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Home My WebLink About2007-03 Ops CORRECTED MINUTES OF THE OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Technical Services Orange County Sanitation District Wednesday, March 7, 2007—5:00 P.M. A meeting of the Operations Committee of the Orange County Sanitation District was held on March 7, 2007, at 5:00 p.m. in the Sanitation District's Administrative Office. (1) ROLL CALL A quorum declared present, as follows: Operations Directors Present: Staff Present: Larry Crandall, Chair Jim Ruth, General Manager Cathy Green, Vice Chair Bob Ghirelli, Assistant General Manager Don Bankhead Nick Arhontes, Dir. of Operations & Maintenance Patsy Marshall Jim Herberg, Director of Engineering Roy Moore Ed Torres, Director of Technical Services David Shawver Lorenzo Tyner, Director of Finance and Harry Sidhu Administrative Services Constance Underhill Lilia Kovac, Committee Secretary Don Webb Jim Burror, Engineering Supervisor James M. Ferryman, Board Chair Mark Esquer, Engineering Manager Tod Haynes, Engineering Manager Operations Directors Absent: Matt Smith, Engineering Manager Steve Anderson John Linder, Engineering Manager Charles Antos Doug Davert, Board Vice Chair Others: Olga Cervantes Norbert Gala Juanita Skillman ILE (2) APPOINTMENT OF CHAIR PRO TEM THE CFERKHpF TTHE EISAHD ORANGE COUNTY SANITATION DISTRICT No appointment was necessary. MAR 2 8 2007 (3) PUBLIC COMMENTS BY: / There were no public comments. (4) REPORT OF THE COMMITTEE CHAIR Chair Crandall noted that the July meeting falls on the 41°of July, It was suggested the meeting be rescheduled to Monday, July 9". Minutes of the Operations Committee March 7, 2007 Page 2 (5) REPORT OF THE GENERAL MANAGER No report was given. (6) CONSENT CALENDAR ITEMS a. Approve minutes of the February 7,2007 Engineering and Operations Committee meeting. b. OP07-11 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to ratify Change Order No. 23 to Bushard Trunk Sewer Rehabilitation, Job No. 1-2-4, with Steve P. Rados, Inc., authorizing an addition of$48,198, increasing the total contract amount to$31,164,224. C. OP07-12 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to ratify Change Order No.4 to Ellis and Bushard Intersection, Contract No. 1-24A,with Mike Bubalo Construction, Inc., authorizing an addition of$194,229.34, increasing the total contract amount to$11,123,055.70. d. OP07-13 MOVED, SECONDED,AND DULY CARRIED: Recommend to the Board of Directors to ratify Change Order No. 8 to Trickling Filter Rehabilitation and New Clarifiers,Job No. 131-76, with J.R. Filanc Construction Company Inc., authorizing an addition of$232,036, increasing the total contract amount to$35.223,546. e. OP07-14 MOVED, SECONDED,AND DULY CARRIED: Recommend to the Board of Directors to ratify Change Order No. 2 for Activated Sludge Plant Rehabilitation at Plant No. 1, Job No. P1.82,with J.R. Filanc Construction Company Inc., authorizing an addition of$36.543, increasing the total contract amount to$32,378,621. f. OP07-15 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to Ratify Change Order No.4 to Headworks Replacements at Plant No. 2, Job No. 172-66, with J.F. Shea Construction, Inc., authorizing an addition of$332,489, increasing the total contract amount to $193,474,189. g. OP07-16 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: (1) Approve Amendment No. 5 to the Professional Services Agreement with RBF Consulting, Inc. providing for additional design engineering services for Carbon Canyon Sewer and Pump Station Abandonment, Contract No. 2-24-1,for an additional amount of$40,771, increasing the total amount not to exceed $622,557; (2) Approve a 4% Contingency($25,000); and, Minutes of the Operations Committee March 7, 2007 Page 3 (3) Authorize staff to commence negotiations with RBF Consulting for support services during the construction, commissioning, and close out phase of Contract No. 2-24-1. In. OP07-17 MOVED, SECONDED,AND DULY CARRIED: Recommend to the Board of Directors to: (1)Approve Amendment No. 7 to Professional Services Agreement with Lee& Ro, Inc., providing for additional design engineering services for Replacement of the Bitter Point Pump Station, Contract No. 5-49; Replacement of the Rocky Point Pump Station, Contract No. 5-50; Rehabilitation of the 14" Street Pump Station, Contract No. 5-51; and Rehabilitation of the"A"Street Pump Station, Contract No. 5-52,for an additional amount of$69,000, increasing the total amount not to exceed $4,878,382; and, (2) Approve a 1% contingency($48,784). I. OP07-18 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to a authorize staff to commence negotiations with Earth Tech for support services during the construction, commissioning, and closeout phases of Truck Wash and Dewatering Beds at Plant No. 1, Job No. P1-106. J. OP07-19 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to authorize staff to commence negotiations with Malcolm Pimie for support services during the construction, commissioning, and closeout phases of Primary Treatment Rehabilitation Refurbishment, Job No. P2-80. k. OP07-20 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to authorize staff to commence negotiations with Brown and Caldwell for support services during the construction, commissioning, and closeout phases of Plant No. 2 Primary Sludge Feed System, Job No. P2- 91. I. OP07-21 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to authorize staff to commence negotiations with Dudek and Associates, Inc.for support services during the construction, commissioning,and closeout phases of Rehabilitation of District Siphons, Contract No. 2-68. M. OP07-22 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to authorize staff to commence negotiations with PBS&J Inc. for support services during the construction, commissioning, and closeout phases of Rehabilitation of Westside Pump Station, Contract No. 3-52. n. OP07-23 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to authorize staff to commence negotiations with Spec Services, Inc. for support services during the construction, commissioning, and closeout phases of Gisler-Redhill Trunk Sewer Relocation, Phase 1 Construction, Contract No. 7-32-1. Minutes of the Operations Committee March 7, 2007 Page 4 o. OP07-24 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to authorize staff to commence negotiations with RBF Consulting for support services during the construction, commissioning, and closeout phases of Rehabilitation of College Avenue Pump Station, Contract No. 7-47. (7) ACTION ITEMS a. OP07-25 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: (1) Approve a budget increase for Rehabilitation of the 10 Street Pump Station, Contract No. 5-51, in the amount of$86,836 for a total project budget of$9,759,836; and, (2) Ratify Change Order No. 3 to Rehabilitation of the14'Street Pump Station, Contract No. 5-51, and Rehabilitation of the"A" Street Pump Station, Contract No. 5-52,with Kiewit Pacific Company authorizing an addition of$178,181 and 0 calendar days, increasing the total contract amount to$12,273,404. (8) INFORMATIONAL ITEMS There were none. (9) REPORT OF DIRECTOR OF ENGINEERING (Jim Herberal Mr. Jim Herberg reported that the District is the recipient of a prestigious award from the Construction Management Association of America (CMAA)with a Project Achievement Award for the Trickling Filter Facility, Mr. Herberg also reviewed the CIP budget, consent decree requirements timeline, and implications of budget increases. (10) REPORT OF DIRECTOR OF OPERATIONS AND MAINTENANCE (Nick Arhontes) Mr. Nick Arhontes briefly reported that an investigation of odor control techniques at the Asoon landfill in Huntington Beach was done by staff. A sprayed on foam material was used as a surface barter to minimize odors. This method would not be of use in OCSD's process. He also reported attending a SCAP Wastewater Issues Conference and its various papers offered for review,which offer perspectives on processes that should or should not be used by the District. O&M staff had also met with Technical Services staff regarding our current disinfection strategies for ocean discharge. Staff will continue to work on optimization and may perform added testing as well as utilize a panel of independent experts to assist in evaluating strategies prior to recommending any major changes. The budget for disinfection chemicals is over$9 MM per year. Minutes of the Operations Committee March 7, 2007 Page 5 (11) REPORT OF DIRECTOR OF TECHNICAL SERVICES (Ed Torres) Mr. Ed Torres briefly reported on quarterly testing for toxicity; a consortium with U.C. Irvine Technology demo project for hydrogen gas; he also informed the committee members of the South Kern County Biosolids Composting facility grand opening ceremony scheduled for May 8, 2007. Directors interested in attending the event may advise Penny Kyle, Clerk of the Board at (714) 593-7130, in order to coordinate a vanpool for everyone attending. (12) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There were none. (13) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND STAFF REPORT There were none. (14) CLOSED SESSION There was no closed session. (15) FUTURE MEETING DATES The next Operations Committee meeting is scheduled for April 4, 2007, at 5:00 p.m. (16) ADJOURNMENT The Chair declared the meeting adjourned at 5:55 p.m. Submitted by: Lille (ovac Committee Secretary HidepNmM15011510SWhutes1030707 Draft OpemOons Mhutes.00c t) ORANGE COUNTY SANITATION DISTRICT pl,ona: V 14)952 24 fv: NOTICE OF MEETING wwv.orx.emn awlllap Md.: en S. 5121 OPERATIONS COMMITTEE limntan Valley 19 927P 8122 Engineering, Operations & Maintenance, and Technical Services w.bt,marase: 16W4Bh'h '. fi'W"sp> 7 ac ORANGE COUNTY SANITATION DISTRICT wAr. WEDNESDAY, MARCH 7, 2007 - 5:00 P.M. C1tin DISTRICT'S ADMINISTRATIVE OFFICES nn•mea» 10844 ELLIS AVENUE 6 ea 9nW,a v,,,1; FOUNTAIN VALLEY, CALIFORNIA 92708 t.)'