HomeMy WebLinkAbout2007-08 Ops MINUTES OF THE
OPERATIONS COMMITTEE
Engineering, Operations & Maintenance, and Technical Services
Orange County Sanitation District
August 29, 2007—5:00 p.m.
A meeting of the Operations Committee of the Orange County Sanitation District was held on
August 29, 2007, at 5:00 p.m. in the Sanitation District's Administrative Office.
(1) ROLL CALL
Following the Pledge of Allegiance, a quorum was declared present, as follows:
Operations Directors Present: Staff Present:
Larry Crandall, Chair Jim Ruth, General Manager
Cathy Green, Vice Chair Bob Ghirelli, Assistant General Manager
Charles Antos Nick Arhontes, Dir. of Operations & Maintenance
Don Bankhead Jim Herberg, Director of Engineering
David Cadena Ed Torres, Director of Technical Services
Roy Moore Lorenzo Tyner, Director of Finance and
Harry Sidhu Administrative Services
Constance Underhill Lilia Kovac, Committee Secretary
Don Webb Tod Haynes, Engineering Manager
Doug Davert, Board Vice Chair John Linder, Engineering Manager
Matt Smith, Engineering Manager
Operations Directors Absent: Warren Sternin
Steve Anderson Dave Heinz
Patsy Marshall Doug Dysart
James M. Ferryman, Board Chair Juanita Skillman
Chuck W insor
TFFI ECD EDIN THE OFFICE OF
Others: GRAN ECOU�SANITATION DISTRICT
SE/nPt 2 6 2007
(2) APPOINTMENT OF CHAIR PRO TEM
BY.. /
No appointment was necessary.
(3) PUBLIC COMMENTS
There were no public comments.
(4) REPORT OF THE COMMITTEE CHAIR
Minutes of the Operations Committee
August 29, 2007
Page 2
Chair Crandall announced the League of Cities 2008 meeting calendar indicated a conflict with
the July 2008 Operations Committee meeting, and requested the meeting be moved to July 12,
2008.
(5) REPORT OF THE GENERAL MANAGER
General Manager, Jim Ruth did not give a report.
(6) CONSENT CALENDAR ITEMS
a. MOVED, SECONDED,AND DULY CARRIED: Approve minutes of the July 12, 2007
Operations Committee meeting.
b. OP07-72 MOVED, SECONDED,AND DULY CARRIED: Recommend to the Board
of Directors to: 1).Approve a Professional Services Consultant
Agreement with Dudek Engineering for the study of Potable Water
Assessment at Plant No. 1, Specification No. CS-2007-335131), in the
amount of$218,200; and,
2). Approve a 20% contingency ($43,640).
C. OP07-73 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to authorize staff to enter into negotiations with Camp
Dresser& McKee for support services during the construction,
commissioning,and closeout phases of the 66kV Substation at Plant No.
1, Job No. P1-97.
d. OP07-74 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to authorize staff to enter Into negotiations with Malcolm
Pimle, Inc. for support services during the construction, commissioning,
and the closeout phases of Coast Trunk Sewer Rehabilitation, Contract
No. 11-26.
e. OP07-75 MOVED, SECONDED,AND DULY CARRIED: Recommend to the Board
of Directors to 1). Approve Amendment No. 1 to Cooperative Projects
Grant Program Contract No. 0602 with Garden Grove Sanitary District,
providing for a six-month time extension; and,
2).Approve Amendment No. 1 to Cooperative Projects Grant Program
Contract No. 0605 with the City of Buena Park, providing for a four-month
gme extension.
Minutes of the Operations Committee
August 29, 2007
Page 3
(7) ACTION ITEMS
a. OP07-76 MOVED, SECONDED,AND DULY CARRIED: Recommend to the Board
of Directors to: 1). Approve a budget increase for Rehabilitation of the
14th Street Pump Station, Contract No. 5-51, in the amount of$318,296
for a total project budget of$10,935,653; and
2).Approve Change Order No. 5 for Rehabilitation of the10 Street Pump
Station, Contract No. 5-51, and Rehabilitation of the"A" Street Pump
Station, Contract No. 5-52, with Kiewit Pacific Company, authorizing an
addition of$318,296, increasing the total contract amount to$13,142,537;
and,
3). Accept Rehabilitation of the 141°Street Pump Station, Contract No. 5-
51, and Rehabilitation of the "A" Street Pump Station, Contract No. 5-52.
as complete, authorizing execution of the Notice of Completion and
approving the Final Closeout Agreement with Kiewit Pack Company.
b. OP07-77 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to approve a Reimbursement Agreement with the City of
Fountain Valley to compensate the City for costs incurred due to delay of
repaving Ellis Avenue, to coordinate with Replacement of Ellis Avenue
Pump Station, Job No. 1-10, and Bushard Trunk Sewer Rehabilitation, Job
No. I-2-4, in an amount not to exceed $750,000, in a form approved by
General Counsel.
C. OP07-78 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to receive and file Staff Report re FY O6107 Strategic
Initiatives-Local Sewer Services, dated January 2007 and revised April
2007, and direct the General Manager to implement the following:
1). Perform a comprehensive rate study for local sewers, establish a local
sewer user fee structure, and initiate the appropriate Proposition 218
notifications and actions;
2). Investigate the feasibility of establishing accurate and separate
accounting procedures for local sewer services;
3). Initiate a public information effort in the unincorporated areas and part
of the dry of Tustin; and
4). Identify and pursue other local agencies that may be interested in a
transfer of ownership in the future.
Director Davert opposed Item 7(c)(1), and (2).
Minutes of the Operations Committee
August 29, 2007
Page 4
(8) INFORMATIONAL ITEMS
There were none.
(9) REPORT OF DIRECTOR OF ENGINEERING
Director of Engineering, Jim Herberg, reported the 96"tunnel boring machine is past the halfway
point, and is expected to be completed in late October.
(10) REPORT OF DIRECTOR OF OPERATIONS AND MAINTENANCE
Director of Operations and Maintenance, Nick Arhontes briefly reported on an emergency repair
at Plant 2, and a minor water flow problem on the groundwater process.
(11) REPORT OF DIRECTOR OF TECHNICAL SERVICES
Director of Technical Services, Ed Tortes, briefly reported on the District's Ocean Discharge
Permit electronic filing, and the start of the 5-year Research Strategic Plan.
(12) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY
There were none.
(13) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA
FOR ACTION AND STAFF REPORT
There were none.
(14) CONVENE INCLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION
54956.9 a
There was no closed session.
(15) FUTURE MEETING DATES
The next Operations Committee meeting is scheduled for Wednesday, October 3, 2007, at
5:00 p.m.
Minutes of the Operations Committee
August 29, 2007
Page 5
(16) ADJOURNMENT
The Chair declared the meeting adjourned at 5:44 p.m.
Submitted by:
�
Lilia Kovac
Committee Secretary
H:\depnagenda\Operations Committee\OpemBons 2=080M82907 Operations Minutes.doc
STATE OF CALIFORNIA)
) SS.
COUNTY OF ORANGE )
Pursuant to California Government Code Section 54954.2, 1 hereby certify that
the Notice and Agenda for the Operations Committee Meeting of Orange County
Sanitation District to be held on August 29, 2007, was duly posted for public inspection
in the main lobby of the Districts'offices on August 22, 2007.
