HomeMy WebLinkAbout2007-02 Ops I
MINUTES OF THE ENGINEERING AND
OPERATIONS COMMITTEE
Orange County Sanitation District
Wednesday, February 7, 2007—5:00 P.M.
A meeting of the Engineering and Operations Committee of the Orange County Sanitation
District was held on February 7, 2007, at 5:00 p.m. in the Sanitation District's Administrative
Office.
(1) ROLL CALL
The roll was called and a quorum declared present, as follows:
E & O Directors Present: Staff Present:
Larry Crandall, Chair Jim Ruth, General Manager
Cathy Green, Vice Chair Bob Ghirelli, Assistant General Manager
Steve Anderson Nick Arhontes, Dir. of Operations & Maintenance
Charles Antos Jim Herberg, Director of Engineering
Don Bankhead Ed Torres, Director of Technical Services
Roy Moore Lorenzo Tyner, Director of Finance and
David Shawver Administrative Services
Harry Sidhu Lilia Kovac, Committee Secretary
Constance Underhill Tod Haynes, Engineering Manager
Don Webb Matt Smith, Engineering Manager
Doug Davert, Board Vice Chair Chuck Windsor, Engineering Manager
John Linder, Engineering Manager
E & O Directors Absent:
Patsy Marshall Others:
James M. Ferryman, Board Chair Norbert Gala
Jim Clark
Juanita Skillman
Joe Forbath, General Counsel
(2) APPOINTMENT OF CHAIR PRO TEM
No appointment was necessary. T IEII
FILEDIN THE OTHE BOAR
ORANGE COUNTY SANITATION DISTRICT
(3) PUBLIC COMMENTS FEB 28 2007
There were no public comments.
Bl^.
(4) REPORT OF THE COMMITTEE CHAIR
Chair Crandall did not give a report.
Minutes of the E &O Committee
February 7, 2007
Page 2
(5) REPORT OF THE GENERAL MANAGER
No report was given.
(6) CONSENT CALENDAR ITEMS
a. Approve minutes of the December 6, 2006 Operations, Maintenance and Technical
Services (OMTS) Committee meeting and minutes of the December 7, 2006 Planning,
Design and Construction (PDC)Committee meeting. Directors Underhill and Green
abstained.
b. E&O07-01 MOVED, SECONDED, AND DULY CARRIED: Approve Amendment No.
1 to the Professional Services Agreement with KOMEX for Underground
Storage Tank Evaluation and Remediation at Plant No. 1, Job No. P1-98,
for an additional amount of$39,487, increasing the total amount not to
exceed $135,718.
C. E&007-02 MOVED, SECONDED,AND DULY CARRIED: Recommend to the Board
of Directors to ratify Change Order No. 31 to Primary Clarifiers Nos. 16-
31 and Related Facilities, Job No. 151-37, with Margate Construction,
authorizing an addition of$16,964, increasing the total contract amount to
$72,897.044.
d. E&O07-03 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to approve Amendment No. 3 to the Professional Services
Agreement with MDS Consulting to provide for additional services for
Surveying Services, Specification No. PSA-2003-176, for an additional
amount of$50,000, increasing the total contract amount not to exceed
$550,000.
e. E&O07-04 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to approve a budget increase of$440,000 to the budget for
Rehabilitation of Westside Pump Station, Contract No. 3-52,for a total
budget amount of$8,731,000.
I. E&O07-05 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to approve Amendment No. 4 to Cooperative Projects
Program Contract No. 0130 with the City of Orange providing for a time
extension with no additional funding.
(7) ACTION ITEMS
a. E&O07.06 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to ratify Change Order No. 22 to Bushard Trunk Sewer
Rehabilitation, Job No. 1-2-4,with Steve P. Rados, Inc., authorizing an
addition of$251,350, increasing the total contract amount to$31,116,026.
Minutes of the E &O Committee
February 7, 2007
Page 3
Directors required clarification on legality of traffic impact fees. General
Counsel Brad Hogin will investigate and report back to the committee at
the next committee meeting.
b. E&O07-07 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to: (1)Approve a Professional Services Agreement with Black
and Veatch for engineering services for Power Monitoring and Control at
Plants No. 1 and No. 2, Job No.J-33-3,for an amount not to exceed
$1,184,736; and,
(2)Approve a 20% contingency ($236,947).
Directors requested that a summary of bids with scores received to be
included In future agenda reports.
C. E&O07-08 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to approve Amendment No. 1 to the Professional Services
Agreement with Dudek &Associates, Inc., providing for additional
engineering services for Rehabilitation of District Siphons, Contract
No. 2-68, for an additional amount of$164,000, increasing the total
contract amount not to exceed $1,151,156.
d. E&007-09 MOVED, SECONDED,AND DULY CARRIED: Recommend to the Board
of Directors to: (1)Approve Amendment No. 3 to the Professional
Services Agreement with Brown and Caldwell to provide construction
support services for Trickling Filters at Plant No. 2, Job No. P2-90, for an
additional amount of$7,480,600, Increasing the total contract amount not
to exceed $17,563,820; and,
(2)Approve a 6% contingency($448,836).
e. E&007-10 MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board
of Directors to approve a budget increase of$2,844,000 to the budget for
Rehabilitation of College Avenue Pump Station, Contract No. 7-47,for a
total budget amount of$10,820,000.
(8) INFORMATIONAL ITEMS
There were none.
(9) REPORT OF DIRECTOR OF ENGINEERING
No report was given.
Minutes of the E &O Committee
February 7, 2007
Page 4
(10) REPORT OF DIRECTOR OF OPERATIONS AND MAINTENANCE
Nick Arhontes, Director of Operations and Maintenance, reported that compliments had been
given by an out-of-state visitor to the Sanitation District plant for its lack of foul odor; also, a
letter of complaint was received from a Huntington Beach resident citing foul odors.
(11) REPORT OF DIRECTOR OF TECHNICAL SERVICES
No report was given.
(12) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY
(13) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA
FOR ACTION AND STAFF REPORT
(14) CLOSED SESSION
The Committee convened in closed session at 5:40 p.m., pursuant to Government Code
Section 54956.9(b)to discuss Agenda Item No. 14(a). Confidential Minutes of the
Closed Session held by the Clerk of the Board have been prepared in accordance with
California Government Code Section 54957.2 and are maintained by the Clerk of the
Board in the Official Book of Confidential Minutes of Board and Committee Meetings.
(15) FUTURE MEETING DATES
The next Engineering and Operations Committee meeting is scheduled for March 7,
2007, at 5:00 p.m.
(16) ADJOURNMENT
The Chair declared the meeting adjourned at 6:04 p.m.
Submitted by:
tc--��—
LiIi6 Kovac
Committee Secretary
Engineering and Operations Committee
H:\depflagenda\Committees\Opemfions CommlHeelOpe2tlona 2007\020T020707 E&O Minutes.dw
STATE OF CALIFORNIA)
) SS.
COUNTY OF ORANGE )
Pursuant to California Government Cade Section 54954.2, 1 hereby certify that
the Notice and Agenda for the Engineering and Operations Committee Meeting of
Orange County Sanitation District to be held on February 7, 2007, was duly posted for
public inspection in the main lobby of the Districts' offices on January 31, 2007.
IN WITNESS WHEREOF, I have hereunto set my hand this 1st day of February,
2007.
Lilia Kovac, Committee Secretary
Orange County Sanitation District
H:IDEPTAGENDA\COMMITTEE$kE&O\AGENDA CENTIFICATION.DOC
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ENGINEERING AND OPERATIONS COMMITTEE MEETING DATES
E & O COMMITTEE BOARD
MEETING DATE MEETING DATE
02/07/07 02/28/07
03/07/07 03/28/07
04/04/07 04/25/07
05/02/07 05/23/07
O6/06/07 06/27/07
JULY DARK 07/18/07•
08101/07 08/22/07
09/05/07 09/26/07
10/03/07 10/24/07
11/07/07 11/28/07
12/05/07 12/19/07
'Meetings are being held on the third Wednesday of the month.
ROLL CALL
ENGINEERING AND OPERATIONS COMMITTEE
Meeting Date: February 7, 2007 Time: 5:00 p.m.
