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HomeMy WebLinkAbout2007-05 Ops MINUTES OF THE OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Technical Services Orange County Sanitation District Wednesday, May 2, 2007—5:00 P.M. A meeting of the Operations Committee of the Orange County Sanitation District was held on May 2, 2007, at 5:00 p.m. in the Sanitation District's Administrative Office. (1) ROLL CALL A quorum was declared present, as follows: Operations Directors Present: Staff Present: Larry Crandall, Chair Jim Ruth, General Manager Cathy Green, Vice Chair Bob Ghirelli, Assistant General Manager Charles Antos Nick Arhontes, Dir. of Operations & Maintenance Don Bankhead Jim Herberg, Director of Engineering Patsy Marshall Lorenzo Tyner, Director of Finance and Roy Moore Administrative Services David Shawver Penny Kyle, Clerk of the Board Harry Sidhu Tod Haynes, Engineering Manager Constance Underhill Matt Smith, Engineering Manager Doug Davert, Board Vice Chair John Linder, Engineering Manager Carla Dillon Operations Directors Absent: Gary Prater Chuck Winsor Steve Anderson Simon Watson James M. Ferryman, Board Chair Bob Bell Don Webb Juanita Skillman Norbert Gate Others: Joe Forbath, General Counsel Alternate Director Bob Ooten Jag Salgaonkar Gino Rapagna (2) APPOINTMENT OF CHAIR PRO TEM FIEEL DLL IN THE ooTTH�F{FIC AoxppD No appointment was necessary. ORANGE�COUN1 SANRATEIONI I+YRCT (3) PUBLIC COMMENTS MAY 231007 There were no public comments. BN Minutes of the Operations Committee May 2, 2007 Page 2 (4) REPORT OF THE COMMITTEE CHAIR Vice Chair Green, who presided over the meeting until Chair Crandall arrived, did not give a report. (5) REPORT OF THE GENERAL MANAGER Lorenzo Tyner, Director of Administrative Services provided an overview and update of the FY07/08 Budget. He noted that the budget would be presented in June for approval by the Board of Directors. (6) CONSENT CALENDAR ITEMS a. MOVED, SECONDED, AND DULY CARRIED: Approve minutes of the April 4, 2007 Operations Committee meeting. b. OP07-37 MOVED, SECONDED,AND DULY CARRIED: Recommend to the Board of Directors to approve Professional Services Agreements with Bush and Associates Inc.; Forked Engineering &Surveying, Inc.; and RBF Consulting, providing for on call surveying services supporting capital projects, Specification No. PSA-2007-001, for a three-year period for an amount not to exceed $800,000 for each agreement($2,400,000 total). C. OP07-38 MOVED, SECONDED,AND DULY CARRIED: Recommend to the Board of Directors to approve Professional Services Agreements with Geomatrix Consultants, Inc.; Ninyo& Moore Geotechnical & Environmental Sciences Consultants; and Smith-Emery Laboratories providing for on-call material testing services supporting capital improvement projects, Specification No. PSA-2007-002,for a three-year period for an amount not to exceed $800,000 for each agreement($2,400,000 total). d. OP07-39 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to approve Professional Services Agreements with Electrical Reliability Services and Hampton-Tedder Technical Services providing for on call electrical system testing services supporting capital improvement projects, Specification No. PSA 2007-003_for a three-year period for an amount not to exceed $400,000 for each agreement($800,000 total). e. OP07-40 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to approve Amendment No. 4 to the Professional Services Agreement with Ninyo & Moore Geotechnical and Environmental Services Consultants providing for additional services for Materials Testing and Geotechnical Engineering Services, Specification No. PSA-2003-175, for an additional amount of$50,000, increasing the total contract amount not to exceed $590,000. Minutes of the Operations Committee May 2, 2007 Page 3 f. OP07-41 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: 1)Approve Amendment No. 3 to the Professional Services Agreement with Malcolm Pirnie providing for construction support services for Primary Treatment Rehabilitation/Refurbishment, Job No. 132-80, for an additional amount of$2,468,510, Increasing the total amount not to exceed $9,870,653; and, 2)Approve a 2.0% contingency for amendments to said agreement ($197,400). g. OP07-42 MOVED, SECONDED,AND DULY CARRIED: Recommend to the Board of Directors to: 1)Approve Amendment No. 1 to the Professional Services Agreement with the Black&Veatch Corporation to provide construction support services for Secondary Activated Sludge Facility 2 at Plant No.1, Job No. P1-102, for an additional amount of$7,418,462, increasing the total amount not to exceed $25,314,925; and, 2)Approve a 1.07% contingency for amendments to said agreement ($271,400). h. OP07-43 MOVED, SECONDED,AND DULY CARRIED: Recommend to the Board of Directors to: 1)Approve Amendment No. 6 to the Professional Services Agreement with Malcolm Pirnie, Inc.for additional construction support services for Replacement of Ellis Avenue Pump Station, Job No. 1-10, providing for an additional amount of$561,630, increasing the total amount not to exceed $5,559,364; and, 2)Approve a 5% contingency for amendments to said agreement ($278,589). I. OP07-44 MOVED, SECONDED,AND DULY CARRIED: Recommend to the Board of Directors to: 1)Approve Amendment No. 2 to the Professional Services Agreement with Earth Tech providing for construction support services for Truck Wash and Dewatering Beds at Plant No. 1, Job No. P1-106,for $106,496, increasing the total amount not to exceed $359,372; and, 2)Approve a 4% contingency for amendments to said agreement ($14,375). j. OP07-45 MOVED, SECONDED,AND DULY CARRIED: Recommend to the Board of Directors to: 1)Approve Change Order No. 1 to Purchase Order No. 102520 OB for the Purchase of Hydrogen Peroxide, Specification No. C- 2006-277, Issued to U.S. Peroxide, providing for a unit gallon price Increase from$1.47 per unit gallon to$1.607 per unit gallon, plus tax for the contract period July 1, 2007 through June 30, 2008; and, 2)Authorize a 10% contingency for change orders to said purchase order. `Minutes of the Operations Committee May 2, 2007 Page 4 k. OP07-46 MOVED, SECONDED,AND DULY CARRIED: Recommend to the Board of Directors to ratify Change Order No. 2 to Purchase Order 102687-OA issued to NRG Engine Services, L-C,for Central Generation Engine Overhaul Project, Spectfication No. S-2006-308,for additional work, authorizing an addition of$180,000, increasing the total purchase order amount to$759,034. (7) ACTION ITEMS a. OP07-47 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: 1)Approve a budget amendment for Plant No. 2 Primary Sludge Feed System, Job No. P2-91, in the amount of$1,852,700,for a total budget of$24,339,815; 2)Approve Amendment No. 3 to the Professional Services Agreement with Brown and Caldwell, providing for construction support services for $577,687, increasing the total contract amount not to exceed $3,596,697; and, 3)Approve a 1.5% contingency for amendments to said agreement ($54,000). b. OP07-48 MOVED, SECONDED,AND DULY CARRIED: Recommend to the Board of Directors to 1)Approve an increase in the Construction Budget for Plant No. 2 Primary Sludge Feed System,Job No. P2-91, in the amount of$1,314,500, increasing the total Project Budget to$25,654,315; 2)Approve plans and specifications for Plant No. 2 Primary Sludge Feed System, Job No. P2-91, and Primary Treatment Rehabilitation and Refurbishment, Job No. P2-80, on file at the office of the Clerk of the Board; 3)Approve Addendum Nos. 1, 2 and 3 to the plans and specifications; 4) Receive and file bid tabulation and recommendation; 5)Award a construction contract to Shimmick Construction for Plant No. 2 Primary Sludge Feed System,Job No. P2-91 and Primary Treatment Rehabilitation and Refurbishment, Job No. P2-80, for a total amount not to exceed $36,764,000; 6)Approve an 8.75% contingency for change orders to said construction contract($1,427,500)for Job No. P2-91; and, 7)Approve an 8.75% contingency for change orders to said construction contract ($1,789,300)for Job No. P2-80. Minutes of the Operations Committee May 2, 2007 Page 5 C. OP07-49 MOVED, SECONDED,AND DULY CARRIED: Recommend to the Board of Directors to: 1)Approve Amendment No. 1 to the Sole Source Agreement with Southern California Edison for engineering services, fees, materials, and labor for 66kV Substation at Plant No. 1, Job No. P1- 97, for an additional amount of$1,150,000, increasing the total contract amount not to exceed $7,202,000; 2)Approve a decrease to the Southern California Edison Monthly Added Facilities Charge of$440 for a total monthly amount of$15,292; and, 3)Approve a 5% contingency for amendments to said agreement ($360,100). d. OP07-50 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: 1)Approve Amendment No. 7 to the Professional Services Agreement with Integrated Program Management (IPMC) Consultants, a joint venture of Parsons Water and Infrastructure Inc., and CH2MHILL, Inc., for Program Management Services for the Capital Improvement Program for an additional five year period through FY2011-12; and, 2)Approve an additional amount of$15,997,936 for FY2007-08, increasing the total contract amount not to exceed $76,089,975. e. OP07-51 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to Authorize sole source procurement required to maintain, service, or replace existing Original Equipment Manufacturer equipment in OCSD facilities that cannot be substituted due to functionality and Integration with existing systems, or are available from only one source for manufacturers. The following equipment, parts and services from the listed Original Equipment Manufacturers (OEM)are pre-approved as sole source Items: • AANDERA DATA INSTRUMENTS—Current meter • ALFA-LAVAL—Heat exchangers for digesters • AMERICANSIGMA—Liquid samplers • AM-LINER®PVC—Sewer lining • ASHBROOK (BELLMER/WINKLER)—Sludge belt filter presses • BASLER—Electrical protective relays and regulators • BIO-MERIEUX— Bacterial Identification system • CALIFORNIA RECREATION COMPANY—Vessel Nerissa slip fees • CHESTERTON—Mechanical seals for process equipment • DEZURIK WATER CONTROLS—Process valves • EATON -Variable frequency drives for process pumps • ENTRONICS (ROLLS ROYCE)—Central Generation engine controls • GOULD/ITT/YEOMANS—Process pumps • LECO—GC Time of Flight mass spectrometer • LIMITORQUE—Process valves • MARLOW—Process pumps Minutes of the Operations Committee May 2, 2007 Page 6 • MOYNO— Process pumps • MUFFIN MONSTER—Sludge grinders • NATIONAL FILTER MEDIA/FILTER BELTS—Sludge belt filter press belts • PERKIN ELMER—ICP Mass Spectrometer • PUTZMEISTER—Sludge transfer pumps (truck loading plant 2) • ROBICON—Variable frequency drives for pumps • ROTOROUE—Valve actuators • SANCON 100 Epoxy/Urethane—Coating system • SCHWING—Sludge transfer pumps (truck loading plant 1) • SEABIRD—Ocean Monitoring Instrumentation • SKALAR—BOD robotics • SPARLING INSTRUMENTS—Process flow meters • TELEDYNE—RD Instrumentation • THERMO ELECTRON—ICP Atomic Emission Spectrometer and GC Mass Spectrometer • TURBLEX—Aeration blowers • VAUGHN— Process pumps • WATERS CORPORATION —Liquid chromatograph mass spectrometer The following additional proprietary providers are pre-approved: • Arc Wireless—Paging services • BEC—Building Electronics Control System • Bentley- Microstalion CAD drawing program • Business Objects—Business Objects Software • ESRI—GIS Software • FIIeNet Corp. —Electronic Document Management System • First American Real Estate—Online Geographic—Realquest Report • IBM—Hardware Maintenance AS400 • IPI Gram Tech—Informatioa Software • Labware—Laboratory Information Management System • Oracle/JD Edwards—Enterprise One Materials, Equipment and Services • Oracle—Oracle Database • Rand McNally-Thomas Brothers Maps • RBMWARE—Software and 2310 vibration analyzers • TMV Systems—SCADA Historian • Workforce—Time Entry Director Bankhead abstained. Minutes of the Operations Committee May 2, 2007 Page 7 (8) INFORMATIONAL ITEMS a. OP07-52 Capital Improvement Program Overview Jim Herberg, Director of Engineering, provided an overview of the Capital Improvement Program. b. OP07-53 Grit& Screenings Removal, Specification No. 5-2006-308 Nick Arhontes, Director of Operations and Maintenance, advised that the current vendor does not want to continue with their current agreement at the current prices. As such, a new contract must be In place by June 12, 2007. A public bid process is underway and due to the timing, he requested that the awarding of the new contract be moved to the board for consideration of approval in May. (9) REPORT OF DIRECTOR OF ENGINEERING Director of Engineering, Jim Herberg, did not give a report. (10) REPORT OF DIRECTOR OF OPERATIONS AND MAINTENANCE Director of Operations and Maintenance, Nick Arhontes, noted that the City of Fullerton received the Medium Sized Collection System of the Year Award from the California Water Environment Association that was announced at the CWEA Annual Conference held in Ontario recently. He also advised that the ocean cutfall would be shut down on May 180 for repairs due to corrosion in one location. Directors requested he come back with a presentation on the planning and preparation for the event,findings, and actions taken during the shut down. He also advised that the architectural firm had begun work on the North County Yard office space plan and he was expecting four conceptual layouts for staff review and comment by the end of May. This is an Important first step in determining how many other OCSD staff could possibly be relocated to the Garden Grove location, beyond the Initial needs of the Collection Facilities O&M staff currently in Huntington Beach. (11) REPORT OF DIRECTOR OF TECHNICAL SERVICES Director of Operations, Ed Torres,was not present. Minutes of the Operations Committee May 2, 2007 Page 8 (12) OTHER BUSINESS. COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY The following supplemental agenda item was considered in closed session: Confer with Legal Counsel re existing litigation (Government Code Section 54956.9(a)) Case: Travelers Casualty and Surety Company, et al. v. OCSD, San Diego Superior Court, Case No. GIC873347, re Plant 2 Solids & Storage Truck Loading Facility, Job No. P2-60 (13) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND STAFF REPORT There were none. (14) CONVENE INCLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(a) The Committee convened in Closed Session at 5:52 p.m. pursuant to Government Code Section 54956.9(a). Confidential Minutes of the Closed Session held by the Operations Committee have been prepared in accordance with California Government Code Section 54957.2, and are maintained by the Clerk of the Board in the Official Book of Confidential Minutes of Board and Committee Closed Meetings. RECONVENE IN REGULAR SESSION: The Committee reconvened in regular session at 6:04 p.m. (15) FUTURE MEETING DATES The next Operations Committee meeting is scheduled for June 6, 2007, at 5:00 p.m. (16) ADJOURNMENT The Chair declared the meeting adjourned at 6:04 p.m. Submitted by: /In Penny M. (yle Clerk of the Board H:Wepl\agenda\Committees\Operations Committee\Operations 2007\0507\05040407 Operations Minutes.00c OCSD Operations Committee May 2, 2007 FY 2007-08 Budget Ovemiew FY 2007-08 Budget Overview I& May 2,2007 Orange County Sanlfallen District Highlights of the proposed budget Include: ♦ Second year update of the Iwo-year budget ♦ Flat seething levels—644 positions ♦ Capital Improvement Program(CIP) • No significant change from lest years $500 million mduclbn ♦ Strong financial positioning—maintaining AA Bond Rating Capital costs will increase the need for additional revenue and debt financing. Ra..un: FY 01 Fees B Charges $196 M (33%) General Income $111 M (19%) Debt Proceeds $300 M (49%) Total Revenues U07 M CIP(including Debt Sewie) $371 M m2%) Collection,Tdmt$Disposal $140 M (2T%) Central Agency Costs, s Ism ( 1%) Totst eefeendltum $516 M mn,nx..v imwvvv w,..mo.,,. Distributed at Operations Comrnitteee Meeting OCSD Operations Committee May 2, 2007 FY 2007-08 Budger Oven•ieo, Revenues Revenues are shown in three major components. General Income FY 07-08 Revenues Fcesa 18% Total. 6607 Million Cbergcs SIUM Debt Proceeds a9% WM Most OCSD revenue is related to User Fees. FY 07-6a General User Fees $165 M Permit User Fees $ 19 M Capital Facilities Capacity $ 12 M Charge Total Fees&Charges $ 196 M 2 OCSD Operations Committee May 2,2007 FY2007-08 Budger Overview However, income not related to users fees will exceed $100 million. FY 07-08 Property Tax $ 58M Interest $ 15 M Other $ 38 M Total General Income a 111 M Debt Proceeds—Certificates of Participation (COPS) are our primary mechanism for financing capital projects. FY 07-08 Revenues Total:$607 Million $300 M 49% Expenditures 3 OCSD Operations Committee May 2,2007 FY2007-08 Budget Overview Most of the District's resources are related to the Capital Improvement Program. Adopted Proposed C9peM tmpro'temenl Ping. E33gldi+) $305 Mtext Debt Selvlce S 6e Moxv S s8Mrma Operating cost a108 A $1151A. mminleVetion Colt $ 25 M t sv $ 25 M i sxl Central Agency Cost S 5 M 1 na S 514, Total Expentilem $50.51111 $516M The Capital Improvement Program can be divided into five distinct areas. FY 07-08 1.Secondary Treatment Facilities $ 98 M 2.Groundwater Replenishment System $ 16 M 3.Treatment Plant Rehab/Upgrades $118 M 4.Collections Costs $ 71 M Sub-Total $ 303 M S.Debt Service $ 68 M Total $371 M $140 million (27%) of the proposed 2007-08 Budget is allocated to Operating Expenses. Adopted Pmpaeed Copllel lmproyemew Peet. $339 Mtexsl $3051,11 l Debt Service $ as M uzxl S 68 M nsu Operating Cost $109 M next S 115 M pmi Administration Cost $ 25 M 1 ext S 25 M t exi central Agency Cost $ SMi,xi S Statist Total Expenditures 1i $515M 4 OCSD Operations Committee May 2,2007 FY2007-08 Budget Overview Operating and Administration costs will increase by$2.4 million(i^. AOagN 1'mpoMtl Fa0ex0 ,asA as"as MuM, yMrcsa 6me. 5759M S77SM A1.8M Chemical 6 Mar suoeaes u4 sal p.'.9 CanbNUl Sarvku Me 2`2 13 Replrsa Mamlwunro 1M 910 IIAI UtlNiu &1 9.9 04 NexeMa KMOM9 fA 1S 0.1 Weer Fgremro 9.7 let OA Me Mkrn 11c31 I17q (0.1) & TdU $131.5 $1NA $2.4 IMmrear C 'Mrr 0.0 2.0 99 Total Mainline G Admin $ISBN SIMN 9MM The majority of the expenditure changes will occur in five expenditure categories: Prepo.e l ch..9e9 I. Sawn..6 Benelils $1.6M 2. Ch9mitel$a M.r SIM11. ($2.3)M 3. Solids a Waste DNp eel $2.7 M 4. Repalrs$Maintenance I$1.3iM 5. Utiliks $0.$M Salaries and Benefit costs will Increase primarily due to step adjustments and health and retirement costs. Adopted Prepesed Proposed FY 07-09 Cheap FY 07Le Total Salaries&Beret. $75.9M $77.SM $1AM 5 OCSD Operations Committee May 2,2007 PY 2007-08 Budge Overview Chemicals costs related to treating effluent are projected to be less than anticipated. M.Oq Prape P.PO "W0 cm., Pv0748 6e f. SIPOM (S10p1 S90M pEpr Cen,q 5.8 (0.7) 50 Gapuluw 5.3 (OA) 58 amrL MlI 2.5 102) 23 TM CMmFeM MA MMM 523.7M Siosolids hauling costs continue to rise, increasing the contract services budget. Adopce Propas Pp vo "0748 Ch I "V0 &IM A.. $13.<M 50.0M $1"M WeMUM So9M/OR 00 1.8 24 qeW CeMrt131Mme Gp 0.6 Lfi TdYCm.W' WOM S3.3M S 2M PWl .W p OCSD operation plants will decrease their Repairs and Maintenance budget. AdopME P-poc PrOPo "0798 owl "07-00 X6M-9BNkY $4AM (33.MM WAM fl8M-MaM,Mb A8 me) 4.0 q6M-qM 1.7 N21 1.5 .MM $I00M (91.3)M 0..IM 6 OCSD Operations Committee May 2,2007 FY2007-08 Budget Ovemiew The Utilities budget is Increased, as electricity and natural gas costs continue to rise. Mapbtl P,opo Propoud FY 0748 Gfes a FY 0748 E.