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HomeMy WebLinkAbout2007-07 Ops MINUTES OF THE OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Technical Services Orange County Sanitation District Thursday, July 12, 2007—5:00 p.m. A meeting of the Operations Committee of the Orange County Sanitation District was held on July 12, 2007, at 5:00 p.m. in the Sanitation District's Administrative Office. (1) ROLL CALL A quorum was declared present, as follows: Operations Directors Present: Staff Present: Larry Crandall, Chair Jim Ruth, General Manager Cathy Green, Vice Chair Bob Ghirelli, Assistant General Manager Don Bankhead Nick Amonles, Dir. of Operations & Maintenance Patsy Marshall Jim Herberg, Director of Engineering Roy Moore Lilia Kovac, Committee Secretary David Shawver Tod Haynes, Engineering Manager Constance Underhill Matt Smith, Engineering Manager Don Webb John Linder, Engineering Manager James M. Ferryman, Board Chair Jim Burror, Engineering Supervisor Doug Davert, Board Vice Chair Layne Baroldi, Legal & Reg. Affairs Liaison Norbert Gaia Operations Directors Absent: Charles Antos Others: Harry Sidhu Jon Hays, Black &Veatch Steve Anderson TH LEIRK OF THE BOARD (2) APPOINTMENT OF CHAIR PRO TEM GRAN E OENTYSANITATION DISTRICT No appointment was necessary. JUL 18 2007 (3) PUBLIC COMMENTS There were no public comments. (4) REPORT OF THE COMMITTEE CHAIR Chair Crandall announced the majority work on Job No. 1-10 completed, and Bushard Avenue was now open to traffic. Minutes of the Operations Committee July 12, 2007 Page 2 (5) REPORT OF THE GENERAL MANAGER General Manager, Jim Ruth, did not give a report. (6) CONSENT CALENDAR ITEMS a. MOVED, SECONDED, AND DULY CARRIED: Approve minutes of the June 6, 2007 Operations Committee meeting. b. OP07-61 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to approve a 3% contingency($56,838)for amendment to the Professional Design Services Agreement with Black and Veatch Corporation to prepare an Energy Master Plan for the Treatment Plant Strategic Plan Update, Job No. J-102. C. OP07-62 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to approve a budget increase of$350,000 for a total project budget of$4,961,000 for the Realignment and Rehabilitation of Big Canyon Offsite Trunk Sewer, Contract No. 5-62. d. OP07-63 MOVED, SECONDED, AND DULY CARRIED: 1)Approve Amendment No. 1 to the Professional Design Services Agreement with The Austin Company providing for additional design services for Laboratory Refurbishment at Plant No. 1, Job No. J-97, for an additional amount of $32,900, increasing the total amount not to exceed $155,300; and, 2)Approve a 5% contingency for amendments to said agreement ($7,765). e. OP07-64 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to approve Amendment No. 1 to Cooperative Projects Grant Program Contract No. 0501 with the City of Huntington Beach, providing for a ten-month time extension with no additional funding. f. OP07-65 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: 1)approve Amendment No. 2 to the Professional Services Agreement with Dudek&Associates, Inc. providing for construction support services for Rehabilitation of District Siphons, Contract No. 2-68, for an additional amount of$310,088, increasing the total contract amount not to exceed $1,461,244; and 2) Approve a 4% contingency for amendments to said agreement ($58,450). Minutes of the Operations Committee July 12, 2007 Page 3 g. Item pulled for discussion. h. Item pulled for discussion. i. Item pulled for discussion. j. Item pulled for discussion. Non-Consent Calendar k. OP07-66 Staff provided clarification on the total budget amount Increase, consisting of professional services and construction costs. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: 1)approve a budget increase of$800,000 to the budget for Central Generation Automation, Job No. J-79-1, for a total budget of $18,755,180; and, 2) Approve the plans and specifications for Central Generation Automation, Job No. J-79-1, on file at the office of the Clerk of the Board. I. OP07-67 Staff briefly presented the agreement points on this agreement, and the membership of the team that will be working on this strategic plan. MOVED, SECONDED,AND DULY CARRIED: Recommend to the Board of Directors to: 1)approve a Professional Services Consultant Agreement with Carollo Engineers for the development of a Five-Year Research Strategic Plan, Specification No. CS-2006-315,for an amount not to exceed $257,826; and, 2) approve a 15%contingency($38,674). m. OP07-68 Staff requested a correction to the General Manager's recommendation to be consistent with the delegation of authority, approving the Professional Service Consultant Agreement at the committee level. MOVED, SECONDED, AND DULY CARRIED: 1)Approve a Professional Services Consultant agreement with Dudek&Associates, Inc.for Standard Operating Procedures (SOP) Development, Specification No. CS-2007-322 for an amount not to exceed $105,000; and, 2)Approve a 10%contingency of$10,500 for amendments to said agreement for a total amount not to exceed $115,500. Minutes of the Operations Committee July 12, 2007 Page 4 n. OP07-69 Staff presented a brief overview of the staff-driven Sewer System Management Plan,and the milestone chart required to comply with state requirements. Staff was directed to research if the County is in compliance with the State requirements. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to approve the Sewer System Management Plan (SSMP) Development Plan and Schedule document as required by the State Water Resources Control Board Waste Discharge Requirements Order No. 2006-0003-DWQ, issued on May 2, 2006. (7) ACTION ITEMS There were no action items. (8) INFORMATIONAL ITEMS a. OP07-70 Program Environmental Impact Report for the Collection System Improvement Plan Jim Herberg, Director of Engineering, presented an overview of the Collection System Improvement Plan Program Environmental Impact Report,which is scheduled to be submitted to the Board for final approval in August. b. OP07-71 Implementation of the Long-Range Biosolids Management Plan Update Layne Baroldi, Legal& Regulatory Affairs Liaison presented an overview of previous research done on incineration of biosolids. The Directors will be receiving additional information at the Board of Directors'Workshop. (9) REPORT OF DIRECTOR OF ENGINEERING Director of Engineering, Jim Herberg, reported that due to the potential for encountering petroleum-contaminated soils while tunneling for Contract No. 1-10A, staff will request approval directly from the Board of Directors for a cooperative agreement with Atlantic Richfield Company to manage soil contamination. The item will be taken directly to the Board so that the agreement is in place prior to encountering any contaminated soils. Mr. Herberg also reported that the retention percentage for the Trickling Filter project, Job No. P1-76 was reduced to 2% in a change order that was approved by the Board in March 2007. The District generally reduces retention to 5%, however, this project has been in operation for more than a year and the remaining work is mostly documentation. Minutes of the Operations Committee July 12, 2007 Page 5 (10) REPORT OF DIRECTOR OF OPERATIONS AND MAINTENANCE Director of Operations and Maintenance, Nick Arhontes, introduced Simon Watson, Maintenance Manager,who presented a report on the corroded outfall line repair that was successfully completed on May W. (11) REPORT OF DIRECTOR OF TECHNICAL SERVICES Director of Technical Services, Ed Torres, reported that the National Water Research Institute members are scheduled to meet on August 6 to review the District's secondary treatment compliance, as well as to tour the facility. Mr. Torres also reported the successful audit that certifies the Sanitation District in the National Biosolids Partnership Environmental Management Systems (EMS) process; and the District submitted the first report as required by the governor's bill issued to control greenhouse gas emissions. (12) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There were none. (13) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND STAFF REPORT There were none. (14) CONVENE INCLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(a) There was no closed session. (15) FUTURE MEETING DATES The next Operations Committee meeting is scheduled for Wednesday, August 29, 2007, at 5:00 p.m. (16) ADJOURNMENT The Chair declared the meeting adjourned at 6:10 p.m. Submitted by: Lilia Kovac Committee Secretary M1tlepNgen0a\0perations C=m IfteelOpemgons 20071070n071207 OpemUms Mlnutmdoc STATE OF CALIFORNIA) ) SS. COUNTY OF ORANGE ) Pursuant to California Government Code Section 54954.2, 1 hereby certify that the Notice and the Agenda for the Operations Committee meeting to be held on July 12, 2007, was duly posted for public inspection in the main lobby of the District's offices on July 3, 2007. IN WITNESS WHEREOF, I have hereunto set my hand this 3rd day of July 2007. Lilia Kovac Associate Clerk of the Board Orange County Sanitation District H:\DEPT%AGENDA\POSTING\COMMITTEE POSTING CERTIFICATION FORM.DOC ORANGE COUNTY SANITATION DISTRICT giwne: CORRECTED n141962-2411 fes: [714)962A9 E NOTICE OF MEETING ."..gew.enm "Bi,age-"' OPERATIONS COMMITTEE Pa Bm 8127 rWn[ain Valley.rA Engineering, Operations & Maintenance, and Technical Services 92728-B127 meet sid.; 10844 Ellis Avenue rtuncenvallay,Go, ORANGE COUNTY SANITATION DISTRICT 9270E-7018 PlieAgencies THURSDAY, JULY 12, 2007 - 5:00 P.M. • Cities DISTRICT'S ADMINISTRATIVE OFFICES Maheim 10844 ELLIS AVENUE area, FOUNTAIN VALLEY, CALIFORNIA 92708 Buena Part Gyps.. www.ocsd.com Fountain Valley Pollerton Gorden Grove Mmehgton Beach Irvine Le Habra The regular meeting of the Operations Committee of the Board of Directors of La Palma Lae Monads Orange County Sanitation District will be held at the above location and time. Newport Beach Orange Placenta Santa Me Beal Beach Stanton Tustn Win Park yorbe Linea County of grange Sanitary Districts Cc" Msa Water oletrims rr,�nn Pan., To maintain warld-class leaderst,P in wastewater and water resource management. OPERATIONS COMMITTEE MEETING DATES OPERATIONS COMMITTEE BOARD MEETING DATE MEETING DATE 07/12/07 07/18/07* 08/29/07 08/22/07 SEPTEMBER DARK 09/26/07 10/03/07 10/24/07 11/07/07 11/28107 12/05/07 12/19/07* JANUARY DARK 01/23/08 02/06/08 02/27/08 03/05/08 03/26/08 04/02/08 04/23/08 05/07/08 05/28/08 06/04/08 06/25/08 *Meetings are being held on the third Wednesday of the month. ORANGE COUNTY SANITATION DISTRICT w:._ .. .:- NOTICE OF MEETING OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Technical Services ORANGE COUNTY SANITATION DISTRICT ftenC1e' WEDNESDAY JULY 12 2007 - 5:00 P.M. else.. DISTRICT'S ADMINISTRATIVE OFFICES Awarn 10844 ELLIS AVENUE Free P,rrrlw r.,-, FOUNTAIN VALLEY, CALIFORNIA 92708 Noallii, www.ocsd.com mm�min ep Iv"rxran ;arrn., l.mv h.,lamNwu Bea�:F Ndhn: In ral:,x The regular meeting of the Operations Committee of the Board of Directors of Orange County Sanitation District will be held at the above location and time. rxlia.,, wrx , rral iaVn,Arn YH Nee T venL:n Ipsla 140a 1'nry HaYll 1 m:N :vancY m Onnp. .nicety Oleerleev 04"1, Mrdw,v rh, W.vvr olrtrlet. 6 wne Rln. To maintain world-class leadership in wasxewarer and water resource management. OPERATIONS COMMITTEE MEETING DATES OPERATIONS COMMITTEE BOARD MEETING DATE MEETING DATE 07/12/07 07118107` 08/29/07 08/22/07 SEPTEMBER DARK 09/26/07 10/03/07 10/24/07 11/07/07 11/28/07 12/05/07 12/19/07' JANUARY DARK 01/23/08 02/06/08 02/27/08 03/05/08 03/26/08 04/02/08 04/23/08 05/07/08 05/28/08 06/04/08 06/25/08 `Meetings are being held on the third Wednesday of the month. ROLL CALL OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Technical Services Meeting Date: July 12, 2007 Time: 5:00 p.m. Adjourn: COMMITTEE MEMBERS (13) Larry Crandall Chair Cathy Green ice Chair Steve Anderson Charles Antos Don Bankhead Patsy Marshall Roy Moore David Shawver Harry Sidhu Constance Underhill Don Webb James M. Fe an Board Chair Doug Davert Board Vice Chair OTHERS Brad H in, General Counsel STAFF Jim Ruth General Manager Nick Arhontes, Director of 0 er. &Maintenance Bob Ghirelli,Assistant General Manager Jim Herberg, Director of Engineering Ed Torres, Director of Technical Services Lorenzo Tyner, Director of Finance and Administrative Services Lilia Kovac, Committee Secretary Tod Haynes John Linder Matt Smith H:Waptlageml"ommft1 a V0pnatlorm C=ntWd0pem0=2lOT070M.Rdl CeAAop AGENDA REGULAR MEETING OF THE OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Technical Services ORANGE COUNTY SANITATION DISTRICT July 12, 2007 - 5:00 P.M. ADMINISTRATIVE OFFICE 10844 Ellis Avenue Fountain Valley, California 92708 www.ocsd.com (1) DECLARATION OF QUORUM (2) APPOINTMENT OF CHAIR PRO TEM IF NECESSARY (3) PUBLIC COMMENTS (4) REPORT OF COMMITTEE CHAIR (5) REPORT OF GENERAL MANAGER (6) CONSENT CALENDAR ITEMS Consideration of motion to approve all agenda items appearing on the Consent Calendar not specifically removed from same, as follows: a. Approve minutes of the June 6, 2007 Operations Committee meeting. b. OP07-61 Recommend to the Board of Directors to approve a 3% contingency ($56,838) for amendment to the Professional Design Services Agreement with Black and Veatch Corporation to prepare an Enerov Master Plan for the Treatment Plant Strategic Plan Update, Job No. J-102. (Book Page 12) C. OP07-62 Recommend to the Board of Directors to approve a budget increase of $350,000 for a total project budget of$4,961,000 for the Realignment and Rehabilitation of Big Canyon Offsite Trunk Sewer, Contract No. 5-62. (Book Page 14) Book Page I Operations Committee 07/12/07 Page 2 d. OP07-63 1)Approve Amendment No. 1 to the Professional Design Services Agreement with The Austin Company providing for additional design services for Laboratory Refurbishment at Plant No. 1, Job No. J-97, for an additional amount of$32,900, increasing the total amount not to exceed $155,300; and, 2)Aoorove a 5% contingency for amendments to said agreement( 7 765 . (Book Page 15) e. OP07-64 Recommend to the Board of Directors to approve Amendment No. 1 to Cooperative Projects Grant Program Contract No. 0501 with the City of Huntington Beach, providing for a ten-month time extension with no additional funding. (Book Page 17) f. OP07-65 Recommend to the Board of Directors to: 1) approve Amendment No. 2 to the Professional Services Agreement with Dudek &Associates, Inc. providing for construction support services for Rehabilitation of District Siphons, Contract No. 2-68, for an additional amount of$310,088, increasing the total contract amount not to exceed $1,461,244; and 2)Approve a 4% contingency for amendments to said agreement($58,450). (Book Page 20) g. OP07-66 Recommend to the Board of Directors to: 1)approve a budget increase of $800,000 to the budget for Central Generation Automation, Job No. J-79-1, for a total budget of$18,755,180; and, 2) Approve the plans and specifications for Central Generation Automation, Job No. J-79-1, on file at the office of the Clerk of the Board.(Book Page 22) h. OP07-67 Recommend to the Board of Directors to: 1) approve a Professional Services Consultant Agreement with Carollo Engineers for the development of a five- year Research Strategic Plan Specification No. CS-2006-315 in the amount of $257,826; and, 2) approve a 15% contingency ($38,674). (Book Page 24) I. OP07-68 1)Authorize the General Manager to enter into a Professional Service Consultant agreement with Dudek&Associates, Inc. for Standard Operating Procedures (SOP) Development, Specification No. CS-2007-322 for an amount not to exceed $105,000; and, 2)Approve a 10% contingency of$10,500 for amendments to said agreement for a total amount not to exceed $115,500. (Book Page 26) j. OP07-69 Recommend to the Board of Directors to approve the Sewer System Management Plan (SSMP) Development Plan and Schedule document as required by the State Water Resources Control Board Waste Discharge Requirements Order No. 2006-0003-DWO, issued on May 2, 2006. (Book Page 28) Book Page 2 Operations Committee 07/12/07 Page 3 END OF CONSENT CALENDAR k. Consideration of items deleted from Consent Calendar, d any. (7) ACTION ITEMS (8) INFORMATIONAL ITEMS a. OP07-70 Program Environmental Impact Report for the Collection System Improvement Plan (Book Page 51) b. OP07-71 Implementation of the Long-Range Biosolids Management Plan Update (Book Page 53) (9) REPORT OF DIRECTOR OF ENGINEERING (Jim Herbem) (10) REPORT OF DIRECTOR OF OPERATIONS AND MAINTENANCE (Nick Arhontes) (11) REPORT OF DIRECTOR OF TECHNICAL SERVICES (Ed Torres) (12) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY (13) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND STAFF REPORT (14) CLOSED SESSION ;Du...... ........................................................................................................................................................................................