IN WITNESS WHEREOF, I have hereunto set my hand this 22nd day of August
2007.
Lilia Kovac, Committee Secretary
Orange County Sanitation District
HADEMAGENDMOPERATIONS COMMITTEEWGENDA CERTIFICATION.DOC
6 ORANGE COUNTY SANITATION DISTRICT
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FOUNTAIN VALLEY, CALIFORNIA 92708
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OPERATIONS COMMITTEE MEETING DATES
OPERATIONS COMMITTEE BOARD
MEETING DATE MEETING DATE
08/29/07 09/26/07
10/03/07 10/24/07
11/07/07 11/28/07
12/05/07 12/19/07`
JANUARY DARK 01/23/08
02/06/08 02/27/08
03/05/08 03/26/08
04/02/08 04/23/08
05/07/08 05/28/08
O6/04/08 06/25/08
07/02/08 07/23/08
AUGUST DARK 08/27/08
`Meetings are being held on the third Wednesday of the month.
ROLL CALL
OPERATIONS COMMITTEE
Engineering, Operations & Maintenance, and Technical Services
Meeting Date: August 29, 2007 Time: 5:00 p.m.
Adjourn:
COMMITTEE MEMBERS (13)
Larry Crandall Chair
Cathy Green ice Chair
Steve Anderson
Charles Antos
Don Bankhead
Patsy Marshall
Roy Moore
David Shawver
Harry Sidhu
Constance Underhill
Don Webb
James M. Ferryman Board Chair
Doug Davert Board Vice Chair
OTHERS
BradGl Counsel
STAFF
Jim Ruth, General Manager
Nick Arhontes, Director of O er. & Maintenance
Bob Ghirelli, Assistant General Manager
Jim Herberg, Director of Engineering
Ed Torres, Director of Technical Services
Lorenzo Tyner, Director of Finance and
Administrative Services
Lilia Kovac, Committee Secretary
Tad Ha nes
John Linder
Matt Smith
HAdapfWgendaV)pealinns comnwdw\opersftns a 07W807wzHon oaN.dw
AGENDA
REGULAR MEETING OF THE
OPERATIONS COMMITTEE
Engineering, Operations & Maintenance, and Technical Services
ORANGE COUNTY SANITATION DISTRICT
August 29, 2007 - 5:00 P.M.
ADMINISTRATIVE OFFICE
10844 Ellis Avenue
Fountain Valley, California 92708
www.ocsd.com
(1) DECLARATION OF QUORUM
(2) APPOINTMENT OF CHAIR PRO TEM IF NECESSARY
(3) PUBLIC COMMENTS
(4) REPORT OF COMMITTEE CHAIR
(5) REPORT OF GENERAL MANAGER
(6) CONSENT CALENDAR ITEMS
Consideration of motion to approve all agenda items appearing on the Consent Calendar not
specifically removed from same, as follows:
a. Approve minutes of the July 12, 2007 Operations Committee meeting.
b. OP07-72 Recommend to the Board of Directors to: 1). Approve a Professional Services
Consultant Agreement with Dudek Engineering for the study of Potable Water
Assessment at Plant No. 1, Specification No. CS-2007-335BD, in the amount of
$218,200; and,
2). Approve a 20% contingency ($43,640). (Book Page 12)
C. OP07-73 Recommend to the Board of Directors to authorize staff to enter into
negotiations with Camp Dresser& McKee for support services during the
construction, commissioning, and closeout phases of the 66kV Substation at
Plant No. 1, Job No. P1-97. (Book Page 14)
Book Pace 1
Operations Committee
O8/29/07
Page 2
d. OP07-74 Recommend to the Board of Directors to authorize staff to enter into
negotiations with Malcolm Pirnie, Inc. for support services during the
construction, commissioning, and the closeout phases of Coast Trunk Sewer
Rehabilitation, Contract No. 11-26. (Book Page 16)
e. OP07-75 Recommend to the Board of Directors to 1). Approve Amendment No. 1 to
Cooperative Projects Grant Program Contract No. 0602 with Garden Grove
Sanitary District, providing for a six-month time extension; and,
2). Approve Amendment No. 1 to Cooperative Projects Grant Program Contract
No. 0605 with the Citv of Buena Park, providing for a four-month time
extension. (Book Page 18)
END OF CONSENT CALENDAR
f. Consideration of items deleted from Consent Calendar, if any.
(7) ACTION ITEMS
a. OP07-76 Recommend to the Board of Directors to: 1). Approve a budget increase for
Rehabilitation of the 14th Street Pump Station, Contract No. 5-51, in the
amount of$318,296 for a total project budget of$10,935,653; and
2). Approve Change Order No. 5 for Rehabilitation of the14' Street Pump
Station, Contract No. 5-51, and Rehabilitation of the "A" Street Pump Station,
Contract No. 5-52, with Kiewit Pacific Company, authorizing an addition of
$318,296, increasing the total contract amount to$13,142,537: and,
3). Accept Rehabilitation of the 10 Street Pump Station, Contract No. 5-51,
and Rehabilitation of the"A" Street Pump Station, Contract No. 5-52, as
complete, authorizing execution of the Notice of Completion and approving the
Final Closeout Agreement with Kiewit Pacific Company. (Book Page 23)
b. OP07-77 Recommend to the Board of Directors to approve a Reimbursement Agreement
with the City of Fountain Valley to compensate the City for costs incurred due to
delay of repaving Ellis Avenue, to coordinate with Replacement of Ellis Avenue
Pump Station, Job No. 1-10. and Bushard Trunk Sewer Rehabilitation, Job No.
1-2-4, in an amount not to exceed $750,000, in a form approved by General
Counsel. (Book Page 27)
Book Page 2
Operations Committee
08/29/07
Page 3
C. OP07-78 Recommend to the Board of Directors to receive and file Staff Report re FY
O6/07 Strategic Initiatives - Local Sewer Services, dated January 2007 and
revised April 2007, and direct the General Manager to implement the following:
1). Perform a comprehensive rate study for local sewers, establish a local
sewer user fee structure, and initiate the appropriate Proposition 218
notifications and actions;
2). Establish accurate and separate accounting procedures for local sewer
services;
3). Initiate a public information effort in the unincorporated areas and part of the
city of Tustin; and
4). Identify and pursue other local agencies that may be interested in a transfer
of ownership in the future. (Book Page 29)
(8) INFORMATIONAL ITEMS
(9) REPORT OF DIRECTOR OF ENGINEERING (Jim Herbert)
(10) REPORT OF DIRECTOR OF OPERATIONS AND MAINTENANCE (Nick Arhontes)
(11) REPORT OF DIRECTOR OF TECHNICAL SERVICES(Ed Torres)
(12) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY
(13) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION
AND STAFF REPORT
(14) CLOSED SESSION
i During the course of conducing the business set forth on this agenda as a regular meeting of the Committee,the
Chair may convene the Committee in closed session to consider matters of pending real estate negotiations,
;pending or potential litigation, or personnel matters, pursuant to Government Code Sections 54956.8, 54956.9,
54957 or 54957.6,as noted.