&I, %aM W.M $]UM Natural G. Lo 03 19 W&er t5 (0 t) to Ci.r 0,2 0.0 02 U.1 Vlllllln $$.1M Us m.eA Next Steps • Summary presentations to the Operations and Administration Committees in June • Presentation and budget adoption at the June Board meeting Questions i& Orange County Sanitation District W .ocsd.com 7 OCSD Operations Committee May 2, 2007 CIP Mgmt Using IPMC Capital Improvement Program Management Using IPMC ie May 2007 Why Use Management Consultant? • Limited in-house resources ♦ Provides flexible staffing ability ♦ Quick response to needs ♦ Single point of responsibility ♦ Uniform approach on multiple projects ♦ Provide skills transfer ♦ Desire to become more business-like Cash Flow Performance 1 M% !oY iY01B iYOdl WOMi iV01d! iYOM FVpi0� Distributed at .� L? Operations Commltteee Meeting OCSD Operations Committee May 2, 2007 CIP Mgmt Using IPMC Staffing Budget Compared to Overall CIP EIW M •IPMC tYOM im OC60 ..M —_ WN 6W N SOM etu wm �10 fl9w1Yw ".,f ,sff 1>f Staffing Budget Compared to FY 07-08 CIP NM IPMCSl&9MConling-,ry9169M Consulx '@.1.7MTotal FY 07-08 C $291,000,000 Projected Staffing IPMC —5115 M OCSD—$267M col omn oleo 99 91 101 99 99 99 99 99 99 99 2 OCSD Operations Committee May 2, 2007 CIP Mgmt Using IPMC Varying IPMC Staffing Needs " 05o7 0740 0606 W10 1M111 11.12 Pm.Mwpen 6 6 5 2 2 1 PM..Eq.irs 10 0 7 4 3 2 n Md.Ery1Men 9 12 12 12 e 5 Im9 om 11 16 10 1. 6 6 Projeq C.*s 11 12 11 10 6 6 M9m1&Pmon$YOlotl/W4 12 15 16 to 9 7 Comnxn TPMI 50 70 70 52 35 27 IPMC Assists in Many Areas of CIP Planning and Execution ♦ Planning-CIP validation,special studies ♦ Project/program management ♦ Design management-special reviews ♦ Construction management-inspection, engineering ♦ Project commissioning and start-up IPMC Budget Performance Butl0e1 EePoP011um U..'.1 PY 02a0 $ 4.185,273 - 4.149,529 = $ 35744 Pv e344 $12,484,750 — 11,384,202 = $1,100,584 P770405 512.836.801 — 12,136,748 = $ 700.053 PY Osae $15,585.558 - 12,628,195 = $2,959,363 9Y 96aT• $14,999,656 - 14,449,656 = $ 550,000 'EiM+'ov'x biYMU)ea MfNuabr�u„XuaplJw AP. 3 OCSD Operations Committee May 2, 2007 CIP Mgmr Using IPMC Hourly Rate Comparison of OCSD Consultants ♦ MWarial Consultants S259 ♦ HF Policy&Procedures AuMtor $225 • Legal Owned $218 • Software Conwaants $150-20) ♦ Labor Negotiator $IN • Expel Engineenng SeMces $155-175 • Engineering Design(awrage) $155 • I&C Programmers $125 • IPMC $I= • Comp&classification Consultants $95 Staff Recommendation Establish a five-year term limit through FY 11-12 and authorize an amount not to exceed$15,997,936 for year six(FY 07-08) Questions? Visit Our websne: www.00SD.com 4 STATE OF CALIFORNIA) ) SS. COUNTY OF ORANGE ) Pursuant to California Government Code Section 54954.2, 1 hereby certify that the Supplemental Agenda for the Operations Committee Meeting of Orange County Sanitation District to be held on May 2, 2007, was duly posted for public inspection in the main lobby of the Districts' offices on April 27, 2007. IN WITNESS WHEREOF, I have hereunto set my hand this 27th day of April, 2007. A�� A, Penny M. KAe Clerk of the Board Orange County Sanitation District H:IDEPr\GMOYI 5W 51WWORMSWGENDA CERTIFICATION-SUPPLEMENTAL.OPERATIONS.DOC SUPPLEMENTAL AGENDA REGULAR MEETING OF THE OPERATIONS COMMITTEE ORANGE COUNTY SANITATION DISTRICT WEDNESDAY, MAY 2, 2007 5:00 P.M. DISTRICT'S ADMINISTRATIVE OFFICES 10844 ELLIS AVENUE FOUNTAIN VALLEY, CA 92708 Attends Posting: In accordance with the requirements of California Government Code Section 54954.2, this agenda has been posted in the main lobby of the District's Administrative offices not less than 72 hours prior to the meeting date and time above. All written materials relating to each agenda item are available for public inspection in the office of the Clerk of the Board. Items Not Posted: In the event any matter not listed on this agenda is proposed to be submitted to the Board for discussion and/or action, it will be done in compliance with Section 54954.2(b)as an emergency item or because there is a need to take immediate action,which need came to the attention of the Board subsequent to the posting of agenda, or as set forth on a supplemental agenda posted in the manner as above, not less than 72 hours prior to the meeting date. Accommodations for the Disabled: The Board of Directors Meeting Room is wheelchair accessible. If you require any special disability related accommodations, please contact the Orange County Sanitation District Clerk of the Board's office at(714) 593-7130 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability and the type of accommodation requested. Items Continued: Items may be continued from this meeting without further notice to a Committee or Board meeting held within five(5)days of this meeting per Government Code Section 54954.2(b)(3). Meetino Adiournment: This meeting may be adjourned to a later time and items of business from this agenda may be considered at the later meeting by Order of Adjournment and Notice in accordance with Government Code Section 54955(posted within 24 hours). 14. (a) Convene in closed session, if necessary Confer with Legal Counsel re existing litigation (Government Code Section 54956.9(a)) Case: Travelers Casualty and Surety Company, et al. v. OCSD, San Diego Superior Court, Case No. GIC873347, re Plant 2 Solids & Storage Truck Loading Facility, Job No. 132.60 b. Reconvene in regular session. C. Consideration of action, if any, on matters considered in closed session. H:Weptagenda'PDQ2006UgendasW20206 PDC Agenda.supplement IUm STATE OF CALIFORNIA) ) SS. COUNTY OF ORANGE ) Pursuant to California Government Code Section 54954.2, 1 hereby certify that the Notice and the Agenda for the Operations Committee meeting to be held on May 2, 2007, was duly posted for public inspection in the main lobby of the District's offices on April 25, 2007. IN WITNESS WHEREOF, I have hereunto set my hand this 25th day of May, 2007. Penny M. le, Clerk df the Board Board of Directors Orange County Sanitation District H:Wepr,gmp150H511BS1FORMSWgenda CeMpi fi .Opembons Co iftmdm 6 ORANGE COUNTY SANITATION DISTRICT .fmne: 1714)962-2411 fa: (714)9620356 aiww.cassal m.11lnyadd,,.,: NOTICE OF MEETING PC, Bax 0127 Fuun[92l 8�6127 OPERATIONS COMMITTEE .epee eaaw.e: Engineering, Operations & Maintenance, and Technical Services 10844 Ellis Avenue Fountain Valley.U 9210E-701a ORANGE COUNTY SANITATION DISTRICT Member ppenelec WEDNESDAY, MAY 2, 2007 - 5:00 P.M. cities anaheim DISTRICT'S ADMINISTRATIVE OFFICES area Buena Perk 10844 ELLIS AVENUE G�Treu FOUNTAIN VALLEY, CALIFORNIA 92708 Fountain Valley Fullerhon www.ocsd.com Gordan Grove Hunbngron Beach Irvine Le Habra to Palms Lob Alemithe The regular meeting of the Operations Committee of the Board of Directors of Nawpnrt Beach Orange County Sanitation District will be held at the above location and time. Recent'. Bad.Ana Seal Beech SYammn Tustin Ville Park Yarbe Linda euney of Orange all Dean. Costa Mesa Midway tarty Weer Di"'leta li Ranch To maimed world chase leadership m wastewater and water resource management. OPERATIONS COMMITTEE MEETING DATES OPERATIONS COMMITTEE BOARD MEETING DATE MEETING DATE 05/02/07 05/23/07 06/06/07 06/27/07 07/12/07 07/18/07" AUGUST DARK 08/22/07 09/05/07 09/26/07 10/03/07 10/24/07 11/07/07 11/28/07 12/05/07 12/19/07' JANUARY DARK 01/23/08 02/06/08 02/27/08 03/05/08 03/226/08 04/02/08 04/23/08 *Meetings are being held on the third Wednesday of the month. SUPPLEMENTAL AGENDA REGULAR MEETING OF THE OPERATIONS COMMITTEE ORANGE COUNTY SANITATION DISTRICT WEDNESDAY, MAY 2, 2007 5:00 P.M. DISTRICT'S ADMINISTRATIVE OFFICES 10844 ELLIS AVENUE FOUNTAIN VALLEY, CA 92708 Agenda Postina: In accordance with the requirements of California Government Code Section 54954.2,this agenda has been posted in the main lobby of the District's Administrative offices not less than 72 hours prior to the meeting date and time above. All written materials relating to each agenda item are available for public inspection in the office of the Clerk of the Board. Items Not Posted: In the event any matter not listed on this agenda is proposed to be submitted to the Board for discussion and/or action, it will be done in compliance with Section 54954.2(b)as an emergency item or because there is a need to take immediate action, which need came to the attention of the Board subsequent to the posting of agenda,or as set forth on a supplemental agenda posted in the manner as above, not less than 72 hours prior to the meeting date. Accommodations for the Disabled: The Board of Directors Meeting Room is wheelchair accessible. If you require any special disability related accommodations, please contact the Orange County Sanitation District Clerk of the Board's office at(714)593-7130 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability and the type of accommodation requested. Items Continued: Items may be continued from this meeting without further notice to a Committee or Board meeting held within five(5)days of this meeting per Government Code Section 54954.2(b)(3). Meeting Adioumment: This meeting may be adjourned to a later time and items of business from this agenda may be considered at the later meeting by Order of Adjournment and Notice in accordance with Government Code Section 54955(posted within 24 hours). 14. (a) Convene in closed session, if necessary Confer with Legal Counsel re existing litigation (Government Code Section 54956.9(a)) Case: Travelers Casualty and Surety Company, at al. v. OCSD, San Diego Superior Court, Case No. GIC873347, re Plant 2 Solids & Storage Truck Loading Facility, Job No. 132-60 b. Reconvene in regular session. C. Consideration of action, if any, on matters considered in closed session. H:WepMgenda�PDC'2006'AgeMasN020206 PDC Agenda.suppleme Wl.dw ROLL CALL OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Technical Services Meeting Date: May 2, 2007 Time: 5:00 p.m. Adjourn: COMMITTEE MEMBERS (13) Larry Crandall Chair Cathy Green Ice Chair Steve Anderson Charles Antos Don Bankhead Patsy Marshall Roy Moore David Shawver Harry Sidhu Constance Underhill Don Webb James M. Fer man Board Chair Doug Davert Board Vice Chair OTHERS Brad Ho in, General Counsel STAFF Jim Ruth, General Manager Nick Arhontes, Director of Operations Bob Ghirelli, Assistant General Manager Jim Herber , Director of Engineering Ed Torres, Director of Technical Services Lorenzo Tyner, Director of Finance and Administrative Services Lille Kovac, Committee Secretary Matt Smith John Linder a Lenore Crane H:\deptlegendalCommittees\operations Comminee\Operations 20071050n02.Roll CallAm AGENDA REGULAR MEETING OF THE OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Technical Services ORANGE COUNTY SANITATION DISTRICT May 2, 2007 - 5:00 P.M. ADMINISTRATIVE OFFICE 10844 Ellis Avenue Fountain Valley, California 92708 www.acsd.com (1) DECLARATION OF QUORUM (2) APPOINTMENT OF CHAIR PRO TEM, IF NECESSARY (3) PUBLIC COMMENTS (4) REPORT OF COMMITTEE CHAIR (5) REPORT OF GENERAL MANAGER a. FY07/08 Budget Update (6) CONSENT CALENDAR ITEMS Consideration of motion to approve all agenda items appearing on the Consent Calendar not specifically removed from same, as follows: a. Approve minutes of the April 4, 2007 Operations Committee meeting. b. OP07-37 Recommend to the Board of Directors to approve Professional Services Agreements with Bush and Associates Inc.; Forkert Engineering & Surveying, Inc.; and RBF Consulting, providing for on call surveying services supporting capital projects, Specification No. PSA-2007-001,for a three-year period for an amount not to exceed $800,000 for each agreement ($2,400,000 total).(Book Page 19) C. OP07-38 Recommend to the Board of Directors to approve Professional Services Agreements with Geomatrix Consultants, Inc.; Ninyo & Moore Geotechnical & Environmental Sciences Consultants; and Smith-Emery Laboratories providing for on-call material testing services supporting capital improvement projects, Book Page 1 Operations Committee 05/02/07 Page 2 Specification No. PSA-2007-002,for a three-year period for an amount not to exceed $800,000 for each agreement($2,400,000 total).(Book Page 21) d. OP07-39 Recommend to the Board of Directors to approve Professional Services Agreements with Electrical Reliability Services and Hampton-Tedder Technical Services providing for on call electrical system testing services supporting capital improvement projects, Specification No. PSA 2007-003_for a three-year period for an amount not to exceed $400,000 for each agreement($800,000 total).(Book Page 23) e. OP0740 Recommend to the Board of Directors to approve Amendment No. 4 to the Professional Services Agreement with Ninyo& Moore Geotechnical and Environmental Services Consultants providing for additional services for Materials Testing and Geotechnical Engineering Services, Specification No. PSA-2003-175, for an additional amount of$50,000, increasing the total contract amount not to exceed $590,000.(Book Page 25) f. OP0741 Recommend to the Board of Directors to: 1)Approve Amendment No. 3 to the Professional Services Agreement with Malcolm Pirnie providing for construction support services for Primary Treatment Rehabilitation/Refurbishment, Job No. P2-80, for an additional amount of$2,468,510, increasing the total amount not to exceed $9,870,653; and,(Book Page 27) 2)Approve a 2.0% contingency for amendments to said agreement($197,4D0). g. OP0742 Recommend to the Board of Directors to: 1)Approve Amendment No. 1 to the Professional Services Agreement with the Black&Veatch Corporation to provide construction support services for Secondary Activated Sludge Facility 2 at Plant No.1, Job No. P1-102, for an additional amount of$7,418,462, increasing the total amount not to exceed $25,314,925; and, 2)Approve a 1.07% contingency for amendments to said agreement ($271,400).(Book Page 29) h. OP0743 Recommend to the Board of Directors to: 1)Approve Amendment No. 6 to the Professional Services Agreement with Malcolm Pirnie, Inc. for additional construction support services for Replacement of Ellis Avenue Pump Station, Job No. 1-10, providing for an additional amount of$561,630, increasing the total amount not to exceed $5,559,364; and, 2)Approve a 5% contingency for amendments to said agreement ($278,589). (Book Page 31) i. OP07-44 Recommend to the Board of Directors to: 1)Approve Amendment No. 2 to the Professional Services Agreement with Earth Tech providing for construction support services for Truck Wash and Dewatering Beds at Plant No. 1, Job No. P1-106, for$106,496, increasing the total amount not to exceed $359,372; and, 2)Approve a 4% contingency for amendments to said agreement($14,375). (Book Page 33) Book Page 2 Operations Committee 05/02/07 Page 3 j. OP0745 Recommend to the Board of Directors to: 1)Approve Change Order No. 1 to Purchase Order No. 102520 OB for the Purchase of Hydrogen Peroxide, Specification No. C-2006-277, issued to U.S. Peroxide, providing for a unit gallon price increase from $1.47 per unit gallon to $1.607 per unit gallon, plus tax for the contract period July 1, 2007 through June 30, 2008; and, 2)Authorize a 10% contingency for change orders to said purchase order.(Book Page 35, k. OP07-46 Recommend to the Board of Directors to ratify Change Order No. 2 to Purchase Order 102687-OA issued to NRG Engine Services, LLC, for Central Generation Engine Overhaul Project, Specification No. S-2006-308, for additional work, authorizing an addition of$180,000, increasing the total purchase order amount to$759,034.(Book Page 37) END OF CONSENT CALENDAR I. Consideration of items deleted from Consent Calendar, if any. (7) ACTION ITEMS a. OP0747 Recommend to the Board of Directors to: 1)Approve a budget amendment for Plant No. 2 Primary Sludge Feed System, Job No. P2-91, in the amount of $1,852,700, for a total budget of$24,339,815; 2)Approve Amendment No. 3 to the Professional Services Agreement with Brown and Caldwell, providing for construction support services for$577,687, increasing the total contract amount not to exceed $3,596,697; and, 3)Approve a 1.5% contingency for amendments to said agreement ($54.000). (Book Page 39) b. OP0748 Recommend to the Board of Directors to 1). Approve an increase in the Construction Budget for Plant No. 2 Primary Sludge Feed System, Job No. P2-91, in the amount of$1,314,500, increasing the total Project Budget to $25,654,315; 2). Approve plans and specifications for Plant No. 2 Primary Sludge Feed System, Job No. P2-91, and Primary Treatment Rehabilitation and Refurbishment, Job No. P2-80, on file at the office of the Clerk of the Board; 3)Approve Addendum Nos. 1, 2 and 3 to the plans and specifications; 4) Receive and file bid tabulation and recommendation; 5) Award a construction contract to Shimmick Construction for Plant No. 2 Primary Sludge Feed System, Job No. P2-91 and Primary Treatment Book Page 3 Operations Committee 05/02/07 Page 4 Rehabilitation and Refurbishment, Job No. P2-80, for a total amount not to exceed $36,764,000; 6)Approve an 8.75% contingency for change orders to said construction contract($1,427,500)for Job No. P2-91; and, 7)Approve an 8.75% contingency for chanqe orders to said construction contract($1,789,300) for Job No. P2-80.(Book Page 41) C. OP0749 Recommend to the Board of Directors to: 1)Approve Amendment No. 1 to the Sole Source Agreement with Southern California Edison for engineering services, fees, materials, and labor for 66kV Substation at Plant No. 1, Job No. P1-97, for an additional amount of$1,150,000, increasing the total contract amount not to exceed $7,202,000; 2)Approve a decrease to the Southern California Edison Monthly Added Facilities Charge of$440 for a total monthly amount of$15,292; and, 3)Approve a 5% contingency for amendments to said agreement($360,100). (Book Page 45) d. OP07-50 Recommend to the Board of Directors to: 1)Approve Amendment No. 7 to the Professional Services Agreement with Integrated Program Management(IPMC) Consultants, a joint venture of Parsons Water and Infrastructure Inc., and CH2MHILL, Inc., for Program Management Services for the Capital Improvement Program for an additional five year period through FY2011-12; and, 2)Approve an additional amount of$15,997,936 for FY2007-08, increasing the total contract amount not to exceed $76,089,975.(Book Page 47) e. OP07-51 Recommend to the Board of Directors to Authorize sole source procurement required to maintain, service, or replace existing Original Equipment Manufacturer equipment in OCSD facilities that cannot be substituted due to functionality and integration with existing systems, or are available from only one source for manufacturers.(Book Page 55) The following equipment, parts and services from the listed Original Equipment Manufacturers (OEM) are pre-approved as sole source items: • AANDERA DATA INSTRUMENTS—Current meter • ALFA-LAVAL—Heat exchangers for digesters • AMERICAN SIGMA— Liquid samplers • AM-LINER°PVC—Sewer lining • ASHBROOK(BELLMER /WINKLER)—Sludge belt filter presses • BASLER—Electrical protective relays and regulators • BIO-MERIEUX—Bacterial identification system • CALIFORNIA RECREATION COMPANY—Vessel Nerissa slip fees • CHESTERTON —Mechanical seals for process equipment • DEZURIK WATER CONTROLS— Process valves • EATON -Variable frequency drives for process pumps Book Page 4 Operations Committee 05/02/07 Page 5 • ENTRONICS (ROLLS ROYCE)—Central Generation engine controls • GOULD/ITT/YEOMANS— Process pumps • LECO—GC Time of Flight mass spectrometer • LIMITORQUE—Process valves • MARLOW— Process pumps • MOYNO— Process pumps • MUFFIN MONSTER— Sludge grinders • NATIONAL FILTER MEDIA/FILTER BELTS— Sludge belt filter press belts • PERKIN ELMER— ICP Mass Spectrometer • PUTZMEISTER—Sludge transfer pumps (truck loading plant 2) • ROBICON —Variable frequency drives for pumps • ROTORQUE—Valve actuators • SANCON 100 Epoxy/Urethane—Coating system • SCHWING—Sludge transfer pumps (truck loading plant 1) • SEABIRD— Ocean Monitoring instrumentation • SKALAR—SOD robotics • SPARLING INSTRUMENTS—Process flow meters • TELEDYNE—RD instrumentation • THERMO ELECTRON—ICP Atomic Emission Spectrometer and GC Mass Spectrometer • TURBLEX—Aeration blowers • VAUGHN — Process pumps • WATERS CORPORATION — Liquid chromatograph mass spectrometer The following additional proprietary providers are pre-approved: • Arc Wireless— Paging services • BEC— Building Electronics Control System • Bentley- Microstation CAD drawing program • Business Objects—Business Objects Software • ESRI —GIS Software • FileNet Corp. — Electronic Document Management System • First American Real Estate— Online Geographic—Realquest Report • IBM—Hardware Maintenance AS400 • IPI Gram Tech— Informatica Software • Labware—Laboratory Information Management System • Oracle/JD Edwards— Enterprise One Materials, Equipment and Services • Oracle—Oracle Database • Rand McNally-Thomas Brothers Maps • RBMWARE—Software and 2310 vibration analyzers • TMV Systems—SCADA Historian • Workforce—Time Entry Book Page 5 Operations Committee 05/02/07 Page 6 (8) INFORMATIONAL ITEMS a. OP07-52 Capital Improvement Program Overview (Book Page 59) b. OP07-53 Grit& Screenings Removal, Specification No. S-2006-308 (Book Page 77) (9) REPORT OF DIRECTOR OF ENGINEERING (Jim Herbera) (10) REPORT OF DIRECTOR OF OPERATIONS AND MAINTENANCE (Nick Arhontes) (11) REPORT OF DIRECTOR OF TECHNICAL SERVICES (Ed Torres) (12) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY (13) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND STAFF REPORT (14) CLOSED SESSION .._.