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HomeMy WebLinkAbout2007-10 MINUTES OF STEERING COMMITTEE MEETING Orange County Sanitation District Wednesday, October 24, 2007, at 5:00 p.m. A meeting of the Steering Committee of the Orange County Sanitation District was held on Wednesday, October 24, 2007 at 5:00 p.m., in the Districrs Administrative Office. (1) A quorum was declared present, as follows: STEERING COMMITTEE MEMBERS: STAFF PRESENT: Directors Present: Jim Ruth, General Manager Jim Ferryman, Chair Bob Ghirelli, Assistant General Manager Doug Davert, Vice Chair Nick Arhontes, Director of Operations and Mark Waldman, Administration Committee Maintenance Chair Jim Herberg, Director of Engineering Larry Crandall, Operations Committee Chair Ed Torres, Director of Technical Services Cathy Green Lorenzo Tyner, Director of Finance and Phil Luebben Administrative Services Michael Gold, Legislative Affairs Liaison OTHERS PRESENT: Penny Kyle, Clerk of the Board Bradley R. Hogin, General Counsel John Linder Gino Rapagna Jim Burror Juanita Skillman DIRECTORS ABSENT Layne Baroldi Steve Anderson HELEpLE pEF pgEpgpR� ORANGE COUNtt SANDRATICN DISTRICT (2) APPOINTMENT OF CHAIR PRO TEM NOV 28 2007 No appointment was necessary. (3) PUBLIC COMMENTS There were no public comments. (4) REPORT OF THE COMMITTEE CHAIR Chair Jim Ferryman reported the workshop held on October 11 was successful in providing direction to staff to finalize the strategic plan. He noted that additional financing alternatives would be discussed under Item 8(B). Minutes of the Steering Committee October 24, 2007 Page 2 (5) REPORT OF GENERAL MANAGER Jim Ruth, General Manager, provided an update on the IT Strategic Plan; selection of a design/build project; SARI Line; legislative advocacy contracts; SAWPA capacity agreement; and the Purchasing and Sale of Capacity Rights agreement with IRWD. (6) REPORT OF GENERAL COUNSEL General Counsel, Brad Hogin, reported on the hearing in Kern County matter. The judge took the matter under submission, and a ruling is expected soon. (7) ACTION ITEMS A. MOVED, SECONDED AND DULY CARRIED: Approve minutes of the September 26, 2007 Steering Committee meeting. B. MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to: (1)Approve an agreement with Townsend Public Affairs for State Lobbying Services, Specification No. CS-2007-351 BD, in an amount not to exceed $7,500 per month, from January 1,2008 through June 30, 2009, and four one-year optional renewals; and, (2)Approve an agreement with ENS Resources, for Federal Lobbying Services, Specification No CS-2007-352BD, in an amount not to exceed $10,000 per month and $6,000 per year in reimbursable travel expenses,from January 1,2008 through June 30, 2009, and four one-year optional renewals. Director Luebben commended Michael Gold for his efforts and success on his legislative results. (8) INFORMATIONAL ITEMS A. Legislative Affairs Report A verbal report was not given. B. Review of Strategic Plan Workshops An overview of the draft strategic plan and the CIP budget was provided to the Committee. Staff responded to Directors' questions regarding various projects and the impacts to a five-year sewer rate program. Staff recommended the Committee consider a five-year rate increase program of 12% the first year and 10% per year for the remaining four years in order to implement the levels of service approved at the October 11� workshop. The Steering Committee directed staff to proceed with the Strategic Plan and proposed financing plan. They also requested staff review the numbers again and see if there was a way to reduce the first year costs to 10% or less. Minutes of the Steering Committee October 24, 2007 Page 3 C. The agenda items scheduled to be presented to the Board of Directors at the October 24, 2007 meeting were reviewed. D. The agenda items scheduled to be reviewed by the Board's working committees in November were reviewed. (9) CLOSED SESSION The Steering Committee convened at 5:58 p.m. in Closed Session, pursuant to Government Code Section 54956.9(a)to discuss one matter. Confidential Minutes of the Closed Session held by the Steering Committee have been prepared in accordance with Government Code Section 54957.2, and are maintained by the Clerk of the Board in the Official Book of Confidential Minutes of Board and Committee Closed Meetings. At 6:02 p.m., the Steering Committee reconvened in regular session. (10) OTHER BUSINESS. COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There were none. (11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND/OR STAFF REPORT There were none. (12) CONSIDERATION OF UPCOMING MEETING The next Steering Committee meeting is scheduled for Wednesday, December 19, 2007 at 5:30 p.m. (13) ADJOURNMENT The Chair declared the meeting adjourned at 6:05 p.m. Submitted by: Penny M. I le Clerk of the Board H VH~ftlsleemp COMMOOVOOM 10AI02407 Sleeft MMules.h MINUTES OF STEERING COMMITTEE MEETING Orange County Sanitation District Wednesday, October 24, 2007, at 5:00 p.m. A meeting of the Steering Committee of the Orange County Sanitation District was held on Wednesday, October 24, 2007 at 5:00 p.m., in the Districts Administrative Office. (1) A quorum was declared present, as follows: STEERING COMMITTEE MEMBERS: STAFF PRESENT: Directors Present: Jim Ruth, General Manager Jim Ferryman, Chair Bob Ghirelli,Assistant General Manager Doug Davert, Vice Chair Nick Arhontes, Director