HomeMy WebLinkAbout2007-07 Ops MINUTES OF THE
OPERATIONS COMMITTEE
Engineering, Operations & Maintenance, and Technical Services
Orange County Sanitation District
Thursday, July 12, 2007—5:00 p.m.
A meeting of the Operations Committee of the Orange County Sanitation District was held on
July 12, 2007, at 5:00 p.m. in the Sanitation District's Administrative Office.
(1) ROLL CALL
A quorum was declared present, as follows:
Operations Directors Present: Staff Present:
Larry Crandall, Chair Jim Ruth, General Manager
Cathy Green, Vice Chair Bob Ghirelli, Assistant General Manager
Don Bankhead Nick Amonles, Dir. of Operations & Maintenance
Patsy Marshall Jim Herberg, Director of Engineering
Roy Moore Lilia Kovac, Committee Secretary
David Shawver Tod Haynes, Engineering Manager
Constance Underhill Matt Smith, Engineering Manager
Don Webb John Linder, Engineering Manager
James M. Ferryman, Board Chair Jim Burror, Engineering Supervisor
Doug Davert, Board Vice Chair Layne Baroldi, Legal & Reg. Affairs Liaison
Norbert Gaia
Operations Directors Absent:
Charles Antos Others:
Harry Sidhu Jon Hays, Black &Veatch
Steve Anderson
TH LEIRK OF THE BOARD
(2) APPOINTMENT OF CHAIR PRO TEM GRAN E OENTYSANITATION DISTRICT
No appointment was necessary. JUL 18 2007
(3) PUBLIC COMMENTS
There were no public comments.
(4) REPORT OF THE COMMITTEE CHAIR
Chair Crandall announced the majority work on Job No. 1-10 completed, and Bushard Avenue
was now open to traffic.
Minutes of the Operations Committee
July 12, 2007
Page 2
(5) REPORT OF THE GENERAL MANAGER
General Manager, Jim Ruth, did not give a report.
(6) CONSENT CALENDAR ITEMS
a. MOVED, SECONDED, AND DULY CARRIED: Approve minutes of the June 6, 2007
Operations Committee meeting.
b. OP07-61 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to approve a 3% contingency($56,838)for amendment to the
Professional Design Services Agreement with Black and Veatch
Corporation to prepare an Energy Master Plan for the Treatment Plant
Strategic Plan Update, Job No. J-102.
C. OP07-62 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to approve a budget increase of$350,000 for a total project
budget of$4,961,000 for the Realignment and Rehabilitation of Big
Canyon Offsite Trunk Sewer, Contract No. 5-62.
d. OP07-63 MOVED, SECONDED, AND DULY CARRIED: 1)Approve Amendment
No. 1 to the Professional Design Services Agreement with The Austin
Company providing for additional design services for Laboratory
Refurbishment at Plant No. 1, Job No. J-97, for an additional amount of
$32,900, increasing the total amount not to exceed $155,300; and,
2)Approve a 5% contingency for amendments to said agreement
($7,765).
e. OP07-64 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to approve Amendment No. 1 to Cooperative Projects Grant
Program Contract No. 0501 with the City of Huntington Beach, providing
for a ten-month time extension with no additional funding.
f. OP07-65 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to: 1)approve Amendment No. 2 to the Professional Services
Agreement with Dudek&Associates, Inc. providing for construction
support services for Rehabilitation of District Siphons, Contract No. 2-68,
for an additional amount of$310,088, increasing the total contract amount
not to exceed $1,461,244; and
2) Approve a 4% contingency for amendments to said agreement
($58,450).
Minutes of the Operations Committee
July 12, 2007
Page 3
g. Item pulled for discussion.
h. Item pulled for discussion.
i. Item pulled for discussion.
j. Item pulled for discussion.
Non-Consent Calendar
k. OP07-66 Staff provided clarification on the total budget amount Increase, consisting
of professional services and construction costs.
MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to: 1)approve a budget increase of$800,000 to the budget
for Central Generation Automation, Job No. J-79-1, for a total budget of
$18,755,180; and,
2) Approve the plans and specifications for Central Generation
Automation, Job No. J-79-1, on file at the office of the Clerk of the Board.
I. OP07-67 Staff briefly presented the agreement points on this agreement, and the
membership of the team that will be working on this strategic plan.
MOVED, SECONDED,AND DULY CARRIED: Recommend to the Board
of Directors to: 1)approve a Professional Services Consultant Agreement
with Carollo Engineers for the development of a Five-Year Research
Strategic Plan, Specification No. CS-2006-315,for an amount not to
exceed $257,826; and,
2) approve a 15%contingency($38,674).
m. OP07-68 Staff requested a correction to the General Manager's recommendation to
be consistent with the delegation of authority, approving the Professional
Service Consultant Agreement at the committee level.
MOVED, SECONDED, AND DULY CARRIED: 1)Approve a Professional
Services Consultant agreement with Dudek&Associates, Inc.for
Standard Operating Procedures (SOP) Development, Specification No.
CS-2007-322 for an amount not to exceed $105,000; and,
2)Approve a 10%contingency of$10,500 for amendments to said
agreement for a total amount not to exceed $115,500.
Minutes of the Operations Committee
July 12, 2007
Page 4
n. OP07-69 Staff presented a brief overview of the staff-driven Sewer System
Management Plan,and the milestone chart required to comply with state
requirements. Staff was directed to research if the County is in
compliance with the State requirements.
MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to approve the Sewer System Management Plan (SSMP)
Development Plan and Schedule document as required by the State
Water Resources Control Board Waste Discharge Requirements Order
No. 2006-0003-DWQ, issued on May 2, 2006.
(7) ACTION ITEMS
There were no action items.
(8) INFORMATIONAL ITEMS
a. OP07-70 Program Environmental Impact Report for the Collection System
Improvement Plan
Jim Herberg, Director of Engineering, presented an overview of the Collection
System Improvement Plan Program Environmental Impact Report,which is
scheduled to be submitted to the Board for final approval in August.
b. OP07-71 Implementation of the Long-Range Biosolids Management Plan Update
Layne Baroldi, Legal& Regulatory Affairs Liaison presented an overview of
previous research done on incineration of biosolids. The Directors will be
receiving additional information at the Board of Directors'Workshop.
(9) REPORT OF DIRECTOR OF ENGINEERING
Director of Engineering, Jim Herberg, reported that due to the potential for encountering
petroleum-contaminated soils while tunneling for Contract No. 1-10A, staff will request approval
directly from the Board of Directors for a cooperative agreement with Atlantic Richfield Company
to manage soil contamination. The item will be taken directly to the Board so that the
agreement is in place prior to encountering any contaminated soils.
Mr. Herberg also reported that the retention percentage for the Trickling Filter project, Job No.
P1-76 was reduced to 2% in a change order that was approved by the Board in March 2007.
The District generally reduces retention to 5%, however, this project has been in operation for
more than a year and the remaining work is mostly documentation.
Minutes of the Operations Committee
July 12, 2007
Page 5
(10) REPORT OF DIRECTOR OF OPERATIONS AND MAINTENANCE
Director of Operations and Maintenance, Nick Arhontes, introduced Simon Watson,
Maintenance Manager,who presented a report on the corroded outfall line repair that was
successfully completed on May W.
(11) REPORT OF DIRECTOR OF TECHNICAL SERVICES
Director of Technical Services, Ed Torres, reported that the National Water Research Institute
members are scheduled to meet on August 6 to review the District's secondary treatment
compliance, as well as to tour the facility. Mr. Torres also reported the successful audit that
certifies the Sanitation District in the National Biosolids Partnership Environmental Management
Systems (EMS) process; and the District submitted the first report as required by the governor's
bill issued to control greenhouse gas emissions.
(12) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY
There were none.
(13) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA
FOR ACTION AND STAFF REPORT
There were none.
(14) CONVENE INCLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION
54956.9(a)
There was no closed session.
(15) FUTURE MEETING DATES
The next Operations Committee meeting is scheduled for Wednesday, August 29, 2007, at
5:00 p.m.
(16) ADJOURNMENT
The Chair declared the meeting adjourned at 6:10 p.m.
Submitted by:
Lilia Kovac
Committee Secretary
M1tlepNgen0a\0perations C=m IfteelOpemgons 20071070n071207 OpemUms Mlnutmdoc
STATE OF CALIFORNIA)
) SS.
COUNTY OF ORANGE )
Pursuant to California Government Code Section 54954.2, 1 hereby certify that
the Notice and the Agenda for the Operations Committee meeting to be held on
July 12, 2007, was duly posted for public inspection in the main lobby of the District's
offices on July 3, 2007.
IN WITNESS WHEREOF, I have hereunto set my hand this 3rd day of
July 2007.
Lilia Kovac
Associate Clerk of the Board
Orange County Sanitation District
H:\DEPT%AGENDA\POSTING\COMMITTEE POSTING CERTIFICATION FORM.DOC
ORANGE COUNTY SANITATION DISTRICT
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[714)962A9 E NOTICE OF MEETING
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"Bi,age-"' OPERATIONS COMMITTEE
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rWn[ain Valley.rA Engineering, Operations & Maintenance, and Technical Services
92728-B127
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10844 Ellis Avenue
rtuncenvallay,Go, ORANGE COUNTY SANITATION DISTRICT
9270E-7018
PlieAgencies THURSDAY, JULY 12, 2007 - 5:00 P.M.
•
Cities DISTRICT'S ADMINISTRATIVE OFFICES
Maheim 10844 ELLIS AVENUE
area, FOUNTAIN VALLEY, CALIFORNIA 92708
Buena Part
Gyps.. www.ocsd.com
Fountain Valley
Pollerton
Gorden Grove
Mmehgton Beach
Irvine
Le Habra The regular meeting of the Operations Committee of the Board of Directors of
La Palma
Lae Monads Orange County Sanitation District will be held at the above location and time.
Newport Beach
Orange
Placenta
Santa Me
Beal Beach
Stanton
Tustn
Win Park
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County of grange
Sanitary Districts
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Water oletrims
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To maintain warld-class leaderst,P in wastewater and water resource management.
OPERATIONS COMMITTEE MEETING DATES
OPERATIONS COMMITTEE BOARD
MEETING DATE MEETING DATE
07/12/07 07/18/07*
08/29/07 08/22/07
SEPTEMBER DARK 09/26/07
10/03/07 10/24/07
11/07/07 11/28107
12/05/07 12/19/07*
JANUARY DARK 01/23/08
02/06/08 02/27/08
03/05/08 03/26/08
04/02/08 04/23/08
05/07/08 05/28/08
06/04/08 06/25/08
*Meetings are being held on the third Wednesday of the month.
ORANGE COUNTY SANITATION DISTRICT
w:._ .. .:- NOTICE OF MEETING
OPERATIONS COMMITTEE
Engineering, Operations & Maintenance, and Technical Services
ORANGE COUNTY SANITATION DISTRICT
ftenC1e' WEDNESDAY JULY 12 2007 - 5:00 P.M.
else.. DISTRICT'S ADMINISTRATIVE OFFICES
Awarn 10844 ELLIS AVENUE
Free
P,rrrlw r.,-, FOUNTAIN VALLEY, CALIFORNIA 92708
Noallii, www.ocsd.com
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In ral:,x The regular meeting of the Operations Committee of the Board of Directors of
Orange County Sanitation District will be held at the above location and time.
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To maintain world-class leadership in wasxewarer and water resource management.
OPERATIONS COMMITTEE MEETING DATES
OPERATIONS COMMITTEE BOARD
MEETING DATE MEETING DATE
07/12/07 07118107`
08/29/07 08/22/07
SEPTEMBER DARK 09/26/07
10/03/07 10/24/07
11/07/07 11/28/07
12/05/07 12/19/07'
JANUARY DARK 01/23/08
02/06/08 02/27/08
03/05/08 03/26/08
04/02/08 04/23/08
05/07/08 05/28/08
06/04/08 06/25/08
`Meetings are being held on the third Wednesday of the month.
ROLL CALL
OPERATIONS COMMITTEE
Engineering, Operations & Maintenance, and Technical Services
Meeting Date: July 12, 2007 Time: 5:00 p.m.
Adjourn:
COMMITTEE MEMBERS (13)
Larry Crandall Chair
Cathy Green ice Chair
Steve Anderson
Charles Antos
Don Bankhead
Patsy Marshall
Roy Moore
David Shawver
Harry Sidhu
Constance Underhill
Don Webb
James M. Fe an Board Chair
Doug Davert Board Vice Chair
OTHERS
Brad H in, General Counsel
STAFF
Jim Ruth General Manager
Nick Arhontes, Director of 0 er. &Maintenance
Bob Ghirelli,Assistant General Manager
Jim Herberg, Director of Engineering
Ed Torres, Director of Technical Services
Lorenzo Tyner, Director of Finance and
Administrative Services
Lilia Kovac, Committee Secretary
Tod Haynes
John Linder
Matt Smith
H:Waptlageml"ommft1 a V0pnatlorm C=ntWd0pem0=2lOT070M.Rdl CeAAop
AGENDA
REGULAR MEETING OF THE
OPERATIONS COMMITTEE
Engineering, Operations & Maintenance, and Technical Services
ORANGE COUNTY SANITATION DISTRICT
July 12, 2007 - 5:00 P.M.
ADMINISTRATIVE OFFICE
10844 Ellis Avenue
Fountain Valley, California 92708
www.ocsd.com
(1) DECLARATION OF QUORUM
(2) APPOINTMENT OF CHAIR PRO TEM IF NECESSARY
(3) PUBLIC COMMENTS
(4) REPORT OF COMMITTEE CHAIR
(5) REPORT OF GENERAL MANAGER
(6) CONSENT CALENDAR ITEMS
Consideration of motion to approve all agenda items appearing on the Consent Calendar not
specifically removed from same, as follows:
a. Approve minutes of the June 6, 2007 Operations Committee meeting.
b. OP07-61 Recommend to the Board of Directors to approve a 3% contingency ($56,838)
for amendment to the Professional Design Services Agreement with Black and
Veatch Corporation to prepare an Enerov Master Plan for the Treatment Plant
Strategic Plan Update, Job No. J-102. (Book Page 12)
C. OP07-62 Recommend to the Board of Directors to approve a budget increase of
$350,000 for a total project budget of$4,961,000 for the Realignment and
Rehabilitation of Big Canyon Offsite Trunk Sewer, Contract No. 5-62.