— wvvw.ocsd.com Fnw In initial, NH n Gi M: G fiaaJ ih Hunnrxpw, Irnne la "p"a FiNnre The regular meeting of the Operations Committee of the Board of Directors of 1 a i:>s aa,nn,a Orange County Sanitation District will be held at the above location and time. Ne1YIMAR 6b9:'JI 6XIyf.' P13L3.' SaIrW Q,IS Snell fiaa J, $LIDOi Tustin vme x,rta 1 in,inda w County a Cranpe Wit., vm"Iata u hf�! U.:eyy iiq Weten Uibtrlets n•ana itanrn To maintain world-cless leadership in wastewater and water resource management. OPERATIONS COMMITTEE MEETING DATES OPERATIONS COMMITTEE BOARD MEETING DATE MEETING DATE 03/07/07 03/28/07 04/04/07 04/25/07 05/02/07 05/23/07 06/06/07 06/27/07 07/05/07 07118107" AUGUST DARK O8/22/07 09/05/07 09/26/07 10/03/07 10/24/07 11/07/07 11/28/07 12/05/07 12/19/07" JANUARY DARK 01/23/08 02/06/08 02/27/08 'Meetings are being held on the third Wednesday of the month. ROLL CALL OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Technical Services Meeting Date: March 7. 2007 Time: 5:00 p.m. Adjourn: COMMITTEE MEMBERS Larry Crandall Chair Cathy Green ice Chair Steve Anderson Charles Antos Don Bankhead Patsy Marshall Roy Moore David Shawver Harry Sidhu Constance Underhill Don Webb James M. Ferryman Board Chair Doug Davert Board Vice Chair OTHERS Brad H in, General Counsel STAFF Jim Ruth, General Manager Nick Arhontes, Director of Operations Bob Ghirelli, Assistant General Manager Jim Herber , Director of Engineering Ed Torres, Director of Technical Services Lorenzo Tyner, Director of Finance and Administrative Services Lille Kovac, Committee Secretary Matt Smith John Linder H:1dept\agendalCommiRee Opemlions Committeel0pemUons 200M30A02.Roll Call.dm AGENDA REGULAR MEETING OF THE OPERATIONS COMMITTEE Engineering, Operations & Maintenance, and Technical Services ORANGE COUNTY SANITATION DISTRICT March 7, 2007 - 5:00 P.M. ADMINISTRATIVE OFFICE 10844 Ellis Avenue Fountain Valley, California 92708 www.ocsd.com (1) DECLARATION OF QUORUM (13) (2) APPOINTMENT OF CHAIR PRO TEM, IF NECESSARY (3) PUBLIC COMMENTS (4) REPORT OF COMMITTEE CHAIR a. Consider July meeting schedule. (5) REPORT OF GENERAL MANAGER (6) CONSENT CALENDAR ITEMS Consideration of motion to approve all agenda items appearing on the Consent Calendar not specifically removed from same, as follows: a. Approve minutes of the February 7, 2007 Engineering and Operations Committee meeting. b. OP07-11 Recommend to the Board of Directors to ratify Change Order No. 23 to Bushard Trunk Sewer Rehabilitation, Job No. 1-2-4, with Steve P. Rados, Inc., authorizing an addition of$48,198, increasing the total contract amount to $31,164,224. (Book Page 11) C. OP07-12 Recommend to the Board of Directors to ratify Change Order No. 4 to Ellis and Bushard Intersection, Contract No. I-2-4A, with Mike Bubalo Construction, Inc., authorizing an addition of$194,229.34, increasing the total contract amount to $11,123,055.70. (Book Page 14) Book Page I Operations Committee 03/07/07 Page 2 d. OP07-13 Recommend to the Board of Directors to ratify Change Order No. 8 to Trickling Filter Rehabilitation and New Clarifiers, Job No. P1-76, with J.R. Filanc Construction Company Inc., authorizing an addition of$232,036, increasing the total contract amount to$35,223,546. (Book Page 17) e. OP07-14 Recommend to the Board of Directors to ratify Change Order No. 2 for Activated Sludge Plant Rehabilitation at Plant No. 1, Job No. 131-82, with J.R. Filanc Construction Company Inc., authorizing an addition of$36,543, increasing the total contract amount to$32,378,621. (Book Page 20) f. OP07-15 Recommend to the Board of Directors to Ratify Change Order No. 4 to Headworks Replacements at Plant No. 2, Job No. P2-66, with J.F. Shea Construction, Inc., authorizing an addition of$332,489, increasing the total contract amount to $193,474,189. (Book Page 23) g. OP07-16 Recommend to the Board of Directors to: (1) Approve Amendment No. 5 to the Professional Services Agreement with RBF Consulting, Inc. providing for additional design engineering services for Carbon Canyon Sewer and Pump Station Abandonment, Contract No. 2-24-1, for an additional amount of $40,771, increasing the total amount not to exceed $622,557; (2) Approve a 4% Contingency ($25,000); and, (3) Authorize staff to commence negotiations with RBF Consulting for support services during the construction, commissioning, and close out phase of Contract No. 2-24-1. (Book Page 26) h. OP07-17 Recommend to the Board of Directors to: (1)Approve Amendment No. 7 to Professional Services Agreement with Lee & Ro, Inc., providing for additional design engineering services for Replacement of the Bitter Point Pump Station, Contract No. 5 49; Replacement of the Rocky Point Pump Station, Contract No. 5-50; Rehabilitation of the 10 Street Pump Station, Contract No. 5-51; and Rehabilitation of the"A" Street Pump Station, Contract No. 5-52, for an additional amount of$69,000, increasing the total amount not to exceed $4,878,382; and, (2) Approve a 1%contingency ($48,784). (Book Page 28) i. OP07-18 Recommend to the Board of Directors to a authorize staff to commence negotiations with Earth Tech for support services during the construction, commissioning, and closeout phases of Truck Wash and Dewatering Beds at Plant No. 1, Job No. P1-106. (Book Page 31) j. OP07-19 Recommend to the Board of Directors to authorize staff to commence negotiations with Malcolm Pirnie for support services during the construction, commissioning, and closeout phases of Primary Treatment Rehabilitation Refurbishment, Job No. P2-80. (Book Page 33) Book Page 2 Operations Committee 03/07/07 Page 3 k. OP07-20 Recommend to the Board of Directors to authorize staff to commence negotiations with Brown and Caldwell for support services during the construction, commissioning, and closeout phases of Plant No. 2 Primary Sludge Feed System, Job No. P2-91. (Book Page 35) I. OP07-21 Recommend to the Board of Directors to authorize staff to commence negotiations with Dudek and Associates, Inc. for support services during the construction, commissioning, and closeout phases of Rehabilitation of District Siphons, Contract No. 2-68. (Book Page 37) M. OP07-22 Recommend to the Board of Directors to authorize staff to commence negotiations with PBSBJ Inc. for support services during the construction, commissioning, and closeout phases of Rehabilitation of Westside Pump Station, Contract No. 3-52. (Book Page 39) n. OP07-23 Recommend to the Board of Directors to authorize staff to commence negotiations with Spec Services, Inc. for support services during the construction, commissioning, and closeout phases of Gisler-Redhill Trunk Sewer Relocation, Phase 1 Construction, Contract No. 7-32-1. (Book Page 40) 0. OP07-24 Recommend to the Board of Directors to authorize staff to commence negotiations with RBF Consulting for support services during the construction, commissioning, and closeout phases of Rehabilitation of College Avenue Pump Station, Contract No. 7-47. (Book Page 41) END OF CONSENT CALENDAR P. Consideration of items deleted from Consent Calendar, if any. (7) ACTION ITEMS a. OP07-25 Recommend to the Board of Directors to: (1) Approve a budget increase for Rehabilitation of the 10 Street Pump Station, Contract No. 5-51, in the amount of$86,836 for a total project budget of$9,759,836; and, (2) Ratify Change Order No. 3 to Rehabilitation of the14' Street Pump Station, Contract No. 5-51, and Rehabilitation of the "A" Street Pump Station, Contract No. 5-52, with Kiewit Pacific Company authorizing an addition of$178,181 and 0 calendar days, increasing the total contract amount to $12,273,404.(Book Page 42) (8) INFORMATIONAL ITEMS Book Page 3 Operations Committee 03/07/07 Page 4 (9) REPORT OF DIRECTOR OF ENGINEERING a. 2007/08 CIP Budget Update (10) REPORT OF DIRECTOR OF OPERATIONS AND MAINTENANCE (11) REPORT OF DIRECTOR OF TECHNICAL SERVICES (12) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY (13) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND STAFF REPORT (14) CLOSED SESSION ----------'-'--"-------------'- reg lar------- ;During the course of conducting Me business set forth on this agenda as a regular meeting of the Committee,the .Chair may convene the Committee in dosed session to consider matters of pending real estate negotiations, ;pending or potential ftigation, or personnel matters, pursuant to Government Code Sections 54956.8, 54956.9, 54957 or 54957.6.as noted. :Reports relating to (a) purchase and sale of real property; (b) matters of pending or potential litigation; (c) €employee actions or negotiations with employee representatives; or which are exempt from public disclosure .under the California Public Records Act, may be reviewed by the Committee dudng a permitted dosed session _and are not available for public inspection. At such lime as the Committee takes final actions on any of these su iects_theminuteswill_reflectallrequired.disci s resofinformation. a. Convene in closed session. b. Reconvene in regular session. c. Consideration of action, if any, on matters considered in closed session. (15) FUTURE MEETING DATES The next Engineering and Operations Committee meeting is scheduled for April 4, 2007, at 5:00 P.M. (16) ADJOURNMENT Book Page 4 Operations Committee 03/07/07 Page 5 Agenda Posting: In Accordance with the requirements of California Government Code Section 54954.2,this agenda has been posted in the main lobby of the District's Administrative offices not less than 72 hours prior to the meeting date and time above. All written materials relating to each agenda item are available for public inspection in the office of the Clerk of the Board. Items Not Posted: In the event any matter not listed on this agenda is proposed to be submitted to the Committee for discussion and/or action, it will be done in compliance with Section 54954.2(b)as an emergency item or because there is a need to take immediate action,which need came to the attention of the Committee subsequent to the posting of agenda, or