of Operations and Mark Waldman, Administration Committee Maintenance Chair Jim Herberg, Director of Engineering Larry Crandall, Operations Committee Chair Ed Torres, Director of Technical Services Cathy Green Lorenzo Tyner, Director of Finance and Phil Luebben Administrative Services Michael Gold, Legislative Affairs Liaison OTHERS PRESENT: Penny Kyle, Clerk of the Board Bradley R. Hogin, General Counsel John Linder Gino Rapagna Jim Burror Juanita Skillman DIRECTORS ABSENT Layne Baroldi Steve Anderson (2) APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. Distributed at 11 4e e Steering Committee meeting. (3) PUBLIC COMMENTS There were no public comments. (4) REPORT OF THE COMMITTEE CHAIR Chair Jim Ferryman reported the workshop held on October 11 was successful in providing direction to staff to finalize the strategic plan. He noted that additional financing alternatives would be discussed under Item 8(B). Minutes of the Steering Committee October 24,2007 Page 2 (5) REPORT OF GENERAL MANAGER Jim Ruth, General Manager, provided an update on the IT Strategic Plan; selection of a design/build project; SARI Line; legislative advocacy contracts; SAWPA capacity agreement; and the Purchasing and Sale of Capacity Rights agreement with IRWD. (6) REPORT OF GENERAL COUNSEL General Counsel, Brad Hogin, reported on the hearing in Kern County matter. The judge took the matter under submission, and a ruling is expected soon. (7) ACTION ITEMS A. MOVED, SECONDED AND DULY CARRIED: Approve minutes of the September 26, 2007 Steering Committee meeting. B. MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to: (1)Approve an agreement with Townsend Public Affairs for State Lobbying Services, Specification No. CS-2007-351 BD, in an amount not to exceed $7,500 per month,from January 1, 2008 through June 30, 2009, and four one-year optional renewals; and, (2)Approve an agreement with ENS Resources,for Federal Lobbying Services, Specification No CS-2007-352BD, in an amount not to exceed $10,000 per month and $6,000 per year in reimbursable travel expenses,from January 1, 2008 through June 30, 2009, and four one-year optional renewals. Director Luebben commended Michael Gold for his efforts and success on his legislative results. (8) INFORMATIONAL ITEMS A. Legislative Affairs Report A verbal report was not given. B. Review of Strategic Plan Workshops An overview of the draft strategic plan and the CIP budget was provided to the Committee. Staff responded to Directors'questions regarding various projects and the impacts to a five-year sewer rate program. Staff recommended the Committee consider a five-year rate increase program of 12%the first year and 10% per year for the remaining four years in order to implement the levels of service approved at the October W workshop. The Steering Committee directed staff to proceed with the Strategic Plan and proposed financing plan. They also requested staff review the numbers again and see if there was a way to reduce the first year costs to 10%or less. Minutes of the Steering Committee October 24, 2007 Page 3 C. The agenda items scheduled to be presented to the Board of Directors at the October 24, 2007 meeting were reviewed. D. The agenda items scheduled to be reviewed by the Board's working committees in November were reviewed. (9) CLOSED SESSION The Steering Committee convened at 5:58 p.m. in Closed Session, pursuant to Government Code Section 54956.9(a)to discuss one matter. Confidential Minutes of the Closed Session held by the Steering Committee have been prepared in accordance with Government Code Section 54957.2, and are maintained by the Clerk of the Board in the Official Book of Confidential Minutes of Board and Committee Closed Meetings. At 6:02 p.m., the Steering Committee reconvened in regular session. (10) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There were none. (11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND/OR STAFF REPORT There were none. (12) CONSIDERATION OF UPCOMING MEETING The next Steering Committee meeting is scheduled for Wednesday, December 19, 2007 at 5:30 p.m. (13) ADJOURNMENT The Chair declared the meeting adjourned at 6:05 p.m. Submitted by: ��LGI Penny M. Ole Clerk of the Board NYbpNaen 06e CammlbeVWnf 70AI02407&w gWWn .6 Distributed at /,9 yl/J7 Steering Committee Steering Committee meetin CI I Budget Breakdown 9. October 24, 2007 CIP Budget, Breakdown 4V 54 Nllq�� O � O � ' � INE ENPP • ob nn ' Budget —F— .09 Proposed -A 1200 Is SINIA Fiscal Year �� FY 2005-06 CIP - 53 Billion CIP Budget Breakdown project in onstruction S673 M Remaining Projects Budget Cuts (June 2DG7) $84 M Starts after Steering Committee Nearly Complete Current CIP - S2.6 Billion ' ' ' MProjed In Construction 5204 M Solids Handling fsuPPorts full secondary) pleted //5116 M Sewer Capacity Deficiencies —5199 M Critical Rehab t'—5117 M Code Compliance and LOS S 23 M Support Projects S 16 M Operational Efficiency Projects BreakdownSteering Committee CIP Budget October 24, SFR Rate Increases Dollars With Recommended Level of Service per Vear $O50 L Staff RecommBada110D �� ■ 10%Cap 390 $350 3)3 Averege SFR 351 355 with 6%InfletlOn 326 323 $300 2B8 $150 i $100 W-09 08-08 09-10 1P11 11-12 12-13 1344 1B-15 15-16 Fiaeal Year SFR Ratelncreases Dcllar6 with Recommended Level of Service per Yeer 5500 5462 Average SFR $4]4 $nsa —Stefl Recommendation —10%Ce $05] $nco $3so $300 $250 $200 OB-09 09-10 19-11 11A1 12-13 1514 14-15 15-16 16-P 1]-1B 18-1B 1&20 Fiscal Year STATE OF CALIFORNIA) ) SS. COUNTY OF ORANGE ) Pursuant to California Government Code Section 54954.2, 1 hereby certify that the Notice and the Agenda for the Steering Committee meeting to be held on V.