(Book Page 14)
Book Page I
Operations Committee
07/12/07
Page 2
d. OP07-63 1)Approve Amendment No. 1 to the Professional Design Services Agreement
with The Austin Company providing for additional design services for
Laboratory Refurbishment at Plant No. 1, Job No. J-97, for an additional
amount of$32,900, increasing the total amount not to exceed $155,300; and,
2)Aoorove a 5% contingency for amendments to said agreement( 7 765 .
(Book Page 15)
e. OP07-64 Recommend to the Board of Directors to approve Amendment No. 1 to
Cooperative Projects Grant Program Contract No. 0501 with the City of
Huntington Beach, providing for a ten-month time extension with no additional
funding. (Book Page 17)
f. OP07-65 Recommend to the Board of Directors to: 1) approve Amendment No. 2 to the
Professional Services Agreement with Dudek &Associates, Inc. providing for
construction support services for Rehabilitation of District Siphons, Contract No.
2-68, for an additional amount of$310,088, increasing the total contract amount
not to exceed $1,461,244; and
2)Approve a 4% contingency for amendments to said agreement($58,450).
(Book Page 20)
g. OP07-66 Recommend to the Board of Directors to: 1)approve a budget increase of
$800,000 to the budget for Central Generation Automation, Job No. J-79-1, for
a total budget of$18,755,180; and,
2) Approve the plans and specifications for Central Generation Automation,
Job No. J-79-1, on file at the office of the Clerk of the Board.(Book Page 22)
h. OP07-67 Recommend to the Board of Directors to: 1) approve a Professional Services
Consultant Agreement with Carollo Engineers for the development of a five-
year Research Strategic Plan Specification No. CS-2006-315 in the amount of
$257,826; and,
2) approve a 15% contingency ($38,674). (Book Page 24)
I. OP07-68 1)Authorize the General Manager to enter into a Professional Service
Consultant agreement with Dudek&Associates, Inc. for Standard Operating
Procedures (SOP) Development, Specification No. CS-2007-322 for an amount
not to exceed $105,000; and,
2)Approve a 10% contingency of$10,500 for amendments to said agreement
for a total amount not to exceed $115,500. (Book Page 26)
j. OP07-69 Recommend to the Board of Directors to approve the Sewer System
Management Plan (SSMP) Development Plan and Schedule document as
required by the State Water Resources Control Board Waste Discharge
Requirements Order No. 2006-0003-DWO, issued on May 2, 2006.
(Book Page 28)
Book Page 2
Operations Committee
07/12/07
Page 3
END OF CONSENT CALENDAR
k. Consideration of items deleted from Consent Calendar, d any.
(7) ACTION ITEMS
(8) INFORMATIONAL ITEMS
a. OP07-70 Program Environmental Impact Report for the Collection System Improvement
Plan (Book Page 51)
b. OP07-71 Implementation of the Long-Range Biosolids Management Plan Update
(Book Page 53)
(9) REPORT OF DIRECTOR OF ENGINEERING (Jim Herbem)
(10) REPORT OF DIRECTOR OF OPERATIONS AND MAINTENANCE (Nick Arhontes)
(11) REPORT OF DIRECTOR OF TECHNICAL SERVICES (Ed Torres)
(12) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY
(13) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION
AND STAFF REPORT
(14) CLOSED SESSION
;Du...... ........................................................................................................................................................................................-....-.........................................................................,
ring the course of conducting the business set forth on this agenda as a regular meeting of the Committee,the
,Chair may convene the Committee in closed session to consider matters of pending real estate negotiations,
;pending or potential litigation, or personnel matters, pursuant to Government Code Sections 54956.8, 54956.9,
54957 or 54957.6,as noted.
I
:Reports relating to (a) purchase and sale of real property; (b) matters of pending or potential litigation; (c) j
;employee actions or negotiations with employee representatives; or which are exempt from public disclosure
iunder the California Public Records Act, may be reviewed by the Committee during a permitted closed session
.and are not available for public inspection. At such time as the Committee takes final actions on any of these I
subjects,.the minutes will reflect.all required,disclosures.of information i
a. Convene in closed session.
b. Reconvene in regular session.
C. Consideration of action, if any, on matters considered in closed session.
Book Page 3
Operations Committee
07/12/07
Page 4
(15) FUTURE MEETING DATES
The next Operations Committee meeting is scheduled for August 29, 2007, at 5:00 p.m.
(16) ADJOURNMENT
Book Page 4
Operations Committee
07/12/07
Page 5
_Agenda Posting: In Accordance with the requirements of California Government Code Section 54954.2, this
agenda has been posted in the main lobby of the District's Administrative offices not less than 72 hours prior to the
meeting date and time above. All written materials relating to each agenda item are available for public inspection
in the office of the Clerk of the Board.
Items Not Posted: In the event any matter not listed on this agenda is proposed to be submitted to the Committee
for discussion and/or action, it will be done in compliance with Section 54954.2(b)as an emergency item or
because there is a need to take immediate action,which need came to the attention of the Committee subsequent
to the posting of agenda, or as set forth on a supplemental agenda posted in the manner as above, not less than 72
hours prior to the meeting date.
Public Comments: Any member of the public may address the Operations Committee on specific agenda items or
matters of general interest. As determined by the Chair, speakers may be deferred until the specific item is taken
for discussion and remarks may be limited to three minutes.
Matters of interest addressed by a member of the public and not listed on this agenda cannot have action taken by
the Committee except as authorized by Section 54954.2(b).
Consent Calendar: All matters placed on the consent calendar are considered as not requiring discussion or further
explanation, and unless a particular item is requested to be removed from the consent calendar by a Director of
staff member, there will be no separate discussion of these items. All items on the consent calendar will be
enacted by one action approving all motions, and casting a unanimous ballot for resolutions included on the
consent calendar. All items removed from the consent calendar shall be considered in the regular order of
business.
The Committee Chair will determine if any items are to be deleted from the consent calendar.
Items Continued: Items may be continued from this meeting without further notice to a Committee meeting held
within five(5)days of this meeting per Government Code Section 54954.2(b)(3).
Meeting Adiournment: This meeting may be adjourned to a later time and items of business from this agenda may
be considered at the later meeting by Order of Adjournment and Notice in accordance with Government Code
Section 54955(posted within 24 hours).
Accommodations for the Disabled: The Board of Directors Meeting Room is wheelchair accessible. If you require
any special disability related accommodations, please contact the Orange County Sanitation District Clerk of the
Board's office at(714)593-7130 at least 72 hours prior to the scheduled meeting. Requests must specify the
nature of the disability and the type of accommodation requested.
f........- ...............
Notice to Committee Members:
For any questions on the agenda or to place any items on the agenda.Committee members should contact the Committee
iChair or Secretary ten days in advance of the Commiaee meeting.
Committee Chair Larry Crandall (714)593-4400 slcmndall(o3aol.mm
;Committee Secretary: Lilia Kmac (714)593-7124 IkovacQocsd.com
;General Manager Jim Ruth (714)593-7110 trothOmsd.com
Assistant General Manager Bob Ghirelli (714)583-7400 rghirelli(&ocsd.com
j Director of Technical Services Ed Torres (714)593-7080 etomes(Oocsd.com
Director of Engineering Jim Herberg (714)593-7020 iherberg(&ocsd.com j
'Dir.of Operations and Maintenance Nick ArhoMes (714)593-7210 narhomesaocsd.com
Book Page 5
Operations Committee
Rolling Agenda Report Calendar
Data Dept Action or
Description of Report Information
August O&M Potable Water System Analysis for Plant No. 1 —Award Action
of RFP
August Eng Amendment No. 3 to PSA re Gisler-Redhill Trunk Action
Improvements,Job No. 7-37
August Eng PSA re Plant No. 166 W Substation Action
August Eng Approve int PAgreementtation, Jobore Replacement of Rocky Action
Key Air Quality Issues Information
October TS • Diesel Engine
• Climate Change/Greenhouse gases
•Air Tobcs
Long Range Biosolids Master Plan Information
October TS • In County Composting Use Program
October I TS I Tula Ranch Agreement Amendment Action
H:Viepllagendmcommift a \Openrlions Commifinkopeiagons 200]T07071D4.071207 Rolling Agenda.dw
Book Page 6
MINUTES OF THE
OPERATIONS COMMITTEE
Engineering, Operations & Maintenance, and Technical Services
Orange County Sanitation District
Wednesday, June 6, 2007—5:00 p.m.
A meeting of the Operations Committee of the Orange County Sanitation District was held on
June 6, 2007, at 5:00 p.m. in the Sanitation District's Administrative Office.
(1) ROLL CALL
A quorum was declared present, as follows:
Operations Directors Present: Staff Present:
Larry Crandall, Chair Jim Ruth, General Manager
Cathy Green,Vice Chair Bob Ghirelli, Assistant General Manager
Charles Antos Nick Arhontes, Dir. of Operations & Maintenance
Don Bankhead Jim Herberg, Director of Engineering
Palsy Marshall Lorenzo Tyner, Director of Finance and
Roy Moore Administrative Services
David Shawver Lille Kovac, Committee Secretary
Steve Anderson Tod Haynes, Engineering Manager
Don Webb Matt Smith, Engineering Manager
Constance Underhill John Linder, Engineering Manager
Doug Davert, Board Vice Chair Juanita Skillman
Norbert Gaia
Operations Directors Absent: Michael Gold
Harry Sidhu
James M. Ferryman, Board Chair
Others:
Alternate Director Bob Ooten
Jag Salgaonkar
(2) APPOINTMENT OF CHAIR PRO TEM
No appointment was necessary.
(3) PUBLIC COMMENTS
There were no public comments.
(4) REPORT OF THE COMMITTEE CHAIR
Chair Crandall reported that the Steering Committee had traveled to Sacramento to meet with
various legislators on SB 645 Design Build and SB 55 Florez bill.
Book Page 7
Minutes of the Operations Committee
June 6, 2007
Page 2
(5) REPORT OF THE GENERAL MANAGER
General Manager, Jim Ruth, did not give a report. Michael Gold briefly reported on the status of
SB 645, the negative editorial against it, and efforts to clear misinformation about the bill's
intent. Director of Finance and Administrative Services, Lorenzo Tyner, briefly provided
highlights of the budget update for 2007-08, in anticipation of budget approval at the June Board
meeting.
(6) CONSENT CALENDAR ITEMS
a. MOVED, SECONDED, AND DULY CARRIED:Approve minutes of the May 2, 2007
Operations Committee meeting.
b. OP07-54 MOVED, SECONDED,AND DULY CARRIED: Recommend to the Board
of Directors to approve 1)Approve the payment of annual National
Pollutant Discharge Elimination Permit(NPDES) Fee of$128,500 to the
State Water Resources Control Board for the period July 1, 2006 through
June 30, 2007; and
2)Approve Resolution No. 07-XX, Establishing Policy for the Payment of
Mandatory and Statutory Fees Greater Than the Limits Established in
Resolution No. OCSD 07-04 and in Future Updates to the Delegation of
Authority.
C. OP07-55 MOVED, SECONDED,AND DULY CARRIED: Recommend to the Board
of Directors to approve a Facilities Use Agreement with the Southern
California Coastal Water Research Project to conduct microbiology
testing using OCSD microbiology laboratory facilities for a shared benefit
to both OCSD and SCCWRP, at no additional cost to OCSD.
d. Item pulled for discussion.
e. Item pulled for discussion.
f. OP07-58 MOVED, SECONDED,AND DULY CARRIED: Recommend to the Board
of Directors to approve out-of-country travel for four Orange County
Sanitation District employees (Morris Ying, Joe Chester, Jim Harris, and
Adam Almasri) to witness factory testing of pumps, variable frequency
drives and motors, in connection with Headworks Replacement at Plant
No. 2, Job No. P2-66, and all travel, lodging, and per diem costs to be
paid by J.F. Shea Construction, Inc.
Book Page 8
Minutes of the Operations Committee
June 6, 2007
Page 3
Non-Consent Calendar
g. OP07-56 Director of Operations and Maintenance, Nick Arhontes, presented a
report identifying dangers and risks to the Field Operations personnel
while accessing Sanitation District easements for maintenance, and the
need for resolution to be adopted.
MOVED, SECONDED,AND DULY CARRIED: Recommend to the Board
of Directors to adopt Resolution No. XX,Adopting a Policy Regarding
Maintenance of Unobstructed Access to District Easements.
h. OP07-57 Director of Engineering, Jim Herberg, briefly reported that this Rem
allows for time extensions with no change in dollar amounts.
MOVED, SECONDED,AND DULY CARRIED: Recommend to the Board
of Directors to: (1)Approve Amendment No. 3 to Cooperative Projects
Grant Program Contract No. 0127 with the City of La Habra providing for
a time extension and change in scope with no additional funding; and,
(2)Approve Amendment No. 1 to Cooperative Projects Program Contract
No. 0503 with the City of Placentia providing for a change in scope and
reallocation of funds.
(7) ACTION ITEMS
a. OP07-59 MOVED, SECONDED,AND DULY CARRIED: Recommend to the Board
of Directors to approve an exception to Resolution No. OCSD 07-04,
Section 5.04, authorizing the following:
1) Approve Professional Design Services Agreements with Carollo
Engineers; Dudek; Earth Tech, Inc.; Infrastructure Engineering
Corporation; Lee& Ro, Inc.; Metcalf& Eddy/AECOM; Pacific Advanced
Civil Engineering, Inc.; ProjectUne Technical Services, Inc.; RBF
Consulting; RMS Engineering&Design, Inc.; Spec Services, Inc.; TMV
Systems Engineering; Tran Consulting Engineers; Water 3 Engineering,
Inc.; and Willdan and Associates,for services necessary in supporting
Facilities Engineering projects,commencing July 1, 2007, in an amount
not to exceed $200,000 for each agreement, for a total amount not to
exceed $3,000,000; and,
2) Approve three one-year optional renewals.
b. OP07-60 MOVED, SECONDED,AND DULY CARRIED: Recommend to the Board
of Directors to: 1)Approve a budget increase for Rehabilitation of the 14th
Street Pump Station, Contract No. 5-51, in the amount of$857,521 for a
total project budget of$10,617,357;
Book Page 9
Minutes of the Operations Committee
June 6, 2007
Page 4
2)Approve a budget increase for Rehabilitation of the"A" Street Pump
Station, Contract No. 5-52, in the amount of$278,824 for a total project
budget of$9,935,824; and,
3) Ratify Change Order No. 4 for Rehabilitation of the14o Street Pump
Station, Contract No. 5-51, and Rehabilitation of the"A" Street Pump
Station, Contract No. 5-52, with Kiewit Pacific Company, authorizing an
addition of$550,837 and 50 calendar days, increasing the total contract
amount to$12,824,241.
