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HomeMy WebLinkAbout2007-11 MINUTES OF STEERING COMMITTEE MEETING Orange County Sanitation District Wednesday, November 28, 2007, at 5:30 p.m. A meeting of the Steering Committee of the Orange County Sanitation District was held on Wednesday, November 28 2007 at 5:30 p.m., in the District's Administrative Office. (1) A quorum was declared present, as follows: STEERING COMMITTEE MEMBERS: STAFF PRESENT: Directors Present: Jim Ruth, General Manager Jim Ferryman, Chair Bob Ghirelli,Assistant General Manager Doug Davert, Vice Chair Nick Amontes, Director of Operations and Mark Waldman,Administration Committee Maintenance Chair Jim Herberg, Director of Engineering Larry Crandall, Operations Committee Chair Ed Torres, Director of Technical Services Cathy Green Lorenzo Tyner, Director of Finance and Phil Luebben Administrative Services Michael Gold, Legislative Affairs Liaison DIRECTORS ABSENT Penny Kyle, Clerk of the Board Steve Anderson Juanita Skillman Barbara Collins OTHERS PRESENT: Bob Bell Bradley R. Hogin, General Counsel HHFI��LEDL INp� E p7IF{FIIp@�c�lp-F (2) APPOINTMENT OF CHAIR PRO TEM OHANOE COUNTY ANKAi�O 1 Ic;T No appointment was necessary. DEC 19 2001 (3) PUBLIC COMMENTS There were no public comments. (4) REPORT OF THE COMMITTEE CHAIR Chair Jim Fenyman announced the mid-year CASA conference would be held in Indian Wells, January 9-12, 2007. He also noted that the tour of secondary treatment projects at Plant No. 1 provided to the Operations Committee would be extended to all board members. The upcoming committee meeting dates for December were reviewed. It was noted that the Board and Steering Committee meetings for December are scheduled one week earlier due to the holiday season. A social will follow the Board meeting. Minutes of the Steering Committee November 28, 2007 Page 2 (5) REPORT OF GENERAL MANAGER General Manager Jim Ruth reviewed activities included in his November Status Report,which was included with the Board package. (6) REPORT OF GENERAL COUNSEL There was no report. (7) ACTION ITEMS A. MOVED, SECONDED AND DULY CARRIED: Approve minutes of the October 24, 2007 Steering Committee meeting. B. General Manager Jim Ruth advised that the Steering Committee requested staff to look again at the financial plan to see if the proposed five-year rate structure could be reduced. It was determined that staff had anticipated a higher variable debt that did not occur, and that the debt could be added to the District's interest risk. Staff reduced the five-year rate structure program to 10.5%; 10%; 10%; 9.8%;and, 9.8%, and incorporated those rates into the Five-Year Strategic Plan. It was then: MOVED, SECONDED AND DULY CARRIED: Recommend that the Board of Directors (1)Approve the Five-Year Strategic Plan dated November 2007;and, (2)Authorize staff to implement the goals and strategies contained in the plan. (8) INFORMATIONAL ITEMS A. Legislative Affairs Report: Michael Gold reported that the Water Resources Development Act(W RDA)containing SARI authorization language had become law after Congress voted to override the President's veto. Staff has been working with the federal lobbyists to identify the best time to travel back to Washington, DC to discuss SARI and Secondary treatment funding. It was announced that the Legislative Strategic Planning session to set goals and objectives for 2008 was scheduled for January 23 from 3:00 to 5:00, prior to the Steering Committee meeting. B. The agenda items scheduled to be presented to the Board of Directors at the October 24, 2007 meeting were reviewed. C. The agenda items scheduled to be reviewed by the Board's working committees in December were reviewed. Minutes of the Steering Committee November 28, 2007 Page 3 (9) CLOSED SESSION There was no closed session. (10) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There were none. (11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND/OR STAFF REPORT There were none. (12) CONSIDERATION OF UPCOMING MEETING The next Steering Committee meeting is scheduled for Wednesday. December 19, 2007 at 5:30 p.m. (13) ADJOURNMENT The Chair declared the meeting adjourned at 6:00 p.m. Submitted by: p Penny M. Klie Clerk of the Board ' N W WIpM1lKlemq fMYMNISMT110111@b]SOMip AYNO}qp STATE OF CALIFORNIA) ) SS. COUNTY OF ORANGE ) Pursuant to California Government Code Section 54954.2, 1 hereby certify that the Notice and the Agenda for the Steering Committee meeting to be held on November 28, 2007, was duly posted for public inspection in the main lobby of the District's offices on November 20, 2007. IN WITNESS WHEREOF, I have hereunto set my hand this 20th day of November, 2007. Penny M. I le, Clerk 6f the Board Board of Directors Orange County Sanitation District H:IDEPTIGM01501151%8&F0RMMGENDA CERTIFICATION.STEERING COMMITTEE.DOC California Association of Sanitation Agencies _ r", Preliminary . . Conference Program kSteering Committee p, Distributed meeting. Aw ION Fp 1 f _ 1 :11 • Our Mission Statement President's Message The mission of the California Association of Sanitation Agencies Dear CASA Members: is to provide proactive leadership,Innovative As this years CASA President,I look forward to welcoming you to the Mid-Year solutions,and timely Conference at the Hyatt Grand Champions in Indian Wells on January 9-12,2008. education and We continue to enhance the conference program to reflect the dynamic changes of information to CASA the stale and federal legislative forums as well as address the ever developing issues members,legislators, facing the wastewater community on regulatory and legal fronts. and the public,and to promote partnerships The program features several highlights worth mentioning: on wastewater •State Senator Dean Flomz has been invited as our keynote speaker. issues with other •The technical forums will discuss water recycling sustainability opportunities and organizations,so that cross-media issues between air and land. sound public health •Saturday morning's panel will discuss the stale,federal,regulatory,and legal and environmental issues facing our industry presented by CASAS team of experts. goals may be achieved. •Don't miss the Annual Recognition Reception on Thursday evening hosted by the CASA Associates;or •The award winning presentations featuring the recipients of the 2007 Achievement Awards Program. I will open the conference at Thursday's luncheon where delegates will be briefed on the results of the CASA Executive Board Planning Retreat.As mentioned in the high- lights,Saturday's panel discussion following the breakfast will feature presentations on water quality matters facing our industry with participants sharing their knowledge about our state and federal advocacy efforts,a regulatory and legal outlook,biosolids program update and committees action reports. I hope to see you in Palm Springs for the Mid-Year Conference and ask that you join me at the President's Reception on Friday evening.Until than,beat regards and please don't hesitate to call the CASA office with questions about the conference. Sincerely, Kamil Azoury,CASA President CASA Mid-Year Conference Ensuring Clean Water for California .............................................................................. Golf Tournament Registration form Don't miss A golf tournament has been set for Wednesday,January 9,2008 at the RANCHO MIRAGE the 2008 golf COUNTRY CLUB.A shotgun start is scheduled for 8:30 a.m.;please arms no later than 8:00 a.m. tournament! The country dub is located at the comer of Bob Hope Drive and Frank Sinatra Drive. The club has a dress code,and no short shorts,blue jeans or t-shirts are permitted. Cost: $70.00-this Includes green fees,golf carts and tournament prizes;. If you plan to participate,please return this form,with a check for$70,00. You must send this form in to be eligible to play. Make checks payable to Mike Dunbar RETURN FORM BY January 2,2008• (Maps and foursomes YAJI he sent at that firm.) Send form to: Golfer: Mike Dunbar South Coast Water District P.O. Box 30205 District/Firm: Laguna Niguel,CA 92607-0205 Phone:(949)499-4555 Phone: FAX: FAX:(949)499-4256 Cell:(949)533-4052 w ,mdunbar@s d.org Preferred foursome: Please note the early start time of 8.30 a.m. POLICY. You must be registered for the conterence �i to participate. ........................... .................................................................................................... .................................................. .......................................................................: Golf Tournament ............-..................... ............................................. Wednesday - January 9, 2008 - 8:30 a.m. 1%6, Wednesday Thursday January 9, 2008 January 10, 2008 continued 9.00-2:30 p.m. 11:30-Noon CSRMA Training Seminar New Member Orientation See registration form i ...._.._.......__.............................__................... .............................. I ................................................................................... i 12:15-1:15p.m.-OPENING CONFERENCE LUNCHEON 8:30-2:30 p.m.-GOLF TOURNAMENT •President's Welcome and Executive Board Report Rancho Mirage County Club •Executive Director's Report ..................................................................................... Noon-5:00 p.m. 1:30-3:00 p.m.-OPENING SESSION Registration -1st Vice President Harry Price presiding 2:00-5:00 P.m. i ...................................................... .... ........................... CASA Executive Board Meeting1.30-2.OD P.m. •The SmartCover®Sewer Monitoring System 5:30-7:30 p.m. j CSRMA Executive Board MeetingTechnical Achievement Award Winner-small agency -Fallbrook Public Utility District and Hadronex ..................................................................................... I . . ................... ........ ......... ......... 2:00-2:30 p.m. ............................... """ -""""""""""""""""'-"""""""""""""" •Investigating the Fundamental Basis for Selectors to Improve Activated Sludge Settling Technical Achievement Award Winner-large agency i - East Bay Municipal U01ity District Thursday ..................................................................................... 2: - p.m. January 10, 2008 Environmental Safari:A Water Quality Expedition i .................._............_...._...................................._........................_............._..._.......i i Public Outreach/Education Achievement Award Winner-small agency so-5:00 P.M. -Goleta Sanitary District Registration ............................................................................ ................................................................................... 3:30-5:00 P.m. i 8:00-9:00 a.m. Directors Meeting Continental Breakfast Chair Wyatt Tmkel,Inland Empire Utilities Agency ................................................................................... •Understanding the Long-Range Value of Post i 8:45-10:15 a.m.-JOINT AIRAAND FORUMS Retirement Benefits i Cross Media Issues i ..................................................................................... : Chairs Ed McCormick,East Bay Municipal Utility District 3:30-5:00 p.m. Frank Caponi,Sanitation Districts of Los Angeles County Managers Meeting 1. Blosolids Program Update... Chair Keith Lewinger,Fallbmok Public Utility District a.National Sewage Sludge Survey •On Time and Under Budget:Managers and Consultants b.California Research Bureau Report on the Same Teaml Greg Kesler,P.E.,CASA Biosolids Program Manager Moderator:Keith Lewinger 2.Cross-Media Issues Introduction:Blake Anderson,Blake Anderson Consulting a.San Joaquin Air Distract Rule 4565 Top 10 Points for Being a Great Consultant(Client Team Mike Moore,Orange County Sanitation District Pane. b.South Coast Air District Rule 1133 Mike Dunbar,South Coast Water District-Managers Frank Capone,Sanitation Districts of Los Angeles County Perspective 3.Land/Forest Fire Rehabilitation Pewaiz Anwar,Brown And Caldwell-Consultant Perspective Bob Brobst,U.S.EPA Region 8 Ron Young,Elsinore✓alley Municipal Water District-Manager/ ................................................................................... i i Consultant PerspecWe i 10:30-Noun-WATER FORUM i ..................................................................................... Sustainability 6:00-7:00 p.m. Chair Ben Hornstein,East Bay Municipal Utility District Associates Recognition Reception 1.Water Recycling's Window of Opportunityl Gary Wolff,State Water Resources Control Board lace Chair Martha Davis,Inland Empire Utilities Agency Mary Grace Pawson, Winter&Kelly 2.FOG:From SSOs to Energy Ken Greenberg, U.S.EPA Region 9 Chandra Johannesson,City of Riverside Friday Saturday January 11, 2008 January 12, 2008 i 7:30-9:00 a.m. 7:30-9:00 a.m. CSRMA Board of Directors Meeting Executive Board Meeting j ....................... ............................................................. .................................................................................. 8:00-9:00 a.m. 8:00—4:00 p.m. All American Breakfast ! Registration i ..................................................................................... ......................a.m....................... ........ .............................. i 9:00—11:00 a.m.-GENERAL SESSION 8:00—10:00 Spouses/Guests Meet 8 Greet go— 10:30 a.m. HotelInformation State Legislative Committee Meeting .................................................................................. 10:45—Noon Please make your reservations as soon as possible. Federal Legislative Committee Meeting ......0",-1':1'5 ................................................................ Hyatt Grand Champions 11:00-1:15 p.m. neon Wells Lane Indian Indian Walls,CA 92210 Communications Committee Meeting Phone:(760)341-1000-1000•Toll Free:(800)233-1234(central reservations) .................................................................................. Website:www.grandchampions.hyatt.com 12:00—1:15 p.m. Associates Committee Meeting Room Reservations: .................................................................................. •CASA Room Rate:$215.00(Plus tex)-for Single/Double Occupancy N000—4:00 p.m. •Please Identify yourself as a CASA member to receive this spedal rate. Attorneys Committee Meeting •Cut-Off Date for reservations is Saturday,DecemberA 2007 •Check-in:4:00 p.m.and Check-out:12:00 noon .................................................................................. •The Hyatt Is a large property and some room locations may cause attend- NOaD—1:O' p.m. ees to walk a long distance. Lunch On Your Own .................................................................................. Ground Transportation: 1:15-4:00 p.m.