HomeMy WebLinkAbout2008-03 Ops MINUTES OF THE
OPERATIONS COMMITTEE
Engineering, Operations & Maintenance, and Technical Services
Orange County Sanitation District
March 5, 2008-5:00 p.m.
A meeting of the Operations Committee of the Orange County Sanitation District was held on
March 5, 2008, at 5:00 p.m. in the Sanitation District's Administrative Office.
(2) ROLL CALL
Following the Pledge of Allegiance, a quorum was declared present, as follows:
Operations Directors Present: Staff Present:
Larry Crandall, Chair Jim Ruth, General Manager
Charles Antos Bob Ghirelli, Assistant General Manager
Don Bankhead Nick Arhontes, Dir. of Operations & Maintenance
Rose Espinoza Jim Herberg, Director of Engineering
Patsy Marshall Ed Torres, Director of Technical Services
Roy Moore Penny Kyle, Committee Secretary
David Shawver Tod Haynes, Engineering Manager
Harry Sidhu John Linder, Engineering Manager
Constance Underhill Mark Esquer
Don Webb Norbert Gaia
James M. Ferryman, Board Chair Simon Watson
Doug Davert, Board Vice Chair Chuck Winsor
Operations Directors Absent: Others: FIELECD IN TFOIE FFICE qOF
Ken Parker, Vice Chair Bob Ooten pgpN6E CLERKOUNTY SF A710N�ISRD
FIICT
(3) APPOINTMENT OF CHAIR PRO TEM MAR 26 2000
No appointment was necessary.
BY:
(4) PUBLIC COMMENTS
There were no public comments.
(5) REPORT OF THE COMMITTEE CHAIR
Chair Crandall did not give a report.
Minutes of the Operations Committee
March 5, 2008
Page 2
(6) REPORT OF THE GENERAL MANAGER
Jim Ruth, General Manager, did not give a report.
(7) CONSENT CALENDAR ITEMS
a. MOVED, SECONDED, AND DULY CARRIED: Approve minutes of the February 6,
2008 Operations Committee meeting.
b. OP08-06 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to adopt Resolution No. OCSD08-XX, Establishing Support
for an Enhanced Source Control Program to Reduce the Discharge of
Emerging Pollutants of Concern.
C. OP08-07 MOVED, SECONDED, AND DULY CARRIED: Approve an increase in
the contingency for Newport Avenue & 1"Street Sewer Reconstruction,
Project No. FE05-36, of 2.3% ($3,703), for a total contingency of 24.1%
($38,703).
d. OP08-08 MOVED, SECONDED, AND DULY CARRIED: 1)Award a purchase
contract for Purchase and Installation of Modular/Systems Furniture,
Specification No. E-2007-353BD, to OM Workspace for an amount not to
exceed $125,625; and,
2) Approve a contingency of 20% ($25,000).
END OF CONSENT CALENDAR
e. No items considered.
(8) ACTION ITEMS
a. OP08-09 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to: 1)Approve a budget increase of$1,867,942 for
Headworks Rehabilitation/Refurbishment at Plant No. 1, Job No. P1-71,
for a total budget of$11,024,341;
2) Approve a Professional Consultant Services Agreement with Carollo
Engineers for Headworks Rehabilitation/Refurbishment at Plant No. 1,
Job No. P1-71, providing for construction support services for an amount
not to exceed $493,883; and,
3)Approve a 5%contingency($24,694).
Minutes of the Operations Committee
March 5, 2008
Page 3
(9) INFORMATIONAL ITEMS
There were none.
(10) DEPARTMENT HEAD REPORTS
Director of Engineering, Jim Herberg, reported the overall CIP change order rate is on a
downward trend towards the district's goal of 5%. Director of Technical Services, Ed Torres,
presented a brief report of Imperial County's biosolids importation ban, and on an article in LA
Times re pharmaceuticals in discharged water. Director of Operations and Maintenance, Nick
Arhontes, introduced Chuck Winsor, who reported on the removal of concrete grout material
blocking collections lines from the Gisler-Redhill Trunk Sewer in Tustin. The committee
requested this report be presented to the entire Board of Directors.
(11) OTHER BUSINESS. COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY
Chair Crandall recommended that staff present a report to the GWRS Steering Committee on
pharmaceuticals found near the outfall.
(12) CLOSED SESSION
There was no closed session.
(13) ADJOURNMENT AND FUTURE MEETING DATES
The Chair declared the meeting adjourned at 5:40 p.m. The next Operations Committee
meeting is scheduled for Wednesday, April 2, 2008, at 5:00 p.m.
Subbmmiittted by: r
Penny Kyl
Committee Secretary
HAdeplWgeMa\Operations Committee\Operations 2008103081030508 Oper Minutes.doc
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Operations
Meeting
Concrete Grout Removal trom
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♦ Contractor cost: $32,000
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♦ Volume grout removed: 10 cu yards
(5 trailer loads)
Questions?
Visa our web site: www.ocsd.com -
Page 4 of_
STATE OF CALIFORNIA)
) SS.
COUNTY OF ORANGE )
Pursuant to California Government Code Section 54954.2, 1 hereby certify that
the Notice and the Agenda for the Operations Committee meeting to be held on
March 5, 2008, was duly posted for public inspection in the main lobby of the District's
offices on February 27, 2008.
