HomeMy WebLinkAbout2007-10 MINUTES OF STEERING COMMITTEE MEETING
Orange County Sanitation District
Wednesday, October 24, 2007, at 5:00 p.m.
A meeting of the Steering Committee of the Orange County Sanitation District was
held on Wednesday, October 24, 2007 at 5:00 p.m., in the Districrs Administrative
Office.
(1) A quorum was declared present, as follows:
STEERING COMMITTEE MEMBERS: STAFF PRESENT:
Directors Present: Jim Ruth, General Manager
Jim Ferryman, Chair Bob Ghirelli, Assistant General Manager
Doug Davert, Vice Chair Nick Arhontes, Director of Operations and
Mark Waldman, Administration Committee Maintenance
Chair Jim Herberg, Director of Engineering
Larry Crandall, Operations Committee Chair Ed Torres, Director of Technical Services
Cathy Green Lorenzo Tyner, Director of Finance and
Phil Luebben Administrative Services
Michael Gold, Legislative Affairs Liaison
OTHERS PRESENT: Penny Kyle, Clerk of the Board
Bradley R. Hogin, General Counsel John Linder
Gino Rapagna Jim Burror
Juanita Skillman
DIRECTORS ABSENT Layne Baroldi
Steve Anderson HELEpLE pEF pgEpgpR�
ORANGE COUNtt SANDRATICN DISTRICT
(2) APPOINTMENT OF CHAIR PRO TEM
NOV 28 2007
No appointment was necessary.
(3) PUBLIC COMMENTS
There were no public comments.
(4) REPORT OF THE COMMITTEE CHAIR
Chair Jim Ferryman reported the workshop held on October 11 was successful in providing
direction to staff to finalize the strategic plan. He noted that additional financing alternatives
would be discussed under Item 8(B).
Minutes of the Steering Committee
October 24, 2007
Page 2
(5) REPORT OF GENERAL MANAGER
Jim Ruth, General Manager, provided an update on the IT Strategic Plan; selection of a
design/build project; SARI Line; legislative advocacy contracts; SAWPA capacity agreement;
and the Purchasing and Sale of Capacity Rights agreement with IRWD.
(6) REPORT OF GENERAL COUNSEL
General Counsel, Brad Hogin, reported on the hearing in Kern County matter. The judge took the
matter under submission, and a ruling is expected soon.
(7) ACTION ITEMS
A. MOVED, SECONDED AND DULY CARRIED: Approve minutes of the
September 26, 2007 Steering Committee meeting.
B. MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of
Directors to: (1)Approve an agreement with Townsend Public Affairs for State
Lobbying Services, Specification No. CS-2007-351 BD, in an amount not to
exceed $7,500 per month, from January 1,2008 through June 30, 2009, and four
one-year optional renewals; and,
(2)Approve an agreement with ENS Resources, for Federal Lobbying Services,
Specification No CS-2007-352BD, in an amount not to exceed $10,000 per month
and $6,000 per year in reimbursable travel expenses,from January 1,2008
through June 30, 2009, and four one-year optional renewals.
Director Luebben commended Michael Gold for his efforts and success on his
legislative results.
(8) INFORMATIONAL ITEMS
A. Legislative Affairs Report
A verbal report was not given.
B. Review of Strategic Plan Workshops
An overview of the draft strategic plan and the CIP budget was provided to the
Committee. Staff responded to Directors' questions regarding various projects
and the impacts to a five-year sewer rate program. Staff recommended the
Committee consider a five-year rate increase program of 12% the first year and
10% per year for the remaining four years in order to implement the levels of
service approved at the October 11� workshop. The Steering Committee
directed staff to proceed with the Strategic Plan and proposed financing plan.
They also requested staff review the numbers again and see if there was a way to
reduce the first year costs to 10% or less.
Minutes of the Steering Committee
October 24, 2007
Page 3
C. The agenda items scheduled to be presented to the Board of Directors at the
October 24, 2007 meeting were reviewed.
D. The agenda items scheduled to be reviewed by the Board's working committees
in November were reviewed.
(9) CLOSED SESSION
The Steering Committee convened at 5:58 p.m. in Closed Session, pursuant to Government
Code Section 54956.9(a)to discuss one matter. Confidential Minutes of the Closed Session
held by the Steering Committee have been prepared in accordance with Government Code
Section 54957.2, and are maintained by the Clerk of the Board in the Official Book of
Confidential Minutes of Board and Committee Closed Meetings.
At 6:02 p.m., the Steering Committee reconvened in regular session.
(10) OTHER BUSINESS. COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY
There were none.
(11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR
ACTION AND/OR STAFF REPORT
There were none.
(12) CONSIDERATION OF UPCOMING MEETING
The next Steering Committee meeting is scheduled for Wednesday, December 19, 2007 at 5:30 p.m.
(13) ADJOURNMENT
The Chair declared the meeting adjourned at 6:05 p.m.
Submitted by:
Penny M. I le
Clerk of the Board
H VH~ftlsleemp COMMOOVOOM 10AI02407 Sleeft MMules.h
MINUTES OF STEERING COMMITTEE MEETING
Orange County Sanitation District
Wednesday, October 24, 2007, at 5:00 p.m.