-GENERAL SESSION The Hyatt Grand Champions is located in the foothills of the San Jacinto •President Kamll Azoury presiding Mountains In Indian Wells(Palm Springs area)and travel time is 25 minutes from Palm Springs Int'I Airport or 70 miles from Ontario Intl Airport.There is 1:15—2:15 p.m. no cost for self-perking and the room rate Includes unlimited access to the Ague Serena Spa facilities, Health and Fhness Center,along with a wide ar- Keynote Speaker:State Senator Dean Florez(Invited) ray of onsea amenities. Hotel guests have complimentary use the Shopper Hopper to local adractions.Further information is available at the hotel's front 2:15-2:45 p.m. desk. •Joint Outtall"A"Units 2,3A and 3B Trunk Sewer Rehabilitation Ground Transportation-Palm Springs Int'I Airport •Taxi service(approx.S55 one-way) Outstanding Capital Improvements Project Award •Car rentals —Sanitation Districts of Los Angeles County Hotel Room Reservations and Waiting Lisb The Hyatt Grand Champions reservations Department will manage the CASA 2:45—3:00 p.m.-Break waiting list and assures us that our delegates will be able to reserve a room based on CASKS group block.This year,the Reservations Department will 3:00—3:30 p.m. accept a maximum of three(3)rooms under one name.The conference page •Changing the Safety Culture and Achieving Results on CASHii websits-www.casaweb.org will include the Hyatt's online room reservations link.tl you make advanced reservations for delegates and Organizational Innovational Award some of those individuals do not mg/aterfor the conference please can. call those moms by Decembers.Your help will ensure all members attend- -Union Sanitary District ing the conference have a room at the negotiated rate and alleviate CASKS liability for additional costs associated with contractual obligations regarding 3:30—4:00 p.m. the room block. •FOG Residential Outreach Program-FOG CAN Campaign CASA'S Late Cancellation Policy: CASA initiated a Late Cancellation Policy because of the large number of Public Outreach/Educatlon Achievement Award cancellations in the final days approaching each conference.Our contractual Winner—large agency obligations with the hotel hold CASA liable if we do not meet our room guar- antees. Please note CASKS fate Cancellation Policy on the bottom of the —Orange County Sanitation District registration form.if you cannot attend,send a colleague in your place by no- tifying the CASA office.The late fee for canceling on or before December CIS—5:00 p.m. 21,2007 is$25.No refunds after December 21. Program Planning Meeting Overflow Hotel: ' ec R"""'". The Mamott Renaissance Esmerelda Is located 44-4001ntlian Wells Lane, 5:00 7: next door to the Hyatt Grand Champions and rates are based on availability. PreaideM's Reception For reservations call(760)773-4444. CA S s January 9-1 2008 f1 f1 Hyatt Grand Champions, Indianan Wells,CA Mid-Year Conference Ensuring Clean Water for California Registration Form- please select the appropriate box and complete information ❑Delegate$425 ❑Thurs.only$212.50 ❑Fri.only$212.50 First Name: Last Name'. Nickname: Tale: Agencwfirm: Gum Finn Name: Guest Last Name: ❑Delegate$425 ❑Thurs.only$212.50 ❑Fri.only$212.50 First Name: Lest Name: Nickname: TMIe: Agencyffirm: Guest Rmt Name: Gum last Nam. ❑Delegate$425 El Thum.only$212.50 ❑Fri.only$212.50 First Name: Last Name: Nickname: Title: AgeneyrFirm: Guar Rist Nerne: Guest Last Name: ❑ yes,email registration confirmation to: Registration Fees No.of Delegates include all functions s$425= No.of Delegates,Thursday only s$212.50= No.of Delegates,Friday only a$212.50= No.of Attorneys for Committee Meeting only z$1 Do= No.of Delegates for Communications Committee only a$ 65= No.of Guests includes Receptions and Breakfast functions: x$ 65= No.of Guests for Conference Luncheon only z$ 40= Total: Payment Method ❑Online registration with credit card:visit us at www.casaweb.org and click on"Conference"-Visa and MasterCard accepted online Purchase OrdeNl: Mail check-Check A: I IMPORTANT CASA •$25 cancellations fee on or before Friday,December 21,2007 1215 K Street,Suite 2290 •No Refund for late cancellations after December 21,2007 Sacramer44 CA 95614 tax: (916 - 41 •Send a colleague if you can not attend,please notify the office fax:(91 )�231 231-212141 CSRMA Training Seminar Learn How Wastewater Utilities Are Working Smarter...Not Harder! Sponsored by:California Sanitation Risk Management Authority(CSRMA) Sessions and Topics When 9:00-10:15 a.m. Wednesday,January 9,2008 Insurance 101:What's the Difference Between a Certificate of 9:00 a.m.-2:30 p.m. Insurance antl a Hold Harmless Clause and Why Should I Care? A city hires a small contractor to repair a tiny leak in a city golf course Where clubhouse roof.The clubhouse manager estimates the job should Hyatt Grand Champions Resort cost no more than$200.The clubhouse manager doesn't ask about 44.6001ndian Wells Lane the contractor's insurance....the contractor uses a blowtorch to dry the area around the leak and sets the clubhouse on fire,buming it to the Indian Wells,CA 92210 ground.Do you think the contractor had insurance?This seminar will Phone:760-341-1000 answer that question and more! -Seth Cole,Alliant Insurance Services cost ......................................................................................... 10:15-10:30 a.m. The seminar is free to all CSRMA members. Break There will be a nominal fee of S50 for all non-CSRMA ......................................................................................... members(Cash or check only,payable to CSRMA 10:30 a.m.-12:00 p.m. either in advance or at the door). CSRMA's Residential Sewer Backup Response and Claims Howl Handling Policy and Procedure-What Do I Need To Do and How to register This Policy and Procedure(P&P),approved by the CSRMA Board of Registration via the GSRMA web site at: Director's at their August 2007 meeting,outlines the Best Manage- hftpJ/www.onlinetminingsys.com/viewwminam.cfm ment Practices for responding to sewer backups into private resi- dences and working with Carl Warren and Company to manage any Questions resulting claim that CSRMA requires its members to have addressed in their Sewer Backup Response and Claims Management Program. Please contact David Palzer,CSRMA Risk Control This seminar will provide attendees with resources,case studies and Adviser at losscontml®sbcglobal.net or sample materials to assist with compliance. at 707.373.9709. ......................................................................................... 12:00-12:45 p.m. Lunch ......................................................................................... 12:45-2:30 p.m. Maintaining Organizational Effectiveness After a Disaster:The .......................................................................... CSRMA Online Business Continuity Plan Builder please Note' Business Continuity Planning is a methodology used to create a plan It is important we have an accurate headcountprior to for how an organization will resume partially or completely uninter- rupted critical function(s)within a predetermined time after a disaster. for those attending the seminar Please take moment This presentation will provide attendees with an overview of the CSRMA Online Business Continuity Plan Builder,a state-of-the-aft to pre-mgisterNyou plan to attend. fool designed to make identifying critical operations and developing ................"'.........""""""""""""""""""""...... contingency plans around those operations fast and easy. -David Patter,CSRMA Risk Control Advisor 1215 K Street,Suite CASA Sacramento,CA 95814 Preliminary Conference Program Q • W . #,. O 6 Jan -12, 2008 WeIIS.CA ORANGE COUNTY SANITATION DISTRICT November 20, 2007 ph..: I714)H8?-2411 he: P 141 HIi211388 emn.oeed.mm .111,Winne: PIl 8ur8127 Fnumnm W11, 1: Be lea 812; nnnt WE : 'H44 eP;Anmx t,l:m:.nn vally GA NOTICE OF MEETING Hama m18 STEERING COMMITTEE MenteF •pentln Ckln A... mm ORANGE COUNTY SANITATION DISTRICT mva rMe"d Pe;4 y ranee Rnonxln veu::l l,ltrrnm WEDNESDAY, NOVEMBER 28 2007— 5:30 P.M. riertiun Lamm unnngm4 aam+h I ", DISTRICT'S ADMINISTRATIVE OFFICES e lame la Pemm 10844 ELLIS AVENUE Ina Al;a".0, FOUNTAIN VALLEY, CALIFORNIA 92708 rA Z' WWW.00SD.COM HIn;."nud eanu AIm &W RaZ.h $m:Nm Tumin una Pmv A regular meeting of the Steering Committee of the Orange xmm Irn„t County Sanitation District will be held at the above location, date sate of Caanpa and time. I"" 01nelese riWe Mnee Mutiny Oq Iner Di tmet. brine Hnnrh To maintain world-class Ieaderehip in wastewater and water resource management. PPw sex,gr'o � � N M1C !NE EN�P STEERING COMMITTEE AND BOARD MEETING DATES *December 19, 2007 January 23, 2008 February 27, 2008 March 26, 2008 April 23, 2008 May 28, 2008 June 25, 2008 July 23, 2008 August 27, 2008 September 17, 2008 October 22,2008 *November 19, 2008 *Meetings being held the third Wednesday of the month. STEERING COMMITTEE (1) Roll Call: Meeting Date: November 28, 2007 Meeting Time: 5730 p.m. Committee Members Jim Ferryman, Board Chair................................................. ........... DougDavert, Vice Chair..................................................... ........... Mark Waldman,Administration Committee Chair................ ........... Larry Crandall, Operations Committee Chair....................... ........... PhilLuebben....................................................................... ..........._ CathyGreen. ...................................................................... ..........._ SteveAnderson.................................................................. ..........._ Others Brad Hogin, General Counsel............................................. ........... Staff Present JimRuth, General Manager................................................... . Bob Ghirelli,Assistant General Manager.................................. . Nick Arhontes, Director of Operations& Maintenance................. . Jim Herberg, Director of Engineering....................................... Ed Torres, Director of Technical Services.................................. Lorenzo Tyner, Director of Finance&Administrative Services....... Michael Gold, Legislative Affairs Liaison.................................... Penny Kyle, Clerk of the Board........................................... Other Staff Present AGENDA REGULAR MEETING OF THE STEERING COMMITTEE ORANGE COUNTY SANITATION DISTRICT WEDNESDAY, NOVEMBER 28, 2007 AT 5:30 P.M. ADMINISTRATIVE OFFICE 10844 Ellis Avenue Fountain Valley, California 1. Declaration of Quorum 2. Appointment of Chair Pro Tem, if necessary 3. Public Comments 4. Report of Committee Chair 5. Report of General Manager 6. Report of General Counsel 7. Action Items A. Approve minutes of the October 24, 2007 Steering Committee meeting. (Minutes to be distributed at 11/2a/07 Steering Committee meeting.) B. (1)Approve the Five-Year Strategic Plan dated November 2007; and, (2)Authorize staff to implement the goals and strategies contained in the plan. (Book Page 5) 8. Information Items A. Legislative Affairs Report—Gold (Book Page 39) B. Review and consideration of Agenda Items for Board of Directors Meeting of November 28, 2007. (Book Page 51) Book Page I November 28, 2007 C. Review and consideration of Agenda Items for Operations Committee Meeting on December 5. 2007, and for Administration Committee Meeting on December 12, 2007. (Book Page 57) 9. Closed Session During the course of conducting the business set forth on this agenda as a regular meeting of the Steering Committee,the Chair may convene the Committee in closed session to consider matters of pending real estate negotiations, pending or potential litigation,or personnel matters.pursuant to Government Code Sections 54956.8, 54956.9, 54957 or 54957.6,as noted. Reports relating to(a)purchase and sale of real property; (b)matters of pending or potential litigation;(c)employment actions or negotiations with employee representatives;or which are exempt from public disclosure under the California Public Records Act,may be reviewed by the Directors during a permitted closed session and are not available for public inspection. At such time as final actions are taken by the Board on any of these subjects,the minutes will reflect all required disclosures of information. A. Convene in closed session, if necessary B. Reconvene in regular session C. Consideration of action, if any, on matters considered in closed session. 10. Other business and communications or supplemental agenda items, if any 11. Matters which a Director may wish to place on a future agenda for action and staff report. 12. Future Meeting Date: The next Steering Committee Meeting is scheduled for December 19, 2007, at 5:30 P.M. 13. Adjournment Book Page '_' November 28, 2007 Agenda Posting: In accordance with the requirements of California Government Code Section 5 9954.2,this agenda has been posted in the main lobby of the District's Administrative offices not less than 72 hours prior to the meeting date and time above. All written materials relating to each agenda Rem are available for public inspection in the office of the Clerk of the Board. Items Not Posted: In the event any matter not listed on this agenda is proposed to be submitted to the Committee for discussion and/or action, it will be done in compliance with Section 54954.2(b) as an emergency Rem or because there is a need to take immediate action,which need came to the attention of the Committee subsequent to the posting of agenda, or as set forth on a supplemental agenda posted in the manner as above, not less than 72 hours prior to the meeting date. Public Comments: Any member of the public may address the Steering Committee on specific agenda items or matters of general interest. As determined by the Chair, speakers may be deferred until the specific Rem is taken for discussion and remarks may be limited to three minutes. Matters of interest addressed by a member of the public and not listed on this agenda cannot have action taken by the Committee except as authorized by Section 54954.2(b). Consent Calendar: All matters placed on the consent calendar are considered as not requiring discussion or further explanation,and unless a particular item is requested to be removed from the consent calendar by a Director of staff member,there will be no separate discussion of these items. All items on the consent calendar will be enacted by one action approving all motions, and casting a unanimous ballot for resolutions included on the consent calendar. All items removed from the consent calendar shall be considered in the regular order of business. The Committee Chair will determine if any items are to be deleted from the consent calendar. Items Continued: Items may be continued from this meeting without further notice to a Committee meeting held within five(5)days of this meeting per Government Code Section 54954.2(b)(3). Meeting Adioummerd: This meeting may be adjourned to a later time and items of business from this agenda may be considered at the later meeting by Order of Adjournment and Notice in accordance with Government