.Reports relating to (a) purchase and sale of real property; (b) matters of pending or potential litigation; (c)
:employee actions or negotiations With employee representatives; or which are exempt from public disclosure
:under the California Public Records Act, may be reviewed by the Committee during a permitted dosed session
and are not available for pudic inspection. At such fime as the Committee takes final actions on any of these
subjecs,the minutes wdl reflect all requiretl tliscosures of iMortnation. _
Book Page 3
Operations Committee
08/29/07
Page 4
a. Convene in closed session.
b. Reconvene in regular session.
C. Consideration of action, if any, on matters considered in closed session.
(15) FUTURE MEETING DATES
The next Operations Committee meeting is scheduled for October 3, 2007, at 5:00 p.m.
(16) ADJOURNMENT
Book Page 4
Operations Committee
08/29/07
Page 5
Aqenda Posting: In Accordance with the requirements of California Government Code Section 54954.2,this
agenda has been posted in the main lobby of the District's Administrative offices not less than 72 hours prior to the
meeting date and time above. All written materials relating to each agenda item are available for public inspection
in the office of the Clerk of the Board.
Items Not Posted: In the event any matter not listed on this agenda is proposed to be submitted to the Committee
for discussion and/or action, it will be done in compliance with Section 54954.2(b)as an emergency item or
because there is a need to take immediate action,which need came to the attention of the Committee subsequent
to the posting of agenda, or as set forth on a supplemental agenda posted in the manner as above, not less than 72
hours prior to the meeting date.
Public Comments: Any member of the public may address the Operations Committee on specific agenda items or
matters of general interest. As determined by the Chair, speakers may be deferred until the specific item is taken
for discussion and remarks may be limited to three minutes.
Matters of interest addressed by a member of the public and not listed on this agenda cannot have action taken by
the Committee except as authorized by Section 54954.2(b).
Consent Calendar: All matters placed on the consent calendar are considered as not requiring discussion or further
explanation, and unless a particular item is requested to be removed from the consent calendar by a Director of
staff member,there will be no separate discussion of these items. All items on the consent calendar will be
enacted by one action approving all motions, and casting a unanimous ballot for resolutions included on the
consent calendar. All items removed from the consent calendar shall be considered in the regular order of
business.
The Committee Chair will determine if any items are to be deleted from the consent calendar.
Items Continued: Items may be continued from this meeting without further notice to a Committee meeting held
within five(5)days of this meeting per Government Code Section 54954.2(b)(3).
Meeting Adjournment: This meeting may be adjourned to a later time and items of business from this agenda may
be considered at the later meeting by Order of Adjournment and Notice in accordance with Government Code
Section 54955(posted within 24 hours).
Accommodations for the Disabled: The Board of Directors Meeting Room is wheelchair accessible. If you require
any special disability related accommodations, please contact the Orange County Sanitation District Clerk of the
Board's office at(714)593-7130 at least 72 hours prior to the scheduled meeting. Requests must specify the
nature of the disability and the type of accommodation requested.
.................................................................................................................................__._._----.............................................-.........._..'-_.-------------_---—""--'1
iNotice to Committee Members:
For any questions on the agenda or to place any items on the agenda,Committee members should contact the Committee
:Chair or Secretary ten days in advance of the Committee meeting.
:Committee Chair Larry Crandall (714)593-4400 slcrandallaaol.com
'Committee Secretary: Lilia Kovac (714)593-7124 Ikovac(&.ocsd.00m
:General Manager Jim Ruth (714)593-7110 imthCa wsd.com
:Assistant General Manager Bob Ghirelli (714)593-7400 rohirelli[a msd.00m
:Director of Technical Services Ed Tones (714)593-7080 etorresOocsd.com
:Director of Engineering Jim Herberg (714)593-7020 iherberor�omc corn
IDir.of Operations and Maintenance Nick Amomes (714)593.7210 namorxes(a)ocsd.00m
i
--.............--......................................._................_.........................................-...------------------------------------.............................................................
Book Page 5
Operations Committee
Rolling Agenda Report Calendar
Date Dq*L Action or
Description of Report Information
October Eng Pump
Budget Increase to Carbon Canyon Sewer and Action
mp Station Abandonment,Job No.2-24-1
October Eng sward PSA for Bayside Drive Improvement,Job No. Action
October Eng Award Constmction Contract for Sunflower Avenue Action
Sewer&Manhole Abandonment,Job No. FE0535
October Eng Approveo Utility ntl Job RelocationAgreement for 66 Kv Action
SubstatiNo. Pl-97
Grant Easements to SCE re 66 Kv Substation,Job No. Action
October Eng Pl-97
October TS Tule Ranch Agreement Amendment Action
November Eng Amendment No. 3 to PSA re Gisler-Redhil Trunk Action
Improvements, Job No. 7-37
Authormation to Negotiate Amendment for Construction Action
November Eng Services re Headworks Rehabilitation/Refurbishment,
Job No. P1-71
November Eng Award Construction Contract re Central Generation Action
Automation,Job No.J-79-1
H'.WePMgendalOpem ions Oommineeooerdlions 20071080PA4.082907 Rolling Agenda.doc
Book Page 6
MINUTES OF THE
OPERATIONS COMMITTEE
Engineering, Operations & Maintenance, and Technical Services
Orange County Sanitation District
Thursday, July 12, 2007—5:00 p.m.
A meeting of the Operations Committee of the Orange County Sanitation District was held on
July 12, 2007, at 5:00 p.m. in the Sanitation District's Administrative Office.
(1) ROLL CALL
A quorum was declared present, as follows:
Operations Directors Present: Staff Present:
Larry Crandall, Chair Jim Ruth, General Manager
Cathy Green, Vice Chair Bob Ghirelli,Assistant General Manager
Don Bankhead Nick Arhontes, Dir. of Operations&Maintenance
Patsy Marshall Jim Herberg, Director of Engineering
Roy Moore Lilia Kovac, Committee Secretary
David Shawver Tod Haynes, Engineering Manager
Constance Underhill Matt Smith, Engineering Manager
Don Webb John Linder, Engineering Manager
James M. Ferryman, Board Chair Jim Bunor, Engineering Supervisor
Doug Daven, Board Vice Chair Layne Baroldi, Legal& Reg. Affairs Liaison
Norbert Gaia
Operations Directors Absent:
Charles Antos Others:
Harry Sidhu Jon Hays, Black&Veatch
Steve Anderson
(2) APPOINTMENT OF CHAIR PRO TEM
No appointment was necessary.
(3) PUBLIC COMMENTS
There were no public comments.
(4) REPORT OF THE COMMITTEE CHAIR
Chair Crandall announced the majority work on Job No. 1-10 completed, and Bushard Avenue
was now open to traffic.
Book Page 7
Minutes of the Operations Committee
July 12, 2007
Page 2
(5) REPORT OF THE GENERAL MANAGER
General Manager, Jim Ruth, did not give a report.
(6) CONSENT CALENDAR ITEMS
a. MOVED, SECONDED,AND DULY CARRIED: Approve minutes of the June 6,2007
Operations Committee meeting.
b. OP07-61 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to approve a 3%contingency($56,838)for amendment to the
Professional Design Services Agreement with Black and Veatch
Corporation to prepare an Energy Master Plan for the Treatment Plant
Strategic Plan Update, Job No. J-102.