A meeting of the Steering Committee of the Orange County Sanitation District was
held on Wednesday, October 24, 2007 at 5:00 p.m., in the Districts Administrative
Office.
(1) A quorum was declared present, as follows:
STEERING COMMITTEE MEMBERS: STAFF PRESENT:
Directors Present: Jim Ruth, General Manager
Jim Ferryman, Chair Bob Ghirelli,Assistant General Manager
Doug Davert, Vice Chair Nick Arhontes, Director of Operations and
Mark Waldman, Administration Committee Maintenance
Chair Jim Herberg, Director of Engineering
Larry Crandall, Operations Committee Chair Ed Torres, Director of Technical Services
Cathy Green Lorenzo Tyner, Director of Finance and
Phil Luebben Administrative Services
Michael Gold, Legislative Affairs Liaison
OTHERS PRESENT: Penny Kyle, Clerk of the Board
Bradley R. Hogin, General Counsel John Linder
Gino Rapagna Jim Burror
Juanita Skillman
DIRECTORS ABSENT Layne Baroldi
Steve Anderson
(2) APPOINTMENT OF CHAIR PRO TEM
No appointment was necessary. Distributed at 11 4e e
Steering Committee meeting.
(3) PUBLIC COMMENTS
There were no public comments.
(4) REPORT OF THE COMMITTEE CHAIR
Chair Jim Ferryman reported the workshop held on October 11 was successful in providing
direction to staff to finalize the strategic plan. He noted that additional financing alternatives
would be discussed under Item 8(B).
Minutes of the Steering Committee
October 24,2007
Page 2
(5) REPORT OF GENERAL MANAGER
Jim Ruth, General Manager, provided an update on the IT Strategic Plan; selection of a
design/build project; SARI Line; legislative advocacy contracts; SAWPA capacity agreement;
and the Purchasing and Sale of Capacity Rights agreement with IRWD.
(6) REPORT OF GENERAL COUNSEL
General Counsel, Brad Hogin, reported on the hearing in Kern County matter. The judge took the
matter under submission, and a ruling is expected soon.
(7) ACTION ITEMS
A. MOVED, SECONDED AND DULY CARRIED: Approve minutes of the
September 26, 2007 Steering Committee meeting.
B. MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of
Directors to: (1)Approve an agreement with Townsend Public Affairs for State
Lobbying Services, Specification No. CS-2007-351 BD, in an amount not to
exceed $7,500 per month,from January 1, 2008 through June 30, 2009, and four
one-year optional renewals; and,
(2)Approve an agreement with ENS Resources,for Federal Lobbying Services,
Specification No CS-2007-352BD, in an amount not to exceed $10,000 per month
and $6,000 per year in reimbursable travel expenses,from January 1, 2008
through June 30, 2009, and four one-year optional renewals.
Director Luebben commended Michael Gold for his efforts and success on his
legislative results.
(8) INFORMATIONAL ITEMS
A. Legislative Affairs Report
A verbal report was not given.
B. Review of Strategic Plan Workshops
An overview of the draft strategic plan and the CIP budget was provided to the
Committee. Staff responded to Directors'questions regarding various projects
and the impacts to a five-year sewer rate program. Staff recommended the
Committee consider a five-year rate increase program of 12%the first year and
10% per year for the remaining four years in order to implement the levels of
service approved at the October W workshop. The Steering Committee
directed staff to proceed with the Strategic Plan and proposed financing plan.
They also requested staff review the numbers again and see if there was a way to
reduce the first year costs to 10%or less.
Minutes of the Steering Committee
October 24, 2007
Page 3
C. The agenda items scheduled to be presented to the Board of Directors at the
October 24, 2007 meeting were reviewed.
D. The agenda items scheduled to be reviewed by the Board's working committees
in November were reviewed.
(9) CLOSED SESSION
The Steering Committee convened at 5:58 p.m. in Closed Session, pursuant to Government
Code Section 54956.9(a)to discuss one matter. Confidential Minutes of the Closed Session
held by the Steering Committee have been prepared in accordance with Government Code
Section 54957.2, and are maintained by the Clerk of the Board in the Official Book of
Confidential Minutes of Board and Committee Closed Meetings.
At 6:02 p.m., the Steering Committee reconvened in regular session.
(10) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY
There were none.
(11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR
ACTION AND/OR STAFF REPORT
There were none.
(12) CONSIDERATION OF UPCOMING MEETING
The next Steering Committee meeting is scheduled for Wednesday, December 19, 2007 at 5:30 p.m.
(13) ADJOURNMENT
The Chair declared the meeting adjourned at 6:05 p.m.