-....-........................................................................., ring the course of conducting the business set forth on this agenda as a regular meeting of the Committee,the ,Chair may convene the Committee in closed session to consider matters of pending real estate negotiations, ;pending or potential litigation, or personnel matters, pursuant to Government Code Sections 54956.8, 54956.9, 54957 or 54957.6,as noted. I :Reports relating to (a) purchase and sale of real property; (b) matters of pending or potential litigation; (c) j ;employee actions or negotiations with employee representatives; or which are exempt from public disclosure iunder the California Public Records Act, may be reviewed by the Committee during a permitted closed session .and are not available for public inspection. At such time as the Committee takes final actions on any of these I subjects,.the minutes will reflect.all required,disclosures.of information i a. Convene in closed session. b. Reconvene in regular session. C. Consideration of action, if any, on matters considered in closed session. Book Page 3 Operations Committee 07/12/07 Page 4 (15) FUTURE MEETING DATES The next Operations Committee meeting is scheduled for August 29, 2007, at 5:00 p.m. (16) ADJOURNMENT Book Page 4 Operations Committee 07/12/07 Page 5 _Agenda Posting: In Accordance with the requirements of California Government Code Section 54954.2, this agenda has been posted in the main lobby of the District's Administrative offices not less than 72 hours prior to the meeting date and time above. All written materials relating to each agenda item are available for public inspection in the office of the Clerk of the Board. Items Not Posted: In the event any matter not listed on this agenda is proposed to be submitted to the Committee for discussion and/or action, it will be done in compliance with Section 54954.2(b)as an emergency item or because there is a need to take immediate action,which need came to the attention of the Committee subsequent to the posting of agenda, or as set forth on a supplemental agenda posted in the manner as above, not less than 72 hours prior to the meeting date. Public Comments: Any member of the public may address the Operations Committee on specific agenda items or matters of general interest. As determined by the Chair, speakers may be deferred until the specific item is taken for discussion and remarks may be limited to three minutes. Matters of interest addressed by a member of the public and not listed on this agenda cannot have action taken by the Committee except as authorized by Section 54954.2(b). Consent Calendar: All matters placed on the consent calendar are considered as not requiring discussion or further explanation, and unless a particular item is requested to be removed from the consent calendar by a Director of staff member, there will be no separate discussion of these items. All items on the consent calendar will be enacted by one action approving all motions, and casting a unanimous ballot for resolutions included on the consent calendar. All items removed from the consent calendar shall be considered in the regular order of business. The Committee Chair will determine if any items are to be deleted from the consent calendar. Items Continued: Items may be continued from this meeting without further notice to a Committee meeting held within five(5)days of this meeting per Government Code Section 54954.2(b)(3). Meeting Adiournment: This meeting may be adjourned to a later time and items of business from this agenda may be considered at the later meeting by Order of Adjournment and Notice in accordance with Government Code Section 54955(posted within 24 hours). Accommodations for the Disabled: The Board of Directors Meeting Room is wheelchair accessible. If you require any special disability related accommodations, please contact the Orange County Sanitation District Clerk of the Board's office at(714)593-7130 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability and the type of accommodation requested. f........- ............... Notice to Committee Members: For any questions on the agenda or to place any items on the agenda.Committee members should contact the Committee iChair or Secretary ten days in advance of the Commiaee meeting. Committee Chair Larry Crandall (714)593-4400 slcmndall(o3aol.mm ;Committee Secretary: Lilia Kmac (714)593-7124 IkovacQocsd.com ;General Manager Jim Ruth (714)593-7110 trothOmsd.com Assistant General Manager Bob Ghirelli (714)583-7400 rghirelli(&ocsd.com j Director of Technical Services Ed Torres (714)593-7080 etomes(Oocsd.com Director of Engineering Jim Herberg (714)593-7020 iherberg(&ocsd.com j 'Dir.of Operations and Maintenance Nick ArhoMes (714)593-7210 narhomesaocsd.com Book Page 5 Operations Committee Rolling Agenda Report Calendar Data Dept Action or Description of Report Information August O&M Potable Water System Analysis for Plant No. 1 —Award Action of RFP August Eng Amendment No. 3 to PSA re Gisler-Redhill Trunk Action Improvements,Job No. 7-37 August Eng PSA re Plant No. 166 W Substation Action August Eng Approve int PAgreementtation, Jobore Replacement of Rocky Action Key Air Quality Issues Information October TS • Diesel Engine • Climate Change/Greenhouse gases •Air Tobcs Long Range Biosolids Master Plan Information October TS • In County Composting Use Program October I TS I Tula Ranch Agreement Amendment Action H:Viepllagendmcommift a \Openrlions Commifinkopeiagons 200]T07071D4.071207 Rolling Agenda.dw Book Page 6 MINUTES OF THE OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Technical Services Orange County Sanitation District Wednesday, June 6, 2007—5:00 p.m. A meeting of the Operations Committee of the Orange County Sanitation District was held on June 6, 2007, at 5:00 p.m. in the Sanitation District's Administrative Office. (1) ROLL CALL A quorum was declared present, as follows: Operations Directors Present: Staff Present: Larry Crandall, Chair Jim Ruth, General Manager Cathy Green,Vice Chair Bob Ghirelli, Assistant General Manager Charles Antos Nick Arhontes, Dir. of Operations & Maintenance Don Bankhead Jim Herberg, Director of Engineering Palsy Marshall Lorenzo Tyner, Director of Finance and Roy Moore Administrative Services David Shawver Lille Kovac, Committee Secretary Steve Anderson Tod Haynes, Engineering Manager Don Webb Matt Smith, Engineering Manager Constance Underhill John Linder, Engineering Manager Doug Davert, Board Vice Chair Juanita Skillman Norbert Gaia Operations Directors Absent: Michael Gold Harry Sidhu James M. Ferryman, Board Chair Others: Alternate Director Bob Ooten Jag Salgaonkar (2) APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. (3) PUBLIC COMMENTS There were no public comments. (4) REPORT OF THE COMMITTEE CHAIR Chair Crandall reported that the Steering Committee had traveled to Sacramento to meet with various legislators on SB 645 Design Build and SB 55 Florez bill. Book Page 7 Minutes of the Operations Committee June 6, 2007 Page 2 (5) REPORT OF THE GENERAL MANAGER General Manager, Jim Ruth, did not give a report. Michael Gold briefly reported on the status of SB 645, the negative editorial against it, and efforts to clear misinformation about the bill's intent. Director of Finance and Administrative Services, Lorenzo Tyner, briefly provided highlights of the budget update for 2007-08, in anticipation of budget approval at the June Board meeting. (6) CONSENT CALENDAR ITEMS a. MOVED, SECONDED, AND DULY CARRIED:Approve minutes of the May 2, 2007 Operations Committee meeting. b. OP07-54 MOVED, SECONDED,AND DULY CARRIED: Recommend to the Board of Directors to approve 1)Approve the payment of annual National Pollutant Discharge Elimination Permit(NPDES) Fee of$128,500 to the State Water Resources Control Board for the period July 1, 2006 through June 30, 2007; and 2)Approve Resolution No. 07-XX, Establishing Policy for the Payment of Mandatory and Statutory Fees Greater Than the Limits Established in Resolution No. OCSD 07-04 and in Future Updates to the Delegation of Authority. C. OP07-55 MOVED, SECONDED,AND DULY CARRIED: Recommend to the Board of Directors to approve a Facilities Use Agreement with the Southern California Coastal Water Research Project to conduct microbiology testing using OCSD microbiology laboratory facilities for a shared benefit to both OCSD and SCCWRP, at no additional cost to OCSD. d. Item pulled for discussion. e. Item pulled for discussion. f. OP07-58 MOVED, SECONDED,AND DULY CARRIED: Recommend to the Board of Directors to approve out-of-country travel for four Orange County Sanitation District employees (Morris Ying, Joe Chester, Jim Harris, and Adam Almasri) to witness factory testing of pumps, variable frequency drives and motors, in connection with Headworks Replacement at Plant No. 2, Job No. P2-66, and all travel, lodging, and per diem costs to be paid by J.F. Shea Construction, Inc. Book Page 8 Minutes of the Operations Committee June 6, 2007 Page 3 Non-Consent Calendar g. OP07-56 Director of Operations and Maintenance, Nick Arhontes, presented a report identifying dangers and risks to the Field Operations personnel while accessing Sanitation District easements for maintenance, and the need for resolution to be adopted. MOVED, SECONDED,AND DULY CARRIED: Recommend to the Board of Directors to adopt Resolution No. XX,Adopting a Policy Regarding Maintenance of Unobstructed Access to District Easements. h. OP07-57 Director of Engineering, Jim Herberg, briefly reported that this Rem allows for time extensions with no change in dollar amounts. MOVED, SECONDED,AND DULY CARRIED: Recommend to the Board of Directors to: (1)Approve Amendment No. 3 to Cooperative Projects Grant Program Contract No. 0127 with the City of La Habra providing for a time extension and change in scope with no additional funding; and, (2)Approve Amendment No. 1 to Cooperative Projects Program Contract No. 0503 with the City of Placentia providing for a change in scope and reallocation of funds. (7) ACTION ITEMS a. OP07-59 MOVED, SECONDED,AND DULY CARRIED: Recommend to the Board of Directors to approve an exception to Resolution No. OCSD 07-04, Section 5.04, authorizing the following: 1) Approve Professional Design Services Agreements with Carollo Engineers; Dudek; Earth Tech, Inc.; Infrastructure Engineering Corporation; Lee& Ro, Inc.; Metcalf& Eddy/AECOM; Pacific Advanced Civil Engineering, Inc.; ProjectUne Technical Services, Inc.; RBF Consulting; RMS Engineering&Design, Inc.; Spec Services, Inc.; TMV Systems Engineering; Tran Consulting Engineers; Water 3 Engineering, Inc.; and Willdan and Associates,for services necessary in supporting Facilities Engineering projects,commencing July 1, 2007, in an amount not to exceed $200,000 for each agreement, for a total amount not to exceed $3,000,000; and, 2) Approve three one-year optional renewals. b. OP07-60 MOVED, SECONDED,AND DULY CARRIED: Recommend to the Board of Directors to: 1)Approve a budget increase for Rehabilitation of the 14th Street Pump Station, Contract No. 5-51, in the amount of$857,521 for a total project budget of$10,617,357; Book Page 9 Minutes of the Operations Committee June 6, 2007 Page 4 2)Approve a budget increase for Rehabilitation of the"A" Street Pump Station, Contract No. 5-52, in the amount of$278,824 for a total project budget of$9,935,824; and, 3) Ratify Change Order No. 4 for Rehabilitation of the14o Street Pump Station, Contract No. 5-51, and Rehabilitation of the"A" Street Pump Station, Contract No. 5-52, with Kiewit Pacific Company, authorizing an addition of$550,837 and 50 calendar days, increasing the total contract amount to$12,824,241. (8) INFORMATIONAL ITEMS There were no informational items. (9) REPORT OF DIRECTOR OF ENGINEERING Director of Engineering, Jim Herberg, reported that the Project Management office is gaining recognition for its innovative processes, and several agencies including the Los Angeles Department of Water and Power and San Diego County Water Authority have visited the Sanitation District to observe how we manage our CIP projects. Matt Smith was invited to attend meetings with the New York Water and Wastewater Authority to explain how the Sanitation District manages its projects (10) REPORT OF DIRECTOR OF OPERATIONS AND MAINTENANCE Director of Operations and Maintenance, Nick Arhontes, briefly reported on the progress of the North County Yard office space optimization plan; the expected completion of the chemical storage tank relocation project at Seal Beach Pump Station by June 30; and the successful partial shutdown and repair of the ocean ouffall on May 18. The Committee will be given a brief presentation in July on the scope and complexity of the repair. Staff is also working on a comprehensive report of the event for their use in future planning and repair efforts on the ouffall. (11) REPORT OF DIRECTOR OF TECHNICAL SERVICES Director of Technical Services, Ed Torres, reported full compliance by the Sanitation District for biosolids and ocean monitoring as required by the state. Fact sheets summarizing both programs were provided to the Directors. Mr. Torres also reported advantages to the Sanitation District in recent rulings due to existing federal and state legislation taking precedence over local ordinances re biosolids. Mr. Torres also reported on the recent Orange County Grand Jury Report titled "Orange County's Beaches;An Environmental Scorecard," where the report of water quality is good at Orange County beaches, as demonstrated in the annual reports; however, beach closures are primarily due to sewage spills. Staff will prepare a response to the report and will brief the Directors on the response. Book Page 10 Minutes of the Operations Committee June 6, 2007 Page 5 (12) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There were none. (13) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND STAFF REPORT There were none. (14) CONVENE INCLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54956.9 a There was no closed session. (15) FUTURE MEETING DATES The next Operations Committee meeting is scheduled for Thursday, July 12, 2007, at 5:00 p.m. (16) ADJOURNMENT The Chair declared the meeting adjourned at 5:55 p.m. Submitted by: Lilia Kovac Committee Chair H:bepMgendMCommitlees\OpemUons CammM"X0peradons 200WOM5.060607 Opembom Minules.dm Book Page I I OPERATIONS COMMITTEE ��oDate Toijis�joiP- AGENDA REPORT Item NUS IDan Mamba OP07 61 Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Jim Herberg, Director of Engineering Project Manager: Jim Burror SUBJECT: ENERGY MASTER PLAN, JOB NO. J-102, CONTRACT CONTINGENCY GENERAL MANAGER'S RECOMMENDATION Approve a 3% contingency ($56,838)for amendment to the Professional Design Services Agreement with Black and Veatch Corporation to prepare an Energy Master Plan for the Treatment Plant Strategic Plan Update, Job No. J-102. SUMMARY • The Energy Master Plan is part of the Orange County Sanitation District's (Sanitation District) effort to update its Capital Facilities Strategic Plan. The Energy Master Plan specifically plans for increased energy demands associated with the decision to upgrade the treatment plants to secondary treatment to ensure power is provided reliably for treatment plant operations. • A 3% contingency for potential consultant amendments is being requested per the Sanitation District's Delegation of Authority. Potential amendments are anticipated to address newly proposed air quality regulations that would impact the central generation systems. • This item is within the project budget. PRIOR COMMITTEE/BOARD ACTIONS Approval of Professional Services Agreement (PSA) with Black &Veatch Corporation to provide an Energy Master Plan for the Treatment Plant Strategic Plan