IN WITNESS WHEREOF, I have hereunto set my hand this 27th day of
February, 2008.
Penny M. Kyle, Clerkb6f the Board
Board of Directors
Orange County Sanitation District
HSCepBgmo\150\151\BS\FORMSWgenda Cerfifimbon-Operations Commitlee.doc
ORANGE COUNTY SANITATION DISTRICT
NOTICE OF MEETING
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OPERATIONS COMMITTEE MEETING DATES
OPERATIONS COMMITTEE BOARD
MEETING DATE MEETING DATE
03/05/08 03/26/08
04/02/08 04/23/08
05/07/08 05/28/08
06/12/08** 06/25/08
07/02/08 07/23/08
AUGUST DARK 08/27/08
09/03/08 09/17/08*
10/01/08 10/22/08
11/05/08 11/19/08*
12/03/08 12/17/08*
JANUARY DARK 01/28/09
02/04/09 02/25/09
03/04/09 03/25/09
04/01/09 04/22/09
*Meetings are being held on the third Wednesday of the month.
"*Meeting scheduled to the second Thursday of the month due to conflict with
League of Cities.
ROLL CALL
OPERATIONS COMMITTEE
Engineering, Operations & Maintenance, and Technical Services
Meeting Date: March 5. 2008 Time: 6:00 P.m.
Adjourn
COMMITTEE MEMBERS (13)
Larry Crandall Chair
Ken Parker ice Chair
Charles Antos
Don Bankhead
Rose Espinoza
Patsy Marshall
Roy Moore
David Shawver
Harry Sidhu
Constance Underhill
Don Webb
James M. Ferryman Board Chair
Doug Davert Board Vice Chair
OTHERS
Brad H in, General Counsel
STAFF
Jim Ruth, General Manager
Bob Ghirelli, Assistant General Manager
Nick Arhontes, Dir. of Operations & Maintenance
Jim Herber , Director of Engineering
Ed Torres, Director of Technical Services
Lorenzo Tyner, Director of Finance and
Administrative Services
Penny Kyle, Committee Secretary
Tod Ha nes
John Linder
Matt Smith
H1dep0agenda\0pamlians Committae%Operalions 2008W=02.Roll Call.doc
AGENDA
REGULAR MEETING OF THE
OPERATIONS COMMITTEE
Engineering, Operations & Maintenance, and Technical Services
ORANGE COUNTY SANITATION DISTRICT
March 5, 2008 - 5:00 P.M.
ADMINISTRATIVE OFFICE
10844 Ellis Avenue
Fountain Valley, California 92708
www.ocsd.com
(1) PLEDGE OF ALLEGIANCE
(2) DECLARATION OF QUORUM
(3) APPOINTMENT OF CHAIR PRO TEM, IF NECESSARY
(4) PUBLIC COMMENTS
(5) REPORT OF COMMITTEE CHAIR
(6) REPORT OF GENERAL MANAGER
(7) CONSENT CALENDAR ITEMS
Consideration of motion to approve all agenda items appearing on the Consent Calendar not
specifically removed from same, as follows:
a. Approve minutes of the February 6, 2008 Operations Committee meeting.
b. OP08-06 Recommend to the Board of Directors to adopt Resolution No. OCSD08-XX,
Establishing Support for an Enhanced Source Control Program to Reduce the
Discharge of Emerging Pollutants of Concern. (Book Page 10)
C. OP08-07 Approve an increase in the contingency for Newport Avenue& 1" Street Sewer
Reconstruction, Project No. FE05-36, of 2.3% ($3,703), for a total contingency
of 24.1% ($38,703). (Book Page 16)
Book Page I
Operations Committee
03/05/08
Page 2
d. OP08-08 1)Award a purchase contract for Purchase and Installation of Modular/Systems
Furniture, Specification No. E-2007-353BD,to OM Workspace for an amount
not to exceed $125,625; and,
2)Approve a contingency of 20% ($25,000). (Book Page 18)
END OF CONSENT CALENDAR
e. Consideration of items deleted from Consent Calendar, if any.
(8) ACTION ITEMS
a. OP08-09 Recommend to the Board of Directors to: 1)Approve a budget increase of
$1,867,942 for Headworks Rehabilitation/Refurbishment at Plant No. 1, Job
No. P1-71, for a total budget of$11,024,341;
2)Approve a Professional Consultant Services Agreement with Carollo
Engineers for Headworks Rehabilitation/Refurbishment at Plant No. 1, Job No.
P1-71, providing for construction support services for an amount not to exceed
$493,883; and,
3)Approve a 5% contingency($24,694). (Book Page 20)
(9) INFORMATIONAL ITEMS
(10) DEPARTMENT HEAD REPORTS
(11) OTHER BUSINESS, COMMUNICATIONS, SUPPLEMENTAL AGENDA ITEMS, OR ITEMS FOR
FUTURE AGENDAS, IF ANY
(12) CLOSED SESSION
...... ...................................-......_........_..__.........._....-....._...........__........_.......................-............._..._....._...__.......--.__........-.......-_...--_...............__.........._.-----.t
:During the wurse of conducting the business set forth on this agenda as a regular meeting of the Committee, the
:Chair may convene the Committee in closed session to consider matters of pending real estate negotiations,
pending or potential litigation, or personnel matters, pursuant to Government Code Sections 54956.8, 54956.9,
.54957 or 54957.6,as noted.
