HomeMy WebLinkAbout2007-05 Ops MINUTES OF THE
OPERATIONS COMMITTEE
Engineering, Operations & Maintenance, and Technical Services
Orange County Sanitation District
Wednesday, May 2, 2007—5:00 P.M.
A meeting of the Operations Committee of the Orange County Sanitation District was held on
May 2, 2007, at 5:00 p.m. in the Sanitation District's Administrative Office.
(1) ROLL CALL
A quorum was declared present, as follows:
Operations Directors Present: Staff Present:
Larry Crandall, Chair Jim Ruth, General Manager
Cathy Green, Vice Chair Bob Ghirelli, Assistant General Manager
Charles Antos Nick Arhontes, Dir. of Operations & Maintenance
Don Bankhead Jim Herberg, Director of Engineering
Patsy Marshall Lorenzo Tyner, Director of Finance and
Roy Moore Administrative Services
David Shawver Penny Kyle, Clerk of the Board
Harry Sidhu Tod Haynes, Engineering Manager
Constance Underhill Matt Smith, Engineering Manager
Doug Davert, Board Vice Chair John Linder, Engineering Manager
Carla Dillon
Operations Directors Absent: Gary Prater
Chuck Winsor
Steve Anderson Simon Watson
James M. Ferryman, Board Chair Bob Bell
Don Webb Juanita Skillman
Norbert Gate
Others:
Joe Forbath, General Counsel
Alternate Director Bob Ooten
Jag Salgaonkar
Gino Rapagna
(2) APPOINTMENT OF CHAIR PRO TEM FIEEL DLL IN THE ooTTH�F{FIC AoxppD
No appointment was necessary. ORANGE�COUN1 SANRATEIONI I+YRCT
(3) PUBLIC COMMENTS MAY 231007
There were no public comments. BN
Minutes of the Operations Committee
May 2, 2007
Page 2
(4) REPORT OF THE COMMITTEE CHAIR
Vice Chair Green, who presided over the meeting until Chair Crandall arrived, did not give a
report.
(5) REPORT OF THE GENERAL MANAGER
Lorenzo Tyner, Director of Administrative Services provided an overview and update of the
FY07/08 Budget. He noted that the budget would be presented in June for approval by the
Board of Directors.
(6) CONSENT CALENDAR ITEMS
a. MOVED, SECONDED, AND DULY CARRIED: Approve minutes of the April 4, 2007
Operations Committee meeting.
b. OP07-37 MOVED, SECONDED,AND DULY CARRIED: Recommend to the Board
of Directors to approve Professional Services Agreements with Bush and
Associates Inc.; Forked Engineering &Surveying, Inc.; and RBF
Consulting, providing for on call surveying services supporting capital
projects, Specification No. PSA-2007-001, for a three-year period for an
amount not to exceed $800,000 for each agreement($2,400,000 total).
C. OP07-38 MOVED, SECONDED,AND DULY CARRIED: Recommend to the Board
of Directors to approve Professional Services Agreements with Geomatrix
Consultants, Inc.; Ninyo& Moore Geotechnical & Environmental Sciences
Consultants; and Smith-Emery Laboratories providing for on-call material
testing services supporting capital improvement projects, Specification
No. PSA-2007-002,for a three-year period for an amount not to exceed
$800,000 for each agreement($2,400,000 total).
d. OP07-39 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to approve Professional Services Agreements with Electrical
Reliability Services and Hampton-Tedder Technical Services providing for
on call electrical system testing services supporting capital improvement
projects, Specification No. PSA 2007-003_for a three-year period for an
amount not to exceed $400,000 for each agreement($800,000 total).
e. OP07-40 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to approve Amendment No. 4 to the Professional Services
Agreement with Ninyo & Moore Geotechnical and Environmental Services
Consultants providing for additional services for Materials Testing and
Geotechnical Engineering Services, Specification No. PSA-2003-175, for
an additional amount of$50,000, increasing the total contract amount not
to exceed $590,000.
Minutes of the Operations Committee
May 2, 2007
Page 3
f. OP07-41 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to: 1)Approve Amendment No. 3 to the Professional
Services Agreement with Malcolm Pirnie providing for construction
support services for Primary Treatment Rehabilitation/Refurbishment, Job
No. 132-80, for an additional amount of$2,468,510, Increasing the total
amount not to exceed $9,870,653; and,
2)Approve a 2.0% contingency for amendments to said agreement
($197,400).
g. OP07-42 MOVED, SECONDED,AND DULY CARRIED: Recommend to the Board
of Directors to: 1)Approve Amendment No. 1 to the Professional
Services Agreement with the Black&Veatch Corporation to provide
construction support services for Secondary Activated Sludge Facility 2 at
Plant No.1, Job No. P1-102, for an additional amount of$7,418,462,
increasing the total amount not to exceed $25,314,925; and,
2)Approve a 1.07% contingency for amendments to said agreement
($271,400).
h. OP07-43 MOVED, SECONDED,AND DULY CARRIED: Recommend to the Board
of Directors to: 1)Approve Amendment No. 6 to the Professional Services
Agreement with Malcolm Pirnie, Inc.for additional construction support
services for Replacement of Ellis Avenue Pump Station, Job No. 1-10,
providing for an additional amount of$561,630, increasing the total
amount not to exceed $5,559,364; and,
2)Approve a 5% contingency for amendments to said agreement
($278,589).
I. OP07-44 MOVED, SECONDED,AND DULY CARRIED: Recommend to the Board
of Directors to: 1)Approve Amendment No. 2 to the Professional Services
Agreement with Earth Tech providing for construction support services for
Truck Wash and Dewatering Beds at Plant No. 1, Job No. P1-106,for
$106,496, increasing the total amount not to exceed $359,372; and,
2)Approve a 4% contingency for amendments to said agreement
($14,375).
j. OP07-45 MOVED, SECONDED,AND DULY CARRIED: Recommend to the Board
of Directors to: 1)Approve Change Order No. 1 to Purchase Order No.
102520 OB for the Purchase of Hydrogen Peroxide, Specification No. C-
2006-277, Issued to U.S. Peroxide, providing for a unit gallon price
Increase from$1.47 per unit gallon to$1.607 per unit gallon, plus tax for
the contract period July 1, 2007 through June 30, 2008; and,
2)Authorize a 10% contingency for change orders to said purchase
order.
`Minutes of the Operations Committee
May 2, 2007
Page 4
k. OP07-46 MOVED, SECONDED,AND DULY CARRIED: Recommend to the Board
of Directors to ratify Change Order No. 2 to Purchase Order 102687-OA
issued to NRG Engine Services, L-C,for Central Generation Engine
Overhaul Project, Spectfication No. S-2006-308,for additional work,
authorizing an addition of$180,000, increasing the total purchase order
amount to$759,034.
(7) ACTION ITEMS
a. OP07-47 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to: 1)Approve a budget amendment for Plant No. 2 Primary
Sludge Feed System, Job No. P2-91, in the amount of$1,852,700,for a
total budget of$24,339,815;
2)Approve Amendment No. 3 to the Professional Services Agreement
with Brown and Caldwell, providing for construction support services for
$577,687, increasing the total contract amount not to exceed $3,596,697;
and,
3)Approve a 1.5% contingency for amendments to said agreement
($54,000).
b. OP07-48 MOVED, SECONDED,AND DULY CARRIED: Recommend to the Board
of Directors to 1)Approve an increase in the Construction Budget for
Plant No. 2 Primary Sludge Feed System,Job No. P2-91, in the amount
of$1,314,500, increasing the total Project Budget to$25,654,315;
2)Approve plans and specifications for Plant No. 2 Primary Sludge Feed
System, Job No. P2-91, and Primary Treatment Rehabilitation and
Refurbishment, Job No. P2-80, on file at the office of the Clerk of the
Board;
3)Approve Addendum Nos. 1, 2 and 3 to the plans and specifications;
4) Receive and file bid tabulation and recommendation;
5)Award a construction contract to Shimmick Construction for Plant No. 2
Primary Sludge Feed System,Job No. P2-91 and Primary Treatment
Rehabilitation and Refurbishment, Job No. P2-80, for a total amount not
to exceed $36,764,000;
6)Approve an 8.75% contingency for change orders to said construction
contract($1,427,500)for Job No. P2-91; and,
7)Approve an 8.75% contingency for change orders to said construction
contract ($1,789,300)for Job No. P2-80.
Minutes of the Operations Committee
May 2, 2007
Page 5
C. OP07-49 MOVED, SECONDED,AND DULY CARRIED: Recommend to the Board
of Directors to: 1)Approve Amendment No. 1 to the Sole Source
Agreement with Southern California Edison for engineering services,
fees, materials, and labor for 66kV Substation at Plant No. 1, Job No. P1-
97, for an additional amount of$1,150,000, increasing the total contract
amount not to exceed $7,202,000;
2)Approve a decrease to the Southern California Edison Monthly Added
Facilities Charge of$440 for a total monthly amount of$15,292; and,
3)Approve a 5% contingency for amendments to said agreement
($360,100).
d. OP07-50 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to: 1)Approve Amendment No. 7 to the Professional Services
Agreement with Integrated Program Management (IPMC) Consultants, a
joint venture of Parsons Water and Infrastructure Inc., and CH2MHILL,
Inc., for Program Management Services for the Capital Improvement
Program for an additional five year period through FY2011-12; and,
2)Approve an additional amount of$15,997,936 for FY2007-08,
increasing the total contract amount not to exceed $76,089,975.
e. OP07-51 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to Authorize sole source procurement required to maintain,
service, or replace existing Original Equipment Manufacturer equipment
in OCSD facilities that cannot be substituted due to functionality and
Integration with existing systems, or are available from only one source
for manufacturers.
The following equipment, parts and services from the listed Original
Equipment Manufacturers (OEM)are pre-approved as sole source Items:
• AANDERA DATA INSTRUMENTS—Current meter
• ALFA-LAVAL—Heat exchangers for digesters
• AMERICANSIGMA—Liquid samplers
• AM-LINER®PVC—Sewer lining
• ASHBROOK (BELLMER/WINKLER)—Sludge belt filter presses
• BASLER—Electrical protective relays and regulators
• BIO-MERIEUX— Bacterial Identification system
• CALIFORNIA RECREATION COMPANY—Vessel Nerissa slip fees
• CHESTERTON—Mechanical seals for process equipment
• DEZURIK WATER CONTROLS—Process valves
• EATON -Variable frequency drives for process pumps
• ENTRONICS (ROLLS ROYCE)—Central Generation engine controls
• GOULD/ITT/YEOMANS—Process pumps
• LECO—GC Time of Flight mass spectrometer
• LIMITORQUE—Process valves
• MARLOW—Process pumps
Minutes of the Operations Committee
May 2, 2007
Page 6
• MOYNO— Process pumps
• MUFFIN MONSTER—Sludge grinders
• NATIONAL FILTER MEDIA/FILTER BELTS—Sludge belt filter press
belts
• PERKIN ELMER—ICP Mass Spectrometer
• PUTZMEISTER—Sludge transfer pumps (truck loading plant 2)
• ROBICON—Variable frequency drives for pumps
• ROTOROUE—Valve actuators
• SANCON 100 Epoxy/Urethane—Coating system
• SCHWING—Sludge transfer pumps (truck loading plant 1)
• SEABIRD—Ocean Monitoring Instrumentation
• SKALAR—BOD robotics
• SPARLING INSTRUMENTS—Process flow meters
• TELEDYNE—RD Instrumentation
• THERMO ELECTRON—ICP Atomic Emission Spectrometer and GC
Mass Spectrometer
• TURBLEX—Aeration blowers
• VAUGHN— Process pumps
• WATERS CORPORATION —Liquid chromatograph mass
spectrometer
The following additional proprietary providers are pre-approved:
• Arc Wireless—Paging services
• BEC—Building Electronics Control System
• Bentley- Microstalion CAD drawing program
• Business Objects—Business Objects Software
• ESRI—GIS Software
• FIIeNet Corp. —Electronic Document Management System
• First American Real Estate—Online Geographic—Realquest Report
• IBM—Hardware Maintenance AS400
• IPI Gram Tech—Informatioa Software
• Labware—Laboratory Information Management System
• Oracle/JD Edwards—Enterprise One Materials, Equipment and
Services
• Oracle—Oracle Database
• Rand McNally-Thomas Brothers Maps
• RBMWARE—Software and 2310 vibration analyzers
• TMV Systems—SCADA Historian
• Workforce—Time Entry
Director Bankhead abstained.
Minutes of the Operations Committee
May 2, 2007
Page 7
(8) INFORMATIONAL ITEMS
a. OP07-52 Capital Improvement Program Overview
Jim Herberg, Director of Engineering, provided an overview of the Capital
Improvement Program.
b. OP07-53 Grit& Screenings Removal, Specification No. 5-2006-308
Nick Arhontes, Director of Operations and Maintenance, advised that the
current vendor does not want to continue with their current agreement at
the current prices. As such, a new contract must be In place by June 12,
2007. A public bid process is underway and due to the timing, he
requested that the awarding of the new contract be moved to the board
for consideration of approval in May.
(9) REPORT OF DIRECTOR OF ENGINEERING
Director of Engineering, Jim Herberg, did not give a report.
(10) REPORT OF DIRECTOR OF OPERATIONS AND MAINTENANCE
Director of Operations and Maintenance, Nick Arhontes, noted that the City of Fullerton received
the Medium Sized Collection System of the Year Award from the California Water Environment
Association that was announced at the CWEA Annual Conference held in Ontario recently.
He also advised that the ocean cutfall would be shut down on May 180 for repairs due to
corrosion in one location. Directors requested he come back with a presentation on the
planning and preparation for the event,findings, and actions taken during the shut down.
He also advised that the architectural firm had begun work on the North County Yard office
space plan and he was expecting four conceptual layouts for staff review and comment by the
end of May. This is an Important first step in determining how many other OCSD staff could
possibly be relocated to the Garden Grove location, beyond the Initial needs of the Collection
Facilities O&M staff currently in Huntington Beach.
(11) REPORT OF DIRECTOR OF TECHNICAL SERVICES
Director of Operations, Ed Torres,was not present.
Minutes of the Operations Committee
May 2, 2007
Page 8
(12) OTHER BUSINESS. COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY
The following supplemental agenda item was considered in closed session:
Confer with Legal Counsel re existing litigation
(Government Code Section 54956.9(a))
Case: Travelers Casualty and Surety Company, et al. v. OCSD, San Diego
Superior Court, Case No. GIC873347, re Plant 2 Solids & Storage Truck Loading
Facility, Job No. P2-60
(13) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA
FOR ACTION AND STAFF REPORT
There were none.
(14) CONVENE INCLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION
54956.9(a)
The Committee convened in Closed Session at 5:52 p.m. pursuant to Government Code
Section 54956.9(a). Confidential Minutes of the Closed Session held by the Operations
Committee have been prepared in accordance with California Government Code Section
54957.2, and are maintained by the Clerk of the Board in the Official Book of Confidential
Minutes of Board and Committee Closed Meetings.
RECONVENE IN REGULAR SESSION: The Committee reconvened in regular session at
6:04 p.m.
(15) FUTURE MEETING DATES
The next Operations Committee meeting is scheduled for June 6, 2007, at 5:00 p.m.
(16) ADJOURNMENT
The Chair declared the meeting adjourned at 6:04 p.m.
Submitted by:
/In
Penny M. (yle
Clerk of the Board
H:Wepl\agenda\Committees\Operations Committee\Operations 2007\0507\05040407 Operations Minutes.00c
OCSD Operations Committee
May 2, 2007
FY 2007-08 Budget Ovemiew
FY 2007-08 Budget
Overview
I&
May 2,2007
Orange County Sanlfallen District
Highlights of the proposed budget
Include:
♦ Second year update of the Iwo-year budget
♦ Flat seething levels—644 positions
♦ Capital Improvement Program(CIP)
• No significant change from lest years
$500 million mduclbn
♦ Strong financial positioning—maintaining
AA Bond Rating
Capital costs will increase the need for
additional revenue and debt financing.
Ra..un: FY 01
Fees B Charges $196 M (33%)
General Income $111 M (19%)
Debt Proceeds $300 M (49%)
Total Revenues U07 M
CIP(including Debt Sewie) $371 M m2%)
Collection,Tdmt$Disposal $140 M (2T%)
Central Agency Costs, s Ism ( 1%)
Totst eefeendltum $516 M
mn,nx..v imwvvv w,..mo.,,.
Distributed at
Operations Comrnitteee
Meeting
OCSD Operations Committee
May 2, 2007
FY 2007-08 Budger Oven•ieo,
Revenues
Revenues are shown in three
major components.
General
Income FY 07-08 Revenues
Fcesa 18% Total. 6607 Million
Cbergcs SIUM
Debt Proceeds
a9%
WM
Most OCSD revenue is related
to User Fees.
FY 07-6a
General User Fees $165 M
Permit User Fees $ 19 M
Capital Facilities Capacity $ 12 M
Charge
Total Fees&Charges $ 196 M
2
OCSD Operations Committee
May 2,2007
FY2007-08 Budger Overview
However, income not related to
users fees will exceed $100 million.
FY 07-08
Property Tax $ 58M
Interest $ 15 M
Other $ 38 M
Total General Income a 111 M
Debt Proceeds—Certificates
of Participation (COPS) are our
primary mechanism for financing
capital projects.
FY 07-08 Revenues
Total:$607 Million
$300 M
49%
Expenditures
3
OCSD Operations Committee
May 2,2007
FY2007-08 Budget Overview
Most of the District's resources are
related to the Capital Improvement
Program.
Adopted Proposed
C9peM tmpro'temenl Ping. E33gldi+) $305 Mtext
Debt Selvlce S 6e Moxv S s8Mrma
Operating cost a108 A $1151A.
mminleVetion Colt $ 25 M t sv $ 25 M i sxl
Central Agency Cost S 5 M 1 na S 514,
Total Expentilem $50.51111 $516M
The Capital Improvement Program can
be divided into five distinct areas.
FY 07-08
1.Secondary Treatment Facilities $ 98 M
2.Groundwater Replenishment System $ 16 M
3.Treatment Plant Rehab/Upgrades $118 M
4.Collections Costs $ 71 M
Sub-Total $ 303 M
S.Debt Service $ 68 M
Total $371 M
$140 million (27%) of the proposed
2007-08 Budget is allocated to
Operating Expenses.
Adopted Pmpaeed
Copllel lmproyemew Peet. $339 Mtexsl $3051,11 l
Debt Service $ as M uzxl S 68 M nsu
Operating Cost $109 M next S 115 M pmi
Administration Cost $ 25 M 1 ext S 25 M t exi
central Agency Cost $ SMi,xi S Statist
Total Expenditures 1i $515M
4
OCSD Operations Committee
May 2,2007
FY2007-08 Budget Overview
Operating and Administration costs
will increase by$2.4 million(i^.
AOagN 1'mpoMtl Fa0ex0
,asA as"as MuM,
yMrcsa 6me. 5759M S77SM A1.8M
Chemical 6 Mar suoeaes u4 sal p.'.9
CanbNUl Sarvku Me 2`2 13
Replrsa Mamlwunro 1M 910 IIAI
UtlNiu &1 9.9 04
NexeMa KMOM9 fA 1S 0.1
Weer Fgremro 9.7 let OA
Me Mkrn 11c31 I17q (0.1)
& TdU $131.5 $1NA $2.4
IMmrear C 'Mrr 0.0 2.0 99
Total Mainline G Admin $ISBN SIMN 9MM
The majority of the expenditure
changes will occur in five expenditure
categories: Prepo.e l
ch..9e9
I. Sawn..6 Benelils $1.6M
2. Ch9mitel$a M.r SIM11. ($2.3)M
3. Solids a Waste DNp eel $2.7 M
4. Repalrs$Maintenance I$1.3iM
5. Utiliks $0.$M
Salaries and Benefit costs will Increase
primarily due to step adjustments and
health and retirement costs.
Adopted Prepesed Proposed
FY 07-09 Cheap FY 07Le
Total Salaries&Beret. $75.9M $77.SM $1AM
5
OCSD Operations Committee
May 2,2007
PY 2007-08 Budge Overview
Chemicals costs related to treating
effluent are projected to be less than
anticipated.
M.Oq Prape P.PO
"W0 cm., Pv0748
6e f. SIPOM (S10p1 S90M
pEpr Cen,q 5.8 (0.7) 50
Gapuluw 5.3 (OA) 58
amrL MlI 2.5 102) 23
TM CMmFeM MA MMM 523.7M
Siosolids hauling costs continue to
rise, increasing the contract services
budget.