Submitted by:
��LGI
Penny M. Ole
Clerk of the Board
NYbpNaen 06e CammlbeVWnf 70AI02407&w gWWn .6
Distributed at /,9 yl/J7 Steering Committee
Steering Committee meetin CI I Budget Breakdown
9. October 24, 2007
CIP Budget, Breakdown
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' Budget
—F— .09 Proposed
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SINIA
Fiscal Year
��
FY 2005-06 CIP - 53 Billion
CIP Budget Breakdown
project in
onstruction
S673 M Remaining Projects
Budget Cuts
(June 2DG7)
$84 M Starts after Steering Committee
Nearly Complete
Current CIP - S2.6 Billion
' ' ' MProjed In
Construction
5204 M Solids Handling
fsuPPorts full secondary)
pleted
//5116 M Sewer Capacity
Deficiencies
—5199 M Critical Rehab
t'—5117 M Code Compliance and LOS
S 23 M Support Projects
S 16 M Operational Efficiency Projects
BreakdownSteering Committee
CIP Budget October 24,
SFR Rate Increases
Dollars With Recommended Level of Service
per Vear
$O50
L Staff RecommBada110D
�� ■ 10%Cap
390
$350 3)3
Averege SFR 351 355
with 6%InfletlOn 326 323
$300
2B8
$150
i
$100
W-09 08-08 09-10 1P11 11-12 12-13 1344 1B-15 15-16
Fiaeal Year
SFR Ratelncreases
Dcllar6 with Recommended Level of Service
per Yeer
5500 5462
Average SFR $4]4
$nsa —Stefl Recommendation
—10%Ce $05]
$nco
$3so
$300
$250
$200
OB-09 09-10 19-11 11A1 12-13 1514 14-15 15-16 16-P 1]-1B 18-1B 1&20
Fiscal Year
STATE OF CALIFORNIA)
) SS.
COUNTY OF ORANGE )
Pursuant to California Government Code Section 54954.2, 1 hereby certify that
the Notice and the Agenda for the Steering Committee meeting to be held on
V.-,/Ov-aasduly posted for public inspection in the main lobby of the
District' s offices on d , lasdc, /2,,�&9
IN WITNESS WHEREOF, I have hereunto set my hand this / day of
Penn e, Clerk 6f the Board
Board of Directors
Orange County Sanitation District
H:4)EPTGMOM501151�BSTORMSWGENDA CERTIFICATION.STEERING COMMITTEE.DOC
6 ORANGE COUNTY SANITATION DISTRICT
IP October 17, 2007
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WEDNESDAY, OCTOBER 24, 2007 - 5:00 P.M.
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10844 ELLIS AVENUE
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umga FOUNTAIN VALLEY, CALIFORNIA 92708
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www.ocso.com
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A regular meeting of the Steering Committee of the Orange
eppaty m or..g. County Sanitation District will be held at the above location, date
and time.
BaNtary Olstrlut.
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Water OlatHata
To mainwin world-class leadership in was[ewa[er arm w.[ar reseurce manegemen[.
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STEERING COMMITTEE AND BOARD
MEETING DATES
October 24, 2007
November 28, 2007
'December 19, 2007
January 23, 2008
February 27, 2008
March 26, 2008
April 23, 2008
May 28, 2008
June 25, 2008
July 23, 2008
August 27, 2008
September 17, 2008
October 22,2008
*Meetings being held the third Wednesday of the month.
STEERING COMMITTEE
(1) Roll Call:
Meeting Date: October 24, 2007 Meeting Time: 5:O0 am
Committee Members
Jim Ferryman, Board Chair................................................. ...........
Doug Davert, Vice Chair..................................................... ..........
._
Mark Waldman,Administration Committee Chair...........................
Larry Crandall, Operations Committee Chair..................................
PhilLuebben.................................................................................._
CathyGreen. ...................................................................... ..........._
Steve Anderson.................................................................. ...........
Others
Brad Hogin, General Counsel............................................. ...........
Staff Present
Jim Ruhr, General Manager...................................................._
Bob Ghirelli, Assistant General Manager.................................. ._
Nick Arhontes, Director of Operations& Maintenance................. ._
Jim Herberg, Director of Engineering....................................... .
Ed Torres, Director of Technical Services.................................._
Lorenzo Tyner, Director of Finance&Administrative Services........
Michael Gold, Legislative Affairs Liaison....................................—
Penny Kyle, Clerk of the Board........................................... ._
Other Staff Present
AGENDA
REGULAR MEETING OF THE STEERING COMMITTEE
ORANGE COUNTY SANITATION DISTRICT
WEDNESDAY, OCTOBER 24, 2007 AT 5:00 P.M.
ADMINISTRATIVE OFFICE
10844 Ellis Avenue
Fountain Valley, California
1. Declaration of Quorum
2. Appointment of Chair Pro Tem, if necessary
3. Public Comments
4. Report of Committee Chair
5. Report of General Manager
6. Report of General Counsel
7. Action Items
A. Approve minutes of the September 26, 2007 Steering Committee meeting.
B. Recommend to the Board of Directors to:
(1)Approve an agreement with Townsend Public Affairs for State Lobbying
Services, Specification No, CS-2007-351 BD, in an amount not to exceed $7,500
per month, from January 1, 2008 through June 30, 2009, and four one-year
optional renewals; and,
(2)Approve an agreement with ENS Resources, for Federal Lobbying Services,
Specification No CS-2007-352BD, in an amount not to exceed $10,000 per month
and $6.000 per year in reimbursable travel expenses, from January 1, 2008
through June 30, 2009, and four one-year optional renewals. (Book Page 7)
Book Page I
October 24, 2007
8. Information Items
A. Legislative Affairs Report—Gold (Book Page 10)
B. Review of Strategic Plan Workshops (staff report to follow under separate cover)
(Book Page 12)
C. Review and consideration of Agenda Items for Board of Directors Meeting of
October 24, 2007. (Book Page 16)
D. Review and consideration of Agenda Items for Operations Committee Meeting on
November 7, 2007, and for Administration Committee Meeting on November 14,
2007.