.Reports relating to (a) purchase and sale of real property; (b) matters of pending or potential litigation; (c)
;employee actions or negotiations with employee representatives; or vAich are exempt from public disclosure
:under the California Public Records Act, may be revie d by the Committee during a permitted closed session
.and are not available for public inspection. At such time as the Committee takes final actions on any of these
;subjects,.the minutes will reflect all required_disclosures of information
Book Page 2
Operations Committee
03/05/08
Page 3
a. Convene in closed session.
b. Reconvene in regular session.
C. Consideration of action, if any, on matters considered in closed session.
(13) ADJOURNMENT-The next Operations Committee meeting is scheduled for April 2, 2008, at
5:00 p.m.
Book Page 3
Operations Committee
03/05/08
Page 4
Agenda Posting: In Accordance with the requirements of California Government Code Section 54954.2,this
agenda has been posted in the main lobby of the District's Administrative offices not less than 72 hours prior to the
meeting date and time above. All written materials relating to each agenda item are available for public Inspection
in the office of the Clerk of the Board.
Items Not Posted: In the event any matter not listed on this agenda is proposed to be submitted to the Committee
for discussion and/or action, it will be done in compliance with Section 54954.2(b) as an emergency Item or
because there is a need to take immediate action, which need came to the attention of the Committee subsequent
to the posting of agenda, or as set forth on a supplemental agenda posted in the manner as above, not less than 72
hours prior to the meeting date.
Public Comments: Any member of the public may address the Operations Committee on specific agenda items or
matters of general interest. As determined by the Chair, speakers may be deferred until the specific item is taken
for discussion and remarks may be limited to three minutes.
Matters of interest addressed by a member of the public and not listed on this agenda cannot have action taken by
the Committee except as authorized by Section 54954.2(b).
Consent Calendar: All matters placed on the consent calendar are considered as not requiring discussion or further
explanation, and unless a particular item is requested to be removed from the consent calendar by a Director of
staff member, there will be no separate discussion of these items. All items on the consent calendar will be
enacted by one action approving all motions, and casting a unanimous ballot for resolutions included on the
consent calendar. All items removed from the consent calendar shall be considered in the regular order of
business.
The Committee Chair will determine if any items are to be deleted from the consent calendar.
Items Continued: Items may be continued from this meeting without further notice to a Committee meeting held
within five(5)days of this meeting per Government Code Section 54954.2(b)(3).
Meeting Adioumment: This meeting may be adjourned to a later time and items of business from this agenda may
be considered at the later meeting by Order of Adjournment and Notice in accordance with Government Code
Section 54955(posted within 24 hours).
Accommodations for the Disabled: The Board of Directors Meeting Room is wheelchair accessible. If you require
any special disability related accommodations, please contact the Orange County Sanitation District Clerk of the
Board's office at(714)593-7130 at least 72 hours prior to the scheduled meeting. Requests must specify the
nature of the disability and the type of accommodation requested.
I Notice to Committee Members:
I For any questions on the agenda or to place any items on the agenda, Committee members should contact the Committee
'Chair or Secretary ten days in advance of the Committee meeting.
[Committee Chair Larry Crandall (714)593-4400 slcrandallOaol.com
Committee Secretary: Lilia Kovac (714)593-7124 Ikovacaocsd.com
(General Manager Jim Ruth (714)593-7110 iruth0ocsd oom
Assistant General Manager Bob Ghirelli (714)593-7400 rahirelli(aocsd.com
jDirecor of Technical Services Ed Torres (714)593-7080 etorresaocsd.00
Director of Engineering Jim Herberg (714)593-7300 iherbera(o)o d.com
';Dir.of Operations and Maintenance Nick Amonles (714)593-7210 namontesAocsd.com !
I.---' ..........................................................................................................i
-.._....-.................-................................................................................................_..--...--.....-........_.-.......-.......----._.
Book Page 4
Operations Committee
Rolling Agenda Report Calendar
Date Dept. Action or
Description of Report Information
April O&M Award PSA for Updating Design Standards for Corrosion Action
Management
April Eng Approve
andump Station Abandonment, ob Not 24-1 on Action
April Eng Sludge Digesters at Plant No. 1,Job No. P1prove Amendment No. 2 to PSA re b ilitation of Action
1 0
April Eng Ao�eSPP1127ttiple Locations Office Modifications re Action
Approve Quitclaim Agreement with City of Newport Action
May Eng Beach re Bitter Point Pump Station Replacement, Job
No. 5-49
H:Meptageda\Operations CommiUmOpemtions 2CD8WCB104.Rolling Agenda.doe
Book Page 5
MINUTES OF THE
OPERATIONS COMMITTEE
Engineering, Operations & Maintenance, and Technical Services
Orange County Sanitation District
February 6, 2008—5:00 p.m.
A meeting of the Operations Committee of the Orange County Sanitation District was held on
February 6, 2008, at 5:00 p.m. in the Sanitation District's Administrative Office.
