Loading...
HomeMy WebLinkAbout2007-02 Ops I MINUTES OF THE ENGINEERING AND OPERATIONS COMMITTEE Orange County Sanitation District Wednesday, February 7, 2007—5:00 P.M. A meeting of the Engineering and Operations Committee of the Orange County Sanitation District was held on February 7, 2007, at 5:00 p.m. in the Sanitation District's Administrative Office. (1) ROLL CALL The roll was called and a quorum declared present, as follows: E & O Directors Present: Staff Present: Larry Crandall, Chair Jim Ruth, General Manager Cathy Green, Vice Chair Bob Ghirelli, Assistant General Manager Steve Anderson Nick Arhontes, Dir. of Operations & Maintenance Charles Antos Jim Herberg, Director of Engineering Don Bankhead Ed Torres, Director of Technical Services Roy Moore Lorenzo Tyner, Director of Finance and David Shawver Administrative Services Harry Sidhu Lilia Kovac, Committee Secretary Constance Underhill Tod Haynes, Engineering Manager Don Webb Matt Smith, Engineering Manager Doug Davert, Board Vice Chair Chuck Windsor, Engineering Manager John Linder, Engineering Manager E & O Directors Absent: Patsy Marshall Others: James M. Ferryman, Board Chair Norbert Gala Jim Clark Juanita Skillman Joe Forbath, General Counsel (2) APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. T IEII FILEDIN THE OTHE BOAR ORANGE COUNTY SANITATION DISTRICT (3) PUBLIC COMMENTS FEB 28 2007 There were no public comments. Bl^. (4) REPORT OF THE COMMITTEE CHAIR Chair Crandall did not give a report. Minutes of the E &O Committee February 7, 2007 Page 2 (5) REPORT OF THE GENERAL MANAGER No report was given. (6) CONSENT CALENDAR ITEMS a. Approve minutes of the December 6, 2006 Operations, Maintenance and Technical Services (OMTS) Committee meeting and minutes of the December 7, 2006 Planning, Design and Construction (PDC)Committee meeting. Directors Underhill and Green abstained. b. E&O07-01 MOVED, SECONDED, AND DULY CARRIED: Approve Amendment No. 1 to the Professional Services Agreement with KOMEX for Underground Storage Tank Evaluation and Remediation at Plant No. 1, Job No. P1-98, for an additional amount of$39,487, increasing the total amount not to exceed $135,718. C. E&007-02 MOVED, SECONDED,AND DULY CARRIED: Recommend to the Board of Directors to ratify Change Order No. 31 to Primary Clarifiers Nos. 16- 31 and Related Facilities, Job No. 151-37, with Margate Construction, authorizing an addition of$16,964, increasing the total contract amount to $72,897.044. d. E&O07-03 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to approve Amendment No. 3 to the Professional Services Agreement with MDS Consulting to provide for additional services for Surveying Services, Specification No. PSA-2003-176, for an additional amount of$50,000, increasing the total contract amount not to exceed $550,000. e. E&O07-04 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to approve a budget increase of$440,000 to the budget for Rehabilitation of Westside Pump Station, Contract No. 3-52,for a total budget amount of$8,731,000. I. E&O07-05 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to approve Amendment No. 4 to Cooperative Projects Program Contract No. 0130 with the City of Orange providing for a time extension with no additional funding. (7) ACTION ITEMS a. E&O07.06 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to ratify Change Order No. 22 to Bushard Trunk Sewer Rehabilitation, Job No. 1-2-4,with Steve P. Rados, Inc., authorizing an addition of$251,350, increasing the total contract amount to$31,116,026. Minutes of the E &O Committee February 7, 2007 Page 3 Directors required clarification on legality of traffic impact fees. General Counsel Brad Hogin will investigate and report back to the committee at the next committee meeting. b. E&O07-07 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: (1)Approve a Professional Services Agreement with Black and Veatch for engineering services for Power Monitoring and Control at Plants No. 1 and No. 2, Job No.J-33-3,for an amount not to exceed $1,184,736; and, (2)Approve a 20% contingency ($236,947). Directors requested that a summary of bids with scores received to be included In future agenda reports. C. E&O07-08 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to approve Amendment No. 1 to the Professional Services Agreement with Dudek &Associates, Inc., providing for additional engineering services for Rehabilitation of District Siphons, Contract No. 2-68, for an additional amount of$164,000, increasing the total contract amount not to exceed $1,151,156. d. E&007-09 MOVED, SECONDED,AND DULY CARRIED: Recommend to the Board of Directors to: (1)Approve Amendment No. 3 to the Professional Services Agreement with Brown and Caldwell to provide construction support services for Trickling Filters at Plant No. 2, Job No. P2-90, for an additional amount of$7,480,600, Increasing the total contract amount not to exceed $17,563,820; and, (2)Approve a 6% contingency($448,836). e. E&007-10 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to approve a budget increase of$2,844,000 to the budget for Rehabilitation of College Avenue Pump Station, Contract No. 7-47,for a total budget amount of$10,820,000. (8) INFORMATIONAL ITEMS There were none. (9) REPORT OF DIRECTOR OF ENGINEERING No report was given. Minutes of the E &O Committee February 7, 2007 Page 4 (10) REPORT OF DIRECTOR OF OPERATIONS AND MAINTENANCE Nick Arhontes, Director of Operations and Maintenance, reported that compliments had been given by an out-of-state visitor to the Sanitation District plant for its lack of foul odor; also, a letter of complaint was received from a Huntington Beach resident citing foul odors. (11) REPORT OF DIRECTOR OF TECHNICAL SERVICES No report was given. (12) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY (13) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND STAFF REPORT (14) CLOSED SESSION The Committee convened in closed session at 5:40 p.m., pursuant to Government Code Section 54956.9(b)to discuss Agenda Item No. 14(a). Confidential Minutes of the Closed Session held by the Clerk of the Board have been prepared in accordance with California Government Code Section 54957.2 and are maintained by the Clerk of the Board in the Official Book of Confidential Minutes of Board and Committee Meetings. (15) FUTURE MEETING DATES The next Engineering and Operations Committee meeting is scheduled for March 7, 2007, at 5:00 p.m. (16) ADJOURNMENT The Chair declared the meeting adjourned at 6:04 p.m. Submitted by: tc--��— LiIi6 Kovac Committee Secretary Engineering and Operations Committee H:\depflagenda\Committees\Opemfions CommlHeelOpe2tlona 2007\020T020707 E&O Minutes.dw STATE OF CALIFORNIA) ) SS. COUNTY OF ORANGE ) Pursuant to California Government Cade Section 54954.2, 1 hereby certify that the Notice and Agenda for the Engineering and Operations Committee Meeting of Orange County Sanitation District to be held on February 7, 2007, was duly posted for public inspection in the main lobby of the Districts' offices on January 31, 2007. IN WITNESS WHEREOF, I have hereunto set my hand this 1st day of February, 2007. Lilia Kovac, Committee Secretary Orange County Sanitation District H:IDEPTAGENDA\COMMITTEE$kE&O\AGENDA CENTIFICATION.DOC t) ORANGE COUNTY SANITATION DISTRICT OMnc 1/141 NP'� 2+1. fu: 1!1.97 N6?+F351i Or A.wm,l NOTICE OF MEETING melOnp eN,xtl P13 Hu'HIP/ ENGINEERING AND OPERATIONS COMMITTEE H2nb A72i .traee ede.aeel fn1144 HII.Aveau ORANGE COUNTY SANITATION DISTRICT hiumvIn Valing CA NF 706 7M 8 miws a WEDNESDAY, FEBRUARY 7. 2007 - 5:00 P.M. AO.nalee DISTRICT'S ADMINISTRATIVE OFFICES B1t.. 10844 ELLIS AVENUE anehmm FOUNTAIN VALLEY, CALIFORNIA 92708 Are" Anxlm Pert www.ocsd.com Lylnnac /ourlNm Wiley I o'.M'n Hun4ngunl H.'rh l^'ne The regular meeting of the Engineering and Operations Committee of the Is ihdrn' Is Pee„" Board of Directors of Orange County Sanitation District will be held at the L;>a" Allxnh Alamai above location and time. N"wnn rknn)d Pleue me Anna Me Axnl Aeeuh $e@On Tundn wne nnrr r,rvw unnn County of Or.npn 4n1tnrp Watrl.0 at. Was Mr.nnal Illy Water AletAct. 