(8) INFORMATIONAL ITEMS
There were no informational items.
(9) REPORT OF DIRECTOR OF ENGINEERING
Director of Engineering, Jim Herberg, reported that the Project Management office is gaining
recognition for its innovative processes, and several agencies including the Los Angeles
Department of Water and Power and San Diego County Water Authority have visited the
Sanitation District to observe how we manage our CIP projects. Matt Smith was invited to
attend meetings with the New York Water and Wastewater Authority to explain how the
Sanitation District manages its projects
(10) REPORT OF DIRECTOR OF OPERATIONS AND MAINTENANCE
Director of Operations and Maintenance, Nick Arhontes, briefly reported on the progress of the
North County Yard office space optimization plan; the expected completion of the chemical
storage tank relocation project at Seal Beach Pump Station by June 30; and the successful
partial shutdown and repair of the ocean ouffall on May 18. The Committee will be given a brief
presentation in July on the scope and complexity of the repair. Staff is also working on a
comprehensive report of the event for their use in future planning and repair efforts on the
ouffall.
(11) REPORT OF DIRECTOR OF TECHNICAL SERVICES
Director of Technical Services, Ed Torres, reported full compliance by the Sanitation District for
biosolids and ocean monitoring as required by the state. Fact sheets summarizing both
programs were provided to the Directors. Mr. Torres also reported advantages to the Sanitation
District in recent rulings due to existing federal and state legislation taking precedence over
local ordinances re biosolids.
Mr. Torres also reported on the recent Orange County Grand Jury Report titled "Orange
County's Beaches;An Environmental Scorecard," where the report of water quality is good at
Orange County beaches, as demonstrated in the annual reports; however, beach closures are
primarily due to sewage spills. Staff will prepare a response to the report and will brief the
Directors on the response.
Book Page 10
Minutes of the Operations Committee
June 6, 2007
Page 5
(12) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY
There were none.
(13) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA
FOR ACTION AND STAFF REPORT
There were none.
(14) CONVENE INCLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION
54956.9 a
There was no closed session.
(15) FUTURE MEETING DATES
The next Operations Committee meeting is scheduled for Thursday, July 12, 2007, at 5:00 p.m.
(16) ADJOURNMENT
The Chair declared the meeting adjourned at 5:55 p.m.
Submitted by:
Lilia Kovac
Committee Chair
H:bepMgendMCommitlees\OpemUons CammM"X0peradons 200WOM5.060607 Opembom Minules.dm
Book Page I I
OPERATIONS COMMITTEE ��oDate Toijis�joiP-
AGENDA REPORT Item NUS IDan Mamba
OP07 61
Orange County Sanitation District
FROM: James D. Ruth, General Manager
Originator: Jim Herberg, Director of Engineering
Project Manager: Jim Burror
SUBJECT: ENERGY MASTER PLAN, JOB NO. J-102, CONTRACT CONTINGENCY
GENERAL MANAGER'S RECOMMENDATION
Approve a 3% contingency ($56,838)for amendment to the Professional Design
Services Agreement with Black and Veatch Corporation to prepare an Energy Master
Plan for the Treatment Plant Strategic Plan Update, Job No. J-102.
SUMMARY
• The Energy Master Plan is part of the Orange County Sanitation District's (Sanitation
District) effort to update its Capital Facilities Strategic Plan. The Energy Master Plan
specifically plans for increased energy demands associated with the decision to
upgrade the treatment plants to secondary treatment to ensure power is provided
reliably for treatment plant operations.
• A 3% contingency for potential consultant amendments is being requested per the
Sanitation District's Delegation of Authority. Potential amendments are anticipated
to address newly proposed air quality regulations that would impact the central
generation systems.
• This item is within the project budget.
PRIOR COMMITTEE/BOARD ACTIONS
Approval of Professional Services Agreement (PSA) with Black &Veatch Corporation to
provide an Energy Master Plan for the Treatment Plant Strategic Plan Update, Job
No. J-102, for an amount not to exceed $1,894,660 (November 2004).
ADDITIONAL INFORMATION
Project Background
In July 2002, the Sanitation District committed to planning, designing, and constructing
upgrades to meet the secondary standards of the Clean Water Act. This effort will
impact the power and electrical systems owned and operated by the Sanitation District.
F..N..VNI033 R.MW
Page 1
Book Page 12
Also, several existing and proposed regulations are impacting the Sanitation District's
existing infrastructure including air quality regulations, power utility regulations, and
health and safety regulations. This project will tie these complex issues together and
layout a plan that will be both economical and comply with anticipated requirements
facing the Sanitation District.
The Sanitation District's power demand is expected to increase as much as 100% when
secondary treatment expansion is complete in 2012. The Sanitation District's power
demand will be roughly equal to Huntington Beach. The purpose of this project is to
prepare an Energy Master Plan for both treatment plants as part of the larger update of
the Sanitation District's Strategic Plan to meet this demand.
This authorization complies with authority levels of the Sanitation District's Delegation of
Authority. This item is within the project budget. (Line item: Page A-11, Item 100).
Award Date: 07118/07 Contract Amount: $1,894,660 Contingency %: 3%
JDH:GC:sa
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Book Page 13
OPERATIONS COMMITTEE Meeting 0se mBd.o 0U.
o711'1o7 o7 lero7
AGENDA REPORT item7-62 tram Number
OPo7-62
Orange County Sanitation District
Collect
.sl'
helec i
FROM: James D. Ruth, General Manager
Originator: Jim Herberg, Director of Engineering
Project Manager: Hardat Khublall
SUBJECT: REALIGNMENT AND REHABILITATION OF THE BIG CANYON OFFSITE
TRUNK SEWER, CONTRACT NO. 5-62
GENERAL MANAGER'S RECOMMENDATION
Approve a budget increase of$350,000 for a total project budget of$4,961,000 for the
Realignment and Rehabilitation of Big Canyon Offsite Trunk Sewer, Contract No. 5-62.
SUMMARY
• The City of Newport Beach has been authorized to administer the construction of the
Realignment and Rehabilitation of the Big Canyon Offsite Trunk Sewer as part of a joint
project the City is undertaking in the Big Canyon Country Club (BCCC) Golf course
community.
• This budget increase will account for costs for change orders negotiated between the
City of Newport Beach and BCCC due to soil saturation issues, liquidated damages
charged by BCCC, additional administrative fees needed for the City of Newport Beach
for administering the construction contract, and Orange County Sanitation District
(Sanitation District) staff costs. These costs are the Sanitation District's responsibility per
the agreement with BCCC and the City of Newport Beach.
PRIOR COMMITTEE ACTION
Approval of a reimbursement agreement between the Sanitation District and the City of
Newport Beach for the construction of Big Canyon Trunk Sewer Improvements was
approved by the Board of Directors on April 27, 2005.
At the November 15, 2006 meeting, the Board of Directors approved a budget increase of
$800,000 for a total project budget of$4,611,000.
ADDITIONAL INFORMATION
This authorization complies with authority levels of the Sanitation District's Delegation of
Authority. This item has been budgeted, but there are insufficient funds (Line item: Section
8, Page 33).
HK:kf
KWeptlegendaZommlOees\Operadons CommRtee\Operalions 200T070710782.a-82 Big Canyon.doc
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OPERATIONS COMMITTEE Meeting Date To ad.or W.
07112/07 07/18/07
AGENDA REPORT item Number IDem Number
OP07-63
Orange County Sanitation District
Misc.6
Support projects
FROM: James D. Ruth, General Manager
Originator: Jim Herberg, Director of Engineering
Project Manager: Bob Schirripa
SUBJECT: LABORATORY REFURBISHMENT AT PLANT NO. 1, JOB NO. J-97
GENERAL MANAGER'S RECOMMENDATION
1. Approve Amendment No. 1 to the Professional Design Services Agreement with The
Austin Company providing for additional design services for Laboratory
Refurbishment at Plant No. 1, Job No. J-97, for an additional amount of$32,900,
increasing the total amount not to exceed $155,300; and,
2. Approve a 5% contingency for amendments to said agreement ($7,765).
SUMMARY
• The purpose of this project is to assess the future needs of the Laboratory along with
the cost and effort that will be required to bring it into compliance with building
codes. The Laboratory and subsequent modifications were built without a building
permit from the City of Fountain Valley. In order to receive a permit for new
Laboratory modifications, the entire Laboratory will need to be retroactively permitted
first. The Orange County Sanitation District (Sanitation District) has done this on
other buildings that were originally built without a permit, but the Laboratory is much
larger and more complicated so this study is recommended before more work is
done.
• A Plan Check by the City of Fountain Valley for Laboratory Rehabilitation, Job
No. J-88 resulted in a number of items that needed to be addressed and corrected
prior to Fountain Valley issuing a building permit for the specific modifications
constructed as part of this project. Staff reviewed the list of items and determined
that the best course of action is to incorporate them into Job No. J-97.
• A 5% contingency for potential consultant amendments is being requested per the
Sanitation District's Delegation of Authority.
• This item is within the project budget.
Page 1
Book Page IS
PRIOR COMMITTEE/BOARD ACTIONS
• Approval of Job No. J-97 Professional Design Services Agreement with The Austin
Company to prepare a Feasibility Study to assess the future needs of the Laboratory
along with the cost and effort that will be required to bring it into compliance with
building codes for an amount not to exceed $122,400. (Board— September 2006)
ADDITIONAL INFORMATION
This authorization complies with authority levels of the Sanitation District's Delegation
of Authority. This item is within the project budget. (Line item: Section 8, Page 101).
Award Date: 07112107 Contract Amount: $32,900 Contingency%: 5%
RS:kf:gc:bm
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Book Page 16
OPERATIONS COMMITTEE Ong Date To 6d.of Dr.
07/12/07 07/1e/07
AGENDA REPORT Ilem Number
arm-w Iem Numbe
Orange County Sanitation District
FROM: James D. Ruth, General Manager
Originator: Jim Herberg, Director of Engineering
SUBJECT: COOPERATIVE PROJECTS GRANT PROGRAM
GENERAL MANAGER'S RECOMMENDATION
Approve Amendment No. 1 to Cooperative Projects Grant Program Contract No. 0501
with the City of Huntington Beach, providing for a ten-month time extension with no
additional funding.
SUMMARY
• The Cooperative Projects Grants Program (Program) provides funds to local
agencies for projects that reduce or eliminate inflow and infiltration (1/1) to the sewer
collection system.
• The City of Huntington Beach (City) requests Amendment No. 1 to Cooperative
Projects Grant Program Contract No. 0501 (Contract No. 0501) for a ten-month time
extension to minimize project costs.
PRIOR COMMITTEE/BOARD ACTIONS
In May 2006, the Board of Directors approved grant funding to the City of Huntington
Beach under the Cooperative Projects Grant Program.
ADDITIONAL INFORMATION
CITY OF HUNTINGTON BEACH
The City of Huntington Beach was approved grant funding for the relining of
approximately 8,992 linear feet (LF) of eight-inch sewers and rehabilitation of 41
manholes in the area bounded by Hamilton and Banning Avenues and Bushard and
Brookhurst Streets (Project). In 2002, with the adoption of the City's Sewer Master
Plan, the City identified this area for 1/1 reduction because of its close proximity to a high
groundwater table. The relining of the Project's 40-year old aging sewers is also
anticipated to add 40 to 50 years of new service life to the sewers.
Form No.DN103s w Iwd W
Page 1
Book Page 17
Additionally, the City has expanded the Project scope to cover a larger area than
originally anticipated to reduce pricing and maximize cost-saving benefits. The
additional project costs will be borne solely by the City. However, the Project was
awarded later than anticipated and the City has requested a ten-month time extension
to complete the work.
ATTACHMENTS
Letter from City of Huntington Beach
JDH:AA:sa
Hideptkagenda%Committe Op MhOns Commiae %O,xratbns 200707070764J-73 Cooperative Proje .dm
Foml No.DMI022 gwne]0301=
Page 2
Book Page 18
I � CITY OF HUNTINGTON BEACH
low 2000 Main Street p . 0 . 80X 190 California 92e48
Robert F. Beardsley, P.E.Director Department of Public Works
(714) 538-5431
May 29, 2007
Orange County Sanitation District
Mr. John Linder, Engineering Manager
P.O. Box 8127
Fountain Valley, CA 92728-8127
Mr. Linder.
Subject: Cooperative Projects Program Contract 0501
Please accept this request for a time extension for the subject contract. The project
completion was projected for July 1,2D07. However in an effort to get better pricing, the
City expanded the project,to cover a larger area. The cost for this expanded project will
be bome solely by the City and only the approved grant amount will be requested upon
project completion. The project was awarded in January 2007; however, the expanded
scope requires an extended time frame to complete the job.
We therefore respectfully request that the Orange County Sanitation District extend the
time of the subject contract to April 3,2008.
Should you have any questions regarding this request, please do not hesitate to contact
me at(714)536-5247. Thank you far your consideration in this matter.
ZJT��---LSD
M. Todd Broussard, PE
Principal Civil Engineer
MTB:jg
cc: Travis Hopkins,City Engineer
Project File
Q'asmmnr Dirirlun�amm dfund,na�SU AppidIACSU0601Pa1«Rime6evim.d«
Book Page 19
OPERATIONS COMMITTEE meeting Date To ad.of Dlr.
07/12/07 07/19/07
AGENDA REPORT Itan0 I[em Numhe
lro7-65
o7�as
Orange County Sanitation District
Collections
Facilities
FROM: James D. Ruth, General Manager
Originator: Jim Herberg, Director of Engineering
Project Manager: Alberto Acevedo
SUBJECT: REHABILITATION OF DISTRICT SIPHONS, CONTRACT NO. 2-68
GENERAL MANAGER'S RECOMMENDATION
1. Approve Amendment No. 2 to the Professional Services Agreement with Dudek &
Associates, Inc. providing for construction support services for Rehabilitation of
District Siphons, Contract No. 2-68, for an additional amount of$310,088, increasing
the total contract amount not to exceed $1,461,244; and
2. Approve a 4% contingency for amendments to said agreement ($58,450).
SUMMARY
• This project will rehabilitate 16 of the 87 siphons owned by the Orange County
Sanitation District (Sanitation District) within the service areas. The rehabilitation
includes all work necessary to install foul air by-pass lines at each of the 16 siphons
to minimize odor impacts.
