HomeMy WebLinkAbout2007-11 Ops MINUTES OF THE
OPERATIONS COMMITTEE
Engineering, Operations & Maintenance, and Technical Services
Orange County Sanitation District
November 7, 2007—5:00 p.m.
A meeting of the Operations Committee of the Orange County Sanitation District was held on
November 7, 2007, at 5:00 p.m. in the Sanitation District's Administrative Office.
(2) ROLL CALL
Following the Pledge of Allegiance, a quorum was declared present, as follows:
Operations Directors Present: Staff Present:
Larry Crandall, Chair Jim Ruth, General Manager
Cathy Green, Vice Chair Bob Ghirelli, Assistant General Manager
Charles Antos Nick Arhontes, Dir. of Operations & Maintenance
Patsy Marshall Jim Herberg, Director of Engineering
Roy Moore Ed Torres, Director of Technical Services
David Shawver Lilia Kovac, Committee Secretary
Harry Sidhu Tod Haynes, Engineering Manager
Constance Underhill John Linder, Engineering Manager
Don Webb Matt Smith, Engineering Manager
Doug Davert, Board Vice Chair Jim Burror
Mark Esquer
Gary Conklin
Operations Directors Absent: Juanita Skillman
Rob Thompson
Steve Anderson Simon Watson
Don Bankhead
James M. Ferryman, Board Chair Others:
Rich tenBosch, Black&Veatch
(3) APPOINTMENT OF CHAIR PRO TEM L�
No appointment was necessary. THE CLLE11) IRK OF OFFICE BOARD
ORANGE COUNTY SANTATION DISTRICT
(4) PUBLIC COMMENTS NOV 28 2007
There were no public comments. BN
__44
(5) REPORT OF THE COMMITTEE CHAIR
Chair Crandall announced he and a few committee members had attended a plant tour prior to
the meeting and encouraged other Directors to consider attending one in the future.
-' Minutes of the Operations Committee
November 7, 2007
Page 2
(6) REPORT OF THE GENERAL MANAGER
General Manager Jim Ruth briefly reported that legislation, which Includes a $100 million SARI
Line earmark, is expected to be vetoed by the President, but is also expected that the Senate
includes enough votes to override the President's veto.
(7) CONSENT CALENDAR ITEMS
a. The minutes of the October 3, 2007 Operations Committee meeting were distributed; it
was then,
MOVED, SECONDED,AND DULY CARRIED: Approve minutes of the October 3, 2007
Operations Committee meeting.
b. OP07-87 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to approve Amendment No. 1 to Cooperative Projects Grant
Program Contract No.0601 with the City of Cypress, providing for an
eight-month time extension.
C. OP07-88 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to approve Amendment No. 1 to Permit Agreement for
Discharge from Groundwater with Irvine Ranch Water District(IRWD),
providing for a time extension through December 31, 2012, to allow time
for sewer facilities to be constructed to redirect Caltrans'flow to sewer
facilities that are not tributary to the IRWD Michelson Water Reclamation
Plant, at no additional cost to the Sanitation District, In a form approved
by General Counsel.
d. Item pulled for discussion.
e. OP07-90 MOVED, SECONDED,AND DULY CARRIED: Recommend to the Board
of Directors to authorize staff to negotiate Amendment No. 2 to the
Professional Services Agreement with Carollo Engineers for construction
support services for the Headworks Rehabilitation/ Refurbishment, Job
No. Pt-71.
I. OP07-91 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to:1) Establish a budget for access improvements to OCSD
sewers In the Big Canyon Nature Park Area, Project No. 5-64, in the
amount of$765,000; and,
2)Authorize the General Manager to execute a reimbursement
agreement with the City of Newport Beach to design and construct Big
Canyon Nature Park Area, Project No. 5-64, sewer access improvements,
for an amount not to exceed $533,300, in a form approved by General
Counsel.
g. Item pulled for discussion.
Minutes of the Operations Committee
November 7, 2007
Page 3
h. OP07-93 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to: 1)Approve Amendment No. 2 to the Professional Design
Services Agreement with Malcolm Pirnie, Inc. for support services during
the construction, commissioning, and closeout phases of Coast Trunk
Sewer Rehabilitation, Jab No. 11-26,for an additional amount of
$180,582, increasing the total contract amount not to exceed $1,761,407;
and,
2)Approve a 6% contingency ($105,684).
i. OP07-94 MOVED, SECONDED, AND DULY CARRIED: Approve a Services
Contract Agreement with Mettler-Toledo, Inc. for Truck Loading Scale
Replacement, Specification No. R-2007-342,for an amount not to exceed
$132,727.
j. OP07-95 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to: 1)Approve a budget increase for Fire Suppression for
Servers & Related Equipment at Plant 1 &2, Specification No. FR-2007-
348131), in the amount of$43,685 for a total project budget of$964,718;
2)Award a purchase order agreement to K2 General Contractors, Inc.for
Fire Suppression for Servers & Related Equipment at Plant 1 &2,
Specification No. FR-2007-3488D, in an not to exceed $583,697; and,
3)Approve a 10% contingency($58,369).
Non-Consent Items
k OP07-89 Jim Herberg, Director of Engineering, indicated that an outdated version
of the agenda report had been submitted for approval, and a revised
version was distributed for consideration. It was then,
MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to approve an increase in contingency for the Professional
Services Agreement with Earth Tech, Inc. for construction support
services for Bushard Trunk Sewer Rehabilitation, Job No. 1-2-4, for an
additional 9% ($238,663)contingency, increasing the total contingency to
21% ($560,808).
I. OP07-92 Director of Engineering,Jim Herberg, indicated that the recommended
action excluded the dollar amount of recommended action, and the
revised wording submitted for consideration was distributed. It was then,
Minutes of the Operations Committee
November 7, 2007
Page 4
MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to: 1)Approve Amendment No. 1 to the Professional Design
Services Agreement with RBF Consulting providing for construction
support services for Rehabilitation of College Avenue Pump Station,
Contract No. 7-47, for an additional amount of$911,380, increasing the
total contract amount not to exceed $1,852,956; and,
2)Approve a 5% contingency($92,648).
(8) ACTION ITEMS
a. OP07-96 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to receive and file Energy Master Plan for the Treatment
Plant Strategic Plan Update, Job No. J-102, dated October 16, 2007,
prepared by Black&Veatch Corporation.
b. OP07-97 MOVED, SECONDED,AND DULY CARRIED: Recommend to the Board
of Directors to authorize staff to enter into negotiations with Earth Tech,
Inc. to provide additional engineering services for the preparation of
Design Build Documentation for the Rehabilitation of the Magnolia
Trunk Sewer, Contract No. 3-58.
(9) INFORMATIONAL ITEMS
There were none.
(10) REPORT OF DIRECTOR OF ENGINEERING
Jim Herberg, Director of Engineering, advised that staff would be presenting the annexation of
Orange Park Acres for approval in December.
(11) REPORT OF DIRECTOR OF OPERATIONS AND MAINTENANCE
Director of Operations and Maintenance, Nick Arhontes, briefly reported on an upcoming
software upgrade request; Plant 2 old headworks failure and risks; CenGen printed circuit board
card failure; and an upcoming meeting with Corps of Engineers on Emergency Response
Planning.
(12) REPORT OF DIRECTOR OF TECHNICAL SERVICES
Director of Technical Services, Ed Torres, briefly reported on an upcoming public outreach
program through member cities to minimize sewer pollutants; update on air quality regulations;
and AQMD definition of digester gas.
Minutes of the Operations Committee
November 7, 2007
Page 5
(13) OTHER BUSINESS. COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY
There were none.