Update, Job No. J-102, for an amount not to exceed $1,894,660 (November 2004). ADDITIONAL INFORMATION Project Background In July 2002, the Sanitation District committed to planning, designing, and constructing upgrades to meet the secondary standards of the Clean Water Act. This effort will impact the power and electrical systems owned and operated by the Sanitation District. F..N..VNI033 R.MW Page 1 Book Page 12 Also, several existing and proposed regulations are impacting the Sanitation District's existing infrastructure including air quality regulations, power utility regulations, and health and safety regulations. This project will tie these complex issues together and layout a plan that will be both economical and comply with anticipated requirements facing the Sanitation District. The Sanitation District's power demand is expected to increase as much as 100% when secondary treatment expansion is complete in 2012. The Sanitation District's power demand will be roughly equal to Huntington Beach. The purpose of this project is to prepare an Energy Master Plan for both treatment plants as part of the larger update of the Sanitation District's Strategic Plan to meet this demand. This authorization complies with authority levels of the Sanitation District's Delegation of Authority. This item is within the project budget. (Line item: Page A-11, Item 100). Award Date: 07118/07 Contract Amount: $1,894,660 Contingency %: 3% JDH:GC:sa H:WeOagenda\CwnmMte Ope.lmo ComMMWOp .tnns 20071070M7L1J-102 Energy Master Plan.d. F.NO.W 10 2 Rry =1A7 Page 2 Book Page 13 OPERATIONS COMMITTEE Meeting 0se mBd.o 0U. o711'1o7 o7 lero7 AGENDA REPORT item7-62 tram Number OPo7-62 Orange County Sanitation District Collect .sl' helec i FROM: James D. Ruth, General Manager Originator: Jim Herberg, Director of Engineering Project Manager: Hardat Khublall SUBJECT: REALIGNMENT AND REHABILITATION OF THE BIG CANYON OFFSITE TRUNK SEWER, CONTRACT NO. 5-62 GENERAL MANAGER'S RECOMMENDATION Approve a budget increase of$350,000 for a total project budget of$4,961,000 for the Realignment and Rehabilitation of Big Canyon Offsite Trunk Sewer, Contract No. 5-62. SUMMARY • The City of Newport Beach has been authorized to administer the construction of the Realignment and Rehabilitation of the Big Canyon Offsite Trunk Sewer as part of a joint project the City is undertaking in the Big Canyon Country Club (BCCC) Golf course community. • This budget increase will account for costs for change orders negotiated between the City of Newport Beach and BCCC due to soil saturation issues, liquidated damages charged by BCCC, additional administrative fees needed for the City of Newport Beach for administering the construction contract, and Orange County Sanitation District (Sanitation District) staff costs. These costs are the Sanitation District's responsibility per the agreement with BCCC and the City of Newport Beach. PRIOR COMMITTEE ACTION Approval of a reimbursement agreement between the Sanitation District and the City of Newport Beach for the construction of Big Canyon Trunk Sewer Improvements was approved by the Board of Directors on April 27, 2005. At the November 15, 2006 meeting, the Board of Directors approved a budget increase of $800,000 for a total project budget of$4,611,000. ADDITIONAL INFORMATION This authorization complies with authority levels of the Sanitation District's Delegation of Authority. This item has been budgeted, but there are insufficient funds (Line item: Section 8, Page 33). HK:kf KWeptlegendaZommlOees\Operadons CommRtee\Operalions 200T070710782.a-82 Big Canyon.doc Page 1 Book Page 14 OPERATIONS COMMITTEE Meeting Date To ad.or W. 07112/07 07/18/07 AGENDA REPORT item Number IDem Number OP07-63 Orange County Sanitation District Misc.6 Support projects FROM: James D. Ruth, General Manager Originator: Jim Herberg, Director of Engineering Project Manager: Bob Schirripa SUBJECT: LABORATORY REFURBISHMENT AT PLANT NO. 1, JOB NO. J-97 GENERAL MANAGER'S RECOMMENDATION 1. Approve Amendment No. 1 to the Professional Design Services Agreement with The Austin Company providing for additional design services for Laboratory Refurbishment at Plant No. 1, Job No. J-97, for an additional amount of$32,900, increasing the total amount not to exceed $155,300; and, 2. Approve a 5% contingency for amendments to said agreement ($7,765). SUMMARY • The purpose of this project is to assess the future needs of the Laboratory along with the cost and effort that will be required to bring it into compliance with building codes. The Laboratory and subsequent modifications were built without a building permit from the City of Fountain Valley. In order to receive a permit for new Laboratory modifications, the entire Laboratory will need to be retroactively permitted first. The Orange County Sanitation District (Sanitation District) has done this on other buildings that were originally built without a permit, but the Laboratory is much larger and more complicated so this study is recommended before more work is done. • A Plan Check by the City of Fountain Valley for Laboratory Rehabilitation, Job No. J-88 resulted in a number of items that needed to be addressed and corrected prior to Fountain Valley issuing a building permit for the specific modifications constructed as part of this project. Staff reviewed the list of items and determined that the best course of action is to incorporate them into Job No. J-97. • A 5% contingency for potential consultant amendments is being requested per the Sanitation District's Delegation of Authority. • This item is within the project budget. Page 1 Book Page IS PRIOR COMMITTEE/BOARD ACTIONS • Approval of Job No. J-97 Professional Design Services Agreement with The Austin Company to prepare a Feasibility Study to assess the future needs of the Laboratory along with the cost and effort that will be required to bring it into compliance with building codes for an amount not to exceed $122,400. (Board— September 2006) ADDITIONAL INFORMATION This authorization complies with authority levels of the Sanitation District's Delegation of Authority. This item is within the project budget. (Line item: Section 8, Page 101). Award Date: 07112107 Contract Amount: $32,900 Contingency%: 5% RS:kf:gc:bm H:tntglobaMgenda Draft RepoftkOpemtionsU-97 PDSA Amendment 1 AR 05MG7.dw tea^ oaeeea Page 2 Book Page 16 OPERATIONS COMMITTEE Ong Date To 6d.of Dr. 07/12/07 07/1e/07 AGENDA REPORT Ilem Number arm-w Iem Numbe Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Jim Herberg, Director of Engineering SUBJECT: COOPERATIVE PROJECTS GRANT PROGRAM GENERAL MANAGER'S RECOMMENDATION Approve Amendment No. 1 to Cooperative Projects Grant Program Contract No. 0501 with the City of Huntington Beach, providing for a ten-month time extension with no additional funding. SUMMARY • The Cooperative Projects Grants Program (Program) provides funds to local agencies for projects that reduce or eliminate inflow and infiltration (1/1) to the sewer collection system. • The City of Huntington Beach (City) requests Amendment No. 1 to Cooperative Projects Grant Program Contract No. 0501 (Contract No. 0501) for a ten-month time extension to minimize project costs. PRIOR COMMITTEE/BOARD ACTIONS In May 2006, the Board of Directors approved grant funding to the City of Huntington Beach under the Cooperative Projects Grant Program. ADDITIONAL INFORMATION CITY OF HUNTINGTON BEACH The City of Huntington Beach was approved grant funding for the relining of approximately 8,992 linear feet (LF) of eight-inch sewers and rehabilitation of 41 manholes in the area bounded by Hamilton and Banning Avenues and Bushard and Brookhurst Streets (Project). In 2002, with the adoption of the City's Sewer Master Plan, the City identified this area for 1/1 reduction because of its close proximity to a high groundwater table. The relining of the Project's 40-year old aging sewers is also anticipated to add 40 to 50 years of new service life to the sewers. Form No.DN103s w Iwd W Page 1 Book Page 17 Additionally, the City has expanded the Project scope to cover a larger area than originally anticipated to reduce pricing and maximize cost-saving benefits. The additional project costs will be borne solely by the City. However, the Project was awarded later than anticipated and the City has requested a ten-month time extension to complete the work. ATTACHMENTS Letter from City of Huntington Beach JDH:AA:sa Hideptkagenda%Committe Op MhOns Commiae %O,xratbns 200707070764J-73 Cooperative Proje .dm Foml No.DMI022 gwne]0301= Page 2 Book Page 18 I � CITY OF HUNTINGTON BEACH low 2000 Main Street p . 0 . 80X 190 California 92e48 Robert F. Beardsley, P.E.Director Department of Public Works (714) 538-5431 May 29, 2007 Orange County Sanitation District Mr. John Linder, Engineering Manager P.O. Box 8127 Fountain Valley, CA 92728-8127 Mr. Linder. Subject: Cooperative Projects Program Contract 0501 Please accept this request for a time extension for the subject contract. The project completion was projected for July 1,2D07. However in an effort to get better pricing, the City expanded the project,to cover a larger area. The cost for this expanded project will be bome solely by the City and only the approved grant amount will be requested upon project completion. The project was awarded in January 2007; however, the expanded scope requires an extended time frame to complete the job. We therefore respectfully request that the Orange County Sanitation District extend the time of the subject contract to April 3,2008. Should you have any questions regarding this request, please do not hesitate to contact me at(714)536-5247. Thank you far your consideration in this matter. ZJT��---LSD M. Todd Broussard, PE Principal Civil Engineer MTB:jg cc: Travis Hopkins,City Engineer Project File Q'asmmnr Dirirlun�amm dfund,na�SU AppidIACSU0601Pa1«Rime6evim.d« Book Page 19 OPERATIONS COMMITTEE meeting Date To ad.of Dlr. 07/12/07 07/19/07 AGENDA REPORT Itan0 I[em Numhe lro7-65 o7�as Orange County Sanitation District Collections Facilities FROM: James D. Ruth, General Manager Originator: Jim Herberg, Director of Engineering Project Manager: Alberto Acevedo SUBJECT: REHABILITATION OF DISTRICT SIPHONS, CONTRACT NO. 2-68 GENERAL MANAGER'S RECOMMENDATION 1. Approve Amendment No. 2 to the Professional Services Agreement with Dudek & Associates, Inc. providing for construction support services for Rehabilitation of District Siphons, Contract No. 2-68, for an additional amount of$310,088, increasing the total contract amount not to exceed $1,461,244; and 2. Approve a 4% contingency for amendments to said agreement ($58,450). SUMMARY • This project will rehabilitate 16 of the 87 siphons owned by the Orange County Sanitation District (Sanitation District) within the service areas. The rehabilitation includes all work necessary to install foul air by-pass lines at each of the 16 siphons to minimize odor impacts. • Dudek &Associates, Inc. completed the design of the Rehabilitation of District Siphons and construction support services are required which will include reviewing submittals, attending construction and coordination meetings with the eight cities and the County Flood Control Agency, responding to request for information, preparing design modifications, performing special testing, participating in commissioning activities, and preparing record drawings. • These construction support services shall be authorized only as requested and managed by the Sanitation District's Project Manager. The proposed fee is reasonable for a project of this magnitude and is consistent with fees for similar services on past Sanitation District projects. • A 4% contingency for potential consultant amendments is being requested per the Sanitation District's Delegation of Authority. • This item is within the project budget. Page 1 Book Page 20 PRIOR COMMITTEE/BOARD ACTIONS • Approval of PSA with Dudek &Associates, Inc. for an amount not to exceed $987,156 (Board —October 2004). • Approval of Amendment No. 1 to the PSA with Dudek &Associates, Inc. for $164,000, increasing the total amount to not to exceed $1,151,156 (Board — February 2007). ADDITIONAL INFORMATION This Amendment No. 2 complies with authority levels of the Sanitation District's Delegation of Authority. This item has been budgeted. (Line item: Section 8, Page 22). Award Date: 07/18/07 Contract Amount: $1,461,244 Contingency %: 4% JH:AC:kf:bm H:\dep0agenda\CommiRee5\Operations Commiltee\Operations 2007\0707107-65.2E8 Rehab of Dieldct Siphons.doc Page 2 Book Page 21 OPERATIONS COMMITTEE Meeo7nng z1oi oy�Date TO BI ieimDr. AGENDA REPORT 1OP07- re nNvnbeaNumt 66 Orange County Sanitation District MUtility Systems FROM: James D. Ruth, General Manager Originator: Jim Herberg, Director of Engineering Project Manager: David MacDonald SUBJECT: CENTRAL GENERATION AUTOMATION, JOB NO. J-79-1 GENERAL MANAGER'S RECOMMENDATION 1. Approve a budget increase of$800,000 to the budget for Central Generation Automation, Job No. J-79-1, for a total budget of$18,755,180; and 2. Approve the plans and specifications for Central Generation Automation, Job No. J-79-1, on file at the office of the Clerk of the Board. SUMMARY • The purpose of this project is to replace the engine control systems and the emissions monitoring systems on the engines for the Central Generation Systems (CGS) at Plant No.1 and Plant No. 2. • The CGS is the primary source of power for operation of treatment processes at Plant No. 1 and Plant No. 2. The control systems for the eight CGS units are no longer supported by the original equipment manufacturer and hardware components are not readily available. The several sensors for the Parametric Emissions Monitoring System (PEMS) have failed and replacement units are no longer manufactured. South Coast Air Quality Management District (SCAQMD) is requiring the installation of Continuous Emissions Monitoring Systems (GEMS) on gas fueled reciprocating engines. • In May 2007, the Consultant submitted an estimate of probable construction costs of $11,300,000. This estimate is $800,000 greater than the approved CIP budget. Maintenance platforms to provide safe access to the elevated CEMS sampling probes on each engine exhaust pipe were added as an Air Quality Management District (AQMD) requirement and account for most of the additional cost. PRIOR COMMITTEE/BOARD ACTIONS On February 3, 2005, the Board authorized a Professional Services Agreement with the Black & Veatch Corporation to prepare Plans and Specifications for the Central Generation Automation Project. Page 1 Book Page 22 ADDITIONAL INFORMATION This Project is scheduled to be advertised for bids on July 23, 2007. Staff will present the Bid Tabulation and request authorization to award a construction contract at the November 2007 Board Meeting. This authorization complies with authority levels of the Orange County Sanitation District's Delegation of Authority. This item has been budgeted. (Line item: Section 8, Page 73 of 06/07 budget and Page A-9, Item 66 of the 07/08 budget). DMAC:kf:eh H%deppagendMCommlaee Opemhons Commiaee\Operations 200=071W-66.J-7g 1 Cen Gen AM.ation.dm Page 2 Book Page 23 OPERATIONS COMMITTEE Meeting Date To 6d.of Dir. 07/12/07 07/18/07 AGENDA REPORT Item Nomber Qan Number oP07-67 Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Ed Torres, Director of Technical Services SUBJECT: RESEARCH STRATEGIC PLAN, CONTRACT NO. CS-2006-315BD GENERAL MANAGER'S RECOMMENDATION 1. Approve a Professional Services Consultant Agreement with Carollo Engineers for the development of five-year Research Strategic Plan, Specification No. CS-2006-315 in the amount of$257,826; and 2. Approve a 15% contingency ($38,674). SUMMARY • To provide the most benefit from OCSD's research program, a comprehensive Research Strategic Plan will be developed with the assistance of Carollo Engineers. • A comprehensive Research Strategic Plan will provide direction to keep the research program focused on the most important areas for OCSD's future. The Research Strategic Plan will be a guide covering approximately a five-year period for research efforts. It will consider the known directions and plans OCSD has for expansion and process modifications, the relevant regulatory environment and its dynamics, and the likely changes in OCSD's service requirements and the wastewater industry as a whole. From this, it