(2) ROLL CALL
Following the Pledge of Allegiance, a quorum was declared present, as follows:
Operations Directors Present: Staff Present:
Larry Crandall, Chair Jim Ruth, General Manager
Ken Parker, Vice Chair Bob Ghirelli, Assistant General Manager
Don Bankhead Nick Arhontes, Dir. of Operations& Maintenance
Roy Moore Jim Herberg, Director of Engineering
David Shawver Ed Tomes, Director of Technical Services
Constance Underhill Life Kovac, Committee Secretary
Don Webb Tod Haynes, Engineering Manager
James M. Ferryman, Board Chair John Linder, Engineering Manager
Doug Davert, Board Vice Chair Chuck Forman
Mark Esquer
Norbert Gaia
Operations Directors Absent: Rob Thompson
Charles Antos Simon Watson
Patsy Marshall Chuck Windsor
Harry Sidhu
Others:
(3) APPOINTMENT OF CHAIR PRO TEM
No appointment was necessary.
(4) PUBLIC COMMENTS
There were no public comments.
(6) REPORT OF THE COMMITTEE CHAIR
Chair Crandall did not give a report.
Book Page 6
Minutes of the Operations Committee
February 6, 2008
Page 2
(6) REPORT OF THE GENERAL MANAGER
Jim Ruth, General Manager, briefly reported that design and construction contracts were
awarded by the Orange County Board of Supervisors for the SARI Line.
(7) CONSENT CALENDAR ITEMS
a. MOVED, SECONDED, AND DULY CARRIED: Approve minutes of the December 5,
2007 Operations Committee meeting.
b. OP08-01 MOVED, SECONDED,AND DULY CARRIED: Recommend to the Board
of Directors to approve Change Order No. 1 to Purchase Order No.
10210-OB issued to Jones Chemicals, Inc. for the Purchase of Sodium
Hypochlorite (Bleach), Specification No. C-2007-3378D, authorizing a
price increase of$0.05298/gallon for a new total unit price of
$0.53230/gallon including sales tax and freight for the period beginning
March 1, 2008 through August 10, 2008; and, for all subsequent renewals
of said contract.
C. OP08-02 MOVED, SECONDED,AND DULY CARRIED: Recommend to the Board
of Directors to: 1)Approve Amendment No. 1 to the Professional Design
Services Agreement with CDM, Inc. providing for construction support
services for 66kV Substation at Plant No. 2, Job No. 131-97,for an
additional amount of$215,250, increasing the total contract amount not to
exceed $994,631; and,
2)Approve a 5%contingency($49,731).
d. OP08-03 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to: 1)Approve Amendment No. 1 to the Professlonal Services
Agreement with PBS&J Inc. for Rehabilitation of Westside Pump Station,
Contract No. 3-52, providing for construction support services for an
additional amount of$544,614, increasing the total amount not to exceed
$1,709,335; and,
2)Approve a 10% contingency($170,093).
END OF CONSENT CALENDAR
e. Consideration of items deleted from Consent Calendar, if any.
Book Page 7
Minutes of the Operations Committee
February 6, 2008
Page 3
(8) ACTION ITEMS
a. OP08-04 MOVED, SECONDED, AND DULY CARRIED: 1)Approve a sole source
Service Contract Agreement with Jamison Engineering for Outfall Repair
Services, for an amount not to exceed $115,000; and,
2)Approve a 20% contingency ($23,000).
b. OP08-05 MOVED, SECONDED, AND DULY CARRIED; Recommend to the Board
of Directors to: 1)Approve Amendment No. 2 to the Professional Design
Services Agreement with MVA Architects, Inc. for North County
Collections Yard, Contract No. 15-04, providing for design services for an
additional amount of$245,650, increasing the total amount not to exceed
$330,650;
2)Approve a budget increase of$1,683,241 for North County Collections
Yard, Contract No. 15-04, for a total project budget of$11,773,241; and,
3) Approve a contingency of 15% ($49,598).
(9) INFORMATIONAL ITEMS
There were none.
(10) DEPARTMENT HEAD REPORTS
Mr. Jim Herberg, Director of Engineering, briefly reported that three (3)faulty valves need
replacement in a section of sewer line under Pacific Coast Highway in Newport Beach, which
must be completed by April due to scheduled repaving. Staff will solicit quotations for the valve
replacement work to be completed before CalTrans and Newport Beach repave. He indicated
that the purchase order for this work will be brought before the Board of Directors for ratification
as required by our Delegation of Authority Resolution. Mr. Herberg also presented a brief
overview of the consent decree timetable and the Sanitation District's progress.
Director of Operations and Maintenance, Nick Arhontes, introduced Chuck Forman, Facilities
Maintenance Supervisor, who presented the Maintenance Painting Service Program as
administered by DuPont with all the benefits and improvements from this program.
Director of Technical Services, Ed Torres, updated the committee on the AQMD's adoption of
Rule 1110.2 that affects use of digester gas and its operation. He also reported that an expert
panel with NWRI has been assembled for discussion of levels of disinfection and should
convene there first meeting in March or April. Mr. Torres also announced that the Imperial
County has approved a proposition to ban the use of biosolids, and will further advise as this
develops.
Book Page 8
i
Minutes of the Operations Committee
February 6, 2008
Page 4
(11) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS. IF ANY
There were none.
(12) CONVENE INCLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION
54956.9 a
There was no dosed session.
(13) ADJOURNMENT AND FUTURE MEETING DATES
The Chair declared the meeting adjourned at 5:40 p.m. The next Operations Committee
meeting is scheduled for Wednesday, March 5, 2008, at 5:00 p.m.