-,/Ov-aasduly posted for public inspection in the main lobby of the District' s offices on d , lasdc, /2,,�&9 IN WITNESS WHEREOF, I have hereunto set my hand this / day of Penn e, Clerk 6f the Board Board of Directors Orange County Sanitation District H:4)EPTGMOM501151�BSTORMSWGENDA CERTIFICATION.STEERING COMMITTEE.DOC 6 ORANGE COUNTY SANITATION DISTRICT IP October 17, 2007 1.14;SW Za I foe N 14)H6H!)iEf mww.aoppeal-. maillnp atllr®: HU 9eu tl1'ei :u.1s.',Va.aY IN Fiv:21i 6121 tlbav: tf1804 H,FiK Move "tezire cis' NOTICE OF MEETING s STEERING COMMITTEE Gtie¢ o..� ORANGE COUNTY SANITATION DISTRICT Nunn,; P.A 011ass i sun2;n Yeuy ne�nn,. WEDNESDAY, OCTOBER 24, 2007 - 5:00 P.M. Henp,Mam Ham:h L wrm !a vamt. DISTRICT'S ADMINISTRATIVE OFFICES 10844 ELLIS AVENUE Nawµr I Hnarm umga FOUNTAIN VALLEY, CALIFORNIA 92708 Ya,v¢au www.ocso.com 4a'Haav: Sara::; Llson ur, 1>Po. A regular meeting of the Steering Committee of the Orange eppaty m or..g. County Sanitation District will be held at the above location, date and time. BaNtary Olstrlut. (_carol h:asa M:n.wy Iiy Water OlatHata To mainwin world-class leadership in was[ewa[er arm w.[ar reseurce manegemen[. Pyy S,HI,�, P p a z F p P.i �� 1NE NPP STEERING COMMITTEE AND BOARD MEETING DATES October 24, 2007 November 28, 2007 'December 19, 2007 January 23, 2008 February 27, 2008 March 26, 2008 April 23, 2008 May 28, 2008 June 25, 2008 July 23, 2008 August 27, 2008 September 17, 2008 October 22,2008 *Meetings being held the third Wednesday of the month. STEERING COMMITTEE (1) Roll Call: Meeting Date: October 24, 2007 Meeting Time: 5:O0 am Committee Members Jim Ferryman, Board Chair................................................. ........... Doug Davert, Vice Chair..................................................... .......... ._ Mark Waldman,Administration Committee Chair........................... Larry Crandall, Operations Committee Chair.................................. PhilLuebben.................................................................................._ CathyGreen. ...................................................................... ..........._ Steve Anderson.................................................................. ........... Others Brad Hogin, General Counsel............................................. ........... Staff Present Jim Ruhr, General Manager...................................................._ Bob Ghirelli, Assistant General Manager.................................. ._ Nick Arhontes, Director of Operations& Maintenance................. ._ Jim Herberg, Director of Engineering....................................... . Ed Torres, Director of Technical Services.................................._ Lorenzo Tyner, Director of Finance&Administrative Services........ Michael Gold, Legislative Affairs Liaison....................................— Penny Kyle, Clerk of the Board........................................... ._ Other Staff Present AGENDA REGULAR MEETING OF THE STEERING COMMITTEE ORANGE COUNTY SANITATION DISTRICT WEDNESDAY, OCTOBER 24, 2007 AT 5:00 P.M. ADMINISTRATIVE OFFICE 10844 Ellis Avenue Fountain Valley, California 1. Declaration of Quorum 2. Appointment of Chair Pro Tem, if necessary 3. Public Comments 4. Report of Committee Chair 5. Report of General Manager 6. Report of General Counsel 7. Action Items A. Approve minutes of the September 26, 2007 Steering Committee meeting. B. Recommend to the Board of Directors to: (1)Approve an agreement with Townsend Public Affairs for State Lobbying Services, Specification No, CS-2007-351 BD, in an amount not to exceed $7,500 per month, from January 1, 2008 through June 30, 2009, and four one-year optional renewals; and, (2)Approve an agreement with ENS Resources, for Federal Lobbying Services, Specification No CS-2007-352BD, in an amount not to exceed $10,000 per month and $6.000 per year in reimbursable travel expenses, from January 1, 2008 through June 30, 2009, and four one-year optional renewals. (Book Page 7) Book Page I October 24, 2007 8. Information Items A. Legislative Affairs Report—Gold (Book Page 10) B. Review of Strategic Plan Workshops (staff report to follow under separate cover) (Book Page 12) C. Review and consideration of Agenda Items for Board of Directors Meeting of October 24, 2007. (Book Page 16) D. Review and consideration of Agenda Items for Operations Committee Meeting on November 7, 2007, and for Administration Committee Meeting on November 14, 2007. 9. Closed Session During the course of conducting the business set forth on this agenda as a regular meeting of the Steering Committee,the Chair may convene the Committee in closed session to consider matters of pending real estate negotiations, pending or potential litigation,or personnel matters, pursuant to Government Code Sections 54956.8,54956.9,54957 or 54957.6,as noted. Reports relating to(a)purchase and sale of real property; (b)matters of pending or potential litigation; (c)employment actions or negotiations with employee representatives;or which are exempt from public disclosure under the California Public Records Act,may be reviewed by the Directors during a permitted closed session and are not available for public inspection. At such time as final actions are taken by the Board on any of these subjects,the minutes will reflect all required disclosures of information. A. Convene in closed session, if necessary 1. CONFERENCE WITH LEGAL COUNSEL RE EXISTING LITIGATION RE City of Los Angeles V. Kern County, United States District Court for the Central District of California, Case No. CV 06-5094 GAF (VBKx) (Government Code Section 54956.9(a)) B. Reconvene in regular session C. Consideration of action, if any, on matters considered in closed session. 