(14) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA
FOR ACTION AND STAFF REPORT
It was recommended that a plant tour would be made available to the Board of Directors at the
next Board meeting, November 28, 2007.
(15) CONVENE INCLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION
54956.9 a
There was no closed session.
(16) FUTURE MEETING DATES
The next Operations Committee meeting is scheduled for Wednesday, December 5, 2007, at
5:00 P.M.
(17) ADJOURNMENT
The Chair declared the meeting adjourned at 5:57 p.m.
Submitted by:
Lilia (ovac
Committee Secretary
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3
STATE OF CALIFORNIA)
) SS.
COUNTY OF ORANGE )
Pursuant to California Government Code Section 54954.2, 1 hereby certify that
the Notice and Agenda for the Operations Committee Meeting of Orange County
Sanitation District to be held on November 7, 2007, was duly posted for public
inspection in the main lobby of the Districts' offices on October 31, 2007.
IN WITNESS WHEREOF, I have hereunto set my hand this 31st day of October
2007.
Lilia Kovac, Committee Secretary
Orange County Sanitation District
HADEKMENDAMPERATIONS COMMITTEE\AGENDA CERTIFICATION.DOC
ORANGE COUNTY SANITATION DISTRICT
_ v,nferz�i NOTICE OF TOUR & MEETING
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Inal esercles OPERATIONS COMMITTEE
Engineering, Operations & Maintenance, and Technical Services
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moat.nW11 ,M WEDNESDAY, NOVEMBER 7, 2007
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PLANT TOUR BUS WILL LEAVE PROMPTLY AT 4:00 P.M.
For your safety and comfort, please wear closed-toe, flat shoes
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Operations Meeting will start at 5:00 p.m.
Anflllenn
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DISTRICT'S ADMINISTRATIVE OFFICES
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nmet .r u FOUNTAIN VALLEY, CALIFORNIA 92708
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The regular meeting of the Operations Committee of the Board of Directors of
s wl A,. Orange County Sanitation District will be held at the above location and time.
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OPERATIONS COMMITTEE MEETING DATES
OPERATIONS COMMITTEE BOARD
MEETING DATE MEETING DATE
12/05/07 12t19/07"
JANUARY DARK 01/23/08
02/06/08 02/27/08
03/05/08 03/26/08
04/02/08 04/23/08
05/07/08 05/28/08
06112108" 06/25/08
07/02/08 07/23/08
AUGUST DARK 08/27/08
09/03/08 09/24/08
10/01/08 10/22/08
11/05/08 11/26/08
`Meetings are being held on the third Wednesday of the month.
"Meeting scheduled to the second Thursday of the month due to conflict with
League of Cities.
ROLL CALL
OPERATIONS COMMITTEE
Engineering, Operations & Maintenance, and Technical Services
Meeting Date: November 7, 2007 Time: 5:00 a.m.
Adjourn:
COMMITTEE MEMBERS (13)
Larry Crandall Chair
Cathy Green ice Chair
Steve Anderson
Charles Antos
Don Bankhead
Patsy Marshall
Roy Moore
David Shawver
' Harry Sidhu
Constance Underhill
Don Webb
James M. Ferryman Board Chair
Doug Davert Board Vice Chair
OTHERS
Brad Hogin, General Counsel
STAFF
Jim Ruth, General Manager
Nick Arhontes, Director of O er. & Maintenance
Bob Ghirelli, Assistant General Manager
Jim Herberg, Director of Engineering
Ed Torres Director of Technical Services
Lorenzo Tyner, Director of Finance and
Administrative Services
Lilia Kovac Committee Secretary
Tod Haynes
John Under
Matt Smith
H10eoagenda\Opera0ons Commiu"Aoperstions 200M 10T,02.Roll Call dw
AGENDA
REGULAR MEETING OF THE
OPERATIONS COMMITTEE
Engineering, Operations & Maintenance, and Technical Services
ORANGE COUNTY SANITATION DISTRICT
November 7, 2007 - 6:00 P.M.
ADMINISTRATIVE OFFICE
10844 Ellis Avenue
Fountain Valley, California 92708
wvvw.ocsd.com
(1) PLEDGE OF ALLEGIANCE
(2) DECLARATION OF QUORUM
(3) APPOINTMENT OF CHAIR PRO TEM. IF NECESSARY
(4) PUBLIC COMMENTS
(5) REPORT OF COMMITTEE CHAIR
(6) REPORT OF GENERAL MANAGER
(7) CONSENT CALENDAR ITEMS
Consideration of motion to approve all agenda items appearing on the Consent Calendar not
specifically removed from same, as follows:
a. Approve minutes of the October 3, 2007 Operations Committee meeting.
b. OP07-87 Recommend to the Board of Directors to approve Amendment No. 1 to
Cooperative Projects Grant Program Contract No. 0601 with the City of
Cypress, providing for an eight-month time extension. (Book Page 7)
Book Page I
Operations Committee
11/07/07
Page 2
C. OP07-88 Recommend to the Board of Directors to approve Amendment No. 1 to Permit
Agreement for Discharge from Groundwater with Irvine Ranch Water District
(IRWD), providing for a time extension through December 31, 2012, to allow
time for sewer facilities to be constructed to redirect Caltrans'flow to sewer
facilities that are not tributary to the IRWD Michelson Water Reclamation Plant,
at no additional cost to the Sanitation District, in a form approved by General
Counsel. (Book Page 9)
d. OP07-89 Recommend to the Board of Directors to: 1)Approve Amendment No. 4 to the
Professional Services Agreement with Earth Tech, Inc. providing for
construction support services for Rehabilitation of Bushard Trunk Sewer, Job
No. 1-2-4, for an additional amount of$110,000, increasing the total contract
amount not to exceed $3,070,370; and,
2)Approve a 9% ($138,663) contingency for amendments to said agreement,
increasing the total contingency to 21% ($556,880). (Book Page 11)
e. OP07-90 Recommend to the Board of Directors to authorize staff to negotiate
Amendment No. 2 to the Professional Services Agreement with Carollo
Engineers for construction support services for the Headworks Rehabilitation/
Refurbishment, Job No. P1-71. (Book Page 13)
f. OP07-91 Recommend to the Board of Directors to:1) Establish a budget for access
improvements to OCSD sewers in the Big Canyon Nature Park Area, Project
No. 5-64, in the amount of$765,000; and,
2) Authorize the General Manager to execute a reimbursement agreement with
the City of Newport Beach to design and construct Big Canyon Nature Park
Area, Project No. 5-64, sewer access improvements, for an amount not to
exceed $533,300, in a form approved by General Counsel. (Book Page 15)
g. OP07-92 Recommend to the Board of Directors to: 1)Approve Amendment No. 1 to the
Professional Design Services Agreement with RBF Consulting providing for
construction support services for Rehabilitation of College Avenue Pump
Station, Contract No. 7-47; and,
2) Approve a 5% contingency ($92,648). (Book Page 17)
h. OP07-93 Recommend to the Board of Directors to: 1)Approve Amendment No. 2 to the
Professional Design Services Agreement with Malcolm Pirnie, Inc. for support
services during the construction, commissioning, and closeout phases of Coast
Trunk Sewer Rehabilitation, Job No. 11-26, for an additional amount of
$180,582, increasing the total contract amount not to exceed $1,761,407; and,
2) Approve a 6% contingency ($105,684). (Book Page 19)
i. OP07-94 Approve a Services Contract Agreement with Mettler-Toledo, Inc. for Truck
Loading Scale Replacement, Specification No. R-2007-342, for an amount not
to exceed $132,727. (Book Page 21)
Book Page 2
Operations Committee
11/07/07
Page 3
j. OP07-95 Recommend to the Board of Directors to: 1)Approve a budget increase for Fire
Suppression for Servers& Related Equipment at Plant 1 &2, Specification
No. FR-2007-348BD, in the amount of$43,685 for a total project budget of
$964,718;
2)Award a purchase order agreement to K2 General Contractors, Inc. for Fire
Suppression for Servers & Related Equipment at Plant 1 & 2, Specification
No. FR-2007-3488D, in an not to exceed $583.697; and,
3)Approve a 10%contingency ($58,369). (Book Page 23)
END OF CONSENT CALENDAR
k. Consideration of items deleted from Consent Calendar, if any.