C. OP07-62 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to approve a budget increase of$350,000 for a total project
budget of$4,961,000 for the Realignment and Rehabilitation of Big
Canyon Offske Trunk Sewer, Contract No. 5-62.
d. OP07-63 MOVED, SECONDED,AND DULY CARRIED: 1)Approve Amendment
No. 1 to the Professional Design Services Agreement with The Austin
Company providing for additional design services for Laboratory
Refurbishment at Plant No. 1, Job No. J-97, for an additional amount of
$32,900, increasing the total amount not to exceed $155,300; and,
2)Approve a 5% contingency for amendments to said agreement
($7,765).
e. OP07-64 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to approve Amendment No. 1 to Cooperative Projects Grant
Program Contract No. 0501 with the City of Huntington Beach, providing
for a ten-month time extension with no additional funding.
f. OP07-65 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to: 1)approve Amendment No. 2 to the Professional Services
Agreement with Dudek&Associates, Inc. providing for construction
support services for Rehabilitation of District Siphons, Contract No. 2-68,
for an additional amount of$310,088, increasing the total contract amount
not to exceed $1,461,244; and
2)Approve a 4% contingency for amendments to said agreement
($58,450).
Book Page 8
Minutes of the Operations Committee
July 12, 2007
Page 3
g. Item pulled for discussion.
h. Item pulled for discussion.
I. Item pulled for discussion.
I. Item pulled for discussion.
Non-Consent Calendar
k. OP07-66 Staff provided clarification on the total budget amount increase, consisting
of professional services and construction costs.
MOVED, SECONDED,AND DULY CARRIED: Recommend to the Board
of Directors to: 1)approve a budget increase of$800,000 to the budget
for Central Generation Automation, Job No. J-79-1, for a total budget of
$18,755,180; and,
2) Approve the plans and specifications for Central Generation
Automation, Job No. J-79-1, on file at the office of the Clerk of the Board.
I. OP07-67 Staff briefly presented the agreement points on this agreement, and the
membership of the team that will be working on this strategic plan.
MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to: 1) approve a Professional Services Consultant Agreement
with Carollo Engineers for the development of a Five-Year Research
Strategic Plan, Specification No. CS-2006-315, for an amount not to
exceed $257,826; and,
2) approve a 15% contingency ($38,674).
M. OP07-68 Staff requested a correction to the General Manager's recommendation to
be consistent with the delegation of authority, approving the Professional
Service Consultant Agreement at the committee level.
MOVED, SECONDED, AND DULY CARRIED: 1)Approve a Professional
Services Consultant agreement with Dudek 8 Associates, Inc. for
Standard Operating Procedures(SOP) Development, Specification No.
CS-2007322 for an amount not to exceed $105,000; and,
2)Approve a 10%contingency of$10,500 for amendments to said
agreement for a total amount not to exceed $115,500.
Book Page 9
Minutes of the Operations Committee
July 12, 2007
Page 4
1
n. OP07-69 Staff presented a brief overview of the staff-driven Sewer System
Management Plan, and the milestone chart required to comply with state
requirements. Staff was directed to research if the County is in
compliance with the State requirements.
MOVED, SECONDED,AND DULY CARRIED: Recommend to the Board
of Directors to approve the Sewer System Management Plan (SSMP)
Development Plan and Schedule document as required by the State
Water Resources Control Board Waste Discharge Requirements Order
No. 2006-0003-DWO, issued on May 2, 2006,
(7) ACTION ITEMS
There were no action items.
(8) INFORMATIONAL ITEMS
a. OP07-70 Program Environmental Impact Report for the Collection System
Improvement Plan
Jim Herberg, Director of Engineering, presented an overview of the Collection
System Improvement Plan Program Environmental Impact Report, which is
scheduled to be submitted to the Board for final approval in August.
b. OP07-71 Implementation of the Long-Range Biosolids Management Plan Update
Layne Baroldi, Legal& Regulatory Affairs Liaison presented an overview of
previous research done on incineration of biosolids. The Directors will be
receiving additional information at the Board of Directors'Workshop.
(9) REPORT OF DIRECTOR OF ENGINEERING
Director of Engineering, Jim Herberg, reported that due to the potential for encountering
petroleum-contaminated soils while tunneling for Contract No. 1-10A, staff will request approval
directly from the Board of Directors for a cooperative agreement with Atlantic Richfield Company
to manage soil contamination. The Rem will be taken directly to the Board so that the
agreement is in place prior to encountering any contaminated soils.
Mr. Herberg also reported that the retention percentage for the Trickling Filter project,Job No.
P1-76 was reduced to 2% in a change order that was approved by the Board in March 2007.
The District generally reduces retention to 5%, however, this project has been in operation for
more than a year and the remaining work is mostly documentation.
Book Page 10
Minutes of the Operations Committee
July 12. 2007
Page 5
(10) REPORT OF DIRECTOR OF OPERATIONS AND MAINTENANCE
Director of Operations and Maintenance, Nick Arhontes, introduced Simon Watson,
Maintenance Manager, who presented a report on the corroded outfall line repair that was
successfully completed on May le.
(11) REPORT OF DIRECTOR OF TECHNICAL SERVICES
Director of Technical Services, Ed Torres, reported that the National Water Research Institute
members are scheduled to meet on August 6 to review the District's secondary treatment
compliance, as well as to tour the facility. Mr. Torres also reported the successful audit that
certifies the Sanitation District in the National Biosolids Partnership Environmental Management
Systems (EMS)process; and the District submitted the first report as required by the govemor's
bill issued to control greenhouse gas emissions.
(12) OTHER BUSINESS. COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY
There were none.
(13) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA
FOR ACTION AND STAFF REPORT
There were none.
(14) CONVENE INCLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION
54956.9(a)
There was no closed session.
(15) FUTURE MEETING DATES
The next Operations Committee meeting is scheduled for Wednesday, August 29, 2007, at
5:00 p.m.
(16) ADJOURNMENT
The Chair declared the meeting adjourned at 6:10 p.m.
Submitted by:
Committee Secretary
H^EepPagenda0pP tiom G=ffd eelopere0ons 2007 SOM5.071207 Operations Minu a .dw
Book Page I I
OPERAATIONS COMMITTEE
Mcetln9 COW To Btl.OI qr.
AGENDA REPORT "01 osizsi°'
IDBm N mbe Item Number
Orange County sanitatbn Dlstnct OPO. n
FROM: James D. Ruth, General Manager
Originator: Nick Arhontes, Director of Operations and Maintenance
SUBJECT: POTABLE WATER ASSESSMENT AT PLANT 1,
CONTRACT NO. CS-2007-335 BD
GENERAL MANAGER'S RECOMMENDATION
1. Approve a Professional Services Consultant Agreement with Dudek Engineering
for the study of Potable Water Assessment at Plant No. 1, Specification No.
CS-2007-335BD in the amount of$218,200; and,
2. Approve a 20% contingency ($43,640).
SUMMARY
• On March 14, 2006 the District completed the abandonment of two direct
connected city water services for the administration building and a fire protection
system at plant 1. The source for these two services is now being supplied by the
existing potable water station which has an approved air gap that separates and
protects the Fountain Valley water system from the District.
• The purpose of this project is to complete a comprehensive assessment of the
Plant 1 potable and industrial water systems to ensure that the District is meeting
California Title 17 standards. No previous comprehensive report has been
performed by the Engineering or O&M Departments' staff.