10. Other business and communications or supplemental agenda items, if any 11. Matters which a Director may wish to place on a future agenda for action and staff report. 12. Future Meeting Date: The next Steering Committee Meeting is scheduled for November 28, 2007, at 5:30 p.m. 13. Adjournment Book Page 2 October 24, 2007 Aaenda Posting: In accordance with the requirements of California Government Code Section 54954.2,this agenda has been posted in the main lobby of the District's Administrative offices not less than 72 hours prior to the meeting date and time above. All written materials relating to each agenda item are available for public inspection in the office of the Clerk of the Board. Items Not Posted: In the event any matter not listed on this agenda is proposed to be submitted to the Committee for discussion and/or action, it will be done in compliance with Section 54954.2(b) as an emergency item or because there is a need to take immediate action,which need came to the attention of the Committee subsequent to the posting of agenda, or as set forth on a supplemental agenda posted in the manner as above, not less than 72 hours prior to the meeting date. Public Comments: Any member of the public may address the Steering Committee on specific agenda items or matters of general interest. As determined by the Chair, speakers may be deferred until the specific item is taken for discussion and remarks may be limited to three minutes. Matters of interest addressed by a member of the public and not listed on this agenda cannot have action taken by the Committee except as authorized by Section 54954.2(b). Consent Calendar: All matters placed on the consent calendar are considered as not requiring discussion or further explanation, and unless a particular item is requested to be removed from the consent calendar by a Director of staff member, there will be no separate discussion of these items. All items on the consent calendar will be enacted by one action approving all motions, and casting a unanimous ballot for resolutions included on the consent calendar. All items removed from the consent calendar shall be considered in the regular order of business. The Committee Chair will determine if any items are to be deleted from the consent calendar. Items Continued: Items may be continued from this meeting without further notice to a Committee meeting held within five(5)days of this meeting per Government Code Section 54954.2(b)(3). Meeting Adioumment: This meeting may be adjourned to a later time and items of business from this agenda may be considered at the later meeting by Order of Adjournment and Notice in accordance with Government Code Section 54955(posted within 24 hours). Accommodations for the Disabled: The Board of Directors Meeting Room is wheelchair accessible. If you require any special disability related accommodations, please contact the Orange County Sanitation District Clerk of the Board's office at(714)593-7130 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability and the type of accommodation requested. Notice to Committee Members: For any questions on the agenda or to place any items on the agenda, Committee members should contact the Committee Chair or Clerk of the Board ten days in advance of the Committee meeting. Committee Chair: Jim Ferryman (714)283-5910 ext. 123 General Manager: James D. Ruth (714)593-7110 General Counsel: Brad Hogin (714)415.1006 Clerk of the Board: Penny Kyle (714)593-7130 E-mail: 2K0ej3orsd.mm Book Page 3 MINUTES OF STEERING COMMITTEE MEETING Orange County Sanitation District Wednesday, September 26, 2007, at 5:30 p.m. A meeting of the Steering Committee of the Orange County Sanitation District was held on Wednesday, September 26, 2007 at 5:30 p.m., in the District's Administrative Office. (1) A quorum was declared present, as follows: STEERING COMMITTEE MEMBERS: DIRECTORS ABSENT Directors Present: Jim Ferryman, Chair STAFF PRESENT: Doug Davert, Vice Chair Bob Ghirelli, Assistant General Manager Mark Waldman,Administration Committee Nick Arhontes, Director of Operations and Chair Maintenance Larry Crandall, Operations Committee Chair Jim Herberg, Director of Engineering Steve Anderson Lorenzo Tyner, Director of Finance and Cathy Green Administrative Services Phil Luebben Michael Gold, Legislative Affairs Liaison Penny Kyle, Clerk of the Board OTHERS PRESENT: Bradley R. Hogin, General Counsel (2) APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. (3) PUBLIC COMMENTS There were no public comments. (4) REPORT OF THE COMMITTEE CHAIR Chair Jim Ferryman reported the workshop held on September 19 was successful, and encouraged the Directors to attend the final workshop on October 11. A. Directors' Compensation Chair Ferryman advised that staff completed a survey of comparable agencies to consider possibly increasing Directors' compensation. After