as set forth on a supplemental agenda posted in the manner as above, not less than 72 hours prior to the meeting date. Public Comments: Any member of the public may address the Operations Committee on specific agenda items or matters of general interest. As determined by the Chair, speakers may be deferred until the specific item is taken for discussion and remarks may be limited to three minutes. Matters of interest addressed by a member of the public and not listed on this agenda cannot have action taken by the Committee except as authorized by Section 54954.2(b). Consent Calendar: All matters placed on the consent calendar are considered as not requiring discussion or further explanation, and unless a particular item is requested to be removed from the consent calendar by a Director of staff member, there will be no separate discussion of these items. All items on the consent calendar will be enacted by one action approving all motions, and casting a unanimous ballot for resolutions included on the consent calendar. All items removed from the consent calendar shall be considered in the regular order of business. The Committee Chair will determine if any items are to be deleted from the consent calendar. Items Continued: Items may be continued from this meeting without further notice to a Committee meeting held within five(5)days of this meeting per Government Code Section 54954.2(b)(3). Meeting Adjournment: This meeting may be adjourned to a later time and items of business from this agenda may be considered at the later meeting by Order of Adjournment and Notice in accordance with Government Code Section 54955(posted within 24 hours). Accommodations for the Disabled: The Board of Directors Meeting Room is wheelchair accessible. If you require any special disability related accommodations, please contact the Orange County Sanitation District Clerk of the Board's office at(714)593-7130 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability and the type of accommodation requested. ........................................................................................................................................................................................................................................................................................................ !Notice to Committee Members: For any questions on the agenda or to place any items on the agenda,Committee members should contact the Committee Chair or Secretary ten days in advance of the Committee meeting. .Committee Chair Larry Crandall (714)593-4400 slcrandallCaraol.com .Committee Secretary: Lilia Kovac (714)593-7124 Ikovac@ocsd.wm ?General Manager Jim Ruth (714)593-7110 iwth9Docsd.wm Assistant General Manager Bob Ghirelli (714)593-7400 bghirelliCalocsd.com Dir. of Technical Services Ed Tones (714)593-7080 etorres0omd.wm Director of Engineering Jim Herberg (714)593-7020 iherbermMocsdoom ;Dir.of Operations and Maintenance Nick Amontes (714)593-7210 narhontesMocsd.wm i........................................................................................................................................................................................................................................................................................................ . Book Page 5 Operations Committee Rolling Agenda Report Calendar Date Dept. Action or Description of Report Information April O&M Award Sole Source of Parts and Services for Existing Equipment Action April O&M Adopt Fleet Rules for Public—Agencies—CA Title 13 Action April TS Waste Water Discharge Regulations (Ordinance) Revision Action April ENG Approve Amendment No. 6 to PSA re 1-10, Rehabilitation of Ellis Avenue Pump Station Action April ENG Approve Amendment No. 1 to PSA re 5-58, Newport Trunk Sewer and Force Mains Action April ENG Approve Amendment No. 2 to PSA re 1-2-4, Bushard Trunk Sewer Rehabilitation Action April ENG Establish CIP Projects Change Order Contingencies per Action Delegation of Authority April ENG FY 2007-08 CIP Budget Information Ratify Change Order Nos. 4&5 to 5-51, Rehabilitation of May ENG 14P Street Pump Station - Action May ENG Approve Amendment No. 3 to PSA re P2-80, Primary Treatment Rehabilitation/Refurbishment Action May ENG FY 2007-08 CIP Budget information May 0&M Award Potable Water System Hydraulic Analysis Action H9deptUgenda\Commgtees\0perations Committee\Operations 2007MOM4.030707 Rolling Agenda.doc Book Page 6 MINUTES OF THE ENGINEERING AND OPERATIONS COMMITTEE Orange County Sanitation District Wednesday, February 7, 2007—5:00 P.M. A meeting of the Engineering and Operations Committee of the Orange County Sanitation District was held on February 7, 2007, at 5:00 p.m. in the Sanitation District's Administrative Office. (1) ROLL CALL The roll was called and a quorum declared present, as follows: E&O Directors Present: Staff Present: Larry Crandall, Chair Jim Ruth, General Manager Cathy Green, Vice Chair Bob Ghirelli, Assistant General Manager Steve Anderson Nick Arhontes, Dir. of Operations & Maintenance Charles Antos Jim Herberg, Director of Engineering Don Bankhead Ed Torres, Director of Technical Services Roy Moore Lorenzo Tyner, Director of Finance and David Shawver Administrative Services Harry Sidhu Life Kovac, Committee Secretary Constance Underhill Tod Haynes, Engineering Manager Don Webb Matt Smith, Engineering Manager Doug Davert, Board Vice Chair Chuck Windsor, Engineering Manager John Linder, Engineering Manager E & O Directors Absent: Patsy Marshall Others: James M. Ferryman, Board Chair Norbert Gaia Jim Clark Juanita Skillman Joe Fortieth, General Counsel (2) APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. (3) PUBLIC COMMENTS There were no public comments. (4) REPORT OF THE COMMITTEE CHAIR Chair Crandall did not give a report. Book Page 7 Minutes of the E & O Committee February 7, 2007 Page 2 (5) REPORT OF THE GENERAL MANAGER No report was given. (6) CONSENT CALENDAR ITEMS a. Approve minutes of the December 6, 2006 Operations, Maintenance and Technical LI Services (OMTS) Committee meeting and minutes of the December 7, 2006 Planning, Design and Construction (PDC) Committee meeting. Directors Underhill and Green abstained. b. E&O07-01 MOVED, SECONDED, AND DULY CARRIED: Approve Amendment No. 1 to the Professional Services Agreement with KOMEX for Underground Storage Tank Evaluation and Remediation at Plant No. 1, Job No. 121-98, for an additional amount of$39,487, increasing the total amount not to it exceed $135,718. C. E&007-02 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to ratify Change Order No. 31 to Primary Clarifiers Nos. 16- 31 and Related Facilities, Job No. P1-37, with Margate Construction, authorizing an addition of$16,964, increasing the total contract amount to $72,897,044. d. E&O07-03 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to approve Amendment No. 3 to the Professional Services Agreement with MDS Consulting to provide for additional services for Surveying Services, Specification No. PSA-2003-176, for an additional amount of$50,000, increasing the total contract amount not to exceed $550.000. e. E&O07-04 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to approve a budget increase of$440,000 to the budget for Rehabilitation of Westside Pump Station, Contract No. 3-52, for a total budget amount of$8,731,000. f. E&007-05 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to approve Amendment No. 4 to Cooperative Projects Program Contract No. 0130 with the City of Orange providing for a time extension with no additional funding. (7) ACTION ITEMS a. ESO07-06 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to ratify Change Order No. 22 to Bushard Trunk Sewer Rehabilitation, Job No. 1-2.4,with Steve P. Rados, Inc., authorizing an addition of$251,350, increasing the total contract amount to$31,116,026. i Book Page 8 I ' Minutes of the E& O Committee February 7, 2007 Page 3 Directors required clarification on legality of traffic impact fees. General Counsel Brad Hogin will investigate and report back to the committee at the next committee meeting. b. E&O07-07 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: (1)Approve a Professional Services Agreement with Black and Veatch for engineering services for Power Monitoring and Control at Plants No. 1 and No. 2, Job No. J-33-3,for an amount not to exceed $1,184,736; and, (2)Approve a 20% contingency ($236,947). Directors requested that a summary of bids with scores received to be included in future agenda reports. c. E&O07-08 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to approve Amendment No. 1 to the Professional Services Agreement with Dudek &Associates, Inc., providing for additional engineering services for Rehabilitation of District Siphons, Contract No. 2-68,for an additional amount of$164,000, increasing the total contract amount not to exceed $1.151.156. d. E&O07-09 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: (1)Approve Amendment No. 3 to the Professional Services Agreement with Brown and Caldwell to provide construction support services for Trickling Filters at Plant No. 2, Job No. P2-90, for an additional amount of$7,480,600, increasing the total contract amount not to exceed$17,563,820; and, (2)Approve a 60% contingency($448,836). e. E&007-10 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to approve a budget increase of$2.844,000 to the budget for Rehabilitation of College Avenue Pump Station, Contract No. 7-47, for a total budget amount of$10,820,000. (8) INFORMATIONAL ITEMS There were none. (9) REPORT OF DIRECTOR OF ENGINEERING No report was given. Book Page 9 Minutes of the E &O Committee Y February 7, 2007 Page 4 (10) REPORT OF DIRECTOR OF OPERATIONS AND MAINTENANCE Nick Arhontes, Director of Operations and Maintenance, reported that compliments had been given by an out-of-state visitor to the Sanitation District plant for its lack of foul odor; also, a letter of complaint was received from