Adopce Propas Pp vo
"0748 Ch I "V0
&IM A.. $13.<M 50.0M $1"M
WeMUM So9M/OR 00 1.8 24
qeW CeMrt131Mme Gp 0.6 Lfi
TdYCm.W' WOM S3.3M S 2M
PWl .W p
OCSD operation plants will decrease
their Repairs and Maintenance budget.
AdopME P-poc PrOPo
"0798 owl "07-00
X6M-9BNkY $4AM (33.MM WAM
fl8M-MaM,Mb A8 me) 4.0
q6M-qM 1.7 N21 1.5
.MM $I00M (91.3)M 0..IM
6
OCSD Operations Committee
May 2,2007
FY2007-08 Budget Ovemiew
The Utilities budget is Increased,
as electricity and natural gas costs
continue to rise.
Mapbtl P,opo Propoud
FY 0748 Gfes a FY 0748
E.&I, %aM W.M $]UM
Natural G. Lo 03 19
W&er t5 (0 t) to
Ci.r 0,2 0.0 02
U.1 Vlllllln $$.1M Us m.eA
Next Steps
• Summary presentations to the Operations
and Administration Committees in June
• Presentation and budget adoption
at the June Board meeting
Questions
i&
Orange County Sanitation District
W .ocsd.com
7
OCSD Operations Committee
May 2, 2007
CIP Mgmt Using IPMC
Capital Improvement Program
Management Using IPMC
ie
May 2007
Why Use Management
Consultant?
• Limited in-house resources
♦ Provides flexible staffing ability
♦ Quick response to needs
♦ Single point of responsibility
♦ Uniform approach on multiple projects
♦ Provide skills transfer
♦ Desire to become more business-like
Cash Flow Performance
1 M%
!oY
iY01B iYOdl WOMi iV01d! iYOM FVpi0�
Distributed at .� L?
Operations Commltteee
Meeting
OCSD Operations Committee
May 2, 2007
CIP Mgmt Using IPMC
Staffing Budget Compared
to Overall CIP
EIW M
•IPMC
tYOM im
OC60
..M —_
WN
6W N
SOM
etu wm �10 fl9w1Yw ".,f ,sff 1>f
Staffing Budget Compared
to FY 07-08 CIP
NM
IPMCSl&9MConling-,ry9169M Consulx '@.1.7MTotal FY 07-08 C
$291,000,000
Projected Staffing
IPMC —5115 M
OCSD—$267M col omn oleo
99 91 101 99 99 99 99 99 99 99
2
OCSD Operations Committee
May 2, 2007
CIP Mgmt Using IPMC
Varying IPMC Staffing Needs
" 05o7 0740 0606 W10 1M111 11.12
Pm.Mwpen 6 6 5 2 2 1
PM..Eq.irs 10 0 7 4 3 2
n Md.Ery1Men 9 12 12 12 e 5
Im9 om 11 16 10 1. 6 6
Projeq C.*s 11 12 11 10 6 6
M9m1&Pmon$YOlotl/W4 12 15 16 to 9 7
Comnxn
TPMI 50 70 70 52 35 27
IPMC Assists in Many Areas
of CIP Planning and Execution
♦ Planning-CIP validation,special studies
♦ Project/program management
♦ Design management-special reviews
♦ Construction management-inspection,
engineering
♦ Project commissioning and start-up
IPMC Budget Performance
Butl0e1 EePoP011um U..'.1
PY 02a0 $ 4.185,273 - 4.149,529 = $ 35744
Pv e344 $12,484,750 — 11,384,202 = $1,100,584
P770405 512.836.801 — 12,136,748 = $ 700.053
PY Osae $15,585.558 - 12,628,195 = $2,959,363
9Y 96aT• $14,999,656 - 14,449,656 = $ 550,000
'EiM+'ov'x biYMU)ea MfNuabr�u„XuaplJw AP.
3
OCSD Operations Committee
May 2, 2007
CIP Mgmr Using IPMC
Hourly Rate Comparison
of OCSD Consultants
♦ MWarial Consultants S259
♦ HF Policy&Procedures AuMtor $225
• Legal Owned $218
• Software Conwaants $150-20)
♦ Labor Negotiator $IN
• Expel Engineenng SeMces $155-175
• Engineering Design(awrage) $155
• I&C Programmers $125
• IPMC $I=
• Comp&classification Consultants $95
Staff Recommendation
Establish a five-year term limit through
FY 11-12 and authorize an amount not to
exceed$15,997,936 for year six(FY 07-08)
Questions?
Visit Our websne: www.00SD.com
4
STATE OF CALIFORNIA)
) SS.
COUNTY OF ORANGE )
Pursuant to California Government Code Section 54954.2, 1 hereby certify that
the Supplemental Agenda for the Operations Committee Meeting of Orange County
Sanitation District to be held on May 2, 2007, was duly posted for public inspection in
the main lobby of the Districts' offices on April 27, 2007.
IN WITNESS WHEREOF, I have hereunto set my hand this 27th day of April,
2007.
A�� A,
Penny M. KAe
Clerk of the Board
Orange County Sanitation District
H:IDEPr\GMOYI 5W 51WWORMSWGENDA CERTIFICATION-SUPPLEMENTAL.OPERATIONS.DOC
SUPPLEMENTAL AGENDA
REGULAR MEETING OF THE
OPERATIONS COMMITTEE
ORANGE COUNTY SANITATION DISTRICT
WEDNESDAY, MAY 2, 2007
5:00 P.M.
DISTRICT'S ADMINISTRATIVE OFFICES
10844 ELLIS AVENUE
FOUNTAIN VALLEY, CA 92708
Attends Posting: In accordance with the requirements of California Government Code Section
54954.2, this agenda has been posted in the main lobby of the District's Administrative offices not
less than 72 hours prior to the meeting date and time above. All written materials relating to each
agenda item are available for public inspection in the office of the Clerk of the Board.
Items Not Posted: In the event any matter not listed on this agenda is proposed to be submitted to
the Board for discussion and/or action, it will be done in compliance with Section 54954.2(b)as an
emergency item or because there is a need to take immediate action,which need came to the
attention of the Board subsequent to the posting of agenda, or as set forth on a supplemental
agenda posted in the manner as above, not less than 72 hours prior to the meeting date.
Accommodations for the Disabled: The Board of Directors Meeting Room is wheelchair accessible.
If you require any special disability related accommodations, please contact the Orange County
Sanitation District Clerk of the Board's office at(714) 593-7130 at least 72 hours prior to the
scheduled meeting. Requests must specify the nature of the disability and the type of
accommodation requested.
Items Continued: Items may be continued from this meeting without further notice to a Committee
or Board meeting held within five(5)days of this meeting per Government Code Section
54954.2(b)(3).
Meetino Adiournment: This meeting may be adjourned to a later time and items of business from
this agenda may be considered at the later meeting by Order of Adjournment and Notice in
accordance with Government Code Section 54955(posted within 24 hours).
14. (a) Convene in closed session, if necessary
Confer with Legal Counsel re existing litigation
(Government Code Section 54956.9(a))
Case: Travelers Casualty and Surety Company, et al. v. OCSD, San
Diego Superior Court, Case No. GIC873347, re Plant 2 Solids & Storage
Truck Loading Facility, Job No. 132.60
b. Reconvene in regular session.
C. Consideration of action, if any, on matters considered in closed session.
H:Weptagenda'PDQ2006UgendasW20206 PDC Agenda.supplement IUm
STATE OF CALIFORNIA)
) SS.
COUNTY OF ORANGE )
Pursuant to California Government Code Section 54954.2, 1 hereby certify that
the Notice and the Agenda for the Operations Committee meeting to be held on May 2,
2007, was duly posted for public inspection in the main lobby of the District's offices on
April 25, 2007.
IN WITNESS WHEREOF, I have hereunto set my hand this 25th day of May,
2007.
Penny M. le, Clerk df the Board
Board of Directors
Orange County Sanitation District
H:Wepr,gmp150H511BS1FORMSWgenda CeMpi fi .Opembons Co iftmdm
6 ORANGE COUNTY SANITATION DISTRICT
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1714)962-2411
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(714)9620356
aiww.cassal
m.11lnyadd,,.,: NOTICE OF MEETING
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Fuun[92l 8�6127 OPERATIONS COMMITTEE
.epee eaaw.e: Engineering, Operations & Maintenance, and Technical Services
10844 Ellis Avenue
Fountain Valley.U
9210E-701a
ORANGE COUNTY SANITATION DISTRICT
Member
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WEDNESDAY, MAY 2, 2007 - 5:00 P.M.
cities
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Buena Perk 10844 ELLIS AVENUE
G�Treu FOUNTAIN VALLEY, CALIFORNIA 92708
Fountain Valley
Fullerhon www.ocsd.com
Gordan Grove
Hunbngron Beach
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Lob Alemithe The regular meeting of the Operations Committee of the Board of Directors of
Nawpnrt Beach Orange County Sanitation District will be held at the above location and time.
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To maimed world chase leadership m wastewater and water resource management.
OPERATIONS COMMITTEE MEETING DATES
OPERATIONS COMMITTEE BOARD
MEETING DATE MEETING DATE
05/02/07 05/23/07
06/06/07 06/27/07
07/12/07 07/18/07"
AUGUST DARK 08/22/07
09/05/07 09/26/07
10/03/07 10/24/07
11/07/07 11/28/07
12/05/07 12/19/07'
JANUARY DARK 01/23/08
02/06/08 02/27/08
03/05/08 03/226/08
04/02/08 04/23/08
*Meetings are being held on the third Wednesday of the month.
SUPPLEMENTAL AGENDA
REGULAR MEETING OF THE
OPERATIONS COMMITTEE
ORANGE COUNTY SANITATION DISTRICT
WEDNESDAY, MAY 2, 2007
5:00 P.M.
DISTRICT'S ADMINISTRATIVE OFFICES
10844 ELLIS AVENUE
FOUNTAIN VALLEY, CA 92708
Agenda Postina: In accordance with the requirements of California Government Code Section
54954.2,this agenda has been posted in the main lobby of the District's Administrative offices not
less than 72 hours prior to the meeting date and time above. All written materials relating to each
agenda item are available for public inspection in the office of the Clerk of the Board.
Items Not Posted: In the event any matter not listed on this agenda is proposed to be submitted to
the Board for discussion and/or action, it will be done in compliance with Section 54954.2(b)as an
emergency item or because there is a need to take immediate action, which need came to the
attention of the Board subsequent to the posting of agenda,or as set forth on a supplemental
agenda posted in the manner as above, not less than 72 hours prior to the meeting date.
Accommodations for the Disabled: The Board of Directors Meeting Room is wheelchair accessible.
If you require any special disability related accommodations, please contact the Orange County
Sanitation District Clerk of the Board's office at(714)593-7130 at least 72 hours prior to the
scheduled meeting. Requests must specify the nature of the disability and the type of
accommodation requested.
Items Continued: Items may be continued from this meeting without further notice to a Committee
or Board meeting held within five(5)days of this meeting per Government Code Section
54954.2(b)(3).
Meeting Adioumment: This meeting may be adjourned to a later time and items of business from
this agenda may be considered at the later meeting by Order of Adjournment and Notice in
accordance with Government Code Section 54955(posted within 24 hours).
14. (a) Convene in closed session, if necessary
Confer with Legal Counsel re existing litigation
(Government Code Section 54956.9(a))
Case: Travelers Casualty and Surety Company, at al. v. OCSD, San
Diego Superior Court, Case No. GIC873347, re Plant 2 Solids & Storage
Truck Loading Facility, Job No. 132-60
b. Reconvene in regular session.
C. Consideration of action, if any, on matters considered in closed session.
H:WepMgenda�PDC'2006'AgeMasN020206 PDC Agenda.suppleme Wl.dw
ROLL CALL
OPERATIONS COMMITTEE
Engineering, Operations & Maintenance, and Technical Services
Meeting Date: May 2, 2007 Time: 5:00 p.m.
Adjourn:
COMMITTEE MEMBERS (13)
Larry Crandall Chair
Cathy Green Ice Chair
Steve Anderson
Charles Antos
Don Bankhead
Patsy Marshall
Roy Moore
David Shawver
Harry Sidhu
Constance Underhill
Don Webb
James M. Fer man Board Chair
Doug Davert Board Vice Chair
OTHERS
Brad Ho in, General Counsel
STAFF
Jim Ruth, General Manager
Nick Arhontes, Director of Operations
Bob Ghirelli, Assistant General Manager
Jim Herber , Director of Engineering
Ed Torres, Director of Technical Services
Lorenzo Tyner, Director of Finance and
Administrative Services
Lille Kovac, Committee Secretary
Matt Smith
John Linder
a Lenore Crane
H:\deptlegendalCommittees\operations Comminee\Operations 20071050n02.Roll CallAm
AGENDA
REGULAR MEETING OF THE
OPERATIONS COMMITTEE
Engineering, Operations & Maintenance, and Technical Services
ORANGE COUNTY SANITATION DISTRICT
May 2, 2007 - 5:00 P.M.
ADMINISTRATIVE OFFICE
10844 Ellis Avenue
Fountain Valley, California 92708
www.acsd.com
(1) DECLARATION OF QUORUM
(2) APPOINTMENT OF CHAIR PRO TEM, IF NECESSARY
(3) PUBLIC COMMENTS
(4) REPORT OF COMMITTEE CHAIR
(5) REPORT OF GENERAL MANAGER
a. FY07/08 Budget Update
(6) CONSENT CALENDAR ITEMS
Consideration of motion to approve all agenda items appearing on the Consent Calendar not
specifically removed from same, as follows:
a. Approve minutes of the April 4, 2007 Operations Committee meeting.
b. OP07-37 Recommend to the Board of Directors to approve Professional Services
Agreements with Bush and Associates Inc.; Forkert Engineering & Surveying,
Inc.; and RBF Consulting, providing for on call surveying services supporting
capital projects, Specification No. PSA-2007-001,for a three-year period for an
amount not to exceed $800,000 for each agreement ($2,400,000 total).(Book Page 19)
C. OP07-38 Recommend to the Board of Directors to approve Professional Services
Agreements with Geomatrix Consultants, Inc.; Ninyo & Moore Geotechnical &
Environmental Sciences Consultants; and Smith-Emery Laboratories providing
for on-call material testing services supporting capital improvement projects,
Book Page 1
Operations Committee
05/02/07
Page 2
Specification No. PSA-2007-002,for a three-year period for an amount not to
exceed $800,000 for each agreement($2,400,000 total).(Book Page 21)
d. OP07-39 Recommend to the Board of Directors to approve Professional Services
Agreements with Electrical Reliability Services and Hampton-Tedder Technical
Services providing for on call electrical system testing services supporting
capital improvement projects, Specification No. PSA 2007-003_for a three-year
period for an amount not to exceed $400,000 for each agreement($800,000
total).(Book Page 23)
e. OP0740 Recommend to the Board of Directors to approve Amendment No. 4 to the
Professional Services Agreement with Ninyo& Moore Geotechnical and
Environmental Services Consultants providing for additional services for
Materials Testing and Geotechnical Engineering Services, Specification
No. PSA-2003-175, for an additional amount of$50,000, increasing the total
contract amount not to exceed $590,000.(Book Page 25)
f. OP0741 Recommend to the Board of Directors to: 1)Approve Amendment No. 3 to the
Professional Services Agreement with Malcolm Pirnie providing for construction
support services for Primary Treatment Rehabilitation/Refurbishment, Job
No. P2-80, for an additional amount of$2,468,510, increasing the total amount
not to exceed $9,870,653; and,(Book Page 27)
2)Approve a 2.0% contingency for amendments to said agreement($197,4D0).
g. OP0742 Recommend to the Board of Directors to: 1)Approve Amendment No. 1 to the
Professional Services Agreement with the Black&Veatch Corporation to
provide construction support services for Secondary Activated Sludge Facility 2
at Plant No.1, Job No. P1-102, for an additional amount of$7,418,462,
increasing the total amount not to exceed $25,314,925; and,
2)Approve a 1.07% contingency for amendments to said agreement
($271,400).(Book Page 29)
h. OP0743 Recommend to the Board of Directors to: 1)Approve Amendment No. 6 to the
Professional Services Agreement with Malcolm Pirnie, Inc. for additional
construction support services for Replacement of Ellis Avenue Pump Station,
Job No. 1-10, providing for an additional amount of$561,630, increasing the
total amount not to exceed $5,559,364; and,
2)Approve a 5% contingency for amendments to said agreement ($278,589).
(Book Page 31)
i. OP07-44 Recommend to the Board of Directors to: 1)Approve Amendment No. 2 to the
Professional Services Agreement with Earth Tech providing for construction
support services for Truck Wash and Dewatering Beds at Plant No. 1, Job
No. P1-106, for$106,496, increasing the total amount not to exceed $359,372;
and,
2)Approve a 4% contingency for amendments to said agreement($14,375).
(Book Page 33)
Book Page 2
Operations Committee
05/02/07
Page 3
j. OP0745 Recommend to the Board of Directors to: 1)Approve Change Order No. 1 to
Purchase Order No. 102520 OB for the Purchase of Hydrogen Peroxide,
Specification No. C-2006-277, issued to U.S. Peroxide, providing for a unit
gallon price increase from $1.47 per unit gallon to $1.607 per unit gallon, plus
tax for the contract period July 1, 2007 through June 30, 2008; and,
2)Authorize a 10% contingency for change orders to said purchase order.(Book Page 35,
k. OP07-46 Recommend to the Board of Directors to ratify Change Order No. 2 to Purchase
Order 102687-OA issued to NRG Engine Services, LLC, for Central Generation
Engine Overhaul Project, Specification No. S-2006-308, for additional work,
authorizing an addition of$180,000, increasing the total purchase order amount
to$759,034.(Book Page 37)
END OF CONSENT CALENDAR
I. Consideration of items deleted from Consent Calendar, if any.
(7) ACTION ITEMS
a. OP0747 Recommend to the Board of Directors to: 1)Approve a budget amendment for
Plant No. 2 Primary Sludge Feed System, Job No. P2-91, in the amount of
$1,852,700, for a total budget of$24,339,815;
2)Approve Amendment No. 3 to the Professional Services Agreement with
Brown and Caldwell, providing for construction support services for$577,687,
increasing the total contract amount not to exceed $3,596,697; and,
3)Approve a 1.5% contingency for amendments to said agreement ($54.000).
(Book Page 39)
b. OP0748 Recommend to the Board of Directors to 1). Approve an increase in the
Construction Budget for Plant No. 2 Primary Sludge Feed System, Job No.
P2-91, in the amount of$1,314,500, increasing the total Project Budget to
$25,654,315;
2). Approve plans and specifications for Plant No. 2 Primary Sludge Feed
System, Job No. P2-91, and Primary Treatment Rehabilitation and
Refurbishment, Job No. P2-80, on file at the office of the Clerk of the Board;
3)Approve Addendum Nos. 1, 2 and 3 to the plans and specifications;
4) Receive and file bid tabulation and recommendation;
5) Award a construction contract to Shimmick Construction for Plant No. 2
Primary Sludge Feed System, Job No. P2-91 and Primary Treatment
Book Page 3
Operations Committee
05/02/07
Page 4
Rehabilitation and Refurbishment, Job No. P2-80, for a total amount not to
exceed $36,764,000;
6)Approve an 8.75% contingency for change orders to said construction
contract($1,427,500)for Job No. P2-91; and,
7)Approve an 8.75% contingency for chanqe orders to said construction
contract($1,789,300) for Job No. P2-80.(Book Page 41)
C. OP0749 Recommend to the Board of Directors to: 1)Approve Amendment No. 1 to the
Sole Source Agreement with Southern California Edison for engineering
services, fees, materials, and labor for 66kV Substation at Plant No. 1, Job No.
P1-97, for an additional amount of$1,150,000, increasing the total contract
amount not to exceed $7,202,000;
2)Approve a decrease to the Southern California Edison Monthly Added
Facilities Charge of$440 for a total monthly amount of$15,292; and,
3)Approve a 5% contingency for amendments to said agreement($360,100).