a brief discussion, the Steering Committee directed staff to submit an ordinance to be considered by the Board of Directors in October. Book Page 4 Minutes of the Steering Committee September 26, 2007 Page 2 (6) REPORT OF GENERAL MANAGER Bob Ghirelli,Assistant General Manager, did not give a report. (6) REPORT OF GENERAL COUNSEL General Counsel, Brad Hogin, did not give a report. (7) ACTION ITEMS a. MOVED, SECONDED AND DULY CARRIED: Approve minutes of the August 22, 2007 Steering Committee meeting. (8) INFORMATIONAL ITEMS a. Legislative Affairs Report: Federal Lobbyists Eric Sapirstein and John Freshmen reported via telephone conference call that the Water Resources Development Act (WRDA) passed the Senate by an overwhelming margin. WRDA is significant to the District because it contains language dealing with funding the SARI relocation. The lobbyists also reported that they felt another Washington trip might be needed in November or December to continue advocating for SARI funding and additional dollars for the secondary treatment upgrades. Michael Gold reported that SB 645 (Correa and Tran) had passed both houses in California and are awaiting the Governor's signature. With the enactment of SB 645 and design-build authority, board oversight would transfer to the Operations Committee as projects are sent out to bid. b. The agenda items scheduled to be presented to the Board at the September 26, 2007 meeting were reviewed. C. The agenda items scheduled to be presented at the Operations Committee meeting on October 3, 2007, and the Administration Committee meeting on October 10, 2007, were reviewed. (9) CLOSED SESSION The Steering Committee convened at 5:57 p.m. in Closed Session, pursuant to Government Code Section 54956.9(c)to discuss one matter. Confidential Minutes of the Closed Session held by the Steering Committee have been prepared in accordance with Government Code Section 54957.2, and are maintained by the Clerk of the Board in the Official Book of Confidential Minutes of Board and Committee Closed Meetings. At 6:02 p.m., the Committee reconvened in regular session. Book Page 5 Minutes of the Steering Committee September 26, 2007 Page 3 (10) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There were none. (11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND/OR STAFF REPORT There were none. (12) CONSIDERATION OF UPCOMING MEETING The next Steering Committee meeting is scheduled for Wednesday, October 24, 2007 at 5:30 p.m. (13) ADJOURNMENT The Chair declared the meeting adjourned at 6:03 p.m. Submitted by: Penny M. K&4e Clerk of the Board K�Wew��'s cm.mwumnlmM.n rryl.mxm SN«Yq u+van.enc Book Page 6 STEERING COMMITTEE Neebng Dae To ed.ofolr. le/249 D t 10/2c AGENDA REPORT Item Number I Step Number Orange County Sanitation District 7(b) 9(b) FROM: James D. Ruth, General Manager Originator: Michael Gold, Government Affairs SUBJECT: Professional Services Agreement for Federal and State Lobbying Services GENERAL MANAGER'S RECOMMENDATION (1) Approve an agreement with Townsend Public Affairs for State Lobbying Services, Specification No. CS-2007-351 BD, in an amount not to exceed $7,500 per month, from January 1, 2008 through June 30, 2009, and four one-year optional renewals; and, (2) Approve an agreement with ENS Resources, for Federal Lobbying Services, Specification No CS-2007-3521313, in an amount not to exceed $10,000 per month and $6,000 per year in reimbursable travel expenses, from January 1, 2008 through June 30, 2009, and four one-year optional renewals. SUMMARY At the direction of the Steering Committee, staff issued RFPs for professional services for Federal and State lobbying services to survey the market and check how other firms compare to existing consultants. An RFP was sent to sixteen firms representing clients in Sacramento and Washington D.C. and ten submitted responses (six Federal firms and four State lobbying firms). A committee of three, including Director Mark Waldman, Robert Ghirelli and Michael Gold reviewed the proposals and are recommending that the District enter into contracts with these firms through June 30, 2009: ENS Resources for federal services and Townsend Public Affairs for state services. Both contracts will be synchronized so the end dates coincide with the fiscal year, rather than the calendar year to aid in future budget planning. All proposals were scored based on the following criteria: • Qualifications of the firm; • Staffing and project organization; • Cost and price and • Presentation/interview. H...P.1.d.1S,..n6 Cn..ffi- .711CW11Jb)Lb,,.C.11.1 em Page 1 Book Page 7 ENS Resources—Federal lobbying services After review of the proposals, the committee unanimously recommends entering into an agreement with ENS Resources to continue providing federal legislative advocacy services. Eric Sapirstein, who also represents CASA, the Orange County Water District and others, has been providing legislative advocacy services to OCSD for a number of years. Mr. Sapirstein's track record has been excellent. This past year, Saperstein, and fellow team member John Freshman, secured important language to assist in the funding of the relocation of the SARI. Or the six federal proposals received, ENS Resources provided the most comprehensive approach with a balance between seeking appropriations and monitoring important policy matters. In addition, their knowledge of the water/wastewater industry and