• The assessment will include hydraulic modeling of the potable water system to
validate the system is capable of meeting fire protection, process, and
administrative building demands. A complete walk down of both the potable and
industrial water systems will be used to update Process and Instrumentation
Diagrams as well as the Geographic Information Systems (GIS) data base.
Form No.o iozaa asnrea wmrm
NbWuig %Op�°o m%Ooe .MNGOM.07a2,FNNr.1ww Nwrmn+.a:
Page 1
Book Paee 12
While inspecting by 'Walking down' the water systems the consultant will validate
that there are no cross connections or potential cross connections between the
potable and non-potable water systems (plant, reclaimed, and industrial water
systems). If either of the cross connections are discovered the consultant will make
recommendations on how to appropriately resolve the issue. A maintenance task
or Capital Improvement Project (CIP) may then be needed.
• The final element of the project will provide the District with recommendations for
implementing a formal water management program that meets all regulatory
requirements. This element also includes providing training for staff to ensure that
knowledge, skills and abilities (K, S, A's) remain with the District when the contract
is complete. This will assist with improved staff training as well as in succession
planning efforts.
• A standard Request for Proposal was used to solicit proposals from interested
engineering consultants. Of the 30 companies receiving the RFP, 4 submitted
their proposals, 11 submitted "no bid" responses, and 15 did not respond. A
review panel with staff from Operations & Maintenance, Engineering, and
Technical Services Departments evaluated the proposals. Dudek Engineering
(4,155 points) was selected over RBF Consulting (4,095 points) for the project. In
addition after opening the pricing envelopes Dudek's price was found to be
approximately 5% less than RBF's price.
PRIOR COMMITTEE/BOARD ACTIONS
Not applicable
ADDITIONAL INFORMATION
The consultant selection process was conducted in accordance with the Sanitation
District's adopted policies and procedures.
This item has been budgeted in the FY 07/08 Operations and Maintenance Joint
Operating budget. Schedule is six months to complete all work.
Award Date: 09126107 Contract Amount: $218,200 contingency: 20%
Forth N. ow IUS2
M WepnryenWWpmlwnLpmmtllee\pperNme .mmE 61U10I
2C0MYIM.1172 pcl pw NYM,Lpnp„wA.yc
Page 2
Book Page I i
OPERATIONS COMMITTEE Meeting Date To Bd.ofDr.
08/29/07 09/26/07
AGENDA REPORT Rem Number Item Number
OM7-73
Orange County Sanitation District
Collections
Facilities
FROM: James D. Ruth, General Manager
Originator: Jim Herberg, Director of Engineering
Project Manager: Martin Dix
SUBJECT: 66KV SUBSTATION AT PLANT NO. 1, JOB NO. P1-97
GENERAL MANAGER'S RECOMMENDATION
Authorize staff to enter into negotiations with Camp Dresser & McKee for support
services during the construction, commissioning, and closeout phases of the 66kV
Substation at Plant No. 1, Job No. P1-97.
SUMMARY
• In February 2006, the Orange County Sanitation District (Sanitation District) issued a
Professional Services Agreement (PSA) to Camp Dresser& McKee (CDM) to
provide engineering services for the 66kV Substation at Plant No. 1, Job No. P1-97.
• CDM satisfactorily executed the design and possesses an in-depth and unique
knowledge of all the details of the design. This history makes CDM the best firm to
provide support services during the construction, commissioning, and closeout
phases of this project.
• The Plans and Specifications were issued for bid in June 26, 2007. The construction
contract was awarded to Miron Electric on July 18, 2007.
PRIOR COMMITTEE ACTION
• Approval of PSA with CDM for an amount not to exceed $779,381. (February 2006)
• Approval of Sole Source Agreement with SCE for an amount not to exceed
$6,052,000; and increase the project budget in the amount of$4,302,947 for a total
amount of$9,475,538. (March 2006)
• Approval of Amendment No. 1 to the Sole Source Agreement with Southern
California Edison for engineering services, fees, materials, and labor for 66kV
Substation at Plant No. 1, Job No. P1-97, for an additional amount of$1,150,000,
increasing the total contract amount not to exceed $7,202,000. (May 2007)
Page 1
Book Paee 14
• Award a construction contract to Miron Electric for 66kV Substation at Plant No. 1,
Job No. P1-97, for a total amount not to exceed $4,561,000. (July 2007)
ADDITIONAL INFORMATION
This authorization complies with authority levels of the Sanitation District's Delegation of
Authority. This item has been budgeted. (Line item: Section 8, Page 75).
Award Date: 02/24/06 Contract Amount: $779,381 Contingency: 5
MD:bm:el
KWeptogenda\Operations Committee\Operations 2007\0807M.07-72.P1-97 Constr Supped Svcs.doc
Page 2
Book Pace 15
OPERATIONS COMMITTEE Meean0 Date To ad.of Dir.
08/29/07 09/26/07
AGENDA REPORT Rem Number Item Number
OP07-74
Orange County Sanitation District
Collections
Facilities
FROM: James D. Ruth, General Manager
Originator: Jim Herberg, Director of Engineering
Project Manager: Alberto Acevedo
SUBJECT: COAST TRUNK SEWER REHABILITATION, CONTRACT NO. 11-26
GENERAL MANAGER'S RECOMMENDATION
Authorize staff to enter into negotiations with Malcolm Pirnie, Inc. for support services
during the construction, commissioning, and the closeout phases of Coast Trunk Sewer
Rehabilitation, Contract No. 11-26.
SUMMARY
• In November 2004, the Orange County Sanitation District (Sanitation District)
issued a Professional Services Agreement (PSA)to Malcolm Pirnie, Inc. to
provide engineering services for Coast Trunk Sewer Rehabilitation, Contract
No. 11-26.
Malcolm Pirnie, Inc. satisfactorily executed the design and possesses an in-depth
and unique knowledge of all the details of the design and restrictions during
construction. This history makes Malcolm Pimie, Inc. the best firm to provide
support services during the construction, commissioning, and closeout phases of
this project.
• The Bid Plans and Specifications were completed on July 31, 2007. The
engineer's estimated construction cost is $6,240,472. The project bid date is
November 8, 2007.
PRIOR COMMITTEE ACTION
November 2004—Approval of Professional Services Agreement with Malcolm
Pimie, Inc. to prepare a Preliminary Design Report for an amount not to exceed
$2,219,330.
May 2006—Approval of Amendment No. 1 to the Professional Services
Agreement with Malcolm Pimie, Inc. for the preparation of construction documents
and the reduction of$635,505 to the original amount of the PSA for an amount
not to exceed $1,580,825.
Page 1
Book Page 16
ADDITIONAL INFORMATION
This authorization complies with authority levels of the Sanitation District's Delegation of
Authority. This item has been budgeted. (Page A-7, Item No. 33). An amendment to the
original PSA with Malcolm Pirnie, Inc. will be presented at the time that the construction
contract is presented for award. At that time, a contingency amount will be assigned to
PSA amendment following the guidelines in the Sanitation District's Delegation of
Authority.
The Project Manager on this project is Alberto Acevedo.
Award Date: 11104 Contract Amount: $2,219,330 'Contingency%:
'No contingency has been established.