• Dudek &Associates, Inc. completed the design of the Rehabilitation of District
Siphons and construction support services are required which will include reviewing
submittals, attending construction and coordination meetings with the eight cities
and the County Flood Control Agency, responding to request for information,
preparing design modifications, performing special testing, participating in
commissioning activities, and preparing record drawings.
• These construction support services shall be authorized only as requested and
managed by the Sanitation District's Project Manager. The proposed fee is
reasonable for a project of this magnitude and is consistent with fees for similar
services on past Sanitation District projects.
• A 4% contingency for potential consultant amendments is being requested per the
Sanitation District's Delegation of Authority.
• This item is within the project budget.
Page 1
Book Page 20
PRIOR COMMITTEE/BOARD ACTIONS
• Approval of PSA with Dudek &Associates, Inc. for an amount not to exceed
$987,156 (Board —October 2004).
• Approval of Amendment No. 1 to the PSA with Dudek &Associates, Inc. for
$164,000, increasing the total amount to not to exceed $1,151,156
(Board — February 2007).
ADDITIONAL INFORMATION
This Amendment No. 2 complies with authority levels of the Sanitation District's
Delegation of Authority. This item has been budgeted. (Line item: Section 8, Page 22).
Award Date: 07/18/07 Contract Amount: $1,461,244 Contingency %: 4%
JH:AC:kf:bm
H:\dep0agenda\CommiRee5\Operations Commiltee\Operations 2007\0707107-65.2E8 Rehab of Dieldct Siphons.doc
Page 2
Book Page 21
OPERATIONS COMMITTEE Meeo7nng z1oi oy�Date TO BI ieimDr.
AGENDA REPORT 1OP07- re nNvnbeaNumt
66
Orange County Sanitation District
MUtility Systems
FROM: James D. Ruth, General Manager
Originator: Jim Herberg, Director of Engineering
Project Manager: David MacDonald
SUBJECT: CENTRAL GENERATION AUTOMATION, JOB NO. J-79-1
GENERAL MANAGER'S RECOMMENDATION
1. Approve a budget increase of$800,000 to the budget for Central Generation
Automation, Job No. J-79-1, for a total budget of$18,755,180; and
2. Approve the plans and specifications for Central Generation Automation, Job
No. J-79-1, on file at the office of the Clerk of the Board.
SUMMARY
• The purpose of this project is to replace the engine control systems and the
emissions monitoring systems on the engines for the Central Generation Systems
(CGS) at Plant No.1 and Plant No. 2.
• The CGS is the primary source of power for operation of treatment processes at
Plant No. 1 and Plant No. 2. The control systems for the eight CGS units are no
longer supported by the original equipment manufacturer and hardware components
are not readily available. The several sensors for the Parametric Emissions
Monitoring System (PEMS) have failed and replacement units are no longer
manufactured. South Coast Air Quality Management District (SCAQMD) is requiring
the installation of Continuous Emissions Monitoring Systems (GEMS) on gas fueled
reciprocating engines.
• In May 2007, the Consultant submitted an estimate of probable construction costs of
$11,300,000. This estimate is $800,000 greater than the approved CIP budget.
Maintenance platforms to provide safe access to the elevated CEMS sampling
probes on each engine exhaust pipe were added as an Air Quality Management
District (AQMD) requirement and account for most of the additional cost.
PRIOR COMMITTEE/BOARD ACTIONS
On February 3, 2005, the Board authorized a Professional Services Agreement with the
Black & Veatch Corporation to prepare Plans and Specifications for the Central
Generation Automation Project.
Page 1
Book Page 22
ADDITIONAL INFORMATION
This Project is scheduled to be advertised for bids on July 23, 2007. Staff will present
the Bid Tabulation and request authorization to award a construction contract at the
November 2007 Board Meeting.
This authorization complies with authority levels of the Orange County Sanitation
District's Delegation of Authority. This item has been budgeted. (Line item: Section 8,
Page 73 of 06/07 budget and Page A-9, Item 66 of the 07/08 budget).
DMAC:kf:eh
H%deppagendMCommlaee Opemhons Commiaee\Operations 200=071W-66.J-7g 1 Cen Gen AM.ation.dm
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Book Page 23
OPERATIONS COMMITTEE Meeting Date To 6d.of Dir.
07/12/07 07/18/07
AGENDA REPORT Item Nomber Qan Number
oP07-67
Orange County Sanitation District
FROM: James D. Ruth, General Manager
Originator: Ed Torres, Director of Technical Services
SUBJECT: RESEARCH STRATEGIC PLAN, CONTRACT NO. CS-2006-315BD
GENERAL MANAGER'S RECOMMENDATION
1. Approve a Professional Services Consultant Agreement with Carollo Engineers
for the development of five-year Research Strategic Plan, Specification No.
CS-2006-315 in the amount of$257,826; and
2. Approve a 15% contingency ($38,674).
SUMMARY
• To provide the most benefit from OCSD's research program, a comprehensive
Research Strategic Plan will be developed with the assistance of Carollo
Engineers.
• A comprehensive Research Strategic Plan will provide direction to keep the
research program focused on the most important areas for OCSD's future. The
Research Strategic Plan will be a guide covering approximately a five-year period
for research efforts. It will consider the known directions and plans OCSD has for
expansion and process modifications, the relevant regulatory environment and its
dynamics, and the likely changes in OCSD's service requirements and the
wastewater industry as a whole. From this, it will recommend areas for research
activities that are likely to provide the most benefit for OCSD.
• Carollo's contract will include annual reviews of the Strategic Plan and more
extensive midpoint evaluations, which are intended to make sure the Plan stays
up-to-date during its five-year span. The cost for these reviews is included in the
contract price.
• A Request for Proposal process was used to solicit proposals from interested
engineering consultants. Of the 18 companies receiving the RFP, 2 submitted
proposals, 3 submitted "no bid" responses, and 13 did not respond. A review
panel with staff from Technical Services, Engineering, and Operations &
Maintenance evaluated the proposals, and Carollo Engineers (3,310 points) was
selected over Black &Veatch (3,165 points) for the project. Also, Carollo's price
is less than half of Black & Veatch's price.
Forth No.M IW-2 nv.0.1 W
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Book Page 24
PRIOR COMMITTEE/BOARD ACTIONS
Not applicable.
ADDITIONAL INFORMATION
• Research projects at OCSD typically have been planned year-to-year to take
advantage of current interests and to address near-term operational problems.
Since some projects can take five years or more to plan and complete, this
approach has not been satisfactory for addressing long-term needs, such as
evaluations of alternative process choices for CIP decisions.
• It is important for this effort to have an outside perspective to ensure that the
planning process includes all relevant topics rather than focusing only on areas
that already are familiar and comfortable within OCSD. The effort also should
include an international perspective since many innovations within the
wastewater industry come from other countries.
• In developing the Plan, a panel of distinguished experts will assist Carollo and
OCSD staff from throughout the agency. The Plan will be due within six months
of the contract's start date.
• This complies with authority levels of OCSD's Delegation of Authority. This item
has been budgeted (FY 07-08 Budget Update, Page A-11, Item 103).
Award Date: 7118107 Contract Amount: $257,826 Contingency %: 15
Form No.M-1W2 F ..U=IW
Page 2
Book Page 25
OPERATIONS COMMITTEE Meeung Date Toed.ofDin
07/12/07 07/18/07
AGENDA REPORT Item Number I Item Number
Orange County Sanitation District OP07.68
FROM: James D. Ruth, General Manager
Originator: Nick Arhontes, Director of Operations and Maintenance
SUBJECT: Professional Services Consultant Agreement for Standard Operating
Procedures (SOP) Development CS-2007-322
GENERAL MANAGER'S RECOMMENDATION
1. Authorize the General Manager to enter into a Professional Service Consultant
agreement with Dudek &Associates, Inc. for Standard Operating Procedures
(SOP) Development, Specification No. CS-2007-322 for an amount not to exceed
$105,000.
2. Approve a 10% contingency of$10,500 for amendments to said agreement for a
total amount not to exceed $115,500.
SUMMARY
• The purpose of this project is to develop and implement additional standard
operating procedures for tasks performed by Collections Facilities O&M division.
This will help ensure that staff are adequately trained and consistently perform
work in a safe, correct, and efficient manner.
• The Purchasing/Contracts division publicly advertised this work and sent
Requests for Proposals to several consulting firms. Three consulting firms
responded.
• Staff evaluated the three proposals following policy for selecting Professional
Services. Based on staff review, the proposal by Dudek is the highest ranked
and Dudek is the most qualified to do this work.
• A fee of$105,000.00 for the work associated with this project has been identified.
Staff proposed a 10% contingency of$10,500 for a total authorized amount for
the work of$115,500.
• The scope of work for the professional service consultant agreement includes:
o Assist staff in prioritizing and further development of the current list of
desired standard operating procedures.
o Coordinate with field staff, collect primary information at various work sites
and mobilize with field staff to witness actual procedures.
o Draft standard operating procedures, hold review workshops with staff,
and finalize the standard operating procedures.
o Develop performance criteria and assessment procedures for several of
the standard operating procedures as pilot cases to determine if testing of
staff knowledge, skills, and abilities (K, S, A) based on the standard
operating procedures is feasible.
F
Pagel
Book Page 26
PRIOR COMMITTEE/BOARD ACTIONS
None
ADDITIONAL INFORMATION
To achieve compliance with OCSD's Waste Discharge Requirements Order(WDR) and
ensure that field operation and maintenance personnel are adequately trained and
consistently perform work in a correct, safe and efficient manner, OCSD has initiated
the development of standard operating procedures. Since 2003, the Collections
Facilities O&M Division of OCSD has been developing standard operating procedures
to define and document how their division performs specific tasks. The consultant
assisting staff for Regional Board 8's WDR compliance order helped develop a limited
number of urgently needed SOPS. These standard operating procedures are used by
field personnel to obtain quality and consistency of work practice and performance.
They are also used as criteria to define job descriptions, evaluate proficiency, and
establish the knowledge, skill and ability levels for staff hiring and advancement in the
workforce.
This Professional Services Consultant agreement complies with authority levels of
OCSD's Delegation of Authority for an amount not to exceed $105,000. Funding for this
agreement is from the division's operating funds for professional services for which
$85,000 is available for FY 2007-2008, and additional funding will be made available
from the same account in FY 2008-2009 to complete the agreement. The Consultant
has 18 months from date of Notice to Proceed to complete the contract work.
The RFP was sent to three consulting engineering firms and advertised. OCSD
received a total of three proposals from the consultants.
All proposals were independently reviewed by an in-house review committee consisting
of five staff. Proposals were graded in various weighted categories including
Qualifications of the Firm, Staffing and Project Organization, Work Plan and Cost. The
following summarizes the ranking:
Dudek 4075
Brown and Caldwell 3960
Malcolm Pirnie 3520
Award Date: 07118107 Contract Amount: $115,500 Contingency : 10%
F
Page 2
Book Page 27
OPERATIONS COMMITTEE MeetlR9Da[e TOBA.of[) .
07/12/07 07/18/07
AGENDA REPORT ItemNurnbe Item Number
OPo7-69
Orange County Sanitation District
FROM: James D. Ruth, General Manager
Originator: Nick Arhontes, P.E., Director of Operations & Maintenance
SUBJECT: Sewer System Management Plan (SSMP) Development Plan and
Schedule document
GENERAL MANAGER'S RECOMMENDATION
Approve the Sewer System Management Plan (SSMP) Development Plan and
Schedule document as required by the State Water Resources Control Board Waste
Discharge Requirements Order No. 2006-0003-DWQ, issued on May 2, 2006.
SUMMARY
The Order affects all public agencies owning more than one mile in length of sanitary
sewers. OCSD submitted information to the state and enrolled in the program on
October 30, 2006, and also paid the annual required fees of$4676.00 as stipulated by
the Order.
Section D.14 of the Waste Discharge Requirements (WDR) Order states:
"Both the SSMP and the Enrollee's program to implement the SSMP must be certified
by the Enrollee to be in compliance with the requirements set forth above and must be
presented to the Enrollee's governing board for approval at a public meeting. The
Enrollee shall certify that the SSMP and subparts thereof, are in compliance with this
WDR within the time frames identified in the time schedule provided in subsection D.15
below..." The time schedule applicable to OCSD is shown in the Additional Information
section.
This obligation under the Order is that our SSMP must be approved by the OCSD Board
at a public meeting, and that we are required to communicate with the public on a
regular basis on the development, implementation and performance of our SSMP. The
public must also be given the opportunity to provide input as the compliance program is
developed and implemented. We have been using our website as well as Board
Agenda Reports on this topic to allow the public to be aware of our past compliance
efforts and forward plan.
OCSD Operation and Maintenance and Technical Services staff have conducted a
comprehensive review of the new statewide WDR Order to determine what, if any,
changes we must make to our existing SSMP and program that we developed for
Regional Water Quality Control Board 6 from 2002 thru 2005 under their previous WDR
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Order issued on April 26, 2002 and rescinded on December 2, 2006, There are some
minor differences that we will need to address while migrating from the Region 8 WDR
Order requirements to the new statewide requirements. The attached SSMP
Development Plan and Schedule document outlines our plan and schedule to update
our existing SSMP in compliance with WDR Order No. 2006-0003-DWQ.
The major differences between the RWQCB 8 WDR and the new statewide WDR are
that "Findings" are more detailed in the statewide WDR and there are new application
requirements. The new SSMP development plan and final SSMP must be approved by
the Enrollee's governing board at a public meeting, and all agencies with collection
systems one mile or larger must enroll in the new program. New requirements include:
• Sanitary Sewer Overflow(SSO) reporting for new Order is now done online and
the reporting of private property SSOs is at the discretion of the enrollee. OCSD
will continue to voluntarily report all SSOs it becomes aware of per the California
Water Code and also at the O.C. Health Care Agency's (OCHCA) request.
• There is no provision in the new WDR that staff or contractors be certified in a
"validated" program such as what is offered through the California Water
Environment Association (CWEA). OCSD will continue to use the CWEA
certification program as third party validation of staff competency.