connections to state and federal associations made them the clear choice. ENS was ranked number one by all three raters. Also, ENS proposed no increase in costs over their current contract, although they did request the ability to seek reimbursement for travel expenses capped at$6,000 per year. Based upon their proposal and track record, the review committee recommends that the District enter into an agreement with ENS through June 30, 2009 with an option to extend the agreement (at the Steering Committee's discretion) up to four(4) more years—for a total of five years. Please note that the Steering Committee has the ability to terminate the agreement at anytime with thirty(30) days notice. Townsend Public Affairs—State lobbying services The committee recommends that the District enter into an agreement with just one firm, Townsend Public Affairs (TPA)for its State Lobbying services. For the past several years, the District has contracted with two firms for legislative advocacy services in Sacramento, but with a full-time staff person assisting the efforts and more active involvement by the Steering Committee, only one fine is needed to assist in legislative and grant efforts. After interviewing three firms, the committee recommends contracting with TPA to handle both legislative and grant seeking activities. Since 2003, TPA has provided advocacy services to the District and its principals are familiar with our needs and operation; moreover, TPA is a locally-based firm with a full-time presence in Sacramento giving them the flexibility to stay in touch with our local issues while advocating for the District in the Capitol. The committee is impressed with TPA's staff and qualifications, particularly their experience in the water/wastewater arena. Following the interview and scoring of proposals, TPA scored the highest overall. Based upon the proposal and interview, the committee feels the TPA will serve the District well and provide a high level of attention to our needs for less than we were paying for the services of two firms. As with the federal contract, the review committee recommends that the District enter into an agreement with Townsend Public Affairs through June 30, 2009 with an option to extend the agreement (at the Steering Committee's discretion) up to four(4) more years—for a total of five years. The Steering Committee always retains the ability to terminate the agreement at anytime with thirty (30) days notice. X'dK WsAelS�ee,inp Cumm�«300n1WT](E]L«Eyl%Cmurisaoc Page 2 Book Page 8 Keeping the Steering Committee Informed Both firms will stay in regular contact with the Steering Committee and staff through monthly updates, meetings and regular interaction with staff. Staff will propose alternating monthly updates (either in person or by phone) by the state and federal advocates in addition to the monthly reports. Also, staff will hold regular meetings and calls with the lobbyists. In January, the Steering Committee, lobbyists and staff will meet to discuss goals for 2008 giving everyone clear direction for the year. PRIOR COMMITTEE/BOARD ACTIONS 11/19/03—The Board of Directors approved agreements with ENS Resources and Townsend Public Affairs for a one-year period and three one-year renewals. ADDITIONAL INFORMATION Townsend Public Affairs - $7,500 per month through June 30, 2008 ENS Resources- $10,000 per month through June 30, 2009. The contract also includes up to $6,000 per year in reimbursable travel expenses. Mew�mw�q ra„rmoo,zron,mn��el�oeTs coem.eo Page 3 Book Page 9 STEERING COMMITTEE Meeung Dale T—B 7D—I AGENDA REPORT lo.1. 11or Item Number Ib:m Number Orange County Sanitation District — a a FROM: James D. Ruth, General Manager Originator: Michael Gold, Government Affairs SUBJECT: Legislative, Policy and Political Update GENERAL MANAGER'S RECOMMENDATION Information Only SUMMARY This report is the monthly update from Washington, D.C. and Sacramento highlighting lobbyists' activities, OCSD legislative priorities and other information of interest to the Steering Committee. PRIOR COMMITTEEIBOARD ACTIONS None ADDITIONAL INFORMATION SB 645 (Correa and Trani—Its law, so now what? As reported last month, SB 645 passed out of the Legislature by an overwhelming bi-partisan margin and was signed by the Governor on October 11. Now that the District has the ability to utilize design-build specifications, the specks as to how it will be implemented become important. Some key points regarding design-build authority, as contained within SB 645: • The law takes effect January 1, 2008 and sunsets in 2013 • Design-build maybe used on projects over$6 million As mentioned at last month's Steering Committee meeting, the Operations Committee will be the primary "first stop"for design-build projects. Also, sometime after the first of the year, the Board will approve utilizing design-build specifications. The initial approval will set forth the framework for future projects and most likely coincide with the first project. The engineering staff is identifying projects that would be the best candidates for design-build and our contracts staff is making the necessary preparations as well. Staff will continue to provide general updates to the Steering Committee but project-specific updates will Flow through the Operations Committee. Also, the final status of bills being tracked by OCSD is attached. JR:mg Book Page 10 OCSD Bill Tracking—Updated October 2007 (priority bills in bold) 1115ORedefines mmary rTwo-year on ion ecifies and clarifies notification#statevAde ents after a n/ wage spill. Mostly reiterates culations. SD was previously opposed bto amend e bill. defines Transformation as the inr processing solid waste through a non-combual, billemical or biolo icel rocessty of Los Angeles biosolids bill. Sde r bill (Smyth) standards for the land application of biosolids and preempts local governments from banning biosolids when such standards are met. AS 1260 Intended fix Bighorn decision regarding definition of fee Watch/ (Caballero) and tax Signed by Governor SB 55 Requires a producer of biosolids to indemnify the Oppose (Florez) receiving party for any contamination or other Held on damages(in perpetuity) and certify the safety of the Suspense sludge. Amended. OCSD weighed-in heavily on this bill to oppose. SB 343 Makes changes to the Brown Act, requiring that all writings No position/ (McCloud) be made available to the public at least 72 hours prior to Signed by the meeting. Governor OCSD worked with CASA on amendments. SB 645 OCSD's design-build authorization Sponsor/Support/ (Correa) Signed by Governor SB 966 Would require pharmacies to have a system in place Support/ (Simitian) by 2008 to take back unused prescription drugs and Signed by makes it a misdemeanor to not have a program Governor available. SB 1001 Changes the membership of the Regional Water Quality CASA: Oppose/ (Perata) Control boards from 9 members to 5; requiring that each of Vetoed by them have degrees or prescribed experience in biology, Governor public sector finance, urban planning, public health and environmental justice. They must also have a demonstrated interest and proven ability in the field of water pollution control and water pollution problems. (1) Position is derived from the 2007 Legislative Platform and Goals unless stated otherwise. Bills where there is no stated board policy are marked watch. Book Page I I STEERING COMMITTEE Meelingrro�Dale ITo ea.orar. torza AGENDA REPORT Item ibmbe Item Number elm Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Penny Kyle, Clerk of the Board SUBJECT: Agenda Items for Consideration by the Board GENERAL MANAGER'S RECOMMENDATION Review with staff the agenda items tentatively scheduled for consideration by the Board at its October 24, 2007 meeting. SUMMARY Staff routinely prepares for the Steering Committee lists of items scheduled for presentation to the Working Committees and the Board at their monthly meetings. This allows the Steering Committee the opportunity to review these items and make reassignments in the review or approval process. The following items are scheduled to be considered by the Board at the October 24, 2007 meeting: CONSENT CALENDAR 8. Consideration of motion to approve all agenda items appearing on the Consent Calendar not specifically removed from same, as follows: a. Order the minutes for the special meetings held on September 19, 2007, October 11, 2007, and the regular meeting held on September 26, 2007, to be filed and deemed approved, as mailed. b. Adopt Resolution No. OCSD 07-22, approving the Orange County Sanitation District levying assessment installments in lieu of the payment of sewer system capital facilities capacity charges (CFCC) incidental to the connection of assessor's parcel No. 383-082-21 to the sewer system. END OF CONSENT CALENDAR C. Consideration of items deleted from Consent Calendar, if any. COMMITTEE REPORTS AND RECOMMENDED ACTIONS 9. STEERING COMMITTEE Consent Calendar a. Order Steering Committee Minutes for the meeting held on September 26, 2007, to be filed. Book Page 12 b. (1) Approve an agreement with Townsend Public Affairs for State Lobbying Services, Specification No. CS-2007-351BD, in an amount not to exceed $7,500 per month, from January 1, 2008 through June 30, 20D9, and four one-year optional renewals; and, (2) Approve an agreement with ENS Resources, for Federal Lobbying Services, Specification No CS-2007-352BD, in an amount not to exceed $10,000 per month and $6,000 per year in reimbursable travel expenses, from January 1, 2008 through June 30, 2009, and four one-year optional renewals. Non-Consent Calendar C. Consideration of items deleted from Consent Calendar, if any. 10. OPERATIONS COMMITTEE li Consent Calendar a. Order Operations Committee Minutes for the meeting held on October 3, 2007, to be filed. b. Approve Amendment No. 2 to the Agreement for Management of Biosolids with Tule RanchlMagan Farms, extending the contract term for one year, January 1, 2008 through December 31, 2008, with four additional one-year options, for an annual amount not to exceed $6.600,000, in a form approved by General Counsel. C. 1)Approve Change Order No. 3 to Purchase Order No. 102354-OB for Purchase of Ferric Chloride, Specification No. C-2005-247, issued to Kemira Water (previously known as Kemiron Pack)for a unit price increase of$28.25 per dry ton for ferric chloride, increasing the total price to$462.25 per dry ton plus tax for an estimated amount of$4,029,562 for the period December 1, 2007 through November 30, 2008; 2)Approve procurement of an economical grade of Ferric Chloride SG from Kemira Water, at a unit price$410.00 per dry ton plus tax, for testing during the contract period beginning December 1, 2007 through November 30, 2008, and continued usage in lieu of ferric chloride if the Ferric Chloride SG is deemed to