(Book Page 45)
d. OP07-50 Recommend to the Board of Directors to: 1)Approve Amendment No. 7 to the
Professional Services Agreement with Integrated Program Management(IPMC)
Consultants, a joint venture of Parsons Water and Infrastructure Inc., and
CH2MHILL, Inc., for Program Management Services for the Capital
Improvement Program for an additional five year period through FY2011-12;
and,
2)Approve an additional amount of$15,997,936 for FY2007-08,
increasing the total contract amount not to exceed $76,089,975.(Book Page 47)
e. OP07-51 Recommend to the Board of Directors to Authorize sole source procurement
required to maintain, service, or replace existing Original Equipment
Manufacturer equipment in OCSD facilities that cannot be substituted due to
functionality and integration with existing systems, or are available from only
one source for manufacturers.(Book Page 55)
The following equipment, parts and services from the listed Original Equipment
Manufacturers (OEM) are pre-approved as sole source items:
• AANDERA DATA INSTRUMENTS—Current meter
• ALFA-LAVAL—Heat exchangers for digesters
• AMERICAN SIGMA— Liquid samplers
• AM-LINER°PVC—Sewer lining
• ASHBROOK(BELLMER /WINKLER)—Sludge belt filter presses
• BASLER—Electrical protective relays and regulators
• BIO-MERIEUX—Bacterial identification system
• CALIFORNIA RECREATION COMPANY—Vessel Nerissa slip fees
• CHESTERTON —Mechanical seals for process equipment
• DEZURIK WATER CONTROLS— Process valves
• EATON -Variable frequency drives for process pumps
Book Page 4
Operations Committee
05/02/07
Page 5
• ENTRONICS (ROLLS ROYCE)—Central Generation engine controls
• GOULD/ITT/YEOMANS— Process pumps
• LECO—GC Time of Flight mass spectrometer
• LIMITORQUE—Process valves
• MARLOW— Process pumps
• MOYNO— Process pumps
• MUFFIN MONSTER— Sludge grinders
• NATIONAL FILTER MEDIA/FILTER BELTS— Sludge belt filter press belts
• PERKIN ELMER— ICP Mass Spectrometer
• PUTZMEISTER—Sludge transfer pumps (truck loading plant 2)
• ROBICON —Variable frequency drives for pumps
• ROTORQUE—Valve actuators
• SANCON 100 Epoxy/Urethane—Coating system
• SCHWING—Sludge transfer pumps (truck loading plant 1)
• SEABIRD— Ocean Monitoring instrumentation
• SKALAR—SOD robotics
• SPARLING INSTRUMENTS—Process flow meters
• TELEDYNE—RD instrumentation
• THERMO ELECTRON—ICP Atomic Emission Spectrometer and GC Mass
Spectrometer
• TURBLEX—Aeration blowers
• VAUGHN — Process pumps
• WATERS CORPORATION — Liquid chromatograph mass spectrometer
The following additional proprietary providers are pre-approved:
• Arc Wireless— Paging services
• BEC— Building Electronics Control System
• Bentley- Microstation CAD drawing program
• Business Objects—Business Objects Software
• ESRI —GIS Software
• FileNet Corp. — Electronic Document Management System
• First American Real Estate— Online Geographic—Realquest Report
• IBM—Hardware Maintenance AS400
• IPI Gram Tech— Informatica Software
• Labware—Laboratory Information Management System
• Oracle/JD Edwards— Enterprise One Materials, Equipment and
Services
• Oracle—Oracle Database
• Rand McNally-Thomas Brothers Maps
• RBMWARE—Software and 2310 vibration analyzers
• TMV Systems—SCADA Historian
• Workforce—Time Entry
Book Page 5
Operations Committee
05/02/07
Page 6
(8) INFORMATIONAL ITEMS
a. OP07-52 Capital Improvement Program Overview (Book Page 59)
b. OP07-53 Grit& Screenings Removal, Specification No. S-2006-308 (Book Page 77)
(9) REPORT OF DIRECTOR OF ENGINEERING (Jim Herbera)
(10) REPORT OF DIRECTOR OF OPERATIONS AND MAINTENANCE (Nick Arhontes)
(11) REPORT OF DIRECTOR OF TECHNICAL SERVICES (Ed Torres)
(12) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY
(13) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION
AND STAFF REPORT
(14) CLOSED SESSION
.._.__ .._....... ... .........._... ......_........... ... .........- ____. ._. ............ .. .._........____._...
During the course of conducting the business set forth on this agenda as a regular meeting of the Committee,the
.Chair may convene the Committee in closed session to consider matters of pending real estate negotiations,
pending or potential INgation, or personnel matters, pursuant to Govemment Code sections 54956.8, 54956.9,
54957 or 54957.6,as noted
Reports relating to (a) purchase and sale of real property; (b) matters of pending or potential litigation; (c)
:employee actions or negotiations with employee representatives; or which are exempt from public disclosure
sunder the California Public Records Ad, may be reviewed by the Committee during a permitted closed session
.and are not available for public inspection. At such time as the Committee takes final actions on any of these
su aeds,the minNes vnll reflect all required disclosures of information
........ .... .. ._........... .__...._.._.. ................... .:
a. Convene in closed session.
b. Reconvene in regular session.
C. Consideration of action, if any, on matters considered in closed session.
(15) FUTURE MEETING DATES
The next Operations Committee meeting is scheduled for May 2, 2007, at 5:00 p.m.
(16) ADJOURNMENT
Book Page 6
Operations Committee
05/02/07
Page 7
Agenda Posting: In Accordance with the requirements of California Government Code Section 54954.2,this
agenda has been posted in the main lobby of the District's Administrative offices not less than 72 hours prior to the
meeting date and time above. All written materials relating to each agenda Rem are available for public inspection
in the office of the Clerk of the Board.
Items Not Posted. In the event any matter not listed on this agenda is proposed to be submitted to the Committee
for discussion and/or action, it will be done in compliance with Section 54954.2(b)as an emergency item or
because there is a need to take immediate action, which need came to the attention of the Committee subsequent
to the posting of agenda,or as set forth on a supplemental agenda posted in the manner as above, not less than 72
hours prior to the meeting date.
Public Comments: Any member of the public may address the Operations Committee on specific agenda items or
matters of general interest. As determined by the Chair, shakers may be deferred until the specific item is taken
for discussion and remarks may be limited to three minutes.
Matters of interest addressed by a member of the public and not listed on this agenda cannot have action taken by
the Committee except as authorized by Section 54954.2(b).
Consent Calendar: All matters placed on the consent calendar are considered as not requiring discussion or further
explanation, and unless a particular item is requested to be removed from the consent calendar by a Director of
staff member,there will be no separate discussion of these items. All items on the consent calendar will be
enacted by one action approving all motions, and casting a unanimous ballot for resolutions included on the
consent calendar. All items removed from the consent calendar shall be considered in the regular order of
business.
The Committee Chair will determine if any items are to be deleted from the consent calendar.
Items Continued: Items may be continued from this meeting without further notice to a Committee meeting held
within five(5)days of this meeting per Government Code Section 54954.2(b)(3).
Meeting Ai ioumment: This meeting may be adjourned to a later time and items of business from this agenda may
be considered at the later meeting by Order of Adjournment and Notice in accordance with Government Code
Section 54955(posted within 24 hours).
Accommodations for the Disabled: The Board of Directors Meeting Room is wheelchair accessible. If you require
any special disability related accommodations, please contact the Orange County Sanitation District Clerk of the
Board's office at(714)593-7130 at least 72 hours prior to the scheduled meeting. Requests must specify the
nature of the disability and the type of accommodation requested.
.. .................... ... . ......... . . .............. ................ _... . ...._..... ........ .......... ...................._.. .. . ..............
Notice to Committee Members:
For any questions on the agenda or to place any items on the agenda,Committee members should cored the Committee
:Chair or Secretary ten days in advance of the Committee meeting.
.Committee Chair Larry Crandall (714)593-4400 slcrandall0aoLcom
iCommdtee Secretary. Like Kovac (714)593-7124 Ikovac(docsd.com
:General Manager Jim Ruth (714)593-7110 iruth@ocsd.com
:Assistant General Manager Bob Ghirelli (714)593-7400 rghirelliif).ocsd.w
':Dir.of Technical Services Ed Tones (714)593-7080 etonesaocsd.wm
iDiredor of Engineering Jim Herberg (714)593-7020 iherberg(docsd.wm
;Dir.of Operatives and Maintenance Nick Amomes (714)593-7210 namontesrfi?,ocsd.wm
Book Page 7
Book Page 8
Operations Committee
Rolling Agenda Report Calendar
Date Dept I Action or
Description of Report Information
June FIN FY 2007-08 Budget Update 6brmabon
June ENG Ratify Change Order No. 4 to Job 5-51 and 5-52, Action
Replacement of le St and A Street Pump Stations
June TS Phase 11 of Environmental Compliance Assessment Action
Program
July O&M Potable Water System Analysis for Plant No. 1 —Award Action
of RFP
July TS Research Strategic Plan Contract Award Action
H:Wepnagenda\commine s\Operations commigce\Opemttom 200TA507104.040407 Rolling Agenda.doc
Book Page 9
MINUTES OF THE
OPERATIONS COMMITTEE
Engineering, Operations & Maintenance, and Technical Services
Orange County Sanitation District
Wednesday, April 4, 2007—5:00 P.M.
A meeting of the Operations Committee of the Orange County Sanitation District was held on
April 4, 2007, at 5:00 p.m. in the Sanitation District's Administrative Office.
(1) ROLL CALL
A quorum declared present, as follows:
Operations Directors Present: Staff Present:
Larry Crandall, Chair Bob Ghirelf, Assistant General Manager
Cathy Green,Vice Chair Nick Arhontes, Dir. of Operations &Maintenance
Steve Anderson Jim Herberg, Director of Engineering
Don Bankhead Ed Torres, Director of Technical Services
Leslie Daigle Lorenzo Tyner, Director of Finance and
Patsy Marshall Administrative Services
Roy Moore Life Kovac, Committee Secretary
David Shawver Jim Bunor, Engineering Supervisor
Harry Sidhu William Cassidy, Engineering Supervisor
Constance Underhill Tod Haynes, Engineering Manager
James M. Ferryman, Board Chair Matt Smith, Engineering Manager
John Linder, Engineering Manager
Operations Directors Absent: Mahin Talebi, Source Control Manager
Charles Antos Tom Gaworski, Pr. Environmental Specialist
Doug Davert, Board Vice Chair
Others:
Joe Forbath, General Counsel
Norbert Gaia
Juanita Skillman
(2) APPOINTMENT OF CHAIR PRO TEM
No appointment was necessary.
(3) PUBLIC COMMENTS
There were no public comments.
(4) REPORT OF THE COMMITTEE CHAIR
Chair Crandall noted that the July meeting will be held on Thursday, July 12' .
Book Page I I
Minutes of the Operations Committee
April 4, 2007
Page 2
(5) REPORT OF THE GENERAL MANAGER
No report was given.
(6) CONSENT CALENDAR ITEMS
a. MOVED, SECONDED, AND DULY CARRIED: The minutes of the March 7, 2007
Operations Committee meeting were approved.
b. OP07-26 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to (1) Ratify Change Order No. 5 to Ellis and Bushard
Intersection, Contract No. I-2-4A, with Mike Bubalo Construction, Inc.,
authorizing an addition of$108,026, increasing the total contract amount
to$11,231,081.70; and
(2)Approve a 1.65% construction contingency($184,660).
C. OP07-27 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to: (1) Ratify Change Order No. 1 to Rehabilitation of the
Activated Sludge Plant at Plant No. 2, Job No. P2-74,with J F Shea,
authorizing an addition of$233,803, which includes a$200,000 bonus for
lowered power consumption, increasing the total contract amount to
$10,121,784; and,
(2)Approve an 8% construction contingency ($791,038).
Director Sidhu abstained.
d. OP07-28 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to: (1) Ratify Change Order No. 3 for Activated Sludge Plant
Rehabilitation at Plant No. 1, Job No. P1-82, with J.R. Filanc Construction
Company Inc., authorizing an addition of$175,784, increasing the total
contract amount to$32,554,405; and,
(2)Approve a 7% contingency($2,253,510).
e. OP07-29 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to: (1)Approve Amendment No. 1 to the Professional
Services Agreement with Black &Veatch Corporation for additional
engineering services for Newport Trunk Sewer and Force Mains, Bitter
Point Pump Station to Coast Trunk Sewer, Contract No. 5-58,for an
additional amount of$120,082, increasing the total contract amount not to
exceed $1,138,989;
(2)Approve a 4.0% Contingency($45,560); and,
Book Page 12
Minutes of the Operations Committee
April 4, 2007
Page 3
(3)Authorize staff to commence negotiations with Black&Veatch
Corporation for support services during the construction, commissioning,
and closeout phases of Contract No. 5-58.
f. OP07-30 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to(1)Approve Amendment No. 2 to the Professional
Services Agreement with Earth Tech, Inc. providing for additional
construction management services for Bushard Trunk Sewer
Rehabilitation, Job No. 1-24,for an additional amount of$120,525,
increasing the contract total amount not to exceed $2.651,811; and,
(2)Approve a 12%contingency ($318,217).
Director Sidhu abstained.
g. OP07-31 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to (1)Approve Plans and Specifications for Truck Wash and
Dewatering Beds at Plant No. 1,Job No. P1-106;
(2) Approve Addendum Nos. 1 and 2 to the plans and specifications;
(3) Receive and file bid tabulation and recommendation;
(4) Award a construction contract to Adams Mallory Construction Co.,
Inc. for Truck Wash and Dewatering Beds at Plant No. 1, Job No. P1-106,
for a total amount not to exceed $1,887,721; and,
(5) Approve a 5.25% contingency($99,100).
h. OP07-32 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to: (1)Approve Amendment No. 1 to the Professional
Services Agreement with Spec Services, Inc. providing for construction
support services for the Gisler-Redhill Trunk Sewer Relocation, Phase 1,
Contract No. 7-32-1,for an additional amount of$44,550 increasing the
total amount not to exceed $147,141.
(2)Approve an 8% contingency($11,771).
i. OP07-33 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to approve years two and three of a three-year Memorandum
of Understanding with California State University, Fullerton Auxiliary
Services Corporation for Continued Operation of the Center for
Demographic Research, for the period July 1, 2007 through June 30,
2009, for$118,670, for a total amount not to exceed $173,671.
Book Page 13
Minutes of the Operations Committee
April 4, 2007
Page 4
(7) ACTION ITEMS
a. OP07-34 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to:
1. Approve a 6.2% construction contingency ($725,262) for Contract
No. 5-51, Rehabilitation of the 140 Street Pump Station, and
Contract No. 5-52, Rehabilitation of the"A" Street Pump Station.
2. Approve a 6.82% construction contingency ($2,046,219)for Contract
No. 1-2-4, Bushard Trunk Sewer Rehabilitation.
3. Approve a 4.50/6 construction contingency($346,490)for Contract
No. 1-2-4P, Bushard Trunk Sewer Pipe Procurement.
4. Approve a 7.5% construction contingency($2,342,445)for Contract
No. I-tOA, 66-Inch Ellis Avenue Trunk Sewer.
5. Approve a 5% construction contingency($1,385,862) for Contract
No. 1-10B, Ellis Avenue Pump Station.
6. Approve a 30% construction contingency($1,898,700)for Contract
No. J-33-1A, Standby Power and Reliability Improvements.
7. Approve a 1.75%construction contingency ($782,872)for Contract
No. J-77, Effluent Pump Station Annex.
8. Approve a 4% construction contingency ($2,814,640)for Contract
No. P1-37, Primary Clarifier Nos. 16-31 and Related Facilities.
9. Approve a 2.5%construction contingency ($4,807,402)for Contract
No. P2-66, Headworks Improvements at Plant No. 2.
10. Approve a 2.75%construction contingency($4,941,117)for Contract
No. P2-90, Trickling Filters at Plant No. 2.
11. Approve an 8% Professional Design Service Agreement contingency
($198,078) for Job No. 5-50, Replacement of the Rocky Point Pump
Station.
12. Approve a 2.8% Professional Design Service Agreement
contingency($59,575)for Job No. 5-51, Rehabilitation of the le
Street Pump Station, and Job No. 5-52, Rehabilitation of the"A"
Street Pump Station.
13. Approve a 7% Professional Design Service Agreement contingency
($38,905)for Job No. 7-37, Gisler-Red Hill Trunk Improvements.
Book Page 14
Minutes of the Operations Committee
April 4, 2007
Page 5
14. Approve a 1.5% Professional Design Service Agreement
contingency ($52,109)for Job No. 1-2-4, Bushard Trunk Sewer
Rehabilitation (Boyle).
15. Approve a 1% Professional Design Service Agreement contingency
($33,599)for Job No. J-33-1A, Standby Power and Reliability
Improvements.
16, Approve an 8% Professional Design Service Agreement contingency
($25,708)for Job No. 1-2-4, Bushard Trunk Sewer Rehabilitation
(Malcolm Pirnie).
17. Approve a 5% Professional Design Service Agreement contingency
($112,577)for Job No. J-47, Cable Tray Improvements at Plant Nos.
1 and 2.
18. Approve a 2% Professional Design Service Agreement contingency
($123,285)for Job No. J-77, Effluent Pump Station Annex.
19. Approve a 5% Professional Design Service Agreement contingency
($159,901)for Job No. J-79, Air Quality Improvements.
20. Approve a 10% Professional Design Service Agreement contingency
($139,786)for Job No. J-79-1, Central Generation Automation.
21. Approve a 1% Professional Design Service Agreement contingency
($78,017)for Job No. P11-37, Primary Clarifier Nos. 16-31 and
Related Facilities.
22. Approve a 3% Professional Design Service Agreement contingency
($26,403)for Job No. P1-71, Headworks
Rehabilitation/Refurbishment at Plant No. 1.
23. Approve a 1.2% Professional Design Service Agreement
contingency ($70,552)for Job No. P1.82,Activated Sludge Plant
Rehabilitation at Plant No. 1.
24. Approve a 5% Professional Design Service Agreement contingency
($38,969)for Job No. 131-97, 66KV Substation at Plant No. 1.
25. Approve a 10% Professional Design Service Agreement contingency
($366,538)for Job No. P1-100, Sludge Digester Rehabilitation at
Plant No. 1.
26. Approve a 10% Professional Design Service Agreement contingency
($1,112,958)for Job No. P1-101, Sludge Dewatering and Odor
Control at Plant No. 1.
Book Page 15
Minutes of the Operations Committee
April 4, 2007
Page 6
27. Approve a 2% Professional Design Service Agreement contingency
($533,802)for Job No. P2-06, Headworks Improvements at Plant
No. 2.
28. Approve a 4% Professional Design Service Agreement contingency
($110,148)for Job No. P2-74, Rehabilitation of the Activated Sludge
Plant at Plant No. 2.
b. OP07-35 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to consider adopting the proposed Wastewater Discharge
Regulations, Ordinance No. OCSD-31, and repealing Ordinance No.
OCSD-01.
(6) INFORMATIONAL ITEMS
a. OP07-36 Capital Improvement Program Overview
Director of Engineering, Jim Herberg, briefly reviewed the Capital
Improvement Program and possible modifications which affect future rate
increases.
(9) REPORT OF DIRECTOR OF ENGINEERING
Jim Herberg updated the committee members on the Sanitation District's response to key
findings by the recent peer review audit conducted by the American Society of Civil Engineers.
(10) REPORT OF DIRECTOR OF OPERATIONS AND MAINTENANCE
Director of Operations and Maintenance, Nick Arhontes, introduced William Cassidy, who briefly
presented an overview of a new type of pump with a high level of efficiency by reducing
maintenance costs and labor. Mr. Arhontes updated the committee members of the Fleet
Services Division's efforts to comply with California Air Resources Board requirements for
reducing diesel fuel particulate emissions; O&M and Technical Services' new study of
wastewater disinfection strategies for ocean discharge; the OCSD/OCWD study of wastewater
tributary to Plant 1, which will feed the Groundwater Replenishment System; and an update of
architectural services just starting for the North County Yard's (7311 Doig Drive in Garden
Grove) building space plan.
(11) REPORT OF DIRECTOR OF TECHNICAL SERVICES
Director of Operations, Ed Torres, briefly informed the Directors that the Supreme Court has
determined that the Environmental Protection Agency is responsible for addressing greenhouse
effects and climate changes and is being directed to develop regulations. Mr. Torres also
reported that EnerTech received all financial approvals to build plant for conversion of biosolids
into energy; San Juan Capistrano Mission agreement to receive Synagro compost for the
property's 10 acres, making this a successful program showcasing in-county use of biosolids;
Book Page 16
Minutes of the Operations Committee
April 4, 2007
Page 7
City of Los Angeles' pilot project to pump biosolids into vacant oil and gas deep wells to produce
methane gas, will be closely observed for success.
(12) OTHER BUSINESS. COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS. IF ANY
There were none.
(13) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA
FOR ACTION AND STAFF REPORT
There were none.
(14) CONVENE INCLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION
54956.9(b).
The Committee convened in Closed Session at 6:45 p.m. pursuant to Government Code
Section 54956.9(b). Confidential Minutes of the Closed Session held by the Operations
Committee have been prepared in accordance with California Government Code Section
54957.2, and are maintained by the Clerk of the Board in the Official Book of Confidential
Minutes of Board and Committee Closed Meetings.