9. Closed Session
During the course of conducting the business set forth on this agenda as a regular meeting of the
Steering Committee,the Chair may convene the Committee in closed session to consider matters
of pending real estate negotiations, pending or potential litigation,or personnel matters, pursuant
to Government Code Sections 54956.8,54956.9,54957 or 54957.6,as noted.
Reports relating to(a)purchase and sale of real property; (b)matters of pending or potential
litigation; (c)employment actions or negotiations with employee representatives;or which are
exempt from public disclosure under the California Public Records Act,may be reviewed by the
Directors during a permitted closed session and are not available for public inspection. At such
time as final actions are taken by the Board on any of these subjects,the minutes will reflect all
required disclosures of information.
A. Convene in closed session, if necessary
1. CONFERENCE WITH LEGAL COUNSEL RE EXISTING LITIGATION RE
City of Los Angeles V. Kern County, United States District Court for the
Central District of California, Case No. CV 06-5094 GAF (VBKx)
(Government Code Section 54956.9(a))
B. Reconvene in regular session
C. Consideration of action, if any, on matters considered in closed session.
10. Other business and communications or supplemental agenda items, if any
11. Matters which a Director may wish to place on a future agenda for action and staff
report.
12. Future Meeting Date: The next Steering Committee Meeting is scheduled for
November 28, 2007, at 5:30 p.m.
13. Adjournment
Book Page 2
October 24, 2007
Aaenda Posting: In accordance with the requirements of California Government Code Section 54954.2,this
agenda has been posted in the main lobby of the District's Administrative offices not less than 72 hours prior
to the meeting date and time above. All written materials relating to each agenda item are available for public
inspection in the office of the Clerk of the Board.
Items Not Posted: In the event any matter not listed on this agenda is proposed to be submitted to the
Committee for discussion and/or action, it will be done in compliance with Section 54954.2(b) as an
emergency item or because there is a need to take immediate action,which need came to the attention of the
Committee subsequent to the posting of agenda, or as set forth on a supplemental agenda posted in the
manner as above, not less than 72 hours prior to the meeting date.
Public Comments: Any member of the public may address the Steering Committee on specific agenda
items or matters of general interest. As determined by the Chair, speakers may be deferred until the
specific item is taken for discussion and remarks may be limited to three minutes.
Matters of interest addressed by a member of the public and not listed on this agenda cannot have action
taken by the Committee except as authorized by Section 54954.2(b).
Consent Calendar: All matters placed on the consent calendar are considered as not requiring discussion
or further explanation, and unless a particular item is requested to be removed from the consent calendar
by a Director of staff member, there will be no separate discussion of these items. All items on the
consent calendar will be enacted by one action approving all motions, and casting a unanimous ballot for
resolutions included on the consent calendar. All items removed from the consent calendar shall be
considered in the regular order of business.
The Committee Chair will determine if any items are to be deleted from the consent calendar.
Items Continued: Items may be continued from this meeting without further notice to a Committee
meeting held within five(5)days of this meeting per Government Code Section 54954.2(b)(3).
Meeting Adioumment: This meeting may be adjourned to a later time and items of business from this agenda
may be considered at the later meeting by Order of Adjournment and Notice in accordance with Government
Code Section 54955(posted within 24 hours).
Accommodations for the Disabled: The Board of Directors Meeting Room is wheelchair accessible. If you
require any special disability related accommodations, please contact the Orange County Sanitation District
Clerk of the Board's office at(714)593-7130 at least 72 hours prior to the scheduled meeting. Requests must
specify the nature of the disability and the type of accommodation requested.
Notice to Committee Members:
For any questions on the agenda or to place any items on the agenda, Committee members should contact the
Committee Chair or Clerk of the Board ten days in advance of the Committee meeting.
Committee Chair: Jim Ferryman (714)283-5910 ext. 123
General Manager: James D. Ruth (714)593-7110
General Counsel: Brad Hogin (714)415.1006
Clerk of the Board: Penny Kyle (714)593-7130
E-mail: 2K0ej3orsd.mm
Book Page 3
MINUTES OF STEERING COMMITTEE MEETING
Orange County Sanitation District
Wednesday, September 26, 2007, at 5:30 p.m.
A meeting of the Steering Committee of the Orange County Sanitation District was
held on Wednesday, September 26, 2007 at 5:30 p.m., in the District's Administrative
Office.
(1) A quorum was declared present, as follows:
STEERING COMMITTEE MEMBERS: DIRECTORS ABSENT
Directors Present:
Jim Ferryman, Chair STAFF PRESENT:
Doug Davert, Vice Chair Bob Ghirelli, Assistant General Manager
Mark Waldman,Administration Committee Nick Arhontes, Director of Operations and
Chair Maintenance
Larry Crandall, Operations Committee Chair Jim Herberg, Director of Engineering
Steve Anderson Lorenzo Tyner, Director of Finance and
Cathy Green Administrative Services
Phil Luebben Michael Gold, Legislative Affairs Liaison
Penny Kyle, Clerk of the Board
OTHERS PRESENT:
Bradley R. Hogin, General Counsel
(2) APPOINTMENT OF CHAIR PRO TEM
No appointment was necessary.
