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HomeMy WebLinkAbout2007-11 Ops MINUTES OF THE OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Technical Services Orange County Sanitation District November 7, 2007—5:00 p.m. A meeting of the Operations Committee of the Orange County Sanitation District was held on November 7, 2007, at 5:00 p.m. in the Sanitation District's Administrative Office. (2) ROLL CALL Following the Pledge of Allegiance, a quorum was declared present, as follows: Operations Directors Present: Staff Present: Larry Crandall, Chair Jim Ruth, General Manager Cathy Green, Vice Chair Bob Ghirelli, Assistant General Manager Charles Antos Nick Arhontes, Dir. of Operations & Maintenance Patsy Marshall Jim Herberg, Director of Engineering Roy Moore Ed Torres, Director of Technical Services David Shawver Lilia Kovac, Committee Secretary Harry Sidhu Tod Haynes, Engineering Manager Constance Underhill John Linder, Engineering Manager Don Webb Matt Smith, Engineering Manager Doug Davert, Board Vice Chair Jim Burror Mark Esquer Gary Conklin Operations Directors Absent: Juanita Skillman Rob Thompson Steve Anderson Simon Watson Don Bankhead James M. Ferryman, Board Chair Others: Rich tenBosch, Black&Veatch (3) APPOINTMENT OF CHAIR PRO TEM L� No appointment was necessary. THE CLLE11) IRK OF OFFICE BOARD ORANGE COUNTY SANTATION DISTRICT (4) PUBLIC COMMENTS NOV 28 2007 There were no public comments. BN __44 (5) REPORT OF THE COMMITTEE CHAIR Chair Crandall announced he and a few committee members had attended a plant tour prior to the meeting and encouraged other Directors to consider attending one in the future. -' Minutes of the Operations Committee November 7, 2007 Page 2 (6) REPORT OF THE GENERAL MANAGER General Manager Jim Ruth briefly reported that legislation, which Includes a $100 million SARI Line earmark, is expected to be vetoed by the President, but is also expected that the Senate includes enough votes to override the President's veto. (7) CONSENT CALENDAR ITEMS a. The minutes of the October 3, 2007 Operations Committee meeting were distributed; it was then, MOVED, SECONDED,AND DULY CARRIED: Approve minutes of the October 3, 2007 Operations Committee meeting. b. OP07-87 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to approve Amendment No. 1 to Cooperative Projects Grant Program Contract No.0601 with the City of Cypress, providing for an eight-month time extension. C. OP07-88 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to approve Amendment No. 1 to Permit Agreement for Discharge from Groundwater with Irvine Ranch Water District(IRWD), providing for a time extension through December 31, 2012, to allow time for sewer facilities to be constructed to redirect Caltrans'flow to sewer facilities that are not tributary to the IRWD Michelson Water Reclamation Plant, at no additional cost to the Sanitation District, In a form approved by General Counsel. d. Item pulled for discussion. e. OP07-90 MOVED, SECONDED,AND DULY CARRIED: Recommend to the Board of Directors to authorize staff to negotiate Amendment No. 2 to the Professional Services Agreement with Carollo Engineers for construction support services for the Headworks Rehabilitation/ Refurbishment, Job No. Pt-71. I. OP07-91 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to:1) Establish a budget for access improvements to OCSD sewers In the Big Canyon Nature Park Area, Project No. 5-64, in the amount of$765,000; and, 2)Authorize the General Manager to execute a reimbursement agreement with the City of Newport Beach to design and construct Big Canyon Nature Park Area, Project No. 5-64, sewer access improvements, for an amount not to exceed $533,300, in a form approved by General Counsel. g. Item pulled for discussion. Minutes of the Operations Committee November 7, 2007 Page 3 h. OP07-93 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: 1)Approve Amendment No. 2 to the Professional Design Services Agreement with Malcolm Pirnie, Inc. for support services during the construction, commissioning, and closeout phases of Coast Trunk Sewer Rehabilitation, Jab No. 11-26,for an additional amount of $180,582, increasing the total contract amount not to exceed $1,761,407; and, 2)Approve a 6% contingency ($105,684). i. OP07-94 MOVED, SECONDED, AND DULY CARRIED: Approve a Services Contract Agreement with Mettler-Toledo, Inc. for Truck Loading Scale Replacement, Specification No. R-2007-342,for an amount not to exceed $132,727. j. OP07-95 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: 1)Approve a budget increase for Fire Suppression for Servers & Related Equipment at Plant 1 &2, Specification No. FR-2007- 348131), in the amount of$43,685 for a total project budget of$964,718; 2)Award a purchase order agreement to K2 General Contractors, Inc.for Fire Suppression for Servers & Related Equipment at Plant 1 &2, Specification No. FR-2007-3488D, in an not to exceed $583,697; and, 3)Approve a 10% contingency($58,369). Non-Consent Items k OP07-89 Jim Herberg, Director of Engineering, indicated that an outdated version of the agenda report had been submitted for approval, and a revised version was distributed for consideration. It was then, MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to approve an increase in contingency for the Professional Services Agreement with Earth Tech, Inc. for construction support services for Bushard Trunk Sewer Rehabilitation, Job No. 1-2-4, for an additional 9% ($238,663)contingency, increasing the total contingency to 21% ($560,808). I. OP07-92 Director of Engineering,Jim Herberg, indicated that the recommended action excluded the dollar amount of recommended action, and the revised wording submitted for consideration was distributed. It was then, Minutes of the Operations Committee November 7, 2007 Page 4 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: 1)Approve Amendment No. 1 to the Professional Design Services Agreement with RBF Consulting providing for construction support services for Rehabilitation of College Avenue Pump Station, Contract No. 7-47, for an additional amount of$911,380, increasing the total contract amount not to exceed $1,852,956; and, 2)Approve a 5% contingency($92,648). (8) ACTION ITEMS a. OP07-96 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to receive and file Energy Master Plan for the Treatment Plant Strategic Plan Update, Job No. J-102, dated October 16, 2007, prepared by Black&Veatch Corporation. b. OP07-97 MOVED, SECONDED,AND DULY CARRIED: Recommend to the Board of Directors to authorize staff to enter into negotiations with Earth Tech, Inc. to provide additional engineering services for the preparation of Design Build Documentation for the Rehabilitation of the Magnolia Trunk Sewer, Contract No. 3-58. (9) INFORMATIONAL ITEMS There were none. (10) REPORT OF DIRECTOR OF ENGINEERING Jim Herberg, Director of Engineering, advised that staff would be presenting the annexation of Orange Park Acres for approval in December. (11) REPORT OF DIRECTOR OF OPERATIONS AND MAINTENANCE Director of Operations and Maintenance, Nick Arhontes, briefly reported on an upcoming software upgrade request; Plant 2 old headworks failure and risks; CenGen printed circuit board card failure; and an upcoming meeting with Corps of Engineers on Emergency Response Planning. (12) REPORT OF DIRECTOR OF TECHNICAL SERVICES Director of Technical Services, Ed Torres, briefly reported on an upcoming public outreach program through member cities to minimize sewer pollutants; update on air quality regulations; and AQMD definition of digester gas. Minutes of the Operations Committee November 7, 2007 Page 5 (13) OTHER BUSINESS. COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There were none. (14) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND STAFF REPORT It was recommended that a plant tour would be made available to the Board of Directors at the next Board meeting, November 28, 2007. (15) CONVENE INCLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54956.9 a There was no closed session. (16) FUTURE MEETING DATES The next Operations Committee meeting is scheduled for Wednesday, December 5, 2007, at 5:00 P.M. (17) ADJOURNMENT The Chair declared the meeting adjourned at 5:57 p.m. Submitted by: Lilia (ovac Committee Secretary H:Wepfgmo\15N151SSW inules1110707 Ops2tions Care Minutw.doc Distributed at the Ope Committee I! " ,rations Operations Committee Meeting Energy Master Plan November 7, 2007 Energy Master Plan (Project J-102 Review) 6 November 7,2007 w •' s lex i •a.ImB.. 1 r Wmlwnlx iPmM1nm, •• OUXaII SeueCe ioxmenl ••••j • S,n3e CMlnng Opnlm Cemnl,ryp BNWW Peak Hour Process Demands 14 Ener9Y 12 Cement 10 I o• tl fT 0 E - Plenl xo.t Planr xo.2. ' mcee wnen wme;�m� 1 Operations Committee Energy Master Plan November 7,2007 T. I ••• wekeWMe, TPnm ry ,+� Outlell Sewage SP�dry real�eM�w Troelmenl ••• Cenlrtuae E IX.'E M dpaalN Cmpen eN,elen D:geMen lPw9 l GnMluq Ems E 9w91y OBnarelo,e�� &adl¢s puV Worst Case ♦ Once every 1,000 years ♦ Regional outage ♦ Peak Storm flow ♦ No spills:maintain water-in/water-out ♦ Eventually bypass secondary treatment Recommendations ♦ Keep CenGen without expanding it ♦ Outage reliability improvements 2 Operations Committee Energy Master Plan November 7, 2007 mm1 CumMCm e,l11Mm1,lY.WIM �p rmwtlrca•wrtweun taa w.rumlpww.Fev.fa I�u a wRRwymmenXtlp lea w�q.no..rpm. wf RpYel PWXI bYn Ila hngnVMmµvq Rllry. 10.1 Ie0Tb1013ingewnenb.N.TY f Ib PXntl Pi•vf 1!t Il rBll M1w,YWy 10.1 a PRMlWWyPPX IRe RXlf eale lm IewlMllb•elAeY r6aR rl.x CX•ep Ife RM,m M1M,I If Nlllun! 110 a W NMM2 NI 11.1 p eMFI Ntl Iea Tmel Pmr -n •SMM Questions? Visit our website: www.00SD.com 3 STATE OF CALIFORNIA) ) SS. COUNTY OF ORANGE ) Pursuant to California Government Code Section 54954.2, 1 hereby certify that the Notice and Agenda for the Operations Committee Meeting of Orange County Sanitation District to be held on November 7, 2007, was duly posted for public inspection in the main lobby of the Districts' offices on October 31, 2007. IN WITNESS WHEREOF, I have hereunto set my hand this 31st day of October 2007. Lilia Kovac, Committee Secretary Orange County Sanitation District HADEKMENDAMPERATIONS COMMITTEE\AGENDA CERTIFICATION.DOC ORANGE COUNTY SANITATION DISTRICT _ v,nferz�i NOTICE OF TOUR & MEETING w: Inal esercles OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Technical Services .. u 812, darwvl krmrtnin Wrlley r'A W/26 BIB, ORANGE COUNTY SANITATION DISTRICT cu.nc.wJ.r: moat.nW11 ,M WEDNESDAY, NOVEMBER 7, 2007 f nrr 82 Nrl 1 1B e8➢O!S y01B PLANT TOUR BUS WILL LEAVE PROMPTLY AT 4:00 P.M. For your safety and comfort, please wear closed-toe, flat shoes Gel" Operations Meeting will start at 5:00 p.m. Anflllenn BI.,N DISTRICT'S ADMINISTRATIVE OFFICES flNnitn rr Mift 10844 ELLIS AVENUE nmet .r u FOUNTAIN VALLEY, CALIFORNIA 92708 frlrJnr hrm f lunpnk'Mn FLxnrh www.ocsd.com I'Zif Lx V4rMr Ln F`eJnlx Lnx Akvnarx ryxryrcry f4upir The regular meeting of the Operations Committee of the Board of Directors of s wl A,. Orange County Sanitation District will be held at the above location and time. 9re1 Bxxrh i :knnprn Bla n All NNIr HmW IlnLlx l Cnunxr of Onnke �Nnitvrr GlRrlskv rkrekr M1kmx rNnnwv City Wvkvr Olvtrlv4 IrnINr IIBP['0 T.IIIBmm..,fdO IBS61BBd.,l;hi,In WBSL6Wxfbl'eOC W9Lx!'lxbOYl'C9 rtlBlr9[JBRI@OL. OPERATIONS COMMITTEE MEETING DATES OPERATIONS COMMITTEE BOARD MEETING DATE MEETING DATE 12/05/07 12t19/07" JANUARY DARK 01/23/08 02/06/08 02/27/08 03/05/08 03/26/08 04/02/08 04/23/08 05/07/08 05/28/08 06112108" 06/25/08 07/02/08 07/23/08 AUGUST DARK 08/27/08 09/03/08 09/24/08 10/01/08 10/22/08 11/05/08 11/26/08 `Meetings are being held on the third Wednesday of the month. "Meeting scheduled to the second Thursday of the month due to conflict with League of Cities. ROLL CALL OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Technical Services Meeting Date: November 7, 2007 Time: 5:00 a.m. Adjourn: COMMITTEE MEMBERS (13) Larry Crandall Chair Cathy Green ice Chair Steve Anderson Charles Antos Don Bankhead Patsy Marshall Roy Moore David Shawver ' Harry Sidhu Constance Underhill Don Webb James M. Ferryman Board Chair Doug Davert Board Vice Chair OTHERS Brad Hogin, General Counsel STAFF Jim Ruth, General Manager Nick Arhontes, Director of O er. & Maintenance Bob Ghirelli, Assistant General Manager Jim Herberg, Director of Engineering Ed Torres Director of Technical Services Lorenzo Tyner, Director of Finance and Administrative Services Lilia Kovac Committee Secretary Tod Haynes John Under Matt Smith H10eoagenda\Opera0ons Commiu"Aoperstions 200M 10T,02.Roll Call dw AGENDA REGULAR MEETING OF THE OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Technical Services ORANGE COUNTY SANITATION DISTRICT November 7, 2007 - 6:00 P.M. ADMINISTRATIVE OFFICE 10844 Ellis Avenue Fountain Valley, California 92708 wvvw.ocsd.com (1) PLEDGE OF ALLEGIANCE (2) DECLARATION OF QUORUM (3) APPOINTMENT OF CHAIR PRO TEM. IF NECESSARY (4) PUBLIC COMMENTS (5) REPORT OF COMMITTEE CHAIR (6) REPORT OF GENERAL MANAGER (7) CONSENT CALENDAR ITEMS Consideration of motion to approve all agenda items appearing on the Consent Calendar not specifically removed from same, as follows: a. Approve minutes of the October 3, 2007 Operations Committee meeting. b. OP07-87 Recommend to the Board of Directors to approve Amendment No. 1 to Cooperative Projects Grant Program Contract No. 0601 with the City of Cypress, providing for an eight-month time extension. (Book Page 7) Book Page I Operations Committee 11/07/07 Page 2 C. OP07-88 Recommend to the Board of Directors to approve Amendment No. 1 to Permit Agreement for Discharge from Groundwater with Irvine Ranch Water District (IRWD), providing for a time extension through December 31, 2012, to allow time for sewer facilities to be constructed to redirect Caltrans'flow to sewer facilities that are not tributary to the IRWD Michelson Water Reclamation Plant, at no additional cost to the Sanitation District, in a form approved by General Counsel. (Book Page 9) d. OP07-89 Recommend to the Board of Directors to: 1)Approve Amendment No. 4 to the Professional Services Agreement with Earth Tech, Inc. providing for construction support services for Rehabilitation of Bushard Trunk Sewer, Job No. 1-2-4, for an additional amount of$110,000, increasing the total contract amount not to exceed $3,070,370; and, 2)Approve a 9% ($138,663) contingency for amendments to said agreement, increasing the total contingency to 21% ($556,880). (Book Page 11) e. OP07-90 Recommend to the Board of Directors to authorize staff to negotiate Amendment No. 2 to the Professional Services Agreement with Carollo Engineers for construction support services for the Headworks Rehabilitation/ Refurbishment, Job No. P1-71. (Book Page 13) f. OP07-91 Recommend to the Board of Directors to:1) Establish a budget for access improvements to OCSD sewers in the Big Canyon Nature Park Area, Project No. 5-64, in the amount of$765,000; and, 2) Authorize the General Manager to execute a reimbursement agreement with the City of Newport Beach to design and construct Big Canyon Nature Park Area, Project No. 5-64, sewer access improvements, for an amount not to exceed $533,300, in a form approved by General Counsel. (Book Page 15) g. OP07-92 Recommend to the Board of Directors to: 1)Approve Amendment No. 1 to the Professional Design Services Agreement with RBF Consulting providing for construction support services for Rehabilitation of College Avenue Pump Station, Contract No. 7-47; and, 2) Approve a 5% contingency ($92,648). (Book Page 17) h. OP07-93 