will recommend areas for research activities that are likely to provide the most benefit for OCSD. • Carollo's contract will include annual reviews of the Strategic Plan and more extensive midpoint evaluations, which are intended to make sure the Plan stays up-to-date during its five-year span. The cost for these reviews is included in the contract price. • A Request for Proposal process was used to solicit proposals from interested engineering consultants. Of the 18 companies receiving the RFP, 2 submitted proposals, 3 submitted "no bid" responses, and 13 did not respond. A review panel with staff from Technical Services, Engineering, and Operations & Maintenance evaluated the proposals, and Carollo Engineers (3,310 points) was selected over Black &Veatch (3,165 points) for the project. Also, Carollo's price is less than half of Black & Veatch's price. Forth No.M IW-2 nv.0.1 W Page 1 Book Page 24 PRIOR COMMITTEE/BOARD ACTIONS Not applicable. ADDITIONAL INFORMATION • Research projects at OCSD typically have been planned year-to-year to take advantage of current interests and to address near-term operational problems. Since some projects can take five years or more to plan and complete, this approach has not been satisfactory for addressing long-term needs, such as evaluations of alternative process choices for CIP decisions. • It is important for this effort to have an outside perspective to ensure that the planning process includes all relevant topics rather than focusing only on areas that already are familiar and comfortable within OCSD. The effort also should include an international perspective since many innovations within the wastewater industry come from other countries. • In developing the Plan, a panel of distinguished experts will assist Carollo and OCSD staff from throughout the agency. The Plan will be due within six months of the contract's start date. • This complies with authority levels of OCSD's Delegation of Authority. This item has been budgeted (FY 07-08 Budget Update, Page A-11, Item 103). Award Date: 7118107 Contract Amount: $257,826 Contingency %: 15 Form No.M-1W2 F ..U=IW Page 2 Book Page 25 OPERATIONS COMMITTEE Meeung Date Toed.ofDin 07/12/07 07/18/07 AGENDA REPORT Item Number I Item Number Orange County Sanitation District OP07.68 FROM: James D. Ruth, General Manager Originator: Nick Arhontes, Director of Operations and Maintenance SUBJECT: Professional Services Consultant Agreement for Standard Operating Procedures (SOP) Development CS-2007-322 GENERAL MANAGER'S RECOMMENDATION 1. Authorize the General Manager to enter into a Professional Service Consultant agreement with Dudek &Associates, Inc. for Standard Operating Procedures (SOP) Development, Specification No. CS-2007-322 for an amount not to exceed $105,000. 2. Approve a 10% contingency of$10,500 for amendments to said agreement for a total amount not to exceed $115,500. SUMMARY • The purpose of this project is to develop and implement additional standard operating procedures for tasks performed by Collections Facilities O&M division. This will help ensure that staff are adequately trained and consistently perform work in a safe, correct, and efficient manner. • The Purchasing/Contracts division publicly advertised this work and sent Requests for Proposals to several consulting firms. Three consulting firms responded. • Staff evaluated the three proposals following policy for selecting Professional Services. Based on staff review, the proposal by Dudek is the highest ranked and Dudek is the most qualified to do this work. • A fee of$105,000.00 for the work associated with this project has been identified. Staff proposed a 10% contingency of$10,500 for a total authorized amount for the work of$115,500. • The scope of work for the professional service consultant agreement includes: o Assist staff in prioritizing and further development of the current list of desired standard operating procedures. o Coordinate with field staff, collect primary information at various work sites and mobilize with field staff to witness actual procedures. o Draft standard operating procedures, hold review workshops with staff, and finalize the standard operating procedures. o Develop performance criteria and assessment procedures for several of the standard operating procedures as pilot cases to determine if testing of staff knowledge, skills, and abilities (K, S, A) based on the standard operating procedures is feasible. F Pagel Book Page 26 PRIOR COMMITTEE/BOARD ACTIONS None ADDITIONAL INFORMATION To achieve compliance with OCSD's Waste Discharge Requirements Order(WDR) and ensure that field operation and maintenance personnel are adequately trained and consistently perform work in a correct, safe and efficient manner, OCSD has initiated the development of standard operating procedures. Since 2003, the Collections Facilities O&M Division of OCSD has been developing standard operating procedures to define and document how their division performs specific tasks. The consultant assisting staff for Regional Board 8's WDR compliance order helped develop a limited number of urgently needed SOPS. These standard operating procedures are used by field personnel to obtain quality and consistency of work practice and performance. They are also used as criteria to define job descriptions, evaluate proficiency, and establish the knowledge, skill and ability levels for staff hiring and advancement in the workforce. This Professional Services Consultant agreement complies with authority levels of OCSD's Delegation of Authority for an amount not to exceed $105,000. Funding for this agreement is from the division's operating funds for professional services for which $85,000 is available for FY 2007-2008, and additional funding will be made available from the same account in FY 2008-2009 to complete the agreement. The Consultant has 18 months from date of Notice to Proceed to complete the contract work. The RFP was sent to three consulting engineering firms and advertised. OCSD received a total of three proposals from the consultants. All proposals were independently reviewed by an in-house review committee consisting of five staff. Proposals were graded in various weighted categories including Qualifications of the Firm, Staffing and Project Organization, Work Plan and Cost. The following summarizes the ranking: Dudek 4075 Brown and Caldwell 3960 Malcolm Pirnie 3520 Award Date: 07118107 Contract Amount: $115,500 Contingency : 10% F Page 2 Book Page 27 OPERATIONS COMMITTEE MeetlR9Da[e TOBA.of[) . 07/12/07 07/18/07 AGENDA REPORT ItemNurnbe Item Number OPo7-69 Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Nick Arhontes, P.E., Director of Operations & Maintenance SUBJECT: Sewer System Management Plan (SSMP) Development Plan and Schedule document GENERAL MANAGER'S RECOMMENDATION Approve the Sewer System Management Plan (SSMP) Development Plan and Schedule document as required by the State Water Resources Control Board Waste Discharge Requirements Order No. 2006-0003-DWQ, issued on May 2, 2006. SUMMARY The Order affects all public agencies owning more than one mile in length of sanitary sewers. OCSD submitted information to the state and enrolled in the program on October 30, 2006, and also paid the annual required fees of$4676.00 as stipulated by the Order. Section D.14 of the Waste Discharge Requirements (WDR) Order states: "Both the SSMP and the Enrollee's program to implement the SSMP must be certified by the Enrollee to be in compliance with the requirements set forth above and must be presented to the Enrollee's governing board for approval at a public meeting. The Enrollee shall certify that the SSMP and subparts thereof, are in compliance with this WDR within the time frames identified in the time schedule provided in subsection D.15 below..." The time schedule applicable to OCSD is shown in the Additional Information section. This obligation under the Order is that our SSMP must be approved by the OCSD Board at a public meeting, and that we are required to communicate with the public on a regular basis on the development, implementation and performance of our SSMP. The public must also be given the opportunity to provide input as the compliance program is developed and implemented. We have been using our website as well as Board Agenda Reports on this topic to allow the public to be aware of our past compliance efforts and forward plan. OCSD Operation and Maintenance and Technical Services staff have conducted a comprehensive review of the new statewide WDR Order to determine what, if any, changes we must make to our existing SSMP and program that we developed for Regional Water Quality Control Board 6 from 2002 thru 2005 under their previous WDR Faem No.M 1 W 2 Ran W O1 I.V1 X MMOM)deMRSS Vlen he Page 1 Book Page 28 Order issued on April 26, 2002 and rescinded on December 2, 2006, There are some minor differences that we will need to address while migrating from the Region 8 WDR Order requirements to the new statewide requirements. The attached SSMP Development Plan and Schedule document outlines our plan and schedule to update our existing SSMP in compliance with WDR Order No. 2006-0003-DWQ. The major differences between the RWQCB 8 WDR and the new statewide WDR are that "Findings" are more detailed in the statewide WDR and there are new application requirements. The new SSMP development plan and final SSMP must be approved by the Enrollee's governing board at a public meeting, and all agencies with collection systems one mile or larger must enroll in the new program. New requirements include: • Sanitary Sewer Overflow(SSO) reporting for new Order is now done online and the reporting of private property SSOs is at the discretion of the enrollee. OCSD will continue to voluntarily report all SSOs it becomes aware of per the California Water Code and also at the O.C. Health Care Agency's (OCHCA) request. • There is no provision in the new WDR that staff or contractors be certified in a "validated" program such as what is offered through the California Water Environment Association (CWEA). OCSD will continue to use the CWEA certification program as third party validation of staff competency. • There is no requirement to use portable aerators if a spill enters an inland lake or water impoundment. However if we are requested to do so by staff of the OCHCA or the Regional Board, we will do so. • The sewer system evaluation and capacity assurance plan must meet wet weather event conditions. • The rehab and replacement plan in the SSMP must have a Capital Improvement Project (CIP) plan that helps manage and protect all sewer system assets, and have an implementation schedule and sources of funding for each project. The CIP plan must undergo regular revisions consistent with SSMP review schedule. • SSMP audits are required every two years with the audit report prepared and kept on file. • The SSMP must contain a communications plan with satellite agencies and legal authority provisions. For OCSD this would also now include SAWPA, agreements with L.A. County Sanitation District, City of Long Beach, and other owners connected to the OCSD system. • Self certification for compliance is done using the state's new online SSO Database, an Enrollee's SSMP must be updated every five years, and updates must be re-certified by the agency's governing board, allowing for public participation and comment. PRIOR COMMITTEE/BOARD ACTIONS Agenda Report Item Number OMTS06-52—October 25, 2006— Compliance with new Statewide WDR Order for Sanitary Sewers which included a full copy of the Order. Form NO.DM= gwiW OYOtro] K%dp*mftk g m"t"310P"bmC rm*tm*pndW.2WM70M49MPI SUP Phn.dc Page 2 Book Page 29 ADDITIONAL INFORMATION Each Department is expected to provide a representative as a liaison to assist in the OCSD effort to achieve compliance. Staff time from many Divisions will be needed to review and modify our current documents per the state's schedule. We do not anticipate a need for consulting services to complete this work as we did for Regional Board 8's WDR Order effort from 2002 through 2006. . The WDR Order also requires that each Enrollee comply with certain milestone tasks in accordance with the SSMP time schedule based on the Enrollee's population, which is listed after the WDR Section D.15 and is shown below. The first two items are already completed. The Memorandum of Agreement (MOA) between the state and the California Water Environment Association (CWEA) allowed a 6 month extension for education and awareness training and modified milestone dates are shown for the tasks. We will also continue to work collaboratively with our local cities and sewering agencies thru our local WDR Steering Committee and monthly WDR general meetings to help achieve compliance as a team. We have been doing this since 2002. All of our member cities who own sewers and severing agencies have enrolled under the new statewide WDR Order. WE have no data on the County of Orange's enrollment status. A phased-in approach is being used statewide. A portion of the statewide Order's SSMP time schedule for various SSMP tasks and sections is shown below for your information. OCSD's population served is in the over 100,000 category and we reside in SWRCB Region 8. A detailed schedule covering all SWRCB Regions is available in the state's WDR document. Fo,m No.O ,W.I ne.:we aww] Xtlap�'wpen4\Wn'rcew,bre,tlHaConrnTee�Opvemu]NU]V]OT➢]EB NDP SSMP Pbn4c Page 3 Book Page 30 Sewer System Management Plan Time Schedule for OCSD Task and Associated Section of WDR Completion Date Application for Permit Coverage Section C 6 months after WDRs Adoption or by Nov. 2,2006 Done on October 30 2006 Reporting Program 8 months after WDRs Adoption or on Jan. 3,2007 Section G Done on January 2 2007 SSMP Development Plan and Schedule 9 months after WDRs Adoption or on Feb.2, 2007 No specific Sect/on MOA 6 month extension:August 2 2007 Goals and Organization Structure 12 months after WDRs Adoption or on May 2, 2007 Section D 13(1)& (ii) MOA 6 month extension: November 2,2007 Overflow Emergency Response Program 24 months after WDRs Adoption or on May 2, 2008 Section D 13(vi) MOA 6 month extension: November 2 2008 Legal Authority Section D 13(lit) 24 months after WDRs Adoption or on May 2,.2008 MOA 6 month extension: November 2 2008 Operation and Maintenance Program Section D 13(Iv) 24 months after WDRs Adoption or on May 2,2008 MOA 6 month extension: November 2 2008 Grease Control Program 24 months after WDRs Adoption or on May 2, 2008 Section D 13(vil) MOA 6 month extension: November 2 2008 Design and Performance Section D 19 v 36 months after WDRs Adoption or on May 2, 2009 System Evaluation and Capacity Assurance Plan Section D 13(vili) 38 months after WDRs Adoption or on May 2,2009 Final SSMP, incorporating all of the SSMP requirements 36 months after WDRs Adoption or on May 2, 2009 Sect/on D 13 For complete information on the State Water Resource Control Board's WDR program, including a copy of the complete Order with all of its requirements and other useful information please see the following link http:/ANww.swrcb.ca.gov/sso/. On June 27, 2006,the California Water Environment Association (CWEA) and the SWRCB entered into a Memorandum of Agreement(MOA) and its amendment for industry wide training on these new requirements throughout the state. With the MOA in place, compliance deadlines were extended for both the electronic reporting and SSMP elements. For information on the MOA and related support information from CWEA including staff certification, training, and continuing education programs please see: htti)://cwea.org/sso . OCSD Collection Facilities 0&M staff, supervision and management are required to possess CWEA Certifications. Forth No.DW-002.2 Rmi aLotml n.WopMBBnBBILommMaaelOporetione Canmineel0paol eXgTp]BTDiBB.NAP sWIP.n Page 4 Book Page 31 This work effort at OCSD is funded thru staff labor in the various divisions operating budgets and a separate charge code can be used to track costs. Current and added O&M staff, equipment, repairs, services and capital improvements to fully comply with the Order are part of current and will be proposed as part of future operating and CIP program budgets. The Order requires that an adequate sewer fee revenue stream also be provided. These fees need to cover both the regional collection and pumping facilities we