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Home My WebLink About2007-06 MINUTES OF STEERING COMMITTEE MEETING Orange County Sanitation District Wednesday, June 27, 2007, at 5:30 p.m. A meeting of the Steering Committee of the Orange County Sanitation District was held on Wednesday, June 27, 2007 at 5:30 p.m., in the District's Administrative Office. �TFIELED IN OF OFFICETHE E OF ONANOE COUNTY SANITATION DISTRICT (1) A quorum was declared present, as follows: JUL 18 2007 STEERING COMMITTEE MEMBERS: DIRECTORS ABSENT _ Directors Present: Steve Anderson BY: Jim Ferryman, Chair Phil Luebben Doug Davert, Vice Chair Mark Waldman,Administration Committee STAFF PRESENT: Chair Jim Ruth, General Manager Larry Crandall, Operations Committee Chair Bob Ghirelli,Assistant General Manager Cathy Green Nick Arhontes, Director of Operations and Maintenance OTHERS PRESENT: Lorenzo Tyner, Director of Finance and Bradley R. Hogin, General Counsel Administrative Services Jackie Nutting, Associated Builder's Contracts Michael Gold, Legislative Affairs Liaison Sergio Olvera, Associated Builder's Contracts John Linder, Engineering Manager Kevin Dayton,Associated Builder's Contracts Penny Kyle, Clerk of the Board Gail Garrett, Committee Secretary PRESENT VIA TELECONFERENCE: Eric Sapirstein, ENS Resources John Freshman, Troutman Sanders Public Affairs Group (2) APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. (3) PUBLIC COMMENTS There were none- (4) REPORT OF THE COMMITTEE CHAIR Federal advocates, Eric Sapirstein and John Freshman, briefed the committee via teleconference on key federal issues, including the secondary treatment funding request and the SARI line. Prospects appear slim for the secondary treatment funding request, but staff and lobbyists will continue their efforts. Minutes of the Steering Committee Page 2 June 27, 2007 On the SARI line, a joint letter of support from OCWD, SAW PA, OCSD and the County was sent to Senator Boxer requesting her support of our request to modify language within the Water Resources Development Act increasing the total project's authorization. OCSD received the Protos award for an article on the Groundwater Replenishment System published in the January 2007 issue of Pollution Engineering as well as an Award of Excellence for our GWRS multicultural outreach program. Mr. Ferryman has appointed himself as the OCSD representative on the board of National Water Research Institute. The CASA 2007 Annual Conference is scheduled for August 15-18 in San Diego, CA. Steering Committee members were asked to notify Gail Garrett if they plan to attend the conference. Chair thanked Steering Committee members and staff for making the trip to Sacramento a success. He also thanked Townsend Public Affairs, our state legislative advocates, for coordinating, organizing and participating in individual meetings as well as the"meet and greet. Representatives from Platinum Advisors also participated. Mr. Ferryman, Director Davert, and staff met with Jolyn Murphy, Congressman Ken Calvert's district director, to discuss OCSD's request for$6 million for secondary treatment upgrades. Mr. Calvert fully supports our request. Mr. Ferryman announced the upcoming committee meetings for July. Because of the League of Cities conference in July,the next board meeting will be held a week eadier on Wednesday, July 18,2007 at 6:30 p.m. The Steering Committee will meet that same day at 5:30 p.m. (5) REPORT OF GENERAL MANAGER Jim Ruth briefly reported on the month's activities and achievements: staff recommends approval of the SARI Line financing plan amendment; an EMT Retreat to identify a new strategic plan is scheduled for July 16 followed by a series of board workshops in August and September. Susan Walker has been appointed as Safety and Health Manager. The IT System and Operations Manager position is expected to be filled by July 15. (6) REPORT OF GENERAL COUNSEL General Counsel Brad Hogin provided updates on three matters. He advised that OCSD has prevailed in opposing the petition re Polk v. OCSD; mediation in Andino, at al.v. OCSD has been continued; Tulare County has asserted jurisdiction over the OCSD v. Kem County dispute and a schedule for resolution of the matter has been established. (7) ACTION ITEMS a. MOVED, SECONDED AND DULY CARRIED: Approve draft minutes of the May 23, 2007 Steering Committee meeting and the May 30, 2007 Steering Committee special meeting. Minutes of the Steering Committee Page 3 June 27, 2007 b. MOVED, SECONDED AND DULY CARRIED: Recommend that the Board of Directors: (1) Revise the previously approved Santa Ana River Interceptor(SARI)Line Loan and Repayment Agreement No. D07-042 with the Orange County Flood Control District(OCFCD)to provide a no-interest loan until July 2018(revised from 2016), of 60% of the successful bid amount for improvements to the SARI Line, for an amount not to exceed $60,000,000 in a form approved by General Counsel; and (2)Authorize the release of$35,000,000 to OCFCD immediately after the award of the contract, and to allow the remaining balance to be released 12 months later. C. Michael Gold briefed the Steering Committee on the RFP schedule and plan for state and federal legislative advocacy services and outlined general objectives. He requested input from the Board members and names of potential firms in Sacramento or Washington, D.C. d. MOVED, SECONDED AND DULY CARRIED: Approve the Board of Directors Workshop Schedule for establishing the Level of Service for the next Capital Facilities Master Plan through Year 2030 (Schedule A or Penny Kyle informed that Board members were polled and 13 out of 17 responses favored Schedule A. (8) INFORMATIONAL ITEMS a. Legislative Affairs Report: Michael Gold provided a brief update on the Senate and Assembly bills staff has been tracking. He noted that SB 645 Design-build will be heard on July 3 in Assembly Local Government. b. The Agenda Items scheduled to be reviewed by the Board's working committees in July were reviewed. C. The agenda items scheduled to be presented to the Board at the June 27, 2007 meeting were reviewed. (9) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS- IF ANY There were none. (10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. (12) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND/OR STAFF REPORT There were none. Minutes of the Steering Committee Page 4 June 27, 2007 (13) CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for Wednesday, July 18 27, 2007 at 6:30 p.m. The next Board Meeting is scheduled for Wednesday,July 18, 2007 at 6:30 p.m. (14) CLOSED SESSION The Committee convened at 6:10 p.m. in Closed Session, pursuant to Sections 54956.8, 54956.9. 54957, or 54957.6 to discuss one matter. Minutes of the Closed Session are on file with the Clerk of the Board. Confidential Minutes of the Closed Session held by the Steering Committee have been prepared in accordance with Government Code Section 54957.2, and are maintained by the Clerk of the Board in the Official Book of Confidential Minutes of Board and Committee Closed Meetings. A report of the recommended actions will be publicly reported at the time the approved actions become final. At 6:30 p.m., the Committee reconvened in regular session. (15) ADJOURNMENT The Chair declared the meeting adjourned at 6:30 p.m. Submitted by: 671'" 6iwye, Gail Garrett Steering Committee Secretary x nepagemKmnms�uner.y rsmmeeuaoruwnwvm�sc 1`vnnoeAR.ax STATE OF CALIFORNIA ) )SS. COUNTYOFORANGE ) Pursuant to California Government Code Section 54954.2, 1 hereby certify that the Notice and the Agenda for the Steering Committee meeting held on Wednesday, June 27, 2007, was duly posted for public inspection in the main lobby of the DistricPs offices on Thursday, June 21, 2007. IN WITNESS WHEREOF, I have hereunto set my hand this 27th day of June, 2007. l Penny Kyle, Clojk of the BjPrd of Directors of Orange County Sanitation District Posted: June 21, 2007, 1�2:00 p.m. �j p Signature H Wepttegenda\Steennp CommfteVOOo Cenifiallen Fom,.doc 6 ORANGE COUNTY SANITATION DISTRICT Pllerel NOTICE OF MEETING 1714)968 2411 this, 1/141 n[Y1HSB `ssau've". a STEERING COMMITTEE milling sidd.; Bli Bu.e127 Fnncam Vall, GA 0272B SW .ta„ resits„, ORANGE COUNTY SANITATION DISTRICT 1....44 Ellal Avanha K.....4ln Wit, GA 9970B7015 WEDNESDAY, JUNE 27, 2007 - 5:30 P.M. Wintwr Agrees. ran.. DISTRICT'S ADMINISTRATIVE OFFICES 4nAnAll1, 10844 ELLIS AVENUE B�'aa FOUNTAIN VALLEY, CALIFORNIA 92708 Bonn,, Pall ay..'