• There is no requirement to use portable aerators if a spill enters an inland lake or
water impoundment. However if we are requested to do so by staff of the
OCHCA or the Regional Board, we will do so.
• The sewer system evaluation and capacity assurance plan must meet wet
weather event conditions.
• The rehab and replacement plan in the SSMP must have a Capital Improvement
Project (CIP) plan that helps manage and protect all sewer system assets, and
have an implementation schedule and sources of funding for each project. The
CIP plan must undergo regular revisions consistent with SSMP review schedule.
• SSMP audits are required every two years with the audit report prepared and
kept on file.
• The SSMP must contain a communications plan with satellite agencies and legal
authority provisions. For OCSD this would also now include SAWPA, agreements
with L.A. County Sanitation District, City of Long Beach, and other owners
connected to the OCSD system.
• Self certification for compliance is done using the state's new online SSO
Database, an Enrollee's SSMP must be updated every five years, and updates
must be re-certified by the agency's governing board, allowing for public
participation and comment.
PRIOR COMMITTEE/BOARD ACTIONS
Agenda Report Item Number OMTS06-52—October 25, 2006— Compliance with new
Statewide WDR Order for Sanitary Sewers which included a full copy of the Order.
Form NO.DM= gwiW OYOtro]
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ADDITIONAL INFORMATION
Each Department is expected to provide a representative as a liaison to assist in the
OCSD effort to achieve compliance. Staff time from many Divisions will be needed to
review and modify our current documents per the state's schedule. We do not
anticipate a need for consulting services to complete this work as we did for Regional
Board 8's WDR Order effort from 2002 through 2006. .
The WDR Order also requires that each Enrollee comply with certain milestone tasks in
accordance with the SSMP time schedule based on the Enrollee's population, which is
listed after the WDR Section D.15 and is shown below. The first two items are already
completed. The Memorandum of Agreement (MOA) between the state and the
California Water Environment Association (CWEA) allowed a 6 month extension for
education and awareness training and modified milestone dates are shown for the
tasks.
We will also continue to work collaboratively with our local cities and sewering agencies
thru our local WDR Steering Committee and monthly WDR general meetings to help
achieve compliance as a team. We have been doing this since 2002. All of our member
cities who own sewers and severing agencies have enrolled under the new statewide
WDR Order. WE have no data on the County of Orange's enrollment status.
A phased-in approach is being used statewide. A portion of the statewide Order's
SSMP time schedule for various SSMP tasks and sections is shown below for your
information. OCSD's population served is in the over 100,000 category and we reside
in SWRCB Region 8. A detailed schedule covering all SWRCB Regions is available in
the state's WDR document.
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Sewer System Management Plan Time Schedule for OCSD
Task and Associated Section of WDR Completion Date
Application for Permit Coverage Section C 6 months after WDRs Adoption or by Nov. 2,2006
Done on October 30 2006
Reporting Program 8 months after WDRs Adoption or on Jan. 3,2007
Section G Done on January 2 2007
SSMP Development Plan and Schedule 9 months after WDRs Adoption or on Feb.2, 2007
No specific Sect/on
MOA 6 month extension:August 2 2007
Goals and Organization Structure 12 months after WDRs Adoption or on May 2, 2007
Section D 13(1)& (ii)
MOA 6 month extension: November 2,2007
Overflow Emergency Response Program 24 months after WDRs Adoption or on May 2, 2008
Section D 13(vi)
MOA 6 month extension: November 2 2008
Legal Authority Section D 13(lit) 24 months after WDRs Adoption or on May 2,.2008
MOA 6 month extension: November 2 2008
Operation and Maintenance Program Section D 13(Iv) 24 months after WDRs Adoption or on May 2,2008
MOA 6 month extension: November 2 2008
Grease Control Program 24 months after WDRs Adoption or on May 2, 2008
Section D 13(vil)
MOA 6 month extension: November 2 2008
Design and Performance Section D 19 v 36 months after WDRs Adoption or on May 2, 2009
System Evaluation and Capacity Assurance Plan Section D 13(vili) 38 months after WDRs Adoption or on May 2,2009
Final SSMP, incorporating all of the SSMP requirements 36 months after WDRs Adoption or on May 2, 2009
Sect/on D 13
For complete information on the State Water Resource Control Board's WDR program,
including a copy of the complete Order with all of its requirements and other useful
information please see the following link http:/ANww.swrcb.ca.gov/sso/.
On June 27, 2006,the California Water Environment Association (CWEA) and the
SWRCB entered into a Memorandum of Agreement(MOA) and its amendment for
industry wide training on these new requirements throughout the state. With the MOA in
place, compliance deadlines were extended for both the electronic reporting and SSMP
elements. For information on the MOA and related support information from CWEA
including staff certification, training, and continuing education programs please see:
htti)://cwea.org/sso . OCSD Collection Facilities 0&M staff, supervision and
management are required to possess CWEA Certifications.
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This work effort at OCSD is funded thru staff labor in the various divisions operating
budgets and a separate charge code can be used to track costs.
Current and added O&M staff, equipment, repairs, services and capital improvements to
fully comply with the Order are part of current and will be proposed as part of future
operating and CIP program budgets. The Order requires that an adequate sewer fee
revenue stream also be provided. These fees need to cover both the regional collection
and pumping facilities we own and operate as well as the local small diameter sewer
systems we own and operate in parts of Tustin, and unincorporated areas north of
Tustin including the El Modena areas.
ATTACHMENT
Sewer System Management Plan (SSMP) Development Plan and Schedule dated
August 2, 2007, 18 pages.
Form No.DW1013 R.,m.Wro1Nl
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STATE WATER RESOURCES CONTROL BOARD
ORDER NO. 2006-0003
STATEWIDE GENERAL WASTE DISCHARGE REQUIREMENTS
For
SANITARY SEWER SYSTEMS
SSMP DEVELOPMENT PLAN and SCHEDULE
by
Orange County Sanitation District (OCSD)
Issue date August 2, 2007
OCSD Comment: This SSMP Development Plan and Schedule (Plan)follows the
Statewide General Waste Discharge Requirements(WDR) Order No. 2003-0003 for
Wastewater Collection Agencies sequentially, that is, each section of the Plan follows
the WDR requirements. This will allow a reviewer or auditor to easily reference the
WDR language to the Plan and final Sewer System Management Plan (SSMP) section
when complete. The Table of Contents for the final SSMP will be based on each major
paragraph of the WDR and the Monitoring and Reporting (M&R) Program Statewide
General Waste Discharge Requirements for Sanitary Sewer Systems No. 2006-0003
documents. Specific requirements needing comment, action or review are extracted
from each paragraph and presented in an outline form in this Plan.
After the order was adopted on May 6, 2006, OCSD reviewed the requirements of the
WDR Order to determine what tasks need to be done or have been completed,
developed a plan to assess and assign the staff resources necessary to complete this
effort, and began those tasks that are due first. Because OCSD has already completed
a three-year effort to comply with the now-rescinded WDR order from the California
Regional Water Quality Control Board, Santa Ana Region. Order No. R8-2002-0014,
this Plan will ensure that our existing SSMP complies with the specific requirements of
this WDR.
Volume 1 of our final SSMP will have expanded responses to the action items (as
necessary) and will be a narrative summary of how we will or are complying with each
WDR or M&R paragraph.
Volume 2 will contain those specific support documents needed for quick access by
staff or auditors. Other major documents, plans, engineering standards, operations and
maintenance databases, and related background information will be referred to in the
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Appendix section of Volume 1 of the final SSMP as well as where the actual data is
stored or maintained.
As the above data is reviewed for accuracy, elements within our existing SSMP may
change to reflect the most up-to-date and accurate information available.
Our goal is to ensure that we have user-friendly documents for staff and OCSD Board
information and use, and public review as required by the WDR Order.
OCSD has assigned staff from each division to review each section of the existing
SSMP to ensure that it complies with all requirements of this WDR.
INTRODUCTION:
The State Water Resources Control Board, hereinafter referred to as "State Water
Board" begins the WDR with 23 "findings," listed on pages 1 thru 5 of 21, as follows:
SPECIFIC FINDINGS—This section contains paragraphs 1 thru 4 of the WDR and
discusses terminology, definitions and policy statements about complying with this
order, definitions of sanitary sewer overflows(SSOs), the need for enrollees to have
a proactive approach to system-wide operations, maintenance and management
plan, and the main causes of SSOs and how to prevent them.
SEWER SYSTEM MANAGEMENT PLANS—This section contains paragraphs 5
thru 11 of the WDR and discusses the importance of developing and implementing
SSMPs, uniform SSO reporting, SSMP certification, and the importance of well -
funded and managed sanitary sewer systems.
REGULATORY CONSIDERATIONS —This section contains paragraphs 12 -23 of
the WDR, and cites important elements of the California Water Code, Sections
13263, 13050, Basin Plans (water quality control plans), other applicable State
Water Board resolutions, exemptions from CEQA, references to the State Water
Board Fact Sheet, as well as public agency notification and the public hearings
conducted during the drafting to the proposed general WDR.
A. DEFINITIONS: This section contains definitions of an SSO, a sanitary sewer
system, enrollee, SSO Reporting System, untreated or partially treated
wastewater, satellite collection system, and nuisance
B. APPLICATION REQUIREMENTS: This section includes the deadlines for
application, and terms of permit coverage.
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C. PROHIBITION: This section deals with the prohibitions relating to SSOs
discharged to the waters of the United States, including those that cause a
nuisance as defined in California Water Code Section 13050(m)
D. PROVISIONS: As stated in the WDR, OCSD must meet the following
provisions, abbreviated or copied as follows:
1. The enrollee must comply with all conditions of the Order.
Noncompliance constitutes a violation of the California Water Code
and is grounds for enforcement.
2. The Board's intent is that all sewer systems be regulated in a manner
consistent with this general WDR. Four subsections here describe
specific interpretations that shall not be applied to the general WDR.
3. Enrollees shall take all feasible steps to eliminate SSOs and to contain
and mitigate their impacts if they occur.
4. In the even of an SSO the Enrollee shall take all feasible steps to
prevent SSOs from entering storm drains or flood control channels by
blocking them and removing the wastewater
5. All SSOs must be reported in accordance with Section G of this WDR
6. Enforcement actions and specific factors, the State and/or Regional
Water Boards will consider the appropriate factors under the duly
adopted State Water Board Enforcement Policy and must consider the
Enrollee's efforts to contain, control, and mitigate SSOs when
considering the California Water Code Section 13327 factors. In
assessing these factors, the State and/or Regional Water Boards will
also consider whether:
(i) The Enrollee has complied with the requirements of this Order,
including requirements for reporting and developing and
implementing a SSMP;
(ii) The Enrollee can identify the cause or likely cause of the
discharge event;
(iii) There were no feasible alternatives to the discharge, such as
temporary storage or retention of untreated wastewater,
reduction of inflow and infiltration, use of adequate backup
equipment, collecting and hauling of untreated wastewater to a
treatment facility, or an increase in the capacity of the system as
necessary to contain the design storm event identified in the
SSMP. It is inappropriate to consider the lack of feasible
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Book Page 35
alternatives, if the Enrollee does not implement a periodic or
continuing process to identify and correct problems.
(iv) The discharge was exceptional, unintentional,temporary, and
caused by factors beyond the reasonable control of the
Enrollee;
(v) The discharge could have been prevented by the exercise of
reasonable control described in a certified SSMP for:
• Proper management, operation and maintenance;
• Adequate treatment facilities, sanitary sewer system
facilities, and/or components with an appropriate design
capacity, to reasonably prevent SSOs(e.g., adequately
enlarging treatment or collection facilities to accommodate
growth, infiltration and inflow, etc...);
• Preventive maintenance (including cleaning and fats, oils,
and grease(FOG)control);
• Installation of adequate backup equipment; and
• Inflow and infiltration prevention and control to the extent
practicable.
(vi) The sanitary sewer system design capacity is appropriate to
reasonably prevent SSOs.
(vii) The Enrollee took all reasonable steps to stop and mitigate the
impact of the discharge as soon as possible.
7. When an SSO occurs the Enrollee shall take all feasible steps and
necessary remedial actions to: 1)control or limit the volume of
untreated or partially treated wastewater discharged, 2)terminate the
discharge, and 3) recover as much of the wastewater discharged as
possible for proper disposal, including any wash down water.
The Enrollee shall implement all remedial actions to the extent they
may be applicable to the discharge and not inconsistent with an
emergency response plan, including the following:
(i) Interception and rerouting of untreated or partially treated
wastewater flows around the wastewater line failure;
(ii) Vacuum truck recovery of sanitary sewer overflows and wash
down water;
(iii) Cleanup of debris at the overflow site;
(iv) System modifications to prevent another SSO at the same
location;
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(v) Adequate sampling to determine the nature and impact of the
release; and
(vi) Adequate public notification to protect the public from exposure
to the SSO.
8. The Enrollee shall properly, manage, operate, and maintain all parts of
the sanitary sewer system owned or operated by the Enrollee, and
shall ensure that the system operators (including employees,
contractors, or other agents) are adequately trained and possess
adequate knowledge, skills, and abilities.
9. The Enrollee shall allocate adequate resources for the operation,
maintenance, and repair of its sanitary sewer system, by establishing a
proper rate structure, accounting mechanisms, and auditing
procedures to ensure an adequate measure of revenues and
expenditures. These procedures must be in compliance with
applicable laws and regulations and comply with generally acceptable
accounting practices.
10. The Enrollee shall provide adequate capacity to convey base flows and
peak flows, including flows related to wet weather events. Capacity
shall meet or exceed the design criteria as defined in the Enrollee's
System Evaluation and Capacity Assurance Plan for all parts of the
sanitary sewer system owned or operated by the Enrollee.
11. The Enrollee shall develop and implement a written Sewer System
Management Plan (SSMP) and make it available to the State and/or
Regional Water Board upon request. A copy of this document must be
publicly available at the Enrollees office and/or available on the
Internet. This SSMP must be approved by the Enrollee's governing
board at a public meeting.
12. In accordance with the California Business and Professions Code
Sections 6735, 7835, and 7835.1, all engineering and geologic
evaluations and judgments shall be performed by or under the
direction of registered professionals competent and proficient in the
fields' pertinent to the required activities. Specific elements of the
SSMP that require professional evaluation and judgments shall be
prepared by or under the direction of appropriately qualified
professionals, and shall bear the professional(s)' signature and stamp.