__ .._....... ... .........._... ......_........... ... .........- ____. ._. ............ .. .._........____._... During the course of conducting the business set forth on this agenda as a regular meeting of the Committee,the .Chair may convene the Committee in closed session to consider matters of pending real estate negotiations, pending or potential INgation, or personnel matters, pursuant to Govemment Code sections 54956.8, 54956.9, 54957 or 54957.6,as noted Reports relating to (a) purchase and sale of real property; (b) matters of pending or potential litigation; (c) :employee actions or negotiations with employee representatives; or which are exempt from public disclosure sunder the California Public Records Ad, may be reviewed by the Committee during a permitted closed session .and are not available for public inspection. At such time as the Committee takes final actions on any of these su aeds,the minNes vnll reflect all required disclosures of information ........ .... .. ._........... .__...._.._.. ................... .: a. Convene in closed session. b. Reconvene in regular session. C. Consideration of action, if any, on matters considered in closed session. (15) FUTURE MEETING DATES The next Operations Committee meeting is scheduled for May 2, 2007, at 5:00 p.m. (16) ADJOURNMENT Book Page 6 Operations Committee 05/02/07 Page 7 Agenda Posting: In Accordance with the requirements of California Government Code Section 54954.2,this agenda has been posted in the main lobby of the District's Administrative offices not less than 72 hours prior to the meeting date and time above. All written materials relating to each agenda Rem are available for public inspection in the office of the Clerk of the Board. Items Not Posted. In the event any matter not listed on this agenda is proposed to be submitted to the Committee for discussion and/or action, it will be done in compliance with Section 54954.2(b)as an emergency item or because there is a need to take immediate action, which need came to the attention of the Committee subsequent to the posting of agenda,or as set forth on a supplemental agenda posted in the manner as above, not less than 72 hours prior to the meeting date. Public Comments: Any member of the public may address the Operations Committee on specific agenda items or matters of general interest. As determined by the Chair, shakers may be deferred until the specific item is taken for discussion and remarks may be limited to three minutes. Matters of interest addressed by a member of the public and not listed on this agenda cannot have action taken by the Committee except as authorized by Section 54954.2(b). Consent Calendar: All matters placed on the consent calendar are considered as not requiring discussion or further explanation, and unless a particular item is requested to be removed from the consent calendar by a Director of staff member,there will be no separate discussion of these items. All items on the consent calendar will be enacted by one action approving all motions, and casting a unanimous ballot for resolutions included on the consent calendar. All items removed from the consent calendar shall be considered in the regular order of business. The Committee Chair will determine if any items are to be deleted from the consent calendar. Items Continued: Items may be continued from this meeting without further notice to a Committee meeting held within five(5)days of this meeting per Government Code Section 54954.2(b)(3). Meeting Ai ioumment: This meeting may be adjourned to a later time and items of business from this agenda may be considered at the later meeting by Order of Adjournment and Notice in accordance with Government Code Section 54955(posted within 24 hours). Accommodations for the Disabled: The Board of Directors Meeting Room is wheelchair accessible. If you require any special disability related accommodations, please contact the Orange County Sanitation District Clerk of the Board's office at(714)593-7130 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability and the type of accommodation requested. .. .................... ... . ......... . . .............. ................ _... . ...._..... ........ .......... ...................._.. .. . .............. Notice to Committee Members: For any questions on the agenda or to place any items on the agenda,Committee members should cored the Committee :Chair or Secretary ten days in advance of the Committee meeting. .Committee Chair Larry Crandall (714)593-4400 slcrandall0aoLcom iCommdtee Secretary. Like Kovac (714)593-7124 Ikovac(docsd.com :General Manager Jim Ruth (714)593-7110 iruth@ocsd.com :Assistant General Manager Bob Ghirelli (714)593-7400 rghirelliif).ocsd.w ':Dir.of Technical Services Ed Tones (714)593-7080 etonesaocsd.wm iDiredor of Engineering Jim Herberg (714)593-7020 iherberg(docsd.wm ;Dir.of Operatives and Maintenance Nick Amomes (714)593-7210 namontesrfi?,ocsd.wm Book Page 7 Book Page 8 Operations Committee Rolling Agenda Report Calendar Date Dept I Action or Description of Report Information June FIN FY 2007-08 Budget Update 6brmabon June ENG Ratify Change Order No. 4 to Job 5-51 and 5-52, Action Replacement of le St and A Street Pump Stations June TS Phase 11 of Environmental Compliance Assessment Action Program July O&M Potable Water System Analysis for Plant No. 1 —Award Action of RFP July TS Research Strategic Plan Contract Award Action H:Wepnagenda\commine s\Operations commigce\Opemttom 200TA507104.040407 Rolling Agenda.doc Book Page 9 MINUTES OF THE OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Technical Services Orange County Sanitation District Wednesday, April 4, 2007—5:00 P.M. A meeting of the Operations Committee of the Orange County Sanitation District was held on April 4, 2007, at 5:00 p.m. in the Sanitation District's Administrative Office. (1) ROLL CALL A quorum declared present, as follows: Operations Directors Present: Staff Present: Larry Crandall, Chair Bob Ghirelf, Assistant General Manager Cathy Green,Vice Chair Nick Arhontes, Dir. of Operations &Maintenance Steve Anderson Jim Herberg, Director of Engineering Don Bankhead Ed Torres, Director of Technical Services Leslie Daigle Lorenzo Tyner, Director of Finance and Patsy Marshall Administrative Services Roy Moore Life Kovac, Committee Secretary David Shawver Jim Bunor, Engineering Supervisor Harry Sidhu William Cassidy, Engineering Supervisor Constance Underhill Tod Haynes, Engineering Manager James M. Ferryman, Board Chair Matt Smith, Engineering Manager John Linder, Engineering Manager Operations Directors Absent: Mahin Talebi, Source Control Manager Charles Antos Tom Gaworski, Pr. Environmental Specialist Doug Davert, Board Vice Chair Others: Joe Forbath, General Counsel Norbert Gaia Juanita Skillman (2) APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. (3) PUBLIC COMMENTS There were no public comments. (4) REPORT OF THE COMMITTEE CHAIR Chair Crandall noted that the July meeting will be held on Thursday, July 12' . Book Page I I Minutes of the Operations Committee April 4, 2007 Page 2 (5) REPORT OF THE GENERAL MANAGER No report was given. (6) CONSENT CALENDAR ITEMS a. MOVED, SECONDED, AND DULY CARRIED: The minutes of the March 7, 2007 Operations Committee meeting were approved. b. OP07-26 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to (1) Ratify Change Order No. 5 to Ellis and Bushard Intersection, Contract No. I-2-4A, with Mike Bubalo Construction, Inc., authorizing an addition of$108,026, increasing the total contract amount to$11,231,081.70; and (2)Approve a 1.65% construction contingency($184,660). C. OP07-27 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: (1) Ratify Change Order No. 1 to Rehabilitation of the Activated Sludge Plant at Plant No. 2, Job No. P2-74,with J F Shea, authorizing an addition of$233,803, which includes a$200,000 bonus for lowered power consumption, increasing the total contract amount to $10,121,784; and, (2)Approve an 8% construction contingency ($791,038). Director Sidhu abstained. d. OP07-28 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: (1) Ratify Change Order No. 3 for Activated Sludge Plant Rehabilitation at Plant No. 1, Job No. P1-82, with J.R. Filanc Construction Company Inc., authorizing an addition of$175,784, increasing the total contract amount to$32,554,405; and, (2)Approve a 7% contingency($2,253,510). e. OP07-29 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: (1)Approve Amendment No. 1 to the Professional Services Agreement with Black &Veatch Corporation for additional engineering services for Newport Trunk Sewer and Force Mains, Bitter Point Pump Station to Coast Trunk Sewer, Contract No. 5-58,for an additional amount of$120,082, increasing the total contract amount not to exceed $1,138,989; (2)Approve a 4.0% Contingency($45,560); and, Book Page 12 Minutes of the Operations Committee April 4, 2007 Page 3 (3)Authorize staff to commence negotiations with Black&Veatch Corporation for support services during the construction, commissioning, and closeout phases of Contract No. 5-58. f. OP07-30 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to(1)Approve Amendment No. 2 to the Professional Services Agreement with Earth Tech, Inc. providing for additional construction management services for Bushard Trunk Sewer Rehabilitation, Job No. 1-24,for an additional amount of$120,525, increasing the contract total amount not to exceed $2.651,811; and, (2)Approve a 12%contingency ($318,217). Director Sidhu abstained. g. OP07-31 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to (1)Approve Plans and Specifications for Truck Wash and Dewatering Beds at Plant No. 1,Job No. P1-106; (2) Approve Addendum Nos. 1 and 2 to the plans and specifications; (3) Receive and file bid tabulation and recommendation; (4) Award a construction contract to Adams Mallory Construction Co., Inc. for Truck Wash and Dewatering Beds at Plant No. 1, Job No. P1-106, for a total amount not to exceed $1,887,721; and, (5) Approve a 5.25% contingency($99,100). h. OP07-32 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: (1)Approve Amendment No. 1 to the Professional Services Agreement with Spec Services, Inc. providing for construction support services for the Gisler-Redhill Trunk Sewer Relocation, Phase 1, Contract No. 7-32-1,for an additional amount of$44,550 increasing the total amount not to exceed $147,141. (2)Approve an 8% contingency($11,771). i. OP07-33 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to approve years two and three of a three-year Memorandum of Understanding with California State University, Fullerton Auxiliary Services Corporation for Continued Operation of the Center for Demographic Research, for the period July 1, 2007 through June 30, 2009, for$118,670, for a total amount not to exceed $173,671. Book Page 13 Minutes of the Operations Committee April 4, 2007 Page 4 (7) ACTION ITEMS a. OP07-34 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: 1. Approve a 6.2% construction contingency ($725,262) for Contract No. 5-51, Rehabilitation of the 140 Street Pump Station, and Contract No. 5-52, Rehabilitation of the"A" Street Pump Station. 2. Approve a 6.82% construction contingency ($2,046,219)for Contract No. 1-2-4, Bushard Trunk Sewer Rehabilitation. 3. Approve a 4.50/6 construction contingency($346,490)for Contract No. 1-2-4P, Bushard Trunk Sewer Pipe Procurement. 4. Approve a 7.5% construction contingency($2,342,445)for Contract No. I-tOA, 66-Inch Ellis Avenue Trunk Sewer. 5. Approve a 5% construction contingency($1,385,862) for Contract No. 1-10B, Ellis Avenue Pump Station. 6. Approve a 30% construction contingency($1,898,700)for Contract No. J-33-1A, Standby Power and Reliability Improvements. 7. Approve a 1.75%construction contingency ($782,872)for Contract No. J-77, Effluent Pump Station Annex. 8. Approve a 4% construction contingency ($2,814,640)for Contract No. P1-37, Primary Clarifier Nos. 16-31 and Related Facilities. 9. Approve a 2.5%construction contingency ($4,807,402)for Contract No. P2-66, Headworks Improvements at Plant No. 2. 10. Approve a 2.75%construction contingency($4,941,117)for Contract No. P2-90, Trickling Filters at Plant No. 2. 11. Approve an 8% Professional Design Service Agreement contingency ($198,078) for Job No. 5-50, Replacement of the Rocky Point Pump Station. 12. Approve a 2.8% Professional Design Service Agreement contingency($59,575)for Job No. 5-51, Rehabilitation of the le Street Pump Station, and Job No. 5-52, Rehabilitation of the"A" Street Pump Station. 13. Approve a 7% Professional Design Service Agreement contingency ($38,905)for Job No. 7-37, Gisler-Red Hill Trunk Improvements. Book Page 14 Minutes of the Operations Committee April 4, 2007 Page 5 14. Approve a 1.5% Professional Design Service Agreement contingency ($52,109)for Job No. 1-2-4, Bushard Trunk Sewer Rehabilitation (Boyle). 15. Approve a 1% Professional Design Service Agreement contingency ($33,599)for Job No. J-33-1A, Standby Power and Reliability Improvements. 16, Approve an 8% Professional Design Service Agreement contingency ($25,708)for Job No. 1-2-4, Bushard Trunk Sewer Rehabilitation (Malcolm Pirnie). 17. Approve a 5% Professional Design Service Agreement contingency ($112,577)for Job No. J-47, Cable Tray Improvements at Plant Nos. 1 and 2. 18. Approve a 2% Professional Design Service Agreement contingency ($123,285)for Job No. J-77, Effluent Pump Station Annex. 19. Approve a 5% Professional Design Service Agreement contingency ($159,901)for Job No. J-79, Air Quality Improvements. 20. Approve a 10% Professional Design Service Agreement contingency ($139,786)for Job No. J-79-1, Central Generation Automation. 21. Approve a 1% Professional Design Service Agreement contingency ($78,017)for Job No. P11-37, Primary Clarifier Nos. 16-31 and Related Facilities. 22. Approve a 3% Professional Design Service Agreement contingency ($26,403)for Job No. P1-71, Headworks Rehabilitation/Refurbishment at Plant No. 1. 23. Approve a 1.2% Professional Design Service Agreement contingency ($70,552)for Job No. P1.82,Activated Sludge Plant Rehabilitation at Plant No. 1. 24. Approve a 5% Professional Design Service Agreement contingency ($38,969)for Job No. 131-97, 66KV Substation at Plant No. 1. 25. Approve a 10% Professional Design Service Agreement contingency ($366,538)for Job No. P1-100, Sludge Digester Rehabilitation at Plant No. 1. 26. Approve a 10% Professional Design Service Agreement contingency ($1,112,958)for Job No. P1-101, Sludge Dewatering and Odor Control at Plant No. 1. Book Page 15 Minutes of the Operations Committee April 4, 2007 Page 6 27. Approve a 2% Professional Design Service Agreement contingency ($533,802)for Job No. P2-06, Headworks Improvements at Plant No. 2. 28. Approve a 4% Professional Design Service Agreement contingency ($110,148)for Job No. P2-74, Rehabilitation of the Activated Sludge Plant at Plant No. 2. b. OP07-35 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to consider adopting the proposed Wastewater Discharge Regulations, Ordinance No. OCSD-31, and repealing Ordinance No. OCSD-01. (6) INFORMATIONAL ITEMS a. OP07-36 Capital Improvement Program Overview Director of Engineering, Jim Herberg, briefly reviewed the Capital Improvement Program and possible modifications which affect future rate increases. (9) REPORT OF DIRECTOR OF ENGINEERING Jim Herberg updated the committee members on the Sanitation District's response to key findings by the recent peer review audit conducted by the American Society of Civil Engineers. (10) REPORT OF DIRECTOR OF OPERATIONS AND MAINTENANCE Director of Operations and Maintenance, Nick Arhontes, introduced William Cassidy, who briefly presented an overview of a new type of pump with a high level of efficiency by reducing maintenance costs and labor. Mr. Arhontes updated the committee members of the Fleet Services Division's efforts to comply with California Air Resources Board requirements for reducing diesel fuel particulate emissions; O&M and Technical Services' new study of wastewater disinfection strategies for ocean discharge; the OCSD/OCWD study of wastewater tributary to Plant 1, which will feed the Groundwater Replenishment System; and an update of architectural services just starting for the North County Yard's (7311 Doig Drive in Garden Grove) building space plan. (11) REPORT OF DIRECTOR OF TECHNICAL SERVICES Director of Operations, Ed Torres, briefly informed the Directors that the Supreme Court has determined that the Environmental Protection Agency is responsible for addressing greenhouse effects and climate changes and is being directed to develop regulations. Mr. Torres also reported that EnerTech received all financial approvals to build plant for conversion of biosolids into energy; San Juan Capistrano Mission agreement to receive Synagro compost for the property's 10 acres, making this a successful program showcasing in-county use of biosolids; Book Page 16 Minutes of the Operations Committee April 4, 2007 Page 7 City of Los Angeles' pilot project to pump biosolids into vacant oil and gas deep wells to produce methane gas, will be closely observed for success. (12) OTHER BUSINESS. COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS. IF ANY There were none. (13) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND STAFF REPORT There were none. (14) CONVENE INCLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(b). The Committee convened in Closed Session at 6:45 p.m. pursuant to Government Code Section 54956.9(b). Confidential Minutes of the Closed Session held by the Operations Committee have been prepared in accordance with California Government Code Section 54957.2, and are maintained by the Clerk of the Board in the Official Book of Confidential Minutes of Board and Committee Closed Meetings. RECONVENE IN REGULAR SESSION: The Committee reconvened in regular session at 6:52 p.m. (15) FUTURE MEETING DATES The next Operations Committee meeting is scheduled for May 2, 2007. at 5:00 p.m. (16) ADJOURNMENT The Chair declared the meeting adjourned at 6.57 p.m. Submitted by: Lilia Kovac Committee Secretary H:WepfWgenda\Committees\OpomOons Committee\Opembons 2007\05D7\05040407 0p .ions Mimtes.dm Book Page 17 OPERATIONS COMMITTEE MmtingDate Toad.aoo-. 