Code Section 54955(posted within 24 hours). Accommodations for the Disabled: The Board of Directors Meeting Room is wheelchair accessible. If you require any special disability related accommodations, please contact the Orange County Sanitation District Clerk of the Board's office at(714)593-7130 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability and the type of accommodation requested. Notice to Committee Members: For any questions on the agenda or to place any items on the agenda, Committee members should contact the Committee Chair or Clerk of the Board ten days in advance of the Committee meeting. Commdtee Chair: Jim Fenyman (714)283-5910 ext. 123 General Manager: James D. Ruth (714)593-7110 General Counsel: Brad Hogin (714)4151000 Clerk of the Board: Penny Kyle (714)593-7130 E-mail: PkyIe@L0csd.com Book Page 3 The STEERING COMMITTEE minutes of the meeting held October 24, 2007 were not available for this mailing . These minutes will be distributed at the November 28, 2007 Steering Committee meeting . Once the minutes are finalized, they will also be available on the Sanitation District's website (www.ocsd.com). Book Page 4 STEERING COMMITTEE Meebrgoate TO BO.Or DU. 11/28/07 1 11/28/07 AGENDA REPORT Item Number Rem Number 7(bl Orange County Sanitation District 9fhl FROM: James D. Ruth, General Manager Originator. Bob Ghirelli, Assistant General Manager SUBJECT: STRATEGIC PLAN GENERAL MANAGER'S RECOMMENDATION (1)Approve the Five-Year Strategic Plan dated November 2007; and, (2)Authorize staff to implement the goals and strategies contained in the plan. SUMMARY The Plan contains revised Mission and Vision Statements, articulates the values of the organization through a set of core values, outlines the risks facing the District, lays out a series of targets that define our levels of service (LOS), and a number of strategic goals designed to support the service levels and to mitigate the risks. A financing strategy is contained in the plan to support implementation of the LOS and strategic goals. PRIOR COMMITTEE/BOARD ACTIONS The Board of Directors met over the summer 2007 in a series of four strategic planning workshops to consider elements of the plan and provide policy direction to staff for preparing the plan. Workshops were held on August 1 and 8, September 19 and October 11. ADDITIONAL INFORMATION • The strategic plan is a planning tool that brings the Board of Directors to agreement around a level of service for the District's ratepayers. The plan is the result of a series of workshops during which the Board articulated a clear direction and vision for the agency. • The Strategic Plan provides clear direction to staff for development of the Proposition 218 rate notice, a five year sewer user fee schedule, the FY2008-09 CIP and budget. • The plan provides a five year roadmap with strategic goals and actions and a financial strategy to support implementation. The financing strategy proposes annual rate increases over each of the next five years of 10.5%, 10%, 10%, 9.8%, and 9.8%for fiscal years 2008-09 through 2012-13. CEQA The strategic plan is a feasibility and planning document that describes, among other things, possible future actions which the Board of Directors has not approved, adopted, or funded. The Form No.OVMODt 42.ra•Fepon-sc w­.ea:01m307 Page 1 Book Page 5 adoption of the strategic plan does not amount to the approval of any individual project. The Board will consider individual projects at a later date, based on project-specific environmental review. The strategic plan has no binding legal effect on later activities. With respect to the Proposition 218 Notice, no additional CEQA review is required for new sewer user rates and connection fees that are intended to fund projects that have been analyzed in a previously certified or approved CEQA document (e.g EIR, Negative Declaration, Notice of Exemption). This would include projects that were addressed in the 1999 Strategic Plan EIR, the 2002 Secondary Treatment SEIR, and the 2007 Collection System Improvement Plan PEIR. Projects that have not been analyzed in a previously certified or approved CEQA document and are designed to maintain existing service and capacity are exempt from CEQA pursuant to Pub. Resources Code §21080(b)(8); 14 Cal. Code Regs 15273(a). These projects include (1) projects to divert wastewater to Treatment Plant No. 1 for the GWRS; (2) projects to improve odor control (e.g. additional scrubbers); and (3) projects that are needed to comply with existing air quality regulations relating to air toxics and NOx. The District is not proposing to fund any new projects(other than those that have already been approved)that increase sewer services or expand the capacity of the treatment plants or the collection system. ATTACHMENTS Strategic Plan F"NO.1 Y 1O 1 fpentla Pegv�-SC Page 2 Rftl ' 01roe Book Page 6 Orange County Sanitation District Five - Year Strategic Plan November 2007 Orange County Sanitation District 10844 Ellis Avenue, Fountain Valley, CA 92708 714-962-2411 v .ocsdxom Book Page 7 TABLE OF CONTENTS OCSD BOARD OF DIRECTORS.................................................ii STRATEGIC PLAN PROJECT TEAM...........................................ii MESSAGE FROM THE GENERAL MANAGER .............................iii EXECUTIVE SUMMARY........................................................... iv A UNIFIED STRATEGIC PLAN ..................................................v OVERVIEW............................................................................ 1 OCSD MISSION STATEMENT.................................................. 2 OCSD VISION STATEMENT .................................................... 3 CORE VALUES....................................................................... 4 LEVELS OF SERVICE............................................................... 5 Environmental Stewardship............................................... 6 BusinessPrinciples............................................................ 8 Wastewater Management ................................................ 10 Workplace Environment .................................................. 12 FINANCIAL PLAN ................................................................ 14 APPENDIX A: POSITION PAPERS.......................................... 15 APPENDIX B: GLOSSARY..................................................... 24 i Book Page 8 OCSD BOARD OF DIRECTORS for Fiscal Year 2007-08 Chain James Ferryman Vice Chain Doug Dawn Agency/Cities......................................Active Director Anaheim........................_.........................Harry Sidlru Brea............................................................Roy Moore Buena Park................................_..............Patsy Marshall Cypress;.......................................................Phil Luebben Fountain Valley.........................................Larry Crandall Fullerton....................................................Don Bankhead Garden Grove............................................Bill Dalton Huntington Bndr.....................................Cathy Green Irvine..........................................................Steven Choi La Habra...................................................Steve Anderson La Palma....................................................Mark Waldman Los Alamitos......................................_......Ken Parker Newport Beach........................_................Don Webb Orange....................................._...............Jon Dumitru Placentia....................................................Consance Underhill Santa Ana..................................._.............Sal Tinajeto Seal Beach............................._..................Charles Antos Stanton......................................................David Shawver Tustin............................._................_.......Doug Davert Villa Park........................_.........................Rich Freschi Yorba Linda...............................................Jim Winder Sauitary/Wawr Districts Costa Mesa Sanitary District.....................James M.Ferryman Midway City Sanitary District...................joy L.Neugebauer Irvine Ranch Water District.....................Darryl Miller County Areas Member of the Board ofSupervisors..........................._...............Chris Norby STRATEGIC PLAN PROJECT TEAM James D.Ruth .........................._..............General Manager Robert P.Ghirelll......................................Assuan General Manager NickArhontes...........................................Director of Operations and Maintenance JimHerberg...............................................Director of Engineering Edward M.Tortes.....................................Director of Technical Services Lovenro Tyner...........................................Director of Finance Barbara Collins..........................................Strategic Plan Project Manager Brent Ives...................................................BHI Consulting it Bodo Page 9 MESSAGE FROM THE GENERAL MANAGER 7lvoughout our 53-year history,the Orange County Sanitation District has operated at a high level of service by maintaining excellent relationships with our member cities and agencies,ratepayers and regulators.We are proud of our long track record of innovation, planning and sound financial management. Building on this success,the Districts Board of Directors and staff are charring a course for continued success in the future through the development and execution of this Strategic Plan.The Plan defines the mission,vision,values,goals and future business strategy for OCSD. Our goals fall into four essential areas of our business:wastewater management, environmental stewardship,business principles,and workplace environment. While our core business has remained constant over time,this plan directs our efforts to take on the complex issues and challenges facing the Sanitation District in the next several years. In developing this Strategic Plan,we focused on four key points: • Our most important responsibility is to provide safe,effective wastewater treatment; • We are continuing to make decisions by incorporating social, environmental and financial considerations; • We remain leaders in the protection of the environment,collaborating with other stakeholders in the watershed to ensure we effectively meet the needs of our customers; and • We continue to provide employees with resources to do their jobs and give them opportunities for career growth. As we move toward final approval and implementation of this Strategic Plan, detailed action plans will be developed by each department and division,outlining the tasks and results necessary to implement each service target and goal.We will also review the plan periodically to readjust these goals as changing conditions dictate. With the support of the Board of Directors,I am confident this plan will help us achieve the expectations of those we serve in the months and years to come. Respectfully submitted, �ines D R tl General Manager Book Page 10 EXECUTIVE SUMMARY Beginning in summer 2007,the General Manager's Office initiated the process of creating this Strategic Plan,soliciting assistance from all levels of the organization. Input included meetings with staff members who helped to retool the Mission Statement,Vision Statement and Core Values during a series of management workshops and Executive Management Team retreats.This was followed by a series of four workshops with the Board of Directors to provide additional input and direction.As a result,this Strategic Plan addresses several major objectives and critical challenges facing the Orange County Sanitation District now, in the next five years,and further inro the future.They include: • Achieve a comprehensive fiveyeer plan that focuses our present and future efforts to meet the sanitation, health and safety needs of the 2.5 million people we serve. • Plan,design and build$2.6 billion worth of essential capital improvement projects over a twentyyear period that continue to meet the regulatory, environmental,health and safety needs of a growing population. • Continue to direct sufficient resources and keep investigating new technologies to effectively deal with odor issues. • Apply sufficient funds to meet regulatory requirements related to air emissions. • Continue to support the Groundwater Replenishment System in partnership with the Orange County Water District. • Continue to aggressively pursue alternatives that make fiscal and environmental sense in the final disposition of biosolids. • Apply sufficient resources to ensure the maintenance of our assets remains a priority. • Address risk assessment issues to protect the environment,our employees and the public's health. • Sustain and enhance a skilled work force capable of managing a highly technical operation in a dynamic and technologically challenging environment. • Protect our reserves and credit rating while maintaining a responsible rate structure that is at or below other sanitation agencies. This Strategic Plan chars a focused madmap of success for the future of the Orange County Sanitation District.It addresses critical operations and construction issues,financial and budgeting challenges,and gives a clear and concise direction in stuff,ratepayers,regulatory agencies, the general public and our Board of Directors. IV Book Page I I A UNIFIED STRATEGIC PLAN In creating this document,a ocrosidemble amount of thought was given to how a variety of existing planning resources would be used to create a unified Strategic Plan.The graphic below shows the relationship of these resources and how they relate to the overall structure and execution of the Plan. Mission I Vision I Levels of Service Emironmmral Business Wastewater Workplace Stewardship Prindpk Managemem E eonment - aMLOSTargets — I Business Plan Business Capibl Auer Staffing Financkl Acroumahiliry Impmaemem Management Charters program Man v Book Page 12 OCSD Five-Year Strategic Plan OVERVIEW Since 1954,the Orange County Sanitation District has provided wastewater treatment ro the residents and businesses of northern and central Orange County. It is the third largest wastewater treatment agency vest of the Mississippi River, and collects,treats,and disposes of 230 million gallons of wastewater every day. The Sanitation District also recycles nearly 100 percent of its biosolids and will soon reclaim nearly one third of its treated wasrewarer. a. Reclamation Plant No. I in Fountain Valley and Treatment Plant No. 2 in Huntington Beach.CA In July 2002, the Board approved disinfecting the effluent and proceeding with the planning,design,and construction of facilities that will ultimately allow the Sanitation District effluent to meet Federal Clean Water Act secondary treatment standards.The current disinfection program includes nearly$9 million annually