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Home My WebLink About2008-02 Ops MINUTES OF THE OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Technical Services Orange County Sanitation District February 6, 2008 —5:00 p.m. A meeting of the Operations Committee of the Orange County Sanitation District was held on February 6, 2008, at 5:00 p.m. in the Sanitation District's Administrative Office. (2) ROLL CALL Following the Pledge of Allegiance, a quorum was declared present, as follows: Operations Directors Present: Staff Present: Larry Crandall, Chair Jim Ruth, General Manager Ken Parker, Vice Chair Bob Ghirelli, Assistant General Manager Don Bankhead Nick Amontes, Dir. of Operations& Maintenance Roy Moore Jim Herberg, Director of Engineering David Shawver Ed Torres, Director of Technical Services Constance Underhill Life Kovac, Committee Secretary Don Webb Tod Haynes, Engineering Manager James M. Ferryman, Board Chair John Linder, Engineering Manager Doug Davert, Board Vice Chair Chuck Forman Mark Esquer Norbert Gaia Operations Directors Absent: Rob Thompson Charles Antos Simon Watson Patsy Marshall Chuck Windsor Harry Sidhu HHFIIELEDL EDIN THE F FFII f RpF� Others: pRANGE CDUMY SAN� TION DISTRICT FEB 27 2008 (3) APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. (4) PUBLIC COMMENTS There were no public comments. (5) REPORT OF THE COMMITTEE CHAIR Chair Crandall did not give a report. • v. .{ Minutes of the Operations Committee \ February 6, 2008 1 Page 2 (6) REPORT OF THE GENERAL MANAGER Jim Ruth, General Manager, briefly reported that design and construction contracts were awarded by the Orange County Board of Supervisors for the SARI Line. (7) CONSENT CALENDAR ITEMS a. MOVED, SECONDED, AND DULY CARRIED: Approve minutes of the December 5, 2007 Operations Committee meeting. b. OPOB-01 MOVED, SECONDED,AND DULY CARRIED: Recommend to the Board of Directors to approve Change Order No. 1 to Purchase Order No. 10210-OB issued to Jones Chemicals, Inc. for the Purchase of Sodium Hypochlorite (Bleach), Specification No. C-2007-337BD, authorizing a price increase of$0.05298/gallon for a new total unit price of $0.53230/gallon including sales tax and freight for the period beginning March 1, 2008 through August 10, 2008; and, for all subsequent renewals of said contract. C OP08-02 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: 1)Approve Amendment No. i to the Professional Design Services Agreement with CDM, Inc. providing for construction support services for 66kV Substation at Plant No. 2, Job No. P1-97,for an additional amount of$215,250, increasing the total contract amount not to exceed $994,631; and, 2)Approve a 5% contingency($49,731). d. OPO8-03 MOVED, SECONDED,AND DULY CARRIED: Recommend to the Board of Directors to: 1)Approve Amendment No. 1 to the Professional Services Agreement with PBSBJ Inc. for Rehabilitation of Westside Pump Station, Contract No. 3-52, providing for construction support services for an additional amount of$544,614, increasing the total amount not to exceed $1,709,335; and, 2)Approve a 10% contingency ($170,093). END OF CONSENT CALENDAR e. Consideration of items deleted from Consent Calendar, if any. w Minutes of the Operations Committee February 6,2008 Page 3 (8) ACTION ITEMS a. OPOB-04 MOVED, SECONDED, AND DULY CARRIED: 1)Approve a sole source Service Contract Agreement with Jamison Engineering for Outfall Repair Services, for an amount not to exceed $115,000; and, 2)Approve a 20% contingency($23,000). b. OP08-05 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: 1)Approve Amendment No. 2 to the Professional Design Services Agreement with MVA Architects, Inc. for North County Collections Yard, Contract No. 15-04, providing for design services for an additional amount of$245,650, increasing the total amount not to exceed $330,650; 2)Approve a budget increase of$1,683,241 for North County Collections Yard, Contract No. 15-04, for a total project budget of$11,773,241: and, 3)Approve a contingency of 15% ($49,598). (9) INFORMATIONAL ITEMS There were none. (10) DEPARTMENT HEAD REPORTS Mr. Jim Herberg, Director of Engineering, briefly reported that three(3)faulty valves need replacement in a section of sewer line under Pacific Coast Highway in Newport Beach, which must be completed by April due to scheduled repaving. Staff will solicit quotations for the valve replacement work to be completed before CalTrans and Newport Beach repave. He indicated that the purchase order for this work will be brought before the Board of Directors for ratification as required by our Delegation of Authority Resolution. Mr. Herberg also presented a brief overview of the consent decree timetable and the Sanitation District's progress. Director of Operations and Maintenance, Nick Arhontes, introduced Chuck Forman, Facilities Maintenance Supervisor, who presented the Maintenance Painting Service Program as administered by DuPont with all the benefits and improvements from this program. Director of Technical Services, Ed Tortes, updated the committee on the AQMD's adoption of Rule 1110.2 that affects use of digester gas and its operation. He also reported that an expert panel with NWRI has been assembled for discussion of levels of disinfection and should