05/02/07 o5173/n7 AGENDA REPORT Iem Number Item Numbe OPW-a7 Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Jim Herberg, Director of Engineering Project Manager: Chuck Lee SUBJECT: PROFESSIONAL SERVICES AGREEMENTS FOR SURVEYING SERVICES, PSA2007-001 GENERAL MANAGER'S RECOMMENDATION Approve Professional Services Agreements with Bush and Associates Inc.; Forkert Engineering & Surveying, Inc.; and RBF Consulting providing for on call surveying services supporting Capital Improvement Projects, Specification No. PSA-2007-001, for a three-year period for an amount not to exceed $800,000 for each agreement ($2,400,000 total). SUMMARY • The Orange County Sanitation District (Sanitation District) utilizes outside consultants for surveying services in support of Capital Improvement Projects during the planning, design, and construction of facilities both inside the plants and for the collection systems. These licensed surveying companies are responsible for locating the position of new facilities, checking placement of underground facilities, and performing other varied tasks as directed by staff. • Requests for proposal were sent to five local surveying firms. All five firms submitted proposals to the Sanitation District. The proposals were evaluated in accordance with defined Sanitation District procedures as required by the Delegation of Authority (Resolution No. 07-04). • The proposed services agreements are for a three-year period (FY 2007-2010). The estimated contract amount for this period was derived by staff considering average survey hours of past years and those anticipated in support of the Capital Improvement Program. District staff will use these consultants on an as-needed basis only. The total agreement cost is not guaranteed nor is it paid to the consultant if their services are not used. PRIOR COMMITTEE/BOARD ACTIONS None Page 1 Book Page 19 ADDITIONAL INFORMATION The RFP was sent to the following five consultants: 1. RBF Consulting 2. Forkert Engineering & Surveying, Inc. 3. Hunsaker & Associates 4. Bush & Associates 5. MDS Consulting Proposals were received from five firms and reviewed by an in-house review committee consisting of three members. Proposals were graded from 1 to 10 in three weighted categories including project approach and understanding, applicable related project experience, and applicable staff qualifications. The following summarize their ranking: Forkert Engineering & Surveying, Inc. 233 Bush &Associates 222 RBF Consulting 216 MDS Consulting 157 Hunsaker &Associates 149 After ranking the proposals the sealed fee proposals were opened. Based on the proposal ranking and fees staff recommends a PSA with Bush and Associates, Inc.; Forkert Engineering & Surveying, Inc.: and RBF Consulting. Award Date: 05/23/07 Contract Amount: $800,000 'Contingency%: NA Award Date: 05/23/07 Contract Amount: $800,000 'Contingency Y: NA Award Date: 05/23/07 ContractAmount: $800,000 'Contingency%: NA 'No contingency is being requested. CL:JH:bm:kf:eh HJnlglob Mgenda Dart Reports\OperationsWSA2007-01 AR 050207.doc Page 2 Book Page 20 OPERATIONS COMMITTEE m,-- N o� T.Bd &Dk AGENDA REPORT OS/@/W 05/23/07 rremm..3 rremrv.meer Orange County Sanitatlon District - oro7- s FROM: James D. Ruth, General Manager Originator: Jim Herberg, Director of Engineering Project Manager: Chuck Lee SUBJECT: PROFESSIONAL SERVICES AGREEMENTS FOR GENERAL GEOTECHNICAL AND MATERIAL TESTING SERVICES FOR COLLECTIONS SYSTEM AND TREATMENT PLANT PROJECTS, PSA-2007-002 GENERAL MANAGER'S RECOMMENDATION Approve Professional Services Agreements with Geomatrix Consultants, Inc.; Ninyo & Moore; Geotechnical & Environmental Sciences Consultants; and Smith-Emery Laboratories providing for on-call material testing services supporting Capital Improvement Projects, Specification No. PSA-2007-002, for a three-year period for an amount not to exceed $800,000 for each agreement ($2,400,000 total). SUMMARY • The Orange County Sanitation District (Sanitation District) utilizes outside consultants for material testing and geotechnical investigation services in support of Capital Improvement Projects during the planning, design, and construction of facilities both inside the plants and for the collection systems. These laboratories are responsible for taking samples, material testing/analysis, geotechnical testing, and performing other varied tasks as directed by staff. • Requests for proposal were sent to seven area testing and analysis firms. Five of the seven firms submitted proposals to the Sanitation District. The proposals were evaluated in accordance with defined Sanitation District procedures as required by the Delegation of Authority (Resolution No. 07-04). • The suggested services agreements shall cover a three-year period (FY 2007-2010). The quoted amount for this period was derived by staff considering average testing and analysis hours of past years and those anticipated in support of the Capital Improvement Program. District staff will use these consultants on an as-needed basis only. The total agreement cost is not guaranteed, nor is it paid to the consultant if their services are not used. • This item does not impact the overall budget. These funds are included in the individual project budgets that require these services. They are expensed as the services are used. Page 1 Book Page 21 PRIOR COMMITTEE/BOARD ACTIONS None ADDITIONAL INFORMATION The RFP was sent to the following seven consultants: 1. Geomatrix Consultants, Inc. 2. Kleinfelder 3. Smith-Emery Laboratories 4. Ninyo & Moore 5. PETRA Geotechnical , Inc. 6. Professional Services industries, Inc. 7. Twining Laboratories Proposals were received from five firms and reviewed by an in-house review committee consisting of three members. Proposals were graded from 1 to 10 in three weighted categories including project approach and understanding, applicable related project experience, and applicable staff qualifications. The following summarize their ranking: Ninyo & Moore 234 Geomatrix Consultants, Inc. 231 Smith-Emery Laboratories 222 Kleinfelder 211 Professional Services industries, Inc. 138 PETRA Geotechnical , Inc. No Response Twining Laboratories No Response After ranking the proposals the sealed fee proposals were opened. Based on the proposal ranking and fees staff recommends a PSA with Geomatrix Consultants, Inc.; Ninyo & Moore Geotechnical & Environmental Sciences Consultants; and Smith-Emery Laboratories. Award Date: 05/23107 Contract Amount: $800,000 'Contingency%: NA Award Date: 06/23/07 Contract Amount: $800,000 'Contingency%: NA Award Date: 06/23/07 Contract Amount: $800,000 'Contingency%: NA 'No contingency is being requested. CL:JH:bm:kf:eh H:wglobarAgenda Draft Reports\OperationsVSA2007-02 AR 050207.doc Page 2 Book Page 22 OPERATIONS COMMITTEE Mee0n9 Dare To Bd.or Dlr. 05/02/07 05/23/07 Ire AGENDA REPORT m rvumbe Item Numbe OPW-39 Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Jim Herberg, Director of Engineering Project Manager: Chuck Lee SUBJECT: PROFESSIONAL SERVICES AGREEMENTS FOR ELECTRICAL ACCEPTANCE TESTING SERVICES FOR COLLECTIONS SYSTEM AND TREATMENT PLANT PROJECTS, PSA-2007-003 GENERAL MANAGER'S RECOMMENDATION Approve Professional Services Agreements with Electrical Reliability Services and Hampton-Tedder Technical Services providing for on-call electrical system testing services supporting capital improvement projects, Specification No. PSA-2007-003, for a three-year period for an amount not to exceed $400,000 for each agreement ($800,000 total). SUMMARY • The Orange County Sanitation District (Sanitation District) utilizes outside consultants for electrical system testing services in support of capital improvement projects during the construction of facilities both inside the plants and for the collection systems (pump stations). These National Electric Testing Association certified companies are responsible for validating the installation of electrical systems and performing other varied tests as directed by staff. • Requests for proposal were sent to four firms. All four firms submitted proposals to the Sanitation District. The proposals were evaluated in accordance with defined Sanitation District procedures as required by the Delegation of Authority (Resolution No. 07-04). • The suggested services agreements shall cover a three-year period (FY 2007—2010). The quoted amount for this period was derived by staff considering average testing hours of past years and those anticipated in support of the Capital Improvement Program. Sanitation District staff will use these consultants on an as-needed basis only. The total agreement cost is not guaranteed, nor is it paid to the consultant if their services are not used. • Funding is included in the individual CIP project budgets that require these services. They are expensed as the services are used. Form No,Dw 1= Page 1 Book Page 23 PRIOR COMMITTEEIBOARD ACTIONS None. ADDITIONAL INFORMATION The RFP was sent to the following four consultants: 1. Electrical Reliability Services, inc. 2. Tony Demaria Electric 3. Hampton Tedder Technical Services 4. Power Systems Testing Co. Proposals were received from four firms and reviewed by an in-house review committee consisting of three members. Proposals were graded from 1 to 10 in three weighted categories including project approach and understanding, applicable related project experience, and applicable staff qualifications. The following summarize their ranking: Electrical Reliability 234 Hampton Tedder Tech 231 Power Systems 222 Tony Demaria 35 After ranking the proposals the sealed fee proposals were opened. Based on the proposal ranking and fees, staff recommends a PSA with Electrical Reliability Services and Hampton-Tedder Technical Services. Award Date: 05123107 Contract Amount: $400,000 ' Contingency %: NIA Award Date: 05123/07 Contract Amount: $400,000 ' Contingency %: N/A *No contingency is being requested. CL:jh:eh RVAglobal\Agenda Drab Repons\0perations'PSA2007-03 AR 050207.doc Form No.OM1= Page 2 Book Page 24 OPERATIONS COMMITTEE Meenny Date T008d of M. 05102107 5 0 07 OS 23 07 AGENDA REPORT Item Number Item Number oP0740 Orange County Sanitation District ] MI c.& ^v` Support Projects FROM: James D. Ruth, General Manager Originator: Jim Herberg, Director of Engineering Project Manager: Jim Harris SUBJECT: PROFESSIONAL SERVICES AGREEMENTS FOR GEOTECHNICAL AND ENVIRONMENTAL SERVICES, SPECIFICATION NO. PSA 2003-175 GENERAL MANAGER'S RECOMMENDATION Approve Amendment No. 4 to the Professional Services Agreement with Ninyo & Moore Geotechnical and Environmental Services Consultants providing for additional services for Materials Testing and Geotechnical Engineering Services, Specification No. PSA- 2003-175, for an additional amount of$50,000, increasing the total contract amount not to exceed $590,000. SUMMARY • In May 2004, the Board of Directors approved a Professional Services Agreement (PSA) for professional materials testing and geotechnical engineering services. Two Amendments have been issued since that time. • Materials testing and geotechnical engineering services are done as needed and billed directly to the projects requiring the work. It is now projected that an additional $50,000 will be needed to provide continuing materials testing services until the end of the fiscal year (June 30, 2007) because of additional work required for structural welding inspection for the Headworks Replacements Project, Job No. P2-66. PRIOR COMMITTEE/BOARD ACTIONS • Approval of PSA with Ninyo & Moore Geotechnical and Environmental Services Consultants for an amount not to exceed $150,000 (Board — May 2004). • Approval of Amendment Nos. 1 and 2 to the PSA with Ninyo & Moore Geotechnical and Environmental Services Consultants for$240,000 ($40,000 for additional services for fiscal year 04-05, and $200,000 for fiscal year 05-06) increasing the total contract amount not to exceed $390,000 (Board - May 2005). • Approval of Amendment No. 3 to the PSA with Ninyo & Moore Geotechnical and Environmental Services Consultants for$150,000, increasing the total contract amount not to exceed $540,000 (Board - May 2006). Page 1 Book Page 25 ADDITIONAL INFORMATION This Amendment complies with authority levels of the Orange County Sanitation District's (Sanitation District) Delegation of Authority. This item has been budgeted. The work will be billed to existing Capital Improvement Projects when necessary. Award Date: 05/26/04 Contract Amount: $590,000 `Contingency %: NIA 'No contingency is being requested, $50,000 is enough to finish out this Fiscal Year contract. JH:eh:kf:eh MraglobaRAgenda Draft Reports\DperationsW RAmentlment 3PSA-2003-1]5 0507.doe Page 2 Book Page 26 OPERATIONS COMMITTEE ateeang oale To%of Dlr. 0 5 /0 2 /o7 o513 AGENDA REPORT Team Numtar Item Numher o uft 7-41 Orange County Sanitation District Primary Treatment FROM: James D. Ruth, General Manager Originator: Jim Herberg, Director of Engineering Project Manager: Bob Schirripa SUBJECT: PRIMARY TREATMENT REHABILITATION/REFURBISHMENT, JOB NO. P2-80 GENERAL MANAGER'S RECOMMENDATION 1. Approve Amendment No. 3 to the Professional Services Agreement with Malcolm Pirnie providing for construction support services for Primary Treatment Rehabilitation/Refurbishment, Job No. P2-80, for an additional amount of $2,468,510, increasing the total amount not to exceed $9,870,653; and, 2. Approve a 2.0% contingency for amendments to said agreement ($197,400). SUMMARY • The purpose of Job No. P2-80 is to replace the existing primary sludge pumps with new sludge pumps and grinders in order to deliver a more uniform sludge to the Sludge Digesters and to rehabilitate the primary clarifiers with new scraper arms, as well as replacement of the scum system. • Malcolm Pirnie completed the design of this project and construction support services are required which include reviewing submittals, responding to requests for information, preparing design modifications, attending construction meeting and site visits, preparing operations manuals, performing specialty inspections, participating in commissioning activities, and preparing record drawings. • These construction support services shall be authorized only as requested and managed by the Orange County Sanitation District's (Sanitation District) Project Manager. The proposed fee is reasonable for a project of this magnitude and is consistent with fees for similar services on past Sanitation District projects. • A 2.0% contingency for potential consultant amendments is being requested per the Sanitation District's Delegation of Authority. Fom,No.m*io2-2 ft-ft ReRon Rwlse�lyC6h'6 Page 1 Book Page 27 PRIOR COMMITTEE/BOARD ACTIONS • Approval of Job No. P2-80 Professional Services Agreement with Malcolm Pirnie, Inc. to provide engineering design services for upgrades to the odor control facilities for the primary clarifiers in the North and South Scrubber Complexes as well as the rehabilitation and refurbishment of the concrete and steel structures in the primary clarifiers in Plant No. 2 in an amount not to exceed $5,778,518. (Board — March 2004) • Approval of Amendment No. 1 to the Professional Services Agreement with Malcolm Pirnie for $829,984, increasing the total amount not to exceed $6,608,502. (Board —September 2005) • Approval of Amendment No. 2 to the Professional Services Agreement with Malcolm Pirnie for $793,641, increasing the total amount not to exceed $7,402,143. (Board —August 2006) • Authorization for staff to negotiate for support services during the construction, commissioning, and closeout phases with Malcolm Pirnie. (Board — March 2007) ADDITIONAL INFORMATION This authorization complies with authority levels of the Sanitation District's Delegation of Authority. This item has been budgeted. (Line item: Section 8, Page 53). Award Date: 05/23107 Contract Amount: $2,468,510 Contingency%: 2.0 JH:RS:kf:bm H:VlrglobaMgenda Deft Reports\OpemfionsW -80 Consultant Services dunng Consbutlm AR 050207Am Forth No.DW 1022 PpxMe I1e1v1-E b O R-.12K6di Page 2 Book Page 28 OPERATIONS COMMITTEE Meetlng Date TOBd.OF Dir. os/oz/m os/23/m AGENDA REPORT Item Number Henn Numtter oPm-42 Orange County Sanitation District eSecondary Treatment FROM: James D. Ruth, General Manager Originator: James Herberg, Director of Engineering Project Manager: David MacDonald SUBJECT: SECONDARY ACTIVATED SLUDGE FACILITY 2 AT PLANT NO.1, JOB NO. P1-102 GENERAL MANAGER'S RECOMMENDATION 1. Approve Amendment No. 1 to the Professional Services Agreement with Black & Veatch Corporation providing for construction support services for Secondary Activated Sludge Facility 2 at Plant No.1, Job No. P1-102, for an additional amount of$7,418,462, increasing the total amount not to exceed $25,314,925; and, 2. Approve a 1.07% contingency for amendments to said agreement ($271,400). SUMMARY • The Secondary Activated Sludge Facility 2 at Plant No.1, Job No. P1-102, is one of six projects designated by the Capital Improvement Program (CIP) as required to meet the Orange County Sanitation District's (Sanitation District) goal of full secondary treatment by the year 2012. The project will also be a future source of secondary effluent for the Ground Water Replenishment System (GWRS). • The Board awarded the construction contract for P1-102 to Kiewt Pacific on April 25, 2007. • Black & Veatch completed the design of this project and construction support services are required which include reviewing submittals, responding to requests for information, preparing design modifications, attending construction meetings and site visits, preparing operations manuals, performing specialty inspections, participating in commissioning activities, and preparing record drawings. • These construction support services shall be authorized only as required and managed by the Sanitation District's Project Manager. The proposed fee is reasonable for a project of this magnitude and is consistent with fees for similar services on past Sanitation District projects. • The purpose of this Amendment is to provide engineering services during the construction and commissioning of the new Secondary Activated Sludge Facility 2 at Plant No.1, Job No. P1-102. Form No.M-102 Agenda Rap d-Board R ioad lZ06106 Page 1 Book Page 29 • A 2.75% contingency for the potential consultant amendments is being requested per the Sanitation District's Delegation of Authority. PRIOR COMMITTEE/BOARD ACTIONS Approve a Professional Services Agreement with the Black & Veatch Corporation in an amount not to exceed $17,896,463 to prepare a preliminary design and construction plans and specifications for the new Secondary Activated Sludge Facility 2 at Plant No.1, Job No. P1 -102. (February 25, 2004) The Board authorized staff to negotiate with Black & Veatch for construction support services. (February 25, 2004) ADDITIONAL INFORMATION The Board has authorized $17,896,463 for design and bidding services. The estimated cost at June 1, 2007 is $15,445,403 with a remaining balance of$2,451,060. The staff, in accordance with the Sanitation District's adopted policies and procedures, has negotiated a fee of$9,869,522 for engineering services during the 52 months of construction and 8 months of commissioning. Therefore, the Director of Engineering recommends that the agreement with Black &Veatch be amended to increase the contract amount by $7,418,462 from $17,896,463 to $25,314,925. This recommendation complies with authority levels of the Sanitation District's Delegation of Authority. This item has been budgeted. (Line item: Section 8, Page 53). Award Date: 05/23/07 Contract Amount: $25,314,925 Contingency %: 1.07% JH:DM:kf:bm R:WgloDaaAgeMa Draft Reports\OmndionsN1-102 AR BV N250Zdm Form No,M-102 Aga Repod-Bound RmiseE: 1&OBNa Page 2 Book Page 30 OPERATIONS COMMITTEE Meeeng Date To Bd.Df Dlr. 05/02/07 05/23/07 AGENDA REPORT Item Number Rem Number OP0743 Orange County Sanitation District M collections Facilities FROM: James D. Ruth, General Manager Originator: Jim Herberg, Director of Engineering Project Manager: David May SUBJECT: REPLACEMENT OF ELLIS AVENUE PUMP STATION, JOB NO. 1-10 GENERAL MANAGER'S RECOMMENDATION 1. Approve Amendment No. 6 to the Professional Services Agreement with Malcolm Pirnie, Inc. for additional construction support services