JH:AC:eh
H:bepttagendMOperalions CommitteelOperations 2007=07\06.07-74.11-26 Conslr Support Sv .dm
Book Page 17 Page 2
OPERATIONS COMMITTEE MeeOng Date To9d.of ar.
08/29/07 091i6/07
AGENDA REPORT Item Number Item Number
OP07-75
Orange County Sanitation District
FROM: James D. Ruth, General Manager
Originator: Jim Herberg, Director of Engineering
Project Manager: Angie Anderson
SUBJECT: COOPERATIVE PROJECTS GRANT PROGRAM
GENERAL MANAGER'S RECOMMENDATION
1. Approve Amendment No. 1 to Cooperative Projects Grant Program Contract
No. 0602 with Garden Grove Sanitary District, providing for a six-month time
extension; and,
2. Approve Amendment No. 1 to Cooperative Projects Grant Program Contract
No. 0605 with the City of Buena Park, providing for a four-month time extension.
SUMMARY
• The Cooperative Projects Grants Program (Program) provides funds to local
agencies for projects that reduce or eliminate inflow and infiltration (1/1) to the sewer
collection system.
• The Garden Grove Sanitary District requests Amendment No. 1 to Cooperative
Projects Program Contract No. 0602 (Contract No. 0602) to provide for a six-month
time extension.
• The City of Buena Park requests Amendment No. 1 to Cooperative Projects
Program Contract No. 0605 (Contract No. 0605) to provide for a four-month time
extension.
PRIOR COMMITTEE/BOARD ACTIONS
In July 2006, the Board of Directors approved Cooperative Projects Grant Program
Contract No. 0602 with Garden Grove Sanitary District and Contract No. 0605 with the
City of Buena Park.
ADDITIONAL INFORMATION
Once awarded, Cooperative Projects Grants are paid to local agencies on a
reimbursement basis after project completion. The total amount of grant
reimbursements provided to member agencies since 1999 through the program is
approximately $23.1 million. New awards are anticipated to be paid in FY 08-09 or
FY 09-10, depending on the time received, and the overall budget status.
F..No..1W-2 RrvIe OM M
Page 1
Book Page 18
Garden Grove Sanitary District
The Garden Grove Sanitary District (Sanitary District) has been identified as having a
localized inflow problem by the Orange County Sanitation District's (OCSD) long-term
flow monitoring efforts. The Sanitary District requires a six-month time extension to
complete the project as a result of a delay in the project scope and bidding process.
The work includes Closed Circuit Television (CCTV) of 400,000 feet of sewer to identify
and prioritize corrective projects and update the Sanitary District's Capital Improvement
Program and Phase 2 of the Master Plan. Contract No. 0602, as amended, will serve to
reduce 1/1 at the local level of the sewer system.
City of Buena Park
The City of Buena Park (Buena Park) has also been identified as having a localized
inflow problem by OCSD's long-term flow monitoring efforts. The City of Buena Park
requires a four-month time extension to complete their project. The project entails
cleaning and video inspection of approximately 400,000 feet of sewer mains.
Approximately 250,000 feet has been completed to date. However, the work has not
been completed as quickly as originally anticipated due to a delay in Buena Park's
approval process. Thus far, the condition assessment has identified 12 locations of
collapsed sewer lines that require repair and/or replacement. Amendment No. 1 to the
Contract will provide for the additional time to complete this project.
ATTACHMENTS
1. Letter from Garden Grove Sanitary District
2. Letter from City of Buena Park
JDH:AA:sa
H:W ptl Benda\Operations Oommidee\Operations 200T Mi.07-75.CoopemWe Proje s.dm
Fa No.O 1a 2 IWyy p>plp]
Page 2
Book Page 19
GARDEN GROVE rah wy CITY OF GARDEN GROVE
?j (�,
June 21, 2007 . . ! William J. Dalton
VJI � Lr Er1
Mayor
Mark Rosen
Mayor Pro Tern
Janet Nguyen
Mr. John Under Council Member
Engineering Manager Dina Nguyen
Orange County Sanitation District Council Member
108" Ellis Avenue Bruce A. Broadwater
Fountain Valley, California 92708-7018 Council Member
Subject: Request for Schedule Extension for Garden Grove Sanitary District's
Cooperative Projects Program Application-Conduct a Condition
Assessment Utilizing CCTV(CP-0602)
Dear Mr. John Under:
The Garden Grove Sanitary District (GGSD) submitted an application to Orange County
Sanitation District (OCSD) on April 3, 2006 to conduct a condition assessment of 400,000 feet of
the system utilizing CCTV; preparing a database containing the Inspection results, and
formulating corrective projects for the deficiencies identified; and update GGSD Capital
Improvement Program (CIP).
The project contract specifies the inclusion of components for condition assessment of 400,000
feet of the system utilizing CCTV; preparing a database containing the inspection results, and
formulating corrective projects for the deficiencies Identified; and update GGSD Capital
Improvement Program (CIP) be completed no later than June 29, 2007. The contract also
specifies that all project deliverables and requests for reimbursement be received by August 29,
2007.
The project has fallen behind schedule as the result of a delay In the scope of work preparation
and the bid process.
Therefore, the Garden Grove. Sanitary District respectfully requests that the schedule for this
project be extended for six (6) months. GGSD Is proposing that the project be completed no
later than December 31, 2007 with all project deliverables and requests for reimbursement
received by February 26, 2008.
Thank you for your consideration. Should you have any questions regarding this application or
require additional Information, please contact Zeki Kayiran, District Engineer at (949) 753-7333;
or Richard B. Mathis, Water Services Manager at (714) 741-5561.
Sincerely,
eltl¢' hn s
Director, De ent of Public Works
cc: Angie Anderson, OCSD
Richard S. Mathis, GGSD
Zeki Kaylmn, AKM
11222 Acacia Parkway • P.O.Box 3070 • Garden Grove, CA 92842
www.cl.garden-grove.ca.us
Book Page 20
A,J4,c.
i.
CITY OF BUEN PARK
Department of Public Works
James A. Biei9i:OQtur2 F1f is 15
June 27, 2007
Mr. John Linder
Engineering Manager
Orange County Sanitation District
PO Box 8127
Fountain Valley, CA 92728-8127
SUBJECT: Cooperative Projects Contract No. 0605
Request for Time Extension
Dear Mr. Linder:
The City of Buena Park is requesting that the Orange County Sanitation District
extend the Cooperative Projects Grants Program Contract No. 0605 an additional
four months. The current expiration date for this contract is June 30, 2007 (Final
Report Submittal date). The new date for submittal of the Final Report would be
October 31, 2007. All project deliverables and reimbursement requests will be
received on or before December 31, 2007. The City would appreciate if this
request for extension could be presented at the next Committee meeting for
Cooperative Projects.
This project entails cleaning and video inspection of approximately 400,000 feet
of sewer main; approximately 250,000 feet have been cleaned and inspected to
date. Initial delays due to the City closing City Hall for the week of Christmas and
the holidays of December 2006 resulted in the contractor not getting the Notice to
Proceed with the work until January 19", 2007. The original start date was
projected to be December 31, 2006. Also, work has not been completed as
quickly as originally expected. However, benefits to the City's sewage
conveyance system from this contact have already being realized. Collapsed
sewer lines have been identified at 12 locations. Bid documents are currently
being prepared; all 12 will be excavated and repaired this summer. Also,
infiltration of groundwater into City sewer mains has been identified from review
of CCTV inspection reports. Lining of several of these mains is currently in the
planning stages.