Submitted by:
X&
Lille Kovac
Committee Secretary
HAeepOgmM15MIWBSWInul \020508 DRAFT Operadons MlnutuAm
Book Page 9
OPERATIONS COMMITTEE Nketlng Date ro Bo.or Dr.
03/OS/oe 03/26/OB
AGENDA REPORT Item Number I Item Number
OPoB-06
Orange County Sanitation District
FROM: James D. Ruth, General Manager
Originator: Edward Torres, Director of Technical Services
SUBJECT: Adopt Resolution to Support an Enhanced Source Control Program
GENERAL MANAGER'S RECOMMENDATION
Adopt Resolution No. OCSD08-XX, Establishing Support for an Enhanced Source
Control Program to Reduce the Discharge of Emerging Pollutants of Concern.
SUMMARY
• OCSD is required under our Joint Exercise of Powers Agreement with OCWD and
by OCWD's Producer/User Water Recycling Permit to develop an Enhanced Source
Control Program for controlling emerging pollutants of concern that may pose risk to
the GWRS product water quality.
• The adoption of a resolution that recognizes the need for an Enhanced Source
Control Program will support the expansion of the existing industrial source control
program to residential and commercial sources. This, among other source control
strategies, will be accomplished through a countywide public outreach program,
which will aid OCSD in controlling and reducing the discharge of pollutants not only
from industrial sources but from nonindustrial sources as well.
• Upon adoption of the Board resolution, OCSD will establish partnership with member
agencies to seek voluntary participation in disseminating outreach materials through
their existing media outlets such as utility bill inserts, newsletters, public service
announcements, website links, and kiosks. OCSD will provide the outreach
materials to participating member agencies at no cost.
• Assuming the participation from 25 member agencies, the annual cost would be
approximately $85,000 (excluding staff time, cost is predominantly for printing the
outreach materials).
Form No.m 102a2 n 1 0101W
Page 1
Book Page 10
• The partnership will be formalized through a letter from OCSD's General Manager to
member agency City Managers requesting for their support and to designate a
contact person.
• Staff has also prepared talking points for each Director for discussion with their City
Council and City Manager.
PRIOR COMMITTEEIBOARD ACTIONS
No prior action.
ATTACHMENTS
Proposed Resolution
Form No ow10z2
flevMed0191N]
Page 2
Book Page I I
RESOLUTION NO. OCSD08-XX
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
ORANGE COUNTY SANITATION DISTRICT, ESTABLISHING
SUPPORT FOR AN ENHANCED SOURCE CONTROL
PROGRAM TO REDUCE THE DISCHARGE OF EMERGING
POLLUTANTS OF CONCERN
•fRNltltlfffRRMI,M
WHEREAS, the Ground Water Replenishment System (GWRS), a joint project of the
Orange County Water District(OCWD) and the Orange County Sanitation District(OCSD),will
take highly-treated sewer water and treat it beyond drinking water standards using advanced
membrane purification facilities;
WHEREAS, GWRS will increase the existing recycled water supply by providing a more
reliable and higher quality source of water for recharge, irrigation, and industrial uses and for
protection of the Orange County Groundwater Basin from further degradation due to seawater
intrusion;
WHEREAS, Section 15 of Order No. R8-2004-0002 issued by the California Regional
Water Quality Control Board Santa Ana Region requires OCSD to expand its existing industrial
pretreatment/source control program to include not only contaminants that can be detrimental to
the facilities or environment, but also to include emerging pollutants of concern specked by the
California Department of Health Services as may be harmful to human health and drinking water
supplies of Orange County;
WHEREAS, Article No. 55 of the Joint Exercise of Powers Agreement for the
development, operation and maintenance of the GWRS and the green acres project between
OCWD and OCSD requires OCSD to control discharges that could adversely affect GWRS's
water quality;
WHEREAS, in addition to the advanced treatment provided by OCWD, OCSD intends to
enhance its existing source control program to include source control not only for industrial
sources but also for domestic and commercial sources(nonindustrial sources)to reduce the
discharge of emerging pollutants of concern and minimize any impacts to GWRS;
WHEREAS, Special Provision 1.1 of the Ocean Discharge Permit requires OCSD to
continue implementing a source control program and public education program for nonindustrial
contaminants sources;
WHEREAS, unlike the source control program for industrial facilities where permits are
issued to regulate dischargers, implementation of source control programs for domestic and
commercial sources may be implemented through a voluntary pollution prevention outreach
program designed to change improper waste disposal practices;
WHEREAS, voluntary support of each individual city is a critical element in the
successful implementation of nonindustrial source control programs through dissemination of
information using existing educational outreach resources, as well as other means that the cities
Book Page 12
may choose to make available, to manage and minimize the discharge of contaminants from
these sources;
WHEREAS, OCSD is governed by a 25-member board of directors comprising of
elected representatives for each of the sewer agencies, cities, and county within OCSD's 471
square mile service area and is in a position to provide a key role to assist OCSD in its efforts to
manage and minimize emerging pollutants of concern by communicating with their respective
agencies to collaborate with OCSD.