Adjourn:
COMMITTEE MEMBERS
Larry Crandall Chair
Cathy Green Ice Chair
Steve Anderson
Charles Antos
Don Bankhead
Patsy Marshall
Roy Moore
David Shawver
Han Sidhu
Constance Underhill
Don Webb
James M. Ferryman Board Chair
Doug Davert Board Vice Chair
OTHERS
Brad-Hogin, General Counsel
STAFF
Jim Ruth, General Manager
Nick Arhontes, Director of Operations
Bob Ghirelli, Assistant General Manager
Jim Herberg, Director of Engineering
Ed Torres, Director of Technical Services
Lorenzo Tyner, Director of Finance and
Administrative Services
Penny Kyle, Clerk of the Board
Lilia Kovac, Committee Secretary
a Lenore Crane
H:WepAagendMC=.ftt.sT&0T&02007=07102.ftdl Call.doc
AGENDA
REGULAR MEETING OF THE
ENGINEERING AND OPERATIONS COMMITTEE
ORANGE COUNTY SANITATION DISTRICT
February 7, 2007 - 5:00 P.M.
ADMINISTRATIVE OFFICE
10844 Ellis Avenue
Fountain Valley, California 92708
www.ocsd.com
(1) ROLL CALL
(2) APPOINTMENT OF CHAIR PRO TEM. IF NECESSARY
(3) PUBLIC COMMENTS
(4) REPORT OF COMMITTEE CHAIR
(5) REPORT OF GENERAL MANAGER
(6) CONSENT CALENDAR ITEMS
Consideration of motion to approve all agenda items appearing on the Consent Calendar not
specifically removed from same, as follows:
a. Approve minutes of the December 6, 2006 Operations, Maintenance and Technical Services
(OMTS) Committee meeting and minutes of the December 7, 2006 Planning, Design and
Construction (PDC) Committee meeting.
b. E&O07-01 Approve Amendment No. 1 to the Professional Services Agreement with
KOMEX for Underground Storage Tank Evaluation and Remediation at Plant
No. 1, Job No. P1-98, for an additional amount of$39,487, increasing the total
amount not to exceed $135,718. (Book Page 14)
C. E&O07-02 Recommend to the Board of Directors to ratify Change Order No. 31 to Primary
Clarifiers Nos. 16-31 and Related Facilities, Job No. P1-37, with Margate
Construction, authorizing an addition of$16,964, increasing the total contract
amount to $72,897,044. (Book Page 15)
Book Page I
E & O
02/07/07
Page 2
d. E&O07-03 Recommend to the Board of Directors to approve Amendment No. 3 to the
Professional Services Agreement with MDS Consulting to provide for additional
services for Surveying Services, Specification No. PSA-2003-176, for an
additional amount of$50,000, increasing the total contract amount not to
exceed $550,000. (Book Page 18)
e. E&O07-04 Recommend to the Board of Directors to approve a budget increase of
$440,000 to the budget for Rehabilitation of Westside Pump Station, Contract
No. 3-52, for a total budget amount of$8.731,000. (Book Page 19)
f. E&007-05 Recommend to the Board of Directors to approve Amendment No. 4 to
Cooperative Projects Program Contract No. 0130 with the City of Orange
providing for a time extension with no additional funding. (Book Page 21)
END OF CONSENT CALENDAR
g. Consideration of items deleted from Consent Calendar, if any.
(7) ACTION ITEMS
a. E&O07-06 Recommend to the Board of Directors to ratify Change Order No. 22 to Bushard
Trunk Sewer Rehabilitation, Job No. 1-2-4, with Steve P. Rados, Inc.,
authorizing an addition of$251,350, increasing the total contract amount to
$31,116,026. (Book Page 22)
b. E&O07-07 Recommend to the Board of Directors to: (1)Approve a Professional Services
Agreement with Black and Veatch for engineering services for Power
Monitoring and Control at Plants No. 1 and No. 2, Job No. J-33-3, for an
amount not to exceed $1,184,736; and,
(2)Approve a 20% contingency ($236,947). (Book Page 25)
C. E&O07-08 Recommend to the Board of Director to approve Amendment No. 1 to the
Professional Services Agreement with Dudek &Associates, Inc., providing for
additional engineering services for Rehabilitation of District Siphons, Contract
No. 2-68, for an additional amount of$164,000, increasing the total contract
amount not to exceed $1,151,156. (Book Page 27)
d. E&O07-09 Recommend to the Board of Directors to: (1)Approve Amendment No. 3 to the
Professional Services Agreement with Brown and Caldwell to provide
construction support services for Trickling Filters at Plant No. 2, Job No. P2-90,
for an additional amount of$7,480,600, increasing the total contract amount not
to exceed $17,563,820; and,
(2)Approve a 6% contingency ($448,836). (Book Page 29)
Book Page 2
E & O
02/07/07
Page 3
e. E&O07-10 Recommend to the Board of Directors to approve a budget increase of
$2,844,000 to the budget for Rehabilitation of College Avenue Pump Station,
Contract No. 7-47, for a total budget amount of$10,820,000. (Book Page 31)
(8) INFORMATIONAL ITEMS
(9) REPORT OF DIRECTOR OF ENGINEERING
(10) REPORT OF DIRECTOR OF OPERATIONS AND MAINTENANCE
(11) REPORT OF DIRECTOR OF TECHNICAL SERVICES
(12) OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY
(13) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR ACTION
AND STAFF REPORT
(14) CLOSED SESSION
_..__........-....-....-.-.---.........................................---......-._......---.................................._......................................... ........-.._-............-,
:During the course of conducting the business set forth on this agenda as a regular meeting of the Committee,the
:Chair may convene the Committee in closed session to consider matters of pending real estate negotiations,
:pending or potential litigation, or personnel matters, pursuant to Government Code Sections 54956.8, 54956.9,
54957 or 54957.6,as noted.
;Reports relating to (a) purchase and sale of real property; (b) matters of pending or potential litigation; (c)
:employee actions or negotiations with employee representatives; or which are exempt from public disclosure
:under the California Public Records Act, may be reviewed by the Committee during a permitted dosed session
.and are not available for public inspection. At such time as the Committee takes final actions on any of these
;subjects,,the.minutes will refied all required tlisclosures,of information:.
..............................................................................................................i.
a. Convene in closed session.
Conference with Legal Counsel re: anticipated litigation (Government Code Section
54956.9(b))—Significant Exposure to Litigation—Number of Cases 1 Case: ARB
Claim re Gisler-Redhill Trunk Improvements, Reach A, Contract No. 7-36; and
Gisler-Redhill/North Trunk Improvements, Contract No. 7-41.
b. Reconvene in regular session.
C. Consideration of action, I any, on matters considered in closed session.
(15) FUTURE MEETING DATES
The next Engineering and Operations Committee meeting is scheduled for March 7, 2007, at
5:00 p.m.
(16) ADJOURNMENT
Book Page 3
E & O
02/07/07
Page 4
Agenda Posting: In Accordance with the requirements of California Government Code Section 54954.2,this
agenda has been posted in the main lobby of the District's Administrative offices not less than 72 hours prior to the
meeting date and time above. All written materials relating to each agenda item are available for public inspection
in the office of the Clerk of the Board.
Items Not Posted: In the event any matter not listed on this agenda is proposed to be submitted to the Committee
for discussion and/or action, it will be done in compliance with Section 54954.2(b)as an emergency item or
because there is a need to take immediate action,which need came to the attention of the Committee subsequent
to the posting of agenda, or as set forth on a supplemental agenda posted in the manner as above, not less than 72
hours prior to the meeting date.
Public Comments: Any member of the public may address the Engineering and Operations Committee on specific
agenda items or matters of general interest. As determined by the Chair, speakers may be deferred until the
specific item is taken for discussion and remarks may be limited to three minutes.
Matters of interest addressed by a member of the public and not listed on this agenda cannot have action taken by
the Committee except as authorized by Section 54954.2(b).