Recommend to the Board of Directors to: 1)Approve Amendment No. 2 to the Professional Design Services Agreement with Malcolm Pirnie, Inc. for support services during the construction, commissioning, and closeout phases of Coast Trunk Sewer Rehabilitation, Job No. 11-26, for an additional amount of $180,582, increasing the total contract amount not to exceed $1,761,407; and, 2) Approve a 6% contingency ($105,684). (Book Page 19) i. OP07-94 Approve a Services Contract Agreement with Mettler-Toledo, Inc. for Truck Loading Scale Replacement, Specification No. R-2007-342, for an amount not to exceed $132,727. (Book Page 21) Book Page 2 Operations Committee 11/07/07 Page 3 j. OP07-95 Recommend to the Board of Directors to: 1)Approve a budget increase for Fire Suppression for Servers& Related Equipment at Plant 1 &2, Specification No. FR-2007-348BD, in the amount of$43,685 for a total project budget of $964,718; 2)Award a purchase order agreement to K2 General Contractors, Inc. for Fire Suppression for Servers & Related Equipment at Plant 1 & 2, Specification No. FR-2007-3488D, in an not to exceed $583.697; and, 3)Approve a 10%contingency ($58,369). (Book Page 23) END OF CONSENT CALENDAR k. Consideration of items deleted from Consent Calendar, if any. (8) ACTION ITEMS a. OP07-96 Recommend to the Board of Directors to receive and file Energy Master Plan for the Treatment Plant Strategic Plan Update, Job No. J-102, dated October 16, 2007, prepared by Black&Veatch Corporation. (Book Page 25) b. OP07-97 Recommend to the Board of Directors to authorize staff to enter into negotiations with Earth Tech, Inc. to provide additional engineering services for the preparation of Design Build Documentation for the Rehabilitation of the Magnolia Trunk Sewer, Contract No. 3-58. (Book Page 30) (9) INFORMATIONAL ITEMS (10) REPORT OF DIRECTOR OF ENGINEERING (Jim Herberg) (11) REPORT OF DIRECTOR OF OPERATIONS AND MAINTENANCE (Nick Arhontes) (12) REPORT OF DIRECTOR OF TECHNICAL SERVICES (Ed Torres) (13) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY (14) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND STAFF REPORT (15) CLOSED SESSION Book Page 3 Operations Committee 11/07/07 Page 4 Dunng the course of conducting the business set forth on this agenda as a regular meeting of the Committee the :Chair may convene the Committee in closed session to consider matters of pending real estate negotiations, ;pending or potential litigation, or personnel matters, pursuant to Government Code Sections 54956.8, 54956.9, 54957 or 54957.6,as noted. ':Reports relating to (a) purchase and sale of real property; (b) matters of pending or potential litigation; (c) employee actions or negotiations with employee representatives; or which are exempt from public disclosure under the California Public Records Act, may be reviewed by the Committee during a permitted closed session :and are not available for public inspection. At such time as the Committee takes foal actions on any of these subjects..the minutes will reflect all.reclyired.disclosures of information. a. Convene in closed session. b. Reconvene in regular session. C. Consideration of action, 'If any, on matters considered in closed session. (16) FUTURE MEETING DATES The next Operations Committee meeting is scheduled for December 5, 2007, at 5:00 p.m. (17) ADJOURNMENT Book Page 4 Operations Committee 11/07/07 Page 5 Agenda Posting: In Accordance with the requirements of California Government Code Section 54954.2, this agenda has been posted in the main lobby of the District's Administrative offices not less than 72 hours prior to the meeting date and time above. All written materials relating to each agenda item are available for public inspection in the office of the Clerk of the Board. Items Not Posted: In the event any matter not listed on this agenda is proposed to be submitted to the Committee for discussion and/or action, it will be done in compliance with Section 54954.2(b)as an emergency item or because there is a need to take immediate action,which need came to the attention of the Committee subsequent to the posting of agenda, or as set forth on a supplemental agenda posted in the manner as above, not less than 72 hours prior to the meeting date. Public Comments: Any member of the public may address the Operations Committee on specific agenda items or matters of general interest. As determined by the Chair, speakers may be deferred until the specific item is taken for discussion and remarks may be limited to three minutes. Matters of interest addressed by a member of the public and not listed on this agenda cannot have action taken by the Committee except as authorized by Section 54954.2(b). Consent Calendar: All matters placed on the consent calendar are considered as not requiring discussion or further explanation, and unless a particular item is requested to be removed from the consent calendar by a Director of staff member,there will be no separate discussion of these items. All items on the consent calendar will be enacted by one action approving all motions, and casting a unanimous ballot for resolutions included on the consent calendar. All items removed from the consent calendar shall be considered in the regular order of business. The Committee Chair will determine if any items are to be deleted from the consent calendar. Items Continued: Items may be continued from this meeting without further notice to a Committee meeting held within five(5)days of this meeting per Government Code Section 54954.2(b)(3). Meeting Adjournment: This meeting may be adjourned to a later time and items of business from this agenda may be considered at the later meeting by Order of Adjournment and Notice in accordance with Government Code Section 54955(posted within 24 hours). Accommodations for the Disabled: The Board of Directors Meeting Room is wheelchair accessible. If you require any special disability related accommodations, please contact the Orange County Sanitation District Clerk of the Board's office at(714)593-7130 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability and the type of accommodation requested. r....---.............-....-....-.....--................................-...---......_.--.._...-.--........._.....-_.....----_..---..-._-.---._......_..-............................................_...__.-.........--....--, Notice to Committee Members: For any questions on the agenda or to place any Items on the agenda,Committee members should contact the Committee I :Chair or Secretary ten days in advance of the Committee meeting. .Committee Chair Larry Crandall (714)593-4400 slcrandallOaol.com .Committee Secretary: Lilia Kovac (714)593-7124 Ikovac0ocsd.com .General Manager Jim Ruth (714)593-7110 Truth Wocsd.com 'Assistant General Manager Bob Ghirelli (714)593-7400 rahirelli(a�ocsd.com Director of Technical Services Ed Tones (714)593-7080 etorfes6imsd.com Director of Engineering Jim Herberg (714)593-7300 Iherberg(lg ocsd.com iDir.of Operations and Maintenance Nick Arhontes (714)593-7210 narhontes(cDocsd.com Book Page 5 Operations Committee Rolling Agenda Report Calendar Dept. Action or Description of Report Information December Eng Amendment No. 1 to Rehabilitation of Magnolia Trunk Action Sewer, Contract No. 3-58 December Eng Award or Reject Bid J-79.1, Central Generation Action Automation December O&M Caustic Tank Replacement Action December O&M North County Yard Tenant Improvement Plan Information February Approve Quitclaim Agreement with City of Newport Action �B Eng Beach re Bitter Point Pump Station Replacement, Job No. 549 February Eng Amendment No. 3 to PSA re Gisler-Redhill Trunk Action Improvements, Job No. 7-37 H weptragenda\Operations Committee\Operations 2U0]\11OM.11070➢Rolling Agenda.doc Book Page 6 OPERATIONS COMMITTEE