a Huntington Beach resident citing foul odors. (11) REPORT OF DIRECTOR OF TECHNICAL SERVICES No report was given. (12) OTHER BUSINESS COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY (13) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND STAFF REPORT (14) CLOSED SESSION The Committee convened in closed session at 5:40 p.m., pursuant to Government Code Section 54956.9(b)to discuss Agenda Item No. 14(a). Confidential Minutes of the Closed Session held by the Clerk of the Board have been prepared in accordance with California Government Code Section 54957.2 and are maintained by the Clerk of the Board in the Official Book of Confidential Minutes of Board and Committee Meetings. (15) FUTURE MEETING DATES The next Engineering and Operations Committee meeting is scheduled for March 7, 2007, at 5:00 p.m. (16) ADJOURNMENT The Chair declared the meeting adjourned at 6:04 p.m. Subu�b�miiitt�teedd��b'�y`:: Lilia K' ovac i �� Committee Secretary Engineering and Operations Committee H:WepragendM0=mittees\Operations G=1rdee\0pe1dw1 2 0 0710 3 0T05.020707 E80 MlnulesAm Book Page 10 OPERATIONS COMMITTEE Meeting Date Toltd.uf Dlr. 03/07/07 03/28/07 AGENDA REPORT llem Number Item Number Orange county Sanitatlon Dlstrict - -- — -- DF07.11 j collections Facilities FROM: James D. Ruth, General Manager Originator: Jim Herberg, Director of Engineering SUBJECT: BUSHARD TRUNK SEWER REHABILITATION, JOB NO. 1-2-4 GENERAL MANAGER'S RECOMMENDATION Ratify Change Order No. 23 to Bushard Trunk Sewer Rehabilitation, Job No. 1-2-4, with Steve P. Rados, Inc., authorizing an addition of$48,198, increasing the total contract amount to $31,164,224. SUMMARY • Job No. 1-24, Bushard Trunk Sewer Rehabilitation, includes the installation of 21,600 linear feet oust over four miles) of 108-inch reinforced concrete pipe, manholes, junction structures, and miscellaneous utility relocations. • Boyle Engineering Corporation prepared the plans and specifications and the contract was awarded to Steve P. Rados, Inc. (SPR) on June 26, 2002. • Scope changes and timing constraints required modification of Job No. 1-2-4 to include new Job No. 1-24A, the work in the Ellis-Bushard Intersection. • The Mediation Settlement Agreement required further modification of Job No. 1-2-4 to include new Job No. I-24P, the fabrication and delivery of 108-inch and 96-inch pipe. • This change order includes seven items of added work. There are no reimbursable or non-reimbursable design errors associated with this change order. Liquidated damages on this contract are $2,000 per calendar day and the bonus provisions are $750 per calendar day. The contract is now 85% complete. PRIOR COMMITTEE/BOARD ACTIONS The contract was awarded by the Board of Directors on June 26, 2002. ADDITIONAL INFORMATION Form No.ow.toaz nwima cvcmci Book Page I I i This change order complies with authority levels of the Sanitation District's Delegation of Authority. This item has been budgeted. (Line item: Section 8, Page 48). The project manager on this project is David May. Contract Schedule Contract Start Date September 16, 2002 Original Contract Completion Date March 18, 2004 Total Number of Change Orders to Date 22 Current Contract Completion Date June 20, 2007 Actual Completion Date TBD Days Subject to Liquidated Damages N/A Change Order No. 23 Content Item No. Description Amount Days Type 1 Additional public outreach $658 0 Other si na e 2 Additional manholes in the north $16,903 0 Staff Requested Indianapolis structure Design Change 3 Addition of flow meters to de- $2,195 0 Staff Requested silting tank outlets Design Change 4 108-inch pipe modification at $2,218 0 Staff Requested STA 93+56 Design Change 5 Removal of unsuitable material $6,354 0 Unknown Condition j 6 Additional handling of 108-inch $13,504 0 Other RCP 7 Undisclosed utilities at STA $6,366 0 Unknown 118+25 and STA154+27 Condition Total Change Order No. 20 $48,198 0 ATTACHMENTS Change Order Status Report DM:cj:sp:eh H:Wepltagenda\Committees\Operations Commlltee\Operations 20071030T07-11-1-24 CO23.doc Fom,No.o 102-2 as y 011 7 Book Page 12 CHANGE ORDER STATUS REPORT BUSHARD TRUNK SEWER REHABILITATION JOB NO. 1-2-4 CO #20 CONTRACT CONTRACT COST PERCENTAGE AUTHORIZED AUTHORIZED TIME ITEM APPROVAL DATE COST TO DATE INCREASE TIME TO DATE (DAYS) (DAYS) CONTRACT June 26,2002 $30,003,210 $30,003,210 550 550 CO NO, 1• April23, 2003 $150,000 $30,153,210 0.50% 0 550 CO NO.2 June 25,2003 $107,7241 $30,260,934 0.86% 2'-• 552 CO NO. 3 October 22,2003 $44,2931 $30,305,227 1.01% 1— 553 CO NO.4 February 25.2004 $380,251 $30,685,478 2.27% 0 553 CO NO. 5 March 24,2004 $409,301 $31,094,779 3.64% 0 553 gCO NO. 6 May 26,2004 $27,612 $31,122,391 3.73% 5"' 558 >r CO NO. 7 June 23, 2004 $163,618 $31,286,009 4.28% 0 558 CO NO. 8 July 21, 2004 $230,317 $31,516,326 5,04% 0 558 CO NO, 9 September 22, 2004 $153,119 $31,669,445 5.55% 0 558 `-' CO NO. 10 November 17,2004 $242,360 $31,911,805 6.36% 0 558 CO NO. 11 December 15,2004 $0 $31,911,805 6.36% 49— 607 CO NO. 12 December 15,2004 $0 $31,911.805 6.36% 27"• 634 CO NO. 13 February 23, 2004 $225,331 $32,137,136 7.11% 7... 841 CO NO. 14 March 23,2005 $98,750 $32,235,886 7.44% 0 641 CO NO. 15 June 22,2005 $28,253 $32,264,139 7.54% 0 641 CO NO. 16.1 August 22, 2005 $3 422,266.80 $35,686,405.80 18.94% 0 841 CO NO, 17 October 26 2005 $23,707.00 $35,710,112.80 19.02% 0 641 CO NO. 18 February22,2006 -$823,407.00 $34,886,705.80 16.28% 0 641 CO NO. 19 July19,2006 -$4,358,204.00 $30,528,501.80 1 1.75% 0 641 CO',N0:20- Pendln c$151375.00 r %; $30678876,80 1 2.25% 0 1 WA-- *Approved by PDC Committee per delegated authority by Board Resolution 99-23 —Approved by General Manager pursuant to Settlement Agreement and Release effective 811/05 —Authorized Time to Date was replaced with a new contract end date of June 20, 2007, per terms of the Settlement Agreement and Release. Accordingly,all time extensions granted in prior change orders are null and void. EDMS 003B142/3 OPERATIONS COMMITTEE memos Dare ro ad.orf) 03/07/07 O31 17 AGENDA REPORT Rem Number Item Number OP07-12 Orange County Sanitation District CollFacilities ns FROM: James Ruth, General Manager Originator: Jim Herberg, Director of Engineering SUBJECT: ELLIS AND BUSHARD INTERSECTION, CONTRACT NO. 1-2-4A GENERAL MANAGER'S RECOMMENDATION Ratify Change Order No. 4 to Ellis and Bushard Intersection, Contract No. 1-2-4A, with Mike Bubalo Construction, Inc., authorizing an addition of$194,229.34, increasing the total contract amount to $11,123,055.70. SUMMARY • Contract No. I-2-4A is related to Contract No. 1-2-4, Bushard Trunk Sewer Rehabilitation. Contract No. 1-2-4 replaces approximately five miles of existing 54-inch diameter pipe with new 108-inch diameter pipe. • The purpose of Contract No. 1-24A is to consolidate work in the Ellis Avenue Bushard Street intersection and allow work to be performed in less time and in a safer work area. Work is also performed in parallel with new piping being installed on Bushard Street south of the intersection ensuring the entire effort is completed in a shorter duration. • Malcolm Pirnie, Inc. prepared the plans and specifications and the contract was awarded to Mike Bubalo Construction Company, Inc. on February 22, 2006. • This change order included four items of added work and five modifications to the contract specifies requirements. There is one non-reimbursable design errors and no reimbursable design errors associated with this change order. Liquidated damages on this contract are $5,400 per day. The contract is now 95% complete. • Orange County Water District will reimburse the Sanitation District $111,443 for work described in item 7 per a cooperative agreement between the Sanitation District and Orange County Water District. PRIOR COMMITTEE/BOARD ACTIONS The contract was awarded by the Board of Directors on May 8, 2006. Please refer to the attached Change Order Status Report for information on all previous change orders. ADDITIONAL INFORMATION This change order complies with authority levels of the Sanitation District's Delegation of Authority. This item has been budgeted. (Line item: Section 8, Page 48). The project manager on this project is David May. Page 1 Book Page 14 Contract Schedule Contract Start Date May 8, 2006 Original Contract Completion Date January 2, 2007 Total Number of Change Orders to Date 4 Current Contract Completion Date January 22, 2007 Actual Completion Date TBD Days Subject to Liquidated Damages N/A Change Order No.4 Content Item No. Description Amount Days Type 1 Minor changes to the VECP section $0 0 Staff F.3.D Requested 2 Modification of the contract end date $0 190 Design for convenience Change 3 Release of retainage from 10%to 5% $0 0 Design —Change 4 Additional umbrella insurance $24,890.00 0 Other coverage within City of Fountain Valle 5 Installation of T-Lock protective Lining $4,226.00 0 Non Reimbursable Design error 6 Unknown obstruction encountered $68,975.00 0 Unknown during i installation condition 7 Installation of a 480 VAC line for $111,443.00 0 Other OCWD 8 Bid Item 9 reduction $15,168.00 0 Other 9 Adjustment to bid addition $136.66 0 Other Total Change Order No. 4 $194,229.34 0 ATTACHMENTS Change Order Status Report DM:cj:eh K: pp genda%Commifi a U)pemtions Cammdt"W)pemtww 200710307n7-12-1-24A CO 4AW Page 2 Book Page 15 CHANGE ORDER STATUS REPORT BUSHARD TRUNK SEWER REHABILITATION CONTRACT NO. 1-2-4A CO#4 APPROVAL CONTRACT CONTRACT COST PERCENTAGE AUTHORIZED AUTHORIZEDTIME ITEM DATE COST TO DATE INCREASE TIME TO DATE (DAYS) (DAYS) CONTRACT February 22,2006 $11,191,500.00 $11,191,500.00 240 240 CO NO. 1 May 24, 2006 $0 $11,191,500.00 0.00% 0 240 CO NO.2 August 23, W06 ($815,658) $10,375.842.36 -7.29% 0 240 CO NO.3 November 15,2006 $552,984 $10,928,826.36 -2.35°k 20 260 CO N0.4 Pending $194,229 $11,123,055.70 -0.61% 190 450 r. �a ry P OPERATIONS COMMITTEE Meebng Date To Bd.ofN 03/07/07 03/28/07 AGENDA REPORT Item NumberItem Number OPo]-13 Orange County Sanitation District Secondary