Consent Calendar: All matters placed on the consent calendar are considered as not requiring discussion or further
explanation, and unless a particular item is requested to be removed from the consent calendar by a Director of
staff member,there will be no separate discussion of these items. All items on the consent calendar will be
enacted by one action approving all motions, and casting a unanimous ballot for resolutions included on the
consent calendar. All items removed from the consent calendar shall be considered in the regular order of
business.
The Committee Chair will determine if any Items are to be deleted from the consent calendar.
Items Continued: Items may be continued from this meeting without further notice to a Committee meeting held
within five(5)days of this meeting per Government Code Section 54954.2(b)(3).
Meeting Adiournment: This meeting may be adjourned to a later time and items of business from this agenda may
be considered at the later meeting by Order of Adjournment and Notice in accordance with Government Code
Section 54955(posted within 24 hours).
Accommodations for the Disabled: The Board of Directors Meeting Room is wheelchair accessible. If you require
any special disability related accommodations, please contact the Orange County Sanitation District Clerk of the
Board's office at(714) 593-7130 at least 72 hours prior to the scheduled meeting. Requests must specify the
nature of the disability and the type of accommodation requested.
............................................................................................................................................................_........................................_.............................................................................................
.�
i
Notice to Committee Members: i
For any questions on the agenda or to place any items on the agenda,Committee members should contact the Committee i
Chair or Secretary ten days in advance of the Committee meeting.
i
Committee Chair Larry Crandall (714)593-4400 slcrandalleaol.com i
Committee Secretary: Lilia Kovac (714)593-7124 Ikovac onocsd.com
I General Manager Jim Ruth (714)593-7110 iruth(glocsd.com
(Assistant General Manager Bob Ghirelli (714)593-7400 Whirelliaocsd.com
'Dir.of Technical Services Ed Tones (714)593-7080 eturres@ocsd.com
Director of Engineering Jim Herberg (714)593.7020 iherberg0ocsd.com
Dir.of Operations and Maintenance Nick Amontes (714)593-7210 narhomes0ocsd.com
(...................................................................................................................................................................._....-...............-....-................--.........._...........-............-_..............................
...i
Book Page 4
E&O Committee
Agenda Report Calendar
Date Dept Action or
Description of Report .Information
March ENG Ratify Change Order No. 3 re Contract Nos. 5-51 and Action
552,A Street and 14"Street Pump Stations
March ENG Approve PSA Amendment No.5 re Contract No. 2-24-1, Action
Carbon Canyon Sewer and Pump Station Abandonment
March ENG Approve PSA Amendment No. 6 re Job No. 1-10, Action
Rehabilitation of Ellis Avenue Pump Station
March ENG Award Construction Contract re Contract No. 732-1, Action
Gisler-Redhill Trunk Sewer Relocation, Phase 1
March O&M Award Sole Source Manufacturers Action
March O&M Adapt Fleet Rules for Public Agencies—CA Title 13 Action
April O&M I Award Potable Water System Hydraulic Analysis Action
E4�
9
WdepDagendmcommifte E&0\E&02007t020710C.020707 Rolling Agenda.doc
Book Page 5
MINUTES OF THE OPERATIONS, MAINTENANCE AND
TECHNICAL SERVICES COMMITTEE
Orange County Sanitation District
Wednesday, December 6, 2006-5:00 P.M.
A meeting of the Operations, Maintenance and Technical Services Committee of the Orange
County Sanitation District was held on December 6, 2006, at 5:00 p.m. in the Sanitation
District's Administrative Office.
(1) ROLL CALL
The roll was called and a quorum declared present, as follows:
OMITS Directors Present: Staff Present:
Carolyn Cavecche, Chair Jim Ruth, Interim General Manager
Don Bankhead, Vice Chair Bob Ghirelli, Acting Assistant General Manager
Debbie Cook Nick Arhontes, Dir. of Operations & Maintenance
Sukhee Kang Ed Tortes, Acting Director of Technical Services
Ken Parker Life Kovac, Committee Secretary
David Shawver Carla Dillon, Engineering Supervisor
Mark Esquer, O&M Engineering Manager
OMITS Directors Absent: Mike Moore, Environmental Assessment Manager
James M. Ferryman, Board Chair
Doug Davert, Board Vice Chair Others7
Jim Colston, Legal& Reg. Affairs Liaison
Norbert Gaia, Information Tech Analyst
(2) APPOINTMENT OF CHAIR PRO TEM
No appointment was necessary.
(3) PUBLIC COMMENTS
There were no public comments.
(4) REPORT OF THE COMMITTEE CHAIR
Chair Cavecche did not give a report.
(5) REPORT OF THE GENERAL MANAGER
Jim Ruth, Interim General Manager, did not give a report.
Book Page 6
Minutes of the Operations, Maintenance
and Technical Services Committee
December 6, 2006
Page 2
(6) CONSENT CALENDAR ITEMS
a. Approve minutes of the November 1, 2006 Operations, Maintenance and Technical
Services Committee meeting.
b. OMTSO6-63 Receive and file Technical Services Monthly Report, which focuses on
regulatory biosolids and performance measures for the Technical
Services Department.
C. OMTS06-64 Receive and file Operations& Maintenance Monthly Report, which
focuses on compliance, financial data and performance measures for
Operations and Maintenance Department.
d. OMTS06-65 Receive and file Regional Assets and Services Monthly Report, which
focuses on current business information, performance trends and
financial information of the business units.
e. OMTS06-66 Recommend to the Board of Directors to receive and file 2005-06
Operations and Maintenance Annual Report.
f. OMTSO6-67 Recommend to the Board of Directors to authorize the General Manager
to approve energy rebate agreements with Southern California Edison
under their Savings by Design Program.
g. OMTS06-68 Receive and file Asset Management Plan 2006 prepared by GHD, LLC
and Sanitation District Staff.
Motion: Moved, seconded and duly carried to approve the recommended actions
for items 6(a) through(g) under Consent Calendar.
(7) ACTION ITEMS
a. OMTS06-69 Recommend to the Board of Directors to adopt Resolution No.
OCSD O6-xa, Establishing an Odor Control Policy.
Carla Dillon, Engineering Supervisor, presented the odor control policy to
the Committee as a follow up to the presentation to the committee in
October. Several questions were asked and answered, and the Directors
requested that this proposed policy be presented as an information item
to the full Board of Directors at the December meeting and at the Board of
Directors Orientation meeting prior to adoption.
b. OMTSO6-70 Recommend to the Board of Directors to 1). Approve an Agreement with
Frost Company for the Purchase & Installation of Turnkey Treatment
System for the Plant 2 Tmckloading Facility, Specification No. E-2006-
293, to provide and install a turnkey treatment system to treat a portion of
the foul air from the Truckloading facility at Plant No. 2, in the amount of
Book Page 7
Minutes of the Operations, Maintenance
and Technical Services Committee
December 6, 2006
Page 3
$279,250, and a 10%contingency due to the potential unknowns that
may arise during a turnkey installation, for a total amount not to exceed
$307,175; and,
2). Approve an Agreement with Frost Company, to provide carbon media
replacement services for the treatment system equipment at an annual
cost not to exceed $35,000 per year, and an option to renew for eight
one-year renewals and providing up to a 5% cost of living escalator per
year for years two through nine.
Motion: It was moved, seconded and duly carried to recommend approval to the
Board of Directors.
C. OMTSO6-71 Recommend to the Board of Directors to authorize the General Manager
to enter Into a Professional Service Consultant agreement with Black &
Veatch for the development and implementation of Electronic Operations
and Maintenance Manual Project, Specification No. CS-206-290 BD,
(SP-53), for an amount not to exceed $1.807,000.
Mark Esquer, O&M Engineering Manager, briefly presented an overview
of the electronic O&M manual project to the committee for their approval.
Prior to taking proposals, staff refined their approach to reduce costs as
compared to previous budgeted amounts. The Committee requested the
Agenda Report be amended to include a project breakdown showing
phasing, task summary, and costs from the consultant's proposal.
Motion: It was moved, seconded and duly carried to recommend approval to the
Board of Directors.
(8) INFORMATIONAL ITEMS
There were none.
(9) REPORT OF DIRECTOR OF INFORMATION TECHNOLOGY
No report was given.