NOW THEREFORE, the Board of Directors of the Orange County Sanitation District,
DOES HEREBY RESOLVE, DETERMINE,AND ORDER AS FOLLOWS:
Section 1: Support Implementation of an Enhanced Source Control Program for Nonindustrial
Sources—The Board supports the implementation of an Enhanced Source Control Program to
include Nonindustrial Sources. OCSD's Enhanced Source Control Program shall be supported
through cooperative efforts with member agencies. Member agencies are urged to support
OCSD in reducing the discharge of emerging pollutants of concern using their existing
resources for disseminating information or other effective methods.
Section 2: Member Agency Participation—The Board urges member agencies to allow the use
of their existing public information resources to disseminate public outreach materials pertaining
to proper disposal of pollutants of concern through:
a. Utility Bill Inserts
b. Newsletters
c. Public access cable channel
d. Website link
e. Informational Kiosk (located in City's public facilities such as City Hall, community
centers, and libraries.)
OCSD will provide public outreach materials at no cost to member agencies.
PASSED AND ADOPTED at a regular meeting held March 26, 2008.
Chair, Orange County Sanitation District
ATTEST:
Clerk of the Board
Book Page 13
� - "
What do we mean by an Enhanced Source Control Program?
Since the late 1970's, the Orange County Sanitation District (OCSD) has imple-
mented a Source Control Program to regulate the discharge of conventional pollut-
ants (a 9. heavy metals such as chrome, cadmium. etc.) from industrial sources.
Because of the growing concern for 'emerging' pollutants, it is necessary to en- A Board Resolution wit....
hance the existing Source Control Program by focusing not only on industrial
sources,but also residential and commercial sources.
1) Establish a formal basis of sup-
port from the Board: Such support
Wit encourage member agencies to
What are the"Emerging" Pollutants of Concern? participate in this endeavor and will
provide a formal platform for OCSD
With the recent advancements in analytical chemist and toxicology, staff to implement necessary gh its
y[' chemistry gy, scientists have lion prevention programs through its
been able to detect various unexpected pollutants in wastewater and surface water member agencies to effectively
bodies at very low concentrations. These pollutants are`emerging' in the sense that reach out to residents and commer-
their effects on human health and the environment are the subjects of scientific in-
vestigation and public policy debate. vial businesses vnthin their commu-
n0y.
Emerging pollutants fall into several general Gasses: pharmaceuticals and personal y) Establish a partnership with
care products including antibiotics, steroids. hormones and other"endocrine disruµ
tors', and a variety of miscellaneous chemicals, such as caffeine, cholesterol, fire member agencies: A key to man-
retardant, and pesticides, which are predominantly generated from residential and aging non-d coordinating
sources is coopcDop-
erating and cthat have ] with mem-
commercial sources. These substances enter waterways by way of municipal,Indus- ber agencies that have jurisdictional
trial,and agricultural wastewater systems.
authority over zoning and bylaws.
By closely partnenng with member
agencies, OCSD is in an adverts-
What is the Mod"tion for an Enhanced Source Control? geous position to effectively dissemi-
nate critical information regarding
With the commissioning of the Ground Water Replenishment System (GWRS), it is Pollution prevention practices in a
imperative that OCSD addresses the discharge of emerging dear,constructive,and cost effective
9 g pollutants, as this may manner to as target audience. This
potentially impact the groundwater if not controlled at the source
urce. Although GWRS
continued interaction creates to in-
is well designed to reasonably remove pollutants, it is prudent and most cost effec- valuable relationship needed to im-
tive to minimize the risks by taking a proactive approach in preventing these pollul- element an effective public outreach
area from being discharged to the sewer.
Program.
The Santa Ana Regional Water Quality Control Board and Department of Health
Services have also required the expansion of OCSO's Source Control Program to
include pollution prevention programs that will minimize the disk of emerging pollut.
ants of concern from getting into the ocean and/or drinking water that may impact
public health.
How will Source Control for Emerging Pollutants be Accomplished?
Source Control of emerging pollutants of concern from non-industrial sources will be
accomplished primarily through public education targeting residential and commercial
entities. Many people are not well informed about the water quality impacts that can OCSD's Enhanced Source Control
result from certain everyday behavioral practices,such as flushing unused pharmaceuti- Program will be implemented
cals down the toilet pouring volatile chemicals down the sink, or by applying excessive through cooperative efforts of the
amounts of fertilizers to their lawns and gardens. OCSD's close involvement with and member agencies. Once the
support of individual citizens and businesses are absolutely essential in controlling pol- Board adopts the Resolution a
lutants of concern since non-industrial water pollution commonly originates from their letter will be mailed to the City
combined activities of improperly disposing harmful pollutants into the sewer system. Manager of each Member Agency
requesting their commitment in a
voluntary countywide public out-
Why Is the Participation of Member Agencies Critical? reach program that is designed to
effectively promote OCSD's pollu-
Since public education is the key component for effectively controlling non-industrial tion prevention programs to re-
sources, member agencies can help by disseminating information using their existing duce the discharge of emerging
media outlets, Through partnership with member agencies, OCSD will provide the out- pollutants of concern to the sewer.
reach materials to participating agencies at no cost. Without this partnership, a county-
wide public outreach program solely conducted by OCSD will be cost prohibitive. It .5
would cost OCSD approximately $820,000 annually to mail four brochures to its half-e-
million rate payers. Partnership with member agencies minimizes the cost of public
outreach and provides a long-term sustainable program for educating the public to con-
trol the discharge of emerging pollutants.