(3) PUBLIC COMMENTS
There were no public comments.
(4) REPORT OF THE COMMITTEE CHAIR
Chair Jim Ferryman reported the workshop held on September 19 was successful, and
encouraged the Directors to attend the final workshop on October 11.
A. Directors' Compensation
Chair Ferryman advised that staff completed a survey of comparable agencies to
consider possibly increasing Directors' compensation. After a brief discussion, the
Steering Committee directed staff to submit an ordinance to be considered by the Board
of Directors in October.
Book Page 4
Minutes of the Steering Committee
September 26, 2007
Page 2
(6) REPORT OF GENERAL MANAGER
Bob Ghirelli,Assistant General Manager, did not give a report.
(6) REPORT OF GENERAL COUNSEL
General Counsel, Brad Hogin, did not give a report.
(7) ACTION ITEMS
a. MOVED, SECONDED AND DULY CARRIED: Approve minutes of the August 22,
2007 Steering Committee meeting.
(8) INFORMATIONAL ITEMS
a. Legislative Affairs Report: Federal Lobbyists Eric Sapirstein and John Freshmen
reported via telephone conference call that the Water Resources Development Act
(WRDA) passed the Senate by an overwhelming margin. WRDA is significant to the
District because it contains language dealing with funding the SARI relocation. The
lobbyists also reported that they felt another Washington trip might be needed in
November or December to continue advocating for SARI funding and additional
dollars for the secondary treatment upgrades.
Michael Gold reported that SB 645 (Correa and Tran) had passed both houses in
California and are awaiting the Governor's signature. With the enactment of SB 645
and design-build authority, board oversight would transfer to the Operations
Committee as projects are sent out to bid.
b. The agenda items scheduled to be presented to the Board at the September 26, 2007
meeting were reviewed.
C. The agenda items scheduled to be presented at the Operations Committee meeting
on October 3, 2007, and the Administration Committee meeting on October 10, 2007,
were reviewed.
(9) CLOSED SESSION
The Steering Committee convened at 5:57 p.m. in Closed Session, pursuant to Government
Code Section 54956.9(c)to discuss one matter. Confidential Minutes of the Closed Session
held by the Steering Committee have been prepared in accordance with Government Code
Section 54957.2, and are maintained by the Clerk of the Board in the Official Book of
Confidential Minutes of Board and Committee Closed Meetings.
At 6:02 p.m., the Committee reconvened in regular session.
Book Page 5
Minutes of the Steering Committee
September 26, 2007
Page 3
(10) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY
There were none.
(11) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR
ACTION AND/OR STAFF REPORT
There were none.
(12) CONSIDERATION OF UPCOMING MEETING
The next Steering Committee meeting is scheduled for Wednesday, October 24, 2007 at 5:30 p.m.
(13) ADJOURNMENT
The Chair declared the meeting adjourned at 6:03 p.m.
Submitted by:
Penny M. K&4e
Clerk of the Board
K�Wew��'s cm.mwumnlmM.n rryl.mxm SN«Yq u+van.enc
Book Page 6
STEERING COMMITTEE Neebng Dae To ed.ofolr.
le/249 D t 10/2c
AGENDA REPORT Item Number I Step Number
Orange County Sanitation District 7(b) 9(b)
FROM: James D. Ruth, General Manager
Originator: Michael Gold, Government Affairs
SUBJECT: Professional Services Agreement for Federal and State Lobbying Services
GENERAL MANAGER'S RECOMMENDATION
(1) Approve an agreement with Townsend Public Affairs for State Lobbying Services,
Specification No. CS-2007-351 BD, in an amount not to exceed $7,500 per month, from
January 1, 2008 through June 30, 2009, and four one-year optional renewals; and,
(2) Approve an agreement with ENS Resources, for Federal Lobbying Services,
Specification No CS-2007-3521313, in an amount not to exceed $10,000 per month and
$6,000 per year in reimbursable travel expenses, from January 1, 2008 through June 30,
2009, and four one-year optional renewals.
SUMMARY
At the direction of the Steering Committee, staff issued RFPs for professional services for
Federal and State lobbying services to survey the market and check how other firms compare to
existing consultants.
An RFP was sent to sixteen firms representing clients in Sacramento and Washington D.C. and
ten submitted responses (six Federal firms and four State lobbying firms).
A committee of three, including Director Mark Waldman, Robert Ghirelli and Michael Gold
reviewed the proposals and are recommending that the District enter into contracts with these
firms through June 30, 2009: ENS Resources for federal services and Townsend Public Affairs
for state services.
Both contracts will be synchronized so the end dates coincide with the fiscal year, rather than
the calendar year to aid in future budget planning.
All proposals were scored based on the following criteria:
• Qualifications of the firm;
• Staffing and project organization;
• Cost and price and
• Presentation/interview.
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Page 1
Book Page 7
ENS Resources—Federal lobbying services
After review of the proposals, the committee unanimously recommends entering into an
agreement with ENS Resources to continue providing federal legislative advocacy services.
Eric Sapirstein, who also represents CASA, the Orange County Water District and others, has
been providing legislative advocacy services to OCSD for a number of years. Mr. Sapirstein's
track record has been excellent. This past year, Saperstein, and fellow team member John
Freshman, secured important language to assist in the funding of the relocation of the SARI.