own and operate as well as the local small diameter sewer systems we own and operate in parts of Tustin, and unincorporated areas north of Tustin including the El Modena areas. ATTACHMENT Sewer System Management Plan (SSMP) Development Plan and Schedule dated August 2, 2007, 18 pages. Form No.DW1013 R.,m.Wro1Nl XWQOWQWtl %CCMmltlwel0wWe SCWmMa Poet SS] 7Z707107 9OMR_SSMPPIendw Page 5 Book Page 32 STATE WATER RESOURCES CONTROL BOARD ORDER NO. 2006-0003 STATEWIDE GENERAL WASTE DISCHARGE REQUIREMENTS For SANITARY SEWER SYSTEMS SSMP DEVELOPMENT PLAN and SCHEDULE by Orange County Sanitation District (OCSD) Issue date August 2, 2007 OCSD Comment: This SSMP Development Plan and Schedule (Plan)follows the Statewide General Waste Discharge Requirements(WDR) Order No. 2003-0003 for Wastewater Collection Agencies sequentially, that is, each section of the Plan follows the WDR requirements. This will allow a reviewer or auditor to easily reference the WDR language to the Plan and final Sewer System Management Plan (SSMP) section when complete. The Table of Contents for the final SSMP will be based on each major paragraph of the WDR and the Monitoring and Reporting (M&R) Program Statewide General Waste Discharge Requirements for Sanitary Sewer Systems No. 2006-0003 documents. Specific requirements needing comment, action or review are extracted from each paragraph and presented in an outline form in this Plan. After the order was adopted on May 6, 2006, OCSD reviewed the requirements of the WDR Order to determine what tasks need to be done or have been completed, developed a plan to assess and assign the staff resources necessary to complete this effort, and began those tasks that are due first. Because OCSD has already completed a three-year effort to comply with the now-rescinded WDR order from the California Regional Water Quality Control Board, Santa Ana Region. Order No. R8-2002-0014, this Plan will ensure that our existing SSMP complies with the specific requirements of this WDR. Volume 1 of our final SSMP will have expanded responses to the action items (as necessary) and will be a narrative summary of how we will or are complying with each WDR or M&R paragraph. Volume 2 will contain those specific support documents needed for quick access by staff or auditors. Other major documents, plans, engineering standards, operations and maintenance databases, and related background information will be referred to in the H:Wept\a8mda\Comminees\Opeatimc Comtoin %OA tiom2 MXAASm Ra .Anec t(Sute do WDR SSW t Development A.)8-0247 FINA .p 62&07 dam Book Page 33 Appendix section of Volume 1 of the final SSMP as well as where the actual data is stored or maintained. As the above data is reviewed for accuracy, elements within our existing SSMP may change to reflect the most up-to-date and accurate information available. Our goal is to ensure that we have user-friendly documents for staff and OCSD Board information and use, and public review as required by the WDR Order. OCSD has assigned staff from each division to review each section of the existing SSMP to ensure that it complies with all requirements of this WDR. INTRODUCTION: The State Water Resources Control Board, hereinafter referred to as "State Water Board" begins the WDR with 23 "findings," listed on pages 1 thru 5 of 21, as follows: SPECIFIC FINDINGS—This section contains paragraphs 1 thru 4 of the WDR and discusses terminology, definitions and policy statements about complying with this order, definitions of sanitary sewer overflows(SSOs), the need for enrollees to have a proactive approach to system-wide operations, maintenance and management plan, and the main causes of SSOs and how to prevent them. SEWER SYSTEM MANAGEMENT PLANS—This section contains paragraphs 5 thru 11 of the WDR and discusses the importance of developing and implementing SSMPs, uniform SSO reporting, SSMP certification, and the importance of well - funded and managed sanitary sewer systems. REGULATORY CONSIDERATIONS —This section contains paragraphs 12 -23 of the WDR, and cites important elements of the California Water Code, Sections 13263, 13050, Basin Plans (water quality control plans), other applicable State Water Board resolutions, exemptions from CEQA, references to the State Water Board Fact Sheet, as well as public agency notification and the public hearings conducted during the drafting to the proposed general WDR. A. DEFINITIONS: This section contains definitions of an SSO, a sanitary sewer system, enrollee, SSO Reporting System, untreated or partially treated wastewater, satellite collection system, and nuisance B. APPLICATION REQUIREMENTS: This section includes the deadlines for application, and terms of permit coverage. a:1dW\.g nda\Commineea\Op.fi.Comminee\OPae[iona 2007VO0 genda Repon Anachinad(Soatmde WDR SSMP Do dopmenl Plan)S-02-0]FWAL nja 6.2&07,do= 2 Book Page 34 C. PROHIBITION: This section deals with the prohibitions relating to SSOs discharged to the waters of the United States, including those that cause a nuisance as defined in California Water Code Section 13050(m) D. PROVISIONS: As stated in the WDR, OCSD must meet the following provisions, abbreviated or copied as follows: 1. The enrollee must comply with all conditions of the Order. Noncompliance constitutes a violation of the California Water Code and is grounds for enforcement. 2. The Board's intent is that all sewer systems be regulated in a manner consistent with this general WDR. Four subsections here describe specific interpretations that shall not be applied to the general WDR. 3. Enrollees shall take all feasible steps to eliminate SSOs and to contain and mitigate their impacts if they occur. 4. In the even of an SSO the Enrollee shall take all feasible steps to prevent SSOs from entering storm drains or flood control channels by blocking them and removing the wastewater 5. All SSOs must be reported in accordance with Section G of this WDR 6. Enforcement actions and specific factors, the State and/or Regional Water Boards will consider the appropriate factors under the duly adopted State Water Board Enforcement Policy and must consider the Enrollee's efforts to contain, control, and mitigate SSOs when considering the California Water Code Section 13327 factors. In assessing these factors, the State and/or Regional Water Boards will also consider whether: (i) The Enrollee has complied with the requirements of this Order, including requirements for reporting and developing and implementing a SSMP; (ii) The Enrollee can identify the cause or likely cause of the discharge event; (iii) There were no feasible alternatives to the discharge, such as temporary storage or retention of untreated wastewater, reduction of inflow and infiltration, use of adequate backup equipment, collecting and hauling of untreated wastewater to a treatment facility, or an increase in the capacity of the system as necessary to contain the design storm event identified in the SSMP. It is inappropriate to consider the lack of feasible H.WV1\aSeade\Comainee\Ope ad=Comminee\Op aims 2W0 0707 ,eerie Report Anaci mein(Sates iae WDR SSMP 3 Development Pan)8.02.07 MAL Na 62"7.&ann Book Page 35 alternatives, if the Enrollee does not implement a periodic or continuing process to identify and correct problems. (iv) The discharge was exceptional, unintentional,temporary, and caused by factors beyond the reasonable control of the Enrollee; (v) The discharge could have been prevented by the exercise of reasonable control described in a certified SSMP for: • Proper management, operation and maintenance; • Adequate treatment facilities, sanitary sewer system facilities, and/or components with an appropriate design capacity, to reasonably prevent SSOs(e.g., adequately enlarging treatment or collection facilities to accommodate growth, infiltration and inflow, etc...); • Preventive maintenance (including cleaning and fats, oils, and grease(FOG)control); • Installation of adequate backup equipment; and • Inflow and infiltration prevention and control to the extent practicable. (vi) The sanitary sewer system design capacity is appropriate to reasonably prevent SSOs. (vii) The Enrollee took all reasonable steps to stop and mitigate the impact of the discharge as soon as possible. 7. When an SSO occurs the Enrollee shall take all feasible steps and necessary remedial actions to: 1)control or limit the volume of untreated or partially treated wastewater discharged, 2)terminate the discharge, and 3) recover as much of the wastewater discharged as possible for proper disposal, including any wash down water. The Enrollee shall implement all remedial actions to the extent they may be applicable to the discharge and not inconsistent with an emergency response plan, including the following: (i) Interception and rerouting of untreated or partially treated wastewater flows around the wastewater line failure; (ii) Vacuum truck recovery of sanitary sewer overflows and wash down water; (iii) Cleanup of debris at the overflow site; (iv) System modifications to prevent another SSO at the same location; H:WWNaBaad\Co fla•s\Opaatona Coanavam peatlwa 2Mn70TAg.&Report A Iaaanl(5mte &W kSSW 4 D wimmant Plan)8-02-0]r AL nJa 628-07. w Book Page 36 (v) Adequate sampling to determine the nature and impact of the release; and (vi) Adequate public notification to protect the public from exposure to the SSO. 8. The Enrollee shall properly, manage, operate, and maintain all parts of the sanitary sewer system owned or operated by the Enrollee, and shall ensure that the system operators (including employees, contractors, or other agents) are adequately trained and possess adequate knowledge, skills, and abilities. 9. The Enrollee shall allocate adequate resources for the operation, maintenance, and repair of its sanitary sewer system, by establishing a proper rate structure, accounting mechanisms, and auditing procedures to ensure an adequate measure of revenues and expenditures. These procedures must be in compliance with applicable laws and regulations and comply with generally acceptable accounting practices. 10. The Enrollee shall provide adequate capacity to convey base flows and peak flows, including flows related to wet weather events. Capacity shall meet or exceed the design criteria as defined in the Enrollee's System Evaluation and Capacity Assurance Plan for all parts of the sanitary sewer system owned or operated by the Enrollee. 11. The Enrollee shall develop and implement a written Sewer System Management Plan (SSMP) and make it available to the State and/or Regional Water Board upon request. A copy of this document must be publicly available at the Enrollees office and/or available on the Internet. This SSMP must be approved by the Enrollee's governing board at a public meeting. 12. In accordance with the California Business and Professions Code Sections 6735, 7835, and 7835.1, all engineering and geologic evaluations and judgments shall be performed by or under the direction of registered professionals competent and proficient in the fields' pertinent to the required activities. Specific elements of the SSMP that require professional evaluation and judgments shall be prepared by or under the direction of appropriately qualified professionals, and shall bear the professional(s)' signature and stamp. 13. The mandatory elements of the SSMP are specified below. However, if the Enrollee believes that any element of this section is not appropriate or applicable to the Enrollee's sanitary sewer system, the SSMP program does not need to address that element. The Enrollee, H:tdepstegmda\Comm NOpvadms Camminee\Opcmfians 200TU70' gmda Repan Anachm t(SwtemdeW RSMMP 5 Development Pon)8-02.07 MA nja&2&07.docm Book Page 37 must justify why that element is not applicable. The SSMP must be approved by the deadlines listed in the SSMP Time Schedule below. OCSD Plan: Items A, B, C above do not require specific future actions. OCSD completed Item B, paragraph 2, "Applications under this general WDR,° by submitting our WDR application as required, on October 30, 2006. OCSD agrees to all of the prohibitions relating to SSOs discharged to the waters of the United States, including those that cause a nuisance as defined in California Water Code Section 13050(m). 14. OCSD will respond to items in Part D, Provisions, Sections 1 through 13, (as necessary) in our SSMP. Sewer System Management Plan (SSMP) (i) Goals: The goal of the SSMP is to provide a plan and schedule to properly manage, operate, and maintain all parts of the sanitary sewer system. This will help reduce and prevent SSOs, as well as mitigate any SSOs that do occur. OCSD Plan: OCSD will update our existing SSMP (as necessary) to meet this goal. (ii) Organization: The SSMP will identify: (a) The name of the responsible or authorized representative as described in Section J of this Order. (b) The names and telephone numbers for management, administrative, and maintenance positions responsible for implementing specific measures in the SSMP program. The SSMP must identify lines of authority through an organization chart or similar document with a narrative explanation; and OCSD Plan: OCSD currently maintains organization charts that provide this information. All of this general information is available for review in our IFY 06/07 budget book which can be accessed on our website at www.ocsd.com. This information will be included in our final SSMP due on May 2, 2009. (c) Chain of communication for reporting SSOs: OCSD Plan: A guidance decision matrix showing the chain of communication for reporting SSOs exists in our current SSO Notification Procedures. This matrix will be verified and updated for inclusion in our Overflow Emergency Response Plan due on November 2, 2008. H:WpAagmde\Cm Rm Op fti Com Mm\Op fiom 20DMD] gentle Repn Atmc t(Smte &"R SSW 6 D elopmmt Rm)8-02-07 ra nje 628-07 doom Book Page 38 (iii) Legal Authority: Each Enrollee must demonstrate, through sanitary sewer system use ordinances, service agreements, or other legally binding procedures, that it possesses the necessary legal authority to: (a) Prevent illicit discharges into its sanitary sewer system (examples may include infiltration and inflow (1/1), stormwater, chemical dumping, unauthorized debris and cut roots, etc...); (b) Require that sewers and connections be properly designed and constructed; (c) Ensure access for maintenance, inspection, or repairs for portions of the lateral owned or maintained by the Public Agency; (d) Limit the discharge of fats, oils, and grease and other debris that may cause blockages, and (a) Enforce any violation of its sewer ordinances. OCSD Plan: These issues in section (iii) will be included in our Legal Authority deadline due on November 2, 2008. All of these elements and ordinances are now in place. OCSD's legal counsel is aware of the deadlines under this Order and will ensure that the Legal Authority section is up to date at when it is scheduled to be completed. (iv) Operation and Maintenance Program. The SSMP must include those elements listed below that are appropriate and applicable to the Enrollee's system: (a) Maintain an up-to-date map of the sanitary sewer system, showing all gravity line segments and manholes, pumping facilities, pressure pipes and valves, and applicable stormwater conveyance facilities; (b) Describe routine preventive operation and maintenance activities by staff and contractors; including a system for scheduling regular maintenance and cleaning of the sanitary sewer system with more frequent cleaning and maintenance targeted at known problem areas. The Preventative Maintenance (PM) program should have a system to document scheduled and conducted activities, such as work orders; (c) Develop a rehabilitation and replacement plan to identify and prioritize system deficiencies and implement short-term and long-term rehabilitation actions to address each deficiency. The program should include regular visual and TV inspections of manholes and sewer pipes, and a system for ranking the condition of sewer pipes and scheduling rehabilitation. Rehabilitation and replacement should focus on sewer pipes that are at risk of collapse or prone to more frequent blockages due to pipe defects. Finally, the rehabilitation and replacement plan should include a capital improvement plan that addresses proper management and protection of the infrastructure