Treatment FROM: James D. Ruth, General Manager Originator: Jim Herberg, Director of Engineering SUBJECT: TRICKLING FILTER REHABILITATION AND NEW CLARIFIERS, JOB NO. P1-76 GENERAL MANAGER'S RECOMMENDATION Ratify Change Order No. 8 to Trickling Filter Rehabilitation and New Clarifiers, Job No. P1-76, with J.R. Filanc Construction Company Inc., authorizing an addition of $232,036, increasing the total contract amount to $35,223,546. SUMMARY • Job No. P1-76, Trickling Filter Rehabilitation and New Clarifiers, includes the construction of two new trickling filters and clarifiers, a pump station, a meter vault, and all support equipment and piping. • Black & Veatch prepared the plans and specifications and the contract was awarded to J.R. Filanc Construction Company, Inc. on March 26, 2003. • This change order includes thirteen items of additional work. There are four nonreimbursable design errors and no reimbursable design errors associated with this change order. Liquidated damages on this project are $3,000 per day and there are no bonus provisions. The project is 99% complete. PRIOR COMMITTEE/BOARD ACTIONS The contract was awarded to J.R. Filanc Construction Company, Inc. by the Board of Directors on March 26, 2003. Please refer to the attached Change Order Status Report for information on previous change orders. ADDITIONAL INFORMATION Contract Schedule Contract Start Date June 2, 2003 Original Contract Completion Date February 26, 2006 Total Number of Change Orders to Date 8 Current Contract Completion Date February 26, 2006 Actual Completion Date Pending Days Subject to Liquidated Damages Pending Page 1 Book Paee 17 Change Order No. 8 Content Item Description Amount Days Type No. Change to stucco exterior from 1 Exterior Insulation Finish System ($15,258) 0 Other for Power Building 8 2 Ductbank North of PEDB $16,100 0 Unknown Condition 3 Modify 60-inch Pipe Connection at $30,574 0 Nonreimbursable Prima Basins Design Error 4 Work activities to Support Future $12,856 0 Other Projects 5 Unknown Field Conditions Found $9,768 0 Unknown Condition During the Course of Construction 6 Final Program Modifications $10,094 0 Staff Requested Design Changes Fiber Termination Panels, Tube Staff Requested 7 Cable, Control Panel, Turbidity $25,566 0 Meter, and Induced Voltage Work Design Changes 8 120 Volt Power for Alarm Beacons $2,290 0 Unknown Condition 9 Control Conduit Grounding $34,677 0 Nonreimbursable Design Error 10 Sludge Line Support Members $13,562 0 1 Unknown Condition 11 Paving Modifications $116,628 0 Nonreimbursable Design Error 12 Trickling Filter Vent Fan Damper $11 479 0 Nonreimbursable Wiring Modifications Design Error 13 Underground Storage Tank ($36301) 0 Staff Requested , Deletion Design Change 14 Retention Reduction to 2% $0 0 Total Change Order No. 8 $232,036 0 This change order complies with authority levels of the Sanitation District's Delegation of Authority. This item has been budgeted. (Line item: Section 8, CIP, P1-76). ATTACHMENT Change Order Status Report JH:BEB:kf:gc H:WepM9enda\Commisees\0pemlions Committee\Operations 20071030]107.13.Pt-76 CO a.dw Page 2 Book Page 18 CHANGE ORDER STATUS REPORT TRICKLING FILTER REHABILITATION AND NEW CLARIFIERS JOB NO. P1.76 d234 L CONTRACT CONTRACT COST PERCENTAGE AUTHORIZED AUTHORIZED TIME ITEMCOST TO DATE INCREASE TIME T( DATE (DAYS) (DAYS) CONTRACT $ 33,037,000 $ 33,037,000 0.00 1000 1000 m c CO NO. 1 $ 0.00 $ 33,037,000 0.00 0 1000 9 CO NO.2 $ (84,405) $ 32,952,595 (0.26) 0 1000 CO NO. 3 $ 123,258 $ 33,075,853 0.12 0 1000 CO NO.4 $ 356.962 $ 33,432,815 1.20 0 1000 CO NO, 5 7/20/2005 $ 787,043 $ 34,219,858 3.58 0 1000 CO NO.6 12/21/2005 $ 489,920 $ 34,709,778 5.06 0 1000 CO NO.7 1 628/2006 1 $ 281,732 $ 34,991,5101 5.92 0 1000 =CO NO.8 1 Pending $ 232,0361 $ •:35,223,8{I6 - 6.62 0 -- 1000 EOMS:003027324 OPERATIONS COMMITTEE Meedng Date To ad.of on. 03/07/07 03/28/07 AGENDA REPORT Item Iem Numbe OP07-1407-14 Orange County Sanitation District HISecondary Treatment FROM: James D. Ruth, General Manager Originator: Jim Herberg, Director of Engineering SUBJECT: ACTIVATED SLUDGE PLANT REHABILITATION AT PLANT NO. 1, JOB NO. P1-82 GENERAL MANAGER'S RECOMMENDATION Ratify Change Order No. 2 for Activated Sludge Plant Rehabilitation at Plant No. 1, Job No. P1-82, with J.R. Filanc Construction Company Inc., authorizing an addition of $36,543, increasing the total contract amount to $32,378,621. SUMMARY • Job No. P1-82, Activated Sludge Plant Rehabilitation, consists of modifications and additions to the Blower Building, Aeration Basin, and Secondary Clarifier Complex. • The plans and specifications were prepared by HDR Engineering, Inc., and the contract was awarded to J.R. Filanc Construction Company, Inc. on June 22, 2005. • Change Order No. 2 includes four items of added work. There are no reimbursable design errors and two nonreimbursable design errors associated with this change order. Liquidated damages on this project are $4,000 per day and there are no bonus provisions (the contract is now 75% complete). PRIOR COMMITTEE/BOARD ACTIONS The contract was awarded to J.R. Filanc Construction Company, Inc. by the Board of Directors on June 22, 2005. Please refer to the attached Change Order Status Report for information on previous change orders. ADDITIONAL INFORMATION Contract Schedule Contract Start Date August 25, 2005 Original Contract Completion Date June 16, 2007 Total Number of Change Orders to Date 2 Current Contract Completion Date September 25, 2007 Actual Completion Date N/A Days Subject to Liquidated Damages 0 Book Page 20 Change Order No. 2 Content Item Description Amount Days Type No. Nonreimbursable 1 Lower Tunnel 25 Cable Tray $7,425 0 Design Error 2 Repair Secondary Clarifier Conduit $3,150 0 Nos. 1, 3, and 11 Unknown Condition 3 Modify Secondary Clarifier Motor $4,794 0 Conduits Unknown Condition 4 Cable Tray Changes $21,174 0 Nonreimbursable Design Error Total Change Order No. 2 $36,5431 0 This change order complies with authority levels of the Orange County Sanitation District's Delegation of Authority. This item has been budgeted. (Line item: Section 8, Page 54). ATTACHMENT Change Order Status Report DED:kf H9deptlagenda\Commitleee\Operations Committee\Operations 200T OM7-14-Pl-82 CO 2.dw Book Page 21 CHANGE ORDER STATUS REPORT ACTIVATED SLUDGE PLANT REHABILITATION AT PLANT NO. 7 JOB NO. P1-82 APPROVAL CONTRACT CONTRACT COST PERCENTAGE AUTHORIZED AUTHORIZED TIME ITEM DATE COST TO DATE INCREASE TIME TO DATE )DAYS) (DAYS) CONTRACT 6/22/2005 $ 32,193,000 $ 32,193,000 0.00 660 660 CO NO. 1 7/19/2006 $ 149,078 $ 32,342,078 0.46 101 761 CO NO.2 Pending $ 36,543 $ 32 378,621 0.58 10 761 w 0 0 x v m eo m N N EDMS 083827583 OPERATIONS COMMITTEE Meeting Date Toso.orDir. 03/07/07 03/28/07 AGENDA REPORT HemNumW Item Number OP07-15 Orange County Sanitation District QHeadworks FROM: James D. Ruth, General Manager Originator: James D. Herberg, Director of Engineering SUBJECT: HEADWORKS REPLACEMENTS AT PLANT NO. 2, JOB NO. P2-66 GENERAL MANAGER'S RECOMMENDATION Ratify Change Order No. 4 to Headworks Replacements at Plant No. 2, Job No. P2-66, with J.F. Shea Construction, Inc., authorizing an addition of$332,489, increasing the total contract amount to $193,474,189. SUMMARY • Job No. P2-66 provides for the construction of new a 340 mgd Headworks which includes new odor control facilities and a new power facility (Power Building E). • Carollo Engineers prepared the plans and specifications and the contract was awarded to J.F. Shea Construction, Inc. on May 25, 2005. • Change Order No. 4 includes six items of added work, and no time extension. There are five nonreimbursable design errors, and no reimbursable design errors associated with this change order. Liquidated damages for this contract are $6,000 per day and there are no bonus provisions. The project is now 36.0% complete. PRIOR COMMITTEE/BOARD ACTIONS The contract was awarded by the Board of Directors on May 25, 2005. Please refer to the attached Change Order Status Report for information on all previous change orders. Contract Schedule Contract Start Date September 15, 2005 Original Contract Completion Date February 8, 2011 Total Number of Change Orders to Date 4 Current Contract Completion Date March 12, 2011 Actual Contract Completion Date TBD Days subjected to Liquidated Damages N/A A��wn: aroaioa Page 1 Book Page 23 Change Order No. 4 Content Item No. Description Amount Da s Type Added Reber at the Influent 1 Pump Station $6,224 0 Nonreimbursable Design Error Fire Alarm Circuit Changes 2 at Building No. 10 $0 0 Nonreimbursable Design Error Modifications to Pneumatic 3 Valve Actuators $15,635 0 Nonreimbursable Design Error Added Wire and Conduits 4 for Scrubber Pumps $20,240 0 Nonreimbursable Design Error Electrical Dud Bank Changes and Added Staff Requested Design 5 Breakers $76,928 0 Change Cable Connection Between Electrical Service Center 6 and Central Generation $213,462 0 Nonreimbursable Design Error Total Change Order No. 4 1 $332,489 0 ADDITIONAL INFORMATION This change order complies with authority levels of the Orange County Sanitation District's Delegation of Authority. This item has been budgeted. (Line item: Section 8, Page 50). Project contingency funds will be used for this amendment. The Project Manager on this project is Pam Koester. ATTACHMENT Change Order Status Report AA:TH:MB:lg:gc H:Weptlagende\CommittemlOpemlions Committee\Operation 20D7XG3OM7-15-P2.65 CO 4.dm oar Page 2 Book Page 24 CHANGE ORDER STATUS REPORT Headworks Replacement at Plant No. 2 Job No. P2-66, Change Order No. 4 CUMULATIVE AUTHORIZED AUTHORIZED TIME APPROVAL CONTRACT CONTRACT COST PERCENTAGE ITEM DATE COST TO DATE INCREASE/ TIME T DATE (DAYS) DECREASE (DAYS) (DAYS) to CONTRACT $192,296,073 $192,298,073 0.00 1973 1,973 0 CO NO. 1 4/21/2006 $72,192 $192,368,265 0.04% 0 1,973 v CO No.2 524/2006 $356,647 $192,724,912 0.22% 0 1,973 10 CO No 10/25/2006 $416,788 $193,141.700 0.44% 32 2,005 CO No. 4 Pending $332,489 $193,474,189 0,61% 0 2.005 EDMS, 003829691 OPERATIONS COMMITTEE MeeangDate ToW.oFDir. 