convene there first meeting in March or April. Mr. Torres also announced that the Imperial County has approved a proposition to ban the use of biosolids, and will further advise as this develops. w .. Minutes of the Operations Committee February 6, 2008 Page 4 (11) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There were none. (12) CONVENE INCLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54956.9 a There was no closed session. (13) ADJOURNMENT AND FUTURE MEETING DATES The Chair declared the meeting adjourned at 5:40 p.m. The next Operations Committee meeting is scheduled for Wednesday, March 5, 2008, at 5:00 p.m. Submitted by: ilia (ovac Committee Secretary H:%dep8ageWM0pemflws Committee\Opemdws 2008102081020808 Oper Minutw.doc STATE OF CALIFORNIA) ) SS. COUNTY OF ORANGE ) Pursuant to California Government Code Section 54954.2, 1 hereby certify that the Notice and Agenda for the Operations Committee Meeting of Orange County Sanitation District to be held on February 6, 2008, was duly posted for public inspection in the main lobby of the Districts' offices on January 30, 2008. IN WITNESS WHEREOF, I have hereunto set my hand this 30th day of January 2008. Lilia Kovac, Committee Secretary Orange County Sanitation District HADEF GENDAQKMTIONS COMMITTMAGENDA CENTIFICATION.DOC ORANGE COUNTY SANITATION DISTRICT eEe NOTICE OF MEETING foo 11141 IIP II,IrIl OPERATIONS COMMITTEE .head.. Engineering, Operations & Maintenance, and Technical Services mailing Wen.: PII ew HIP) I,.x,l.,nu Vnlay I9 ae)zP e,v ORANGE COUNTY SANITATION DISTRICT .treat."res.: 111,4 eln.Awn,o, Hu,.'Vill,y IA WEDNESDAY, FEBRUARY 6, 2008 — 5:00 P.M. R17nn ru,e Member Ap...me DISTRICT'S ADMINISTRATIVE OFFICES Cities 10844 ELLIS AVENUE anxho,II FOUNTAIN VALLEY, CALIFORNIA 92708 Hn,e www.oesd.com 13wxe1 Pntl. L}3veas h.lrllnln Vega, Pollmwxl Uitni"'t I�lln,l H'xainghnl Naernl The regular meeting of the Operations Committee of the Orange County "Zo la Hrllrt Sanitation District will be held at the above location, date and time. e P..Ilna Ina Ale nrins Nnwpun fWe:n Ibonpr H1fl::CnL.i Sans(n3 SI,11(3axCl1 MTubU; usHn Nile Pmi Yo,}pl Inx1A County of Grange lenlurV Gl.trlxee Idx:[I Mwvn MAnvev I]ry Water 01wint. Irvine Hxncl: To maintain worlbaleaa leadership in wastewater and water resource management. OPERATIONS COMMITTEE MEETING DATES OPERATIONS COMMITTEE BOARD MEETING DATE MEETING DATE 02/06/08 02/27/08 03/05/08 03/26/08 04/02/08 04/23/08 05/07/08 05/28/08 06/12/08** 06/25/08 07/02/08 07/23/08 AUGUST DARK 08/27/08 09/03/08 09/17/08* 10/01/08 10/22/08 11/05/08 11/19108* 12/03/08 12/17/08* JANUARY DARK 01/28/09 02/04/09 02/25/09 03/04/09 03/25/09 *Meetings are being held on the third Wednesday of the month. **Meeting scheduled to the second Thursday of the month due to conflict with League of Cities. ROLL CALL OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Technical Services Meeting Date: February 6, 2008 Time: 5:00 p.m. Adjourn: COMMITTEE MEMBERS (131 Larry Crandall Chair Ken Parker ice Chair Charles Antos Don Bankhead Rose Espinoza Patsy Marshall Roy Moore David Shawver Harry Sidhu Constance Underhill Don Webb James M. Ferryman Board Chair Doug Davert Board Vice Chair OTHERS Brad Ho in, General Counsel STAFF Jim Ruth General Manager Bob Ghirelli, Assistant General Manager Nick Arhontes, Director of Oper. & Maintenance Jim Herber , Director of Engineering Ed Torres, Director of Technical Services Lorenzo Tyner, Director of Finance and Administrative Services Lilia Kovac, Committee Secretary Tod Haynes John Linder Matt Smlth Kwepmgenda\operations Committee\opemttons 2008\0208\02.Rail Call.dm AGENDA REGULAR MEETING OF THE OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Technical Services ORANGE COUNTY SANITATION DISTRICT February 6, 2008 - 5:00 P.M. ADMINISTRATIVE OFFICE 10844 Ellis Avenue Fountain Valley, California 92708 www.ocsd.com (1) PLEDGE OF ALLEGIANCE (2) DECLARATION OF QUORUM (3) APPOINTMENT OF CHAIR PRO TEM IF NECESSARY (4) PUBLIC COMMENTS (5) - REPORT OF COMMITTEE CHAIR (6) REPORT OF GENERAL MANAGER (7) CONSENT CALENDAR ITEMS Consideration of motion to approve all agenda items appearing on the Consent Calendar not specifically removed from same, as follows: a. Approve minutes of the December 5, 2007 Operations Committee meeting. b. OP08-01 Recommend to the Board of Directors to approve Change Order No. 1 to Purchase Order No. 10210-OB issued to Jones Chemicals, Inc. for the Purchase of Sodium Hypochlorite (Bleach), Specification No. C-2007-337BD, authorizing a price increase of$0.05298/gallon for a new total unit price of $0.53230/gallon including sales tax and freight for the period beginning March 1, 2008 through August 10, 2008; and, for all subsequent renewals of said contract. (Book Page 10) Book Page I Operations Committee 02106108 Page 2 C. OPOS-02 Recommend to the Board of Directors to: 1) Approve Amendment No. 1 to the Professional Design Services Agreement with CDM, Inc. providing for construction support services for 66kV Substation at Plant No. 2, Job No. P7-97, for an additional amount of$215,250, increasing the total contract amount not to exceed $994,631; and, 2)Approve a 5% contingency ($49,731). (Book Page 12) d. OP08-03 Recommend to the Board of Directors to: 1)Approve