(10) REPORT OF DIRECTOR OF OPERATIONS AND MAINTENANCE
Nick Arhontes, Director of Operations and Maintenance, informed the committee of staffs
planned effort to meet and discuss lessons learned with staff from the City of Los Angeles
regarding their recent internal inspection of their ocean outfall. Meetings will also be planned
with Los Angeles County Sanitation District and City of San Diego staff regarding their outfalls
and gather additional information that may help refine OCSD's O&M plans in the future.
Book Page 8
Minutes of the Operations, Maintenance
and Technical Services Committee
December 6, 2006
Page 4
Mr. Arhontes also advised the committee that then:would be a job walk for invited architects
through the North County Yard facility in Garden Grove on December 8 as part of the RFP
process for tenant improvements. This will help staff in optimizing the space plan for parking
and business needs. This approach may also allow for more district wide staff to be moved to
that location which would help alleviate some office facilities and parking space planning needs
at Plant 1.
(11) REPORT OF DIRECTOR OF TECHNICAL SERVICES
Acting Director of Technical Services, Ed Torres, provided a brief report on the long range
biosolids master plan and the South Kem County inauguration of composting complex; status of
preliminary injunction for biosolids ban in Kem County; marine monitoring results that may
require further testing; and meeting the last consent decree milestone until January 2009,
deeming the Sanitation District in full compliance.
(14) FUTURE MEETING DATES
The next Engineering and Operations (E & O) Committee Meeting is scheduled for February 7,
2007. at 5:00 p.m.
(16) CLOSED SESSION
There was no closed session.
(17) ADJOURNMENT
The Chair declared the meeting adjourned at 6:25 p.m.
Submitted by:
Lilia Kovac
Committee Secretary
Operations, Maintenance and Technical Services
H:mapnagaaaakor rrsMM12os\isosos Or,rrs Minuw.mo
Book Page 9
MINUTES OF PLANNING, DESIGN. AND CONSTRUCTION
COMMITTEE MEETING
Orange County Sanitation District
Thursday, December 7, 2006, at 5:00 p.m.
A meeting of the Planning, Design, and Construction Committee of the Orange County
Sanitation District was held on Thursday, December 7, 2006, at 5:00 p.m., at the Sanitation
District's Administrative Office.
(1) ROLL CALL
The roll was called and a quorum declared present, as follows:
PDC COMMITTEE MEMBERS:
Staff Present:
Directors Present: Bob Ghirelli,Assistant General Manager
Tod Ridgeway, Chair Jim Herberg, Director of Engineering
Charles Antos John Linder, Engineering Manager
Larry Crandall Tod Haynes, Construction Manager
Patsy Marshall Matt Smith, Engineering Manager
Roy Moore Chris Cervellone, Engineering Supervisor
Doug Davert, Board Vice Chair Olga Cervantes, Contracts Supervisor
Penny Kyle, Clerk of the Board
Directors Absent: Others Present:
Steve Anderson
Harry Sidhu
Jim Ferryman, Board Chair
(2) APPOINTMENT OF CHAIR PRO TEM
No appointment was necessary.
(3) PUBLIC COMMENTS
There were none.
(4) REPORT OF THE COMMITTEE CHAIR
Committee Chair Tod Ridgeway did not give a report.
(5) REPORT OF THE GENERAL MANAGER
Bob Ghirelli,Assistant General Manager, did not give a report.
Book Page 10
PDC Committee Minutes
Page 2
December 7, 2006
(6) REPORT OF THE DIRECTOR OF ENGINEERING
Jim Herberg, Director of Engineering, reported that the American Society of Civil Engineers Peer
Review of the Engineering Department's processes has been completed, and a report of the
findings will be presented at the December board meeting.
Mr. Herberg reported that General Counsel advised staff to not proceed with awarding contracts
utilizing design/build since the Sanitation District was pursuing design/build legislation. He also
reported that since the Engineering & Operations Committee would be dark in January,staff
would be going directly to the Board of Directors to approve a change order for increased
insurance required by the City of Fountain Valley in connection with the Bushard Trunk Sewer
project.
The Director of Engineering then reported that two construction bids were received for Trickling
Filters at Plant No. 2, Job No. 132-90, and both bids came in under the engineer's estimate of
$200 million. Five bids were received for Ellis Avenue Pump Station, Contract No. 1-1OB, and
were very close to the engineer's estimate of$28.9 million.
(7) REPORT OF GENERAL COUNSEL
General Counsel was not present.
(8) CONSENT CALENDAR
a. Approve minutes of the November 2, 2006 Planning, Design, and Construction
Committee Meeting.
MOTION: It was moved,seconded, and duly carried to approve the recommended actions
specified as Item 8(a). Director Marshall abstained.
END OF CONSENT CALENDAR
(9) ACTION ITEMS
a. PDC06-117 MOVED, SECONDED AND DULY CARRIED: Recommend to the Board
of Directors to ratify revised Change Order No. 2 to Rehabilitation of
the1e Street Pump Station, Contract No. 5-51, and Rehabilitation of the
W Street Pump Station, Contract No. 5-52,with Kiewit Pacific Company
authorizing an addition of$256,079 and 14 calendar days, increasing the
total contract amount to $12,095,223.
b. PDC06-118 MOVED, SECONDED AND DULY CARRIED: Recommend to the Board
of Directors to (1)Approve a budget increase of$141,418 for a total
budget of$11,612,303; (2) Ratify Change Order No. 11 to Secondary
Treatment Facilities Process Upgrades at Plant No. 2, Job No. P2-47-3,
with Morrow-Meadows Corporation, authorizing an addition of$499,747,
and 179 calendar days, increasing the total contract amount to
$8,139,914; and (3)Accept Secondary Treatment Facilities Process
Upgrades at Plant No. 2, Job No. P2-47-3, as complete, authorizing
execution of the Notice of Completion and approving the Final Closeout
Agreement with Morrow-Meadows Corporation.
Book Page I I
PDC Committee Minutes
Page 3
December 7, 2006
C. PDC08-119 MOVED, SECONDED AND DULY CARRIED: Recommend to the Board
of Directors to ratify Change Order No.21 to Bushard Trunk Sewer
Rehabilitation, Job No. 1-2-4,with Steve P. Rados, Inc., authorizing an
addition of$184,799, increasing the total contract amount to $30,864,676.
e. PDC06-120 MOVED, SECONDED AND DULY CARRIED: Recommend to the Board
of Directors to (1) Ratify Change Order No.1 to Oil Well Excavation and
Reabandonment, Contract No. P2-90A,with J.F. Shea Construction, Inc.,
authorizing a credit of$1,614.44, decreasing the total contract amount to
$249,238.56; and (2)Accept Oil Well Excavation and Reabandonment,
Contract No. P2-90A, as complete, authorizing execution of the Notice of
Completion and approving the Final Closeout Agreement with J.F. Shea
Construction, Inc.
d. PDC06-121 MOVED, SECONDED AND DULY CARRIED: Recommend to the Board
of Directors to (1)Approve Amendment No. 2 to the Professional Services
Agreement with Brown and Caldwell for engineering services for Plant
No. 2 Primary Sludge Feed System, Job No. 132-91, providing for
additional engineering services for an additional amount of$28,644,
increasing the total amount not to exceed$3,019,010;and (2)Approve
Plans and Specifications for Plant No. 2 Primary Sludge Feed System,
Job No. 132-91, on file at the office of the Clerk of the Board.
I. PDC06-122 MOVED, SECONDED AND DULY CARRIED: Recommend to the Board
of Directors to approve Amendment No. 1 to the Professional Services
Agreement with Carollo Engineers for Headworks
Rehabilitation/Refurbishment at Plant No. 1, Job No. P1-71, providing for
final design for an additional amount of$540,358, increasing the total
amount not to exceed $880,096.
g. PDC06-123 MOVED, SECONDED AND DULY CARRIED: Recommend to the Board
of Directors to approve Amendment No. 2 to the Professional Services
Agreement with Malcolm Pimie, Inc. providing for construction support
services for Ellis and Bushard Intersection, Contract No. 1-24A,for an
additional amount of$98,299, increasing the total amount not to exceed
$321,344.
h. PDC06-124 MOVED, SECONDED AND DULY CARRIED: Recommend to the Board
of Directors to(1)Approve plans and specifications for Ellis Avenue Pump
Station Construction, Contract No. 1-10B, on file at the office of the Clerk
of the Board; (2)Approve Addendum Nos. 1, 2, 3, and 4 to the plans and
specfications; (3) Receive and file bid tabulation and recommendation;
and (4)Award a construction contract to J.F. Shea Construction, Inc. for
Ellis Avenue Pump Station Construction, Contract No. 1-10B, for an
amount not to exceed$27,717,245.