11"nu Hn".ull To mamcoin world class leadership in wastewater and water resource management. ENGINEERING AND OPERATIONS COMMITTEE MEETING DATES E & O COMMITTEE BOARD MEETING DATE MEETING DATE 02/07/07 02/28/07 03/07/07 03/28/07 04/04/07 04/25/07 05/02/07 05/23/07 O6/06/07 06/27/07 JULY DARK 07/18/07• 08101/07 08/22/07 09/05/07 09/26/07 10/03/07 10/24/07 11/07/07 11/28/07 12/05/07 12/19/07 'Meetings are being held on the third Wednesday of the month. ROLL CALL ENGINEERING AND OPERATIONS COMMITTEE Meeting Date: February 7, 2007 Time: 5:00 p.m. Adjourn: COMMITTEE MEMBERS Larry Crandall Chair Cathy Green Ice Chair Steve Anderson Charles Antos Don Bankhead Patsy Marshall Roy Moore David Shawver Han Sidhu Constance Underhill Don Webb James M. Ferryman Board Chair Doug Davert Board Vice Chair OTHERS Brad-Hogin, General Counsel STAFF Jim Ruth, General Manager Nick Arhontes, Director of Operations Bob Ghirelli, Assistant General Manager Jim Herberg, Director of Engineering Ed Torres, Director of Technical Services Lorenzo Tyner, Director of Finance and Administrative Services Penny Kyle, Clerk of the Board Lilia Kovac, Committee Secretary a Lenore Crane H:WepAagendMC=.ftt.sT&0T&02007=07102.ftdl Call.doc AGENDA REGULAR MEETING OF THE ENGINEERING AND OPERATIONS COMMITTEE ORANGE COUNTY SANITATION DISTRICT February 7, 2007 - 5:00 P.M. ADMINISTRATIVE OFFICE 10844 Ellis Avenue Fountain Valley, California 92708 www.ocsd.com (1) ROLL CALL (2) APPOINTMENT OF CHAIR PRO TEM. IF NECESSARY (3) PUBLIC COMMENTS (4) REPORT OF COMMITTEE CHAIR (5) REPORT OF GENERAL MANAGER (6) CONSENT CALENDAR ITEMS Consideration of motion to approve all agenda items appearing on the Consent Calendar not specifically removed from same, as follows: a. Approve minutes of the December 6, 2006 Operations, Maintenance and Technical Services (OMTS) Committee meeting and minutes of the December 7, 2006 Planning, Design and Construction (PDC) Committee meeting. b. E&O07-01 Approve Amendment No. 1 to the Professional Services Agreement with KOMEX for Underground Storage Tank Evaluation and Remediation at Plant No. 1, Job No. P1-98, for an additional amount of$39,487, increasing the total amount not to exceed $135,718. (Book Page 14) C. E&O07-02 Recommend to the Board of Directors to ratify Change Order No. 31 to Primary Clarifiers Nos. 16-31 and Related Facilities, Job No. P1-37, with Margate Construction, authorizing an addition of$16,964, increasing the total contract amount to $72,897,044. (Book Page 15) Book Page I E & O 02/07/07 Page 2 d. E&O07-03 Recommend to the Board of Directors to approve Amendment No. 3 to the Professional Services Agreement with MDS Consulting to provide for additional services for Surveying Services, Specification No. PSA-2003-176, for an additional amount of$50,000, increasing the total contract amount not to exceed $550,000. (Book Page 18) e. E&O07-04 Recommend to the Board of Directors to approve a budget increase of $440,000 to the budget for Rehabilitation of Westside Pump Station, Contract No. 3-52, for a total budget amount of$8.731,000. (Book Page 19) f. E&007-05 Recommend to the Board of Directors to approve Amendment No. 4 to Cooperative Projects Program Contract No. 0130 with the City of Orange providing for a time extension with no additional funding. (Book Page 21) END OF CONSENT CALENDAR g. Consideration of items deleted from Consent Calendar, if any. (7) ACTION ITEMS a. E&O07-06 Recommend to the Board of Directors to ratify Change Order No. 22 to Bushard Trunk Sewer Rehabilitation, Job No. 1-2-4, with Steve P. Rados, Inc., authorizing an addition of$251,350, increasing the total contract amount to $31,116,026. (Book Page 22) b. E&O07-07 Recommend to the Board of Directors to: (1)Approve a Professional Services Agreement with Black and Veatch for engineering services for Power Monitoring and Control at Plants No. 1 and No. 2, Job No. J-33-3, for an amount not to exceed $1,184,736; and, (2)Approve a 20% contingency ($236,947). (Book Page 25) C. E&O07-08 Recommend to the Board of Director to approve Amendment No. 1 to the Professional Services Agreement with Dudek &Associates, Inc., providing for additional engineering services for Rehabilitation of District Siphons, Contract No. 2-68, for an additional amount of$164,000, increasing the total contract amount not to exceed $1,151,156. (Book Page 27) d. E&O07-09 Recommend to the Board of Directors to: (1)Approve Amendment No. 3 to the Professional Services Agreement with Brown and Caldwell to provide construction support services for Trickling Filters at Plant No. 2, Job No. P2-90, for an additional amount of$7,480,600, increasing the total contract amount not to exceed $17,563,820; and, (2)Approve a 6% contingency ($448,836). (Book Page 29) Book Page 2 E & O 02/07/07 Page 3 e. E&O07-10 Recommend to the Board of Directors to approve a budget increase of $2,844,000 to the budget for Rehabilitation of College Avenue Pump Station, Contract No. 7-47, for a total budget amount of$10,820,000. (Book Page 31) (8) INFORMATIONAL ITEMS (9) REPORT OF DIRECTOR OF ENGINEERING (10) REPORT OF DIRECTOR OF OPERATIONS AND MAINTENANCE (11) REPORT OF DIRECTOR OF TECHNICAL SERVICES (12) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY (13) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND STAFF REPORT (14) CLOSED SESSION _..__........-....-....-.-.---.........................................---......-._......---.................................._......................................... ........-.._-............-, :During the course of conducting the business set forth on this agenda as a regular meeting of the Committee,the :Chair may convene the Committee in closed session to consider matters of pending real estate negotiations, :pending or potential litigation, or personnel matters, pursuant to Government Code Sections 54956.8, 54956.9, 54957 or 54957.6,as noted. ;Reports relating to (a) purchase and sale of real property; (b) matters of pending or potential litigation; (c) :employee actions or negotiations with employee representatives; or which are exempt from public disclosure :under the California Public Records Act, may be reviewed by the Committee during a permitted dosed session .and are not available for public inspection. At such time as the Committee takes final actions on any of these ;subjects,,the.minutes will refied all required tlisclosures,of information:. ..............................................................................................................i. a. Convene in closed session. Conference with Legal Counsel re: anticipated litigation (Government Code Section 54956.9(b))—Significant Exposure to Litigation—Number of Cases 1 Case: ARB Claim re Gisler-Redhill Trunk Improvements, Reach A, Contract No. 7-36; and Gisler-Redhill/North Trunk Improvements, Contract No. 7-41. b. Reconvene in regular session. C. Consideration of action, I any, on matters considered in closed session. (15) FUTURE MEETING DATES The next Engineering and Operations Committee meeting is scheduled for March 7, 2007, at 5:00 p.m. (16) ADJOURNMENT Book Page 3 E & O 02/07/07 Page 4 Agenda Posting: In Accordance with the requirements of California Government Code Section 54954.2,this agenda has been posted in the main lobby of the District's Administrative offices not less than 72 hours prior to the meeting date and time above. All written materials relating to each agenda item are available for public inspection in the office of the Clerk of the Board. Items Not Posted: In the event any matter not listed on this