for Replacement of Ellis Avenue Pump Station, Job No. 1-10, providing for an additional amount of$561,630, increasing the total amount not to exceed $5,559,364; and, 2. Approve a 5% contingency for amendments to said agreement ($278,589). SUMMARY • Malcolm Pirnie Inc. (MPI) is now providing services during construction on the project. Additional construction services are necessary as the actual designed facilities are more complex than those contemplated in 2002. Additional design services were also provided during the production of final contract documents and during the construction bid period. • The construction services to be provided, per the original Professional Services Agreement (PSA) and this amendment, are based upon the current understanding of the work and a construction finish date of October 2008. The Orange County Sanitation District (Sanitation District) staff will request services on an as-needed basis only. The total agreement cost will not be paid to the consultant if their services are not used. PRIOR COMMITTEE/BOARD ACTIONS • Awarded PSA to MPI for engineering and construction services for an amount not to exceed $3,186,027. (September 2002) • Approved Amendment No. 1 to the PSA with MPI for engineering and construction services for $400,055, increasing the total amount not to exceed $3,586,082. (November 2003) Form No.Dwiw-z Page 1 Book Page 31 • Approved Amendment No. 2 (a contract language change) to the PSA with MPI for engineering and construction services for $0, keeping the total amount not to exceed $3,586,082. (June 2005) • Approved Amendment No. 3 to the PSA with MPI for engineering and construction services for $313,194, increasing the total amount not to exceed $3,889,276. (August 2005) • Approved Amendment No. 4 to the PSA with MPI for engineering and construction services for $899,978, increasing the total amount not to exceed $4,799.254. (September 2005) • Approved Amendment No. 5 to the PSA with MPI for engineering and construction services for $198,479, increasing the total amount not to exceed $4,997,734. (October 2005) ADDITIONAL INFORMATION This amendment complies with authority levels of the Sanitation District's Delegation of Authority. This item has been budgeted. (Line item: Section 8 Page 47). Project contingency funds will be used for this amendment. Award Date: 09/02 Contract Amount: $5,559,364 Contingency %: 5 JH:DM:kf:eh:kf H:1ntg1obOAgenda Draft ReportMOperatlonsM-10 PSA Amendment No.6 MP 040407.doc Form No.owin-2 R IWOMIM7 Page 2 Book Page 32 OPERATIONS COMMITTEE Meeting Date TOBd.of Dlr. OS/02/a7 OS/73/o7 AGENDA REPORT Item Number Item Number oro7-4a Orange County Sanitation District &nig slion ng 8 lids Ha•n FROM: James D. Ruth, General Manager Originator: Jim Herberg, Director of Engineering Project Manager: Pam Koester SUBJECT: TRUCK WASH AND DEWATERING BEDS AT PLANT NO. 1, JOB NO. P1-106 GENERAL MANAGER'S RECOMMENDATION 1. Approve Amendment No. 2 to the Professional Services Agreement with Earth Tech, providing for construction support services for Truck Wash and Dewatering Beds at Plant No. 1, Job No. P1-106, for $106,496, increasing the total amount not to exceed $359,372; and, 2. Approve a 4% contingency for amendments to said agreement ($14,375). SUMMARY • The purpose of Job No. P1-106 is to provide truck wash and dewatering beds facilities at Plant No. 1. • Earth Tech completed the plans and specifications for Job No. P1-106 in December 2006. Staff received permission to negotiate for construction support services at the March 2007 Board meeting. • Staff recommends that Amendment No. 2 be issued to Earth Tech for support services during the construction, commissioning, and closeout phases of Job No. P1-106 in an amount not to exceed $106,496. • Earth Tech completed the design of this project and construction support services are required which include reviewing submittals, responding to requests for information, preparing design modifications, attending construction meetings and site visits, preparing operations manuals, performing specialty inspections, participating in commissioning activities, and preparing record drawings. • These construction support services shall be authorized only as required and managed by the Orange County Sanitation District's (Sanitation District) Project Manager. The proposed fee is reasonable for a project of this magnitude and is consistent with fees for similar services on past Sanitation District projects. Form No.oW-102-2 R.1.01M$107 Page 1 Book Page 33 PRIOR COMMITTEE/BOARD ACTIONS • Approval of Professional Service Agreement (PSA) with Earth Tech for an amount not to exceed $237,676. (Board — December 2005) • Approval of Amendment No. 1 to the PSA with Earth Tech for $15,200, increasing the contract total amount not to exceed $252,876. (General Manager— November 2006) • Authorize staff to commence negotiations with Earth Tech for construction support services for Job No. P1-106. (Board —March 2007) ADDITIONAL INFORMATION This approval complies with authority levels of the Sanitation District's Delegation of Authority. This item has been budgeted. (Line item: Section 8, Page 60). Award Date: 12121105 Contract Amount: $359,372 Contingency: 4% JH:PK:kf:bm KWglobaMgenda Draft Reports\OpmationsWI-106 EO Agenda Report consultant apol 2007.doc Fom No.M 1022 Rw1uo01M07 Page 2 Book Page 34 OPERATIONS COMMITTEE Meeting Dare TUBtl.of Dir. 05/02/07 o51z3io7 AGENDA REPORT Item Number [rem Number ovm-4s Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Nick Arhontes, Director of Operations and Maintenance SUBJECT: UNIT PRICE INCREASE TO EXISTING HYDROGEN PEROXIDE CONTRACT, SPECIFICATION NO. C-2006-277, FOR SULFIDE AND ODOR CONTROL IN THE TREATMENT PLANTS GENERAL MANAGER'S RECOMMENDATION 1. Approve Change Order No. 1 to Purchase Order No. 102520-OB for the Purchase of Hydrogen Peroxide, Specification No. C-2006-277, issued to U.S. Peroxide, providing for a unit gallon price increase from $1.47 per unit gallon to $1.607 per unit gallon, plus tax for the contract period July 1, 2007 through June 30, 2008; and, 2. Authorize a 10% contingency for change orders to said purchase order. SUMMARY • Hydrogen peroxide is utilized in the treatment plants to reduce odors. It is used in the chemical scrubbers for foul air odor control as well as direct dosing in the liquid stream as the trunklines enter the plants,the headworks and Flow splitter boxes within the facilities.. • In fiscal year 2006-07, USP was awarded a one-year contract(2006-2007)for the amount of$1,249,500.00 plus tax for the contract period of July 1, 2006 through June 30, 2007, with four(4) one-year renewal periods. • The unit price with USP will be increased due to high demand for the product in the pulp and paper industry and global demand, escalating costs for natural gas, material, labor and freight. Freight costs have increased 10-20%, and fuel surcharges increased 5-8%. In addition, insurance costs have increased by approximately 40%. • There has been a steady increase in hydrogen peroxide pricing, which USP did not anticipate in their initial contract bid. • Recent bid outcomes from OCSD and other public agencies have resulted in USP being the only viable and competitive peroxide distributor. • Based on purchasing 880,000 gallons of hydrogen peroxide at a unit price of$1.607 per gallon plus applicable tax, the contract would result in an amount of$1,414,160.00 plus tax. Fmm No.M mat RevlweuamtNv Page 1 Book Page 35 The contingency amount is recommended by Purchasing/Contracts for use if needed per current Authorization criteria. PRIOR COMMITTEEIBOARD ACTIONS None ADDITIONAL INFORMATION The original contract with USP was awarded on April 22, 2002 and amended on December 18, 2002 per Specification C-2002-90. Funds are budgeted annually for this commodity and approved within the Operating Budget when adopted. Form No.�W,.,2 Revised 03101 V Page 2 Book Page 36 OPERATIONS COMMITTEE Meeting Date To W.of Dir. 5/02107 05/25/07 AGENDA REPORT Item Number Item Number OP0746 Orange County Sanitation District FROM: Nick Arhontes, Director of Operations and Maintenance Originator: Simon Watson, Maintenance Manager SUBJECT: CENTRAL GENERATION ENGINE OVERHAUL PROJECT SPECIFICATION NO. S-2006-308 GENERAL MANAGER'S RECOMMENDATION Ratify Change Order No. 2 to Purchase Order 102687-OA issued to NRG Engine Services, LLC, for Central Generation Engine Overhaul Project, Specification No. S-2006-308, for additional work, authorizing an addition of$180,000, increasing the total purchase order amount to $759,034. SUMMARY • Two Central Generation engine overhauls were approved for fiscal year 2006- 2007 for an amount not to exceed $700,000. • The project was publicly bid and NRG Engine Services LLC was awarded the contract as the lowest responsive bidder for a total project cost of $530,034. • During the overhaul of Engine # 2 at Plant 1, a worn camshaft hub was discovered. This was unanticipated work and not included in the original bid. Change Order No. 1 was authorized to replace the necessary parts for an amount not to exceed $49,000. This additional work increased the total project cost to $579,034. • During the overhaul of Engine # 5 at Plant 2, it was discovered that several camshaft lobes on both camshafts had excessive wear and needed replacing. Because the engine had over 84,000 hours of run time, staff recommended replacing all the lobes and not just those that were severely worn. This requires that Change Order No. 2 be authorized for an added $180,000. • The $180,000 addition raised the total project cost to $759,034. This is $59,034 above the contract pre-approval page budget amount which provided an amount not to exceed $700,000. flwxa03D1Ni Form No.Dw102-2 N VeGrdeMa(%cmM1llm\Ope,•+na CarvnLlaePorrAgns21pT0`ATII71fi NRGex Page 1 Book Page 37 • There would be $35,430 in possible monthly power demand costs if the engine were not operating during the summer peak power cost period (June 3—October 7). The parts required to repair the engine have to be manufactured with a six week lead time. Staff authorized ordering the parts as time was of the essence to ensure the repair of the engine with reliable parts prior to summer peak hours beginning. The firm's staff will return and install the new parts once they arrive and complete the work, including testing, by May 31. PRIOR COMMITTEE/BOARD ACTIONS NA ADDITIONAL INFORMATION The authorized funding for a contract amount not to exceed $700,000 during the fiscal year was approved in the 2006-2007 budget adoption process. If the change order is not authorized, the risk of not having a standby generator during peak power rates for Plant No. 2 would be increased, resulting in the need to import power from Southern California Edison at a possible monthly cost of$35,430. Funds exist within the Department's Operating Budget to cover the added costs. Reassembling and running the engine with the worn parts could lead to reduced reliability and added internal parts failure. Fon No.Gw-tm-2 P.MNtl ONO1N]N McWWMa1CwmmNeeeWOe,Ybn Can MIOp,Nm9200MWMdBNOGU Page 2 Book Page 38 OPERATIONS COMMITTEE Manor,Date rnsa.ordr. 05/02/07 os/z3/m AGENDA REPORT Item Numbe Item Number OPNum 7-47 Orange County Sanitation District Dig s& 8 lids Digestion Handling inn FROM: James D. Ruth, General Manager Originator: Jim Herberg, Director of Engineering Project Manager: Pam Koester SUBJECT: PLANT NO. 2 PRIMARY SLUDGE FEED SYSTEM, JOB NO. P2-91 GENERAL MANAGER'S RECOMMENDATION 1. Approve a budget amendment for Plant No. 2 Primary Sludge Feed System, Job No. P2-91, in the amount of$1,852,700, for a total budget of$24,339,815; 2. Approve Amendment No. 3 to the Professional Services Agreement with Brown and Caldwell, providing for construction support services for $577,687, increasing the total contract amount not to exceed $3,596,697; and, 3. Approve a 1.5% contingency for amendments to said agreement ($54,000). SUMMARY • The purpose of Job No. P2-91 is to construct a new primary sludge loop system to feed the digesters. • Brown and Caldwell completed the plans and specifications for Job No. P2-91 in January 2007. Staff received permission to negotiate for construction support services at the March 2007 Board meeting. • Staff recommends that Amendment No. 3 be issued to Brown and Caldwell for construction support services for Job No. P2-91 in an amount not to exceed $577,687. • Brown and Caldwell completed the design of this project and construction support services are required which include reviewing submittals, responding to requests for information, preparing design modifications, attending construction meetings and site visits, preparing operations manuals, performing specialty inspections, participating in commissioning activities, and preparing record drawings. • These construction support services shall be authorized only as required and managed by the Orange County Sanitation District's (Sanitation District) Project Manager. The proposed fee is reasonable for a project of this magnitude and is consistent with fees for similar services on past Sanitation District projects. Form No.m*im-z aevi.:ea ovoe,o� Page 1 Book Page 39 • The budget increase is being requested for more Sanitation District staff inspector and engineer time that will be required due to the complex nature of this rehabilitation project and to increase the project contingency to equal 10% of the recently bid construction cost. PRIOR COMMITTEEIBOARD ACTIONS • Approval of Professional Service Agreement (PSA) with Brown and Caldwell for an amount not to exceed $2,677,550. (Board — September 2004) • Approval of Amendment No. 1 to the PSA with Brown and Caldwell for $312,816, increasing the total contract amount not to exceed $2,990,366. (Board — March 2006) • Approval of Amendment No. 2 to the PSA with Brown and Caldwell for $28,644, increasing the total contract amount not to exceed $3,019,010. (Board — December 2006) • Authorize staff to commence negotiations with Brown and Caldwell for construction support services for Job No. P2-91. (Board — March 2007) ADDITIONAL INFORMATION This approval complies with authority levels of the Orange County Sanitation District's Delegation of Authority. This item has been budgeted. (Line item: Section 8, Page 63). Award Date: 9/22/04 Contract Amount: $3,596,697 Contingency: 1.5% JH:PK:kf:bm HdniglobanAgenda Draft Remrie10 teralnonsl 2-91 ED Agenda Report consultant May 2Dg7.Eoc Form No.0 1022 R—.0uQ107 Page 2 Book Page 40 OPERATIONS COMMITTEE Memo,oete T%ld 0,1Dir. osioZ107 51z3 7 AGENDA REPORT Item Number Item Number OPe7-48 Orange County Sanitation District ® solids Handling - 8 Dlge Primary Treatment stlon FROM: James D. Ruth, General Manager Originator: Jim Herberg, Director of Engineering Project Manager: Pam Koester/Bob Schirripa SUBJECT: PLANT NO. 2 PRIMARY SLUDGE FEED SYSTEM, JOB NO. 132-91, PRIMARY TREATMENT REHABILITIATION AND REFURBISHMENT, JOB NO. P2-80. GENERAL MANAGER'S RECOMMENDATION 1. Approve an increase in the Construction Budget for Plant No. 2 Primary Sludge Feed System, Job No. P2-91, in the amount of$1,314,500, increasing the total Project Budget to $25,654,315; 2. Approve plans and specifications for Plant No. 2 Primary Sludge Feed System, Job No. P2-91, and Primary Treatment Rehabilitation and Refurbishment, Job No. 132-80, on file at the office of the Clerk of the Board; 3. Approve Addendum Nos. 1, 2, and 3 to the plans and specifications; 4. Receive and file bid tabulation and recommendation; 5. Award a construction contract to Shimmick Construction for Plant No. 2 Primary Sludge Feed System, Jab No. P2-91, and Primary Treatment Rehabilitation and Refurbishment, Job No. P2-80, for a total amount not to exceed $36,764,000; 6. Approve an 8.75% contingency for change orders to said construction contract ($1,427,500) for Job No. 132-91; and, 7. Approve an 8.75% contingency for change orders to said construction contract ($1,789,300) for Job No. P2-80. SUMMARY • The purpose of Job No. P2-91 is to construct a new primary sludge loop system to feed the digesters. The purpose of Job No. P2-80 is to provide new primary sludge pumps to feed the new loop system constructed under Job No. P2-91 and a new scum system. Fom No.M-1W ABA aMu�-9ouE NeWeee l]�lV Page 1 Book Page 41 • Since it was determined during design that the construction schedules for both projects and the construction of certain project elements for each project would be highly dependant on each other, it was decided that both jobs should be constructed by the same contractor. The construction costs will be tracked separately between the two projects as specified in the CIP Budget Book • Brown and Caldwell and Malcolm Pirnie completed the plans and specifications for Job No, P2-91 and P2-80, respectively, in January 2007. Sealed bids were received on April 10, 2007. • Summary information on the bid opening for P2-91 and 132-80 is as follows: Total Bid 122-91 132-80 Project Budget: $85,695,325 $24,339,815 $61,355,510 Construction Contract Budget:$53,700,000 $15,000,000 $38,700,000 Engineer's Estimate: $37,556,600 $14,780,000 $22,776,600 Lowest Responsive Bid: $36,764,000 $16,314,500 $20,449,500 High Responsive Bid: $42,145,742 Number of Bids Received: 2 Note: The shared mobilization and insurance costs, totaling $1,623,900, were split between Job Nos. 132-91 and 132-80. The remaining bid items were included in the appropriate job. • Although the lowest responsive bid is below the overall Engineer's Estimate, the portion of the total bid attributed to Job No. 132-91 is not below the Engineer's Estimate or Construction Contract Budget for that job. Staff requests that the Construction Contract Budget be increased by $1,314,500 from $15,000,000 to $16,314,500 for Job No. P2-91. • The Director of Engineering recommends the award of the construction contract for Plant No. 2 Primary Sludge Feed System, Job No. 132-91, and Primary Treatment Rehabilitation and Refurbishment, Job No. P2-80, to the lowest, responsive, responsible bidder, Shimmick Construction, in an amount not to exceed $36,764,000 and an 8.75% contingency for each job. • An 8.75% contingency for change orders is being requested per the Delegation of Authority. PRIOR COMMITTEE/BOARD ACTIONS N/A Foml No.0 ,w Mettle Reece-Roam Page 2 Book Page 42 ADDITIONAL INFORMATION The contractor's selection process was conducted in accordance with the Orange County Sanitation District's adopted policies and procedures. This item has been budgeted. (Line item: Section 8, Page 63 for Job No. P2-91, and Line item: Section 8, Page 52 for Job No. P2-80). Award Date: 6123107 122-91 Contract Amount: $16,314,500 Contingency: 6.75% P2.60 Contract Amount: $20,449,500 Contingency: 6.75% JH:PK:RS:kf:bm KwglobaPAgwda Draft RepmtsV0peraliwwM-91 ana P2-90 Amrd Canslrudion Contract rev 1 052307.doc Form No.M 102 ABeMe Rapan-9o✓E Nw W 11/deOB Page 3 Book Page 43 OPERATIONS COMMITTEE Meeeng Date Totor .Dlr. OSIOZ/07 05/23/07 AGENDA REPORT Item Number Item Number ovo7�0 Orange County Sanitation District MUtility Systems FROM: James D. Ruth, General Manager Originator: Jim Herberg, Director of Engineering Project Manager: Michael Puccio SUBJECT: 66KV SUBSTATION AT PLANT NO. 1, JOB NO. P1-97 GENERAL MANAGER'S RECOMMENDATION 1. Approve Amendment No. 1 to the Sole Source Agreement with Southern California Edison for engineering services, fees, materials, and labor for 66kV Substation at Plant No. 1, Job No. P1-97, for an additional amount of$1,150,000 increasing the total contract amount not to exceed $7,202,000; 2. Approve a decrease to the Southern California Edison Monthly Added Facilities Charge of$440 for a total monthly amount of$15,292. This monthly fee is part of this contract but is paid through the operating budget; and, 3. Approve a 5% contingency for amendments to said agreement ($360,100). SUMMARY • The purpose of this project is to provide sufficient electrical