Jim Herberg informed the Committee that the agenda report would be
modified at the Board of Directors' meeting to include a change order
contingency as required by the new Delegation of Authority resolution.
Book Page 12
PDC Committee Minutes
Page 4
December 7, 2006
(10) CLOSED SESSION
There was no closed session.
(11) OTHER BUSINESS,COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY
There were none.
(12) MATTERS WHICH A DIRECTOR WOULD LIKE STAFF TO REPORT ON AT A
SUBSEQUENT MEETING
There were none.
(13) MATTERS WHICH A DIRECTOR MAY WISH TO PLACE ON A FUTURE AGENDA FOR
ACTION AND STAFF REPORT
There were none.
(14) FUTURE MEETING DATES
The next regularly scheduled Engineering and Operations Committee Meeting will be held on
February 7, 2007 at 5 p.m.
(15) ADJOURNMENT
The Chair declared the meeting adjourned at 5:42 p.m.
Submitted by:
Penny . Kyle
Clerk o the Boa
H:mepi ge.d.NPDCM05N1n. M0706 PDC Minu[es.aoc
Book Page 13
E & O COMMITTEE Nketlag Date To 3d.of Do.
oz0/m
AGENDA REPORT Item Number Item Number
F&007-01
Orange County Sanitation District
Misc.d
Support Projects
FROM: James D. Ruth, General Manager
Originator: Jim Herberg, Director of Engineering
SUBJECT: UNDERGROUND STORAGE TANK EVALUATION AND REMEDIATION
AT PLANT NO. 1, JOB NO. P1-98
GENERAL MANAGER'S RECOMMENDATION
Approve Amendment No. 1 to the Professional Services Agreement with KOMEX for
engineering services for Underground Storage Tank Evaluation and Remediation at
Plant No. 1, Job No. P1-98, providing for an additional amount of$39,487, increasing
the total amount not to exceed $135,718.
SUMMARY
• The purpose of this project was to remove the underground storage tank at the fuel
dispensing area at Plant No. 1. Secondly, this project implemented testing of the
existing contamination plume in order to develop a remediation plan for treatment of
any existing or potential damage due to leaking from this tank system.
• The project was done under emergency conditions to prevent Orange County
Sanitation District (Sanitation District) from paying substantial fines to Orange
County regulators. There was no time to process this amendment prior to
completing the actual work. Therefore, KOMEX provided amendment costs to which
the Sanitation District verbally agreed.
PRIOR COMMITTEE/BOARD ACTIONS
• Approval of Professional Services Agreement with KOMEX for an amount not to
exceed $96.231(PDC — May 2003).
ADDITIONAL INFORMATION
This amendment complies with authority levels of the Sanitation District's Delegation of
Authority. The current budget is sufficient for this amendment.
Award Date: 05/28/03 Contract Amount: $96,231 'Contingency%: NIA
'No contingency is being requested. The KOMEX work is 100%complete.
JH:RW:kf
KWglobarAgenda Draft ReportsWDCW1-98 UST ED committee Agenda.doc
Form No,M-102 A9endp Repoli-eparol
Re.sed: IV05106
Page 1
Book Page 14
E&O COMMITTEE MeeangDate TOBe.Orou.
ozo7/0a oz/2orD
AGENDA REPORT Item Number Item Number
a0m-a2
Orange County Sanitation District
Primary Treatment
FROM: James D. Ruth, General Manager
Originator: Jim Herberg, Director of Engineering
SUBJECT: PRIMARY CLARIFIERS NOS.16-31 AND RELATED FACILITIES,
JOB NO. P1-37
GENERAL MANAGER'S RECOMMENDATION
Ratify Change Order No. 31 to Primary Clarifiers 16-31 and Related Facilities, Job
No. P1-37, with Margate Construction, authorizing an addition of$16,964, increasing
the total contract amount to $72,897,044.
SUMMARY
• Job Number P1-37, Primary Clarifiers 16-31 and Related Facilities, includes the
construction of 16 new primary clarifiers with all support equipment, improvements to
existing Primary Clarifiers 6-15, and improvements to Primary Clarifiers 1-5.
• Brown and Caldwell prepared the plans and specifications and the contract was
awarded to Margate Construction on October 24, 2001.
• This change order includes ten items of work and two credit items. There are nine
nonreimbursable design errors associated with this change order. Liquidated
damages on this project are $3,000 per day and there are no bonus provisions. The
project is 97.16% complete.
PRIOR COMMITTEE/BOARD ACTIONS
The contract was awarded by the Board of Directors on October 24, 2001. Please refer
to the attached Change Order Status Report for more information on previous change
orders.
ADDITIONAL INFORMATION
Contract Schedule
Contract Start Date January 7, 2002
Original Contract Completion Date November 6, 2005
Total Number of Change Orders to Date 31
Current Contract Completion Date February 14, 2007
Actual Completion Date N/A
Days Subject to Liquidated Damages 0
1
Book Page 15
Change Order No. 31 Content
Rem Description Amount Days Type
No.
1 Raise Existing Steam Pipe 0 Nonreimbursable
113 Desi n Error
2 Temporary Air Agitation Connection 3,852 0 Nonreimbursable
Design Error
3 Welding of Concrete Reinforcing 2,057 0 Nonreimbursable
Steel at Center Feed Channel Desi n Error
4 Ferric Chloride and Polymer Feed 6,763 0 Staff Requested
Pump Repair Design Change
5 Credit for Deletion of Work in (11,369) 0 Unknown Conditions
Eastside Distribution Structure and
Junction Box A
6 Remove Temporary Sump Pump 1,427 0 Nonreimbursable
Discharge PipingDesi n Error
7 Seal Top of Center Feed Channel 1,179 0 Nonreimbursable
Knock-out Wall Design Enor
8 Primary Clarifiers 6-15 Agitation Air 9,276 0 Nonreimbursable
Piping Modifications Design Error
9 Delete Moisture Proofing on Concrete (31,680) 0 Staff Requested
Walls 1 Design Change
10 Primary Clarifiers 3 and 4 Existing 15,507 0 Nonreimbursable
Pipe and Concrete Modifications Design Error
11 Re-feed Primary Influent Splitter Box 9,074 0 Nonreimbursable
Receptacles Design Error
12 HVAC Equipment Fire Alarm 10,765 0 Nonreimbursable
Shutdown Design Error
Total Change Order $16,964 0
This change order complies with authority levels of the Orange County Sanitation
District's Delegation of Authority. This item has been budgeted. (Line item: Section 8,
Page 52).