6650 Beach Boulevard. P.O. Box 5009. Buena Ruk. California 40622-5009
(71.1) 562-3070 1-a.x (714) 562-3077
www.buenapark.com
Book Page 21
If you have any questions or need additional information, please call me at (714)
562-3687. Thank you for your assistance and consideration in this matter.
Sincerely,
James A. Biery, P.E,
Director of Public Works
By:
Richard B. Kern
Associate Engineer
C: Nabil Herein, Deputy City Engineer
Book Page 22
OPERATIONS COMMITTEE 11)81e Tomd 0110Oir.
AGENDA REPORT ttan Ien Numbe
Po7-76
O7-76
Orange County Sanitation District
Collections
Facilies
FROM: James D. Ruth, General Manager
Originator: Jim Herberg, Director of Engineering
Project Manager: Umesh Murthy
SUBJECT: REHABILITATION OF THE 14th STREET PUMP STATION, CONTRACT
NO. 5-51, AND REHABILITATION OF THE "A" STREET PUMP
STATION, CONTRACT NO. 5-52
GENERAL MANAGER'S RECOMMENDATION
1. Approve a budget increase for Rehabilitation of the 14th Street Pump Station,
Contract No. 5-51, in the amount of$318,296, for a total project budget of
$10,935,653;
2. Approve Change Order No. 5 for Rehabilitation of the14" Street Pump Station,
Contract No. 5-51, and Rehabilitation of the "A" Street Pump Station, Contract
No. 5-52, with Kiewit Pacific Company, authorizing an addition of$318,296
increasing the total contract amount to $13,142,537; and,
3. Accept Rehabilitation of the 141b Street Pump Station, Contract No. 5-51, and
Rehabilitation of the "A" Street Pump Station, Contract No. 5-52, as complete,
authorizing execution of the Notice of Completion and approving the Final
Closeout Agreement with Kiewit Pacific Company.
SUMMARY
• This contract is for construction of a new 14m Street Pump Station at 1510 W.
Balboa Boulevard and construction of a new"A" Street Pump Station at 810 W.
Balboa Boulevard in the City of Newport Beach. The existing pump stations were
approximately 50 years old and did not meet current standards of performance and
safety.
• Lee & Ro, Inc. prepared the plans and specifications, and the construction contract
was awarded to Kiewit Pacific Company on September 22, 2004.
• Change Order No. 5 includes one item of added work. There are no reimbursable
design errors and no non-reimbursable design errors associated with this change
order. The contract includes liquidated damages of$1000 per day and no bonus
provisions. The contract is 100% complete.
Page 1
Book Page 23
• The Contractor submitted a request for payment of$534,185 in additional costs due
to groundwater in excess of the geotechnical report. A change order for $318,296
was negotiated. The Contractor's actual labor and equipment costs were verified.
• This item has been budgeted, but there are insufficient funds and a budget increase
is required.
PRIOR COMMITTEEIBOARD ACTIONS
The contract was awarded to Kiewit Pacific Company by the Board of Directors on
September 22, 2004. Please refer to the attached Change Order Status Report.
On April 25, 2007, the Board of Directors approved a 6.2% Contingency ($725,262) for
change orders to the subject contract. However, this contingency did not account for
contractor claims that were not resolved at the time.
ADDITIONAL INFORMATION
Contract Schedule
Contract Start Date: November 10, 2004
Original Contract Completion Date: June 7, 2006
Total Number of Change Orders to Date: 4
Current Contract Completion Date: December 1, 2006
Days Subject to Liquidated Damages: 0
Liquidated Damages Assessment: 0 Calendar Days
Change Order No. 5 Content
Item No. Description Amount Da vs Type
Contract
No. 5-51
Differing site conditions for
1 sewer installation in Balboa Blv. $318,296 0 Unknown Conditions
Total—Change Order No. 5 $318,296 0
Item 1 —This item is to compensate the Contractor for a differing site condition (DSC)
that occurred during the installation of the new 21-inch VCP sewer line in Balboa Street
between the new 151" Street Pump Station and 141h Street. The DSC is based on the
Contractor's claim that his productivity was impacted by the high volume of dewatering
flow rates and the geotechnical properties of the soil. Given the information provided in
the Geotechniral Reports, the Contractor was expected to encounter dewater discharge
rates of between 150 to 500 gpm for the purposes of dewatering the trench. During
excavation, the Contractor encountered seashell lenses of highly permeable material
which allowed groundwater to flow into the trench excavation at rates in excess of 1,000
gpm. This item includes costs for additional dewatering and last productivity of pipe
installation due to the aforementioned differing site condition. The additional work for
this item was accomplished by a negotiated price pursuant to Section No. 44(B)1 of the
General Requirements.
Page 2
Book Page 24
This change order complies with authority levels of the Orange County Sanitation
District's (Sanitation District) Delegation of Authority. This item has been budgeted, but
there are insufficient funds (Line Rem: Section 8, Pages 27 and 28).
A budget amendment in the amount of$318,296 is being requested for Contract
No. 5-51. These funds are being requested to cover change orders and staff labor to
support added construction activities beyond the original completion date. The proposed
source of funding is from the Sanitation District's Capital Improvement Reserves.
ATTACHMENTS
Change Order Status Report
JH:UM:el:eh:gc
RAepllagendMOpembons Comn wXOpmbons 200710 OnX.07-76.5-51 &S52-CO 5&6.da
Page 3
Book Page 25
CHANGE ORDER STATUS REPORT
REHABILITATION OF THE 14TH STREET PUMP STATION
REHABILITATION OF THE "A" STREET PUMP STATION
CONTRACT NOS. 5.51 AND 5-52
APPROVAL CONTRACT CONTRACT COST PERCENTAGE AUTHORIZED AUTHORIZEDTIME
ITEM DATE COST TO DATE INCREASE TIME TO DATE
(DAYS) (DAYS)
0
CONTRACT 11/10/2004 $11,697,780 $11,697,780 0.00 575 575
0
CO NO. 1 6/28/2006 $141,364 $11,639,144 1.21% 113 688
v
m
� CO N0.2 1220/2006 $256,079 $12,095,223 3.40% 14 702
N
o CO NO. 3 3/28/2006 $178,181 $12,273,404 4.92% 0 702
CO NO.4 6/27/2007 $550,837 $12,824,241 9.63% 50 752
CO NO. 5 Pending $318,2961 $13,142,537 12.35% 0 752
003840311
OPERATIONS COMMITTEE Meeting Date To ea.or Di"
08/29/07 09/26/07
AGENDA REPORT Item 07
ov -77 Item Number
Number
Orange County Sanitation District
Collecns
Facilities
PROM: James D. Ruth, General Manager
Originator: Jim Herberg, Director of Engineering
Project Manager: Dave May
SUBJECT: REIMBURSEMENT AGREEMENT WITH CITY OF FOUNTAIN VALLEY
GENERAL MANAGER'S RECOMMENDATION
Approve a Reimbursement Agreement with the City of Fountain Valley to compensate
the City for costs incurred due to delay of repaving Ellis Avenue, to coordinate with
Replacement of Ellis Avenue Pump Station, Job No. 1-10, and Bushard Trunk Sewer
Rehabilitation, Job No. 1-2-4, in an amount not to exceed $750,000, in a form approved
by General Counsel.