agenda is proposed to be submitted to the Committee for discussion and/or action, it will be done in compliance with Section 54954.2(b)as an emergency item or because there is a need to take immediate action,which need came to the attention of the Committee subsequent to the posting of agenda, or as set forth on a supplemental agenda posted in the manner as above, not less than 72 hours prior to the meeting date. Public Comments: Any member of the public may address the Engineering and Operations Committee on specific agenda items or matters of general interest. As determined by the Chair, speakers may be deferred until the specific item is taken for discussion and remarks may be limited to three minutes. Matters of interest addressed by a member of the public and not listed on this agenda cannot have action taken by the Committee except as authorized by Section 54954.2(b). Consent Calendar: All matters placed on the consent calendar are considered as not requiring discussion or further explanation, and unless a particular item is requested to be removed from the consent calendar by a Director of staff member,there will be no separate discussion of these items. All items on the consent calendar will be enacted by one action approving all motions, and casting a unanimous ballot for resolutions included on the consent calendar. All items removed from the consent calendar shall be considered in the regular order of business. The Committee Chair will determine if any Items are to be deleted from the consent calendar. Items Continued: Items may be continued from this meeting without further notice to a Committee meeting held within five(5)days of this meeting per Government Code Section 54954.2(b)(3). Meeting Adiournment: This meeting may be adjourned to a later time and items of business from this agenda may be considered at the later meeting by Order of Adjournment and Notice in accordance with Government Code Section 54955(posted within 24 hours). Accommodations for the Disabled: The Board of Directors Meeting Room is wheelchair accessible. If you require any special disability related accommodations, please contact the Orange County Sanitation District Clerk of the Board's office at(714) 593-7130 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability and the type of accommodation requested. ............................................................................................................................................................_........................................_............................................................................................. .� i Notice to Committee Members: i For any questions on the agenda or to place any items on the agenda,Committee members should contact the Committee i Chair or Secretary ten days in advance of the Committee meeting. i Committee Chair Larry Crandall (714)593-4400 slcrandalleaol.com i Committee Secretary: Lilia Kovac (714)593-7124 Ikovac onocsd.com I General Manager Jim Ruth (714)593-7110 iruth(glocsd.com (Assistant General Manager Bob Ghirelli (714)593-7400 Whirelliaocsd.com 'Dir.of Technical Services Ed Tones (714)593-7080 eturres@ocsd.com Director of Engineering Jim Herberg (714)593.7020 iherberg0ocsd.com Dir.of Operations and Maintenance Nick Amontes (714)593-7210 narhomes0ocsd.com (...................................................................................................................................................................._....-...............-....-................--.........._...........-............-_.............................. ...i Book Page 4 E&O Committee Agenda Report Calendar Date Dept Action or Description of Report .Information March ENG Ratify Change Order No. 3 re Contract Nos. 5-51 and Action 552,A Street and 14"Street Pump Stations March ENG Approve PSA Amendment No.5 re Contract No. 2-24-1, Action Carbon Canyon Sewer and Pump Station Abandonment March ENG Approve PSA Amendment No. 6 re Job No. 1-10, Action Rehabilitation of Ellis Avenue Pump Station March ENG Award Construction Contract re Contract No. 732-1, Action Gisler-Redhill Trunk Sewer Relocation, Phase 1 March O&M Award Sole Source Manufacturers Action March O&M Adapt Fleet Rules for Public Agencies—CA Title 13 Action April O&M I Award Potable Water System Hydraulic Analysis Action E4� 9 WdepDagendmcommifte E&0\E&02007t020710C.020707 Rolling Agenda.doc Book Page 5 MINUTES OF THE OPERATIONS, MAINTENANCE AND TECHNICAL SERVICES COMMITTEE Orange County Sanitation District Wednesday, December 6, 2006-5:00 P.M. A meeting of the Operations, Maintenance and Technical Services Committee of the Orange County Sanitation District was held on December 6, 2006, at 5:00 p.m. in the Sanitation District's Administrative Office. (1) ROLL CALL The roll was called and a quorum declared present, as follows: OMITS Directors Present: Staff Present: Carolyn Cavecche, Chair Jim Ruth, Interim General Manager Don Bankhead, Vice Chair Bob Ghirelli, Acting Assistant General Manager Debbie Cook Nick Arhontes, Dir. of Operations & Maintenance Sukhee Kang Ed Tortes, Acting Director of Technical Services Ken Parker Life Kovac, Committee Secretary David Shawver Carla Dillon, Engineering Supervisor Mark Esquer, O&M Engineering Manager OMITS Directors Absent: Mike Moore, Environmental Assessment Manager James M. Ferryman, Board Chair Doug Davert, Board Vice Chair Others7 Jim Colston, Legal& Reg. Affairs Liaison Norbert Gaia, Information Tech Analyst (2) APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. (3) PUBLIC COMMENTS There were no public comments. (4) REPORT OF THE COMMITTEE CHAIR Chair Cavecche did not give a report. (5) REPORT OF THE GENERAL MANAGER Jim Ruth, Interim General Manager, did not give a report. Book Page 6 Minutes of the Operations, Maintenance and Technical Services Committee December 6, 2006 Page 2 (6) CONSENT CALENDAR ITEMS a. Approve minutes of the November 1, 2006 Operations, Maintenance and Technical Services Committee meeting. b. OMTSO6-63 Receive and file Technical Services Monthly Report, which focuses on regulatory biosolids and performance measures for the Technical Services Department. C. OMTS06-64 Receive and file Operations& Maintenance Monthly Report, which focuses on compliance, financial data and performance measures for Operations and Maintenance Department. d. OMTS06-65 Receive and file Regional Assets and Services Monthly Report, which focuses on current business information, performance trends and financial information of the business units. e. OMTS06-66 Recommend to the Board of Directors to receive and file 2005-06 Operations and Maintenance Annual Report. f. OMTSO6-67 Recommend to the Board of Directors to authorize the General Manager to approve energy rebate agreements with Southern California Edison under their Savings by Design Program. g. OMTS06-68 Receive and file Asset Management Plan 2006 prepared by GHD, LLC and Sanitation District Staff. Motion: Moved, seconded and duly carried to approve the recommended actions for items 6(a) through(g) under Consent Calendar. (7) ACTION ITEMS a. OMTS06-69 Recommend to the Board of Directors to adopt Resolution No. OCSD O6-xa, Establishing an Odor Control Policy. Carla Dillon, Engineering Supervisor, presented the odor control policy to the Committee as a follow up to the presentation to the committee in October. Several questions were asked and answered, and the Directors requested that this proposed policy be presented as an information item to the full Board of Directors at the December meeting and at the Board of Directors Orientation meeting prior to adoption. b. OMTSO6-70 Recommend to the Board of Directors to 1). Approve an Agreement with Frost Company for the Purchase & Installation of Turnkey Treatment System for the Plant 2 Tmckloading Facility, Specification