I
OCSD conducted a preliminary survey of member agencies (Public WorksiPublic Infor-
mation Personnel) to assess their willingness to participate in this partnership. Over-
whelmingly, they understood the critical purpose of the GWRS project and agreed to
allow the use of their existing media outlets by OCSD and to participate w•th the public
outreach program.
�.
What 1s Expected from Member Agencies when they Participate in this ;I
Partnership?
Member agencies are simply expected to disseminate outreach materials provided by OCSD's "No Drugs
OCSD using their existing media outlets. such as: Down the Drain"Program
• Utility bill inserts
• Newsletters 4F>
• Public access cable channel
• Website link
• Informational kiosk(located in City'a public facilities such as City Hall,commu-
nity centers,and libraries.)
A pilot program with the City of Tustin was conducted by OCSO. The City of Tustin was Tom Meregillano
able to smoothly integrate OCSD's outreach materials into its utility bills and newsletters, Orange County Sanitation Dist.
Source Control Division
(714) 593-7457
tmeregillano@ocsd.com
For additional questions, please contact Pi ► P.
OPERATIONS COMMITTEE Meeting Date To W.of Mr.
03,05,08
AGENDA REPORT Item Number Item Number
OP08-07
Orange County Sanitation District
Collections
Facllitles
FROM: James D. Ruth, General Manager
Originator: Jim Herberg, Director of Engineering
Project Manager: Christopher MacLeod
SUBJECT: NEWPORT AVENUE & 1ST STREET SEWER RECONSTRUCTION
PROJECT NO. FE05-36
GENERAL MANAGER'S RECOMMENDATION
Approve an increase in the contingency for Newport Avenue & 1 at Street Sewer
Reconstruction, Project No. FE05-36, of 2.3% ($3,703), for a total contingency of 24.1%
($38,703).
SUMMARY
• This project removes and replaces 75 feet of defective sewer pipe located in the City
of Tustin.
• The original contract was awarded to Ken Thompson, Inc. in the amount of
$160,500, with a contingency of 21.8% ($35,000). Two change orders have been
approved by the General Manager, totaling 19.8% ($31,882), increasing the contract
amount to $192,382.
• The Contractor has submitted a final request for payment of$6,821 for proposed
Change Order No. 3 due to unforeseen conditions requiring additional pavement
modifications. The Contractor's actual labor and equipment costs were verified and
a change order total of$6,821 has been negotiated.
• The remaining contingency of 2.2% ($3,118) is not sufficient for proposed Change
Order No. 3. The requested increase in contingency in the amount of 2.3% ($3,703)
is needed to cover the cost of this change order.
• This item has been budgeted, and there are sufficient funds available.
PRIOR COMMITTEE/BOARD ACTIONS
The contract was awarded to Ken Thompson, Inc., by the Operations Committee on
October 3, 2007 in the amount of$160,500, with a contingency of 21.8%.
FOM No.M 102 2 R..0=1M7
Page 1
Book Page 16
ADDITIONAL INFORMATION
This item complies with authority levels of the Sanitation District's Delegation of
Authority. This item has been budgeted, (Line item: Section 8, Pages 98).
Award Date: 10/03107 Contract Amount: $160,500 Contingency: 21.8
03/05108 2.3
24.1%
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Page 2
Book Pa: '7
OPERATIONS COMMITTEE Meeting Date To Ed.of Dir.
o31os/os
AGENDA REPORT Item Number Item Number
Oroa-ga
Orange County Sanitation District
(� Misc.d
^y` Support Projects
FROM: James D. Ruth, General Manager
Originator: Jim Herberg, Director of Engineering
Project Manager: Christopher MacLeod
SUBJECT: Purchase and Installation of Modular/Systems Furniture,
Specification No. E-2007-353BD
GENERAL MANAGER'S RECOMMENDATION
1. Award a purchase contract for Purchase and Installation of Modular/Systems
Furniture, Specification No. E-2007-353BD, to OM Workspace for an amount not to
exceed $125,625; and,
2. Approve a 20% contingency ($25,000).
SUMMARY
• The Orange County Sanitation District (Sanitation District) is purchasing new
partitions and office furniture for several office locations. The purpose of the
purchase is to move the District's Information Technology staff into the Administration
Building.
• The Sanitation District received furniture manufacturer qualifications and solicited
bids for furniture purchase and installation. Three bids were received. The bids
ranged from $125,624.40 to $143,704.63. The lowest responsive, responsible bid
was OM Workspace for an amount of$125,624.40.
BACKGROUND
In December of 2000, the Sanitation District proposed a new Administration Building
(Project No. J-84). The cost estimate for this new facility was $18,500,000 and
included the construction of a three-storey building to house Information Technology,
Human Resources, and the Finance Departments. Due to the budget constraints, the
project was cancelled in 2006.
Form No.rnu10a2 A«ia ovorar
Pagel
Book Page 18
• The office partition and furniture purchase is one of three procurements for moving
Information Technology staff to the Administration Building. The other two
procurements involve installing electrical and network cabling in various office areas,
and installing a conference room and two offices in the Control Center.
• Project SP-127, including all three procurements, is estimated to cost $500,000.
• Bids were solicited for installing furniture from four vendors: Allsteel's Terrace,
Haworth's Compose, Herman Miller's Vivo, and Teknion's Leverage.