assets. The plan shall include a time schedule for implementing the HMW Ip gmm,Cmovdttevs\Upenlim Comminecl pmmms 200T070M4rnda KWftA mlmmil oimie de WDR SSMP 7 Develo ,Vim)"M7 MR nje 628-07.d Book Page 39 short and long term plans plus a schedule for developing the funds needed for the capital improvement plan; (d) Provide training on a regular basis for staff in sanitary sewer system operations, maintenance, and require contractors to be appropriately trained; and (e) Provide equipment and replacement part inventories, including identification of critical replacement parts. OCSD Plan: These elements described in section (iv) will be included in our Operations and Maintenance SSMP program task element due on November 2, 2008. All of these elements exist now, but will be updated as necessary in our final O&M program description and compliance summary in our SSMP. The sewer-mapping component is complete and being managed by our Engineering Department. OCSD currently has a copy of the County of Orange Drainage Facility maps in the Control Center at Reclamation Plant No. 1 in Fountain Valley. OCSD has also obtained GIS stormdrain facility information from the County of Orange Resources Development and Management Department(RDMD). This information is available to be incorporated for mapping purposes into our GIS. Should we decide to do this, priorities would be given to those areas within our service area where the smaller diameter pipes (8-inch diameter and less) have had blockages. The current Rehabilitation and Replacement Plan was developed under our existing SSMP. OCSD currently has an ongoing preventative and corrective maintenance program that includes the above elements described in subparagraph (iv) (c). OCSD has also developed a life-cycle asset management program for the components of our collection system. We will describe our PM program in detail in this section of the final SSMP, including the CIP plan, budget, and time schedules, as necessary. We will describe elements of the CCTV and visual inspection program in this section of the final SSMP. We will describe our training program in detail in this section of the SSMP. OCSD's staff is currently participating in the CWEA certification program for collection system maintenance technologists. OCSD is also working with CWEA to further develop the program that they offer to ensure we can help maintain its value to our staff and contractors. OCSD also provides ongoing in-house technical and safety training for its staff. The long-range elements of the training plan were completed in late 2005 and are constantly undergoing review by our Health and Safety Division. The asset inventory of all of our equipment and replacement parts, including our critical replacement parts, is contained in our asset register,which is maintained as part of our asset management program. We will discussed this in more detail in this section of the final SSMP. H:WepOagmde\Comndnees\Opmnovs Comminm\Opemoons 300T010T gm&Ron An lumen(Smlewide"R SSW 8 Uevelo,num Man)9-03-07MQ oja 62 7Amn Book Page 40 (v) Design and Performance Provisions: (a) Design and construction standards and specifications for the installation of new sanitary sewer systems, pump stations and other appurtenances; and for the rehabilitation and repair of existing sanitary sewer systems; and (b) Procedures and standards for inspecting and testing the installation of new sewers, pumps, and other appurtenances and for rehabilitation and repair projects. OCSD Plan: These procedures (OCSD Engineering Standards— Revision E) are available for review by regulators or the public at the Engineering Department business counter and are available for internal use on the OCSD intranet. OCSD also has a program for updating our standards and specifications on an ongoing basis. We also have a "Lessons Learned" component of our CIP projects to help guide needed changes. We will update these elements in our Final SSMP due on May 2, 2009. All of our past and current work has been guided by these various standards and specifications. These are on file now and are subject to change and revision as needed. (vi) Overflow Emergency Response Plan - Each Enrollee shall develop and implement an overflow emergency response plan that identifies measures to protect public health and the environment. At a minimum, this plan must include the following: (a) Proper notification procedures so that the primary responders and regulatory agencies are informed of all SSOs in a timely manner; (b) A program to ensure appropriate response to all overflows; (c) Procedures to ensure prompt notification to appropriate regulatory agencies and other potentially affected entities (e.g. health agencies, regional water boards, water suppliers, etc...) of all SSOs that potentially affect public health or reach the waters of the State in accordance with the MRP. All SSOs shall be reported in accordance with this MRP, the California Water Code, other State Law, and other applicable Regional Water Board WDR or NPDES permit requirements. The SSMP should identify the officials who will receive immediate notification; (d) Procedures to ensure that appropriate staff and contractor personnel are aware of and follow the Emergency Response Plan and are appropriately trained; (a) Procedures to address emergency operations, such as traffic and crowd control and other necessary response activities; and (f) A program to ensure that all reasonable steps are taken to contain and prevent the discharge of untreated and partially treated wastewater to waters of the United States and to minimize or correct any adverse Mdep Sm&Cemoinees\Ope b m Co fti \Opetaems ZWM70T gmde Report Ati mt(Suie de WDR SSMP 9 D d,.t R.)8.02-07 MA ep 628 7.d Book Page 41 impact on the environment resulting from the SSOs, including such accelerated or additional monitoring as may be necessary to determine the nature and impact of the discharge. OCSD Plan: OCSD currently has a highly effective SSO emergency response plan in place that includes extensive notification procedures, based on the new California Integrated Water Quality System (CIWQS) on-line SSO Reporting System Database. Our plan will be reviewed and updated as necessary to conform with the requirements this WDR, and we will respond to all items in section (vi) in detail in the appropriate sections of our updated SSMP, as well an any other changes that the State Water Board makes to the CI WQS reporting program. (vii) Fats, Oils, and Grease (FOG) Control Program: Each Enrollee shall evaluate its service area to determine whether a FOG control program is needed. If an Enrollee determines that a FOG program is not needed, the Enrollee must provide justification for why it is not needed. If FOG is found to be a problem, the Enrollee must prepare and implement a FOG source control program to reduce the amount of these substances discharged to the sanitary sewer system. This plan shall include the following as appropriate: (a) An implementation plan and schedule for a public education outreach program that promotes proper disposal of FOG; (b) A plan and schedule for the disposal of FOG generated within the sanitary sewer system service area. This may include a list of acceptable disposal facilities and/or additional facilities needed to adequately dispose of FOG generated within a sanitary sewer system service area; (c) The legal authority to prohibit discharges to the system and identify measures to prevent SSOs and blockages caused by FOG; (d) Requirements to install grease removal devices (such as traps or interceptors) design standards for the removal devices, maintenance requirements, BMP requirements, record keeping and reporting requirements; (a) Authority to inspect grease producing facilities, enforcement authorities, and whether the Enrollee has sufficient staff to inspect and enforce the FOG ordinance; (f) An identification of sanitary sewer system sections subject to FOG blockages and establish a cleaning maintenance schedule for each section; and OCSD Plan: A major collaborative effort took place on this SSMP requirement during the development of our existing SSMP. Items (a) thru (f) are already part of our ongoing FOG Control Program, and will be further discussed and updated (as necessary) in our SSMP due May 2, 2009. H WepOagmAe\Conwinea\Opeuooas Co®ittw\OP fi.200n7OT ,g &Re .Aft. iw.t(S.t.&W R SSMP 10 Develaptae t N.)&OM7 MW aja 625-0Td Book Page 42 (viii) System Evaluation and Capacity Assurance Plan: The Enrollee shall prepare and implement a capital improvement plan (CIP)that will provide hydraulic capacity of key sanitary sewer system elements for dry weather peak flow conditions, as well as the appropriate design storm or wet weather event. At a minimum, the plan must include: (a) Evaluation: Actions needed to evaluate those portions of the sanitary sewer system that are experiencing or contributing to an SSO discharge caused by hydraulic deficiency. The evaluation must provide estimates of peak flows (including flows from SSOs that escape from the system) associated with conditions similar to those causing overflow events, estimates of the capacity of key system components, hydraulic deficiencies (including components of the system with limiting capacity) and the major sources that contribute to the peak flows associated with overflow events; (b) Design Criteria: Where design criteria do not exist or are deficient, undertake the evaluation identified in "a"above to establish appropriate design criteria; and (c) Capacity Enhancement Measures: The steps needed to establish a short- and long-term capital improvement plan (CIP) to address identified hydraulic deficiencies including prioritization, alternatives analysis, and schedules. The CIP may include increases in pipe size, 1/1 reduction programs, increases and redundancy in pumping capacity, and storage facilities. The CIP shall include an implementation schedule and shall identify sources of funding. (d) Schedule: The Enrollee shall develop a schedule of completion dates for all portions of the capital improvement program developed in (a-c) above. This schedule shall be reviewed and updated consistent with the SSMP review and update requirements as described in Section D. 14. OCSD Plan: OCSD currently has design standards and guidelines to assure adequate capacity. OCSD's capital improvement program also assures that older gravity and pumping facilities are upgraded as needed to ensure adequate capacity through the system. These programs and their schedules will be described more extensively in the appropriate sections of our revised SSMP. We will formally address items covered in Section (viii) in our System Evaluation and Capacity Assurance plan due on May 2, 2009. We already work under annual and long- range plans that have proven effective. All items covered in Section (vii)are part of our current plan in some manner. We are not having capacity related problems at this time. Our current plan takes us out to the year 2020 for sewers and pumping facilities. The RWOCB, Santa Ana Region participated in OCSD's recent Strategic Plan efforts in H:Wepttgm&Com MW\Opmtiom CDmm e\Op fi=200T0107AS Report Amu at(Swmde MR SSW t1 p Iopm t PI®)9-0247 MW nja 628-0].d Book Page 43 1999 and 2002 and have copies of the plans on file. A Master Plan update is scheduled for completion December 2008. No dry-weather bottlenecks exist to staffs knowledge, and recent projects have eliminated the known wet-weather related bottlenecks. We are also continuing to work with our satellites on IA reduction projects. In April, 2006, OCSD completed the Collection System Model for the Strategic Plan Update that is a part of a long-range Strategic Master Planning process, which includes capacity planning for future growth. This flow model is an important new planning tool for our SSMP. Diversion of dry-weather urban runoff into the sanitary sewers to improve watershed quality follows a rigorous permit process and is managed by our Source Control Division. The current program was approved by our Board in April 2000. (ix) Monitoring, Measurement, and Program Modifications: The Enrollee shall: (a) Maintain relevant information that can be used to establish and prioritize appropriate SSMP activities; (b) Monitor the implementation and, where appropriate, measure the effectiveness of each element of the SSMP; (c) Assess the success of the preventative maintenance program; (d) Update program elements, as appropriate, based on monitoring or performance evaluations; and (e) Identify and illustrate SSO trends, including: frequency, location, and volume. OCSD Plan: OCSD will be establishing a formal methodology to monitor the implementation effectiveness of each SSMP element, and will be working with our Regulatory Compliance and Environmental Affairs division and our internal auditor to ensure that we remain in compliance with the provisions of the WDR. Changes will be made as necessary to continually improve this document and update program elements, as appropriate, in accordance with the provisions of this section based on the results of our future evaluations. OCSD has been reporting and keeping statistics on its SSOs for over a decade and has been monitoring some nation-wide statistics. The measurement portion of the program is still being developed and will likely include an SSO-trending metric. OCSD has assigned a Principal Staff Analyst as the SSMP task manager to work with staff to review and monitor the implementation, and where appropriate, measure the effectiveness of each element of the SSMP. H:kiept\agrnda\Comminees\Opnaows(bmmittee\Opn6t 200AO70T gmd Re nAn Cch t(Smte de RSSW 12 Dvdapmeat Plm)8-02-07 PM ap 62&D7.d Book Page 44 (x) SSMP Program Audits -As part of the SSMP, the Enrollee shall conduct periodic internal audits, appropriate to the size of the system and the number of SSOs. At a minimum, these audits must occur every two years and a report must be prepared and kept on file. This audit shall focus on evaluating the effectiveness of the SSMP and the Enrollee's compliance with the SSMP requirements identified in this subsection (D.13), including identification of any deficiencies in the SSMP and steps to correct them. OCSD Plan: OCSD currently has an internal audit program to evaluate the effectiveness of our SSMP and our compliance with the SSMP requirements. Internal audits will be conducted on our SSMP in accordance with the requirements stated above. Our Environmental Compliance and Regulatory Affairs division will conduct these audits as necessary. Strategies to identify and correct deficiencies in our SSMP, if they exist, will be accomplished by the responsible OCSD department. (xi) Communication Program—The Enrollee shall communicate on a regular basis with the public on the development, implementation, and performance of its SSMP. The communication system shall provide the public the opportunity to provide input to the Enrollee as the program is developed and implemented. The Enrollee shall also create a plan of communication with systems that are tributary and/or satellite to the Enrollee's sanitary sewer system. OCSD Plan: Our plan to comply with section (A) includes short-term and long-term measures that will be described more fully in our final SSMP. The OCSD Public Affairs division currently has a team in place to work on these items, including collaborating with our satellite systems. In the interim, OCSD's website is being used to convey this information. 14. Both the SSMP and the Enrollee's program to implement the SSMP must be certified by the Enrollee to be in compliance with the requirements set forth above and must be presented to the Enrollee's governing board for approval at a public meeting. The Enrollee shall certify that the SSMP, and subparts thereof, are in compliance with this WDR within the time frames identified in the time schedule provided in subsection D.15, below. In order to complete this certification, the Enrollee's authorized representative must complete the certification portion in the Online SSO Database Questionnaire by checking the appropriate milestone box, printing and signing the automated form, and sending the form to: State Water Resources Control Board Division of Water Quality Attn: SSO Program Manager e:Wepl,aWomminea\Opmtions CD=iftwX), fi=200MOT S="Repon Amcl t(Suwwide WDR SSW 13 Deve,.t P1on)"2-07 PD njn&U47.d. Book Page 45 P.O. Box 100 Sacramento, CA 95812 The SSMP must be updated every five (5)years, and must include any significant program changes. Recertification by the governing Board of the Enrollee is required in accordance with D.14 when significant updates to the SSMP are made. To complete the recertification process, the Enrollee shall enter the data in the Online SSO Database and mail the form to the State Water Board, as described above. OCSD Plan: OCSD's governing board will certify the SSMP once it has been completed, and agrees to the recertification schedule in Section 14 above. The database questionnaire was submitted to the State Water Board in November 2006 as a part of the WDR enrollment process. 