03/07/07 03/29/07 AGENDA REPORT Item Number Item Number OPo7dfi Orange County Sanitation District Collections RW Facilities FROM: James D. Ruth, General Manager Originator: Jim Herberg, Director of Engineering SUBJECT: CARBON CANYON SEWER AND PUMP STATION ABANDONMENT, CONTRACT NO. 2-24-1 GENERAL MANAGER'S RECOMMENDATION 1. Approve Amendment No. 5 to the Professional Services Agreement with RBF Consulting, Inc. providing for additional design engineering services for Carbon Canyon Sewer and Pump Station Abandonment, Contract No. 2-24-1, for an additional amount of$40,771, increasing the total amount not to exceed $622,557. 2. Approve a 4% Contingency ($25,000). 3. Authorize staff to commence negotiations with RBF Consulting for support services during the construction, commissioning, and close out phase of Contract No. 2-24-1. SUMMARY • This contract is for abandonment of the existing pump station and the force mains and for the construction of a new gravity feed line across the Carbon Canyon Dam. • The proposed amendment provides for the additional design, engineering, and pre-construction support services necessary to complete the final design that satisfies the CEQA and Army Corps of Engineers (ACOE) requirements. • It will be necessary to conduct several meetings with key stakeholders; AERA Energy, Army Corps of Engineers (ACOE), Department of Fish and Game, Regional Water Quality Control Board, and County of Orange, in order to seek their input and approval on the proposed alignment and design. An additional 4% contingency to the original Professional Services Agreement (PSA) (equivalent to $25,000) will allow RBF to make changes to the design documents requested by these stake holders. Page 1 Book Page 26 • RBF Consulting has satisfactory executed the design and possesses an in-depth and unique knowledge of the nuances of the design. This places RBF Consulting in the best position to provide support services during the construction, commissioning, and closeout phases of this project. • The Plans and Specifications are expected to be completed July 2007. The engineer's estimated construction cost is $6,000,000. PRIOR COMMITTEE/BOARD ACTIONS • June 1998 -Approval of Contract No. 2-24-1 Professional Services Agreement with William Frost and Associates for engineering design and construction support services for Construction of Carbon Canyon Dam Sewer and Pump Station Abandonment for an amount not to exceed $74,000; and approval of an additional budget increase of$419,000 for a total project budget of$2,194,000. • August 2001 —Approval of Amendment No. 1 to the Professional Services Agreement with RBF Consulting for $136,000, increasing the total amount not to exceed $210,000. • February 2003 —Approval of Amendment No. 2 to the Professional Services Agreement with RBF Consulting for$75,656, increasing the total amount not to exceed $285,656. • June 2004—Approval of Amendment No. 3 to the Professional Services Agreement with RBF Consulting for$276,130, increasing the total amount not to exceed $561,786. • October 2005—Approval of Amendment No. 4 to the Professional Services Agreement with RBF Consulting for$20,000, increasing the total amount not to exceed $581,786. ADDITIONAL INFORMATION It is anticipated that construction would start early 2008 and would likely extend to 2009. This amendment complies with authority levels of the Sanitation District's Delegation of Authority. This item has been budgeted. (Line item: Section 8, Page 16). Project contingency funds will be used for this amendment. Award Date: 02128107 Contract Amount: $622,557 Contingency: 4% The Project Manager on this project is Umesh Murthy. JH:UM:ha:eh:bm:kf H:\dept\agerida\Committees\Operations Committee\Operations 2007\0307\07-16-2-24-1 PSA 5.doc Page 2 Book Page 27 OPERATIONS COMMITTEE Meeling Date Toad.or Dir. 03/07/07 03/28/07 AGENDA REPORT Item Number Item Number OP07-17 Orange County Sanitation District ®Collections Facilities FROM: James D. Ruth, General Manager Originator: Jim Herberg, Director of Engineering SUBJECT: REPLACEMENT OF THE BITTER POINT PUMP STATION, CONTRACT NO. 549; REPLACEMENT OF THE ROCKY POINT PUMP STATION, CONTRACT NO. 5-50; REHABILITATION OF THE 14TN STREET PUMP STATION, CONTRACT NO. 5-51; REHABILITATION OF THE "A" STREET PUMP STATION, CONTRACT NO. 5-52 GENERAL MANAGER'S RECOMMENDATION 1. Approve Amendment No. 7 to Professional Services Agreement with Lee & Ro, Inc., providing for additional design engineering services for Replacement of the Bitter Point Pump Station, Contract No. 549; Replacement of the Rocky Point Pump Station, Contract No. 5-50; Rehabilitation of the 141h Street Pump Station, Contract No. 5-51; and Rehabilitation of the "A" Street Pump Station, Contract No. 5-52, for an additional amount of$69,000, increasing the total amount not to exceed $4,878,382. 2. Approve a 1% contingency ($48,784). SUMMARY • This project will replace the existing 70 year old Bitter Point Pump Station. The project includes the design and construction of mechanical, electrical, instrumentation and controls, structural, landscape, and architectural improvements to create a new facility in compliance with the Orange County Sanitation District (Sanitation District) Standards. • The new pump station will be built next to the exiting station on land purchased in 2006 from Aare Energy. The land has historically supported oil drilling operations by both the City of Newport Beach and West Newport Oil Company. Because of the potential for soil contamination associated with oil drilling operations, staff believes the previous geotechnical testing performed in 2004 did not adequately characterize the site for soil and ground water contamination. • This amendment is for supplemental geotechnical and environmental services. The purpose is to provide additional ground water, soil, and vapor extraction testing to characterize the site for potential contamination. The additional services will also include the installation of monitoring wells to record analytical information necessary to estimate construction dewatering rates. Page 1 Book Page 28 • An Agreement with the City of Newport Beach to release their lease rights to the Bitter Point Pump Station property is currently being negotiated. OCSD purchased the property in 2006 with the City's lease rights in tact. Per the pending Agreement, OCSD is required to relocate the City's interfering gas, water, storm, and electrical utilities. The Scope of Work for the final design of utility relocation is complete and planned to be performed under a Facilities Engineering (FE) Task. Additional coordination with Lee and Ro is required to insure that the plans prepared under FE Task Order 06-05 are coordinated with the Bitter Point Pump Station contract documents. PRIOR COMMITTEEIBOARD ACTIONS • March 2000—Approval of Professional Services Agreement with Lee & Ro, Inc. for an amount not to exceed $1,149,801. • March 2002—Approval of Amendment No. 1 to the Professional Services Agreement with Lee & Ro, Inc. for $495,247, increasing the total contract amount not to exceed $1,645,048. • September 2003 —Approval of Amendment No. 2 to the Professional Services Agreement with Lee & Ro, Inc. for $447,047, increasing the total contract amount not to exceed $2,092,095. • September 2004—Approval of Amendment No. 3 to the Professional Services Agreement with Lee & Ro, Inc. for$818,093, increasing the total contract amount not to exceed $2,910,188. • May 2005 —Approval of Amendment No. 4 to the Professional Services Agreement with Lee & Ro, Inc. for$553,312, increasing the total contract amount not to exceed $3,463,500. • February 2006—Approval of Amendment No. 5 to the Professional Services Agreement with Lee & Ro, Inc. for $1,017,247, increasing the total contract amount not to exceed $4,480,816. • March 2006—Approval of Amendment No. 6 to the Professional Services Agreement with Lee & Ro, Inc. for $328,566, increasing the total contract amount not to exceed $4,809,382. ADDITIONAL INFORMATION In March 2000, the Sanitation District entered into a PSA with Lee & Ro, Inc. for design and construction support services for the replacement of four pump stations: Bitter Point (5-49), Rocky Point (5-50), 14n Street (5-51) and A Street (5-52). This amendment is for Project 5-49 only. This Amendment No. 7 complies with authority levels of the Page 2 Book Page 29 Sanitation District's Delegation of Authority. This item has been budgeted. (Line item: Section 8, Page 25). Award Date: 03100 Contract Amount: $1,149,801 Contingency%: 1% JH:MD:kf:gc H:WepflagendMCommigees\Opemtions Commigee\Operations 20071MA07-17.S 9 PSA 7Aw Page 3 Book Page 30 OPERATIONS COMMITTEE Meeting Date To Bd.of Dlr. 03/07/07 03/28/07 AGENDA REPORT [tem Number Item Number oy07aa Orange County Sanitation District Solids Handling 91 8 Digestion FROM: James D. Ruth, General Manager Originator: Jim Herberg, Director of Engineering SUBJECT: TRUCK WASH AND DEWATERING BEDS AT PLANT NO. 1, JOB NO. P1-106 GENERAL MANAGER'S RECOMMENDATION Authorize staff to commence negotiations with Earth Tech for support services during the construction, commissioning, and closeout phases of Truck Wash and Dewatering Beds at Plant No. 1, Job No. P1-106. SUMMARY • In December 2005, the Orange County Sanitation District (Sanitation District) issued a Professional Services Agreement (PSA) to Earth Tech to provide engineering services for Truck Wash and Dewatering Beds at Plant No. 1, Job No. P1-106. • Earth Tech satisfactorily executed the design and possesses an in-depth and unique knowledge of the details of the design. This history makes Earth Tech the best firm to provide support services during the construction, commissioning, and closeout phases of this project. • The Plans and Specifications were issued for bid on January 8, 2007. The engineer's estimated construction cost is $2,350,000. PRIOR