PRIOR COMMITTEE/BOARD ACTIONS
None.
ADDITIONAL INFORMATION
This complies with authority levels of the Sanitation District's Delegation of Authority.
This item has been budgeted. (2007-08 Budget Update, Page A-10, Item Number 93)
Award Date: 09105108 Contract Amount: $125,625 Contingency: 20%
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Page 2
Book Page 19
OPERATIONS COMMITTEE MeeOngDate To3d.ofDb.
03/05/08 03/26/08
AGENDA REPORT 1raOPoB-09m Numbe I Item Number
Oran a County Sanitation District
�d Headworks
FROM: James D. Ruth, General Manager
Originator: Jim Herberg, Director of Engineering
CIP Project Manager: Wendy Sevenandt
SUBJECT: HEADWORKS REHABILITATION/REFURBISHMENT, JOB NO. P1-71
GENERAL MANAGER'S RECOMMENDATION
1. Approve a budget increase of$1,867,942 for Headworks Rehabilitation/
Refurbishment, Job No. P1-71, for a total budget of$11,024,341;
2. Approve a Professional Consultant Services Agreement with Carollo Engineers for
construction support services for Headworks Rehabilitation/Refurbishment, Job
No. P1-71, for an amount not to exceed $493,883; and,
3. Approve a 5% contingency ($24,694).
SUMMARY
• This project is for the replacement of the pump motor electrical drives for the five
Main Sewage Pumps, installation of new cables and conduit to meet current Orange
County Sanitation District (Sanitation District) and industry standards, and to make
miscellaneous electrical, architectural, mechanical, and structural changes at Power
Building 3A.
• Sanitation District staff is requesting a budget increase for project cost increases due
to rising construction costs, longer construction duration, and additional internal
resource hours.
• The construction contract is scheduled to be awarded in June 2008.
• Carollo Engineers (Carollo) has provided Preliminary Design and Final Design
services for this project in the total amount of$880,096,
• Staff is requesting approval of a new agreement for construction support services in
the amount of$493,883.
FOM No.OW 1022 Hwi c!0Y01N7
Page 1
Book Page 20
PRIOR COMMITTEEIBOARD ACTIONS
November 28, 2007—The Board of Directors authorized staff to negotiate with Carollo
for continuation of services for the construction phase.
December 20, 2006 —Amendment No. 1 for the final design services was approved.
March 22, 2006—The original PSA was awarded to Carollo.
ADDITIONAL INFORMATION
The construction cost estimate (accelerated to the midpoint of construction) has
increased from $5,530,000 to $6,600,000. The present construction contract budget is
$5,732,000. An increase in the construction contract budget of$868,000 to $6,600,000
is requested. Escalation of the construction contract budget is due to many contributing
factors:
• The previous estimate used 2006 data, the new estimate incorporates 2007 data
with corresponding increases in material and labor costs.
• Time was added to the construction schedule pushing the contract mid-point of
construction further out in time increasing escalation estimates.
• The cabling between the VFDs and motors was changed to account for over-
heating based on soil resistivity data obtained and heat load calculations performed
during the final design. This will lead to an overall cost increase for cabling and
wire terminations.
• As a higher level of design was achieved between the previous and current
estimate. The more accurate estimate was higher in cost. The allowance for items
not identified in the cost estimate has been reduced from 30% to 10% between the
previous and current estimate.
• Some items were missed in the previous cost estimate leading to higher costs.
Sanitation District staff is requesting additional funds for internal resource hours and
consultant support hours because of the increase in project work, complexity, multiple
electrical outages, multiple commissioning milestones, and longer construction duration.
Also, the allocation of Sanitation District overhead expenses to capital projects is higher
than previously estimated. Extra design reviews by in-house staff were required to
ensure the appropriate level of detail on the plans. Extra staff time was expended
during design to make updates to the specifications based on revisions that are
required, but not yet incorporated into the Master Specifications. Additional hours are
proposed for operations support for isolation of electrical equipment, staff hours for
commissioning activities, and staff hours for the facility records and database updates.
FOM No.DM1032 P Ud OLOW
Page 2
Book Page 21
A budget increase of$137,643 is requested for consultant services during construction.
Staff is requesting that a new contingency be set at 5% ($24,694) of the new contract
value of$493,883 for construction support services.
A budget increase of$862,299 is requested for internal resource hours to insure
sufficient funds for internal staff, including overhead allocated to the project.
This request for a budget increase complies with authority levels of the Sanitation
District's Delegation of Authority. This item requires a budget increase. (Line item:
Section 8, Page 49 and page A-8 of the Budget Update for FY 2007-2008).
The Board of Directors authorized staff to negotiate with Carollo for continuation of
services for the construction phase per the Delegation of Authority Section 5.07.F. Staff
is requesting the award of a Professional Design Services Agreement in the amount of
$493,883 for the construction phase services in accordance with the Delegation of
Authority Section 5.07.G.
Proposed
Award Date: March 26, 2008 Contract Amount: $493,883 Contingency: 6%
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Page 3
Book Page 22
ORANGE COUNTY SANITATION DISTRICT
(714) 962-2411
www.ocsd.com
Mailing Address:
P.O. Box 8127
Fountain Valley, Califomia
92728-8127
street Address:
10844 Ellis Avenue
Fountain Valley, California
92708-7018