Amendment No. 1 to the Professional Services Agreement with PBSU Inc. for Rehabilitation of Westside Pump Station, Contract No. 3-52, providing for construction support services for an additional amount of$544,614, increasing the total amount not to exceed $1,709,335; and, 2)Approve a 10% contingency ($170,093). (Book Page 14) END OF CONSENT CALENDAR e. Consideration of items deleted from Consent Calendar, if any. (8) ACTION ITEMS a. OP08-04 1)Approve a sole source Service Contract Agreement with Jamison Engineering for Ouffall Repair Services, for an amount not to exceed $115,000; and, 2)Approve a 20% contingency ($23,000). (Book Page 16) b. OP08-05 Recommend to the Board of Directors to: 1)Approve Amendment No. 2 to the Professional Design Services Agreement with MVA Architects, Inc. for North County Collections Yard, Contract No. 15-04, providing for design services for an additional amount of$245,650. increasing the total amount not to exceed $330,650; 2)Approve a budget increase of$1,683,241 for North County Collections Yard, Contract No. 15-04, for a total project budget of$11,773,241; and, 3)Approve a contingency of 15% ($49,598). (Book Page 18) (9) INFORMATIONAL ITEMS (10) DEPARTMENT HEAD REPORTS (11) OTHER BUSINESS COMMUNICATIONS SUPPLEMENTAL AGENDA ITEMS OR ITEMS FOR FUTURE AGENDAS, IF ANY Book Page 2 Operations Committee 02/06/08 Page 3 (12) CLOSED SESSION __.........................___............__......_.............................________________________________....___________________________________________________________...........___________............_____________..._________________________.......... ___________ 'During the course of conducting the business set forth on this agenda as a regular meeting of the Committee,the 'Chair may convene the Committee in closed session to consider matters of pending real estate negotiations, 'pending or potential litigation, or personnel matters, pursuant to Government Code Sections 54956.8, 54956.9, i 54957 or 54967.8,as noted. .Reports relating to (a) purchase and sale of real property; (b) matters of pending or potential litigation; (c) .employee actions or negotiations with employee representatives; or which are exempt from public disclosure ,under the California Public Records Act, may be reviewed by the Committee during a permitted closed session :and are not available for public inspection. At such time as the Committee takes final actions on any of these ;subjects;,the,minutes will.reflect all requirad.disclosures,of information. ..... ......... .. .. . . .. ....... .. .. ... . . . . . .._..._........: a. Convene in closed session. b. Reconvene in regular session. C. Consideration of action, H any, on matters considered in closed session. (13) ADJOURNMENT-The next Operations Committee meeting is scheduled for March 5, 2008, at 5:00 p.m. Book Page 3 Operations Committee 02/06/08 Page 4 Agenda Posting: In Accordance with the requirements of California Government Code Section 54954.2, this agenda has been posted in the main lobby of the District's Administrative offices not less than 72 hours prior to the meeting date and time above. All written materials relating to each agenda item are available for public inspection in the office of the Clerk of the Board. Items Not Posted: In the event any matter not listed on this agenda is proposed to be submitted to the Committee for discussion and/or action, it will be done in compliance with Section 54954.2(b)as an emergency item or because there is a need to take immediate action, which need came to the attention of the Committee subsequent to the posting of agenda, or as set forth on a supplemental agenda posted in the manner as above, not less than 72 hours prior to the meeting date. Public Comments: Any member of the public may address the Operations Committee on specific agenda items or matters of general interest. As determined by the Chair, speakers may be deferred until the specific item is taken for discussion and remarks may be limited to three minutes. Matters of interest addressed by a member of the public and not listed on this agenda cannot have action taken by the Committee except as authorized by Section 54954.2(b). Consent Calendar. All matters placed on the consent calendar are considered as not requiring discussion or further explanation, and unless a particular item is requested to be removed from the consent calendar by a Director of staff member, there will be no separate discussion of these items. All items on the consent calendar will be enacted by one action approving all motions, and casting a unanimous ballot for resolutions included on the consent calendar. All items removed from the consent calendar shall be considered in the regular order of business. The Committee Chair will determine if any items are to be deleted from the consent calendar. Items Continued: Items may be continued from this meeting without further notice to a Committee meeting held within five(5)days of this meeting per Government Code Section 54954.2(b)(3). Meeting Adjournment: This meeting may be adjourned to a later time and items of business from this agenda may be considered at the later meeting by Order of Adjournment and Notice in accordance with Government Code Section 54955(posted within 24 hours). Accommodations for the Disabled: The Board of Directors Meeting Room is wheelchair accessible. If you require any special disability related accommodations, please contact the Orange County Sanitation District Clerk of the Board's office at(714)593-7130 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability and the type of accommodation requested. 