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Home My WebLink About2007-01 ADM MINUTES OF THE SPECIAL MEETING OF THE FINANCE AND ADMINISTRATION COMMITTEE Orange County Sanitation District WEDNESDAY,JANUARY 3,2007,AT 5:00 P.M. A meeting of the Finance and, Administration Committee of the Orange County Sanitation District was held on January 3, 2007, at 5:00 p.m., in the Sanitation District's Administrative Office. (1) The roll was called and a quorum declared present, as follows: FAHR COMMITTEE MEMBERS: STAFF PRESENT: DIRECTORS PRESENT: Jim Ruth, General Manager Jim Ferryman, Board Chair Bob Ghirelli,Assistant General Manager Doug Davert, Board Vice Chair Lorenzo Tyner, Director of Finance and Rich Freschi Administrative Services Phil Luebben Jeff Reed, Human Resources and Employee Relations Darryl Miller Manager Joy Neugebauer Lilia Kovac, Committee Secretary Mark Rosen Rich Spencer, Human Resources Supervisor Mark Waldman Paul Loehr, Human Resources Supervisor OTHERS PRESENT: Brad Hogin, General Counsel DIRECTORS ABSENT. (2) APPOINTMENT OF CHAIR PRO TEM TFIELEED IINpKHE OTHE BOOT ONANOE COUNiY SANRATION DISTRICT No appointment was necessary. (3) PUBLIC COMMENTS JAN 24 2007 There were no public comments. (4) CLOSED SESION a. The Committee convened in Closed Session at 5:05 p.m. pursuant to Government Code Section 54957.6 Confidential Minutes of the Closed Session held by the Finance,Administration and Human Resources Committee have been prepared in accordance with California Government Code Section 54957.6, and are maintained by the Clerk of the Board in the Official Book of Confidential Minutes of Board and Committee Closed Meetings. b. The Committee reconvened in regular session at 5:46 p.m. Minutes of the Finance and Administration Meeting January 3, 2007 Page 2 (5) ADJOURNMENT The Chair declared the meeting adjourned at 5:47 p.m. Submitted by: lia Kovac Committee Secretary H:WepeapandalCommltteeslFBA\010]1010307 FAHR Wutas.doc STATE OF CALIFORNIA) ) SS. COUNTY OF ORANGE ) Pursuant to California Government Code Section 54954.2, 1 hereby certify that the Notice and the Agenda for the Finance and Administration (F&A) Committee meeting to be held on January 3, 2006, was duly posted for public inspection in the main lobby of the District's offices on December 28, 2006. IN WITNESS WHEREOF, I have hereunto set my hand this 28th day of December, 2006. Lille Kovac, Assistant Board Secretary Board of Directors Orange County Sanitation District H:\DEPT\GMO\150\1S1\SS\FORMS\AGENDA CERTIFICATION-F&A COMMITTEE.DOC ORANGE COUNTY SANITATION DISTRICT 1714)962-ph2o4l NOTICE OF SPECIAL MEETING t fee: p141 SE20356 ,„,„,,eo,d,rem FINANCE AND ADMINISTRATION COMMITTEE .allies address: P.B. Bm S127 Fountain7 28-812 7 ORANGE COUNTY SANITATION DISTRICT street address: 10844 Ellis Avenue Fountain Valley.BA 92]0e-]018 WEDNESDAY, JANUARY 3, 2007 - 5:00 P.M. Member DISTRICT'S ADMINISTRATIVE OFFICES Agenelea • 10844 ELLIS AVENUE cities FOUNTAIN VALLEY, CALIFORNIA 92708 Aneneam W W W.00SD.COM Brea Buena Park Cypress Fouatoia valloy Fnllartnn A special meeting of the Finance and Administration Committee Gorden Grave Handal Beach of the Board of Directors of the Orange County Sanitation District, hulas will be held at the above location, date and time. Le Habra Le Palma Las Alamiws, Newport Beach Orange Plateaus Seas A. Seal Beach Branton Ti d[in Vile Perk Verb.Linda County of orange Sanitary Districts Costs Masa Midway Oty Water Districts Irvine Reach To meintaia world-class leadership is wastewater and water resource management q111- . v •xip s 9 XE * FINANCE AND ADMINISTRATION COMMITTEE MEETING DATES Meeting Date Board Meeting Dates January 3, 2007 January 24, 2007 February 14, 2007 February 28, 2007 March 14, 2007 March 28, 2007 April 11, 2007 April 25, 2007 May 9, 2007 May 23, 2007 June 13, 2007 June 27, 2007 July 11, 2007 'July 18, 2007 August- Dark August 22, 2007 September 12, 2007 September 26, 2007 October 10, 2007 October 24, 2007 November 14, 2007 November 28, 2007 December 12, 2007 *December 19, 2007 *Meetings being held the third Wednesday of the month. ROLL CALL FINANCE AND ADMINISTRATION COMMITTEE Meeting Date: January 3, 2007 Time: 5:00 p.m. Adjourn: COMMITTEE MEMBERS Jim Ferryman Board Chair Doug Davert Board Vice Chair Bill Dalton Richard Freschi Phil Luebben Darryl Miller Joy Neu ebauer Mark Waldman Jim Winder OTHERS Brad H in, General Counsel STAFF Jim Ruth, General Manager Bob Ghirelli, Assistant General Manager Lorenzo Tyner, Director of Finance