.., www.ocsd.com h un es, ✓shut Iilllel Yisl 'm"An' raw th"all:Nbin BMX:n Irma I. HAle. A regular meeting of the Steering Committee of the is Palm. in. Alan„aus Board of Directors of the Orange County Sanitation bannso rad District, will be held at the above location, date and flans". d time. troll!) s hual Henc %ana J.A Villa Pe a 11 X'hrl ( sI/Ill County .1 0..... W.A.1 Districts lblAte Mass Mt.",IX, Water District. II'4111i dtlnl:M H:Wepllagenda\Committees\Steering Commit1ee\20071Agenda\W1.SC Meeting Notice Form.doc To maintain world-class leadership in wesrewater and water resource management. STEERING COMMITTEE AND BOARD MEETING DATES FOR THE NEXT TWELVE MONTHS Wednesday, June 27, 2007 'Wednesday, July 18, 2007 Wednesday, August 22, 2007 Wednesday, September 26, 2007 Wednesday, October 24, 2007 'Wednesday, November 14, 2007 'Wednesday, December 19, 2007 Wednesday, January 23, 2008 Wednesday, February 27, 2008 Wednesday, March 26, 2008 Wednesday, April 23, 2008 Wednesday, May 28, 2008 Wednesday, June 25, 2008 'Tentatively rescheduled from regular fourth Wednesday. H:Wept'agendMCamiNsWSleenng Commi0eeQ00T2.Meegng Dales Foi .doc STEERING COMMITTEE (1) Roll Call: Meeting Date: June 27, 2007 Meeting Time: 5:30 p.m. Meeting Adjourned: D.M. Committee Members Jim Ferryman, Board Chair................................................. DougDavert, Vice Chair.....................................................— Mark Waldman,Administration Committee Chair................ - Larry Crandall, Operations Committee Chair...................... PhilLuebben.......................................................................— CathyGreen.......................................................................— Steve Anderson.................................................................. Others Brad Hogin, General Counsel Staff Present Jim Ruth, General Manager Bob Ghirelli, Assistant General Manager Nick Arhontes, Director of Operations & Maintenance Jim Herberg, Director of Engineering Ed Torres, Director of Technical Services Lorenzo Tyner, Director of Finance&Administrative Services Michael Gold, Legislative Affairs Liaison Gail Garrett, Committee Secretary Other Staff Present c: Lenora Crane HidepiWgenda\CommltleeelSteenng CommitteeU00T gendM06%3.Roll Call Sheet Fonn.3.doc AGENDA REGULAR MEETING OF THE STEERING COMMITTEE ORANGE COUNTY SANITATION DISTRICT WEDNESDAY, JUNE 27, 2007 AT 5:30 P.M. ADMINISTRATIVE OFFICE 10844 Ellis Avenue Fountain Valley, California 1. DECLARATION OF QUORUM 2. APPOINTMENT OF CHAIR PRO TEM. IF NECESSARY 3. PUBLIC COMMENTS 4. REPORT OF COMMITTEE CHAIR A. Lobbyists Bi-Monthly Report (via Teleconference) 5. REPORT OF GENERAL MANAGER A. Monthly Status Report 6. REPORT OF GENERAL COUNSEL 7. ACTION ITEMS (Item A-D) A. Approve draft minutes of the May 23. 2007 Steering Committee meeting and the May 30, 2007 Steering Committee special meeting. B. (1) Revise the previously approved Santa Ana River Interceptor(SARI) Line Loan and Repayment Agreement No. D07-042 with the Orange County Flood Control District (OCFCD)to provide a no-interest loan until July 2018 (revised from 2016), of 60% of the successful bid amount for improvements to the SARI Line, for an amount not to exceed $60,000,000 in a form approved by General Counsel; and (Book Page 9) (2)Authorize the release of$35,000,000 to OCFCD immediately after the award of the contract, and to allow the remaining balance to be released 12 months later. C. RFP Schedule and Plan for Legislative Advocacy Services— Steering Committee to provide direction to staff for preparing Requests for Proposal (RFP)to various firths for state and federal legislative advocacy services. (Book Page 11) Book Page I _2_ June 27, 2007 Agenda D. Approve the Board of Directors Workshop Schedule for establishing the Level of Service for the next Capital Facilities Master Plan through Year 2030 (Schedule A or Schedule B) (Book Page 13) 8. INFORMATION ITEMS (Items A-C) A. Legislative Affairs Report (Book Page 14) B. Review Agenda Items scheduled to be presented to Committees in July (Book Page 18) C. Review and consideration of Agenda Items for Board of Directors Meeting of June 27, 2007 (Book Page 20) 9. OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS. IF ANY 10. MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING 11. MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND STAFF REPORT 12. FUTURE MEETING DATES The next Steering Committee Meeting is scheduled for 5:30 p.m., Wednesday, July 18, 2007. The next Board Meeting is scheduled for 6:30 p.m., Wednesday, July 18, 2007. 13. CLOSED SESSION During the course of conducting the business set forth on this agenda as a regular meeting of the Steering Committee,the Chair may convene the Committee in closed session to consider matters of pending real estate negotiations,pending or potential litigation,or personnel matters,pursuant to Government Code Sections 54956.8,54956.9.54957 or 54957.6,as noted. Reports relating to(a)purchase and sale of real property; (b)matters of pending or potential litigation;(c)employment actions or negotiations with employee representatives;or which are exempt from public disclosure under the California Public Records Act, may be reviewed by the Directors during a permitted closed session and are not available for public inspection. At such time as final actions are taken by the Board on any of these subjects,the minutes will reflect all required disclosures of information. A. Convene in closed session, if necessary i. Conference with designated representatives Jim Ruth, General Manager; Lorenzo Tyner, Director of Finance and Administrative Services; and Jeff Reed, Human Resources and Employee Relations Manager re Meet and Confer Update re contract negotiations for Managers and Confidential Employees (Government Code Section 54957(b)(1)). Book Page 2 -3- June 27, 2007 Agenda B. Reconvene in regular session C. Consideration of action, if any, on matters considered in closed session. 14. ADJOURNMENT :99 H:MEP MMWMMR ESST MNG OOMMrtTEE� GEMM' WAGMM FORMWC Book Page 3 4- June 27, 2007 Agenda Agenda Postino: In accordance with the requirements of California Government Code Section 54954.2,this agenda has been posted in the main lobby of the District's Administrative offices not less than 72 hours prior to the meeting date and time above. All written materials relating to each agenda item are available for public inspection in the office of the Clerk of the Board. Items Not Posted: In the event any matter not listed on this agenda is proposed to be submitted to the Committee for discussion and/or action, it will be done in compliance with Section 54954.2(b) as an emergency item or bemuse there is a need to take immediate action,which need came to the attention of the Committee subsequent to the posting of agenda, or as set forth on a supplemental agenda posted in the manner as above, not less than 72 hours prior to the meeting date. Public Comments: Any member of the public may address the Steering Committee on specific agenda items or matters of general interest. As determined by the Chair, speakers may be deferred until the specific item is taken for discussion and remarks may be limited to three minutes. Matters of interest addressed by a member of the public and not listed on this agenda cannot have action taken by the Committee except as authorized by Section 54954.2(b). Consent Calendar: All matters placed on the consent calendar are considered as not requiring