RECONVENE IN REGULAR SESSION: The Committee reconvened in regular session at
6:52 p.m.
(15) FUTURE MEETING DATES
The next Operations Committee meeting is scheduled for May 2, 2007. at 5:00 p.m.
(16) ADJOURNMENT
The Chair declared the meeting adjourned at 6.57 p.m.
Submitted by:
Lilia Kovac
Committee Secretary
H:WepfWgenda\Committees\OpomOons Committee\Opembons 2007\05D7\05040407 0p .ions Mimtes.dm
Book Page 17
OPERATIONS COMMITTEE MmtingDate Toad.aoo-.
05/02/07 o5173/n7
AGENDA REPORT Iem Number Item Numbe
OPW-a7
Orange County Sanitation District
FROM: James D. Ruth, General Manager
Originator: Jim Herberg, Director of Engineering
Project Manager: Chuck Lee
SUBJECT: PROFESSIONAL SERVICES AGREEMENTS FOR SURVEYING
SERVICES, PSA2007-001
GENERAL MANAGER'S RECOMMENDATION
Approve Professional Services Agreements with Bush and Associates Inc.; Forkert
Engineering & Surveying, Inc.; and RBF Consulting providing for on call surveying
services supporting Capital Improvement Projects, Specification No. PSA-2007-001, for
a three-year period for an amount not to exceed $800,000 for each agreement
($2,400,000 total).
SUMMARY
• The Orange County Sanitation District (Sanitation District) utilizes outside
consultants for surveying services in support of Capital Improvement Projects
during the planning, design, and construction of facilities both inside the plants
and for the collection systems. These licensed surveying companies are
responsible for locating the position of new facilities, checking placement of
underground facilities, and performing other varied tasks as directed by staff.
• Requests for proposal were sent to five local surveying firms. All five firms
submitted proposals to the Sanitation District. The proposals were evaluated in
accordance with defined Sanitation District procedures as required by the
Delegation of Authority (Resolution No. 07-04).
• The proposed services agreements are for a three-year period
(FY 2007-2010). The estimated contract amount for this period was derived by
staff considering average survey hours of past years and those anticipated in
support of the Capital Improvement Program. District staff will use these
consultants on an as-needed basis only. The total agreement cost is not
guaranteed nor is it paid to the consultant if their services are not used.
PRIOR COMMITTEE/BOARD ACTIONS
None
Page 1
Book Page 19
ADDITIONAL INFORMATION
The RFP was sent to the following five consultants:
1. RBF Consulting
2. Forkert Engineering & Surveying, Inc.
3. Hunsaker & Associates
4. Bush & Associates
5. MDS Consulting
Proposals were received from five firms and reviewed by an in-house review committee
consisting of three members. Proposals were graded from 1 to 10 in three weighted
categories including project approach and understanding, applicable related project
experience, and applicable staff qualifications.
The following summarize their ranking:
Forkert Engineering & Surveying, Inc. 233
Bush &Associates 222
RBF Consulting 216
MDS Consulting 157
Hunsaker &Associates 149
After ranking the proposals the sealed fee proposals were opened.
Based on the proposal ranking and fees staff recommends a PSA with Bush and
Associates, Inc.; Forkert Engineering & Surveying, Inc.: and RBF Consulting.
Award Date: 05/23/07 Contract Amount: $800,000 'Contingency%: NA
Award Date: 05/23/07 Contract Amount: $800,000 'Contingency Y: NA
Award Date: 05/23/07 ContractAmount: $800,000 'Contingency%: NA
'No contingency is being requested.
CL:JH:bm:kf:eh
HJnlglob Mgenda Dart Reports\OperationsWSA2007-01 AR 050207.doc
Page 2
Book Page 20
OPERATIONS COMMITTEE m,-- N o� T.Bd &Dk
AGENDA REPORT
OS/@/W 05/23/07
rremm..3 rremrv.meer
Orange County Sanitatlon District - oro7- s
FROM: James D. Ruth, General Manager
Originator: Jim Herberg, Director of Engineering
Project Manager: Chuck Lee
SUBJECT: PROFESSIONAL SERVICES AGREEMENTS FOR GENERAL
GEOTECHNICAL AND MATERIAL TESTING SERVICES FOR
COLLECTIONS SYSTEM AND TREATMENT PLANT PROJECTS,
PSA-2007-002
GENERAL MANAGER'S RECOMMENDATION
Approve Professional Services Agreements with Geomatrix Consultants, Inc.;
Ninyo & Moore; Geotechnical & Environmental Sciences Consultants; and Smith-Emery
Laboratories providing for on-call material testing services supporting Capital
Improvement Projects, Specification No. PSA-2007-002, for a three-year period for an
amount not to exceed $800,000 for each agreement ($2,400,000 total).
SUMMARY
• The Orange County Sanitation District (Sanitation District) utilizes outside
consultants for material testing and geotechnical investigation services in support
of Capital Improvement Projects during the planning, design, and construction of
facilities both inside the plants and for the collection systems. These laboratories
are responsible for taking samples, material testing/analysis, geotechnical
testing, and performing other varied tasks as directed by staff.
• Requests for proposal were sent to seven area testing and analysis firms. Five
of the seven firms submitted proposals to the Sanitation District. The proposals
were evaluated in accordance with defined Sanitation District procedures as
required by the Delegation of Authority (Resolution No. 07-04).
• The suggested services agreements shall cover a three-year period
(FY 2007-2010). The quoted amount for this period was derived by staff
considering average testing and analysis hours of past years and those
anticipated in support of the Capital Improvement Program. District staff will use
these consultants on an as-needed basis only. The total agreement cost is not
guaranteed, nor is it paid to the consultant if their services are not used.
• This item does not impact the overall budget. These funds are included in the
individual project budgets that require these services. They are expensed as the
services are used.
Page 1
Book Page 21
PRIOR COMMITTEE/BOARD ACTIONS
None
ADDITIONAL INFORMATION
The RFP was sent to the following seven consultants:
1. Geomatrix Consultants, Inc.
2. Kleinfelder
3. Smith-Emery Laboratories
4. Ninyo & Moore
5. PETRA Geotechnical , Inc.
6. Professional Services industries, Inc.
7. Twining Laboratories
Proposals were received from five firms and reviewed by an in-house review committee
consisting of three members. Proposals were graded from 1 to 10 in three weighted
categories including project approach and understanding, applicable related project
experience, and applicable staff qualifications.
The following summarize their ranking:
Ninyo & Moore 234
Geomatrix Consultants, Inc. 231
Smith-Emery Laboratories 222
Kleinfelder 211
Professional Services industries, Inc. 138
PETRA Geotechnical , Inc. No Response
Twining Laboratories No Response
After ranking the proposals the sealed fee proposals were opened.
Based on the proposal ranking and fees staff recommends a PSA with Geomatrix
Consultants, Inc.; Ninyo & Moore Geotechnical & Environmental Sciences Consultants;
and Smith-Emery Laboratories.
Award Date: 05/23107 Contract Amount: $800,000 'Contingency%: NA
Award Date: 06/23/07 Contract Amount: $800,000 'Contingency%: NA
Award Date: 06/23/07 Contract Amount: $800,000 'Contingency%: NA
'No contingency is being requested.
CL:JH:bm:kf:eh
H:wglobarAgenda Draft Reports\OperationsVSA2007-02 AR 050207.doc
Page 2
Book Page 22
OPERATIONS COMMITTEE Mee0n9 Dare To Bd.or Dlr.
05/02/07 05/23/07
Ire
AGENDA REPORT m rvumbe Item Numbe
OPW-39
Orange County Sanitation District
FROM: James D. Ruth, General Manager
Originator: Jim Herberg, Director of Engineering
Project Manager: Chuck Lee
SUBJECT: PROFESSIONAL SERVICES AGREEMENTS FOR ELECTRICAL
ACCEPTANCE TESTING SERVICES FOR COLLECTIONS SYSTEM
AND TREATMENT PLANT PROJECTS, PSA-2007-003
GENERAL MANAGER'S RECOMMENDATION
Approve Professional Services Agreements with Electrical Reliability Services and
Hampton-Tedder Technical Services providing for on-call electrical system testing
services supporting capital improvement projects, Specification No. PSA-2007-003, for
a three-year period for an amount not to exceed $400,000 for each agreement
($800,000 total).
SUMMARY
• The Orange County Sanitation District (Sanitation District) utilizes outside
consultants for electrical system testing services in support of capital
improvement projects during the construction of facilities both inside the plants
and for the collection systems (pump stations). These National Electric Testing
Association certified companies are responsible for validating the installation of
electrical systems and performing other varied tests as directed by staff.
• Requests for proposal were sent to four firms. All four firms submitted proposals
to the Sanitation District. The proposals were evaluated in accordance with
defined Sanitation District procedures as required by the Delegation of Authority
(Resolution No. 07-04).
• The suggested services agreements shall cover a three-year period
(FY 2007—2010). The quoted amount for this period was derived by staff
considering average testing hours of past years and those anticipated in support
of the Capital Improvement Program. Sanitation District staff will use these
consultants on an as-needed basis only. The total agreement cost is not
guaranteed, nor is it paid to the consultant if their services are not used.
• Funding is included in the individual CIP project budgets that require these
services. They are expensed as the services are used.
Form No,Dw 1=
Page 1
Book Page 23
PRIOR COMMITTEEIBOARD ACTIONS
None.
ADDITIONAL INFORMATION
The RFP was sent to the following four consultants:
1. Electrical Reliability Services, inc.
2. Tony Demaria Electric
3. Hampton Tedder Technical Services
4. Power Systems Testing Co.
Proposals were received from four firms and reviewed by an in-house review committee
consisting of three members. Proposals were graded from 1 to 10 in three weighted
categories including project approach and understanding, applicable related project
experience, and applicable staff qualifications.
The following summarize their ranking:
Electrical Reliability 234
Hampton Tedder Tech 231
Power Systems 222
Tony Demaria 35
After ranking the proposals the sealed fee proposals were opened.
Based on the proposal ranking and fees, staff recommends a PSA with Electrical Reliability
Services and Hampton-Tedder Technical Services.
Award Date: 05123107 Contract Amount: $400,000 ' Contingency %: NIA
Award Date: 05123/07 Contract Amount: $400,000 ' Contingency %: N/A
*No contingency is being requested.
CL:jh:eh
RVAglobal\Agenda Drab Repons\0perations'PSA2007-03 AR 050207.doc
Form No.OM1=
Page 2
Book Page 24
OPERATIONS COMMITTEE Meenny Date T008d of M.
05102107
5 0 07 OS 23 07
AGENDA REPORT Item Number Item Number
oP0740
Orange County Sanitation District
] MI c.&
^v` Support Projects
FROM: James D. Ruth, General Manager
Originator: Jim Herberg, Director of Engineering
Project Manager: Jim Harris
SUBJECT: PROFESSIONAL SERVICES AGREEMENTS FOR GEOTECHNICAL
AND ENVIRONMENTAL SERVICES, SPECIFICATION
NO. PSA 2003-175
GENERAL MANAGER'S RECOMMENDATION
Approve Amendment No. 4 to the Professional Services Agreement with Ninyo & Moore
Geotechnical and Environmental Services Consultants providing for additional services
for Materials Testing and Geotechnical Engineering Services, Specification No. PSA-
2003-175, for an additional amount of$50,000, increasing the total contract amount not
to exceed $590,000.
SUMMARY
• In May 2004, the Board of Directors approved a Professional Services Agreement
(PSA) for professional materials testing and geotechnical engineering services. Two
Amendments have been issued since that time.
• Materials testing and geotechnical engineering services are done as needed and
billed directly to the projects requiring the work. It is now projected that an additional
$50,000 will be needed to provide continuing materials testing services until the end
of the fiscal year (June 30, 2007) because of additional work required for structural
welding inspection for the Headworks Replacements Project, Job No. P2-66.
PRIOR COMMITTEE/BOARD ACTIONS
• Approval of PSA with Ninyo & Moore Geotechnical and Environmental Services
Consultants for an amount not to exceed $150,000 (Board — May 2004).
• Approval of Amendment Nos. 1 and 2 to the PSA with Ninyo & Moore Geotechnical
and Environmental Services Consultants for$240,000 ($40,000 for additional
services for fiscal year 04-05, and $200,000 for fiscal year 05-06) increasing the total
contract amount not to exceed $390,000 (Board - May 2005).
• Approval of Amendment No. 3 to the PSA with Ninyo & Moore Geotechnical and
Environmental Services Consultants for$150,000, increasing the total contract
amount not to exceed $540,000 (Board - May 2006).
Page 1
Book Page 25
ADDITIONAL INFORMATION
This Amendment complies with authority levels of the Orange County Sanitation
District's (Sanitation District) Delegation of Authority. This item has been budgeted.
The work will be billed to existing Capital Improvement Projects when necessary.
Award Date: 05/26/04 Contract Amount: $590,000 `Contingency %: NIA
'No contingency is being requested, $50,000 is enough to finish out this Fiscal Year contract.
JH:eh:kf:eh
MraglobaRAgenda Draft Reports\DperationsW RAmentlment 3PSA-2003-1]5 0507.doe
Page 2
Book Page 26
OPERATIONS COMMITTEE ateeang oale To%of Dlr.
0
5
/0
2
/o7 o513
AGENDA REPORT Team Numtar Item Numher
o uft
7-41
Orange County Sanitation District
Primary Treatment
FROM: James D. Ruth, General Manager
Originator: Jim Herberg, Director of Engineering
Project Manager: Bob Schirripa
SUBJECT: PRIMARY TREATMENT REHABILITATION/REFURBISHMENT,
JOB NO. P2-80
GENERAL MANAGER'S RECOMMENDATION
1. Approve Amendment No. 3 to the Professional Services Agreement with Malcolm
Pirnie providing for construction support services for Primary Treatment
Rehabilitation/Refurbishment, Job No. P2-80, for an additional amount of
$2,468,510, increasing the total amount not to exceed $9,870,653; and,
2. Approve a 2.0% contingency for amendments to said agreement ($197,400).
SUMMARY
• The purpose of Job No. P2-80 is to replace the existing primary sludge pumps with
new sludge pumps and grinders in order to deliver a more uniform sludge to the
Sludge Digesters and to rehabilitate the primary clarifiers with new scraper arms, as
well as replacement of the scum system.
• Malcolm Pirnie completed the design of this project and construction support
services are required which include reviewing submittals, responding to requests for
information, preparing design modifications, attending construction meeting and site
visits, preparing operations manuals, performing specialty inspections, participating
in commissioning activities, and preparing record drawings.
• These construction support services shall be authorized only as requested and
managed by the Orange County Sanitation District's (Sanitation District) Project
Manager. The proposed fee is reasonable for a project of this magnitude and is
consistent with fees for similar services on past Sanitation District projects.
• A 2.0% contingency for potential consultant amendments is being requested per the
Sanitation District's Delegation of Authority.
Fom,No.m*io2-2 ft-ft ReRon
Rwlse�lyC6h'6
Page 1
Book Page 27
PRIOR COMMITTEE/BOARD ACTIONS
• Approval of Job No. P2-80 Professional Services Agreement with Malcolm Pirnie,
Inc. to provide engineering design services for upgrades to the odor control facilities
for the primary clarifiers in the North and South Scrubber Complexes as well as the
rehabilitation and refurbishment of the concrete and steel structures in the primary
clarifiers in Plant No. 2 in an amount not to exceed $5,778,518.
(Board — March 2004)
• Approval of Amendment No. 1 to the Professional Services Agreement with Malcolm
Pirnie for $829,984, increasing the total amount not to exceed $6,608,502.
(Board —September 2005)
• Approval of Amendment No. 2 to the Professional Services Agreement with Malcolm
Pirnie for $793,641, increasing the total amount not to exceed $7,402,143.
(Board —August 2006)
• Authorization for staff to negotiate for support services during the construction,
commissioning, and closeout phases with Malcolm Pirnie. (Board — March 2007)
ADDITIONAL INFORMATION
This authorization complies with authority levels of the Sanitation District's Delegation of
Authority. This item has been budgeted. (Line item: Section 8, Page 53).
Award Date: 05/23107 Contract Amount: $2,468,510 Contingency%: 2.0
JH:RS:kf:bm
H:VlrglobaMgenda Deft Reports\OpemfionsW -80 Consultant Services dunng Consbutlm AR 050207Am
Forth No.DW 1022 PpxMe I1e1v1-E b O
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Page 2
Book Page 28
OPERATIONS COMMITTEE Meetlng Date TOBd.OF Dir.
os/oz/m os/23/m
AGENDA REPORT Item Number Henn Numtter
oPm-42
Orange County Sanitation District
eSecondary Treatment
FROM: James D. Ruth, General Manager
Originator: James Herberg, Director of Engineering
Project Manager: David MacDonald
SUBJECT: SECONDARY ACTIVATED SLUDGE FACILITY 2 AT PLANT
NO.1, JOB NO. P1-102
GENERAL MANAGER'S RECOMMENDATION
1. Approve Amendment No. 1 to the Professional Services Agreement with Black &
Veatch Corporation providing for construction support services for Secondary
Activated Sludge Facility 2 at Plant No.1, Job No. P1-102, for an additional amount
of$7,418,462, increasing the total amount not to exceed $25,314,925; and,
2. Approve a 1.07% contingency for amendments to said agreement ($271,400).
SUMMARY
• The Secondary Activated Sludge Facility 2 at Plant No.1, Job No. P1-102, is one of
six projects designated by the Capital Improvement Program (CIP) as required to
meet the Orange County Sanitation District's (Sanitation District) goal of full
secondary treatment by the year 2012. The project will also be a future source of
secondary effluent for the Ground Water Replenishment System (GWRS).
• The Board awarded the construction contract for P1-102 to Kiewt Pacific on
April 25, 2007.
• Black & Veatch completed the design of this project and construction support
services are required which include reviewing submittals, responding to requests for
information, preparing design modifications, attending construction meetings and
site visits, preparing operations manuals, performing specialty inspections,
participating in commissioning activities, and preparing record drawings.
• These construction support services shall be authorized only as required and
managed by the Sanitation District's Project Manager. The proposed fee is
reasonable for a project of this magnitude and is consistent with fees for similar
services on past Sanitation District projects.
• The purpose of this Amendment is to provide engineering services during the
construction and commissioning of the new Secondary Activated Sludge Facility 2
at Plant No.1, Job No. P1-102.
Form No.M-102 Agenda Rap d-Board
R ioad lZ06106
Page 1
Book Page 29
• A 2.75% contingency for the potential consultant amendments is being requested
per the Sanitation District's Delegation of Authority.
PRIOR COMMITTEE/BOARD ACTIONS
Approve a Professional Services Agreement with the Black & Veatch Corporation in an
amount not to exceed $17,896,463 to prepare a preliminary design and construction
plans and specifications for the new Secondary Activated Sludge Facility 2 at Plant
No.1, Job No. P1 -102. (February 25, 2004)
The Board authorized staff to negotiate with Black & Veatch for construction support
services. (February 25, 2004)
ADDITIONAL INFORMATION
The Board has authorized $17,896,463 for design and bidding services. The estimated
cost at June 1, 2007 is $15,445,403 with a remaining balance of$2,451,060. The staff,
in accordance with the Sanitation District's adopted policies and procedures, has
negotiated a fee of$9,869,522 for engineering services during the 52 months of
construction and 8 months of commissioning. Therefore, the Director of Engineering
recommends that the agreement with Black &Veatch be amended to increase the
contract amount by $7,418,462 from $17,896,463 to $25,314,925.
This recommendation complies with authority levels of the Sanitation District's
Delegation of Authority. This item has been budgeted. (Line item: Section 8, Page 53).
Award Date: 05/23/07 Contract Amount: $25,314,925 Contingency %: 1.07%
JH:DM:kf:bm
R:WgloDaaAgeMa Draft Reports\OmndionsN1-102 AR BV N250Zdm
Form No,M-102 Aga Repod-Bound
RmiseE: 1&OBNa
Page 2
Book Page 30
OPERATIONS COMMITTEE Meeeng Date To Bd.Df Dlr.
05/02/07 05/23/07
AGENDA REPORT Item Number Rem Number
OP0743
Orange County Sanitation District
M collections
Facilities
FROM: James D. Ruth, General Manager
Originator: Jim Herberg, Director of Engineering
Project Manager: David May
SUBJECT: REPLACEMENT OF ELLIS AVENUE PUMP STATION, JOB NO. 1-10
GENERAL MANAGER'S RECOMMENDATION
1. Approve Amendment No. 6 to the Professional Services Agreement with Malcolm
Pirnie, Inc. for additional construction support services for Replacement of Ellis
Avenue Pump Station, Job No. 1-10, providing for an additional amount of$561,630,
increasing the total amount not to exceed $5,559,364; and,
2. Approve a 5% contingency for amendments to said agreement ($278,589).
SUMMARY
• Malcolm Pirnie Inc. (MPI) is now providing services during construction on the
project. Additional construction services are necessary as the actual designed
facilities are more complex than those contemplated in 2002. Additional design
services were also provided during the production of final contract documents and
during the construction bid period.