Or the six federal proposals received, ENS Resources provided the most comprehensive
approach with a balance between seeking appropriations and monitoring important policy
matters. In addition, their knowledge of the water/wastewater industry and connections to state
and federal associations made them the clear choice.
ENS was ranked number one by all three raters. Also, ENS proposed no increase in costs over
their current contract, although they did request the ability to seek reimbursement for travel
expenses capped at$6,000 per year.
Based upon their proposal and track record, the review committee recommends that the District
enter into an agreement with ENS through June 30, 2009 with an option to extend the
agreement (at the Steering Committee's discretion) up to four(4) more years—for a total of five
years. Please note that the Steering Committee has the ability to terminate the agreement at
anytime with thirty(30) days notice.
Townsend Public Affairs—State lobbying services
The committee recommends that the District enter into an agreement with just one firm,
Townsend Public Affairs (TPA)for its State Lobbying services. For the past several years, the
District has contracted with two firms for legislative advocacy services in Sacramento, but with a
full-time staff person assisting the efforts and more active involvement by the Steering
Committee, only one fine is needed to assist in legislative and grant efforts.
After interviewing three firms, the committee recommends contracting with TPA to handle both
legislative and grant seeking activities.
Since 2003, TPA has provided advocacy services to the District and its principals are familiar
with our needs and operation; moreover, TPA is a locally-based firm with a full-time presence in
Sacramento giving them the flexibility to stay in touch with our local issues while advocating for
the District in the Capitol. The committee is impressed with TPA's staff and qualifications,
particularly their experience in the water/wastewater arena.
Following the interview and scoring of proposals, TPA scored the highest overall. Based upon
the proposal and interview, the committee feels the TPA will serve the District well and provide a
high level of attention to our needs for less than we were paying for the services of two firms.
As with the federal contract, the review committee recommends that the District enter into an
agreement with Townsend Public Affairs through June 30, 2009 with an option to extend the
agreement (at the Steering Committee's discretion) up to four(4) more years—for a total of five
years. The Steering Committee always retains the ability to terminate the agreement at anytime
with thirty (30) days notice.
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Page 2
Book Page 8
Keeping the Steering Committee Informed
Both firms will stay in regular contact with the Steering Committee and staff through monthly
updates, meetings and regular interaction with staff. Staff will propose alternating monthly
updates (either in person or by phone) by the state and federal advocates in addition to the
monthly reports. Also, staff will hold regular meetings and calls with the lobbyists.
In January, the Steering Committee, lobbyists and staff will meet to discuss goals for 2008
giving everyone clear direction for the year.
PRIOR COMMITTEE/BOARD ACTIONS
11/19/03—The Board of Directors approved agreements with ENS Resources and Townsend
Public Affairs for a one-year period and three one-year renewals.
ADDITIONAL INFORMATION
Townsend Public Affairs - $7,500 per month through June 30, 2008
ENS Resources- $10,000 per month through June 30, 2009.
The contract also includes up to $6,000 per year in reimbursable
travel expenses.
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Page 3
Book Page 9
STEERING COMMITTEE Meeung Dale T—B 7D—I
AGENDA REPORT lo.1. 11or
Item Number Ib:m Number
Orange County Sanitation District — a a
FROM: James D. Ruth, General Manager
Originator: Michael Gold, Government Affairs
SUBJECT: Legislative, Policy and Political Update
GENERAL MANAGER'S RECOMMENDATION
Information Only
SUMMARY
This report is the monthly update from Washington, D.C. and Sacramento highlighting lobbyists'
activities, OCSD legislative priorities and other information of interest to the Steering
Committee.
PRIOR COMMITTEEIBOARD ACTIONS
None
ADDITIONAL INFORMATION
SB 645 (Correa and Trani—Its law, so now what?
As reported last month, SB 645 passed out of the Legislature by an overwhelming bi-partisan
margin and was signed by the Governor on October 11. Now that the District has the ability
to utilize design-build specifications, the specks as to how it will be implemented become
important.
Some key points regarding design-build authority, as contained within SB 645:
• The law takes effect January 1, 2008 and sunsets in 2013
• Design-build maybe used on projects over$6 million
As mentioned at last month's Steering Committee meeting, the Operations Committee will be
the primary "first stop"for design-build projects. Also, sometime after the first of the year, the
Board will approve utilizing design-build specifications. The initial approval will set forth the
framework for future projects and most likely coincide with the first project.
The engineering staff is identifying projects that would be the best candidates for design-build
and our contracts staff is making the necessary preparations as well. Staff will continue to
provide general updates to the Steering Committee but project-specific updates will Flow through
the Operations Committee.
Also, the final status of bills being tracked by OCSD is attached.
JR:mg
Book Page 10
OCSD Bill Tracking—Updated October 2007
(priority bills in bold)
1115ORedefines
mmary rTwo-year
on
ion
ecifies and clarifies notification#statevAde
ents after a n/
wage spill. Mostly reiterates culations.
SD was previously opposed bto amend
e bill.
defines Transformation as the inr processing solid waste through a non-combual, billemical or biolo icel rocessty of Los Angeles biosolids bill. Sde r bill
(Smyth) standards for the land application of biosolids and
preempts local governments from banning biosolids when
such standards are met.