13. The mandatory elements of the SSMP are specified below. However,
if the Enrollee believes that any element of this section is not
appropriate or applicable to the Enrollee's sanitary sewer system, the
SSMP program does not need to address that element. The Enrollee,
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must justify why that element is not applicable. The SSMP must be
approved by the deadlines listed in the SSMP Time Schedule below.
OCSD Plan: Items A, B, C above do not require specific future actions. OCSD
completed Item B, paragraph 2, "Applications under this general WDR,° by submitting
our WDR application as required, on October 30, 2006.
OCSD agrees to all of the prohibitions relating to SSOs discharged to the waters of the
United States, including those that cause a nuisance as defined in California Water
Code Section 13050(m).
14. OCSD will respond to items in Part D, Provisions, Sections 1 through
13, (as necessary) in our SSMP.
Sewer System Management Plan (SSMP)
(i) Goals: The goal of the SSMP is to provide a plan and schedule to properly
manage, operate, and maintain all parts of the sanitary sewer system. This
will help reduce and prevent SSOs, as well as mitigate any SSOs that do
occur.
OCSD Plan: OCSD will update our existing SSMP (as necessary) to meet this goal.
(ii) Organization: The SSMP will identify:
(a) The name of the responsible or authorized representative as described
in Section J of this Order.
(b) The names and telephone numbers for management, administrative,
and maintenance positions responsible for implementing specific
measures in the SSMP program. The SSMP must identify lines of
authority through an organization chart or similar document with a
narrative explanation; and
OCSD Plan: OCSD currently maintains organization charts that provide this
information. All of this general information is available for review in our IFY 06/07 budget
book which can be accessed on our website at www.ocsd.com. This information will be
included in our final SSMP due on May 2, 2009.
(c) Chain of communication for reporting SSOs:
OCSD Plan: A guidance decision matrix showing the chain of communication for
reporting SSOs exists in our current SSO Notification Procedures. This matrix will be
verified and updated for inclusion in our Overflow Emergency Response Plan due on
November 2, 2008.
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(iii) Legal Authority: Each Enrollee must demonstrate, through sanitary sewer
system use ordinances, service agreements, or other legally binding
procedures, that it possesses the necessary legal authority to:
(a) Prevent illicit discharges into its sanitary sewer system (examples may
include infiltration and inflow (1/1), stormwater, chemical dumping,
unauthorized debris and cut roots, etc...);
(b) Require that sewers and connections be properly designed and
constructed;
(c) Ensure access for maintenance, inspection, or repairs for portions of
the lateral owned or maintained by the Public Agency;
(d) Limit the discharge of fats, oils, and grease and other debris that may
cause blockages, and
(a) Enforce any violation of its sewer ordinances.
OCSD Plan: These issues in section (iii) will be included in our Legal Authority deadline
due on November 2, 2008. All of these elements and ordinances are now in place.
OCSD's legal counsel is aware of the deadlines under this Order and will ensure that
the Legal Authority section is up to date at when it is scheduled to be completed.
(iv) Operation and Maintenance Program. The SSMP must include those
elements listed below that are appropriate and applicable to the Enrollee's
system:
(a) Maintain an up-to-date map of the sanitary sewer system, showing all
gravity line segments and manholes, pumping facilities, pressure pipes
and valves, and applicable stormwater conveyance facilities;
(b) Describe routine preventive operation and maintenance activities by
staff and contractors; including a system for scheduling regular
maintenance and cleaning of the sanitary sewer system with more
frequent cleaning and maintenance targeted at known problem areas.
The Preventative Maintenance (PM) program should have a system to
document scheduled and conducted activities, such as work orders;
(c) Develop a rehabilitation and replacement plan to identify and prioritize
system deficiencies and implement short-term and long-term
rehabilitation actions to address each deficiency. The program should
include regular visual and TV inspections of manholes and sewer
pipes, and a system for ranking the condition of sewer pipes and
scheduling rehabilitation. Rehabilitation and replacement should focus
on sewer pipes that are at risk of collapse or prone to more frequent
blockages due to pipe defects. Finally, the rehabilitation and
replacement plan should include a capital improvement plan that
addresses proper management and protection of the infrastructure
assets. The plan shall include a time schedule for implementing the
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Book Page 39
short and long term plans plus a schedule for developing the funds
needed for the capital improvement plan;
(d) Provide training on a regular basis for staff in sanitary sewer system
operations, maintenance, and require contractors to be appropriately
trained; and
(e) Provide equipment and replacement part inventories, including
identification of critical replacement parts.
OCSD Plan: These elements described in section (iv) will be included in our Operations
and Maintenance SSMP program task element due on November 2, 2008. All of these
elements exist now, but will be updated as necessary in our final O&M program
description and compliance summary in our SSMP.
The sewer-mapping component is complete and being managed by our Engineering
Department. OCSD currently has a copy of the County of Orange Drainage Facility
maps in the Control Center at Reclamation Plant No. 1 in Fountain Valley. OCSD has
also obtained GIS stormdrain facility information from the County of Orange Resources
Development and Management Department(RDMD). This information is available to
be incorporated for mapping purposes into our GIS. Should we decide to do this,
priorities would be given to those areas within our service area where the smaller
diameter pipes (8-inch diameter and less) have had blockages.
The current Rehabilitation and Replacement Plan was developed under our existing
SSMP. OCSD currently has an ongoing preventative and corrective maintenance
program that includes the above elements described in subparagraph (iv) (c). OCSD
has also developed a life-cycle asset management program for the components of our
collection system. We will describe our PM program in detail in this section of the final
SSMP, including the CIP plan, budget, and time schedules, as necessary.
We will describe elements of the CCTV and visual inspection program in this section of
the final SSMP.
We will describe our training program in detail in this section of the SSMP. OCSD's staff
is currently participating in the CWEA certification program for collection system
maintenance technologists. OCSD is also working with CWEA to further develop the
program that they offer to ensure we can help maintain its value to our staff and
contractors. OCSD also provides ongoing in-house technical and safety training for its
staff. The long-range elements of the training plan were completed in late 2005 and are
constantly undergoing review by our Health and Safety Division.
The asset inventory of all of our equipment and replacement parts, including our critical
replacement parts, is contained in our asset register,which is maintained as part of our
asset management program. We will discussed this in more detail in this section of the
final SSMP.
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(v) Design and Performance Provisions:
(a) Design and construction standards and specifications for the
installation of new sanitary sewer systems, pump stations and other
appurtenances; and for the rehabilitation and repair of existing sanitary
sewer systems; and
(b) Procedures and standards for inspecting and testing the installation of
new sewers, pumps, and other appurtenances and for rehabilitation
and repair projects.
OCSD Plan: These procedures (OCSD Engineering Standards— Revision E) are
available for review by regulators or the public at the Engineering Department business
counter and are available for internal use on the OCSD intranet. OCSD also has a
program for updating our standards and specifications on an ongoing basis.
We also have a "Lessons Learned" component of our CIP projects to help guide needed
changes. We will update these elements in our Final SSMP due on May 2, 2009. All of
our past and current work has been guided by these various standards and
specifications. These are on file now and are subject to change and revision as needed.
(vi) Overflow Emergency Response Plan - Each Enrollee shall develop and
implement an overflow emergency response plan that identifies measures to
protect public health and the environment. At a minimum, this plan must
include the following:
(a) Proper notification procedures so that the primary responders and
regulatory agencies are informed of all SSOs in a timely manner;
(b) A program to ensure appropriate response to all overflows;
(c) Procedures to ensure prompt notification to appropriate regulatory
agencies and other potentially affected entities (e.g. health agencies,
regional water boards, water suppliers, etc...) of all SSOs that
potentially affect public health or reach the waters of the State in
accordance with the MRP. All SSOs shall be reported in accordance
with this MRP, the California Water Code, other State Law, and other
applicable Regional Water Board WDR or NPDES permit
requirements. The SSMP should identify the officials who will receive
immediate notification;
(d) Procedures to ensure that appropriate staff and contractor personnel
are aware of and follow the Emergency Response Plan and are
appropriately trained;
(a) Procedures to address emergency operations, such as traffic and
crowd control and other necessary response activities; and
(f) A program to ensure that all reasonable steps are taken to contain and
prevent the discharge of untreated and partially treated wastewater to
waters of the United States and to minimize or correct any adverse
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impact on the environment resulting from the SSOs, including such
accelerated or additional monitoring as may be necessary to determine
the nature and impact of the discharge.
OCSD Plan: OCSD currently has a highly effective SSO emergency response plan in
place that includes extensive notification procedures, based on the new California
Integrated Water Quality System (CIWQS) on-line SSO Reporting System Database.
Our plan will be reviewed and updated as necessary to conform with the requirements
this WDR, and we will respond to all items in section (vi) in detail in the appropriate
sections of our updated SSMP, as well an any other changes that the State Water
Board makes to the CI WQS reporting program.
(vii) Fats, Oils, and Grease (FOG) Control Program: Each Enrollee shall evaluate
its service area to determine whether a FOG control program is needed. If an
Enrollee determines that a FOG program is not needed, the Enrollee must
provide justification for why it is not needed. If FOG is found to be a problem,
the Enrollee must prepare and implement a FOG source control program to
reduce the amount of these substances discharged to the sanitary sewer
system. This plan shall include the following as appropriate:
(a) An implementation plan and schedule for a public education outreach
program that promotes proper disposal of FOG;
(b) A plan and schedule for the disposal of FOG generated within the
sanitary sewer system service area. This may include a list of
acceptable disposal facilities and/or additional facilities needed to
adequately dispose of FOG generated within a sanitary sewer system
service area;
(c) The legal authority to prohibit discharges to the system and identify
measures to prevent SSOs and blockages caused by FOG;
(d) Requirements to install grease removal devices (such as traps or
interceptors) design standards for the removal devices, maintenance
requirements, BMP requirements, record keeping and reporting
requirements;
(a) Authority to inspect grease producing facilities, enforcement
authorities, and whether the Enrollee has sufficient staff to inspect and
enforce the FOG ordinance;
(f) An identification of sanitary sewer system sections subject to FOG
blockages and establish a cleaning maintenance schedule for each
section; and
OCSD Plan: A major collaborative effort took place on this SSMP requirement during
the development of our existing SSMP. Items (a) thru (f) are already part of our ongoing
FOG Control Program, and will be further discussed and updated (as necessary) in our
SSMP due May 2, 2009.
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Develaptae t N.)&OM7 MW aja 625-0Td
Book Page 42
(viii) System Evaluation and Capacity Assurance Plan: The Enrollee shall prepare
and implement a capital improvement plan (CIP)that will provide hydraulic
capacity of key sanitary sewer system elements for dry weather peak flow
conditions, as well as the appropriate design storm or wet weather event. At a
minimum, the plan must include:
(a) Evaluation: Actions needed to evaluate those portions of the sanitary
sewer system that are experiencing or contributing to an SSO
discharge caused by hydraulic deficiency. The evaluation must
provide estimates of peak flows (including flows from SSOs that
escape from the system) associated with conditions similar to those
causing overflow events, estimates of the capacity of key system
components, hydraulic deficiencies (including components of the
system with limiting capacity) and the major sources that contribute to
the peak flows associated with overflow events;
(b) Design Criteria: Where design criteria do not exist or are deficient,
undertake the evaluation identified in "a"above to establish appropriate
design criteria; and
(c) Capacity Enhancement Measures: The steps needed to establish a
short- and long-term capital improvement plan (CIP) to address
identified hydraulic deficiencies including prioritization, alternatives
analysis, and schedules. The CIP may include increases in pipe size,
1/1 reduction programs, increases and redundancy in pumping capacity,
and storage facilities. The CIP shall include an implementation
schedule and shall identify sources of funding.
(d) Schedule: The Enrollee shall develop a schedule of completion dates
for all portions of the capital improvement program developed in (a-c)
above. This schedule shall be reviewed and updated consistent with
the SSMP review and update requirements as described in Section D.
14.
OCSD Plan: OCSD currently has design standards and guidelines to assure adequate
capacity. OCSD's capital improvement program also assures that older gravity and
pumping facilities are upgraded as needed to ensure adequate capacity through the
system. These programs and their schedules will be described more extensively in the
appropriate sections of our revised SSMP.
We will formally address items covered in Section (viii) in our System Evaluation and
Capacity Assurance plan due on May 2, 2009. We already work under annual and long-
range plans that have proven effective. All items covered in Section (vii)are part of our
current plan in some manner. We are not having capacity related problems at this time.
Our current plan takes us out to the year 2020 for sewers and pumping facilities. The
RWOCB, Santa Ana Region participated in OCSD's recent Strategic Plan efforts in
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Book Page 43
1999 and 2002 and have copies of the plans on file. A Master Plan update is scheduled
for completion December 2008.
No dry-weather bottlenecks exist to staffs knowledge, and recent projects have
eliminated the known wet-weather related bottlenecks. We are also continuing to work
with our satellites on IA reduction projects.
In April, 2006, OCSD completed the Collection System Model for the Strategic Plan
Update that is a part of a long-range Strategic Master Planning process, which includes
capacity planning for future growth. This flow model is an important new planning tool
for our SSMP.
Diversion of dry-weather urban runoff into the sanitary sewers to improve watershed
quality follows a rigorous permit process and is managed by our Source Control
Division. The current program was approved by our Board in April 2000.
(ix) Monitoring, Measurement, and Program Modifications: The Enrollee shall:
(a) Maintain relevant information that can be used to establish and
prioritize appropriate SSMP activities;
(b) Monitor the implementation and, where appropriate, measure the
effectiveness of each element of the SSMP;
(c) Assess the success of the preventative maintenance program;
(d) Update program elements, as appropriate, based on monitoring or
performance evaluations; and
(e) Identify and illustrate SSO trends, including: frequency, location, and
volume.
OCSD Plan: OCSD will be establishing a formal methodology to monitor the
implementation effectiveness of each SSMP element, and will be working with our
Regulatory Compliance and Environmental Affairs division and our internal auditor to
ensure that we remain in compliance with the provisions of the WDR. Changes will be
made as necessary to continually improve this document and update program
elements, as appropriate, in accordance with the provisions of this section based on the
results of our future evaluations.