be equivalent in performance, at the aforementioned price, for the remainder of the contract period; and, 3)Approve a 10%contingency for ferric chloride and Ferric Chloride SG, for the remaining two one-year renewal options. d. Approve an increase in contingency to the Professional Services Agreement with RBF Consulting, Inc. for Carbon Canyon Sewer and Pump Station Abandonment, Contract No. 2-24-1, for an additional 6% ($37,354), increasing the total contingency to 10%($62,256). n wegW�e�4erNB conimin..uaorioonalel�v d ae is ocmn eove aoc R«,a arzo� Page 2 Book Page 13 e. Recommend to the Board of Directors to: 1)Approve a Professional Services Agreement with Dudek, Inc. providing engineering services for the Bayside Drive Improvement, Contract No. 5-61, for an amount not to exceed $349,561; and, 2)Approve a 10%contingency ($34,956). f. Approve a Grant of Easement to Southern California Edison in connection with the 66kV Substation at Plant No. 1, Job No. 131-97, in a form approved by General Counsel. g. Approve a Utility Relocation Agreement with Southern California Edison in connection with the 66kV Substation at Plant No. 1, Job No. P1-97, in a form approved by General Counsel. h. 1)Approve a Professional Services Consultant Agreement with Alan Plummer Associates, Inc. for the Superoxygenation Process Feasibility Study Utilizing ECO2 Technology, Specification No. CS-2007-340613, for a total amount not to exceed $286,850; and, 2)Approve a 15%contingency ($43,028). Non-Consent Calendar I. Consideration of items deleted from Consent Calendar, if any. 11. ADMINISTRATION COMMITTEE Consent Calendar a. Order Administration Committee Minutes for the meeting held on October 10, 2007, to be filed. b. Approve a Professional Services Agreement with Aon Risk Services Inc.,for an Owner Controlled Insurance Program Broker/Administrator(OCIP), Specification No. CS-2007-34713D, in an amount not to exceed 0.3955%of total construction value (minimum of$150,000/yr.), for a one-year period, with four additional one- year renewal options. Non-Consent Calendar C. Consideration of items deleted from Consent Calendar, if any. 12. GWR SYSTEM STEERING COMMITTEE (GWRSSC) GWRSSC Consent Calendar a. Order Joint Groundwater Replenishment System Steering Committee Minutes for the meeting held on September 10, 2007, to be filed. GWRSSC Non-Consent Calendar b. Consideration of items deleted from GWRSSC Consent Calendar, if any. H:MeWWw,Y15�win0tanmMxaooMOW W>IlMalaNla Webw 9wrC.tlec Page 3 Book Page 14 NON-CONSENT CALENDAR 13. Ordinance No. OCSD-34,An Ordinance of the Board of Directors of Orange County Sanitation District, Establishing Board of Directors' Compensation, and Repealing Ordinance No. OCSD-14 and Ordinance No. OCSD-23: 1. Motion to read Ordinance No. OCSD-34 by title only and waive reading of said entire ordinance. 2. Motion to introduce Ordinance No. OCSD-34, and pass to second reading and public hearing on November 28, 2007. ne.w W.mvsi..u,o c�wuao>,+mnae>un a ue br oumr a:aeec Page 4 Book Page 15 STEERING COMMITTEE �Meeling Dare io Btl o!Di.AGENDA REPORT mNum Humi.e. I uem Humoe. Orange County Sanitation Distnd e� � FROM: James D. Ruth, General Manager Originator: Penny M. Kyle, Clerk of the Board SUBJECT: November Agenda Items for Consideration by Working Committees GENERAL MANAGER'S RECOMMENDATION Review with staff the agenda items tentatively scheduled for review by the Working Committees in August and September. SUMMARY Staff routinely prepares for the Steering Committee a list of items scheduled for presentation to the Working Committees and the Board at their next monthly meetings. This allows the Steering Committee the opportunity to review these items early enough to make reassignments in the review or approval process. The following items are scheduled to be considered by the Operations Committee on November 7 and the Administration Committee on November 14: Operations Committee: 1. Amend PSA with Earth Tech re Bushard Trunk Sewer Rehabilitation, Job No. 1-2-4 2. Amendment No. 1 to Cooperative Projects Grant Program, Job No. J-73, with City of Cypress 3. Amendment No. 1 to PSA with RBF Consulting re Rehabilitation of College Avenue Pump Station, Job No. 7-47 4. Authorization to Negotiate Amendment for Construction Services re Headworks Rehabilitation/Refurbishment, Job No. P1-71 5. Award Construction Contract re Central Generation Automation, Job No. J-79-1 6. Amendment No. 2 to PSA with Malcolm Pirnie, Inc. re Coast Trunk Sewer Rehabilitation, Job No. 11-26 7. Receive and File Energy Master Plan, Job No. J-102. Book Page 16 8. Authorize staff to enter into negotiations with Earth Tech for preparation of Design Build Documents for Rehabilitaiton of Magnolia Trunk Sewer, Job No. 3-58. 9. Establish budget for Access improvements in the Big Canyon Nature Park Area and authorize General Manager to execute a reimbursement agreement with City of Newport Beach. Administration Committee: 1. Receive and File Comprehensive Annual Financial Report (CAFR) 2. Labor Program Status 3. Change Order to Profession of Management Training 4. Series 2007B COPS Financing Documents C $apWNxoaLLwl Sp%Tpryvey INs FIMbLRMll lips NYb CdMIpM\.OL n..L.a: ,IINI Page 2 Balk Page 17 ORANGE COUNTY SANITATION DISTRICT (714) 962-2411 www.ocsd.com Mailing Address: P.O. Box 8127 Fountain Valley, Califomia 92728-8127 Street Address: 10844 Ellis Avenue Fountain Valley, Califomia 92708-7018