and Administrative Services Jim Herberg, Director of Engineering Nick Arhontes, Director of Operations & M mt. Patrick Miles, Director of Information Technology Ed Torres, Director of Technical Services Bret Colson, Public Information Manager Jeff Reed, Human Resources and Employee Relations Manager Mike White, Controller Lilia Kovac, Committee Secretary c: Lenora Crane , AGENDA SPECIAL MEETING OF THE FINANCE AND ADMINISTRATION COMMITTEE ORANGE COUNTY SANITATION DISTRICT WEDNESDAY, JANUARY 3, 2007, AT 5:00 P.M. ADMINISTRATIVE OFFICE 10844 Ellis Avenue Fountain Valley, California 92708 www.ocsd.com (1) ROLL CALL (2) APPOINTMENT OF CHAIR PRO TEM, IF NECESSARY (3) PUBLIC COMMENTS (4) CLOSED SESSION r Durin the course of conduc5n the business set forth on this agenda as a _t g g ge regular meeting of the Committee, the Chair may convene the Committee in closed session to consider matters of pending real estate negotiations, pending or potential litigation,or personnel matters, pursuant to Govemmera Code sections 54956.8, 54956.9, 64957 or 54957.6.as noted. 1 Reports relating to (a) purchase and sale of reel property; (b) matters of pending or potential litigation; (c) i employee actions or negotiations Wth employee representatives; or which are exempt from public disclosure ' under the California Public Records Act,may be reviewed by the Committee during a permitted closed session and are not available for public inspection. At such time as final actions are taken by the Committee on any of i these sub(eUs,.dtq minutes will reflecl.all reguirec disclosures of information. A. Convene in closed session. 1. Conference with designated representatives Jim Ruth, Interim General Manager; Lorenzo Tyner, Director of Finance and Administrative Services; Jeff Reed, Human Resources and Employee Relations Manager; and Paul Loehr, Human Resources Supervisor, re Meet and Confer Update re contract negotiations for employees represented by 1). Orange County Employees Association; 2). International Union of Operating Engineers, Loral 501, and 3). Supervisors, Professional Management Team (part of Peace Officers Council of California) (Government Code Section 54957.6. B. Reconvene in regular session. s January 3, 2007 Page 2 C. Consideration of action, if any, on matters considered in closed session. (5) ADJOURNMENT Agenda Posting: In accordance with the requirements of California Government Code Section 54954.2, this agenda has been posted in the main lobby of the District's Administrative offices not less than 72 hours prior to the meeting date and time above. All written materials relating to each agenda item are available for public Inspection in the office of the Clerk of the Board. Items Not Posted: In the event any matter not listed on this agenda is proposed to be submitted to the Committee for discussion and/or action, it will be done in compliance with Section 54954.2(b) as an emergency item or because there is a need to take immediate action, which need came to the attention of the Committee subsequent to the posting of agenda, or as set forth on a supplemental agenda posted in the manner as above, not less than 72 hours prior to the meeting date. Public Comments: Any member of the public may address the Finance and Administration Committee on specific agenda items or matters of general interest. As determined by the Chair, speakers may be deferred until the specific item is taken for discussion and remarks may be limited to three minutes. Matters of interest addressed by a member of the public and not listed on this agenda cannot have action taken by the Committee except as authorized by Section 54954.2(b). Consent Calendar. All matters placed on the consent calendar are considered as not requiring discussion or further explanation, and unless a particular item is requested to be removed from the consent calendar by a Director of staff member,there will be no separate discussion of these items. All Items on the consent calendar will be enacted by one action approving all motions,and casting a unanimous ballot for resolutions included on the consent calendar. All items removed from the consent calendar shall be considered in the regular order of business. The Committee Chair will determine if any items are to be deleted from the consent calendar. Items Continued: Items may be continued from this meeting without further notice to a Committee meeting held within five(5)days of this meeting per Government Code Section 54954.2(b)(3). Meeting Adjournment: This meeting may be adjourned to a later time and items of business from this agenda may be considered at the later meeting by Order of Adjournment and Notice in accordance with Government Code Section 54955(posted within 24 hours). Accommodations for the Disabled: The Board of Directors Meeting Room is wheelchair accessible. If you require any special disability related accommodations, please contact the Orange County Sanitation District Clerk of the Board's office at (714)593-7130 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability and the type of accommodation requested. Notice to Committee Members: For any questions on the agenda or to place any items on the agenda,Committee members should contact the Clerk of the Board ten days in advance of the Committee meeting. General Manager: Jim Ruth (714)593-7110 iruthfliocsd.com Assistant General Manager Bob Ghirelli (714)593-7400 Ixlhirelligilomd.com Director of Finance and Lorenzo Tyner (714)593-7550 Itmerilliocsd.cam Administrative Services Human Resources and Employee Jeff Reed (714)593-7144 ireadlaocsd.com Relations Manager Committee Secretary Lilia Kovac (714)593-7124 Ikovacitlacsd.com H:\dept\agenda\Committees\F&A\03.121300 FAHR Agenda.doc ORANGE COUNTY SANITATION DISTRICT °Bona. NOTICE OF SPECIAL MEETING V 191 99 2-2411 fee: 1714196203H ..aa.d.aa,n FINANCE AND ADMINISTRATION COMMITTEE malling addrale: PO Ba.8127 °pun927280iz ORANGE COUNTY SANITATION DISTRICT areoes address: 1 OB44 Ems Avenue ;oarmn Vote,CA 92708 731B WEDNESDAY, JANUARY 3, 2007 - 5:00 P.M. M.."r DISTRICT'S ADMINISTRATIVE OFFICES A....ins • 10844 ELLIS AVENUE title. FOUNTAIN VALLEY, CALIFORNIA 92708 Anehvim VVW W.00SD.COM Bids Buena Perk Cypress ilauntaln Valley Fanerton A special meeting of the Finance and Administration Committee Garden Brova Huntington Beach of the Board of Directors of the Orange County Sanitation District, I'laor abbra,. will be held at the above location, date and time. La H Le Pelme Los Alamitos Newport Enrol, nge Orange Placentia Ban a Ann Seel Beach S Baton k Par Ville Perk Yorbe Linde county of Orange BaMwry olurleta Caste Mese Midway oty water oletrlcea Irvine Reach To maintain world class leadership in wastewater and water resource management. f RNI q Ix 4 i9 '9p CO Ix COE �r FINANCE AND ADMINISTRATION COMMITTEE MEETING DATES Meeting Date Board Meeting Dates January 3, 2007 January 24, 2007 February 14, 2007 February 28, 2007 March 14, 2007 March 28, 2007 April 11, 2007 April 25, 2007 May 9, 2007 May 23, 2007 June 13, 2007 June 27, 2007 July 11, 2007 *July 18, 2007 August— Dark August 22, 2007 September 12, 2007 September 26, 2007 October 10, 2007 October 24, 2007 November 14, 2007 November 28, 2007 December 12, 2007 'December 19, 2007 *Meetings being held the third Wednesday of the month. ROLL CALL FINANCE AND ADMINISTRATION COMMITTEE Meeting Date: January 3, 2007 Time: 5:00 p.m. Adjourn: COMMITTEE MEMBERS Jim Ferryman Board Chair Doug Davert Board Vice Chair Bill Dalton Richard Freschi Phil Luebben Darryl Miller Joy Neu ebauer Mark Waldman Jim Winder OTHERS Brad H in, General Counsel STAFF Jim Ruth, General Manager Bob Ghirelli, Assistant General Manager Lorenzo Tyner, Director of Finance and Administrative Services Jim Herber , Director of Engineering Nick Arhontes, Director of Operations& M mt. Patrick Miles, Director of Information Technology Ed Torres, Director of Technical Services Bret Colson, Public Information Manager Jeff Reed, Human Resources and Employee Relations Manage Mike White, Controller Lilia Kovac, Committee Secretary c: Lenora Crane 1 AGENDA SPECIAL MEETING OF THE FINANCE AND ADMINISTRATION COMMITTEE ORANGE COUNTY SANITATION DISTRICT WEDNESDAY, JANUARY 3, 2007, AT 5:00 P.M. ADMINISTRATIVE OFFICE 10844 Ellis Avenue Fountain Valley, California 92708 www.ocsd.com (1) ROLL CALL (2) APPOINTMENT OF CHAIR PRO TEM. IF NECESSARY (3) PUBLIC COMMENTS (4) CLOSED SESSION .................................................- on this----- ------'---'------ '- ------._- - ._ During the course of conducting the business set forth on this agenda as a regular meeting of the Committee, ithe Chair may convene the Committee in dosed session to consider matters of pending real estate negotiations, pending or potential litigation,or personnel matters,pursuant to Government Code sections 54956.8, 54956.9, 54957 or 54957.6,as noted. I i I Reports relating to (a) purchase and sale of real property; (b) matters of pending or potential litigation; (c) I j employee actions or negotiations with employee representatives; or which are exempt from public disclosure i under the California Public Records Act, may be reviewed by the Committee during a permitted dosed session j and are not available for public inspection. At auch time as final actions are taken by the Committee on any of j these aubjects_Me minutes,will,refiect all required d_adosures_of iMannatlon — _ _ _ — __---- A. Convene in closed session. 