No. E-2006- 293, to provide and install a turnkey treatment system to treat a portion of the foul air from the Truckloading facility at Plant No. 2, in the amount of Book Page 7 Minutes of the Operations, Maintenance and Technical Services Committee December 6, 2006 Page 3 $279,250, and a 10%contingency due to the potential unknowns that may arise during a turnkey installation, for a total amount not to exceed $307,175; and, 2). Approve an Agreement with Frost Company, to provide carbon media replacement services for the treatment system equipment at an annual cost not to exceed $35,000 per year, and an option to renew for eight one-year renewals and providing up to a 5% cost of living escalator per year for years two through nine. Motion: It was moved, seconded and duly carried to recommend approval to the Board of Directors. C. OMTSO6-71 Recommend to the Board of Directors to authorize the General Manager to enter Into a Professional Service Consultant agreement with Black & Veatch for the development and implementation of Electronic Operations and Maintenance Manual Project, Specification No. CS-206-290 BD, (SP-53), for an amount not to exceed $1.807,000. Mark Esquer, O&M Engineering Manager, briefly presented an overview of the electronic O&M manual project to the committee for their approval. Prior to taking proposals, staff refined their approach to reduce costs as compared to previous budgeted amounts. The Committee requested the Agenda Report be amended to include a project breakdown showing phasing, task summary, and costs from the consultant's proposal. Motion: It was moved, seconded and duly carried to recommend approval to the Board of Directors. (8) INFORMATIONAL ITEMS There were none. (9) REPORT OF DIRECTOR OF INFORMATION TECHNOLOGY No report was given. (10) REPORT OF DIRECTOR OF OPERATIONS AND MAINTENANCE Nick Arhontes, Director of Operations and Maintenance, informed the committee of staffs planned effort to meet and discuss lessons learned with staff from the City of Los Angeles regarding their recent internal inspection of their ocean outfall. Meetings will also be planned with Los Angeles County Sanitation District and City of San Diego staff regarding their outfalls and gather additional information that may help refine OCSD's O&M plans in the future. Book Page 8 Minutes of the Operations, Maintenance and Technical Services Committee December 6, 2006 Page 4 Mr. Arhontes also advised the committee that then:would be a job walk for invited architects through the North County Yard facility in Garden Grove on December 8 as part of the RFP process for tenant improvements. This will help staff in optimizing the space plan for parking and business needs. This approach may also allow for more district wide staff to be moved to that location which would help alleviate some office facilities and parking space planning needs at Plant 1. (11) REPORT OF DIRECTOR OF TECHNICAL SERVICES Acting Director of Technical Services, Ed Torres, provided a brief report on the long range biosolids master plan and the South Kem County inauguration of composting complex; status of preliminary injunction for biosolids ban in Kem County; marine monitoring results that may require further testing; and meeting the last consent decree milestone until January 2009, deeming the Sanitation District in full compliance. (14) FUTURE MEETING DATES The next Engineering and Operations (E & O) Committee Meeting is scheduled for February 7, 2007. at 5:00 p.m. (16) CLOSED SESSION There was no closed session. (17) ADJOURNMENT The Chair declared the meeting adjourned at 6:25 p.m. Submitted by: Lilia Kovac Committee Secretary Operations, Maintenance and Technical Services H:mapnagaaaakor rrsMM12os\isosos Or,rrs Minuw.mo Book Page 9 MINUTES OF PLANNING, DESIGN. AND CONSTRUCTION COMMITTEE MEETING Orange County Sanitation District Thursday, December 7, 2006, at 5:00 p.m. A meeting of the Planning, Design, and Construction Committee of the Orange County Sanitation District was held on Thursday, December 7, 2006, at 5:00 p.m., at the Sanitation District's Administrative Office. (1) ROLL CALL The roll was called and a quorum declared present, as follows: PDC COMMITTEE MEMBERS: Staff Present: Directors Present: Bob Ghirelli,Assistant General Manager Tod Ridgeway, Chair Jim Herberg, Director of Engineering Charles Antos John Linder, Engineering Manager Larry Crandall Tod Haynes, Construction Manager Patsy Marshall Matt Smith, Engineering Manager Roy Moore Chris Cervellone, Engineering Supervisor Doug Davert, Board Vice Chair Olga Cervantes, Contracts Supervisor Penny Kyle, Clerk of the Board Directors Absent: Others Present: Steve Anderson Harry Sidhu Jim Ferryman, Board Chair (2) APPOINTMENT OF CHAIR PRO TEM No appointment was necessary. (3) PUBLIC COMMENTS There were none. (4) REPORT OF THE COMMITTEE CHAIR Committee Chair Tod Ridgeway did not give a report. (5) REPORT OF THE GENERAL MANAGER Bob Ghirelli,Assistant General Manager, did not give a report. Book Page 10 PDC Committee Minutes Page 2 December 7, 2006 (6) REPORT OF THE DIRECTOR OF ENGINEERING Jim Herberg, Director of Engineering, reported that the American Society of Civil Engineers Peer Review of the Engineering Department's processes has been completed, and a report of the findings will be presented at the December board meeting. Mr. Herberg reported that General Counsel advised staff to not proceed with awarding contracts utilizing design/build since the Sanitation District was pursuing design/build legislation. He also reported that since the Engineering & Operations Committee would be dark in January,staff would be going directly to the Board of Directors to approve a change order for increased insurance required by the City of Fountain Valley in connection with the Bushard Trunk Sewer project. The Director of Engineering then reported that two construction bids were received for Trickling Filters at Plant No. 2, Job No. 132-90, and both bids came in under the engineer's estimate of $200 million. Five bids were received for Ellis Avenue Pump Station, Contract No. 1-1OB, and were very close to the engineer's estimate of$28.9 million. (7) REPORT OF GENERAL COUNSEL General Counsel was not present. (8) CONSENT CALENDAR a. Approve minutes of the November 2, 2006 Planning, Design, and Construction Committee Meeting. MOTION: It was moved,seconded, and duly carried to approve the recommended actions specified as Item 8(a). Director Marshall abstained. END OF CONSENT CALENDAR (9) ACTION ITEMS a. PDC06-117 MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to ratify revised Change Order No. 2 to Rehabilitation of the1e Street Pump Station, Contract No. 5-51, and Rehabilitation of the W Street Pump Station, Contract No. 5-52,with Kiewit Pacific Company authorizing an addition of$256,079 and 14 calendar days, increasing the total contract amount to $12,095,223. b. PDC06-118 MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to (1)Approve a budget increase of$141,418 for a total budget of$11,612,303; (2) Ratify Change Order No. 11 to Secondary Treatment Facilities Process Upgrades at Plant No. 2, Job No. P2-47-3, with Morrow-Meadows Corporation, authorizing an addition of$499,747, and 179 calendar days, increasing the total contract amount to $8,139,914; and (3)Accept Secondary Treatment Facilities Process Upgrades at Plant No. 2, Job No. P2-47-3, as complete, authorizing execution of the Notice of Completion and approving the Final Closeout Agreement with Morrow-Meadows Corporation. Book Page I I PDC Committee Minutes Page 3 December 7, 2006 C. PDC08-119 MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to ratify Change Order No.21 to Bushard Trunk Sewer Rehabilitation, Job No. 1-2-4,with Steve P. Rados, Inc., authorizing an addition of$184,799, increasing the total contract amount to $30,864,676. e. PDC06-120 MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to (1) Ratify Change Order No.1 to Oil Well Excavation and Reabandonment, Contract No. P2-90A,with J.F. Shea Construction, Inc., authorizing a credit of$1,614.44, decreasing the total contract amount to $249,238.56; and (2)Accept Oil Well Excavation and Reabandonment, Contract No. P2-90A, as complete, authorizing execution of the Notice of Completion and approving the Final Closeout Agreement with J.F. Shea Construction, Inc. d. PDC06-121 MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to (1)Approve Amendment No. 2 to the Professional Services Agreement with Brown and Caldwell for engineering services for Plant No. 2 Primary Sludge Feed System, Job No. 132-91, providing for additional engineering services for an additional amount of$28,644, increasing the total amount not to exceed$3,019,010;and (2)Approve Plans and Specifications for Plant No. 2 Primary Sludge Feed System, Job No. 132-91, on file at the office of the Clerk of the Board. I. PDC06-122 MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to approve Amendment No. 1 to the Professional Services Agreement with Carollo Engineers for Headworks Rehabilitation/Refurbishment at Plant No. 1, Job No. P1-71, providing for final design for an additional amount of$540,358, increasing the total amount not to exceed $880,096. g. PDC06-123 MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to approve Amendment No. 2 to the Professional Services Agreement with Malcolm Pimie, Inc. providing for construction support services for Ellis and Bushard Intersection, Contract No. 1-24A,for an additional amount of$98,299, increasing the total amount not to exceed $321,344. h. PDC06-124 MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to(1)Approve plans and specifications for Ellis Avenue Pump Station Construction, Contract No. 1-10B, on file at the office of the Clerk of the Board; (2)Approve Addendum Nos. 1, 2, 3, and 4 to the plans and specfications; (3) Receive and file bid tabulation and recommendation; and (4)Award a construction contract to J.F. Shea Construction, Inc. for Ellis Avenue Pump Station Construction, Contract No. 1-10B, for an amount not to exceed$27,717,245. Jim Herberg informed the Committee that the agenda report would be modified at the Board of Directors' meeting to include a change order contingency as required by the new Delegation of Authority resolution. Book Page 12 PDC Committee Minutes Page 4 December 7, 2006 (10) CLOSED SESSION There was no closed session. (11) OTHER BUSINESS,COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There were none. (12) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A SUBSEQUENT MEETING There were none. (13) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION AND STAFF REPORT There were none. (14) FUTURE MEETING DATES The next regularly scheduled Engineering and Operations Committee Meeting will be held on February 7, 2007 at 5 p.m. (15) ADJOURNMENT The Chair declared the meeting adjourned at 5:42 p.m. Submitted by: Penny . Kyle Clerk o the Boa H:mepi ge.d.NPDCM05N1n. M0706 PDC Minu[es.aoc Book Page 13 E & O COMMITTEE Nketlag Date To 3d.of Do. oz0/m AGENDA REPORT Item Number Item Number F&007-01 Orange County Sanitation District Misc.d Support Projects FROM: James D. Ruth, General Manager Originator: Jim Herberg, Director of Engineering SUBJECT: UNDERGROUND STORAGE TANK EVALUATION AND REMEDIATION AT PLANT NO. 1, JOB NO. P1-98 GENERAL MANAGER'S RECOMMENDATION Approve Amendment No. 1 to the Professional Services Agreement with KOMEX for engineering services for Underground Storage Tank Evaluation and Remediation at Plant No. 1, Job No. P1-98, providing for an additional amount of$39,487, increasing the total amount not to exceed $135,718. SUMMARY • The purpose of this project was to remove the underground storage tank at the fuel dispensing area at Plant No. 1. Secondly, this project implemented testing of the existing contamination plume in order to develop a remediation plan for treatment of any existing or potential damage due to leaking from this tank system. • The project was done under emergency conditions to prevent Orange County Sanitation District (Sanitation District) from paying substantial fines to Orange County regulators. There was no time to process this amendment prior to completing the actual work. Therefore, KOMEX provided amendment costs to which the Sanitation District verbally agreed. PRIOR COMMITTEE/BOARD ACTIONS • Approval of Professional Services Agreement with KOMEX for an amount not to exceed $96.231(PDC — May 2003). ADDITIONAL INFORMATION This amendment complies with authority levels of the Sanitation District's Delegation of Authority. The current budget is sufficient for this amendment. Award Date: 05/28/03 Contract Amount: $96,231 'Contingency%: NIA 'No contingency is being requested. The KOMEX work is 100%complete. JH:RW:kf KWglobarAgenda Draft ReportsWDCW1-98 UST ED committee Agenda.doc Form No,M-102 A9endp Repoli-eparol Re.sed: IV05106 Page 1 Book Page 14 E&O COMMITTEE MeeangDate TOBe.Orou. ozo7/0a oz/2orD AGENDA REPORT Item Number Item Number a0m-a2 Orange County Sanitation District Primary Treatment FROM: James D. Ruth, General Manager Originator: Jim Herberg, Director of Engineering SUBJECT: PRIMARY CLARIFIERS NOS.16-31 AND RELATED FACILITIES, JOB NO. P1-37 GENERAL MANAGER'S RECOMMENDATION Ratify Change Order No. 31 to Primary Clarifiers 16-31 and Related Facilities, Job No. P1-37, with Margate Construction, authorizing an addition of$16,964, increasing the total contract amount to $72,897,044. SUMMARY • Job Number P1-37, Primary Clarifiers 16-31 and Related Facilities, includes the construction of 16 new primary clarifiers with all support equipment, improvements to existing Primary Clarifiers 6-15, and improvements to Primary Clarifiers 1-5. • Brown and Caldwell prepared the plans and specifications and the contract was awarded to Margate Construction on October 24, 2001. • This change order includes ten items of work and two credit items. There are nine nonreimbursable design errors associated with this change order. Liquidated damages on this project are $3,000 per day and there are no bonus provisions. The project is 97.16% complete. PRIOR COMMITTEE/BOARD ACTIONS The contract was awarded by the Board of Directors on October 24, 2001. Please refer to the attached Change Order Status Report for more information on previous change orders. ADDITIONAL INFORMATION Contract Schedule Contract Start Date January 7, 2002 Original Contract Completion Date November 6, 2005 Total Number of Change Orders to Date 31 Current Contract Completion Date February 14, 2007 Actual Completion Date N/A Days Subject to Liquidated Damages 0 1 Book Page 15 Change Order No. 31 Content Rem Description Amount Days Type No. 1 Raise Existing Steam Pipe 0 Nonreimbursable 113 Desi n Error 2 Temporary Air Agitation Connection 3,852 0 Nonreimbursable Design Error 3 Welding of Concrete Reinforcing 2,057 0 Nonreimbursable Steel at Center Feed Channel Desi n Error 4 Ferric Chloride and Polymer Feed 6,763 0 Staff Requested Pump Repair Design Change 5 Credit for Deletion of Work in (11,369) 0 Unknown Conditions Eastside Distribution Structure and Junction Box A 6 Remove Temporary Sump Pump 1,427 0 Nonreimbursable Discharge PipingDesi n Error 7 Seal Top of Center Feed Channel 1,179 0 Nonreimbursable Knock-out Wall Design Enor 8 Primary Clarifiers 6-15 Agitation Air 9,276 0 Nonreimbursable Piping Modifications Design Error 9 Delete Moisture Proofing on Concrete (31,680) 0 Staff Requested Walls 1 Design Change 10 Primary Clarifiers 3 and 4 Existing 15,507 0 Nonreimbursable Pipe and Concrete Modifications Design Error 11 Re-feed Primary Influent Splitter Box 9,074 0 Nonreimbursable Receptacles Design Error 12 HVAC