• The construction services to be provided, per the original Professional Services
Agreement (PSA) and this amendment, are based upon the current understanding of
the work and a construction finish date of October 2008. The Orange County
Sanitation District (Sanitation District) staff will request services on an as-needed
basis only. The total agreement cost will not be paid to the consultant if their
services are not used.
PRIOR COMMITTEE/BOARD ACTIONS
• Awarded PSA to MPI for engineering and construction services for an amount not to
exceed $3,186,027. (September 2002)
• Approved Amendment No. 1 to the PSA with MPI for engineering and construction
services for $400,055, increasing the total amount not to exceed $3,586,082.
(November 2003)
Form No.Dwiw-z
Page 1
Book Page 31
• Approved Amendment No. 2 (a contract language change) to the PSA with MPI for
engineering and construction services for $0, keeping the total amount not to exceed
$3,586,082. (June 2005)
• Approved Amendment No. 3 to the PSA with MPI for engineering and construction
services for $313,194, increasing the total amount not to exceed $3,889,276.
(August 2005)
• Approved Amendment No. 4 to the PSA with MPI for engineering and construction
services for $899,978, increasing the total amount not to exceed $4,799.254.
(September 2005)
• Approved Amendment No. 5 to the PSA with MPI for engineering and construction
services for $198,479, increasing the total amount not to exceed $4,997,734.
(October 2005)
ADDITIONAL INFORMATION
This amendment complies with authority levels of the Sanitation District's Delegation of
Authority. This item has been budgeted. (Line item: Section 8 Page 47). Project
contingency funds will be used for this amendment.
Award Date: 09/02 Contract Amount: $5,559,364 Contingency %: 5
JH:DM:kf:eh:kf
H:1ntg1obOAgenda Draft ReportMOperatlonsM-10 PSA Amendment No.6 MP 040407.doc
Form No.owin-2 R IWOMIM7
Page 2
Book Page 32
OPERATIONS COMMITTEE Meeting Date TOBd.of Dlr.
OS/02/a7 OS/73/o7
AGENDA REPORT Item Number Item Number
oro7-4a
Orange County Sanitation District
&nig slion ng
8 lids Ha•n
FROM: James D. Ruth, General Manager
Originator: Jim Herberg, Director of Engineering
Project Manager: Pam Koester
SUBJECT: TRUCK WASH AND DEWATERING BEDS AT PLANT NO. 1,
JOB NO. P1-106
GENERAL MANAGER'S RECOMMENDATION
1. Approve Amendment No. 2 to the Professional Services Agreement with Earth Tech,
providing for construction support services for Truck Wash and Dewatering Beds at
Plant No. 1, Job No. P1-106, for $106,496, increasing the total amount not to exceed
$359,372; and,
2. Approve a 4% contingency for amendments to said agreement ($14,375).
SUMMARY
• The purpose of Job No. P1-106 is to provide truck wash and dewatering beds
facilities at Plant No. 1.
• Earth Tech completed the plans and specifications for Job No. P1-106 in December
2006. Staff received permission to negotiate for construction support services at the
March 2007 Board meeting.
• Staff recommends that Amendment No. 2 be issued to Earth Tech for support
services during the construction, commissioning, and closeout phases of Job
No. P1-106 in an amount not to exceed $106,496.
• Earth Tech completed the design of this project and construction support services
are required which include reviewing submittals, responding to requests for
information, preparing design modifications, attending construction meetings and
site visits, preparing operations manuals, performing specialty inspections,
participating in commissioning activities, and preparing record drawings.
• These construction support services shall be authorized only as required and
managed by the Orange County Sanitation District's (Sanitation District) Project
Manager. The proposed fee is reasonable for a project of this magnitude and is
consistent with fees for similar services on past Sanitation District projects.
Form No.oW-102-2 R.1.01M$107
Page 1
Book Page 33
PRIOR COMMITTEE/BOARD ACTIONS
• Approval of Professional Service Agreement (PSA) with Earth Tech for an amount
not to exceed $237,676. (Board — December 2005)
• Approval of Amendment No. 1 to the PSA with Earth Tech for $15,200, increasing the
contract total amount not to exceed $252,876. (General Manager— November 2006)
• Authorize staff to commence negotiations with Earth Tech for construction support
services for Job No. P1-106. (Board —March 2007)
ADDITIONAL INFORMATION
This approval complies with authority levels of the Sanitation District's Delegation of
Authority. This item has been budgeted. (Line item: Section 8, Page 60).
Award Date: 12121105 Contract Amount: $359,372 Contingency: 4%
JH:PK:kf:bm
KWglobaMgenda Draft Reports\OpmationsWI-106 EO Agenda Report consultant apol 2007.doc
Fom No.M 1022 Rw1uo01M07
Page 2
Book Page 34
OPERATIONS COMMITTEE Meeting Dare TUBtl.of Dir.
05/02/07 o51z3io7
AGENDA REPORT Item Number [rem Number
ovm-4s
Orange County Sanitation District
FROM: James D. Ruth, General Manager
Originator: Nick Arhontes, Director of Operations and Maintenance
SUBJECT: UNIT PRICE INCREASE TO EXISTING HYDROGEN PEROXIDE CONTRACT,
SPECIFICATION NO. C-2006-277, FOR SULFIDE AND ODOR CONTROL IN
THE TREATMENT PLANTS
GENERAL MANAGER'S RECOMMENDATION
1. Approve Change Order No. 1 to Purchase Order No. 102520-OB for the Purchase of
Hydrogen Peroxide, Specification No. C-2006-277, issued to U.S. Peroxide, providing for
a unit gallon price increase from $1.47 per unit gallon to $1.607 per unit gallon, plus tax
for the contract period July 1, 2007 through June 30, 2008; and,
2. Authorize a 10% contingency for change orders to said purchase order.
SUMMARY
• Hydrogen peroxide is utilized in the treatment plants to reduce odors. It is used in the
chemical scrubbers for foul air odor control as well as direct dosing in the liquid stream
as the trunklines enter the plants,the headworks and Flow splitter boxes within the
facilities..
• In fiscal year 2006-07, USP was awarded a one-year contract(2006-2007)for the
amount of$1,249,500.00 plus tax for the contract period of July 1, 2006 through June
30, 2007, with four(4) one-year renewal periods.
• The unit price with USP will be increased due to high demand for the product in the pulp
and paper industry and global demand, escalating costs for natural gas, material, labor
and freight. Freight costs have increased 10-20%, and fuel surcharges increased 5-8%.
In addition, insurance costs have increased by approximately 40%.
• There has been a steady increase in hydrogen peroxide pricing, which USP did not
anticipate in their initial contract bid.
• Recent bid outcomes from OCSD and other public agencies have resulted in USP being
the only viable and competitive peroxide distributor.
• Based on purchasing 880,000 gallons of hydrogen peroxide at a unit price of$1.607 per
gallon plus applicable tax, the contract would result in an amount of$1,414,160.00 plus
tax.
Fmm No.M mat RevlweuamtNv
Page 1
Book Page 35
The contingency amount is recommended by Purchasing/Contracts for use if needed per
current Authorization criteria.
PRIOR COMMITTEEIBOARD ACTIONS
None
ADDITIONAL INFORMATION
The original contract with USP was awarded on April 22, 2002 and amended on December 18,
2002 per Specification C-2002-90. Funds are budgeted annually for this commodity and
approved within the Operating Budget when adopted.
Form No.�W,.,2 Revised 03101 V
Page 2
Book Page 36
OPERATIONS COMMITTEE Meeting Date To W.of Dir.
5/02107 05/25/07
AGENDA REPORT Item Number Item Number
OP0746
Orange County Sanitation District
FROM: Nick Arhontes, Director of Operations and Maintenance
Originator: Simon Watson, Maintenance Manager
SUBJECT: CENTRAL GENERATION ENGINE OVERHAUL PROJECT
SPECIFICATION NO. S-2006-308
GENERAL MANAGER'S RECOMMENDATION
Ratify Change Order No. 2 to Purchase Order 102687-OA issued to NRG Engine
Services, LLC, for Central Generation Engine Overhaul Project, Specification No.
S-2006-308, for additional work, authorizing an addition of$180,000, increasing the
total purchase order amount to $759,034.
SUMMARY
• Two Central Generation engine overhauls were approved for fiscal year 2006-
2007 for an amount not to exceed $700,000.
• The project was publicly bid and NRG Engine Services LLC was awarded the
contract as the lowest responsive bidder for a total project cost of $530,034.
• During the overhaul of Engine # 2 at Plant 1, a worn camshaft hub was
discovered. This was unanticipated work and not included in the original bid.
Change Order No. 1 was authorized to replace the necessary parts for an
amount not to exceed $49,000. This additional work increased the total project
cost to $579,034.
• During the overhaul of Engine # 5 at Plant 2, it was discovered that several
camshaft lobes on both camshafts had excessive wear and needed replacing.
Because the engine had over 84,000 hours of run time, staff recommended
replacing all the lobes and not just those that were severely worn. This requires
that Change Order No. 2 be authorized for an added $180,000.
• The $180,000 addition raised the total project cost to $759,034. This is $59,034
above the contract pre-approval page budget amount which provided an amount
not to exceed $700,000.
flwxa03D1Ni
Form No.Dw102-2
N VeGrdeMa(%cmM1llm\Ope,•+na CarvnLlaePorrAgns21pT0`ATII71fi NRGex
Page 1
Book Page 37
• There would be $35,430 in possible monthly power demand costs if the engine
were not operating during the summer peak power cost period (June 3—October
7). The parts required to repair the engine have to be manufactured with a six
week lead time. Staff authorized ordering the parts as time was of the essence
to ensure the repair of the engine with reliable parts prior to summer peak hours
beginning. The firm's staff will return and install the new parts once they arrive
and complete the work, including testing, by May 31.
PRIOR COMMITTEE/BOARD ACTIONS
NA
ADDITIONAL INFORMATION
The authorized funding for a contract amount not to exceed $700,000 during the fiscal
year was approved in the 2006-2007 budget adoption process. If the change order is
not authorized, the risk of not having a standby generator during peak power rates for
Plant No. 2 would be increased, resulting in the need to import power from Southern
California Edison at a possible monthly cost of$35,430. Funds exist within the
Department's Operating Budget to cover the added costs. Reassembling and running
the engine with the worn parts could lead to reduced reliability and added internal parts
failure.
Fon No.Gw-tm-2 P.MNtl ONO1N]N McWWMa1CwmmNeeeWOe,Ybn Can MIOp,Nm9200MWMdBNOGU
Page 2
Book Page 38
OPERATIONS COMMITTEE Manor,Date rnsa.ordr.
05/02/07 os/z3/m
AGENDA REPORT Item Numbe Item Number
OPNum
7-47
Orange County Sanitation District
Dig s&
8 lids Digestion
Handling inn
FROM: James D. Ruth, General Manager
Originator: Jim Herberg, Director of Engineering
Project Manager: Pam Koester
SUBJECT: PLANT NO. 2 PRIMARY SLUDGE FEED SYSTEM, JOB NO. P2-91
GENERAL MANAGER'S RECOMMENDATION
1. Approve a budget amendment for Plant No. 2 Primary Sludge Feed System, Job
No. P2-91, in the amount of$1,852,700, for a total budget of$24,339,815;
2. Approve Amendment No. 3 to the Professional Services Agreement with Brown and
Caldwell, providing for construction support services for $577,687, increasing the
total contract amount not to exceed $3,596,697; and,
3. Approve a 1.5% contingency for amendments to said agreement ($54,000).
SUMMARY
• The purpose of Job No. P2-91 is to construct a new primary sludge loop system to
feed the digesters.
• Brown and Caldwell completed the plans and specifications for Job No. P2-91 in
January 2007. Staff received permission to negotiate for construction support
services at the March 2007 Board meeting.
• Staff recommends that Amendment No. 3 be issued to Brown and Caldwell for
construction support services for Job No. P2-91 in an amount not to exceed
$577,687.
• Brown and Caldwell completed the design of this project and construction support
services are required which include reviewing submittals, responding to requests for
information, preparing design modifications, attending construction meetings and
site visits, preparing operations manuals, performing specialty inspections,
participating in commissioning activities, and preparing record drawings.
• These construction support services shall be authorized only as required and
managed by the Orange County Sanitation District's (Sanitation District) Project
Manager. The proposed fee is reasonable for a project of this magnitude and is
consistent with fees for similar services on past Sanitation District projects.
Form No.m*im-z aevi.:ea ovoe,o�
Page 1
Book Page 39
• The budget increase is being requested for more Sanitation District staff inspector
and engineer time that will be required due to the complex nature of this
rehabilitation project and to increase the project contingency to equal 10% of the
recently bid construction cost.
PRIOR COMMITTEEIBOARD ACTIONS
• Approval of Professional Service Agreement (PSA) with Brown and Caldwell for an
amount not to exceed $2,677,550. (Board — September 2004)
• Approval of Amendment No. 1 to the PSA with Brown and Caldwell for $312,816,
increasing the total contract amount not to exceed $2,990,366. (Board — March 2006)
• Approval of Amendment No. 2 to the PSA with Brown and Caldwell for $28,644,
increasing the total contract amount not to exceed $3,019,010.
(Board — December 2006)
• Authorize staff to commence negotiations with Brown and Caldwell for construction
support services for Job No. P2-91. (Board — March 2007)
ADDITIONAL INFORMATION
This approval complies with authority levels of the Orange County Sanitation District's
Delegation of Authority. This item has been budgeted. (Line item: Section 8, Page 63).
Award Date: 9/22/04 Contract Amount: $3,596,697 Contingency: 1.5%
JH:PK:kf:bm
HdniglobanAgenda Draft Remrie10 teralnonsl 2-91 ED Agenda Report consultant May 2Dg7.Eoc
Form No.0 1022 R—.0uQ107
Page 2
Book Page 40
OPERATIONS COMMITTEE Memo,oete T%ld 0,1Dir.
osioZ107 51z3 7
AGENDA REPORT Item Number Item Number
OPe7-48
Orange County Sanitation District
® solids Handling -
8 Dlge Primary Treatment
stlon
FROM: James D. Ruth, General Manager
Originator: Jim Herberg, Director of Engineering
Project Manager: Pam Koester/Bob Schirripa
SUBJECT: PLANT NO. 2 PRIMARY SLUDGE FEED SYSTEM, JOB NO. 132-91,
PRIMARY TREATMENT REHABILITIATION AND REFURBISHMENT,
JOB NO. P2-80.
GENERAL MANAGER'S RECOMMENDATION
1. Approve an increase in the Construction Budget for Plant No. 2 Primary Sludge
Feed System, Job No. P2-91, in the amount of$1,314,500, increasing the total
Project Budget to $25,654,315;
2. Approve plans and specifications for Plant No. 2 Primary Sludge Feed System,
Job No. P2-91, and Primary Treatment Rehabilitation and Refurbishment,
Job No. 132-80, on file at the office of the Clerk of the Board;
3. Approve Addendum Nos. 1, 2, and 3 to the plans and specifications;
4. Receive and file bid tabulation and recommendation;
5. Award a construction contract to Shimmick Construction for Plant No. 2 Primary
Sludge Feed System, Jab No. P2-91, and Primary Treatment Rehabilitation and
Refurbishment, Job No. P2-80, for a total amount not to exceed $36,764,000;
6. Approve an 8.75% contingency for change orders to said construction contract
($1,427,500) for Job No. 132-91; and,
7. Approve an 8.75% contingency for change orders to said construction contract
($1,789,300) for Job No. P2-80.
SUMMARY
• The purpose of Job No. P2-91 is to construct a new primary sludge loop system to
feed the digesters. The purpose of Job No. P2-80 is to provide new primary sludge
pumps to feed the new loop system constructed under Job No. P2-91 and a new
scum system.
Fom No.M-1W ABA aMu�-9ouE
NeWeee l]�lV
Page 1
Book Page 41
• Since it was determined during design that the construction schedules for both
projects and the construction of certain project elements for each project would be
highly dependant on each other, it was decided that both jobs should be constructed
by the same contractor. The construction costs will be tracked separately between
the two projects as specified in the CIP Budget Book
• Brown and Caldwell and Malcolm Pirnie completed the plans and specifications for
Job No, P2-91 and P2-80, respectively, in January 2007. Sealed bids were received
on April 10, 2007.
• Summary information on the bid opening for P2-91 and 132-80 is as follows:
Total Bid 122-91 132-80
Project Budget: $85,695,325 $24,339,815 $61,355,510
Construction Contract Budget:$53,700,000 $15,000,000 $38,700,000
Engineer's Estimate: $37,556,600 $14,780,000 $22,776,600
Lowest Responsive Bid: $36,764,000 $16,314,500 $20,449,500
High Responsive Bid: $42,145,742
Number of Bids Received: 2
Note: The shared mobilization and insurance costs, totaling $1,623,900, were split
between Job Nos. 132-91 and 132-80. The remaining bid items were included in the
appropriate job.
• Although the lowest responsive bid is below the overall Engineer's Estimate, the
portion of the total bid attributed to Job No. 132-91 is not below the Engineer's
Estimate or Construction Contract Budget for that job. Staff requests that the
Construction Contract Budget be increased by $1,314,500 from $15,000,000 to
$16,314,500 for Job No. P2-91.
• The Director of Engineering recommends the award of the construction contract for
Plant No. 2 Primary Sludge Feed System, Job No. 132-91, and Primary Treatment
Rehabilitation and Refurbishment, Job No. P2-80, to the lowest, responsive,
responsible bidder, Shimmick Construction, in an amount not to exceed $36,764,000
and an 8.75% contingency for each job.
• An 8.75% contingency for change orders is being requested per the Delegation of
Authority.
PRIOR COMMITTEE/BOARD ACTIONS
N/A
Foml No.0 ,w Mettle Reece-Roam
Page 2
Book Page 42
ADDITIONAL INFORMATION
The contractor's selection process was conducted in accordance with the Orange
County Sanitation District's adopted policies and procedures. This item has been
budgeted. (Line item: Section 8, Page 63 for Job No. P2-91, and Line item: Section 8,
Page 52 for Job No. P2-80).
Award Date: 6123107 122-91 Contract Amount: $16,314,500 Contingency: 6.75%
P2.60 Contract Amount: $20,449,500 Contingency: 6.75%
JH:PK:RS:kf:bm
KwglobaPAgwda Draft RepmtsV0peraliwwM-91 ana P2-90 Amrd Canslrudion Contract rev 1 052307.doc
Form No.M 102 ABeMe Rapan-9o✓E
Nw W 11/deOB
Page 3
Book Page 43
OPERATIONS COMMITTEE Meeeng Date Totor .Dlr.
OSIOZ/07 05/23/07
AGENDA REPORT Item Number Item Number
ovo7�0
Orange County Sanitation District
MUtility Systems
FROM: James D. Ruth, General Manager
Originator: Jim Herberg, Director of Engineering
Project Manager: Michael Puccio
SUBJECT: 66KV SUBSTATION AT PLANT NO. 1, JOB NO. P1-97
GENERAL MANAGER'S RECOMMENDATION
1. Approve Amendment No. 1 to the Sole Source Agreement with Southern California
Edison for engineering services, fees, materials, and labor for 66kV Substation at
Plant No. 1, Job No. P1-97, for an additional amount of$1,150,000 increasing the
total contract amount not to exceed $7,202,000;
2. Approve a decrease to the Southern California Edison Monthly Added Facilities
Charge of$440 for a total monthly amount of$15,292. This monthly fee is part of
this contract but is paid through the operating budget; and,
3. Approve a 5% contingency for amendments to said agreement ($360,100).
SUMMARY
• The purpose of this project is to provide sufficient electrical service capacity to
supply power to the loads for new facilities that will be added to Plant No. 1 through
2012.
• The Amendment adds scope to the existing Southern California Edison (SCE)
agreement including construction of all foundations and associated underground
substructures for the new 56MVA substation.
• The Monthly Added Facilities Charge was decreased based on Public Utility
Commission (PUC) rule changes.
• This scope was originally planned to be constructed by the Orange County
Sanitation District's (Sanitation District) contractor but it is recommended to be
reassigned to SCE to reduce the risk of change orders due to coordination issues
and reduce the duration of the project.