for chemicals.The estimated capital construction cost to meet secondary treatment standards is$649 million.The Sanitation District is currently in the midst of a $2.6 billion, 20year capital improvement program with an annual capital budget of nearly$300 million. In addition to the Sanitation District's partnership in the Groundwater Replenishment System and secondary treatment expansion,our capital improventent program includes critical rehabilitation of our aging collections system and treatment plant facilities,and upgrades to provide entranced odor control and reduced air emissions. Against this backdrop of challenging issues, and to meet the large and complex needs of providing services to 2.5 million people in the most effective and efficient way possible,the strategic planning process began by engaging a facilitating consultant to coordinate the effort. Input was gathered from Sanitation District staff related to vision, mission,core values,levels of service,and goals.This gave employees the opportunity to take ownership in the Strategic Plan and play a foundational role in the development of the Mission and Vision statements and Core Values. The Executive Management Team then focused on a series of Level of Service issues and presented recommendations to the Board of Directors for their consideration in the Fall of 2007. The resulting input fors the basis for this Strategic Plan. 1 Book Page 13 OCSD Five- Year Strategic Plan OCSD MISSION STATEMENT -lte Mission Sattement is the basic foundation that defines why the Uninke County Sanitation District exists. "We protect public health and the environment by providing effective wastewater collection , treatment, and recycling ." ,I t1414 Book Page 14 OCSD Five-Year Strategic Plan OCSD VISION STATEMENT The Vision Statement supports the Mission Statement by expressing a broad philosophy of what the Orange County Sanitation District strives to achieve now and in the future in the delivery of services to our customers,vendors,other agencies, the general public and each other. The Orange County Sanitation District is committed to: • Making decisions in an open and r honest way to produce optimum ,/ financial, environmental and societal results. • Cooperating with other T� stakeholders to protect the ocean and regional water resources for the people we serve. • Beneficially recycling wastewater, biosolids and other resources using safe and effective processes and systems. - • Developing the best possible workforce by providing employees with opportunities to advance their careers through enhanced growth, responsibility, and professional development. 3 Book Page 15 OCSD Five-Year Strategic Plan CORE VALUES The Core Values support the Mission and Vision Statements by expressing the values,beliefs,and philosophy that guides our daily actions.They help form the framework of our organization and reinforce our professional work ethic HONESTY, TRUST and RESPECT We aspire to the highest degree of Integrity, honesty, trust, and respect in our interaction with each other,our suppliers, our customers, and our community. TEAMWORK and PROBLEM SOLVING We strive to reach OCSD goals through cooperative efforts and collaboration with each other and our constituencies.We work to solve problems in a creative, cost-effective and safe manner, and we acknowledge team and individual efforts. LEADERSHIP and COMMITMENT We lead by example, acknowledging the value of our resources and using them wisely and safely to achieve our objectives and goals.We are committed to act in the best interest of our employees, our organization,and our community. LEARNINGITEACHING - Talents, Skills and Abilities We continuously develop ourselves,enhancing our talents, skills, and abilities, knowing that only through personal growth and development will we continue to progress as an agency and as individuals. RECOGNITION/REWARDS We seek to recognize,acknowledge and reward contributions to OCSD by our many talented employees. 4 Book Page 16 OCSD Five- Year Strategic Plan LEVELS OF SERVICE The Levels of Service standards on the following pages are measures of service that are seen by our customers as high priorities.Additionally,a comprehensive assessment of risks was conducted in 2006 that generated some of the targets. These LOS standards are based on environmental,business and customer service considerations and will be monitored and periodically updated as conditions warrant. {sib.�� n�strrgstat�_ . y rA Y , ,.A� i — re 5 Book Page 17 OCSD Five-Year Strategic Plan Environmental Stewardship OCSD participates collaboratively,in the protection of regional water resources for the benefit of the people we serve.Goals to support the Enviromnental Stewardship Level of Service include: I. SARI Line Relocation-Support the County of Orange Resources and Development Management Department effort to relocate the SARI Line by 2011. 2. Manngement System for Environmental Compliance- Implement a management control system for environmental compliance information that incorporates a "dashboard"reporting approach. 3. Contaminants of Potential Concern(CPC)- Complete three phase testing and analysis of 550+CPC, prepare report on findings and recommendations, develop initial source control strategy if there are CPCs identified that require control. 4. Climate Change/Greenhouse Gases-Complete development of statewide emission inventory protocol for Publiclyowned Treatment Works and submit nwndatory emission inventory to the California Air Resources Board for FY 07-05. 5. Engine Emission Compliance-Complete study to evaluate alternatives for complying with lower emission limits in the South Coast Air Quality Managements Rule I110.2. Initiate planning and design of demonstration testing of the most promising technology(s)identified in the study. 6. Reclaiming SARI Line flows- Meet with stakeholders,develop a list of obstacles that need to be overcome to reclaim the SARI Line,and develop an initial strategy for obtaining regulatory approval to allow SARI Line flows to be treated at Rmlanuttion Plant No.JJ1. 6 Book Page 18 OCSD Five-Year Strategic Plan Environmental Stewardship Levels of Service FY 08-09 MD will protect public health and the environment. Target Provide capacity to collect and treat dry weather urban runoff Up to 4 m9d 10 h�by 2020 Maximum off-she odor Impact(in D/T•) • Reclamation Plant No. 1 42 D/T 14D/rby2o16 • Treatment Plant No.2 48 D/T 17WTby2016 Air emissions health risk to community and employees, <25 <Ioeymr4 per one million people(for each treatment plant) Permit compliance(air, land,and water) 100% Fly 08-09 MD will be a good neighbor. Target Odor complaint response: • Treatment Plants within 1 hour 100% • Collections System within 1 working day 100% Number of odor complaints: • Reclamation Plant No. 1 32 • Treatment Plant No. 2 4 • Collection System 34 Restore collection service to customer within 8 hours 100% Respond to collection system spills within 1 hour 100% • D/T. Dilution to Threshold: The cillunon at which the majority of People detect the odor becomes the D/T for that sample. 7 Book Page 19 OCSD Five-Year Strategic Plan Business Principles OCSD makes every decision based on short and longterm environmental,societal, and financial impacts(the triple bottom line).Goals to support the Business Principles Level of Service include: I. Strategic and Business Plan-With Board concurrence,annually update and implement the Strategic Plan and Business Plan. 2. Review Interagency Agreements-Conduct a comprehensive review of agreements with the Santa Ana Watershed Project Authority and Irvine Ranch Water District and, if appmpriate,reopen for discussion. 3. Enterprise Information Technology Strategic Plan-Complete a District, wide information technology Strategic Plan. 4. Complete Facilities Master Plan Update- Complete a comprehensive update of the Facilities Master Plan and obtain Board approval. 5. Sewer Rate for"Green Development" -Submit for board approval an amendment to sewer rate ordinance with incentives for green developments. 6. Business Accountability Charters - Create BACs for each department consistent with BACs developed by managers and supervisors. 7. Local Sewer Services-Implement the Board's four recommendations based on findings of staffs Revenue Adequacy Report.Continue to seek an asset transfer to another agency.Also transfer other local assets back to cities that are not serving a true regional purpose. 8. Annex Unincorporated Areas-With board concurrence,annex unincorporated areas into OCSD's service area. _ PG' tq n/iyl ai. 8 Book Page 20 OCSD Five-Year Strategic Plan Business Principles Levels of Service OCSD will exercise sound financial management. FY 08-09 Target COP service principle and Interest < O&M expenses Annual user fees Sufficient to cover all O&M requirements Annual increase in collection,treatment, and disposal <10% costs per million gallons Annual variance from adopted reserve policy <5% OCSD will be responsive to our customers. FY 08-09 Target Respond to public complaints or inquires regarding >90% construction projects within 1 working day New connection permits processed within >90% one working day 9 Book Page 21 OCSD Five-Year Strategic Plan Wastewater Management OCSD beneficially muses and recycles water and other resources using safe and effective wastewater systems. Goals to support the Wastewater Management Level of service include: 1. Sustainable Biosolids Program-Prepare request for proposal or sole source for selecting a technology for managing the remaining one-third of our biosolids rapacity.Develop longgtern agreement and implement management option. Ewluate the feasibility of deep well injection/methane recovery including commissioning a study of the geological formations below Plants 1 and 2,and availability and acceptability of any existing wells;and processing some of our bicsolids at the City of Los Angeles Terminal Island demonstration well.Complete new Incounty,Compost Take-Back Program Plan strategy. 2. Implement Energy Master Plan-The Energy Master Plan is in final stages and will provide recommendations to ensure adequate power resources and energy management. 3. Odor Control -Implement Odor Control Projects at Plant I(trickling filters) and Plant 2(solids loading facility)by 2016. ,,,;,•mmmmggalillmn � 10 Book Page 22 OCSD Five-Year Strategic Plan Wastewater Management Levels of Service OCSD will provide an effluent quality suitable for protecting public health and being a source FY 08-09 for water recycling. Target Concentration of emerging chemical constituents NDMA•< ISO ppt of concern In Plant No. 1 secondary effluent 1,4-Dioxane< 2ppb Thirty-day geometric mean of total coliform bacteria <1,000 mpn In effluent after Initial dilution of 180:1 Industry compliance with permits to discharge Into 100%permit OCSD sewers compliance Meet secondary treatment standards SOD 100 mg/L TSS 55 mg/L OCSD will manage flows reliably. FY 08-09 Target Frequency of use of emergency one-mile(78-Inch 0 per year during dry BOD30-8A diameter)outfall weather, less than m�0 map. once per 3 years In peak wet weather Sanitary sewer spills per 100 miles <2.1 Contain sanitary sewer spills within 5 hours 100% OCSD effluent will be recycled. FY 08-09 Target Provide up to 104 mgd specification effluent to the 104 mgd Groundwater Replenishment System OCSD will Implement a sustainable blosolids FY 08-09 management program. Target National Blosolids Partnership Certification for Maintain certification Blosolids Environmental Management System Percent of blosolids recycled >95%recycled <5%landfill • NDMA- N-Nltrosodlmethylamine Is en N-nitrosoamine suspected cancer.causing agent. It has been found In the Groundwater Replenishment System process and Is eliminated using hydrogen peroxide with extra ultra-violet treatment. 11 Book Page 23 OCSD Five-Year Strategic Plan Workplace Environment OCSD provides an environment of partnership,growth,opportunity, responsibility and accountability.Goals to support the Workplace Environment Level of Service include: 1. Succession Plan-Implement the elements of the succession plan including management raining and the creation of a Leadership Academy to wain future leaders. Z. Improve the Sanitation District's Security-Provide longterm security enhancements at both treatment plants and within OCSD's Collections System. 3. Space Planning Study Recommendations-Complete relocations of staff housed in Information Technology Trailers,Administration Building,Control Center and Building 6. 4. North County Yard-Open the North County Yard and training facility and complete the relocation of selected staff and equipment to the facility. Implement flex space for added agency ride needs as appropriate. 