COMMITTEEIBOARD ACTIONS • Approval of PSA with Earth Tech for an amount not to exceed $237,676 (Board — December 2005). • Approval of Amendment No. 1 to the PSA with Earth Tech for$15,200, increasing the contract total amount not to exceed $252,876 (General Manager— November 2006). ADDITIONAL INFORMATION This authorization complies with authority levels of the Sanitation District's Delegation of Authority. This item has been budgeted. (Line item: Section 8, Page 60). Amendment No. 2 to the original PSA with Earth Tech will be presented at the time that the construction contract is presented for award. At that time, a contingency amount will be assigned to the PSA amendment following the guidelines in the Sanitation District's Delegation of Authority. Page 1 Book Page 31 The Project Manager on this project is Pam Koester. Award Date: 12/21/05 Contract Amount: $237,676 "Contingency%: 0 "No contingency has been established. JH:PK:kf:bm:gc H:Wephagenda\Committees%Opemtions Committee\Operations 206T WA07-i6-Pt-106 P&A Ph 4 Neg.doc Page 2 Book Page 32 OPERATIONS COMMITTEE Meetlng Date To'11.of Dr. 03/07/07 03/2a/07 AGENDA REPORT rte P07_19 r Item rvumber OP07-19 Orange County Sanitation District Primary Treatment FROM: James D. Ruth, General Manager Originator: Jim Herberg, Director of Engineering SUBJECT: PRIMARY TREATMENT REHABILITATION/REFURBISHMENT, JOB NO. P2-80 GENERAL MANAGER'S RECOMMENDATION Authorize staff to commence negotiations with Malcolm Pirnie for support services during the construction, commissioning, and closeout phases of Primary Treatment Rehabilitation Refurbishment, Job No. P2-80. SUMMARY • In March 2004, the Orange County Sanitation District (Sanitation District) issued a Professional Services Agreement (PSA) to Malcolm Pirnie, Inc. to provide engineering services for Primary Treatment Rehabilitation and Refurbishment, Job No. P2-80. • Malcolm Pirnie satisfactorily executed the design and possesses an in depth and unique knowledge of the all of the details of the design. This history makes Malcolm Pirnie the best firm to provide support services during the construction, commissioning, and closeout phases of this project. • The Plans and Specifications were issued for bid on February 13, 2007. The engineer's estimated construction cost is $23,000,000. PRIOR COMMITTEE ACTION • March 2004—Approval of Job No. P2-80 Professional Services Agreement with Malcolm Pirnie, Inc. to provide engineering design services for upgrades to the odor control facilities for the primary clarifiers in the North and South Scrubber Complexes as well as the rehabilitation and refurbishment of the concrete and steel structures in the primary clarifiers in Plant No. 2 in an amount not to exceed $5,778,518. • September 2005—Approval of Amendment No. 1 to the Professional Services Agreement with Malcolm Pirnie for $829,984, increasing the total amount not to exceed $6,608,502. • August 2006—Approval of Amendment No. 2 to the Professional Services Agreement with Malcolm Pirnie for $793,641, increasing the total amount not to exceed $7,402,143. Page 1 Book Page 33 ADDITIONAL INFORMATION This authorization complies with authority levels of the Sanitation District's Delegation of Authority. This item has been budgeted. (Line item: Section 8, Page 53). An amendment to the original PSA with Malcolm Pirnie will be presented at the time that the construction contract is presented for award. At that time, a contingency amount will be assigned to PSA amendment following the guidelines in the Sanitation District's Delegation of Authority. The Project Manager on this project is Bob Schirripa. Award Date: 03124/04 Contract Amount: 5,778,518 'Contingency%: NA 'No contingency has been established. JH:RS:kf H:bepltageMa\Commidees\Operations Commidee\Operations 200MMM7-19-P2.80 PSA Ph 4 Neg.dm Page 2 Book Page 34 OPERATIONS COMMITTEE Meeting Date To Bd.of Dir. 03/07/07 03/28/07 AGENDA REPORT Den Number Item Number OP07-20 Orange County Sanitation District Dig scion& Handling 8 lids FROM: James D. Ruth, General Manager Originator: Jim Herberg, Director of Engineering SUBJECT: PLANT NO. 2 PRIMARY SLUDGE FEED SYSTEM, JOB NO. P2-91 GENERAL MANAGER'S RECOMMENDATION Authorize staff to commence negotiations with Brown and Caldwell for support services during the construction, commissioning, and closeout phases of Plant No. 2 Primary Sludge Feed System, Job No. P2-91. SUMMARY • In September 2004, the Orange County Sanitation District (Sanitation District) issued a Professional Services Agreement (PSA) to Brown and Caldwell to provide engineering services for Plant No. 2 Primary Sludge Feed System, Job No. P2-91. • Brown and Caldwell satisfactorily executed the design and possesses an in-depth and unique knowledge of the nuances of the design. This history makes Brown and Caldwell the best firm to provide support services during the construction, commissioning, and closeout phases of this project. • The Plans and Specifications were issued for bid on February 13, 2007. The engineer's estimated construction cost is $15,000,000. PRIOR COMMITTEEIBOARD ACTIONS • Approval of PSA with Brown and Caldwell for an amount not to exceed $2,677,550 (Board — September 2004). • Approval of Amendment No. 1 to the PSA with Brown and Caldwell for $312,816, increasing the contract total amount not to exceed $2,990,366 (Board — March zoos). • Approval of Amendment No. 2 to the PSA with Brown and Caldwell for $28,644, increasing the contract total amount not to exceed $3,019,010 (Board — December 2006). Page 1 Book Page 35 ADDITIONAL INFORMATION This authorization complies with authority levels of the Sanitation District's Delegation of Authority. This item has been budgeted. (Line item: Section 8, Page 63). Amendment No. 3 to the original PSA with Brown and Caldwell will be presented at the time that the construction contract is presented for award. At that time, a contingency amount will be assigned to the PSA amendment following the guidelines in the Sanitation District's Delegation of Authority. The Project Manager on this project is Pam Koester. Award Date: 9122104 Contract Amount: $2,677,560 'Contingency%: 0 No contingency has been established. JH:PK:kf:gc H:WepllagendalCommitleeeQmmlions Committee\Operations 200710307W7-20-P2-91 PSA Ph 4 Neg.dm Page 2 Book Page 36 OPERATIONS COMMITTEE PeebngDate roed.orar. 03/07/07 03/2a/07 AGENDA REPORT Item Number Item Numbe rn UMt Orange County Sanitation Dlstrlct Colle Ions Facilities FROM: James D. Ruth, General Manager Originator: Jim Herberg, Director of Engineering SUBJECT: REHABILITATION OF DISTRICT SIPHONS, CONTRACT NO. 2-68 GENERAL MANAGER'S RECOMMENDATION Authorize staff to commence negotiations with Dudek and Associates, Inc. for support services during the construction, commissioning, and closeout phases of Rehabilitation of District Siphons, Contract No. 2-68. SUMMARY • In October 2004, the Orange County Sanitation District (Sanitation District) issued a Professional Services Agreement (PSA) to Dudek and Associates, Inc. to provide engineering services for Rehabilitation of District Siphons, Contract No. 2-68. • Dudek and Associates, Inc. satisfactorily executed the design and possesses an in-depth and unique knowledge of the all of the details of the design. This history makes Dudek and Associates, Inc. the best firm to provide support services during the construction, commissioning, and closeout phases of this project. • The Plans and Specifications will be issued for bid on March 30, 2007. The engineer's estimated construction cost is $4,700,000. PRIOR COMMITTEE ACTION • October 2004 -Approval of Professional Services Agreement with Dudek and Associates, Inc. for an amount not to exceed $987,156. • February 2004 -Approval of Amendment No. 1 to Professional Services Agreement with Dudek and Associates, Inc. for an additional amount of$164,000, increasing the total contract amount not to exceed $1,151,156. ADDITIONAL INFORMATION This authorization complies with authority levels of the Sanitation District's Delegation of Authority. This item has been budgeted. (Line item: Section 8, Page 21). An amendment to the original PSA with Dudek and Associates, Inc. will be presented at the time that the construction contract is presented for award. At that time, a contingency amount will be assigned to PSA amendment following the guidelines in the Sanitation District's Delegation of Authority. Page 1 Book Page 37 The Project Manager for this project is Alberto Acevedo. Award Date: 10/04 Contact Amount: $987,156 'Contingency%: 'No contingency has been established. JH:AC:kf:gc H-.bephagen0a\Committees%Ommbons Cwrh;Hee\Operalions 2007MOM7-21 -2- PSA Ph C Neg.dm Page 2 Book Page 38 OPERATIONS COMMITTEE Meelmg Date To9d.ol Dir. 03/07/07 03/ze/07 AGENDA REPORT Item Number Item Number OP07-22 Orange County Sanitation District Collections Faclities FROM: James D. Ruth, General Manager Originator: Jim Herberg, Director of Engineering SUBJECT: REHABILITATION OF WESTSIDE PUMP STATION, CONTRACT NO. 3-52 GENERAL MANAGER'S RECOMMENDATION Authorize staff to commence negotiations with PBS&J Inc. for support services during the construction, commissioning, and closeout phases of Rehabilitation of Westside Pump Station, Contract No. 3-52. SUMMARY • In July 2004, the Orange County Sanitation District (Sanitation District) issued a Professional Services Agreement (PSA) to Malcolm Pirnie, Inc. to provide engineering services for Rehabilitation of Westside Pump Station, Contract No. 3-52. • PBS&J Inc. satisfactorily executed the design and possesses an in-depth and unique knowledge of all of the details of the design. This history makes PBS&J Inc. the best firm to provide support services during the construction, commissioning, and closeout phases of this project. • The Plans and Specifications will be issued for bid on March 26, 2007. The engineer's estimated construction cost is $5,200,000. PRIOR COMMITTEE ACTION • July 2004—Approval of Professional