(8) ACTION ITEMS
a. OP07-96 Recommend to the Board of Directors to receive and file Energy Master Plan
for the Treatment Plant Strategic Plan Update, Job No. J-102, dated
October 16, 2007, prepared by Black&Veatch Corporation. (Book Page 25)
b. OP07-97 Recommend to the Board of Directors to authorize staff to enter into
negotiations with Earth Tech, Inc. to provide additional engineering services
for the preparation of Design Build Documentation for the Rehabilitation of
the Magnolia Trunk Sewer, Contract No. 3-58. (Book Page 30)
(9) INFORMATIONAL ITEMS
(10) REPORT OF DIRECTOR OF ENGINEERING (Jim Herberg)
(11) REPORT OF DIRECTOR OF OPERATIONS AND MAINTENANCE (Nick Arhontes)
(12) REPORT OF DIRECTOR OF TECHNICAL SERVICES (Ed Torres)
(13) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY
(14) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION
AND STAFF REPORT
(15) CLOSED SESSION
Book Page 3
Operations Committee
11/07/07
Page 4
Dunng the course of conducting the business set forth on this agenda as a regular meeting of the Committee the
:Chair may convene the Committee in closed session to consider matters of pending real estate negotiations,
;pending or potential litigation, or personnel matters, pursuant to Government Code Sections 54956.8, 54956.9,
54957 or 54957.6,as noted.
':Reports relating to (a) purchase and sale of real property; (b) matters of pending or potential litigation; (c)
employee actions or negotiations with employee representatives; or which are exempt from public disclosure
under the California Public Records Act, may be reviewed by the Committee during a permitted closed session
:and are not available for public inspection. At such time as the Committee takes foal actions on any of these
subjects..the minutes will reflect all.reclyired.disclosures of information.
a. Convene in closed session.
b. Reconvene in regular session.
C. Consideration of action, 'If any, on matters considered in closed session.
(16) FUTURE MEETING DATES
The next Operations Committee meeting is scheduled for December 5, 2007, at 5:00 p.m.
(17) ADJOURNMENT
Book Page 4
Operations Committee
11/07/07
Page 5
Agenda Posting: In Accordance with the requirements of California Government Code Section 54954.2, this
agenda has been posted in the main lobby of the District's Administrative offices not less than 72 hours prior to the
meeting date and time above. All written materials relating to each agenda item are available for public inspection
in the office of the Clerk of the Board.
Items Not Posted: In the event any matter not listed on this agenda is proposed to be submitted to the Committee
for discussion and/or action, it will be done in compliance with Section 54954.2(b)as an emergency item or
because there is a need to take immediate action,which need came to the attention of the Committee subsequent
to the posting of agenda, or as set forth on a supplemental agenda posted in the manner as above, not less than 72
hours prior to the meeting date.
Public Comments: Any member of the public may address the Operations Committee on specific agenda items or
matters of general interest. As determined by the Chair, speakers may be deferred until the specific item is taken
for discussion and remarks may be limited to three minutes.
Matters of interest addressed by a member of the public and not listed on this agenda cannot have action taken by
the Committee except as authorized by Section 54954.2(b).
Consent Calendar: All matters placed on the consent calendar are considered as not requiring discussion or further
explanation, and unless a particular item is requested to be removed from the consent calendar by a Director of
staff member,there will be no separate discussion of these items. All items on the consent calendar will be
enacted by one action approving all motions, and casting a unanimous ballot for resolutions included on the
consent calendar. All items removed from the consent calendar shall be considered in the regular order of
business.
The Committee Chair will determine if any items are to be deleted from the consent calendar.
Items Continued: Items may be continued from this meeting without further notice to a Committee meeting held
within five(5)days of this meeting per Government Code Section 54954.2(b)(3).
Meeting Adjournment: This meeting may be adjourned to a later time and items of business from this agenda may
be considered at the later meeting by Order of Adjournment and Notice in accordance with Government Code
Section 54955(posted within 24 hours).
Accommodations for the Disabled: The Board of Directors Meeting Room is wheelchair accessible. If you require
any special disability related accommodations, please contact the Orange County Sanitation District Clerk of the
Board's office at(714)593-7130 at least 72 hours prior to the scheduled meeting. Requests must specify the
nature of the disability and the type of accommodation requested.
r....---.............-....-....-.....--................................-...---......_.--.._...-.--........._.....-_.....----_..---..-._-.---._......_..-............................................_...__.-.........--....--,
Notice to Committee Members:
For any questions on the agenda or to place any Items on the agenda,Committee members should contact the Committee I
:Chair or Secretary ten days in advance of the Committee meeting.
.Committee Chair Larry Crandall (714)593-4400 slcrandallOaol.com
.Committee Secretary: Lilia Kovac (714)593-7124 Ikovac0ocsd.com
.General Manager Jim Ruth (714)593-7110 Truth Wocsd.com
'Assistant General Manager Bob Ghirelli (714)593-7400 rahirelli(a�ocsd.com
Director of Technical Services Ed Tones (714)593-7080 etorfes6imsd.com
Director of Engineering Jim Herberg (714)593-7300 Iherberg(lg ocsd.com
iDir.of Operations and Maintenance Nick Arhontes (714)593-7210 narhontes(cDocsd.com
Book Page 5
Operations Committee
Rolling Agenda Report Calendar
Dept. Action or
Description of Report Information
December Eng Amendment No. 1 to Rehabilitation of Magnolia Trunk Action
Sewer, Contract No. 3-58
December Eng Award or Reject Bid J-79.1, Central Generation Action
Automation
December O&M Caustic Tank Replacement Action
December O&M North County Yard Tenant Improvement Plan Information
February Approve Quitclaim Agreement with City of Newport Action
�B Eng Beach re Bitter Point Pump Station Replacement, Job
No. 549
February Eng Amendment No. 3 to PSA re Gisler-Redhill Trunk Action
Improvements, Job No. 7-37
H weptragenda\Operations Committee\Operations 2U0]\11OM.11070➢Rolling Agenda.doc
Book Page 6
OPERATIONS COMMITTEE MeeangDate To ad.ofDlr.
II/07/07 11/28/07
AGENDA REPORT Item Number Item Number
OP07-87
Orange County Sanitation District
FROM: James D. Ruth, General Manager
Jim Herberg, Director of Engineering
SUBJECT: COOPERATIVE PROJECTS GRANT PROGRAM
GENERAL MANAGER'S RECOMMENDATION
Approve Amendment No. 1 to Cooperative Projects Grant Program Contract No. 0601
with City of Cypress, providing for an eight-month time extension.
SUMMARY
• The Cooperative Projects Grants Program (Program) provides funds to local
agencies for projects that reduce or eliminate inflow and infiltration (1/I) to the sewer
collection system.