15. The Enrollee shall comply with these requirements according to the following schedule. This time schedule does not supersede existing requirements or time schedules associated with other Sewer System Management Plan Time Schedule for OCSD Task and Associated Section of WDR Completion Date Application for Permit Coverage 6 months after WDRs Adoption or by Nov. 2 ,2006 Section C Reporting Program 8 months after WDRs Adoption or on Jan. 3,2007 Section G SSMP Development Plan and Schedule 9 months after WDRs Adoption or on Feb. 2,2007 No speck Sectlon MOA 6 month extension:August 2, 2007 Goals and Organization Structure 12 months after WDRs Adoption or on May 2,2007 Secdon D 13 M 8(ff) MOA 6 month extension: November 2,2007 Overflow Emergency Response Program 24 months after WDRs Adoption or on May 2,2008 Section D 13(vf) MOA 6 month extension:November 2 2008 Legal Authority 24 months after WDRs Adoption or on May 2,2008 Section D 13(gl) MOA 6 month extension: November 2, 2008 Operation and Maintenance Program 24 months after WDRs Adoption or on May 2,2008 Section D 13(N) MOA 6 month extension: November 2,2008 Grease Control Program 24 months after WDRs Adoption or on May 2,2008 Section D 13(vii) MOA 6 month extension: November 2,2008 Design and Performance 36 months after WDRs Adoption or on May 2,2009 Section D 13 v System Evaluation and Capacity Assurance Plan 36 months after WDRs Adoption or on May 2,2009 Section D 13(vifi) xAnept ,M&Ncnmovneeowpenuon:CommineetOp bm 2WM707w &aepon Apzc t(sute &WDx SSW 14 Development Plan)"247 RN .,62"7.d. Book Page 46 Final SSMP,incorporating all of the SSMP requirements section D 13 36 months after WDRs Adoption or on May 2,20179 OCSD Plan: We acknowledge and agree to the Sewer System Management Plan Time Schedule as listed in the table above. E. WDR and SSMP AVAILABILITY 1. A copy of this WDR and the certified SSMP shall be maintained at appropriate locations (such as the Enrollee's offices, facilities, and/or Internet homepage) and shall be available to sanitary sewer system operating and maintenance personnel at all times. OCSD Plan: OCSD will maintain a copy of this WDR and a copy of its SSMP at the Plant No. 1 Control Center, the Plant No. 2 Operations Center, the O&M Department Offices, the Environmental Compliance and Regulatory Affairs division offices, the OCSD Documents Control library, the Collection Facilities O&M division offices and the OCSD webs@e (www.ocsd.coml. It will be available to sanitary sewer system operating and maintenance personnel and all interested parties at these locations (as appropriate). F. ENTRY AND INSPECTION 1. The Enrollee shall allow the State or Regional Water Boards or their authorized representative, upon presentation of credentials and other documents as may be required by law, to: a. Enter upon the Enrollee's premises where a regulated facility or activity is located or conducted, or where records are kept under the conditions of this Order; b. Have access to and copy, at reasonable times, any records that must be kept under the conditions of this Order; C. Inspect at reasonable times any facilities, equipment(including monitoring and control equipment), practices, or operations regulated or required under this Order; and d. Sample or monitor at reasonable times, for the purposes of assuring compliance with this Order or as otherwise authorized by the California Water Code, any substances or parameters at any location. OCSD Plan: We currently provide access to the State or Regional Water Board or their authorized representative(s), upon presentation of credentials and other documents as may be required by law, as stipulated above. HWM �V'ammiaeeWP�^urns Commina)oPos 2W0 7OT g= altepW Annc (SAm&"R SSMP is OemWpmmr nm)MM7 MV nje 625aUmm Book Page 47 G. GENERAL MONITORING AND REPORTING REQUIREMENTS 1. The Enrollee shall furnish to the State or Regional Water Board, within a reasonable time, any information which the State or Regional Water Board may request to determine whether cause exists for modifying, revoking and reissuing, or terminating this Order. The Enrollee shall also furnish to the Executive Director of the State Water Board or Executive Officer of the applicable Regional Water Board, upon request, copies of records required to be kept by this Order. 2. The Enrollee shall comply with the attached Monitoring and Reporting Program No. 2006-0003 and future revisions thereto, as specified by the Executive Director. Monitoring results shall be reported at the intervals specified in Monitoring and Reporting Program No. 2006- 0003. Unless superseded by a specific enforcement Order for a specific Enrollee, these reporting requirements are intended to replace other mandatory routine written reports associated with SSOs. 3. All Enrollees must obtain SSO Database accounts and receive a "Username"and "Password" by registering through the California Integrated Water Quality System (CIWQS). These accounts will allow controlled and secure entry into the SSO Database. Additionally, within 30-days of receiving an account and prior to recording spills into the SSO Database, all Enrollees must complete the "Collection System Questionnaire", which collects pertinent information regarding a Enrollee's collection system. The "Collection System Questionnaire" must be updated at least every 12 months. 4. Pursuant to Health and Safety Code section 5411.5, any person who, without regard to intent or negligence, causes or permits any untreated wastewater or other waste to be discharged in or on any waters of the State, or discharged in or deposited where it is, or probably will be, discharged in or on any surface waters of the State, as soon as that person has knowledge of the discharge, shall immediately notify the local health officer of the discharge. Discharges of untreated or partially treated wastewater to storm drains and drainage channels, whether man made or natural or concrete lined, shall be reported as required above. All SSOs greater than 1,000 gallons discharged in or on any waters of the State, or discharged in or deposited where it is, or probably will be, discharged in or on any surface waters of the State shall also be reported to the Office of Emergency Services pursuant to California Water Code section 13271. OCSD Plan: We are currently complying with these M&RP requirements, effective on January 2007, as adopted by the State Water Board. Any future questions we have on these requirements will be brought to the State Water Board's attention for review and response, as well as improvements to the CIWQS. WdW fugm&\CmmirtmSOpmfta Conn w0pethn 20070707WgmdaReponA chmmt(Smte &W RSSW 16 D elopmml Nm)8-02-07 MP np 62847.do Book Page 48 H. CHANGE IN OWNERSHIP 1. This Order is not transferable to any person or party, except after notice to the Executive Director. The Enrollee shall submit this notice in writing at least 30 days in advance of any proposed transfer. The notice must include a written agreement between the existing and new Enrollee containing a specific date for the transfer of this Order's responsibility and coverage between the existing Enrollee and the new Enrollee. This agreement shall include an acknowledgement that the existing Enrollee is liable for violations up to the transfer date and that the new Enrollee is liable from the transfer date forward. I. INCOMPLETE REPORTS 1. If an Enrollee becomes aware that it failed to submit any relevant facts in any report required under this Order, the Enrollee shall promptly submit such facts or information by formally amending the report in the Online SSO Database. J. REPORT DECLARATION 1. All applications, reports, or information shall be signed and certified as follows: (i) All reports required by this Order and other information required by the State or Regional Water Board shall be signed and certified by a person designated, for a municipality, state, federal or other public agency, as either a principal executive officer or ranking elected official, or by a duly authorized representative of that person, as described in paragraph (ii) of this provision. (For purposes of electronic reporting, an electronic signature and accompanied certification, which is in compliance with the Online SSO database procedures, meets this certification requirement) (ii) An individual is a duly authorized representative only if: (a) The authorization is made in writing by a person described in paragraph (i) of this provision; and (b) The authorization specifies either an individual or a position having responsibility for the overall operation of the regulated facility or activity. H:WepiVgmda)Cunmiaca\Opeetipos Com m*pmtiws 200M70O S®ft Repo"AMc t(Sute &W RSSW 17 Oevelapmw n®)8.02-07 FINA np 625 Td. Book Page 49 K. CIVIL MONETARY REMEDIES FOR DISCHARGE VIOLATIONS 1. The California Water Code provides various enforcement options, including civil monetary remedies, for violations of this Order. 2. The California Water Code also provides that any person failing or refusing to furnish technical or monitoring program reports, as required under this Order, or falsifying any information provided in the technical or monitoring reports is subject to civil monetary penalties. L. SEVERABILITY 1. The provisions of this Order are severable, and if any provision of this Order, or the application of any provision of this Order to any circumstance, is held invalid, the application of such provision to other circumstances, and the remainder of this Order, shall not be affected thereby. 2. This order does not convey any property rights of any sort or any exclusive privileges. The requirements prescribed herein do not authorize the commission of any act causing injury to persons or property, nor protect the Enrollee from liability under federal, state or local laws, nor create a vested right for the Enrollee to continue the waste discharge. OCSD Plan: We understand the requirements stated in paragraphs H through L and OCSD agrees to all of the stipulations stated above. H:WepOvSe \Cvaai %Op.ft...Cvm M. Pb.2WM707\Ag.W.Rpm Attecgmevt(Sbtaw W RSSW De .Il .M M.)g-02-07 FINAL vj.62M dam t8 Book Page 50 OPERATIONS COMMITTEE Neetlng Date To ad.or Dlr. 07/12/07 AGENDA REPORT Ilem Number Item Number OP07-70 Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Jim Herberg, Director of Engineering SUBJECT: Program Environmental Impact Report for the Collection System Improvement Plan GENERAL MANAGER'S RECOMMENDATION Information Only SUMMARY • Staff has completed a Program Environmental Impact Report (PEIR) for the Collection System Improvement Plan (Plan). The Plan describes potential improvements to the regional wastewater collection system to accommodate existing and planned growth in northern and central Orange County. • At the August 22, 2007 regular Board Meeting, the Directors will consider certification of the PEIR for the Plan. This informational item will provide background on the PEIR and allow the Committee that oversees the construction program to review this item prior to the entire Boards. • In compliance with the California Environmental Quality Act guidelines, staff has completed environmental review of the Collection System Improvement Plan (Plan). The following milestones have been completed. Notice of Preparation October 2, 2006 Public Scoping Meeting October 17, 2006 Draft Program EIR March 2007 Public Review (45 days) May 2007 Response to Comments/Final Program EIR June 2007 • Eleven comment letters were received from Governmental agencies. Orange County Sanitation District's (Sanitation District) staff has prepared responses to the comments. The responses are included in the Final PEIR which was also circulated for agency review. PEIR documents are posted on the OCSD website. Summaries and links have been provided to Board Members via the Board web link. • As of this writing, no comments have been received on the Final EIR. Any comments that are received will be reported at the Sanitation District's Board of Directors meeting on August 22, 2007. FV No.m 102-2 Re.=M Page 1 Book Page 51 • As part of the PEIR, mitigation measures were identified for all resource areas that could minimize the overall impact of the planned construction activities. This mitigation plan will also be adopted by the Board at the July meeting. PRIOR COMMITTEEIBOARD ACTIONS In September 2006, the Board of Directors (Board) received and filed the Collection System Strategic Plan Update, dated April 2006, prepared by MWH Americas, Inc., for the Collection System Model and Strategic Plan Update, Job No. J-101. The study recommended capacity improvements for the regional trunk sewer system. The current Plan includes recommended capacity improvements from this study. ADDITIONAL INFORMATION The impact analysis concluded that significant and unavoidable impacts could occur during construction of the proposed improvements. These significant and unavoidable impacts related to air quality, noise, transportation, and traffic. The analysis also concluded that cumulative impacts on air quality, noise, transportation, and traffic could occur considering impacts from other proposed construction projects throughout northern and central Orange County. Potentially significant impacts in other categories were found to be less than significant with mitigation. The impact categories identified are: biological resources, cultural resources, geology and soils, hazards and hazardous materials, hydrology and water quality, land use and planning, and public resources. The following agencies sent comment letters an the Draft PEIR: Cities of Anaheim, Costa Mesa, Cypress, Fountain Valley, Huntington Beach, Irvine, Seal Beach, and Tustin; Irvine Ranch Water District; California Department of Transportation, and the Native American Heritage Commission. At the regular meeting of the Board on August 22, 2007, the Board will consider a resolution certifying the PEIR; making findings relating to environmental effects, adopting a statement of overriding considerations, adopting a mitigation monitoring and reporting program, and approving the Plan. PEIR documents are posted on the OCSD website. Summaries and links have been provided to Board Members via the Board web link. ATTACHMENTS N/A JDH:MNG:sa H:WeptagendMCommifi es Operations Commft1w0pemtions 200T0707W7-70.PEIR.dm Fonn No.m-,o?2 PeWW olglNt Page 2 Book Page 52 OPERATIONS COMMITTEE NteetlngDate To ad.oroir. 07/12/07 AGENDA REPORT IbemNumbu Item Number OP07-71 Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Ed Torres, Director of Technical Services SUBJECT: Implementation of the Long-Range Biosolids Management Plan Update GENERAL MANAGER'S RECOMMENDATION Information item only SUMMARY Question Presented by the Board • Why wasn't incineration selected as a biosolids management option to be pursued by the Sanitation District? • The District's Long-Range Biosolids Master Plan which was prepared in 22003 stated that "Incineration emissions and public perception issues are key factors to be considered under this technology option. Of the thermal treatment processes, incineration will typically have the worst emissions, including particulates. NO., SO„ dioxins and metals. Siting of an incinerator in Southern California may be difficult due to public perception issues. In addition, the air emissions control would be extensive and would likely increase the cost significantly compared to facilities in other locations. Incineration of biosolids cake from belt presses dewatering requires supplemental energy." • Incineration's viability was ranked at 141N out of 26 technologies reviewed in the Plan. • The Sanitation District did not receive an incineration proposal in response to the July, 2004 Request for Proposals for biosolids management for the production of energy. A brief presentation on all of the proposed "energy-producing" biosolids management options (incineration, gasification, drying/pelletizing and deep well injection/methane production) and recent changes in emissions control technologies and proposed facility development will be presented at the Operations Committee meeting. PRIOR COMMITTEEIBOARD ACTIONS 1. November 2006 OMTS/Board: Approve Amendment Number 1 to the Agreement for the Management of Biosolids with EnerTech. 