Equipment Fire Alarm 10,765 0 Nonreimbursable Shutdown Design Error Total Change Order $16,964 0 This change order complies with authority levels of the Orange County Sanitation District's Delegation of Authority. This item has been budgeted. (Line item: Section 8, Page 52). ATTACHMENT Change Order Status Report MP:el:kf HAntgbblWgenda Draft ReporWPDC"-37 CO31-ARAoc 2 Book Page 16 CHANGE ORDER STATUS REPORT PRIMARY CLARIFIERS 16-31 AND RELATED FACILITIES JOB NO. P1-37 APPROVAL CONTRACT CONTRACT COST PERCENTAGEM49 ALFINUKILtU AUTHORIZEDTIME ITEM DATE COST TO DATE INCREASETO DATE(DAYS) CONTRACT 623/1999 $ 70,366,000.00 $ 70.366,000.00 0.00 1400 CO NO. 1 12/192001 $ 0.00 $ 70,366,D00.00 0.001400 CO NO.2 8112002 $ 75,214.00 $ 70,441,214.00 0.111449 CO NO.3 1D212002 $ 48,736.00 $ 70,489,950.00 0.181449 CO NO.4 12/182002 $ 358.059.00 $ 70,846,009.00 0.681531 CO NO,6 2262003 S 33,527.00 $ 70,879,538.00 0.731531 CO NO.8 4232D03 $ 64,992.00 $ 70,934,628.00 0.81 1552 CO NO.7 6262003 $ 14,750.00 $ 70,949,278.00 0.83 0 1552 CO NO.8 8272003 111 5.363.00 $ 70.964,641.00 0.84 0 1552 CO NO.9 10222D03 It 187,452.D0 $ 71.142,093.00 1.10 0 1552 g CO NO. 10 11/192003 $ 56,041.00 It 71,198,134.00 1.1a 0 1552 CO NO. 11 12/42D03 $ 20,680.00 It 71.218.814.00 1.21 0 1552 �7 CO NO. 12 2252004 $ 22,390.00 $ 71.241,204.00 1.24 0 1552 rr CO NO. 13 3242004 $ 784.00 $ 71 241 988.00 1.24 0 1552 CO NO. 14 5262004 $ 67,455.D0 $ 71,309,443.00 1.34 0 1552 CO NO. 161 10272004 $ 67,937.D0 $ 71,377,380.00 1.44 143 1895 CO NO. 16 12/152004 $ 180,121.00 $ 71,217,259.00 1.21 0 1695 CO NO. 17 2232005 $ 127,478.00 $ 71,344,737.00 1.39 0 1695 CO NO. 18 3232005 $ 81,890.00 $ 71,408,427.00 1.48 0 1695 CO NO. 19 4272005 $ 118 710.00 $ 71 523137.00 1.64 0 1695 CO NO.20 5252005 It 84 955.00 71 808 092.00 1.77 28 1723 CO NO.21 7202005 $ 100,648.00 $ 71 708 740.00 1.90 0 1723 CO NO.22 9282005 $ 48.078.00 $ 71.756,818.00 1.97 0 1723 CO NO.23 10262005 $ 117,648.00 $ 71.874,466.00 2.14 0 1723 CO NO.24 12212005 $ 97,562.00 $ 71.972,028.00 2.28 0 1723 CO NO.25 2222008 $ 116,822.00 $ 72.088,850.00 2.44 0 1723 CO NO.261 W42008 1 $ 272,749.00 $ 72.361,599.00 2.84 142 1865 CO NO.27 6/282008 $ 314 921.00 $ 72 870,520.00 3.28 0 1865 CO NO.28 9272005 $ 83 837.00 $ 72.760157.00 3.40 0 1865 CO NO.29 10252006 $ 87 329.00 $ 72.827 486.00 3.50 0 1865 CO NO.30 11/152006 $ 52,594.00 $ 72,880,080.00 3.57 0 1865 "CO NO.31 'r"' PebdiO x. =16.96400 $ -72.697.044,00 3.80 Approved by PDC Committee per delegated authority by Board Resolution 99-23 EDMS:003822984 • Approved by General Manager per delegated authority by Board Resolution 99-23 E & O COMMITTEE MeeUrg Date To Bd.of Dir. 0 07 07 0 28 07 AGENDA REPORT Iem Iem Number Ea007.nl07-03 Orange County Sanitation District 1 Misc.d V Support Protects FROM: James D. Ruth, General Manager Originator: Jim Herberg, Director of Engineering SUBJECT: PROFESSIONAL SERVICES AGREEMENTS FOR SURVEYING SERVICES, SPECIFICATION NO. 2003-176 GENERAL MANAGER'S RECOMMENDATION Approve Amendment No. 3 to the Professional Services Agreement with MDS Consulting to provide for additional services for Survey Services, Specification No. PSA-2003-176, for an additional amount of$50,000, increasing the total contract amount not to exceed $550,000. SUMMARY • In May 2004, the Board of Directors approved a Professional Services Agreement (PSA) for professional survey services. Two Amendments have been issued since that time. • Surveying is done as needed and billed directly to the projects requiring the work. It is now projected that an additional $50,000 will be needed to provide continuing survey services until the end of the fiscal year(June 30, 2007) because of additional work required for the Bushard Trunk Sewer. PRIOR COMMITTEEIBOARD ACTIONS • Approval of PSA with MDS Consulting for an amount not to exceed $150,000 (Board — May 2004). • Approval of Amendment No. 1 to the PSA with MDS Consulting for $200,000, increasing the contract total amount not to exceed $350,000 (Board - May 2005). • Approval of Amendment No. 2 to the PSA with MDS Consulting for $150,000, increasing the contract total amount not to exceed $500,000 (Board - May 2006). ADDITIONAL INFORMATION This Amendment complies with authority levels of the Orange County Sanitation District's (Sanitation District) Delegation of Authority. This item has been budgeted, the work will be billed to existing Capital Improvement Projects when necessary. Award Date: 05/26/04 Contract Amount. $150,000 'Contingency W N/A 'No contingency is being requested, $50,000 is enough to finish out this Fiscal Year contract. JH:CW:kf H:tntglobarAgenda Draft ReiooftTDC1 SA 2003.176.doc Page 1 Book Page 18 E & O COMMITTEE Meeting Date Toad.orar. 02/07/07 oz/ze/o7 AGENDA REPORT Rem Number Item Number E&om-a Orange County Sanitation District ®Collections Facilities FROM: James D. Ruth, General Manager Originator: Jim Herberg, Director of Engineering SUBJECT: REHABILITATION OF WESTSIDE PUMP STATION, CONTRACT NO. 3-52 GENERAL MANAGER'S RECOMMENDATION Approve a budget increase of$440,000 for Rehabilitation of Westside Pump Station, Contract No. 3-52, for a total budget amount of$8,731,000. SUMMARY • This project will rehabilitate the Westside Pump Station. The rehabilitation includes the design and construction of mechanical, electrical, instrumentation and controls, structural, landscape, and architectural improvements to bring the facility into compliance with the Orange County Sanitation District (Sanitation District) Standards. • A Construction Cost Opinion was prepared by the Consultant and submitted with the Final Design Package. The construction cost is estimated at approximately $5,200,000. An increase to the existing budget is necessary to account for the Consultant's revised cost estimate. • The increase in cost is mainly associated with by-pass pumping activities, additional landscaping, and the structural retrofitting of the wet well structure. The original Scope of Work (SOW) for this project did not account for landscaping, structural retrofitting of the wet well, demolition and construction of a new access gate, and the need for additional by-pass pumping activities to maintain the pump station running at all times during the construction of the recommended facilities. This additional work was discovered during the final design process. PRIOR COMMITTEEIBOARD ACTIONS • July 2004—Approval of Professional Services Agreement with PBS&J for an amount not to exceed $1,164,721. Page 1 Book Page 19 ADDITIONAL INFORMATION This increase in the project budget complies with authority levels of the Sanitation District's Delegation of Authority. This item has been budgeted. (Line item: Section 8, Page 22). The overall program cost is forecast to be under the current budgeted amount even with this requested budget increase. JH:AC:kf:bm:kf HintglobaMgenEa Draft ReportsTM3.52 WESTSIDE PS 02-2007.2 E&O ARA= Page 2 Book Page 20 E & O COMMITTEE Hleetlug 113" Te9d.o"'u. 02/07/07 4 8107 AGENDA REPORT teem Number Item Number E9007-05 Orange County Sanitation District misc.i Support Projects FROM: James D. Ruth, General Manager Jim Herberg, Director of Engineering SUBJECT: COOPERATIVE PROJECTS GRANT PROGRAM, JOB NO. J-73 GENERAL MANAGER'S RECOMMENDATION Approve Amendment No. 4 to Cooperative Projects Program Contract No. 0130 with the City of Orange, providing for a time extension with no additional funding. SUMMARY • The Cooperative Projects Grants Program (Program) provides funds to local agencies for projects that reduce or eliminate inflow and infiltration (1/1) to the sewer collection system. • The City of Orange (City) requires a time extension to Cooperative Projects Program Contract No. 0130 (Contract), to complete installation of an adequate storm drain system. PRIOR COMMITTEEIBOARD ACTIONS • Approval of Amendment No. 3 for a time