5. Safety and Health Strategic Plan-Develop and implement a Safety and Health Strategic Plan for all Sanitation District activities. Ik 2 Book Page 24 OCSD Five-Year Strategic Plan Workplace Environment Levels of Service OCSD will take care of Its people. FY 08-09 Target Training hours per employee 45 per year Employee injury incident rate Industry average Mandatory OSHA training requirements 100% Annual employee volunteer participation in programs 15%per Division that enhance safety and security culture and awareness 13 Book Page 25 OCSD Five-year Strategic Plan FINANCIAL PLAN During a series of workshops held August through October 2007,the Board of Directors and staff reviewed options for financing the Sanitation District's operating and capital programs for the nest five years.On October 24, 2007, the Steering Committee unanimously approved a financing plan to support implementation of this Strategic Plan. Staff recommended a slightly modified plan that involves a fiveyear rate structure that will increase the annual single family sewer use rate as follows: 2007Q3 2m 2e0410 '_01011 2011-12 20ui3 Currevt Year 1 Year 2 Year 3 Year 4 Year 5 Mnual Fee $182 $201 $221 $243 $267 $293 $Per Month $15 $17 $18 $20 $22 $24 %Increase 10% 10.5% 10% 10% 9.9% 9.8% With Board approval of the Strategic Plan and the Financial Plan,staff will begin the Proposition 218 process,requiring notification to rate payers of the proposed rate increase.This notification will inform rate payers that sewer fees will increase as shown above for Fis®I Years 2008-09 through 2012.13. S �11 ro A 11 A 14 Book Page 26 OCSD Five-Year Strategic Plan APPENDIX A: POSITION PAPERS Due to the complex nature of many of the challenges that went into the preparation of this Snategic Plan,a series of position papers were created to assist in better understanding the issues currently facing the Orange County Sanitation District. Included in appendix are position papers on the following subjects: Biosolids Management Groundwater Replenishment System Air Quality Odor Control Proposition 218 Notification is Book Page 27 OCSD Five. Year Strategic Plan Setting OCSD's Level of Service for Biosolids Management Policy Issue for LOS Determination: Recognizing the Board's Resolution (OCSD 06-10)that supports biosolids reuse and encourages its member agencies to use compost made from blosolids,should OCSD continue to pursue our beneficial reuse policy or include disposal options for the remaining 1/3 of its noncontractually committed biosolids production? Staff Recommendation: OCSD should continue to pursue beneficial reuse of the remaining 1/3 of its biosclids production. Staff will continue to utilize cost-effective land application reuse options in Kern County and Arizona for as long as possible(anticipated to be leas than five years)while pursuing a bimolids tocnergy alternative for the balance of its biwolids production. Analysis: OCSD cumatly produces 650 row of biwolids per day,by 2012 when the newsecondary treatment processes are fully opentional,bimolids production is projected to increase by approximately 30%m 840 tons per day.OCSD currently,manages its bic solids as follows via two concocts wing five options: 24%is land applied as Clan A biosolids in Kern County%43.07/ton) • 26%is land applied as Class B biwolids in Yuma County, Arizona($45.44) • 38%is composted to Class A in Kern County($63.09) • 12%is composted to Class A La Paz County,Arizona($49.74) • 3% is land filled in Yuma County,Arizona($45.44) In 2003,OCSD adopted the LongRange Biosolids Master Plan(Plan).The main policy recommendations from the Plan were: • Obtain at least three diverse biwolids management options • Limit participation in any market to one-half of the biomlids produced • Limit contracts to onethird of tool biosolids production • Strive for increased biosolidsbesed compost use in Orange County Since the completion of the Plan,OCSD has entered into rno longterm contracts; that will service approdmately two�thirds of OCSD's biosolids production. • Ene[TedL 225 tow/day of biosolids4o4uel in Rialto($72.40) (on line 12/08) • Sywgm:250 row/day of biosolids composting in Kem County($63.09) Staff is primarily investigating biceolidstocnergy,technologies and markets for the remaining onethird of OCSD's biosolids production because of our concern tint biosolids composting markets are being saturated which could result in devaluing of dte product,making it non,swtainable.The private sector has already 16 Book Page 28 OCSD Five-Year Strategic Plan continued Setting OCSD's Level of Service for Biosolids Management significantly invested in developing biosolids-toenergy technologies which enables wastewater agencies to participate in proven and sustainable tuarkets.Staff will also be investigating biosolids management via deepwell injection and methane production which is currently being evaluated by the City of Los Angeles. Altemadws: OCSD will pursue long term contracts if possible for nonbeneficial reuse landfill disposal. Cost Implications for the retraining 1/3 of OCSD's biosolids(2007 dollars): Energy Production: $85/ton-Annual cost-$7.8M Deep Well Injection: $40/ton-Annual cost-$3.7M Landfill Disposal: $60/ton-Annual cost a$5.5M 17 Book Page 29 OCSD Five-Year Strategic Plan Setting OCSD's Level of Service for the Groundwater Replenishment System Policy Issue for LOS Determination, The Orange County Sanitation District (OCSD)has shared in construction coats for Pl ue 1 of the Groundwater Replenishment(GWR)System with the Orange County Water District(OCWD), with each agency paying equal shares of 50%. Phase 1 will reclaim up to 70 million gallons per day(mgd)of water,and will defer the need for OCSD m construct a new ocean outfall estimated at$200 million.Ultimsm planning for the GWR System allows for reclamation up to 130 mgd.The major GWR System pipelines and other components have been sized to accommodate this expansion;however, the advanced water purification facilities are sized for 70 mgd.OCSD has not committed additional funding for expanding the GWR System beyond the present phase. Staff Recommendation, OCSD will maintain its commitment for Phase 1 of the GWR System.This commitment for Phase 1 of GWR System includes the following: • Providing OCWD with secondary effluent in produce 70 mgd of reclaimed water • Providing 50%of capital costs($250 million)for Phase 1 • Providing 50%of O&M costs($500,000 per year)to remove 1,¢Dioxane and NDMA In addition to the commitment for Phase 1,staff recommends exploring"low cost" or"no care options to expand water availability for the GWR System,including: • Revisiting the potential use of the SARI with the Department of Health Services • Considering grant funding of future sewer diversion projects Analysis: In 1999,the OCSD Board of Directors(Board)approved Phase I of the GWR System,a pint-funded project of OCSD and OCWD.The objective of Phase 1 is to maximize the use of treated effluent for water recycling and to manage OCSD's peak flow,deferring the construction of a second ocean outfall beyond 2020. The GWR System is anticipated to be fully operational in November 2007. Currently,OCSD Reclamation Plant No. 1 has sufficient wastewater to allow the GWR System to produce about 55 mild of reclaimed water for the first year of operations.When the new Ellis Pump Station is completed in 2009,there will be sufficient flow in operate the GWR System at its full 70 mild capacity. Even though sufficient flows will be available for Phase 1 of the GWR System, the daily low flow period(I.-DO am in 8-00 am)will limit water availability for expansion of the System beyond Phase 1.Camp Dresser and McKee(CDM)has 18 Book Page 30 OCSD Five- Year Strategic Plan continued Setting OCSD's Level of Service for the Groundwater Replenishment System analyzed options to pump additional flows to Plant No.1,segregating reclaimable and non-reclaimable(SAWPA flows)wastewater streams,and constructing separate treatment plants. In light of the benefits of the current level of service versus the high costs of snaking future flow available for the GWR System,staff recommends that OCSD continue to work with OCWD to study lowet cost options to maximize the amount of water that ran be reclaimed. Alternatives: OCSD will be directing all available reclaimable flows to Plant No. 1 to maximize reclamation.In the future,as OCSD flows increase substantially,staff will recommend implementation of the most feasible and costtffecrive options for increasing the quantity of Flow available for reclamation. Estimated Cost Implications for Future Phases OCSD Diversions and Infiastrucmre-up to$700 million Fxpansion of OCWD Advanced Water Purification Facilities- about$150 million Every$1 million in OCSD ecpendirurer incremrs single family seer rates by$1.13 per 7ar. 19 Book Page 31 OCSD Five-year Strategic Plan Setting OCSD's Level of Service for Air Quality Policy Issuei The District expects the South Coast Air Quality Management District to amend existing regulation to require significant reductions in common pollutants(smog,visibility impairment)in December 2007.A secondary public health benefit of this regulation is the reduction in air toxic emissions.The estimated capital improvement cost to meet the new requirements is$31 million. • If the new regulation are not approved then OCSD will be required by 2012,under the existing regulation,to notify all affected residents and business surrounding our facilities of health risks associated with our emission. • OCSD can avoid issuing notification by proactively installing air pollution control equipment to reduce the air toxic emission below the notification level. Analysis, Currently,State law and the South Coast Air Quality Management District require facilities to inventory their air toxic emissiom and conduct a Health Risk Assessment of die health risk impact of their emission to surrounding residents and businesses. Public notification is required if the cancer risk exceeds 10 in one million and noriaancer risk exceeds 1.this mean that 10 out of 1 million residents exposed to District air emissions,over a 70year period,can contract cancer. It is anticipated that after completion of full secondary facilities in 2012,OCSD will exceed the threshold established by South Coast Air Quality Management District and the District will be required to notify affected communities. New regulations proposed by the South Coast Air Quality Management District would require CCSD to make significant reduction in common pollutants. The most technically feasible and lowest cost solution will be to add air pollution controls to the existing engines,which would provide the added benefit of reducing air toxic emission below levels that require public notification. Alternatives (If the r,c- grubum,are not enanredA • Notify the affecred public of the potential health risk from OCSD's toxic air emission.The District would notify the public via direct mailings to the residents,businesses,and schools followed by public meetings. The corresponding materials will also be listed on the SCAQMD Web site and,possibly,printed in local newspapers. • Add air pollution controls to reduce risk to community below public notification level. Staff Reconrnendatiom OCSD should apply feasible and coseeffective controls in order to reduce the air toxic emissions below the health risk notification level to the surmunding community and OCSD employees. 20 Book Page 32 OCSD Five-Year Strategic Plan Setting OCSD's Level of Service for Odor Control Policy Issue Thousands of homes surround the Districts two treatment plants. Under current operating procedures,OCSD's goal is to contain odor nuisances within our property boundary.Historically,OCSD based our Level of Service on meeting hydrogen sulfide levels at the exhaust of odor control equipment within the treatment plant and at the fenceline of our property.Through significant study,staff has determined dint hydrogen sulfide is not the best indicator of odor due to the presence of other odorous compounds.To gauge accurately odor nuisances,OCSD is changing to a scientifically based method of odor detection to determine accurately the Level of Service it wishes to achieve for communities surrounding our treatment plants.The hoard must then choose the desired LOS. Aoelysin In 2002,OCSD completed the Odor Control Master Plan,which provided specific recommendations and measures to control and reduce odors. Staff conducted an extensive evaluation of OCSD facilities by collecting and analyzing odor samples from the plant processing equipment.The District used a panel of 6.8 people,with avenge olfactory sensitivity,to determine the odor detection thresholds scientifically based on the number of times the sample needed to be diluted before the panelist detected odor.Staff then assigned an odor unit to the sample-the higher the number of dilutions needed to achieve the threshold,the stronger the odor.Staff then fed the dam into a computer model to predict the impact to the community. With the modeling analyses completed,staff concluded that under normal operation conditions,by using a guideline of 10 D/f(dilutions to threshold) OCSD would eliminate odor to the surrounding community.OCSD currency meets a 4050 DA which is 4 to 5 times greater than 10 D/f.After the currently approved CB'projects arc constructed,OCSD is estimated to reach a level of 25.30 D/r(2.5 to 3 times greater than 10 D/f). Ahermaven • Adopt a treatment plant LOS of 2530 dilutions/threshold.LOS will be achieved when the projects approved in the current CIP are constructed. Design and construct all future projects to a service level that will keep odour from that project on District property.Staff believes this level is 10 D/r but caselrycase modeling for the projects will be required. The result is no cost imps to the current approved CIP. • Adopt a treatment plant and future project design and construction LOS for odor control of 10 dibutioru/threslold(within the fence line of OCSD)and incorporate four additional odor control projects into the CIP.The result is an increase of$69.6 million to the CIP and$648,000 for O&M. 21 Book Page 33 OCSD Five-Year Strategic Plan continued Setting OCSD's Level of Service for Odor Control Staff Recommendation, Establish OCSD odor standard based on total odor (D/ ).Design all new processes,structures and equipment at the wastewater treatment plants so that odors remain within treatment plant boundaries.Add two additional odor control projects(Plant I trickling filters and Plant 2 bimolids truck loading)to the CIP.The result is an increase of$17.6 million to the CIP and $300,000 annually for O&M.Conduct research on cost<ffective alternatives to control odors from the primary treatment facilities at both plants and report hack to the Board on future staff recommendations for any further odor control. 22 Book Page 34 OCSD Five-year Strategic Plan Proposition 218 Notices for Annual Sewer Service User Fees Proposition 218 was a constitutional initiative governing the establishment of any new taxes,property-related fees or assessments.This initiative"a approved by the state's voters in November 1996 and applies to each of California's nearly 7,000 cities,counties,special districts,schools,community college districts, redevelopment agencies,and regional organizations. In order to raise a new tax,assessment,or propertyselated fee,or to increase an existing one,Iasi governments must comply with Proposition 218 regulations. In general,these requirements are that local governments may use assessments and property-related fees only to fnance projects and services that directly benefit property and that most mvenu&mising measures be approved in an election. Sewer service user fees are specifically exempted from some of the requirements of Proposition 218. Most notably,they arc exempt from the election requirements, but not the requirement that fees cannot exceed the reasonable mat of service. 'The Board has agreed with staff, however,that w will comply with all of the rest of the requirements,in a spirit of good gm emance.A notice of rate changes is nailed to every property owner whenever the rates are proposed ro increase. Based on the approval to charge for local sewer services,a second(separate) Proposition 218 notice arould be included. The rates are adopted through the ordinance process,and that requires a public hearing,two Board meetings and a 2/3 majority approval of the Board. Proposition 218 Notices notify the property owners of the public hearing that coincides with the second reading of the ordinance. Notices must be mailed ro property owners 45 days before the public[testing. Mailing of Proposition 218 notices requires significant Sanitation District resources and staff time as staff works with all stakeholders to ensure that notices are printed correctly and mailed to over 550,000 propeny owners.Additional temporary staff is needed to answer phone calls from customers.Historically,three OCSD staff and two temporary staff aruwer phone calls for a minimum of four weeks.The city in which the customer resides and their comment is recorded for reporting purposes.Written and email responses are also recorded.This information is made available to the Directors prior to the public hearing. 