service capacity to supply power to the loads for new facilities that will be added to Plant No. 1 through 2012. • The Amendment adds scope to the existing Southern California Edison (SCE) agreement including construction of all foundations and associated underground substructures for the new 56MVA substation. • The Monthly Added Facilities Charge was decreased based on Public Utility Commission (PUC) rule changes. • This scope was originally planned to be constructed by the Orange County Sanitation District's (Sanitation District) contractor but it is recommended to be reassigned to SCE to reduce the risk of change orders due to coordination issues and reduce the duration of the project. Form No.M-102 R...oYotro7 Page 1 Book Page 45 PRIOR COMMITTEE/BOARD ACTIONS • Approval of Professional Services Agreement (PSA) with CDM for an amount not to exceed $779,381. (February 2006) • Approval of Sole Source Agreement with SCE for an amount not to exceed $6,052,000; and increase the project budget in the amount of$4,302,947 for a total amount of$9,475,538. (March 2006) ADDITIONAL INFORMATION This Amendment No. 1 complies with authority levels of the Sanitation District's Delegation of Authority. This item has been budgeted. (Line item: Section 8, Page 75). Award Date: 5/23/07 Contract Amount: $7,202,000 Contingency%: 5% JH:MP:kf K'unglobaMgenda Daft RepH:NtglobaMgeMa Daft Rep ftkOpembons1 1-97 SCE Addendum AR.doc Fom,No.Muto2-2 gmsee pamtNl Page 2 Book Page 46 OPERATIONS COMMITTEE MeeOnp Date T00tl. Dtr. 05/02/07 05/23/00r7 Re AGENDA REPORT m Number Item Number OP07-50 Orange County Sanitation District ®Support 8 Support Projects FROM: James D. Ruth, General Manager Originator: Jim Herberg, Director of Engineering Project Manager: Matt Smith SUBJECT: INTEGRATED PROGRAM MANAGEMENT CONSULTANTS (IPMC) GENERAL MANAGER'S RECOMMENDATION 1. Approve Amendment No. 7 to the Professional Services Agreement with Integrated Program Management Consultants, a joint venture of Parsons Water and Infrastructure Inc., and CH2MHill, Inc., for Program Management Services for the Capital Improvement Program for an additional five-year period through FY 2011-12; and, 2. Approve an additional amount of$15,997,936 for FY 2007-08, increasing the total contract amount not to exceed $76,089,975. SUMMARY • We are currently in the fifth year of a five-year contract with Integrated Program Management Consultants (IPMC). It is anticipated that the current Capital Improvement Program (CIP) will require the use of IPMC at least through Fiscal Year (FY) 2011-12 to coincide with the completion of the secondary treatment projects. • Staff will be working on 83 active projects during FY 2007-08 with estimated cash expenditures in excess of$290,000,000. Cash expenditure projections peak in FY 2008-09 with annual expenditures exceeding $300,000,000. • A detailed planning effort, along with resource forecasting, has identified the need for 70 IPMC staff to augment the Orange County Sanitation District (Sanitation District) staff to complete next fiscal year's work. Most of the identified staff are currently working on Sanitation District projects. New hires, and/or replacement staff will be phased in over the fiscal year as required. IPMC will augment Sanitation District staff in Division 750 (Project Management), Division 770 (Fast Track Projects), Division 820 (Process Engineering), and Division 760 (Engineering and Construction). The functions these people will perform are described in more detail below, along with the recommended budget for FY 2007-08. Forth No.cw-tor-x an.OMW7 Page 1 Book Page 47 The benefits provided by IPMC include the rapid mobilization of highly skilled/technical staff, flexibility of staff mix on an immediate, and as-needed basis, the ability to quickly reduce staff as workloads decrease, project controls expertise, and many years of experience working on similar programs throughout the United States. Staff believes that using a Program Management Consultant approach is a practical, cost-effective, and efficient way to augment Sanitation District staff to deliver the CIP. PRIOR COMMITTEE/BOARD ACTIONS • Approval of Professional Services Agreement with Integrated Program Management Consultants for an amount not to exceed $3,935,274. (PDC-August 2002). • Approval of Amendment No. 1 to the Professional Services Agreement with Integrated Program Management Consultants for $50,000, increasing the total amount not to exceed $3,985,274. (PDC —June 2003). • Approval of Amendment No. 2 to the Professional Services Agreement with Integrated Program Management Consultants for $50,000, increasing the total amount not to exceed $4,035,274 (PDC—June 2003). • Approval of Amendment No. 3 to the Professional Services Agreement with Integrated Program Management Consultants for $150,000, and an additional $12,484,750 for year two of the contract, FY 2003-04, increasing the total amount not to exceed $16,670,024.(Board —June 2003). • Approval of Amendment No. 4 to the Professional Services Agreement with Integrated Program Management Consultants for $12,836,801, increasing the total amount not to exceed $29,506,825 (PDC — June 2004). • Approval of Amendment No. 5 to the Professional Services Agreement with Integrated Program Management Consultants for$15,585,558, increasing the total amount not to exceed $45,092,3835 (PDC —June 2005). • Approval of Amendment No. 6 to the Professional Services Agreement with Integrated Program Management Consultants for$14,999,656, increasing the total amount not to exceed $60,092,039 (PDC — May 2006). ADDITIONAL INFORMATION The Sanitation District will require IPMC services beyond the existing five-year contract which is currently scheduled for expiration at the end of FY 2006-07. Based on the current schedule and project workload, staff has estimated the level of effort that will be required through FY 2011-2012. It is currently anticipated that no IPMC Staff will be required after FY 2011-2012; however, staff will continually estimate the need for staff, both permanent and temporary, to support the CIP. Form No.DMI02 2 RweM oNI W] Page 2 Book Page 48 Staff is continually evaluating whether to hire permanent staff and reduce the number of IPMC staff. The estimate of IPMC staff required for each fiscal year does not include the addition of more permanent Sanitation District staff which would reduce the IPMC staff needs currently projected. For the anticipated ten-year duration of the IPMC contract, the overall staff costs associated with the CIP are about $382,000,000 (currently estimated at $267,000,000 for Sanitation District staff, and $115,000,000 for IPMC staff). During this period of time, the Sanitation District will be expending approximately$2,600,000,000 for engineering, design, and construction of capital facilities. The $115,000,000 planned to be expended for IPMC support equates to 4.4% of the total planned expenditures. The average hourly billing rate for IPMC staff is approximately $123/hr. IPMC billing rate includes salaries, benefits, fixed costs which are sometimes referred to as overhead (Buildings, Administration, Utilities, Insurance, etc.), and a 5% profit. The "overhead" rate which is applied to an employee's raw salary is approximately 145% for IPMC. As a comparison, the engineering consultants who conduct studies, and develop designs for the Sanitation District typically have an overhead rate range of about 190 to 200%. IPMC overhead rate is 145% because the Sanitation District is providing office space and equipment to their field staff. The costs for IPMC will be charged to the individual CIP projects. Funding for IPMC costs are included in individual project budgets. Each fiscal year, as projects are planned, scheduled, budgeted, and resource needs identified, a projected cost will be presented to the Operations Committee for approval. Semi-annual updates for the entire program will also be provided. Project Management Office (PMO): The PMO is home to the project management and project controls staff. Project Management Staffing: In FY 2007-08, the PMO will be managing 83 active projects with a budget of $2,300,000,000. The project budget ranges in size from $1,000,000 to over $250,000,000. The Sanitation District has completed a staffing analysis, and believes a workload of three to six projects per Project Manager (PM) (based on size, and complexity) is appropriate. IPMC will provide nine personnel to augment the Sanitation District's Project Management Personnel in the PMO. The nine positions are described below: • One PM (Salgaonkar) to provide general management and supervision of all IPMC staff. The PM will work with the Director of Engineering, the PMO Manager, and Engineering and Construction Manager to ensure compliance with contracts, policies, and procedures. The PM will provide technical oversight and direction in all aspects of the program and help ensure successful delivery of the CIP. The PM manages technical work executed by the home office staff. • Five PMs (Acevedo, MacDonald, May, Rapagna, and Schirripa) to supplement the six Sanitation District PMs. The PMs provide day-today management and technical knowledge to deliver the assigned projects. Fom No.D IW2 aeNeea Qualm] Page 3 Book Page 49 • One PM (MacLeod) to deliver the Fast Track Projects. These smaller capital projects are needed to enhance safety, reliability, and efficiency of facility operations. • One Cost Engineer and Business Manager (Billhardt) to provide assistance in the areas of time keeping, resources, accounting, and contracts management. • One Administrative Assistant (Moore) to provide clerical and general administrative support, e.g., preparing agenda reports, general correspondence. Project Controls Staff: Currently there are 177 projects being tracked by the Project Controls Group. Of these, 83 are active engineering projects, 22 are in future, and 72 are cancelled or i completed. These projects require a variety of monthly updates including cost reporting, development of performance measures, reports, and other presentation materials. Each staff function is described below: • One Project Controls Manager/Scheduler (Michael) to provide scheduling and cost reporting support, QA/QC, technical oversight, and direction to controls staff. • Two Project Schedulers (Rodriquez, Moseley) assigned to PMO to prepare project cost, and schedule updates and milestone tracking in support of PMO Project Managers. Other duties performed by the schedulers include assisting in the CIP budgeting process, cash flow updates, preparation and updating of resource and workload planning information, providing input to the preparation of the Engineering CIP Semi Annual Report, and provide training and support to Sanitation District staff on the use of the various computer software tools including P3/ec, Access, and Business Object. • One Program Controls Analyst (Gaus) to maintain and process the baseline cost and schedule databases. Other duties include providing technical support to PMs in preparing monthly and fiscal year cash flow analysis and report development, preparation of PMO meeting presentation materials, and assisting in the preparation of annual CIP updates and other programmatic cost and schedule reports. • One Project Controls Analyst (Reichenbach) assigned to assist in time reporting, charge numbers, and general quality assurance of data used in the system. Other duties include preparation of the semi-annual reports, updating the PM Manual, and maintaining portions of the automated weekly timesheet in PCS for Sanitation District staff. She will also serve as part-time scheduler on a number of Engineering CIP projects. • Three Construction Cost Estimators (Davison, Zimmerman, Villanueva) assigned to prepare estimates for change orders, help negotiate changes during construction, review design consultant estimates, and provide cost estimate input during the annual CIP validation process. F..No V IU4 flwewlON,w> Page 4 Book Page 50 • One Construction Field Scheduling Lead (Werner) to provide oversight on all matters related to the construction field scheduling. Other duties include review and guidance in the preparation of monthly construction schedule analysis reports prepared by IPMC and the Sanitation District field schedule personnel. Will also participate in the preparation of time impact analysis and review of contractor submitted claims. • Three Construction Field Schedulers (White, Sugasawara, one new hire) assigned to ensure that contractors provide quality baseline schedules and keep them current (a vital element in our claims avoidance program). Field Schedulers review the contractor's initial schedule submittal and the schedule of values. Monthly updates are required from the contractors, which must also be reviewed. Progress claimed by the contractors must be reviewed against the schedule plan each month for payment, and any request for additional time through change orders must be analyzed. Engineering & Construction Management(Division 760) IPMC is providing personnel to augment the Sanitation District's Engineering and Construction Management (E&CM) staff. E&CM is responsible for providing all the technical resources to the Project Managers. General assignments and duties are as follows: • Eight Resident Engineers/Construction Managers (Collins, Haid, Bryan, Bomkamp, Davis, Rein, Waite, Vohra) to support construction management of CIP projects within the boundaries of the Sanitation District's two operating treatment facilities. They will utilize existing Sanitation District CM policies and procedures to represent the Sanitation District, coordinate construction activities, manage the construction contract, and document contractor compliance with the contract requirements. • Four Resident Engineers (Cuellar, Bomberger, two new hires)to support construction management of CIP projects outside of the plant boundaries, i.e., for pipeline and pump station contracts. They will utilize existing Sanitation District CM policies and procedures to represent the Sanitation District, coordinate construction activities, manage the construction contract, and document contractor compliance with the contract requirements. • Five Electrical and Instrumentation & Control (I&C) Engineers (Corey, Woods, Etemadi, Lai and new hire). These Engineers are assigned to the CIP projects to provide specialized technical support to the project teams during both the design and construction phases. They ensure consultant and construction contractor compliance with Sanitation District requirements, guidelines, and polices. • Four Project Engineers (Schock, Nazemi, Aghanian, Shah). Project Engineers serve as the technical leads within the Sanitation District's project teams, and assist the PMs with verification of the project elements, coordinating project requirements with the O&M Department, developing the design consultant SOW, selecting the design consultant, and ensuring the construction documents are prepared using the Sanitation District standards. During the construction phase, they resolve design questions and issues for the Resident Engineers. Fp N0.WF102-2 Rwie =lW Page 5 Book Page 51 • Two Civil Designers/Computer Assisted Design & Drafting (CADD) Technicians (Tran, Beltran). The Civil Designer/CADD Technician supports the Fast Track Projects group. CADD technician also provides drafting support as directed. • Three Civil Inspectors (Martin, Sankar, one new hire) to support Quality Assurance of pipeline and pump station projects. They will utilize existing Sanitation District QA policies and procedures to represent the Sanitation District, coordinate construction and traffic control activities, monitor construction site safety, and document contractor compliance with the contract requirements. • Five Civil Inspectors (Chemotti, Gilbert, Hough, Jimenez, one new hire), three Electrical Inspector (Whitney, Chappell, one new hire), and two Instrumentation & Control Inspector (Stewart, one new hire) to support Quality Assurance of CIP projects within the two Treatment Facilities. They will utilize existing Sanitation District QA policies and procedures to represent the Sanitation District, coordinate construction and O&M activities, monitor construction site safety, and document contractor compliance with the contract requirements. • Three Tunnel Inspectors (Byers, Daniel, one new hire)to support Quality Assurance of CIP I-10A tunnel and pipeline project. They will utilize existing Sanitation District QA policies and procedures to represent the Sanitation District, coordinate construction and traffic control activities, monitor tunnel construction site safety, and document contractor compliance with the contract requirements. • Seven Administrative Assistants (Yousef, Hays, Corona, Gonzales, Marquez, two new hires for P1-102 and P2-90)to provide a variety of administrative support including Submittals/Document Clerks(Yousef, Hays, Corona)for processing and tracking of construction contractor submittals; Project Administrative Assistants (Gonzales, two new hires)for processing project correspondence and filing; general administrative support (Marquez)for processing PM correspondence,Agenda Reports, and preparing policy and procedures manual. Operations & Maintenance (0&M) Coordination: The O&M Department provides technical support to the Engineering Department during design and construction of CIP projects. IPMC will provide three Project Engineers (Takahashi, Sharma and New Hire) to coordinate input from O&M technical staff, and to represent O&M at the various design and construction meetings. This support frees up the O&M staff to perform their regular duties. Home Office Support: "Home Office Support" is supplementary services from the offices of the Joint Venture Parties, Parsons, and CH2MHill, made readily available to support the needs of the Engineering Department. Technical study (task orders) work is based on providing engineering and other technical support for specific assignments using a pre-agreed upon scope of work, fee, and schedule. These tasks will be as authorized by the Director of Engineering when required, and may include assistance in the following areas: Fw No.ow1a 2 PwiweosnlN> Page 6 Book Page 52 • General Administration and Home Office technical Support—general administration support includes accounting, contract administration, invoices, reproduction, and safety reports and reviews. Routine home office technical support includes urgent technical support (usually task less than 40 hours) in all areas of waste water engineering, construction, and project controls. • STAG Grant Assistance - Preparing and maintaining schedules; compliance verification activities, and technical support for grants administration. • CEGA Assistance— support to the Planning Division on a variety of collections and pump station projects in preparing environmental documentation. • NEPA Assistance— primarily for secondary treatment projects. • Tunneling Expertise— provide as needed technical expertise on several jobs which involve tunneling. • O&M studies—Support O&M with studies on various issues. • Visitor Exhibit Designs and Community Outreach Support—assist the Communications Department as needed on all collections projects in preparing outreach plans, conducting meetings, crisis management plans, etc. Assist in preparing conceptual layouts and design for a visitor space plan for the Administration Building. • Expedition Training and Implementation —assist in training on web-based Expedition and developing a construction dashboard. • PCS troubleshooting and upgrades—assist IT in maintaining the PCS system and upgrades. • General technical support—throughout the year issues come up which need immediate attention and technical support. For example, in FY 05/06 we completed the biosolids hauling study, and SARI pipeline realignment study. ALTERNATIVES Increase the Sanitation District's permanent Staff—This option would require a lengthy process and extensive effort to recruit, hire,train, and make productive a large number of new employees. It is also projected that staffing needs Vdll vary from year to year, and that after the completion of the consent order work, the Sanitation District will not need these permanent staff to manage the future CIP. This option would not be optimum for filling these varying needs. Avrard Date: 5123107 Contract Amount: $76,089,975 Contingency%: NA JH:MS:kf:gc HBmglobaNNgenda Droll Reports\OperaliomrUntegrated Program Nanagemem Conaultanla.doc Forth No RSNee 0. 