Form No.M-102 R...oYotro7
Page 1
Book Page 45
PRIOR COMMITTEE/BOARD ACTIONS
• Approval of Professional Services Agreement (PSA) with CDM for an amount not to
exceed $779,381. (February 2006)
• Approval of Sole Source Agreement with SCE for an amount not to exceed
$6,052,000; and increase the project budget in the amount of$4,302,947 for a total
amount of$9,475,538. (March 2006)
ADDITIONAL INFORMATION
This Amendment No. 1 complies with authority levels of the Sanitation District's
Delegation of Authority. This item has been budgeted. (Line item: Section 8, Page 75).
Award Date: 5/23/07 Contract Amount: $7,202,000 Contingency%: 5%
JH:MP:kf
K'unglobaMgenda Daft RepH:NtglobaMgeMa Daft Rep ftkOpembons1 1-97 SCE Addendum AR.doc
Fom,No.Muto2-2 gmsee pamtNl
Page 2
Book Page 46
OPERATIONS COMMITTEE MeeOnp Date T00tl. Dtr.
05/02/07 05/23/00r7
Re
AGENDA REPORT m Number Item Number
OP07-50
Orange County Sanitation District
®Support
8
Support Projects
FROM: James D. Ruth, General Manager
Originator: Jim Herberg, Director of Engineering
Project Manager: Matt Smith
SUBJECT: INTEGRATED PROGRAM MANAGEMENT CONSULTANTS (IPMC)
GENERAL MANAGER'S RECOMMENDATION
1. Approve Amendment No. 7 to the Professional Services Agreement with Integrated
Program Management Consultants, a joint venture of Parsons Water and
Infrastructure Inc., and CH2MHill, Inc., for Program Management Services for the
Capital Improvement Program for an additional five-year period through FY 2011-12;
and,
2. Approve an additional amount of$15,997,936 for FY 2007-08, increasing the total
contract amount not to exceed $76,089,975.
SUMMARY
• We are currently in the fifth year of a five-year contract with Integrated Program
Management Consultants (IPMC). It is anticipated that the current Capital
Improvement Program (CIP) will require the use of IPMC at least through Fiscal
Year (FY) 2011-12 to coincide with the completion of the secondary treatment
projects.
• Staff will be working on 83 active projects during FY 2007-08 with estimated cash
expenditures in excess of$290,000,000. Cash expenditure projections peak in
FY 2008-09 with annual expenditures exceeding $300,000,000.
• A detailed planning effort, along with resource forecasting, has identified the need
for 70 IPMC staff to augment the Orange County Sanitation District (Sanitation
District) staff to complete next fiscal year's work. Most of the identified staff are
currently working on Sanitation District projects. New hires, and/or replacement staff
will be phased in over the fiscal year as required. IPMC will augment Sanitation
District staff in Division 750 (Project Management), Division 770 (Fast Track
Projects), Division 820 (Process Engineering), and Division 760 (Engineering and
Construction). The functions these people will perform are described in more detail
below, along with the recommended budget for FY 2007-08.
Forth No.cw-tor-x an.OMW7
Page 1
Book Page 47
The benefits provided by IPMC include the rapid mobilization of highly
skilled/technical staff, flexibility of staff mix on an immediate, and as-needed basis,
the ability to quickly reduce staff as workloads decrease, project controls expertise,
and many years of experience working on similar programs throughout the United
States. Staff believes that using a Program Management Consultant approach is a
practical, cost-effective, and efficient way to augment Sanitation District staff to
deliver the CIP.
PRIOR COMMITTEE/BOARD ACTIONS
• Approval of Professional Services Agreement with Integrated Program Management
Consultants for an amount not to exceed $3,935,274. (PDC-August 2002).
• Approval of Amendment No. 1 to the Professional Services Agreement with
Integrated Program Management Consultants for $50,000, increasing the total
amount not to exceed $3,985,274. (PDC —June 2003).
• Approval of Amendment No. 2 to the Professional Services Agreement with
Integrated Program Management Consultants for $50,000, increasing the total
amount not to exceed $4,035,274 (PDC—June 2003).
• Approval of Amendment No. 3 to the Professional Services Agreement with
Integrated Program Management Consultants for $150,000, and an additional
$12,484,750 for year two of the contract, FY 2003-04, increasing the total amount
not to exceed $16,670,024.(Board —June 2003).
• Approval of Amendment No. 4 to the Professional Services Agreement with
Integrated Program Management Consultants for $12,836,801, increasing the total
amount not to exceed $29,506,825 (PDC — June 2004).
• Approval of Amendment No. 5 to the Professional Services Agreement with
Integrated Program Management Consultants for$15,585,558, increasing the total
amount not to exceed $45,092,3835 (PDC —June 2005).
• Approval of Amendment No. 6 to the Professional Services Agreement with
Integrated Program Management Consultants for$14,999,656, increasing the total
amount not to exceed $60,092,039 (PDC — May 2006).
ADDITIONAL INFORMATION
The Sanitation District will require IPMC services beyond the existing five-year contract
which is currently scheduled for expiration at the end of FY 2006-07. Based on the
current schedule and project workload, staff has estimated the level of effort that will be
required through FY 2011-2012.
It is currently anticipated that no IPMC Staff will be required after FY 2011-2012;
however, staff will continually estimate the need for staff, both permanent and
temporary, to support the CIP.
Form No.DMI02 2 RweM oNI W]
Page 2
Book Page 48
Staff is continually evaluating whether to hire permanent staff and reduce the number of
IPMC staff. The estimate of IPMC staff required for each fiscal year does not include
the addition of more permanent Sanitation District staff which would reduce the IPMC
staff needs currently projected. For the anticipated ten-year duration of the IPMC
contract, the overall staff costs associated with the CIP are about $382,000,000
(currently estimated at $267,000,000 for Sanitation District staff, and $115,000,000 for
IPMC staff). During this period of time, the Sanitation District will be expending
approximately$2,600,000,000 for engineering, design, and construction of capital
facilities. The $115,000,000 planned to be expended for IPMC support equates to 4.4%
of the total planned expenditures.
The average hourly billing rate for IPMC staff is approximately $123/hr. IPMC billing
rate includes salaries, benefits, fixed costs which are sometimes referred to as
overhead (Buildings, Administration, Utilities, Insurance, etc.), and a 5% profit. The
"overhead" rate which is applied to an employee's raw salary is approximately 145% for
IPMC. As a comparison, the engineering consultants who conduct studies, and develop
designs for the Sanitation District typically have an overhead rate range of about 190 to
200%. IPMC overhead rate is 145% because the Sanitation District is providing office
space and equipment to their field staff.
The costs for IPMC will be charged to the individual CIP projects. Funding for IPMC
costs are included in individual project budgets. Each fiscal year, as projects are
planned, scheduled, budgeted, and resource needs identified, a projected cost will be
presented to the Operations Committee for approval. Semi-annual updates for the
entire program will also be provided.
Project Management Office (PMO):
The PMO is home to the project management and project controls staff.
Project Management Staffing:
In FY 2007-08, the PMO will be managing 83 active projects with a budget of
$2,300,000,000. The project budget ranges in size from $1,000,000 to over
$250,000,000. The Sanitation District has completed a staffing analysis, and believes a
workload of three to six projects per Project Manager (PM) (based on size, and
complexity) is appropriate. IPMC will provide nine personnel to augment the Sanitation
District's Project Management Personnel in the PMO. The nine positions are described
below:
• One PM (Salgaonkar) to provide general management and supervision of all IPMC
staff. The PM will work with the Director of Engineering, the PMO Manager, and
Engineering and Construction Manager to ensure compliance with contracts,
policies, and procedures. The PM will provide technical oversight and direction in all
aspects of the program and help ensure successful delivery of the CIP. The PM
manages technical work executed by the home office staff.
• Five PMs (Acevedo, MacDonald, May, Rapagna, and Schirripa) to supplement the
six Sanitation District PMs. The PMs provide day-today management and technical
knowledge to deliver the assigned projects.
Fom No.D IW2 aeNeea Qualm]
Page 3
Book Page 49
• One PM (MacLeod) to deliver the Fast Track Projects. These smaller capital
projects are needed to enhance safety, reliability, and efficiency of facility
operations.
• One Cost Engineer and Business Manager (Billhardt) to provide assistance in the
areas of time keeping, resources, accounting, and contracts management.
• One Administrative Assistant (Moore) to provide clerical and general administrative
support, e.g., preparing agenda reports, general correspondence.
Project Controls Staff:
Currently there are 177 projects being tracked by the Project Controls Group. Of
these, 83 are active engineering projects, 22 are in future, and 72 are cancelled or i
completed. These projects require a variety of monthly updates including cost
reporting, development of performance measures, reports, and other presentation
materials. Each staff function is described below:
• One Project Controls Manager/Scheduler (Michael) to provide scheduling and cost
reporting support, QA/QC, technical oversight, and direction to controls staff.
• Two Project Schedulers (Rodriquez, Moseley) assigned to PMO to prepare project
cost, and schedule updates and milestone tracking in support of PMO Project
Managers. Other duties performed by the schedulers include assisting in the CIP
budgeting process, cash flow updates, preparation and updating of resource and
workload planning information, providing input to the preparation of the Engineering
CIP Semi Annual Report, and provide training and support to Sanitation District staff
on the use of the various computer software tools including P3/ec, Access, and
Business Object.
• One Program Controls Analyst (Gaus) to maintain and process the baseline cost
and schedule databases. Other duties include providing technical support to PMs in
preparing monthly and fiscal year cash flow analysis and report development,
preparation of PMO meeting presentation materials, and assisting in the preparation
of annual CIP updates and other programmatic cost and schedule reports.
• One Project Controls Analyst (Reichenbach) assigned to assist in time reporting,
charge numbers, and general quality assurance of data used in the system. Other
duties include preparation of the semi-annual reports, updating the PM Manual, and
maintaining portions of the automated weekly timesheet in PCS for Sanitation
District staff. She will also serve as part-time scheduler on a number of Engineering
CIP projects.
• Three Construction Cost Estimators (Davison, Zimmerman, Villanueva) assigned to
prepare estimates for change orders, help negotiate changes during construction,
review design consultant estimates, and provide cost estimate input during the
annual CIP validation process.
F..No V IU4 flwewlON,w>
Page 4
Book Page 50
• One Construction Field Scheduling Lead (Werner) to provide oversight on all matters
related to the construction field scheduling. Other duties include review and
guidance in the preparation of monthly construction schedule analysis reports
prepared by IPMC and the Sanitation District field schedule personnel. Will also
participate in the preparation of time impact analysis and review of contractor
submitted claims.
• Three Construction Field Schedulers (White, Sugasawara, one new hire) assigned
to ensure that contractors provide quality baseline schedules and keep them current
(a vital element in our claims avoidance program). Field Schedulers review the
contractor's initial schedule submittal and the schedule of values. Monthly updates
are required from the contractors, which must also be reviewed. Progress claimed
by the contractors must be reviewed against the schedule plan each month for
payment, and any request for additional time through change orders must be
analyzed.
Engineering & Construction Management(Division 760)
IPMC is providing personnel to augment the Sanitation District's Engineering and
Construction Management (E&CM) staff. E&CM is responsible for providing all the
technical resources to the Project Managers. General assignments and duties are as
follows:
• Eight Resident Engineers/Construction Managers (Collins, Haid, Bryan, Bomkamp,
Davis, Rein, Waite, Vohra) to support construction management of CIP projects
within the boundaries of the Sanitation District's two operating treatment facilities.
They will utilize existing Sanitation District CM policies and procedures to represent
the Sanitation District, coordinate construction activities, manage the construction
contract, and document contractor compliance with the contract requirements.
• Four Resident Engineers (Cuellar, Bomberger, two new hires)to support
construction management of CIP projects outside of the plant boundaries, i.e., for
pipeline and pump station contracts. They will utilize existing Sanitation District CM
policies and procedures to represent the Sanitation District, coordinate construction
activities, manage the construction contract, and document contractor compliance
with the contract requirements.
• Five Electrical and Instrumentation & Control (I&C) Engineers (Corey, Woods,
Etemadi, Lai and new hire). These Engineers are assigned to the CIP projects to
provide specialized technical support to the project teams during both the design
and construction phases. They ensure consultant and construction contractor
compliance with Sanitation District requirements, guidelines, and polices.
• Four Project Engineers (Schock, Nazemi, Aghanian, Shah). Project Engineers
serve as the technical leads within the Sanitation District's project teams, and assist
the PMs with verification of the project elements, coordinating project requirements
with the O&M Department, developing the design consultant SOW, selecting the
design consultant, and ensuring the construction documents are prepared using the
Sanitation District standards. During the construction phase, they resolve design
questions and issues for the Resident Engineers.
Fp N0.WF102-2 Rwie =lW
Page 5
Book Page 51
• Two Civil Designers/Computer Assisted Design & Drafting (CADD) Technicians
(Tran, Beltran). The Civil Designer/CADD Technician supports the Fast Track
Projects group. CADD technician also provides drafting support as directed.
• Three Civil Inspectors (Martin, Sankar, one new hire) to support Quality Assurance
of pipeline and pump station projects. They will utilize existing Sanitation District QA
policies and procedures to represent the Sanitation District, coordinate construction
and traffic control activities, monitor construction site safety, and document
contractor compliance with the contract requirements.
• Five Civil Inspectors (Chemotti, Gilbert, Hough, Jimenez, one new hire), three
Electrical Inspector (Whitney, Chappell, one new hire), and two Instrumentation &
Control Inspector (Stewart, one new hire) to support Quality Assurance of CIP
projects within the two Treatment Facilities. They will utilize existing Sanitation
District QA policies and procedures to represent the Sanitation District, coordinate
construction and O&M activities, monitor construction site safety, and document
contractor compliance with the contract requirements.
• Three Tunnel Inspectors (Byers, Daniel, one new hire)to support Quality Assurance
of CIP I-10A tunnel and pipeline project. They will utilize existing Sanitation District
QA policies and procedures to represent the Sanitation District, coordinate
construction and traffic control activities, monitor tunnel construction site safety, and
document contractor compliance with the contract requirements.
• Seven Administrative Assistants (Yousef, Hays, Corona, Gonzales, Marquez, two new hires
for P1-102 and P2-90)to provide a variety of administrative support including
Submittals/Document Clerks(Yousef, Hays, Corona)for processing and tracking of
construction contractor submittals; Project Administrative Assistants (Gonzales, two new
hires)for processing project correspondence and filing; general administrative support
(Marquez)for processing PM correspondence,Agenda Reports, and preparing policy and
procedures manual.
Operations & Maintenance (0&M) Coordination:
The O&M Department provides technical support to the Engineering Department during
design and construction of CIP projects. IPMC will provide three Project Engineers
(Takahashi, Sharma and New Hire) to coordinate input from O&M technical staff, and to
represent O&M at the various design and construction meetings. This support frees up
the O&M staff to perform their regular duties.
Home Office Support:
"Home Office Support" is supplementary services from the offices of the Joint Venture
Parties, Parsons, and CH2MHill, made readily available to support the needs of the
Engineering Department. Technical study (task orders) work is based on providing
engineering and other technical support for specific assignments using a pre-agreed
upon scope of work, fee, and schedule. These tasks will be as authorized by the
Director of Engineering when required, and may include assistance in the following
areas:
Fw No.ow1a 2 PwiweosnlN>
Page 6
Book Page 52
• General Administration and Home Office technical Support—general administration
support includes accounting, contract administration, invoices, reproduction, and
safety reports and reviews. Routine home office technical support includes urgent
technical support (usually task less than 40 hours) in all areas of waste water
engineering, construction, and project controls.
• STAG Grant Assistance - Preparing and maintaining schedules; compliance
verification activities, and technical support for grants administration.
• CEGA Assistance— support to the Planning Division on a variety of collections and
pump station projects in preparing environmental documentation.
• NEPA Assistance— primarily for secondary treatment projects.
• Tunneling Expertise— provide as needed technical expertise on several jobs which
involve tunneling.
• O&M studies—Support O&M with studies on various issues.
• Visitor Exhibit Designs and Community Outreach Support—assist the
Communications Department as needed on all collections projects in preparing
outreach plans, conducting meetings, crisis management plans, etc. Assist in
preparing conceptual layouts and design for a visitor space plan for the
Administration Building.
• Expedition Training and Implementation —assist in training on web-based Expedition
and developing a construction dashboard.
• PCS troubleshooting and upgrades—assist IT in maintaining the PCS system and
upgrades.
• General technical support—throughout the year issues come up which need
immediate attention and technical support. For example, in FY 05/06 we completed
the biosolids hauling study, and SARI pipeline realignment study.
ALTERNATIVES
Increase the Sanitation District's permanent Staff—This option would require a lengthy
process and extensive effort to recruit, hire,train, and make productive a large number
of new employees. It is also projected that staffing needs Vdll vary from year to year,
and that after the completion of the consent order work, the Sanitation District will not
need these permanent staff to manage the future CIP. This option would not be
optimum for filling these varying needs.
Avrard Date: 5123107 Contract Amount: $76,089,975 Contingency%: NA
JH:MS:kf:gc
HBmglobaNNgenda Droll Reports\OperaliomrUntegrated Program Nanagemem Conaultanla.doc
Forth No RSNee 0. 107
Page 7
Book Page 53
OPERATIONS COMMITTEE Meeing Dale Toatl.oft) -
0510210
7 os/za/o7
Number AGENDA REPORT Item Item Number
ovI
Orange County Sanitation District
FROM: James D. Ruth, General Manager
Originators: Nick Arhontes, Director of Operations & Maintenance
Lorenzo Tyner, Director of Finance and Administrative Services
Ed Torres, Director of Technical Services
SUBJECT: SOLE SOURCE PROCUREMENTS FOR REPAIRS, MAINTENANCE,
AND SERVICE OF EXISTING EQUIPMENT
GENERAL MANAGER'S RECOMMENDATION
Authorize sole source procurement required to maintain, service, or replace existing
Original Equipment Manufacturer equipment in OCSD facilities that cannot be
substituted due to functionality and integration with existing systems, or are available
from only one source for manufacturers.
The following equipment, parts and services from the listed Original Equipment
Manufacturers (OEM) are pre-approved as sole source items:
• AANDERA DATA INSTRUMENTS — Current meter
• ALFA-LAVAL— Heat exchangers for digesters
• AMERICAN SIGMA— Liquid samplers
• AM-LINER®PVC —Sewer lining
• ASHBROOK (BELLMER/WINKLER) — Sludge belt filter presses
• BASLER— Electrical protective relays and regulators
• BIO-MERIEUX— Bacterial identification system
• CALIFORNIA RECREATION COMPANY—Vessel Nerissa slip fees
• CHESTERTON — Mechanical seals for process equipment
• DEZURIK WATER CONTROLS — Process valves
• EATON -Variable frequency drives for process pumps
• ENTRONICS (ROLLS ROYCE) — Central Generation engine controls
• GOULD/ITTNEOMANS — Process pumps
• LECO —GC Time of Flight mass spectrometer
• LIMITORQUE — Process valves
• MARLOW— Process pumps
• MOYNO — Process pumps
• MUFFIN MONSTER—Sludge grinders
• NATIONAL FILTER MEDIA/FILTER BELTS —Sludge belt filter press belts
• PERKIN ELMER— ICP Mass Spectrometer
• PUTZMEISTER— Sludge transfer pumps (truck loading plant 2)
Form No ow-0o23 n...e oamrror
Page 1
Book Page 55
• ROBICON —Variable frequency drives for pumps
• ROTORQUE—Valve actuators
• SANCON 100 Epoxy/ Urethane— Coating system
• SCHWING— Sludge transfer pumps (truck loading plant 1)
• SEABIRD— Ocean Monitoring instrumentation
• SKALAR— BOD robotics
• SPARLING INSTRUMENTS — Process flow meters
• TELEDYNE— RD instrumentation
• THERMO ELECTRON — ICP Atomic Emission Spectrometer and GC Mass
Spectrometer
• TURBLEX—Aeration blowers
• VAUGHN — Process pumps
• WATERS CORPORATION — Liquid chromatograph mass spectrometer
The following additional proprietary providers are pre-approved:
• Arc Wireless— Paging services
• BEC— Building Electronics Control System
• Bentley - Microstation CAD drawing program
• Business Objects— Business Objects Software
• ESRI —GIS Software
• FileNet Corp. — Electronic Document Management System
• First American Real Estate— Online Geographic— Realquest Report
• IBM— Hardware Maintenance AS400
• IPI Gram Tech— Informatioa Software
• Labware — Laboratory Information Management System
• Oracle /JD Edwards— Enterprise One Materials, Equipment and Services
• Oracle— Oracle Database
• Rand McNally- Thomas Brothers Maps
• RBMWARE— Software and 2310 vibration analyzers
• TMV Systems — SCADA Historian
• Workforce—Time Entry
SUMMARY
The Directors of Operations and Maintenance, Finance and Administrative Services,
and Technical Services request the Board's approval of the individual sole source
procurement of the goods and services described in this agenda report. The products
are required to maintain, service, or replace existing OEM (Original Equipment
Manufacturer) equipment in OCSD facilities that cannot be substituted due to
functionality and integration with existing systems, or are available from only one
source.