MeeangDate To ad.ofDlr. II/07/07 11/28/07 AGENDA REPORT Item Number Item Number OP07-87 Orange County Sanitation District FROM: James D. Ruth, General Manager Jim Herberg, Director of Engineering SUBJECT: COOPERATIVE PROJECTS GRANT PROGRAM GENERAL MANAGER'S RECOMMENDATION Approve Amendment No. 1 to Cooperative Projects Grant Program Contract No. 0601 with City of Cypress, providing for an eight-month time extension. SUMMARY • The Cooperative Projects Grants Program (Program) provides funds to local agencies for projects that reduce or eliminate inflow and infiltration (1/I) to the sewer collection system. • The City of Cypress (City) requests Amendment No. 1 to Cooperative Projects Program Contract No. 0601 (Contract No. 0601) to provide an eight-month time extension. This project will visually inspect the City's sewer to identify and prioritize corrective actions. The delay is due to the lack of availability of vendors providing these services in Southern California. PRIOR COMMITTEE/BOARD ACTIONS In July 2006, the Board of Directors approved $325,000 in grant funds to the City of Cypress. ADDITIONAL INFORMATION Cooperative Projects Grants are paid to local agencies on a reimbursement basis after project completion. The total amount of grant reimbursements provided to member agencies since 1999 through the program is approximately $23.1 million. New awards are anticipated to be paid in FY 08-09 or FY 09-10, depending on the time received and the overall budget status; one application has been received to date by the City of Seal Beach for approximately $1,500,000, however, the application is incomplete and at the moment does not meet program requirements. The City has been identified as having an 1/1 problem by the Orange County Sanitation District's long-term flow monitoring efforts. Form No.M-1022 RM» 0101W X'm WowEp10 =sGxnmm»IOpo,m'ms2W7%11oTD1.e7Coop.d Page 1 Book Page 7 The project involves closed circuit television (CCTV) inspection and condition assessment of approximately 450,000 feet of sewer mains to identify and prioritize corrective projects and update the City's Master Plan and Capital Improvement Program. The work, however, has not been completed as quickly as originally anticipated due to a delay in project award, resulting from a shortage and high demand of CCTV contractors to perform the inspections. Amendment No. 1 to the Contract will provide for the additional time to complete this project and serve to reduce 1/1 at both the regional and local levels of the sewer system. AA:sa H9dept\a9enda\Opera1ions Committee\Opemlions 200M 107\07-87.Go-op.doc Fom No.Dw9o23 flMHyOY%I% H.weOugw %O e, Ms UmmlltwoO erauo-,<2o07\\\owia7.cew Page 2 Book Page 8 OPERATIONS COMMITTEE Meetlng Dffie 11j Toad8 of Dir. Il107/07 1 7 AGENDA REPORT Item Number Item Number oP07-9a Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Ed Torres, Director of Technical Services SUBJECT: PERMIT AGREEMENT EXTENSION GENERAL MANAGER'S RECOMMENDATION Approve Amendment No. 1 to Permit Agreement for Discharge from Groundwater with Irvine Ranch Water District (IRWD), providing for a time extension through December 31, 2012, to allow time for sewer facilities to be constructed to redirect Caltrans' flow to sewer facilities that are not tributary to the IRWD Michelson Water Reclamation Plant, at no additional cost to the Sanitation District, in a form approved by General Counsel. SUMMARY • The Orange County Sanitation District (OCSD) and the Irvine Ranch Water District (IRWD) entered into an agreement dated March 22, 2004, to measure the flow for assessing charges, such as charges for use and Supplemental Capital Facility Capacity Charges (SCFCC), for the California Department of Transportation's (Caltrans) groundwater dewatering of the Eastern Transportation Corridor, near the intersection of Interstate 5 Freeway and Jamboree Road in the City of Irvine. Due to the shallow groundwater table in that area, Caltrans dewaters to prevent flooding of the corridor. The groundwater currently is discharged to IRWD's Harvard Avenue Trunk Sewer (HATS) line, which flows into OCSD's Reclamation Plant No. 1. • The HATS line is being re-routed to the IRWD Michelson Water Reclamation Plant (MWRP). Because of water quality issues, IRWD requested that Caltrans cease discharge to the HATS line. • In August 2007, Caltrans requested an extension of the March 22, 2004 agreement, until sewer facilities are constructed to divert the flow from the HATS line to facilities that are not tributary to the MWRP. • Staff recommends that OCSD approve Amendment No. 1 to Permit Agreement for Discharge from Groundwater with IRWD providing for a time extension until December 31, 2012 or until such time that sewer facilities have been constructed to redirect Caltrans' flow at no additional cost, in a form approved by General Counsel. Farm N..M*102.2 ne�eaeomm7 Page 1 Book Page 9 PRIOR COMMITTEE/BOARD ACTIONS In May 2004, the Board of Directors approved Special Purpose Discharge Permit (SPDP) No. 54-202 issued to Transportation Corridor Authority and Caltrans for extracted groundwater from a maintenance project of the Eastern Transportation Corridor. Furthermore, the Board of Directors also approved a Permit Agreement for Discharge from Groundwater with IRWD in connection with said project. In 1996, the Board of Directors entered into an agreement with Silverado Constructors for the discharge of groundwater to the sewer for the Eastern Transportation Corridor. ADDITIONAL INFORMATION Dewatering has been performed in the subject area since 1996. Since October 1996, the dewatering was overseen by Silverado Constructors until responsibility for the project was transferred to Caltrans in August 2001. • In February 2003, Caltrans requested a permit from OCSD to sewer 864,000 gallons per day of groundwater from the project. e The original permit agreement to discharge to the sewer was entered into in October 1996 to enable OCSD to collect user fees and charges. Because the current Memorandum of Understanding (MOU) between OCSD and IRWD does not make provisions for the collection of SCFCC for facilities under IRWD's jurisdiction, a permit agreement is required to enable OCSD to collect the SCFCC. The IRWD Board of Directors approved the current agreement in March 2004, and the OCSD Board of Directors approved the agreement in May 2004. ET:MHK:on H:beptWgendMOperatlons CammigeetOperations 200T1107TAenslon Agmtaoc Form No.ow-iota flwluE eyD1N] Page 2 Book Page 10 OPERATIONS COMMITTEE Meeunarra1e Taed.Df M. 1110 07 a/zs/m AGENDA REPORT Item Number OPo7 69 Item Number Orange WunTy—Sanitation District FROM: James D. Ruth, General Manager Originator: Jim Herberg, Director of Engineering Project Manager: David May SUBJECT: BUSHARD TRUNK SEWER REHABILITATION, JOB NO. 1-2-4 GENERAL MANAGER'S RECOMMENDATION 1)Approve Amendment No. 4 to the Professional Services Agreement with Earth Tech, Inc. providing for construction support services for Rehabilitation of Bushard Trunk Sewer, Job No. 1-24, for an additional amount of$110,000, increasing the total contract amount not to exceed $3,070,370; and, 2) Approve a 9% ($138,663) contingency for amendments to said agreement, increasing the total contingency to 21% ($556,880). SUMMARY • This contract is for construction services rendered during construction of the new Bushard Trunk Sewer from 2006 to the present. In 2005, construction stopped due to pipe problems. The Orange County Sanitation District (Sanitation District), the contractor Steve P. Rados, and the pipe supplier Rinker Hydro Conduit, went to mediation resulting in a Settlement Agreement. • Earth Tech, Inc. was contracted after the Settlement Agreement to provide the construction management services for the subject project. These services are expected