AS 1260 Intended fix Bighorn decision regarding definition of fee Watch/
(Caballero) and tax Signed by
Governor
SB 55 Requires a producer of biosolids to indemnify the Oppose
(Florez) receiving party for any contamination or other Held on
damages(in perpetuity) and certify the safety of the Suspense
sludge.
Amended. OCSD weighed-in heavily on this bill to oppose.
SB 343 Makes changes to the Brown Act, requiring that all writings No position/
(McCloud) be made available to the public at least 72 hours prior to Signed by
the meeting. Governor
OCSD worked with CASA on amendments.
SB 645 OCSD's design-build authorization Sponsor/Support/
(Correa) Signed by
Governor
SB 966 Would require pharmacies to have a system in place Support/
(Simitian) by 2008 to take back unused prescription drugs and Signed by
makes it a misdemeanor to not have a program Governor
available.
SB 1001 Changes the membership of the Regional Water Quality CASA: Oppose/
(Perata) Control boards from 9 members to 5; requiring that each of Vetoed by
them have degrees or prescribed experience in biology, Governor
public sector finance, urban planning, public health and
environmental justice. They must also have a
demonstrated interest and proven ability in the field of
water pollution control and water pollution problems.
(1) Position is derived from the 2007 Legislative Platform and Goals unless stated otherwise.
Bills where there is no stated board policy are marked watch.
Book Page I I
STEERING COMMITTEE Meelingrro�Dale ITo ea.orar.
torza
AGENDA REPORT Item ibmbe Item Number
elm
Orange County Sanitation District
FROM: James D. Ruth, General Manager
Originator: Penny Kyle, Clerk of the Board
SUBJECT: Agenda Items for Consideration by the Board
GENERAL MANAGER'S RECOMMENDATION
Review with staff the agenda items tentatively scheduled for consideration by the Board at its
October 24, 2007 meeting.
SUMMARY
Staff routinely prepares for the Steering Committee lists of items scheduled for presentation to
the Working Committees and the Board at their monthly meetings. This allows the Steering
Committee the opportunity to review these items and make reassignments in the review or
approval process.
The following items are scheduled to be considered by the Board at the October 24, 2007
meeting:
CONSENT CALENDAR
8. Consideration of motion to approve all agenda items appearing on the Consent Calendar
not specifically removed from same, as follows:
a. Order the minutes for the special meetings held on September 19, 2007,
October 11, 2007, and the regular meeting held on September 26, 2007, to be
filed and deemed approved, as mailed.
b. Adopt Resolution No. OCSD 07-22, approving the Orange County Sanitation
District levying assessment installments in lieu of the payment of sewer system
capital facilities capacity charges (CFCC) incidental to the connection of
assessor's parcel No. 383-082-21 to the sewer system.
END OF CONSENT CALENDAR
C. Consideration of items deleted from Consent Calendar, if any.
COMMITTEE REPORTS AND RECOMMENDED ACTIONS
9. STEERING COMMITTEE
Consent Calendar
a. Order Steering Committee Minutes for the meeting held on September 26, 2007,
to be filed.
Book Page 12
b. (1) Approve an agreement with Townsend Public Affairs for State Lobbying
Services, Specification No. CS-2007-351BD, in an amount not to exceed
$7,500 per month, from January 1, 2008 through June 30, 20D9, and four
one-year optional renewals; and,
(2) Approve an agreement with ENS Resources, for Federal Lobbying
Services, Specification No CS-2007-352BD, in an amount not to exceed
$10,000 per month and $6,000 per year in reimbursable travel expenses,
from January 1, 2008 through June 30, 2009, and four one-year optional
renewals.
Non-Consent Calendar
C. Consideration of items deleted from Consent Calendar, if any.
10. OPERATIONS COMMITTEE li
Consent Calendar
a. Order Operations Committee Minutes for the meeting held on October 3, 2007, to
be filed.
b. Approve Amendment No. 2 to the Agreement for Management of Biosolids with
Tule RanchlMagan Farms, extending the contract term for one year, January 1,
2008 through December 31, 2008, with four additional one-year options, for an
annual amount not to exceed $6.600,000, in a form approved by General
Counsel.
C. 1)Approve Change Order No. 3 to Purchase Order No. 102354-OB for Purchase
of Ferric Chloride, Specification No. C-2005-247, issued to Kemira Water
(previously known as Kemiron Pack)for a unit price increase of$28.25 per dry
ton for ferric chloride, increasing the total price to$462.25 per dry ton plus tax for
an estimated amount of$4,029,562 for the period December 1, 2007 through
November 30, 2008;
2)Approve procurement of an economical grade of Ferric Chloride SG from
Kemira Water, at a unit price$410.00 per dry ton plus tax, for testing during the
contract period beginning December 1, 2007 through November 30, 2008, and
continued usage in lieu of ferric chloride if the Ferric Chloride SG is deemed to
be equivalent in performance, at the aforementioned price, for the remainder of
the contract period; and,
3)Approve a 10%contingency for ferric chloride and Ferric Chloride SG, for the
remaining two one-year renewal options.
d. Approve an increase in contingency to the Professional Services Agreement with
RBF Consulting, Inc. for Carbon Canyon Sewer and Pump Station
Abandonment, Contract No. 2-24-1, for an additional 6% ($37,354), increasing
the total contingency to 10%($62,256).