'Notice to Committee Members: For any questions on the agenda or to place any items on the agenda,Committee members should contact the Committee Chair or Secretary ten days in advance of the Committee meeting. Committee Chair Larry Crandall (714)593-4400 slcrandall(Waol.com '.Committee Secretary: Lilia Kovac (714)593-7124 Ikovacgo ocsd.com .General Manager Jim Ruth (714)593-7110 iruthOocsd.com :Assistant General Manager Bob Ghirelli (714)593-7400 rghirellit6locsd.00m Director of Technical Services Ed Torres (714)593-7080 etorres(docsd.cem ;Director of Engineering Jim Herberg (714)583-7300 iherbergaorsd.com Dir.of Operations and Maimenance Nick Amontes (714)593-7210 namomes0ocsd.cem Book Page 4 Operations Committee Rolling Agenda Report Calendar Date Deft Action or Description of Report IMonnation March O&M Award PSA for Updating Design Standards for Corrosion Action Management March Eng Approve Amendment No. 2 to PSA re Headworks Action Rehabilitation/Refurbishment, Job No. P1-71 March 08M Concrete Residue Removal from Sewer Lines Information March TS Cooperative Outreach Program Resolution Action March TS In County compost Use Program Information H:Weptlagenda\Opemtions cmminmopemauns 2oo=208\o4.Ro111ng Agenda.dm Book Page 5 MINUTES OF THE OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Technical Services Orange County Sanitation District December 5, 2007—5:00 p.m. A meeting of the Operations Committee of the Orange County Sanitation District was held on December 5, 2007, at 5:00 p.m. in the Sanitation District's Administrative Office. (2) ROLL CALL Following the Pledge of Allegiance, a quorum was declared present, as follows: Operations Directors Present: Staff Present: Larry Crandall, Chair Bob Ghirelli, Assistant General Manager Cathy Green, Vice Chair Nick Arhontes, Dir. of Operations& Maintenance Charles Antos Jim Herberg, Director of Engineering Don Bankhead Ed Tortes, Director of Technical Services Patsy Marshall Lilia Kovac, Committee Secretary Roy Moore Tod Haynes, Engineering Manager David Shawver John Linder, Engineering Manager Constance Underhill Matt Smith, Engineering Manager Don Webb William Cassidy James M. Ferryman, Board Chair Carla Dillon Doug Davert, Board Vice Chair Norbert Gala Chuck Windsor Operations Directors Absent: Others: Steve Anderson Robert Ooten Harry Sidhu (3) APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. (4) PUBLIC COMMENTS There were no public comments. (5) REPORT OF THE COMMITTEE CHAIR Chair Crandall reported the pipe installation in the Ellis Pump Station tunnel is now complete. Rook Page 6 II Minutes of the Operations Committee December 5, 2007 Page 2 (6) REPORT OF THE GENERAL MANAGER Assistant General Manager, Bob Ghirelli, reported that rating agencies had just issued the Sanitation District's rating at AA rating, and COPS will go on sale December 12, 2007. (7) CONSENT CALENDAR ITEMS a. MOVED, SECONDED, AND DULY CARRIED: Approve minutes of the November 7, 2007 Operations Committee meeting. b. OP07-98 MOVED, SECONDED, AND DULY CARRIED: 1)Authorize the General Manager to award a contract to the lowest responsive and responsible bidder for Replacement of Caustic Soda Tank and Piping, Specification No. 5-2007-354, for an amount not to exceed $150,000 including tax and delivery; and, 2)Approve a 10% contingency based on final contract amount. C. OP07-99 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: 1)Approve Amendment No. 2 to Cooperative Projects Grants Program, Contract No. 0403, with Costa Mesa Sanitary District, providing for a 17-month time extension; and, (2)Approve deletion of Paragraph 7F for current and future Cooperative Projects Grants Program contracts for CCTV and condition assessments, as identified in Exhibit B and as approved by General Counsel. d. OP07-100 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to reject single bid received from Morrow-Meadows Corporation for Central Generation Automation, Job No. J-79-1. e. OP07-101 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: 1)Approve Amendment No. 1 to the Sole Source Services Agreement with OCB Reprographics, Inc., for Reproduction of Plans, Photocopying and Related Services, extending the contract from January 31, 2008 to June 30, 2008, for an additional amount of$100,000, increasing the total contract amount for the period February 1, 2007 through June 30, 2008, not to exceed $325,000; and, 2)Approve a 20% contingency($65,000). Non-Consent Items I. There were none. Book Page 7 Minutes of the Operations Committee December 5, 2007 Page 3 (8) ACTION ITEMS a. OP07-102 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to authorize staff to enter into negotiations with MVA Architects, Inc. for architectural and engineering design services including construction, commissioning and closeout support for the North County Collections Yard, Project No. 