• The City of Cypress (City) requests Amendment No. 1 to Cooperative Projects
Program Contract No. 0601 (Contract No. 0601) to provide an eight-month time
extension. This project will visually inspect the City's sewer to identify and prioritize
corrective actions. The delay is due to the lack of availability of vendors providing
these services in Southern California.
PRIOR COMMITTEE/BOARD ACTIONS
In July 2006, the Board of Directors approved $325,000 in grant funds to the City of
Cypress.
ADDITIONAL INFORMATION
Cooperative Projects Grants are paid to local agencies on a reimbursement basis after
project completion. The total amount of grant reimbursements provided to member
agencies since 1999 through the program is approximately $23.1 million. New awards
are anticipated to be paid in FY 08-09 or FY 09-10, depending on the time received and
the overall budget status; one application has been received to date by the City of Seal
Beach for approximately $1,500,000, however, the application is incomplete and at the
moment does not meet program requirements.
The City has been identified as having an 1/1 problem by the Orange County Sanitation
District's long-term flow monitoring efforts.
Form No.M-1022 RM» 0101W
X'm WowEp10 =sGxnmm»IOpo,m'ms2W7%11oTD1.e7Coop.d Page 1
Book Page 7
The project involves closed circuit television (CCTV) inspection and condition
assessment of approximately 450,000 feet of sewer mains to identify and prioritize
corrective projects and update the City's Master Plan and Capital Improvement
Program.
The work, however, has not been completed as quickly as originally anticipated due to a
delay in project award, resulting from a shortage and high demand of CCTV contractors
to perform the inspections. Amendment No. 1 to the Contract will provide for the
additional time to complete this project and serve to reduce 1/1 at both the regional and
local levels of the sewer system.
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Book Page 8
OPERATIONS COMMITTEE Meetlng Dffie 11j Toad8 of Dir.
Il107/07 1 7
AGENDA REPORT Item Number Item Number
oP07-9a
Orange County Sanitation District
FROM: James D. Ruth, General Manager
Originator: Ed Torres, Director of Technical Services
SUBJECT: PERMIT AGREEMENT EXTENSION
GENERAL MANAGER'S RECOMMENDATION
Approve Amendment No. 1 to Permit Agreement for Discharge from Groundwater with
Irvine Ranch Water District (IRWD), providing for a time extension through December
31, 2012, to allow time for sewer facilities to be constructed to redirect Caltrans' flow to
sewer facilities that are not tributary to the IRWD Michelson Water Reclamation Plant, at
no additional cost to the Sanitation District, in a form approved by General Counsel.
SUMMARY
• The Orange County Sanitation District (OCSD) and the Irvine Ranch Water District
(IRWD) entered into an agreement dated March 22, 2004, to measure the flow for
assessing charges, such as charges for use and Supplemental Capital Facility
Capacity Charges (SCFCC), for the California Department of Transportation's
(Caltrans) groundwater dewatering of the Eastern Transportation Corridor, near the
intersection of Interstate 5 Freeway and Jamboree Road in the City of Irvine. Due to
the shallow groundwater table in that area, Caltrans dewaters to prevent flooding of
the corridor. The groundwater currently is discharged to IRWD's Harvard Avenue
Trunk Sewer (HATS) line, which flows into OCSD's Reclamation Plant No. 1.
• The HATS line is being re-routed to the IRWD Michelson Water Reclamation Plant
(MWRP). Because of water quality issues, IRWD requested that Caltrans cease
discharge to the HATS line.
• In August 2007, Caltrans requested an extension of the March 22, 2004 agreement,
until sewer facilities are constructed to divert the flow from the HATS line to facilities
that are not tributary to the MWRP.
• Staff recommends that OCSD approve Amendment No. 1 to Permit Agreement for
Discharge from Groundwater with IRWD providing for a time extension until
December 31, 2012 or until such time that sewer facilities have been constructed to
redirect Caltrans' flow at no additional cost, in a form approved by General Counsel.
Farm N..M*102.2 ne�eaeomm7
Page 1
Book Page 9
PRIOR COMMITTEE/BOARD ACTIONS
In May 2004, the Board of Directors approved Special Purpose Discharge Permit
(SPDP) No. 54-202 issued to Transportation Corridor Authority and Caltrans for
extracted groundwater from a maintenance project of the Eastern Transportation
Corridor. Furthermore, the Board of Directors also approved a Permit Agreement for
Discharge from Groundwater with IRWD in connection with said project.
In 1996, the Board of Directors entered into an agreement with Silverado Constructors
for the discharge of groundwater to the sewer for the Eastern Transportation Corridor.
ADDITIONAL INFORMATION
Dewatering has been performed in the subject area since 1996. Since October
1996, the dewatering was overseen by Silverado Constructors until responsibility for
the project was transferred to Caltrans in August 2001.
• In February 2003, Caltrans requested a permit from OCSD to sewer 864,000 gallons
per day of groundwater from the project.
e The original permit agreement to discharge to the sewer was entered into in October
1996 to enable OCSD to collect user fees and charges. Because the current
Memorandum of Understanding (MOU) between OCSD and IRWD does not make
provisions for the collection of SCFCC for facilities under IRWD's jurisdiction, a
permit agreement is required to enable OCSD to collect the SCFCC.
The IRWD Board of Directors approved the current agreement in March 2004, and
the OCSD Board of Directors approved the agreement in May 2004.
ET:MHK:on
H:beptWgendMOperatlons CammigeetOperations 200T1107TAenslon Agmtaoc
Form No.ow-iota
flwluE eyD1N]
Page 2
Book Page 10
OPERATIONS COMMITTEE Meeunarra1e Taed.Df M.
1110 07 a/zs/m
AGENDA REPORT Item Number
OPo7 69 Item Number
Orange WunTy—Sanitation District
FROM: James D. Ruth, General Manager
Originator: Jim Herberg, Director of Engineering
Project Manager: David May
SUBJECT: BUSHARD TRUNK SEWER REHABILITATION, JOB NO. 1-2-4
GENERAL MANAGER'S RECOMMENDATION
1)Approve Amendment No. 4 to the Professional Services Agreement with Earth Tech,
Inc. providing for construction support services for Rehabilitation of Bushard Trunk
Sewer, Job No. 1-24, for an additional amount of$110,000, increasing the total contract
amount not to exceed $3,070,370; and,
2) Approve a 9% ($138,663) contingency for amendments to said agreement, increasing
the total contingency to 21% ($556,880).
SUMMARY
• This contract is for construction services rendered during construction of the new
Bushard Trunk Sewer from 2006 to the present. In 2005, construction stopped due
to pipe problems. The Orange County Sanitation District (Sanitation District), the
contractor Steve P. Rados, and the pipe supplier Rinker Hydro Conduit, went to
mediation resulting in a Settlement Agreement.
• Earth Tech, Inc. was contracted after the Settlement Agreement to provide the
construction management services for the subject project. These services are
expected to complete in October, 2007.
• Per the Settlement Agreement, the parties will resume discussions regarding cost
escalations and other costs related to the pipe problems. The Sanitation District will
develop arguments related to work performed since 2006 and will need the
assistance of Earth Tech, Inc.
PRIOR COMMITTEE/BOARD/GENERAL MANAGER ACTIONS
• November 2005—Approval of the original Professional Services Agreement with
Earth Tech, Inc. for construction support services.
FOM No.DW-102-2 R.... 1101
Page 1
Book Page I I
• July 2006 —Approval of Amendment No. 1 to the Professional Services Agreement
with Earth Tech, Inc. for$478,693, increasing the total amount not to exceed
$2,531,286.