Services Agreement with PBS&J for an amount not to exceed $1,164,721. ADDITIONAL INFORMATION This authorization complies with authority levels of the Sanitation District's Delegation of Authority. This item has been budgeted. (Line item: Section 8, Page 22). An amendment to the original PSA with PBS&J Inc. will be presented at the time that the construction contract is presented for award. At that time, a contingency amount will be assigned to PSA amendment following the guidelines in the Sanitation District's Delegation of Authority. The Project Manager on this project is Alberto Acevedo. Award Date: 7104 Contract Amount: $1,164,721 'Contingency %: NIA 'No contingency has been established. JH:AC:kf:gc H:ldepllagendalCommid•es\Operations CommideelOpemtions 20071030T,07-22-352 PSA Ph 4 Neg.doc Page 1 Book Page 39 OPERATIONS COMMITTEE rneeanyoate Toed.wur. 0310,107 031jit 7 AGENDA REPORT Iem Item Number Po7-23 _ O7-23 Orange County Sanitation District I Collections = �Facilities FROM: James D. Ruth, General Manager Originator: Jim Herberg, Director of Engineering SUBJECT: GISLER-REDHILL TRUNK SEWER RELOCATION, PHASE 1 CONSTRUCTION, CONTRACT NO. 7-32-1 GENERAL MANAGER'S RECOMMENDATION Authorize staff to commence negotiations with Spec Services, Inc. for support services during the construction, commissioning, and closeout phases of Gisler-Redhill Trunk Sewer Relocation, Phase 1 Construction, Contract No. 7-32-1. SUMMARY • In March 2004, the Orange County Sanitation District (Sanitation District) issued a Professional Services Agreement(PSA) to Spec Services, Inc. to provide engineering services for Gisler-Redhill Trunk Sewer Relocation, Phase 1 Construction, Contract No. 7-32-1. • Spec Services, Inc. satisfactorily executed the design and possesses an in depth and unique knowledge of all the details of the design. This history makes Spec Services, Inc. the best firm to provide support services during the construction, commissioning, and closeout phases of this project. • The Plans and Specifications were issued for bid on December 18, 2006. The engineers estimated construction cost is $1,270,000. PRIOR COMMITTEE ACTION • March 2004—Approval of a Professional Services Agreement (PSA) with Spec Services, Inc. for an amount not to exceed $102,591. ADDITIONAL INFORMATION This authorization complies with authority levels of the Sanitation District's Delegation of Authority. This item has been budgeted. (Line item: Section 8, Page 37). The Project Manager on this project is Hardat Khublall. Award Date: 03/24/04 Contract Amount: $102,591 'Contingency %: 'No contingency has been established. JH:AC:kf:gc H:WenhagendMCommittees\Opemlions Carnmtltea\Operations 20CrA0307t07-23-7-32-1 PSA Ph 1 Neg.doc Page 1 Book Page 40 OPERATIONS COMMITTEE Mcetln9D. TofiA.ofl) - 03/07107 03/2a/W AGENDA REPORT Item Number teem Number OP07-24 Orange County Sanitation District ®Collections Facilities FROM: James D. Ruth, General Manager Originator: Jim Herberg, Director of Engineering SUBJECT: REHABILITATION OF COLLEGE AVENUE PUMP STATION, CONTRACT NO. 7-47 GENERAL MANAGER'S RECOMMENDATION Authorize staff to commence negotiations with RBF Consulting for support services during the construction, commissioning, and closeout phases of Rehabilitation of College Avenue Pump Station, Contract No. 7-47. SUMMARY • In August 2004, the Orange County Sanitation District(Sanitation District) issued a Professional Services Agreement (PSA)to RBF Consulting to provide engineering services for Rehabilitation of College Avenue Pump Station, Contract No. 7-47. • RBF Consulting satisfactorily executed the design and possesses an in-depth and unique knowledge of all the details of the design. This history makes RBF Consulting the best fine to provide support services during the construction, commissioning, and closeout phases of this project. • The Plans and Specifications will be issued for bid on March 28, 2007. The engineer's estimated construction cost is $7,600,000. PRIOR COMMITTEE ACTION • August 2004—Approval of Professional Services Agreement with RBI Consulting for an amount not to exceed $941,576. ADDITIONAL INFORMATION This authorization complies with authority levels of the Sanitation District's Delegation of Authority. This item has been budgeted. (Line item: Section 8, Page 39). An amendment to the original PSA with RBF Consulting will be presented at the time that the construction contract is presented for award. At that time, a contingency amount will be assigned to PSA amendment following the guidelines in the Sanitation District's Delegation of Authority. The Project Manager on this project is Alberto Acevedo. Award Date: 08104 Contract Amount: $941,576 `Contingency%: 'No contingency has been established. JH:AC:kf:gc H:WepNgendMCanmittees\0Pe2ticn5 Ccinmmee\Operations 2007W30T07-24-747 PSA Ph 4 Neg.doc Page 1 Book Page 41 OPERATIONS COMMITTEE Meeting Data To Btl.or Db. 03/07/07 03/29/07 umb AGENDA REPORT Item Ner Item Numbe OP07-25 umt Orange County Sanitation District 1W Collectionsies FROM: James D. Ruth, General Manager Originator: Jim Hallberg, Director of Engineering SUBJECT: REHABILITATION OF THE 14" STREET PUMP STATION, CONTRACT NO. 5-51, AND REHABILITATION OF THE "A" STREET PUMP STATION, CONTRACT NO. 5-52 GENERAL MANAGER'S RECOMMENDATION 1. Approve a budget increase for Rehabilitation of the 14" Street Pump Station, Contract No. 5-51, in the amount of$86,836 for a total project budget of$9,759,836; and, 2. Ratify Change Order No. 3 to Rehabilitation of the14tb Street Pump Station, Contract No. 5-51, and Rehabilitation of the "A" Street Pump Station, Contract No. 5-52, with Kiewit Pacific Company authorizing an addition of$178,181 and 0 calendar days, increasing the total contract amount to$12,273,404. SUMMARY • This contract is for construction of a new 14" Street Pump Station at 1510 W. Balboa Boulevard and construction of a new"A" Street Pump Station at 810 W. Balboa Boulevard in the City of Newport Beach. The existing pump stations are about 50 years old and do not meet current standards of performance and safety. • Lee & Ro, Inc. prepared the plans and specifications, and the construction contract was awarded to Kiewit Pacific Company on September 22, 2004. • Change Order No. 3 includes eighteen items of added work. There are no reimbursable design errors and nine nonreimbursable design errors associated with this change order. The contract includes liquidated damages of$1000 per day and no bonus provisions. The contract is 100% complete. PRIOR COMMITTEE/BOARD ACTIONS The contract was awarded to Kiewit Pacific Company by the Board of Directors on September 22, 2004. Please refer to the attached Change Order Status Report. Page 1 Book Page 42 ADDITIONAL INFORMATION Contract Schedule Contract Start Date: November 10, 2004 Original Contract Completion Date: June 7, 2006 Total Number of Change Orders to Date: 3 Current Contract Completion Date: October 12, 2006 Days Subject to Liquidated Damages: N/A Liquidated Damages Assessment: 0 Calendar Days Change Order No. 3 Content Item No. Description Amount Days Type Contract No. 551 Slurry Blanket Under Masonry 1 Wall $3,742 0 Other Place and Remove Temporary 2 Paving $16,748 0 Other 3 Dewatering System Shutdown $7,620 0 Other 14 Street Pump Station Nonreimbursable Design 4 Force Main Modifications $1,924 0 1 Error Move Junction Boxes for Staff Requested Design 5 Pump Motors $2,594 0 Change Security Fence and Curb Detail at 10 Street Pump Nomeimbursable Design 6 Station $20,110 0 Error Upgrade of UPS Capacity Nonreimbursable Design 7 $8,129 0 Error Contract No. 552 8 1 Hot Tap Into City Water Main $6,283 0 Other "A" Street Alley Sewer 9 Modifications $66,639 0 Unknown Conditions Additional Site Work at"A" Nonreimbursable Design 10 Street Pump Station $7,688 0 Error Temporary Paving in "A" 11 Street Pump Station Alley $2,464 0 Other Page 2 Book Page 43 Contract No.551 and No. 552 Architectural Modifications at "A"Street and 10 Street 12 Pump Stations $17,267 0 Other 13 Added Dewatering Flow $3.645 0 Staff Requested Design Meters Change 14 Added UPS Power Source $4,314 0 Nonreimbursable Design Error Remove and Reinstall 15 Receptacles for Sump Pumps $2,133 0 Nonreimbursable Design Error Install Fiber Optic Media Nonreimbursable Design 16 Converters $1,633 0 Error Pump Moisture Detector Nonreimbursable Design 17 Control Circuit $1,141 0 Error Nonreimbursable Design 18 PLC Enclosure Change $4,107 0 Error Total—Change Order No. 3 $178,181 1 0 A budget amendment of$86,836 is being requested. Additional funds are being requested to cover costs for change orders and staff labor to support added construction activities beyond the original contract completion date. The proposed source of funding is from the Orange County Sanitation District's (Sanitation District) Capital Improvements Reserves. This change order complies with authority levels of the Sanitation District's Delegation of Authority. This item has been budgeted, but there are insufficient funds (Line Rem: Section 8, Pages 27 and 28) The Project Manager on this project is Umesh Murthy. ATTACHMENTS Change Order Status Report UM:BP:bm:gc H:\ PPa9e \Committees\Opealions CommMtt Qpemtans 200n030M]-25-5-51 S52 CO 3.doc Page 3 Book Page 44 CHANGE ORDER STATUS REPORT REHABILITATION OF THE 14TH STREET PUMP STATION REHABILITATION OF THE "A" STREET PUMP STATION CONTRACT NOS. 5-51 AND 5-52 APPROVAL CONTRACT CONTRACT COST PERCENTAGE AUTHORIZED AUTHORIZEDTIME ITEM DATE COST TO DATE INCREASE TIME TO DATE (DAYS) (DAYS) CONTRACT 1 1/1 012 0 04 $11,697,780 $11,697,780 0.00 575 575 8 F CO NO. 1 6/28/2006 $141,364 $11,839,144 1.21% 113 688 v m Rio CO NO. 2 12/20/2006 $256,079 $12,095,223 3.40% 14 702 A CO NO. 3 1 Pending $178,181 $12,273,404 4.92% 0 702 EDMS'.003825705 DRANGE COUNTY SANITATION DISTRICT (714) 962-2411 NvAv.ocsd.com Mailing Address: M. Box 8127 ountain Valley, California )2728-8127 Itreet Address: _0844 Ellis Avenue ountain Valley, California 12708-7018