discussion or further explanation, and unless a particular item is requested to be removed from the consent calendar by a Director of staff member, there will be no separate discussion of these items. All items on the consent calendar will be enacted by one action approving all motions,and casting a unanimous ballot for resolutions included on the consent calendar. All items removed from the consent calendar shall be considered in the regular order of business. The Committee Chair will determine if any items are to be deleted from the consent calendar. Items Continued: Items may be continued from this meeting without further notice to a Committee meeting held within five(5)days of this meeting per Government Code Section 54954.2(b)(3). Meeting Adioumment: This meeting may be adjourned to a later time and items of business from this agenda may be considered at the later meeting by Order of Adjournment and Notice in accordance with Government Code Section 54955(posted within 24 hours). Accommodations for the Disabled: The Board of Directors Meeting Room is wheelchair accessible. If you require any special disability related accommodations, please contact the Orange County Sanitation District Clerk of the Board's office at(714)593-7130 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability and the type of accommodation requested. Notice to Committee Members: For any questions on the agenda or to place any items on the agenda, Committee members should contact the Committee Chair or Secretary ten days in advance of the Committee meeting. Committee Chair: Jim Ferryman (714)283-5910 ext. 123 General Manager: James D. Ruth (714)593-7110 General Counsel: Brad Hogin (714)564-2606 Committee Secretary: Gail Garrett (714)593-7101 (714)9684389 (Fax) E-mail: ggarrett(alocsd.win Book Page 4 MINUTES OF STEERING COMMITTEE MEETING Orange County Sanitation District Wednesday, May 23, 2007, at 5:30 p.m. A meeting of the Steering Committee of the Orange County Sanitation District was held on Wednesday, May 23, 2007 at 5:30 p.m., in the District's Administrative Office. (1) A quorum was declared present, as follows: STEERING COMMITTEE MEMBERS: DIRECTORS ABSENT Directors Present: Jim Ferryman, Chair Steve Anderson Doug Davert,Vice Chair Mark Waldman,Administration Committee STAFF PRESENT: Chair Jim Ruth, General Manager Larry Crandall, Operations Committee Chair Bob Ghirelli,Assistant General Manager Phil Luebben Nick Arhontes, Director of Operations and Cathy Green Maintenance Jim Herberg, Director of Engineering OTHERS PRESENT: Ed Torres, Director of Technical Services Bradley R. Hogin, General Counsel Lorenzo Tyner, Director of Finance and Joe Forbath, Counsel Administrative Services Scott Baugh, Platinum Advisors Michael Gold, Legislative Affairs Liaison Jeff Reed, Human Resources Manager Jim Burror, Engineering Supervisor Norbert Gala, IT Analyst Mark Mutz, O&M Technician/Local 501 Chief Steward Gary Conklin, Planning Ryal Wheeler, O&M Supervisor Gail Garrett, Committee Secretary (2) APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. (3) PUBLIC COMMENTS There were none. (4) REPORT OF THE COMMITTEE CHAIR In the absence of Chair Jim Ferryman, Vice Chair Doug Davert reported that Mr. Ferryman, Director Steve Anderson, and several staff members attended the CASA Spring conference in Napa May 2. A report will be provided at the Board meeting tonight. Book Page 5 Minutes of the Steering Committee Page 2 May 23, 2007 Steering Committee members will travel to Sacramento on May 30.Townsend Public Affairs staff will schedule meetings with state legislators throughout the day, culminating with a"Meet& Greet" affair in the evening hosted by OCSD. Vice Chair Davert announced the upcoming committee meetings for June. (5) REPORT OF GENERAL MANAGER Jim Ruth briefly reported on the month's activities and achievements: Design-Build bill passed out of the Senate on a 33.0 vote; SAWPA board approved its loan and repayment agreement with the County; Chair Ferryman welcomed employees at our All Hands meeting in April; recruitment for the IT Systems &Operations Manager position should be completed by early July; Professional of Management training continues for supervisors; OC Grand Jury report to be released in two weeks; and the Sanitation District will hold its Employee picnic June 16 at Huntington Beach Central Park. (6) REPORT OF GENERAL COUNSEL General Counsel Brad Hogin clarified the Brown Act restrictions for the legislative trip to Sacramento. (7) ACTION ITEMS a. MOVED, SECONDED AND DULY CARRIED: Approve revised minutes of the April 25, 2007 Steering Committee meeting. (8) INFORMATIONAL ITEMS a. CIP Master Plan: Jim Herberg, Director of Engineering, informed that staff is preparing an updated CIP Master Plan. He briefly outlined the proposed levels of service to be considered by the Board. Sanitation District staff will hold three 2-day workshops in July, August, and September to fully brief Board members. The new CIP Master Plan will be rolled out in March 2008. b. Legislative Affairs: Michael Gold introduced lobbyist Scott Baugh who provided a brief update on Senate and Assembly bills Platinum Advisors staff has been tracking. Mr. Baugh will work with Michael and Senator Rick Keane, Nevada County, to include an amendment to our Design-Build bill which would lower the threshold to$6.5 million. Mr. Gold distributed a handout outlining four key issues to be discussed with legislators in Sacramento. He also announced that the Board will be considering renewal of our lobbyists contracts. C. The Agenda Items scheduled to be reviewed by the Board's working committees in June were reviewed. d. The agenda items scheduled to be presented to the Board at the May 23, 2007 meeting were reviewed. Lorenzo Tyner, Director of Finance and Administrative Services, responded to directors'questions regarding bifurcation of fees under the same ordinance. Book Page 6 Minutes of the Steering Committee Page 3 May 23, 2007 Nick Arhontes, Director of Operations and Maintenance, addressed directors' concern regarding Item 9(b)on the Board agenda. Staff will follow due process, as with all other contracts, in monitoring the performance of the proposed new Grit and Screenings removal and disposal firm. Directors requested that any impact on the Budget should be clearly stated in all staff reports to the Board and Committees. Finally, Director Luebben announced he will be traveling in June and cannot attend the Steering Committee or Board meetings. (9) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There were none. (10) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. (12) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND/OR STAFF REPORT There were none. (13) CONSIDERATION OF UPCOMING MEETINGS The next Steering Committee meeting is scheduled for Wednesday, June 27, 2007 at 5:30 p.m. The next Board Meeting is scheduled for Wednesday, June 27,2007 at 6:30 p.m. (14) CLOSED SESSION The Committee convened at 6:10 p.m. in Closed Session, pursuant to Sections 54956.8, 54956.9, 54957, or 54957.6 to discuss two matters. Minutes of the Closed Session are on file with the Clerk of the Board. Confidential Minutes of the Closed Session held by the Steering Committee have been prepared in accordance with Government Code Section 54967.2,and are maintained by the Clerk of the Board in the Official Book of Confidential Minutes of Board and Committee Closed Meetings. A report of the recommended actions will be publicly reported at the time the approved actions become final. At 6:30 p.m., the Committee reconvened in regular session. (15) ADJOURNMENT The Chair declared the meeting adjourned at 6:30 p.m. Submitted by:( \ _ `_ , Na C-l�Y� Gail Garrett Steering Committee Secretary H�wal4exrg�l2NhMhWe M=7 SC WM SOR4F'�he Book Page 7 MINUTES OF SPECIAL MEETING OF THE STEERING COMMITTEE ORANGE COUNTY SANITATION DISTRICT WEDNESDAY, May 30, 2007 — 4:30 to 5:30 p.m. A special meeting of the Steering Committee of the Orange County