Each of the goods or services is provided by a "provider of goods or services" (i.e.,
manufacturer) which has consistently been,"determined to be uniquely qualified to
provide specialized goods or perform specialized services," as described in Section
Farm No.G 1022 NenaNa3DIT]
Page 2
Book Page 56
3.10.A. of the Delegation of Authority, Resolution 07-04. These goods and services
may also meet other OCSD criteria allowing sole source procurement. The Board's
approval would not affect staffs ongoing obligations under Section VII of the Delegation
of Authority, which requires reporting and/or approval of certain agreements regardless
of whether they are sole source agreements. The purchasing and bidding procedures
in Article IV of the Delegation of Authority will also continue to be implemented when the
goods or services can be supplied by multiple vendors. Staff is committed to constantly
look for alternative providers and to readdress proprietary issues as warranted.
PRIOR COMMITTEE/BOARD ACTIONS
NA
ADDITIONAL INFORMATION
Section 3.10.C. of the Delegation of Authority states that "all sole sources shall require
pre-approval from the requesting Department Head, the Contracts/Purchasing Manger
and the Director of Finance." The District has established internal procedures for
implementing this requirement which have proved unnecessarily cumbersome. District
staff could defensibly establish a one-time staff pre-approval of the sole source
procurements described in order to minimize repetitive staff approvals. However, to
maximize transparency, District staff seeks the Board's approval of the listed sole
source procurements.
Two alternatives to staffs recommendation are possible. The Board could direct staff
not to change the District's internal procedures regarding sole sourcing, which would
perpetuate current inefficiencies. Alternatively, the Board could instruct staff to change
the District's internal procedures regarding sole sourcing without Board consultation.
The recommended action is statutorily exempt from the California Environmental Quality
Act under Public Resource Code Sections 15060 and 15378 because the action will not
result in a direct or reasonably foreseeable indirect physical change in the environment.
The sole source procurements requested in this Agenda Report are approximately
13.6% of the District Maintenance and Repairs budget
Fmm No.Dwlo 2 gevie.e GW1W
Page 3
Book Page 57
OPERATIONS COMMITTEE MeedagDate Togd.of31r.
05/02/07 05/23/07
AGENDA REPORT Item tuumter Item Number
OP07-52
Orange County Sanitation District
oStrategic R
Master Planning
FROM: Jim Ruth, General Manager
Originator: Jim Herberg, Director of Engineering
SUBJECT: Capital Improvement Program Overview
GENERAL MANAGER'S RECOMMENDATION
Information only item.
SUMMARY
• In March and April, the Operations Committee (Committee) reviewed the Orange
County Sanitation District (Sanitation District) Capital Improvement Program (CIP).
• The proposed project delays and new projects discussed at the meetings will be
included in the update to the Fiscal Year 2007-2008 budget. A draft copy of the CIP
Budget is attached to this Agenda Report.
• The proposed user rate increase to support the recommended CIP for Fiscal Year
2007-2008 remains at 9.8%.
• Additional discussions will be conducted with the Committee over the next year to
look at various scenarios for future capital improvements. These discussions will
focus on proposed levels of services, including odor control, and the expected costs
and rates to provide those services.
PRIOR COMMITTEE/BOARD ACTIONS
None
ADDITIONAL INFORMATION
Staff prepared four scenarios for the Committee to review and consider at their
meetings. These include the following:
• Scenario 1 —This scenario reflects the current CIP and user rate projection
presented in Section 4 of the Sanitation District's Budget Book for FY 2006-07
and FY 2007-08.
Page 1
Book Page 59
• Scenario 2—This scenario assumes that the projects earmarked by the
Sanitation District staff for potential delay and deletion are implemented to
reduce future rate increases. This scenario also incorporates the recent proposal
to finance the Santa Ana River Interceptor project.
• Scenario 3 —This scenario is based on increasing the level of service for the
Odor Control facilities at both treatment plants. This CIP program includes
replacing existing odor control with new technology instead of refurbishing the
existing odor control facilities as planned under Scenario 2 above.
• Scenario 4 —This scenario adds costs for proposed air quality regulations that
would impact the Sanitation District's internal combustion engines in addition to
Scenario 3. These proposed air quality regulations would require lower emission
limits below what the existing engines can achieve, but would allow the
Sanitation District to continue to generate a significant portion of the power used
on site.
None of these scenarios have an immediate impact on the Fiscal Year 2007-2008 rates.
Discussion of future odor control and air quality improvements will occur over the next
year for inclusion in the FY 2008-2009 budget. These projects, if implemented, will
have implications on rate increases for 2008-2009 and beyond.
ATTACHMENTS
Excerpts from the Draft Fiscal Year 2007-2008 Budget Book Update Related to the
Capital Improvement Program.
JB:sa
HintglobaMgenda Draft Repods\OperationsWay 2007 CIP Overvie ..doc
Page 2
Book Page 60
Overview
CIP BUDGET REQUEST SUMMARY
Total
This is an update to the FY 2006-08 two-year 2007-08 Project
budget. In preparation for the 2006-08 update, the Current Status Cash Flow Costs
District's Board of Directors reviewed the proposed Future $0.0 $203.0
changes to the CIP to gain an understanding of the Planning 5.9 39.7
impact from the CIP to the current rate structure Design 38.7 589.3
program. Construction 256.0 1,617.9
Capital Equipment .+�. 16�.2
The updated CIP includes 79 large capital projects Total 3' 33n2 22 524859
and 27 special projects with a 14-year expenditure 4y''
of $1.62 Billion. This total represents a $2 million There are 19 projects in the Planning
decrease from the original 2006-08 CIP estimate. Phase wiaf-.go capital outlay spending in
This decrease includes reductions due to a better 2007-08'k`'— 4Wo of it e',Jarger 2007-08 cash flow
than expected construction bidding environment and projepF�in" the Planniolf Phase are the Cengen
the cancellation of several studies. There were also Cod1h- ' Water System 'Reptaoement Project and
$87 million In projects delayed up to 3 years due to neW' Research prograrn Nth current year
lower than expected population growth,a$17 million J'>Wpenditures of $372,000 'a to $1.00 million,
sewer rehabilitation project was delayed two years �- -Tespeclively. .A total of $39010111ion in capital
based on new condition assessment information, �ay, curt sted within the Pliiaiiing Phase, is
$73 million in odor control (2) and power reliability t1M� pfor future budgets based on the
(1) projects were delayed up to three years based needs that are identified
on small increases in the equipment budget gat-will throu" 2002 Interim Strategic Plan Update and
allow the existing equipment to be maintained ettt a the anrii#P validation effort.
current level of services for up to three more years. -".
Finally, operational workarounds were developed,to .Ttt!ecq are curve_*29 projects in the Design Phase
delay another $147 million in solids solids and g Wlt((,. prbjlpsad�i�Q, I outlay spending in 2006-07.
processing projects up to five years A- tWW,9ig@st projects in the Design Phase are the
x-Sludge Th1ct'reriing Dewatering and Odor Control at
Several new projects were added to the CIP to -'°` Plant 1 Project and the Digester Rehabilitation at
address newly developing issues *-,i require _; Plant 1 Project with projected current year
immediate attention for OCSD. These induce two expenditures of $7.6 million and $2.3 million,
projects with a total of $1.8 million to;-upgrade -'respectively.
security at each of the treatment plants.-$Sl mdlfol `-
to upgrade the.central generetloncW'systems '810 r'4 There are currently 41 projects in the Construction
million infundia-to establish a research program for Phase with proposed capital outlay spending in
the nexL+=.ler`years. $350,000 to-tnyestigete the 2007-08. The two most significant projects in the
conditibirf the sewers in Los Alamlto8_Boulevard, construction phase are the Secondary Activated
and $SL{tt= to relocate staff based ortaie.results Sludge Facility 2 at Plant 1 and the Trickling Filters
of a rerrenTapace planning study. _ at Plant 2 projects with a projected current year
.ems ' expenditure of $29.1 million and $54.3 million,
The proposed7-08 CIP budget is organized by respectively.
treatment anecollection system -processes and
areas. The funds requested far the current cash Following within this section are descriptions and
flow budget total $302.7-million;:an increase of 13.8 justifications for the capital improvement projects
percent from last year's:eash low request of$266.1 which are new in this FY 2007-08 budget update.
million. The current year cash flaw is pan of an They give the reader a brief overview of each project
overall total cost of$2.466 billion for active projects. and the budget for the total project.
Fallowing is a chart for the 2007-08 Proposed CIP However, each project in the entire program went
Cash Flows and the total Project Costs for all through an extensive validation and prioritization
proposed projects.by project phase,in millions: process. Projects have been prioritized based on
risk exposure if the project was deferred. Projects
that would present a higher risk if they were delayed
are given a higher priority.
Section 8-Page 1
Book Page 61
FY 2007-08 Budget Update
The CIP budget process is being confinually
improved and further refined as the District
implements new tools that better gauge the business
risk to the organization associated with each of the
CIP projects. Also, a team of engineers, operations
and maintenance staff, and representatives from
management are working together to further develop
detailed asset strategies for managing the District's
infrastructure. The goal is to ensure that
rehabilitations and expansions within the CIP are
being delivered optimally.
Section 8 -Page 2
Book Page 62
Overview
Original FY 2007-08 Budget 338.818,100
%Change
Projects Completed or Canceled (5,523.000) (1.63%)
New Projects 1,803,000 0.53%
Additions to Existing Projects 46,493.000 13.72%
Deductions from Existing Projects (79,575,000) (23.49%)
Changes to Capital Equipment 697.600 0.21%
Revised FY 2007.08 Budget 302,713,700 (10.66%)
Original Total Budget 2,450,651,200
%Change
Projects Completed or Canceled (49,014,000) (2.00%)
New Projects 21,744.000 0,89%
Additions to Existing Projects 119,053,000 4.86%
Deductions from Existing Projects (75,967,000) (3.10%)
Changes to Capital Equipment (606,200) (0.02%)
Revised Total Budget 2,485,881,000 0.62%
Section 8-Page 3
Book Page 63
FY 2007-08 Budget Update
Project Summary FY 2007-08
Replacement! Improved Additional Tohl
Item Rehabilitation Tmatment Capacity Support Budget
Collections Facilities 31.385.800 528.850 37.887.000 1,292,350 71.094.000
Headworks 40,618,550 13.367,750 233,700 - 54,210.00D
Primary Treatment 4.480.600 - 538,400 - 5,019,000
Secondary Treatment 10.846,500 75,973,070 11,739.430 - 98,559,OOD
Solids Handling B Digestion 11,515,200 12,169,000 162,800 - 23.647.000
Ocean OuOall Systems 1,485,500 - 1,485,500 - 2,971,000
utility Systems 2,292.750 1,374,250 4.615,000 5.225.000 13,407,000
Odor Control Related Projects 160,000 - - - 160,000
Plant Automation B Computerization 1.762,000 166.250 2.248,750 4.177.000
Process Related Special Projects - 195,OOD - 2.094.000 2,289,000
Miscellaneous B Support Projects 4,104,100 655.700 40.500 2,016,700 61816,000
Water Management Projects - 15,641,000 - - 15,841.000
Strategic B Master Planning 111.750 311,750 111.750 111,750 647,000
Research 8 Development 250,000 638,5W 401.500 355.000 1.645,000
Equipment 557,925 557,925 557,925 557.925 2.231,700
Total 109,570,675 121,402,795 $7,839,755 13.900,475 302,713.700
Section 8 -Page 4
Book Page 64
Summary of Capital Requirements
$5019,OW 369)077
f]1,C91[O] Pnmary TrtalmeR
CorNpm.FaEl4es �% $vNeq.t 0 5 %2 P:amiry
2]5% 0 •4
$2]U7 M
52 3]1.7W $vliGe Xabinq S 0peeiw
El.pmem )YA
0]%
f1Ee W0
O C eGwC PmleOe
OS%
su zl9.ow
C.
SI 6AS.CCO "•1,
Rexartll S eevebxem - 2 ••
'♦a'1)7.W0 y 6 399559 WO
PCom�ten7alm3 11� RCt $efm032' %'' Nbnl
B
f15WI. O
We1v Ma emem Rgecta
5.2%
6518 W
sup Y P . IA a01,0.0
$uGWn PNIM. UIISYSYe1eM
2 251 f3871.WJ CA% 33369D'JO
OUP Q,IlaII5Ye1Mll. NMYY 0]Rea% Vrgepe
I V4 fi%
Total FY 2007-08 Capital Improvement Expenditure by Process •$302,713,700
Stb.av95
ImP 1Tmavronl
eo 11
S57939.755
ACalWnal cap..,
1911
$13 9N O5
Svpwn
.6Pa
3109.570,6>5
RCgaumemlR.memuuon
]a rA
Total FV 2007-08 Capital Improvement Expenditure by Type - S302.713,700
Section 8—Page 5
Book Page 65
FY 2007-08 Budget Update
Summary of Capital Requirements—Collection System Improvement Projects
cidglnal Revised Original Revised
Total TOW 200748 =748
Project Project PmJet Cashil. Commove U.
Number Budget BWea ROW Budget Number
Collection
Rain ao Bmrol sheet Saxe,EVanem 01-101 5,34Z000 3,787,000 622.= 594,OW 1
Salve Am Trull Serer Rehab 01.17 18.432,000 19.717,000 2A3&0W 908.000 2
Carom C,ryn Seim and Pump sm nbandommm 112.24-1 8,318.000 8,612,000 6,712,000 2.128.000 3
Same Ahe Myer lnlacewax Reehgnmem aM Prot 0241 9,58&O00 AMOO 492.000 927,000 4
Samoa Ana RI.lnlemepfor 2005 Emergency Repaba U414 3.767,000 - - - Complete
Santa Me Rber lntertepbr 2006 Pid mRepairs 0241.5 3,34&WO 200,000 - 9B.000 5
Taft Brai lmpiovemams 0249 079,000 1,019,000 211,000 - 6
Eudd Relief lmprwemteas-Readl'A' 02-52 23.050.000 22.050,000 224.000 - 7
NMnpe-Peoel8a 8 Cypress Trunk Replacements 02-0 6,62&0W 6,623,000 WOOD 218,000 a
Ramaldafe Minot Siphon By Adding Air Jumper 0218 15W.000 7,726,000 197.00O 773,000 9
FulmnmBres lmampw shaker Rehm 02-71 855.000 948AW 29,000 - 10
RamabdUation of me Weabode Pump Stedon 03.52 8,291.000 8,8110,000 1,015,000 1,817.000 11
Whaska,Relief misocapo/Im Aamdos MH Rehab 03-65 11,704.000 11.704.O00 - - 12
Ralubmilmi of Magnolle Trunk Sawn 03.58 28,50&000 29.789.1100 1,f07,W0 1,169,W0 13
MUleMiptler Trod Sewer Relief 03-50 9.41ZOW 10.2W.000 - 14
Beall TrunklNnoe ImocapW Sewn Relef W-60 17.815.000 19,415.000 - - 15
Baleoo Trunk S.,Rellabllimam 05-47 7,873.000 7.8n.000 373.000 384.OW 16
Replaxmem of me Betel Poll Pump Bosom 05-49 30.07&000 34,079.0W 529,000 4,BBZOW 17
Repocimem of me Rocky Pat Pump Seem O150 30ASZOW 311952.000 1,760,000 1,452.000 18
RomMil0adm of ale 14m Sheet Pump Steem 05.51 9,673.0130 - - - Compete
Rehablamm p me'A'sham Pump Simon 0552 9A5T.W0 - - - Compete
Rehabiitaboo of me Bay Btidoe Pump stalon 05-53 2,465,000 928,000 300,000 434,000 19
some,Poim From Main RehabUmAM O5-58 22,776W0 24.392,000 2&OW MUOW 20
Na4yon Faro Men CondNan Assassmeot 0580 650,000 050,000 310.000 20,000 21
Bay Ude Odle lmpmvemad D&61 2,87&OW 3,31B4OW 355,000 370,O00 22
Realign B Rehab of BOB Carrpn ORshe Trunk Serer D5d2 3,811.O00 - - - Complete
Carer[Xi.Truk Serer Reef 058] 6,378.000 6,378.000 742,0W 465.000 23
Dead 6 Trvru Serer Reim 08617 1.894,000 ZG50.000 221.000 - 24
Fm.Road Trunk S.Relief 0818 9,257.01013 10,029.000 290.O1W - 25
SuMaxer lmampor Mamae Roan. 07-21 3.294.000 - - - Compete
Gisler Road HUI Trunk Saxe,Relocation-Ph.1 07132-1 Z793.000 1,667,0110 - IAW,OW 26
Gaya-RadmUUSyammlmpmvemenb,Readi 07-37 11.7610110 16120,O00 6461000 2403.000 27
Rehabilkaboh of Colege A" Pump Stamm, 0747 7,B78.W0 11.404.031) 1.171,000 2357000 28
Bm Ung Subowk Sexes Reim 07-60 3,605,O0D 3.920,OW 112.W0 29
Continued
I
Section 8-Pape 6
Book Page 66
Summary of Capital Requirements
Summary of Capital Requirements—Collection System Improvement Projects
Origtrw Ravlsw original Revlsetl
Total Toil 2007d8 2007L8
Pmla4t Pmjw pmjaa C hfl. Cubdow Nam
Number Suited B.daed BuEoet Butleet Number
0o4laa0ons ICominueE.l
Cwnry lsia Mrekabon art CEQA Oaaoniini 07-61 250.000 350,=i - 150,000 30
Van Harman T=k Seca R" 074 32&000 328p00 - - 31
E4ugerl5W Clam Tma lmMm ii,ms 11-25 4,1116.000 4.1T6,0010 - - 32
Coul TmM Sawa RebabdtaEm 11-26 1&95&0o0 10,480,000 68 AO 424,000 33
Lake Avenue lnletmplar Sewn Relied 1131 4225.000 - 491.000 - csni:s tl
OCTA Sewer Rea Pwpics 15 1 392,000 392,000 - 14.000 M
N County Cdkri yaxi 1503 101090,000 10.213.1100 - 1.000,000 35
Matmk Rtliabi!iefion and A int Pg. 15-0 1,540.000 1,240.000 Mc000 410,000 w
FadaOes Ergbeabg Pice-b-COlkaom FE-Cdled 5,400,000 7,650,000 14.000 949,000 37
Replacement of ft Ede Aw.Pump Sm 1.10 99,319,000 78.508,000 24.453,000 36,639.000 38
BusOaN Trull Sewn Rebatti ticn 1-24 69,45&000 88,398,000 7,18&000 6.519,000 39
tns Atun9e 8M.Seven Can4Non Amessmem SP-128 - 350.000 - 130,000 40
Total Collections Pmjods
Section 8— Pace 7
Book Page 67
FY 2007-08 Budget Update
Summary of Capital Requirements—Treatment System Improvement Projects
OrlBlnal Sensed Odginal Revised
row Total MD748 2007418
Pmlast Pmleat Ptaleot CashQuar CashBow U.