• April 2007—Approval of Amendment No. 2 to the Professional Services Agreement
with Earth Tech, Inc. for$120,525, increasing the total amount not to exceed
$2,651,811. Approval of 12% ($318,217) contingency.
• October 2007—Approval of Amendment No. 3 to the Professional Services
Agreement with Earth Tech, Inc. for $308,559, increasing the total amount not to
exceed $2,960,370. The General Manager approved this amendment using
contingency funds.
ADDITIONAL INFORMATION
This Amendment No. 4 complies with authority levels of the Sanitation District's
Delegation of Authority. This item has been budgeted. (Line item: Section 8, Page 48).
Award Date: Contract Amount: Contingency:
11/1 612 0 0 5 $2,651,811 12% $318,217
1112812007 $2,651,811 e% $238,663
Total 21% $560,808
DM:tic:gc
H:ldepaagenda0peralions Commlllee\Operations 200M 107107.89.1-24-Increase Comingency.doc
Form No.DW 102.2 aM.OWIN]
Page 2
Book Page 12
OPERATIONS COMMITTEE Meeuag Date To ed.of Dir.
11/07/07 11/28/07
AGENDA REPORT ltemrvumher leemrvumwr
Oran a County Sanitation District oam so
Oran
FROM: James D. Ruth, General Manager
Originator: Jim Herberg, Director of Engineering
Project Manager: Wendy T. Sevenandt
SUBJECT: HEADWORKS REHABILITATION/REFURBISHMENT, JOB NO. P1-71
GENERAL MANAGER'S RECOMMENDATION
Authorize staff to negotiate Amendment No. 2 to the Professional Services Agreement with
Carollo Engineers for construction support services for the Headworks Rehabilitation/
Refurbishment, Job No. P1-71.
SUMMARY
• This project is for the replacement of the pump motor electrical drives for the five Main
Sewage Pumps and installation of new cables and conduit to meet current Orange
County Sanitation District (Sanitation District) and industry standards.
• Carollo Engineers (Carollo) has provided Preliminary Design and Final Design services
for this project for a total amount not to exceed $880,096.
• The construction contract is scheduled to be awarded in April 2008.
• Staff is requesting authorization to negotiate construction support services with Carollo
so that the amendment will be approved in conjunction with award of the construction
contract.
• Following scope and fee negotiations, an amendment to the Professional Design
Service Agreement (PDSA)for construction support services will be brought before the
Operations Committee and the Board for approval in April 2008.
PRIOR COMMITTEEIBOARD ACTIONS
The Board of Directors authorized Amendment No. 1 for the Final Design Phase Services
on December 20, 2006.
Fom No m' M2 aevi MINI
Page 1
Book Page D
The Board of Directors authorized negotiation of Amendment No. 1 for the Final Design
Phase Services on November 15, 2006. The original PSA was awarded to Carollo on March
22, 2006.
ADDITIONAL INFORMATION
All flow entering Plant No. 1 passes through the Headworks No. 2 Facility. Construction of
Headworks No. 2 at Plant No. 1 was completed in 1990 and was designed by Carollo. Four
Variable Frequency Drive (VFD) pumps were installed to pump all sewage that enters the
Plant for further treatment. Under a subsequent project designed by Carollo, a fifth constant
speed pump was added. Each pump has the capacity of 70 million gallons per day. These
pumps are critical as they are the first line of pumps in the process and keep sewage from
backing up in the sewers which could cause sewage spills and flooding.
The VFDs that regulate the Headworks pumps have reached the end of their useful life and
replacement parts can no longer be obtained. The existing single speed drive will also be
replaced with a VFD for consistency in equipment, flexibility in operations, and better
performance from a control standpoint. The ability to vary the speed of all pumps will also
be necessary when the new Ellis Pump Station pumps sewage to Plant No.1.
In March 2006, Carollo was awarded a Professional Services Agreement (PSA)for the
Preliminary Design Phase under a competitive proposal process. Carollo performed the
final design under Amendment No. 1 that was approved in December 2006. Preliminary
Design and Final Design Services were approved in the total amount not to exceed
$880,096.
The construction contract will be awarded in April 2008. Staff is requesting approval to
negotiate Amendment No. 2 with Carollo to provide construction support services during
construction.
The approved budget for consultant services during construction is $300,000. These funds
are in addition to the 3% ($26,403) contingency allocated for the Design Phase Services.
This request to negotiate an amendment complies with authority levels of the Sanitation
District's Delegation of Authority. This item has been budgeted. (Line item: Section 8,
Page 49).
Award Date: December 2006 Contract Amount: $880,096 Contingency: 3%
WS:tc:
H:ldeptlagenda\Op moons Committee\Operations20071110T07-90.P1Ji.doc
Fom,No.O 1. 2 nrneee oa,o,Nx
Page 2
Book Page 14
OPERATIONS COMMITTEE Meetlng Oae TO atl.MDir.
u/o�/m wze/o�
AGENDA REPORT Item Numbe I Item Number
OPa7-91
Orange County Sanitation District
FROM: James D. Ruth, General Manager
Originator: James D. Herberg, Director of Engineering
SUBJECT: ACCESS IMPROVEMENTS TO SEWERS IN THE BIG CANYON
NATURE PARK AREA, PROJECT NO. 5-64
GENERAL MANAGER'S RECOMMENDATION
1) Establish a budget for access improvements to OCSD sewers in the Big Canyon Nature
Park Area, Project No. 5-64, in the amount of$765,000; and,
2)Authorize the General Manager to execute a reimbursement agreement with the City of
Newport Beach to design and construct Big Canyon Nature Park Area, Project No. 5-64, sewer
access improvements,for an amount not to exceed $533,300, in a form approved by General
Counsel.
SUMMARY
• The Orange County Sanitation District (OCSD) owns a sewer near the intersection
of Backbay Drive and Jamboree Road in Newport Beach. Due to the location of this
sewer, there are several sewer manholes that are not accessible for OCSD
maintenance vehicles and are susceptible to a future sewage spill.
• This project will improve an existing access road and extend an access retaining
wall near the Big Canyon Creek.
• The City of Newport Beach (City) is currently implementing The Big Canyon Creek
Restoration Project in the area as well. The City staff supports incorporating
OCSD's needed access improvements into to their project, via a reimbursement
agreement, to ensure that OCSD improvements complement their proposed
restoration efforts.
• The City has already completed a Mitigated Negative Declaration for this project and
has included OCSD's needed access improvements.
• After this area has been restored with Native Habitat, it will be very difficult for OCSD
to be able to obtain manhole access without significant environmental impacts and
additional permitting obligations.
• The funds being requested are not budgeted and must come from reserves.
Falm No.W 102-2 f msv 03ro1N7
Page 1
Book Page 15
PRIOR COMMITTEE/BOARD ACTIONS
None
ADDITIONAL INFORMATION
The request of$765,000 includes funds for the anticipated contract with the City of
Newport Beach for design and construction services and funding for OCSD staff to
review and inspect the anticipated improvements.
The City's Big Canyon Creek Restoration Project is an estimated $5.0 million restoration
of the 55-acre Big Canyon Nature Park between Jamboree Road and Upper Newport
Bay. The project goals are to: (1) Increase valuable habitat by increasing the area
subject to Bay tidal flows; (2) Improve water quality in Big Canyon Creek; (3) Allow for
better public access into the Nature Park; (4) Remove non-native vegetation and
replace it with native plantings; and (5) Provide for interpretive signage which assists
the public in understanding the habitat.