Sanitation District (Government Codes 54956 and 54954(b)(5))was held on Wednesday, May 30, 2007 at 4:30 p.m.,at the Ambrosia Fine Food Restaurant, 1020 K Street, Sacramento, California. (1) A quorum was declared present, as follows: STEERING COMMITTEE MEMBERS: Directors Present: STAFF PRESENT: Jim Ferryman, Chair Michael Gold, Legislative Affairs Liaison Doug Davert,Vice Chair Mark Waldman Larry Crandall OTHERS PRESENT: Steve Anderson Senator Lou Correa Phil Luebben Assemblyman Mike Duvall Cathy Green Assemblyman Jim Silva Heather Dion,Townsend Public Affairs DIRECTORS ABSENT Casey Elliott, Townsend Public Affairs None Holly Fraumeni, Platinum Advisors Beau Biller, Platinum Advisors (2) PUBLIC COMMENTS There were none. (3) DISCUSSION Board members discussed three key issues with legislators: SB 645 (Correa)granting design-build authority to OCSD; the safe application of biosolids and the District's opposition to SB 55(Florez); and including wastewater as an eligible activity in Proposition 84. (4) FUTURE MEETING DATES The next Steering Committee Meeting is scheduled for 5:30 p.m., Wednesday, June 27, 2007. (5) ADJOURNMENT The Chair declared the meeting adjourned at 5:30 p.m. Submitted by: L&'3k G 4 Gail Garrett Steering Committee Secretary N WplbpAellLpmq!!lS451ttRq CmimMttVWVVAFu1Bi1WYA)SCMnules Ox Book Page 8 STEERING COMMITTEE MeenngDate To ad.ofob. 06127107 M7107 AGENDA REPORT Item Number Item Number TC Orange County Sanitation District FROM: James D. Ruth, General Manager Originator. Lorenzo Tyner, Director of Finance and Administrative Services SUBJECT: SANTA ANA RIVER INTERCEPTOR(SARI)LINE LOAN AND REPAYMENT AGREEMENT REVISION GENERAL MANAGER'S RECOMMENDATION 1) Revise the previously approved Santa Ana River Interceptor(SARI) Line Loan and Repayment Agreement No. D07-042 with the Orange County Flood Control District (OCFCD)to provide a no-interest loan until July 2018 (revised from 2016), of 60% of the successful bid amount for improvements to the SARI Line,for an amount not to exceed $60,000,000 in a forth approved by General Counsel; and 2) Authorize the release of$35,000,000 to OCFCD immediately after the award of the contract, and to allow the remaining balance to be released 12 months later. SUMMARY At the April 25, 2007 OCSD Board meeting,the Board approved Santa Ana River Interceptor(SARI) Line Loan and Repayment Agreement No. D07-042 with the Orange County Flood Control District (OCFCD)to provide a no interest loan for improvements to the SARI Line of an amount not to exceed $60 million until July 2016. At its board meeting, the County of Orange approved this agreement provided that the original July 2016 interest payment deadline is extended to 2018 to ensure adequate receipt of State subvention funds. Representatives of the County of Orange and OCSD staff have discussed this adjustment. OCSD staff believes that this extension can be accommodated within the District's existing cash flow program. PRIOR COMMITTEEIBOARD ACTIONS Approval of Santa Ana River Interceptor(SARI) Line Loan and Repayment Agreement No. 007-042. (Board April 2007). ADDITIONAL INFORMATION The Orange County Flood Control District (OCFCD) is a department of the County of Orange ("County") responsible for providing control of flood and storm waters within the boundary of the County of Orange, and of streams flowing into the County such as the Santa Ana River or San Juan Creek; to mitigate the effects of tides and waves; and to protect the harbors, waterways, public highways and property in the district from such waters. The County is a member agency of Orange County Sanitation District(OCSD). OCSD owns and operates the Santa Ana Regional Interceptor("SARI"); a regional sewer pipeline from the Orange County line to the OCSD sewage treatment plant in Huntington Beach. The SARI was constructed as a joint project of OCSD and the Santa Ana Watershed Project Authority. Fon No,DW.toa1 ApmOe agvl-SL n....aa:olman> Page 1 Book Page 9 OCFCD and OCSD wish to advance the protection and/or relocation of the SARI (the "SARI Project") in response to existing conditions and the raising of the Predo Dam by the U.S. Army Corps of Engineers (the Corps)and OCFCD. The SARI Project shall, to the extent required by law, be publicly bid. The total amount of construction, design, environmental and project administration costs is not currently expected to exceed one- hundred million dollars ($100,000,000). OCSD will benefit from the continued, uninterrupted use of the SARI and would, therefore, benefit from OCFCD accelerating the protection and/or relocation of the SARI Project as part of the Santa Ana River Mainstem Project. OCFCD plans to reimburse OCSD from the State Flood Control Subventions Program. OCSD would loan to the OCFCD 60% of the winning bid amount, plus design, environmental and project administration (total project costs), for purposes of SARI Project design and construction, up to the amount of sixty million dollars ($60,000,000), thirty-five million dollars ($35,000,000)after the award of the construction contract, and the remainder one year after initial deposit. If the SARI Project is publicly bid and the total project cost exceeds one-hundred million dollars ($100,000,000), OCFCD and OCSD shall meet and confer to determine if an increase in the Project loan amount is warranted and feasible prior to award of the construction contract, recognizing that, if such an increase is not warranted or feasible,the construction contract may not be awarded. The OCFCD agrees to repay OCSD all funds loaned by OCSD in three annual installments beginning on or before May 1, 2012. If OCSD has loaned sixty million dollars ($60,000,000) or more, repayment shall be in equal installments. If OCSD has loaned less than sixty million dollars ($60,000,000), repayment in the first two years shall be twenty million dollars ($20,000,000)each year with the balance repaid on or before May 1, 2014. Reimbursement may be deferred only in the event of any delay in OCFCD's receipt of State flood control subvention funds. However, the entire amount due shall be paid no later than July 1, 2018. In addition, interest shall accrue on the unpaid balance from July 2, 2018, at the interest rate of 3% (three-percent), as provided in Civil Code, Section 3289 (b), until the unpaid balance has been repaid. JDR:LT:lc Fam No.O -IM-1 agenEp Repro,-SC RB+SM:OIIpbOi Page 2 Book Page 10 STEERING COMMITTEE Meeting Date To 8d.of Dir. 06/27/2007 AGENDA REPORT Rem Number 11 iemNum6er 7(c) Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Michael Gold, Legislative Affairs SUBJECT: RFP Schedule and Plan for Legislative Advocacy Services GENERAL MANAGER'S RECOMMENDATION Provide direction to staff for preparing Requests for Proposal (RFP)to various firths for state and federal legislative advocacy services. SUMMARY This report proposes a framework and schedule for issuing request for proposals for state and federal legislative advocacy services. PRIOR COMMITTEE/BOARD ACTIONS November 15, 2006: one-year renewal of agreements with ENS Resources, Platinum Advisors and Townsend Public Affairs. ADDITIONAL INFORMATION Background For the past several years, the District has contracted with three firms for legislative advocacy services in Washington, D.C. and Sacramento. When contracts with these firms were originally signed, each carried renewal options that end on December 31, 2007. With the evolution of OCSD's legislative program and the addition of a full-time staff person, it is an ideal time to reevaluate the program and take a fresh look in terms of the District's needs and what various firms can offer. The two elements of contract expiration and program evolution present an opportunity to conduct a broad survey of state and federal lobbying fines to give the Steering Committee options moving forward. Selection objectives for securing state lobbying services Staff proposes sending out an RFP to several firms that offer legislative advocacy services