to complete in October, 2007. • Per the Settlement Agreement, the parties will resume discussions regarding cost escalations and other costs related to the pipe problems. The Sanitation District will develop arguments related to work performed since 2006 and will need the assistance of Earth Tech, Inc. PRIOR COMMITTEE/BOARD/GENERAL MANAGER ACTIONS • November 2005—Approval of the original Professional Services Agreement with Earth Tech, Inc. for construction support services. FOM No.DW-102-2 R.... 1101 Page 1 Book Page I I • July 2006 —Approval of Amendment No. 1 to the Professional Services Agreement with Earth Tech, Inc. for$478,693, increasing the total amount not to exceed $2,531,286. • April 2007—Approval of Amendment No. 2 to the Professional Services Agreement with Earth Tech, Inc. for$120,525, increasing the total amount not to exceed $2,651,811. Approval of 12% ($318,217) contingency. • October 2007—Approval of Amendment No. 3 to the Professional Services Agreement with Earth Tech, Inc. for $308,559, increasing the total amount not to exceed $2,960,370. The General Manager approved this amendment using contingency funds. ADDITIONAL INFORMATION This Amendment No. 4 complies with authority levels of the Sanitation District's Delegation of Authority. This item has been budgeted. (Line item: Section 8, Page 48). Award Date: Contract Amount: Contingency: 11/1 612 0 0 5 $2,651,811 12% $318,217 1112812007 $2,651,811 e% $238,663 Total 21% $560,808 DM:tic:gc H:ldepaagenda0peralions Commlllee\Operations 200M 107107.89.1-24-Increase Comingency.doc Form No.DW 102.2 aM.OWIN] Page 2 Book Page 12 OPERATIONS COMMITTEE Meeuag Date To ed.of Dir. 11/07/07 11/28/07 AGENDA REPORT ltemrvumher leemrvumwr Oran a County Sanitation District oam so Oran FROM: James D. Ruth, General Manager Originator: Jim Herberg, Director of Engineering Project Manager: Wendy T. Sevenandt SUBJECT: HEADWORKS REHABILITATION/REFURBISHMENT, JOB NO. P1-71 GENERAL MANAGER'S RECOMMENDATION Authorize staff to negotiate Amendment No. 2 to the Professional Services Agreement with Carollo Engineers for construction support services for the Headworks Rehabilitation/ Refurbishment, Job No. P1-71. SUMMARY • This project is for the replacement of the pump motor electrical drives for the five Main Sewage Pumps and installation of new cables and conduit to meet current Orange County Sanitation District (Sanitation District) and industry standards. • Carollo Engineers (Carollo) has provided Preliminary Design and Final Design services for this project for a total amount not to exceed $880,096. • The construction contract is scheduled to be awarded in April 2008. • Staff is requesting authorization to negotiate construction support services with Carollo so that the amendment will be approved in conjunction with award of the construction contract. • Following scope and fee negotiations, an amendment to the Professional Design Service Agreement (PDSA)for construction support services will be brought before the Operations Committee and the Board for approval in April 2008. PRIOR COMMITTEEIBOARD ACTIONS The Board of Directors authorized Amendment No. 1 for the Final Design Phase Services on December 20, 2006. Fom No m' M2 aevi MINI Page 1 Book Page D The Board of Directors authorized negotiation of Amendment No. 1 for the Final Design Phase Services on November 15, 2006. The original PSA was awarded to Carollo on March 22, 2006. ADDITIONAL INFORMATION All flow entering Plant No. 1 passes through the Headworks No. 2 Facility. Construction of Headworks No. 2 at Plant No. 1 was completed in 1990 and was designed by Carollo. Four Variable Frequency Drive (VFD) pumps were installed to pump all sewage that enters the Plant for further treatment. Under a subsequent project designed by Carollo, a fifth constant speed pump was added. Each pump has the capacity of 70 million gallons per day. These pumps are critical as they are the first line of pumps in the process and keep sewage from backing up in the sewers which could cause sewage spills and flooding. The VFDs that regulate the Headworks pumps have reached the end of their useful life and replacement parts can no longer be obtained. The existing single speed drive will also be replaced with a VFD for consistency in equipment, flexibility in operations, and better performance from a control standpoint. The ability to vary the speed of all pumps will also be necessary when the new Ellis Pump Station pumps sewage to Plant No.1. In March 2006, Carollo was awarded a Professional Services Agreement (PSA)for the Preliminary Design Phase under a competitive proposal process. Carollo performed the final design under Amendment No. 1 that was approved in December 2006. Preliminary Design and Final Design Services were approved in the total amount not to exceed $880,096. The construction contract will be awarded in April 2008. Staff is requesting approval to negotiate Amendment No. 2 with Carollo to provide construction support services during construction. The approved budget for consultant services during construction is $300,000. These funds are in addition to the 3% ($26,403) contingency allocated for the Design Phase Services. This request to negotiate an amendment complies with authority levels of the Sanitation District's Delegation of Authority. This item has been budgeted. (Line item: Section 8, Page 49). Award Date: December 2006 Contract Amount: $880,096 Contingency: 3% WS:tc: H:ldeptlagenda\Op moons Committee\Operations20071110T07-90.P1Ji.doc Fom,No.O 1. 2 nrneee oa,o,Nx Page 2 Book Page 14 OPERATIONS COMMITTEE Meetlng Oae TO atl.MDir. u/o�/m wze/o� AGENDA REPORT Item Numbe I Item Number OPa7-91 Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: James D. Herberg, Director of Engineering SUBJECT: ACCESS IMPROVEMENTS TO SEWERS IN THE BIG CANYON NATURE PARK AREA, PROJECT NO. 5-64 GENERAL MANAGER'S RECOMMENDATION 1) Establish a budget for access improvements to OCSD sewers in the Big Canyon Nature Park Area, Project No. 5-64, in the amount of$765,000; and, 2)Authorize the General Manager to execute a reimbursement agreement with the City of Newport Beach to design and construct Big Canyon Nature Park Area, Project No. 5-64, sewer access improvements,for an amount not to exceed $533,300, in a form approved by General Counsel. SUMMARY • The Orange County Sanitation District (OCSD) owns a sewer near the intersection of Backbay Drive and Jamboree Road in Newport Beach. Due to the location of this sewer, there are several sewer manholes that are not accessible for OCSD maintenance vehicles and are susceptible to a future sewage spill. • This project will improve an existing access road and extend an access retaining wall near the Big Canyon Creek. • The City of Newport Beach (City) is currently implementing The Big Canyon Creek Restoration Project in the area as well. The City staff supports incorporating OCSD's needed access improvements into to their project, via a reimbursement agreement, to ensure that OCSD improvements complement their proposed restoration efforts. • The City has already completed a Mitigated Negative Declaration for this project and has included OCSD's needed access improvements. • After this area has been restored with Native Habitat, it will be very difficult for OCSD to be able to obtain manhole access without significant environmental impacts and additional permitting obligations. • The funds being requested are not budgeted and must come from reserves. Falm No.W 102-2 f msv 03ro1N7 Page 1 Book Page 15 PRIOR COMMITTEE/BOARD ACTIONS None ADDITIONAL INFORMATION The request of$765,000 includes funds for the anticipated contract with the City of Newport Beach for design and construction services and funding for OCSD staff to review and inspect the anticipated