ATTACHMENT
Change Order Status Report
MP:el:kf
HAntgbblWgenda Draft ReporWPDC"-37 CO31-ARAoc
2
Book Page 16
CHANGE ORDER STATUS REPORT
PRIMARY CLARIFIERS 16-31 AND RELATED FACILITIES
JOB NO. P1-37
APPROVAL CONTRACT CONTRACT COST PERCENTAGEM49
ALFINUKILtU AUTHORIZEDTIME
ITEM DATE COST TO DATE INCREASETO DATE(DAYS)
CONTRACT 623/1999 $ 70,366,000.00 $ 70.366,000.00 0.00 1400
CO NO. 1 12/192001 $ 0.00 $ 70,366,D00.00 0.001400
CO NO.2 8112002 $ 75,214.00 $ 70,441,214.00 0.111449
CO NO.3 1D212002 $ 48,736.00 $ 70,489,950.00 0.181449
CO NO.4 12/182002 $ 358.059.00 $ 70,846,009.00 0.681531
CO NO,6 2262003 S 33,527.00 $ 70,879,538.00 0.731531
CO NO.8 4232D03 $ 64,992.00 $ 70,934,628.00 0.81 1552
CO NO.7 6262003 $ 14,750.00 $ 70,949,278.00 0.83 0 1552
CO NO.8 8272003 111 5.363.00 $ 70.964,641.00 0.84 0 1552
CO NO.9 10222D03 It 187,452.D0 $ 71.142,093.00 1.10 0 1552
g CO NO. 10 11/192003 $ 56,041.00 It 71,198,134.00 1.1a 0 1552
CO NO. 11 12/42D03 $ 20,680.00 It 71.218.814.00 1.21 0 1552
�7 CO NO. 12 2252004 $ 22,390.00 $ 71.241,204.00 1.24 0 1552
rr CO NO. 13 3242004 $ 784.00 $ 71 241 988.00 1.24 0 1552
CO NO. 14 5262004 $ 67,455.D0 $ 71,309,443.00 1.34 0 1552
CO NO. 161 10272004 $ 67,937.D0 $ 71,377,380.00 1.44 143 1895
CO NO. 16 12/152004 $ 180,121.00 $ 71,217,259.00 1.21 0 1695
CO NO. 17 2232005 $ 127,478.00 $ 71,344,737.00 1.39 0 1695
CO NO. 18 3232005 $ 81,890.00 $ 71,408,427.00 1.48 0 1695
CO NO. 19 4272005 $ 118 710.00 $ 71 523137.00 1.64 0 1695
CO NO.20 5252005 It 84 955.00 71 808 092.00 1.77 28 1723
CO NO.21 7202005 $ 100,648.00 $ 71 708 740.00 1.90 0 1723
CO NO.22 9282005 $ 48.078.00 $ 71.756,818.00 1.97 0 1723
CO NO.23 10262005 $ 117,648.00 $ 71.874,466.00 2.14 0 1723
CO NO.24 12212005 $ 97,562.00 $ 71.972,028.00 2.28 0 1723
CO NO.25 2222008 $ 116,822.00 $ 72.088,850.00 2.44 0 1723
CO NO.261 W42008 1 $ 272,749.00 $ 72.361,599.00 2.84 142 1865
CO NO.27 6/282008 $ 314 921.00 $ 72 870,520.00 3.28 0 1865
CO NO.28 9272005 $ 83 837.00 $ 72.760157.00 3.40 0 1865
CO NO.29 10252006 $ 87 329.00 $ 72.827 486.00 3.50 0 1865
CO NO.30 11/152006 $ 52,594.00 $ 72,880,080.00 3.57 0 1865
"CO NO.31 'r"' PebdiO x. =16.96400 $ -72.697.044,00 3.80
Approved by PDC Committee per delegated authority by Board Resolution 99-23 EDMS:003822984
• Approved by General Manager per delegated authority by Board Resolution 99-23
E & O COMMITTEE MeeUrg Date To Bd.of Dir.
0 07 07 0 28 07
AGENDA REPORT Iem Iem Number
Ea007.nl07-03
Orange County Sanitation District
1 Misc.d
V Support Protects
FROM: James D. Ruth, General Manager
Originator: Jim Herberg, Director of Engineering
SUBJECT: PROFESSIONAL SERVICES AGREEMENTS FOR SURVEYING
SERVICES, SPECIFICATION NO. 2003-176
GENERAL MANAGER'S RECOMMENDATION
Approve Amendment No. 3 to the Professional Services Agreement with MDS Consulting to
provide for additional services for Survey Services, Specification No. PSA-2003-176, for an
additional amount of$50,000, increasing the total contract amount not to exceed $550,000.
SUMMARY
• In May 2004, the Board of Directors approved a Professional Services Agreement (PSA)
for professional survey services. Two Amendments have been issued since that time.
• Surveying is done as needed and billed directly to the projects requiring the work. It is
now projected that an additional $50,000 will be needed to provide continuing survey
services until the end of the fiscal year(June 30, 2007) because of additional work
required for the Bushard Trunk Sewer.
PRIOR COMMITTEEIBOARD ACTIONS
• Approval of PSA with MDS Consulting for an amount not to exceed $150,000 (Board —
May 2004).
• Approval of Amendment No. 1 to the PSA with MDS Consulting for $200,000, increasing
the contract total amount not to exceed $350,000 (Board - May 2005).
• Approval of Amendment No. 2 to the PSA with MDS Consulting for $150,000, increasing
the contract total amount not to exceed $500,000 (Board - May 2006).
ADDITIONAL INFORMATION
This Amendment complies with authority levels of the Orange County Sanitation District's
(Sanitation District) Delegation of Authority. This item has been budgeted, the work will be
billed to existing Capital Improvement Projects when necessary.
Award Date: 05/26/04 Contract Amount. $150,000 'Contingency W N/A
'No contingency is being requested, $50,000 is enough to finish out this Fiscal Year contract.
JH:CW:kf
H:tntglobarAgenda Draft ReiooftTDC1 SA 2003.176.doc
Page 1
Book Page 18
E & O COMMITTEE Meeting Date Toad.orar.
02/07/07 oz/ze/o7
AGENDA REPORT Rem Number Item Number
E&om-a
Orange County Sanitation District
®Collections
Facilities
FROM: James D. Ruth, General Manager
Originator: Jim Herberg, Director of Engineering
SUBJECT: REHABILITATION OF WESTSIDE PUMP STATION,
CONTRACT NO. 3-52
GENERAL MANAGER'S RECOMMENDATION
Approve a budget increase of$440,000 for Rehabilitation of Westside Pump Station,
Contract No. 3-52, for a total budget amount of$8,731,000.
SUMMARY
• This project will rehabilitate the Westside Pump Station. The rehabilitation includes
the design and construction of mechanical, electrical, instrumentation and controls,
structural, landscape, and architectural improvements to bring the facility into
compliance with the Orange County Sanitation District (Sanitation District)
Standards.
• A Construction Cost Opinion was prepared by the Consultant and submitted with the
Final Design Package. The construction cost is estimated at approximately
$5,200,000. An increase to the existing budget is necessary to account for the
Consultant's revised cost estimate.
• The increase in cost is mainly associated with by-pass pumping activities, additional
landscaping, and the structural retrofitting of the wet well structure. The original
Scope of Work (SOW) for this project did not account for landscaping, structural
retrofitting of the wet well, demolition and construction of a new access gate, and the
need for additional by-pass pumping activities to maintain the pump station running
at all times during the construction of the recommended facilities. This additional
work was discovered during the final design process.
PRIOR COMMITTEEIBOARD ACTIONS
• July 2004—Approval of Professional Services Agreement with PBS&J for an amount
not to exceed $1,164,721.
Page 1
Book Page 19
ADDITIONAL INFORMATION
This increase in the project budget complies with authority levels of the Sanitation
District's Delegation of Authority. This item has been budgeted. (Line item: Section 8,
Page 22).
The overall program cost is forecast to be under the current budgeted amount even with
this requested budget increase.
JH:AC:kf:bm:kf
HintglobaMgenEa Draft ReportsTM3.52 WESTSIDE PS 02-2007.2 E&O ARA=
Page 2
Book Page 20
E & O COMMITTEE Hleetlug 113" Te9d.o"'u.
02/07/07 4 8107
AGENDA REPORT teem Number Item Number
E9007-05
Orange County Sanitation District
misc.i
Support Projects
FROM: James D. Ruth, General Manager
Jim Herberg, Director of Engineering
SUBJECT: COOPERATIVE PROJECTS GRANT PROGRAM, JOB NO. J-73
GENERAL MANAGER'S RECOMMENDATION
Approve Amendment No. 4 to Cooperative Projects Program Contract No. 0130 with the
City of Orange, providing for a time extension with no additional funding.
SUMMARY
• The Cooperative Projects Grants Program (Program) provides funds to local
agencies for projects that reduce or eliminate inflow and infiltration (1/1) to the sewer
collection system.
• The City of Orange (City) requires a time extension to Cooperative Projects Program
Contract No. 0130 (Contract), to complete installation of an adequate storm drain
system.
PRIOR COMMITTEEIBOARD ACTIONS
• Approval of Amendment No. 3 for a time extension to Cooperative Projects Program
Contract No. 0130 with the City of Orange (Board - February 2006).