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R«,a arzo� Page 2
Book Page 13
e. Recommend to the Board of Directors to: 1)Approve a Professional Services
Agreement with Dudek, Inc. providing engineering services for the Bayside Drive
Improvement, Contract No. 5-61, for an amount not to exceed $349,561; and,
2)Approve a 10%contingency ($34,956).
f. Approve a Grant of Easement to Southern California Edison in connection with
the 66kV Substation at Plant No. 1, Job No. 131-97, in a form approved by
General Counsel.
g. Approve a Utility Relocation Agreement with Southern California Edison in
connection with the 66kV Substation at Plant No. 1, Job No. P1-97, in a form
approved by General Counsel.
h. 1)Approve a Professional Services Consultant Agreement with Alan Plummer
Associates, Inc. for the Superoxygenation Process Feasibility Study Utilizing
ECO2 Technology, Specification No. CS-2007-340613, for a total amount not to
exceed $286,850; and,
2)Approve a 15%contingency ($43,028).
Non-Consent Calendar
I. Consideration of items deleted from Consent Calendar, if any.
11. ADMINISTRATION COMMITTEE
Consent Calendar
a. Order Administration Committee Minutes for the meeting held on October 10,
2007, to be filed.
b. Approve a Professional Services Agreement with Aon Risk Services Inc.,for an
Owner Controlled Insurance Program Broker/Administrator(OCIP), Specification
No. CS-2007-34713D, in an amount not to exceed 0.3955%of total construction
value (minimum of$150,000/yr.), for a one-year period, with four additional one-
year renewal options.
Non-Consent Calendar
C. Consideration of items deleted from Consent Calendar, if any.
12. GWR SYSTEM STEERING COMMITTEE (GWRSSC)
GWRSSC Consent Calendar
a. Order Joint Groundwater Replenishment System Steering Committee Minutes for
the meeting held on September 10, 2007, to be filed.
GWRSSC Non-Consent Calendar
b. Consideration of items deleted from GWRSSC Consent Calendar, if any.
H:MeWWw,Y15�win0tanmMxaooMOW W>IlMalaNla Webw 9wrC.tlec
Page 3
Book Page 14
NON-CONSENT CALENDAR
13. Ordinance No. OCSD-34,An Ordinance of the Board of Directors of Orange County
Sanitation District, Establishing Board of Directors' Compensation, and Repealing
Ordinance No. OCSD-14 and Ordinance No. OCSD-23:
1. Motion to read Ordinance No. OCSD-34 by title only and waive reading of said
entire ordinance.
2. Motion to introduce Ordinance No. OCSD-34, and pass to second reading and
public hearing on November 28, 2007.
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Page 4
Book Page 15
STEERING COMMITTEE
�Meeling Dare io Btl o!Di.AGENDA REPORT mNum Humi.e. I uem Humoe.
Orange County Sanitation Distnd e� �
FROM: James D. Ruth, General Manager
Originator: Penny M. Kyle, Clerk of the Board
SUBJECT: November Agenda Items for Consideration by Working Committees
GENERAL MANAGER'S RECOMMENDATION
Review with staff the agenda items tentatively scheduled for review by the Working
Committees in August and September.
SUMMARY
Staff routinely prepares for the Steering Committee a list of items scheduled for
presentation to the Working Committees and the Board at their next monthly meetings.
This allows the Steering Committee the opportunity to review these items early enough
to make reassignments in the review or approval process.
The following items are scheduled to be considered by the Operations Committee on
November 7 and the Administration Committee on November 14:
Operations Committee: 1. Amend PSA with Earth Tech re Bushard Trunk Sewer
Rehabilitation, Job No. 1-2-4
2. Amendment No. 1 to Cooperative Projects Grant
Program, Job No. J-73, with City of Cypress
3. Amendment No. 1 to PSA with RBF Consulting re
Rehabilitation of College Avenue Pump Station, Job
No. 7-47
4. Authorization to Negotiate Amendment for
Construction Services re Headworks
Rehabilitation/Refurbishment, Job No. P1-71
5. Award Construction Contract re Central Generation
Automation, Job No. J-79-1
6. Amendment No. 2 to PSA with Malcolm Pirnie, Inc. re
Coast Trunk Sewer Rehabilitation, Job No. 11-26
7. Receive and File Energy Master Plan, Job No. J-102.
Book Page 16
8. Authorize staff to enter into negotiations with Earth
Tech for preparation of Design Build Documents for
Rehabilitaiton of Magnolia Trunk Sewer, Job No.
3-58.
9. Establish budget for Access improvements in the Big
Canyon Nature Park Area and authorize General
Manager to execute a reimbursement agreement with
City of Newport Beach.
Administration Committee: 1. Receive and File Comprehensive Annual Financial
Report (CAFR)
2. Labor Program Status
3. Change Order to Profession of Management Training
4. Series 2007B COPS Financing Documents
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n..L.a: ,IINI Page 2
Balk Page 17
ORANGE COUNTY SANITATION DISTRICT
(714) 962-2411
www.ocsd.com
Mailing Address:
P.O. Box 8127
Fountain Valley, Califomia
92728-8127
Street Address:
10844 Ellis Avenue
Fountain Valley, Califomia
92708-7018