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H:WeptWgendal0peralions Commi""e Opemfiws 200N 107W7-81.5-64 Reimb Agmt wNPB.dm
Farm No.m 1033 R.Y1WMW7
Page 2
Book Page 16
OPERATIONS COMMITTEE Meean9 Date TOBd.Ur Dir.
u/07107 a/ze/07
AGENDA REPORT Item Number Item Number
OP07-92
Orange County Sanitation District
4 Collections
Facilities
FROM: James D. Ruth, General Manager
Originator: Jim Herberg, Director of Engineering
Project Manager: Alberto Acevedo
SUBJECT: REHABILITATION OF COLLEGE AVENUE PUMP STATION,
CONTRACT NO. 747
GENERAL MANAGER'S RECOMMENDATION
1) Approve Amendment No. 1 to the Professional Design Services Agreement with RBF
Consulting providing for construction support services for Rehabilitation of College
Avenue Pump Station, Contract No. 7-47; and,
2) Approve a 5% contingency ($92,648).
SUMMARY
• This project will rehabilitate College Avenue Pump Station. The rehabilitation
includes mechanical, electrical, instrumentation and controls, structural, landscape,
and architectural improvements to bring the facility into compliance with Orange
County Sanitation District (Sanitation District) Standards.
• RBF Consulting completed the design of the Rehabilitation of College Avenue Pump
Station. Construction support services are required which will include reviewing
submittals, attending construction and coordination meetings, responding to request
for information, preparing design modifications, performing special testing,
participating in commissioning activities, and preparing record drawings.
• These construction support services shall be authorized only as requested and
managed by the Sanitation District's Project Manager. The proposed fee is
reasonable for a project of this magnitude and is consistent with fees for similar
services on past Sanitation District projects.
• A 5% contingency for potential consultant amendments is being requested per the
Sanitation District's Delegation of Authority.
Page 1
Book Page 17
PRIOR COMMITTEE/BOARD ACTIONS
• PDSA with RBF Consulting for an amount not to exceed $941,576 (Board —August
2004).
• Approval of a Construction Contract Budget increase of$2,450,000 for
Rehabilitation of College Avenue Pump Station, Contract No. 7-47, for a total budget
amount of$10,426,000 Board — February 2007).
• Approved staff to negotiate for additional engineering services (Board — March
2007).
ADDITIONAL INFORMATION
This Amendment No. 1 complies with authority levels of the Sanitation District's
Delegation of Authority. This item has been budgeted. (Page A-6, Item No. 28).
Award Date: 10103/07 Contract Amount: $1,852,956 Contingency: 5%
JH:AA:tic:
H:WepeagendMOperallons Committee\Operations 200M 107107-92.747.dw
Page 2
Book Page 18
OPERATIONS COMMITTEE Meeang Dare To Bd.of Dlr.
11/07/07 1,/2,,.7
AGENDA REPORT Iem Number Iem Number
OPW-93
Orange County Sanitation District
7 Collections
Facilities
FROM: James D. Ruth, General Manager
Originator: Jim Herberg, Director of Engineering
Project Manager: Alberto Acevedo
SUBJECT: COAST TRUNK SEWER REHABILITATION, CONTRACT NO. 11-26
GENERAL MANAGER'S RECOMMENDATION
1. Approve Amendment No. 2 to the Professional Design Services Agreement with
Malcolm Pirnie, Inc. for support services during the construction, commissioning, and
closeout phases of Coast Trunk Sewer Rehabilitation, Contract No. 11-26, for an
additional amount of$180,582, increasing the total contract amount not to exceed
$1,761,407; and
2. Approve a 6% contingency($105,684).
SUMMARY
• This project will rehabilitate the Coast Trunk Sewer including approximately 300 feet
of 72-inch pipeline located at the intersection of Pacific Coast Highway and First
Street; 6,800 feet of 54-inch pipeline located along the City's Beach and State Park
parking areas, between First Street and Newland Street; and 900 feet of 84-inch
pipeline located between Newland Street and Magnolia Street.
• Malcolm Pirnie, Inc. satisfactorily executed the design and possesses an in-depth
and unique knowledge of all the details of the design and restrictions during
construction. This history makes Malcolm Pirnie, Inc. the best firm to provide support
services during the construction, commissioning, and closeout phases of this project.
• These construction support services shall be authorized only as requested and
managed by the Orange County Sanitation District's (Sanitation District) Project
Manager. The proposed fee is reasonable for a project of this magnitude and is
consistent with fees for similar services on past Sanitation District's projects.
• A 6% contingency for potential consultant amendments is being requested per the
Sanitation District's Delegation of Authority.
Page 1
Book Page 19
PRIOR COMMITTEEIBOARD ACTIONS
• November 2004—Approval of Professional Design Services Agreement with Malcolm
Pirnie, Inc. to prepare a Preliminary Design Report for an amount not to exceed
$2,219,330.
• May 2006 —Approval of Amendment No. 1 to the Professional Design Services
Agreement with Malcolm Pirnie, Inc. for the preparation of construction documents
and the reduction of$638,505 to the original amount of the PDSA for an amount not
to exceed $1,580,825.
• September 2007 —Authorize staff to enter into negotiations with Malcolm Pirnie, Inc.
for support services during the construction, commissioning, and closeout of the
Coast Trunk Sewer Rehabilitation, Contract No. 11-26.
ADDITIONAL INFORMATION
This authorization complies with authority levels of the Sanitation District's Delegation of
Authority. This item has been budgeted. (Page A-7, Item No. 33).
Award Date: 11104 Contract Amount: $1,761,407 'Contingency: 6%
AA:tic:
H:Wept\agenda\Operations CommittWOperatlons 2007\1107\11-26-Amendment No.2-110707.do=
Page 2
Book Page 20
OPERATIONS COMMITTEE Meeting Date To ad.or Dir.
11/07/07
AGENDA REPORT IOem 07-94 Item Number
ovNumb
Orange County Sanitation District
FROM: James D. Ruth, General Manager
Originator: Nick Arhontes, Director of Operations and Maintenance
SUBJECT: PLANT 1, TRUCK LOADING SCALE REPLACEMENT
SPECIFICATION NO. R-2007-342
GENERAL MANAGER'S RECOMMENDATION
Approve a Services Contract Agreement with Mettler-Toledo, Inc. for Truck Loading
Scale Replacement, Specification No. R-2007-342, for an amount not to exceed
$132,727.
SUMMARY
• The purpose of this service contract is to replace the entire Plant 1 Truck Loading
Scale system as it has severe corrosion on six of the ten pilasters that support the
load cells below the scale platform
• The existing scale installed under project P1-34-2 has been in service for over 18
years and is need of replacement in order to maintain accurate measurements and
reliable service.
• The truck loading scale is used to accurately measure the amount of biosolids that
are loaded in each truck for hauling.
PRIOR COMMITTEE/BOARD ACTIONS
Not applicable
ADDITIONAL INFORMATION
A standard Request for Bid process along with a mandatory job walk was used to
solicit bids from interested service providers of this commodity. Of the 4 companies
receiving the documents, one company attended the mandatory job walk and
submitted a bid.
This item is capital equipment and will be funded from Capital Improvement Project
SP-34, Small Capital Equipment Replacement Project. The scale will be replaced
within 5 months of Purchasing/Contracts issuing the notice to proceed.
Fo,m No.ownm-2 Reheea Dw1m7
Page 1
Book Page 21
The replacement of the scale will have to be coordinated around the weekly truck
loading schedule. The contract includes a requirement for a temporary scale to be
installed should the service provider be unable to complete the repairs within the down
time in the truck loading schedule.