107 Page 7 Book Page 53 OPERATIONS COMMITTEE Meeing Dale Toatl.oft) - 0510210 7 os/za/o7 Number AGENDA REPORT Item Item Number ovI Orange County Sanitation District FROM: James D. Ruth, General Manager Originators: Nick Arhontes, Director of Operations & Maintenance Lorenzo Tyner, Director of Finance and Administrative Services Ed Torres, Director of Technical Services SUBJECT: SOLE SOURCE PROCUREMENTS FOR REPAIRS, MAINTENANCE, AND SERVICE OF EXISTING EQUIPMENT GENERAL MANAGER'S RECOMMENDATION Authorize sole source procurement required to maintain, service, or replace existing Original Equipment Manufacturer equipment in OCSD facilities that cannot be substituted due to functionality and integration with existing systems, or are available from only one source for manufacturers. The following equipment, parts and services from the listed Original Equipment Manufacturers (OEM) are pre-approved as sole source items: • AANDERA DATA INSTRUMENTS — Current meter • ALFA-LAVAL— Heat exchangers for digesters • AMERICAN SIGMA— Liquid samplers • AM-LINER®PVC —Sewer lining • ASHBROOK (BELLMER/WINKLER) — Sludge belt filter presses • BASLER— Electrical protective relays and regulators • BIO-MERIEUX— Bacterial identification system • CALIFORNIA RECREATION COMPANY—Vessel Nerissa slip fees • CHESTERTON — Mechanical seals for process equipment • DEZURIK WATER CONTROLS — Process valves • EATON -Variable frequency drives for process pumps • ENTRONICS (ROLLS ROYCE) — Central Generation engine controls • GOULD/ITTNEOMANS — Process pumps • LECO —GC Time of Flight mass spectrometer • LIMITORQUE — Process valves • MARLOW— Process pumps • MOYNO — Process pumps • MUFFIN MONSTER—Sludge grinders • NATIONAL FILTER MEDIA/FILTER BELTS —Sludge belt filter press belts • PERKIN ELMER— ICP Mass Spectrometer • PUTZMEISTER— Sludge transfer pumps (truck loading plant 2) Form No ow-0o23 n...e oamrror Page 1 Book Page 55 • ROBICON —Variable frequency drives for pumps • ROTORQUE—Valve actuators • SANCON 100 Epoxy/ Urethane— Coating system • SCHWING— Sludge transfer pumps (truck loading plant 1) • SEABIRD— Ocean Monitoring instrumentation • SKALAR— BOD robotics • SPARLING INSTRUMENTS — Process flow meters • TELEDYNE— RD instrumentation • THERMO ELECTRON — ICP Atomic Emission Spectrometer and GC Mass Spectrometer • TURBLEX—Aeration blowers • VAUGHN — Process pumps • WATERS CORPORATION — Liquid chromatograph mass spectrometer The following additional proprietary providers are pre-approved: • Arc Wireless— Paging services • BEC— Building Electronics Control System • Bentley - Microstation CAD drawing program • Business Objects— Business Objects Software • ESRI —GIS Software • FileNet Corp. — Electronic Document Management System • First American Real Estate— Online Geographic— Realquest Report • IBM— Hardware Maintenance AS400 • IPI Gram Tech— Informatioa Software • Labware — Laboratory Information Management System • Oracle /JD Edwards— Enterprise One Materials, Equipment and Services • Oracle— Oracle Database • Rand McNally- Thomas Brothers Maps • RBMWARE— Software and 2310 vibration analyzers • TMV Systems — SCADA Historian • Workforce—Time Entry SUMMARY The Directors of Operations and Maintenance, Finance and Administrative Services, and Technical Services request the Board's approval of the individual sole source procurement of the goods and services described in this agenda report. The products are required to maintain, service, or replace existing OEM (Original Equipment Manufacturer) equipment in OCSD facilities that cannot be substituted due to functionality and integration with existing systems, or are available from only one source. Each of the goods or services is provided by a "provider of goods or services" (i.e., manufacturer) which has consistently been,"determined to be uniquely qualified to provide specialized goods or perform specialized services," as described in Section Farm No.G 1022 NenaNa3DIT] Page 2 Book Page 56 3.10.A. of the Delegation of Authority, Resolution 07-04. These goods and services may also meet other OCSD criteria allowing sole source procurement. The Board's approval would not affect staffs ongoing obligations under Section VII of the Delegation of Authority, which requires reporting and/or approval of certain agreements regardless of whether they are sole source agreements. The purchasing and bidding procedures in Article IV of the Delegation of Authority will also continue to be implemented when the goods or services can be supplied by multiple vendors. Staff is committed to constantly look for alternative providers and to readdress proprietary issues as warranted. PRIOR COMMITTEE/BOARD ACTIONS NA ADDITIONAL INFORMATION Section 3.10.C. of the Delegation of Authority states that "all sole sources shall require pre-approval from the requesting Department Head, the Contracts/Purchasing Manger and the Director of Finance." The District has established internal procedures for implementing this requirement which have proved unnecessarily cumbersome. District staff could defensibly establish a one-time staff pre-approval of the sole source procurements described in order to minimize repetitive staff approvals. However, to maximize transparency, District staff seeks the Board's approval of the listed sole source procurements. Two alternatives to staffs recommendation are possible. The Board could direct staff not to change the District's internal procedures regarding sole sourcing, which would perpetuate current inefficiencies. Alternatively, the Board could instruct staff to change the District's internal procedures regarding sole sourcing without Board consultation. The recommended action is statutorily exempt from the California Environmental Quality Act under Public Resource Code Sections 15060 and 15378 because the action will not result in a direct or reasonably foreseeable indirect physical change in the environment. The sole source procurements requested in this Agenda Report are approximately 13.6% of the District Maintenance and Repairs budget Fmm No.Dwlo 2 gevie.e GW1W Page 3 Book Page 57 OPERATIONS COMMITTEE MeedagDate Togd.of31r. 05/02/07 05/23/07 AGENDA REPORT Item tuumter Item Number OP07-52 Orange County Sanitation District oStrategic R Master Planning FROM: Jim Ruth, General Manager Originator: Jim Herberg, Director of Engineering SUBJECT: Capital Improvement Program Overview GENERAL MANAGER'S RECOMMENDATION Information only item. SUMMARY • In March and April, the Operations Committee (Committee) reviewed the Orange County Sanitation District (Sanitation District) Capital Improvement Program (CIP). • The proposed project delays and new projects discussed at the meetings will be included in the update to the Fiscal Year 2007-2008 budget. A draft copy of the CIP Budget is attached to this Agenda Report. • The proposed user rate increase to support the recommended CIP for Fiscal Year 2007-2008 remains at 9.8%. • Additional discussions will be conducted with the Committee over the next year to look at various scenarios for future capital improvements. These discussions will focus on proposed levels of services, including odor control, and the expected costs and rates to provide those services. PRIOR COMMITTEE/BOARD ACTIONS None ADDITIONAL INFORMATION Staff prepared four scenarios for the Committee to review and consider at their meetings. These include the following: • Scenario 1 —This scenario reflects the current CIP and user rate projection presented in Section 4 of the Sanitation District's Budget Book for FY 2006-07 and FY 2007-08. Page 1 Book Page 59 • Scenario 2—This scenario assumes that the projects earmarked by the Sanitation District staff for potential delay and deletion are implemented to reduce future rate increases. This scenario also incorporates the recent proposal to finance the Santa Ana River Interceptor project. • Scenario 3 —This scenario is based on increasing the level of service for the Odor Control facilities at both treatment plants. This CIP program includes replacing existing odor control with new technology instead of refurbishing the existing odor control facilities as planned under Scenario 2 above. • Scenario 4 —This scenario adds costs for proposed air quality regulations that would impact the Sanitation District's internal combustion engines in addition to Scenario 3. These proposed air quality regulations would require lower emission limits below what the existing engines can achieve, but would allow the Sanitation District to continue to generate a significant portion of the power used on site. None of these scenarios have an immediate impact on the Fiscal Year 2007-2008 rates. Discussion of future odor control and air quality improvements will occur over the next year for inclusion in the FY 2008-2009 budget. These projects, if implemented, will have implications on rate increases for 2008-2009 and beyond. ATTACHMENTS Excerpts from the Draft Fiscal Year 2007-2008 Budget Book Update Related to the Capital Improvement Program. JB:sa HintglobaMgenda Draft Repods\OperationsWay 2007 CIP Overvie ..doc Page 2 Book Page 60 Overview CIP BUDGET REQUEST SUMMARY Total This is an update to the FY 2006-08 two-year 2007-08 Project budget. In preparation for the 2006-08 update, the Current Status Cash Flow Costs District's Board of Directors reviewed the proposed Future $0.0 $203.0 changes to the CIP to gain an understanding of the Planning 5.9 39.7 impact from the CIP to the current rate structure Design 38.7 589.3 program. Construction 256.0 1,617.9 Capital Equipment .+�. 16�.2 The updated CIP includes 79 large capital projects Total 3' 33n2 22 524859 and 27 special projects with a 14-year expenditure 4y'' of $1.62 Billion. This total represents a $2 million There are 19 projects in the Planning decrease from the original 2006-08 CIP estimate. Phase wiaf-.go capital outlay spending in This decrease includes reductions due to a better 2007-08'k`'— 4Wo of it e',Jarger 2007-08 cash flow than expected construction bidding environment and projepF�in" the Planniolf Phase are the Cengen the cancellation of several studies. There were also Cod1h- ' Water System 'Reptaoement Project and $87 million In projects delayed up to 3 years due to neW' Research prograrn Nth current year lower than expected population growth,a$17 million J'>Wpenditures of $372,000 'a to $1.00 million, sewer rehabilitation project was delayed two years �- -Tespeclively. .A total of $39010111ion in capital based on new condition assessment information, �ay, curt sted within the Pliiaiiing Phase, is $73 million in odor control (2) and power reliability t1M� pfor future budgets based on the (1) projects were delayed up to three years based needs that are identified on small increases in the equipment budget gat-will throu" 2002 Interim Strategic Plan Update and allow the existing equipment to be maintained ettt a the anrii#P validation effort. current level of services for up to three more years. -". Finally, operational workarounds were developed,to .Ttt!ecq are curve_*29 projects in the Design Phase delay another $147 million in solids solids and g Wlt((,. prbjlpsad�i�Q, I outlay spending in 2006-07. processing projects up to five years A- tWW,9ig@st projects in the Design Phase are the x-Sludge Th1ct'reriing Dewatering and Odor Control at Several new projects were added to the CIP to -'°` Plant 1 Project and the Digester Rehabilitation at address newly developing issues *-,i require _; Plant 1 Project with projected current year immediate attention for OCSD. These induce two expenditures of $7.6 million and $2.3 million, projects with a total of $1.8 million to;-upgrade -'respectively. security at each of the treatment plants.-$Sl mdlfol `- to upgrade the.central generetloncW'systems '810 r'4 There are currently 41 projects in the Construction million infundia-to establish a research program for Phase with proposed capital outlay spending in the nexL+=.ler`years. $350,000 to-tnyestigete the 2007-08. The two most significant projects in the conditibirf the sewers in Los Alamlto8_Boulevard, construction phase are the Secondary Activated and $SL{tt= to relocate staff based ortaie.results Sludge Facility 2 at Plant 1 and the Trickling Filters of a rerrenTapace planning study. _ at Plant 2 projects with a projected current year .ems ' expenditure of $29.1 million and $54.3 million, The proposed7-08 CIP budget is organized by respectively. treatment anecollection system -processes and areas. The funds requested far the current cash Following within this section are descriptions and flow budget total $302.7-million;:an increase of 13.8 justifications for the capital improvement projects percent from last year's:eash low request of$266.1 which are new in this FY 2007-08 budget update. million. The current year cash flaw is pan of an They give the reader a brief overview of each project overall total cost of$2.466 billion for active projects. and the budget for the total project. Fallowing is a chart for the 2007-08 Proposed CIP However, each project in the entire program went Cash Flows and the total Project Costs for all through an extensive validation and prioritization proposed projects.by project phase,in millions: process. Projects have been prioritized based on risk exposure if the project was deferred. Projects that would present a higher risk if they were delayed are given a higher priority. Section 8-Page 1 Book Page 61 FY 2007-08 Budget Update The CIP budget process is being confinually improved and further refined as the District implements new tools that better gauge the business risk to the organization associated with each of the CIP projects. Also, a team of engineers, operations and maintenance staff, and representatives from management are working together to further develop detailed asset strategies for managing the District's infrastructure. The goal is to ensure that rehabilitations and expansions within the CIP are being delivered optimally. Section 8 -Page 2 Book Page 62 Overview Original FY 2007-08 Budget 338.818,100 %Change Projects Completed or Canceled (5,523.000) (1.63%) New Projects 1,803,000 0.53% Additions to Existing Projects 46,493.000 13.72% Deductions from Existing Projects (79,575,000) (23.49%) Changes to Capital Equipment 697.600 0.21% Revised FY 2007.08 Budget 302,713,700 (10.66%) Original Total Budget 2,450,651,200 %Change Projects Completed or Canceled (49,014,000) (2.00%) New Projects 21,744.000 0,89% Additions to Existing Projects 119,053,000 4.86% Deductions from Existing Projects (75,967,000) (3.10%) Changes to Capital Equipment (606,200) (0.02%) Revised Total Budget 2,485,881,000 0.62% Section 8-Page 3 Book Page 63 FY 2007-08 Budget Update Project Summary FY 2007-08 Replacement! Improved Additional Tohl Item Rehabilitation Tmatment Capacity Support Budget Collections Facilities 31.385.800 528.850 37.887.000 1,292,350 71.094.000 Headworks 40,618,550 13.367,750 233,700 - 54,210.00D Primary Treatment 4.480.600 - 538,400 - 5,019,000 Secondary Treatment 10.846,500 75,973,070 11,739.430 - 98,559,OOD Solids Handling B Digestion 11,515,200 12,169,000 162,800 - 23.647.000 Ocean OuOall Systems 1,485,500 - 1,485,500 - 2,971,000 utility Systems 2,292.750 1,374,250 4.615,000 5.225.000 13,407,000 Odor Control Related Projects 160,000 - - - 160,000 Plant Automation B Computerization 1.762,000 166.250 2.248,750 4.177.000 Process Related Special Projects - 195,OOD - 2.094.000 2,289,000 Miscellaneous B Support Projects 4,104,100 655.700 40.500 2,016,700 61816,000 Water Management Projects - 15,641,000 - - 15,841.000 Strategic B Master Planning 111.750 311,750 111.750 111,750 647,000 Research 8 Development 250,000 638,5W 401.500 355.000 1.645,000 Equipment 557,925 557,925 557,925 557.925 2.231,700 Total 109,570,675 121,402,795 $7,839,755 13.900,475 302,713.700 Section 8 -Page 4 Book Page 64 Summary of Capital Requirements $5019,OW 369)077 f]1,C91[O] Pnmary TrtalmeR CorNpm.FaEl4es �% $vNeq.t 0 5 %2 P:amiry 2]5% 0 •4 $2]U7 M 52 3]1.7W $vliGe Xabinq S 0peeiw El.pmem )YA 0]% f1Ee W0 O C eGwC PmleOe OS% su zl9.ow C. SI 6AS.CCO "•1, Rexartll S eevebxem - 2 •• '♦a'1)7.W0 y 6 399559 WO PCom�ten7alm3 11� RCt $efm032' %'' Nbnl B f15WI. O We1v Ma emem Rgecta 5.2% 6518 W sup Y P . IA a01,0.0 $uGWn PNIM. UIISYSYe1eM 2 251 f3871.WJ CA% 33369D'JO OUP Q,IlaII5Ye1Mll. NMYY 0]Rea% Vrgepe I V4 fi% Total FY 2007-08 Capital Improvement Expenditure by Process •$302,713,700 Stb.av95 ImP 1Tmavronl eo 11 S57939.755 ACalWnal cap.., 1911 $13 9N O5 Svpwn .6Pa 3109.570,6>5 RCgaumemlR.memuuon ]a rA Total FV 2007-08 Capital Improvement Expenditure by Type - S302.713,700 Section 8—Page 5 Book Page 65 FY 2007-08 Budget Update Summary of Capital Requirements—Collection System Improvement Projects cidglnal Revised Original Revised Total TOW 200748 =748 Project Project PmJet Cashil. Commove U. Number Budget BWea ROW Budget Number Collection Rain ao Bmrol sheet Saxe,EVanem 01-101 5,34Z000 3,787,000 622.