2. April 2006 OMTS/Board: Authorize the General Manager to issue an RFP for Biosolids Management via Energy Production; and Approve Amendment Number 8 with Synagro West, Inc. N,WFDaBand• mnBleest wabons comml %Cwsbons 200M70 194veloaouds Inunembonom Falco No.0 102-2 aw,Wo 1.71.) Page 1 Book Page 53 3. July 2005 OMTS/Board: Authorize the General Manager to enter into a contract with EnerTech Environmental, Inc. 4. April 2005 OMTS/Board: Receive and File the Biosolids Advisory Committee Final Report; Receive and File Biosolids Management Options White Paper;Authorize the General Manager to negotiate final terms and conditions with EnerTech; and Approve Amendment No. 1 to the compost site assessment MOU with SOCWA. 5. March 16, 2005: Board of Directors' Biosolids Workshop. 6. March 2004 OMITS: Seek recommendation regarding the process to utilize for the biosolids management option implementation process. 7. December 2003 OMITS: Receive and file the Final Long-Range Biosolids Management Plan prepared by CH2M Hill, Inc. 8. November 2003 OMTS/PDC: Presentation on existing policies and potential future reuse costs outlined in the Long-Range Biosolids Management Plan. 9. October 2003 OMTS/PDC: Presentation on various in-plant treatment optimization options evaluated in the Long-Range Biosolids Management Plan. 10. September 2003 OMTS/PDC: Presentation on biosolids product markets and product technologies. ADDITIONAL INFORMATION Background • The Sanitation District currently produces approximately 650 tons of biosolids per day, or approximately 240,000 tons per year. By 2012, biosolids production is projected to increase to 770 tons per day, or approximately 280,000 tons per year. • The Sanitation District currently manages its biosolids via two contracts using the following four recycling options: 0 24% is land applied as chemically-stabilized Class A biosolids in Kern County 0 26% island applied as a Class B biosolids in Yuma County,Arizona 0 47% is composted to Class A biosolids in Riverside, Kern and La Paz counties 0 3% island filled in Yuma County,Arizona • In 2003 the Sanitation District adopted the Long-Range Biosolids Master Plan (Plan). The main recommendations for implementation from this Plan were: o Obtain at least three options that produce diverse biosolids products o Limit the participation in any market to one-half of the total biosolids produced o Limit contracts to a maximum of one-third of total biosolids production o Strive for increased compost use in Orange County Plan Implementation • Since the completion of the Plan, the Sanitation District has entered into two long-term management contracts that will service approximately two-thirds of OCSD's Biosolids production. o EnerTech — Conversion of 225 tons per day of biosolids to fuel ($72tton) o SKIC— Conversion of 250 tons per day of biosolids to compost($63/ton) • Staff is investigating future management technologies and markets for the remaining one-third of the Sanitation District's biosolids production. H:meo%agendatcommdte SXOgetagons commmeetogaabons mowrorm>at.aoeords Haneraoon.doc pogo No.owmaz Pewslmt50)lrM) Page 2 Book Page 54 ORANGE COUNTY SANITATION DISTRICT (714) 962-2411 www.ocsd.com Mailing Address: P.O. Box 8127 Fountain Valley, California 92728-8127 Street Address: 10844 Ellis Avenue Fountain Valley, California 92708-7018 asn lelol}auaq jo; aue4;aw Apind 4614 IOAooaa ao aJo;g 'q aajem uol;ewao} ul zoo pa}enua6 aa;senbas pue aan;deo o; ssaooad u6lsad -£ aplxolp uogjeo pue aue4jaw o; uolsJanuoo 6ul4je4s (SAep 09-0£) awl; aano pue lepa;ew ay; 6ulzllpe4s (spy qZ u141!m) Al;ue;sul `uol4epei6opolq olgojaeue ain;eiedwal -461410 ssaooad lein;eu o6japun o; leua;ew MolIV -Z suol;ewio; 316oloa6 deep o;ul 96pnls led lolunw ;oafuI ' b ewwng Abolouq3a.L ;uaw;eajllewaay;oaE) ;oafoad A6aau3 algemauab puelsl leulwaal ala6uy so-110 Apo 0 11' Distributed at the Operations .... Committee — 3. -0 Meeting i Bio _ _ • y from Wastewater Treatment A CLEAN , AFFORDABLE ENERGY SOURCE Across the United States and throughout the world, increasing populations and growing environmental awareness will put continued pressure on wastewater utilities to clean more water, more quickl)t and to mange an increasing volume of residuals safety and cost-effectively. Bioenergy and other thermal technologies can meet or exceed regulatory requirements and satisfy public expectations. Rater Environment Federation I Ibv(AAtl Nnbrl111{nnlnn'nl s ogwado Su!ssaawd awsdun ao slsw Sugwado mnpa of sassnwd aanp aaglo ail ql!m uo!launluw w pm wyo s!Sur.4p Ieuuagy s—Sugwado psgo dpq 01 pas uw Aagl imp lanpwd algenlen a aleau—lu.Wp pwuagl'glanol y alwado oI pau Aasp ASuga ail jo Ile ao awos aanpold of sauuMe a!quw ueo--uogsaS!p argaaeue pue•uonw -y!sao!q•uogep!xopwuagl maglJoawgl•sleo8Su!waowdsp!l m!ga!agl uaw dpq of saigolougaal gans Iwa^ Suowe amoga uw sapm&ulemalwM s4!lenb sppom!q aseauu!pue s' pmo uogeuodsuwl pue Maw wnpl wail dpq ma pue sauuage aalemalsem loA awns anu leuoq!ppe ue apinwd um s 12olougaal spgomrq leuuagl ' nglo pue ASlauao!S ggnd ail pue ssam,()spes of kgenb spgom!q anwdun o1 amsswd m pam w'sa8mUmp muouwa Su!seauut mej sipwfle aalem =M paddw Supgm u are--slenp!sal aalemalsem qau-ASuva Su!pnpm—raanos nylojo laqumu e'ssxwo!g3o avnos,laempd ay1 uaaq Apeuoq!pwl aneq slonpwd Imlo)gSnoglly'8A61 u!passed sem IN Alweps8aH saq!pl(]a!Ignd aq1 wup pall l .uaaq meq•(-Sem Imogeu)o waa+ad vI pnoge).Gpedm uollmuag lwunala ssewolgjo m—ugS S oI uegl aloes 'sa1e1S W1!un alp ul ppo ail w pry pssy-uou pass ymm ail s!ssewo!p .IaN s olq algmlm a aq um spgom!q'spgos apgelanAo p—od Alp lad snlg 000'ZI w oWol Nang+ ASuuaorq jmay!uS!s a wags aqS osp uo!imgdde pwl ag{imp!sp!l m!q anew Ieyl sluaulnu nueSlo ayy nuoq!pum pos ao=.plu�se puel w papdde n S077OSOIG AO 3 WOIOA IVNOHSN IgAA 3H1 dIVH NVH13S0 W'Atl00A uorj:) npojiul r Thermal Oxidation ABOUT 150 U.S. MUNICIPALITIES USE THERMAL OXIDATION TO TURN BIOSOLIDS into an energy source,producing carbon dioxide,water,and the inert material called ash. Thermal oxidation is generally carried out in one of two types of reactors,fluidized bed or multiple hearth.Although multiple-hearth reactors are more prevalent,virtually every new thermal oxidation facility built in the past 15 years has used a fluidized-bed unit. Fluidized-bed reactors can be highly energy-efficient and can become autogenous, or self-sustaining without auxiliary fuel,when the combustion air is preheated to high temperatures(1,000 to 1,200°F).These entirely self-fueling reactors actually recover mare energy—in the form of heated air,gas,steam,water,or Tostacx ail,any of which can be converted to electricity—than they use.Fluidized-led reactors'rapid combustion gives them generous processing capacity.And, properly outfitted,they comply with all recent stringent emissions regulations. -- MudW W Enerp o. ialor Recovery De .Wod abseltlS Aeh 0 ADVANTAGES DISADVANTAGES '-Fluidizing All -Has low life-cycle cost and is therefore -Has high initial capital casts. often the least expensive biosolids FIGURE 1 Thermal Oxidation Process handling alternative for medium and -Requires public education to change large facilities. perceptions that incineration is not a -green- process. -Produces recoverable energy that can be used to produce heated air,gas.water. -Is not me most appropriate technology for and oil that can he used for process and noncontinuous operation(though building heating or converted to electricity fluidized-bed systems are commonly in steamdriven equipment. operated 24 hours a day.four to five days a week). -Requires small land area and can operate continuously in all weather conditions. -Requires complex permitting process. -Does not require pre.slabilizalion. -Destroys all volatile solids and pathogens. -Minimizes potential for onsite or othate odors. -Gives agency/municipality greater control of their overall operation by reducing dependency on others to accept and use the biosolids. -Assures public of proper operation due to strict permitting,monitoring and reporting requirements. W4mr Furvimnment emtion, Anaerobic Digestion ONE OF THE OLDEST WASTE REDUCTION AND STABILIZATION PROCESSES, anaerobic digestion uses the process of bioenergy conversion to change volatile solids into biogas. The biogas can then be used either to produce hot water or steam in boilers,or to produce both electricity and heat in combined heat and power(CHP)systems.Numerous CHP systems have been installed in wastewater treatment plants to meet their continuous power and heat demands.Heat recovered from a digester gas-fueled CHP system is usually adequate to meet the plant's space heating requirements as well as the heating requirements of the anaerobic digester process.In addition,such a system can generate enough electricity to provide as much as 60 percent of the plant's average electricity demand. del, 6m „_, alpgea Them arc two types of anaerobic digestion:mesophilic and thermophilic. Omer Gas Vllllratbn Mesophilic digestion uses bacteria that are active at body temperature (95-98F,35-37°C).Thermophilic digestion uses bacteria that are active at considerably higher temperatures I I22-135"F.50-57"Q. b wmM Mesophilic is the more prevalent type of anaerobic digestion,used at many a ✓ o K mid-to large-sirs wastewater treatment plants to produce Clam B biosolids- As a result,many operators are familiar with desired operating parameters and how to control them.Compared with the higher temperature process, mesophilic digestion rotes arc slower,more lank volume is required,and FIGURE 2 Anaerobic Digestion Process solids reduction may not be as good,but the process requires less energy and puts less street on concrete tanks. 'thermophilic digestion's higher temperatures destroy pathogens more quickly,shortening retention time,increasing capacity,and making it possible to produce Class A biosolids.Although thermophilic digestion can produce highly volatile fatty acids,this problem can be avoided with subsequent mesophilic digestion. ADVANTAGES DISADVANTAGES -Is a proven technology in use -Requires the approval of the U.S. woddwide for many years. EPA Pathogen Equivalency Committee for Class A b!osolids produced by -Reduces solids processing and thermophilic digestion. transportation costs oeceuse of reduced volume. -Still requires substantial wet biomass -Greatly reduces pathogens and odors. handling and disposal. -Produces a readily usable fuel with many potential energy conversion options. -Generally results in a product that meets either Class A(thermophilic) or Class B(mesophilic)land application standards. Thermal Drying A PROVEN TECHNOLOGY FOR PRODUCING MARKETABLE BIOSOt1DS, thermal drying reduces the volume and mass of solids be evaporating their water content.High temperatures can also help meet U.S.EPA requirements 9iosa,ds Recycled Air Tre mrenl for Class A and Exceptional Quality(EQ)biosolids.There are two general categories of thermal dryers:direct and indirect. Alivng Air/Solids $eparatNln water o Plant Direct thermal dryers heat air or gas,which then comes into direct contact with wet solids and hears them to evaporation temperature.The dried material Solids* pin Pe Classification is separated from the warm exhaust gas,screened,and either recycled back to ' Re ycled Riosolids_________; the dryer as seed material for the drying process or stored in silos.Exhaust gas •Nrea airs omr Petters Dry is either cooled and recycled or vested and released into the atmosphere. Indirect thermal dryers use steam,hot water,or hot oil to heal a metal surface FIGURE 3 Convective Thermal over which the solids are passed.The solids,which never directly contact the Drying System steam,water or oil,are heated to evaporation temperature by conduction. Exhaust is sent to a condenser,and exhaust and odors are either combmted in the furnace that produces the steam,hot water,or hot oil,or may be passed through another process for subsequent treatment. ADVANTAGES DISADVANTAGES As a proven technology in use in more -Is typically more expensive to Wild, than a hundred plants.large and small. operate and maintain than other allemalives. -Creates a highly stabilized product Nat meets EPA requirements for Class A and As subject to fluctuations in the cost Of Exceptional Quality(EQ)biosolids:is auxiliary fuel. easily handled, stored, and transported in bulk or in bags or other containers:are -Has a history of environmental and salety can be sold or given away as a fertilizer concerns,most of which are addressed or soil conditioner by current design measures. Lan provide revenue of up to$40 per ton -Requires qualifietl operating staff and of dry material,depending on market and considerable maintenance. numenl content. Requires air permitting and air -Reduces odors and has greater public pollution control. acceptance than other processes. -Is subject to regional market conditions. -Reduces record keeping and reporting which should be evaluated to determine requirements for land application. optimum uses and value for the product. -Is easily combined with anaerobic Lan result in odorous product if primary digestion to provide a neatly solids are not predigested Wtore drying. self-fueling process. NOC[ DIER[ Biogasification AND OTHER CONVERSION TECHNOLOGIES BIOGASIFICATION USES HEAT AND A CHEMICAL REACTION TO CONVERT aw larger-molecule non-fossil biomaterials such as municipal solids into smaller- Y molecule combustible gas products. A wide range of devices can then be used to char seas convert binges to energy,including gas turbines,reciprocating engines,and eonversion hydrogen-powered fuel cells,and recent innovations have helped to lower capital costs and increase efficiency.One such advancement uses hydrogen from the biogasification process to produce electrical current ""'"'"" ADVANTAGES DISADVANTAGES FTGURE 4 Simplified Gasification Process -Captures and converts CO:,avoiding -Has been a costly energy source greenhouse gas emissions. because converting the energy of a hydrogen fuel into electricity has been -Destroys pathogens,viruses and other expensive.However. recent advances harmful organic compounds. in fuel cell malenals and gasification -Immobilires heavymetals. produced hydrogen processes are lowering the cost.and the rising price -Significantly reduces odor. of other fuels puts the cost of biogasi0cation into perspective. -Requires continued research and development to design sustainable and economical processes. Combining Biosolids Processes INCREASINGLY,SIOSOUDS HANDLING OPTIONS ARE BEING COUPLED FOR MUTUAL benefit For example,waste heat boilers can be used for energy production or in combination _ with thermal conditioning systems or thermal dewatering systems to produce an operation that is entirely self-fueling. In another example,odors Iran thermal drying can be reduced by pairing it with anaerobic digestion or thermal oxidation,either of which can also provide fuel for the energy-intensive thermal dryers.Moreoem in combination with thermal drying,mesophilic digestion can produce Class A bireoNds. The European trend is to use the available energy in biosolids as a fuel source in dedicated power generation facilities.Most power generation stations in North Ameria have not shown interest, oil however,in pan because of their perceptions of biosolids and fears of additional regulations. Rater Environment Federation„YN Founded in 1928,the Water Environment Federation(WEF)is a nobfar-profit technical and educational organization with members from varied disciplines who work toward the WEF vision of preservation and enhancement of the global water environment The WEF network includes we ter quality professionals from 76 Member Associations in 30 countries. I www.wcf.org I } ~wAll, { Ao- ' r� -AAMFO 11 i I r t 1 Federaflon