extension to Cooperative Projects Program Contract No. 0130 with the City of Orange (Board - February 2006). ADDITIONAL INFORMATION This time extension complies with authority levels of the Sanitation District's Delegation of Authority. This item has been budgeted (Line item: Section 5, Pages 1 and 4). AA:gc:kf HidepMgenda\CommdteestE80tE80 200T020M-05.J-73 Coop.doc Fam,No.M102,2 n.V•.a ormeu2 Page 1 Book Page 21 E & O COMMITTEE Meeting Date To W.or Dir. 0=71D7 02r2BM7 AGENDA REPORT am Number Item Number E80W-06 Orange County Sanitation District Collections Facilities FROM: James D Ruth, General Manager Originator: Jim Herberg, Director of Engineering SUBJECT: BUSHARD TRUNK SEWER REHABILITATION, JOB NO. 1-2-4 GENERAL MANAGER'S RECOMMENDATION Ratify Change Order No. 22 to Bushard Trunk Sewer Rehabilitation, Job No. 1-24, with Steve P. Rados, Inc., authorizing an addition of$251,350, increasing the total contract amount to $31,116,026. SUMMARY • Job No. 1-24, Bushard Trunk Sewer Rehabilitation, includes the installation of 21,600 linear feet Oust over four miles) of 108-inch reinforced concrete pipe, manholes, junction structures, and miscellaneous utility relocations. • Boyle Engineering Corporation prepared the plans and specifications and the contract was awarded to Steve P. Rados, Inc. on June 26, 2002. • Scope changes and timing constraints required modification of Job No. 1-24 to include new Job No. 1-2-4A, the work in the Ellis and Bushard Intersection. PRIOR COMMITTEEIBOARD ACTIONS The contract was awarded by the Board of Directors on June 26, 2002. Please refer to the attached Change Order Status Report for information on all previous change orders. ADDITIONAL INFORMATION Contract Schedule Contract Start Date September 16, 2002 Original Contract Completion Date March 18, 2004 Total Number of Change Orders to Date 22 Current Contract Completion Date June 20, 2007 Actual Completion Date N/A Days Subject to Liquidated Damages N/A Page 1 Book Page 22 Change Order No. 22 Content Item No. Description Amount Days Type 1 Revised Insurance $80,000 0 Other Requirements— City of Fountain Valle 2 Encroachment Permit Fees— $120,000 0 Other Citv of Fountain Valle 3 Additional Quantity for Bid $51,350 0 Other Item 5.3, Increased from 395,000 Square Feet to 494,000 Square Feet as Described in Bid Item 5.0 Total Change Order No. 20 1 $261,3601 0 Items 1 and 2 are due to changed conditions insurance requirements and encroachment permit requirements within the City of Fountain Valley. Item 3 increases Bid Item 5.3 to allow enough capacity in that Rem to pay the contractor for all necessary work within the City of Huntington Beach. This item has been budgeted. (Line item: Section 8, Page 48). Project contingency funds will be used for this amendment. ATTACHMENTS Change Order Status Report JH:DM:sp:kf HnlglobalWgenda Draft Repods\PDC\I-24A COk22 Rados 010807 Page 2 Book Page 23 CHANGE ORDER STATUS REPORT BUSHARD TRUNK SEWER REHABILITATION JOB NO. 1-2.4 CO#22 CONTRACT CONTRACT COST PERCENTAGE AUTHORIZED AUTHORIZED ITEM APPROVAL DATE COST TO DATE INCREASE TIME TIME TO DATE (DAYS) (DAYS) CONTRACT June 26,2002 $30.003.210 $30,003,210 550 550 CO NO. 1• April 23, 2003 $150,000 $30,153,210 0.50% 0 550 CO NO. 2 June 25, 2003 $107,724 $30,260,934 0.86% 2... 552 CO NO. 3 October 22, 2003 $44,293 $30,305,227 1.01% 1... 553 CO NO.4 February 25, 2004 $380,251 $30,685,478 2.27% 0 553 CO NO. 5 March 24, 2004 $409,301 $31,094,779 3.64% 0 553 CO NO. 6 May 26.2004 $27,612 $31,122,391 3.73% 5••• 558 to CO NO. 7 June 23, 2004 $163,618 $31,286,009 4.28% 0 558 °o CO NO. 8 July 21,2004 $230,317 $31,516,326 5.04% 0 558 d CO NO. 9 September 22, 2004 $153,119 $31,669,445 5.55% 0 558 CO NO. 10 November 17, 2004 $242,360 $31,911,805 6.36% 0 558 > CO NO. 11 December 15, 2004 $0 $31,911,805 6.36% 49" 607 CO NO. 12 December 15, 2004 $0 $31,911,805 6.36% 27••• 634 CO NO. 13 February 23,2004 $225,331 $32,137,136 7.11% 7••' 641 CO NO. 14 March 23,2005 $98,750 $32,235.886 7.44% 0 641 CO NO. 15 June 22,2005 $28,253 $32,264,139 7.54% 0 641 CO NO. 16' August 22,2005 $3,422,266.80 $35,686,405.80 18.94% 0 641 CO NO. 17 October 26, 2005 $23.707.00 $35,710,112.80 19,02% 0 641 CO NO. 18 February 22,2006 -$823,407.00 $34,886,705.80 16.28% 0 641 CO NO. 19 July 19, 2006 -$4,358,204.00 $30,528,501.80 1.75% 0 641 CO NO. 20 Se tember 27,2006 $151,375.00 $30,679,876.80 2.26% 0 641 CO NO. 21 December 20,2006 $184,799.00 $30,864,675.80 2.87% 0 N/A••• CO N0321 , -w .; ;P�"ndin :$251,350.00 ,, :531,118;025.80 - ; `= 3 Y1% 0, .1.' N)A"•dr. �° _ *Approved by PDC Committee per delegated authority by Board Resolution 99-23 "Approved by General Manager pursuant to Settlement Agreement and Release effective 8/1/05 "'Authorized Time to Date was replaced with a new contract end date of June 20, 2007, per terms of the Settlement Agreement and Release. Accordingly, all time extensions granted in prior change orders are null and void. EDMS 003825205 E & O COMMITTEE Meaning Date To ad.or D r. 02/07/07 02/2 off AGENDA REPORT Item Number Item Number E&007-07 Orange County Sanitation District Plant Automation Computerization FROM: James D. Ruth, General Manager Originator: Jim Herberg, Director of Engineering SUBJECT: POWER MONITORING AND CONTROL AT PLANTS NO. 1 AND NO. 2, JOB NO. J-33-3 GENERAL MANAGER'S RECOMMENDATION 1. Approve a Professional Services Agreement with Black and Veatch for engineering services for Power Monitoring and Control at Plants No. 1 and No. 2, Job No. J-33-3, for an amount not to exceed $1,184,736. and 2. Approve a 20% contingency ($236,947). SUMMARY • The purpose of this project is to provide a power monitoring and control SCADA system which will protect the plants from power outage problems and will reduce the recovery time when problems do occur. The system will monitor and control the electrical distribution systems at both plants to better utilize our generation capacity during SCE power outages which will reduce the chance of spills. The system will provide increased safety to electrical maintenance staff by allowing operation of medium voltage and low voltage circuit breakers from a remote location. • Requests for Proposal were sent to seven engineering firms and three firms provided a proposal to the Orange County Sanitation District (Sanitation District). • The proposed fee was evaluated on a task-by-task basis to determine each task's cost/benefit ratio. If the cosUbenefit ratio for a task was determined too high and the task could be eliminated by having the Sanitation District staff perform it, the task was eliminated. Programming standards and programming database were such tasks. If the cost/benefit ratio for a task was determined to be too high and the task could not be eliminated, the fee was negotiated. In addition, the consultant was asked to propose alternatives to the design deliverables in the scope of work and Black &Veatch proposed several areas where the design could be streamlined without reducing quality. This negotiation reduced the proposed fee more than 50%. Some of the tasks that were eliminated or reduced may be reinstated depending on decisions made during the Preliminary Design Report phase. In lieu of signing a contract with tasks that may or may not be required, a 20% contingency is requested. Page 1 Book Page 25 PRIOR COMMITTEE/BOARD ACTIONS None. ADDITIONAL INFORMATION The consultant selection process was conducted in accordance with the Sanitation District's adopted policies and procedures. This Professional Service Agreement (PSA) complies with authority levels of the Sanitation District's Delegation of Authority. This item has been budgeted (Line item: Section 8, Page 88). Project contingency funds will be used for this PSA. Award Date: 02/28/07 Contract Amount: $1.184,736 Contingency%: 20% MP:kf M:bePnagenEa%G