improvements. The City's Big Canyon Creek Restoration Project is an estimated $5.0 million restoration of the 55-acre Big Canyon Nature Park between Jamboree Road and Upper Newport Bay. The project goals are to: (1) Increase valuable habitat by increasing the area subject to Bay tidal flows; (2) Improve water quality in Big Canyon Creek; (3) Allow for better public access into the Nature Park; (4) Remove non-native vegetation and replace it with native plantings; and (5) Provide for interpretive signage which assists the public in understanding the habitat. AN:sa:gc H:WeptWgendal0peralions Commi""e Opemfiws 200N 107W7-81.5-64 Reimb Agmt wNPB.dm Farm No.m 1033 R.Y1WMW7 Page 2 Book Page 16 OPERATIONS COMMITTEE Meean9 Date TOBd.Ur Dir. u/07107 a/ze/07 AGENDA REPORT Item Number Item Number OP07-92 Orange County Sanitation District 4 Collections Facilities FROM: James D. Ruth, General Manager Originator: Jim Herberg, Director of Engineering Project Manager: Alberto Acevedo SUBJECT: REHABILITATION OF COLLEGE AVENUE PUMP STATION, CONTRACT NO. 747 GENERAL MANAGER'S RECOMMENDATION 1) Approve Amendment No. 1 to the Professional Design Services Agreement with RBF Consulting providing for construction support services for Rehabilitation of College Avenue Pump Station, Contract No. 7-47; and, 2) Approve a 5% contingency ($92,648). SUMMARY • This project will rehabilitate College Avenue Pump Station. The rehabilitation includes mechanical, electrical, instrumentation and controls, structural, landscape, and architectural improvements to bring the facility into compliance with Orange County Sanitation District (Sanitation District) Standards. • RBF Consulting completed the design of the Rehabilitation of College Avenue Pump Station. Construction support services are required which will include reviewing submittals, attending construction and coordination meetings, responding to request for information, preparing design modifications, performing special testing, participating in commissioning activities, and preparing record drawings. • These construction support services shall be authorized only as requested and managed by the Sanitation District's Project Manager. The proposed fee is reasonable for a project of this magnitude and is consistent with fees for similar services on past Sanitation District projects. • A 5% contingency for potential consultant amendments is being requested per the Sanitation District's Delegation of Authority. Page 1 Book Page 17 PRIOR COMMITTEE/BOARD ACTIONS • PDSA with RBF Consulting for an amount not to exceed $941,576 (Board —August 2004). • Approval of a Construction Contract Budget increase of$2,450,000 for Rehabilitation of College Avenue Pump Station, Contract No. 7-47, for a total budget amount of$10,426,000 Board — February 2007). • Approved staff to negotiate for additional engineering services (Board — March 2007). ADDITIONAL INFORMATION This Amendment No. 1 complies with authority levels of the Sanitation District's Delegation of Authority. This item has been budgeted. (Page A-6, Item No. 28). Award Date: 10103/07 Contract Amount: $1,852,956 Contingency: 5% JH:AA:tic: H:WepeagendMOperallons Committee\Operations 200M 107107-92.747.dw Page 2 Book Page 18 OPERATIONS COMMITTEE Meeang Dare To Bd.of Dlr. 11/07/07 1,/2,,.7 AGENDA REPORT Iem Number Iem Number OPW-93 Orange County Sanitation District 7 Collections Facilities FROM: James D. Ruth, General Manager Originator: Jim Herberg, Director of Engineering Project Manager: Alberto Acevedo SUBJECT: COAST TRUNK SEWER REHABILITATION, CONTRACT NO. 11-26 GENERAL MANAGER'S RECOMMENDATION 1. Approve Amendment No. 2 to the Professional Design Services Agreement with Malcolm Pirnie, Inc. for support services during the construction, commissioning, and closeout phases of Coast Trunk Sewer Rehabilitation, Contract No. 11-26, for an additional amount of$180,582, increasing the total contract amount not to exceed $1,761,407; and 2. Approve a 6% contingency($105,684). SUMMARY • This project will rehabilitate the Coast Trunk Sewer including approximately 300 feet of 72-inch pipeline located at the intersection of Pacific Coast Highway and First Street; 6,800 feet of 54-inch pipeline located along the City's Beach and State Park parking areas, between First Street and Newland Street; and 900 feet of 84-inch pipeline located between Newland Street and Magnolia Street. • Malcolm Pirnie, Inc. satisfactorily executed the design and possesses an in-depth and unique knowledge of all the details of the design and restrictions during construction. This history makes Malcolm Pirnie, Inc. the best firm to provide support services during the construction, commissioning, and closeout phases of this project. • These construction support services shall be authorized only as requested and managed by the Orange County Sanitation District's (Sanitation District) Project Manager. The proposed fee is reasonable for a project of this magnitude and is consistent with fees for similar services on past Sanitation District's projects. • A 6% contingency for potential consultant amendments is being requested per the Sanitation District's Delegation of Authority. Page 1 Book Page 19 PRIOR COMMITTEEIBOARD ACTIONS • November 2004—Approval of Professional Design Services Agreement with Malcolm Pirnie, Inc. to prepare a Preliminary Design Report for an amount not to exceed $2,219,330. • May 2006 —Approval of Amendment No. 1 to the Professional Design Services Agreement with Malcolm Pirnie, Inc. for the preparation of construction documents and the reduction of$638,505 to the original amount of the PDSA for an amount not to exceed $1,580,825. • September 2007 —Authorize staff to enter into negotiations with Malcolm Pirnie, Inc. for support services during the construction, commissioning, and closeout of the Coast Trunk Sewer Rehabilitation, Contract No. 11-26. ADDITIONAL INFORMATION This authorization complies with authority levels of the Sanitation District's Delegation of Authority. This item has been budgeted. (Page A-7, Item No. 33). Award Date: 11104 Contract Amount: $1,761,407 'Contingency: 6% AA:tic: H:Wept\agenda\Operations CommittWOperatlons 2007\1107\11-26-Amendment No.2-110707.do= Page 2 Book Page 20 OPERATIONS COMMITTEE Meeting Date To ad.or Dir. 11/07/07 AGENDA REPORT IOem 07-94 Item Number ovNumb Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Nick Arhontes, Director of Operations and Maintenance SUBJECT: PLANT 1, TRUCK LOADING SCALE REPLACEMENT SPECIFICATION NO. R-2007-342 GENERAL MANAGER'S RECOMMENDATION Approve a Services Contract Agreement with Mettler-Toledo, Inc. for Truck Loading Scale Replacement, Specification No. R-2007-342, for an amount not to exceed $132,727. SUMMARY • The purpose of this service contract is to replace the entire Plant 1 Truck Loading Scale system as it has severe corrosion on six of the ten pilasters that support the load cells below the scale platform • The existing scale installed under project P1-34-2 has been in service for over 18 years and is need of replacement in order to maintain accurate measurements and reliable service. • The truck loading scale is used to accurately measure the amount of biosolids that are loaded in each truck for hauling. PRIOR COMMITTEE/BOARD ACTIONS Not applicable ADDITIONAL INFORMATION A standard Request for Bid process along with a mandatory job walk was used to solicit bids from interested service providers of this commodity. Of the 4 companies receiving the documents, one company attended the mandatory job walk and submitted a bid. This item is capital equipment and will be funded from Capital Improvement Project SP-34, Small Capital Equipment Replacement Project. The scale will be replaced within 5 months of Purchasing/Contracts issuing the notice to proceed. Fo,m