod SUBJECT: Purchase and Installation of Modular/Systems Furniture, Specification No. E-2007-353BD GENERAL MANAGER'S RECOMMENDATION 1. Award a purchase contract for Purchase and Installation of Modular/Systems Furniture, Specification No. E-2007-353BD, to OM Workspace for an amount not to exceed $125,625; and, 2. Approve a 20% contingency ($25,000). SUMMARY • The Orange County Sanitation District (Sanitation District) is purchasing new partitions and office furniture for several office locations. The purpose of the purchase is to move the District's Information Technology staff into the Administration Building. • The Sanitation District received furniture manufacturer qualifications and solicited bids for furniture purchase and installation. Three bids were received. The bids ranged from $125,624.40 to $143,704.63. The lowest responsive, responsible bid was OM Workspace for an amount of$125,624.40. BACKGROUND In December of 2000, the Sanitation District proposed a new Administration Building (Project No. J-84). The cost estimate for this new facility was $18,500,000 and included the construction of a three-storey building to house Information Technology, Human Resources, and the Finance Departments. Due to the budget constraints, the project was cancelled in 2006. Form No.rnu10a2 A«ia ovorar Pagel Book Page 18 • The office partition and furniture purchase is one of three procurements for moving Information Technology staff to the Administration Building. The other two procurements involve installing electrical and network cabling in various office areas, and installing a conference room and two offices in the Control Center. • Project SP-127, including all three procurements, is estimated to cost $500,000. • Bids were solicited for installing furniture from four vendors: Allsteel's Terrace, Haworth's Compose, Herman Miller's Vivo, and Teknion's Leverage. PRIOR COMMITTEE/BOARD ACTIONS None. ADDITIONAL INFORMATION This complies with authority levels of the Sanitation District's Delegation of Authority. This item has been budgeted. (2007-08 Budget Update, Page A-10, Item Number 93) Award Date: 09105108 Contract Amount: $125,625 Contingency: 20% CM:SS:ct:gc H W9bb Ift• �ReFobl0pxpbwl9P-127 Pu, sa&ln l l RMuW FurMUTM J 5_00 E¢ FO No.0w10'F2 RnlyU=1W Page 2 Book Page 19 OPERATIONS COMMITTEE MeeOngDate To3d.ofDb. 03/05/08 03/26/08 AGENDA REPORT 1raOPoB-09m Numbe I Item Number Oran a County Sanitation District �d Headworks FROM: James D. Ruth, General Manager Originator: Jim Herberg, Director of Engineering CIP Project Manager: Wendy Sevenandt SUBJECT: HEADWORKS REHABILITATION/REFURBISHMENT, JOB NO. P1-71 GENERAL MANAGER'S RECOMMENDATION 1. Approve a budget increase of$1,867,942 for Headworks Rehabilitation/ Refurbishment, Job No. P1-71, for a total budget of$11,024,341; 2. Approve a Professional Consultant Services Agreement with Carollo Engineers for construction support services for Headworks Rehabilitation/Refurbishment, Job No. P1-71, for an amount not to exceed $493,883; and, 3. Approve a 5% contingency ($24,694). SUMMARY • This project is for the replacement of the pump motor electrical drives for the five Main Sewage Pumps, installation of new cables and conduit to meet current Orange County Sanitation District (Sanitation District) and industry standards, and to make miscellaneous electrical, architectural, mechanical, and structural changes at Power Building 3A. • Sanitation District staff is requesting a budget increase for project cost increases due to rising construction costs, longer construction duration, and additional internal resource hours. • The construction contract is scheduled to be awarded in June 2008. • Carollo Engineers (Carollo) has provided Preliminary Design and Final Design services for this project in the total amount of$880,096, • Staff is requesting approval of a new agreement for construction support services in the amount of$493,883. FOM No.OW 1022 Hwi c!0Y01N7 Page 1 Book Page 20 PRIOR COMMITTEEIBOARD ACTIONS November 28, 2007—The Board of Directors authorized staff to negotiate with Carollo for continuation of services for the construction phase. December 20, 2006 —Amendment No. 1 for the final design services was approved. March 22, 2006—The original PSA was awarded to Carollo. ADDITIONAL INFORMATION The construction cost estimate (accelerated to the midpoint of construction) has increased from $5,530,000 to $6,600,000. The present construction contract budget is $5,732,000. An increase in the construction contract budget of$868,000 to $6,600,000 is requested. Escalation of the construction contract budget is due to many contributing factors: • The previous estimate used 2006 data, the new estimate incorporates 2007 data with corresponding increases in material and labor costs. • Time was added to the construction schedule pushing the contract mid-point of construction further out in time increasing escalation estimates. • The cabling between the VFDs and motors was changed to account for over- heating based on soil resistivity data obtained and heat load calculations performed during the final design. This will lead to an overall cost increase for cabling and wire terminations. • As a higher level of design was achieved between the previous and current estimate. The more accurate estimate was higher in cost. The allowance for items not identified in the cost estimate has been reduced from 30% to 10% between the previous and current estimate. • Some items were missed in the previous cost estimate leading to higher costs. Sanitation District staff is requesting additional funds for internal resource hours and consultant support hours because of the increase in project work, complexity, multiple electrical outages, multiple commissioning milestones, and longer construction duration. Also, the allocation of Sanitation District overhead expenses to capital projects is higher than previously estimated. Extra design reviews by in-house staff were required to ensure the appropriate level of detail on the plans. Extra staff time was expended during design to make updates to the specifications based on revisions that are required, but not yet incorporated into the Master Specifications. Additional hours are proposed for operations support for isolation of electrical equipment, staff hours for commissioning activities, and staff hours for the facility records and database updates. FOM No.DM1032 P Ud OLOW Page 2 Book Page 21 A budget increase of$137,643 is requested for consultant services during construction. Staff is requesting that a new contingency be set at 5% ($24,694) of the new contract value of$493,883 for construction support services. A budget increase of$862,299 is requested for internal resource hours to insure sufficient funds for internal staff, including overhead allocated to the project. This request for a budget increase complies with authority levels of the Sanitation District's Delegation of Authority. This item requires a budget increase. (Line item: Section 8, Page 49 and page A-8 of the Budget Update for FY 2007-2008). The Board of Directors authorized staff to negotiate with Carollo for continuation of services for the construction phase per the Delegation of Authority Section 5.07.F. Staff is requesting the award of a Professional Design Services Agreement in the amount of $493,883 for the construction phase services in accordance with the Delegation of Authority Section 5.07.G. Proposed Award Date: March 26, 2008 Contract Amount: $493,883 Contingency: 6% JH:WS:tic:gc H: 910bahAgenda Drefl Repodsl0peatIws\P1-71 AR CM seMces CamIIo 3.5.09.dm F.N.o 1N 2 wW.ee=107 Page 3 Book Page 22 ORANGE COUNTY SANITATION DISTRICT (714) 962-2411 www.ocsd.com Mailing Address: P.O. Box 8127 Fountain Valley, Califomia 92728-8127 street Address: 10844 Ellis Avenue Fountain Valley, California 92708-7018