in Sacramento, including the two currently providing services. Over the past few months, we have put together a list of firms that provide advocacy to public agencies. The main purpose behind the broad distribution of the RFP is to gauge the market and identify what various firms would charge. The kinds of services the District would seek should include advocating at the Capitol on various bills and policies of highest priority, working with CASA and other organizations on legislative matters and assisting the district to identify and seek grant funds. Staff has identified some objectives of the program that will be included in the RFP. Firms bidding on the contract should be able to identify: • Demonstrated track record of success in legislative matters; • Strong connections to legislators and their staff; Fom No.M-10-1 Nyenaa FepM-sc Rewse0:0NeN] Page 1 Book Page I I • Connections to the Governor's office, state agencies and senior-level administrators to influence funding opportunities and regulatory changes; • Interaction with other public entities and associations representing them; • Ability to work in a bi-partisan manner; • Understanding of waterlwastewater issues; • Understanding and knowledge of Orange County, its leaders and politics; • Staff experience and • Ability to represent OCSD is an efficient and cost-effective manner,while recognizing our needs and giving our priorities appropriate attention. Federal advocacy representation objectives At the Federal level, staff recommends that efforts focus on securing Federal funds. In recent years, the District's main objective in Washington, D.C. has been seeking dollars for key projects while working through several state and national organizations to track policy, legislation and regulations. Staff believes this practice should continue and guide efforts securing advocacy services. Towards that end, the following objectives might be used to evaluate proposals: • Demonstrated track record of success, particularly in securing Federal appropriations; • Strong connections and relationships with the Orange County Federal delegation and other California Legislators; • Knowledge or water/wastewater issues and challenges; • Understanding of California and Orange County politics and issues; • Connections to relevant associations or groups; • Federal legislative experience; • Ability to work effectively with both political parties and the administration; • Staff experience; and • Ability to represent OCSD is an efficient and cost-effective manner, while recognizing our needs and giving our priorities appropriate attention. RFP schedule While current contracts do not expire until the end of the calendar year, because staff will be issuing RFPs, we are allowing plenty of time for the process. This will allow enough leeway to ensure all decisions are made by the Steering Committee well before the current contracts expire. July 2007 Send RFPs to prospective firms Late August— RFPs due Early September 2007 September 2007—October Review of proposals, interview prospective firms 2007 October or November 2007 Steering Committee action Seeking Input Prior to sending out the RFPs, staff is seeking Steering Committee input on the general objectives listed above as well as potential firms in Sacramento or DC that might be interested in submitting a proposal. Attachments: none JR:mg Fom,No.eW-102.1 Agena ReW-sC Rened:01ro 7 Page 2 Book Page 12 STEERING COMMITTEE MrebngDae Tosd.ormoo-. ae/z7/m owz�l AGENDA REPORT Item Number Item Number 7d IDb Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Jim Herberg, Director of Engineering SUBJECT: BOARD OF DIRECTORS'WORKSHOP SCHEDULE FOR ESTABLISHING LEVELS OF SERVICE GENERAL MANAGER'S RECOMMENDATION Approve the Board of Directors Workshop Schedule for establishing the Level of Service for the next Capital Facilities Master Plan through Year 2030 (Schedule A or Schedule B) SUMMARY • Staff is proposing Board Workshops to review and approve the Sanitation District's Level of Service for the next Capital Facilities Master Plan. • The Board Workshops will focus on the following Levels of Service: (1) Groundwater Replenishment System (GWRS); (2) biosolids; (3) odor control; (4) air quality emissions; and (5) disinfection. PRIOR COMMITTEEIBOARD ACTIONS In May 2007, the Steering Committee directed staff to present potential Board Workshop dates in June 2007. ADDITIONAL INFORMATION Two scheduling scenarios are being proposed for upcoming Board Workshops: SCHEDULE A Date -2007 Proposed Time: Workshop Topics: Wednesday, August 1 5:00 p.m. - 7:00 p.m. Workshop 1 —Draft Strategic Plan Wednesday, August 8 5:00 p.m. -8:00 p.m. Workshop 2— Biosolids and GWRS Wednesday, September 19 5:00 p.m. -8:00 p.m. Workshop 3—Odor, Air Quality, and Disinfection Thursday, October 4 5:00 p.m. - 7:00 p.m. Workshop 4— Revised Strategic Plan and Wrap-up SCHEDULE B Date -2007 Proposed Time: Workshop Topics: Saturday, July 21 9:00 a.m. -12:00 p.m. Workshop 1 —Draft Strategic Plan Saturday, August 25 9:00 a.m. -12:00 p.m. Workshop 2—Biosolids and GWRS Saturday, September 22 9:00 a.m. -12:00 p.m. Workshop 3—Odor, Air Quality, and Disinfection Saturday, October 6 9:00 a.m. -12:00 p.m. Workshop 4—Revised Strategic Plan and Wrap-up JDH:AA:sa:gc Form No,ow-+uz+ a nda Repot—se Pagel Book Page 13 STEERING COMMITTEE Mee/27/6n9207DO07 ro ad.aar. 06 AGENDA REPORT Item Number Item Number as Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Michael Gold, Legislative Affairs SUBJECT: LEGISLATIVE, POLICY AND POLITICAL UPDATE GENERAL MANAGER'S RECOMMENDATION Information Only SUMMARY This report is the monthly update from Washington, D.C. and Sacramento highlighting lobbyists' activities, OCSD legislative priorities and other information of interest to the Steering Committee. PRIOR COMMITTEE/BOARD ACTIONS None ADDITIONAL INFORMATION Design-Build Legislation Update SB 645 (Correa and Tran) is sitting in the Assembly Local Government committee awaiting action. It could be heard the same day as the Steering Committee meeting (June 27). The bill has been assigned to one policy committee in the Assembly, so if it passes out of the Local Government Committee, it will go to the Assembly Floor. Recently, Yorba Linda has joined the other cities in support of the bill. The Orange County Register ran an editorial opposing SB 645 and Doug Chappell from the IBEW published a response. Both were circulated to all members of the Board of Directors. Other Priority Legislation As was reported last month, SB 55 (Florez) dealing with land application of sewage sludge did not make it off the suspense file and appears stalled for the rest of the year. Many groups opposed this bill but our lobbyists, particularly Platinum Advisors,worked hard on our behalf to express opposition. AS 800 (Lieu), dealing with notification of sewage spills started out as a bill we opposed but has been amended to the point where we have removed our opposition. This bill was sponsored by Los Angeles County and Townsend Public Affairs assisted with this bill. AS 800 is an example of where OCSD and its team of lobbyists and staff lead the charge to amend the bill and change it to something we could live with. Working with CASA, legislators and others, our staff and lobbyists made a huge difference moving the bill along. Last month,we mentioned a bill dealing with the Brown Act, SB 343 (Negrete-McCloud), and noted that some items were unclear in the bill. We are happy to report that SB 343 has been Form No.M-1 W-t AWMe Fepw-SC MweE:Otro60] Page 1 Book Page 14 amended to alleviate many of the concerns raised by OCSD, CASA and others. As a result, we have removed our opposition. Other bills being tracked by staff are listed on the attached table. Federal Legislative Report Eric Sapirstein, ENS Resources John Freshman, Troutman Sanders Public Affairs Group The political and legislative climate in Washington can best be described as sluggish. Although no major event has occurred, Congress