15-04. (8) INFORMATIONAL ITEMS There were none. (10) REPORT OF DIRECTOR OF ENGINEERING Jim Herberg, Director of Engineering, briefly reported that bids had been received for Job No. 11-26 at 40-70% above the estimated cost, and would be submitted to the full Board in December for rejection of bids. Mr. Herberg also provided a report of various aspects of beautifying the Plant 2 area along the County of Orange River Trail System Project. (11) REPORT OF DIRECTOR OF OPERATIONS AND MAINTENANCE Director of Operations and Maintenance, Nick Arhontes, reported on the agency's preparedness for upcoming rains; bleach price correction; and the in-house repair of a CenGen printed circuit board. (12) REPORT OF DIRECTOR OF TECHNICAL SERVICES Director of Technical Services, Ed Torres, gave a brief report on a recent interview with the Associated Press journalist on environmental and health effects of pharmaceuticals in receiving waters, Mr. Torres also provided a brief progress report on Air Quality Management District (AQMD) regulation Rule 1110.2 which will impact our digester gas powered engines; and legislation on greenhouse gases and its effects on the District's operations. Mr. Torres also reported that staff is working with water coalitions in identifying common areas and developing a priority list that affect current and proposed climate change legislation. Chair Ferryman recommended that Michael Gold, Legislative Affairs Liaison, should work closely with the lobbyists to address the concerns at the state and federal level, and with Board members to assist in the district's lobbying efforts. (13) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There were none. (14) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND STAFF REPORT There were none. Book Page 8 Minutes of the Operations Committee December 5. 2007 Page 4 (15) CONVENE INCLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54956.9fa) There was no dosed session. (16) FUTURE MEETING DATES The next Operations Committee meeting is scheduled for Wednesday, February 6, 20D6, at 5:00 p.m. (17) ADJOURNMENT The Chair declared the meeting adjourned at 5:52 p.m. Submitted by: Ulia Kovac Committee Secretary M:WepoapsndM0poredons Comrnftt X0peradons 2007%1207N20507 Opmba M1wWs.dm Book Page 9 OPERATIONS COMMITTEE Meeting Dabe Te Bd.of Dlr. 02/06/08 o2ai/os AGENDA REPORT Qem Number Item Number ro um_ o Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Nick Arhontes, Director of Operations and Maintenance SUBJECT: CONTRACT FOR SODIUM HYPOCHLORITE (BLEACH), SPECIFICATION NO. C-2007-337BD GENERAL MANAGER'S RECOMMENDATION Approve Change Order No. 1 to Purchase Order No. 10210-OB issued to Jones Chemicals, Inc. for the Purchase of Sodium Hypochlorite (Bleach), Specification No. C-2007-337BD, authorizing a price increase of$0.05298/gallon for a new total unit price of$0.53230/gallon including sales tax and freight for the period beginning March 1, 2008 through August 10, 2008; and, for all subsequent renewals of said contract. SUMMARY • Bleach has historically been used in the treatment plants for odor control, disinfection of plant water, and process control in secondary treatment. • The Regional Board concurred with the District to begin voluntary ocean outfall bacteria reduction/disinfection in August 2002, which required large increases in the volume of bleach chemical. • The outfall disinfection program is managed to comply with all applicable California Ocean Plan requirements for water quality protection. • Bleach for bacteria reduction accounts for 98% of the bleach usage. • In May 2007, the District sought competitive bids for bleach per Specification No. C-2007-337BD. Jones Chemical Inc. (JCI) was the low bidder and was awarded the contract for supplying the estimated 8,000,000 gallons bleach for the contract period between August 11, 2007 and August 10, 2008, in accordance with Purchasing Resolution No. OCSD 07-04. • Due to a technical ambiguity in the existing specifications, JCI bid based upon an assumed lower bleach concentration. The lower concentration bleach delivered by JCI is not acceptable to the District and therefore a price adjustment is necessary for JCI to provide bleach at a District acceptable concentration. Fann No.M 102 2 NerixG 1N27W Page 1 Book Page 10 • The revised price of$0.5323 (including $0.0340 tax on material and $0.0600 freight) is $0.05298 higher than the original unit cost of$0.47932/gallon (including $0.03016 tax on material and $0.06000 freight). This revised price is still lower than the $0.5487 price bid by the second low bidder for Specification No. C-2007-33713D. • Based upon the annual bleach usage estimate of 8,000,000 gallons, the fiscal impact of the price increase for the remaining duration of the contract is about $222,500 over the anticipated $3,834,560 cost based upon the original bid. • For the bleach supply after the end of the current contract period of August 10, 2008, the District is considering rebidding bleach rather than exercising the renewal option in order to ensure a fair bidding process. • In order to ensure that the District receives bleach that meets its concentration requirements, Staff will be doing a more thorough sampling and analyses of all bulk chemicals on a