SUMMARY
• Job No. 1-10, Replacement of Ellis Avenue Pump Station (Ellis) and Job No. 1-2-4,
Bushard Trunk Sewer Rehabilitation (Bushard) projects require construction within
Ellis Avenue and at the intersection of Ellis Avenue and Bushard Street within the
City. The Orange County Sanitation District (OCSD) obtained an encroachment
permit from the City to facilitate this construction.
• Before the Ellis and Bushard projects were undertaken, the City had planned to
repave Ellis Avenue from Bushard Street to the main entrance of OCSD Plant
No. 1. However, due to OCSD's impending construction activities, the City deferred
this repaving, incurring additional costs.
• The United States Congress through the Federal Highway Administration, Caltrans,
and the Orange County Transportation Authority has earmarked $738,500 for the
rehabilitation and resurfacing of Ellis Avenue from Bushard Street to Euclid/1405. An
equal amount must be allocated by the City as a match. All costs above the
earmarked funds and the match ($1,477,000) are required to be funded entirely
using local funds.
• The proposed agreement requires OCSD to reimburse the City for additional local
funds due to coordination with OCSD projects.
Page 1
Book Page 27
• It is estimated that OCSD's share of the delayed project costs will be approximately
$750,000. Actual amounts paid via the Reimbursement Agreement will be based
upon bid prices received by the City up to $750,000. Actual costs could exceed the
$750,000, and in such case, staff will need to return to the Board for approval to
revise the agreement.
• The funds are included in the budgets of Job No. 1-2-4, Bushard Trunk Sewer
Rehabilitation, and Job No. 1-10, Replacement of Ellis Avenue Pump Station.
Twenty Percent (20%) of the funding is from Job No. 1-2-4 ($150,000) and 80% of
the funding is from Job No. 1-10 ($600,000). The proportions approximate the area
of Ellis Avenue that each project occupied during construction.
PRIOR COMMITTEEIBOARD ACTIONS
N/A
ADDITIONAL INFORMATION
N/A
DM:eh:gc:eh:gc
H:W pt�gendMOWmtims Oommiaee%Operatbns 200] O W6.oZ77."Ellis Paving Agmt dM
Page 2
Book Page 28
OPERATIONS COMMITTEE Meefirlgoae TOBd.orOir.
OB/29/W 09/26/07
AGENDA REPORT Item Number Item NumbW
oro7-7e
Orange County Sam[atlon District
FROM: James D. Ruth, General Manager
Originator: Nick Arhontes, Director of O&M
SUBJECT: FY 06/07 Strategic Initiatives Local Sewer Services Staff Report
GENERAL MANAGER'S RECOMMENDATION
Receive and file Staff Report re FY 06/07 Strategic Initiatives - Local Sewer Services,
dated January 2007 and revised April 2007, and direct the General Manager to
implement the following:
1). Perform a comprehensive rate study for local sewers, establish a local sewer
user fee structure, and initiate the appropriate Proposition 218 notifications and
actions;
2). Establish accurate and separate accounting procedures for local sewer
services;
3). Initiate a public information effort in the unincorporated areas and part of the
city of Tustin; and
4). Identify and pursue other local agencies that may be interested in a transfer
of ownership in the future.
SUMMARY
The local sewer services study found that the local sewers in Revenue Area 7 are
currently under funded. The regional sewer user fees, which are paid by all OCSD
ratepayers, are clearly subsidizing the costs to operate and maintain the local sewer in
the unincorporated areas of Revenue Area 7 and about half of the city of Tustin.
Additionally, staff time and resources are being diverted from OCSD's core business of
regional sewer system management to the local sewer system. OCSD could be in
jeopardy of being out of compliance with the statewide WDR mandate that requires that
adequate rate structures are maintained for operations, maintenance, and repairs for
the local sewers.
Foam No.M IW-2 amn.a olmt.ol
H:WepaagendM0wmtions Comrtidee\Operalions 200A0807\06.07-781oca1 Semm.doc
Page 1
Book Page 29
PRIOR COMMITTEE/BOARD ACTIONS
October 25, 2006 Board Approved — Compliance with new Statewide WDR Order for
Sanitary Sewers.
July 18, 2007— FY 06/07 Steering Committee Considered Strategic initiatives— Local
Sewer Service Staff Report
ADDITIONAL INFORMATION
Currently, the only direct source of funding for operating and maintaining the local
sewers, besides the subsidies from the regional user fee, is an apportionment
established when the 7" and 70tN Sewer Maintenance Districts were formed. This
apportionment was based upon a pre-Proposition 13, three year average of fees
charged. The average apportionment that OCSD receives is less than $1.16 per month
to provide local sewer service. Other Orange County providers of local sewer services
charge customers between $3.50 to $16.15 per month to provide local sewer service.
Section D.9 of the Statewide General WDR Order for Wastewater Collection Agencies
states: "The Enrollee shall allocate adequate resources for the operation, maintenance,
and repair of its sanitary sewer system, by establishing a proper rate structure,
accounting mechanisms, and auditing procedures to ensure an adequate measure of
revenues and expenditures. These procedures must be in compliance with applicable
laws and regulations and comply with generally acceptable accounting practices.
A condition assessment study of the local sewers that OCSD maintains in Revenue
Area 7 was conducted by GHD Management, Engineering, Environmental Consultants.
Many factors were considered including age, material, size, current condition, etc. The
study showed that over the next 50 years, an estimated $14.8 million, based on today's
costs, will be needed to repair and replace the local sewers in this area. Since the
existing revenue stream is inadequate to support the operation and maintenance of the
local sewers, it would be reasonable to assume that the reserves are inadequate or
nonexistent for the local sewers. The WDR order states in section (iv) Operations and
Maintenance Program of the Sewer System Management Plan (SSMP): "Finally, the
rehabilitation and replacement plan should include a capital improvement plan that
addresses proper management and protection of the infrastructure assets. The plan
shall include a time schedule for implementing the short—and long-term plans plus a
schedule for developing the funds needed for the capital improvement plan".
Currently, there is not an adequate site-specific revenue stream to operate and maintain
the local sewers owned by OCSD, or to address the future repair and replacement of
these lines. Additionally, because the local sewers are small-diameter lines, they
present a higher risk of blockages and spills than the larger regional sewers. Sewer
spills are closely monitored by the State Water Resources Control Board and strict fines
can be imposed for spills or program noncompliance.
Form No.D 1022 R iI 0101107
H:klept\agenda\Operations commigee\owralions 2007\0807\06.07.7810MI Se M.00c
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ATTACHMENT
A complete copy of the staff report titled Orange County Sanitation District FY 06/07
Strategic Initiatives— Local Sewer Services —January 2007 and revised April 2007
is attached.
F"No.o 1- 2 n W=107
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ORANGE COUNTY SANITATION DISTRICT
(714) 962-2411
www.ocsd.com
Mailing Address:P.O. Box 8127
Fountain Valley, California
92728-8127
Street Address:
10844 Ellis Avenue
Fountain Valley, California
92708-7018