is bogged down with immigration, nominations, Iraq policy and funding, and appropriations. However, the Orange County legislative initiatives are moving forward and there are a number of developments to report: Secondary Treatment Funding Congressman Calvert,from neighboring Corona has "temporarily" been appointed to the appropriations committee to replace Congressman Doolittle who is under investigation. Calvert has always been a friend of the District and recently the Washington team met with his staff here (Jason Gagnon)and the Orange County team met with Jolyn Murphy in California. These meetings were very productive and Calvert has agreed to support secondary treatment funding and to sign a letter with Congresswoman Loretta Sanchez to the Subcommittee chairs in the House (Congressman Dicks)and the Senate (Senator Feinstein). This letter will be forthcoming in the next couple of weeks. These efforts will help District secure $6 million towards the secondary treatment upgrades. SARI Authorization The Washington team worked very hard during the last month to secure the support of Senator Boxer, Chairman of the Environment and Public Works Committee, to add language to include the SARI expenses as an eligible cost under the Santa Ana main stem project. The authorization would authorize the District to seek reimbursement in the future for its costs associated with relocating the SARI line. This authorization would be in the Water Resources Development Act(WRDA). Towards that end, the Washington team met with Congressman Gary Miller and obtained his commitment to continue his support. Since the WRDA has already passed the House, any change in the language would occur in the conference committee which we expect to meet in July. State Legislative Report Heather Dion, Sean Fitzgerald and Chris Townsend, Townsend Public Affairs Political Highlights The deadlines for bills to be out of Appropriations committees and the house of origin have passed. Those bills that did not pass out of the house of origin by June 8 are either dead, will be gutted and amended later in the legislative session, or will be brought back for reconsideration and a rule waiver. While the Constitutional deadline for the budget to be passed is June 15, this date has traditionally been overlooked and pushed back to late June or even early July. The Governor and Legislative Leadership will spend the next few weeks working out the details of budget expenditures and infrastructure bond funding. F0.W.M -IM-t npenea aepon-sc Rend:01MM7 Page 2 Book Page 15 Democrats have added approximately$1 billion in additional funding to the budget in expenditures, which is not included in the current structural deficit and is estimated at approximately $1.4 billion. The budget conference committee continues to hold hearings and meet with the Big Four(majority and minority leaders of both houses)to find a solution to fill the gaps, but Republicans are focused on not increasing taxes or fees or adding new expenditures, which leaves little room for negotiations. There is some fear that the bond funds could be used to backfill departmental staffing positions and allow the two parties to reach a compromise and close the $1 billion gap. The Governor's budget did not include any of the Prop 84 funding for water related projects (and specifically IRW MP), but there are three pieces of legislation, SB 732 (Steinberg),AB 1489 (Huffman) and SB 1002 (Perata), that would allocate funding for the Integrated Regional Water Management Program, should they continue to make progress in the legislature. Additionally, flood control and stone water funding is also being considered for inclusion in the budget for the Santa Ana Region. These efforts are being supported by stakeholders in Orange County, as well as San Bernardino and Riverside counties. OCSD Delegation Day in Sacramento The OCSD Steering Committee made a trip to Sacramento for the day on May 3&to meet with members of the Orange County Delegation and legislative leadership and discuss priority issues including SARI line funding, SB 645 and SB 55, and the inclusion of wastewater in the definition of recycled water for the purposes of becoming eligible to compete for water resources bond monies. TPA coordinated, organized and participated in all the individuals meetings. This was the first time OCSO has made an advocacy trip as a group to Sacramento to meet with members in their Capitol offices. The trip also presented the chance to meet with important members of the legislature from outside the County. Three members of the Steering Committee met with Senator Toriakson's staff to discuss the policy implementation of redefining recycled water to include wastewater, and the critical impact the effects of SB 55(Florez)would have on Orange and Los Angeles counties. There are two potential opportunities for making the change. The first is to implement an amendment into a trailer bill or one of the three Prop 84 implementation bills. The second would be to allow DWR to implement such a change when they craft the Prop 84 guidelines through the stakeholder process. TPA continues to work with the OC Delegation on this issue, in addition to legislature leadership. State Legislative Report Scott Baugh and Holly Fraumeni, Platinum Advisors No report submitted. Attachments: OCSD Legislative Bill Tracking JR:mg F.W.my-tm-1 ne wawn—SC fleNseE.D1N 7 Page 3 Book Page 16 OCSD Bill Tracking — Updated June 2007 (priority bills in bold) BIII No. Summary Position 1 AS 800 Specifies and clarifies notification requirements after a No Position (Lieu) sewage spill. Mostly reiterates current regulations. OCSD was previously opposed but worked to amend the bill. AS 1150 Redefines Transformation as the Incineration or processing Watch (Lieu) of solid waste through a non-combustion, thermal, chemical or biological process AS 1207 City of Los Angeles biosolids bill. Sets statewide standards Two-year bill (Smyth) for the land application of biosolids and preempts local governments from banning biosolids when such standards are met. AB 1260 Intended fix Bighorn decision regarding definition of fee and Watch Caballero tax SS 55 Requires a producer of blosollds to Indemnify the Oppose (Florez) receiving party for any contamination or other damages Hold on (in perpetuity) and certify the safety of the sludge. Suspense Amended. OCSD weighed-in heavily on this bill to oppose. SB 343 Makes changes to the Brown Act, requiring that all writings Amended, no (McCloud) be made available to the public at least 72 hours prior to the position meeting. OCSD worked with CASA on amendments. SB 645 OCSD's design-build authorization Sponsor/Support Correa To be heard June 27. SB 966 Would require pharmacies to have a system in place by Support (Simltian) 2008 to take back unused prescription drugs and makes it a misdemeanor to not have a program available. Passed Senate. Will be heard in its first Assembly Committee on June 26. SB 1001 Changes the membership of the Regional Water Quality CASA: Oppose (Persta) Control boards from 9 members to 5; requiring that each of them have degrees or prescribed experience in biology, public sector finance, urban planning, public health and environmental justice. They must also have a demonstrated interest and proven ability in the field of water pollution control and water pollution problems. Passed Senate. (1) Position is derived from the 2007 Legislative Platform and Goals unless stated otherwise. Bills where there is no stated board policy are marked watch. Fame No.M-IM-t ApenOs RpM-W Page 4 Book Page 17 STEERING COMMITTEE Mee"ng Dae 6/27f07 To Bd.of Dir. AGENDA REPORT em Number Item Number 8 b1 Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Gail Garrett, Committee Secretary SUBJECT: July Agenda Items for Consideration by Working Committees GENERAL MANAGER'S RECOMMENDATION Review with staff the agenda items tentatively scheduled for review by the Working Committees in July SUMMARY