Award Date: 11/28/07 Contract Amount: $132,727 Contingency: None
H:WepAagenda\Operations CwnmftteetOpemtIons 2WA11o7\a7-94.R-20g7342.dm
Fp No.M-1M2 g IwE=107
Page 2
Book Page 22
OPERATIONS COMMITTEE MeetingDae TO Btl.of Dlr.
11/07/07 11/29/07
AGENDA REPORT ItemOP07A5 Number Item Number
Orange County Sanitation District
OMI•dl•nS
Facilities
FROM: James D. Ruth, General Manager
Originator: Jim Herberg, Director of Engineering
Project Manager: Christopher MacLeod
SUBJECT: Fire Suppression for Servers & Related Equipment at Plant 1 & 2,
Specification No. FR-2007-348BD
GENERAL MANAGER'S RECOMMENDATION
1) Approve a budget increase for Fire Suppression for Servers & Related Equipment at
Plant 1 & 2, Specification No. FR-2007-348BD, in the amount of$43,685 for a total
project budget of$964,718;
2) Award a purchase order agreement to K2 General Contractors, Inc. for Fire
Suppression for Servers & Related Equipment at Plant 1 & 2, Specification
No. FR-2007-348BD, in an amount not to exceed $583,697; and,
3) Approve a 10% contingency ($58,369).
SUMMARY
• The District has several computer-server rooms. This project adds an inert-gas fire
suppression system to the existing wet pipe fire suppression systems in the
computer-server rooms. The inert-gas fire suppression system will be used to protect
the computer equipment. The existing wet pipe system, if activated, would damage
the computer equipment making it difficult to recover operational data and operate
the treatment plant.
• This project secures the services of a specialty fire suppression firm to conduct the
work. The firm will work with Fountain Valley and Huntington Beach Building
Departments, obtain permits, and coordinate the necessary fire protection work
activities.
• The project was developed in-house. The contract specifications were completed on
July 31, 2007. Two sealed bids were received on September 6, 2007. Summary
information of the bids received is tabulated below.
Page 1
Book Page 23
Project Budget: $ 964,718
Construction Contract Budget: $ 583,697
Engineer's Estimate: $ 330,000
Lowest Responsive, Responsible Bid: $ 583,697
High Bid: $ 583,697
• A budget increase of$43,685 is for a change in design services and to increase the
contingency.
• Staff recommends awarding a Purchase Order contract to K2 General Contractors,
Inc. for Fire Suppression for Servers & Related Equipment at Plant Nos. 1 &2,
Specification No. FR-2007-348BD, the lowest responsive and responsible bidder.
Prava Construction Services, Inc. submitted the lowest, and only other, bid but was
deemed nonresponsive by the Bid Evaluation Team.
PRIOR COMMITTEE ACTION
None
ADDITIONAL INFORMATION
This authorization complies with authority levels of the Sanitation District's Delegation of
Authority. This item has been budgeted. (Line item: Section 8, Page 74).
Award Date: 11128/07 Contract Amount: $683,697 Contingency: 10%
JDH:CM:ct
EMS:003 5264
KWeptlagenda\Operalions Commtltce\Operations 200N 107107-95.FR-2007-348.doc
Page 2
Book Page 24
OPERATIONS COMMITTEE Meeting Date To Bd.of Dir.
11/07/07 11/28/g7
AGENDA REPORT Item Number Item Number
OP07-96
Orange County Sanitation District
FROM: James D. Ruth, General Manager
Originator: Jim Herberg, Director of Engineering
Project Manager: Gary Conklin
SUBJECT: RECEIVE AND FILE ENERGY MASTER PLAN FOR THE TREATMENT
PLANT STRATEGIC PLAN UPDATE, JOB NO. J-102
GENERAL MANAGER'S RECOMMENDATION
Receive and file Energy Master Plan for the Treatment Plant Strategic Plan Update, Job
No. J-102, dated October 16, 2007, prepared by Black & Veatch Corporation.
SUMMARY
The Energy Master Plan is part of the Orange County Sanitation District's (Sanitation
District) effort to update its Capital Facilities Strategic Plan. The Energy Master Plan
specifically plans for increased energy demands associated with the decision to
upgrade the treatment plants to secondary treatment to ensure power is provided
reliably for treatment plant operations.
PRIOR COMMITTEE/BOARD ACTIONS
November 2004-Approval of Professional Services Agreement (PSA) with Black &
Veatch Corporation to provide an Energy Master Plan for the Treatment Plant Strategic
Plan Update, Job No. J-102, for an amount not to exceed $1,894,660.
July 2007 -Approval of a 3% contingency ($56,838) for the Amendment to the
Professional Design Services Agreement with Black &Veatch Corporation to prepare
an Energy Master Plan for the Treatment Plant Strategic Plan Update, Job No. J-102.
ADDITIONAL INFORMATION
Proiect Background
In July 2002, the Sanitation District committed to planning, designing, and constructing
upgrades to meet the Clean Water Act Secondary Treatment Standards. In order to
support secondary treatment, the power and electrical system needed to be assessed
to ensure reliable operations. Also, several existing and proposed regulations are
restricting the Sanitation District's energy generation facilities, including air quality
regulations, power utility regulations, and health and safety regulations.
Form No,GW IM 2 Pewe =1N7
Page 1
Book Page 25
This plan ties these complex issues together and lays out a plan that will be both
economical and comply with anticipated requirements facing the Sanitation District.
The Sanitation District's power demand is expected to increase as much as 100% when
secondary treatment expansion is complete in 2012. The Sanitation District's power
demand will be roughly equal to the entire City of Huntington Beach. The Executive
Summary from the Energy Master Plan is attached for additional information. The
Executive Summary contains recommendations to ensure reliable operations in the
future operations under Secondary Treatment Standards.
This item has been budgeted. (Line item: Section 6, Page 108).
Award Date: 07118107 Contract Amount: $1,894,660 Contingency: 3%
ATTACHMENTS
Executive Summary
JB:GC:sa
H:WepttagendMoO cations Commitlea\Operallons 200T110TW-96.J-102.doo
Form No.m 1434 R..0=1007
Page 2
Book Page 26
Executive Summary Project J•102, Energy Master Plan, Sept. 2007
OCSD Energy Master Plan - Executive Summary
Introduction
This Energy Master Plan(Plan) is a part a comprehensive OCSD Master Plan
Update. It identifies the improvements needed to continue the economical and
reliable operation of the treatment plant power systems,based on requirements for
secondary standards,new air quality regulations, operational requirements,and
existing design limitations.
Concerns
The following concerns were specifically addressed by this project:
♦ Power Supply and Demand Concerns
o Power use increases for secondary treatment and projected flow increases.
o OCSD demands may exceed the capacity of the Southern California Edison
(SCE) feeders to the treatment works.
♦ Potential Central Generation Replacement or Expansion Options
♦ Potential Impacts from SCE Outages
♦ Operation Requirements and Design Limitations
o Updated Information for Recent Projects
o Limited UPS System Reliability
o Electrical Grounding and Cathodic Protection Needs
Findings
Power Supply and Demands
The power demand at both plants will increase significantly from 2007 through
2012. The daily peak demand for power will increase from 8 Megawatts(MM to 16
MW at Reclamation Plant No. 1 (Plant No.1),and from 14 MW to 16 MW at
Treatment Plant No. 2(Plant No.2).
The estimated 2012 peak power demand at Plant No. 1 will exceed the capacity of
the existing SCE power supplies. This Plan confirms that service upgrades need to
be completed as planned by OCSD. The planned service upgrades include replacing
the existing dual 12kV feed with a dual 66 kV feed. Also, Plant No. 2 service should
be upgraded to a dual 66 kV feed system in the future to increase reliability.