23 Book Page 33 OCSD Five-Year Strategic Plan APPENDIX B: GLOSSARY Activated,sludge process-A secondary biological wastewater treatment process where bacteria reproduce at a high rate with the introduction of excess air or oxygen,and consume dissolved nutrients in the wastewater. Biochemical Oxygen Demand (BOD) -The amount of oxygen used when organic matter undergoes decomposition by microorganisms.Testing for BOD is done to assess the amount of organic matter in water. BioroBds-Biosoluls are nutrient rich organic and highly treated solid materials produced by the wastewater treatment process.This higlrguality,product can be recycled as a soil amendment on farm land or further processed as an earth-like product for commercial and home gardens to improve and maintain fertile soil and stimulate plant growth. Business Accountability Charters-A business unit strategic plan. Capital Improvement Program(CIP)-Projects for repair,rehabilitation,and replacement of assets. Also includes treatrent improvements,additional capacity, and projects for the support facilities. Coliform bacteria-A group of bacteria found in the intestines of humans and other animals,but also occasionally found elsewhere used as indicators of sewage pollution.E.coli are the most common bacteria in wastewater. Collections system- In wastewater, it is the system of typically underground pipes that receive and convey sanitary wastewater or stonn water. Certificate of Participation(COP)-A type of financing where an investor purchases a share of the lease revenues of a program rather than the bond being secured by those revenues. Contaminants of Potential Concern(CPC) - Pharmaceuticals,Ironstones, and ocher organic wastewater contaminants. Dashboard-A computer based business tool used to visually track performance. Dilution to Threshold (D/T) -the dilution at which the majority of the people detect the odor becomes the D/T for that air sample. 1,4Dio=ne-A chemical used in solvents for manufacturing,fumigants and automotive coolant. Like NDMA, it occurs in the Groundwater Replenishment System water and is eliminated with hydrogen peroxide and additional ultra-violet treatment. Gte mbouse gases- In the order of relative abundance water vapor,carbon dioxide,methane,nitrous oxide,and orone gases that are considered the cause of global warming("greenhouse effect"). 24 Book Page 36 OCSD Five-Year Strategic Plan continued GLOSSARY Groundwater Replenishment(GWR)System-A joint water reclamation project that proactively responds to Southern California's current and future water needs. This joint project between the Orange County Water District and the Orange County Sanitation District will provide 70 million gallons a day of drinking quality water to replenish the local groundwater supply. Levels of Service(LOS)-Goals to support environmental and public expectations for performance. Million gallons per day(mgd)-A measure of flow used in the water industry. Most Probable Number(MPN)-Number of organisms per 100 ml that would yield a test result or the observed test result with the greatest frequency. Commonly used for coliform bacteria. NDMA-11Nitrosodimethylamine is an N•nitrosoamine suspected cane causing agent.It has been found in the Groundwater Replenishment System process and is eliminated using hydrogen peroxide with extra ultraviolet treatment. National Biosolids Partnership(NBP)-An alliance of the National Association of Clean Water Agencies(NACWA)and Water Environment Federation(WEF), with advisory support from the U.S.Environmental Protection Agency(EPA). NBP is committed to developing and advancing environmentally sound and sustainable bimolids management practices that go beyond regulatory compliance and promote public participation in order to enhance the credibility of local agency biorolids programs and improved communications that lead to public acceptance. O&M-Opermiors and maintenance of the treatment plans facilities and collections system. PubBclyowned Treatment Works(PCrIW-Municipal wastewater treatment plant. Recycling-The mnvesion of solid and liquid waste into usable materials or energy. Risk Register-An internal document that describes vulnerabilities of the Sanitation District. Santa Ana River Interceptor(SARI)Line -A regional brine line designed to convey 30 million gallons per day(MOD)of non-reclaimable wastewater from the upper Santa Ana River basin to the ocean for disposal,after treatment. Sanitary sewer-Separate sewer systems specifically for the carrying of domestic and industrial wastewater.Combined sewers carry both wastewater and urban runoff. 25 Book Page 37 OCSD Five-Year Strategic Plan continued GLOSSARY South Coast Air Quality Management District(SCAQMD)-Loral regulatory agency that develops plans and regulations designed to achieve public health standards by reducing emissions from business and industry. Secondary treatment-Biological wastewater treatment,particularly the activated, sludge process,where bacteria and other microorganisms consume dissolved nutrients in wastewater. Sludge-Untreated solid material created by the treatment of wastewater. Total suspended solids(M)-The amount of solids floating and in suspension in wastewater. Trickling filter-A biological secondary treatment process in which bacteria and other microorganisms,growing as slime on the surface of rocks or plastic media, consume nutrients in wastewater as it trickles over them. Urban runoff-Water from dry streets and domestic properties that carry pollutants into the stonn drabs,rhos,lakes,and oceans. Wastewater-Any water that enters the sanitary sewer. Watershed-A land am from which wmm drains to a particular water body. OCSD's service area is in the Santa Ana River Watershed. 26 Book Page 38 STEERING COMMITTEE Meetln9Date To Bad.or ar. 1t2a/a] AGENDA REPORT Item Number Item Number 6(a) Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Michael Gold, Government Affairs SUBJECT: Legislative, Policy and Political Update GENERAL MANAGER'S RECOMMENDATION Information Only SUMMARY This report is the monthly update from Washington, D.C. and Sacramento highlighting lobbyists' activities, OCSD legislative priorities and other information of interest to the Steering Committee. PRIOR COMMITTEE/BOARD ACTIONS None ADDITIONAL INFORMATION WRDA becomes law over President's objections On November 8, the Senate overrode President Bush's veto of the Water Resources Development Act (WRDA), marking the first time since he took office that this Congress has enacted a law over his objections. The 79-14 tally comfortably surpassed the two-thirds majority required. The Senate vote came on the heels of the House successfully overriding the President's veto on November 6, by a vote of 361-54. The$23 billion bill was the fourth bill Bush has vetoed this year, and marks the 107th time in U.S. history a veto has been successfully overridden. The legislation authorizes hundreds of Army Corps of Engineers (COE) navigation,flood control and environmental restoration projects, including increasing the authorization for the relocation of the SARI line. The White House opposed the measure on the grounds that the bill was fiscally irresponsible and many of the environmental projects were outside of the scope of COE. During debate of the override vote, lawmakers from both sides of the aisle emphasized that the bill authorized critical improvements to the Mississippi River, the Florida Everglades and coastal Louisiana. Many Republicans sought to alleviate concerns of fiscal irresponsibility by noting the bill merely authorizes projects and does not allocate any funding. Farts W.0.10?1 PanE Reps,-$c Rev . 011..7 Page 1 Book Page 39 Another bite at the Proposition 84 apple? Since the passage of Proposition 84, staff has been working to include wastewater language in its implementation so OCSD and other agencies can access the bond funds through the Integrated Regional Water Management Plans(IRWMP). While AB 1489 (Huffman) still contains the language, it is a two-year bill and will not be considered until next year when the Legislature reconvenes. In recent weeks, staff has been working with Townsend Public Affairs and Mary Jane Foley on another approach: the State Water Plan update. The Department of Water Resources is in the process of updating the State Water Plan and if portions of the plan include language that allows wastewater to be eligible to receive funds we will achieve the desired outcome administratively. Initial conversations with DWR have been positive and Townsend staff is looking through the plan to identify the most appropriate areas for the change. We will continue to find administrative and legislative solutions and work to implement them concurrently. Review of the 2007 Legislative Platform and Goals Last year, the Steering Committee and Board adopted the 2007 Legislative Platform and Goals listing general policy statements to guide staff on bills and policy matters in Sacramento and Washington D.C. The Platform also included the program's goals for the year. Next month, staff will summarize the progress towards those goals, but this month, we are asking the Steering Committee to review the 2007 Platform and suggest changes for 2008. The draft 2008 Legislative Platform is attached. Please review the document and suggest any changes, additions, subtractions or modifications to Michael Gold. The Legislative Platform is an important document because it allows staff to react quickly to most matters and either place phone calls, send letters or enlist the support of others. It has proved to be extremely helpful this year. Save the Datel The 2008 Legislative Strategic Planning Session will be January 23, 2008 Following the successful planning session last year, we will once again host the Legislative Strategic Planning session with the Steering Committee on January 23, 2008 (the same day as the Steering Committee and Board meeting)from 3:00 to 5:00 p.m. At this meeting, we will discuss goals for the year with the lobbyists and staff. Please mark your calendars and plan on attending this session. MG/gg Attachment Forth No.Ow102-1 nyvnoe Re -SC R-..01N. Page 2 Book Page 40 Orange County Sanitation District 2008 Legislative Platform 4 6�tbY! i ' �essedckte irk be o to(the Im LegdamTrArgN& 1°00 odGold, LeYFAM UPURS L LeoibtkaTred7g(4210) _ A 17- Collaborate Strategize Dom . . yVV AMII,E)i Lb x x iME VVp Book Page 41 Orenge County sanitation District 2008 Legislative Pledonn Legislative Affairs Team OCSD Staff Michael Gold Ph: (714) 593-7529 mgold@ocsd.com Government Affairs Manager Cell: (714)263.5541 Robert Ghirelli (714) 593-7400 rghirelli@ocsd.com Assistant General Manager James D. Ruth (714)593-7110 > jruth@ocsd.som General Manager Federal Lobbying Team Eric Saplrstein (202)466-3755 a ENS Resources ens r urces.com John Freshman (202)274-2850 john.firbilififinan@ Troutman Sanders Public Affairs troutman anders.com Sacramento Lobbying Team Townsend Public Affairs Christopher Townsend (949):399-9050 ctownsend@ TownsendPA.com Heather Dion ' i(949) 399-9050 hdion@ TownsendPA.com r a t tc ry, k V;. 2 Originally Adopted December,2005 Revised December 2008 Book Page 42 Orange County Sanitation District 2008 Legislative Platronn Introduction The Orange County Sanitation District(OCSD) recognizes the need for an active State and Federal legislative advocacy program to ensure the interests of the ratepayer and Board of Directors are protected. Towards that end, the legislative affairs team monitors activities in Sacrament and Washington, D.C. and takes appropriate action in support or opposition of legislative initiatives. Each year, the Board of Directors adopts a Legislative Platform, which is a summary of goals, key issues and OCSD's policy position. The following legislative policies have been developed by OCSD staff and legislative advocates in consideration of OCSD service area cities' and policy needs. These Board-approved policies serve as OCSD's official positions of support or opposition on issues of importance to the agency. The Legislative Platform is a dynamic document, adopted annually and changing to the needs of the Board. The legislative affairs team, in conjunction with the Boaidnay take appropriate action consistent with the Legislative Platform, including,but not limited to, drafting letters, lobbying legislators and staff and crafting bills. - Procedure for Taking Positions on Bills 1. Staff will track bills of greatest interest to the District particularly those that fall within the goals and objectives identified by the Board of Directors. Staff will monitor bills being watched by similar agencies in Orange County (OCWD :MWDOC, etc,) as well as State Agencies such as California Association of Sanitation Agencies(CASA), the California Special Districts Association (CSDA)and the Association of California Water Agencies (ACWA). 2. For those bills that are being tracked where there is clear policy direction stated in the Board-adoptedlLegislative..Plafform, staff can send letters and give direction to the lobbyists to advocate that position. 3. Where a particular issue.is not urgent, all legislative letters will be hand-signed by the Chair or Vice-Chair. If amatter is urgent, staff may use the signature stamp, so long as a dear policy direction exists. 4. A summary of bills being tracked will be presented to the Steering Committee monthly. 5. When a bill does not fall within the scope of the Legislative Platform or is a politically controversial issue, staff will seek direction from the Steering Committee. 3 Onginally Adopted December,2005 Revised December2008 Book Page 43 Orange County Sanitation District 2008 Legislative Platform State and Federal Legislative Goals for 2007 State Goals • Sponsor legislation enabling OCSD to utilize design-build specifications for projects over $10 million; • Work with Legislature to ensure maximum opportunities are available for funding through the November 2006 Bond Measures(Propositions 1 E and 84, as appropriate). These efforts will be coordinated with the California Association of Sanitary Agencies (CASA); • Develop an outreach and awareness campaign to ensure.agreater understanding of wastewater, infrastructure and property tax protection-issues:at the State, regional and local levels; • Monitor the implementation of the Global Warming Initiative(AB 3'2):passed in 2006 and its impacts to OCSD; • Follow efforts related to preemption of the safe land application of biosolids:at State and Federal levels; • Explore programs to encourage the of waterless urinals; and • Plan one trip with Board members to Sacramento to educate legislators about OCSD and its programs. Federal Goals • Build"coastal coalition"to discuss and authorize funding for secondary treatment and pursue linkages to a possible 2008 State Water Bond; • Continue:to pursue appropriations for secondary treatment in conjunction with coalition .strategy; • In partnership with other SARI partners, pursue appropriations (as needed)for realignment of the Santa Ana River Interceptor Line (SARI); • Coordinate Presidents Day Weekend tour of OCSD's facilities for Congressional staff; • Follow efforts related to preemption of the safe land application of biosolids at State and Federal levels;. • Pursue Homeland Security funding for security-related upgrades to OCSD (in partnership with Orange County Water District); and • Plan trips with Board members to Washington, D.C. to lobby and educate legislators about OCSD and 0s programs. 