OCSD has been reporting and keeping statistics on its SSOs for over a decade and has
been monitoring some nation-wide statistics. The measurement portion of the program
is still being developed and will likely include an SSO-trending metric.
OCSD has assigned a Principal Staff Analyst as the SSMP task manager to work with
staff to review and monitor the implementation, and where appropriate, measure the
effectiveness of each element of the SSMP.
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Book Page 44
(x) SSMP Program Audits -As part of the SSMP, the Enrollee shall conduct
periodic internal audits, appropriate to the size of the system and the number
of SSOs. At a minimum, these audits must occur every two years and a
report must be prepared and kept on file. This audit shall focus on evaluating
the effectiveness of the SSMP and the Enrollee's compliance with the SSMP
requirements identified in this subsection (D.13), including identification of any
deficiencies in the SSMP and steps to correct them.
OCSD Plan: OCSD currently has an internal audit program to evaluate the effectiveness
of our SSMP and our compliance with the SSMP requirements. Internal audits will be
conducted on our SSMP in accordance with the requirements stated above. Our
Environmental Compliance and Regulatory Affairs division will conduct these audits as
necessary. Strategies to identify and correct deficiencies in our SSMP, if they exist, will
be accomplished by the responsible OCSD department.
(xi) Communication Program—The Enrollee shall communicate on a regular
basis with the public on the development, implementation, and performance
of its SSMP. The communication system shall provide the public the
opportunity to provide input to the Enrollee as the program is developed and
implemented.
The Enrollee shall also create a plan of communication with systems that are
tributary and/or satellite to the Enrollee's sanitary sewer system.
OCSD Plan: Our plan to comply with section (A) includes short-term and long-term
measures that will be described more fully in our final SSMP. The OCSD Public Affairs
division currently has a team in place to work on these items, including collaborating
with our satellite systems. In the interim, OCSD's website is being used to convey this
information.
14. Both the SSMP and the Enrollee's program to implement the SSMP
must be certified by the Enrollee to be in compliance with the
requirements set forth above and must be presented to the Enrollee's
governing board for approval at a public meeting. The Enrollee shall
certify that the SSMP, and subparts thereof, are in compliance with this
WDR within the time frames identified in the time schedule provided in
subsection D.15, below.
In order to complete this certification, the Enrollee's authorized
representative must complete the certification portion in the Online
SSO Database Questionnaire by checking the appropriate milestone
box, printing and signing the automated form, and sending the form to:
State Water Resources Control Board
Division of Water Quality
Attn: SSO Program Manager
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Book Page 45
P.O. Box 100
Sacramento, CA 95812
The SSMP must be updated every five (5)years, and must include any
significant program changes. Recertification by the governing Board of
the Enrollee is required in accordance with D.14 when significant
updates to the SSMP are made. To complete the recertification
process, the Enrollee shall enter the data in the Online SSO Database
and mail the form to the State Water Board, as described above.
OCSD Plan: OCSD's governing board will certify the SSMP once it has been
completed, and agrees to the recertification schedule in Section 14 above.
The database questionnaire was submitted to the State Water Board in November 2006
as a part of the WDR enrollment process.
15. The Enrollee shall comply with these requirements according to the
following schedule. This time schedule does not supersede existing
requirements or time schedules associated with other
Sewer System Management Plan Time Schedule for OCSD
Task and Associated Section of WDR Completion Date
Application for Permit Coverage 6 months after WDRs Adoption or by Nov. 2 ,2006
Section C
Reporting Program 8 months after WDRs Adoption or on Jan. 3,2007
Section G
SSMP Development Plan and Schedule 9 months after WDRs Adoption or on Feb. 2,2007
No speck Sectlon
MOA 6 month extension:August 2, 2007
Goals and Organization Structure 12 months after WDRs Adoption or on May 2,2007
Secdon D 13 M 8(ff)
MOA 6 month extension: November 2,2007
Overflow Emergency Response Program 24 months after WDRs Adoption or on May 2,2008
Section D 13(vf)
MOA 6 month extension:November 2 2008
Legal Authority 24 months after WDRs Adoption or on May 2,2008
Section D 13(gl)
MOA 6 month extension: November 2, 2008
Operation and Maintenance Program 24 months after WDRs Adoption or on May 2,2008
Section D 13(N)
MOA 6 month extension: November 2,2008
Grease Control Program 24 months after WDRs Adoption or on May 2,2008
Section D 13(vii)
MOA 6 month extension: November 2,2008
Design and Performance 36 months after WDRs Adoption or on May 2,2009
Section D 13 v
System Evaluation and Capacity Assurance Plan 36 months after WDRs Adoption or on May 2,2009
Section D 13(vifi)
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Book Page 46
Final SSMP,incorporating all of the SSMP requirements
section D 13 36 months after WDRs Adoption or on May 2,20179
OCSD Plan: We acknowledge and agree to the Sewer System Management Plan Time
Schedule as listed in the table above.
E. WDR and SSMP AVAILABILITY
1. A copy of this WDR and the certified SSMP shall be maintained at
appropriate locations (such as the Enrollee's offices, facilities, and/or
Internet homepage) and shall be available to sanitary sewer system
operating and maintenance personnel at all times.
OCSD Plan: OCSD will maintain a copy of this WDR and a copy of its SSMP at the
Plant No. 1 Control Center, the Plant No. 2 Operations Center, the O&M Department
Offices, the Environmental Compliance and Regulatory Affairs division offices, the
OCSD Documents Control library, the Collection Facilities O&M division offices and the
OCSD webs@e (www.ocsd.coml. It will be available to sanitary sewer system operating
and maintenance personnel and all interested parties at these locations (as
appropriate).
F. ENTRY AND INSPECTION
1. The Enrollee shall allow the State or Regional Water Boards or their
authorized representative, upon presentation of credentials and other
documents as may be required by law, to:
a. Enter upon the Enrollee's premises where a regulated facility or
activity is located or conducted, or where records are kept under
the conditions of this Order;
b. Have access to and copy, at reasonable times, any records that
must be kept under the conditions of this Order;
C. Inspect at reasonable times any facilities, equipment(including
monitoring and control equipment), practices, or operations
regulated or required under this Order; and
d. Sample or monitor at reasonable times, for the purposes of
assuring compliance with this Order or as otherwise authorized
by the California Water Code, any substances or parameters at
any location.
OCSD Plan: We currently provide access to the State or Regional Water Board or their
authorized representative(s), upon presentation of credentials and other documents as
may be required by law, as stipulated above.
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Book Page 47
G. GENERAL MONITORING AND REPORTING REQUIREMENTS
1. The Enrollee shall furnish to the State or Regional Water Board, within
a reasonable time, any information which the State or Regional Water
Board may request to determine whether cause exists for modifying,
revoking and reissuing, or terminating this Order. The Enrollee shall
also furnish to the Executive Director of the State Water Board or
Executive Officer of the applicable Regional Water Board, upon
request, copies of records required to be kept by this Order.
2. The Enrollee shall comply with the attached Monitoring and Reporting
Program No. 2006-0003 and future revisions thereto, as specified by
the Executive Director. Monitoring results shall be reported at the
intervals specified in Monitoring and Reporting Program No. 2006-
0003. Unless superseded by a specific enforcement Order for a
specific Enrollee, these reporting requirements are intended to replace
other mandatory routine written reports associated with SSOs.
3. All Enrollees must obtain SSO Database accounts and receive a
"Username"and "Password" by registering through the California
Integrated Water Quality System (CIWQS). These accounts will allow
controlled and secure entry into the SSO Database. Additionally,
within 30-days of receiving an account and prior to recording spills into
the SSO Database, all Enrollees must complete the "Collection System
Questionnaire", which collects pertinent information regarding a
Enrollee's collection system. The "Collection System Questionnaire"
must be updated at least every 12 months.
4. Pursuant to Health and Safety Code section 5411.5, any person who,
without regard to intent or negligence, causes or permits any untreated
wastewater or other waste to be discharged in or on any waters of the
State, or discharged in or deposited where it is, or probably will be,
discharged in or on any surface waters of the State, as soon as that
person has knowledge of the discharge, shall immediately notify the
local health officer of the discharge. Discharges of untreated or
partially treated wastewater to storm drains and drainage channels,
whether man made or natural or concrete lined, shall be reported as
required above.
All SSOs greater than 1,000 gallons discharged in or on any waters of
the State, or discharged in or deposited where it is, or probably will be,
discharged in or on any surface waters of the State shall also be
reported to the Office of Emergency Services pursuant to California
Water Code section 13271.
OCSD Plan: We are currently complying with these M&RP requirements, effective on
January 2007, as adopted by the State Water Board. Any future questions we have on
these requirements will be brought to the State Water Board's attention for review and
response, as well as improvements to the CIWQS.
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Book Page 48
H. CHANGE IN OWNERSHIP
1. This Order is not transferable to any person or party, except after
notice to the Executive Director. The Enrollee shall submit this notice
in writing at least 30 days in advance of any proposed transfer. The
notice must include a written agreement between the existing and new
Enrollee containing a specific date for the transfer of this Order's
responsibility and coverage between the existing Enrollee and the new
Enrollee. This agreement shall include an acknowledgement that the
existing Enrollee is liable for violations up to the transfer date and that
the new Enrollee is liable from the transfer date forward.
I. INCOMPLETE REPORTS
1. If an Enrollee becomes aware that it failed to submit any relevant facts
in any report required under this Order, the Enrollee shall promptly
submit such facts or information by formally amending the report in the
Online SSO Database.
J. REPORT DECLARATION
1. All applications, reports, or information shall be signed and certified as
follows:
(i) All reports required by this Order and other information required
by the State or Regional Water Board shall be signed and
certified by a person designated, for a municipality, state,
federal or other public agency, as either a principal executive
officer or ranking elected official, or by a duly authorized
representative of that person, as described in paragraph (ii) of
this provision. (For purposes of electronic reporting, an
electronic signature and accompanied certification, which is in
compliance with the Online SSO database procedures, meets
this certification requirement)
(ii) An individual is a duly authorized representative only if:
(a) The authorization is made in writing by a person
described in paragraph (i) of this provision; and
(b) The authorization specifies either an individual or a
position having responsibility for the overall operation of
the regulated facility or activity.
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Book Page 49
K. CIVIL MONETARY REMEDIES FOR DISCHARGE VIOLATIONS
1. The California Water Code provides various enforcement options,
including civil monetary remedies, for violations of this Order.
2. The California Water Code also provides that any person failing or
refusing to furnish technical or monitoring program reports, as required
under this Order, or falsifying any information provided in the technical
or monitoring reports is subject to civil monetary penalties.
L. SEVERABILITY
1. The provisions of this Order are severable, and if any provision of this
Order, or the application of any provision of this Order to any
circumstance, is held invalid, the application of such provision to other
circumstances, and the remainder of this Order, shall not be affected
thereby.
2. This order does not convey any property rights of any sort or any
exclusive privileges. The requirements prescribed herein do not
authorize the commission of any act causing injury to persons or
property, nor protect the Enrollee from liability under federal, state or
local laws, nor create a vested right for the Enrollee to continue the
waste discharge.
OCSD Plan: We understand the requirements stated in paragraphs H through L and
OCSD agrees to all of the stipulations stated above.
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Book Page 50
OPERATIONS COMMITTEE Neetlng Date To ad.or Dlr.
07/12/07
AGENDA REPORT Ilem Number Item Number
OP07-70
Orange County Sanitation District
FROM: James D. Ruth, General Manager
Originator: Jim Herberg, Director of Engineering
SUBJECT: Program Environmental Impact Report for the Collection System
Improvement Plan
GENERAL MANAGER'S RECOMMENDATION
Information Only
SUMMARY
• Staff has completed a Program Environmental Impact Report (PEIR) for the
Collection System Improvement Plan (Plan). The Plan describes potential
improvements to the regional wastewater collection system to accommodate existing
and planned growth in northern and central Orange County.
• At the August 22, 2007 regular Board Meeting, the Directors will consider
certification of the PEIR for the Plan. This informational item will provide background
on the PEIR and allow the Committee that oversees the construction program to
review this item prior to the entire Boards.
• In compliance with the California Environmental Quality Act guidelines, staff has
completed environmental review of the Collection System Improvement Plan (Plan).
The following milestones have been completed.
Notice of Preparation October 2, 2006
Public Scoping Meeting October 17, 2006
Draft Program EIR March 2007
Public Review (45 days) May 2007
Response to Comments/Final Program EIR June 2007
• Eleven comment letters were received from Governmental agencies. Orange
County Sanitation District's (Sanitation District) staff has prepared responses to the
comments. The responses are included in the Final PEIR which was also circulated
for agency review. PEIR documents are posted on the OCSD website. Summaries
and links have been provided to Board Members via the Board web link.
• As of this writing, no comments have been received on the Final EIR. Any
comments that are received will be reported at the Sanitation District's Board of
Directors meeting on August 22, 2007.
FV No.m 102-2 Re.=M
Page 1
Book Page 51
• As part of the PEIR, mitigation measures were identified for all resource areas that
could minimize the overall impact of the planned construction activities. This
mitigation plan will also be adopted by the Board at the July meeting.
PRIOR COMMITTEEIBOARD ACTIONS
In September 2006, the Board of Directors (Board) received and filed the Collection
System Strategic Plan Update, dated April 2006, prepared by MWH Americas, Inc., for
the Collection System Model and Strategic Plan Update, Job No. J-101. The study
recommended capacity improvements for the regional trunk sewer system. The current
Plan includes recommended capacity improvements from this study.
ADDITIONAL INFORMATION
The impact analysis concluded that significant and unavoidable impacts could occur
during construction of the proposed improvements. These significant and unavoidable
impacts related to air quality, noise, transportation, and traffic. The analysis also
concluded that cumulative impacts on air quality, noise, transportation, and traffic could
occur considering impacts from other proposed construction projects throughout
northern and central Orange County. Potentially significant impacts in other categories
were found to be less than significant with mitigation. The impact categories identified
are: biological resources, cultural resources, geology and soils, hazards and hazardous
materials, hydrology and water quality, land use and planning, and public resources.
The following agencies sent comment letters an the Draft PEIR: Cities of Anaheim,
Costa Mesa, Cypress, Fountain Valley, Huntington Beach, Irvine, Seal Beach, and
Tustin; Irvine Ranch Water District; California Department of Transportation, and the
Native American Heritage Commission.