ADDITIONAL INFORMATION
This time extension complies with authority levels of the Sanitation District's Delegation
of Authority. This item has been budgeted (Line item: Section 5, Pages 1 and 4).
AA:gc:kf
HidepMgenda\CommdteestE80tE80 200T020M-05.J-73 Coop.doc
Fam,No.M102,2
n.V•.a ormeu2
Page 1
Book Page 21
E & O COMMITTEE Meeting Date To W.or Dir.
0=71D7 02r2BM7
AGENDA REPORT am Number Item Number
E80W-06
Orange County Sanitation District
Collections
Facilities
FROM: James D Ruth, General Manager
Originator: Jim Herberg, Director of Engineering
SUBJECT: BUSHARD TRUNK SEWER REHABILITATION, JOB NO. 1-2-4
GENERAL MANAGER'S RECOMMENDATION
Ratify Change Order No. 22 to Bushard Trunk Sewer Rehabilitation, Job No. 1-24,
with Steve P. Rados, Inc., authorizing an addition of$251,350, increasing the total
contract amount to $31,116,026.
SUMMARY
• Job No. 1-24, Bushard Trunk Sewer Rehabilitation, includes the installation of
21,600 linear feet Oust over four miles) of 108-inch reinforced concrete pipe,
manholes, junction structures, and miscellaneous utility relocations.
• Boyle Engineering Corporation prepared the plans and specifications and the
contract was awarded to Steve P. Rados, Inc. on June 26, 2002.
• Scope changes and timing constraints required modification of Job No. 1-24 to
include new Job No. 1-2-4A, the work in the Ellis and Bushard Intersection.
PRIOR COMMITTEEIBOARD ACTIONS
The contract was awarded by the Board of Directors on June 26, 2002. Please refer to
the attached Change Order Status Report for information on all previous change orders.
ADDITIONAL INFORMATION
Contract Schedule
Contract Start Date September 16, 2002
Original Contract Completion Date March 18, 2004
Total Number of Change Orders to Date 22
Current Contract Completion Date June 20, 2007
Actual Completion Date N/A
Days Subject to Liquidated Damages N/A
Page 1
Book Page 22
Change Order No. 22 Content
Item No. Description Amount Days Type
1 Revised Insurance $80,000 0 Other
Requirements— City of
Fountain Valle
2 Encroachment Permit Fees— $120,000 0 Other
Citv of Fountain Valle
3 Additional Quantity for Bid $51,350 0 Other
Item 5.3, Increased from
395,000 Square Feet to
494,000 Square Feet as
Described in Bid Item 5.0
Total Change Order No. 20 1 $261,3601 0
Items 1 and 2 are due to changed conditions insurance requirements and
encroachment permit requirements within the City of Fountain Valley. Item 3 increases
Bid Item 5.3 to allow enough capacity in that Rem to pay the contractor for all necessary
work within the City of Huntington Beach.
This item has been budgeted. (Line item: Section 8, Page 48). Project contingency
funds will be used for this amendment.
ATTACHMENTS
Change Order Status Report
JH:DM:sp:kf
HnlglobalWgenda Draft Repods\PDC\I-24A COk22 Rados 010807
Page 2
Book Page 23
CHANGE ORDER STATUS REPORT
BUSHARD TRUNK SEWER REHABILITATION
JOB NO. 1-2.4 CO#22
CONTRACT CONTRACT COST PERCENTAGE AUTHORIZED AUTHORIZED
ITEM APPROVAL DATE COST TO DATE INCREASE TIME TIME TO DATE
(DAYS) (DAYS)
CONTRACT June 26,2002 $30.003.210 $30,003,210 550 550
CO NO. 1• April 23, 2003 $150,000 $30,153,210 0.50% 0 550
CO NO. 2 June 25, 2003 $107,724 $30,260,934 0.86% 2... 552
CO NO. 3 October 22, 2003 $44,293 $30,305,227 1.01% 1... 553
CO NO.4 February 25, 2004 $380,251 $30,685,478 2.27% 0 553
CO NO. 5 March 24, 2004 $409,301 $31,094,779 3.64% 0 553
CO NO. 6 May 26.2004 $27,612 $31,122,391 3.73% 5••• 558
to CO NO. 7 June 23, 2004 $163,618 $31,286,009 4.28% 0 558
°o CO NO. 8 July 21,2004 $230,317 $31,516,326 5.04% 0 558
d CO NO. 9 September 22, 2004 $153,119 $31,669,445 5.55% 0 558
CO NO. 10 November 17, 2004 $242,360 $31,911,805 6.36% 0 558
> CO NO. 11 December 15, 2004 $0 $31,911,805 6.36% 49" 607
CO NO. 12 December 15, 2004 $0 $31,911,805 6.36% 27••• 634
CO NO. 13 February 23,2004 $225,331 $32,137,136 7.11% 7••' 641
CO NO. 14 March 23,2005 $98,750 $32,235.886 7.44% 0 641
CO NO. 15 June 22,2005 $28,253 $32,264,139 7.54% 0 641
CO NO. 16' August 22,2005 $3,422,266.80 $35,686,405.80 18.94% 0 641
CO NO. 17 October 26, 2005 $23.707.00 $35,710,112.80 19,02% 0 641
CO NO. 18 February 22,2006 -$823,407.00 $34,886,705.80 16.28% 0 641
CO NO. 19 July 19, 2006 -$4,358,204.00 $30,528,501.80 1.75% 0 641
CO NO. 20 Se tember 27,2006 $151,375.00 $30,679,876.80 2.26% 0 641
CO NO. 21 December 20,2006 $184,799.00 $30,864,675.80 2.87% 0 N/A•••
CO N0321 , -w .; ;P�"ndin :$251,350.00 ,, :531,118;025.80 - ; `= 3 Y1% 0, .1.' N)A"•dr. �° _
*Approved by PDC Committee per delegated authority by Board Resolution 99-23
"Approved by General Manager pursuant to Settlement Agreement and Release effective 8/1/05
"'Authorized Time to Date was replaced with a new contract end date of June 20, 2007, per terms of the Settlement Agreement and Release.
Accordingly, all time extensions granted in prior change orders are null and void.
EDMS 003825205
E & O COMMITTEE Meaning Date To ad.or D r.
02/07/07 02/2 off
AGENDA REPORT Item Number Item Number
E&007-07
Orange County Sanitation District
Plant Automation
Computerization
FROM: James D. Ruth, General Manager
Originator: Jim Herberg, Director of Engineering
SUBJECT: POWER MONITORING AND CONTROL AT PLANTS NO. 1 AND NO. 2,
JOB NO. J-33-3
GENERAL MANAGER'S RECOMMENDATION
1. Approve a Professional Services Agreement with Black and Veatch for
engineering services for Power Monitoring and Control at Plants No. 1 and No. 2,
Job No. J-33-3, for an amount not to exceed $1,184,736. and
2. Approve a 20% contingency ($236,947).
SUMMARY
• The purpose of this project is to provide a power monitoring and control SCADA
system which will protect the plants from power outage problems and will reduce
the recovery time when problems do occur. The system will monitor and control
the electrical distribution systems at both plants to better utilize our generation
capacity during SCE power outages which will reduce the chance of spills. The
system will provide increased safety to electrical maintenance staff by allowing
operation of medium voltage and low voltage circuit breakers from a remote
location.
• Requests for Proposal were sent to seven engineering firms and three firms
provided a proposal to the Orange County Sanitation District (Sanitation District).
• The proposed fee was evaluated on a task-by-task basis to determine each task's
cost/benefit ratio. If the cosUbenefit ratio for a task was determined too high and
the task could be eliminated by having the Sanitation District staff perform it, the
task was eliminated. Programming standards and programming database were
such tasks. If the cost/benefit ratio for a task was determined to be too high and
the task could not be eliminated, the fee was negotiated. In addition, the
consultant was asked to propose alternatives to the design deliverables in the
scope of work and Black &Veatch proposed several areas where the design
could be streamlined without reducing quality. This negotiation reduced the
proposed fee more than 50%. Some of the tasks that were eliminated or reduced
may be reinstated depending on decisions made during the Preliminary Design
Report phase. In lieu of signing a contract with tasks that may or may not be
required, a 20% contingency is requested.