4 Originally Adopted December,2005 Revised December 20D8 Book Page 44 Orange County sanitation District 2008 Legislative Platform Federal and State Legislative Policies 1. Air Quality: OCSD is committed to complying with federal, state, and local air quality laws and rules. OCSD is further committed to establishing an odor policy to assure that the district is a good neighbor to the surrounding communities. Therefore, OCSD shall: a. Support air quality legislation that emphasizes the use of advance technologies and applicable market incentives, and incentives for the use of alternative fuels and the development of the infrastructure for attemative fuel vehicles. b. Support measures that maintain and enhance local decision-making authority, where appropriate, in the development and implementation of air quality attainment strategies. ;n::: c. Support legislation to ensure greater consistency between the California and Federal Clean Air Ads; including the need to demonstrate cost-effective public health or environmental benefit A California elects to exceedlederal standards. d. Support strategies that clearly demonstrate and provide for theim_ ost cost- effective means for meeting air quality goals. e. Support, in concept, legislation that would utilize incentives and pricing strategies as a preferred alternative to traditional command and control regulations for meeting emission reduction objectives for all sources. f. Oppose actions that preclude implementation of the Air Quality Management Plan (AQMP)to the extent that such actions could subject the basin to sanction or conformity penalties. 2. Biosolids: OCSD strives to beneficially use biosolids through multiple management options performed at reasonable costs that are protective of public health and the environment. Therefore, OCSD shall: a. Support legislation that supports the'use of biosolids as on non-food production agricultural lands. b. Support policies that encourage biosolids product use by horticulture and retail consumers. c. Oppose legislation that bans the use of biosolids for land application in any region, county, or state. d. Support science-based legislation that establishes a state-wide regulatory system for biosolids management. 3. Grant Funding: OCSD is committed to offsetting its research, special projects and wastewater infrastructure project and construction costs by obtaining funding through grants and cooperative agreements.Therefore, OCSD shall: a. Support appropriations legislation, bonds, programs, and projects that provide funding for infrastructure construction and rehabilitation, special studies and research or projects relating to security, environmental education, water quality, wastewater processing, urban runoff, water conservation, and water recycling. 5 Originally Adopted December,2005 Revised December2008 Book Page 45 Orange County sanitation District 2008 Legislative Platform b. Support projects that provide for public benefit, over projects that are primarily intended for private benefit or gain. c. Support continued federal funding for protecting and realigning the Santa Ana River Interceptor project and for secondary treatment upgrades. d. Oppose proposals placing further requirements on grant recipients that return low value for high administrative costs. 4. Labor Relations: OCSD is committed to the exercise of and provision of orderly procedures for the administration of employer-employee relations, including, but not limited to, meeting and conferring in good faith with recognized employee organizations regarding the wages, hours of work, and other terms and conditions of employment. Therefore, OCSD shall: a. Support measures to reform current worker$compensation formulas to rely on higher thresholds for compensation ora proportionate exposure formula. b. Support health insurance reform that does not create additional financial burdens on special districts. c. Support measures to ease applicability of the`-•Fair Labor Standards Act (FLSA) on public agencies. d. Oppose any measure imposing compulsoryand.binding arbitration with respect to public employees. e. Oppose any measure that imposes upon local goveFiiment mandated employee benefits thaVlaree-more property decided at the local bargaining table. f. Oppose.efforts reducing local control over public employee disputes and imposing,regulations on an outside agency. g. Oppose any measure granting public employees the right to strike. h. Oppose a new mandatory SocialSmurity tax for public employers and public employees. 5. Planning: OCSD ensures the long-range planning of capital improvement programs in order to deliver the highest quafty facilities. Therefore, OCSD shall: a. Support reform of existing state, regional, and local planning processes only if directly linked to reforms in the current revenue and tax structure of state and local governments. to. Support measures that provide new revenues for growth management and the public facilities necessary to support expected growth. c. Support proposals encouraging regional, sub-regional or countywide cooperation in planning urban development strategies, especially those that provide funding for effective implementation of agreed upon goals. d. Oppose legislation consolidating special districts that fail to address the concerns of cities affected by the proposed consolidation. 6 Originally Adopted December,2DD5 Revised December 2D08 Book Page 46 Orange Cormty Sanitation District 2008 Legislative Plate" e. Oppose measures that prevent or restrict the ability of cities or special districts to participate in the Southern California Association of Govemments' (SCAG) sub- regional process. 6. Public Health: Protection of public health is OCSD's core mission. OCSD will work cooperatively with county and state health officers to assure local health protection. Therefore, OCSD shall: a. Support hazard mitigation, emergency response, planning and recovery through direct legislation, policy directives and funding toward`floodplain security within the Santa Ana River watershed. b. Support (generally) measures that provide for.improved public health through regulation. c. Support the protection of public health through the construction and implementation of advanced wastewater treatment technology. 7. Public Works: OCSD is committed to the achievement of effective and efficient projects that provide wastewater treatment services that benefit its ratepayers. Therefore, OCSD shall: a. Support measures that provide funding and support to publicly owned treatment works and sewerage collection'systems. b. Support legislation that allows public agencies to procure goods and services in manners similar to private industry;thereby reducing overall costs of delivery. c. Support legislation that improves the Utility Underground Service Alert Program in order to improve coordination, identification, minimize damage, minimize environmental risks and minimizencost exposure to publicly owned facilities when contractors are performing sub-surface work. A. Support a comprehensive response to the State's electricity and natural gas shortages that provide a stable energy supply, respects the ability of municipalities to provide power, recognizes that infrastructure (i.e. emergency and standby.-generators)exists that could be employed temporarily during weak periods with minimal air quality impact and protects ratepayers (including cities and special districts) against dramatic rate increases and statewide power outages. e. Support legislation that allows OCSD to utilize the Best Value Design/Build option for the construction of public works projects. 8. Revenue and Taxation: Track pending legislation to ensure OCSD remains in compliance with the government code as it pertains to wastewater system user fees and property tax revenues and the investment of public funds. Therefore, OCSD shall: a. Support measures leading to a greater financial independence from the state and would result in greater stability and predictability in local government budgeting. b. Oppose measures that impose mandated costs for which there is no guarantee of local reimbursement or offsetting benefits. 7 Originally Adopted December,2005 Revised December 2008 Book Page 47 Orange County Sanitation District 2008 Legislative Platform c. Oppose legislation that shifts tax revenues away from local governments without the adequate provision of a constitutionally guaranteed backfll to offset the lost revenues of those local governments. d. Oppose measures that allow state retention of existing local revenue sources, including the special district share of property tax, sales tax, vehicle license fees and rate payer fees. e. Oppose the use of revenues traditionally used to fund the delivery of municipal services to fund programs for which the state is responsible, particularly the courts, health, and welfare programs. 9. Special Districts: OCSD supports the maintenance cif special districts to provide speck services, in response citizen's demands, in air cost effective manner. Therefore, OCSD shall: a. Support outreach to local, regional, and state elected officials`toloster a greater understanding regarding the critical relationship between adequate=reserves and the successful short-and-long-term operation of water and wastewater agencies. b. Support the work of the Association of California Water Agencies (ACWA), California Association of Sanitation Agencies(CASA), and California Special Districts Association (CSDA) in:any future discussions or negotiations pertaining to the legislative and budget issues relative to preserving control of members' reserves. c. Oppose further state regulations thatadverselympact special district financing and operations. d. Oppose measures that create oi;grent powers to sub-regional or regional bodies that Would result in an infringement•on clearly local concerns. e. Oppose any administrative or legislative efforts to access or transfer any reserve funds heldbywater and wastewater districts. f. Oppose the imposition of unfunded, mandated programs on local governments. 10.Water Quality and Supply: OCSD is committed to participating collaboratively in the protection of regional water resources for the benefit of the people we serve. Therefore, OCSD shall: a. Support continued federal and state funding for the Santa Ana River Interceptor Relocation project. b. Support(generally) measures to increase water supply and improve water quality in the region. c. Support measures that would increase funding for water reuse technologies, including support for the Groundwater Replenishment System project by the Orange County Water District and OCSD to create new water supplies through recycling. d. Support U.S.Army Corps of Engineers projects for Orange County regarding watershed and water quality protection and sand replenishment 8 Originally Adopted December,2005 Revised December 2008 Book Page 48 Orange County Sanitation District 2008 Legislative Platform e. Support measures that promote and provide for the use of reclaimed water. f. Support"watershed-based" solutions, including cost-shared studies with the US Army Corps of Engineers of water quality impairments that reflect state-of-the-art science. g. Support policy development, funding, and research for addressing urban runoff and beach closures, including funding for studies that identify the sources of bacterial, viral and other contaminants and human pathogens. h. Support measures to evaluate water quality standards, as needed,to ensure the objectives are appropriately protecting the designated use. i. Support measures to develop a state-wide consistent policy for total maximum daily load (TMDL) listing and delisting. j. Support State General Fund subventions and Bond revenue to special districts for local and regional efforts that educate the public on urban runoff,which provide for long-term capital improvements(like storm drain diversions and filters), and encourage municipalities to implement Urban Runoff Best Management Practices at the local level. k. Support legislation that would retain any Regional Boardfines levied against a permit violator within the Region of the fine. - I. Support legislation that provides"amnesty'-from administrative civil liability (ACL) fines from Regional Boards for agencies participating in comprehensive watershed studies that will, when complete, address the problem that resulted in the ACL fine. m. Support efforts including legislation, clarifying that Regional Water Quality Control:Board rules that require spending funds are unfunded mandates. n. Support,measures addressing non-point source pollution in order to protect our oceamwater qualily�and provide funding to mitigate its effects. o. Support measures for alternative energy sources. p. Support efforts to reduce the toxic and non-reusable waste load. q. Support legislation and regulations that promote improved water use efficiency in construction of water efficient buildings and communities. r. Support legislation that promotes improved water use efficiency through state and federal assistance in evaluating and implementing new programs and technologies and increasing public awareness of water use efficiency. s. Support legislation that provides for groundwater management on a local level, with respect to coordination of programs, extraction and production rights, long- term protection and groundwater quality protection. t. Support legislation that provides for the development of the watershed approach, including watershed management plans and watershed based permitting. u. Oppose proposed environmental constraints on government agencies that would result in economic damage to the region while providing only minimal protections. v. Oppose efforts to make all NPDES permits the same. Requirements of other permits may be too onerous or not applicable. OCSD's permit should be tailored to the Orange County region and watershed. 