1. Conference with designated representatives Jim Ruth, Interim General Manager; Lorenzo Tyner, Director of Finance and Administrative Services; Jeff Reed, Human Resources and Employee Relations Manager; and Paul Loehr, Human Resources Supervisor, re Meet and Confer Update re contract negotiations for employees represented by 1). Orange County Employees Association; 2). International Union of Operating Engineers, Local 501, and 3). Supervisors, Professional Management Team (part of Peace Officers Council of California) (Government Code Section 54957.6. B. Reconvene in regular session. r January 3, 2007 Page 2 v C. Consideration of action, if any, on matters considered in closed session. (5) ADJOURNMENT Agenda Posting: In accordance with the requirements of California Government Code Section 54954.2, this agenda has been posted in the main lobby of the District's Administrative offices not less than 72 hours prior to the meeting date and time above. All written materials relating to each agenda item are available for public inspection in the office of the Clerk of the Board. Items Not Posted: In the event any matter not listed on this agenda is proposed to be submitted to the Committee for discussion and/or action, it will be done in compliance with Section 54954.2(b) as an emergency item or because there Is a need to take immediate action, which need came to the attention of the Committee subsequent to the posting of agenda, or as set forth on a supplemental agenda posted in the manner as above, not less than 72 hours prior to the meeting date. Public Comments: Any member of the public may address the Finance and Administration Committee on specific agenda items or matters of general interest. As determined by the Chair, speakers may be deferred until the specific item is taken for discussion and remarks may be limited to three minutes. Matters of interest addressed by a member of the public and not listed on this agenda cannot have action taken by the Committee except as authorized by Section 54954.2(b). Consent Calendar: All matters placed on the consent calendar are considered as not requiring discussion or further explanation, and unless a particular item is requested to be removed from the consent calendar by a Director of staff member, there will be no separate discussion of these items. All items on the consent calendar will be enacted by one action approving all motions, and casting a unanimous ballot for resolutions included on the consent calendar. All items removed from the consent calendar shall be considered in the regular order of business. The Committee Chair will determine if any items are to be deleted from the consent calendar. Items Continued: Items may be continued from this meeting without further notice to a Committee meeting held within five(5)days of this meeting per Govemment Code Section 54954.2(b)(3). Meeting Adtournment: This meeting may be adjourned to a later time and items of business from this agenda may be considered at the later meeting by Order of Adjournment and Notice in accordance with Government Code Section 54955(posted within 24 hours). Accommodations for the Disabled: The Board of Directors Meeting Room is wheelchair accessible. If you require any special disability related accommodations, please contact the Orange County Sanitation District Clerk of the Board's office at(714) 593-7130 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability and the type of accommodation requested. Notice to Committee Members: For any questions on the agenda or to place any items on the agenda,Committee members should contact the Clerk of the Board ten days in advance of the Committee meeting. General Manager: Jim Ruth (714)693-7110 inrthl�ocsd.com Assistant General Manager Bob Ghirelli (714)603-7400 bohirelliaomd.com Director of Finance and Lorenzo Tyner (714)593-7550 fibnerAocsd.com Administrative Services Human Resources and Employee Jeff Reed (714)693-7144 ireedRAocsd.com Relations Manager Committee Secretary Life Kovac (714)593-7124 Ikovac@ocsd.com H:\dep0agenda\Committees\F&A\03.121306 FAHR Agenda.doc