random basis. PRIOR COMMITTEEIBOARD ACTIONS None ADDITIONAL INFORMATION This item has been budgeted for Divisions 830 and 840 in Operating Budget line items 53, 57, and 58. Form No.O J W-S geNW,LY1.O] Page 2 Book Page 1 I OPERATIONS COMMITTEE Meeting Date To ad.of or. 02/06/08 02/27i013 AGENDA REPORT Rem Nomber Item Number OPoB 02 Orange County sanitation Dlehltt Collections •Ile•tlFac ollatlm FROM: James D. Ruth, General Manager Originator: Jim Herberg, Director of Engineering Project Manager: Martin Dix SUBJECT: 66KV SUBSTATION AT PLANT NO. 1, JOB NO. P1-97 GENERAL MANAGER'S RECOMMENDATION 1. Approve Amendment No. 1 to the Professional Design Services Agreement with CDM, Inc. providing for construction support services for 66kV Substation at Plant No. 2, Job No. P1-97, for an additional amount of$215,250, increasing the total contract amount not to exceed $994,631; and, 2. Approve a 5% contingency ($49,731). SUMMARY • This project will construct a 66kV Substation at Plant No. 1 to provide sufficient electrical service capacity for the new facilities that will be added to the plant through 2012. • In May 2007, CDM, Inc. successfully completed the design of the 66kV Substation under budget with $77,633 remaining in their contract. These remaining contract funds will offset their construction support services fee, thereby increasing the Professional Design Services Agreement fee by the net amount of$215,250. The total fee requested for construction support services was $292,883. • Construction support services are required, including reviewing submittals, attending construction and coordination meetings, responding to request for information, preparing design modifications, performing special testing, participating in commissioning activities, and preparing record drawings. • These construction support services shall be authorized only as requested and managed by the Orange County Sanitation District's (Sanitation District) Project Manager. The proposed fee is reasonable for a project of this magnitude and is consistent with fees for similar services on past Sanitation District projects. • A 5% contingency for potential consultant amendments is being requested per the Sanitation District's Delegation of Authority. Page 1 Book Page 12 PRIOR COMMITTEE/BOARD ACTIONS • September 2007 —Authorized staff to enter into negotiations with Camp Dresser & McKee for support services during the construction, commissioning, and closeout phases of the 66kV Substation at Plant No. 1, Job No. P1-97. • July 2007 —Award a construction contract to Miron Electric for 66kV Substation at Plant No. 1, Job No. P1-97, for a total amount not to exceed $4,561,000. • May 2007 —Approval of Amendment No. 1 to the Sole Source Agreement with Southern California Edison for engineering services, fees, materials, and labor for 66kV Substation at Plant No. 1, Job No. P1-97, for an additional amount of $1,150,000, increasing the total contract amount not to exceed $7,202,000. • March 2006 —Approval of Sole Source Agreement with SCE for an amount not to exceed $6,052,000; and increase the project budget in the amount of$4,302,947 for a total amount of$9,475,538. • February 2006—Approval of PSA with CDM, Inc. for an amount not to exceed $779,381. ADDITIONAL INFORMATION This Amendment No. 1 complies with authority levels of the Sanitation District's Delegation of Authority. This item has been budgeted. (Page A-9, Item No. 69). Award Date: 2122/06 Contract Amount: $994,631 Contingency: 5% JH:MD:tic:gc Page 2 Book Page 13 OPERATIONS COMMITTEE rneabay o� To6tl.or0lr. 02/06/08 02/22/08 Number ue AGENDA REPORT m Numbs Ilan Numbs O Orange County Sanitation District ®oalleali Wiine Ions FROM: James D. Ruth, General Manager Originator: Jim Herberg, Director of Engineering Project Manager: Alberto Acevedo SUBJECT: REHABILITATION OF WESTSIDE PUMP STATION, CONTRACT NO. 3-52 GENERAL MANAGER'S RECOMMENDATION 1. Approve Amendment No. 1 to the Professional Services Agreement with PBS&J Inc. for Rehabilitation of Westside Pump Station, Contract No. 3-52, providing for construction support services for an additional amount of$544,614, increasing the total amount not to exceed $1,709,335; and, 2. Approve a 10% contingency ($170,093). SUMMARY • This project will rehabilitate Westside Pump Station. The rehabilitation includes the design and construction of mechanical, electrical, instrumentation and controls, structural, landscape, and architectural improvements to bring the facility into compliance with Orange County Sanitation District (Sanitation District) Standards. • PBS&J Inc. completed the design of the Rehabilitation of Westside Pump Station and construction support services are required which will include reviewing submittals, attending construction and coordination meetings, responding to request for information, preparing design modifications, performing special testing, participating in commissioning activities, and preparing record drawings. • These construction support services shall be authorized only as requested and managed by the Sanitation District's Project Manager. The proposed fee is reasonable for a project of this magnitude and is consistent with fees for similar services on past District projects. • A 10% contingency