At the regular meeting of the Board on August 22, 2007, the Board will consider a
resolution certifying the PEIR; making findings relating to environmental effects,
adopting a statement of overriding considerations, adopting a mitigation monitoring and
reporting program, and approving the Plan.
PEIR documents are posted on the OCSD website. Summaries and links have been
provided to Board Members via the Board web link.
ATTACHMENTS
N/A
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Book Page 52
OPERATIONS COMMITTEE NteetlngDate To ad.oroir.
07/12/07
AGENDA REPORT IbemNumbu Item Number
OP07-71
Orange County Sanitation District
FROM: James D. Ruth, General Manager
Originator: Ed Torres, Director of Technical Services
SUBJECT: Implementation of the Long-Range Biosolids Management Plan Update
GENERAL MANAGER'S RECOMMENDATION
Information item only
SUMMARY
Question Presented by the Board
• Why wasn't incineration selected as a biosolids management option to be pursued by
the Sanitation District?
• The District's Long-Range Biosolids Master Plan which was prepared in 22003 stated
that "Incineration emissions and public perception issues are key factors to be
considered under this technology option. Of the thermal treatment processes,
incineration will typically have the worst emissions, including particulates. NO., SO„
dioxins and metals. Siting of an incinerator in Southern California may be difficult due to
public perception issues. In addition, the air emissions control would be extensive and
would likely increase the cost significantly compared to facilities in other locations.
Incineration of biosolids cake from belt presses dewatering requires supplemental
energy."
• Incineration's viability was ranked at 141N out of 26 technologies reviewed in the Plan.
• The Sanitation District did not receive an incineration proposal in response to the
July, 2004 Request for Proposals for biosolids management for the production of energy.
A brief presentation on all of the proposed "energy-producing" biosolids management
options (incineration, gasification, drying/pelletizing and deep well injection/methane
production) and recent changes in emissions control technologies and proposed facility
development will be presented at the Operations Committee meeting.
PRIOR COMMITTEEIBOARD ACTIONS
1. November 2006 OMTS/Board: Approve Amendment Number 1 to the Agreement for the
Management of Biosolids with EnerTech.
2. April 2006 OMTS/Board: Authorize the General Manager to issue an RFP for Biosolids
Management via Energy Production; and Approve Amendment Number 8 with Synagro
West, Inc.
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Book Page 53
3. July 2005 OMTS/Board: Authorize the General Manager to enter into a contract with
EnerTech Environmental, Inc.
4. April 2005 OMTS/Board: Receive and File the Biosolids Advisory Committee Final
Report; Receive and File Biosolids Management Options White Paper;Authorize the
General Manager to negotiate final terms and conditions with EnerTech; and Approve
Amendment No. 1 to the compost site assessment MOU with SOCWA.
5. March 16, 2005: Board of Directors' Biosolids Workshop.
6. March 2004 OMITS: Seek recommendation regarding the process to utilize for the
biosolids management option implementation process.
7. December 2003 OMITS: Receive and file the Final Long-Range Biosolids Management
Plan prepared by CH2M Hill, Inc.
8. November 2003 OMTS/PDC: Presentation on existing policies and potential future reuse
costs outlined in the Long-Range Biosolids Management Plan.
9. October 2003 OMTS/PDC: Presentation on various in-plant treatment optimization
options evaluated in the Long-Range Biosolids Management Plan.
10. September 2003 OMTS/PDC: Presentation on biosolids product markets and product
technologies.
ADDITIONAL INFORMATION
Background
• The Sanitation District currently produces approximately 650 tons of biosolids per day, or
approximately 240,000 tons per year. By 2012, biosolids production is projected to
increase to 770 tons per day, or approximately 280,000 tons per year.
• The Sanitation District currently manages its biosolids via two contracts using the
following four recycling options:
0 24% is land applied as chemically-stabilized Class A biosolids in Kern County
0 26% island applied as a Class B biosolids in Yuma County,Arizona
0 47% is composted to Class A biosolids in Riverside, Kern and La Paz counties
0 3% island filled in Yuma County,Arizona
• In 2003 the Sanitation District adopted the Long-Range Biosolids Master Plan (Plan).
The main recommendations for implementation from this Plan were:
o Obtain at least three options that produce diverse biosolids products
o Limit the participation in any market to one-half of the total biosolids produced
o Limit contracts to a maximum of one-third of total biosolids production
o Strive for increased compost use in Orange County
Plan Implementation
• Since the completion of the Plan, the Sanitation District has entered into two long-term
management contracts that will service approximately two-thirds of OCSD's Biosolids
production.
o EnerTech — Conversion of 225 tons per day of biosolids to fuel ($72tton)
o SKIC— Conversion of 250 tons per day of biosolids to compost($63/ton)
• Staff is investigating future management technologies and markets for the remaining
one-third of the Sanitation District's biosolids production.
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Book Page 54
ORANGE COUNTY SANITATION DISTRICT
(714) 962-2411
www.ocsd.com
Mailing Address:
P.O. Box 8127
Fountain Valley, California
92728-8127
Street Address:
10844 Ellis Avenue
Fountain Valley, California
92708-7018
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Wastewater Treatment
A CLEAN , AFFORDABLE ENERGY SOURCE
Across the United States and throughout the
world, increasing populations and growing
environmental awareness will put continued
pressure on wastewater utilities to clean more
water, more quickl)t and to mange an
increasing volume of residuals safety and
cost-effectively. Bioenergy and other thermal
technologies can meet or exceed regulatory
requirements and satisfy public expectations.
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Thermal Oxidation
ABOUT 150 U.S. MUNICIPALITIES USE THERMAL OXIDATION TO TURN BIOSOLIDS
into an energy source,producing carbon dioxide,water,and the inert material
called ash. Thermal oxidation is generally carried out in one of two types of
reactors,fluidized bed or multiple hearth.Although multiple-hearth reactors are
more prevalent,virtually every new thermal oxidation facility built in the past
15 years has used a fluidized-bed unit.
Fluidized-bed reactors can be highly energy-efficient and can become autogenous,
or self-sustaining without auxiliary fuel,when the combustion air is preheated to
high temperatures(1,000 to 1,200°F).These entirely self-fueling reactors
actually recover mare energy—in the form of heated air,gas,steam,water,or Tostacx
ail,any of which can be converted to electricity—than they use.Fluidized-led
reactors'rapid combustion gives them generous processing capacity.And,
properly outfitted,they comply with all recent stringent emissions regulations. --
MudW W Enerp o.
ialor Recovery
De .Wod
abseltlS Aeh
0
ADVANTAGES DISADVANTAGES '-Fluidizing All
-Has low life-cycle cost and is therefore -Has high initial capital casts.
often the least expensive biosolids FIGURE 1 Thermal Oxidation Process
handling alternative for medium and -Requires public education to change
large facilities. perceptions that incineration is not a
-green- process.
-Produces recoverable energy that can be
used to produce heated air,gas.water. -Is not me most appropriate technology for
and oil that can he used for process and noncontinuous operation(though
building heating or converted to electricity fluidized-bed systems are commonly
in steamdriven equipment. operated 24 hours a day.four to five days
a week).
-Requires small land area and can operate
continuously in all weather conditions. -Requires complex permitting process.
-Does not require pre.slabilizalion.
-Destroys all volatile solids and pathogens.
-Minimizes potential for onsite or
othate odors.
-Gives agency/municipality greater control
of their overall operation by reducing
dependency on others to accept and use
the biosolids.
-Assures public of proper operation due to
strict permitting,monitoring and reporting
requirements.
W4mr Furvimnment
emtion,
Anaerobic Digestion
ONE OF THE OLDEST WASTE REDUCTION AND STABILIZATION PROCESSES,
anaerobic digestion uses the process of bioenergy conversion to change
volatile solids into biogas. The biogas can then be used either to produce hot
water or steam in boilers,or to produce both electricity and heat in combined
heat and power(CHP)systems.Numerous CHP systems have been installed
in wastewater treatment plants to meet their continuous power and heat
demands.Heat recovered from a digester gas-fueled CHP system is usually
adequate to meet the plant's space heating requirements as well as the heating
requirements of the anaerobic digester process.In addition,such a system can
generate enough electricity to provide as much as 60 percent of the plant's
average electricity demand.
del,
6m „_, alpgea Them arc two types of anaerobic digestion:mesophilic and thermophilic.
Omer Gas Vllllratbn
Mesophilic digestion uses bacteria that are active at body temperature
(95-98F,35-37°C).Thermophilic digestion uses bacteria that are active at
considerably higher temperatures I I22-135"F.50-57"Q.
b wmM
Mesophilic is the more prevalent type of anaerobic digestion,used at many
a ✓ o K mid-to large-sirs wastewater treatment plants to produce Clam B biosolids-
As a result,many operators are familiar with desired operating parameters
and how to control them.Compared with the higher temperature process,
mesophilic digestion rotes arc slower,more lank volume is required,and
FIGURE 2 Anaerobic Digestion Process solids reduction may not be as good,but the process requires less energy and
puts less street on concrete tanks.
'thermophilic digestion's higher temperatures destroy pathogens more
quickly,shortening retention time,increasing capacity,and making it possible
to produce Class A biosolids.Although thermophilic digestion can produce
highly volatile fatty acids,this problem can be avoided with subsequent
mesophilic digestion.
ADVANTAGES DISADVANTAGES
-Is a proven technology in use -Requires the approval of the U.S.
woddwide for many years. EPA Pathogen Equivalency Committee
for Class A b!osolids produced by
-Reduces solids processing and thermophilic digestion.
transportation costs oeceuse of
reduced volume. -Still requires substantial wet biomass
-Greatly reduces pathogens and odors. handling and disposal.
-Produces a readily usable fuel with
many potential energy conversion
options.
-Generally results in a product that
meets either Class A(thermophilic)
or Class B(mesophilic)land
application standards.
Thermal Drying
A PROVEN TECHNOLOGY FOR PRODUCING MARKETABLE BIOSOt1DS,
thermal drying reduces the volume and mass of solids be evaporating their
water content.High temperatures can also help meet U.S.EPA requirements 9iosa,ds Recycled Air Tre mrenl
for Class A and Exceptional Quality(EQ)biosolids.There are two general
categories of thermal dryers:direct and indirect. Alivng Air/Solids
$eparatNln water
o Plant
Direct thermal dryers heat air or gas,which then comes into direct contact
with wet solids and hears them to evaporation temperature.The dried material Solids*
pin Pe Classification
is separated from the warm exhaust gas,screened,and either recycled back to ' Re ycled Riosolids_________;
the dryer as seed material for the drying process or stored in silos.Exhaust gas •Nrea airs omr Petters Dry
is either cooled and recycled or vested and released into the atmosphere.
Indirect thermal dryers use steam,hot water,or hot oil to heal a metal surface FIGURE 3 Convective Thermal
over which the solids are passed.The solids,which never directly contact the Drying System
steam,water or oil,are heated to evaporation temperature by conduction.
Exhaust is sent to a condenser,and exhaust and odors are either combmted in
the furnace that produces the steam,hot water,or hot oil,or may be passed
through another process for subsequent treatment.
ADVANTAGES DISADVANTAGES
As a proven technology in use in more -Is typically more expensive to Wild,
than a hundred plants.large and small. operate and maintain than other
allemalives.
-Creates a highly stabilized product Nat
meets EPA requirements for Class A and As subject to fluctuations in the cost Of
Exceptional Quality(EQ)biosolids:is auxiliary fuel.
easily handled, stored, and transported in
bulk or in bags or other containers:are -Has a history of environmental and salety
can be sold or given away as a fertilizer concerns,most of which are addressed
or soil conditioner by current design measures.
Lan provide revenue of up to$40 per ton -Requires qualifietl operating staff and
of dry material,depending on market and considerable maintenance.
numenl content. Requires air permitting and air
-Reduces odors and has greater public pollution control.
acceptance than other processes. -Is subject to regional market conditions.
-Reduces record keeping and reporting which should be evaluated to determine
requirements for land application. optimum uses and value for the product.
-Is easily combined with anaerobic Lan result in odorous product if primary
digestion to provide a neatly solids are not predigested Wtore drying.
self-fueling process.
NOC[ DIER[
Biogasification
AND OTHER CONVERSION TECHNOLOGIES
BIOGASIFICATION USES HEAT AND A CHEMICAL REACTION TO CONVERT aw
larger-molecule non-fossil biomaterials such as municipal solids into smaller- Y
molecule combustible gas products. A wide range of devices can then be used to char seas
convert binges to energy,including gas turbines,reciprocating engines,and eonversion
hydrogen-powered fuel cells,and recent innovations have helped to lower capital
costs and increase efficiency.One such advancement uses hydrogen from the
biogasification process to produce electrical current ""'"'""
ADVANTAGES DISADVANTAGES FTGURE 4 Simplified Gasification Process
-Captures and converts CO:,avoiding -Has been a costly energy source
greenhouse gas emissions. because converting the energy of a
hydrogen fuel into electricity has been
-Destroys pathogens,viruses and other expensive.However. recent advances
harmful organic compounds. in fuel cell malenals and gasification
-Immobilires heavymetals. produced hydrogen processes are
lowering the cost.and the rising price
-Significantly reduces odor. of other fuels puts the cost of
biogasi0cation into perspective.
-Requires continued research and
development to design sustainable
and economical processes.
Combining Biosolids Processes
INCREASINGLY,SIOSOUDS HANDLING OPTIONS ARE BEING COUPLED FOR MUTUAL
benefit For example,waste heat boilers can be used for energy production or in combination _
with thermal conditioning systems or thermal dewatering systems to produce an operation that
is entirely self-fueling.
In another example,odors Iran thermal drying can be reduced by pairing it with anaerobic
digestion or thermal oxidation,either of which can also provide fuel for the energy-intensive
thermal dryers.Moreoem in combination with thermal drying,mesophilic digestion can
produce Class A bireoNds.
The European trend is to use the available energy in biosolids as a fuel source in dedicated power
generation facilities.Most power generation stations in North Ameria have not shown interest,
oil however,in pan because of their perceptions of biosolids and fears of additional regulations.
Rater Environment
Federation„YN
Founded in 1928,the Water Environment
Federation(WEF)is a nobfar-profit technical
and educational organization with members
from varied disciplines who work toward the
WEF vision of preservation and enhancement
of the global water environment The WEF
network includes we ter quality professionals
from 76 Member Associations in 30 countries.
I
www.wcf.org
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