No.ownm-2 Reheea Dw1m7 Page 1 Book Page 21 The replacement of the scale will have to be coordinated around the weekly truck loading schedule. The contract includes a requirement for a temporary scale to be installed should the service provider be unable to complete the repairs within the down time in the truck loading schedule. Award Date: 11/28/07 Contract Amount: $132,727 Contingency: None H:WepAagenda\Operations CwnmftteetOpemtIons 2WA11o7\a7-94.R-20g7342.dm Fp No.M-1M2 g IwE=107 Page 2 Book Page 22 OPERATIONS COMMITTEE MeetingDae TO Btl.of Dlr. 11/07/07 11/29/07 AGENDA REPORT ItemOP07A5 Number Item Number Orange County Sanitation District OMI•dl•nS Facilities FROM: James D. Ruth, General Manager Originator: Jim Herberg, Director of Engineering Project Manager: Christopher MacLeod SUBJECT: Fire Suppression for Servers & Related Equipment at Plant 1 & 2, Specification No. FR-2007-348BD GENERAL MANAGER'S RECOMMENDATION 1) Approve a budget increase for Fire Suppression for Servers & Related Equipment at Plant 1 & 2, Specification No. FR-2007-348BD, in the amount of$43,685 for a total project budget of$964,718; 2) Award a purchase order agreement to K2 General Contractors, Inc. for Fire Suppression for Servers & Related Equipment at Plant 1 & 2, Specification No. FR-2007-348BD, in an amount not to exceed $583,697; and, 3) Approve a 10% contingency ($58,369). SUMMARY • The District has several computer-server rooms. This project adds an inert-gas fire suppression system to the existing wet pipe fire suppression systems in the computer-server rooms. The inert-gas fire suppression system will be used to protect the computer equipment. The existing wet pipe system, if activated, would damage the computer equipment making it difficult to recover operational data and operate the treatment plant. • This project secures the services of a specialty fire suppression firm to conduct the work. The firm will work with Fountain Valley and Huntington Beach Building Departments, obtain permits, and coordinate the necessary fire protection work activities. • The project was developed in-house. The contract specifications were completed on July 31, 2007. Two sealed bids were received on September 6, 2007. Summary information of the bids received is tabulated below. Page 1 Book Page 23 Project Budget: $ 964,718 Construction Contract Budget: $ 583,697 Engineer's Estimate: $ 330,000 Lowest Responsive, Responsible Bid: $ 583,697 High Bid: $ 583,697 • A budget increase of$43,685 is for a change in design services and to increase the contingency. • Staff recommends awarding a Purchase Order contract to K2 General Contractors, Inc. for Fire Suppression for Servers & Related Equipment at Plant Nos. 1 &2, Specification No. FR-2007-348BD, the lowest responsive and responsible bidder. Prava Construction Services, Inc. submitted the lowest, and only other, bid but was deemed nonresponsive by the Bid Evaluation Team. PRIOR COMMITTEE ACTION None ADDITIONAL INFORMATION This authorization complies with authority levels of the Sanitation District's Delegation of Authority. This item has been budgeted. (Line item: Section 8, Page 74). Award Date: 11128/07 Contract Amount: $683,697 Contingency: 10% JDH:CM:ct EMS:003 5264 KWeptlagenda\Operalions Commtltce\Operations 200N 107107-95.FR-2007-348.doc Page 2 Book Page 24 OPERATIONS COMMITTEE Meeting Date To Bd.of Dir. 11/07/07 11/28/g7 AGENDA REPORT Item Number Item Number OP07-96 Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Jim Herberg, Director of Engineering Project Manager: Gary Conklin SUBJECT: RECEIVE AND FILE ENERGY MASTER PLAN FOR THE TREATMENT PLANT STRATEGIC PLAN UPDATE, JOB NO. J-102 GENERAL MANAGER'S RECOMMENDATION Receive and file Energy Master Plan for the Treatment Plant Strategic Plan Update, Job No. J-102, dated October 16, 2007, prepared by Black & Veatch Corporation. SUMMARY The Energy Master Plan is part of the Orange County Sanitation District's (Sanitation District) effort to update its Capital Facilities Strategic Plan. The Energy Master Plan specifically plans for increased energy demands associated with the decision to upgrade the treatment plants to secondary treatment to ensure power is provided reliably for treatment plant operations. PRIOR COMMITTEE/BOARD ACTIONS November 2004-Approval of Professional Services Agreement (PSA) with Black & Veatch Corporation to provide an Energy Master Plan for the Treatment Plant Strategic Plan Update, Job No. J-102, for an amount not to exceed $1,894,660. July 2007 -Approval of a 3% contingency ($56,838) for the Amendment to the Professional Design Services Agreement with Black &Veatch Corporation to prepare an Energy Master Plan for the Treatment Plant Strategic Plan Update, Job No. J-102. ADDITIONAL INFORMATION Proiect Background In July 2002, the Sanitation District committed to planning, designing, and constructing upgrades to meet the Clean Water Act Secondary Treatment Standards. In order to support secondary treatment, the power and electrical system needed to be assessed to ensure reliable operations. Also, several existing and proposed regulations are restricting the Sanitation District's energy generation facilities, including air quality regulations, power utility regulations, and health and safety regulations. Form No,GW IM 2 Pewe =1N7 Page 1 Book Page 25 This plan ties these complex issues together and lays out a plan that will be both economical and comply with anticipated requirements facing the Sanitation District. The Sanitation District's power demand is expected to increase as much as 100% when secondary treatment expansion is complete in 2012. The Sanitation District's power demand will be roughly equal to the entire City of Huntington Beach. The Executive Summary from the Energy Master Plan is attached for additional information. The Executive Summary contains recommendations to ensure reliable operations in the future operations under Secondary Treatment Standards. This item has been budgeted. (Line item: Section 6, Page 108). Award Date: 07118107 Contract Amount: $1,894,660 Contingency: 3% ATTACHMENTS Executive Summary JB:GC:sa H:WepttagendMoO cations Commitlea\Operallons 200T110TW-96.J-102.doo Form No.m 1434 R..0=1007 Page 2 Book Page 26 Executive Summary Project J•102, Energy Master Plan, Sept. 2007 OCSD Energy Master Plan - Executive Summary Introduction This Energy Master Plan(Plan) is a part a comprehensive OCSD Master Plan Update. It identifies the improvements needed to continue the economical and reliable operation of the treatment plant power systems,based on requirements for secondary standards,new air quality regulations, operational requirements,and existing design limitations. Concerns The following concerns were specifically addressed by this project: ♦ Power Supply and Demand Concerns o Power use increases for secondary treatment and projected flow increases. o OCSD demands may exceed the capacity of the Southern California Edison (SCE) feeders to the treatment works. ♦ Potential Central Generation Replacement or Expansion Options ♦ Potential Impacts from SCE Outages ♦ Operation Requirements and Design Limitations o Updated Information for Recent Projects o Limited UPS System Reliability o Electrical Grounding and Cathodic Protection Needs Findings Power Supply and Demands The power demand at both plants will increase significantly from 2007 through 2012. The daily peak demand for power will increase from 8 Megawatts(MM to 16 MW at Reclamation Plant No. 1 (Plant No.1),and from 14 MW to 16 MW at Treatment Plant No. 2(Plant No.2). The estimated 2012 peak power demand at Plant No. 1 will exceed the capacity of the existing SCE power supplies. This Plan confirms that service upgrades need to be completed as planned by OCSD. The planned service upgrades include replacing the existing dual 12kV feed with a dual 66 kV feed. Also, Plant No. 2 service should be upgraded to a dual 66 kV feed system in the future to increase reliability. 