9 Originally Adopted December,2005 Revised December 2008 Book Page 49 Orange County Sanitation District 2008 Legislative Platform w. Oppose the imposition of statewide/nationwide fees for environmental cleanup that is privately caused or regional in nature (e.g., when the nexus between those responsible for environmental abuse and those required to pay for cleanup or mitigation is absent). x. Support measures supporting urban runoff studies and urban runoff reduction. y. Support Coastal Water Quality efforts to ensure that clean beach projects remain a top priority for the state, whether through negotiations on upcoming resources bonds, in setting of legislative priorities, implementation of funding programs, and in any other relevant process. ^r: e r t 10 Originally Adopted December,2005 Revised December 2008 Book Page 50 STEERING COMMITTEE Meebeg Data To BA.of Der. ttrzaov AGENDA REPORT Item Number Item Number 8(b) Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Penny Kyle, Clerk of the Board SUBJECT: Agenda Items for Consideration by the Board GENERAL MANAGER'S RECOMMENDATION Review with staff the agenda items tentatively scheduled for consideration by the Board at its November 28, 2007 meeting. SUMMARY Staff routinely prepares for the Steering Committee lists of items scheduled for presentation to the Working Committees and the Board at their monthly meetings. This allows the Steering Committee the opportunity to review these items and make reassignments in the review or approval process. The following items are scheduled to be considered by the Board at the November 28, 2007 meeting: CONSENT CALENDAR 8. Consideration of motion to approve all agenda items appearing on the Consent Calendar not specifically removed from same, as follows: a. Order the minutes for the regular meeting held on October 24, 2007, to be filed and deemed approved, as mailed. b. Adopt Resolution No. OCSD 07-23, Appointing a Clerk of the Board Pro Tern to the Board of Directors; and Repealing Resolution No. OCSD 06-01. C. (1)Adopt Resolution No. OCSD 07-24, Considering An Addendum to the 1999 Strategic Plan Program Environmental Impact Report and the 2007 Program Environmental Impact Report for the Collection System Improvement Plan; and, Authorize Initiation of Proceedings and Requesting the Orange County Local Agency Formation Commission to Take Proceedings for Annexation to the District of Territory Known as Annexation No. OCSD-62—Orange Park Acres Annexation to annex 377.1 acres along Orange Park Boulevard from Chapman Avenue to Santiago Canyon Road in an unincorporated area of Orange County; and, (2) Defer collection of associated fees for said proposed Annexation No. OCSD-62— Orange Park Acres, until a sewer connection is permitted. d. Approve a Transfer Agreement with the Newport Mesa Unified School District transferring ownership of sewers at no cost and quitclaiming easement rights in connection with Abandonment of Airbase Trunk Sewer, Contract No. 6-13-3, in a form approved by General Counsel. Book Page 51 END OF CONSENT CALENDAR e. Consideration of items deleted from Consent Calendar, if any. COMMITTEE REPORTS AND RECOMMENDED ACTIONS 9. STEERING COMMITTEE Consent Calendar a. Order Steering Committee Minutes for the meeting held on October 24, 2007, to be filed. (Minutes to be distributed at the 11/28/07 Board meeting.) Non-Consent Calendar b. (1)Approve the Five-Year Strategic Plan dated November 2007; and, (2)Authorize staff to implement the goals and strategies contained in the plan. C. Consideration of items deleted from Consent Calendar, if any. 10. OPERATIONS COMMITTEE Consent Calendar a. Order Operations Committee Minutes for the meeting held on November 7, 2007, to be filed. b. Approve Amendment No. 1 to Cooperative Projects Grant Program Contract No. 0601 with the City of Cypress, providing for an eight-month time extension. C. Approve Amendment No. 1 to Permit Agreement for Discharge from Groundwater with Irvine Ranch Water District(IRWD), providing for a time extension through December 31, 2012, to allow time for sewer facilities to be constructed to redirect Caltrans'flow to sewer facilities that are not tributary to the IRWD Michelson Water Reclamation Plant, at no additional cost to the Sanitation District, in a form approved by General Counsel. d. Approve an increase in contingency for the Professional Services Agreement with Earth Tech, Inc. for construction support services for Bushard Trunk Sewer Rehabilitation, Job No. 1-2-4, for an additional 9% ($238,663) contingency, increasing the total contingency to 21% ($560,806). e. Authorize staff to negotiate Amendment No. 2 to the Professional Services Agreement with Carollo Engineers for construction support services for the Headworks Rehabilitation/Refurbishment, Job No. P1-71. f. 1) Establish a budget for access improvements to OCSD sewers in the Big Canyon Nature Park Area, Project No. 5-64, in the amount of$765,000; and, 2)Authorize the General Manager to execute a reimbursement agreement with the City of Newport Beach to design and construct Big Canyon Nature Park Area, KWrylNpwpa4wing LmnWlae=TVM(b).UW dAftb NrnMb B Mdm Nwlwd. eaage Page 2 Book Page 52 Project No. 5-64, sewer access improvements, for an amount not to exceed $533,300. in a form approved by General Counsel. g. 1)Approve Amendment No. 1 to the Professional Design Services Agreement with RBF Consulting providing for construction support services for Rehabilitation of College Avenue Pump Station, Contract No. 747, for an additional amount of $911,380, increasing the total contract amount not to exceed $1,852,956; and, 2)Approve a 5%contingency($92,648). h. 1)Approve Amendment No. 2 to the Professional Design Services Agreement with Malcolm Pimie, Inc. for support services during the construction, commissioning, and closeout phases of Coast Trunk Sewer Rehabilitation, Job No. 11-26, for an additional amount of$180,582, increasing the total contract amount not to exceed $1,761,407; and, 2)Approve a 6% contingency ($105,684). i. 1)Approve a budget increase for Fire Suppression for Servers& Related Equipment at Plant 1 &2, Specification No. FR-2007-348BD, in the amount of $43,685 for a total project budget of$964,718; 2)Award a purchase order agreement to K2 General Contractors, Inc.for Fire Suppression for Servers& Related Equipment at Plant 1 &2, Specification No. FR-2007-348BD, in an amount not to exceed$583,697; and, 3)Approve a 10% contingency ($58,369). j. Receive and file Energy Master Plan for the Treatment Plant Strategic Plan Update, Job No. J-102, dated October 16, 2007, prepared by Black&Veatch Corporation. k. Authorize staff to enter into negotiations with Earth Tech, Inc. to provide additional engineering services for the preparation of Design Build Documentation for the Rehabilitation of the Magnolia Trunk Sewer, Contract No. 3-58. Non-Consent Calendar I. Consideration of items deleted from Consent Calendar, if any. 11. ADMINISTRATION COMMITTEE Consent Calendar a. Order Administration Committee Minutes for the meeting held on November 14, 2007, to be filed. (Minutes to be distributed at the 1112"7 Board meeting.) b. 1)Approve Change Order No. 2 to Purchase Order No. 55952-OS, a sole-source agreement, issued to Louis Allen Worldwide for management and leadership training services, adding four one-year renewal periods effective January 1, 2008 through December 31, 2008, authorizing $28,800 for this period, and $24,000 for all subsequent renewal periods,for a total amount not to exceed $253,815; and, N WaplWjvnNWeela)commmeawont+o�nl IIMa NUMNwxnln Ba,C.Ox Page 3 Book Page 53 2) Approve a 5% per year cost escalation. C. Receive and file: 1) Comprehensive Annual Financial Report for the year ended June 30, 2007, prepared by staff and audited by Mayer Hoffman McCann, Certified Public Accountants; 2) Report on Compliance and Internal Control for the year ended June 30, 2007; and, 3) Independent Accountants' Report on Agreed-Upon Procedures Applied to Appropriations Limit Worksheets. d. 1)Approve a sole source purchase order to IBM Corporation for the purchase of IBM Maximo Enterprise Asset Management software for replacement of the Computerized Maintenance Management System, for a total amount of $592,932; and, 2)Approve a 5% contingency ($29,647). e. 1)Authorize a renewal to the Master Contract with Xerox, Inc., for an additional five-year period, December 1, 2007 through November 30, 2012, for a total amount not to exceed $233,000 per year, and color copies at$.09 per impression; and, 2) Approve a 10% contingency ($23,300) per year. f. Approve an extension of the Additional Retiree Benefit Account agreement with Orange County Employees Retirement System, extending the contract for a period of up to 90 days. Non-Consent Calendar g. Consideration of items deleted from Consent Calendar, if any. 12. GWR SYSTEM STEERING COMMITTEE (GWRSSC) GWRSSC Consent Calendar a. Verbal update re Joint Groundwater Replenishment System Steering Committee meeting held on November 19, 2007. GWRSSC Non-Consent Calendar b. Consideration of items deleted from GWRSSC Consent Calendar, if any. NON-CONSENT CALENDAR 13. (a) Approve Plans and Specifications for the Rehabilitation of College Avenue Pump Station, Contract No. 7-47, on file at the office of the Clerk of the Board; (b) Approve Addenda Nos. 1, 2, 3, 4, and 5 to the plans and specifications; N�lyie Qfa^mnleaVWittWl9(e14c m AFSIrc W.anlx 6 dme n�,.e. vmsa Page 4 Book Page 54 (c) Receive and file bid tabulation and recommendation; (d) Reject low bid from Griffith Company as "Non Responsive" due to its failure to provide the information required under Public Contract Code§4100 et seq. in its Bid; (a) Receive and file letter from Griffith Company dated November 19, 2007, protesting award of Contract No. 7-47 to the apparent second low bidder alleging that Griffith Company's bid is responsive and responsible; (f) Receive and file letter from Stanek Constructors, Inc., dated November 19, 2007, protesting award of Contract No. 7-47, alleging that the bid submitted by Norman A. Olsson Construction, Inc. neglected to identify the material type on Bid Item #13 and is therefore incomplete; (g) Oral public comments, if any (h) Staff and Counsel response to comments (i) Board consideration of said protests (j) Consideration of motion rejecting the bid protest filed by Griffith Company; or other action deemed appropriate by the Board; (k) Consideration of motion rejecting the bid protest filed by Stanek Constructors, Inc.; or other action deemed appropriate by the Board; (1) Award a construction contract to Norman A. Olsson Construction, Inc.for construction of Rehabilitation of College Avenue Pump Station, Contract No. 7-47, for a total amount not to exceed $5,792,000; and, (m) Approve a 5% contingency($289,600); or, (n) Consideration of other action deemed appropriate by the Board. 14. Ordinance No. OCSD-34, An Ordinance of the Board of Directors of Orange County Sanitation District, Establishing Board of Directors' Compensation, and Repealing Ordinance No. OCSD-14 and Ordinance No. OCSD-23: a. Open hearing 1. Receive and file written comments, K any 2. Verbal reports of staff 3. Directors' questions 4. Public comments b. Close hearing C. Discussion by Board of Directors d. Recommended actions: n weoi�m+seenno cemmm"e�ao*++u�el um a u+e n xw"nier ema aoc n«re.a: arsa9a Page 5 Book Page 55 1. Motion to read Ordinance No. OCSD-34 by title only and waive reading of said entire ordinance. 2. Motion to adopt Ordinance No. OCSD-34,An Ordinance of the Board of Directors of Orange County Sanitation District, Establishing Board of Directors' Compensation. 15. The Administration Committee referred the following Rem to the Board of Directors without recommendation: Adopt Resolution No. OCSD 07-25,Authorizing the Execution and Delivery by the District of an Installment Purchase Agreement, a Trust Agreement, and a Continuing Disclosure Agreement in connection with the execution and delivery of Orange County Sanitation District Certificates of Participation, Series 2007B, Authorizing the Execution and Delivery of such Certificates Evidencing Principal in an Aggregate Amount of Not to Exceed $300,000,000, Authorizing the Distribution of an Official Notice Inviting Bids and an Official Statement in Connection with the Offering and Sale of such Certificates and Authorizing the Execution of Necessary Documents and Related Actions. 16. Recess by Board of Directors, Orange County Sanitation District 17. Call to Order, Board of Directors, Orange County Sanitation District Financing Corporation: a. Roll Call b. If no corrections or amendments are made,the Minutes for the meeting held on March 28, 2007, will be deemed approved and be so ordered by the Chair. C. Report of the Director of Finance d. Adopt Resolution No. FC-04, Authorizing the Execution and Delivery by the Corporation of an Installment Purchase Agreement and a Trust Agreement in connection with the execution and delivery of Orange County Sanitation District Certificates of Participation, Series 2007B,Authorizing the Execution and Delivery of such Certificates Evidencing Principal in an Aggregate Amount of Not to Exceed $300,000,000, and Authorizing the Execution of Necessary Documents and Related Actions. (See Agenda Item No. 15 for report.) IttlplNpatleVSKmv,p CammgaeVIDT11 W Wbl u>t W McMNawnGel PmLLhc a Page 6 Book Page 56 STEERING COMMITTEE Meel28N]lg Dale To 60.of Dir. 11 AGENDA REPORT Item Number Item Number act Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Penny M. Kyle, Clerk of the Board SUBJECT: December Agenda Items for Consideration by Working Committees GENERAL MANAGER'S RECOMMENDATION Review with staff the agenda items tentatively scheduled for review by the Working Committees in December. SUMMARY Staff routinely prepares for the Steering Committee a list of items scheduled for presentation to the Working Committees and the Board at their next monthly meetings. This allows the Steering Committee the opportunity to review these items early enough to make reassignments in the review or approval process. The following items are scheduled to be considered by the Operations Committee on December 7 and the Administration Committee on November 14: Operations Committee: 1. Award a contract for West Scrubbers Caustic Tank and Repiping Replacement. 2. Amendment No. 2 to Cooperative Projects Grant Program with Costa Mesa and amend contracts for CCTV and condition assessment. 3. Reject single bid for installation of the Central Generation Automation, Job No. J-79-1. 4. Approve Amendment No. 1 to OCB Reprographics. 5. Authorize staff to enter into negotiations with MVA Architects for North County Collections Yard, Contract No. 15-045. 6. Approve Amendment No. 1 to PSA with Earth Tech for Design Build Documentation for the Rehabilitation of Magnolia Trunk Sewer, Contract No. 3-58. Administration Committee: 1. Debt Financing Program Book Pace?7 ORANGE COUNTY SANITATION DISTRICT (714) 962-2411 www.ocsd.com Mailing Address: P.O. Box 8127 Fountain Valley, Califomia 92728-8127 Street Address: 10844 Ellis Avenue Fountain Valley, Califomia 92708-7018