mmitleeeWME80200T0207107-07.JJ13,doc Page 2 Book Page 26 E & O COMMITTEE Meeting Date To ad.or Dlr. 02/07/07 02128/07 u N AGENDA REPORT Item Number Item Number am Nu oe Orange County Sanitation District ColetioFacilities FROM: James D. Ruth, General Manager Originator: Jim Herberg, Director of Engineering SUBJECT: REHABILITATION OF DISTRICT SIPHONS, CONTRACT NO. 2-68 GENERAL MANAGER'S RECOMMENDATION Approve Amendment No. 1 to the Professional Services Agreement with Dudek & Associates, Inc. providing for additional engineering services for Rehabilitation of District Siphons, Contract No. 2-68, for an additional amount of$164,000, increasing the total contract amount not to exceed $1,151,156. SUMMARY • This project will rehabilitate 16 of the 87 siphons owned by the Orange County Sanitation District (Sanitation District) within the service areas. The rehabilitation includes all work necessary to install foul air by-pass lines at each of the 16 siphons to minimize odor impacts. • The additional fees requested are necessary to cover the consultant's fees associated with extensive encroachment permit coordination with the eight cities where these facilities are located. Additionally, the consultant had to develop a new method for air by-pass line sizing based on field measurements and work with a level of complexity due to horizontal and vertical clearances not considered during the Request for Proposal (RFP) process. • This additional coordination effort with the different cities and the County of Orange were not included in the original Scope of Work (SOW). The cities requested additional traffic control plans not covered under the original SOW, and the County of Orange required additional reviews to some of the alignments of the proposed facilities near their storm facilities, which will be updated in the near future. PRIOR COMMITTEEIBOARD ACTIONS • Approval of PSA with Dudek & Associates, Inc, for an amount not to exceed $987,156 (Board — October 2004). Page 1 Book Page 27 ADDITIONAL INFORMATION This Amendment No. 1 complies with authority levels of the Sanitation District's Delegation of Authority. This item has been budgeted. (Line Rem: Section 8, Page 22). Award Date: 10/27/04 Contract Amount: $987,156 'Contingency W N/A 'No contingency is being requested. The money being requested is enough to complete the design of this project. JH:AC:kf H:WepnagendalGa m8lees &OE80200T WM7-08.268.O Page 2 Book Page 28 E & O COMMITTEE Meetln9 Date To ad.or Dir. o21 7 07 oz/ze/m um N m I AGENDA REPORT Item Item Number um9 Orange County Sanitation District kSecondary Treatment FROM: James D. Ruth, General Manager Originator: Jim Herberg, Director of Engineering SUBJECT: TRICKLING FILTERS AT PLANT NO. 2, JOB NO. P2-90 GENERAL MANAGER'S RECOMMENDATION 1. Approve Amendment No. 3 to the Professional Services Agreement with Brown and Caldwell to provide construction support services for Trickling Filters at Plant No. 2, Job No. P2-90, for an additional amount of$7,480,600, increasing the total contract amount not to exceed $ 17,563,820; and 2. Approve a 6% contingency ($448,836). SUMMARY • The purpose Job No. P2-90 is to construct 60 MGD of additional secondary treatment at Plant No. 2. Job No. P2-90 is one of four design projects designated by the Capital Improvement Program (CIP) as required in order to meet the Orange County Sanitation District's (Sanitation District) secondary consent decree requirements. • Brown and Caldwell completed the design of the trickling filter project and construction support services are required which include reviewing submittals, responding to requests for information, preparing design modifications, attending construction meeting and site visits, preparing operations manuals, performing specialty inspections, participating in commissioning activities, and preparing record drawings. • These construction support services shall be authorized only as requested and managed by the Sanitation District's Project Manager. The proposed fee is reasonable for a project of this magnitude and is consistent with fees for similar services on past Sanitation District projects. • A 6% contingency for potential consultant amendments is being requested per the Sanitation District's Delegation of Authority. Form No.M*10 3 ABentle flegr-F.0 Reneetl 1LL5ll9 Page 1 Book Page 29 PRIOR COMMITTEE/BOARD ACTIONS JOB NO. P2-90 • June 2004 -Approval of Professional Services Agreement with Brown and Caldwell for an amount not to exceed $9,586,445. • June 2006—Approval of Amendment No. 1 to the Professional Services Agreement with Brown and Caldwell for $99,095, increasing the contract total amount not to exceed $9,685,540. • July 2006 -Approval of Amendment No. 2 to the Professional Services Agreement with Brown and Caldwell for $397,680, increasing the contract total amount not to exceed $10,083,220. ADDITIONAL INFORMATION This Amendment No. 3 complies with authority levels of the Sanitation District's Delegation of Authority. This item has been budgeted. (Line item: Section 8, Page 56). Award Date: 02/28/07 Contract Amount: $7,480,600 Contingency%: 6% JH:KM:kf:bm:kf H'.Wepl\agendMCammillees\E80\E80 2007W207\07-09.P2-90.dm Form No.ow-102.2 AgaMa Repay-E 6 0 Page 2 Book Pape 30 E & O COMMITTEE MeebngDate TOBd.orar. 02/07/07 02/2B/07 AGENDA REPORT IM Number IM Number E&oo7-10 Orange County Sanitation District 19 ooliecllona Facilities FROM: James D. Ruth, General Manager Originator: Jim Herberg, Director of Engineering SUBJECT: REHABILITATION OF COLLEGE AVENUE PUMP STATION, CONTRACT NO. 747 GENERAL MANAGER'S RECOMMENDATION Approve a budget increase of$2,844,000 to the budget for Rehabilitation of College Avenue Pump Station, Contract No. 747, for a total budget amount of$10,820,000. SUMMARY • This project will rehabilitate College Avenue Pump Station. The rehabilitation includes the design and construction of mechanical, electrical, instrumentation and controls, structural, landscape, and architectural improvements to bring the facility into compliance with the Orange County Sanitation District (Sanitation District) Standards. • A Construction Cost Opinion was prepared by the Consultant and submitted with the Final Design Package. The construction cost is estimated at approximately $7,600,000. An increase to the existing budget is necessary to account for the Consultant's revised cost estimate. • The increase in cost is mainly associated with the demolition of the existing above ground building and the construction of a new above ground building, construction of a new access stair case structure to reach the mechanical room, by-pass pumping activities, additional landscaping, and the structural retrofitting of the dry and wet well structure. • All of the above work was not included in the original Scope of Work (SOW) because the Project Charter assumed that the existing building would be kept, and the wet well by-pass pumping requirements would not be so expensive. Also, the landscaping that is being required by the City of Costa Mesa was not included in the original SOW. PRIOR COMMITTEEIBOARD ACTIONS • August 2004 —Approval of Professional Services Agreement with RBF Consulting for an amount not to exceed $941,576. Page 1 Book Page 31 ADDITIONAL INFORMATION This increase in the project budget complies with authority levels of the Sanitation District's Delegation of Authority. This item has been budgeted. (Line item: Section 8, Page 39). The overall program cost is forecast to be under the current budgeted amount even with this requested budget increase. JH:AC:kf:bm:kf H:WeptWgendalComml0e MEMEW 2007W20T0?-10.747.doc Page 2 Book Page 32 ORANGE COUNTY SANITATION DISTRICT (714) 962-2411 WWW.Ocsd.com Mailing Address: P.O. Box 8127 Fountain Valley, California 92728-8127 Street Address: 10844 Ellis Avenue Fountain Valley, California 92708-7018