for potential consultant amendments is being requested per the Sanitation District's Delegation of Authority. Page 1 Book Page 14 PRIOR COMMITTEE/BOARD ACTIONS • March 2007—Authorize staff to commence negotiations with PBSBJ Inc. for support services during the construction, commissioning, and close out phases of Contract No. 3-52. • February 2007—Approval of a Construction Contract Budget increase of$440,000 for Rehabilitation of Westside Pump Station, Contract No. 3-52, for a total budget amount of$8,731,000. • August 2004—Approval of Professional Design Services Agreement (PDSA) with PBSBJ Inc. for the Rehabilitation of Westside Pump Station, Contract 3-52, for an amount not to exceed $1,164,721. ADDITIONAL INFORMATION This Amendment No. 1 complies with authority levels of the Sanitation District's Delegation of Authority. This item has been budgeted. (Page A-6, Item No. 11). Award Date: 2106108 Contract Amount: $1,688,541 *Contingency: 10% JH:AA:tic:gc Page 2 Book Page 15 OPERATIONS COMMITTEE NteeangDare ruad.wur. oz Delos AGENDA REPORT Item NumberItem rvumbu _ _ ovao-oa Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Nick Arhontes, Director of Operations and Maintenance SUBJECT: OUTFALL REPAIR SERVICES GENERAL MANAGER'S RECOMMENDATION 1) Approve a sole source Service Contract Agreement with Jamison Engineering for Outfall Repair Services, for an amount not to exceed $115,000; and, 2) Approve a 20% contingency ($23,000). SUMMARY • The purpose of this work is to sandblast, repair and apply a protective coating on the steel access covers located inside the concrete junction box structure that connects the 1 and 5 mile long outfall lines. The structure is located on the beach between the Santa Ana River and the Least Tern Sanctuary. This junction box has been in service since 1966 and the steel access covers have not been recoated. • The work will also help complete a long term repair plan on the 120 inch diameter outfall air release valve flange which had a temporary repair completed in 2006. This section of the line has been in service since 1967. • This type of work is only performed when the ocean tides and the plant effluent flows are low. The work is scheduled for May, 2008, which is when there are favorable tides before the summer beach season starts. • The high level of risk associated and short time schedule associated with the completion of these two activities requires an experienced contractor with current knowledge of the facilities, and a thorough understanding of the complexity of the work and risks. PRIOR COMMITTEE/BOARD ACTIONS None Form No.Ow402.2 ae..OMW Page 1 Book Page 16 ADDITIONAL INFORMATION Jamison Engineering is uniquely qualified as they recently completed a similar type of repair on the old sampler line port flange on the same outfall pipe. Additionally, they have previously completed inspection and maintenance tasks on the outfall junction box structure. This previous work was awarded through the competitive bid process as more planning time was available. The complexities associated with the activities include working in environmentally sensitive areas, using heavy lifting equipment on unstable ground, and the ability to complete work within a short period of time as the outfall can only be shut down for a four hour period. Working in the environmentally sensitive area requires the contractor to hire a Biologist to determine what precautions must be taken to minimize impacts to the environment. Precautions include but are not limited to installing sound barriers and working in small lay down and set up areas. The steel covers are located inside a concrete vault which is surrounded by a chain link fence and sand. In order to work on the steel covers the contractor must remove two concrete covers that weigh more than 10,000 lbs. each which requires a crane to be set on soft sand. An informational briefing will be provided in the future to the Operations Committee on this work. This authorization complies with authority levels of the Sanitation District's Delegation of Authority. This item was not budgeted but funds are available in the overall joint operating budget as other planned maintenance projects have been completed under budget and also lower risk work on other systems may be deferred to FY 2008/09. Project Estimates Description Cost Station No. 12+05- Repairs to Flange at Air Release $40,000 Station No. 19+29 - Maintenance Coating of Junction Box $75,000 Subtotal $115,000 Contin en 20% $23,000 Total $138,000 Award Date: 2/6/2008 Contract Amount: $115,000 'Contingency%: 20 FOM No 10 2 0.