110Y ENEMY MP E%ECU'rlE SWAAUXY TKr.tG'1 OCf.A.U19N0]
Book Page 27
MWEERnYM TERPIAM.EACW EIMHARY
Potential Cengen Replacement or Expansion Options
New and modified Southern California Air Quality Management District
(SCAQMD)Rules are placing tighter restrictions on air emissions on all the OCSD
combustion sources.
An economic model was created to evaluate potential options for OCSD. The model
was used to analyze various future options over a 20-year period.These options
ranged from implementing new technologies to upgrading existing facilities to
comply with the new SCAQMD Hiles. This Plan recommends OCSD continue to
pursue emissions controls upgrades instead of implementing new technologies.
In the future,as gas production increases at Plant No.l,OCSD should invest in new
boilers. Boilers have low emission levels,but can provide the treatment plant with
needed heat and energy. Also,both treatment plants will need additional capacity
to flare digester gas during Central Generation System outages.
Potential Impacts from SCE Outages
To analyze onsite power needs during SCE outages, treatment plant equipment
criticality tables were developed. These tables included each major piece of
equipment,or equipment groups,and the potential consequences from power
outages ranging from 15 minutes to over 12 hours. From these tables,timelines
were developed showing power demands and potential outage consequences.
For SCE outages occurring during normal daily peaks,it appears feasible for both
Treatment Plants to meet all process requirements with the existing onsite power
supplies. However, this should be confirmed as ongoing capital projects are
completed and OCSD starts to operate under secondary treatment standards.
For SCE outages occurring during peak storm events,Plant No. 1 cannot meet all
normal process requirements with the existing onsite power supplies. However,the
plant could maintain operation of the most critical plant processes. The only area
that requires additional standby generating capacity is the Headworks at Plant
No. 1. Additional standby power is needed to ensure that wastewater is pumped up
into the Plant No.l instead of spilling from the collection system.
Plant No.2 has enough onsite power for peak storm events. However, the reliability
of the Primary Effluent Pump Station(PEPS) needs to be increased to avoid
discharging disinfected primary effluent to the ocean. Possible solutions could
include connecting PEPS to a diesel generator,or routing flows to existing
emergency storage basins.
Operation Limitation and Design Needs
Updated Information for Recent Projects
This project updated electrical system documentation to reflect recently completed
CIP projects. This information was critical to analyzing power generation and
distribution issues in the future.
2 J102ENE�GY 4P.E%ECVNESUKM( .M?-1617 M'yygpp)]
Book Page 28
OGep ENERGY"MR PUN 99WINE WMENRY
Limited UPS System Reliability
The plant Uninterruptible Power Supply (UPS) system provides continuous power
for electronic devices critical to monitoring and operating the treatment plant. UPS
systems of all sizes have been added to each plant over several years. Many of the
smaller units are difficult to maintain and fail without warning. This Plan
recommends replacement of these systems with fewer larger units which allow for
condition monitoring and maintenance to increase process reliaiblity.
Electrical Grounding and Cathodic Protection Needs
Recommendations were made to update existing design standards and
specifications for Electrical Grounding and Cathodic Protection. When these standards
were applied to the review of existing facilities, no urgent issues were noted. For
some facilities it was recommended that the actual ground resistance be measured to
confirm they have adequate grounding,as insufficient information is available. For
all existing facilities, remedial measures should be coordinated with future projects.
Recommended Improvements
The improvements recommended by this project are listed in the following table.
ENERGY MASTER PLAN RECOMMENDED IMPROVEMENTS
Item Description Cost($M) Budgeted Project
1 New Plant 1 Dual 66kv SCE Feed 11.2 Yes P1-97
2 New Plant 2 66kv SCE Feed 5.6 No Future
3 Load Management/Shedding' 8.0 Yes J-33-3
4 Cengen Underfrequency, Relays 0.1 Yes J-33-3
5 Replace Plant No. 1 Boilers 1.3 Yes P1-101
6 Add Flare at Plant No. 1 1.1 No Future
7 Add Flare at Plant No. 2 1.1 No Future
B PB-3A Standby Power Capacity 3.0 No Future
9 Replace Plants 18&2 UPS Systems 6.0 No Future
10 Cengen Emissions Controls 31.0 No Future
11 Interplant Gas Pipeline 3.8 Yes J-106
12 PEPS Power Study 0.1 No Future
TOTAL 72.3
It a astimaled Thal the met of Pmleot J-313 mold be as high as$1 SM.but Indudee other upgrade,in addition to this Item.
l 102 ENERGY EXECUTIVE SWWAVY "7iG 17 G 013IM2 ]
Book Page 29
/
OPERATIONS COMMITTEE ^ 11/07"°soa 07rs To1 1/29d.01Dr.
8/07
AGENDA REPORT Ism Number Ism Number
OPo7AI
Orange County Sanitation District
Coll•ariFacilitl.l.
colleaIo
FROM: James D. Ruth, General Manager
Originator: Jim Herberg, Director of Engineering
Project Manager: Alberto Acevedo
SUBJECT: REHABILITATION OF MAGNOLIA TRUNK SEWER,
CONTRACT NO. 3-58
GENERAL MANAGER'S RECOMMENDATION
Authorize staff to enter into negotiations with Earth Tech, Inc. to provide additional
engineering services for the preparation of Design Build Documentation for the
Rehabilitation of the Magnolia Trunk Sewer, Contract No. 3-58.
SUMMARY
• In March 22, 2006, the Orange County Sanitation District (Sanitation District) issued a
Professional Services Agreement(PSA) to Earth Tech, Inc. to provide engineering
services for the preparation of a Pipeline Condition Assessment Report for the
Rehabilitation of the Magnolia Trunk Sewer, Contract No. 3-58.
• Earth Tech completed the report to the highest standards and possesses an in-depth
and unique knowledge of all the sections of the pipeline that need rehabilitation, and
the in-depth expertise in preparing documents for a Design Build Procurement
Process. This history makes Earth Tech, Inc. the best firm to provide additional
engineering services during the Design Build Procurement Process to rehabilitate the
Magnolia Trunk Sewer.
• This will be the Sanitation District's first design build project under the new legislation
allowing the Sanitation District to use best value procurement. As such, Earth Tech,
Inc. will also help the Sanitation District establish policies and procedures necessary
for all design build projects the Sanitation District pursues.
PRIOR COMMITTEEIBOARD ACTIONS
• March 2006—Approval of Professional Services Agreement with Earth Tech, Inc. to
prepare a Pipeline Condition Assessment Report for an amount not to exceed
$699,096.
Page 1
Book Page 30
ADDITIONAL INFORMATION
This authorization complies with authority levels of the Sanitation District's Delegation of
Authority. This item has been budgeted. (Page A-6, Item No. 13). An amendment to the
original PSA with Earth Tech will be presented at the December Board Meeting for approval.
At that time, a contingency amount will be assigned to PSA amendment following the
guidelines in the Sanitation District's Delegation of Authority.
Award Date: 11104 Contract Amount: $699,096 'Contingency%:
'No contingency has been established.
AA:tic:
N1dep0agenda\0pemllons Committee\Operatlons 200M107107-97.3-56-Negotiate Amend No. i.dorm
Page 2
Book Page 31
ORANGE COUNTY SANITATION DISTRICT
(714) 962-2411
www.ocsd.com
Mailing Address:
P.O. Box 8127
Fountain Valley, California
92728-8127
Street Address:
10844 Ellis Avenue
Fountain Valley, California
92708-7018