Number Budget Budget Buasat Budget Number
Headwode
HeadwJ@s Rehab.and Sspalmon at Pent No.1 P1-105 161050,000 17,657,000 58.000 - 41
Hatia SReM1abeetioMRe/mbisM1meM Pi-Tl 5,159,000 9.156000 696000 rit.000 42
Handwmks lmOrovemento at Pent No.2 P248 257,762.000 257,782,000 74,538.OD0 53,431,000 43
Haadwoda Tow 279.9T1.000 264,626,000 75,2112.11 66210.000
Primary Tatursont
Pot,Cladfiam 16413 Readad Fadli le t PI-37 M,927.000 931521 - 673,000 44
Prhnary Treaunent RMUNRMUN P2.80 58,887,000 37.230,000 312000 4,348,000 45
Pdmary Treabnant Taut 149,816000 130,768,000 31ZWD $1019.000
Secondary Tleabnent
New Seoomlary Treatment State.at Plant No.1 P1-102 265,846.000 286.789,000 51,078,000 29,198,000 N
AaMvated Sludge Plant Renab90a0on P142 47,013,000 46,133,000 5.990,000 8.419.000 47
Reheb0ita0on olACOvemd Sludge Plant at Plant P2-74 17.M W0 17,306,000 611891000 6,532g00 46
Trolling FBuns at Plant No.2 P2-90 248.531,000 221,192,000 52392,000 54.307,000 49
OMen Plant RewblNation SP-M-1 160.000 IMAD - 100,000 50
Secondary Treetmald Total Sr8.Mom 561.6/0,000 116.039,000 98.669.0D0
Solids Handling a Digestion
Sludge Digester HehabilOMon at Plant l P1-10D M.916,000 56,410.000 1,553,000 2,340,000 51
Sludge DewateNp and Odor oanlral at Plant Pt-101 134,883,000 143.547.000 3,990,000 7,609.000 52
Tmrk Wash and DesewMp Beds M Pent No.1 P1-109 4,361.000 3,146,000 3,150.000 2,587,000 53
SOUds Storage ant TmQ Loading FariSry P2.80 15.822000 16,141.000 - 414,000 54
RehoWitetion of Sofids Swage Slba C 60 at P2 P249 23,14%M 23,143.000 72r,000 682,000 55
Plant No.2 Pdmary Sludge Feed System Projen P2-91 22.487,000 25.766.000 13.988.000 6.0551000 56
Digester Renab:dauon at Pant No.2 P2-91.1 31411AG 33,146,000 1,600.000 800.000 57
Sludge Dewaering and Odor Control at Plant 2 P2-92 59,520.000 51,695.010 - 58
Replacement of DMn9 Sage and Truck Wash at Pent NO.2 P247 4.191,000 4,651,000 3.599.000 1,380.000 59
Digesters-F-and-G'Liner Replacement at Treatment Plant No5P-117 26010.000 Compete
Solid.Handling 6 Dlgec6on Total 3M.140.000 357.646.e00 29.607 000 23147 000
Section 8-Page 8
Book Page 68
Summary of Capital Requirements
Summary of Capital Requirements-Treatment System Improvement Projects
Orland Retleed original Revised
Tom Taw 20p7418 200746
Protect Protect Project came" Cnion. Nent
Noonan nudpat BudOM owed OU40M Number
Ocean owall Systems
Effluent Pocono,Sepon Mnea J-Tr 62,141,001) $0,487,000 3,149,000 2.971,000 N
C0BS RabaWllm4on♦ccountant Si J-90 200.000 - - - CDmpl do
Ocean owed system TOW 02341.N0 60,481.U00 3,144,000 2.971.000
uUINy Boston.
NO Run Napero attention J-100 160,000 - - - Continent
Irdorptsnl On one Reliabllltsdon 1106 3,172,000 2,T62,000 SN,ON - 01
Coolant Cuts,Web,SJabnt Replacement J408 - 0.004,000 - 372.000 82
Sooner Pouter an Robtalty M M WM J- 3IR - 18,N0,000 - lal.o00 e3
Cable Trey Improvements at Papua I a 2 J47 28.699.000 NAIR= BB,N0 1.239.00 S4
Nr Quality lmpopemens J-Te 7,166,000 0,160,000 - 14,0id 65
Central Generation RMomallon J-70.1 13,556,000 17.855,000 2.440,000 1,613.001) M
Fire Supprenbn for$Nven and Epulp at PI S P2 J-08 821,000 921.000 - TIQON aT
Electrical Power DbMWdn Staten lntproverobrb J-M 6,520,000 a,802.N0 241,000 - Be
Plant SOW Subsbtlon P1-97 13,487,000 16,883,000 10,015,000 0.030,000 BB
Gee Contpronce But"UOgrades at Plant No.2 P2-78 71540,000) - 4.522.000 - Can"te
EMGkal Pqui,neM RebrObcuut en Profecaon SP41 4,410,000 4.218,000 M.N0 108.001, 30
Plant 1 Plant WaterWD Replecoroent SP-04 1.288,000 - - compete
Witt,S'Main TOW 60.2211.0N 110.6110.000 1a.N3.000 13.407.000
Odor Control Related Protects
peMWebt.M Opus Cannot FBGIIUee J41-0 M,137.000 42,603.000 5,000 160.000 01
Manor pee Buliding Odor Control Project P1-110 100.000 - - - Compile
Odor Control for N.SNtsa Truck Loading Season P2-95 - - - - Canceled
Plimary Trealcont Oda,control Replacement P2-06 - 2a480,000 - - 32
Odor COnWl Related Protects Tonel 44.237.000 71,267.000 COIND 160.e00
Prone solved Special Projects
Plant O&M Manual a SOP Pr%em-Pro"I SP-63 4.000.000 3,750.000 1.200,O0) 1,t00.N0 73
ConoviM Man.,.Wt Sp48A 4,657,000 4,067,000 1,00g000 8641,000 74
Spatial Projects:Antarctic Balled Reactor(RBR) SP-e0-2 456.000 455.000 106.000 145,00 75
Specal Projects elocution,poor(BTF) SP-80.0 ON No 850.000 10.000 50,000 76
Process RebltM Special Projects Total 9672.00 8.722.000 2,315.00 2.2490N
Section 9-Page 9
Book Page 69
FY 2007-08 Budget Update
Summary of Capital Requirements—Treatment System Improvement Projects
orI9Nu1 RevhM ee91.1 P.eleea
T. Tebl 2007L11 2002L8
P.J. P'q. Pm(M c.h" N C.". Bem
Numiaer Bud,. ButlOM BUEPet Buda. Numwr
PWYA Malian 6 cpmpWdl on
sc MNiFbnan Rap l,lt }103 558.000 210.OW - Cangeb
Time E. sYaMm y104 316W0 - C Pkte
P.xftrid qPM CoMN sw.. 1333 0.M.= a.W5,ON 4.227.000 1,371.W0 Tr
Fats,fib.aM Gr (F0G)9cflwere Pt-106 100A00 100.000 - ".am ]B
Stri lMamutian P..e ISIA) $P-03 1ws.W0 1,995,000 - 28B.000 T9
INemaVlntre�Mt Oa a M—I SPdP 650,000 65B0W - Bg000 W
CMM35y&em Pepleumam sP-iW 3,789,000 3,786000 2,38T00 885,000 01
P05305pRwara Pep'smmenl SPAW 250.000 250A00 - 82
0memr R., sP-111 21,NO - - - Cmlmla0
Gep2repinclnlml,til SyeMm SP-15 4.151`,000 4.152.OW 410.000 sn.aaa M
Ne Gglzpnentuw. sP20 2,900,000 2.8104.0010 599.0W IN.= a.5
Plant Automalbn acom0uterlvlbn TO., 223&1.0W YLT61m 7.B31001) 4lnm
lilacallaii 4 6 Support pml
Fe>'iEea Eiiirsrinp Pil. Jai. FEJ 18,200.000 21.M.WO M1.= 1,593,0W a9
Fetl5tiee Elgiroam9 Egecte-iI FE-PI 18,300.000 ".000.00O 754,000 BBr,OW W
FaGSUea Enalneann9 Priii - Ynt 2 FE-P2 18,200,No 1,X10,OW 423,000 M.000 BB
Temp02ry Upyetlee TO Plant Secwlly femora . 108 1.350,000 - 41.000 a9
te0w#ay fthI latien 18 1"ZMO Canpeb
LaKwbry Pelurtle0menl A PWt N. 1 197 535.00o 412.001) - 193,0W GI
Raymy FOGCwNtl Cc6edpn0PImt N01 P1.104 ],150,W0 3.1WAW 137.000 IV.= 91
PM.Ne.2 WWYiWq PioW P2.95 .0.000 410.000 tn.OW 92
C.1 CeMMS N si a SP-115 60000 - - - cmnpi.
00N 511ce Plannn95atly SP-1T 500.pW - 150.000 0
INiiS MR COntnl Syelan SP-126 4W.W0 110.500 M
SmaO Up EWM RaM• ent P.v SP34 1.250,NO 12,S0BC00 - 2,m.m 95
/ 14ma9emenl Pm SPE62 5.'00.000 5.ws.ae0 750.000 25 ,W0 M
'N.-RermeNen Prge. 5p-T1 6.W. 800,0W 118.000 1X,OW 97
PanlZMaml ilOaBw TWMdMmaepn SPAR =wc SM.WO 151.0100 212.003 9B
Mlw'ww"SsuPNAPMJ Je TOb1 69509000 839290w z".000 9111
Section B- Page 10
Book Page 70
Summary of Capital Requirements
Summary o/Capital Requirements—Treatment System Improvement Projects
ONBlnal ReMeed Orl'InM Reateed
Total Total 2007-08 2007430
Pnlect anal. Prolan CSMIew caeNnw Rem
NYTGer RUd,at B.d.. Buena! B.dimn N...,
W.I.Manaeemenl PrnI.M
Gmurdvater Re"nanrnenl Syalem J-w 248.551CW 246AB4.OW 2ZGM.000 15,041,0.0 88
Water Management Pralects TOYI 248.551,0W 244.O1141J100 22.B98.000 15.641.000
Strategic a Mater Planning
Trea0nant Plant Spat is Plan Update J-102 3.020.000 31820000 510,000 407.M 1w
orangeC rry BlOgftle Pndd 0 S&g S" SP-10.5 6M(M 4WAW 15n000 2W.= 101
st,,I"I.a MaeMr Planning TOlal 4020000 4020000 W0000 BSTgW
RaearoR a DevMopment
USER Brhte Management Grant Pngaci SP-116 100.000 1M." - 35.000 102
Raeandl Slretegk Plan SP-120 120.OW M.OW - 280.000 10]
supemaygenetandlPnnlaNingual SP-121 150.000 85O.OW 210.000 IN
Dpaer Pict Pent Safely and Cord Syetem UpGdda BP-122 105.00o N.OW - 50,000 105
Mannar Opllm®Ron SP-I23 7s000 2] M - 80.000 106
O'natbnal ReaeelN Rohde,2007L8 SP-125 10.000.000 - 1.000.000 107
Research a Development TOW 380.000 11.05.000 1.845.000
Total Treatment and Dlapoeal Proles 1,914,08Z.000 1.053,045,000 278.190,000 229,388,ON
CapWl Equipment PurcM1aa 1808aa0 16'.Mw0 1.5]4.100 2.2J1A00
TOUI COIkNen.TReRMnt and Dlepefal Prolate 2.450.831.200 ].463.861.000 ]]B.B10.100 ]OI.T1].T00
•In sapemMr 2000 re attend OamlenW s W.M ham ax.tng pro tl In fund ma rev "pl0letb.
Seclion 6—Page 11
Book Page 71
FY 2007-08 Budget Update
project Name IL Number Los Alamitos Blvd.Sewers Condition Assessment-SP-126
Project Category Collections Facilities Project Budget $350,000
Description
This project will conduct an extensive condition assessment of the three sewers in Los Alamitos Boulevard to
determine the went of the existing damage to the sewers, better estimate the liming for needed repairs,and
recommend the most Post effective method of rehabilitation.
Justification
In 2006.closed-Circuit television(CCTV)work was conducted on these lines In response to sinkholes forming in
Los Alamitos Boulevard. The tapes indicate that groundwater and soil are infiltrating into these pipes.
Project Name 1,Number Cengen Cooling Water System Replacement-J-109
Project Category U011ty Systems Project Budget $9,094,000
Description
This project will improve the efficiency of existing cooling system equipment at both plants The preliminary
design was completed under J-62 and identified measures that can be taken to improve heat recovery from the
Central Generation Engines and reduce water consumption by replacing the existing oncethrough cooling
systems with a more efficient system.
Justification
This project will substantially reduce the amoum of water consumed by process equipmentfaystems,resulting in
an estimated savings of$5D0,000 annually. The district currently buys reclalmed water to cool mechanical
equipment. This water is expensive and contains chemicals that damage equipment The contract is set to
expire in 2012. The suggested changes will eliminate the need to purchase reclaimed water clue to use of dosed
loop systems with cooling lowers.
Project Name S Number Temporary Upgradas To Plant Security Barriers-J-108
Project Category Miscellaneous S Support Projects Project Budget $1,350.000
Description
This project provides approximately 13,000 feet of perimeter security fencing around each of the treatment plants.
The fencing will replace or enhance deficient areas to improve site security at the each of the treatment works. At
Reclamation Plant No.1,fencing will be provided on the from and backsides of the plant along Ellis,Ward and
Garfield Avenues. Perimeter fencing will also be installed along the Santa Ana River Channel and Potions of the
Talbert Marsh of Treatment Plant No.2.
Justification
In 2005. OCSD conducted a security assessment survey to determine the Districts security vulnerabilities. One
of the major recommended seconty improvements for the District's facilities was a perimeter banner design at
Plant Not. 1 S 2. An improved barrier will serve as a structural bamer against intruders and protect vital plant
infrastructure and District personnel. These temporary measures will allow OCSO to immediately be in
compliance with a number of proposed regulations and will be in place until permanent structures can be
designed and funded.
Section 8 - Page 12
Book Page 72
CIP New Project Descriptions
Project Name B Number Office Space Planning Study-SP-127
Project Category Miscellaneous&Support Projects Project Budget $500,000
Description
This project will develop a space plan for staff housed at Reclamation Plant NO, The study will look at existing
space deficiencies,ongoing staffing changes and planned operational and capital improvement planning needs
over the next tan years. The study will also consider existing space planning for efforts at Treabnent Plant No.2
and the North County Yard.
Justification
Upgrades and renovations are needed to balance the need for new employees to support the Districts future
operations and the ramping down of the secondary treatment upgrades in the Capital Improvement Program. The
project will also allow appropriate work groups to be w4ocated for more efficient use of existing spaces. It is
anticipated that additional space heads will be determined,but several altemedves will be developed for future
consideration and improvements.
Project Name&Number Integrated Security Access Control System-SPA 2B
Project Category Miscellaneous B Support Projects Project Budget: $450,000
Description
This project will apiece the existing access control system The fiat phase of this project will be to lay out an
design an"system to provide needed security for the treatment works. The design consultant will incorporate
new technologies for card reader system,badge systems,and camera surveillance to ensure that fire overall
secunfy system is Integrated. Also,the existing control tamer Should have access to all security systems for
monitoring and security maintenance.
Justification to determine the District's security vulnaebflities.
In 2005,the Distinct conducted a security assessment survey with Proposed regulations for sngcal
The focus of the study was to ensure that the District could comply
intrusions due to enb9 ated security technologies ologies. Theor remmmandationswas totherlow the exist recommends was to Provide for central3 Security systems to s
location where security could be effectively monfiored and maintained.
Project Name&Number Operational Research Pro}ece,2007-0B-SP-125
Project Budget: $10,000.000
Project Category
Research&Development
Met! A,directed y CCSD
Description
This is a fund for operational research projects that hav of yet be been
will e roamiBeO and bdeve Ped to be
managmnent,an annual nd tropics ill be made Specific to fund re pear research Projects.For 2007-08,the Research Strategic
will identify protect,
funded from this budget.
Justification designed to improve operational efficiency,reduce costs,
These funds will be used for various research project,
by
improve safety,of fill Important information gaps.The results will supped OSM and provideinformation needed
Engineering for future Planning and design work.The Protects will be individually budgeted
and tracked within the
overall line Rem allocation.
Section 8-Page 13
Book Page 73
FY 2007-08 Budget Update
Proposed Equipment Budget
2007-08
Tlu -& Cther Mobite MacNne Eq Comm
Vehicles Eq &Tools Equipment
Department 09410000 09410001 09410002 09410003
Contracts,Purchasing&Materials Management
Facitigas Melotenance Services SM000 -
Environmenty Paesssment
Envkonmamel Silences Laboratory
Operations&Maintenance Process Engineering - - 375,000 Plant No.2 Operations -
Mechsnical.Rellablllty,&Malntenan"SUPPW Sues - - -
Instrumentation& EleWicel Maintenance
Customer and Network Support - - '
Tote!Proposes Cannot Equipment 5 00,000 375,000
Section B-Page 14
Book Page 74
Proposed Equipment Budget Summary
Proposed Equipment Budget
2007-08
Inca/Teat Safely& Office Fix Computer 2007-08
Equipment Traffic Eq &Eq Equipment proposed
Department o9410004 09410005 0941000E 09410007 Budget
C ntmctc,Purchasing&Materials Management - - 27,000 - 27,000
Facili0es Maintenance Servioes - - - - 570.000
Environmental Assessment 299,500 - - - 299,500
Environmental Sources laaoratary 82,100 - - 82.100
Operations&Maintenance Process Engineering - - - - 375.000
Plant No.2 Operations - - 20.000 - 20,000
Mechanical,Reliability,&Maintenance Support Svcs 39.300 - - - 39,300
Instrumantatlon&Electrical Maintenance 168.000 - - 168,000
Customer and Notwotk Support 860.800 650,800
Total Proposed Capital Equipment 588,900 41.000 2.231,700
Section 8—Page 15
Book Page 75
FY 2007-08 Budget Update
Proposed Equipment Budget Detail
Proposed
Division Equipment Type Equi,Budget
File System for Public Works Administration 27,000
430 - Facilities Maintenance Services
One(1)Heavy Duty Truck Chassis 436,000
One(1) MMtlle-elm Truck 32.800
One(1)Light Duty Service Truck 34,300
One(1)Heavy Duty Service Truck 66.900
Total 570,000
620 - Environmental Assessment
Water Column Sampler-Replacement 70,800
Coastal Monitoring Mooring-Replacement 228,700
Total 299.500
630 - Environmental Sciences Laberstory
Replacement Autoclave 64,700
Wastewater Samplers(3) 17.400
Total 82,100
Turnkey Portable Scrubbers at P7 (carryover from FY OB 07, not
additional budget request) 100,000
Turnkey Portable Scrubbers at P2(carryover from FY 06-07, not
additional budget request) 275,000
375,000
840-Plant No, 2 Operations
Deska/cabinets for Ops Center Lab Office&Ops Mges Office at P2 20,000
850-Mechanical Reliability &Maintenance Support Sousloss
CSI 5200 Mlnllab with AMS Machinery Mgr and 3-day TObology Startup Svc 39,300
860-Instrumentatlon&Electrical Maintenance
Pt Spa Duct Replacement(2)(01) 21.600
Pl Diversion Flow Meter(02) 38,700
Pt Primary Effluent Pump Station (PEPS)Flow Meter(a'4) 38,700
RAS Actuators(8)(k3) 69,000
168,000
930 - Customer and Nepvork Sun=
Replacement Telephone/PBX System 431.000
Camera Equipment. Div 420(2) 21.500
Server Obsolescence Program(7 Servers) 85.000
Succession Planning-write spittoon 45,000
Olds for Board Room AudlcNideo System 5,900
Streaming Audio So0ve re(from FY 08-07, monies used for Board AV
so additional monies needed) 12.800
Software/Services,for Looming Management System(from FY 06-07,
monies used for Board AV in 06/07) 18.000
MuklFunctlonPrinter for GWRS trailer(Div no) 10.000
860 VAX Server 21,600
Total 650,800
Total Proposed 2007-08 CORF Equipment Budget 2,231,700
Section 8- Page 16
Book Page 76
OPERATIONS COMMITTEE Meeting Date To 6tl.of Dir.
Ds/D2/m
AGENDA REPORT Item Number Item Number
ovro-ss
Orange County Sanitation District
FROM: James D. Ruth, General Manager
Originator: Nick Arhontes, Director of Operations and Maintenance
SUBJECT: GRIT AND SCREENINGS REMOVAL
GENERAL MANAGER'S RECOMMENDATION
Information only.
SUMMARY
• The grit and screening contract provides bins for the collection of grit and
screening materials, the subsequent removal of the full bins, and final disposal of
the material in a landfill. Grit and screening materials are continually produced
as part of the preliminary treatment process. Therefore, a new contract must be
in place prior to the end of the existing contract ending on June 12, 2007.
• The current provider of services has conveyed that they had miscalculated their
costs in their bid and are losing money on this contract. The provider has opted
not to renew the contract.
• Purchasing/Contracts has begun the procurement process for a new vendor and
bids are due May 8, 2007.
• Since the bids will be received after the Operations Committee meeting, staff will
submit an Agenda Report directly to the Board in May for a consideration of
approval with the name of the successful contract bidder and contract cost.
PRIOR COMMITTEEIBOARD ACTIONS
None
ADDITIONAL INFORMATION
None.
Form N. ow-lot-z namBBB p3mvm
N:\OBpI.,.n \C.......10parepom C—.m 1ee10penlwm]WTDS.I -M GoBSaBBO,Op 0.+c
Page 1
Book Page 77
ORANGE COUNTY SANITATION DISTRICT
(714) 962-2411
www.ocsd.com
Mailing Address:
R.O. Box 8127
Fountain Valley, California
92728-8127
Street Address:
10844 Ellis Avenue
Fountain Valley, California
92708-7018