-..owl l Page 2 Rook Page 17 OPERATIONS COMMITTEE Meetlng Date TO Bd.of Oil. 02/06/0e 02/27/08 AGENDA REPORT ttemNUrWcf rtemNumcer Orange County sanitation District OPOS-05 Collections Facilities FROM: James D. Ruth, General Manager Originator: Jim Herberg, Director of Engineering Project Manager: Christopher MacLeod SUBJECT: NORTH COUNTY COLLECTIONS YARD, CONTRACT NO. 15-04 GENERAL MANAGER'S RECOMMENDATION 1. Approve Amendment No. 2 to the Professional Design Services Agreement with MVA Architects, Inc. for North County Collections Yard, Contract No. 15-04, providing for design services for an additional amount of$245,650, increasing the total amount not to exceed $330,650; 2. Approve a budget increase of$1,683,241 for North County Collections Yard, Contract No. 15-04, for a total project budget of$11,773,241; and, 3. Approve a contingency of 15% ($49,598). SUMMARY MVA Architects, Inc. has completed their preliminary design report for the North County Collection Yard, Contract No. 15-04. -The reports consist of a seismic risk assessment, summary of key staff interviews, cost benefit analysis for relocation of non-collection staff, nine conceptual layouts plus descriptive summaries and budget estimates for each, and three conceptual exterior elevation options. The layouts also take into consideration removal of Union Pacifiic's railroad spur along the east property line. e Staff has completed their review of the report and recommends conceptual layout nine. Conceptual layout nine would demolish approximately half of the existing building. The remaining half of the building and enlarged open area (parking lot) would be refurbished. The building would provide office space for up to 54 employees, locker/restroom, shop and warehouse areas, and training room. The parking area would provide for 108 stalls (74 for staff and visitors, 28 for site assigned Sanitation District vehicles, arrow boards, etc. and 6 for miscellaneous). The parking area would also provide space for outside storage and a truck wash. A detailed presentation on the preliminary report and the conceptual layout was presented at the December 2007 Operations Committee Meeting. Form No.M-max awi.aa oamro� Page 1 Book Page 18 • The conceptual work to date has been led by the Operations & Maintenance Department. The Engineering Department will manage the final design and construction phases of the project. • The project budget currently has a budget deficit of$1,683,241. This is due to the final selection of the preferred option, proper budgeting of non-construction costs, the establishment of a contingency, and a more refined cost estimate. • Staff requested and received permission to negotiate with MVA Architects, Inc. for the remaining work at the December 2007 Board meeting. Staff has negotiated an acceptable fee with MVA Architects, Inc. for design services. • The Architect provided an option to design the North County Yard to meet the requirements for Leadership in Energy and Environmental Design (LEED) certification. These standards would increase the design and construction costs by approximately 20% for basic LEED certification and 100% for a platinum rating- There are four levels which put the potential cost increase anywhere from approximately $800,000 to $4,000,000 depending on which of the four levels is pursued. The project schedule would also increase. The Architect stated that due to California's Title 24 requirements, the new facilities would meet approximately 85% of LEED requirements without actually being LEED certified. Staff is not recommending LEED certification but are presenting it as an option to make the Board aware of the impacts should there be a desire to pursue LEED certification. PRIOR COMMITTEE/BOARD ACTIONS November 2007— General Manager approved Amendment 1 to PDSA with MVA Architects, Inc. for amount of$6,000, increasing the total amount not to exceed $85,000. March 2007 — General Manager approved PDSA with MVA Architects, Inc. for architectural services not to exceed $79,000, with a contingency of$6,000 to be used upon approval of the Project Manager. September 2006— Board Chair executed the purchase of real property located 7311 Doig Drive, Garden Grove for $6,200,000 for use as the North County Collections Yard. March 2006— Board authorized the Interim General Manager to pursue and select real property, within budgeted funds, on behalf of the Sanitation District for possible purchase, and the Interim General Manager and Board Chair to negotiate a Purchase and Sale Agreement to acquire the selected property for a purchase price not to exceed $10,500,000, contingent upon final approval of the Board of Directors, in a form acceptable to General Counsel to use in the future as the North County Yard. Foml No.O =-2 IiNIwGYYJIT] Page 2 Book Page 19 September 2005 — Board approved and directed the Board Chair to execute on behalf of Sanitation District a Purchase and Sales Agreement in a form acceptable to the General Counsel to acquire the property located at 7465 Lampson Avenue in Garden Grove, to be used in the future as the North County Collections Yard. However, the Sanitation District was unsuccessful in the acquisition. June 2005 — Board approved the proposed budget for Fiscal Year 2005/06 establishing funds ($10,500,000) for the North County Collections Yard, Contract No. 15-04. ADDITIONAL INFORMATION This complies with authority levels of the Sanitation District's Delegation of Authority. This item has been budgeted. (Line item: Section 8, Page 44). Project contingency funds will be used for this amendment. Award Date: February 2008 Contract Amount: $330,650 Contingency: 15 JH:MS:tic:gc Form No.ow-ioaz Page 3 Book Page 20 ORANGE COUNTY SANITATION DISTRICT (714) 962-2411 www.ocsd.com Mailing Address: P.O. Box 8127 Fountain Valley, California 92728-8127 Street Address: 10844 Ellis Avenue Fountain Valley, California 92708-7018