Page 1
Book Page 25
PRIOR COMMITTEE/BOARD ACTIONS
None.
ADDITIONAL INFORMATION
The consultant selection process was conducted in accordance with the Sanitation
District's adopted policies and procedures.
This Professional Service Agreement (PSA) complies with authority levels of the
Sanitation District's Delegation of Authority. This item has been budgeted (Line item:
Section 8, Page 88). Project contingency funds will be used for this PSA.
Award Date: 02/28/07 Contract Amount: $1.184,736 Contingency%: 20%
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E & O COMMITTEE Meeting Date To ad.or Dlr.
02/07/07 02128/07
u N
AGENDA REPORT Item Number Item Number
am Nu oe
Orange County Sanitation District
ColetioFacilities
FROM: James D. Ruth, General Manager
Originator: Jim Herberg, Director of Engineering
SUBJECT: REHABILITATION OF DISTRICT SIPHONS, CONTRACT NO. 2-68
GENERAL MANAGER'S RECOMMENDATION
Approve Amendment No. 1 to the Professional Services Agreement with Dudek &
Associates, Inc. providing for additional engineering services for Rehabilitation of
District Siphons, Contract No. 2-68, for an additional amount of$164,000, increasing
the total contract amount not to exceed $1,151,156.
SUMMARY
• This project will rehabilitate 16 of the 87 siphons owned by the Orange County
Sanitation District (Sanitation District) within the service areas. The rehabilitation
includes all work necessary to install foul air by-pass lines at each of the 16 siphons
to minimize odor impacts.
• The additional fees requested are necessary to cover the consultant's fees
associated with extensive encroachment permit coordination with the eight cities
where these facilities are located. Additionally, the consultant had to develop a new
method for air by-pass line sizing based on field measurements and work with a
level of complexity due to horizontal and vertical clearances not considered during
the Request for Proposal (RFP) process.
• This additional coordination effort with the different cities and the County of Orange
were not included in the original Scope of Work (SOW). The cities requested
additional traffic control plans not covered under the original SOW, and the County
of Orange required additional reviews to some of the alignments of the proposed
facilities near their storm facilities, which will be updated in the near future.
PRIOR COMMITTEEIBOARD ACTIONS
• Approval of PSA with Dudek & Associates, Inc, for an amount not to exceed
$987,156 (Board — October 2004).
Page 1
Book Page 27
ADDITIONAL INFORMATION
This Amendment No. 1 complies with authority levels of the Sanitation District's
Delegation of Authority. This item has been budgeted. (Line Rem: Section 8, Page 22).
Award Date: 10/27/04 Contract Amount: $987,156 'Contingency W N/A
'No contingency is being requested. The money being requested is enough to complete the design of
this project.
JH:AC:kf
H:WepnagendalGa m8lees &OE80200T WM7-08.268.O
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Book Page 28
E & O COMMITTEE Meetln9 Date To ad.or Dir.
o21 7 07 oz/ze/m
um N m I
AGENDA REPORT Item Item Number
um9
Orange County Sanitation District
kSecondary Treatment
FROM: James D. Ruth, General Manager
Originator: Jim Herberg, Director of Engineering
SUBJECT: TRICKLING FILTERS AT PLANT NO. 2, JOB NO. P2-90
GENERAL MANAGER'S RECOMMENDATION
1. Approve Amendment No. 3 to the Professional Services Agreement with Brown and
Caldwell to provide construction support services for Trickling Filters at Plant No. 2,
Job No. P2-90, for an additional amount of$7,480,600, increasing the total contract
amount not to exceed $ 17,563,820; and
2. Approve a 6% contingency ($448,836).
SUMMARY
• The purpose Job No. P2-90 is to construct 60 MGD of additional secondary
treatment at Plant No. 2. Job No. P2-90 is one of four design projects designated by
the Capital Improvement Program (CIP) as required in order to meet the Orange
County Sanitation District's (Sanitation District) secondary consent decree
requirements.
• Brown and Caldwell completed the design of the trickling filter project and
construction support services are required which include reviewing submittals,
responding to requests for information, preparing design modifications, attending
construction meeting and site visits, preparing operations manuals, performing
specialty inspections, participating in commissioning activities, and preparing record
drawings.
• These construction support services shall be authorized only as requested and
managed by the Sanitation District's Project Manager. The proposed fee is
reasonable for a project of this magnitude and is consistent with fees for similar
services on past Sanitation District projects.
• A 6% contingency for potential consultant amendments is being requested per the
Sanitation District's Delegation of Authority.
Form No.M*10 3 ABentle flegr-F.0
Reneetl 1LL5ll9
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PRIOR COMMITTEE/BOARD ACTIONS
JOB NO. P2-90
• June 2004 -Approval of Professional Services Agreement with Brown and
Caldwell for an amount not to exceed $9,586,445.
• June 2006—Approval of Amendment No. 1 to the Professional Services
Agreement with Brown and Caldwell for $99,095, increasing the contract total
amount not to exceed $9,685,540.
• July 2006 -Approval of Amendment No. 2 to the Professional Services
Agreement with Brown and Caldwell for $397,680, increasing the contract total
amount not to exceed $10,083,220.
ADDITIONAL INFORMATION
This Amendment No. 3 complies with authority levels of the Sanitation District's
Delegation of Authority. This item has been budgeted. (Line item: Section 8, Page 56).
Award Date: 02/28/07 Contract Amount: $7,480,600 Contingency%: 6%
JH:KM:kf:bm:kf
H'.Wepl\agendMCammillees\E80\E80 2007W207\07-09.P2-90.dm
Form No.ow-102.2 AgaMa Repay-E 6 0
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Book Pape 30
E & O COMMITTEE MeebngDate TOBd.orar.
02/07/07 02/2B/07
AGENDA REPORT IM Number IM Number
E&oo7-10
Orange County Sanitation District
19 ooliecllona
Facilities
FROM: James D. Ruth, General Manager
Originator: Jim Herberg, Director of Engineering
SUBJECT: REHABILITATION OF COLLEGE AVENUE PUMP STATION,
CONTRACT NO. 747
GENERAL MANAGER'S RECOMMENDATION
Approve a budget increase of$2,844,000 to the budget for Rehabilitation of College
Avenue Pump Station, Contract No. 747, for a total budget amount of$10,820,000.
SUMMARY
• This project will rehabilitate College Avenue Pump Station. The rehabilitation
includes the design and construction of mechanical, electrical, instrumentation and
controls, structural, landscape, and architectural improvements to bring the facility
into compliance with the Orange County Sanitation District (Sanitation District)
Standards.
• A Construction Cost Opinion was prepared by the Consultant and submitted with the
Final Design Package. The construction cost is estimated at approximately
$7,600,000. An increase to the existing budget is necessary to account for the
Consultant's revised cost estimate.
• The increase in cost is mainly associated with the demolition of the existing above
ground building and the construction of a new above ground building, construction of
a new access stair case structure to reach the mechanical room, by-pass pumping
activities, additional landscaping, and the structural retrofitting of the dry and wet
well structure.
• All of the above work was not included in the original Scope of Work (SOW) because
the Project Charter assumed that the existing building would be kept, and the wet
well by-pass pumping requirements would not be so expensive. Also, the
landscaping that is being required by the City of Costa Mesa was not included in the
original SOW.
PRIOR COMMITTEEIBOARD ACTIONS
• August 2004 —Approval of Professional Services Agreement with RBF Consulting
for an amount not to exceed $941,576.
Page 1
Book Page 31
ADDITIONAL INFORMATION
This increase in the project budget complies with authority levels of the Sanitation
District's Delegation of Authority. This item has been budgeted. (Line item: Section 8,
Page 39).
The overall program cost is forecast to be under the current budgeted amount even with
this requested budget increase.
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ORANGE COUNTY SANITATION DISTRICT
(714) 962-2411
WWW.Ocsd.com
Mailing Address:
P.O. Box 8127
Fountain Valley, California
92728-8127
Street Address:
10844 Ellis Avenue
Fountain Valley, California
92708-7018