Staff routinely prepares for the Steering Committee a list of items scheduled for presentation to the Working Committees and the Board at their next monthly meetings. This allows the Steering Committee the opportunity to review these items early enough to make reassignments in the review or approval process. The following items are scheduled to be considered by the Committees in July Operations Committee: 1. Report on Long Range Biosolids Master Plan Implementation: (1) Incineration (2) In County Composting Take Back Program 2. Consider Research Strategic Plan Contract Award 3. Report on Overview of May 18"' Outfall Repair 4. Consider Sewer System Management Plan (SSMP) Development Plan and Schedule Document 5. Consider PSA for Development of Standard Operating Procedures (SOP) CS-2007-322 6. Approve Amendment No. 1 to PSA re Job No. J-97, Laboratory Refurbishment at Plant No. 1 7. Approve Amendment No. 1 to Cooperative Projects Grant Program Contract No. 501 re Job No. J-73, Cooperative Projects Grant Program 8. Approve Amendment No. 2 to PSA re Contract No. 2- 68, Rehabilitation of District Siphons 9. Approve a 3% Contingency for PSA re Job No. J-102, Energy Master Plan Book Page 18 10.Approve Budget Amendment re Job No. J-79-1, Central Generation Automation 11.Approve Construction Budget Increase re Contract No. 5-62, Big Canyon Trunk Sewer Replacement 12.Report on Program Environment Impact Report for the Collection System Improvement Plan Administration Committee: 1. Consider Investment Policy Steering Committee: 1. Local Sewer Services 2. Legislative Advocacy Services 3. Grand Jury Report PROJECT/CONTRACT COST SUMMARY N/A ADDITIONAL INFORMATION N/A ATTACHMENTS N/A JDR:gg N:wetrLsWdal Whlteestsleennp 6ommllloot]oDMgmirdslCBls etp list of ARf for Julyysr.doc Rewesd 111"7 Page 2 Book Page 19 STEERING COMMITTEE Meenario�gDale r ad.mar. srz AGENDA REPORT emNabef tarn Number a(CM) Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Gail Garrett, Committee Secretary SUBJECT: Agenda Items for Consideration by the Board GENERAL MANAGER'S RECOMMENDATION Review with staff the agenda items tentatively scheduled for consideration by the Board at its June 27, 2007 meeting. SUMMARY Staff routinely prepares for the Steering Committee lists of items scheduled for presentation to the Working Committees and the Board at their monthly meetings. This allows the Steering Committee the opportunity to review these items and make reassignments in the review or approval process. The following items are scheduled to be considered by the Board at the June 27, 2007 meeting: CONSENT CALENDAR 9. Consideration of motion to approve all agenda items appearing on the Consent Calendar not specifically removed from same, as follows: a. Order the minutes for the regular meeting held on May 23, 2007, to be filed and deemed approved, as mailed. b. Adopt Resolution No. OCSD 07-10, Establishing Rules of Procedure for the Conduct of Business of the District, and Repealing Resolution No. OCSD07-06, providing that if only one individual is nominated as the Chairperson and Vice Chairperson at the regular Board meeting in May, those individuals shall then be deemed elected at that time, and shall assume office July 1". C. Adopt Resolution No. OCSD 07-11, Establishing the Annual Appropriations Limit for Fiscal Year 2007-08, for the District in accordance with the Provisions of Division 9 of Title 1 of the California Government Code. d. Adopt Resolution No. OCSD 07-12, Declaration of Official Intent to Reimburse Certain of the District's existing capital reserve funds for certain expenditures made in advance of, and in anticipation of, capital improvement expenditures, from proceeds of a future long-term borrowing. Book Page 20 e. Approve an agreement with the Costa Mesa Sanitary District transferring ownership for sewers and modified under Contracts Nos. 6-13-1 and 6-13- 3, in a form approved by General Counsel. f. Approve an easement exchange quitclaim with Orange County Transportation Authority (OCTA)associated with sewer relocations performed in connection with the OCTA Sewer Relocation Projects, Contract No.15-01. END OF CONSENT CALENDAR g. Consideration of items deleted from Consent Calendar, if any. COMMITTEE REPORTS AND RECOMMENDED ACTIONS 10. STEERING COMMITTEE Consent Calendar a. Order draft Steering Committee Minutes for the meeting held on May 23, 2007, and the minutes for the Special Steering Committee meeting held on May 30, 2007 to be filed. b. Approve the Board of Directors Workshop Schedule for establishing the Level of Service for the next Capital Facilities Master Plan through Year 2030 (Schedule A or Schedule B). C. (1) Revise the previously approved Santa Ana River Interceptor(SARI) Line Loan and Repayment Agreement No. D07-042 with the Orange County Flood Control District (OCFCD) to provide a no-interest loan until July 2018 (revised from 2016), of 60% of the successful bid amount for improvements to the SARI Line,for an amount not to exceed $60,000,000, in a form approved by General Counsel; and, (2)Authorize the release of$35,000,000 to OCFCD immediately after the award of the contract, and to allow the remaining balance to be released 12 months later. Non-Consent Calendar d. Consideration of items deleted from Consent Calendar, if any. N bMtapen0a`Gmmileesl5temrp CommOeeSooTnpegaoSV.yG1 Lsi d RRs Ip Jure Bu',mar.ex a.�. a. azose Page 2 Book Page 21 11. OPERATIONS COMMITTEE (Engineering, Operations & Maintenance, and Technical Services) Consent Calendar a. Order Operations Committee Minutes for the regular meeting held on June 6, 2007, to be filed. b. (1) Approve the payment of annual National Pollutant Discharge Elimination Permit (NPDES) Fee of$128,500 to the State Water Resources Control Board for the period July 1, 2006 through June 30, 2007; and (2)Approve Resolution No. OCSD 07-13, Establishing Policy for the Payment of Mandatory and Statutory Fees Greater Than the Limits Established in Resolution No. OCSD 07-04 and in Future Updates to the Delegation of Authority. C. Approve a Facilities Use Agreement with the Southern California Coastal Water Research Project to conduct microbiology testing using OCSD microbiology laboratory facilities for a shared benefit to both OCSD and SCCWRP, at no additional cost to OCSD. d. Adopt Resolution No. OCSD 07-14, Adopting a Policy Regarding Maintenance of Unobstructed Access to District Easements. e. (1)Approve Amendment No. 3 to Cooperative Projects Grant Program Contract No. 0127 with the City of La Habra providing for a time extension and change in scope with no additional funding; and, (2) Approve Amendment No. 1 to Cooperative Projects Program Contract No. 0503 with the City of Placentia providing for a change in scope and reallocation of funds. f. Approve out-of-country travel for four Orange County Sanitation District employees (Morris Ying, Joe Chester, Jim Harris, and Adam Almasri) to witness factory testing of pumps, variable frequency drives and motors, in connection with Headworks Replacement at Plant No. 2, Job No. P2-66, and all travel, lodging, and per diem costs to be paid by J.F. Shea Construction, Inc. g. Approve an exception to Resolution No. OCSD 07-04, Section 5.04, authorizing the following: (1) Approve Professional Design Services Agreements with Carollo Engineers; Dudek; Earth Tech, Inc.; Infrastructure Engineering Corporation; Lee & Ro, Inc.; Metcalf& Eddy/AECOM; Pacific Advanced Civil Engineering, Inc.; ProjectLine Technical Services, Inc.; RBF Consulting; RIMS Engineering & Design, Inc.; Spec Services, Inc.; TMV H:wepiva�ea�co .:neuvsie�na Camn.ft Q Orae�%W7A4 u.i of afwJure eo dog Page 3 Renxa: MOM Book Page 22 Systems Engineering; Tran Consulting Engineers; Water 3 Engineering, Inc.; and W illdan and Associates, for services necessary in supporting Facilities Engineering projects (Job No. FE07-00), commencing July 1, 2007, in an amount not to exceed $200,000 for each agreement, for a total amount not to exceed $3,000,000; and, (2)Approve three one-year optional renewals. h. (1)Approve a budget increase for Rehabilitation of the 14th Street Pump Station, Contract No. 5-51, in the amount of$857,521 for a total project budget of$10,617,357: (2) Approve a budget increase for Rehabilitation of the "A" Street Pump Station, Contract No. 5-52, in the amount of$278,824 for a total project budget of$9,935,824; and, (3) Ratify Change Order No. 4 for Rehabilitation of the14" Street Pump Station, Contract No. 5-51, and Rehabilitation of the "A" Street Pump Station, Contract No. 5-52, with Kiewit Pacific Company, authorizing an addition of$550,837 and 50 calendar days, increasing the total contract amount to $12,824,241. Non-Consent Calendar i. Consideration of items deleted from Operations Committee Consent Calendar, if any. 12. ADMINISTRATION COMMITTEE (Finance. Human Resources. and Information Technologyl Consent Calendar a. Order draft Administration Committee Minutes for the regular meeting held on June 13, 2007, to be filed. b. Approve the release of a request for proposal for the administration of an Owner Controlled Insurance Program, Specification No. CS-2007-347, covering the Sanitation District's $2.5 billion capital improvement program. C. Renew the District's Excess Workers' Compensation Insurance for the period July 1, 2007 through June 30, 2008 with the California State Association of Counties Excess Insurance Authority("CSAC EIA"), in an amount not to exceed $0.003018 per dollar of actual payroll. d. Renew the District's All-Risk Property, Flood, and Boiler& Machinery Insurance Program ("Property Insurance") for the period July 1, 2007 through June 30, 2008, in an amount not to exceed $586,630. N^dac�'+aewelcanm�wt9kennc camineN0oT4wwmmlela uu a nw�a.l um emrte.ea PeMtea: blaNB Page 4 Book Page 23 e. Renew the District's Excess General Liability Insurance Program for the period July 1, 2007 through June 30, 2008, in an amount not to exceed $367,366. f. Adopt Resolution No. OCSD 07-15, Establishing Use Charges for the 2007-08 Fiscal Year Pursuant to the Wastewater Treatment and Disposal Agreement with the Santa Ana Watershed Project Authority ("SAWPA"). Non-Consent Calendar g. Approve the proposed revisions to the Operating, Capital, DebtlCOP Service and Self-Insurance Budgets for FY 2007-08, as follows: Originally Proposed Adopted Revised Budget Budget FY 2007-08 FY 2007-08 Net Operations,Maintenance&Working Capital $135,602,130 $139,973,400 Worker's Compensation Self Insurance 559,400 659,400 General Liability and Property Self-Insurance 2,055,200 2,055.200 Net Capital Improvement Program 338,818,000 302,714.000 DebtICOP Service 65,462,000 65,273.720 Other Requirements 2,645,300 2,645.300 TOTAL $545,142,030 $513,221,020 (Directors: You have been previously provided a copy of the proposed budget with your June committee packages. Please contact the Clerk of the Board should you require an additional copy.) h. Consideration of items deleted from Administration Committee Consent Calendar, if any. 13. GWR SYSTEM STEERING COMMITTEE (GWRSSC) GWRSSC Consent Calendar a. Order Joint Groundwater Replenishment System Steering Committee Minutes for the meeting held on May 14, 2007, to be filed. GWRSSC Non-Consent Calendar C. Consideration of items deleted from GWRSSC Consent Calendar, if any. NON-CONSENT CALENDAR H:�we�*•>�W w.noreum,wy.wWnsr.aa uvaae,vmee®rom.aoc raa� Page 5 Book Page 24 14. a. Ratify use of General Managers emergency purchasing authority, Resolution No. OCSD 07-04, authorizing the General Manager to issue a purchase order to Ken Thompson, Inc. for emergency paving repairs on Redhill Avenue in the unincorporated area of Tustin, for a total amount not to exceed $104,590.65; b. (1) Ratify use of General Managers emergency purchasing authority, Resolution No. OCSD 07-04, authorizing the General Manager to issue a purchase order to Mike Pdich, Inc. for emergency paving repairs on Randall Street and Meade Avenue in Orange Park Acres,for a total amount not to exceed $105,000; and, (2) Approve a contingency of 15% ($15,750). 15. Closed Session PRIOR COMMITTEE/BOARD ACTIONS N/A JDR:gg N bep0.'.gcba'Gum,OmKleeng fi:m.IlxVaoTABcbobsl.Blc1 bsl of PRS for lure BW�UOc ae.sea. eaoee Page 6 Book Page 25 ORANGE COUMY SANITATION DISTRICT (714) 962-2411 www.ocsd.com Mailing Address: P.O. Box 8127 Fountain Valley, California 92728-8127 Street Address: 10844 EllisAwnue Fountain Valley, California 92708-7018 ORANGE COUNTY SANITATION DISTRICT pbry, June 21, 2007 A1962-2a 11 '•a19Gams 6 The Honorable Barbara Boxer, Chair .aaa.[am Committee on Environment and Public Works 4,adds...: United States Senate a 0.$127 Washington, D.C. 20510 veal:M 7zs-e127 add— Re: Santa Ana Regional Interceptor Line (SARI) Authorization arre A.eme N`A1.,cA ma7m6 Dear Chairwoman Boxer: Aao k As organizations representing more than 3 million Californians throughout • the Orange and Riverside Counties region, we write to request your support CI[I.. of language modifying the House-passed Santa Ana Mainstem Project A^a.e�m authorization provision contained in H.R. 1495. Specifically, a need exists sra. to clarify that efforts to address the Santa Ana Regional Interceptor Line eUe"° Park (SARI) are considered an element of the Santa Ana Mainstem Project. This Lyprass [am Vasa, is a critical element of the overall project to safeguard the citizens from the Pp° . catastrophic effects of flooding. We include language that would address reaA Lmre P 9� ;anll saacn this need for your consideration as you and your colleagues develop a final nure ka Habra Water Resources Development Act of 2007. La Palma aam¢aa - rt eeaa, SARI is a sanitary sewer line that conveys raw sewage from Orange County °rend° and brine (wastewater from agriculture, commercial and other sources) rlls ea s.nw Ana from the Inland Empire to the Orange County Sanitation District's treatment $aal Basch plant in Huntington Beach. Constructed in the earl 1970's, the SARI Line s[ancan P 9 Y r.rn was originally buried about 20 feet below the river bed. Over time the Will Perk uma amount of'cover" over the SARI Line has eroded and is virtually exposed in . some locations. The SARI Line is presently in peril of being damaged from '°°' the existing Prado Dam releases and the erosion is expected to continue. A break in the SARI would result in an ecologic disaster caused by the release of raw sewage into the Santa Ana River polluting a major drinking water supply that would flow into the Pacific Ocean and close Orange e`y County's beaches. In addition, the vital agriculture and industry that rely on "• the SARI in Riverside and San Bernardino Counties would be shut down for many months bringing the regional economy to a halt. 'ID maineam waNCclass I.4deraNs 11 was[awa[er and water re.ource manaBas m ' The Honorable Barbara Boxer Page 2 June 21,2007 The Regional Water Quality Control Board (RWQCB) notified OCSD that it intends to issue a cease and desist order and to possibly fine OCSD if we do not take action to protect the SARI Line from damage due to the existing erosion problem. The relocation of the SARI Line as part of the project is recognized by the RWQCB as a solution for protecting the sewer line. The original authorization for the Santa Ana Mainstem did not anticipate the need to relocate the SARI, but our requested change would clarify that SARI relocation is an element of the Mainstem project to ensure that our local efforts are credited to the entire project's costs. This clarification would not provide additional funding authority to the overall project costs. Again, we urgently request your support and leadership on this matter as you and your colleagues develop a WRDA conference agreement. Sincerely yours, ��•p�/��a�//�� o--2 F A.,U J es Ferryman, Chlairman Chris Norby, Chairman Orange County Sanitation District Board of Supervisors, County of Orange pg z axw � LlJ Ronald Sullivan, Chair Phillip L. Anthony, Chairman SAWPA Orange County Water District