110Y ENEMY MP E%ECU'rlE SWAAUXY TKr.tG'1 OCf.A.U19N0] Book Page 27 MWEERnYM TERPIAM.EACW EIMHARY Potential Cengen Replacement or Expansion Options New and modified Southern California Air Quality Management District (SCAQMD)Rules are placing tighter restrictions on air emissions on all the OCSD combustion sources. An economic model was created to evaluate potential options for OCSD. The model was used to analyze various future options over a 20-year period.These options ranged from implementing new technologies to upgrading existing facilities to comply with the new SCAQMD Hiles. This Plan recommends OCSD continue to pursue emissions controls upgrades instead of implementing new technologies. In the future,as gas production increases at Plant No.l,OCSD should invest in new boilers. Boilers have low emission levels,but can provide the treatment plant with needed heat and energy. Also,both treatment plants will need additional capacity to flare digester gas during Central Generation System outages. Potential Impacts from SCE Outages To analyze onsite power needs during SCE outages, treatment plant equipment criticality tables were developed. These tables included each major piece of equipment,or equipment groups,and the potential consequences from power outages ranging from 15 minutes to over 12 hours. From these tables,timelines were developed showing power demands and potential outage consequences. For SCE outages occurring during normal daily peaks,it appears feasible for both Treatment Plants to meet all process requirements with the existing onsite power supplies. However, this should be confirmed as ongoing capital projects are completed and OCSD starts to operate under secondary treatment standards. For SCE outages occurring during peak storm events,Plant No. 1 cannot meet all normal process requirements with the existing onsite power supplies. However,the plant could maintain operation of the most critical plant processes. The only area that requires additional standby generating capacity is the Headworks at Plant No. 1. Additional standby power is needed to ensure that wastewater is pumped up into the Plant No.l instead of spilling from the collection system. Plant No.2 has enough onsite power for peak storm events. However, the reliability of the Primary Effluent Pump Station(PEPS) needs to be increased to avoid discharging disinfected primary effluent to the ocean. Possible solutions could include connecting PEPS to a diesel generator,or routing flows to existing emergency storage basins. Operation Limitation and Design Needs Updated Information for Recent Projects This project updated electrical system documentation to reflect recently completed CIP projects. This information was critical to analyzing power generation and distribution issues in the future. 2 J102ENE�GY 4P.E%ECVNESUKM( .M?-1617 M'yygpp)] Book Page 28 OGep ENERGY"MR PUN 99WINE WMENRY Limited UPS System Reliability The plant Uninterruptible Power Supply (UPS) system provides continuous power for electronic devices critical to monitoring and operating the treatment plant. UPS systems of all sizes have been added to each plant over several years. Many of the smaller units are difficult to maintain and fail without warning. This Plan recommends replacement of these systems with fewer larger units which allow for condition monitoring and maintenance to increase process reliaiblity. Electrical Grounding and Cathodic Protection Needs Recommendations were made to update existing design standards and specifications for Electrical Grounding and Cathodic Protection. When these standards were applied to the review of existing facilities, no urgent issues were noted. For some facilities it was recommended that the actual ground resistance be measured to confirm they have adequate grounding,as insufficient information is available. For all existing facilities, remedial measures should be coordinated with future projects. Recommended Improvements The improvements recommended by this project are listed in the following table. ENERGY MASTER PLAN RECOMMENDED IMPROVEMENTS Item Description Cost($M) Budgeted Project 1 New Plant 1 Dual 66kv SCE Feed 11.2 Yes P1-97 2 New Plant 2 66kv SCE Feed 5.6 No Future 3 Load Management/Shedding' 8.0 Yes J-33-3 4 Cengen Underfrequency, Relays 0.1 Yes J-33-3 5 Replace Plant No. 1 Boilers 1.3 Yes P1-101 6 Add Flare at Plant No. 1 1.1 No Future 7 Add Flare at Plant No. 2 1.1 No Future B PB-3A Standby Power Capacity 3.0 No Future 9 Replace Plants 18&2 UPS Systems 6.0 No Future 10 Cengen Emissions Controls 31.0 No Future 11 Interplant Gas Pipeline 3.8 Yes J-106 12 PEPS Power Study 0.1 No Future TOTAL 72.3 It a astimaled Thal the met of Pmleot J-313 mold be as high as$1 SM.but Indudee other upgrade,in addition to this Item. l 102 ENERGY EXECUTIVE SWWAVY "7iG 17 G 013IM2 ] Book Page 29 / OPERATIONS COMMITTEE ^ 11/07"°soa 07rs To1 1/29d.01Dr. 8/07 AGENDA REPORT Ism Number Ism Number OPo7AI Orange County Sanitation District Coll•ariFacilitl.l. colleaIo FROM: James D. Ruth, General Manager Originator: Jim Herberg, Director of Engineering Project Manager: Alberto Acevedo SUBJECT: REHABILITATION OF MAGNOLIA TRUNK SEWER, CONTRACT NO. 3-58 GENERAL MANAGER'S RECOMMENDATION Authorize staff to enter into negotiations with Earth Tech, Inc. to provide additional engineering services for the preparation of Design Build Documentation for the Rehabilitation of the Magnolia Trunk Sewer, Contract No. 3-58. SUMMARY • In March 22, 2006, the Orange County Sanitation District (Sanitation District) issued a Professional Services Agreement(PSA) to Earth Tech, Inc. to provide engineering services for the preparation of a Pipeline Condition Assessment Report for the Rehabilitation of the Magnolia Trunk Sewer, Contract No. 3-58. • Earth Tech completed the report to the highest standards and possesses an in-depth and unique knowledge of all the sections of the pipeline that need rehabilitation, and the in-depth expertise in preparing documents for a Design Build Procurement Process. This history makes Earth Tech, Inc. the best firm to provide additional engineering services during the Design Build Procurement Process to rehabilitate the Magnolia Trunk Sewer. • This will be the Sanitation District's first design build project under the new legislation allowing the Sanitation District to use best value procurement. As such, Earth Tech, Inc. will also help the Sanitation District establish policies and procedures necessary for all design build projects the Sanitation District pursues. PRIOR COMMITTEEIBOARD ACTIONS • March 2006—Approval of Professional Services Agreement with Earth Tech, Inc. to prepare a Pipeline Condition Assessment Report for an amount not to exceed $699,096. Page 1 Book Page 30 ADDITIONAL INFORMATION This authorization complies with authority levels of the Sanitation District's Delegation of Authority. This item has been budgeted. (Page A-6, Item No. 13). An amendment to the original PSA with Earth Tech will be presented at the December Board Meeting for approval. At that time, a contingency amount will be assigned to PSA amendment following the guidelines in the Sanitation District's Delegation of Authority. Award Date: 11104 Contract Amount: $699,096 'Contingency%: 'No contingency has been established. AA:tic: N1dep0agenda\0pemllons Committee\Operatlons 200M107107-97.3-56-Negotiate Amend No. i.dorm Page 2 Book Page 31 ORANGE COUNTY SANITATION DISTRICT (714) 962-2411 www.ocsd.com Mailing Address: P.O. Box 8127 Fountain Valley, California 92728-8127 Street Address: 10844 Ellis Avenue Fountain Valley, California 92708-7018