= 594,OW 1 Salve Am Trull Serer Rehab 01.17 18.432,000 19.717,000 2A3&0W 908.000 2 Carom C,ryn Seim and Pump sm nbandommm 112.24-1 8,318.000 8,612,000 6,712,000 2.128.000 3 Same Ahe Myer lnlacewax Reehgnmem aM Prot 0241 9,58&O00 AMOO 492.000 927,000 4 Samoa Ana RI.lnlemepfor 2005 Emergency Repaba U414 3.767,000 - - - Complete Santa Me Rber lntertepbr 2006 Pid mRepairs 0241.5 3,34&WO 200,000 - 9B.000 5 Taft Brai lmpiovemams 0249 079,000 1,019,000 211,000 - 6 Eudd Relief lmprwemteas-Readl'A' 02-52 23.050.000 22.050,000 224.000 - 7 NMnpe-Peoel8a 8 Cypress Trunk Replacements 02-0 6,62&0W 6,623,000 WOOD 218,000 a Ramaldafe Minot Siphon By Adding Air Jumper 0218 15W.000 7,726,000 197.00O 773,000 9 FulmnmBres lmampw shaker Rehm 02-71 855.000 948AW 29,000 - 10 RamabdUation of me Weabode Pump Stedon 03.52 8,291.000 8,8110,000 1,015,000 1,817.000 11 Whaska,Relief misocapo/Im Aamdos MH Rehab 03-65 11,704.000 11.704.O00 - - 12 Ralubmilmi of Magnolle Trunk Sawn 03.58 28,50&000 29.789.1100 1,f07,W0 1,169,W0 13 MUleMiptler Trod Sewer Relief 03-50 9.41ZOW 10.2W.000 - 14 Beall TrunklNnoe ImocapW Sewn Relef W-60 17.815.000 19,415.000 - - 15 Baleoo Trunk S.,Rellabllimam 05-47 7,873.000 7.8n.000 373.000 384.OW 16 Replaxmem of me Betel Poll Pump Bosom 05-49 30.07&000 34,079.0W 529,000 4,BBZOW 17 Repocimem of me Rocky Pat Pump Seem O150 30ASZOW 311952.000 1,760,000 1,452.000 18 RomMil0adm of ale 14m Sheet Pump Steem 05.51 9,673.0130 - - - Compete Rehablamm p me'A'sham Pump Simon 0552 9A5T.W0 - - - Compete Rehabiitaboo of me Bay Btidoe Pump stalon 05-53 2,465,000 928,000 300,000 434,000 19 some,Poim From Main RehabUmAM O5-58 22,776W0 24.392,000 2&OW MUOW 20 Na4yon Faro Men CondNan Assassmeot 0580 650,000 050,000 310.000 20,000 21 Bay Ude Odle lmpmvemad D&61 2,87&OW 3,31B4OW 355,000 370,O00 22 Realign B Rehab of BOB Carrpn ORshe Trunk Serer D5d2 3,811.O00 - - - Complete Carer[Xi.Truk Serer Reef 058] 6,378.000 6,378.000 742,0W 465.000 23 Dead 6 Trvru Serer Reim 08617 1.894,000 ZG50.000 221.000 - 24 Fm.Road Trunk S.Relief 0818 9,257.01013 10,029.000 290.O1W - 25 SuMaxer lmampor Mamae Roan. 07-21 3.294.000 - - - Compete Gisler Road HUI Trunk Saxe,Relocation-Ph.1 07132-1 Z793.000 1,667,0110 - IAW,OW 26 Gaya-RadmUUSyammlmpmvemenb,Readi 07-37 11.7610110 16120,O00 6461000 2403.000 27 Rehabilkaboh of Colege A" Pump Stamm, 0747 7,B78.W0 11.404.031) 1.171,000 2357000 28 Bm Ung Subowk Sexes Reim 07-60 3,605,O0D 3.920,OW 112.W0 29 Continued I Section 8-Pape 6 Book Page 66 Summary of Capital Requirements Summary of Capital Requirements—Collection System Improvement Projects Origtrw Ravlsw original Revlsetl Total Toil 2007d8 2007L8 Pmla4t Pmjw pmjaa C hfl. Cubdow Nam Number Suited B.daed BuEoet Butleet Number 0o4laa0ons ICominueE.l Cwnry lsia Mrekabon art CEQA Oaaoniini 07-61 250.000 350,=i - 150,000 30 Van Harman T=k Seca R" 074 32&000 328p00 - - 31 E4ugerl5W Clam Tma lmMm ii,ms 11-25 4,1116.000 4.1T6,0010 - - 32 Coul TmM Sawa RebabdtaEm 11-26 1&95&0o0 10,480,000 68 AO 424,000 33 Lake Avenue lnletmplar Sewn Relied 1131 4225.000 - 491.000 - csni:s tl OCTA Sewer Rea Pwpics 15 1 392,000 392,000 - 14.000 M N County Cdkri yaxi 1503 101090,000 10.213.1100 - 1.000,000 35 Matmk Rtliabi!iefion and A int Pg. 15-0 1,540.000 1,240.000 Mc000 410,000 w FadaOes Ergbeabg Pice-b-COlkaom FE-Cdled 5,400,000 7,650,000 14.000 949,000 37 Replacement of ft Ede Aw.Pump Sm 1.10 99,319,000 78.508,000 24.453,000 36,639.000 38 BusOaN Trull Sewn Rebatti ticn 1-24 69,45&000 88,398,000 7,18&000 6.519,000 39 tns Atun9e 8M.Seven Can4Non Amessmem SP-128 - 350.000 - 130,000 40 Total Collections Pmjods Section 8— Pace 7 Book Page 67 FY 2007-08 Budget Update Summary of Capital Requirements—Treatment System Improvement Projects OrlBlnal Sensed Odginal Revised row Total MD748 2007418 Pmlast Pmleat Ptaleot CashQuar CashBow U. Number Budget Budget Buasat Budget Number Headwode HeadwJ@s Rehab.and Sspalmon at Pent No.1 P1-105 161050,000 17,657,000 58.000 - 41 Hatia SReM1abeetioMRe/mbisM1meM Pi-Tl 5,159,000 9.156000 696000 rit.000 42 Handwmks lmOrovemento at Pent No.2 P248 257,762.000 257,782,000 74,538.OD0 53,431,000 43 Haadwoda Tow 279.9T1.000 264,626,000 75,2112.11 66210.000 Primary Tatursont Pot,Cladfiam 16413 Readad Fadli le t PI-37 M,927.000 931521 - 673,000 44 Prhnary Treaunent RMUNRMUN P2.80 58,887,000 37.230,000 312000 4,348,000 45 Pdmary Treabnant Taut 149,816000 130,768,000 31ZWD $1019.000 Secondary Tleabnent New Seoomlary Treatment State.at Plant No.1 P1-102 265,846.000 286.789,000 51,078,000 29,198,000 N AaMvated Sludge Plant Renab90a0on P142 47,013,000 46,133,000 5.990,000 8.419.000 47 Reheb0ita0on olACOvemd Sludge Plant at Plant P2-74 17.M W0 17,306,000 611891000 6,532g00 46 Trolling FBuns at Plant No.2 P2-90 248.531,000 221,192,000 52392,000 54.307,000 49 OMen Plant RewblNation SP-M-1 160.000 IMAD - 100,000 50 Secondary Treetmald Total Sr8.Mom 561.6/0,000 116.039,000 98.669.0D0 Solids Handling a Digestion Sludge Digester HehabilOMon at Plant l P1-10D M.916,000 56,410.000 1,553,000 2,340,000 51 Sludge DewateNp and Odor oanlral at Plant Pt-101 134,883,000 143.547.000 3,990,000 7,609.000 52 Tmrk Wash and DesewMp Beds M Pent No.1 P1-109 4,361.000 3,146,000 3,150.000 2,587,000 53 SOUds Storage ant TmQ Loading FariSry P2.80 15.822000 16,141.000 - 414,000 54 RehoWitetion of Sofids Swage Slba C 60 at P2 P249 23,14%M 23,143.000 72r,000 682,000 55 Plant No.2 Pdmary Sludge Feed System Projen P2-91 22.487,000 25.766.000 13.988.000 6.0551000 56 Digester Renab:dauon at Pant No.2 P2-91.1 31411AG 33,146,000 1,600.000 800.000 57 Sludge Dewaering and Odor Control at Plant 2 P2-92 59,520.000 51,695.010 - 58 Replacement of DMn9 Sage and Truck Wash at Pent NO.2 P247 4.191,000 4,651,000 3.599.000 1,380.000 59 Digesters-F-and-G'Liner Replacement at Treatment Plant No5P-117 26010.000 Compete Solid.Handling 6 Dlgec6on Total 3M.140.000 357.646.e00 29.607 000 23147 000 Section 8-Page 8 Book Page 68 Summary of Capital Requirements Summary of Capital Requirements-Treatment System Improvement Projects Orland Retleed original Revised Tom Taw 20p7418 200746 Protect Protect Project came" Cnion. Nent Noonan nudpat BudOM owed OU40M Number Ocean owall Systems Effluent Pocono,Sepon Mnea J-Tr 62,141,001) $0,487,000 3,149,000 2.971,000 N C0BS RabaWllm4on♦ccountant Si J-90 200.000 - - - CDmpl do Ocean owed system TOW 02341.N0 60,481.U00 3,144,000 2.971.000 uUINy Boston. NO Run Napero attention J-100 160,000 - - - Continent Irdorptsnl On one Reliabllltsdon 1106 3,172,000 2,T62,000 SN,ON - 01 Coolant Cuts,Web,SJabnt Replacement J408 - 0.004,000 - 372.000 82 Sooner Pouter an Robtalty M M WM J- 3IR - 18,N0,000 - lal.o00 e3 Cable Trey Improvements at Papua I a 2 J47 28.699.000 NAIR= BB,N0 1.239.00 S4 Nr Quality lmpopemens J-Te 7,166,000 0,160,000 - 14,0id 65 Central Generation RMomallon J-70.1 13,556,000 17.855,000 2.440,000 1,613.001) M Fire Supprenbn for$Nven and Epulp at PI S P2 J-08 821,000 921.000 - TIQON aT Electrical Power DbMWdn Staten lntproverobrb J-M 6,520,000 a,802.N0 241,000 - Be Plant SOW Subsbtlon P1-97 13,487,000 16,883,000 10,015,000 0.030,000 BB Gee Contpronce But"UOgrades at Plant No.2 P2-78 71540,000) - 4.522.000 - Can"te EMGkal Pqui,neM RebrObcuut en Profecaon SP41 4,410,000 4.218,000 M.N0 108.001, 30 Plant 1 Plant WaterWD Replecoroent SP-04 1.288,000 - - compete Witt,S'Main TOW 60.2211.0N 110.6110.000 1a.N3.000 13.407.000 Odor Control Related Protects peMWebt.M Opus Cannot FBGIIUee J41-0 M,137.000 42,603.000 5,000 160.000 01 Manor pee Buliding Odor Control Project P1-110 100.000 - - - Compile Odor Control for N.SNtsa Truck Loading Season P2-95 - - - - Canceled Plimary Trealcont Oda,control Replacement P2-06 - 2a480,000 - - 32 Odor COnWl Related Protects Tonel 44.237.000 71,267.000 COIND 160.e00 Prone solved Special Projects Plant O&M Manual a SOP Pr%em-Pro"I SP-63 4.000.000 3,750.000 1.200,O0) 1,t00.N0 73 ConoviM Man.,.Wt Sp48A 4,657,000 4,067,000 1,00g000 8641,000 74 Spatial Projects:Antarctic Balled Reactor(RBR) SP-e0-2 456.000 455.000 106.000 145,00 75 Specal Projects elocution,poor(BTF) SP-80.0 ON No 850.000 10.000 50,000 76 Process RebltM Special Projects Total 9672.00 8.722.000 2,315.00 2.2490N Section 9-Page 9 Book Page 69 FY 2007-08 Budget Update Summary of Capital Requirements—Treatment System Improvement Projects orI9Nu1 RevhM ee91.1 P.eleea T. Tebl 2007L11 2002L8 P.J. P'q. Pm(M c.h" N C.". Bem Numiaer Bud,. ButlOM BUEPet Buda. Numwr PWYA Malian 6 cpmpWdl on sc MNiFbnan Rap l,lt }103 558.000 210.OW - Cangeb Time E. sYaMm y104 316W0 - C Pkte P.xftrid qPM CoMN sw.. 1333 0.M.= a.W5,ON 4.227.000 1,371.W0 Tr Fats,fib.aM Gr (F0G)9cflwere Pt-106 100A00 100.000 - ".am ]B Stri lMamutian P..e ISIA) $P-03 1ws.W0 1,995,000 - 28B.000 T9 INemaVlntre�Mt Oa a M—I SPdP 650,000 65B0W - Bg000 W CMM35y&em Pepleumam sP-iW 3,789,000 3,786000 2,38T00 885,000 01 P05305pRwara Pep'smmenl SPAW 250.000 250A00 - 82 0memr R., sP-111 21,NO - - - Cmlmla0 Gep2repinclnlml,til SyeMm SP-15 4.151`,000 4.152.OW 410.000 sn.aaa M Ne Gglzpnentuw. sP20 2,900,000 2.8104.0010 599.0W IN.= a.5 Plant Automalbn acom0uterlvlbn TO., 223&1.0W YLT61m 7.B31001) 4lnm lilacallaii 4 6 Support pml Fe>'iEea Eiiirsrinp Pil. Jai. FEJ 18,200.000 21.M.WO M1.= 1,593,0W a9 Fetl5tiee Elgiroam9 Egecte-iI FE-PI 18,300.000 ".000.00O 754,000 BBr,OW W FaGSUea Enalneann9 Priii - Ynt 2 FE-P2 18,200,No 1,X10,OW 423,000 M.000 BB Temp02ry Upyetlee TO Plant Secwlly femora . 108 1.350,000 - 41.000 a9 te0w#ay fthI latien 18 1"ZMO Canpeb LaKwbry Pelurtle0menl A PWt N. 1 197 535.00o 412.001) - 193,0W GI Raymy FOGCwNtl Cc6edpn0PImt N01 P1.104 ],150,W0 3.1WAW 137.000 IV.= 91 PM.Ne.2 WWYiWq PioW P2.95 .0.000 410.000 tn.OW 92 C.1 CeMMS N si a SP-115 60000 - - - cmnpi. 00N 511ce Plannn95atly SP-1T 500.pW - 150.000 0 INiiS MR COntnl Syelan SP-126 4W.W0 110.500 M SmaO Up EWM RaM• ent P.v SP34 1.250,NO 12,S0BC00 - 2,m.m 95 / 14ma9emenl Pm SPE62 5.'00.000 5.ws.ae0 750.000 25 ,W0 M 'N.-RermeNen Prge. 5p-T1 6.W. 800,0W 118.000 1X,OW 97 PanlZMaml ilOaBw TWMdMmaepn SPAR =wc SM.WO 151.0100 212.003 9B Mlw'ww"SsuPNAPMJ Je TOb1 69509000 839290w z".000 9111 Section B- Page 10 Book Page 70 Summary of Capital Requirements Summary o/Capital Requirements—Treatment System Improvement Projects ONBlnal ReMeed Orl'InM Reateed Total Total 2007-08 2007430 Pnlect anal. Prolan CSMIew caeNnw Rem NYTGer RUd,at B.d.. Buena! B.dimn N..., W.I.Manaeemenl PrnI.M Gmurdvater Re"nanrnenl Syalem J-w 248.551CW 246AB4.OW 2ZGM.000 15,041,0.0 88 Water Management Pralects TOYI 248.551,0W 244.O1141J100 22.B98.000 15.641.000 Strategic a Mater Planning Trea0nant Plant Spat is Plan Update J-102 3.020.000 31820000 510,000 407.M 1w orangeC rry BlOgftle Pndd 0 S&g S" SP-10.5 6M(M 4WAW 15n000 2W.= 101 st,,I"I.a MaeMr Planning TOlal 4020000 4020000 W0000 BSTgW RaearoR a DevMopment USER Brhte Management Grant Pngaci SP-116 100.000 1M." - 35.000 102 Raeandl Slretegk Plan SP-120 120.OW M.OW - 280.000 10] supemaygenetandlPnnlaNingual SP-121 150.000 85O.OW 210.000 IN Dpaer Pict Pent Safely and Cord Syetem UpGdda BP-122 105.00o N.OW - 50,000 105 Mannar Opllm®Ron SP-I23 7s000 2] M - 80.000 106 O'natbnal ReaeelN Rohde,2007L8 SP-125 10.000.000 - 1.000.000 107 Research a Development TOW 380.000 11.05.000 1.845.000 Total Treatment and Dlapoeal Proles 1,914,08Z.000 1.053,045,000 278.190,000 229,388,ON CapWl Equipment PurcM1aa 1808aa0 16'.Mw0 1.5]4.100 2.2J1A00 TOUI COIkNen.TReRMnt and Dlepefal Prolate 2.450.831.200 ].463.861.000 ]]B.B10.100 ]OI.T1].T00 •In sapemMr 2000 re attend OamlenW s W.M ham ax.tng pro tl In fund ma rev "pl0letb. Seclion 6—Page 11 Book Page 71 FY 2007-08 Budget Update project Name IL Number Los Alamitos Blvd.Sewers Condition Assessment-SP-126 Project Category Collections Facilities Project Budget $350,000 Description This project will conduct an extensive condition assessment of the three sewers in Los Alamitos Boulevard to determine the went of the existing damage to the sewers, better estimate the liming for needed repairs,and recommend the most Post effective method of rehabilitation. Justification In 2006.closed-Circuit television(CCTV)work was conducted on these lines In response to sinkholes forming in Los Alamitos Boulevard. The tapes indicate that groundwater and soil are infiltrating into these pipes. Project Name 1,Number Cengen Cooling Water System Replacement-J-109 Project Category U011ty Systems Project Budget $9,094,000 Description This project will improve the efficiency of existing cooling system equipment at both plants The preliminary design was completed under J-62 and identified measures that can be taken to improve heat recovery from the Central Generation Engines and reduce water consumption by replacing the existing oncethrough cooling systems with a more efficient system. Justification This project will substantially reduce the amoum of water consumed by process equipmentfaystems,resulting in an estimated savings of$5D0,000 annually. The district currently buys reclalmed water to cool mechanical equipment. This water is expensive and contains chemicals that damage equipment The contract is set to expire in 2012. The suggested changes will eliminate the need to purchase reclaimed water clue to use of dosed loop systems with cooling lowers. Project Name S Number Temporary Upgradas To Plant Security Barriers-J-108 Project Category Miscellaneous S Support Projects Project Budget $1,350.000 Description This project provides approximately 13,000 feet of perimeter security fencing around each of the treatment plants. The fencing will replace or enhance deficient areas to improve site security at the each of the treatment works. At Reclamation Plant No.1,fencing will be provided on the from and backsides of the plant along Ellis,Ward and Garfield Avenues. Perimeter fencing will also be installed along the Santa Ana River Channel and Potions of the Talbert Marsh of Treatment Plant No.2. Justification In 2005. OCSD conducted a security assessment survey to determine the Districts security vulnerabilities. One of the major recommended seconty improvements for the District's facilities was a perimeter banner design at Plant Not. 1 S 2. An improved barrier will serve as a structural bamer against intruders and protect vital plant infrastructure and District personnel. These temporary measures will allow OCSO to immediately be in compliance with a number of proposed regulations and will be in place until permanent structures can be designed and funded. Section 8 - Page 12 Book Page 72 CIP New Project Descriptions Project Name B Number Office Space Planning Study-SP-127 Project Category Miscellaneous&Support Projects Project Budget $500,000 Description This project will develop a space plan for staff housed at Reclamation Plant NO, The study will look at existing space deficiencies,ongoing staffing changes and planned operational and capital improvement planning needs over the next tan years. The study will also consider existing space planning for efforts at Treabnent Plant No.2 and the North County Yard. Justification Upgrades and renovations are needed to balance the need for new employees to support the Districts future operations and the ramping down of the secondary treatment upgrades in the Capital Improvement Program. The project will also allow appropriate work groups to be w4ocated for more efficient use of existing spaces. It is anticipated that additional space heads will be determined,but several altemedves will be developed for future consideration and improvements. Project Name&Number Integrated Security Access Control System-SPA 2B Project Category Miscellaneous B Support Projects Project Budget: $450,000 Description This project will apiece the existing access control system The fiat phase of this project will be to lay out an design an"system to provide needed security for the treatment works. The design consultant will incorporate new technologies for card reader system,badge systems,and camera surveillance to ensure that fire overall secunfy system is Integrated. Also,the existing control tamer Should have access to all security systems for monitoring and security maintenance. Justification to determine the District's security vulnaebflities. In 2005,the Distinct conducted a security assessment survey with Proposed regulations for sngcal The focus of the study was to ensure that the District could comply intrusions due to enb9 ated security technologies ologies. Theor remmmandationswas totherlow the exist recommends was to Provide for central3 Security systems to s location where security could be effectively monfiored and maintained. Project Name&Number Operational Research Pro}ece,2007-0B-SP-125 Project Budget: $10,000.000 Project Category Research&Development Met! A,directed y CCSD Description This is a fund for operational research projects that hav of yet be been will e roamiBeO and bdeve Ped to be managmnent,an annual nd tropics ill be made Specific to fund re pear research Projects.For 2007-08,the Research Strategic will identify protect, funded from this budget. Justification designed to improve operational efficiency,reduce costs, These funds will be used for various research project, by improve safety,of fill Important information gaps.The results will supped OSM and provideinformation needed Engineering for future Planning and design work.The Protects will be individually budgeted and tracked within the overall line Rem allocation. Section 8-Page 13 Book Page 73 FY 2007-08 Budget Update Proposed Equipment Budget 2007-08 Tlu -& Cther Mobite MacNne Eq Comm Vehicles Eq &Tools Equipment Department 09410000 09410001 09410002 09410003 Contracts,Purchasing&Materials Management Facitigas Melotenance Services SM000 - Environmenty Paesssment Envkonmamel Silences Laboratory Operations&Maintenance Process Engineering - - 375,000 Plant No.2 Operations - Mechsnical.Rellablllty,&Malntenan"SUPPW Sues - - - Instrumentation& EleWicel Maintenance Customer and Network Support - - ' Tote!Proposes Cannot Equipment 5 00,000 375,000 Section B-Page 14 Book Page 74 Proposed Equipment Budget Summary Proposed Equipment Budget 2007-08 Inca/Teat Safely& Office Fix Computer 2007-08 Equipment Traffic Eq &Eq Equipment proposed Department o9410004 09410005 0941000E 09410007 Budget C ntmctc,Purchasing&Materials Management - - 27,000 - 27,000 Facili0es Maintenance Servioes - - - - 570.000 Environmental Assessment 299,500 - - - 299,500 Environmental Sources laaoratary 82,100 - - 82.100 Operations&Maintenance Process Engineering - - - - 375.000 Plant No.2 Operations - - 20.000 - 20,000 Mechanical,Reliability,&Maintenance Support Svcs 39.300 - - - 39,300 Instrumantatlon&Electrical Maintenance 168.000 - - 168,000 Customer and Notwotk Support 860.800 650,800 Total Proposed Capital Equipment 588,900 41.000 2.231,700 Section 8—Page 15 Book Page 75 FY 2007-08 Budget Update Proposed Equipment Budget Detail Proposed Division Equipment Type Equi,Budget File System for Public Works Administration 27,000 430 - Facilities Maintenance Services One(1)Heavy Duty Truck Chassis 436,000 One(1) MMtlle-elm Truck 32.800 One(1)Light Duty Service Truck 34,300 One(1)Heavy Duty Service Truck 66.900 Total 570,000 620 - Environmental Assessment Water Column Sampler-Replacement 70,800 Coastal Monitoring Mooring-Replacement 228,700 Total 299.500 630 - Environmental Sciences Laberstory Replacement Autoclave 64,700 Wastewater Samplers(3) 17.400 Total 82,100 Turnkey Portable Scrubbers at P7 (carryover from FY OB 07, not additional budget request) 100,000 Turnkey Portable Scrubbers at P2(carryover from FY 06-07, not additional budget request) 275,000 375,000 840-Plant No, 2 Operations Deska/cabinets for Ops Center Lab Office&Ops Mges Office at P2 20,000 850-Mechanical Reliability &Maintenance Support Sousloss CSI 5200 Mlnllab with AMS Machinery Mgr and 3-day TObology Startup Svc 39,300 860-Instrumentatlon&Electrical Maintenance Pt Spa Duct Replacement(2)(01) 21.600 Pl Diversion Flow Meter(02) 38,700 Pt Primary Effluent Pump Station (PEPS)Flow Meter(a'4) 38,700 RAS Actuators(8)(k3) 69,000 168,000 930 - Customer and Nepvork Sun= Replacement Telephone/PBX System 431.000 Camera Equipment. Div 420(2) 21.500 Server Obsolescence Program(7 Servers) 85.000 Succession Planning-write spittoon 45,000 Olds for Board Room AudlcNideo System 5,900 Streaming Audio So0ve re(from FY 08-07, monies used for Board AV so additional monies needed) 12.800 Software/Services,for Looming Management System(from FY 06-07, monies used for Board AV in 06/07) 18.000 MuklFunctlonPrinter for GWRS trailer(Div no) 10.000 860 VAX Server 21,600 Total 650,800 Total Proposed 2007-08 CORF Equipment Budget 2,231,700 Section 8- Page 16 Book Page 76 OPERATIONS COMMITTEE Meeting Date To 6tl.of Dir. Ds/D2/m AGENDA REPORT Item Number Item Number ovro-ss Orange County Sanitation District FROM: James D. Ruth, General Manager Originator: Nick Arhontes, Director of Operations and Maintenance SUBJECT: GRIT AND SCREENINGS REMOVAL GENERAL MANAGER'S RECOMMENDATION Information only. SUMMARY • The grit and screening contract provides bins for the collection of grit and screening materials, the subsequent removal of the full bins, and final disposal of the material in a landfill. Grit and screening materials are continually produced as part of the preliminary treatment process. Therefore, a new contract must be in place prior to the end of the existing contract ending on June 12, 2007. • The current provider of services has conveyed that they had miscalculated their costs in their bid and are losing money on this contract. The provider has opted not to renew the contract. • Purchasing/Contracts has begun the procurement process for a new vendor and bids are due May 8, 2007. • Since the bids will be received after the Operations Committee meeting, staff will submit an Agenda Report directly to the Board in May for a consideration of approval with the name of the successful contract bidder and contract cost. PRIOR COMMITTEEIBOARD ACTIONS None ADDITIONAL INFORMATION None. Form N. ow-lot-z namBBB p3mvm N:\OBpI.,.n \C.......10parepom C—.m 1ee10penlwm]WTDS.I -M GoBSaBBO,Op 0.+c Page 1 Book Page 77 ORANGE COUNTY SANITATION DISTRICT (714) 962-2411 www.ocsd.com Mailing Address: R.O. Box 8127 Fountain Valley, California 92728-8127 Street Address: 10844 Ellis Avenue Fountain Valley, California 92708-7018